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HomeMy WebLinkAboutAgenda Packet City Council - 10/17/2000CITY COUNCIL AGENDA _ Corptls '---' Chnsti October 17, 2000 1:45 p.m. Certificate of Commendation to KEDT TV/FM for their communication partnerships with the City Certificates of Commendation to Coastal Bend Chapter of the American Red Cross & Corpus Christi Independent School District for their assistance with the Refuge of Last Resort Emergency Shelters Program Swearing-in of newly appointed City Board, Commission and Committee members. AGENDA CITY OF CORPUS CHRISTI, TEXAS REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD OCTOBER 17, 2000 2:00 P.M. PUBLIC NOTICE - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council after the Presentations section. Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you hove a petition or other information pertaining to your subject, please present it to the City Secretary. Si ud. Desea dirigiree al Concilio y cree que su ingl~s es limitado, habr~ un int~rprete ingl~s-espatfol en todas las juntas del Concilio pare ayudarle. Persons with disabilities who plan to aftend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 36f 880-3105) at least 48 hours in advance so that appropriate arrangements can be made, A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Reverend Delia Estrada, Kelsey Memorial United Methodist Church. C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr. Mayor Pro Tem John Longoria Council Members: Javier D. Colmenero Melody Cooper Henry Garrett Arnold Gonzales Rex A. Kinnison Betty Jean Longoria Mark Scott City Manager David R. Garcia City Attorney James R. Bray, Jr. City Secretary Armando Chapa Agenda Regular Council Meeting O~oberl7,2000 Page 2 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda sumrnanj) E. MINUTES: Approval of Joint and Regular Meetings of October 10, 2000. (Attachment # 1 ) F. BOARDS & COMMITTEE APPOINTMENTS: (None) PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si usted se dirige a la junta y cree que su ingl~s es limitado, habr~ un int~rprete ingl~s-espai~ol en la reuni6n de la junta para ayudarle. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC A T ANY COUNCIL MEETING. H. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. CONSENT AGENDA Notice to the Public The following items are of a reutine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without Agenda Regular Council Meeting O~oberl7,2000 Page 3 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES FROM PREVIOUS MEETINGS: (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration.) 2.a. Motion approving the purchase of one ARFF vehicle from Oshkosh Truck Corporation, Oshkosh, Wisconsin in accordance with Bid Invitation No. BI-0171-00 fora total amount of $594,514 based on low bid. The ARFF vehicle will be used by the Aviation Department. This item is a replacement. (Attachment # 2) 2.b. Motion approving the purchase of Personal Protective Clothing from Casco Industries, Inc., Pasadena, Texas in accordance with Bid Invitation No. BI-0176-00 for a total amount of $26,100 based on low bid meeting specification. The personal protective clothing will be used by Public Safety Officers at the Airport. (Attachment # 2) Motion authorizing the City Manager or his designee to execute a construction contract with Mitchell's Unlimited for a total fee not to exceed $23,000 for the Choke Canyon Dam Mercury Manometer Removal. (Attachment # 3) Motion authorizing the City Manager or his designee to award a construction contract in the amount of $93,916 to Quality Machine & Equipment Company for the FY00-01 Wastewater Clean-Out Installation Program. (Attachment # 4) Motion authorizing the City Manager or his designee to award a construction contract in the amount of $4,429,603.95 with Haas- Anderson Construction, Inc. for the South Alameda Street Overlay, Santa Fe Street Overlay and Weber Road Overlay Project. (1986 Bond Program) (Attachment # 5) Agenda Regular Council Meeting Odoberl7,2000 Page 4 9.a. 9.b, g.c. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summaW) Motion authorizing the City Manager or his designee to execute Amendment No. 1 for Stage 2 services to the engineering contract in the amount of $565,865 with Goldston Engineering, Inc. for the Lift Station Improvements and Carolyn Heights Diversion to Greenwood Wastewater Treatment Plant project. (Attachment # 6) Motion authorizing the City Manager or his designee to execute Amendment No. 2 for Stage 2 services to the engineering contract in the amount of $171,907 with Smith, Russo & Mercer Consulting Engineers for the Hampshire Road Improvements from S.H. 358 to McBride Lane and Flour Bluff Estates Street Improvements, Phase 1, for a total fee not to exceed $350,337. (Attachment # 7) Motion authorizing the City Manager or his designee to execute Change Order No. 2 with Texas Department of Transportation in the amount of $62,566.08 for the addition of shoulder widening and leveling up as part of the Leopard Street Improvements, Phase 1 and 2 (Rehfeld to McKinzie) construction contract in accordance with the Advanced Funding Agreement. (Attachment # 8) Motion authorizing the City Manager or his designee to accept funding in the amount of $24,848 from the West Oso Independent School District E=MC2, 21st Century Grant Program to provide a structured after school and school holiday recreation program, in addition to a one time camping experience for junior high school youth. (Attachment # 9) Ordinance appropriating funds in the amount of $24,848 from West Oso Independent School District E=MC2, 21 .t Century Grant Program in the No. 1020 General Fund to provide recreational programs at West Oso Junior High School. (Attachment # 9) Resolution authorizing the City Manager or his designee to execute an Interlocal Governmental Agreement with West Oso Junior High School for the City to provide an after school program, a vacation day recreation program, and a camping trip to school age youth 12 to 16 years of age in consideration for the payment of $24,828 and use of West Oso Junior High School Facilities. (Attachment # 9) Agenda Regular Cour~cil Meeting October 17, 2000 Page 5 10.a. 10.b. 10.c. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summaW) Motion authorizing the City Manager or his designee to apply for a $100,000 Coastal Management Program grant from the Coastal Coordination Council to expand Ropes Park. (Attachment # 10) Motion authorizing the City Manager or his designee to apply for a $60,000 Coastal Management Program grant from the Coastal Coordination Council to expand and enhance Falcon Park. (Attachment # 10) Motion authorizing the City Manager or his designee to apply for a $60,000 Coastal Management Program grant from the Coastal Coordination Council to construct a hike and bike trail along the south side of VVhitecap Boulevard. (Attachment # 10) PUBLIC HEARINGS: (None) ZONING CASES: (None) Km REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: 11. Motion authorizing the City Manager or his designee to rebate $878,169.68 to the U.S. Treasury for the Series 1995A bonds issued for utility improvements as required by the Tax Reform Act of 1986; Section 148(F), of the Internal Revenue Code. (Attachment # 11) (RECESS REGULAR COUNCIL MEETING) L. CORPORATION MEETING: 12. CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORPORATION (Attachment # 12): AGENDA CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORPORATION Date: Tuesday, October 17, 2000 Agenda Regular Council Meeting O~oberl7,2000 Page 6 Time: Location: During the meeting of the City Council beginning at 2 p.m. City Council Chambers City of Corpus Chrisfi 1201 Leopard Street Corpus Christi, Texas 78401 President Arnold Gonzales calls meeting to order. Secretary Arrnando Chapa calls re/L Board of Directors Officers Arnold Gonzales, Pres. Henry Garrett, Vice Pres. Javier Colmenero Melody Cooper Rex Kinnison Betty Jean Longoria John Longoria Samuel L. Neal, Jr. Mark Scott W. Thomas Utter, Gen. Mgr. Armando Chapa, Secretary Mary Juarez, Asst. Secretary Jorge Cruz-Aedo, Treasurer Mike Harry, Asst. Treasurer Approve Minutes of the Meeting of August 22, 2000. Financial Report. Donation of Land on Oso Parkway to the City of Corpus Chrisfi in support of a Coastal Management Program Grant. Consideration and action on the provision of $5,000 to support a City of Corpus Christi HUD Internship Program in conjunction with Texas A&M - Corpus Chdsfi Public Comment. Adjoumment. (RECONVENE REGULAR COUNCIL MEETING) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting O~oberl7,2000 Page 7 Om PRESENTATIONS: . Public comment will not be solicited on Presentation items. * Update by Local Emergency Planning Committee (LEPC) * Update by Planning Commission * Parking Enforcement Booting/Impounding of Vehicles * Water Pass Through and Drought Management Plan * Update on 1986 Bond Program * Weed and Seed Program EXECUTIVE SESSION: PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss matters listed on the agenda, when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. REPORTS: The following reports include questions by Council to Staff regarding City policies or activities; request by Council for information or reports from Staff,' reports of activities of individual Council members and Staff,' constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. 13. CITY MANAGER'S REPORT * Upcoming Items 14. MAYOR'S UPDATE CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 15. COUNCIL AND OTHER REPORTS Agenda Regular Council Meeting O~oberl7,2000 Page 8 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda sumrnar~) ADJOURNMENT: POSTING STATEMENT: This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 2:30 p.m., October 13 2000. City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www.ci.corpus-christi.tx.us after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL 1999 PRIORITY ISSUES: CONTINUE "AS IS" Improve Basic Services: Trash, Brush, Debris Improve Basic Services: Street and Road Maintenance Improve Basic Services: Animal Control Improve Basic Services: Quality Water Improve Basic Services: Lighting Stormwater / Drainage Northside Plan Residential / Community Park Development Capital Improvements / Bond Issue Airport Improvements Street Assessment Golf Course Youth Crime Initiatives Environmental Compliance Development Center Community-Oriented Policing 1999 PRIORITY ISSUES: CONTINUE WITH REVISIONS Privatize Services · Explore additional opportunities Crime Control District Initiatives · Address budget concerns and the ability to fund the program for the long-term ~"i]Bayfront Development Plan · Continue to vigorously pursue development in the Bayfront Arts & Sciences Park area · Continue coordination / collaboration among entities in the area Improve Basic Services: Park Maintenance · Prepare / repair facilities · Evaluate current facilities for improvement priorities · Identify undeveloped park land for possible sale · Consider outsourcing neighborhood park maintenance to Neighborhood Associations, with assurances of equity · Explore establishment of Adopt-A-Park program Animal Control · Ensure adequate staff and equipment · Establish a "Cooperative Veterinarian" program Economic Development · Participate with local and regional economic development initiatives (not necessarily with funding) Bayfront Convention Center Expansion · Modify plans or identify alternative funding sources as a result of study NEW PRIORITY ISSUES FOR 2000 Internal Issues Charter Revision · Tax Cap · Term Limits · Utility Transfers · Review previous Charter Commission's recommendations Improve Working Relationships with Other Taxing Entities · Invite to quarterly meetings · "Tax Summit" · Explore oppommities to share in tobacco settlement dollars Landscaping / Improvement ofEntryway from Corpus Christi lnternational Airport · Code enforcement Address Long-term Budgetary Issues · Reach agreement on a plan / philosophy · Acquire software, ensure monthly requisitions and timely CAFR Legislative Issues Museum of Science and History Long-Range Plan Tax Increment Financing District (Packery Channel) ~Long-range Strategic Water Planning Capacity External Issues Metrocom Crosstown Expressway Spaceport Medical Campus Long-range (after the Bond Issue) Downtown Development · Median improvement / landscaping · Plan for development of west end of downtown (First United Methodist Church to Memorial Coliseum) Hospitality Industry Development - Central City CC Beach Development Marina Development Development of Island, Post-Packery Channel Foreign Trade Zone Expansion Community-wide Visioning Process MINUTES JOINT MEETING OF THE CORPUS CHRISTI CITY COUNCIL AND CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS October 10, 2000 - 12:10 p.m. CITY COUNCIL Mayor Samuel L. Neat Jr. Mayor Pro Tern Melody Cooper* Javier D. Colmenero Rex Kinnison Betty Jean Longoria John Longoria Mark Scott City Staff Present City Manager David R. Garcia City Attorney James R. Bray City Secretary Armando Chapa Recording Secretary Rachelle P. Ram6n CONVENTION AND VISITORS BUREAU Bill Pruet, Board Chairman Vangie Chapa Bill Goin Victor Gonzaiez Brad Lomax Bill Morgan Govind Nadkami Jody Patel Bert Quintanilla Linda Routh Berney Seal Jim Snow John Trice COUNCH, MEMBERS ABSENT Henry Garrett Arnold Gonzales BOARD MEMBERS ABSENT Cris~na Garza Yolanda Olivarez Mayor Neat called the meeting to order in the Basement Training Room of City Hall. City Secretary Chapa checked the roll and verified that a quorum was present to conduct the meeting. Mr. Pmet also confirmed that a majority of the Convention and Visitors Bureau (CVB) board members were present. He said that although the CVB currently does not have a CEO, they are making progress in many areas and their intention at this meeting was to report that information to the Council. *Ms. Cooper arrived at 12:14 p.m. Mr. Seal gave an update on the search for a new CEO. He said Ms. Cynthia Garcia, director of the city' s Human Resources Department, met with the search committee and helped them develop scoring guidelines and other aspects of the hiring process. He said they are setting a deadline of November 1st for accepting applications and they hope to have a CEO hired by the end of the year. Responding to Council members' questions, he read a summary of the job description, noting that the board wants to hire someone who has had CVB experience and who holds a college degree. Mr. Ptuet noted that the search committee has been meeting weekly. Mr. Lomax, a member of the Governmental Affairs Committee, said they are committed to getting the bond issue passed and they support legislation to restore a more traditional school year schedule (to begin later in August or early September). He said they are also working with the Port of Corpus Christi Authority, the Kegional Transportation Authority and the Downtown Management District on transportation issues, such as how to more easily and efficiently transport visitors and Minutes - Joint Meeting October 10, 2000 Page 2 conventioneers around the city to the hotels and attractions. He said they also support quarterly meetings between the CVB board and the City Council. Mr. Jim Snow, a member of the Marketing Committee, said there is a good mix of stakeholders involved, inBluding representatives of the Texas State Aquarium, the U.S.S. Lexington Museum on the Bay, hoteliers, and others. Mr. Bill Petms, who will be handling the CVB's advertising needs, has met with the committee members to discuss their goals. During their next meeting, the committee intends to develop a basic advertising plan as well as a multi-year plan. Mr. Pruet said they are working to maximize the cooperative dollars from local partners. City Manager Garcia asked about current ad campaigns, such as the "Beaches of Texas." Mr. Joey Jarreau, CVB Director of Sales and Marketing and Acting CEO, said he is meeting soon with representatives from Galveston to discuss that campaign. He said they are also working on an audit of the former Greater Corpus Christi Business Alliance (of which the CVB was a member). Mr. Snow added that the Beach to Bay guide and the convention guide are both totally supported by advertising. Mr. Jarreau added that they also have an interim marketing piece they are using to promote the city at this time. Mr. Kinnison asked how the CVB is helping to promote specific events, such as the upcoming Texas Jazz Festival. Mr. Jarreau said they have added a "button" to the CVB's web page with a link to upcoming events and he discussed the importance of sending out promotional information ahead of the events. Mr. Longoria commented about Texas Monthly magazine's e-mall service about upcoming events around the state. Mr. Trice added that the CVB board's strategy is to not underwrite events but to help market them. Mr. Scott asked how the CVB integrates marketing on the website. Mr. Jarreau replied that they link the CVB's site to other sites, such as the Jazz Festival's site. A brief discussion followed about booking room reservations from the web site and who pays for it. Mr. Pruet said the board is still studying