HomeMy WebLinkAbout030875 RES - 06/21/2016 Resolution finding the lowest, responsive, responsible bidder for
mowing services by grouped acreage in response to Bid Event
Nos. 104, 110, 111, 112, 113, 114, and 115; awarding a service
agreement to the lowest, responsive, responsible bidder for each
acreage group; and authorizing the City Manager or designee to
execute a service agreement with the lowest, responsive,
responsible bidder for each acreage group.
WHEREAS, the services to be provided by the selected contractors have been
competitively bid based upon and in accordance with a procurement method authorized
by State law and Article X, Sec. 2, of the Charter of the City of Corpus Christi ("City");
WHEREAS, the City received six bids for mowing services in both high profile
and low profile areas of the City in response to Bid Event Nos. 104, 110, 111, 112, 113,
114, and 115, of which only the lowest, responsive, responsible bidder may be awarded
a mowing service contract ("contract");
WHEREAS, State law provides that, if the competitive sealed bidding require-
ment applies to a contract for goods or services, the contract must be awarded to the
lowest, responsible bidder or to the bidder that provides the best value, pursuant to
Texas Local Government Code §252.043(a);
WHEREAS, the City notified all bidders in its bid documents for Bid Event Nos.
104, 110, 111, 112, 113, 114, and 115 that a contract would be awarded to the lowest,
responsive, responsible bidder;
WHEREAS, the lowest, responsive, responsible bidder awarded a contract for
Group 1 in Bid Event No. 104 is Cut Masters Lawn Service, of Corpus Christi, Texas, in
the amount of$13,692.00;
WHEREAS, the lowest, responsive, responsible bidder awarded contracts for
Group 1A and Group 4 for Bid Event Nos. 110 and 113 in the amounts of$66,304.74
and $73,044.39, respectively, is Dorame General Repair & Lawn, of Corpus Christi,
Texas, for a total amount of$139,349.13;
WHEREAS, the lowest, responsive, responsible bidder awarded contracts for
Group 2 and Storm Water Group 3 for Bid Event Nos. 111 and 115 in the amounts of
$83,916.00 and $14,465.00, respectively, is Texas Gulf Coast Contracting, doing
business as Gulf Coast Maintenance, of Corpus Christi, Texas, for a total amount of
$98,381.00;
WHEREAS, the lowest responsible bidder for Group 3, Bid Event No. 112, is Gulf
Coast Maintenance, a local bidder whose bid amount was identical to La Med Facility
Maintenance, of San Antonio; however, Texas Gulf Coast contracting, dba Gulf Coast
Maintenance has declined to accept a contract award for Group 3, Bid Event No. 112;
{►308'75
INDEXED
WHEREAS, the lowest, responsive, responsible bidder awarded contracts for
Group 3 and Storm Water Group 2 for Bid Event Nos. 112 and 114 in the amounts of
$22,083.60 and $15,400.00, respectively, is La Med Facility Maintenance, Inc., of San
Antonio, Texas, for a total amount of$37,483.60;
WHEREAS, the City Manager, or designee, is authorized to execute a contract
for each bid event with the lowest, responsive, responsible bidder, as indicated; and
WHEREAS, in the event the lowest, responsive, responsible bidder fails to
execute the contract for the awarded item or fails to perform under a contract for any
awarded item, the City Manager, or designee, is authorized to execute a contract for the
remainder of the contract term with the next lowest, responsive, responsible bidder, in
succession, in order to secure replacement mowing services for the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CORPUS CHRISTI, TEXAS:
Section 1. The City Council finds the foregoing preamble language stated in this
resolution to be true and correct.
Section 2. The City Council finds that Cut Masters Lawn Service is the lowest,
responsive, responsible bidder for Group 1 in Bid Event No. 104 and is awarded a
contract in the amount of$13,692.00, as shown in the attached Exhibit A.
Section 3. The City Council finds that Dorame General Repair& Lawn is the lowest,
responsive, responsible bidder for Group 1A and Group 4 in Bid Event Nos. 110 and
113 and is awarded contracts in the amounts of$66,304.74 and $73,044.39,
respectively, as shown in Exhibit A.
