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Agenda Packet City Council - 01/30/2001
CITY COUNCIL AGENDA City of Corpus. Chnsu January 30, 2001 1:45 p.m. Proclamation declaring January 28 - February 3, 2001 as "Port Industries Week" Proclamation declaring February 5 - 10, 2001 as "National School Counselors' Week" AGENDA CITY OF CORPUS CHRISTI, TEXAS REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD JANUARY 30, 2001 2:00 P.M. PUBLIC NOTICE- THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members ~f the audience wi~~ be provided an ~pp~rtunity t~ address the c~unci~ after the Presentati~ns $ecti~n~ Please speak intothemicrophonelocatedatthepodiumandstateyournameandaddress. Yourpresentationwillbelimitedtothreeminutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si ud. Desea didgirse al Concilio y cree que su ingl&s es limitado, habr~ un int~rprete ingl~s-espat~ol en todas las juntas del Concilio para ayudade. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361 880-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Father Bob Dunn, Most Precious Blood Catholic Church. C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr, Mayor Pro Tem Betty Jean Longoria Council Members: Javier D. Colmenem Melody Cooper Henry Garrett Arnold Gonzales Rex A. Kinnison John Longoria Mark Scoff City Manager David R. Garcia City Attorney James R. Bray, Jr. City Secretary Armando Chapa MINUTES: Approval of Regular Meeting of January 23, 2001. (Attachment # 1) Agenda Regular Council Meeting Janua~ 30,2001 Page 2 BOARDS & COMMITTEE APPOINTMENTS: (NONE) PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORMAT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si usted se dirige a la junta y cree que su ingl~s es limitado, habra un int~rprete ingles-espa~ol en la reunion de la junta para ayudarte. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. PRESENTATIONS: Public comment will not be solicited on Presentation items. Quarterly Update on Spaceport Effort (Attachment # 2) City of Corpus Christi Third Golf Facility Options (Attachment # 3) Quarterly Update - 2000 Bond Projects (This presentation will reference consent items # 5 - 13) (Attachment # 4) EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. /f deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Janua~ 30,2001 Page 3 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) CONSENT AGENDA Notice to the Public The following items are of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES FROM PREVIOUS MEETINGS: (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration.) Motion authorizing the City Manager or his designee to execute an architectural services contract with ChuckAnastos Associates, Inc. for a total fee not to exceed $67,558 for the Renovation of Senior and Recreation Facilities (Bond Issue Project No. B-l). (Attachment # 5) Motion authorizing the City Manager or his designee to execute an architectural services contract in the amount of $69,816 with Architec TKO for the Renovation of Senior and Recreation Centers (Bond Issue Project No. B-2). (Attachment # 6) Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $87,864 with Urban Engineering, Inc. for Outdoor Sports Facilities-Irrigation (Bond Issue Project No. B-3). (Attachment # 7) Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $37,500 with Shiner Moseley and Associates for the Renovation/Development of the following existing parks: (Bond Issue Project No. B-5) (Attachment # 8) a. Los Encinos Park b. Parker Park Agenda Regular Council Meeting January 30,2001 Page 4 10. 11. 12. 13.a. c. South Bluff Park d. St. Andrews Park Motion authorizing the City Manager or his designee to execute an architectural services contract in the amount of $50,010 with Bright + Dykemas Architects, Inc. for the Renovation and Development of the following existing parks: (Bond Issue Project No. B-6) (Attachment #9) a. Nueces River Park b. Oak Park c. Surfside Park d. West Guth Park Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $28,800 with Turner Engineers, Inc. for the Museum of Science and History Fire Suppression System and Museum HVAC System (Bond Issue Project No. B-7). (Attachment # 10) Motion authorizing the City Manager or his designee to execute an architectural services contract in the amount of $122,014 with Roots/Foster Associates, Inc. for the following projects: (Attachment #11) a. b. Mustang Island Fire Sub-Station (Bond Issue Project A-l) ADA and Coed Improvements at Fire Stations (Bond Issue Project A-l) Health Department Roof Repair (Bond Issues Project A-l) Bayfront Convention Center/Selena Auditorium Roof Repairs (Not a G.O. Bond Issue Project). Motion authorizing the City Manager or his designee to execute an architectural services contract in the amount of $261,725 with Bennett, Martin, Solka & Torno for the Animal Control and Vector Control Facility (Bond Issue Project No. A-2) (Attachment # 12) Ordinance appropriating $583,600 from the anticipated revenues from the 2% Hotel Occupancy Tax; amending Ordinance No. 024130 which adopted the FY00-01 Budget by adding $583,600 to the Hotel Occupancy Tax Fund, transferring $583,600 to and appropriating in the No. 3180 Convention Center Capital Improvement Program Fund to begin the Bayfront Convention Center Expansion and CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting January 30,2001 Page 5 13.b. 14. 15. 16. 17. 18. Rehabilitation Project; amending Ordinance No. 024162 which adopted the FY00-01 Capital Budget by adding $583,600 to the No. 3180 Convention Center Capital Improvement Program Fund. (Attachment # 13) Motion authorizing the City Manager or his designee to execute an architectural services contract in the amount of $4,476,850 with Thompson, Ventulett, Stainback and Associates, Inc. for the multi- purpose arena and Bayfront Convention Center Expansion and Rehabilitation projects providing that $1,383,600 is currently authorized with the remaining balance of $3,093,250 being authorized only upon appropriation of funds. (Attachment # 13) Motion authorizing the City Manager or his designee to execute an agreement with Union Pacific Railroad Company in the amount of $33,804 to facilitate the construction of Gate No. 2 of the Storm Surge Protection Gate Rehabilitation/Replacement Project by allowing the removal and replacement of railroad tracks. (Attachment # 14) Motion authorizing the City Manager or his designee to execute a Post Construction Lease with Phoenix Demolition for the Nourishment of Corpus Christi Beach Project to allow the right of access for the removal of 126,000 cubic yards of sand from the O.N. Stevens Water Treatment Plant. (Attachment # 15) Motion authorizing the acquisition of Parcel I located on Holly Road for the Force Main Repair and Replacement Project (Line B) - Hardwick Drive to Wooldridge Road for $17,673 from the owner, Fred J. Raible, Trustee. (Attachment # 16) Motion authorizing the City Manager or his designee to execute Change Order No. 1 for an additional amount not to exceed $22,550 with Mitchell's Unlimited of Robstown, Texas for a total restated amount of $77,800 for the O.N. Stevens Water Treatment Plant: Primary and Secondary Basins No. 3 and No. 4 FIocculator Equipment Rehabilitation. (Attachment# 17) Motion approving the purchase of two trailer mounted water pumps from Air Specialty & Equipment Company, Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0071-01, based on Iow bid, for a total of $29,400. The pumps will be used by the Water Department CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Janua~ 30,2001 Page 6 19. 20. 21. and are replacements to the fleet. Funds are available through the FY00-01 Capital Outlay Fund. (Attachment # 18) Motion approving a supply agreement with Borden Milk Products LLC, Austin, Texas, in accordance with Coastal Bend Council of Governments Bid Invitation No. CBCOG-01-2, for 118,537 half-pint containers of milk consisting of homogenized milk, buttermilk, Iow fat milk, Iow fat chocolate milk and skim milk, based on the recommended award submitted by the Coastal Bend Council of Governments for an estimated six-month expenditure of $22,177.94. The term of the agreement shall be for six months with an option to extend for up to three additional months, subject to the approval of the Coastal Bend Council of Governments, the supplier and the City Manager or his designee. Funds have been budgeted by Senior Community Services in FY00-01. (Attachment # 19) Motion approving supply agreements with the following companies, for the following amounts for treating approximately 4,800 tons of sludge de-watering polymers for an estimated annual expenditure of $47,697.60 in accordance with Bid Invitation No. BI-0018-01, based on Iow bid. The term of the supply agreements will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY00-01 by the Wastewater Department. (Attachment # 20) Polydyne, lnc. Nommss, GA Bmadway TmatmentPlant $10,406.40 Cytec Industries, Inc. W. Patterson, NJ Oso and Allison Treatment Plants $37,291.20 Grand Total: $47,697.60 Motion authorizing the City Manager or his designee to execute a contract with Clean Harbors Environmental Services, Inc. for the Household Hazardous Waste Disposal services at the J.C. Elliott Landfill. These services will be rendered on an "event" basis, four (4) times per year and funded by the Storm Water Department. The estimated annual expenditure for this service is $90,000. (Attachment #21) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Janua~ 30,2001 Page 7 22. 23.a. 23.b. 24. 25. 26. 27. Resolution authorizing the City Manager or his designee to submit a grant application to the Texas State Energy Conservation Office in the amount of $200,000 for conversion of 12 Solid Waste collection vehicles to liquefied natural gas fuel. (Attachment # 22) Motion authorizing the City Manager or his designee to accept a grant in the amount of $133,900 from the State of Texas, Office of the Governor, Criminal Justice Division, for funding available for continuation of a project to prevent minors from purchasing and consuming alcohol and to execute all related documents. (Attachment # 23) Ordinance appropriating $133,900 from the State of Texas, Office of the Governor, Criminal Justice Division, in the No. 1050 State and Federal Grant Fund to implement a project to prevent minors from purchasing and consuming alcohol. (Attachment # 23) Motion approving the purchase of 10 Eventide digital instant recall recorders from VistaCom, Hillsboro, Texas, in accordance with the State of Texas Cooperative Purchasing Program for the total amount of $17,950. The Police Department will use the equipment in the 911 Emergency Communications Center. Funds are provided through the Police General Fund FY00-01 Budget. (Attachment # 24) Motion authorizing the City Manager or his designee to execute a professional services contract with Texas A & M University - Corpus Christi. The focus of the evaluation will be on outcome measures of the Weed and Seed Projects. The evaluation will include measures of juvenile delinquency, crime, unemployment, welfare, child abuse, dropout, and other school measures. The cost of the evaluation will not exceed $25,000. (Attachment # 25) Second Reading Ordinance - Changing the name of Belden Street to Concrete Street between North Tancahua Street and the west end of Belden Street. (First Reading - 1/23/01) (Attachment # 26) Ordinance ordering a General Election to be held on April 7, 2001, in the City of Corpus Christi for the election of mayor and eight council members; providing for procedures for holding sucifi election; providing for notice of election and publication thereof; providing for establishment of branch early polling places; designating polling place locations; enacting provisions incident and relating to the subject and purpose of this ordinance. (Attachment # 27) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Janua~ 30,2001 Page 8 K. PUBLIC HEARINGS: (NONE) L. REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: 28. First Reading Ordinance - Providing for the creation of the Committee for Persons with Disabilities and its purpose, membership, rules, powers and duties. (Attachment # 28) PRESENTATION UPDATING THE PROCESS OF NEGOTIATION-~ 29.a. 29.b. 29.c. ON RINCON BAYOU PROJECT Motion authorizing the City Manager or his designee to execute Contract Amendment No. 1 to contract between HDR Engineering, Inc. and the City of Corpus Christi (Motion No. M2000-011) to provide professional engineering services to assist City efforts on the Rincon Bayou Project, not to exceed $130,000. (Attachment # 29) Motion authorizing the City Manager or his designee to execute a professional services contract with The Kleberg Law Firm for land acquisition services in connection with the Rincon Bayou Project, at the rate of $175 per hour for principal attorneys, $65 per hour for paralegals, and $260 per day for landmen, plus expenses. (Attachment # 29) Motion authorizing the City Manager or his designee to execute a professional services contract with attorney Tim Brown to provide legal services in connection with proceedings at the Texas Natural Resources Conservation Commission regarding the Rincon Bayou Project, and to provide legal advice and document preparation services in connection with administrative agency, intergovernmental and legislative matters affecting the City's water interests, at the rate of $140 per hour, plus expenses. (Attachment # 29) EXECUTIVE SESSION: PUBLIC NOT/CE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss matters listed on the agenda, when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Council elects to go into executive session regarding an agenda item, the CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting January 30, 2001 Page 9 section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. N. REPORTS: 30. 31. 32. 33. P. The following reports include questions by Council to Staff regarding City policies or activities; request by Council for information or reports from Staff; reports of activities of individual Council members and Staff; constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. LEGISLATIVE UPDATE/ACTION CITY MANAGER'S REPORT * Upcoming Items MAYOR'S UPDATE COUNCIL AND OTHER REPORTS ADJOURNMENT: POSTING STATEMENT: This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 2:30 p.m., January 26 ,2001. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Ar~ando Chapa City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www.ci.corpus-christi.tx.us after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL 1999 PRIORITY ISSUES: CONTINUE "AS IS" Improve Trash, Brush, Debris Basic Services: Improve Basic Services: Street and Road Maintenance Improve Basic Services: Animal Control Improve Basic Services: Quality Water Improve Basic Services: Lighting Stormwater / Drainage Northside Plan Residential / Community Park Development Capital Improvements / Bond Issue Airport Improvements Street Assessment Golf Course Youth Crime Initiatives Environmental Compliance Development Center Community-Oriented Policing 1999 PRIORITY ISSUES: CONTINUE WITH REVISIONS Privatize Services · Explore additional opportunities Crime Control District Initiatives · Address budget concerns and the ability to fund the program for the long-term Bayfront Development Plan · Continue to vigorously pursue development in the Bayfront Arts & Sciences Park area · Continue coordination / collaboration among entities in the area Improve Basic Services: Park Maintenance · Prepare / repair facilities · Evaluate current facilities for improvement priorities · Identify undeveloped park land for possible sale · Consider outsourcing neighborhood park maintenance to Neighborhood Associations, with assurances of equity · Explore establishment of Adopt-A-Park program Animal Control · Ensure adequate staff and equipment · Establish a "Cooperative Veterinarian" program Economic Development · Participate with local and regional economic development initiatives (not necessarily with funding) Bayfront Convention Center Expansion · Modify plans or identify alternative funding sources as a result of study NEW PRIORITY ISSUES FOR 2000 Internal Issues Charter Revision · Tax Cap · Term Limits · Utility Transfers · Review previous Charter Commission's reconunendations Improve Working Relationships with Other Taxing Entities · Invite to quarterly meetings · "Tax Summit" · Explore opportunities to share in tobacco settlement dollars Landscaping / Improvement of Entryway from Corpus Christi International Airport · Code enforcement Address Long-term Budgetary Issues · Reach agreement on a plan / philosophy · Acquire software, ensure monthly requisitions and timely CAFR Legislative Issues Museum of Science and History Long-Range Plan Tax Increment Financing District (Packery Channel) Long-range Strategic Water Planning Capacity External Issues Metrocom Crosstown Expressway Spaceport Medical Campus Long-range (after the Bond Issue) Downtown Development · Median improvement / landscaping · Plan for development of west end of downtown (First United Methodist Church to Memorial Coliseum) Hospitality Industry Development - Central City CC Beach Development Marina Development Development of Island, Post-Packery Channel Foreign Trade Zone Expansion Community-wide Visioning Process 1 CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting January 23, 2001 12:07 p.m. Mayor Samuel L. Neal Jr. Mayor Pro Tem Betty Jean Longoria Council Members: Javier D. Colmenero Melody Cooper Henry Garrett Dr. Arnold Gonzales Rex A. Kirmison John Longoria Mark Scott City_ Staff: City Manager David R. Garcia Deputy City Manager George Noe City Attorney James R. Bray Jr. City Secretary Armando Chapa Recording Secretary Rachelle P. Ram6n Mayor Neal called the meeting to order in the Cotmcil Chambers of City Hall. The invocation was delivered by Mr. Gary Lowe, Arlington Heights Church of Christ, following which the Pledge of Allegiance to the United States flag was led by Council Member Cooper. City Secretary Chapa called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neal called for approval of the minutes of the joint and regular Council meetings of January 16, 2001. A motion was made and passed to approve the minutes as presented. Mayor Neal announced the executive session (Item 2), pursuant to Texas Government Code Section 551.074 regarding evaluations of the City Manager and City Secretary with possible discussion and action related thereto in open session. The Council went into executive session. The Council returned from executive session. Mayor Neal called for petitions from the audience. Mr. Byron Wooldridge, 6705 Deerwood, said that an issue of Energy Users News ranked electric utility prices for commercial customers for 170 utilities in the United States. He said that Central Power and Light (CPL) was ranked 45th (from the highest to the lowest) at 8.74 cents per kilowatt hour, while San Antonio's electric utility was ranked 91st at 7.33 cents per kilowatt hour, Houston Lighting and Power charges 6.5 cents per kilowatt hour, and Texas Utilities (Dallas area) charges 6.1 cents per kilowatt hour. Mr. Wooldridge said CPL's rates have an impact on Corpus Christi's economic development efforts. Minutes - Regular Council Meeting January 23, 2001 Page 2 Mr. Jack Gordy, 310 Norton, read a paragraph from a letter signed by Assistant City Manager Tom Utter regarding the loss of federal dollars unless illegal signs are removed. Mr. Gordy said that during a town hall meeting on January 8, 2001, City Manager Garcia stated that violators of the Highway Beautification Act and state laws regarding signs are prosecuted in Corpus Christi. Mr. Gordy said the next day he requested copies of the citations that were filed against those violators and he said as of yesterday the city's Legal Department has not found any copies of such citations. Mr. J.E. O'Brien, 4130 Pompano, said he believes trust in government and politicians--at ail levels--is at a very low ebb. He referred to an article in the San Antonio Express-News regarding their Police Chief's policy of discharging anyone caught lying. Mr. O'Brien suggested that the Corpus Christi City Council consider adopting a similar policy for city staff members. He also suggested that the Council lower utility rates, and he questioned whether there have been reports about power shortages at the airport. Mayor Neal replied that he has not heard of any reports. Mr. Phil Rosenstein announced that the Senior Pageant will be held January 28th at the Bayfront Plaza Convention Center and he invited the public to attend. Mr. R.F. Hasker, 1813 Wallace, said Packery Channel will end in Lake Padre, which serves no one except the developers and retailers of Lake Padre. Mayor Neal said the Packery Channel project, if constructed, will extend all the way to the Intracoastal Canal. Mr. Abel Alonzo, 1701 Thames, said he does not believe that the Council and city staff would intentionaily mislead the community. He said that despite the negative comments made by some people at each Council meeting, the city is moving fmwvard, as evidenced by the bond projects approved by a majority of voters. Mayor Neal cailed for consideration of the consent agenda (Items 3-10). Council members requested that Item 7 be withheld for discussion. There were no comments from the audience. City Secretary Chapa polled the Council for their votes and the following were passed: 3. M2001-020 Motion approving a supply agreement for approximately 40,800 lbs. of quick acting hydraulic cement with Contractors Building Supply, Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0076-01, based on low bid, for an estimated annual expenditure of $18,564. The term of the contract will be twelve months with option to extend for up to two additional twelve-month periods, subject to the approval of the contractor and the City Manager or his designee. Funds have been budgeted by the using departments in FY 00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Minutes - Regular Council Meeting January 23, 2001 Page 3 4. M2001-021 Motion approving a supply agreement with All Safety & Supply, Inc., Corpus Christi, Texas for approximately 6,525 disposable protective coveralls in accordance with Bid Invitation No. BI-0043-01 based on low bid for an estimated annual expenditure of $15,296.99. The term of the contract will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. These items are purchased into Warehouse Inventory and charged out to the using departments. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Motion approving a supply agreement for approximately 118,000 lbs. of drop-on type glass spheres, in accordance with Bid Invitation No. BI-0082-01 from Swarco Reflex, Inc., Corpus Christi, Texas, based on low bid for an estimated annual expenditure of $23,128. This item will be used by Street Services. The term of the contract is for twelve months with options to extend for up to two additional twelve-month periods, subject to the approval of the vendor and the City Manager or his designee. Funds have been budgeted by the using department in FY00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kirmison, B. Longoria, J. Longoria, and Scott voting "Aye." Motion approving purchase of one extended cab track from the Houston-Galveston Area Council of Governments (HGAC), for the total amount of $20,094.45. The award is based on the cooperative purchasing agreement with HGAC. This vehicle will be used by the Solid Waste Department. Funds are available in the Council of Govemments Grant FY00-01. This track will be an addition to the fleet. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Motion approving the purchase of one hydraulic track excavator from H&V Equipment Service, Inc., Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0072-01, based on low bid, for a total of $89,733. The excavator will be used by the Gas Department. This item is a replacement. Funds are available through the FY00-01 Capital Outlay Fund. Minutes - Regular Council Meeting January 23, 2001 Page 4 10. The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." ORDINANCE NO. 024342 Ordinance appropriating $5,698.16 from the Unreserved Fund Balance in the No. 6010 Trust Fund to purchase library materials for the Greenwood, Parkdale and Janet F. Harte Libraries; amending the FY00-01 Budget, adopted by Ordinance No. 024130, to increase appropriations by $5,698.16 in the No. 6010 Trust Fund-Library. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." ORDINANCE NO. 024343 Ordinance closing and abandoning a 3,260-square foot, 5-foot wide utility easement out of the platted Magee Tract Annex Lot-E, and a contiguous 4,614 square-foot, 5-foot wide utility easement out of an unplatted 9.5086 acre tract conveyed to Larry H. Frederick, Trustee of Five Point Trust, land situated in the Gregorio Farias Portion of the Berranco Blanco Grant, requiring the owner, Home Depot, USA, to comply with the specified conditions and replat and plat the properties within 180 days at owner's expense. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Mayor Neal opened discussion on Item 7, purchase of police vehicles. Responding to Council Member Garrett, Mr. Garcia said the two Ford Expeditions, which will be marked vehicles, will be used to patrol the Flour Bluffand Padre Island areas, including the off-road and beach terrain. City Secretary Chapa polled the Council for their votes as follows: 7. M2001-024 Motion approving the purchase often (10) mid-size sedans and two (2) Ford Expeditions from the Houston-Galveston Area Council of Governments (HGAC), for the total amount of $202,035.08. The award is based on the cooperative purchasing agreement with HGAC. These vehicles will be used by the Police Department. Funds are available in the FY 00-01 Capital Outlay Budget and the Law Enforcement Block Grant. These items are replacements to the fleet. Ford Expedition Ford Taurus Grand 2 Units 10 Units Total: $202,035.08 $56,041.46 $145,993.62 Minutes - Regular Council Meeting January 23, 2001 Page 5 The foregoing motion passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kiunison, B. Longoria, J. Longoria, and Scott voting "Aye." Mayor Neal referred to Item 11 regarding the proposed name change of Belden Street to Concrete Street. City Secretary Chapa stated that the public hearing was originally opened during the Council meeting on January 9, 2001. However, the applicant asked that the public hearing be postponed for two weeks and the Council agreed. The applicant has met with several interested parties and an agreement was reached to only change the name of Belden Street to Concrete Street between North Tancahua Street and the west end of Belden Street. Mr. Chapa said the item on the day's agenda was the first reading of that agreement. Mr. Angel Escobar, Director of Engineering Services, referred to a map of Belden Street and the area of the proposed street name change. He said there are three property owners in that section: Advanced Adult Day Care, 711 Belden; Residence, 716 Belden; and Fugro South Inc./Gulf Coast Testing Laboratory, 1205 North Tancahua. He said originally the Nueces County Historical Society objected to the proposed renaming of all of Belden Street, but they have since agreed to the proposed renaming of just that one block. Mr. Escobar also explained how staff plans to report the name change to residences, businesses and affected entities. He said staff anticipates the cost to be $125 for one sign on the comer of Belden and Tancahua. Mayor Neal called for comments from the audience, and there were none. Mrs. Longoria made a motion to close the public hearing, seconded by Mr. Scott, and passed. Mr. Colmenero said this was a good example of different groups being able to reach a compromise while also furthering the development opportunities for that section of town. Mr. Chapa polled the Council for their votes as follows: 11.b. FIRST READING ORDINANCE Ordinance changing the name of Belden Street to Concrete Street between North Tancahua Street and the west end of Belden Street. The foregoing ordinance passed on first reading by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Mayor Neal referred to Item 12, and a motion was made, seconded, and passed to open the public hearing on possible changes to fees and charges relating to the Sanitary Sewer Trunk Line Trust Fund and the Sanitary Sewer Collection Line Trust Fund. Mr. Kevin Stowers, Acting Assistant Director of Engineering Services, explained that the city has two sanitary sewer (wastewater) trust funds--one for sewer lines smaller than 15 inches in Minutes - Regular Council Meeting January 23, 2001 Page 6 diameter (Collection Line Trust Fund) and the other for sewer lines larger than 15 inches (Trunk Line Trust Fund). He said an imbalance exists between the funds and staff is proposing to transfer $400,000 from the Trunk Line Trust Fund to the Collection Line Trust Fund. He said staff is also requesting that the Planning Commission examine the fund imbalance and consider consolidating the two funds into one fund or revise the rate ordinance. Mayor Neal said it would seem to make sense to combine the two funds. There were no comments from the audience. Dr. Gonzales made a motion to close the public hearing, seconded by Ms. Cooper, and passed. Mr. Chapa polled the Council for their votes: 12.b. RESOLUTION NO. 024344 Resolution approving the transfer of $400,000 from the Sanitary Sewer Trunk Line Trust Fund No. 4220-250410 to the Sanitary Sewer Collection Line Trust Fund No. 4220-250420 in accordance with Section V.B.6(h) of the Platting Ordinance to establish sufficient funds in the Collection Line Trust Fund to carry out the purpose of the Platting Ordinance. The foregoing resolution passed by the following vote: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Mayor Neal opened discussion on Item 13, seawall and arena projects. Deputy City Manager Noe noted that at the last meeting, the Council took action to establish interim financing for the property tax-backed portion of the bond issue that was approved on November 7, 2000. The two items on the day' s agenda (Items 13 .a. and 13 .b.), if approved, would establish interim financing for the two 1/Sth cent sales tax projects (seawall and arena). He reminded the Council that the City Charter requires that the funding source for those projects be identified before any contracts can be awarded. He said the source identified for the seawall project is the unencumbered balance of the Combined Utility Systems Fund, and for the arena it is the unencumbered balance of the Hotel Occupancy Tax Fund. Mr. Noe went on to say that staff does not anticipate either of those two funds actually experiencing expenditures because before that occurs, staffwill substitute an agreement between the city and the 4A Corporation to utilize the sales tax proceeds received during this fiscal year (estimated to be $900,000). He said next week staff will bring back the proposed agreements for the design of those projects. Mayor Neal called for public comment. Mr. Jack Gordy said they hope to have a court date soon for a case involving the issue of a transfer of funds. He questioned what interest rate will be repaid on this loan. Mr. Noe replied that staff does not anticipate the monies being utilized, but in the past staff has used whatever amount was earned in interest (approximately 5.8%). Mr. J.E. O'Brien questioned what the $900,000 will be used for, such as specific utility Minutes - Regular Council Meeting January 23, 2001 Page 7 projects in connection with the seawall repair. He said if not, despite the wording that this transaction is an advance, it appears that this is another possible violation of the City Charter. City Attorney Bray replied that this is a proper utility expenditure because it is for a stormwater project, which is part of the city's Combined Utility Systems Fund. Responding to Council Member Gonzales, Mr. Noe said these funds are being obligated so that when the contract is issued, there is an identified source of monies as required by the Charter. Council Member Colmenero asked about the status of the court case. Mr. Bray replied that the case was postponed and he is not sure ifa trial date has been set. Council Member Scott complimented staffon quickly moving these projects forward as urged by the public. City Secretary Chapa polled the Council for their votes as follows: 13.a. ORDINANCE NO. 024345 Ordinance appropriating $900,000 from the Unreserved Fund Balance of the Combined Utility Systems Fand; amending Ordinance No. 024130 which adopted the FY00-01 Budget by adding $900,000 to the Combined Utility Systems Fund; advancing $900,000 to and appropriating in the No. 3270 Seawall Capital Improvement Program Fund to begin the seawall improvement project approved in the Special Election on November 7, 2000; amending Ordinance No. 024162 which adopted the FY00-01 Capital Budget by adding $900,000 to the No. 3270 Seawall Capital Improvement Program Fund. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." 13.b. ORDINANCE NO. 024346 Ordinance appropriating $900,000 from the Unreserved Fund Balance of the Hotel Occupancy Tax Fund; amending Ordinance No. 024130 which adopted the FY00-01 Budget by adding $900,000 to the Hotel Occupancy Tax Fund; advancing $900,000 to and appropriating in the No. 3275 Arena Facility Capital Improvement Program Fund to begin the multi-purpose arena facility project approved in the Special Election on November 7, 2000; amending Ordinance No. 024162 which adopted the FY00-01 Capital Budget by adding $900,000 to the No. 3275 Arena Facility Capital Improvements Program Fund. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Cooper, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye." Mayor Neal called for Council concerns and reports. Dr. Gonzales said he had received emails about a trip to Singapore and he asked what that entailed. City Manager Garcia said a prospect came in through the Economic Development Minutes - Regular Council Meeting January 23, 2001 Page 8 Corporation (EDC) of a company that is interested in building substantial facilities at the airport. He said a delegation is planning to go to Singapore to discuss that prospect. Dr. Gonzales asked if tax dollars are being used for that trip. Mr. Garcia said the public officials involved are being paid for through private contributions. A member of the city staff who ha~ been asked to accompany the delegation will have his expenses paid for by the city. Mr. Garcia said the delegation includes Congressman Solomon Ortiz and members of his staff, Nueces County Judge Richard Borchard, members of the EDC, and a representative from the City Council. ' Dr. Gonzales asked how the Council member was selected for the trip. Mr. Garcia said the invitation went to Mayor Neal. Dr. Gonzales said he was concerned because he had not heard about the trip to Singapore and it involves the Council and economic development. Mayor Neal told Dr. Gonzales that it was no different from when the Port of Corpus Christi asks him to go on a trip and they do not ask the rest of the Council to go. Dr. Gonzales said he volunteered to go with the Port members. Mr. Garcia noted that he is not going to Singapore but is sending a member of his staff. Mr. Scott said he was asked to go to Singapore but he would be willing to acquiesce his place if another Council member wanted to go instead. Dr. Gonzales said the Mayor Pro Tem or the At~ Large members should be given the opportunity to go on the trip. Mr. Colmenero said concerns have been raised about solid waste services not being provided to certain side streets in the city. He added that there have been several accidents at the intersection of Naples and Norton streets. Mr. Longoria referred to the proposed signs to advertise the upcoming bond projects, and he suggested that the theme from the election be continued in the signs, such as "Going Forward Corpus Christi" or "A Project of Forward Corpus Christi." Mrs. Longoria suggested that all Council members be informed about upcoming trips, and those whose schedules permit should be allowed to go. Mr. Scott reiterated that he did not have to go to Singapore if the other Council members objected. Dr. Gonzales said it is important for the Council to work together and he wants to be informed before a trip takes place. There being no further business to come before the Council, Mayor Neal adjourned the Council meeting at 3:35 p.m. on January 23, 2001. 2 CITY COUNCIL AGENDA MEMORANDUM January25,2001 AGENDA ITEM: Quarterly Update Presentation on Spaceport Effort PRESENTATION: Mr. Ray Covey, who is Director of Economic Development Programs for Texas with AEP, has been integrally involved in the Spaceport effort from its inception. Mr. Covey will make a quarterly presentation to the City Council on the current status of the Spaceport effort. W. Thomas Utter Assistant City Manager 3 CITY COUNCIL AGENDA MEMORANDUM January 24, 2001 AGENDA ITEM: Presentation on City of Corpus Christi Third Golf Facility options. ISSUE: The City has been pursuing the creation of a third golf facility as an expansion of its golf centers operations in order to stay ahead of the increasing demand for public golf opportunities in Corpus Christi. REQUIRED COUNCIL ACTION: The City Council has asked for a staff presentation as to what options the City may have available to consider in its current pursuit of a third golf facility. BOARD/COMMITTEE REVIEW: The Greens Subcommittee of the Park and Recreation Advisory Committee reviewed this presentation at their January 23, 2001 meeting. They were in support of the staff recommendation and asked that their recommendation be passed on to the City Council. RECOMMENDATION: Staff recommends that after the City Council has had an opportunity to consider the various options related to a third golf facility that it has available to pursue, the City Council authorize staff to proceed with the Request for Proposal (RFP) process. Staff would issue RFP packets to golf firms specializing in producing golf market analysis and feasibility studies. One of the main tasks for the selected golf firm would be to ultimately make some recommendations, based on their area and economic studies, to the City Council as to what direction they might consider going when looking at the various options. These firms would be sought from throughout the United States. Marco A. Cisneros, Director Park and Recreation Department ADDITIONAL SUPPORT MATERIAL Background Information Contract Summary Ordinance/Resolution Map(s) Presentation City of Corpus Christi Presentation City Council Meeting January 30, 2001 · Actions to Date · Possible Options · Market Analysis/Feasibility Study · Recommendation 2 · May 4-5, 1999 - City Council Retreat - Need for Third Golf Facility is identified · November 15, 1999 - Request for Interest packets issued to Golf Facility Development Teams 3 · July 14, 2000 - Request for Proposal packets issued to 20 Golf Facility Development Teams · October 10, 2000 - Request for Proposal response due date - 0 responses received 4 2 · Projects range and scope · Cost to the City · Meet demand for service · No particular priority or order 5 Gabe Lozano, Sr. Golf Center · Offer night play in less windy conditions · Offer after work golf opportunities · Maximize use of existing facilities o Cost estimate: $500,000 6 · Offer greater playing options · Promote recreational use of Oso Treatment Plant buffer property · Establish better equity with Gabe Lozano facilities · Cost estimate: $1,500,000 7 · 120 acres available from Wastewater Department inventory · Purchase additional 80 acres · Build 18 hole golf facility with clubhouse · Overcome existing severe salty soil conditions · Cost estimate: $5,600,000 8 4 · 18 hole golf facility is in place · Offer no additional holes available to the public · Invest in course rehabilitation efforts to overcome existing severe salty soil conditions · Cost estimate: $4-6,000,000? 9 · Purchase a minimum of 200 acres · Build 18 hole golf facility with clubhouse · Locate possibly in Northwest Corpus Christi area · Cost estimate: $7,500,000 10 landfill closes · Allow landfill operations to use and excavate cover materials as needed · Cease landfill operations upon closure · Resend Private/Public Venture RFP · Cost estimate: $250,000 (City) 11 · Consider redefining golf surcharge fee to include funding for capital improvement projects at both facilities · Continue to improve playing conditions and support facilities at both facilities · Cost estimate: $600,000 12 6 possible options for City to pursue · Identify strengths and weaknesses for each option · Establish a business plan direction for the City to consider · Cost estimate: $35-50,000 13 · Current Golf Surcharge Fee Revenues - $100,000 per year average, approximately $300,000 to date · Additional Golf Surcharge Fee Revenues - $1-2 per golf round · Future Bond Issue - Issue amount dependent upon number of proposed golf facility projects 14 7 · Authorize staff to proceed with the Request for Proposal process and issue RFP packets to golf firms specializing in producing golf market analysis and feasibility studies. These firms would be sought from throughout the United States. 15 City of Corpus Christi Third Golf Facili' Presentation City Council Meeting January 30, 2001 8 4 NO ATTACHMENT FOR THIS ITEM (This item will reference Consent Items 5-13) 5 AGENDA MEMORANDUM DATE: January 22, 2001 SUBJECT: Renovation of Senior and Recreation Facilities Bond Issue Project No. B-1 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an architectural serviCes contract with Chuck Anastos, Associates, Inc. for a total fee not to exceed $67,558 for the Renovation of Senior and Recreation Facilities (Bond Issue Project #B-l). ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Advanced funding for the project will be provided by the FY 2000-2001 General Fund Reserves and will be reimbursed upon the reCeipt of proceeds from the 2001 G.O. Bond Sale. RECOMMENDATION: Staff recommends approval of the motion as presented. Marco A. Cisneros Director of Park & Recreation '~'~"el R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Renovate Senior & Recreation Facilities (Bond Issue Project # B-l) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of two (2) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION'. The proposed project includes renovations necessary to meet ADA compliance at three senior and two recreational facilities. Additional repairs will include electrical upgrades and heating and air conditioning renovations. Minor structural damage will be repaired were needed. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction Services will result in the ADA compliance and physical improvements to three senior and two recreation facilities in accordance with Bond Issue 2000 requirements. H;~IOM E~_YN D^S~G E N~PAR KS~B- I'~AGEN DA ITEMS~BACKGROUND DOC I EXHIBIT "A" Page ! of I CONTRACT SUMMARY Renovation of Senior & Recreation Facilities 1. SCOPE OF PROJECT: Ethel Eyerly Senior Center (#3194) Oeo Recreation Center (#3195) Broadmoor Senior Center (#3197) Lindale Recreation Center (#3196) Lindale Senior Center (#3198) Ethel Eyerly Senior Center (Contract B-I, Project #6) This project includes bathroom modifications, counter top height adjustments, room signage, lever-handle door operators, drinking fountain installation, fire extinguisher cabinets and replacement of damaged acoustical ceiling tiles. Exterior repairs will include installation of wall weeps, sealing masonry, painting, and replacement of missing window screens. The concrete slab around two air conditioner units will be extended. Two HVAC condensing units will be replaced. Light fixtures will be retrofitted and re-lamped. Ground- fault receptacles will be installed as required. Fire alarm strobes will be installed in restrooms. Minor structural damage will be repaired Oso Recreation Center (Contract B-l, Project #8) This project includes bathroom modifications providing minimum 32 inch clear width of door openings to toilets and counter top height adjustments. Pipe insulation will be installed on lavatories and sinks. Other improvements include room signage, lever-handle door operators, fire extinguisher cabinets, repair of damaged ceilings, drinking fountain installation and hardware for the exit door. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles and fire alarm strobes will be installed as required. The heights of wall switches and receptacles will be adjusted. Exterior repairs will include replacement of approximately 5,600 square feet of roofing, restoring crawl space ventilation and painting. Accessible parking will be striped and the accessible path improved. Minor structural damage will be repaired. Broadmoor Senior Center (Contract B-l, Project #13) This project includes bathroom modifications, urinal height adjustments, women's water closet height adjustments, and counter top height adjustments. Pipe insulation will be installed at lavatories and sinks and a new drinking fountain will be installed. Exterior repairs will include the repair of asphaltJconcrete paving and the repair of stucco walls. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles and fire alarm strobes will be installed as required. The heights of wall switches and receptacles will be adjusted. Exit lighting will be repaired or replaced and re-lamped. Minor structural damage will be repaired. I EXHIBIT "B" Page ! of 4 Lindale Recreation Center (Contract B-l, Project #10) This project includes bathroom modifications, udnal height adjustments, counter top height adjustments and piping insulation at lavatories and sinks. Room signage, lever-handle door operators, fire extinguisher cabinets, drinking fountain, handrail at the sides of the interior ramp will be installed. Damaged ceilings and hardware will be repaired for the exit door. Exterior repairs will include replacement of approximately 4,000 square feet of roofing, repair of decayed wood and re-grading for proper drainage. The fan-coil unit serving the west wing will be replaced. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be adjusted and a new fire alarm system will be installed. The existing electric service will be replaced with a three-phase, four-wire service with new distribution panels. Minor structural damage will be repaired. Lindale Senior Center (Contract B-l, Project #15) This project includes bathroom modifications, providing minimum 32 inch clear width of door openings to toilets, urinal height adjustments, women's lavatory height adjustments, counter top height adjustments and piping insulation at lavatories and sinks. Room signage, lever-handle door operators, fire extinguisher cabinets and two new drinking fountains will be installed. Exterior repairs will include regrading for proper drainage. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be corrected. Exit lighting will be repaired or replaced and re-lamped. Minor structural damage will be repaired. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration serviCes, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. ~E NGINEERIN G'~DATA I~H OM E~YN DAS~GEN~PARKStB-I ~,GENOA ITEMS~CONTRACT SUMMARY DOC EXHIBIT "B" Page 2 of 4 3. SCHEDULE PROPOSED PROJECT SCHEDULE FOR B-lA DAY DATE ACTIVITY Wednesday 17 January 2001 Begin Preliminary Phase Monday 29 January 2001 Present Prelim Phase to City Wednesday 31 January 2001 Begin Design Phase Friday 30 March 2001 90% Design Submission Monday 16 April 2001 Begin Completion of Design Phase Wednesday 02 May 2001 Final Submittal Monday (2) 07 & 14 May 2001 Advertise for Bids Wednesday 16 May 2001 Pre-Bid Conference Wednesday 23 May 2001 Receive Bids Monday 11 June 2001 Begin Construction Monday 22 October 2001 Construction Completion PROPOSED PROJECT SCHEDULE FOR B-lB DAY DATE ACTIVITY Wednesday 24 January 2001 Begin Preliminary Phase Monday 05 February 2001 Present Prelim Phase to City Friday 07 February 2001 Begin Design Phase Friday 13 ^pill 2001 90% Design Submission Monday 30 April 2001 Begin Completion of Design Phase Wednesday 16 May 2001 Final Submittal Monday (2) 21 & 28 May 2001 Advertise for Bids Wednesday 30 May 2001 Pre-Bid Conference Wednesday 06 June 2001 Receive Bids Monday 25 June 2001 Begin Construction Monday 05 November 2001 Construction Completion Page 3 of 4 4. SUMMARY OF FEES FEE FOR BASIC SERVICE Ethyl Oso Rec Broadmoor Lindale Lindale TOTAL Eyerly Center Senior Ctr Rec Cfr. Senior 1. Preliminary Phase $920 $1,489 $1,579 $527 $754 $5,269 2. Design Phase $6,432 $10,425 $11,052 $3,691 $5,277 $36,877 3. Bid Phase $459 $745 $790 $263 $377 $2,634 4. Construction Phase $1,378 $2,234 $2,368 $792 $1,131 $7,903 Subtotal Basic Services Fees $9,189 $14,893 $15,789 $5,273 $7,539 $52,683 Fee for Additional Services (Allowance) Permit Preparation (as Applicable) Texas Department of $684 $1,110 $1,176 $393 $562 $3,925 License and Regulation / Private review and Inspection 2. Topographic Survey $567 $919 $974 $325 $465 $3,250 3. Construction Observation Services$992 $1,612 $1,708 $572 $816 $5,700 4. Warranty Phase $350 $565 $599 $200 $286 $2,000 Subtotal Additional Service Fees $2,593 $4,206 $4,457 $1,490 $2,129 $14,875 TOTAL AUTHORIZED FEE $11,782 $19,099 $20,246 $6,763 $9,668 $67,558 ~IF. NGiNEERiNG~DATA1\HOME~.YNDA~,GEN~PARKS~.B-11AGENDA ITEMSICONTRACT SUMMARY.DOC EXHIBIT "B" Page 4 of 4 B-I: RENOVATE SENIOR & RECREATION FACILITIES ETHEL EYERLY COMMUNIT~ AND SENIOR CENTER (#3194) OSO RECREATION CENTER (#3195) LINDALE RECREATION CENTER (#3196) BROADMOOR SENIOR CENTER (#3197) LINDALE SENIOR CENTER (#3198) PRELIMINARY PROJECT BUDGET January 5, 2001 ESTIMATED 479,032.00 Construction Cost (Estimate) $ 345,000.00 Construction Contingencies 34,500.00 Design Consultant 67,558.00 George Clower 2,500.00 Engineering Reimbursements 11,870.00 Testing 2,000.00 Art in Public Places 3,024.00 Bond Issuance (1%) 4,790.00 Administrative Reimbursements (1%) 4,790.00 Incidental Expenses (Printing, Advertising, etc.) .................................. 3,000.00 Total ..................................................................................................... $ 479,032.00 EXHIBIT "C" NUECES BAY ~ ~ I --~~ ~' i /CIW PROJECT N0.3195 ~ ~ 7~ ~ '~CI~ PROJECT NO. JI96 ~ ~1 ~ ~ {~XX~ Cl~ PROJECT NO. J197 ~/~ ~ ~ k~ CIW PR~ECT N0.~198 EXHIBIT "O" RENOVATE SENIOR and RECR~TION CENTERS ~cI~ C~NCIL~ ~N~t~EXHIBITs~ (Bond Issue Pcoject B-l) PAGE: I of I ~_ c~ OF CORPUS CHRIS, ~ ~ 01-~-2~I 6 AGENDA MEMORANDUM DATE: January 22, 2001 SUBJECT: Renovation of Senior and Recreation Facilities Bond Issue Project No. B-2 AGENDAITEM: Motion authorizing the City Manager, or his designee, to execute an architectural services contract in the amount of $69,816 with ArchitecTKO for the Renovation of Senior and Recreation Centers (Bond Issue Project B-2) ISSUE.'. This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Advanced funding for the project will be provided by the FY 2000-2001 General Fund Reserves and will be reimbursed upon the receipt of proceeds from the 2001 G.O. Bond Sale. RECOMMENDATION: Staff recommends approval of the motion as presented. / Marco A. Cisneros Director of Park & Recreation ~&~rt~el R. Escobar, P.E., / / Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Renovate Senior & Recreation Facilities (Bond Issue Project # B-2) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of two (2) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project includes renovations necessary to meet ADA compliance at one senior and four recreational facilities. Additional repairs will include electrical upgrades and heating and air conditioning renovations. Minor structural damage will be repaired were needed. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction Services will result in the ADA compliance and physical improvements to three senior and two recreation facilities in accordance with Bond Issue 2000 requirements. ~ENGINEERING'~DATAI~HOME~LYNDAS~GEN~PARKS~B-2~AGENDA ITEMStBACKGROUND.DOC Page i of ! CONTRACT SUMMARY Renovation of Senior & Recreation Facilities SCOPE OF PROJECT: Oak Park Recreation Center (#3199) Joe Garza Recreation Center (#3200) T.C. Ayers Recreation Center (#3201) Ben Garza Gymnasium (#3202) Greenwood Senior Center (#3203) Oak Park Recreation Center (Contract B-2, Project #7) This project includes bathroom modifications, counter top height adjustments, and piping insulation at lavatories and sinks. Room signage, lever-handle door operators, one mirror, fire extinguisher cabinets, drinking fountain, exit door hardware will be installed. Accessible parking will be striped. A gas furnace and the evaporator coil for one air- handling unit will be replaced. Separate combustion air and return air paths will be provided through modifications to the door and return air grille at HVAC closets. Lighting fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be corrected and a new fire alarm system will be installed. Minor structural damage will be repaired. Joe Garza Recreation Center (Contract B-2, Project #9) This project includes bathroom modifications, providing a minimum 32 inch clear width of door openings to toilets, counter top height adjustments, and piping insulation at lavatories and sinks. Room signage, lever-handle door operators, drinking fountain, ramp to the stage, proper mirrors in toilets will be installed. Proper vanity heights will be adjusted. Damaged ceilings will be repaired and exit door hardware will be provided. Exterior repairs will include replacement of approximately 8,000 square feet of roofing, restoring crawl space ventilation and the replacement of damaged concrete walks. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be corrected and a new fire alarm system will be installed. Exit lighting will be replaced. Minor structural damage will be repaired. EXHIBIT "B" Page 1 of 4 T.C. Ayers Recreation Center (Contract B-2, Project #11) This project includes bathroom modifications, urinal height adjustments, counter top height adjustments, and piping insulation at lavatories and sinks. Room signage, drinking fountain, striping for accessible parking and exit door hardware will be provided. Exterior repairs will include replacing a pair of standard steel doors and frame. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be adjusted and a new fire alarm system will be installed. Minor structural damage will be repaired. Ben Garza Gymnasium (Contract B-2, Project #12) This project includes bathroom modifications, urinal height adjustments, room signage, lever-handle door operators and exit door hardware. Exterior repairs include the replacement of the roof area above the gymnastics room. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be corrected and a new fire alarm system will be installed. Minor structural damage will be repaired. Greenwood Senior Center (Contract B-2, Project #14) This project includes bathroom modifications, providing a minimum 32 inch clear width of door openings to toilets, counter top height adjustments and piping insulation at lavatories and sinks. Room signage and two drinking fountains will be provided. Exterior repairs include the replacement of a concrete entrance slab, the replacement of the building roof and re-grading around the building to improve drainage. Light fixtures will be retrofitted and re-lamped. Ground-fault receptacles will be installed as required. The heights of wall switches and receptacles will be adjusted. Exit lighting will be repaired or replaced and re- lamped. Minor structural damage will be repaired. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), an~d written authorization is provided by the Director of Engineering Services. ~ENGIN EERINGt, DATA I V-~OME~LYN DAS~GEI~PARKS~B o2~,GENDA ITEMS~CONTRACT SUMMARY DOC EXHIBIT "B" Page 2 of 4 3. SCHEDULE PROPOSED PROJECT SCHEDULE (B2-A) DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Friday February 9, 2001 Prelim Phase Meeting w/City Monday February 12, 2001 Begin Design Phase Friday April 13, 2001 60% Submittal Friday April 27, 2001 City Review (2 weeks) Friday May 11, 2001 Final Submittal Monday (2) May 14 & 21,2001 Advertise for Bids Wednesday May 23, 2001 Pre-Bid Conference Wednesday May 30, 2001 Receive Bids Monday June 4, 2001 Begin Construction Monday October 15, 2001 Construction Completion PROPOSED PROJECT SCHEDULE (B2-B) DAY DATE ACTIVITY Wednesday March 21, 2001 Begin Preliminary Phase Friday March 30, 2001 Prelim Phase Meeting w/City Monday May 14,2001 Begin Design Phase Friday September 14, 2001 60% Submittal Friday September 28, 2001 City Review (2 weeks) Friday October 12, 2001 Final Submittal Monday (2) October 15 & 22, 2001 Advertise for Bids Wednesday October 24, 2001 Pre-Bid Conference Wednesday October 31, 2001 Receive Bids Monday November 5, 2001 Begin Construction Weekday March 14, 2002 Construction Completion ~'~ENGIN EERING'dDATA 11HOM E~LYN DAS~GEN~PARKS~B-2'~AGENDA ITEMS\CONTRACT SUMMARY.DOC Page 3 of 4 C. Summary of Fees Fee for Basic Services Oak Park loc TC Ayers Ben Garza Greenwood Total Garza 1. Preliminary Phase $1,71~ $2,855 $792 $729 $2,555 $8,6513 2. Design Phase $5,428 $9,375 $2,678 $2,440 $8,029 $27,9513 3. Bid Phase $914 $1,319 $594 $547 $1,166 $4,540: ¢. Construction Phase $2,779 $3,563 $1,088 $992 $3,191 $11,613 Subtotal Basic Services Fees $10,840 $17,112 $5,152 $4,708 $14,941 $52,753 Fee for Additional Services (Allowance) 1. Texas Department of Licenses and $250 $250 $160 $160 $180 $1,000 Regulation 2. Topographic Survey $0 $13 $0 $0 $1,850 $1,850 3. Windstorm Inspection/Certification $500 $5013 $0 $0 $500 $1,500 4. Construction Observation Services $1,875 $4,91£ $571 $506 $4,351 $12,213 5. Warranty Phase $1013 $100 $100 $1013 $1013 $500 Subtotal Additional Services Fees $2,725 $5,760 $831 $766 $6,981 $17,063 Total Fee $13,565 $22,872 $5,983 $5,474 $21,922 $69,816 EXHIBIT "B" Page 4 of 4 B-2: RENOVATE SENIOR & RECREATION FACILITIES OSO PARK RECREATION CENTER (#3199) JOE GART_.A RECREATION CENTER (#3200) T.C. AYERS RECREATION CENTER (#3201) BEN GARZA GYMNASIUM (#3202) GREENWOOD SENIOR CENTER (#3203) PRELIMINARY PROJECT BUDGET January5,2001 IPark 2000 Bond Fund ESTIMATED 544,968.00I Construction Cost (Estimate) $ 388,726.00 Construction Contingencies 38,726.00 Design Consultant 69,816.00 Geor~]e Clower 2,600.00 Engineering Reimbursements 16,000.00 Testing 10,000.00 Bond Issuance (1%) 5,450.00 Administrative Reimbursements (1%) 5,450.00 Incidental Expenses (Printing, Advertising], etc.) 3,200.00 Art in Public Places 5,000.00 Total ..................................................................................................... $ 544,968.00 EXHIBIT "C" ] ~ M~ro/ect ~ councilexhibi*s ~ exhB- 2. dw~ OAK PARK RECREATON CENTER CITY PROJECT N0,$199 GREENWOOD SENIOR CENTER ClW PROJECT N0.3203 L~TZON ~ EXHZB~T "D" RENOVATE SEN~OR and RECR~T~ON CENTERS CZW ~UNCZL EXHZBZT (Bond Issue Project B-2) PAGE: 1 of 1 C~ OF CORPUS CHRIS~, ~ ~ 01-11-2001 7 AGENDA MEMORANDUM DATE: January 5, 2001 SUBJECT: Renovation of Senior and Recreation Facilities Bond Issue Project No. B-3 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $87,664 with Urban Engineering, Inc. for Outdoor Sports Facilities - Irrigation (Bond Issue Project B-3) ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Advanced funding for the project will be provided by the FY 2000-2001 General Fund Reserves and will be reimbursed upon the receipt of proceeds from the 2001 G.O. Bond Sale. RECOMMENDATION: Staff recommends approval of the motion as presented. Marco A. Cisneros Director of Park & Recreation '~el'l~. Escobar, P.E., / / ' Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map ~ENGIN EERIN G~DATA I~HOM E~I.YN DAS~G E N~PAR KS~-3'~Aoenda It ern $',M ern ora ndum dec AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Outdoor Sports Facilities- Irrigation (Bond Issue Project # B-3) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing retums and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of two (2) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of upgrades and improvements to irrigation and sprinkling systems of citywide youth sports complexes. The existing facilities require major updating to meet the high demand for youth sports on a year-round basis. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction Services will result in the assessment of the current irrigation systems of 5 parks and 53 fields and the development of a Master Plan for irrigating each field. Applicable fields will receive upgraded irrigation systems contingent upon funding availability and costs. ~ENGIN E E RING~DATA1 \HOME~LYN DAS~GEI~PARKS~B~AGENOA ITEMS~BACKGROUND,DOC Page 1 of 1 CONTRACT SUMMARY OUTDOOT SPORTS FACILITIES - IRRIGATION SCOPE OF PROJECT: Youth Outdoor Sports Facilities - Irrigation Improvements H. P. Garcia Park (Project No. 3204) Price Park (Project No. 3205) South Guth Park (Project No. 3206) Waldron Park (Project No. 3207) Bill Witt Park (Project No. 3208) This project consists of upgrades/improvements to the City-wide youth sports complexes including primarily irrigation and sprinkling improvements. The existing facilities require major updating for support facilities that are needed to meet the high demand for youth sports facilities on a year-round basis. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-I, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. SCHEDULE PROPOSED PROJECT SCHEDULE D, AY DATE ACTIVITY Wednesday January 31, 2001 Begin Preliminary Phase Monday April 2, 2001 Begin Design Phase Friday May 18, 2001 60% Submittal Friday June 8, 2001 City Review (21 days/3 weeks) Friday June 22, 2001 Final Submittal ~'~ENGIN E E RING~DATA1 ~HOME~YNDAS~GEN~PARKS',B-3'~AGEN{3A ITEMS~CONTRACT SUMMARY DOC Page I of 2 Monday (2) July 2, 2001 Advertise for Bids Wednesday July 18, 2001 Pre-Bid Conference Wednesday August 1,2001 Receive Bids Monday August 27, 2001 Begin Construction Weekday December 28, 2001 Construction Completion 4. SUMMARY OF FEES FEE FOR BASIC SERVICE South Waldron BillWitt H.P. Garcia Price Park TOTAL Guth Park Park Park 1. Preliminary Phase $4,108 $4,108 $4,108 $2,058 $4,108 $18,490 2. Design Phase $8,259 $8,259 $8,259 $4,134 $8,259 $37,170 3. Bid Phase $717 $718 $717 $360 $718 $3,230 4. Construction Phase $2,778 $2,777 $2,778 $1,390 $2,777 $12,500 Subtotal Basic Services Fees $15,862 $15,862 $15,862 $7,942 $15,862 $71,390 Fee for Additional Services (Allowance) 1. Permit Preparation (as 0 0 0 $850 $850 $1,700 applicable) TNRCC 2. Topographic Survey $1,822 $1,822 $1,822 $912 $1,822 $8,200 3. Hazardous Material Handling 0 0 0 $302 $302 $604 4. Start-up Services $658 $657 $658 $330 $657 $2,960 5. Warranty Phase $624 $625 $624 $312 $625 $2,810 Subtotal Additional Service Fees $3,104 $3,104 $3,104 $2,706 $4,256 $16,274 TOTAL AUTHORIZED FEE $18,966 $18,966 $18,966 $10,648 $20,118 $87,664 '~EN GIN EERING'~DATA I'~HOM E~LYN OAS\GE N~PARKS~B'3~.G EN DA ITEMS\CONTRACT SUMMARY DOC IEXHIBIT "B" Page 2 of 2 B-3: OUTDOOR SPORTS FACILITIES (IRRIGATION) SOUTH GUTH PARK (#3206) WALDRON PARK (#3207) BILL WITT PARK (#3208) H.P. GARClA PARK (#3204) PRICE PARK (#3205) PRELIMINARY PROJECT BUDGET January5,2001 IPark 2000 Bond Fund ESTIMATED I$ 900,000.00 Construction Cost (Estimate) $ 670,000.00 Construction Contin~Iencies 67,000.00 Design Consultant 87,664.00 Engineering Reimbursements 27,000.00 Construction Inspection 19,836.00 Testing 7,000.00 Bond Issuance (1%) 9,000.00 Administrative Reimbursements (1%) 9,000.00 Incidental Expenses (Printing, Advertising, etc.) ................................. 3,500.00 Total ..................................................................................................... $ 900,000.00 L EXHIBIT "C" J Page 1 of 1 NUECES BAY IH '~7 CORPUS CHRISTI BAY N H. P. GARCIA PARK -- PRICE PARK SOUTH GUTH PARK F.M. ~ CAYO DEL NAS F'~ 2444 BILL WI'Ir PARK WALDRON PARK LOCATION MAP NOT TO SGALE PROJECTS 3204, 3205, 3206, 3207 & 3208 OUTDOOR SPORTS FACZLIT~ES IRRZGATZON (Bond Issue Project EXHZBZT "D" CZTY COUNCT. L EXHr. Br.T CI~' OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 01-08-2001 8 AGENDA MEMORANDUM DATE: January 2, 2001 SUBJECT: Renovation and Development of Existing Parks Los Encinos Park Parker Park South Bluff Park St. Andrews Park (Bond Issue Project No. B5) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $37,500 with Shiner, Moseley and Associates for the Renovation and Development of the following Existing Parks: Los Encinos Park Parker Park South Bluff Park St. Andrews Park (Bond Issue Project No. B5). ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Park and Recreation Capital Improvements Budget. RECOMMENDATION: S[aff recommends approval of the motion as presented. Marco Cisneros, Director of Parks and Recreation '~g~l R. Escobar, P. E., Director of Engineering Services Additional SuDoort Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map BACKGROUND INFORMATION SUBJECT: Renovation and Development of Existing Parks Los Encinos Park Parker Park South Bluff Park St. Andrews Park (Bond Issue Project No. B5) PRIOR COUNCIL ACTION: 1. November 14 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18. 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of one (1) required construction contract. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target'the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of making improvements to city parks to provide for improved ADA compliance, safety enhancements and replacement of deteriorated park equipment. In most instances this will include playgrounds, picnic units, walkways and lighting for the parks. EXHIBIT "A" Page I of 2 CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in park improvements including compliance with ADA requirements, safety enhancements, and replacement of park equipment. H:~HOME~VELMAR~G EN~PARK&REC~3209~AG EN DA.B KG EXHIBIT "A" i Page 2 of 2 CONTRACT SUMMARY RENOVATION AND DEVELOPMENT AT EXISTING PARKS LOS ENCINOS PARK PARKER PARK SOUTH BLUFF PARK ST. ANDREWS PARK 1. SCOPE OF PROJECT This project consists of making improvements to city parks to provide for improved ADA compliance, safety enhancements and replacement of deteriorated park equipment. In most instances this will include playgrounds, picnic units, walkways and lighting for the parks. 2. SCOPE OF SERVICES Shiner, Moseley and Associates, Inc. will perform design services necessary to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECT SCHEDULE DAY DATE ACTIVITY Wednesday January 31, 2001 Begin Preliminary Phase Monday February 12, 2001 Begin Design Phase Friday March 16, 2001 60% Submittal Friday April 13, 2001 City Review (30 days/4 weeks) Friday May 4, 2001 Final Submittal Monday (2) May 14 & 21,2001 Advertise for Bids Wednesday May 23, 2001 Pre-Bid Conference Wednesday June 6, 2001 Receive Bids Monday August 6, 2001 Begin Construction Weekday December 3, 2001 Construction Completion EXHIBIT "B" Page 1 of 2 H :~10 M E~VE LMAR~GE N~PARK&REC~3209~CO NTRACTS U M MA RY.DOC 4. FEES A= Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. For services, NE will submit monthly statements for basic services rendered. The statement will be based upon NE's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in the Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. Fee for Additional Services. For services authorized by the Director of Engineering Services, the City will pay the NE a not-to-exceed fee as per the following table: C. Summary of Fees Fee for Basic Services 1. Preliminary Phase $4,000 2. Design Phase $18,500 3. Bid Phase $1,500 4. Construction Phase $4,000 Subtotal Basic Services Fees $28,000 Fee for Additional Services (Allowance) 1. Permit Preparation (as applicable) NPDES Permit/Amendments $1,500 Texas Department of License and Regulation $1,000 Total Permitting $2,500 2. Topographic Survey $6,000 3. Warranty Phase $1,000 Sub-Total Additional Services Fees Authorized $9,500 Total Authorized Fee $37,500 EXHIBIT "B" Page 2 of 2 H:\HOM~VELMAR~GEN~PARK&REC't3209~CONTRACTSUMMARY DOC PRELIMINARY PROJECT BUDGET RENOVATION/DEVELOPMENT OF EXISTING PARKS LOS ENClNOS PARK (Project No. 3209) PARKER PARK (Project No. 3210) SOUTH BLUFF PARK (Project No. 3211 ) ST. ANDREWS PARK (Project No. 3212) January2,2001 FUNDS AVAILABLE: Parks and Recreation: Los Encinos Park ......................................................... Parker Park .................................................................. South Bluff Park ............................................................ St. Andrews Park ............................................................ $100,000.00 100,000.00 100,000.00 75,000.00 Total .............................................................................. $375,000.00 FUNDS REQUIRED: Construction (estimate): Los Encinos Park ......................................................... $75,000.00 Parker Park .................................................................. 75,000.00 South Bluff Park ............................................................ 75,000.00 St. Andrews Park ............................................................ 56,250.00 Contingencies (10%) ......................................................... 28,125.00 Consultant (Shiner, Moseley and Associates) ........................ 37,500.00 Bond Issuance Expense (1%) .............................................3,750.00 Administrative Reimbursements (1%) .................................... 3,750.00 Art in Public Places (1 1/4%) ............................................. 4,690.00 Engineering Reimbursements .............................................8,435.00 Construction Inspection Activibj .......................................... 5,000.00 Testing ........................................................................... 1,000.00 Printing, Advertising, etc .................................................... 1,500.00 To~I ............................................................................... $375,000.00 3209'~BUOGET,XLS FTle : \Mproject\councilexhibits\exh$2Og, dwq VICINITY MAP NOT TO SCALE CITY PROJECT No. 3209 EXHIBIT "D" RENOVATION AND DEVELOPJiENT OF EXISTING PARKS (Los Encinos Park) CITY' OF CORPUS CHRIS]], TEXAS CITY COUNCIL EXHIBIT DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 4 DATE: 12-22-2000 F~le : councilexhibits \ CORPUS CHRISTI BAY PARKER PARK N Wranosky Parker Park PROJECT SITE CITY PRO~ECT No. 3210 VZC~NITY MAP NOT TO SCALE RENOVATION AND DEVELOPMENT OF EXISTING PARKS (Packer Park) Cm'OF CO~PUS CH~Sn, ~ EXHIBIT "D" CITY COUNCIL EXHIBIT DEPARTMENT OF ENC4NEERING SERVICES PAGE: 2 of 4 DATE: 01-02-2001 File : \Mproject\councilexhibits\exh$211.dwq SOUTH BLUFF PARK N CORPUS CHRISTI BAY Yach~ HO~ PROJECT SITE N CT. TY PROJECT No. 3211 VICINITY MAP NOT TO SCALE RENOVATION AND DEVELOPMENT OF EXZSTZNG PARKS (South Bluff Pack) CiTY OF' CORPUS CHRISTI, TEXAS EXHIBIT "O" CITY COUNCIL EXHIBIT DEPARTMENT OF ENGINEERING SERVICES PAGE: 3 o1:4 DATE: 01-02-2001 File : \Mproject\councilexhiblfs\exh3212.ciwc~ ST. ANDREWS PARK N PROJECT SITE CITY PROJECT No. 3212 VICINITY MAP NOT TO SCALE RENOVATION AND DEVELOPMENT OF EXISTING PARKS (St. Andcews Pack) CITY OF CORPUS CHRISTI, TEXAS EXHIBZT "D" CITY COUNCIL EXHIBIT O~ARTi4E31T OF ENGINEERING SERVIC~ PAGE: 4 of 4 ~: 01-03-2001 9 AGENDA MEMORANDUM DATE: January 2, 2001 ,SUBJECT Renovation and Development of Existing Parks Nueces River Park Oak Park Surfside Park West Guth Park (Bond Issue Project No. B6) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an architectural services contract in the amount of $50,010 with Bdght + Dykemas Architects, Inc. for the Renovation and Development of the following Existing Parks: Nueces River Park Oak Park Surfside Park West Guth Park (Bond Issue Project No. B6). ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Park and Recreation Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. Marco Cisneros, Director of Parks and Recreation ~'~el'F~. Escobar, P. E., ©irector of Engineering Services Additional SuDDort Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit"D" Location Map BACKGROUND INFORMATION SUBJECT: Renovation and Development of Existing Parks Nueces River Park Oak Park Surfside Park West Guth Park (Bond Issue Project No. B6) PRIOR COUNCIL ACTION: 1. November 14.2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local amhitectural and engineering firms. FUTURE COUNCIL ACTION: Approval of one (1) required construction contract. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of making improvements to city parks to provide for improved ADA compliance, safety enhancements and replacement of deteriorated park equipment. In most instances this will include playgrounds, picnic units, walkways and lighting for the parks. In the case of West Guth Park, it will call for the H :~HO M E~VEL MAR~GEN~PARK&REC~3214~AGENIDA.BKG EXHIBIT "A" Page 1 of 2 construction of a new picnic pavilion complex with fencing and lighting improvements. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in park improvements including compliance with ADA requirements, safety enhancements, and replacement of park equipment. H :~HOME~VELMAR\G E N~PARK&REC'G214~AG EN DA.B KG IEXHIBIT "A" Page 2 of 2 CONTRACT SUMMARY RENOVATION AND DEVELOPMENT AT EXISTING PARKS NUECES RIVER PARK OAK PARK SUFSIDE PARK WEST GUTH PARK SCOPE OF PROJECT This project consists of making improvements to city parks to provide for improved ADA compliance, safety enhancements and replacement of deteriorated park equipment. In most instances this will include playgrounds, picnic units, walkways and lighting for the parks. In the case of West Guth Park, it will call for the construction of a new picnic pavilion complex with fencing and lightin.q improvements. 2. SCOPE OF SERVICES Bright + Dykemas Architects, Inc. will perform design services necessary to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECT SCHEDULE DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Monday February 12, 2001 Begin Design Phase Friday March 9, 2001 60% Submittal Friday April 6, 2001 City Review (30 days/4 weeks) Friday May 18, 2001 Final Submittal Monday (2) May 28 & June 4, 2001 Advertise for Bids Wednesday June 6, 2001 Pre-Bid Conference Wednesday June 20, 2001 Receive Bids Monday August 6, 2001 Begin Construction Weekday December 3, 2001 Construction Completion H:~HOME~VELMAR~GEN~PARK&REC~214~CONTRACTSUMMARY IEXHIBIT "B" Page 1 of 2 I 4. FEES Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A.1-4, NE will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon NE's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the pement of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services" the City will pay the NE a not-to-exceed fee as per the table below: C. Summary of Fees Fee for Basic Services 1. Preliminary Phase $14,283.50 2. Design Phase $16,324.00 3. Bid Phase $2,040.50 4. Construction Phase $8,162.00 Subtotal Basic Services Fees $40,810.00 Fee for Additional Services (Allowance) 1. Permit Preparation (as applicable) Texas Department of License and Regulation $2,000.00 Total Permitting 2. Topographic Survey $6,000.00 3. Warranty Phase $1,200.00 Sub-Total Additional Services Fees $9,200.00 Authorized Total Authorized Fee $50,010.00 EXHIBIT "B" I Page 2 of 2 PRELIMINARY PROJECT BUDGET RENOVATION/DEVELOPMENT OF EXISTING PARKS NUECES RIVER PARK (Project No. 3214) OAK PARK (Project No. 3215) SURFSIDE PARK (Project No. 3216) WEST GUTH PARK (Project No. 3217) January2,2001 FUNDS AVAILABLE: Parks and Recreation: Nueces River Park ......................................................... $100,000.00 Oak Park ...................................................................... 100,000.00 Surfside Park ................................................................. 100,000.00 West Guth Park .............................................................. 200,000.00 Total .............................................................................. $500,000.00 FUNDS REQUIRED: Construction (estimate): Nueces River Park ......................................................... $75,000.00 Oak Park ...................................................................... 75,000.00 Surfside Park ................................................................. 75,000.00 West Guth Park .............................................................. 150,000.00 Contingencies (10%) ......................................................... 37,500.00 Consultant (Bright + Dykemas Architects, Inc.) ........................ 50,010.00 Bond issuance Expense (1%) ............................................. 5,000.00 Administrative Reimbursements (1%) .................................... 5,000.00 Art in Public Places (1 1/4%) ............................................. 4,690.00 Engineering Reimbursements .............................................. 13,800.00 Testing ........................................................................... 7,500.00 Printing, Advertising, etc ................................................... 1,500.00 Total ............................................................................... $500,000.00 I Mpr°/ect ~ councilexhibits ~ exh3214, dw~ PROJECT LOCATION N CIP PROJECT No. 3214 VICINITY MAP NOT TO SCALE RENOVATZON AND DEVELOPMENT OF EXZSTZNG PARKS (Nueces Rivet Pack) CITY OF' CORPUS CHRIST1. TEXAS EXHIBIT "D" CITY COUNCIL EXHIBIT ~ DEPARTMENT OF ENGINEERING SERVICES PAGE: I ol= 4 ~'-- DATE: 01/04/2001 ~ Mpro ject ~ councilexhibits \ exh$215, dwq N N PROJECT SZTE Park Cemef. er CIP PROJECT No. 3215 VICINITY MAP NOT TO SCALE RENOVATION AND DEVELOPMENT OF EXISTING PARKS (Oak Pack) CITY OF CORPUS CHRISTI, TEXAS EXHIBIT "D" CITY COUNCIL EXHIB.TT ~ DEPARTMENT OF ENGINEERING SERVICES PAGE: 2 of 4 __='-- m m DATE: 01/04/2001 w~ I Mpr° ject\ councilexhibits \ exh 3 216.dwq N SURFSZDE PARK VZC~NZTY MAP CZP PROJECT No. 3216 NOT TO SCALE EXHZBZT "D" RENOVATION AND DEVELOPMENT OF EXZSTZNG PARKS CZTY COUNC.TL EXHZBZT ~ DEPARTI~ENT OF' ENGINEERING SERVICES ($ucfside Pack) PAGE: 3 01= 4 r E CITY OF' CORPUS CHRISTI. TEXAS DATE: 01/04/2001 ~ \ Mpro/ect ~ co uncilexhlbits \ exh3217, dwg WEST GUTH PARK N HWY 44 AGNES PROJECT SITE N CZP PROUECT NO. 3217 VICINITY MAP NOT TO SCALE RENOVATION AND DEVELOPMENT OF EXISTING PARKS (West Guth Park) CiTY OF CORPUS CHRIST1, TEXAS EXHZBZT "D" CT_TY COUNCT. L EXHZBZT ~ DEPARTMENT OF ENGINEERING SERVICES PAGE: 4 of' 4 __~-- DATE: 01/03/2001 ~ 10 AGENDA MEMORANDUM DATE: January 8, 2001 SUBJECT: Museum Fire Suppression System (Project ¢t4227) Museum Heating and Air Conditioning System (Project ¢f-4228) Bond Issue Project No. B-7 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $28,800 with Turner Engineers, Inc. for the Museum Fire Suppression System and Museum HVAC System (Bond Issue Project B-7) ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 2 Park and Recreation and Museum Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Advanced funding for the project will be provided by the FY 2000-2001 General Fund Reserves and will be reimbursed upon the receipt of proceeds from the 2001 G.O. Bond Sale. RECOMMENDATION: Staff recommends approval of the motion as presented. Director of Museum ! 'An~(e, fR. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Museum Fire Suppression System Museum Heating and Air Conditioning System (Bond Issue Project # B-7) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval oftwo (2) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed projects consist of the installation of a fire suppression system in the Museum to minimize loss from fire and the installation of a controller for the HVAC system. This controller will interface with the existing system to provide better management of existing air-handlers and the new Discovery Hall air handler. The new system will provide energy efficient regulation of both temperature and humidity controls which is currently not possible. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". H:LHOM E~_YN DAS~GEN~PARKS~B.7tAG E N DA ITEMS'BACKGROUND. DOC I EXHIBIT "A" Page 1 of 1 CONTRACT SUMMARY MUSEUM FIRE SUPPRESSION SYSTEM MUSEUM HEATING AND AIR CONDITIONING SYSTEM 1. SCOPE OF PROJECT - Museum Fire Suppression System (#4227) Museum HVAC System (#4228) Museum Fire Suppression System - Installation of a fire suppression system in the Museum to minimize loss from fire. The building does not currently have such a system. Museum Heatinq & Air Conditioning System - In order to preserve the artifacts and objects in the Museum collection, control of both temperature and humidity is required. This is presently not possible. A 1998 study of the HVAC system by Turner Engineers found that HVAC controls are a combination of pneumatic and electronic controls with no central Energy Management System (EMS) and no humidity control. They recommended the utilization of the Siebe Controller installed in the 1995 addition for an EMS with the addition of the required modules. Electronic control modules for the pneumatic control valves would be added. All temperature and humidity sensors would be replaced with new electronic sensors. New control network widng would be installed. The systems would interface and control the existing air-handlers and the New Discover Hall air handler and provide expansion capability for future equipment. The standby chillers and pumps, the boiler, and the cooling tower would be interfaced also. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform all design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), .and written authorization is provided by the Director of Engineering Services. EXHIBIT "B" Page 1 of 3 3. SCHEDULE PROPOSED PROJECTSCHEDULE DAY FSS HVAC ACTIVITY Wednesday 1/31/01 1/31/01 Begin Preliminary Phase Monday 2/12/01 2/12/01 Begin Design Phase Friday 3/9/01 4/6/01 60% Submittal Friday 4/6/01 5/4/01 City Review (30 days/4 weeks) Friday 4/20/01 5/18/01 Final Submittal Monday (2) 4/30,5/7/01 5/28,6/4/01 Advertise for Bids Wednesday 5/9/01 6/6/01 Pre-Bid Conference Wednesday 5/16/01 6/13/01 Receive Bids Monday 6/18/01 7/16/01 Begin Construction Weekday Fri 10/19/01 Fri 11/16/01 Construction Completion Page 2 of 3 4. Summary of Fees Fee for Basic Services - Fire Suppression System 1. Preliminary Phase 3,060 2. Design Phase 9,180 3. Bid Phase 1,530 4. Construction Phase 1,530 Subtotal Basic Services Fees $15,300 Fee for Additional Services (Allowance) 1. Environmental Assessments 0 2. Construction Observation Services 500 3. Start-up Services 500 4. Warranty Phase 500 Sub-Total Additional Services Fees $1,500 Auth. Total Authorized Fee $16,800 Fee for Basic Services - HVAC 1. Preliminary Phase 1,800 2. Design Phase 5,400 3. Bid Phase 900 4. Construction Phase 900 Subtotal Basic Services Fees $9,000 Fee for Additional Services (Allowance) 1. Environmental Assessments 1,500 2. Construction Observation Services 500 3. Start-up Services 500 4. Warranty Phase 500 Sub-Total Additional Services Fees $3,000 Auth. Total Authorized Fee $12,000 TOTAL AUTHORIZED FEES: $28,800 Page 3 of 3 B-7: MUSEUM FIRE SUPPRESSION SYSTEM (ff-4227) MUSEUM HEATING & AIR CONDITIONING SYSTEM (4228) PRELIMINARY PROJECT BUDGET January 8, 2001 IMuseum 2000 Bond Fund ESTIMATED 270,000.00 Construction Cost (Estimate) $ 202,500.00 Construction Contingencies 21,400.00 Design Consultant 28,800.00 Engineering Reimbursements 5,400.00 Bond Issuance 2,700.00 Administrative Reimbursements 2,700.00 Art in Public Places 3,000.00 Incidental Expenses (Printing, Advertising, etc.) 3,500.00 Total ..................................................................................................... $ 270,000.00 EXHIBIT "C" I Page 1 of 1 File : \Mproject\BONDissue\projectsexhs4227. dw~7 "< ~__. ~ I~. r:~.~_ 'o: sc,E~cE I LOCATZON ~P NOT TO S~LE /: ~/~://~J ~ OF SCIENCE V~C~N~ ~P NOT TO S~LE PROJECTS 4227 & 4228 EXHiBiT "D" MUSEUM F~RE SUPPRESSION SYSTEM cz~ COUNCZL EXHZBZT MUSEUM H~ TZNG and o~ OF ~GINE~ING SE~C~ A~R CONDZT~ON~NG SYSTEM PAGE: I of 1 CI~ OF CORPUS CHRIS~, ~ DA~: 01-08-2001 11 AGENDA MEMORANDUM DATE: January 22, 2001 SUBJECT: Mustang Island Fire Sub-Station (Bond Issue Project No. A-l) ADA and COED Improvements at Fire Stations (Bond Issue Project No. A-l) Health Department Roof Repairs (Bond Issue Project No. A-l) Convention Center/Auditorium Roof Repairs (Not a G.O. Bond Issue Project) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an architectural services contract in the amount of $122,014 with Roots/Foster Associates, Inc. for the following projects: · Mustang Island Fire Sub-Station (Bond Issue ProjectA1); · ADA and COED Improvements at Fire Stations (Bond Issue Project Al); · Health Department Roof Repairs (Bond Issue Project Al); and · Convention Center/Auditorium Roof Repairs - (Not a G.O. Bond Issue Project). ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 3 Public Health and Safety Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Advanced funding for the G.O. bond projects will be provided by the FY 2000- 2001 General Fund Reserves and will be reimbursed upon the receipt of proceeds from the 2001 G. O. Bond Sale. Funding for the Convention Center/Auditorium Roof Repairs will come from the appropriation of Hotel/Motel tax unappropriated fund reserves. RECOMMENDATION: Staff recommends approval of~e motion as presented. )J~an~J. Adame, Fire Chief ~.Nina M. Sisley, M.D., M.P.H. Director of Public Health 'Ar~ I~.' Escobar, P.E., / //' ' Director of E. pgineering Services Harold R. Peterson, Director of Convention Facilities Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Preliminary Project Budget Exhibit "D" Location Map BACKGROUND INFORMATION SUBJECT: Mustang Island Fire Sub-Station (Bond Issue Project A-l) ADA and COED Improvements at Fire Stations (Bond Issue Project A-l) Health Department Roof Repairs (Bond Issue Project A-l) Convention Center/Auditorium Roof Repairs (Not a G.O Bond Issue Project) PRIOR COUNCIL ACTION: 1. August 22, 2000 - Ordinance approving FY 2000-2001 Capital Improvement Budget (Ordinance No. 024162). 2. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. I to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of four (4) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. ~'~EN GIN E ERIN G~DATAI~H 0 M E~LYN DAS\GE N~PU B LIC HEALTH & SAFE1P~A-I 1AG EN DA'~BAC~(GR 0 U N D DOC EXHIBIT "A" Page 1 of 2 PROJECT DESCRIPTION: Proposition No. 3 Public Health and Safety Improvements included construction of Mustang Island Fire Substation. At this time, consultant contract negotiations concerning this project have been delayed until a site is selected. Upon completion of site evaluation and selection, staff will return to Council with an Amendment to this contract. Mustanq Island Fire Sub-Station - This Fire Sub-Station would provide service to Mustang Island and provide back-up service to Station #15 on Padre island, which is eleven miles away. It will include an Engine Company to be a First Responder and will have at least one Paramedic and/or EMT staffed at all times. This project is part of Bond Issue 2000. Improvements to Fire Stations (ADA, COED) - The project will upgrade six (6) Fire Stations to ADA compliance retrofitting co-ed improvements such as arranging separate private sleeping cubicles and toilet facilities for males and females; correct faulty ventilation problems where they exist. This project is part of Bond Issue 2000. Health Department Maior Roof Repairs - The main Health Department building at 1702 Home Road was built in 1977. An inspection of the roof revealed severe damage to the roof membrane beneath the equipment area at the second level as well as damage to the main expansion joint cover. The building has a number of roof leaks, which have resulted in buckled ceiling tiles and wet floors. Replacement of the roof will provide an effective measure in maintaining the Health Department facility and promote a safer and more comfortable environment for clients and staff. This project is part of Bond Issue 2000. Convention Center/Auditorium Roof Repairs - The project provides for the total repair/replacement of the Auditorium Roof and Convention Center Roof with the exception of the recently replaced sections above Rooms 225, 226 and 227. The project was originally programmed as part of the Bayfront Plaza Convention Center Improvement project, which provides for expansion and rehabilitation of the facility. The facility has been experiencing with increasing frequency leaks from the severely deteriorated roof sections that are in excess of 20 years old resulting in interior damage and deterioration. This project is not funded by the General Obligation Bond Issue 2000. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in the following: · Mustang Island Fire Sub-Station; · ADA and COED Improvements to Fire Stations; · Health Department Roof Repairs; and · Convention Center/Auditorium Roof Repairs. CONTRACT SUMMARY MUSTANG ISLAND FIRE SUB-STATION ADA AND COED IMPROVEMENTS AT FIRE STATIONS HEALTH DEPARTMENT ROOF REPAIRS CONVENTION CENTER/AUDITORIUM ROOF REPAIRS 1. SCOPE OF PROJECT Mustang Island Fire Sub-station (Project No. 5114) - This Fire Sub-station would provide service to Mustang Island and provide back-up service to Station No. 15 on Padre Island which is eleven miles away; and will include an Engine Company to be a First Responder and will have at least one Paramedic and/or EMT staffed at all times. Improvements to Fire Stations (ADA, COED) (Project No. 5115) - The l~roiect will upm'ade six (6) Fire Stations to ADA compliance retrofitting co-ed improvements such as arraneine separate private sleeping cubicles and toilet facilities for males and females; correct faulty ventilation problems where they exist. Fire stations to be upgraded are #3, #8, #9, #10, #11 and #13. Heaith Department Maior Roof Repairs (project No. 5116) - The main Health DeCartment building at 1702 Home Road was built in 1977. An inspection of the roof revealed severe damage to the roof membrane beneath the eoui~ment area at the second level as well as damage to the main expansion joint cover. The building has a number of roof leaks, which have resulted in buckled ceiling tiles and wet floors. Rel~lacement of the roof will provide an effective measure in maintaining the Health Department facility and promote a safer and more comfortable environment for clients and staff. Convention Center/Auditorium Roof Repairs (Proiect No. 4231) - The project provides for the total repair/replacement of the Auditorium Roof and Convention Center Roof with the exception of the recently replaced sections above Rooms 225, 226 and 227. The proiect was originally programmed as part of the Bavfront Pla?a Convention Center Improvement proiect (CIP Public Facility Proiect No. 3) which provides for expansion and rehabilitation of the facility. The facility has been experiencing with increasing frequency leaks from the severely deteriorated roof sections that are in excess of 20 years old resulting in interior damage and deter/oration. H:'~HOME~LYN DAS~GEN~P U B LIC HEALTH & SAFET~t~A- 1 ~AGEN DA~C O NTRACT SUMMARY DOC EXHIBIT "B" Page t of $ 2. SCOPE OF SERVICES The AgE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. SCHEDULE PROPOSED PROJECT SCHEDULE (IN WORK WEEKS) Project: Mustang Island Fire Sub-Station (#5114) DAY DATE ACTIVITY Wednesday TBD Begin Preliminary Phase Monday TBD Begin Design Phase Friday TBD 60% Submittal Friday TBD City Review (30 days/4 weeks) Friday TBD 90% Submittal Friday TBD City Time Friday TBD Final Submittal Monday (2) TBD Advertise for Bids Wednesday TBD Pre-Bid Conference Wednesday TBD Receive Bids Monday TBD Begin Construction Weekday TBD Construction Completion EXHIBIT "B" Page :2 of 5 Project: Fire Station ADA/Co-ed Improvements (# 5115) DAY DATE ACTIVITY Wednesday January 31, 2001 Begin Preliminary Phase Monday March 5, 2001 Begin Design Phase Friday March 30, 2001 60% Submittal Friday April 27, 2001 City Review (30 days/4 weeks) Friday May 25, 2001 90% Submittal Friday June 15, 2001 City Time Friday June 22, 2001 Final Submittal Monday (2) July 2, 2001 Advertise for Bids Wednesday July 18, 2001 Pre-Bid Conference Wednesday July 25, 2001 Receive Bids Monday TBD Begin Construction Weekday TBD Construction Completion Project: Health Department Maior Roof Repair (#5116) DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Monday February 16, 2001 Begin Design Phase Friday March 9, 2001 60% Submittal Friday April 6, 2001 City Review (30 days/4 weeks) Friday May 5, 2001 90% Submittal Friday May 18,2001 City Time Friday June 01, 2001 Final Submittal Monday (2) July 11, 2001 Advertise for Bids Wednesday July 27, 2001 Pre-Bid Conference Wednesday August 11,2001 Receive Bids Monday TBD Begin Construction Weekday TBD Construction Completion EXHIBIT "B" Page 3 of 5 Project: Convention Center/Auditorium Roof Repairs (#4231) DAY DATE ACTIVITY Wednesday January 31, 2001 Begin Preliminary Phase Monday February 26, 2001 Begin Design Phase Friday March 16, 2001 60% Submittal Friday April 13, 2001 City Review (30 days/4 weeks) Friday May 1 I, 2001 90% Submittal Friday May 25, 2001 City Time Friday June 15, 2001 Final Submittal Monday (2) June 25, 2001 Advertise for Bids Wednesday July 11,2001 Pre-Bid Conference Wednesday July 19, 2001 Receive Bids Monday TBD Begin Construction Weekday TBD Construction Completion 4. FEES Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A. 1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A. 1-4, A/E will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to ACE's monthly statements. Fee for Additional Services. For services authorized by the Director of Engineering · Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-exceed fee as per the table below: C. Summary of Fees Mustang Island Fire Sub-Station (Project No. 5114) Fire Stations Improvements (ADA, COED) (Project No. 5115) Health Department Major Roof Repairs (Project No. 5116) Convention Center/Auditorium Roof Repairs (Project No. 4231) IEXHIBIT "B" Page 4 of 5 BASIC SERVICES Mustang Island Fire Health Convention Fire Stations Dept Roof Center / Total Sub- Improv. Repairs Auditorium station 1. Preliminary Phase TBD 4,798 2,950 5,402 13,150 2. Design Phase TBD 40,076 8,111 16,055 64,242 3. Bid Phase TBD 2,310 1,733 2,165 6,208 ' 4. Construction Phase TBD 6,501 3,190 7,023 16,714 Subtotal Basic Services TBD 53,685 15,984 30,645 100,314 ADDITIONAL SERVICES 1. Permitting TXDOT Nueees County TDLR TBD 250 0 0 250 2. Topographic Survey TBD 0 0 0 0 3. Environmental Assessments TBD 2,000 1,200 1,200 4,400 4. Construction Observation TBD 6,300 2,150 6,750 15,200 5. Warranty Phase TBD 650 500 700 1,850 Subtotal Additional Services TBD 9,200 3,850 8,650 21,700 TOTAL TBD 62,885 19,834 39,295 122,014 EXHIBIT "B" Page 5 of 5 PRELIMINARY PROJECT BUDGET MUSTANG ISLAND FIRE SUB-STATION (Project No. 5114) FIRE STATIONS IMPS. (ADA, COED) (Project No. 5115) HEALTH DEPARTMENT ROOF REPAIRS (Project No. 5116) CONVENTION CENTER/AUDITORIUM ROOF REPAIRS (Project No. 4231) Janua~ 22,2001 FUNDS AVAILABLE: 2001 G.O. Bond Public H & S Fund: Mustang Island Fire Sub-Station Fire Stations Imps. (ADA, COED) Health Department Roof Repairs Hotel/Motel Tax Unappropriated Fund Reserve Convention Center/Auditorium Roof Repairs Total Mustang Island Fire Sta. Health Conv. Fire Sub- Imps. Dept. Center Station (1) (ADA/COED) Roof Roof Total $130,000 $0 $0 $0 $130,000 $0 $400,000 $0 $0 $400,000 $0 $0 $300,OO0 $0 $300,OO0 0 0 0 600,000 600,000 130,000 400,000 300,000 600,000 1,430,000 FUNDS REQUIRED: Construction (estimate) Contingencies Consultant (Roots/Foster Associates, Inc.) Bond Issuance Expense Administrative Reimbursements Art in Public Places Engineering Reimbursements Asbestos Abatement (Allowance) Quality Review &Assurance (George Clower) Incidental Expenses (Printing, Advertising, etc.) 0 279,650 225,000 470,000 974,650 0 25,965 22,500 47,000 95,465 0 62,885 19,834 39,295 122,014 0 4,000 3,000 0 7,000 0 4,000 3,000 . 6,000 13,000 0 5,000 3,750 0 8,750 0 6,000 7,500 14,205 27,705 0 7,000 11,916 20,000 38,916 0 2,000 0 0 2,000 0 3,500 3,500 3,500 10,500 Total 0 400,000 300,000 600,000 1,300,000 (1) Contract to be negotiated at a later date. EXHIBIT "C" ] Page 1 of 1 0 o C.[TY PROJECT No. 5115 LOCATION MAP NOT TO SCALE EXHIBIT "D" FIRE STATIONS ADA and COED IMPROVEMENTS CITY OF CORPUS CHRIST, TEXAS CZTYCOUNCZL EXHZBZT ~ PAGE: I of 4 ~.,-- ~: 01-24-2~I ~ F~le : \Mproiect~councilexhibits~exh5t16.dwq CORPUS CHRISTI BAY VICINITY ~P CI~ PR~ECT No. 5116 Nor TO StoLE EXHIBIT "O" CI~ COUNCIL EXHIBIT ~ HEAL TH DEPARTNENT ,~OOF REPAIRS o~m~ or ~* s~ PAGE: 3 o~ 4 ~ ~ C~ OF CORPUS CHRIS~. ~ ~: 01-05-2001 ~ File : \Mproject\councilexhibits\exh4251.dw(7 NUECES BAY N PROJECT SITE ROOF REPAIRS CORPUS CHRIS~ N VICINITY MAP CONVENTION CENTER ROOF REPAIRS CITY OF' CORPUS CHRISTI, TEXAS CZTYCOUNCZL EXHZBZT PAGE: 3 of 3 ~: 01-24-2~I 12 AGENDA MEMORANDUM DATE: January 24, 2001 SUBJECT: Animal and Vector Control Facility Bond Issue Project No. A2 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an architectural services contract in the amount of $261,725 with Bennett, Martin, Solka & Torno for the Animal and Vector Control Facility. ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 3 Public Health and Safety Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING:Advanced funding for the project will be provided by the FY 2000-2001 general Fund Reserves and will be reimbursed upon the receipt of proceeds from the 2001 G. O. Bond Sale. RECOMMENDATION: Staff recommends approval of the motion as presented. ¢,p~-Nina M. Sisley, M.D., M.P.H., Director of Public Health ~el R. Esco§ar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit"B" Contract Summary Exhibit "C" Preliminary Project Budget Exhibit "D" Location Map Animal and Vector Control Facility BACKGROUND INFORMATION SUBJECT: Animal and Vector Control Facility Bond Issue Project No. A2 PRIOR COUNCIL ACTION: 1. November 14.2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10. 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January_ 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-06 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of four (4) required construction contracts. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project replaces the existing Animal Control and Vector Control facilities. The existing facilities are overcrowded; the animal kennels do not EXHIBIT "A" Page 1 of 2 H:'~HOME~VEL MAR~G EN\H EALTH~5117~AGENDA.BKG drain properly; water pressure is inadequate; electrical, heating and lighting systems need to be upgraded for safety and security; and animal cages are too small for comfort and make cleaning difficult. Both facilities also do not meet many ADA requirements. Much of the Animal Control site is leased which expires December 2002. The Architect, Bennett, Martin, Solka & Torno, has recommended to breakout the project into four (4) separate construction contracts for bidding to allow for maximum participation by small, minority contractors. The proposed contracts are as follows: Phase "A"- consists of the construction of the main administration building; Phase "B'- consists of the construction of the kennels and related facilities; Phase "C" - consists of the construction of the Vector Control Workshop and Storage facilities, site work, and landscaping; and Phase "D" - consists of a bid package including Phases "A", "B", and "C" as one consolidated bid item. The scope of work of Phase "A", "B" and "C" have the approximate same construction value. The idea of four (4) separate construction contracts has been endorsed by the Mayor's City Major Construction Projects Advisory Panel at their January, 2001 meeting. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in relocating Animal Control and Vector Control operations to the City's Service Center which will be conducive to geographical proximity to most service areas and remove any liability associated with location in surrounding neighborhoods. H:~IOME~VELMAR~GEN~HEALTH~5117'~AGENDA.BKG EXHIBIT "A" Page 1 of 2 CONTRACT SUMMARY ANIMAL AND VECTOR CONTROL FACILITY 1. SCOPE OF PROJECT Replacement of the Animal Control and Vector Control facilities is proposed. Existing facilities aro overcrowded; the animal kennels do not drain properly; water pressure is inadequate; electrical, heating and lighting systems need to be upgraded for safety and security; and animal cages aro too small for comfort and make cleaning difficult. Both facilities also do not meet many ADA requirements. Much of the Animal Control site is leased which expires December 2002. Relocating Animal Control and Vector Control operations to the City's Service Center would be conducive to geographical proximity to most service areas and remove any liability associated with location in surrounding neighborhoods. 2. SCOPE OF SERVICES Bennett, Martin, Solka & Torno will perform design services necessary to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECTSCHEDULE-PHASE"A" Main Administration Building DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Monday March 5, 2001 Begin Design Phase Fdday June 1, 2001 60% Submittal Friday June 29, 2001 City Review (30 days/4 weeks) Friday October 19, 2001 Final Submittal Monday (2) October 22-29, 2001 Advertise for Bids Wednesday November 7, 2001 Pro-Bid Conference Wednesday November 21,2001 Receive Bids Monday December 17, 2001 Begin Construction Weekday December 6, 2002 Construction Completion EXHIBIT "B" Page I of 4 H:kHOME~VELMAR~GEN\HEALTH~117~CONTRACTSUMMARY DOC PROPOSED PROJECT SCHEDULE - PHASE "B" Kennels and Related Facilities DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Monday March 5, 2001 Begin Design Phase Friday June 1, 2001 60% Submittal Friday June 29, 2001 City Review (30 days/4 weeks) Friday November 16, 2001 Final Submittal Monday (2) November 19, 26, 2001 Advertise for Bids Wednesday December 5, 2001 Pre-Bid Conference Wednesday December 19, 2001 Receive Bids Monday January 7, 2002 Begin Construction Weekday January 4, 2003 Construction Completion PROPOSED PROJECT SCHEDULE - PHASE "C" Vector Control Workshop and Storage Facilities DAY DATE ACTIVITY Wednesday January 31, 2001 Begin Preliminary Phase Monday March 5, 2001 Begin Design Phase Friday June 1, 2001 60% Submittal Friday June 29, 2001 City Review (30 days/4 weeks) Friday December 14, 2001 Final Submittal Monday (2) December 17, 24, 2001 Advertise for Bids Wednesday January 3, 2002 Pre-Bid Conference Wednesday January 16, 2002 Receive Bids Monday February 4, 2002 Begin Construction Weekday January 25, 2003 Construction Completion H:\HO ME~VE LMAR~G E NV"IEALTH~5117~CONTRACTSUMMARY,DOC EXHIBIT "B" I Page 2 of 4 PROPOSED PROJECTSCHEDULE-PHASE"D" BidPackaqeincludinRPhases"A","B","C" asoneconsolidatedbiditem DAY DATE ACTIVITY Wednesday January 31,2001 Begin Preliminary Phase Monday Mamh 5, 2001 Begin Design Phase Friday June 1, 2001 60% Submittal Friday June 29, 2001 City Review (30 days/4 weeks) Friday January 11,2002 Final Submittal Monday (2) January 14, 21, 2002 Advertise for Bids Wednesday February 6, 2002 Pre-Bid Conference Wednesday February 20, 2002 Receive Bids Monday March 13, 2002 Begin Construction Weekday March 1, 2003 Construction Completion FEES Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. For services provided, A/E will submit monthly statements for basic services rendered. The statement will be based upon A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in the Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. Be Fee for Additional Services. For services authorized by the Director of · Engineering Services, the City will pay the A/E a not-to-exceed fee as per the following table: EXHIBIT "B" I Page 3 of 4 C. Summary of Fees Fee for Basic Services 1. Preliminary Phase $5,125.00 2. Design Phase 133,250.00 3. Bid Phase 10,250.00 4. Construction Phase 47,400.00 Subtotal Basic Services Fees $196,025.00 Fee for Additional Services (Allowance) 1. Permit Preparation (as applicable) Texas Department of License and Regulation Total Permitting $3,350.00 2. Windstorm Inspection and Certification 3,800.00 3. Topographic Survey 2,450.00 4. Quality Assurance Review (George Clower) 6,500.00 5. Construction Observation Services 35,000.00 6. Three (3) Presentations to Boards and City Council 3,000.00 7. Warranty Phase 7,600.00 8. Preparation of Illustration Drawings 4,000.00 Sub-Total Additional Services Fees Authorized 65,700.00 Total Authorized Fee $261,725.00 H:'~HOM ~VELMAR\G EN~H EALTH~511 T~CONTRACTSUMMARY. DOC EXHIBIT "B" I Page 4 of 4 PRELIMINARY PROJECT BUDGET ANIMAL AND VECTOR CONTROL FACILITY (Project No. 5117) December 29, 2000 FUNDS AVAILABLE: Public Health and Safety .......................................... $2,800,000.00 FUNDS REQUIRED: Construction (estimate) ............................................. $1,960,300.00 Equipment (estimate) .............................................. 50,000.00 Furnishings (estimate) .............................................. 50,000.00 Contingencies (11%) ................................................ 232,320.00 Consultant (Bennett, Martin, Solka & Torno) ..................261,725.00 Bond Issuance Expense (1%) .................................... 28,000.00 Administrative Reimbursements (1%) ...........................28,000.00 Art in Public Places (1 1/4%) ....................................... 25,755.00 Engineering Reimbursements ...................................... 140,400.00 Testing .................................................................. 20,000.00 Printing, Advertising, etc .......................................... 3,500.00 Total ..................................................................... $2,800,000.00 EXHIBIT "C" Page 1 of 1 \ Mproject \ councilexhibits \ exh51 17, dwg N PROJECT LOCATION 5352 Ayers CIVITAN DRIVE -"'~-'"~4~'~''~ J I SOKOL DR. ...... ,, MUNICPAL ~ SERVICE CENTER HOLLY ROAD PROJECT # 5117 EXH~BZT 'D" ANIMAL AND VECTOR CONTROL FACILITY crl~ OF CORPUS CHRISTI, TEXAS CZTYCOUNCZL EXHZBZT DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 2 DATE: 01/25/200~ councilexhibifi I MUNICIPAL SERVICE CENTER [--' HOLLY ROAD SJte PJan NOT TO S~ ~GEND 1. ~MINI~ON 9. CO~NNM~ ~ FOR 2. GU~ ~D EMPLO~ P~KING I~E~ClDE ~O~E T~KS 5. C~ ~B~ 10. ~OR ~OL SHOP 8. SU~CE EQUIPU~ ~E BUI~ING PR~ECT No. 5117 ATTACHMENT TO EXHZBZT "D" ~Z~L /VECTOR CONTROL FACZLZTY AT CZ~'S SERVZCE CENTER PA~E: 2 o¢ 2 C~ OF CORPUS CHRIS~, 13 AGENDA MEMORANDUM DATE: January 25, 2001 SUBJECT: Convention Center Expansion and Rehabilitation - Project No. 4198 Multi-purpose Arena - Project No. 4236 AGENDA ITEM: a. Ordinance appropriating $583,600 from Anticipated Revenues from the 2% Hotel Occupancy Tax; amending Ordinance Number 024130 which adopted the FY2000-01 Budget by adding $583,600 to the Hotel Occupancy Tax Fund; transferring $583,600 to and appropriating in the No. 3180 Convention Center CIP Fund to begin the Bayfront Convention Center Expansion and Rehabilitation Project; amending Ordinance No. 024162 which adopted the FY2000-01 Capital Budget by adding $583,600 to the No. 3180 Convention Center CiP Fund; and Declaring an Emergency. Motion authorizing the City Manager, or his designee, to execute an architectural services contract in the amount of $4,476,850 with Thompson, Ventulett, Stainback & Associates, Inc. for the multi-purpose arena and Bayfront Convention Center Expansion and Rehabilitation projects providing that $1,383,600 is currently authorized with the remaining balance of $3,093,250 being authorized only upon appropriation of funds. ISSUE: Construction of the multi-purpose arena and Convention Center Expansion and Rehabilitation projects require appropriation of funds and award of an architectural contract to prepare plans, specifications, bid and contract documents. FUNDING: Funds are available from the Unreserved Fund Balance of the Hotel Occupancy Tax Fund. RECOMMENDATION: Approval of the ordinance and motion as presented. ~~''~lt ~)~r~°~ldorP~(~(~ention F/acilities /~el R. Escobar, P. ~. / Oirector of Engineering Services Attachments: Exhibit A - Additional Information Exhibit B - List of Responding Firms Exhibit C - Contract Summary ADDITIONAL INFORMATION SUBJECT: Convention Center Expansion and Rehabilitation - Project No. 4198 Multi-purpose Arena - Project No. 4236 ~ House Bill 1655, requested by the City of Corpus Christi, was signed in 1999 by Governor Bush. It authorized a two percent (2%) increase in the City of Corpus Christi's Hotel/Motel Tax for expansion/renovation and maintenance of the Convention Center. The City Council adopted the new, higher Hotel/Motel Tax Rate by ordinance to provide the required revenue for this project. The increase has been actively supported by the local business community, including the local hotel/motel industry. The City of Corpus Christi held an election on Tuesday, November 7, 2000 to consider a number of ballot propositions to fund major capital improvements. Among the approved projects was the new multi-purpose arena with is being funded through an additional 1/8 cent sales tax. PRIOR COUNCIL ACTION: Both projects have involved a series of complex actions. Significant actions by Council include: ~ - Ordinance increasing the Hotel-Motel Occupancy Tax Rate from 7% to 9% (Ord. No. 023684). N vemb r 14 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of the Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). ~[~J~E~J~,~. - Ordinance appropriating and advancing $900,000 for the Arena project. FUTURE COUNCIL ACTIONS: 1. Award of geotechnical, materials testing, inspection and construction laboratory services. 2. Amendment of the project management services contract to provide design phase services (arena) and construction phase services for the arena and Convention Center. 3. Award of construction contract for the Convention Center Expansion and Rehabilitation project. SELECTION PROCESS: The selection process was conducted utilizing the Request for Proposals (RFP) policy adopted by Council. A total of ten teams submitted responses to the Request for Proposal. Nine of the responses were submitted by non-local firms with local sub-consultants. One proposal was submitted by a collaboration of local firms with E~HIBIT "A" 1 Page 1 of 3 H:\HOME~KEVINS\GEN~CONVCTR\EXPANSIO\PROJECT',AEAWD.SKG a regional design firm (LMN) as sub-consultant. A list of the firms and subconsultants is attached. See Exhibit B. All of the firms were deemed qualified and possessed significant experience. However, some firms were more specialized in either convention center or arena design. Additionally, some firms were deemed to have a stronger design capability that could result in delivery of functional facilities that would be a significant amhitectural contribution to the community. The firm of Thompson, Ventulett, Stainbeck and Associates (TVS) was selected for negotiation. TVS is an outstanding firm with highly acclaimed projects throughout the world. They created a particularly strong team for the project that includes significant minority participation. BASIS OF SELECTION: The TVS team was deemed to offer the best and most complete project approach. Significant factors in their selection included: 2. 3. 4. 5. 6. 7. the quality of the design team; the quality and participation level of local sub-consultants; expertise with windstorm and hurricane design requirements; familiarity with comparable climatic and tropical conditions; prior projects with water orientation; inclusiveness of minority participation on team; and previous experience with local, minodty and small business participation programs. OVERVIEW OF SELECTED TEAM: TVS is a firm of more than 260 architects and interior designers. They have been the architect of record and designed highly prominent projects throughout the world. TVS has included Arquitectonica (ARQ) as the lead designer for the Arena. ARQ is recognized for their design excellence and innovation. Both firms are have assigned their best architects to the project. ARQ's lead designer will be Bernardo Fort- Brescia, FAIA. Sasaki Associates will provide landscape architecture service. All three of these firms have demonstrated a strong orientation to inclusion of urban design and master planning in their projects. Local firms represented on the design team include: 1. Callins, Haggard & Associates; 2. Gignac & Associates; and 3. Govind Engineers. The TVS team of sub-consultants was also deemed particularly strong. TVS expressed a strong willingness to address small contractor assistance and outreach programs. The design team included a strong minority representation including: 1. Architectonica; 2. Bovay Engineers; EXHIBIT "A" J Page 2 of 3 H:\HOME~KEVINS~GEN\CONVCTR\EXPANSlO~PROJECT~AEAWD BKG Gignac & Associates; and Govind Engineers. The TVS team presented a strong architectural vision within the context of the urban design needs during their presentation. They had the strongest commitment to maximizing the impact of the project on the redevelopment of central business district and Bayfront Convention Aris and Sciences Park. Their presentation expressly stated the need for inclusion of master and traffic planning to ensure the redevelopment of the entire area. TVS and ARQ have a reputation of strong architectural statements that functionally meet the needs of the client. TVS and ARQ have successfully designed highly prominent projects within budget and on-time throughout the wodd. CONTRACT SUMMARY: The contract provides for the design of both the multipurpose arena and Convention Center Expansion Rehabilitation. The total contract fee is not to exceed $4,476,850 for both projects, but only $1,383,600 is authorized at this time. This allows work to proceed until additional funding becomes available through the sale of bonds or appropriation of the FY2001-02 Budget. The remainder of the contract will be authorized as funding as appropriated by Council. A contract summary is attached. See Exhibit C. PROJECT SCHEDULE: The contract provides for pre-design and design services to be complete in approximately 18 months. The anticipated duration of construction will be 18 months. It is anticipated construction will be complete during the spring of 2004. FUNDING: Funds for this phase of the contract are available upon approval of the proposed appropriation ordinance. Funds are available from the Hotel Motel Tax Fund. L EXHIBIT "A" J Page 3 of 3 H:\HOME~KEVINS\GEN\CONVCTR\EXPANSIO~PROJEC~AEAWD.BKG EXHIBIT B BAYFRONT CONVENTION CENTER & MULTI-PURPOSE ARENA RFP 2000-05 List of Responding Firms & Sub-Consultants Corpus Christi Collaborative Firm/Consultant Sub-Consultants. 1. Bennett, Martin, Solka, and Torno 2. Morgan Spear & Associates 3. Ferrell/Brown & Associates 4. LMN Architects 5. Walter P. Moore and Associates 6. Syske & Hennessy, Inc. 7. Turner Engineers 8. Govind & Associates 9. Parsons Transportation Group 10. Wrightson, Johnson, Haddon & Williams, Inc. 11. The SWA Group 12. William Caruso & Associates 13. Horton-Lees Lighting 14. WPA 15. Bob Pielow 16. Hanscomb 17. McClesky Consulting, Inc. 18. ARC Engineers Ellerbe Becket Firm/Consultant Sub-Consultants 1. ArchitecTKO Convention Center Desiqn Group Firm/Consultant Sub-Consultants 1. Cotton & Landreth 2. Jaster Quintanilla 3. Turner Engineers 4. Shiner Moseley 5. Schuler & Shook 6. Robert Rippe & Associates 7. Wilbur Smith Associates 8. Busby & Associates 9. Wrighton Johnson Haddon Williams 10. Lerch Bates & Associates 11. Doug Wade Landscape Architects Gensler Firm/Consultant Sub-Consultants 1. LAN - Leo A. Daly 2. Chuck Anastos Associates 3. Walter P. Moore Associates 4. Urban Engineering 5. Aviles Engineering 6. Hanscomb, Inc. 7. Carl Walker & Associates 8. Boner Associates 9. SLA Studio Land 10. Land Ark & Co. Responding Firms RFP 2000-05 Page 1 of 2 HKS, Inc. Firm/Consultant Sub-Consultants 1. McGIoin + Sween 2. Walter P. Moore 3. Aguirre Corporation 4. Naismith Engineering 5. Pelton Marsh Kinsella 6. Hanscomb 7. Systems Design International 8. Carl Walker 9. Douglas Wade Landscape HOK Venue Firm/Consultant Sub-Consultants 1. Wisznia Associates 2. Richter & Associates 3. Govind Engineering 4. Bovay Engineers 5. Caliins, Haggard & Associates 6. Hanscomb 7. Walter P. Moore 8. WJHW 9. Systems Design International Morris Architects Firm/Consultant Sub-Consultants 1. LaMarr Womack & Associates 2. CHPA Consulting Engineers, Inc. 3. Bovay Engineering 4. Jaster-Quintanilla 5. Walter P. Moore & Associates 6. Jack Evans & Associates, Inc. 7. Boner Associates LLC 8. Farnsworth & Lott Skidmore, Owinqs & Merrill LLP Firm/Consultant Sub-Consultants 1. Heinlein Schrock Odell Firm/Consultant Sub-Consultants 1. Bright + Dykemas 2. Turner Engineers 3. Urban Engineering 4. Walter P. Moore and Associates 5. Boner Associates 6. William Caruso & Associates Thompson, Ventulett, Stainbeck, & Associates Firm/Consultant Sub-Consultants 1. ARQ 2. Wilson Kullman McCord 2. Gignac &Associates 3. Sasaki Associates 4. Bovay Engineers 5. Callins Haggard 6. Walter P. Moore 7. Govind Engineers 8. Wilbur Smith 9. TLC Engineers 10. Boner Associates 11. L'Observatoire 12. Gottschalk + Ash 13. William Caruso 14. Howe Engineers 15. Hanscomb Responding Firms RFP 2000-05 Page 2 of 2 EXHIBIT C CONTRACT SUMMARY I. SCOPE OF SERVICES The Consultant's services will include basic research, documentation and design necessary for the preparation of plans and specifications required for the rehabilitation and additions to the Bayfront Convention Center and the construction of a new multi-purpose arena, including support for bidding, construction, and post construction activities. It is anticipated that the rehabilitation and additions to the Bayfront Convention Center and the construction of a new multi-purpose arena will be awarded as separate construction contracts. It is anticipated that each contract will be awarded within a three- month period. It is the stated policy of the City to maximize the opportunity for local and minority participation in public works projects and the Consultant agrees to work with the City's project manager to fulfill this policy to the extent practical. The project scope will include all elements necessary to provide a fully functioning facility including demolition, remodeling, reconstruction and construction to fully integrate the facility with existing parking, roads, and utilities unless specifically excluded. All Bayfront Convention Center services and systems will remain as fully operational as practical throughout the project with impacts to the facility users, tenants and operations allowed only to the extent specifically agreed to by the City. The Consultant will work closely with the City's project manager to design and phase the construction program so as to minimize any disruptions to the Convention Center operations. The Consultant, in the performance of this contract, will exercise usual and customary professional care in Consultant's efforts to comply with the applicable codes and regulations of City, State, and other Federal authorities having jurisdiction including applicable fire codes, life safety codes, health regulations, Texas Department of Insurance Windstorm Protection requirements, the Americans with Disabilities Act, the Texas Department of Licensing and Regulation, Elimination of Architectural Barriers Program (Article 9102), the Texas Trench Safety Act, and the Storm Water Retention Act. The Consultant will include in the technical specifications a section entitled Trench Safety which will incorporate by reference the legislation relating to the Texas Trench Safety Act. The Consultant will coordinate design activities and design elements with other Consultants as directed by the City. The Consultant will work cooperatively with the City's project manager, citizens, local organizations, City staff, elected officials and others. Services will include quarterly presentations to Council, which will be combined with other meetings or presentations when possible. The City will address any asbestos or other hazardous materials through a separate contract. Arena -The Arena is envisioned to have approximately 10,000 seats consisting of fixed and portable seating. The Arena will include luxury suites and club level seats. The design will include fixed and portable concession booths. Incorporation of a bar/restaurant will be evaluated by the Consultant and incorporated into the design if viable. The Arena will be configured to accommodate general assembly meetings, a limited number of small meeting rooms, arena football, basketball, ice hockey, · other sport events, concerts, family shows, dirt events, civic meetings, graduations, religious meetings, local shows and other local events. The arena will be fully functional to facilitate floor changes, and set up for a wide variety of events. Loading docks and vehicular access will be designed to facilitate unloading, set up, and loading. Selection, specification, and assistance in procuring furniture, fixtures and equipment for public, service and support areas will be addressed through a separate contract. Loose equipment and food services small wares will be provided by separate contract. Bayfront Convention Center - The project provides for the rehabilitation and expansion of the convention center. Replacement and rehabilitation of the existing roof is being accommodated through a separate contract. The City's needs assessment recommended the rehabilitation and expansion by 129,000 square feet. Review indicates that the cost of the recommended program is Contract for Architectural/Engineering Services - TVS, Inc. Bayfront Convention Center and Muflpurpose Arena 2001 Page 1 of 4 H:\HOM E\KEVINS~GEN\CONVCTR\EXPANSIO\PROJEC'IAaesumEXHC~doc likely to exceed available funding. Review also indicates that the efficiency and allocation of floor space at the conceptual level contained the needs assessment is not optimal and warrants revision. Concepts that have generated support by the City Council include the grand lobby and junior ballrooms for community use. Services will include selection, specification, and assistance in procuring furniture, fixtures and equipment for food service areas. Loose equipment and food services small wares will be provided by separate contract. Existing Central Plant - The existing central plant and thermal energy storage system will be evaluated as to the feasibility of serving the entire Bayfront Arts and Convention Park including the new arena. The evaluation will compare the option(s) of adding a fourth chiller, replacement er existing chillers, and adding equipment in a separate building to be connected to the existing plant. PRE-DESIGN SERVICES 1. Masterplan 2. Pro.qrammin.q BASIC SERVICES 1. Schematic Design Phase (30%) 2. Design Development - Preliminary Construction Document Phase (60%) 4. Design - Construction Document Phase (100%) 5. Bid Phase CONSTRUCTION SERVICES 1. Construction Phase 2. Record Drawings POST-CONSTRUCTION SERVICES 1. conduct a preliminary inspection; 2. conduct a final inspection; 3. review of the following materials submitted by the contractor for completeness; and 4. assist the City Engineer in completion of the final Certificate of Occupancy if required by the Building Official. 