several issues regarding the web site and they will report back to the Council. Mr. Jarreau then gave a sales update, referring to figures he distributed regarding the booking activity. He said the CVB has hired new staff members and they are going after new business, including finding partners for trade shows for the whole year. As a result, they have been able to add two new trade shows. He said they are also having monthly meetings with the CVB's partners and they are encouraging national associations to hold their regional meetings in Corpus Christi. He added that they also intend to bid on the American Bowling Congress convention for 2006. Mr. Pruet said the ABC was held in Corpus Christi in 1992 and it can have an economic impact of $60 million to $70 million. He said they are getting ideas about funding sources for the $500,000 that the successful bidder will have to have. Mayor Neat asked if the CVB was doing any marketing with the Buccaneer Commission. Mr. Jarreau said the former CEO had met with the head of that organization. He also commented how the CVB assists tour groups that come to Corpus Cbxisti. The Mayor asked if the CVB is marketing Minutes - Joint Meeting October 10, 2000 Page 3 the new Ortiz Center at the port, and Mr. Jarreau said they are marketing it as a location to hold meetings and events. Mr. Longoria asked about plans for the city' s 150th birthday, and Mayor Neal said they have started developing ideas on how to celebrate that in 2002. Mr. Scott noted that there was an item on the Council' s agenda later that day on management of the proposed arena. Mr. Pruet thanked the Council for allowing them to meet and he welcomed the Council members to the CVB board meetings. Mrs. Longoria commented on the need for taxi drivers to better market and promote Corpus Christi, and Mr. Jarreau said they are very attuned to that need. Mayor Neal commented on the importance of maintaining good communication between the Council and the CVB. There being no other business, he adjourned the meeting at 1:15 p.m. on October 10, 2000. MINUTES CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting October 10, 2000 2:00 p.m. PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Melody Cooper Council Members: Javier D. Colmenero Rex A. Kirmison Betty Jean Longoria John Longoria Mark Scott ABSENT Henry Garrett Dr. Arnold Gonzales City Staff: City Manager David R. Garcia Deputy City Manager George Noe City Attorney James R. Bray Jr. City Secretary Armando Chapa Recording Secretary Rachelle P. Ram6n Mayor Neal called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Rev. E.F. Bennett, following which the Pledge of Allegiance to the United States flag was led by James Rocha, a member of the Young Marines. City Secretary Chapa called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neat called for approval of the minutes of the regular Council meeting of September 26, 2000 (rather than September 291h as stated on the agenda). A motion was made and passed to approve the minutes as presented. Mayor Neat referred to the board and committee appointments on the day' s agenda, and the following appointments were made: Sister City Mu~d A. Abudiab Judy Benkendorfer Andrew Boyd Jesus Rosales John Wright Lamar Ynostroza Board of Adjustment Robert Broadway John Martinez (Altemate) Mayor Neal called for petitions from the audience. Minutes - Regular Council Meeting October 10, 2000 Page 2 Mr. Gene Pasahow, 4018 Kingston, said he is manager and vice president of the Senior Softball League. He invited the Council members to participate in the league's second annual tournament bene~tting Toys for Tots on November 18th. He said there are 13 people over 70 years old who want to play against the Council, as well as several other teams participating. Mr. Joe Dees, 4617 McGregor, said he owns Statewide Wrecker Service. He said that several months ago he had proposed an increase in the fees for rotation wreckers. He said the last time they received a fee increase was 12 years ago. However, he said the city raised the storage fee from $7.50 to $15, which benefitted the city and penalized the citizens. City Manager Garcia replied that in response to concems that were raised, staff conducted a survey of towing rates in different communities in Texas and determined that Corpus Christi's rates were comparable to those in other cities. As a result, the Police Department (which regulates that service) recommended that there be no change in rates at this time. Council Member Kinnison asked that that memo be redistributed. Mr. John Rocha, president of the parent organization for the Corpus Christi Young Marines, invited the Council members to a casino night on October 20th benefitting the Young Marines, which teaches leadership skills to youth from 8 to 18 years old. Mr. Jack Gordy, 310 Norton St., said Forward Corpus Christi, the organization formed to promote the bond issue and sales tax initiatives, should have spent their campaign funds for printing political signs and other expenses in Corpus Christi. He also contested a memo from Police Chief Alvarez regarding enforcement of the ordinance banning consumption of alcohol in city parks, saying that ordinance is not consistently enforced. Mr. Leon Perez, 904 Buford, said his utility bill went from $34 to $42 last month and he questioned the reason for the increase. Mayor Neat asked a staff member to analyze Mr. Perez's utility bill for him. Mr. Irving Dietz, 455 Miramar, said that on September 12, 2000 the Council approved an ordinance appropriating $13.9 million for several items, including certain street improvements contained in the capital improvement plan. He said the agenda information stated that action completed the 1986 bond program. However, some of the street projects were not included in the 1986 bond program, such as Cornett Drive and Ocean Drive. Mr. Dietz questioned whether other projects will be built other than those listed in the 2000 bond program. Mr. Kiunison replied that bond elections are necessary because the city's revenues are not sufficient to fund all the needed capital improvements. He said the funds approved by the voters in 1986 were only used for those projects approved at that time; other projects have subsequently been undertaken through other funding sources. Mr. Scott pointed out that the ballot language for the 2000 bond issue specifically lists the proposed projects and prohibits the funds from being spent on non- listed projects. Mr. Kirmison added that the items in this proposal have to be substantially completed in three years because there are other capital projects which have to be addressed in the future. Minutes - Regular Council Meeting October 10, 2000 Page 3 Mr. R.F. Hasker, 1813 Wallace, read a letter written 15 years ago which. stated that the Corpus Christi Taxpayers Association favors an efficient, honest and healthy respect for the public interest on the part of city government. He said they also favor the orde~y plarmed growth of the city that will benefit the entire community. However, he said the city government favors developers and realtors and is inefficier~t. Mayor Neat asked Mr. Hasker if that is the official position today of the Taxpayers Association. Mr. Hasker replied that he was defending the name of the Taxpayers Association, which wants honest government but does not feel they are getting it. He said the city receives enough money for its capital improvements just with utility revenues. Mr. Jimmie Till, 6034 Lost Creek, said he is a lifetime citizen of this city and he supports the bond election. He also thanked the Mayor for participating in a recent bicycle ride event. Responding to Mr. Till's question, the Mayor said the bicyclists did not ride over Harbor Bridge. Mayor Neal referred to the presentation on the day's agenda regarding the request for proposals for the Bayfront Arts and Sciences Park area. City Manager Garcia explained that the city is currently in the process of a major expansion of the Bayfront Plaza Convention Center and the November 2000 ballot contains a proposed 1/Sth cent sales tax increase to construct a multipurpose arena to be located near the convention center and operated in tandem with that facility. Mr. Garcia said there are a number of additional high-profile uses for that area of the city. He said city staff has met with officials from the Port of Corpus Christi Authority and the South Texas Institute for the Arts regarding their projects. In addition, he said city staff has updated a request for proposals that they previously distributed to the Council which will solicit development teams for a specialty retail development in the center of that area. Assistant City Manager Tom Utter referred to a detailed map of the Bayfront Arts and Sciences Park area, as well as the port area. He noted that the Solomon P. Ortiz International Center at the port has just opened and the port is proposing to locate a new water taxi next to it with a walking connection undemeath Harbor Bridge. He said the Museum of Science and History' s new exhibit and expansion will be open next year. Mr. Utter also said that the South Texas Institute for the Arts is planning to expand its facility and is proposing to lease additional city property as well as approximately two-tenths of an acre of the U.S. Anny Corps of Engineers' (COE) property. The port is actively pursuing with the COE the purchase of their property for a possible additional cruise ship dock east of Harbor Bridge. Mr. Garcia noted that very large cruise ships cannot fit under Harbor Bridge and the additional dock would accommodate those ships while still utilizing the Ortiz Center at the port. Mr. Utter pointed out on the map several blocks of land that may be acquired in the future, and he said an additional major pump station will be needed at the intersection of Fitzgerald and Water streets. He also referred to the site for the proposed arena if it is approved by the voters next month. That site is bounded by Mesquite, Chaparral, Brewster, and Hughes streets. Minutes - Regular Council Meeting October 10, 2000 Page 4 In the area near the intersection of IH-37 and Shoreline, there is the new federal courthouse and the CVB and Chamber of Commerce, both of which will eventually be relocated. He said the offramp from Hwy. 181 onto Broadway will be closed by the Texas Highway Department and the offramp onto Power Street will be changed to allow for a more gradual exit from Hwy. 181. He also mentioned the amphitkeater being planned by Mr. Dusty Durrill and the eventual closing of the Broadway Wastewater Treatment Plant. Mr. Utter said the port has also preliminarily considered extending Tancahua Street to the cruise ship terminal and developing that area. In addition, the port has an agreement with TXDOT regarding the area under the Harbor Bridge. The Museum of Asian Cultures is completing its second phase and the Visitors Center has been very popular. He said the architects and consultants for the convention center (and hopefully also for the arena) will be looking at how those facilities will tie in with the other attractions in the Bayfront Arts and Sciences Park. Mr. Garcia added that one of the only viable ways to make the most out of the marina property is to engage in a joint venture with a private developer, and staff would like to develop a request for proposals for the marina. Mr. Garcia and Mr. Utter then responded to Council members' questions. Mr. Garcia pointed out that the land for the arena and for the expansion of the convention center is currently under city ownership, and the parking areas are under public ownership of some type (city, port or COE). He added that there are opportunities for more intensive development in the area of the COE property, which he and Mr. Utter further explained. They also discussed use of the existing barge dock in front of the convention center. Mr. Garcia said the timing of the development of that area is contingent upon the sale of the COE property. Mr. Utter noted that they would also like to make Port Avenue a major roadway into and out of the Bayfront Arts and Sciences Park and surrounding areas. Mayor Neat called for consideration of the consent agenda (Items 3-16). An audience member requested that Item 4 be withheld for discussion. City Secretary Chapa said that Item 13 .b. needed to be amended. He then polled the Council for their votes and the following were passed: 3. M2000-353 Motion approving a supply agreement with Gonzalez Tire Company, Corpus Christi, Texas for field tire repair service in accordance with Bid Invitation No. BI-0102-00 based on low bid meeting specifications for an estimated annual expenditure of $165,802. The term of the contract will be for twelve months with an option to extend for up to two additional twelve- month periods, subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by Maintenance Services and the Fire Department in FY00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Minutes - Regular Council Meeting October 10, 2000 Page 5 5. M2000-355 Motion approving a supply agreement with Stewart & Stevenson Services, Inc., Corpus Christi, Texas for general use automotive type filters in accordance with Bid Invitation No. BI-0003-01 based on low bid for an estimated annual expenditure of $50,000. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods, subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by Maintenance Services and the Fire Department in FY00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longofia, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-356 Motion approving the purchase of network servers in the amount of $39,742 from Business Integrators, Inc. of Houston, Texas through the Qualified Information Systems Vendor (QISV) program of the State of Texas. Funds have been budgeted by MIS, Museum, Legal and Gas Departments. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longofia, J. Longofia, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-357 Motion approving purchase of one year Master Licensing Agreements for Novell NetWare Operating System, Noveli GroupWise and Novell ZENWorks through Department of Information Resources (DIR), Austin, Texas in the amount of $ 117,671.47. The licensing agreements are purchased in accordance with the State of Texas Cooperative Purchasing Program. Funds have been budgeted by MIS in FY00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longofia, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-358 Motion authorizing the City Manager or his designee to execute a construction contract with Reese Contracting for a total fee not to exceed $73,777 for the Miscellaneous Storm Drainage Improvements (Weber Road and Brett Street). The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longofia, J. Longofia, and Scott voting "Aye"; Garrett and Gonzales absent. Minutes - Regular Council Meeting October 10, 2000 Page 6 9. M2000-359 Motion authorizing the acquisition of Parcels 17, 18, 22 and 23 out of Artemus Roberts Subdivision, all located between Violet Road and McKinzie Road north of State Highway 44, from the owg. er Lyondell Petrochemical G.P. on behalf of Equistar Chemicals, LP for $33,400 in connection with the Southside Water Transmission Main Project - Stevens Plant to Clarkwood Road and for other municipal purposes. The foregoing motion passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 10.a. M2000-360 lO.b. 10.c. 10.d. Motion authorizing the City Manager or his designee to execute Amendment No. 2 to the contract for consulting services with the Center for Coastal Studies in the amount of $53,672 for Ecological/Biological Monitoring of Treated Wastewater Diversions in the Kincon Delta and Nueces Bay. The foregoing motion passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-361 Motion authorizing the City Manager or his designee to execute Amendment No. 2 to the contract for consulting services with the Conrad Blucher Institute in the amount of $86,286 for On-Going Salinity Monitoring in the Kincon Delta and Nueces Bay. The foregoing motion passed by the following vote: Neat, Colmenero, Cooper, Kirmison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-362 Motion authorizing the City Manager or his designee to execute Amendment No. 2 to the contract for consulting services with the University of Texas Marine Sciences Institute in the amount of $ 110,953 for biological monitoring of the effects ofwastewater effluent diversions on primary and secondary production in the Rincon Delta and Nueces Bay. