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HomeMy WebLinkAbout030661 RES - 10/20/2015 RESOLUTION APPROVING THE FORMATION OF AN AD HOC RESIDENTIAL STREET INFRASTRUCTURE ADVISORY COMMITTEE TO DEVELOP A RESIDENTIAL STREET RECONSTRUCTION PLAN WHEREAS, improving the condition of residential streets is one of the City Council's goals; WHEREAS, City Council desires a more detailed review of the residential street problem to be conducted by a special committee; and WHEREAS, on September 8, 2015, the City Council approved a motion directing staff to prepare an agenda item that would establish an ad hoc task force to create a plan for residential street reconstruction and to report back to the Council with recommendations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. An ad hoc committee is established to develop and evaluate a residential street reconstruction plan, with committee recommendations to be provided to City Council. Section 2. Committee name and membership. A. The committee shall be known as the Ad Hoc Residential Street Infrastructure Advisory Committee. B. The committee shall be composed of 9 members, with each member nominated by one City Council Member, to be ratified by a majority of the City Council. C. The committee members shall be City of Corpus Christi residents. D. The committee shall be subject to the Texas Open Meetings Act. E. The committee members shall not have a conflict of interest. F. The chairperson of the committee will be appointed by the majority of the committee. Section 3. Committee responsibilities. A. The committee shall become knowledgeable about residential street reconstruction issues, as assisted by City staff. B. The committee shall deliver a report to the City Council, which, at a minimum, answers the following questions: 030661 INDEXED 1. What is the scope of the residential street reconstruction problem? a. Describe inventory and assessments. i. How many miles of residential and local streets are within the City's corporate limits? ii. What are the PCI scores for the residential streets? iii. Other street assessment criteria and data collected to date. b. What is the total estimated amount of money needed to reconstruct residential streets? 2. What is the estimated amount of money needed for street reconstruction only? What is the estimated amount needed for utilities only, including storm water, wastewater, water and gas? 3. How should the City pay for the utility portion of street reconstruction? Discuss options including taxes, fees, revenue bonds, cash funding, general obligation bonds, paving assessments, public improvement districts, grants and general fund impacts. 4. How should the City select streets for reconstruction and how should the reconstruction be prioritized? a. Should streets be selected by district, by street condition or other criteria? b. How should the streets be prioritized? 5. What are the recommended program sizes and the amounts necessary to fund them? 6. What construction methods can be used to maximize the City's investment in residential streets? Should we mandate using only concrete or is asphalt acceptable? 7. What combination of funding options for residential street reconstruction is the most effective, makes the most sense and is the most acceptable? 8. The Infrastructure Committee Plan version 2.2, attached as Exhibit A, is hereby incorporated in its entirety. C. The committee shall consider best industry practices. Section 4. Staff support. The City Manager will designate City staff members to assist and support the committee. Section 5. Schedule. The initial meeting of the Committee shall occur no later than October 31, 2015. The Committee shall develop a schedule to provide preliminary and final reports to the Council. The final report shall be delivered to City Council by May 31, 2016. Upon presentation of the final report to City Council, the Committee shall automatically be disbanded. ATTEST: THE CITY OF CORPUS CHRISTI Rstilg-4-t#C. Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas TOf O - my , 2015 The above resolution was passed by the following vote: Nelda Martinez flO Rudy Garza Chad Magill Colleen McIntyre TA Lillian Riojas 1\O Lucy Rubio Brian Rosas OA Mark Scott 11 O Carolyn Vaughn 030G (1 EXHIBIT A Infrastructure Committee Plan version 2.2 October 12,2015 The City of Corpus Christi has a street reconstruction problem that is substantially larger than the money we have and will probably not be completely addressed within a generation. Hence,the current goal is to start the process of fixing the streets even though there is complete agreement that the work will never be finished. If we intend to spend nothing on the project,then nothing more should be done. However, it is very likely that$10 to$20 million per year will be allocated to street reconstruction. It is precisely because these are small amounts in relation to the total need that issues of efficient spending and prioritization become so important. Repairing the streets has an engineering component,an accountability component,and an information sharing component. Each of these elements must be assessed;some may be improved. In no way do we engage in this task to pass judgement on current street efforts. This is a process of evolutionary progress. What is necessary is a plan. The process of making the plan vets ideas so that good ones can be elevated and bad ideas discarded. It provides complete and coherent consideration of the activity with assignment of responsibilities. It allows City Council,City Staff,contractors,and taxpayers to be on the same page with regard to the cost and the expected results. Any plan must be specific,actionable,and produce tangible results. The plan is not a forever thing; it will change based on a variety of factors and for good reasons. This is healthy and does not invalidate the need for a plan. Planning starts by looking at the recent activities. It is the right starting point because one presumes these current activities reflect the current understanding that exists within the City with respect to engineering, accountability,and information sharing. I presume that because this discussion solely relates to well defined street activities that have already occurred, that the impact on City Staff will be negligible because the information is at their fingertips. Irrespective of any additional funding for any street related project,the City should benefit from this review because the City already spends significant amounts on street construction and maintenance. However,this largest impact occurs in the near future when tens of millions of new funding is committed for reconstruction. The most important aspect of planning for this expansion of street activity is for City Staff to specifically propose what gets done with new dedicated street reconstruction budget. I propose that City Staff plan for only one year ahead. By doing so, it is not a waste of resources, because if any funding is to occur,virtually everyone agrees that near- term planning is a necessary first step. The quality and efficiency of their plan will be judged on its own merits,and the exercise itself will