5. work in cooperation with the Texas Department of Licensing and Regulation on the inspection phase of the project for compliance with Article 9102 - Texas Statutes, Elimination of Architectural Barriers Program. 6. perform a 10 month maintenance guaranty inspection of the facility noting items of repair/replacement consistent with a 1 year warranty of the facility by the Contractor. ADDITIONAL SERVICES 1. Food Services - Consultant will provide food services consultant to ensure the design and location(s) of kitchens, food storage, food preparation, food holding and serving areas is appropriate for the size and uses of the Convention Center. 2. Exterior and Public Space Lighting - Consultant will provide design and documentation for exterior and public space lighting. 3. Graphics - Consultant will provide graphics and signage design to ensure users of the Convention Center are provided with directional, location and activity information in a consistent and uniform manner. 4. Audio-Visual and Acoustical - Consultant will provide sound system and acoustical analysis to ensure the sound system effectively operates to allow effective communication with users of the facility. 5. Telecommunications - Consultant will provide a design and specifications for a modem state of the art telecommunications system. Contract for Architectural/Engineering Services - TVS, Inc. Bayfront Convention Center and Mutipurpose Arena 2001 Page2of4 H:~HOME\KEVINS\GEN\CONVCTR\EXPANStO\PROJ EC'r~aesumEXHC.doc 6. Sports Lighting - Consultant will provide for the inclusion of specialized sports lighting. ORDER OF SERVICES - Consultant agrees to begin work immediately after written authorization from the City Engineer and to complete the master plan and programming services and other pre-design phase services including delivery of recommendations and report within ninety (90) calendar days. The Consultant is also authorized to proceed with Schematic Design Phase (30%) services. The anticipated duration of tasks is attached as the Schedule of Services (Exhibit "A"). Arena - Additional tasks including the design development - preliminary construction document (60%), design - construction document phases (100%), bid phase and construction phase services are not authorized and the consultant will not proceed with those services prior to appropriation of funding and issuance of a notice to proceed by the City Engineer. Convention Center - Additional tasks including the design development - preliminary construction document (60%), design - construction document phases (100%), bid phase and construction phase services are not authorized and the consultant will not proceed with those services prior to appropriation of funding, and issuance of a notice to proceed by the City Eqgineer. FEES AUTHORIZED The Summary of Fees is attached on the following page. Contract for Architectural/Engineering Services - TVS, Inc. Bayfront Convention Center and Mutipu~pese Arena 2001 Page 3 of 4 H:\HOM E\KEVINS\GEN\CONVCTR\EXPANSIO~PROJ ECT~aesumEXHC.doc Summary of Fees: I Tasks I Description Fee Arena I Convention Center Pre-design Services II.A.I Masterplan 106,250 63,750 II.A.2 Programming 52,750 57,500 Pre-design Subtotal 159,000 121,250 Basic Services ll.B.1 Schematic Design Phase 30% 324,000 187,200 ll.B.2 Design - Construction Document Phase 60% 432,000 249,600 ll.B.3 Design - Construction Document Phase 100% 864,000 499,200 ll.B.4 Bid Phase 99,000 53,400 Basic Service Subtotal 1,719,000 989,400 Construction Services II.C.1 Construction Phase 420,000 240,600 I1.C.2 Record Drawings 12,000 9,000 Construction Service Subtotal 432,000 249,600 Post Construction Services ll.D Post Construction Phase 9,000 9,000 Post Construction Services Subtotal 9,000 9,000 Design & Construction Subtotal 2,160,000 1,248,000 Additional Services E.1 Food Services 59,500 39,500 E.2 Exterior and Public Space Lighting 17,500 26,500 E.3 Graphics 75,000 47,500 E.4 Audio-Visual and Acoustical 55,500 46,500 E.5 Telecommunications 17,100 30,000 E.6 Sports Lighting 25,000 0 Additional Services Subtotal 249,600 190,000 Expense Allowance 218,750 131,250 TOTAL 2,786,350 1,690,500 TOTAL FEE - BOTH PROJECTS 4,476,850 Contract for Architectural/Engineering Services - TVS, Inc. Bayfront Convention Center and Mutipurpose Arena 2001 Page 4 of 4 H:\HOME~KEVINS\GEN\CONVCTR\EXPAN SIO~°ROJEC'r~aesumEXHC.doc ORDINANCE APPROPRIATING $583,600 FROM ANTICIPATED REVENUES FROM THE 2% HOTEL OCCUPANCY TAX; AMENDING ORDINANCE NUMBER 024130 WHICH ADOPTED THE FY2000-01 BUDGET BY ADDING $583,600 TO THE HOTEL OCCUPANCY TAX FUND; TRANSFERRING $583,600 TO AND APPROPRIATING IN THE NO. 3180 CONVENTION CENTER CIP FUND TO BEGIN THE BAYFRONT CONVENTION CENTER EXPANSION AND REHABILITATION PROJECT; AMENDING ORDINANCE NO. 024162 WHICH ADOPTED THE FY2000-01 CAPITAL BUDGET BY ADDING $583,600 TO THE NO. 3180 CONVENTION CENTER CIP FUND; AND DECLARING AN EMERGENCY. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI: SECTION 1. That $583,600 is appropriated from anticipated revenues from the 2% Hotel Occupancy Tax. SECTION 2. That Ordinance No. 024130, which adopted the FY 2000-01 budget, is amended by adding $583,600 to the Hotel Occupancy Tax Fund. SECTION 3. That $583,600 is transferred to and appropriated in the No. 3180 Convention Center CIP Fund to begin the Bayfront Convention Center Expansion and Rehabilitation project. SECTION 4. That Ordinance No. 024162 which adopted the FY2000-01 Capital Budget is amended by adding $583,600 to the No. 3180 Convention Center CIP Fund. SECTION 5. That upon written request of the Mayor or five Council members, copy attached, the City Council (I) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter · rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001 ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor APPROVED ~:~.ov'~ 55,2001 James R. Bray, ~., City Aq)torney By: ~ ~ Lisa Aguilar, ~ssistant Ci~ A~omey H:~LEG-D IR\ VE RON ICA~LISA\ORD3\O RD3.349 14 AGENDA MEMORANDUM DATE: January 23, 2001 SUBJECT: Storm Surge Protection Gate Rehabilitation/Replacement (Project #2080) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an Agreement with Union Pacific Railroad Company in the amount of $33,804 to facilitate the construction of Gate No. 2 of the Storm Surge Protection Gate Rehabilitation/Replacement Project by allowing the removal and replacement of railroad tracks. ISSUE: An Agreement with Union Pacific Railroad Company is required to complete the Storm Surge Protection Gate Rehabilitation/Replacement Project. The existing storm surge protection gates located in the levee providing backwater protection from high tides and storm surges from the ship channel require time-consuming manual assembly. Replacement of the gates with a new light-weight gate system will shorten the time required to erect the storm surge gates and help ensure the gates are in place. FUNDING: Funds for this project are available in the FY 2000 - 2001 Storm Water Capital Projects Fund. RECOMMEN~/~i~t~ iec°mmends appr°val_°f the m°tion as presented- Va~ie Gray, I~,.E., I ) ' ~/(~Ia ~. Escoba~', P. E., Stoi'rn Water Su'peri~tendent /Director of Engineering Services Additional Support Material: Exhibit "A" Background Information BACKGROUNDINFORMATION SUBJECT: Storm Surge Protection Gate Rehabilitation/Replacement (Project #2080) PRIOR COUNCIL ACTION: 1. January_ 25. 2000 - Motion authorizing the City Manager, or his designee, to execute a construction contract with J. M. Davidson, Inc. for a total fee not to exceed $320,254 for the Storm Surge Protection Gate Rehabilitation/Replacement Project (Motion No. M2000-024). PRIOR ADMINISTRATIVE ACTION: 1. October 6. 1999 - Agreement for Construction Materials Engineering Laboratory's Inspection and Materials Testing Services with Fugro South, Inc. for a fee not to exceed $2,450. 2. December 8 1999 - Amendment No. 3 to the Contract for Engineering and Consultant Services for the Seawall Inspection Project with Shiner Moseley & Associates, Inc. for a fee not to exceed $14,350. 3. March 29. 2000 - Change Order No. 1 with J. M. Davidson in the amount of $20,113 for deleting existing post pockets and manhole rings/covers and adding new post pocket with cover; and providing two additional posts and related foundation and hardware work. 4. Julv 7. 2000 - Change Order No. 2 with J. M. Davidson in the amount of $5,886 for delaying fieldwork until after hurricane season so gates are operable in case of need; and adding sealing materials to eliminate City crew labor for sandbags. BACKGROUND INFORMATION: An earthen levee provides protection to the City against high tides and storm surges associated with the ship channel. There are five (5) openings in the levee, which exist to facilitate train and vehicular traffic. The openings are closed with storm surge gates in advance of the arrival of hurricanes and other storms that threaten to generate high tides or storm surges. The existing storm surge protection gates consist of creosote-treated wood planks positioned on steel I-beams. The gates are stored disassembled in bunkers adjacent to openings in the earthen levee. The gates require manual assembly during preparation for storm surges rising from the Ship Channel. The storm surge gates are typically erected in adverse weather conditions, Components of the gates are heavy and, therefore, present hazards to workers. The current gate design requires that debris and soil be removed from post sockets pdor to erecting the gates. Some components of the current gate system are subject to being over stressed by hydrostatic loads from storm surge conditions. J. M. Davidson was awarded the construction contract to rehabilitate/replace the Storm Surge Protection Gates on January 25, 2000. Replacement of the gates presents the opportunity to: EXHIBIT "A" Page 1 of 3 H:\HOME\VELMAR\GEN\DRAINAGE~2080\U PRR~.AGENDA.B KG improve the design of the gates; eliminate the potential of over stressing gate components; and utilize modern lightweight materials. The project consists of replacement of five storm surge gates with an improved design using modem lightweight materials. The project requires the installation of new reinforced concrete foundations, new aluminum structural upright posts, temporary timber stoplogs, permanent aluminum stopiogs with tie-down assemblies, pavement repair, and disposal of existing flood gate components. An Agreement with Union Pacific Railroad Company is required to complete the work of Storm Gate No. 2 in which two (2) railroad tracks exist. The railroad tracks belong to Union Pacific Railroad Company and coordination of track removal and replacement at the Union Pacific Railroad crossing is required. DESCRIPTION OF AGREEMENT: Union Pacific Railroad Company will perform the track removal and replacement. The sequence of construction begins with a Union Pacific Railroad construction crew that will remove the existing rails and ties, and excavate the ballast down to the top of the existing concrete slab at the main line track. Once that task is complete, the City's contractor, J. M. Davidson, will rehabilitate the storm surge gate concrete base within five (5) calendar days. Then a Union Pacific Railroad construction crew will place and compact the ballast, and install the ties and rails. J. M. Davidson will then finish the minor installation of the recessed steel rail retainer plates. The estimated cost of this work is $33,804. CURRENT STATUS: Project status of each Storm Gate in order of construction sequence is as follows: Storm Gate No. 1 - approximately 85% complete at this time; upon completion of construction, work to begin on Storm Gate No. 4; Storm Gate No. 4 - approximately 40% complete at this time; upon completion of construction, work to begin on Storm Gate No. 2; Storm Gate No. 2 - approximately 40% complete at this time; construction to resume upon execution of this Agreement; upon completion of construction, work to begin on Storm Gate No. 3; Storm Gate No. 3 - approximately 40% complete at this time; upon completion of construction, work to begin on Storm Gate No. 5; and Storm Gate No. 5 - approximately 40% complete; upon completion of construction, project is complete. H:\HOM E\VELMAR\GEN\DRAINAGE~2080\U PRR~AGEN DA.B KG pa e~q~2 ~ 3EXHIBIT "A" PROJECT COMPLETION: All five (5) gates will be completed pdor to the start of the year's Hurricane Season. FUNDING: Funds for this project are available in the FY 1999 - 2000 Storm Water Capital Projects Fund. H:\HOM E\VELMAR\GEN\DP, AINAGE~080\U PRR~AG ENDA.B KG IEXHIBIT "A" I Page 3 of 3 AGENDA MEMORANDUM DATE: January 22, 2001 SUBJECT: Nourishment of Corpus Christi Beach (Project 3219) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute a Post-Construction lease with Phoenix Demolition for the Nourishment of Corpus Chdsti Beach Project to allow the right of access for the removal of 126,000 cubic yards of sand from the O.N. Stevens Water Treatment Plant. ISSUE: This agenda item is necessary to approve a lease with Phoenix Demolition to allow right of way access for the removal of 126,000 cubic yards of sand located at the O.N. Stevens Water Treatment Plant. Council approval is required because of the 12-month duration of the lease. FUNDING: No outlay of funds are required for this lease. RECOMMENDATION: Staff recommends approval of the motion as presented. · Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Lease Summary Exhibit "C" Location Map ~ENGINEERING',DATA1'~HOM~LYNOA$~GEN~PARKS'G219-BEACH NOURISHMEN3~POST~ONSTRUCTION LEASE~IEMO.DOC AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Corpus Christi Beach Nourishment (Project#3129) PRIOR COUNCIL ACTION: September 15, 2000 - Approval of Ordinance accepting and appropriating $1,300,000 from the General Land Office for the Nourishment of Corpus Christi Beach and construction of appropriate erosion control structures. December 19, 2000 - Approval of Construction Contract for with Phoenix Demolition for a fee not to exceed $1,005,500 for the Nourishment of Corpus Christi Beach. (Motion 2000-461) December 19, 2000 - Approval of the award of Additive Alternates 1, 2, 3, 4, & 5 in an amount not to exceed $448,000, with the award subject to receipt of additional grant funding from the General Land Office and appropriation by Council. (Motion 2OO0-462) PRIOR ADMINISTRATIVE ACTION: 1. None FUTURE COUNCIL ACTION Appropriation of additional grant money Amendment No. 1 to construction contract for additive alternates LEASE DESCRIPTION: This lease allows the contractor right of way access and grants the right to use the premises for the removal of approximately 126,000 cubic yards of sand located at the O.N. Stevens Water Treatment Plant. The lessee will take the sand as is and the premises shall not be used as a truck or fuel storage area, a dump, or for any other purpose except removal of sand. The terms of this lease are for twelve (12) months with an option to renew upon approval by City Council for an additional twelve months on the same terms and conditions. RECOMMENDATION: Approval of the motion as presented. FUNDING: There are no funds required for this lease. ~ENGtNEERING~DATA I*,HOME~LY N DAS~GEN~PARKS~3219-B EACH NOURISH MENT',POST~ ONSTRU CTIO N LEASE'JBACKGROUND'OOiiI[ EXHiBiT "A" Page 1 of I LEASE SUMMARY CORPUS CHRISTI BEACH NOURISHMENT PROJECT This Lease is between the City of Corpus Christi, a Texas home-rule municipal corporation, ("City"), acting by and through its duly authorized City Manager, or designee, ("City Manager") and Phoenix Demolition, Inc. ("Lessee"), acting by and through its duly authorized officers ("Lessee Agent"), in consideration of the mutual covenants herein. PREMISES. A portion of the property of the O.N. Stevens Water Treatment Plant, in the City of Corpus Christi, County of Nueces. LEASE TERM. The term of this Lease shall commence on the effective date of City Council approval which is Tuesday, January 30, 2001, and shall end on the earlier of the commencement date of a lease with a term of twelve (12) months covering the same subject matter, terms and conditions as this Lease or the twelve-month anniversary of the effective date of this Lease. Lessee shall be given an option to renew this Lease upon approval by City Council for an additional twelve (12) months on the same terms and conditions as herein expressed. The term shall be renewed if Lessee gives at least thirty (30) days written notice to City during the primary term. RENT. City is leasing the premises to Lessee in partial consideration of Lessee contracting with the City to provide Nourishment of Corpus Christi Beach as more fully described in a Contract, being City Project #3219, Nourishment of Corpus Christi Beach, between the City of Corpus Christi and Phoenix Demolition, Inc., contractor, this Lease being a part of said Project #3219.The following named documents from said Project #3219 specifically pertain the this lease: Drawing No. CP 125, Sheets C7, C8, and C9 and Part T, Technical Specification Sections 01165 and 02830. City is allowing Lessee to remove the sand I EXHIBIT "B" Page 1 of 6 existing on the premises and covert such sand to its own purposes so long as the sand is removed during the term of the lease herein granted, or any extension thereto. Ownership of any remaining sand on the premises after the term of the lease expires or otherwise terminated, reverts back to the City. Any and all sand removed by Lessee t~om the premises shall not be used as beach fill as part of the requirements of Project # 3219, Nourishment of Corpus Christi Beach. Lessee shall be solely responsible for security of the premises and for safeguarding its own property. A fence and gate(s) shall be constructed by Lessee, the specifications of which shall be approved by the Director of Engineering Services for the City, the locations of which are shown on the attached Exhibit "A". It is understood by Lessee that the premises and adjacent property owned by the City are considered high security areas, in that the property constitutes the main water treatment plant for the City of Corpus Christi's water supply. No one shall be allowed unto the premises except Lessee and its duly authorized employees. Lessee shall not contract out to a third party the removal of the sand. PREMISES. A. Use of Premises. City hereby grants Lessee the fight to use the premises for the removal of sand located on the site of the Lease, being approximately 126,000 cubic yards (CY) of sand. City shall not be bound by any estimate of quantity of sand on the premises and DISCLAIMS ANY LIABILITY FOR THE QUALITY OR GRADE OF THE SAND. THE CITY DOES NOT WARRANT EITHER EXPRESSLY OR BY IMPLICATION THE GRADE, QUALITY OR QUANTITY OF THE SAND. LESSEE TAKES THE SAND AS IS AND WHERE IS. The premises may not be used as a storage area, staging area, and · dump or for any other purpose other than removal &the sand. B. Maintenance. Lessee must maintain the premises in a safe condition and regulate its use and occupancy so nothing in or on the premises will be a hazard or danger. EXHIBIT "B" Page 2 of 6 C. Signs. Lessee must not maintain or allow any sign on or within the premises that is visible from the outside of the premises, unless a sign is required by law. D. Entry by City. City, by its officers, agents or employees, may at all times enter the premises to inspect the condition of the premises and to survey the property. INDEMNITY. A. LESSEE COVENANTS TO FULLY INDEMNIFY, SAVE, AND HOLD HARMLESS THE CITY OF CORPUS CHRISTI, ITS OFFICERS, EMPLOYEES, OR AGENTS CINDEMNITEES") FROM, AND AGAINST ALL CLAIMS, DEMANDS, ACTIONS, DAMAGES, LOSSES, COSTS, LIABILITIES, EXPENSES, AND JUDGMENTS RECOVERED FROM OR ASSERTED AGAINST CITY ON ACCOUNT OF INJURY OR DAMAGE TO PERSON (INCLUDING, WITHOUT LIMITATION ON THE FOREGOING, WORKERS' COMPENSATION AND DEATH CLAIMS), OR PROPERTY LOSS OR DAMAGE OF ANY KIND WHATSOEVER, TO THE EXTENT ANY DAMAGE OR INJURY MAY BE INCIDENT TO, ARISE OUT OF, BE CAUSED BY, OR BE IN ANY WAY CONNECTED WITH, EITHER PROXIMATELY OR REMOTELY, WHOLLY OR IN PART, THE EXISTENCE, USE, OPERATION, MAINTENANCE, ALTERATION, REPAIR, OR REMOVAL OF SAND OR ANY OTHER USE FROM THE PREMISES; THE PERFORMANCE OF THIS LEASE; AN ACT OR OMISSION, NEGLIGENCE, OR MISCONDUCT ON THE PART OF LESSEE OR ANY OF ITS AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, PATRONS, GUESTS, LICENSEES, SUBLESSEES, INVITEES, OR OTHER PERSONS ENTERING UPON TI-IE PREMISES UNDER THIS LEASE WHETHER AUTHORIZED WITH THE EXPRESSED OR IMPLIED INVITATION OR PERMISSION OF LESSEE (COLLECTIVELY "LESSEE'S INVITEES") OR NOT; INCLUDING ANY INJURY OR DAMAGE RESULTING, PROXIMATELY OR REMOTELY, FROM THE VIOLATION BY LESSEE, OR LESSEE'S INVITEES OF ANY LAW, ORDINANCE, EXHIBIT "B" Page 3 of 6 OR GOVERNMENTAL ORDER OF ANY KIND; INCLUDING ANY INJURY OR DAMAGE IN ANY OTHER WAY ARISING FROM OR OUT OF THE USE OF THE PREMISES ON THE PREMISES OR THE PREMISES ITSELF BY ANY PERSON, WHETHER AUTHORIZED TO USE THE PREMISES OR NOT; AND INCLUDING INJURY, LOSS, OR DAMAGE CAUSED BY THE CONTRIBUTORY NEGLIGENCE OF THE INDEMNITEES OR ANY OF THEM. B. LESSEE COVENANTS AND AGREES THAT IF THE CITY IS MADE A PARTY TO ANY LITIGATION AGAINST LESSEE OR IN ANY LITIGATION COMMENCED BY ANY PARTY, OTHER THAN LESSEE, RELATING TO THIS LEASE, LESSEE SHALL, UPON RECEIPT OF REASONABLE NOTICE REGARDING COMMENCEMENT OF LITIGATION, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND THE CITY IN ALL ACTIONS, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING FROM ANY LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, AND ACTIONS. 6. INSURANCE. A. Coverage. Lessee must obtain and keep in force during this Lease legally binding insurance policies for claims arising out of the use, operation, maintenance, or removal of the sand and to secure the Lessee's obligations to indemnify the Lessor, as specified in paragraph 5, in the amounts and types of insurance set out in the attached and incorporated Exhibit "B". Insurance policies must be issued by a company or companies of sound and adequate financial responsibility authorized to do business in the State of Texas. B. Certificates of Insurance. Lessee shall cause current certificates of such insurance to be filed in the office of City's Director of Engineering Services. C. Named As Additional Insured. The City must be named as an additional insured in all insurance policies. The naming of the City as an additional insured in an insurance policy does not EXHIBIT "B" Page 4 of 6 make the City a parmer or joint venturer with Lessee in its businesses or in connection with its construction of the promises. The insurance policies must be performable in Nueces County, Texas, and must be construed in accordance with the laws of the State of Texas. Furthermore, the insurance policies must not be subject to cancellation or change by insurers except after delivery of written notice by certified mail to City's Director of Engineering Services at least thirty (30) days prior to the effective date of cancellation or change, and Lessee must, prior to the effective date of the cancellation or change, provide City's Director of Engineering Services with substitute certificates of insurance. D. Failure to Maintain Insurance. Failure on the part of Lessee to procure or maintain required insurance constitutes a material breach of contract upon which the City may immediately temfinate this Lease as provided in Section 9 or, at its discretion, procure or renew insurance and pay any and all premiums in connection therewith, and all monies so paid by the City must be repaid by Lessee to the City within 30 days of City Manager's written demand therefor. E. Amount of Insurance Not a Limitation on Liability. The mounts of all required insurance policies is not deemed to be a limitation on the Lessee's agreement to indemnify and hold harmless the Indemnitees, and in the event the Lessee or Indemnitees become liable in an amount in excess of the amount or amounts of the policies, then the Lessee must save the Indemnitees harmless from the whole liability. 7. TAXES, FEES. Lessee must pay for all taxes, licenses, and fees required to operate and maintain its equipment on the premises. Further, Lessee must pay all taxes which its use of the premises or premises may cause to be assessed against the premises. Lessee must pay all payroll taxes and related taxes and fees incident to its operation on the premises. 8. INSPECTION. City personnel may at all reasonable times enter upon the premises for purposes of inspection, repair, fire or police action, and enforcement of this Lease. 9. DEFAULT AND TERMINATION. EXHIBIT "B" Page 5 of 6 A. If Lessee defaults in performance of any of the promises or covenants contained herein City may terminate this Lease. City will give Lessee written notice, in accordance with Section 10 herein, of the default, specifying with particularity the nature of the default and the period to cure. If the cure is not completed during the cure period (or if the default cannot reasonably be cured within the cure period, and Lessee does not promptly commence curing the default during the cure period and diligently prosecute the curing of the default to completion within a reasonable time after the end of the cure period), City may terminate this Lease. B. The failure of City or Lessee to insist on strict performance of any of the terms, covenants, or conditions of this Lease is not a waiver of any right or remedy that City or Lessee may have, and is not a waiver of the right to require strict performance of all the terms, covenants and conditions of the Lease thereafter, or a waiver of any remedy for the subsequent breach or default of any term, covenant or condition of the Lease. EXHIBIT "B" Page 6 of 6 ..... ~lNDWARD BOUNDJ~Y OF PUBUC ~ -- API:ROX~IAI~ ~ SHOREUNE API~OXIMAI~ SHORELINE ~ BEACH NOURISHM~IT ~ l~CAVAI1ON N~EA REPRLbENTATIVE DETNLS: PROPOSED EXTENSION OF NORTH TERMINAL GROIN 12'~- /'-LIV ~ltll~D EXHIBIT "C" Page 1 of 1 16 AGENDA MEMORANDUM January 30, 2001 SUBJECT: Force Main Repair and Replacement (Line B) - Hardwick Rd. to Wooldddge Rd. Project No. 7027 Acquisition of Parcel 1 AGENDA ITEM: Motion authorizing the acquisition of Parcel 1 located on Holly Road for the Force Main Repair and Replacement Project (Line B) - Hardwick Ddve to Wooldridge Road for $17,673 from the owner Fred J. Raible, Trustee. ISSUE: Throe major ductile iron force mains, approximately 19,750 lineal feet, transporting wastewater to the Oso Wastewater Troatment Plant (VVV~I'P) have experienced breaks and general deterioration from hydrogen sulfide gas. Based on the engineering consultant's roport, one of the mains, Line B, needs to be replaced immediately if roliable wastewater service is to be maintained within the service area. This project requiros the acquisition of nine parcels for the installation of this new force main. REQUIRED COUNCIL ACTION: Contracts for acquisition in excess of $15,000 requiro City Council approval. RECOMMENDATION: Approval of the motion as presented. ~:~1 ~.' Escobar, P.E. '' '/ / Director of Engineering Services Attachments: Exhibit A. Exhibit B. Exhibit C. Background Information Location Map Information Summary H:\HOME\EUSEBIOG\GEN~Agenda Items\Force Main Repl. raible~Agenda Memorandum.doc BACKGROUNDINFORMATION SUBJECT: Fome Main Repair and Replacement (Line B) - Hardwick Rd. to Wooldddge Rd. Project No. 7027 Acquisition of Parcel 1 PRIOR COUNCIL ACTION: 1. November 27. 1997 - Award of a contract for Engineering Services to Goldston Engineering, Inc. in the amount of $268,550 for Stage I of the Force Main Repairs and Replacement project. (Motion No. M97-348) 2. April 13. 1999 - Motion authorizing the City Manager to execute Amendment No. 2 in the amount of $63,500 to contract for engineering services with Goldston Engineering providing for Stage 2 Design & Construction of Line B. (Motion No. M99-098) FUTURE COUNCIL ACTION: 1. Approval of land and easement purchases which exceed $15,000. 