Section 4. The City Council finds that Texas Gulf Coast Contracting, doing business as
Gulf Coast Maintenance is the lowest, responsive, responsible bidder for Group 2 and
Storm Water Group 3 in Bid Event Nos. 111 and 115 and is awarded contracts in the
amounts of$83,916.00 and $14,465.00, respectively, as shown in Exhibit A.
Section 5. The City Council finds that Texas Gulf Coast Contracting, dba Gulf Coast
Maintenance is the lowest responsible bidder for Group 3, Bid Event No. 112, but has
declined to accept a contract award for this group and, alternately, finds La Med Facility
Maintenances to be the lowest, responsive, responsible bidder for Group 3. Therefore,
the City Council finds that La Med Facility Maintenance is the lowest, responsive,
responsible bidder for Group 3 and Storm Water Group 2 in Bid Event Nos. 112 and
114 and is awarded contracts in the amounts of$22,083.60 and $15,400.00,
respectively, as shown in Exhibit A.
Section 6. The City Manager, or his designee, is authorized to execute contracts with
the lowest, responsive, responsible bidder for each separately identified acreage group,
shown by item number, in accordance with the terms and conditions stated in Bid Event
Page 2 of 3
Nos. 104, 110, 111 , 112, 113, 114, and 115, as applicable. Furthermore, in the event
the lowest, responsive, responsible bidder fails to execute the contract for the awarded
item or fails to perform under a contract for any awarded item, the City Manager, or his
designee, is authorized to execute a contract for the remainder of the contract term with
the next lowest, responsive, responsible bidder, in succession, in order to secure
replacement mowing services for the City.
ATTEST: CIT OF CORPUS CHRISTI
Relai,e/CAO,:t1-41AiLvk-
Rebecca Huerta Nelda Martinez
City Secretary Mayor
I day of , 2016
Nelda Martinez
Rudy Garza
Michael Hunter /
Chad Magill 4 /
Colleen McIntyre
Brian Rosas '
I
Lucy Rubio ir I
Mark Scott C60 ,
Carolyn Vaughn
Page 3 of 3
() 30875
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUYER: DOMINGO VALDEZ
AWARD SUMMARY
BID EVENT NO. 104, 110, 111, 112, 113, 114 and 115
MOWING SERVICES
GROUP AWARD TOTAL:
TOTAL AWARD: 0288,905.73
$13.692.00
$37.483.60
$98.381.00
$139.349.13
00.00
$0.00
NOTE: Contracts are being recommended for award to more than one bidder in order to ensure that work will be completed in a timely manner. Award recommendations are based on bidders' profile and qualifications. Bidders must have a
minimum of one year (1) continuous experience in Grounds and Turf Maintenance mowing, or hold a maintenance contract that is in good standing with the City and/or Company must be in business for the last two (2) years.
NOTE: Gulf Coast Maintenance was presented Group 3 due to local preference over La Med Facility Maintenance, however, Gulf Coast Maintenance declined the offer; therefore, La Med is being recommended.
$0.00
Cut Masters Lawn Service
Corpus Christi, TX
La Med Facility Maintenance,
Inc.
San Antonio, TX
Texas Gulf Coast Construction,
dba Gulf Coast Maintenance
Corpus Christi, TX
Dorame General Repair &
Lawn
Corpus Christi, TX
Gainco, Inc.
Portland, TX
Maldonado Nursery and
Landscaping, Inc.
Corpus Christi, TX
Skavels Construction
Corpus Christi, TX
UNIT
EXTENDED
UNIT
EXTENDED
UNIT
EXTENDED
UNIT
EXTENDED
UNIT
EXTENDED
UNIT
EXTENDED
UNIT
EXTENDED
ITEM
DESCRIPTION
QTY.