likely cause improvement. I submit this to the City Council as the charging document to define a course of action for the Infrastructure Committee, City Staff, and City Council. I have met with many, many stakeholders in the street process, and this incorporates the valuable feedback that I have received. It remains an open document to be improved. We will showcase the successes before asking for new money from the taxpayers. We will fix what is wrong before scaling- up processes to ensure that tens of millions of dollars are spent wisely. Faithfully submitted, Andy Taubman 1 Deliverables of the Infrastructure Committee 1. Information communications standard for overall City streets a. GIS map of City streets that link to the following if they exist: i. Information related to last repaving(e.g.when,who) ii. Current condition of surface iii. Current condition of utilities/subsurface iv. Current maintenance/reconstruction workplan v. Budget for maintenance/reconstruction workplan vi. Estimated timing for maintenance/reconstruction workplan vii. Log of street cuts by third parties viii. Log of last documented review(e.g.automated evaluation) ix. Log of key dates(e.g.warranty expiry) x. Log of Out of Cycle repairs(e.g. pothole repair) xi. Inventory of street characteristics that match potential variance options b. Publish all reporting described herein,and roll-up report of Project Units activities 2. Reporting with respect to future direct street work a. Street acceptance and documentation standards b. Budget variance analysis standards c. Change order documentation and process standards d. Sources and uses of funding report standards e. Check register from dedicated funds 3. Reporting with respect to future indirect street work a. Overhead allocation report standards b. Street repair worklist(e.g.out of cycle maintenance)standards c. Street repair cost(e.g.out of cycle maintenance)standards 4. Decision support methodology a. Review street engineering standards and understand variance options b. Identify assumption in-field checklist/activities to minimize maintenance becoming reconstruction or other errors immediately prior to letting contract for street work c. Methodology and criteria for upfront cost v. lifecycle cost for decision making between paving methods d. Develop standard costing model to set standards(e.g.cost per foot per type of material). Periodic update to reflect market cost and current contract pricing e. Identify potential new contractor/engineer/service provider options f. Identify and catalog factors other than PCI which might change prioritization of street activity 2 5. Inventory of current street projects currently active within the City a. Bond program b. Maintenance program c. Reconstruction program d. Identify third party, inter-departmental,or indirect dependencies 6. Review of recent street maintenance/reconstruction a. Financial accounting for expenditures since program start/review of dedicated fund expenditures b. Publication of completed work description c. Review of contracting methods and outcomes d. In-field sample review of completed work 7. Miscellaneous a. Design elements of dedicated fund for street reconstruction b. Outreach to internal and external utilities to make sure they are in the loop City Council will direct staff to prepare the following: 1. Detailed spending plan for existing street maintenance program: a. Next year's budget for street maintenance is approximately$11 million b. For any work associated with the amount of funds described immediately above, identification of logical street segments that need to be serviced as a single project, each one being a "Project Unit" c. Assessment of current condition surface. Assessment of underground utility condition and requirements d. Detailed,written lifecycle plan for each Project Unit e. Budget for execution of each Project Unit including estimate of all hard costs,soft costs and overhead and designation as insider or outsider payments f. Timing/ordering of project within queue g. Proposed contracting plan 2. Detailed spending plan for future street reconstruction: a. Assume a newly created$10 to$15 million fund for one year of street reconstruction b. For any work associated with the amount of funds described immediately above, identification of logical street segments that need to be serviced as a single project, each one being a "Project Unit" c. Detailed,written reconstruction plan for each Project Unit d. Budget for reconstruction of each Project Unit including estimate of all hard costs,soft costs and overhead and designation as insider or outsider payments e. Proposed contracting plan f. Future maintenance requirements for newly reconstructed streets 3 City of Corpus Christi Boards, Commissions & Committees REPORT OF CONFLICT OF INTEREST Filed Pursuant to Section 2-347 Corpus Christi Code of Ethics Name: Address: City: State: Zip: Board Member of: Please describe below any relationships, transactions, positions you hold (paid or volunteer) or circumstances that you believe could contribute to a conflict of interest: I have no conflict of interest to report. I have the following conflict(s) of interest to report: I hereby certify that the information set forth above is true and complete to the best of my knowledge. Signature: Date: 1 Rev. 9/15/2015 DEFINITIONS a. Board member—A member of any board, commission or committee of the City of Corpus Christi, including the board of any corporation created by the City. b. Conflict of interest—Any interest or reasonable expectation of an economic benefit in a matter or business transaction involving the City. c. Interest—Any direct or indirect monetary or material benefit in a contract or transaction other than: 1. An interest that is shared by and available to other members of the public or a substantial segment thereof; or 2. A remote or incidental interest that would not increase or decrease materially due to the action of the City or is less than $200.00 in value; or 3. An interest of a subcontractor that has no direct contractual relationship with the City, is receiving fair and reasonable compensation and is not operating as a subterfuge to circumvent the code of ethics; or 4. An interest in real property acquired by the City that could otherwise be accomplished only through eminent domain provided that the property must be acquired for a public purpose and just compensation must be paid under the Texas Constitution after obtaining an independent appraisal. d. Relative— Spouse, father, mother, brother, sister, son, daughter, spouse's children, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law and adoptive relationships. e. Substantial interest 1. Any interest in a business entity if the person or relative a. owns at least 10% of the business entity; or b. owns at least $5,000.00 of the fair market value of the business; or c. funds received from the business exceeds 10% of the person's gross income for the previous year. 2. A person has a substantial interest in real property if he or his relative controls or has an equitable or legal ownership interest with a fair market value of at least$2,500.00. 2 Rev. 9/15/2015