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-363 Motion authorizing the City Manager or his designee to execute a contract for consulting services with Alan Plummer and Associates, Inc., of Austin, Texas, in the amount of $45,920 Minutes - Regular Council Meeting October 10, 2000 Page 7 for analysis, evaluation, and report preparation required by Texas Natt~ral Resources Conservation Commission discharge permit related to the Wastewater Effluent Diversions in the Rincon Delta and Nueces Bay. The foregoing mption passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 11 .a. ORDINANCE NO. 024243 Ordinance appropriating $1,738, 199 from Federal Aviation Administration Grant No. 3-48- 0051-31-00 in the No. 3020 Airport Capital Projects Fund; appropriating $34,000 in Passenger Facility Charges (PFC) in the No. 4621 PFC Fund for the Airport Commercial Apron. An emergency was declared and the foregoing ordinance passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 11 .b. ORDINANCE NO. 024244 Ordinance appropriating $95,958 from Federal Aviation Administration Grant No. 3-48- 0051-31-00 in the No. 3020 Airport Capital Projects Fund; all funds will be used for a new Airfield Lighting Control System and other improvements in association with the new Federal Aviation Administration Control Tower. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 11 .c. M2000-364 Motion authorizing the City Manager or his designee to execute an engineering contract in the amount of $104,530 with IMDC, Inc. of Houston, Texas for Airfield Lighting Improvements. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 12.a. M2000-365 Motion approving the reimbursement application submitted by Hossein Mostaghasi, owner and developer of Brighton Village Unit 8A, for the installation of 620 linear feet of an off- site 8-inch PVC sanitary sewer collection line and replacement of an existing manhole. Minutes - Regular Council Meeting October 10, 2000 Page 8 The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 12.b. ORDINANCE NO. 024245 14.a. Ordinance appropriating $55,929.71 in the No. 4220 Sanitary Sewer Trust Fund to pay the reimbursement request of Hossein Mostaghasi for the installation of 620 linear feet of an off- site sanitary sewer collection line and replacement of an existing manhole to develop Brighton Village Unit 8A Subdivision. An emergency was declared and the foregoing ordinance passed by the following vote: Neat, Coimenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. M2000-366 Motion authorizing the City Manager or his designee to accept two grants from the Corpus Cbxisti Health Foundation providing for portable equipment for the dental program and recording and presentation equipment for the health education program in the respective amounts of $22,000 and $6,500. The foregoing motion passed by the following vote: Neal, Coimenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 14.b. ORDINANCE NO. 024248 15. Ordinance appropriating $28,500 from the Corpus Christi Health Foundation in the No. 1050 Federal/State Grants Fund for portable equipment for the dental program and recording and presentation equipment for the health education program. An emergency was declared and the foregoing ordinance passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. ORDINANCE NO. 024249 Ordinance appropriating $15,000 from the Blanche Moore Foundation in the No. 6010 Trust Fund-Youth Sports for the expenses of the Corpus Christi Magic Blanche Moore Baseball Team; amending Ordinance No. 024130 which adopted the FY00-01 Budget, by adding $15,000 to the No. 6010 Trust Fund-Youth Sports. An emergency was declared and the foregoing ordinance passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Minutes - Regular Council Meeting October 10, 2000 Page 9 16. ORDINANCE NO. 024250 Authorizing the City Manager or his designee to execute five rent-a-car concession lease agreements with Pagan-Lewis Motors dba Budget Rent-A-Car of Corpus Christi, Inc.; Coastal Bend Rent-A-Car, Inc. dba Avis Rent-A-Car; Mar Jean Texas, Inc. dba Hertz Car Rental; National Car Rental of Corpus Christi, Inc.; and Southwest - Tex Leasing Co., Inc. dba Advantage Rent-A-Car for operation of a rent-a-car concession at Corpus Christi International Airport in consideration of payment of the greater of a guaranteed minimum concession fee or ten percent of the concessionaire's gross monthly revenues for a term of 18 months with a month to month holdover period thereafter terminating on the date of final completion of the new airport terminal facility. The foregoing ordinance passed on second reading by the following vote: Neat, Colmenero, Cooper, Kirmison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Mayor Neal opened discussion on Item 4, wrecker service. Mr. Joe Dees, owner of Statewide Wrecker Service, said he has had this contract in the past and it would be more cost-effective to have one vendor rather than two. Mr. Mike Barrera, Director of Materials Management, said the reason the city divided the contract into two was because vendors said they were not equipped to provide all the necessary services under one contract. Mr. Garcia noted that the city has a wide variety of vehicles (from large garbage tracks to small sedans) and the towing contract has to accommodate all the uses. Responding to Council Member Kirmison, Mr. Barrera discussed the "mix" of vehicles. City Secretary Chapa polled the Council for their votes: 4. M2000-354 Motion approving supply agreements with the following companies, for wrecker service for City owned vehicles and equipment in accordance with Bid Invitation No. BI-0001-01 based on low bid for an estimated annual expenditure of $58,985. The term of the contract shall be for twelve months with an option to extend for up to two additional twelve-month periods, subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by Maintenance Services and the Fire Department in FY00-01. Holly Towing Service Corpus Christi, Texas Group I $42,360.00 Galvan Super Towing Grand Corpus Christi, Texas Total: Group II $58,985.00 $16,625.00 The foregoing motion passed by the following vote: Neat, Colmenero, Cooper, Ki~mison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Minutes - Regular Council Meeting October 10, 2000 Page 10 Mayor Neal opened discussion on Item 13, Omaha Drive street improvements. City Secretary Chapa said that on Item 13 .b. the date of the public hearing needs to be changed from November 28, 2000 to November 21, 2000 because there is no Council meeting on November 281h. Council Member Colmenero made a motion to amend Item 13.b. as stated, seconded by Council Member Betty Jean Longoria and passed (Garrett and Gonzales absent). Mr. Chapa polled the Council for their votes as follows: 13.a. RESOLUTION NO. 024246 Resolution determining the necessity for and ordering the improvement of the following highway in Corpus Christi, Nueces County, Texas for the Omaha Drive Street Improvements: Omaha Drive from I.H. 37 to Leopard Street, specifying that certain of these improvements will be paid for partly by the City and partly by assessments while others will be paid for entirely by assessment; and directing the City' s Director of Engineering Services to file a Notice of Proposed Assessment with the Nueces County Clerk. The foregoing resolution passed by the following vote: Neai, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. 13 .b. RESOLUTION NO. 024247 Resolution approving plans and specifications for improvements to the following highway in Corpus Christi, Nueces County, Texas for the Omaha Drive Street Improvements: Omaha Drive from I.H. 37 to Leopard Street, approving the Director of Engineering Services' Project Construction Cost Estimate including an estimate of the portion of costs to be paid by the City and the portion to be paid by assessments' setting a public heating on these proposed assessments to occur during the November 21, 2000 City Council Meeting; directing the City Secretary to arrange to publish notice of public hearing;. and ordering the Director of Engineering Services to provide written notice of the public hearing to property owners. The foregoing resolution passed, as amended, by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Mayor Neal called for a brief recess. Mayor Neal deviated from the regular agenda and opened discussion on Item 19, education revenue bonds. He called for comments from the audience. Minutes - Regular Council Meeting October 10, 2000 Page 11 Dr. Maria Luisa Garza explained that they received a very favorable interest rate for their project and, as a result, will be able to construct the entire project. City Secretary Chapa polled the Council for their votes as follows: 19. RESOLUTION NO. 024252 Resolution of the City Council of the City of Corpus Christi, Texas approving the issuance of up to $6,000,000 in aggregate principal amount of City of San Antonio, Texas, Higher Education Authority, Inc., Education Revenue Bonds (Dr. Mafia Luisa Garza Academy of Transitional Studies Charter School Project), Series 2000 by the City of San Antonio, Texas, Higher Education Authority Inc. for the Dr. Mafia Luisa Garza Academy of Transitional Studies Charter School located in the City of Corpus Christi. The foregoing resolution passed by the following vote: Neat, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Mayor Neat opened discussion on Item 17, proposed multipurpose arena project. City Manager Garcia said staff has gone through the process of evaluating arena managers and they are recommending negotiating a contract with SMG for management of the arena, contingent upon the outcome of the November election. Deputy City Manager Noe gave a brief computer presentation about the selection of the arena management firm. He said use of a private management firm, which was a recommendation of the PKF study, adds technical expertise plus leverage for bookings. In addition, early selection of the firm allows for public information for voters as well as pre-opening design input by the firm. Mr. Noe said the scope of services includes the following: planning and programming; design review; pro-opening operations tasks; furniture, fixtures and equipment recommendations; advertising and naming services; and facility management. He said the request for proposals were issued on August 28, 2000 and two proposals were received on September 15, 2000 from the two most established firms in the industry--SMG and Global Spectrum. He said the selection committee consisted of the City Manager, Deputy City Manager, Acting Assistant Engineer, and Director of the Convention Center. Mr. Noe said staff contacted facilities across the country which were operated by both SMG and Global Spectrum. He said other city officials told them there is a distinct advantage to having a vendor with regional connections to provide enhanced bookings. He noted that SMG operates three facilities in E1 Paso and four in Houston; SMG also has pre-opening contracts in Laredo and Beaumont. Mr. Noe stated that there is no financial impact at this point, and if this action is approved by the Council, it will allow staff to negotiate an agreement with SMG for both the pre-opening services and the long-term management agreement. Minutes - Regular Council Meeting October 10, 2000 Page 12 Mr. Justin White said SMG is the largest facility management company in the United States with 112 facilities (31 convention centers, 47 arenas, 19 theaters, 9 stadiums, and 6 others). He said many of the facilities they manage are located in the south and southwest. For instance, in Houston alone SMG manages the Astrodome, Astrohall, and Astroarena, as well as the new NFL stadium and the new exposition center there. Mr. White described the work of the management company during the pro-opening process, including preparing a marketing and financial analysis, five-year operating proforma, and a pre- opening budget. He said during that time they will also work with the major tenants, such as the IceRays and Texas A&M University-Corpus Christi, and possibly sign such long-term contracts as Ringling Bros. and Bamum & Bailey Circus. He discussed the importance of marketing the facility before it opens, and he noted that there were 467 events booked by the time they opened the Pontchartrain Center in Louisiana. Mr. White listed several entertainment acts which played during the last month in 10,000-seat or less arenas, including Elton John, Luis Miguel, Tim McGraw, Red Hot Chili Peppers, Faith Hill, Marc Anthony, Juan Gabriel, Britney Spears, Stone Temple Pilots, Counting Crows, and many others. He also said one of the largest promoters in the country, who manages such acts as Faith Hill and Tim McGraw, has committed to bring some of his acts to the Laredo arena once it is completed. The promoter said if he can bring well-known acts to Laredo he can also bring them to Corpus Christi, thus taking advantage of SMG's leverage regarding bookings. Mr. White said SMG has over $4 billion worth of development experience during the last seven to eight years. He also stated that there is currently enough parking around the downtown site of the proposed Corpus Christi arena to accommodate attendees. Mr. White also listed several family shows that have appeared in their facilities, including ice skating, rodeos and wrestling. He said that in a three-day period one facility had a hockey game, a rodeo, and an ice skating show, which reflects the versatility that is possible. He noted that the cost of the Bosier City facility, opening next month, was $35 million (excluding the land) with 10,000 permanent seats and 2,000 retractable seats. Responding to Council Member Colmenero, Mr. White said promoters of entertainment acts and family shows prefer to have venues located fairly close together. In addition, Laredo will have its own WPHL hockey team which will provide for a good rivalry with Corpus Christi. Mr. White said naming rights, advertising and other issues are negotiable. Mr. Garcia said prior to coming before the Council with their recommendation, staff conducted extensive reference checks on the two facilities managers' existing contracts, and every person they talked to said they were very satisfied with their contracts. Council Member Scott requested a copy of the acts that have performed in SMO's facilities around the country. Replying to a question from Mr. Scott, Mr. White said the contract can be incentive-based or a flat fee with an incentive tied to it. He added that they have to be careful not to affect the tax-exempt status of the bonds. Mr. Scott commented on arena football, which Mr. White said is very popular now, as is wrestling. He also briefly discussed how they would schedule events in the arena while accommodating the needs of the primary tenants. Minutes - Regular Council Meeting October 10, 2000 Page 13 Council Member Kinnison said this multipurpose arena would still be needed even if the IceRays no longer played here, since there are many other events that could be held in the arena. He said the information Mr. White is providing can be passed along to the citizens prior to the election. City Secretary Chapa polled the Council for their votes as follows: 17. RESOLUTION 'NO. 024251 Resolution selecting SMG as the contractor for Planning and Management Services for the proposed Multipurpose Arena, and direcling the City Manager to undertake negotiations with SMG to complete an agreement for such services. The foregoing resolution passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzaies absent. Mayor Neai opened discussion on Item 18, cable television franchise. There were no comments from the audience. City Secretary Chapa polled the Council for their votes as follows: 18.a. FIRST READING ORDINANCE Ordinance granting to TCI Cablevision of Texas Inc. an acceptance of an agreement relafmg to the cable television franchise granted in Ordinance No. 16133, as mended, to extend said franchise for six months in consideration of TCI providing a franchise fee payment to City of five percent and based upon consideration of requirements relating to the transfer of the franchise to Texas Cable Partners, L.P. The foregoing ordinance passed on first reading by the following vote: Neal, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Colmenero, Garrett and Gonzales absent. 18.b. FIRST READING ORDINANCE Ordinance authorizing transfer of a cable television franchise from TCI Cablevision of Texas, Inc. to Texas Cable Partners, L.P., subject to requirements. The foregoing ordinance passed on first reading by the following vote: Neal, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Colmenero, Garrett and Gonzales absent. Mayor Neai announced the executive session (Item 20), pursuant to Texas Govemment Code Section 551.071 regarding the claim of Gilbert Burgus et al, with possible discussion and action Minutes - Regular Council Meeting October I0, 2000 Page 14 related thereto in open session. The Council went into executive session. The Council retumed from executive session. Mayor Neal made the following motion, which was seconded by Council Member Cooper. He called for a voice vote and it passed as follows: 20. M2000-367 Motion authorizing the City Manager to execute documents settling the claim of Gilbert Burgus et al by purchasing the home located at 7101 Edgebrook in Corpus Christi, Texas, for $115,000, as recommended by the City's attorneys. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Garrett and Gonzales absent. Mayor Neal called for the City Manager's report. Mr. Garcia said there are four presentation items scheduled for the October 17th Council meeting: the Planning Commission's update, parking enforcement program, drought management plan and water pass-through, and the quarterly update on the Wesley Seale Dam project. He added that there will be no Council meetings on the following dates: November 7th (first Tuesday of the month), November 281h (close to Thanksgiving), December 5th (first Tuesday), and December 261h (close to Christmas). Mr. Garcia said the canvassing of votes from the November 7th election will be conducted on November 13th at 10 a.m. In addition, regular Council meetings will be held on November 14th, November 21 st, December 12th and December 19th. The first meeting in 2001 will be held on January 9th. Mayor Neat noted that the "State of the City" address will be given on October 16th at the Bayfront Plaza. He requested that Mr. Angel Escobar, Director of Engineering Services, give the Council an update on the 1986 bond program during the next Council meeting on October 17th. He said the Council should also look at the water issue, and he asked for an update on the city's legislative agenda. Mr. Utter said he could provide that during the November 14th meeting. The Mayor said Mr. Escobar had given the Council a memo dated August 17, 2000 regarding possible revisions to the street renaming process. He said the Council was supposed to get more information in September and he noted that there is another request to rename a street. He also requested an update on the remodeling/construction of the new senior center at the Garden Center location. He then called for Council concems and reports. Mr. Colmenero forwarded tickets to the Council for the event benefitting the Young Marines, and he requested an update on the leaking water situation at City Hall. Mr. Scott said a TEX-21 meeting will be held on October 13th in Corpus Christi, and he asked about new trigger points for the water levels. Mr. Garcia said there is a study currently underway regarding the reservoir levels and the impact of the Mary Rhodes Pipeline. Mr. Scott asked if the Council could extend the period for accepting public comment on the proposed tax increment financing district on Padre Island through the end of October. Mayor Neal noted that Congress is still Minutes - Regular Council Meeting October 10, 2000 Page 15 working on the financing of the bill so it would be premature for the Council to take any action at this time. There was consensus of the Coancil to extend the public comment period as requested by Mr. Scott. He also suggested that the Council pass a resolution in the near future tying the living wage rate to the jobs development program. Mr. Longoria asked about the street renaming memo. He said political conflicts among Council members will result if they make it easier for citizens to request that a street be renamed. Mr. Garcia said when the issue came up some thne ago, it became apparent that part of the problem was the amount of work that has to be done by staff in securing the names of all the property owners along the affected street. City Secretary Chapa said the fee that is charged to the applicant is very small compared to the amount of work that is required. Mrs. Longoria said she did not think it was the city's responsibility since an individual or group was requesting the name change. Mayor Neat suggested that staff send the August 17th memo back to the Council. Mr. Longoria said there is a problem with people parking on sidewalks at businesses that front on South Padre Island Drive. Mayor Neal said that is also a problem in neighborhoods. City Attorney Bray said that at the least that practice violates state law in obstructing a passageway. Mr. Longoria said the city has an ordinance banning mobile (temporary) signs and there is a prolifemtion of colored mobile signs. Mr. Norbert Hart, Director of Housing and Community Development, said some signs are permanently anchored and are legal, on-premise signs. He said staff will be enforcing the temporary sign violations. Mr. Longoria also said the city received a $350,000 grant from the Justice Department but only $170,000 is available for distribution to non-profit agencies. He said the common practice has been that an agency only use 10% of grant funds to administer a program, but the city is spending 52% of the grant funds on administration. Mr. Tony Cisneros, Director of Park and Recreation, said there are two distinct ftmctions: administrative and program. Mr. Longoria said the city keeps $180,000 of the grant and adds $50,000 from CDBG funds, for an actual total of $230,000. He asked about the Safe Haven sites, and Mr. Cisneros said the city works with 14 such sites. He said he would provide more information on the Safe Haven sites. Mr. Garcia said staff can schedule a full presentation on the Weed and Seed program at the next Council meeting. There was consensus of the Council to receive a presentation on that issue. Mrs. Longoria said some residents along Ocean Drive place brush and trash in the bicycle and jogging paths, which creates a hazard. She also suggested that a complete history of the city's revenues be included in the presentation next week about the 1986 bond program. Mr. Scott said his goal in next week's bond presentation is to show that the items the voters approved are either completed or are being constructed at this time. There being no further business to come before the Council, Mayor Neat adjourned the Council meeting at 5:15 p.m. on October 10, 2000. COUNCIL MEMORANDUM RECOMb!ENDATION: (A) Motion approving the purchase of one ARFF vehicle from Oshkosh Truck Corporation, Oshkosh, Wisconsin, in accordance with Bid Invitation No. BI-0171-00 for a total amoum of $594,514 based on low bid. The ARFF vehicle will be used by the Aviation Department. This item is a replacement. (B) Motion approving the purchase of Personal Protective Clothing from Casco Industries, Inc., Pasadena, Texas in accordance with Bid Invitation No. BI-0176-00 for a total mount of $26,100 based on low bid meeting specification. The personal protective clothing will be used by Public Safety Officers at the Airport. Purpose: The ARFF vehicle and personal protective clothing will be used by the Aviation Department in responding to emergencies that occur at the airport. $504,000 of the total amount required to purchase the equipment will be funded through the FAA Discretionary Grant. The balance will be funded through the Airporfs Reserve Appropriations Fund. Bid Invitations Issued: 12 Bid Invitations Received: Basis of Award: ARFF Vehicle - Low bid. Personal Protective Clothing - Low bid meeting specification The helmet bid by US Chemical Safety Services Inc., Corpus Christi, Texas does not come equipped with a face shield as required by the specifications and in accordance with FAA Advisory Circular No. 150/5210-14A. Price Comparison: The bids received indicate competitive pricing has been received. Funding: FAA Discretionary Gram # 3-48-0051-29-00 $504,000 Airport Reserve Appropriations 540500-4610-:EI~0 8 0035 M Procurement & General Services Manager Total: 116,614 $620,614 CITY OF CORPUS CHRISTI PURCHASING I:)MSION BID TABULATION AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) VEHICLE BID INVITATION NO. BI-0171-00 ITEM DESCRIPTION QTY OSHKOSHTRUCK CORP. OSHKOSH. WI UNIT TOTALPRICE 1. New Class 2 Aircraft Rescue and Firefighting Vehicle EMERGENCY ONE, INC. OCALA, FL TOTALPRICE 1 each $594,514.00 $598,325.00 Airport Fire & Rescue Personnel Protective Clothing BID INVITATION: BI-0176-00 ITEM DESCRIPTION Qty Unit CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION U,S. Chemical Safety Servr,,es, Inc. Corpus Christi, Texas Unit Price Total Price 1 Firafighting Helmet 20 ea. 305.00 6,100.00 193.00 3,860.00 2 Bunker Coats 20 e~. 555.00 11,100.00 605.00 12,100.00 3 Bunker Pants 20 ea. 430.00 8,600.00 473.00 9,460.00 4 Suspenders, e.~tra set 20 ea. 15.00 300.00 18.00 360.00 Totals: 26,100.00 25,780.00 (*) The helmet bid by US Chemical Safety Services Inc. , Corpus Christt, Texas does not come equipped with a face shield as required by the speChrP--,etion$ alld in accordance with FAA Advisory Circu~r No. 150/5210-14A. AGENDA MEMORANDUM DATE: September 29, 2000 SUBJECT: Choke Canyon Dam Mercury Manometer Removal AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute a construction contract with Mitchell's Unlimited for a total fee not to exceed $23,000 for the Choke Canyon Dam Mercury Manometer Removal. ISSUE: The abandoned manometer contains approximately forty (40) pounds of elemental mercury, considered to be a hazardous material. For safety reasons it needs to be removed and propedy disposed of. FUNDING: Funds for this project are available in the Water Department's FY 2000-2001 Operating Budget. ~f4~~commends: approval of the motion as presented. Eduardo Garana, R E, 1 R. ~'~co~ar, P. E., Water Superintendent Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Project Budget Exhibit "C" Bid Tab Summary Exhibit "D" Location Map Consolidated Ememencv Dispatch Center Pagelofl \~ENGINEERING~DATAI~HOMEJ_YNDAS\GEN\WATER\CHOKEDAM~8331 MAMOMETEI~MEMORANDUM DOC AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Choke Canyon Dam Mercury Manometer Removal (Project 8331 ) PRIOR COUNCIL ACTION: July 25. 2000 - Approval of the FY 2000-2001 Operating Budget (Ordinance No. 024130). PRIOR ADMINISTRATIVE ACTION: March 26.2000 - Execution of a small agreement for Architect/Engineer Consultant Services with IT Corporation for a fee not to exceed Fourteen Thousand Nine Hundred Twenty-Six Dollars and Zero Cents. ($14,926). BACKGROUND INFORMATION: Choke Canyon Dam is located on Highway 72 just outside of Three Rivers, Texas. A large mercury manometer was utilized to measure the level of water in Choke Canyon Lake prior to the installation of more accurate measuring instruments. Use of the mercury manometer was abandoned for the use of the more accurate instruments. The manometer contains approximately forty (40) pounds of elemental mercury and is considered hazardous material. The manometer is located in an equipment room approximately 47-feet below the surface entrance. The space is accessible to personnel only by a flight of stairs and then by two ladders in a sedes down the side of the shaft. PROJECT DESCRIPTION: This project will provide all necessary labor, materials and equipment to safely remove, package, transport, and dispose of the mercury manometer containing approximately forty (40) pounds of hazardous mercury located in an underground equipment room at Choke Canyon Dam. ~\ENGINEERING~,DATAI~HOMEJ,YNDAS\GEI~WATER\CHOKEDAM~8331 MAMOMETER~BACKGROUND,IX~C Page of 2 BID INFORMATION: The project consists exclusively of a base bid. The City received four proposals on September 20, 2000 with bids ranging from $21,975.00 to $69,700. The Engineer's construction estimate is $26,500.00. The lowest bid was deemed to be non-responsive. The contractor failed to execute the bid and the bid bond did not cleady reference the correct project name or number. Therefore, City Staff and the City's Engineering Consultant, IT Corporation, recommends the contract be awarded to the lowest responsive bidder in the amount of $23,000.00 to Mitchell's Unlimited. CONTRACT TERMS: The contract specifies that the project will be completed in 60 calendar days, with completion anticipated by mid-December 2000. FUNDING: Funds for this project are available from the FY 2000 - 2001 Water Operating Budget. EXHIBIT "A" Page 2 of 2 CHOKE CANYON DAM MERCURY MANOMETER REMOVAL PROJECT BUDGET PROJECT NUMBER: 8331 SEPTEMBER 29, 2000 FUNDS AVAILABLE: FY 00-01 Water Operating Fund (550030-4010-30210) AMOUNT $ 43,071 FUNDS REQUIRED: Construction (Mitchell's Unlimited) Engineering Consultant (IT Corporation) Contingencies (5%) Reimbursements Incidental Expense (Printing, Advertising, etc.) Total Required: AMOUNT $ 23,000 14,926 1,325 2,820 1,000 $ 43,071 Exhibit "B" Page 1 of 1 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: Claire P. Meurer, P.E., IT Corporation DATE: September 20, 2000 TIME OF COMPLETION: 60 calendar days ENGINEER'S ESTIMATE: $26,500.00 CHOKE CANYON DAM MERCURY MONOMETER REMOVAL PROJECT NO. 8331 MITCHELL'S UNLIMITED 11 PRARIE RIDGE ROBSTOWN TX 78380 TMES LLC P.O. BOX 241527 SAN ANTONIO TX 78224 MALEK INC. P.O. BOX 679 CORPUS CHRISTI TX ENVIRONMENTAL EVOLUTIONS, INC.' 110 WARD AVE. SAN ANTONIO TX UNIT UNIT UNIT UNIT DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT To furnish all labor and materials, tools, and necessary 1 EA $23,000.00 $23,000.00 $34,987.50 $34,987.50 $69,700.00 $69,700.00 $21,975.00 $21,975.00 equipment, and to perform the work required, at the locations 0.00 0.00 0.00 0.00 set out by the plans and specifications and in strict 0.00 0.00 0.00 0.00 accordance with the contract documents. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ' PROVIDED FOR INFORMATIONAL PURPOSES ONLY. BIDDER WAS NON-RESPONSIVE DUE TO BID NOT EXECUTED BY CONTRACTOR AND BID BOND DID NOT REFERENCE CLEARLY THE CORRECT PROJECT NAME OR NUMBER. File: \Mproject\councilexhibits\exh8331.dwg SEE INSET N VICINITY MAP NOT TOSCALE CHOKE CANYON DAM I PROJECT SITE'~_ City of Corpus Christi 0 & M Office_ CITY PROJECT NO. 8331 P'N~K '~ LOCATION MAP NOT TOSCALE I THREE RIVERS EXHZBZT "D" Choke Canyon Dam Mercury Manometer Removal CITY OF CORPUS CHRISTI, TEXAS C_TTY COUNCIL EXHZB_TT ~ DEPARI14ENT OF ENGINEERING SERWCES PAGE: I of 1 DAT~: I0-02-2000 ~ AGENDA MEMORANDUM DATE: October 4, 2000 SUBJECT: Wastewater Clean-Out Installation Program, FY99-00 (Project #7193) AGENDA ITEM: Motion awarding a construction contract in the amount of $93,916 to Quality Machine & Equipment Company for the FY00-01 Wastewater Clean-Out Installation Program. ISSUE: The residential sanitary service lines that do not have clean-outs must be broken into by the Wastewater Department to clear stoppages. These service lines need to be repaired to provent debds and surface water from entering the collection system, causing line blockages and/or overloading of treatment plants during heavy rainfall events. The Wastewater Department has an on-going program installing clean-outs to avoid the problem in the future. FUNDING: Funds for this project are available in the FY00-01 Wastewater Operating Budget. RECOMMENDATION: Approval of the motion as presented. Wastewater Superintendent {-~a('zAngel R. Escobar, P. E. Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Bid Tab Summary Exhibit "C" Project Budget Exhibit "D" Typical Clean-Out Assembly Installation H:~HOME~VELMAR'~EN~WASTEWAT',7193~AGENDA.MMO BACKGROUND INFORMATION SUBJECT: Wastewater Clean-Out Installation Program, FY00-01 (Project #7193) PRIOR COUNCIL ACTION: 1. February 29. 2000 - Motion awarding a construction contract in the amount of $79,500 to either Quality Machine & Equipment Company or Rycon Construction for the FY99-00 Wastewater Clean-Out Installation Program. The two firms submitted identical bids. The successful bidder, Quality Machine & Equipment Company, was chosen by the casting of lots. (M2000-065)o 2. July 25, 2000 - Approval of the FY00-01 Operating Budget, (Ordinance No. 024130) which included funds for this project. BACKGROUND INFORMATION: The Wastewater Department assumes the responsibility for all sanitary sewer lines within public rights-of-way and easements. When a blockage occurs in a service line and there is no clean-out, the line must be exposed and broken into to see if responsibility for the problem lies with the City or the property owner. Once the blockage has been cleared, the broken pipe must be replaced and a clean-out installed. Because many Corpus Christi homes were constructed before clean-outs were required in the Plumbing Code, the Wastewater Division has accumulated well over 1,000 work orders for clean-outs. PROJECT DESCRIPTION: The project consists of the complete installation of approximately 400 clean-outs which will include: excavation of service lines; removal of damaged pipe; installation of new PVC clean-out assemblies; site clean-up; and backfill. BID INFORMATION: Bids were received on October 4, 2000 with five (5) bidders submitting proposals. The bid proposal was set up with a Base Bid only. The base bids ranged from $93,916 to $304,436, with Quality Machine & Equipment Company submitting the low Bid. The bid submitted by Hoot Johnson Construction, Inc. did not acknowledge receipt of Addendum No.1 and is therefore considered an irregular bid. Quality Machine & Equipment Company of Robstown, Texas has satisfactorily performed work for the City on other contracts, including Wastewater Clean-Out Installation Program FY99-00. Staff recommends a contract be awarded to Quality Machine & Equipment Company in the amount of $93,916. H:\HOME\VELMAR\GEN\WASTEWA'~7193~AGENDA.BKG Page I of 2 ~o~ o o ou 6 : Page 1 of 1 CONTRACT TERMS: The contract specifies that the project will be completed in 150 working days, with completion anticipated by April, 2001. FUNDING: Funds for this project are available in the Wastewater Department's FY00-01 Operating Budget. H:\HOME\VELMAR\GEN\WASTEWAT~7193~AGENDA. BKG Page 2 of 2 FY 2000 - 2001 WASTEWATER CLEAN-OUT INSTALLATION PROGRAM · Project No. 7193 Project Budget October 4, 2000 FUNDS AVAILABLE: FY 2000-2001 Wastewater Operating Budget (530000-4200-33410) ..... $112,310 FUNDS REQUIRED: Construction Contract (Quality Machine & Equipment Company) ...........