UNIT
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
Event #104
1
Group 1 mowing
273.84
Acre
$50.00
$13,692.00
$55.00
$15,061.20
$55.00
$15,061.20
$0.00
$0.00
$80.67
$22,090.67
$104.95
$28,739.51
$100.00
$27,384.00
13 properties
Event #110
2
Group 1A mowing
1,326.36
Acre
$50.00
$66,318.00
$55.00
$72,949.80
$50.00
$66,318.00
$49.99
$66,304.74
$65.00
$86,213.40
$104.95
$139,201.48
$72.00
$95,497.92
7 properties
Event #111
3
Group 2 mowing
1,678.32
Acre
$55.00
$92,307.60
$55.00
$92,307.60
$50.00
$83,916.00
$52.75
$88,531.38
$76.65
$128,643.23
$104.95
$176,139.68
$100.00
$167,832.00
22 properties
Event #112
4
Group 3 mowing
401.52
Acre
$155.00
$62,235.60'
$55.00
$22,083.60
$55.00
$22,083.60
$0.00
$0.00
$67.00
$26,901.84
$104.95
$42,139.52
$0.00
$0.00
20 properties
Event#113
5
Group 4 mowing
1,461.18
Acre
$55.00
$80,364.90
$55.00
$80,364.90
$50.00
$73,059.00
$49.99
$73,044.39
$65.00
$94,976.70
$104.95
$153,350.84
$0.00
$0.00
11 properties
Event #114
6
Storm Water
280.00
Acre
$112.00
$31,360.00
$55.00
$15,400.00
$0.00
$0.00
$0.00
$0.00
$105.00
$29,400.00
$165.00
$46,200.00
$0.00
$0.00
Group 2 mowing
18 properties
Event #115
7
Storm Water
263.00
Acre
$112.00
$29,456.00
$55.00
$14,465.00
$55.00
$14,465.00
$0.00
$0.00
$105.00
$27,615.00
$165.00
$43,395.00
$0.00
$0.00
Group 3 mowing
14 properties
GROUP AWARD TOTAL:
TOTAL AWARD: 0288,905.73
$13.692.00
$37.483.60
$98.381.00
$139.349.13
00.00
$0.00
NOTE: Contracts are being recommended for award to more than one bidder in order to ensure that work will be completed in a timely manner. Award recommendations are based on bidders' profile and qualifications. Bidders must have a
minimum of one year (1) continuous experience in Grounds and Turf Maintenance mowing, or hold a maintenance contract that is in good standing with the City and/or Company must be in business for the last two (2) years.
NOTE: Gulf Coast Maintenance was presented Group 3 due to local preference over La Med Facility Maintenance, however, Gulf Coast Maintenance declined the offer; therefore, La Med is being recommended.
$0.00
1
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7 & 8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly
authorized representative), hereby certify to the City Council and other appropriate officers that
the money required for the current fiscal year's portion of the contract, agreement, obligation
or expenditure described below is in the Treasury to the credit of the Fund specified below,
from which it is to be drawn, and has not been appropriated for any other purpose. Future
payments are subject to annual appropriation by the City Council.
City Council Action Date: June 21, 2016 Legistar Number: 16-0469
Agenda Item:
Resolution finding the lowest, responsive, responsible bidder for mowing services by grouped
acreage in response to Bid Event No. 104, 110, 111, 112, 113, 114 and 115; awarding a
service agreement to the lowest, responsive, responsible bidder for each acreage group; and
authorizing the City manager or designee to execute a service agreement with the lowest,
responsive, responsible bidder for each acreage group for a total cost of$288,905.73 of which
$72,226.43 is required for the remainder of FY 2015-2016. Agreements will be for one year
with an option to extend for up to four additional one year terms, subject to the approval of the
Contractor and the City Manager or designee. Funds have been budgeted by the Parks and
Recreation Department in FY 2015-2016.
Cut Masters Lawn Service Dorame General Repair & Lawn
Corpus Christi, Texas Corpus Christi, Texas
$13,692.00 $139,349.13
Texas Gulf Coast Contracting La Med Facility maintenance, Inc.
dba Gulf Coast Maintenance San Antonio, Texas
Corpus Christi, Texas $37,483.60
$98,381.00
Amount Required: $ 72,226.43
Fund Name Accounting Unit Account Activity No. Amount
N .
Parks General Fund 1020-12915-141 530225 $44,059.53
Visitor Facility Fund 4710-12930-141 530225 $20,945.00
Storm Water Fund 4300-32001-043 530225 $7,222.00
Total $72,226.43
o Certification Not Required
Director of Financial Services
Date:
JUN 202016