2. Approval of required construction contracts. OVERVIEW: Background: A portion of Line B, the fome main between Williams Drive and the Wooldridge Road Lift Station collapsed in October 1998. Emergency work resulted in the installation of approximately 1,420 linear feet of a new 30" poly-vinyl chloride (PVC) rome main, re-routed from the backyards of residences to the street. Ultrasonic inspections of the pipeline at several other locations indicated the need for replacement this line. City staff has determined that replacement of 3,955 linear feet of this line is necessary and that it be done as soon as possible. Land acquisition for this project involves acquiring a combination of permanent Utility Easements and Temporary Construction Easements along this route. Nine separate parcels have been selected for acquisition. This Parcel 1 contains a ten (10) foot wide Utility Easement and a forty (40) foot wide Temporary Construction Easement. Both are approximately 1,341 feet in length and contain a total combined area of 1.54 acres. A map showing the location of the property and an information Summary of the subject easements are attached as Exhibits B and C, respectively. Staff has negotiated the purchase of this parcel for the appraised value of $17,673. H:\HOME\EUSEBIOG\GENV~,genda Templates\Background info.doc Exhibit A F?le : \Mproject\londocqexhibits\7027-parcell.dwg S.P.I.D. 40LLY RD. Force Main Repair and Replacement 1999ss Project # 7027s Parcel 1 Utility and Temporary Construction Easement City of Coq~ ChriS, Texas City Council Exhibit Depamnent of Engineering S~vices Dam: 01-10-2001 Page: 1 of 1 EXHIBIT "B" INFORMATION SUMMARY Project 7027: FORCE MAiN REPAIR & REPLACEMENT (LINE B) PARCEL 1 - Utility & Temp. Construction Easements Owner: Location: Zoning: Size: Platted: Tax Value (NCAD): Appraiser: Appraised Value: Negotiated Price: Fred J. Raible, Trustee Holly Road just east of Airline Road. West of Briarwood Unit 3. Partially B-1 and A-1 Parent Tract: (as per survey) 37.039 acres Parcel 1 Utility Easement: 13,352 s.f. (.306 ac.) Parcel I Temp. Construction Easement: 53,542 s.f. (1.229 ac.) No $633,054 for a net area of 34.674 acres ($ .42 sf) American Appraisers, Inc. (Sidney Smith, Ill - MAI) $17,673 $17,673 H:\HOME\EUSEBIOG\GEN~Agenda Items\Force Main RepL raible\lnforrnafion Summary.doc Exhibit C J 17 AGENDA MEMORANDUM January 24,2001 SUBJECT: O.N. Stevens Water Treatment Plant Primary & Secondary Basins No. 3 and No. 4 Flocculator Equipment Rehabilitation (Project No. 8342) AGENDA ITEM: Motion declaring an emergency and authorizing the City Manager, or his designee, to execute Change Order No. 1 for an additional amount not to exceed $22,550 with Mitchell's Unlimited of Robstown, Tx. for a total restated amount of $77,800 for the O. N. Stevens Water Treatment Plant: Primary and Secondary Basins No. 3 and No. 4 Flocculator Equipment Rehabilitation. ISSUE: The pillow beadng housings were found to be worn when disassembled and must be re-built to restore the basins to service prior to the beginning of the peak water demand season in April 2001. FUNDING: Funds for this project are available from the Water Department's FY2000-01 Annual Operating Budget. /~MMEND,~A~pproval of the motion as pr~.sented. Water Superintendent ~(ir e~c~lo ~)fE;~;~naer'(iriPr;gE'se rvices APPROVED AS TO FORM James R. Bray, Jr., City Attorney By ~,~ ~ ~-J)~ c~Afforney- I Additional Support Material Exhibit A: Background Information Exhibit B: Prior Council & Administrative Actions Exhibit C: Project Map ADDITIONAL INFORMATION O.N. Stevens Water Treatment Plant: Primary and Secondary Basins No. 3 & 4 Flocculator Equipment Rehabilitation SUBJECT: O.N. Stevens Water Treatment Plant Primary & Secondary Basins No. 3 and No. 4 Flocculator Equipment Rehabilitation (Project No. 8342) BACKGROUND: After chemicals, such as coagulants, are added in the water treatment process, it is required that they be quickly and thoroughly mixed. Mixing is done at the O.N. Stevens Water Treatment Plant with flocculators, a horizontal shaft with attached paddles that runs the length of the basins at right angles to the flow of the water. The flocculators and bull gears in Basins No. 3 and 4 were installed in 1984 when the basins were built. Due to the constant use and age, the gears have worn beyond repair and economical maintenance and must be rehabilitated. A contract for repairing or replacing shaft bearings, packing seals, stub shaft and other necessary material including removal of bull gear was issued to Mitchell's Unlimited of Robstown, Texas on June 7, 2000. At the time the contract was awarded, Basin ~ could not be drained due to the on-going construction on Basin No. 1 & 2 by Kinsel Industries, but it was not anticipated there was any major damage to Basin ~ at the time. Upon further recent inspection unforeseen damage was found in Primary Basin ~. Two flanges were found to have been sheared in different areas of the basin. These flanges will now have to be rehabbed along with the pillow block housings. This scope of work was not in the original contract and will require a change order. This proposed change order is in excess of the 25% maximum increase allowed by state law so an emergency is being declared. The Texas Local government Code Chapter 252.022 allows exemptions to the competitive bidding process because of unforeseen damage to public machinery, equipment, or other property. PRIOR COUNCIL & ADMINISTRATIVE ACTIONS: (See Exhibit B) FUTURE COUNCIL ACTIONS: None FUNDING: Funds are available from the FY 2000-2000 Water Department Operating Budget. RECOMMENDATION: Approval of the motion as presented. EXHIBIT "A" 1 Page 1 of I H:~HOME~LYNDAS\GEN~WATER\8342 - BASINS 3&4 FLOCULATORS\BACKGROUND.DOC ADDITIONAL BACKGROUND INFORMATION O.N. Stevens Water Treatment Plant: Primary and Secondary Basins No. 3 & 4 Flocculator Equipment Rehabilitation SUBJECT: O.N. Stevens Water Treatment Plant Primary and Secondary Basins No. 3 and No. 4 FIocculator Equipment Rehabilitation (Project No. 8342) PRIOR COUNCIL ACTION: 1. July 20~ 1999 - Approval of the FY 1999 - 2000 Operating Budget (Ordinance No. 023702). 2. June 7, 2000 - Approval of a construction contract with Mitchell's Unlimited of Robstown, Texas for a total amount not to exceed $55,250 for the O.N. Stevens Water Treatment Plant Primary and Secondary Basins No. 3 and No. 4 Flocculator Equipment Rehabilitation Project. 3. July 25, 2000 - Approval of the FY 2000 - 2001 Operating Budget (Ordinance No. 024130). PRIOR ADMINISTRATIVE ACTION: 1. December 2, 1999 -Agreement for Architectural/Engineering Consultant Services with Mody K. Boatright, P. E. for a fee not to exceed $5,150 for design services. EXHIBIT "B" Page 1 of 1 Mproject \ councilexhibits \ exhS$4 2.dwg RIVER 624 O.N. STEVENS WATER TREATMENT PI~4NT 15101 UP RIVER ROAO N CORPUS CHRISTI BAY O.~.L NI~ORT LOCATZON 14AP NOT TO SCALE OFFICE AND LAB BUILDING CHEMICAL BUILDING.....-- CONTROL ROOM- CONTRACTOR PARKING UP RIVER ROAD PLANT ENTRANCE TOWER PRIMARY ~ SECONDARY SETTLING SETTUNG BASIN 1 BASIN 1 , II PRIMARY SECONDARY -- SETTLING sETrLING BASIN 2 BASIN 2 4 MC CLEARWELL NORTH SLUDGE PRO~ECT LOCATION ;SE-FndN6 ~ · BASIN 3 / BASIN 'SECONDARY, SETTUNG ~ SETTLING BASIN CZP PROJECT # 8342 O. N. STEVENS PLANT NOT TO SCALE EXHZBZT "C" O.N. Stevens Water Treatment Plant Primary and Secondary Basins No. 3 & No. 4 Flocculator Equipment Rehabilitation CI~ OF CORPUS CHRIS~, TEXAS CZTY COIJNCZL EXHZBZT DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 01-25-2001 18 COUNCIL MEMORANDUM RECOMMENDATION: Motion approving the purchase of two trailer mounted water pumps from Air Specialty & Equipment Co., Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0071-01, based on low bid, for a total of $29,400. The pumps will be used by the Water Department and are replacements to the fleet. Funds are available through the FY00- 01 Capital Outlay Fund. Purpose: The pumps will be used by the Water Department for pumping water from trenches during water line repair operations. Bid Invitations Issued: Thirty Bids Received: Nine Price Comparison: The last purchase of this type of equipment was in 1991 for a unit price of$11,995 each. Basis of Award: Low bid. Funding: Maintenance Services Fund 550020-5110-40110 $29,600 Michael Barrera, C.P.M. Procurement & General Services Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INVITATION NO: BI-0071-01 2 TRAILER MOUNTED WATER PUMPS BUYER: MICHAEL BARRERA ITEM VENDOR AIR SPECIALTY & EQUIPMENT CO. INC. CORPUS CHRISTI, TX. Manufacturer: MP Pumps Model No.: 6LT-Deutz F4L912 UNIT PRICE $14,700.00 TOTAL PRICE $29,400.00 THURMAN'S MACHINERY CO., INC. CORPUS CHRISTI, TX Manufacturer: Nagata America Corporation Model No.: NPD-6TDE 15,101.67 30,203.34 THURMAN'S MACHINERY CO., INC. CORPUS CHRISTI, TX Manufacturer: Wacker Model No.: PT6LT (Deere) THURMAN'S MACHINERY CO., INC. CORPUS CHRISTI, TX Manufacturer: Nagata Amedca Corporation Model No.: NPD-6TDZE (Deutz) NES INDUSTRIAL SERVICE CORPUS CHRISTI, TX Manufacturer: Gorman Rupp Pumps Model No.: 16A2-F3L 15,494.44 16,725.09 16,995.00 30,988.88 33,450.!8 33,990.00 GODWIN PUMPS OF AMERICA, IN BRIDGEPORT, NJ Manufacturer: Godwin Pumps of America, Inc. Model No.: CD150M Dri-Prime P umpset 17,973.00 35,946.00 CONTRACTORS BUILDING SUPPLY CORPUS CHRISTI, TX Manufacturer: Myer Seth Pump Inc. Model No.: C-JD-6T/'I' 18,300.00 36,600.00 PRIME EQUIPMENT CORPUS CHRISTI, TX Manufacturer: CH&E Model No.: 2986 18,596.00 37,192.00 PROCESS ENGINEERED EQUIPMENT CO. CORPUS CHRISTI, TX Manufacturer: Cornell Pump Co. Model No.: 6NNT-EM16-RP 19,748.50 39,497.00 19 Request Council Date: 01/23/01 AGENDA MEMORANDUM RECOMMENDATION: Motion approving a supply agreement with Borden Milk Products LLC, Austin, TX. in accordance with Coastal Bend Council of Governments Bid Invitation No. CB COG-01-2, for 118,537 half-pint containers of milk consisting of homogenized milk, buttermilk, Iow fat milk, low fat chocolate milk and skim milk, based on the recommended award submitted by the Coastal Bend Council of Governments for an estimated six month expenditure of $22,177.94. The term of the agreement shall be for six months with an option to extend for up to three additional months, subject to the approval of the Coastal Bend Council of Governments, the supplier and the City Manager or his designee. Funds have been budgeted by Senior Community Services in FY00-01. BACKGROUND: Purpose: Funding: These items will be used by Senior Community Services for the Elderly Nutrition Program. The items are combined under a cooperative bid issued by the Coastal Bend Council of Governments (CBCOG). Participating members are comprised of the City of Corpus Christi, Aransas Council on Aging, Community Action Corporation of South Texas, Duval County, Bee Community Action Agency, Kleberg County Human Services, Nueces County Community Services (Robstown) and San Patricio Community Action Agency. The recommended award is based on the evaluation and recommendation of participating members of the Coastal Bend Council of Governments. The department concurs with this recommendation. Senior Community Services ENP 520070-1050-810801-01 ENP-USDA 520070-1050-810901-01 MOW 520070-1050-810501-01 MOW-USDA 520070-1050-810601-01 $8,320 10,794 1,349~ 2,024 Total: $22,487 Michael l~arrera, C.I~.M. Procurement and General Services Manager Coastal Bend Council of Goverments Bid Tabulation CBCOG-01-2 Milk and Dairy Products consisting of milk, buttermilk, Iow fat milk, Iow fat chocolate milk and skin milk Borden Milk Products, LLC Austin, Texas City Dairy Service Corpus Christi, Texas $24,748.34 20 AGENDA MEMORANDUM RECOMMENDATION: Motion approving supply agreements with the following companies, for the following amounts treating approximately 4,800 tons of sludge de- watering polymers for an estimated annual expenditure of $47,697.60 in aceordanee with Bid Invitation No. BI-0018-01, based on low bid. The term of the supply agreements will be twelve months with an option to extend for up to two add~ional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY 00-01 by the Wastewater Department. Polydyae, Inc. Noreross~ GA. Broadway Treatment Plant Total: $10,406.40 Cytec Industries, Inc. W Patterson~ NJ Oso and Allison Treatment Plants Total: 37,291.20 Grand Total: $47,697.60 PURPOSE: Background: This polymer will be used for sludge de-watering and processing by the Wastewatcr Department's Broadway, Oso, and Allison wastewater treatmem plants. The de- watering of sludge resulting from the wastewater treatment process is required by state and federal regulations prior to disposal at a landfill. Award Basis: Low Bid Funding: Activity Name Broadway WW'FP Oso WWTP Allison WWTP Michael Barrera, ~.~. M. Procurement and General Services Manager Total A~co~mtCode Amount Budg~ed 520010-4200-33100 $28,800 520010-4200-33110 78,000 520010-4200-33130 25.000 $131,800 BID INVITATION NO: BI-0018-01 SLUDGE DEWATERING POLYMERS BUYER: ESTHER C. BARRERA OSO PLANT LBS. OF POLYMER NEEDED TO TREAT ONE TON OF SLUDGE BID PRICE FOR POLYMER COST TO TREAT ONE TON OF SLUDGE TOTAL COST TO TREAT 3,360 TONS OF SLUDGE BROADWAY PLANT LBS, OF POLYMER NEEDED TO TREAT ONE TON OF SLUDGE BID PRICE FOR POLYMER COST TO TREAT ONE TON OF SLUDGE TOTAL COST TO TREAT 2,190 TONS OF SLUDGE ALUSON PLANT LBS. OF POLYMER NEEDED TO TREAT ONE TON OF SLUDGE BID PRICE FOR POLYMER COST TO TREAT ONE TON OF SLUDGE TOTAL COST TO TREAT 1,460 TONS OF SLUDGE TOTAL OF AWARDS: CITY OF CORPUS CHRISTI PURCHASING DNISION BID TABULATION CYTEC INDUSTRIES, INC. W. PATERSON. N.J. 16.90 0.511 S29.030.40 $28.54 $27,398.40 31.58 0.545 $17.21 $ 8,260.80 POLYDYNE INC. RICEBORO, GA. 13.86 0.73 $10.12 $34,003.20 14.85 0.73 $10.84 $10,406,40 24.22 0.73 $17.68 $ 8,486.4O STOCKHAUSEN,INC. GREENSBORO, N.C. 11.07 0,81 $8.97 $30,139.20 15.18 0.7g $11.99 $11,510.40 34.27 0.715 $24.50 $11,760.00 $37,29t.20 $ 10,406.40 GRAND TOTAL $47~697.60 21 CITY COUNCIL AGENDA MEMORANDUM January 30, 2001 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute a contract with Clean Harbors Environmental Services, Inc. for the Household Hazardous Waste Disposal services at the J. C. Elliott Landfill. These services will be rendered on an "event" basis; four (4) times per year and funded by the Storm Water Department. The estimated annual expenditure for this service is $90,000.00. ISSUE: The previous contract has expired and a new contract needs to be established to handle the upcoming events for the year 2001. The rD'st event is scheduled for February 17, 2001. The remaining three events are scheduled for May 19, 2001, August 18, 2001, and November 17, 2001. BACKGROUND: The Household Hazardous Waste Collection program was established in 1993 through funding obtained from the Texas Natural Resources Conservation Commission (TRNCC). In the application portion of the National Pollution Discharge Elimination System (NPDES) permit, the existence of a Household Hazardous Waste program is listed as a specific requirement. The services ora professional hazardous waste firm are needed to categorize, package, transport, and handle the disposal of the collected material. The waste disposal hierarchy outlined by the TNRCC designates recycling/reuse as the preferred method of disposal. Historically, events are held four (4) times per year, in February, May, August, and November. Funding: The City's Storm Water Department pays for this project from account 4010-32020- 530000 FY 00-01 Enterprise Fund. RECOMMENDATION: Staff recommends approval of the contract as submitted. La~wrence Mi~olaj~zyk, Interim Director, Solid Waste Services ADDITIONAL SUPPORT MATERIAL Background Information X Contract Summary [] Ordinance/Resolution [] Map(s) [] ADDITIONAL BACKGROUND INFORMATION Program Background: The Household Hazardous Waste program is part of the City's Storm Water Management Plan under the City's Storm Water Permit. This program diverts hazardous materials from our landfill and helps facilitate the proper management and disposal of used oil and toxic materials. Current Year Results: During the events for 2000 we have collected: Hazardous Waste Hazardous Paint Recycled Paint Lead-Acid Batteries Waste Oil Tires 30,104 lbs. 44,751 lbs. 2,181 gals. 634 2,700 gals. 1,735 Recommendation: In response to a Request for Proposal, a total of seven (7) proposal packages were received. The proposals were evaluated under the following criteria: 2. 3. 4. 5. Cost Effectiveness Recycling/Reuse (of collected waste) Experience (holding collection events) Quality of Personnel Financial Stability The proposal submitted by Clean Harbors Environmental Services, Inc. scored the highest number of possible points with an overall total of 90 points out of a possible 100 (See attached Rating Matrix). Clean Harbors Environmental Services, Inc. has a proven track record in the industry providing these services. Clean Harbors Environmental Services, Inc. has been in business since 1986. They have performed over 2,000 household hazardous waste collection events. Their personnel are extensively trained to handle these types of events and they have the ability to handle virtually every hazardous substance that may be encountered at the scheduled Household Hazardous Waste'Events at the J. C. Elliott Landfill. Prior Council Action: On July 15, 1997, City Council authorized the City Manager to issue Request for Proposals to out of town suppliers for Collection, Transportation, and Disposal of Household Hazardous Waste (Motion No. M-97-197). On September 19, 1997, City Council approved the Contract with Laidlaw Environmental Services to provide Collection, Transportation, and Disposal for Household Hazardous Waste materials during four (4) events per year, with options for two year renewals (Motion No. M-97-253). EXECUTIVE SUMMARY: Clean Harbors Environmental Services, Inc. Company Background: Clean Harbors is one of the largest providers of comprehensive environmental services in the country. Since 1986, Clean Harbors has performed over 2,000 household hazardous waste collection events, ranging from small one-day collections to multiple site regional and statewide collections. Clean Harbor's experience can provide the City with assistance and guidance throughout the various stages of the program ensuring all federal, state, and local governing roles and regulations are met. Clean Harbors provides comprehensive environmental services covering virtually eveD' hazardous substance. Company personnel have extensive training in the industry. Clean Harbors intends to provide ail the materials, technical service, labor, transportation and disposal options to support your project. Specifically for each event Clean Harbors plans to have on-sight personnel specializing in hazardous waste handling including a CleanPack specialist, coordinator, supervisor, chemist and technicians. Site Preparation: A check in site will be designated and all containers will be checked for labels and participants asked to confirm contents. If no labeling on containers, labels will be affixed. Segregation: Waste will be segregated into categories. Packa~im,: Materials that can be consolidated on site will be handled via a pour-off operation, packaged into cubic yard boxes and transported to a disposal facility. Unknown materials will be tested and packed accordingly in 5-gallon containers for incineration. Acids, bases and oxidizers will be packed into 55-gallon drams for treatment with up to 25 gallons of liquids or 400 pounds of solids. The aerosols and batteries will be packed into drams for secure landfill or non-hazardous incineration. Loading: The waste containers will be sealed, labeled and removed from packing area. The waste will then be loaded to transportation trailers and disposed of at appropriate disposal facilities utilized by Clean Harbors. Clean Harbors will arrange to use their own licensed transportation fleet to haul waste to the disposal facilities. Shinninm All waste will be shipped directly fi'om the collection site to one of our facilities: Clean Harbors Services, Inc. in Chicago, IL or Spring Grove Facility, in Cincinnati, OH. Paperwork: Clean Harbors will prepare all paperwork in accordance with all federal, state and local regulations. Paperwork includes manifests, Land Disposal Restriction Forms, packing lists, and container labels. Materials: Clean Harbors will provide D.O.T. rated containers, vermiculite, labels, paperwork, etc. to ensure complete safety and compliance. Clean Harbors reserves the right to refuse any waste deemed unsafe to handle or unsuitable for the collection. If unacceptable waste is unintentionally received, Clean Harbors will work with the City of Corpus Christi to provide safe disposal of the materials. Bidder Cost Effectiveness Recycling & Reuse (25 Experience Quality of Personnel Financial Responsibility Total 30oints points)20 points)15 points)10 points) antifreeze, batteries, experience not listed degreed, chemist, provided annual reports fluorescent bulbs, latex says can handle ANY engineers paint, mercury, used oil, waste but does not say Nicad/Alk batteries how EnviroSolve 19 20 10 10 10 69 antifreeze, batteries, since 1984 2,700 degreed, chemist, provided annual reports latex paint, mercury, events poor site engineers acids, NiCad/Alk operation description Onyx, Env. Services batteries 17 20 10 10 10 67 solvents, batteries, 2,000 events since degreed, chemist, provided annual reports propane cylinders, latex 1986 good site engineers paint, mercury, used oil, operation description Clean Harbors processable paint, 30 25 15 10 10 90 Not listed since 1983 events degreed, chemist, provided annual reports listed, excellent site engineers Phillip Services operation description 20 10 20 10 10 70 used oil, lead -acid, since the 1980's degreed, chemist, provided annual reports batteries, latex paint events listed, good site engineers operation description Safe -Kleen 17 10 15 10 5 57 antifreeze, batteries, several listed HHW degreed, chemist, provided annual reports fluorescent bulbs, latex events, excellent site engineers paint, mercury, operation description MSE Environmental NiCad/Alk batteries 16 25 20 10 10 81 non -water based no history on HHW degreed, chemist, provided annual reports paints/fuel blending, events, no site engineers latex paint, NiCad/Alik operation description Texas Ecologist batteries 15 10 5 10 5 45 22 AGENDA MEMORANDUM Date: January 25, 2001 SUBJECT: LNG Conversion Grant for Solid Waste Collection Trucks Environmental Programs AGENDA ITEM: Resolution authorizing the City Manager, or the City Manager's designee, to submit a grant application to the Texas State Energy Conservation Office in the amount of $200,000 for conversion of 12 Solid Waste collection vehicles to liquefied natural gas fuel. ISSUE: The Texas State Energy Conservation Office is offering up to $200,000 to fund the incremental cost of converting vehicles to alternative fuels in "niche" markets. Solid Waste collection vehicles are specifically listed in that definition. FUNDING: This resolution is an application for funding. No cost is associated with the resolution. MEND ON: Staff recommends approval of the resolution as presented. ~m~.C. Klm McGuire Director, Office of Environmental Programs BACKGROUNDINFORMATION Sub_iect: LNG Conversion of Solid Waste Collection Vehicles Pro_iect Descriotion: The State Energy Conservation Office if offering grant funding of up to $200,000 to fund the incremental cost of converting vehicles in "niche markets" to alternative fuels. The Department of Energy (DOE) is providing the states $14.8 million for program year 2001 State Energy Program Special Projects Grants. The funding is only available to cities who have received designation under the DOE's Clean Cities program. Corpus Christi received this designation Mamh 30, 1998. The purpose of the grant program is to promote the use of altemative fuels in motor vehicles. The benefit to Corpus Chdsti will occur as a result in utilization of cleaner buming fuels in a very visible heavy-duty truck fleet. Emissions of ozone forming compounds and particulate matter will be reduced. The region is very close to violating the National Ambient Air Quality Standard (NAAQS) for ozone and must comply with new standards for fine particulates. Should the area be designated as non-attainment, the sanctions imposed by EPA will be very detrimental to future area economic development. It would also result in loss of federal highway funds until EPA approves prescribed planning for regaining attainment status. The second benefit is the support of infrastructure development to support additional heavy-duty fleets in the area. Prior Council Action: There has been no prior Council action of this program. There have been a number of initiatives approved by Council in support of the Clean Cities program and research and planning activities relative to air quality over the past five years. Future Council Action: Should the grant application be approved, Council will be required to consider approval to the grant contract, which will exceed $15,000. RESOLUTION AUTHORIZING THE CITY MANAGER, OR THE CITY MANAGER'S DESIGNEE, TO SUBMIT A GRANT APPLICATION TO THE TEXAS STATE ENERGY CONSERVATION OFFICE IN THE AMOUNT OF $200,000 FOR CONVERSION OF 12 SOLID WASTE COLLECTION VEHICLES TO LIQUEFIED NATURAL GAS FUEL NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager, or the City Manager's designee, is authorized to submit a grant application to the Texas State Energy Conservation Office in the amount of $200,000 for conversion of 12 Solid Waste collection vehicle§ to liquefied natural gas fuel. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: 25th day of January, 2001. James R. Bray Jr. City Attorney Samuel L. Neal, Jr. Mayor R13801A1 doc 23 CITY COUNCIL AGENDA MEMORANDUM Date: January 22, 2001 AGENDA ITEM: A. Motion authorizing the City Manager or his designee to accept a grant in the amount of $133,900 from the State of Texas, Office of the Governor, Criminal Justice Division, for funding available for continuation of a project to prevent minors fi-om purchasing and consuming alcohol and to execute all related documents. B. Ordinance appropriating $133,900 from the State of Texas, Office of the Governor, Criminal Justice Division, in the No. 1050 State and Federal Grant Fund to implement a project to prevent minors from purchasinl~ and consuminl~ alcohol. Issue: The problem of underage drinking in the City of Corpus Christi continues to be an increasing area of significant concern and the forecast is the problem will become more prevalent despite past and current efforts in education and enforcement. Funding is available for the second year to address the problem. Background Information: The Criminal Justice Division of the Govemor's Office has awarded the Police Department Year 2 funding to continue a project to prevent minors from purchasing and consuming alcohol. The purpose of the program is to strictly enfome state law regarding underage purchase and consumption of alcohol, discourage the sale of alcohol to minors, and to raise public awareness of alcohol's harmful effects on minors. The Police Department uses officers on an overtime basis who work with TABC to undertake the following objectives: · Target establishments suspected of a pattern of violations of state laws. · Inform both establishments and minors of the consequences of illegal sales and pumhases. · Prosecute those who illegally sell and purchase alcoholic beverages. · Promote a strong and consistent message concerning the consequences of underage drinking to be accomplished through the TABC Project SAVE designed to make teenagers aware of consequences ofunderal~e drinkinl~ and through the DARE curriculum. FUNDING: The funds requested will cover overtime for four officers, four hours a day, 3 days a week, 52 weeks of the year. Equipment to be purchased includes cellular phones and airtime, breathalyzers, video/photographic equipment, lease vehicles and fuel, and supplies. There is no match by the City for the first 3 years. The grant may be funded for a maximum of five years with the first three years of the grant funded at 100%, then 50/50, then 25/75. All grants funded will be automatically refunded for the first 2 years if funds are available and the applicant meets the project goals and objectives. REQUIRED COUNCIL ACTION: Accept the grant and appropriate the funds. RECOMMENDATION: Staff recommends accepting the grant and appropriating the funds. OFFICE OF THE GOVEI~%'OR Criminal Justice Division 2 Govern TO: Project Directors, Criminal Justice Division (CJD) Grants FROM: Glenn Brooks, Director of Justice Programs SUBJECT: CJD GRANT AWARD NOTIFICATION I am pleased to inform you that Governor George W. Bush has approved your application for a%vard. The enclosed Statement of Grant Award and Approved Budget Summary contains information concerning a grant awarded to your agency by CJI). The authorized official and the fmanciai officer designated in your grant application have been informed of the award by separate letter. Please review your Statement of Grant Award carefully for special conditions and required attachments. These items must be submitted to our office prior to the release of funds. All grant recipients receiving CJD funding must submit Progress Reports on a semi-annual basis to report on the goals and activities provided by the program. Last year, CJI) contracted with the Public Policy Research Institute (PPKI) at Texa, s.A&M University to evaluate juvenile projects funded by CYD and provide technical assistance in developing program goals and evaluation designs. Texas A&M has developed an intemet reporting system located at http://cid.tamu.edu. New grantees may preview required evaluation instruments by logging in as a guest. As soon as your records have been received at PPRI, you will be sent a login and password needed to submit evaluation forms on-line. In the mean time, if you have any questions, you can contact PPKI at cidwebsite(&ppri.tamu.edu or call Dottle Carminhael at (409) 845-9378 for a description of evaluation requirements. Please direct all other questions concerning progress reports to Lorey Ford, CYD · . . Grants Administrative Assistant, at (512) 475-2252. All grant/grantee specific correspondence, technical assistance, and telephone calls should be directed to the following managers assigned to the regional council of government areas and state,vide grants: Leticia Pekin Man'inez. Juvenile Pro.rams Administrator (0600) East Texas Council of Governments (1100) Heart of Texas Council of Governments (1200) Capital Area Planning Council (1300) Brazos Valley Development Council (1800) Alamo Area Council of Governments ¢5123 463-1921 (1900) South Texas Development Council (2100) Lower Rio Grande Valley Develop. Council ~300) CenWal Texas Council of Governments '(2400) Middle Rio Grande Development Council ED Statewides/Non-scheduled Susie Walch, Juvenile P~ozrams Coordinator (1400) Deep East Texas Council of Governments 0500) South East Texas Regional Planning. Commission (1600) Houston-Galveston Area Planning Corem t512~ ~.63-1923 (1700) Golden Crescent Regional Planning Commission (2000) Coastal Bend Council of Governments AH Statewides Fond 421 Statew~des/Non-schefluled Nicole Lievsav. Juvenile Protnams Coordinator (0100) Panhandle Regional Planning Commission (0200) South Plains Association of Governments (0300) Nortex Regional Planning Commission (0400) North Cenlxal Texas Council of Governments (0500) Ark-Tex Council of Governments (0700) West Central Texas Council of Governments (512~ 463-6472 (0800) Rio Grande Council of Governments (0900) Permian Basin Regional Planning Commission (1000) Concho Valley Council of Governments (2200) Texoma Council of Governments JA Statewides JB Statewides/Non-schedulefl Grant Number: Grantee Name: Project Title: Grant Period: Program Fund: OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION STATEMENT OF GRANT AWARD JB-00-J20-15029-02 Corpus Christi, City of EUDL-Underage Drinking 01/01/2001 - 12/31/2001 JB-Juvenile Accountability Incentive Block Grant CJD Award: Grantee Cash Match: Grantee In-Kind Match: Total Project Cost: $133,900 $0 $0 $133,900 The Governor's Criminal Justice Division (CJD) has awarded the above-referenced grant. The approved budget is reflected in the attached Budget Summary. This grant is subject to and conditioned upon acceptance of the Governor's Criminal Justice Division's rules in Title I, Part I, Chapter 3, Texas Administrative Code. Applicable special conditions are cited below. By signing and submitting the Grantee Acceptance Notice to CJD, the grant officials accept the responsibility for the grant project and certify their agreement to the' conditions of grant funding. 