$93,916 Contingencies (10%) ...............................................................................9,394 Major Projects ..........................................................................................3,000 Construction Inspection ...........................................................................4,000 Testing .....................................................................................................1,000 Printing ....................................................................................................500 Advertising ...............................................................................................500 Total ........................................................................................................$112,310 EASEMENT SEWER MAIN ~ TAP TYPICAL - --,,-.. CLEAN-OUT ASSEMBLY · "~" ~:, :' LOCATION ClTY CI~ , ,~,I~,r~,EEtVlCE UNE $EIIR IilIN ,~ EX/SlZNG N/C / 4" SCH. 40 or SDR 26 PIPE " ADAPTORS, RFflNGS. & BENDS (AS REQUIRED TO MAKE CONNECRON TO EXIS~NG SERVICE UNE). 4' THREADED PLUG .] ": : '.-'..".: w/6" oF S~ND NOTE.. ADAPTORS SHALL BE MISSION RUBBER COMPANY CLAY to PVC FLEX-SEAL COUPUNO MR02-44 ARC EXISTING SERVICE UNE -- TYPICAL CLEAN-OUT ASSEMBLY INSTALLATION PROJECTJ 7195 EXHIBIT "D" Wastewater Clean-Out Installation Program 2000-2001 (Typical Clean-Out Assembly) CITY COUNCIL EXHIBIT DATE: 10/00 PAGE: I of 1 DRAWN BY: C.R. AGENDA MEMORANDUM DATE: October 12, 2000 SUBJECT: South Alameda Street, Santa Fe Street and Weber Road Oveday and Rehabilitation Projects. AGENDA ITEM: Motion authorizing the City Manager, or his designee, award a construction contract in the amount of $4,429,603.95 with Haas-Anderson Construction, Inc. for the South Alameda Street Oveday, Santa Fe Street Oveday and Weber Road Oveday Project. (1986 Bond Project). ISSUE: These ovedays are part of the 1986 Bond Street Project. Award of this contract is necessary to complete the 1986 Bond Program. FUNDING: Funds to finance the proposed project are available in the FY 2000 - 2001 Street, Water, Wastewater and Storm Water Capital Improvement Budget. RECOMMENDATION: Sta. recommends approva, of the motion -~[Z-'Angel R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Agenda Background Material Exhibit "B" Project Budget Exhibit "C Bid Tab Summary Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: South Alameda Rehabilitation - Louisiana to Doddridge (Project #6071 ) Santa Fe Rehabilitation - Doddridge to Robert Drive (Project #6072); and Weber Road Rehabilitation - S.P.I.D. to Staples (Project #6073) BACKGROUND: South Alameda Street, Santa Fe Street and Weber Road are part of the 1986 Street Bond projects. The projects are listed individually in the adopted FY 2000~ 2001 Capital Improvement Program, but they have been combined for design and construction contract award to facilitate completion. The award of this contract will complete all of the street projects approved in the 1986 Bond Election. PRIOR COUNCIL ACTION: November 9. 1999 - Approval of engineering contract in the amount of $363,990 with Russell-Veteto Engineering for the South Alameda/Santa Fe StreetJ Weber Road Rehabilitation project. July 18. 2000 - Approval of Amendment No. 1 in the amount of $104,170 to the engineering services contract with RusselI-Veteto Engineering, Inc. for sanitary sewer lines associated with South Alameda/Santa Fe Street/Weber Road Rehabilitation projects. August 22. 2000 - Approval of the FY 2000-2001 Capital Improvement Budget (Ordinance No. 024162). September 12.2000 - Ordinance appropriating proceeds of the sale of Combination Tax and Revenue Certificates of Obligation to perform certain street improvements approved in the Capital Improvement Plan. (Ord. 024211 ). PRIOR ADMINISTRATIVE ACTION: January 7. 2000 - Execution of a small agreement in the amount of $2,990 with Lanmon Aerial Photography, Inc. for aerial photographs in conjunction with the South Alameda/Santa Fe Street/Weber Road Rehabilitation project. FUTURE COUNCIL ACTION: Approval of contract for materials testing and laboratory services. Approval of Change Order No. 1 with the RTA to provide concrete bus pads. \~ENG~NEER~NG~DATA1%H~ME~LYNDAS~GEN~STREETS~ALAMEDA-SANTAFE-WEBER~`BAC~GR~UND~D~C EXHIBIT "A" Page 1 of 2 PROJECT DESCRIPTION: All three projects will involve resurfacing, with outside lane reconstruction on South Alameda and Weber Road.' A twelve (12)inch watedine and eighteen (18) inch Sanitary Sewer gravity line on South Alameda will be constructed. Minor curb and gutter replacement will be included as needed. Minor utility work for valve boxes and manhole grade adjustments are included in the projects. In addition Santa Fe includes the rehabilitation of an existing 21" gravity sewer line along with minor utility adjustments. A change order is proposed to be issued for the Alameda project upon RTA Board approval for the construction of 8 new concrete bus pads. BID INFORMATION: The project consists of one base bid and seven additive altemates. Additive Alternate No. 1 provides bud pads and other RTA improvements. The RTA Board will consider funding authorization at their next meeting. If funding is approved a Change Order will be issued. The order of bids is not affected by the deferral of Additive Alternate No. 1. The City received five proposals on October 11,2000 with bids ranging from: Base Bid and Additive Alternates to be awarded = $ 4,429,603,95 to $ 5,420,125.80 The Engineer's construction estimate is $5,286,800. The low bidder was Haas-Anderson Construction, Inc. The project engineer, Russell- Veteto Engineering, Inc. and City Staff recommend that based on low bid and past satisfactory performance, that a construction contract be awarded in the amount of $4,429,603.95 to Haas-Anderson Construction, Inc. CONTRACT TERMS: The contract specifies that the project will be completed in 200 calendar days with completion anticipated by May 2001. FUNDING; Funds for this project are available from the FY 2000 - 2001 Street, Water, Wastewater, and Storm Water Capital Improvement Budget. ~ENG~NEER~NG~DATA1~H~M~LYNDAS~GEN~STREETS~ALAME~:~A-SANTAFE~WEBER\BACKGR~UND~D~C EXHIBIT "A" Page 2 of 2 ALAMEDA I SANTA FE I WEBER OVERLAYS Project No's. 6071 16072 16073 PRELIMINARY PROJECT BUDGET August 29,2000 FUNDS AVAILABLE: ALAMEDA 1995B Street Bond Fund 550030-3538-200020 ........................................ Water Commercial Paper No. 550030-4475-200020 ................................. Storm Water Commercial Paper No. 550030-4525-200020 ...................... Wastewater Commercial Paper No. 550030-4500-200020 ....................... SANTA FE 1995B Street Bond Fund 550030-3538-200190 ........................................ Water Commercial Paper No. 550030-4475-200190 ................................. Storm Water Commercial Paper No. 550030-4525-200190 ...................... Wastewater Commercial Paper No. 550030-4500-200190 ....................... WEBER 1995B Street Bond Fund 550030-3538-200260 ........................................ Storm Water Commercial Paper No. 550030-4525-200260 ...................... Water Commercial Paper No. 550030-4475-200260 ................................. Wastewater Commercial Paper No. 550030-4500-200260 ....................... TOTAL AVAILABLE FUNDS REQUIRED: Construction Estimate ................................................................................. Contingencies ............................................................................................ Consultant (Urban Engineering, Inc.) ......................................................... Lanmon Aerial Photography ....................................................................... Testing ......................................................................................................... Construction inspection .............................................................................. Administrative Reimbursement .................................................................. Engineering Reimbursement ..................................................................... incidental Expenses .................................................................................... Total ............................................................................................................ Surplus of Funds ......................................................................................... $1,871,000.00 880,200.00 33,500.00 450,100.00 $872,000.00 34,900.00 45,800.00 1,448,000.00 $1,254,500.00 51,900.00 9,900.00 2,100.00 $6,953,900.00 $4,429,603.95 442,960.40 468,160.00 2,990.00 60,000.00 175,000.00 50,000.00 140,000.00 7,500.00 $5,776,214.35 $1,177,685.65 Exhibit 'B" EXHIBIT "C" Page I of 1 \Mproject\councilexhibits\60717273.dwg / \ AGNES N ALAMEDA ST. OVERLAY DODDRIDGE TO LOUISIANA PROJECT ~1 6071 WEBER ST. OVERLAY STAPLES TO S.P.I.D. PROJECT/t 6073 SANTA FE ST. OVERLAY DODDRIDCE TO ROBERT PROJECT ~ 6072 CORPUS CHRIST BAY CZP PROJECT Noa. 6071, 6072, 6073 LOCATION MAP NOT TO SCALE Mameda St. Overlay - Doddridge to Louisiana Santa Fe St. Overlay - Doddridge to Robert Weber St. Overlay - Staples to S.P.I.D. CITY OF CORPUS CHRISTI, TEXAS EXH,TBZT "D" CITY COUNCZL EXHZBZT DF..PARTME'NT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 1 I/3/99 AGENDA MEMORANDUM DATE.' October 3, 2000 SUBJECT: Lift Station Improvements and Carolyn Heights Diversion to Greenwood Wastewater Treatment Plant (Project No. 7109) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute Amendment No. 1 for Stage 2 services to the engineering contract in the amount of $565,865 with Goldston Engineering, Inc. for the Lift Station Improvements and Carolyn Heights Diversion to Greenwood Wastewater Treatment Plant project. ISSUE.' The Preliminary Phase of the proposed project is complete. The City's Consultant, Goldston Engineering, Inc., is ready to begin Stage 2 services, including design, bid, and construction services. FUNDING: Funds for this project are available in the FY 2000-01 Wastewater Capital Improvement Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. Wastewater Superintendent ~-o~.'Angel R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Contract Summary and Fee Schedule Exhibit "C" Preliminary Project Budget Exhibit "D" Location Map BACKGROUND INFORMATION SUBJECT: Lift Station Improvements and Carolyn Heights Diversion to Greenwood Wastewater Treatment Plant (Project No. 7109) PRIOR COUNCIL ACTION: August 18. 1998 - Motion authorizing the City Manager, or his designee, to execute a contract for engineedng services with Goldston Engineering, Inc. for a total fee not to exceed $187,800 for the (a) Kostoryz Road Utilities Adjustments from Holly Road to Saratoga Boulevard; (b) Kostoryz Road from South Padre Island Drive to Holly Road Drainage Improvements Study; and (c) Lift Station Improvements and Carelyn Heights Diversion to Greenwood Wastewater Treatment Plant (Motion No. M98- 284). August 22. 2000 - Approval of the FY 2000-01 Capital Improvement Budget (Ordinance No. 024162). FUTURE COUNCIL ACTION: Approval of three (3) required construction contracts. PROJECT DESCRIPTION: A number of Stormwater and Wastewater projects were approved by the City Council in the 1997-98 Capital Improvement Program. These projects addressed needed improvements and enhancements to the City's basic infrastructure components. Several of these interrelated projects involved work in the same general area of the City; therefore, they were grouped together into one overall project. These project areas generally includes Kostoryz Road from South Padre Island Drive to Saratoga Boulevard and also utility improvements from the Carolyn Heights area along Saratoga Boulevard to the Greenwood Wastewater Treatment Plant. The projects involved coordination with the reconstruction of Kostoryz Road improvements from Holly Road to Saratoga Boulevard to be undertaken by the Texas Department of Transportation (TXDOT). The completed projects to date are as follows: Kostoryz Road Utilities Adjustments - Holly Road to Saratoga Blvd. (SH 357) These utility adjustments were necessary to accommodate the reconstruction of Kostoryz Road in this area. They included the extension of water lines and sanitary sewer lines; relocation of an existing force main from Cabaniss Acres lift station; and installation of casings under Kostoryz for future utility lines and the elimination of one lift station (Crestmont). EXHIBIT "A" Page 1 of 2 Kostoryz Road - SPID to Holly Road Drainage Improvement Study The Stormwater portion of this project included evaluation of the hydraulic capacity of the existing trunk line from SPID to Holly Road; definition of drainage boundary 'areas served; identification of deficiencies; cost estimates; prioritization of storm sewer improvements; and need for additional capacity in the existing trunk line. Cm Lift Station Improvements & Carolyn Heights Diversion to Greenwood Plant (Stage One) This portion of the project included the design memorandum for the elimination of two lift stations (Carolyn Heights and Saratoga Place) and the construction of gravity lines to the Kostoryz lift station. Stage 2 of the project will include rehabilitation of the lift station at Kostoryz, installation of a force main from the lift station towards Ayers Street, and construction of a gravity line from the Greenwood Wastewater Treatment Plant to Ayers Street along Saratoga to intercept flows and provide future gravity service for property along Saratoga. The proposed Amendment for Stage 2 services for the Lift Station Improvements and Carolyn Heights Diversion to the Greenwood Plant require Design Phase, Bid Phase, Construction Phase services for Part C of the project, as noted above. This portion of the project will be accomplished in three (3) construction contracts: Project No. 1: Kostoryz Lift Station and Force Main Improvements; Project No. 2: 30-inch Gravity Line - Greenwood Ddve to Richter Ditch; and, Project No. 3: 30-inch Gravity Line - Kostoryz Road to Waterloo Drive. The proposed project will eliminate four older lift stations, rehabilitate the Kostoryz Lift Station and provide new force and gravity mains. The project is part of the wastewater facilities Master Plan. The three construction projects will result in excess of $6.0 million in improvements. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Stage 2 services will result in needed design and construction improvements to the Carolyn Heights area. Improvements are necessary to divert and ensure sufficient future wastewater capacity is available at the Oso Wastewater Treatment Plant. H:'~HOMBLYNDAS~GEN~WASTEWATER,,7109 CAROLYN HEIGHTS DIVERSION~,BACKGROUND.DOC _EXHIBIT "A" I Page 2 of 2 CONTRACT SUMMARY LIFT STATION IMPROVEMENTS AND CAROLYN HEIGHTS DIVERSION TO GREENWOOD WASTEWATER TREATMENT PLANT STAGE 2 1. SCOPE OFPROJECT This project will provide approximately 3.75 miles of gravity sewer mains, eliminate two (2) lift stations, rehabilitate the Kostoryz Lift Station, and install attendant force mains, in general accordance with the 1997 Wastewater Facilities Implementation Plan recommendations. 