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Home My WebLink About030793 RES - 03/29/2016 Resolution awarding service agreements to the lowest responsible bidder for each acreage group in response to Bid Event No. 82; and authorizing the City Manager or designee to execute all documents related to this bid award totaling up to $216,279.35. Funds have been budgeted by the Parks and Recreation Departments in FY 2015-2016. WHEREAS, the services to be provided by the selected contractors have been competitively bid based upon and in accordance with a procurement method authorized by State law and Article X, Sec. 2, of the Charter of the City of Corpus Christi ("City"); WHEREAS, the City received six bids for mowing services in both high profile and low profile areas of the City in response to Bid Event No. 82, of which only the lowest responsible bidder may be awarded a mowing service contract ("contract"); WHEREAS, State law provides that, if the competitive sealed bidding require- ment applies to a contract for goods or services, the contract must be awarded to the lowest responsible bidder or to the bidder that provides the best value, pursuant to Texas Local Government Code § 252.043(a); WHEREAS, the City notified all bidders in its bid documents for Bid Event No. 82 that a contract would be awarded to the lowest responsible bidder; WHEREAS, the City notified all bidders in its bid documents for Bid Event No. 82 that the City may award a contract "for any item or group of items" shown in Bid Event No. 82; WHEREAS, the City has determined and finds that it is in the best interest of the public to award a contract to the lowest responsible bidder for each separately identified acreage group, shown by item number, in Bid Event No. 82; WHEREAS, the lowest responsible bidder awarded a contract for item #1 (Group 5) is Dorame General Repair and Lawn, LLC ("Dorame"), of Corpus Christi, Texas, in the amount of$42,012.60; WHEREAS, the lowest responsible bidder awarded a contract for item #2 (Group 6) is Jared J. Jennings, a sole proprietor doing business as J&J Lawn & Lot ("J&J Lawn"), of Corpus Christi, Texas, in the amount of$49,050.00; WHEREAS, the lowest responsible bidder awarded a contract for item #3 (Group 7) is J&J Lawn, in the amount of$53,362.50; WHEREAS, the lowest responsible bidder awarded a contract for item #4 (Group 8) is J&J Lawn, in the amount of$71,854.25; WHEREAS, the City Manager, or his designee, is authorized to execute a separate contract for each item with the lowest responsible bidder, as indicated; and 03079i INDEXED WHEREAS, in the event the lowest responsible bidder fails to execute the con- tract for the awarded item or fails to perform under a contract for any awarded item, the City Manager, or his designee, is authorized to execute a contract for the remainder of the contract term with the next lowest bidder, in succession, in order to secure replacement mowing services for the City and, WHEREAS, Funds have been budgeted by the Parks and Recreation Departments in FY 2015-2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council finds the foregoing preamble language stated in this resolution to be true and correct. Section 2. The City Council finds that Dorame is the lowest responsible bidder for item #1 (Group 5) in Bid Event No. 82 and is awarded a contract in the amount of $42,012.60, as shown in the attached Exhibit A, the content of such exhibit being incorporated into this resolution by reference as if fully set out herein in its entirety. Section 3. The City Council finds that J&J Lawn is the lowest responsible bidder for items #'s 2, 3 and 4 (Groups 6, 7, 8) in Bid Event No. 82 and is awarded a contract in the amounts of $49,050.00, $53,362.50, and $71 ,854.25, respectively, as shown in Exhibit A. Section 4. The City Manager, or his designee, is authorized to execute contracts with the lowest responsible bidder for each separately identified acreage group, shown by item number, in accordance with the terms and conditions stated in Bid Event No. 82. Furthermore, in the event the lowest responsible bidder fails to execute the contract for the awarded item or fails to perform under a contract for any awarded item, the City Manager, or his designee, is authorized to execute a contract for the remainder of the contract term with the next lowest bidder, in succession, in order to secure replacement mowing services for the City. ATTEST: CITY OF CORPUS CHRISTI ja-e. C_X- FL.4?-‘ --- Rebecca Huerta Nelda Martinez City Secretary Mayor Page 2 of 3 • f7( day of (,k.) , 2016 Nelda Martinez /. ,! Rudy Garza , , 4! Michael Hunter , , , ! f Chad Magill Colleen McIntyre ,P I Brian Rosas Lucy Rubio t /i Mark Scott � i Carolyn Vaughn ti-i r 030793 Page 3 of 3 CITY OF CORPUS CHRISTI BID TABULATION PURCHASING DIVISION BID EVENT NO. 82 BUYER:DOMINGO VALDEZ MOWING SERVICES Dorame General Repair Aspen Lawn Care Tuff Cut Lawn 8 J&J Lawn 8 Lot Evergreen Landscape LLC-Corpus Christi Corpus Christi Landscape-Corpus Corpus Christi Services-Corpus Christi Christi UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED ITEM DESCRIPTION QTY. UNIT PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 Group 5 mowing 840.42 Acre $49.99 $42,012.60 $95.00 $79,839.90 $65.00 $54,627.30 $60.00 $50,425.20 $77.00 $64,712.34 2 Group 6 mowing 1090.00 Acre $57.00 $62,130.00 $95.00 $103,550.00 $0.00 $0.00 $45.00 $49,050.00 $77.00 $83,930.00 3 Group 7 mowing 1067.25 Acre $57.00 $60,833.25 $95.00 $101,388.75 $0.00 $0.00 $50.00 $53,362.50 $77.00 $82,178.25 4 Group 8 mowing 1105.45 Acre $125.00 $138,181.25 $90.00 $99,490.50 $0.00 $0.00 $65.00 $71,854.25 $77.00 $85,119.65 TOTAL: $42,012.60 $0.00 $0.00 $174,266.75 $0.00 TOTAL AWARD: $216,279.35 NOTE:Contracts are being recommended for award to more than one bidder in order to ensure that work will be completed in a timely manner.Award recommendations are based on bidders'profile and qualifications.Bidders for Turf and Grounds Maintenance mowing must have a minimum of five(5)continuous years experience and company must be in business for the last five(5)years. NOTE: The City received a bid from Master Cuts,Corpus Christi,TX,however,their bid was deemed not responsive due to not meeting the minimum requirement of five(5)years in business as specified in the specifications of this Event No.82. CITY OF CORPUS CHRISTI CERTIFICATION OF FUNDS (City Charter Article IV, Sections 7 & 8) I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized representative), hereby certify to the City Council and other appropriate officers that the money required for the current fiscal year's portion of the contract, agreement, obligation or expenditure described below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has not been appropriated for any other purpose. Future payments are subject to annual appropriation by the City Council. City Council Action Date: March 29, 2016 Agenda Item: Resolution awarding service agreements to the lowest responsible bidder for each acreage group in response to Bid Event No. 82; and authorizing the City Manager or designee to execute all documents related to this bid award totaling up to $216,279.35. Funds have been budgeted by the Parks and Recreation Departments in FY 2015-2016. Amount Required: $108,139.67 Fund Name Accounting Unit Account Activity No. Amount No. Parks General Fund 1020-12910-141 530225 $108,139.67 Total ❑ Certification Not Required Director of Financial Services Date: APR 0 6 2016 /6-/357