2000-Youth & Juvenile Services Post Office Box 12428, Austin, Texas 78711 (512) 463-1919 Grant Number: Grantee: Project Title: Grant Period: Funding Source: OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION APPROVED BUDGET SUMMARY JB-00-J20-15029-02 Corpus Christi, City of EUDL-Underage Drinking 01/01/2001 to 12/31/2001 JB-Juvenile Accountability Incentive Block Grant Region: 2000 Date: 01/16/01 CJD Cash Match In-Kind TOTAL A. Personnel: $79,477 $O $O $79,477 B. Contractual: 90 90 90 $O C. Travel: 91,000 90 90 91,000 D. Equipment: 918,800 90 90 $18,800 E. Construction: $O 90 90 90 F. Supplies: 922,450 90 90 922,450 G. Indirect: 912,173 90 90 9 ~12,173 Total: 9133,900 90 90 9133,900 Budget Detail: A. 4 police officers x 4 hours a day x 3 days a week x 52 weeks a year, salary to vary depending on rank- $67,131. Fringe benefits- $12,346. 2 officers to attend various in-state trainings for substance abuse- $1,000. Micro covert video transmitter- $5,000. 2 ICOM wide band handheld receivers- $800. AlcoSensor Ill hand held breathalyzers- $1,500. Portable infrared nightvision unit- $7,000 Body audio transmitter- $2,000. · Audio transmitter repeater and charger- $2,500. All items to be used for undercover and sting operations related to underage drinking. Office and project supplies (pens, paper pencils, etc.)- $500· Vehicle lease (2 vehicles x $650 per month x 12 months)- $15,600. Gasoline/maintenance (2 vehicles x $250 per month x 12 months)- $3,600. 2 cellular phones- $200. Cetlular phone service (2 phones x $50 per month x 12 months)- $1,800. 2000-Youth & Juvenile Services Post Office Box 12428, Austin, Texas 78711 (512)463-1919 Photographic/video supplies (tapes, batteries, film, film developing)- $750. Indirect costs at 10% as allowed under JAIBG Guidelines - $12,173. 2000-Youth & Juvenile Services Post Office Box 12428, Austin, Texas 78711 (512) 463-1919 ORDINANCE APPROPRIATING $133,900 FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, IN THE NO. 1050 STATE AND FEDERAL GRANT FUND TO IMPLEMENT A PROJECT TO PREVENT MINORS FROM PURCHASING AND CONSUMING ALCOHOL; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $133,900 is appropriated from the State of Texas, Office of the Governor, Criminal Justice Division, in the No. 1050 Federal/State Grants Fund to implement a project to prevent minors from purchasing and consuming alcohol. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, to find and declare an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs, such finding of an emergency is made and declared requiring suspension of the Charter nde as to consideration and voting upon ordinances at two regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency measure this the day of ,2001. ATTEST: THE CITY OF CORPUS CFIRISTI Armando Chapa, City Secretary Legal form approved c~-~O ~- By: ~ v4-eA~ Lisa Aguilarf_Assistant City Attorney Samuel L. Neal, Jr., Mayor ,2001; James R. Bray Jr., City Attorney. H:q. EG.DIR\VERONICA~LISA\ORD 3\ORD3.339 24 CITY COUNCIL AGENDA MEMORANDUM Date: January 19, 2001 AGENDA ITEM: Motion approving the purchase of 10 Eventide digital instant recall recorders from VistaConh Hillsboro, Texas, in accordance with the State of Texas Cooperative Purchasing program for the total amount of $17,950. The Police Department will use the equipment in the 911 Emergency Communications Center. Funds are provided through the Police General Fund FY 00/01 budget. ISSUE: The instant recalls recorders in the 911 center are 11 years old and need to be replaced. Maintenance is no longer available on the existing units. BACKGROUND INFORMATION: The recorders are used at each call taker position in the 911 .emergency communications center to record each emergency call for service. The call takers may instantly play back the call if there is a need to confn-m the information provided by the caller. Each recorder stores up to 64 minutes of calls with the main Eventide logging recorder handling primary storage of all calls. REQUIRED COUNCIL ACTION: Approval of the purchase. RECOMMENDATION: Staff'recommends approval of the purchase. Cltief~Police ~ December 5, 2000 Corpus Christi Police Department P.O. Box 9016 Corpus Christi, TX 78469 (I 0) Eventide Digital Instant Recall Recorder (Desktop)- Self Contained Includes: Intelli-Clear Speed Control 64 Minutes of Digital Storage One year parts and labor warranty User training User manuals Installation Total 19,950.00 Discoum 2,000.00 TOTAL $17,950.00 Delivery Time: 2 weeks fi.om the time the order is placed. Maintenance Agreement: $200.00yr for years 2-5 for each Instant Recall Recorder Thanks, Robin Clevenger Vista Com Corporation Robin Clevenger Marketing P.O. BOX 1208 254-582-2344 x 201 (T) HILLSBORO, TX 76645 254-582-2474 (F) hillsboro.nct/vistacom RO. BOX1208 · HILLSBORO, TEXAS 76645 · 254-582-2344 25 AGENDA MEMORANDUM DATE: January 23, 2001 AGENDA ITEM: Motion authorizing the City Manager or his designee to execute a professional services contract with Texas A&M University-Corpus Christi. The focus of the evaluation will be on outcome measures of the Weed & Seed Projects. The evaluation will include measures of juvenile delinquency, crime, unemployment, welfare, child abuse, dropout, and other school measures. The cost of the evaluation will not exceed $25,000. PRIOR CITY COUNCIL ACTION: The City Council, on September 12, 2000, appropriated a $350,000 Weed and Seed FY00-01 Grant award from the U.S. Department of Justice to support activities in the Corpus Christi Weed and Seed target areas. This years Weed & Seed appropriations will cover the expenses related to this evaluation survey. REQUIRED CITY COUNCIL ACTION: Authorization to execute agreements. BACKGROUNDINFORMATION: Dr. Philip W. Rhoades has done considerable data collection in Nueces County through the Youth Opportunities United Program. He has extensive knowledge on the analysis of community risk factors as well as protective factors. We are aware of the City Managers policy (p-8.0) which requires issuance of an RFP to advertise all professional service contracts. However, because of our past working relationship with Dr. Rhoades and Texas A&M on other evaluations for the City and his excellent reputation for results, we solicited his participation in this contract directly. The Executive Office for Weed & Seed (EOWS) wants local Weed & Seed Offices to conduct local evaluations of their sites. The evaluation should address the effectiveness of the Weed & Seed Program. The only way the Steering Committee will know if the Weed & Seed Program is effectively working is through a careful evaluation of the activities undertaken and the outcomes. RECOMMENDATION: Weed & Seed Steering Committee recommends that the City Council authorize the City Manager or his designee to execute the agreement. Marco A. Cisneros, Director Park and Recreation Department Attachments Weed & Seed Contract Summary · Contract between The City of Corpus Christi and Texas A&M · The focus of the evaluation is on outcome measures of the Weed & Seed Pmgram · A target of 400 interviews will be attempted · Evaluation will start in February with a final report due in July · Cost will not exceed $25,000 · Termination can be given with seven days written notice · All documents and data collected will be the sole property of the City of Corpus Christi Park and Recreation Department, Weed & Seed Program CITY OF CORPUS CItRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Cottms Christi, a Texas home nde municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas ("City") acting thro,,~h its duly authorized City Manager or Designee (Av~ion Did-mr) ~1 Texas AddVl U~-Corpus Christi, College of Am and Human/tiaa, Social Sdenc~ Raseatch Center, 6300 Chum Ddve, Corpus Christi, Nueces County, Texas ("SSRCD h~by ~ as follows: 1. PRO3ECT OBJECTIVE. 2. SCOPE OF SERVICES. SSRC agrees, aa its own expense, to perform the following services nneeasary to coudu~t a comp~hensive assessmem of local awat~'~ss of the City's Weed aud Seed program in the regional program target areas (Sites 1 and 2): The SSRC with Dr. philip W. Rhoades serving as Pgncipal Investigator ('TI") will conduct an evaluation of Weed and Seed Sites I and 2. The primary focus of the evaluation will be on outcome measures focused on the Weed and Seed Projects' objectives. The eval,,-~ion will include measures of juvenile delinquency, crime, unemployment, welfare, child abuse, dropout, and other school measures. The evaluation will include a survey of residents of Sites 1 and 2 through in-person and telephone inter~hews. A target of 400 interviews will be attempted. Of these, an attempt will be made to complete 200 in-person interviews with the remainder perforilled by telephone. If in-porson interviews are not feasible, telephone interviews will be substituted. Targets of 150 interviews for Weed and Seed 1 site and 250 interviews for Weed and Seed 2 site are proposed with half for each site performed as in-person interviews. SSRC shall provide a monthly status update (project progress or delays) which shall accompany a monthly invoice detailing the work performed and listing an itemized breakdown of cost due. BDMI01X2700.017 3. METHODOLOGY AND DELIVERABL~.S. a) Methodology Methodolog~ ,~hsil include: A ~nduate or senior level student will be hired as a research assistant m pestnm data collection, iuterviews, analysis, and wri~i-g of draft qu~fionnaire, superv~ tl~ in~-vi~w pme.~s, complete analysis of the survey data. and write fi.si drafts of any and all reports. Data collected through the inm~ew process shah include, but not be Ih,~t,-.4 to, statistics on interviewee employment, methods of Inms~rtation, child day ca~ uss~. pnlrlmiw ~na acce~ to area ~ r~pollsiv~l~5 of ~re~ [~t,~es.~s to COmmuBity n~cL~, md quality and avail~bilivj o£ A d~ailed description of the services to be provided by SSRC is included in the s-nehed and incorpo~___~_ Exhibit "A'. b) Deliverables Deliverables shall include, but not be limit~! to, tl~ following: 1) A detailed written report on the findings. 4. ORDER OF SERVICES. SSRC agrees to perform those services described herein upon receipt of a Notice to Proceed from the Director of Park and Recreation, or designee ("Park Director"). The anticipated schedule of services to be provided by SSRC is as follows: It is projected that the project will begin Febnmry 1, 2001. The $urv~ will be attempted between March 1,2001 and April 30, 200 I. A final written report on the evaluation is to be available by July 31, 2001. This schedule is not to be inclusive of additional time that may be required for review by City staff and may be amended, from time to time, by mutual agreement of the City Manager, or designee CCity Manager") and an authorised representative of SSRC. BDIV~0 IL2700.017 2 The Park Director may direct SSRC to undertake additional services or tasks contemplated the scope of this Contract provided that no incl~lse m fee is ~ Services or tasks requiring an increase of fee beyond the total "Not-to-Exceed" fee for thi.s Contract, as deft_ned in Section below, must be m,m~nily a~ort.--ed ttpol~ by th~ partie~ ~ a~d ~ b~ ovidel~ced by an to this Coniract All such amendments requi~ pre-approval by the City Council of the City of Corpus Christi. Modifications which do not change the essemialscope n~4 propose oral.* Conuact may be a~ved on behalf of the City by the Ci~ Manager. Upon receipt of a monthly invoice from SSRC, the City shall pay SSRC for legitimate expenses incurred by SSRC. Legi~'n'' expenses include those semites provided in accordance with ~ ConUact, includi~ various office supply related ~ as described in the attached ami incorporated'Exhibit ~B". The '~Not-to-Exceed' fee for ail Comra~ Costs for services rendet~ in accordance with thi-~ ConUact is $25,000. 6. TERMINATION OF CONTRACT. The City may, a~ any time, with or without cause, tetm;n~*e this Comract upon seven days ~ notice to SSRC to the address listed below. In this event, SSRC shall be com.~d for all authorized servi_'_,>~__ ~ based upon SSRC and City's ~ of the proportion of servi~s actually completed at the time of t~i~innlion. 7. ASSIGNABILITY. SSRC must not assign, Uansfer, or delegate any of its obligalions or duties in this ConUact to any other person or orgn~i-,~,tlon without the prior written consent of thc City Manager. No part of the fee, as described in Section 5 above, may be assigned in advance of r~ceipt by SSRC without the written consent of the City Manager. The City will not pay the fees of expert or technical assistance consultants not contemplated within the scope of this Contract without the prior written consent of the City Marker. 8. NONDISCRIMINATION. Provider must not discriminate nor permit discrimination again~ any person or group of persons on the grounds of race, sex, disability, or national origin or in any manner prohibited by the laws of the United States or the State of Texas. The City reserves the right to take any action which the United States Government directs to enforce this provision. 3 BDM'~01 ~2700.017 9. NOTICES. AH notices, demands, requests or replies provided for or permitted by either party must be in writing and may be a--I;vemi by any one of the follo~-~_ methods: (1) by peno--I delivery; (2) by d~osit with the United $)-~'~ Postal Service; (3) by prep~d telegxnm: or (4) by deposit ~ an overnight express deliver/service. Notice deposit~i with the United .q*-)--- Postal Service in the mann~ described above will be d(.nn~d effective two (2) business days at~r del)O~ with the United ~ one (1) businms day after ~on to the t~legraph company or oven~ht express ~er. All ffto City: Atto: Director of Park and P.O. Box 9277 Corpus ~ Texas 79469=9277 Tel: (361) 880-3464 Fax: ('361) 289=0251 ffto SSRC: Te=as ,~-~M Univen/ty Collie of Arts ~ Humanities Co~)~ Chxisti. Texas 78412 Tel: (361) g25-2651 Change of add,ss must be mnd~ by seining notice as set out above. 10. O~ OF I}OCU~FI~ AH doonnenls and antn pret~n~l by SSRC in accordance with this Comract slmll be the sole lX~an~y of the City of Corpus Christi, and may not be used again by SSRC withom the ~ writt~:n consent of the P~'k Director. However, SSRC may use standard details that are not specific to ~ Contract. Furt~o~, 5SRC shall be permitted to retain copies of all docuxnents for its own records. 11. DISCLOSURE OF INTEREST. SSRC agrees, in compliance with City of Corpus Christi Ordinnnce No. 17112 as amended by Ordinance No. 20781, to complete, as part of this Contrac~ the Disclosure of Interests form ,nn~.bed and incorporal~d ~ as Exhibit '~'. EXECUTED IN DUPLICATE ORIGINALS this representatives of the parties. day of ,2001, by authorized ATTEST: CITY OF CORPUS CHRISTI Armando Cl~pa City Secretary ~eorge K. Noe Deputy City Manager BDM~I',2700.017 4 Legal form app~ved on ~smes R. Bray Ir. City A~mmey 2001 Bryn ~C: Te:ma A&M Universi~..~orpus Christi: Title: 5 BDM~01~700.017 Texas A&M University-Corpus Christi Cofle~ o~ Arts ~,~a Humamfi~ 6300 Oc~ ~ve, ~ ~, T~ 7~12 361-825-2651 $~ 1~, 2~1 P,O. lknt 9277 Corpus ~ Terns 78469 Signed anti Dated: Principal InvesfigaIor The IslanO U..oiversitv.. ,.. · · . Social Science Research Ceuter Weed and Seed 1 and 2 Evnbation Budget Direct C~ Principal Investigator Fee Ft~e benefits 700 hou~s (~ S10.00 per hour Fringe ~enefas Copie~ Ffi~n~ Office Supplies S 375.00 $7,000.00 $ 420.00 hdireet Corn TOTAL PROJECT COSTS U.S. Department of Justice Office of Justice Programs Executive Office for Weed and Seed Washington. D.C. 20531 MEMORANDUM TO: FROM: Weed and Seed Coordinators Stephen E. Rickman Director SUBJECT: Evaluation Survey The Executive Office for Weed and Seed (EOWS) wants to determine how we can better assist sites to prepare for local evaluations. The attached survey has been designed (I) to verify which sites have conducted local evaluations and (2) to ass6ss sites' experiences thus far in evaluating the effectiveness of their Weed and Seed programs, including resources identified, challenges faced, and lessons learned about their strategy and the actual evaluation process. EOWS intends to use the results from this survey to help design better evaluation guidance and technical assistance options for Weed and Seed-sites. Please complete the survey, in consultation with your Steering Committee, and return it to our office no later than September 29, 2000. If you are returning the survey only, you may fax it to Romia Ray at (202) 616-1159. However, if you are providing us with a copy of your local evaluation along with the survey, please send it via U.S. mail. If you have questions, you may call Romia Ray at (202) 307-6031. Thank you for your cooperation and continued support of Weed and Seed. Attachment cc: U.S. Attorneys 26 ORDINANCE STATUS AGENDA ITEM: 1. Ordinance changing the name of Belden Street to Concrete Street between North Tancahua Street and the west end of Belden Street. FIRST READING: January 23, 2001 Passed: 9-0 (Unanimous vote) FINAL READING: January 30, 2001 COMMENTS: (None) CITY COUNCTL AGENDA MEMORANDUM Date: .January 17, 2001 SUB3ECT: Proposed Re-naming of Belden Street to Concrete Street AGENDA TTEM: a. Public hearing for proposed re-naming of Belden Street to Concrete Street Ordinance changing the name of Belden Street to Concrete Street between No. Tanchaua Street and the west end of Belden Street. ISSUE: The City received a request from a property owner abutting Belden Street to re-name Belden Street to Concrete Street (Exhibit 1). The original request identified the limits of the proposed street re-naming to Belden Street's full length between the east and west ends of Belden. Shortly before the Council's scheduled public hearing on January 9th, the applicant became aware of significant opposition from the Nueces County Historical Society (Exhibit 2) for the proposed street re-naming. Subsequently, the applicant requested the Council's public hearing to be postponed for two weeks in order to reach a compromise (involving a shorter section of Belden Street) with the Historical Society. REOUIRED COUNCTL AC~ ~'ON: The Code of Ordinances specifies the process for the naming and re-naming of public streets. This process requires the City Council to conduct a public hearing to receive public comment on the proposed re-naming and to render a decision. The City Secretary's Office has published notice of this public hearing and also sent notices of the public hearing to all individuals and businesses that are addressed on or otherwise abut against Belden Street. RECOMMENDATZON: Staff recommends Council conduct a public hearing to determine whether adoption of the ordinance is warranted. A~g~l R. Escobar, P.E. Director of Engineering Services ADD11 iONAL SUPPORT MATERIAL Background Information Applicant Request- Exhibit 1 Letter from Historical Society - Exhibit 2 Site Map - Exhibit 3 Fire Department Response - Exhibit 4 Ordinance AgMemBeldenRenam. D00 (Proposed Re-Nafn/ng of Belden Street to Concrete Street, Page 1 of 3) AGENDA MEMORANDUM Additional Background Information BACKGROUND: Street Re-naming Process: Following is a brief summary of the procedure established for re- naming city streets: 1. Applicant must reside on or own property owner on the subject street section. 2. Application is to provide a list of all owners and tenants whose residences or places of business are on the subject street. 3. Unless all owners and tenants sign the petition for renaming the street, a fee of $25 must accompany the application to cover the cost for the City Secretary to prepare notices to all affected property owners and tenants and publish a public notice. 4. City Manager requests comments from Traffic Engineer, Utilities Office Manager, Director of Planning, Director of Engineering, Fire Chief, Police Chief, and U.S. Postmaster for the proposed renaming. 5. City Manager sets date for public hearing by the City Council. 6. City Secretary provides notice to all affected property owners and tenants not less than three days in advance of the public hearing. 7. On the date of the Council's public hearing, the Council renders a decision at that time or at some other time convenient for the Council to continue the matter. Belden Street: Belden Street is a functional 'collector' street connecting the New Federal Courthouse on its east end with the amphitheater site on its west end. The old Nueces County Courthouse Square is bounded by Belden Street and Mesquite Street. Belden Street is the first street north of Tnterstate 37 which extends under and connects properties on both sides of the Ship Channel (Harbor) Bridge. Historical Znformation: The City Council's adopted its current policy declining to change the names of streets except under unusual, extenuating circumstances. The genesis of the subject street re-naming to "Concrete" is that the new amphitheater site is being constructed at the site of an old concrete cement plant. The architecture of the amphitheater is maintaining some of the ambiance of the old concrete plant. According to the Nueces County Historical Society, Belden Street was named for a Frederick Belden, who was a local businessman of strong reputation and close friend of the City's founder, Colonel Henry L. Kinney. Frederick Belden served on the Corpus Christi City Council during 1855-1856. Compromise and Zmpact on Abuttinq Property Development: The compromise consists limiting the re-naming of Belden to only the one block section of Belden between the west dead end and No. Tanchaua Street. This would be relatively non-impacting on abutting property development. Between the west dead end of Belden and No. Tancahua Street, there are two properties addressed on Belden Street (see Exhibit 3). They are: Advanced Adult Day Care, 711 Belden Residence, 716 Belden Bbth owners of the above properties are signed to the petition. One remaining property abutting Belden between the west dead end of Belden and No. Tanchaua Street is addressed on No. Tancahua Street (Fugro South Inc./Gulf Coast Testing Laboratory). (Proposed Re-Naming of Be/den Street to Concrete Street, Page 2 of $) (Impact on Abutting Property Owners, Condndued) East of No. Tanchaua Street, both the City's Fire Department (addressed on Belden) and the Old Nueces County Courthouse (for which the Nueces County Historical Society feels should be closely identified with Belden Street) are unaffected by the proposed street re-naiming. All remaining development east of No. Tanchaua Street is addressed on intersecting side streets (i.e., Mesquite, Chaparral, Water and Shoreline Streets) and includes a U-Haul Dealership, a Circle K, a vacant lot owned by TRT Holdings, the new Federal Courthouse, and the City's Gateway Park. Review bv City Deeartments / Aaencies: The offices of the City Traffic Engineer, Utilities Office Manager, Director of Planning, Director of Engineering, Fire Chief, Police Chief, and U.S. Postmaster have each been contacted for comments on the proposed street name change. No opposition has been received from any of these officials, with the exception of the City's Fire Department which opposes the name change on the basis of increased difficulty for emergency services to respond to locations with street name changes. With regard to the Fire Department's concerns, when emergencies are reported via the "911" system, emergency service units will respond to the location identified with the "991" telephone call, Therefore, approved street name changes require some redundancy to ensure accurate reporting this information to the affected agencies, That is: the City reports the name changes to the affected residents and businesses (who are each requested to notify the telephone company of their street name change); the City reports the name changes to the telephone company the City reports the name changes to the Coastal Bend Council of Governments for changes to its data base (which subsequently notifies the telephone company) the Police and Fire Departments are notified of the name change. The Police Department's geographical computer data base "flags" this information with the "911" system so that the dispatcher is prompted to query a caller about the correct address. Policy on Re-namine Streets / Recent Council Actions: · City Council established an official Council policy in 1994 declining to change the names of streets in Corpus Christi except under unusual, extenuating circumstances (Resolution 21901, 03-22-94) · City Council approved resolution supporting the designation of State Highway 44 from the City Limits of Corpus Christi to the City Limits of Robstown, Texas, as the Cesar Chavez Memorial Highway (Resolution 23377, 07-16-98) · City Council approved the name "Northwest Boulevard" to supplement the State's F.M. 624 State- system designation of this street. Tn addition, Council approved re-naming sections of Up River Road (to Leopard Street) and Leopard Street (to Interstate 37 Access) in the Northwest area for consistency purposes (Ordinances 023585-023588, 03-23-99). Tmplementation Cost: Implementation costs for the street name change, if approved, would be restricted to the cost of replacing ground-mount street name signs located only at the Belden / No. Tanchaua intersection. Street name signs are installed and maintained by the City. The estimated City cost for replacement of the existing street name signs with the proposed name change is $125. Street name change costs have historically been borne by the City through its annual operating budget (Street Services Department). (Proposed Re-Naming of Be/den Street to Concrete Street, Page 3 of 3) EXHIBIT 1 MEMORANDUM TO: FROM: SUBJECT: DATE: David R. Garcia, City Manager Armando Chapa, City Secretary Request for a Street Name Change September 1, 2000 Attached is a request submitted on September 1, 2000 by James Gourley proposing to rename Belden Street to Concrete Street. Mr. Gourley is not an owner of property on that street. As required by Section 49-1 of the City Code of Ordinances, unless all such owner sign the application for fixing or changing such name, a fee of twenty-five dollars shall accompany the application. A check for $25.00 was received on September 1, 2000. The request submitted is not representative of 100% of all affected properties. Therefore, I am including a copy of Section 49-1 of the City Code of Ordinances which outlines additional procedures that need to be complied with. Please advise me of the date the headng will be scheduled so that I can publish the notice and send notification to all of the affected owners of property on that street, so that we can advise them of the hearing date. Attachments: Applicant Letter Section 49-1, City Code Ar~ndo Chapa City Secretary C: Mayor Neat and Council Members Eon Uassey, Assistant City Manager Angel Escobar, Director of Engineering David Seller, Traffic Engineer James Gourley Petition' ' to Change Street Name ~iX ,~i~,~l~EDo,c,~rs .~] ~] .. , ~_,~7~ The intent of ~is petiuon ~s to show that all persons/businesses residing on Be~[at g~ give pe~ission to ch~ge the nme of Bel~treet to Concrete Street. Beld~ S~ is located in Co~us C~isti, Nueces County, Texas ~d is bordered on each end b~ Chap~al S~eet on ~e E~t ~d the foyer Oso Street on Western end of~e street. The ~dersigned residents/businesses which reside on Bel~n~treet have no objections to , ch~ging the nme to Concrete Street. ~is petition will be submi~ed to City Secret~ s Office to the a~ention of Mr. Chapa. Print Name Address & Phone gg~/-~'o~'.S Signature 4. 10. · Cencrete Street Productions · Amphitbeier " " ........ - "-' ': ''~? ~-'~'~ -: - .1421 N. Tmlcahua SL 4' Corpus Christi, Tx 78401 . . :P,,~, / !361 )884-~8. 5 * Fa0((361)884-814~5 ~ Email ,LaToufJ Oyaheo. ,C~tOoQLCOm City Of Col'pUS C-~risti : .....:: .. -~. _ -"'- , September ' .'T°~._ whmn it may concer~ --:; ~ .. - "--' This letter is to reform .... all concaraed -o,~ ma~'we . ... _ ~.~.es are mqu~ing an amc c Street. _ .:intention is to change the name of Be]den Street to ~onc'm~ Sm=et. The basis'""'~for dti~ chanse is the :dpeaing of Tli~ Conc~e Street Amphitheater in March 0f 2001. ~ohrley, General Manager of the project on behalf of theowners. · - James Gourley, General Manager ' ~:' ' . - ~..~ . .- :.. .... ..· -- _ :~-.£.:~j:/ ,. -: '~,.:-.. ,. :.. - :. . . . - ,. . :~-'-: ;. _ _ OFFICERS R. H. 'Jim' FkK ~ WeI~ J~d~ Mike NUECE COU' "Y HI TOEE L OClETY ~T~nuaz~ S, 2000 1914 ]v'%~C~S COUNTY COU~'lr~OUSE ~. O. BOX6OQ03 COilPUS CI'-IXlSTZ. ~ ~3 ~3ol Ceo~a~ TO~PUG C~s~£, Texas 78401 to cha~cj~ng =~e nBme Ot B~m~ ~ ~o Concrete $~ee~- PTede~ck Belden w&s Ln ~u~l~an~ng Mn ~d c~oee ~C~ o~ o~ city's ~r ~l. H~ ~ecu. Ne of t~ h~itoF~cal c~ity ~ei~red co save C~ ~anmgk8 o~ our cit~. ~AN-05-2001 16:21 ~9~4 ~ COUATY COUR~ .:.]~LB~BI~C:K)BLDll/. B, Carmel, ~ew York, 1809, died 18 ~Narch, 1667, a~ COL-p~S Christi. ~elden Ind his elder ~cho or ~Ce~o ~ ~83~. AC Zhe ~r~ak o~ C~ ~xa~ Re~luc~ War. he ~d ~C ~edien~ co ~ ncere~ a succeesion off b~s~nes8 deoXe ~h Col. ~s~ pr~x~e~ h~m ~Zch a ce~a~ n~cia~x~ ~e X~ b~o~er~ ~th Beld~ ~re cooZ. ~e ~fe~ an info~l ar~tracor or ~la~ceo, being willy ~xzed ~ the ~ "El J~ez' ~vin~ been elected ~uOho~ bio life ;... e~Idom in c~ role as an elKted ~CCZC~al. He vas ~or~st as a ~e~r o~ Chi Spanish- ~ Houecon TeZegrapAidfld Texas Re~iscer.;25 Auguot, 1841. ' A~eCeJ eelie¥. 