2. SCOPE OF SERVICES Goldston Engineering, Inc. will perform all design services necessary to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibits A and A-1 of the Contract. to complete the Project. Work will not begin on Additional Services until requested by Goldston Engineering, Inc. and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE Project I - Kostoryz Lift Station and Force Main Monday October 24, 2000 Begin Design Phase Friday April 6, 2001 60% Submittal Friday May 4, 2001 City Review Time Friday June 29, 2001 100% Submittal Friday July 27, 2001 City Review Time Friday September 7, 2001 Final Submittal Monday (2) December 3, 2001 Advertise for Bids Wednesday December 18, 2001 Pre-Bid Conference Wednesday January 9, 2002 Receive Bids Tuesday January 29, 2002 Construction Award Monday April 1, 2002 Begin Construction Weekday October 1, 2002 Complete Construction ~``ENG~NEER~NG``DA~-A1``H~MBLYNDAS~GEN~WASTE/vATER\71~9CAR~LYNHE~GHTSD~VERS~N~C~NTRACTSUMMARY~D~C EXHIBIT "B" Page 1 of 3 Project 2 - 30-inch Gravity Line from Greenwood Drive to Richter Ditch Monday October 24, 2000 Friday February.9, 2001 Friday March 23, 2001 Friday May 18, 2001 Friday June 22, 2001 Friday July 13, 2001 Monday (2) August 6, 2001 Wednesday August 22, 2001 Wednesday September 5, 2001 Tuesday September 25, 2001 Monday November 26, 2001 Weekday October 1,2002 Begin Design Phase 60% Submittal City Review Time 100% Submittat City Review Time Final Submittal Advertise for Bids Pre-Bid Conference Receive Bids Construction Award Begin Construction Complete Construction Project 3 - 30-inch Gravity Line Kostoryz Road to Waterloo Monday October 24, 2000 Begin Design Phase Friday March 23, 2001 60% Submittal Friday April 20, 2001 City Review Time Friday June 15 2001 100% Submittal Friday July 13, 2001 City Review Time Friday August 17, 2001 Final Submittal Monday (2) September 3, 2001 Advertise for Bids Wednesday September 18, 2001 Pre-Bid Conference Wednesday October 3, 2001 Receive Bids Tuesday November 6, 2001 Construction Award Monday January 7, 2002 Begin Construction Weekday October 1, 2002 Complete Construction 4. FEES Fee for Basic Services. The City will pay the Engineer a fixed fee for providing for all "Basic Services" authorized as per the following table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. For services provided, Engineer will submit monthly statements for basic services rendered. The statement will be based upon Engineers estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in the Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to Engineers monthly statements. Fee for Additional Services, For services authorized by the Director of Engineering Services, the City will pay the Engineer a not-to-exceed fee as per the following table: LIFT STATION IMPROVEMENTS AND CAROLYN HEIGHTS DIVERSION TO GREENWOOD WWTP PROJECT NO. 7109 GOLDSTON ENGINEERING, INC. FEE SCHEDULE 7048 Part A - Kostoryz Road Utilities Adjustments from Holly Road t0 Saratoga Boulevard 2036 Part 8 - Kostoryz Road Drainage Improvements Study from SPID to Holly Road 7109 Part C - Project No. 1 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - Lift Station and Force Main 7196 Part C - Project No. 2 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - 304nch Gravity Line Greenwood Drive to Richter 7197 Part C - Project No. 3 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - 30 -inch Gravity Line Kostoryz Road to Waterloo H:WO IBL"DASt WWASTMATM710a CMMYN EXHIBIT-- B Page 3 of 3 ORIGINAL CONTRACT AMENDMENT NO. 1 Part A Kostoryz Utilities Adj. from Holly Road to Saratoga Blvd. Part B Kostoryz from SPID to Holly Road Oraing. Impr As. Study Part C Lift Ste. Imps. 8 Carolyn Heights Diver. to Gmenwd WWTP Total Original Contract Part C - Proj. No. 1 Kostoryz UB Station and Force Main Part C - Proj. No. 2 30Anch Gravity Line Greenwood Drive to Richter Part C - Pmj. No. 3 30 -inch Gravity Line Kostoryz Road to Waterloo Total Amd. No. 1 Contract Total Contract Basic Services: Preliminary Phase $23,190.00 $42,570.00 $73,500.00 $139,260.00 $0.00 $0.00 $0.00 $0.00 $139,260.00 Design Phase 26,760.00 0.00 0.00 26,760.00 140,690.00 108,310.00 80,985.00 329,985.00 356,745.00 Bid Phase 2,000.00 0.00 0.00 2,000.00 8,200.00 4,200.00 4,200.00 16,600.00 18,600.00 Construction Phase Subtotal Basic Services Additional Services: 2,550.00 0.00 0.00 2,550.00 25,000.00 11,950.00 11,950.00 48,900.00 51,450.00 $54.500.00 $42,570.00 $73,500.00 $170,570.00 $173,890.00 $124,460.00 $97,135.00 $395,485.00 $568,055.00 Warranty Phase $220.00 $0.00 $0.00 $220.00 $1,000.00 $0.00 $0.00 $1,000.00 $1,220.00 Environmental Services 850.00 0.00 0.00 850.00 0.00 2,800.00 2,800.00 5,800.00 6,450.00 Right -of -Way Acquisition 16,160.00 0.00 0.00 16,160.00 1,944.00 21,390.00 13,611.00 36,945.00 53,105.00 Topography Services 0.00 0.00 0.00 0.00 3,252.00 14,454.00 18,429.00 36,135.00 36,135.00 Utility Locator 0.00 0.00 0.00 0.00 1,164.00 23,686.00 24,850.00 49,700.00 49,700.00 Construction Inspection Subtotal Additional Services Summary of Fees: 0.00 0.00 0.00 0.00 41,000.00 0.00 0.00 41,000.00 41,000.00 $17,230.00 $0.00 $0.00 $17,230.00 $48,360.00 $62,330.00 $69,690.00 $170,380.00 $187,610.00 Basic Services Fees $54.500.00 $42,570.00 $73,500.00 $170,570.00 $173,890.00 $124,480.00 $97,135.00 $395,485.00 $566,055.00 Additional Services Fees Total 17,230.00 0.00 0.00 17,230.00 48,380.00 62,300.00 59,690.00 170,380.00 187,610.00 $71,730.00 $42,570.00 $73,500.00 $187,800.00 $222,250.00 $186,790.00 $156,825.00 $565,865.00 $753,665.00 7048 Part A - Kostoryz Road Utilities Adjustments from Holly Road t0 Saratoga Boulevard 2036 Part 8 - Kostoryz Road Drainage Improvements Study from SPID to Holly Road 7109 Part C - Project No. 1 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - Lift Station and Force Main 7196 Part C - Project No. 2 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - 304nch Gravity Line Greenwood Drive to Richter 7197 Part C - Project No. 3 Lift Station Improvements and Carolyn Heights Diversion to Greenwood WWTP - 30 -inch Gravity Line Kostoryz Road to Waterloo H:WO IBL"DASt WWASTMATM710a CMMYN EXHIBIT-- B Page 3 of 3 LIFT STATION IMPROVEMENTS AND CAROLYN HEIGHTS DIVERSION TO GREENWOOD WASTEWATER TREATMENT PLANT Project No. 7109 Preliminary Project Budget , October 4, 2000 FUNDS AVA|LABLE: FY2000-01WastewaterCIP(4500-O0000-150210) .........................................$2,756,621.00 FY 2000-01 Wastewater CIP (4500-00000-150211 ) .........................................2,000,000.00 FY 2000-01 Wastewater CIP (4500-00000-150212) .........................................1,200,000.00 Total ...................................................................................................................$5,956,621.00 FUNDS REQUIRED: Construction (estimates): Project No. 1 Kostoryz Lift Station and Force Main .........................................$1,400,000.00 Project No. 2 30-inch Gravity Line Greenwood Drive to Richter ......................2,000,000.00 Project No. 3 30-inch Gravity Line Kostoryz Road to Watedoo .......................1,200,000.00 Contingencies (10%) ..........................................................................................460,000.00 Consultant (Goldston Engineering, Inc.) ............................................................753,665.00 Administrative Reimbursements ........................................................................46,000.00 Major Projects Activity ........................................................................................5,000.00 Construction Inspection Activity .........................................................................75,900.00 Testing ...............................................................................................................13,056.00 Printing ...............................................................................................................1,500.00 Advertising .........................................................................................................1,500.00 Total ...................................................................................................................$5,956,621.00 I EXHIBIT C I Page I of I File: \Mproject\councilexhibits\exh7109.dwg F.M. 45 Greenwood WIYFP I lEGEND: [] --- PROP. H(.W. LINES EXIST. LIE STATION TO REMAIN EXIST. LIE STAtiON TO BE ABANDONED LIFT STATION TO BE REHABILITATED LOCATION MAP NOT TO SCALE CITY PROJECT No. 7109 Llft Statlon Improvements and Carolyn Helghts Diversion to Greenwood Wastewater Treatment Plant CITY OF CORPUS CHRISTI, TEXAS N EXHIBIT "D" CITY COUNCIL EXHIBIT DEPARTMENT OF ENGINEERING SER~CES PAGE: I of 1 DATE: 09-29-2000 AGENDA MEMORANDUM DATE: October 9, 2000 SUBJECT: Hampshire Road Improvements from SH 358 to McBride Lane (6121) Flour Bluff Estates Street Improvements Phase 1 (6122) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute Amendment No. 2 for Stage 2 services to the engineering contract in the amount of $171,907 with Smith, Russo & Mercer Consulting Engineers for the Hampshire Road Improvements from SH 358 to McBride Lane and Flour Bluff Estates Street Improvements Phase 1, for a total fee not to exceed $350,337. ISSUE: The Preliminary Phase of the proposed project is complete. The City's Consultant, Smith, Russo, Memer Consulting Engineers, is ready to begin Stage 2 services, including design, bid, and construction services. FUNDING: Funds for these projects are available in the Community Development Block Grant (CDBG) Program. Funds for the construction phase of Flour Bluff Estates Street Improvements Phase 1 are proposed to be funded by the FY 2001-2002 CDBG Program. RECOMMENDATION: Approval of the motion as presented. Angel R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Contract Summary and Fee Schedule Exhibit "C" Preliminary Project Budget Exhibit "D" Location Map BACKGROUND INFORMATION SUBJECT: Hampshire Road Improvements from SH 358 to McBride Lane (6121) Flour Bluff Estates Street Improvements Phase 1 (6122) PRIOR COUNCIL ACTION: May 18.1999 - Ordinance authorizing the approval of the FY 1999-2000 Community Development Block Grant (CDBG) Program in the amount of $5,752,078, of which $94,500 is approved for the proposed project (Ordinance No. 023637). Mamh 28. 2000 - Motion authorizing the City Manager, or his designee, to execute an engineering services contract with Smith, Russo & Memer Consulting Engineers for a total fee not to exceed $164, 180 for the following projects: Southmoreland Addition Street Improvements, Phases 3A and 4A · Hampshire Road Improvements fro SH 358 to McBride Lane Flour Bluff Estates Street Improvements, Phase 1 · Minor Storm Drainage Improvements along Jester Street (Motion No. M2000- 090). May 9. 2000 - Ordinance authorizing the approval of the FY 2000-2001 Community Development Block Grant (CDBG) Program in the amount of $6,093,562, of which $617,700 is approved for the proposed project (Ordinance No. 024036). FUTURE ADMINISTRATIVE ACTION: Amendment No. 1 to the Engineering Services Contract with Smith, Russo & Mercer Consulting Engineers for $14,250 for Southmoreland Addition Street Improvements, Phase 3A and 4A and Minor Storm Drainage Improvements along Jester Street. FUTURE COUNCIL ACTION: Award of a construction contract for the Hampshire Road Improvements from SH 358 to McBdde Lane and Flour Bluff Estates Street Improvements Phase 1. PROJECT BACKGROUND: The engineering services contract executed on March 28, 2000 consisted of two parts. Part A provided for design, bid, and construction phase services for the Southmoreland Addition Street Improvements Phase 3A and 4A and for the Minor Storm Drainage Improvements along Jester Street. Plans and specifications will be provided for these two projects. Part A of the contract is funded from the Community Development Block Grant (CDBG) Program and from the Capital Improvement Program. Part B of the engineering services contract provided for an Engineering Report along with a Topographic Survey for the Hampshire Road Improvements from SH 358 to McBride Lane and for the Flour Bluff Estates Area Street Improvements Phase 1. With the completion of the Engineering Report and Topographic Survey, design, bid, and construction phase services (Stage 2) will be authorized. Part B of the contract is funded from the CDBG Program. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Stage 2 services will result in needed design, bid, and construction improvements to the Hampshire Road from SH 358 to McBdde Lane area and to the Flour Bluff Estates area as follows: Hampshire Road Improvements - Improvements along Hampshire Road between State Highway 358 to McBride Lane include design of street pavement, underground storm sewer, curb, gutter, sidewalks, ADA curb ramps, and driveways to 28-foot width for approximately 1,550 linear feet with 8-inch water line, and 8-inch sanitary sewer replacement with new cleanouts; and Flour Bluff Estates Street Improvements Phase 1 - Improvements include design of street pavement, underground storm sewer, curb, gutter, sidewalks, ADA curb ramps, and driveways to 28-foot width, water line and sanitary sewer lines with new cleanouts for the area streets of Cladde, Webb, Scotland Jane, and Mounts Streets. Bid and Construction phase for this project is proposed to be funded in the FY 2001-2002 CDBG Program. I_EX.,B'T "A" JI Page2of2 CONTRACT SUMMARY HAMPSHIRE ROAD IMPROVEMENTS FROM SH 358 TO MCBRIDE LANE FLOUR BLUFF ESTATES STREET IMPROVEMENTS PHASE 1 1. SCOPE OF PROJECT Proposed Hampshire Road Improvements from State Highway 358 to McBride Lane will include street reconstruction to eliminate roadside ditches, reconstruct street pavement, underground storm sewer, curb, gutter, sidewalks, driveways, new water lines with water service lines and new sanitary sewer with sanitary sewer service lines. Proposed Flour Bluff Estates Phase I Area Street Improvements includes Claride, Webb, Scotland Jane and Mount Streets. The improvements will include street reconstruction to eliminate roadside ditches, reconstruct street pavement, underground storm sewer, curb, gutter, sidewalks, ddveways, new water lines with water service lines and new sanitary sewer lines with sanitary sewer service lines. 2. SCOPE OF SERVICES Smith, Russo & Mercer Consulting Engineers will perform all design services necessary to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progross or delays, gantt charts presented with monthly invoices) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by Smith, Russo & Mercer Consulting Engineers and wdtten authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE STAGE 2: HAMPSHIRE ROAD IMPROVEMENTS Monday October 2, 2000 Begin Design Phase Friday November 17, 2000 60% Submittal Friday December 15, 2000 90% Submittal Friday January 5, 2001 Final Submittal Monday January 22, 2001 Advertise for Bids Wednesday February 7, 2001 Pre-Bid Conference Wednesday February 14, 2001 Bid Date Tuesday May 15, 2001 Award of Contract Monday July 2, 2001 Beclin Construction STAGE 2: FLOUR BLUFF ESTATES STREET IMPROVEMENTS PHASE I Monday November 13, 2000 Begin Design Phase Friday January 12, 2001 60% Submittal Friday February 23, 2001 90% Submittal Friday March 23, 2001 Final Submittal Monday April 9, 2001 Advertise for Bids Wednesday April 25, 2001 Pro-Bid Conference Wednesday May 2, 2001 Bid Date Tuesday Auclust 7, 2001 Award of Contract Monday September 17, 2001 Begin Construction H:\HOME~VELMAR\GEN~CDBG~ADA\STREETS~AMEND2\CONTRACTSUMMARy. DOC Page 1 of 5 FEES A. Fee for Basic Services. The City will pay the Engineer a fixed fee for providing for all "Basic Services" authorized as per the following table below. The fees for Basic Services will not exceed those identified and will be full arid total compensation for all services outlined above, and for all expenses incurred in performing these services. For services provided, Engineer will submit monthly statements for basic services rendered. The statement will be based upon Engineers estimate (and City Concurrence) of the proportion of the total services actu~illy completed at the time of billing. For services provided in the Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to Engineer's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Engineering Services, the City will pay the Engineer a not-to-exceed fee as per the following table: H:\HOME'~VELMAR\GEN\CDBG~ADA\STREETS~AMEND2\CONTRACTSUMMARy. DOC Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: 1. Permitting 2. ROW Acquisition Survey 3. Topographic Survey 4. Environmental Assessml. 5. Inspection Services 6. Start Up Services 7. Warranty 8. CCN Inspection 9. Traffic Control Subtotal Additional Services Authorized Fee _U m U3 3 X _ m w W 0 -i CA 01 Contract I Amd. No. 1 $11,250.00 $0.00 23,250.00 4,020.00 1,000.00 0.00 5,000.00 0.00 $40,500.001 $4,020.00 $0.00I $0.00 4,200.00 1,760.00 5,000.00 $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 1,500.00 0.00 0.00 0.00 0.00 4,000.00 0.00 0.00 $14.700.001 $1,760.00 SOUTHMORELAND ADDITION STREET IMPROVEMENTS PHASE 3A AND 4A (6120) MINOR STORM DRAINAGE IMPROVEMENTS ALONG JESTER STREET (2106) PART A FEE SCHEDULE $0.001 $11,250.00 0.00 27,270.00 0.00 1,000.00 $0.001 $44,520.00 $0.00 $0.00 0.00 5,960.00 0.00 5,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 $0.001 $16,460.00 JESTER Contract I Amd. No. 1 I Amd. No. 2 $7,060.00 $0.00 17,120.00 4,170.00 1,000.00 0.00 3,100.00 0.00 $28,280.001 $4,170.00 $9,600.00 $0.00 0.00 3,300.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 0.00 1,000.00 $12,100.00 1 $4,300.00 $0.00 $7,060.00 0.00 21,290.00 0.00 1,000.00 0.00 3,100.00 $0.00 1 $32,450.00 $0.00 $9,600.00 0.00 3,300.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 1,000.00 $0.001 $15,400.00 (FOR INFORMATIONAL PURPOSES ONLY) TOTAL $18,310.001 $0.00 40.370.00 8,190.00 2.000.00 O.Oo $68,780.00 1 $8,190.00 No.2 1 Total $0.00 $18,310.00 0.00 48,560.00. 0.00 2,000.00 0.00 8,100.001 $0.001 $76,970.00 $9,600.00 $0.00 $0.00 $9,600.00 4,200.00 5,060.00 0.00 9,260.00 6,000.00 0.00 0.00 6,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 0.00 0.00 3,000.00 0.00 0.00 0.00 0.00 $26,800.001 $6,060.00 $0.00 1 $32,860.00 1 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: 1. Permitting 2. ROW Acquisition Survey 3. Topographic Survey 4. Environmental Assessmt. 5. Inspection Services 6. Start Up Services 7. Warranty 8. CCTV Inspection 9. Traffic Control Subtotal Additional Services Fee HAMPSHIRE ROAD IMPROVEMENTS FROM SH358 TO MCBRIDE LANE (PROJECT NO. 6121) FLOUR BLUFF ESTATES AREA STREET IMPROVEMENTS PHASE 1 (PROJECT NO. 6122) PART B FEE SCHEDULE Contract I Amd. No. 1 I Amd. No. 2 $20,000.00 0.00 0.00 $20,000.00 $0.00 0.00 3,600.00 0.00 0.00 0.00 0.00 0.00 0.00 $3,600.00 $0.00 $0.00 $20.000.00 $35,000.00 0.00 28,700.00 0.00 28,700.00 0.00 0.00 0.00 1,000.00 10,000.00 1,000.00 1 0.00 0.00 2,900.00 0.00 2,900.00 0.00 0.00 $0.00 $32,600.00 1 $52,600.00 1,500.00 $35,000.00 $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,600.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 1,500.00 0.00 0.00 0.00 0.00 0.00 0.00 1 2,000.00 2,000.00 0.00 $0.00 1 $3,500.00 $7,100.00 $10,000.00 FLOURBLUFF No. 1 1 Amd. No. 2 1 Subtotal $0.00 $0.00 $35,000.00 $55,000.00 0.00 90,515.00 90,515.00 0.00 0.00 0.001,330.00 10,000.00 1,330.00 0.00 0.00 0.00 13,540.00 13,540.00 0.00 0.00 $0.00 1 $105,385.00 1 $140,385.00 d $55,000.00 $0.00 $0.00 $0.00 $0.00 0.00 8,800.00 8,800.00 0.00 0.00 0.00 10,000.00 13,600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 1,500.00 0.00 0.00 16,122.00 16,122.00 0.00 0.00 4,000.00 0.00 $0.00 $30,422.00 $44,000.00 0,422.00 $13,600.00 .00 1 $180,807.00 TOTAL No. 1 I Amd. No. 2 Total $0.00 $0.00 $55,000.001 0.00 119,215.00 119,215.00 0.00 2,330.00 2,330.00 0.00 16,440.00 16,440.00 $0.00 1 $137,985.00 1 $192,985.00 $0.00 $0.00 $0.001 0.00 8,800.00 8,800.00 0.00 0.00 13.600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 3.000.00 0.00 16,122.00 16,122.00 $0.00 1 $33,922.00 1 $47,522.00 TOTAL AUTHORIZED FEE - PART A - SOUTHMORELAND, JESTER $109,830.00 TOTAL AUTHORIZED FEE - PART B - HAMPSHIRE, FLOUR BLUFF 240,507.00 TOTAL AUTHORIZED FEE - PART A AND B - SOUTHMORELAND, JESTER, HAMPSHIRE, FLOUR BLUFF $350,337.00 U - 6 H WOMEIVELMAR�GENCDBGWDA\STREETSWMEND2kFEES We2 111111111111 "uu' 111/1111 Southmoreland Odginal Contract $55,200.00 Amd. No. 1 5,780.00 Amd. No. 2 0.00 Total $60,980.00 Part A Jester Total Hampshire $40,380.00 $95,580.00 $23,600.00 8,470.00 14,250.00 0.00 0.00 0.00 36,100.00 $48,850.00 $109,830.00 $59,700.00 Part B Flour Bluff Total $45,000.00 $68,600.00 0.00 0.00 t35,807.00 t71,907.00 $180,807.00 $240,507.00 Total of Part A and B $164,180.00 14,250.00 17t,907.00 $350,337.00 HAMPSHIRE ROAD IMPROVEMENTS FROM SH 358 TO MCBRIDE LANE FLOUR BLUFF ESTATES STREET IMPROVEMENTS PHASE '1 Ham. pshire - Project No. 6121 Flour Bluff- Project No. 6122 Preliminary Project Budget October 9, 2000 FUNDS AVAILABLE: FY 1999-2000 CDBG (530000-1050-00000-850005) Hampshire ................................................ FY 2000-2001 CDBG (530000-1050-00000-850111 ) Hampshire ................................................ FY 1999-2000 CDBG (530000-1050-00000-850004) Flour Bluff. ................................................ FY 2000-2001 CDBG (530000-1050-00000-850108) Flour Bluff ................................................. FY 2000-2001 Wastewater Commercial Paper (530000-4500-00000-200075) Hampshire ........ FY 2000-2001 Water Commercial Paper (530000-4475-00000-200075) Hampshire .................. FY 2000-2001 Wastewater Commemial Paper (530000-4500-00000-200055) Flour Bluff ......... FY 2000-2001 Water Commercial Paper (530000-4475-00000-200055) Flour Bluff. .................. Total ............................................................................................................................................. $44,500.00 517,700.00 50,000.00 100,000.00 106,100.00 88,900,00 32,000.00 32,500.00 $971,700.00 FUNDS REQUIRED: Construction (estimates): Hampshire Road ........................................................................................................................ Contingencies ( 10% ) .................................................................................................................... Consultant (Smith, Russo, Mercer): Hampshire Road (Design and Construction) .............................................................................59,700.00 Flour Bluff Estates (Design Only) ...............................................................................................180,807.00 Major Projects Activity ..................................................................................................................12,000.00 Construction Inspection Activity (Hampshire Only) ......................................................................21,200.00 Land Acquisition (Flour Bluff Only) ...............................................................................................25,000.00 Testing ..........................................................................................................................................3,750.00 Printing .........................................................................................................................................1,000.00 Advertising ....................................................................................................................................1,000.00 $530,000.00 53,000.00 Total .............................................................................................................................................$887,457.00 Funds Remaining .........................................................................................................................$84,243.00 LH.$7 Ll4.37 GIBSON F__.Zement.,ary School N I LEOPARD LEGEND STREET ZFIPROVEMENTS SCALE 0 300 600 HAIvtPSHZRE ROAD - I STREET I tv~RO YEIvENTS NJ~.ID. (SJ~, 358) 1;o McBride Ln. LEOPARD $i' [ S.H. _~ ) ! E:;X3~.IZBIT ' D ' LEGEND 0 300 600 SOUTH PADRE ISLAND DR. F7_OUR BLUF~ ESTATES AREA EXHZBZT ' D ' STREET ~I~ROVE~ENTS Department Of Enginering Services Phase ~ sc~s. ~"= soo' AGENDA MEMORANDUM DATE.. October 11, 2000 SUBJECT: Leopard Street Improvements, Phase 1 & 2 - Rehfeld to McKinzie Road Change Order #2 to increase the escrow account with TxDot in the amount of $62,566.08. AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute Change Order #2 with Texas Department of Transportation in the amount of $62,566.08 for the addition of shoulder widening and leveling up as part of the Leopard Street Improvements, Phase 1 and 2 (Rehfeld to McKinzie) construction contract in accordance with the Advanced Funding Agreement Leopard Street between Rehfeld and McKinzie is currently under construction with TXDOT. This Change Order reflects the City's participation share and will allow for extensive shoulder widening and leveling up. This additional work is necessary to build-up the shoulders for the detour and to provide for adequate and safe traffic flow. FUNDING: Approval of this Change Order does not require an expenditure of funds at this time. If required to increase the escrow amount at a later date, funds are available from the FY 2000-2001 Street Capital Improvement Budget. RECOMMENDATION: Approval of the Change Order as presented. ~'O~" 'Angel R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Exhibit "B" Agenda Background Material Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Leopard Street Improvements, Phase 1 & 2 - Rehfeld to McKinzie Road (Project #6069 & 6070) Change Order # 2 to increase escrow account with TXDOT in the amount of $62,566.08. BACKGROUND: This is one of the remaining '86 bond program projects. Project money has been leverage with TXDOT through the MPO planning process. This Change Order is for $62,566.08, the City's participation share. December 21, 1999 the City escrowed $1,057,178.37 for the construction of roadway improvements and utility extensions associated with Leopard Street Phase 1 & 2. This change order allows for the addition of shoulder widening and leveling up in order to build the detour on the shoulders to maintain continuity of traffic flow and operation. This fee includes engineering and contingencies costs of 11% in accordance with our advanced funding agreement. No expenditure of money is required at this time. TxDot will audit of the sufficiency of the City's escrow account and an increase in the escrow amount will be requested in the future only if deemed necessary. PRIOR COUNCIL ACTION: 2. 3. 4. January 19. 1999- Award of an Engineering and Consulting contract to Goldston Engineering, Inc. for the Leopard Street Improvement Project Phases 1 & 2. February 9. 1999 -Award of Amendment No. 1 to Goldston Engineering, Inc. for the Leopard Street Improvements Project Phases 1 & 2. July 13.1999 - Approval of Intedocal Agreement with the Regional Transportation Authority (RTA) for Street Improvements December 21.1999 - Ordinance appropriating $728,834 from the Unreserved Fund Balance in the Combined Utility Systems Fund and transferring and appropriating it in the No. 3539 Street Capital Improvement Project 2000 Bond Fund December 21.1999 - Resolution authorizing an Advanced Funding Agreement with TxDot in the amount of $1,057,178.37 for the construction of roadway improvements and utility extensions. August 22. 2000 - Approval of the FY 2000 - 2001 Capital Improvement Budget (Ord. No. 024162) September 12. 2000 - Ordinance appropriating proceeds of the sale of Combination Tax and Revenue Certificates of Obligation to repay advances from the Utility System funds, and perform certain street improvements approved in the Capital Improvement Plan. (Ord. 024211) \~ENGINEERING~DATAI',HOME~_YNDAS%GEN~STREETStEOpARD~BACKGROUN~).DOC Page 1 o:~ 2 PRIOR ADMINISTRATIVE ACTION: Mamh 11.1999 - Award of Amendment No. 2 to Goldston Engineering, Inc. for the Leopard Street Improvements Project Phases 1 & 2. May 18. 1999 -Award of Amendment No. 3 to Goldston Engineering, Inc. for the Leopard Street Improvements Project Phases 1 & 2. May 26. 1999 - Award of Amendment No. 4 to Goldston Engineering, Inc. for the Leopard Street Improvements Project Phases 1 & 2. FUNDING: Approval of Change Order does not require an expenditure of funds at this time. If required to increase the escrow amount at a later date, funds are available from the FY 2000-2001 Street Capital Improvement Budget. EXHIBIT "A" Page 2 of 2 \ Mproject \ councilexhibits \ exh6069. dw9 LEOPARD STREET IMPROVEMENTS PHASE I & PHASE 2 N NUECES RIVER 624 CIP PROJECT No. 6069 & 6070 San PatHdo County NUECES BAY LOCATION MAP NOT TO SCALE CORPUS CHRISTI BAY -- Phase 1 N NUECES RIVER /-- VICINITY MAP NOT TO SCALE EXHIBIT "B" Leopard Street Improvements Phase I: Rehfeld Rd. to Violet Rd. Phase 2: Violet Rd. to McK~nzie Rd. CITY OF CORPUS CHRISTI, TEXAS CITY COUNCIL EXHIBIT DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 12/01/99 Aeenda Item: Item A: Item B: Item C: AGENDA MEMORANDUM October 17, 2000 Motion authorizing the City Manager or his designee to accept funding in the amount of $24,848 from the West Oso Independent School Distdct E= MC=, 21'* Century Grant Program to provide a structured after school and school holiday recreation program, in addition to a one time camping experience for junior high school youth. Ordinance appropriating $24,848 from West Oso Independent School District E=MC=, 21= Century Grant Program in the No. 1020 General Fund to provide recreational programs at West Oso Junior School; and declaring an emergency. Resolution authorizing the City Manager, or his designee, to execute an Intedocal Govemmental Agreement with West Oso Junior High School for the City to provide an afterschool program, a vacation day recreation program, and a camping tdp to school age youth 12 to 16 years of age in consideration for the payment of $24,828 and use of West Oso Junior High School facilities. Issue: In order for the City of Corpus Christi Park and Recreation Department to provide an after school and holiday recreation and camping program at West Oso Junior School, the City Council must approve and appropriate the funds. Funds for this program are provided by the E=MC=, 21" Century Grant. Grant funds for this program are used to pay for aeter school staff, specialist supplies, equipment and all program costs. No City funds will be utilized, but a motion to accept and an o~dinance to approl;riate the $28,848 funds is necessary to implement the program. Council Action Reauired: Action is required to accept and appropriate the E=MC=, 21" Century Grant funds and to authorize the City Manager or his designee to execute all related contracts and documents for the program. Recommendation: Staffrecommends that the City Council approve the ordinance to appropriate funds from the West Oso Independent School District E=MC=, 21= Century Grant Program, for an after school, holiday and camping recreation program at the West Oso Junior School. Funding: West Oso Independent School District' s E=MC" , 21 ,t Centu~ Grant Program :~/I~af. cos A. Cxsnerod; Dxrecto Park and Recreation Department Additional Suooort Material Background X Contract X Ordinance X BACKGROUND October 17, 2000 During the budget process, staff notified City Council that we were eliminating the Middle School Program from our budget. This action was taken in part because the 21a Century Grant received by four local school districts contained funding for middle school programs. The school districts include Flour Bluff, Corpus Christi, West Oso and Robstown Independent School Districts. We have been contacted by three of those districts to provide middle school programs. As negotiations are completed additional agenda items will brought to the City Council from Corpus Christi and Flour Buff Independent School Districts. In the past, we have contracted with two middle schools within the Corpus Christi Independent School District to offer middle school recreation programs through past 21~ Century Grant entitled C.A~K.E.S., Communities and Kids Experiencing Success. The new 21't Century Grant is entitled E=MC2, which stands for Excellence = Meeting Children's Challenges. Our experience has been very successful and has allowed us to expand our services into the community. Programming will differ for each district based on their needs. The West Oso program will allow for after school recreation; classes such as art, gymnastics, cooking, and martial arts; Friday special events such as dances, tournaments, and talent shows; and one overnight camping trip. West Oso will provide tutoring. Recreation Programs Interlocal Cooperation Agreement Between the City of Corpus Christi and West Oso Junior High School Recitals: This Agreement is entered into between the City of Corpu. s Christi, a Texas municipal corporation, ("City") and West Oso Junior High School, a member school of West Oso Independent School District ("West Oso") for purposes of the Texas Intergovernmental Cooperation Act, Government Code, Chapter 791, to achieve efficiency in meeting intergovernmental responsil~ilities. The City is sponsoring an Afterschool Program, a Vacation Day Recreation Program, and a Camping Trip ("Recreational Programs' ') for children beginning on the Commencement Date of this Agreement and ending May 31, 2001, specifically targeting school age youth 12 to 16 years of age. 3. West Oso requests that City provide Recreational Programs at West Oso. West Oso agrees to provide use of West Oso facilities and $24,828 to City to operate Recreational Programs at West Oso. NOW THEREFORE, the City and West Oso, in consideration of the mutual covenants contained herein, agree as follows: Agreement: Term. This Agreement shall begin upon mutual execution hereofCCommencement Date") and shall terminate May 31,2001. Consideration. West Oso shall pay the City $24,828 to operate the Recreational Programs. The Recreational Programs shall consist of an Afterschool Program. a Vacation Day Recreation Program, and a Camping Trip. Payment. City shall submit monthly billing statemems specifying the amount due for each month, which shall be paid upon receipt by West Oso out of current West Oso revenue. Maintenance. West Oso will maintain its facilities and provide all utilities and janitorial services at its expense during the term of the Agreement as a part of the consideration. Workers. The service providers will be City employees or agents for the term of the Agreement. Their salaries and benefits, if any, will be paid out of West Oso's consideration BDM~00X2705.01 payments set out above. Government Service. This Agreement is between the City and West Oso to provide Recreation Programs at West Oso Junior High School and is not for the benefit of any third party or individual. Current Revenue. All money spent for the Recreation Programs Interloeai Governmental Agreement must be spent out of the currently available revenue of City and West Oso. Entirety Clause. This Agreement expresses the entire agreement between the parties. Any modification, amendment, or addition to this Agreement is not binding upon the parties unless reduced to writing and signed by persons authorized to make such agreements on behalf of the respective party. SIGNED IN DUPLICATE THIS ATTEST day of [')C,CO~,~.d ,2000. CITY OF CORPUS CHRISTI: By Armando Chapa City Secretary By George K. Noe Deputy City Manager Legal form approved on {")r~'obeA- IC) James R. Bray, Jr. City Attorney. ,2000 Bryn Meredith Assistant City Attorney WEST OSO JUNIOR HIGH SCHOOL ~ N~e Principal BDM\00~705.0 1 2 ORDINANCE APPROPRIATING $24,848 FROM WEST OSO INDEPENDENT SCHOOL DISTRICT E=MC2, 21" CENTURY GRANT PROGRAM IN THE NO. 1020 GENERAL FUND TO PROVIDE RECREATIONAL PROGRAMS AT WEST OSO JUNIOR HIGH SCHOOL; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $24,848 from West Oso Independent School District E=MC2, 21 st Century Grant Program is appropriated in the No. 1020 General Fund to provide recreational programs at West Oso Junior High School. SECTION 2. That upon written request of the Mayor or five Council members, copy attached. the City Council (I) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of__ ,2000. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary APPROVED L~-/~ 2-, 2000 James R. Bray, Jr. City Attorney By: Lisa Aguilar Assistant City Attorney Samuel L. Neal. Jr., Mayor H:\LEG-DIRVERONICA LISA,ORD3 ORD3319 RESOLUTION AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE AN INTERLOCAL GOVERNMENTAL AGREEMENT WITH WEST OSO JUNIOR HIGH SCHOOL FOR THE CITY TO PROVIDE AN AFTERSCHOOL PROGRAM, A VACATION DAY RECREATION PROGRAM, AND A CAMPING TRIP TO SCHOOL AGE YOUTH 12 TO 16 YEARS OF AGE IN CONSIDERATION FOR THE PAYMENT OF $24,828 AND USE OF WEST OSO JUNIOR HIGH SCHOOL FACILITIES. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager, or his designee, is authorized to execute an Interlocal Governmental Agreement with West Oso Junior High School for the City to provide an Afterschool Program, a Vacation Day Recreation Program, and a Camping Trip to school age youth 12 to 16 years of age in consideration for the payment of $24,828 and use of West Oso Junior High School facilities. A copy of the agreement is on file with the City Secretary. ATTEST: City Secretary, Armando Chapa Samuel L. Neal, Jr., Mayor THE CITY OF CORPUS CHRISTI Legal form approved on James R. Bray, Jr. City Attorney. ,2000; By: Bryn Meredith Assistant City Attorney Bmres00 008 CITY COUNCIL AGENDA MEMORANDUM III October 11, 2000 AGENDA ITEM: A. Motion authorizing the City Manager or his designee to apply for a $100,000 Coastal Management Program grant from the Coastal Coordination Council to expand Ropes Park. B. Motion authorizing the City Manager or his designee to apply for a $60,000 Coastal Management Program grant from the Coastal Coordination Council to expand and enhance Falcon Park. C. Motion Authorizing the City Manager or his designee to apply for a $60,000 Coastal Management grant from the Coastal Coordination Council to construct a hike and bike trail along the south side of Whitecap Boulevard. ISSUE: The Coastal Coordination Council oversees the Coastal Management Program (CMP) grants and expects to award for FY 2001-2002 approximately $1.8 million of CMP grants for projects that meet one of the following funding priorities: coastal natural hazards response; critical areas enhancement; shoreline access; water quality improvement; waterfront revitalization and ecotourism development; permit streamlining/assistance and governmental coordination; information and data availability; and public education and outreach. Funding may be used for planning, acquisition, construction, education, and research projects. The Coastal Coordination Council received 74 project pre-proposals requesting a total of $4.7 million for this grant cycle. In order to apply, the City Council must give its approval. Numerous grants have been awarded to the City in the past. Staff is recommending three grant applications for this present funding round (see attached background). IMPLEMENTATION SCHEDULE: The CMP grant applications are due October 18, 2000. Funded projects will begin October 2001 and must be completed by March 2003. RECOMMENDATION: Approval of the motion as presented. W. Thomas Utter Assistant City Manager BACKGROUNDINFORMATION A. Overview of the $100,000 Grant proposal to expand Ropes Park: The City of Corpus Christi proposes to expand Ropes Park by acquiring adjacent land, which is located on Ocean Drive. This expansion will add approximately 200 lineal feet of shoreline public access and 1.5913 acres to Ropes Park. The City of Corpus Christi accepted a grant of $50,000 from the Coastal Bend Bays and Estuaries Program for this project, which will be used as the principal match for this project. Approximately $10,000 of staff time will also be used as match (see attached map). B. Overview of the $60,000 Grant proposal to expand and enhance Falcon Park: The City of Corpus Christi proposes to expand and enhance Falcon Park by acquiring Lots 1 and 2 of the Lakes Subdivision 7b and constructing an observation overlook and handicap accessible walkways on the property. The Corpus Christi Industrial Development Corporation's donation of the property will serve as a local match for the proposed project. The overlooks will include informational kiosks containing environmental protection educational information. In addition, the City proposes to add foot lighting, bollards, and xeriscaping to the area. The City of Corpus Christi will place a conservation easement on the property to preserve the open space for public education and outdoor recreation (see attached map). C. Overview of the $100,000 Grant Proposal for a Hike and Bike Trail on Padre Island: The City of Corpus Christi in partnership with the Padre Island Property Owners Association (PIPOA) is proposing a $100,000 project to the Coastal Management Program to construct a hike and bike trail on Padre island. The budget includes a grant from the CMP of $50,000 for construction and a $40,000 match from the PIPOA toward the architectural design, construction and construction management of this project. The addition of a hike and bike trail will direct the increased biking and jogging traffic to the trail and away from the road. The construction of this hike and bike trail is the first phase of a hike and bike trail plan that will link five city parks on the Island together. The construction of this phase of the hike and bike trail will include a 1.5-mile hike and bike trail along the south side of Whitecap Boulevard (see attached map). ght of Proposed Acqisition for Ropes Park Expansion Corpus Christi 125 250 :~75 500 Scale In Feet epartment Cultivated Land Native Tree Vegetation Natural Wetlands © Copyright M-2000 City of Corpus Christi Proposed Parkland A rdst bsera t d Dec � A mAH6nt amp x anslon Area 1.59 es) Exls ew h Lake para o w . am � °fo iii , '09,p Falcon WHV 130CT00 City f Corpus hrlstl, Planning Department Park HIKE AND BIKE TRAIL - PADRE ISLAND AGENDA MEMORANDUM Octobe~ 11, 2000 Agende Item: Motion authorizing the City Manager, or his designee, to rebate 9878,169.68 to the U. S. Treasury for the Series 1995A bonds issued for utility improvements as required by the Tax Reform Act of 1986, Section 148(F) of the internal RevenQe Code. ISSUe: Arbitrage interest earnings result from the excess earned from investing low-yielding tax-exempt bond proceeds in higher-yielding taxable securities until the funds are fully expended. Beginning in 1986, arbitrage interest earnings must be rebated to the U.S. Treasury on all bond issues on each five-year anniversary date. To maintain our tax-exempt status, the City must comply with all U.S. Treasury regulations. Funding Source: The Series 1995A Bond Fund must rebate 9878,169.68 as required on the five-year anniversary date of the bond issue. Prior Council Actions: Due to the complex nature of arbitrage/rebate regulations issued by the U.S. Treasury, the City contracted with First Southwest to perform arbitrage/rebate calculations. The City currently has 25 bond issues requiring calculations. Required Council Action: City Council approval required for payments exceeding 915,000. Recommendation: Staff recommends that the City Council authorize the City Manager, or his designee, to rebate 9878,169.68 to the U. S. Treasury for the Series 1995A bonds issued as required by the Tax Reform Act of 1986, Section 148(F) of the Internal Revenue Code. Attachment A - Background Information Attachment B - First Southwest Asset Management Letter H:/Fin-Dir/Shared/Agenda/IRS Rebate 1995.doc BACKGROUNDINFORMA~ON Section 148(F) of the Internal Revenue Code, as amended by the Tax Reform Act of 1986, requires that arbitrage interest eamings be rebated to the U. S. Treasury on the five-year anniversary date of the bond issue. Arbitrage interest calculations must be performed on any bond funds still being invested until fully spent. Arbitrage interest earnings result when tax-exempt bond proceeds are invested at higher rates than the City's cost of the bonds. Excess arbitrage interest earnings must rebated to the U.S. Treasury on each bond issue's five-year anniversary date. The City contracted with First Southwest Asset Management Company to perform arbitrage/rebate calculations annually. Arbitrage/rebate calculations are complex and the regulations continue to be periodically modified by the U.S. Treasury. The City sets aside funds from excess interest earnings annually to pay the U.S. Treasury for rebates on each five-year anniversary date of each bond issue. At this time, the Series 1995A Wastewater Capital Improvements Bond Fund must pay $878,169.68 to the U.S. Treasury. This payment must be made by October 29, 2000 to comply with the U.S. Treasury regulation regarding rebate payment. H:/Fin-DirlSharedlAgendallRS Rebate 1995.doc I 7 FIRST SOUTHWEST COMPANY Randee R Wilson, CPA Senior Vice President Ms. Dorothea Montoya City Treasurer City of Corpus Christi, Texas Department of Finance P.O. Box 9277 Corpus Christi, TX 78469- O. ctober 4, 2000 $ 27,640,000 City of Corpus Christi, Texas Utility System Revenue Bonds, Series 1995-A Dear Dorothea: Enclosed are three copies of the arbitrage rebate report for the above-captioned bend issue for the installment period ending August 29, 2000. One copy of the report should be sent certified mail to the Internal Revenue Service no later than Monday, October 30, 2000. The package to the IRS should include the following: * Check in the amountof$878,169.68, * Transmittal Letter (draft enclosed), * Signed Fom~ 8038-T (enclosed), and * Copy of First Southwest rebate report. The form 8038-T must be signed by an authorized representative of the Issuer (the individual who normally signs IRS Form 8038-G for new bend issues). Please send us a copy of the signed Form 8038-T for our records. If you have any questions, please do not hesitate to contact me at 1-800-678-3792 or direc~y at (2 14) 953406 1. Randee Wilson TO: FROM: DATE: SUBJECT: Memorandum President Dr. Arnold .Gonzales and Board Members of the Corpus Christi Industrial Development Corporation W. Thomas Utter, Assistant City Manager ' October 11, 2000 Request for Meeting of the Corpus Christi Industrial Development Corporation (CCIDC) on October 17, 2000 I am requesting that a meeting of the Corpus Christi Industrial Development Corporation (CCIDC) be held during the Council meeting of October 17, 2000 to consider the following items: Donation of land on Oso Parkway to the City of Corpus Christi in support of a Coastal Management Program Grant: In November 1997 the CCIDC, in conjunction with the City of Corpus Christi purchased three tracts of land on Oso Parkway consisting of 400 lineal feet along Oso Parkway and containing approximately 11 acres. This property was purchased by the CCIDC to hold for possible future matching for Federal or State grants. The City is now in a position to apply for Coastal Management Program funds through the Coastal Coordination Council to construct a wetlands overlook and an informational kiosk area. This project will expand and enhance Falcon Park, which has extensive frontage along Oso Parkway and Oso Creek. The CCIDC's donation of the property to the City of Corpus Christi will serve as the complete local match to support a $60,000 grant proposal to the Coastal Management Program. We recommend that the donation of the land be made contingent upon the award of a Coastal Management Program award in the amount of $60,000 to the City of Corpus Christi. 2. Consideration and action on the provision of $5,000 to support a City of Corpus Christi HUD Internship Program in conjunction with Texas A&M- Corpus Christi: Texas A&M University-Corpus Christi, in partnership with the City of Corpus Christi, is proposing to apply for a Community Development Work-Study Program (CDWSP) grant from HUD. The proposed project will provide funds for tuition and work stipends to five economically-disadvantaged minority graduate students majoring in Public Administration. Students will be required to enroll full- time in Public Administration graduate courses at Texas A&M University-Corpus Christi and work part-time at the City of Corpus Christi's Intergovernmental Relations Office. Students participating in the program will earn valuable experience in grants management by assisting departments with grant applications and reporting. The CDWSP grant will provide each student with $5,000 a year for tuition and fees and $9,000 for work stipends. As a partner in the grant proposal, the City of Corpus Christi proposes to provide $1,000 toward the work stipends for each student participating in the program. With the additional $1,000 for each of the five participants, the total award for each student would be $15,000 per year. The $5,000 participation from the CCIDC will show community commitment and support of Texas A&M University-Corpus Christi's CDWSP grant proposal, as well as providing work opportunities for the students with the City of Corpus Christi. W. Thomas Utter Assistant City Manager MINUTES CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORPORATION AUGUST 8, 2000 4:00 P.M. PRESENT Board of Directors Dr. Arnold Gonzales, President Henry Garrett, Vice President Javier D. Colmenero Rex A. Kinnison Betty Jean Longoria John Longoria Samuel L. Neal Jr. Mark Scott Officers W. Thomas Utter, General Manager Armando Chapa, SecretaW Jorge Cruz-Aedo,I Treasurer Michael Harty, Asst. Treasurer ABSENT Melody Cooper President Gonzales called the meeting to order at 4:00 p.m. in the Council Chambers of City Hall. Secretary Chapa verified that a quonun of the Board was present to conduct the meeting and that notice of the meeting had been properly posted. President GonTa!es opened discussion on Item 3, election of officers. Mrs. B. Longoria made a motion to reappoint the Board of Directors in their respected positions and the officers, seconded by Mr. Colmenero, and passed unanimously (Cooper and Kinnison absent). President GonTa!es called for approval of the minutes of the April 11, 2000 meeting. Mr. J. Longoria made a motion to approve the minutes, seconded by Mrs. B. Longoria, and passed unanimously (Cooper and Kinnison absent). President Gonzales called for discussion of the financial report. General Manager Utter said the corporation fund contained $33,744.44 as of June 30, 2000. He stated that in addition to the fund balance, the CCIDC owns property on Oso Creek Parkway that is being used as the City's match to apply for the Coastal Management Program President Gonzales opened discussion on Item 6, general manager's report. General Manager Utter explained the CCIDC has issued $63 million in industrial revenue bonds for assisting in the financing of several projects and plays a major role in the establishment of the City's Enterprise Zone. He said the Enterprise Zone was recognized by the State for generating $2.2 billion in Corpus Christi. President Gonzales opened discussion on Item 7, old Nueces County Courthouse. Mr. Utter explained that Nueces County is requesting a $4 million grant from the State to assist in the renovation of the old Nueces County Courthouse and must have a 25% local match. He said in discussion with the Texas Historical Commission and Nueees County, it was determined that the CCIDC could sell the Killis-Almond study of the Old Courthouse to Nueces County for $50,000 and the money would go back to Nueces County from the CCIDC as an inducement to move forward in the study. He stated that the two transactions match the requirements of the Texas Historical Commission while not costing either the County or the City any additional funds. Mrs. B. Longoria made a motion to approve Item 7a & b, seconded by Mr. Neal. a. Approval of Sale of the Killis-Almond Old Nueces County Courthouse Study to Nueces County for $50,000. b. Approval of providing a $50,000 grant to Nueces County to complement their efforts to preserve and restore the Old Nueces County Courthouse. CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORP. AUGUST :22, ~Z000 PAGE 2 The foregoing motion passed as follows: Gonzales, Colmenero, Garrett, Kirmison, B. Longoria, J. Longoria, J. Longoria, Neal and Scott voting "Aye" (Cooper absent). President Gonzales called for public comment and there was none. Them being no further business, he declared the corporation meeting adjoumed at 4:07 p.m. on August 22, 2000. ccidc0800.wpd CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORPORATION BALANCE SHEET · JUNE 30, 2000 Assets Current assets: Investments $33,744.44 Receivables: Accounts 0.00 Accrued Interest 0.00 Total assets $33,744.44 Liabilities and Fund Balance Liabilities: Accounts payable Total liabilities Fund balance: Designated Undesignated Total fund balance $0.00 0.00 0.00 33,744.44 33,744.44 Total liabilities and fund balance $33,744.44 CORPUS CHRISTI INDUSTRIAL DEVELOPMENT CORPORATION SUMMARY OF TRANSACTIONS FOR ELEVEN MONTHS ENDED JUNE 30, 2000 Fund balance @ 08-01-99 $26,536.20 Revenues: h~terest flamed Application fee L~suer~s alLrlURl fee Total revenues 1,535.14 1,000.00 5,173.10 7,708,24 Expenditures: Application fee Miscellaneous Total expenditures Other financing sources: Transfer from Trust Fund Total other financing sources 500.00 0.00 500.00 0.00 0.00 Fund balance @ 06-30-00 $33,744.44 Notes and Comments city of COrpUS Christi