2~rcn, 1867. Ese&Ce =~ Frederick Belden. TOTAL P.02 141 Alta Plaza Corpus CluistL TX 78411 January 6, 2001 Mr. Mark Scott City Hall 1201 Leopard St. Co~pus Christi, TX 78401 RE: Proposed street name Change: Belden St. to Concrete St. Dear Mr. Scott I have just been made aware of a proposal by Mr. Du~ ty Durrill to cha,,$e the name of Belden St. to Concrete St. I! would like to address thg issue of r~tainiag the name Belden. As one of the group of street names assigned by Hcum/L. Kinney in 1852, it was selected to honor one of the individuals who had contributed ~ignifJcantiy through public service to the development of the ci.ty. A map of period shows others so honored. Schatzel, Mann, Power. Chipito, and Peoples are some of the ~amiliar names. This group of street names is an impo~t part of the!city's historical fabric, They are also reminders of the efforts 0f those who have gone before ua to help make our city what it is today. As such, they should not subject to chang~ without an extraorOinarily good reason, la this case, it is nor dpparent what the benefit of such a change would be. Frederick Belden was an influential person in the early days of the city. He was one of the first elected officials of N~ueces Coonty when it was organized in 1846 just after Texas was :~m~exed to the U~ted States. Belden served sa the presiding judge of District 1. He was also a charter rnen), ber of the Corpus Christi Navigation Company, which in some respect~ was the begi~ining of the Port of Corpus Christi, sa it was officially recognized as a port by the Rivers and Harbors Act passed by Congress in 1852. The street~ named in honor of these eariy pioneers inl. the development of Corpus Christi have served us well for the past 149 years. Additionally, with all the effort going into the new federal courthouse and'the restoration of the 1914 courthouse, re~aining the area street name of the first presi~i!ng judge of the county seems most appropriate. It provides fitting historical context for the buildings, Please, let us not needlessl}t discard these historic el6ments as we move toward the future. We need to remembier that we create our present from the influences of our past. Sincerely, ' ' Geraldine D. McGloin Enclosures: Corpus Christ city map of 1852 History of Nueces C~ul.rtty pages -2 "Concrete Street Am~,hitheater" business card JAN-08-~001 11:0S COUNCIL COPIED To:. Iqoyor L-(;r,/d Neul Hall .i~0~ MonteSt Drive Corpus C;hr'i~i. JAN-08-2001 11:04 L.eo~ard C,o~'t~u~ C. hr~'t'i, Texas r~eor' r-'loyor and Council The Nus~--=~ Caurrry Hlsl'Or, lcol I ¢kopeol ~o you ond the coUnCil ~o~' ~o ~=l~'ove ~-~ts change ~i~,&~rel¥ ~/ou~'=d,' ~ ~ . ~mon I~ I:~nl~lp~. (~holrmanL E. I~lember. ~.~"pu~ ~hr~ti I_=ndlmar~ ~o,,,,~i~lon PROPOSED UNITS OF STREET RE-NAMING NORTJ~(_ 716 BELDEN ST. - RESIOEICE '711 BELDEN ST. - ADVANCE ADULT DAY CARE CENTER INC. 1205 N. TANCAHUA ST.- FUGRO SOUTH, iNC. (GULF COAST TESTING LAB.) 1120 N. TANCAHUA ST.-SOUTHERN CREDIT UNION 1212 N. TANCAHUA ST.-WAREHOUSE 614 BJLOEN ST. - FIRE STAIION 1111 MESQUITE ST.-OLD FEDERAL COURTHOUSE 1201 MESQUITE ST.-CALLER TIMES FLEET MAINTENANCE 0EPT, 1201 S. CHAPARRAL ST.- U-HAUL CENTER 1202 S. CHAPARRAL ST.-CIRCLE-K 1201 WATER ST.-VACANT LOT EXHIBIT 3 SUBJECT: PROPOSED RE-NAMING OF BELDER ST. TO CONCRETE STREET SITE MAP J Traffic Engineering Div. Englneedng Services Dept.I EXHIBIT 4 OFFICE MEMORANDUM CORPUS CHI~I~I~I FIRE DF.~ARTMENT TO: FROM: DATE: December 28, 2000 SUBJECt: Request for Street Name Change David V. Seller, City Traffic Engineer Wult~r C. Jones, A~istant Fire I recommend the request for street nme change from Belden to Concrete be denied. It is mest difficult for emergency service units to know location of streets throughout the city and even more so when name changes are rode. If you have any questions, or need additional information, please call me at 8880-3936. Page 1 of 2 AN ORDINANCE CHANGING THE NAME OF BELDEN STREET TO CONCRETE STREET BETWEEN NORTH TANCAHUA STREET AND THE WEST END OF BELDEN STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR PUBLICATION. WHEREAS, after all notices required by Section 49-1 of the City Code of Ordinances, a public hearing was held on Tuesday, January 23, 2001,during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council finds, as required by Resolution 21901 adopted on Mamh 22, 1994, that "unusual, extenuating circumstances" justify changing the name of Belden Street to Concrete Street between North Tancahua Street and the west dead end of Belden Street at the new amphitheater site for a total distance of approximately 400 feet. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The name of Belden Street is changed to Concrete Street between North Tancahua Street and the west dead end of Belden Street at the new amphitheater site, for a total street length of approximately 400 feet. SECTION 2. If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. SECTION 3. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 4. Upon final adoption of this ordinance, as required by Section 49-1 of the City Code of Ordinances, a copy of this ordinance shall be furnished by the City Secretary to the department heads and the Postmaster, and the traffic engineering department shall, at the direction of the City Manager, place street name signs, as specified in subsection (6) of said section. H:~EG-DIR~NOEMI~DDCURTIS~IYDOCS~200 I~ENGNEERG.09\tra ffic.eng~BeldenSt. Concrete. WPD Last saved by Doyle D. Cu~is on 01/18/01 at 3:24 P,M. 27 MEMORANDUM TO: FROM: SUBJECT: DATE: Mayor Neal and Council Members Armando Chapa, City Secretary Ordinance Calling the April 7, 2001 General Election January 23, 2001 The attached ordinance authorizes the City of Corpus Christi General Election to be held on Saturday, April 7, 2001 for the purpose of electing a Mayor and eight City Council Members. In the ordinance, I am recommending the Nueces County Courthouse as an temporary early voting substation, in past elections, the Nueces County Courthouse has been a mobile voting location and has had a high voter turnout. If approved, following are the early voting locations: Main Early Voting Polling Place Northwest Site Westside Site Southside Site Flour Bluff Site Central Site City Hall, 1201 Leopard Hilltop Community Center, 11425 Leopard Greenwood Senior Citizen Center, 4040 Greenwood C.C. Area Council for the Deaf, 5151 McArdle Nueces County Building, 10110 Compton Road Nueces County Courthouse, 901 Leopard Authorizing this ordinance today provides sufficient time to seek clearance from the United States Department of Justice for the election. In addition to establishing procedures for the election, providing for notice, and establishing early voting, mobile voting, and election day polling places, the ordinance also authorizing the City Secretary to contract with Nueces County for the use of tabulation equipment, vadous supplies, and the printing of ballots for the General Election and Runoff Election, if one is necessary for an amount up to $80,000. City Secretary AN ORDINANCE ORDERING A GENERAL ELECTION TO BE HELD ON APRIL 7, 2001, IN THE CITY OF CORPUS CHRISTI FOR THE ELECTION OF MAYOR AND EIGHT COUNCIL MEMBERS; PROVIDING FOR PROCEDURES FOR HOLDING SUCH ELECTION; PROVIDING FOR NOTICE OF ELECTION AND PUBLICATION THEREOF; PROVIDING FOR ESTABLISHMENT OF BRANCH EARLY POLLING PLACES; DESIGNATING POLLING PLACE LOCATIONS; ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT AND PURPOSE OF THIS ORDINANCE; AND DECLARING AN EMERGENCY. WHEREAS, the City Charter provides for the holding of a regular City election for Mayor and Council Members in the City of Corpus Christi, on the first Saturday in April in odd-numbered years, the same being April 7, 2001; and WHEREAS, it is provided in Section 3.004 of the Texas Election Code that municipal authorities shall order elections pertaining to municipal affairs, and other provisions of the Election Code provide for notice, appointment of officers to hold the election, and other matters related to the holding of the election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. A regular City election (hereinafter "the Election") for a Mayor and eight Council Members shall be held in the City of Corpus Christi, Texas on April 7, 2001. SECTION 2. At the Election all the qualified voters of the City of Corpus Christi shall be permitted to vote. SECTION 3. The names of candidates for the office of Mayor and the names of candidates for the office of the City Council members shall be placed on said ballot in the manner and form prescribed by law. *SECTION 4. Precinct ballot counters shall be employed at the election in accordance with the Texas Election Code and the Election shall be held at the polling places in the regularly prescribed precincts of the City of Corpus Christi, as set forth on Attachment A hereto incorporated by reference and made part of this ordinance. The Election shall be held in accordance with the election laws of the State of Texas. The polls shall be open from 7:00 a.m. to 7:00 p.m. on the date of the Election. Testing of precinct ballot counting equipment shall be conducted as prescribed by the Secretary of State's directive "Alternate Method of Testing Precinct Ballot Equipment". SECTION 5. The City Secretary shall conduct the Election as directed by ordinance of the City Council and by law. He is directed to request consideration by the U.S. Department of Justice by the submission of any change herein which require preclearance, and providing such demographic data and information as required by law. SECTION 6. Paper ballots and precinct ballot counters shall be used for the conduct of the Election on election day and for early voting. Early voting in person at each of the temporary branch polling places shall be conducted from 8:00 a.m. to 5:00 p.m., Monday through Friday, beginning on March 21, 2001 and ending on April 3, 2001. Such early voting in person may be conducted at the main early voting polling place located at City Hall in the lobby adjacent to the Utilities Business Office, 1201 Leopard, or at the temporary branch polling places hereby established as follows: Northwest Site Westside Site Southside Site Flour Bluff Site Central Site 11425 Leopa~ 4040 Greenwood 5151McA~le 10110 Compton Road 901Leopa~ Hilltop Community Center Greenwood Senior Citizen Center C.C. Area Council for the Deaf Nueces County Building Nueces County Courthouse In addition, eady voting in person may be conducted at the mobile temporary branch polling places set forth in the attached Attachment B incorporated by reference and made a part of this ordinance, during the days and hours specified therein. The City Secretary is authorized, in the event of an emergency, preventing any of the designated polling places from being utilized, to provide for suitable replacement locations. Each branch polling place and the main early polling place shall serve all election precincts. SECTION 7. The City Secretary is directed to post and publish such election notices as are required by the Election Laws of the State of Texas. The City Secretary is further appointed as the authority and officer responsible for the conduct of said election and is hereby authorized and directed to make all necessary arrangements for the holding of said election in accordance with and subject to the laws of this State including but not limited to contracting with Nueces County for the use of tabulation equipment, supplies and printing of ballots for the General Election and Runoff Election, if one is necessary, for an amount up to $80,000. SECTION 8. By approving and signing this ordinance, the Mayor officially confirms as his action all matters recited in this ordinance which by law come within his jurisdiction. SECTION 9. If for any reason any section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance shall be held invalid or unconstitutional by final judgement of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, work, or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. SECTION 10. The fact that it is necessary and essential that the governing body of the City of Corpus Christi order election pertaining to municipal affairs, that the notice of such election should be promptly posted and published, that a regular City election shall be held on the first Saturday in April 2001, and that the requirements of the Voting Rights Act of 1965 may be timely met, and immediate action is necessary for the efficient and effective administration of the city's affairs, creates a public emergency and an imperative public necessity requiring the suspension of the charter rule that no ordinance shall be passed finally on the date of its introduction but that such ordinance shall be read at two meetings of the City Council, and the Mayor, having declared that such emergency and necessity exist, having required the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after is passage, the Council hereby finds that such emergency and necessity do exist, and IT IS ACCORDINGLY SO ORDAINED, this the day of January, 2001. A'FI'EST: City Secretary MAYOR THE CITY OF CORPUS CHRISTI APPROVED: __ day of January, 2001 JAMES R. BRAY, CITY ATTORNEY City Attorney TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings; lANe, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully Respectfully Council Members MAYOR THE CITY OF CORPUS CHRISTI The above ordinance was passed by the following vote: Samuel L. Neal, Jr, Javier D. Colmenero Melody Cooper Henry Garrett Arnold Gonzales Rex A. Kinnison Betty 'Jean Longoria John Longoria Mark Scott ATTACHMENT "A" Attached to and made a part of Ordinance No. dated General Election on April 7, 2001, in the City of Corpus Christi. ,2001 ordering a PRECINCTS POLLING PLACE LOCATION AND ADDRESS First Presbyterian Church 430 S. Carancahua, C.C. TX 2 Windsor Park Elementary School 4525 S. Alameda St., C.C. TX Cedar Ridge Townhomes Party Room 4445 Cedar Pass, C.C. TX 4 Kostoryz Elementary School 3602 Panama, C.C. TX Hamlin Middle School 3900 Hamlin, C.C. TX Ethel Eyerly Community Center 654 Graham, C.C. TX Oak Park Special Emphasis School 3701 Mueller St., C.C. TX Ella Barnes Elementary School (Cafeteria) 2826 Oso Parkway, C.C. TX *9 Calallen Middle School 4602 Comett, C.C. TX 17 Alternative High School Center 1530 Airline Rd., C.C. TX 18 Flour Bluff County Building 10110 Compton, C.C. TX 20 Galvan Elementary School 3126 Masterson, C.C. TX 21 Kiwanis Recreation Center 3933 Timon Blvd., C.C. TX PRECINCTS POLLING PLACE LOCATION AND ADDRESS 24 West Oso High School 5202 Bear Lane, C.C. TX 29 & *16 Luther Jones Elementary School 7533 Lipes Avenue, C.C. TX 30 T. C. Ayers Recreation Center 1722 Winnebago, C.C. TX 31 Leal Residence 1217 10`h Street, C.C. TX 32 Blanche Moore Elementary School 6121 Durant, C.C. TX 33 George Evans Elementary School 1315 Commanche, C.C. TX *34 Our Lady of Mount Carmel Church 1080 Clarkwood Road, C.C. TX 38 Chas. W. Crossley Elementary School 2512 Koepke, C.C. TX 39 South Bluff United Methodist Church (Ed. Bldg.) 1329 Seventh Street, C.C. TX *40 & 19 Island Presbyterian Church 14030 Fortuna Bay, C.C. TX 41 Bonilla Building (Atrium) 2727 Morgan Avenue, C.C. TX 42 Wenzell Garage 217 Leming, C.C. TX 43 Wm. Travis Elementary School 3210 Churchill, C.C. TX 44 Zavala Senior Center 510 Osage, C.C. TX POLLING PLACE LOCATION AND ADDRESS 45 & 46 George Wiggins Homes (Recreation Center) 2320 Buford, C.C. TX 47 Ben Garza Gym 1815 Howard, C.C. TX 48 Mosier Garage 4637 Branscomb, C.C. TX 49 Scott Vetters Scout Hut 3221 McKinzie, C.C. TX 50 & 59 Lindale Recreation Center 3133 Swantner, C.C. TX *51 Weldon Gibson Elementary School (Cafeteria) 5723 Hampshire, C.C. TX 53 Sam Houston Elementary School 363 Norton Street, C.C. TX 56 La Armada Boys & Girls Hall 1455 Southgate, C.C. TX 57 Del Mar College (Harvin Center) Baldwin & Ayers, C.C. TX 58 Menger Elementary School 2401 S. Alameda, C.C. TX 60 Adult Learning Center 3902 Morgan Ave., C.C. TX 61 & 77 Teenage Mothers Schools (TAMS) 3109 Carver, C.C. TX 62 Wynn Seale Middle School 1707 Ayers, C.C. TX 63 Parkway Presbyterian Church (Fellowship Hall) 3707 Santa Fe, C.C. TX PRECINCTS POLLING PLACE LOCATION AND ADDRESS 64 Wilson Elementary School 3925 Ft. Worth, C.C. TX 65 Montclair Elementary School 5241 Kentner, C.C. TX 66 Fire Station No. 7 3722 S. Staples, C.C. TX 67 C. C. Model Railroad Club 821 Louisiana Ave., C.C. TX 68 Church of the King 1012 Annapolis, C.C. TX 69 Baker Middle School 3445 Pecan, C.C. TX 70 Arrowsmith Apartments 5701 Williams Drive, C.C. TX 71 & 95 Lexington Elementary School 2901 McArdle, C.C. TX 72 Central Park Elementary School 3602 McArdle, C.C. TX 73 James W. Fannin Elementary School 2730 Gollihar, C.C. TX 74 Cunningham Middle School 4321 Prescott, C.C. TX 75 David Crockett Elementary School 2625 Belton, C.C. TX 76 Port Avenue Drug Store 913 Port Ave., C.C. TX 78 John F. Kennedy School 5040 Rockford, C.C. TX PRECINCTS POLLING PLACE LOCATION AND ADDRESS 79 & 52 Robert Driscoll Middle School 261 Driscoll, C.C. TX 80 Skinner Elementary School 1001 Bloomington, C.C. TX 82 & 81 La Raza Runaway Shelter 721 Omaha, C.C. TX 83 Gulf Coast Council of La Raza 2203 Baldwin, C.C. TX 84 C. C. Area Council for the Deaf 5151 McArdle, C.C. TX 85 T. G. Allen Elementary School 1414 18`s St., C.C. TX 86 Munson Garage 3212 Topeka, C.C. TX 87 Carroll Lane Elementary School 4120 Carroll Lane, C.C. TX 89 Crossroads Baptist Church 5730 Kimbrough, C.C. TX 90 Fire Station No. 11 910 Airline, C.C. TX 92 Cullen Place Middle School 5224 Greely, C.C. TX 93 Water Utilities Bldg., (Conference Room) 2726 Holly Road, C.C. TX 94 Wm. Calk Elementary School 4621 Marie, C.C. TX 96 Norton Street Church of Christ 3001 Norton, C.C. TX PRECINCTS POLLING PLACE LOCATION AND ADDRESS 97 Rosas Garage 4462 Dinn, C.C. TX 98 Moody High School 1818 Trojan Drive, C.C. TX 99 Bennett Garage 417 Villa Drive, C.C. TX 100 Tuloso-Midway Intermediate Elementary 1925 Tuloso Road, C.C. TX 101 Tuloso-Midway High School 2653 McKinzie Road, C.C. TX *103 Tuloso-Midway Middle School 9830 LaBranch, C.C. TX 106 Tom M. Browne Middle School 4301 Schanen, C.C. TX *107 & *23 Magee Elementary School 4201 Calallen Drive, C.C. TX 109 King High School 5225 Gollihar, C.C. TX 110 Hilltop Community Center 11425 Leopard, C.C. TX *111 LULAC West Apartments (Community Room) 10702 IH 37, C.C. TX 112 Schanen Estates Elementary School 5717 Killarmet, C.C. TX 113 Garcia Elementary School 4401 Greenwood, C.C. TX 114 & *15 St. John's Baptist Church Annex 5445 Greenwood, C.C. TX PRECINCTS POLLING PLACE LOCATION AND ADDRESS 115 & 88 Club Estates Elementary School 5222 Merganser, C.C. TX 116 Elliott Grant Middle School 4350 Aaron, C.C. TX 117 Flour Bluff High School (Cafeteria) 2505 Waldron Road, C.C. TX 118 Trinity Church of the Nazarene 6225 Weber, C.C. TX 119 Fire Station No. 14 S. Staples & La Costa, C.C. TX 120 & 91 Woodlawn Elementary School 1110 Woodlawn, C.C. TX 121 C. P. Yeager Elementary School 5414 Tripoli, C.C. TX 122 & 26 Flour Bluff ISD (Maintenance/Transportation) 2505 Waldron Road, C.C. TX * Indicates partially outside city limits. Only voters who reside inside the city limits may vote. MOBILE VOTING SCHEDULE CITY OF CORPUS CHRISTI APRIL 7, 2001 - GENERAL ELECTION ATTACHMENT B DATE TEAM 1 TEAM 2 TEAM 3 Wednesday, March 21 Corpus Christi Army Depot Sam's Club HEB (Weber) Headquarters, Building 8 4949 Greenwood Drive 5801 Weber Brandy Iron Cafeteria Voting Hours: 10:00 am to 5:00 pm Voting Hours: 10:00 am to 6:00 pm Voting Hours: 8:00 am to 4:30 pm Thursday, March 22 Albertson's (Everhart) HEB (Port & Tarlton) HEB (Calallen) 4818 SPID 3033 S. Port 11100 Leopard Voting Hours: 10:00 a.m. to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Voting Hours: 10:00 am to 6: 00 pm Friday, March 23 CHRISTUS Spohn Shoreline HEB (Kostoryz) Isle Mail & More 600 Elizabeth St. (Lobby) 4444 Kostoryz 14493 S.P.I.D. Voting Hours: 8:00 am to 5.00 pm Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 9: 00 am to 6:00 pm Saturday, March 24 Corpus Christi Trade Center Padre Staples Mall Hobby Lobby (Moore Plaza) 2833 SPID 5488 Padre Staples Mall 5425 SPID, Suite 136 #B Voting Hours: 10:00 am to 5: 00 pm Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Sunday, March 25 The Home Depot HEB (Flour Bluff) Padre Staples Mall 5041 SPID 10241 SPID 5488 Padre Staples Mall Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Voting Hours: 12: 00 pm to 6: 00 pm Monday, March 26 Post Office (Portairs) Corpus Christi Athletic Club Tower II 4213 S. Port Avenue 2101 Airline 555 N. Carancahua Voting Hours: 8:00 am to 5: 00 pm Voting Hours: 10:00 am to 6:00 pm Voting Hours: 8:00 am to 5: 00 pm Tuesday, March 27 HEB (Flour Bluff) Hobby Lobby (Leopard) CHRISTUS Spohn Memorial 10241 SPID 4101-A U.S. Highway 77 2606 Hospital Boulevard Voting Hours: 10:00 am to 6:00 pm Voting Hours: 10:00 am to 6:00 pm Voting Hours: 8: 00 am to 5: 00 pm Wednesday, March 28 HEB (Port & Tarlton) Sun Harvest HEB (Saratoga) 3033 S. Port 1440 Airline 4737 Saratoga Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6.•00 pm Voting Hours: 10:00 am to 6: 00 pm DATE TEAM 1 TEAM 2 TEAM 3 Thursday, March 29 Sam's Club HEB (Alameda) HEB (Leopard) 4949 Greenwood 3133 S. Alameda 3500 Leopard Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Voting Hours: 10:00 am to 6: 00 pm Friday, March 30 HEB (Moore Plaza) Corpus Christi Army Depot Post Office (Main) 5425 SPID Headquarters, Building 8 809 Nueces Bay Boulevard Voting Hours: 10:00 am to 6: 00 pm Brandy Iron Cafeteria Voting Hours: 8: 00 am to 5: 00 pm Voting Hours: 8:00 am to 4:30 pm Saturday, March 31 Sunrise Mall Padre Staples Mall Corpus Christi Trade Center 5858 SPID 5488 Padre Staples Mall 2833 SPID Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Voting Hours: 10: 00 am to 5: 00 pm Sunday, April 1 The Home Depot Sutherlands (Five Points) HEB (Port & Tarlton) 5041 SPID 4101 U.S. Highway 77 3033 S. Port Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10:00 am to 6: 00 pm Voting Hours: 10: 00 am to 6: 00 pm Monday, April 2 Post Office (Portairs) HEB (Weber) Sun Harvest 4213 S. Port Avenue 5801 Weber 1440 Airline Voting Hours: 8: 00 am to 5: 00 pm Voting Hours: 10:00 am to 6:00 pm Voting Hours: 10:00 am to 6: 00 pm Tuesday, April 3 HEB (Saratoga) HEB (Port & Tarlton) Corpus Christi State School 4737 Saratoga 3033 S. Port 902 Airport Voting Hours: 10:00 am to 5: 00 pm Voting Hours: 10:00 am to 5: 00 pm Voting Hours: 8:00 am to 5: 00 pm Schedule is subject to revision on an emergency basis 28 CITY COUNCIL AGENDA MEMORANDUM January 30, 2001 AGENDA ITEM: Item A: Ordinance providing for the creation of the Committee for Pemons with Disabilities and its purpose, membership, rules, powers and duties. ISSUE: The Mayor's Committee for People with Disabilities requested the Mayor to consider establishing, through ordinance a Committee for Persons with Disabilities to advise the Mayor, City Council and City Manager on issues affecting people with disabilities and having an official existence within the City. REQUIRED COUNCIL ACTION: The creation of the Committee for Persons with Disabilities, by Ordinance requires City Council action. PREVIOUS COUNCIL ACTION: The City Council has not taken any prior action on this issue. CONCLUSION AND RECOMMENDATION: That the proposed Ordinance be adopted. Repartm_eqt .H. ead_ . . uman I-~ela~lon uepar~mem BACKGROUNDINFORMATION The Corpus Christi Mayor's Committee for People with Disabilities was established in 1979 to promote the employment of people with disabilities. Throughout the years its mission and purpose has changed to reflect current disabilities issues and positively adhere to those changes. Currently, the mission of the Corpus Christi Mayor's Committee for People with Disabilities is to promote opportunities for people with disabilities, to obtain full and equal access to a life of independence, productivity and self-determination. Its purpose is inclusion in all phases of community life. AN ORDINANCE PROVIDING FOR THE CREATION OF THE COMMITTEE FOR PERSONS WITH DISABILITIES AND ITS PUR?OSE, MEMBERSHIP, RULES, POWERS AND DUTIES. COMMITTEE FOR PERSONS WITH DISABILITIES See. I PURPOSE, MEMBERSHIP AND TERM OF APPOINTMENT A. The Committee for Persons with Disabilities is hereby established for the purpose of carrying on a program to encourage, assist and enable persons with disabilities to participate in the social and economic life of the city; to achieve maximum person independence; to become gainfully employed; and to enjoy fully and use all public and private facilities available within the community. B. The committee shall be composed of nine residents of the city who shall be appointed by the City Council to serve without compensation. Said members shall be appointed to two year staggered terms with the term of five such members expiring February 1 of odd numbered years and four of such terms expiring February 1 of even numbered years. The staggered terms of the initial members shall be determined by the draw of lots. The terms of five of the initial members shall expire after two years and the remaining four after one year. The membership of the committee shall be composed of individuals with disabilities and representatives of agencies and organizations functioning within the committees area who are interested in the provision of services to persons with disabilities and others who are interested in the abilities and specific needs of persons with disabilities, subject to Council approval. The City of Corpus Christi's Director of Human Relations and Building Official shall serve as ex-officio non-voting members on the committee. The chairperson of the Committee for Persons with Disabilities shall serve as an ex-officio voting member of the Human Relations Commission. Sec. II OFFICERS The members of the committee shall elect a chairperson, vice-chairperson, and secretary. The officer positions on the Committee for Persons with Disabilities shall be filled from its membership at the first meeting of the committee. The committee may elect from its membership, such other officers and committees it may, from time to time, deem necessary for the proper performance of its duties. Sec. III RULES, REGULATIONS AND MEETINGS The Committee for Persons with Disabilities shall adopt such bylaws as it deems best to govern its actions, subject to the general laws of the state, this code, the city charter and any other ordinances by the city and any other action of the City Council. The committee shall meet not less than once a month. At all meetings, the majority of the active members of the committee shall constitute a quorum, and the concurrence of a majority of those present shall be required for the determination of matters within its jurisdiction. The committee will be staffed by the Human Relations Department Director. Sec. IV POWER AND DUTIES The Committee for Persons with Disabilities shall: (A) Serve as an advisory body to the City Council and City Manager regarding issues affecting the persons with disabilities in Corpus Christi. The committee shall also serve in an advisory and consultation capacity to the Human Relations Depart~nent regarding issues for persons with disabilities. (B) Recommend to the Mayor, City Council and City Manager measures aimed at impr. oving the ability of city departments and contractors to provide access to services, employment opportunities and programs for persons with disabilities. (C) Annually evaluate the city's compliance with federal, state and local laws relative to persons with disabilities and make recommendations to the City Council as required. (D) Sponsor educational programs to promote equal treatment, opportunity, and understanding and sponsor meetings, institutes, forums and courses of instruction to lead to clearer understanding and solution of the issues and concerns of persons with disabilities. (E) Assist the Human Relations Department and ADA Coordinator with training and awareness programs on the needs and concerns of persons with disabilities. (F) Provide services and information to the Mayor and Council to achieve the stated goals of the committee. (G) Provide additional duties and fimctions that the City Council may from time to time and by duly adopted ordinance or resolution, assign to it. That the foregoing ordinance was read for the first time and passed to its second reading on this the day of ,2001, by the following vote: Samuel L. Neal, Jr. Javier D. Colmenero Melody Cooper Henry Garrett Rex A. Kinnison Betty Jean Longoria John Longoria Mark Scott Dr. Arnold Gonzales That the foregoing ordinance was read for the second time and passed finally on this the day of ,2001, by the following vote Samuel L. Neal, Jr. Javier D. Colmenero Melody Cooper Henry Garrett Dr. Arnold Gonzales Rex A. Kinnison Betty Jean Longoria John Longoria Mark Scott PASSED AND APPROVED, this the ATTEST: day of ,2001. CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor Approved as to legal form this the James R. Bray, Jr., City Attorney day of ~ ,2001; By: 29 CITY COUNCIL AGENDA MEMORANDUM Date: January 25, 2001 AGENDA ITEM: (1) Presentation updating process of negotiations on Rincon Bayou Project. (2) Motion authorizing the City Manager to execute Contract amendment No. 1 to Contract between HD.R En.gineerin.g, Inc. and the City of Corpus Christi (Motion M-2000-11) to provide professional eng~neenng services to assist City efforts on the Rincon Bayou Project, not to exceed $130,000. (3) Motion authorizing the City Manager to execute a professional services contract with The Kleberg Law Firm for land acquisition services in connection with the Rincon Bayou Project, at the rate of $175 per hour for principal attomeys, $65 per hour for paralegals, and $260 per day for landmen, plus expenses. (4) Motion authorizing the City Manager to execute a professional services contract with attorney Tim Brown to provide legal services in connection with proceedings at the Texas Natural Resources Conservation Commission regarding the Rincon Bayou Project, and to provide legal advice and document preparation services in connection with administrative agency, intergovernmental and legislative matters affecting the City's water interests, at the rate of $140 per hour, plus expenses. ISSUE: Late last year the Council authorized exploring ~vhether agreement could be reached among the City and other interested parties for the City to re-open the channel to continue the Rincon Project (proven environmentally beneficial to the Nueces Estuary by the Bureau of Reclamation) in return for reduced pass-through requirements from the reservoir system. The Nueces Estuary Advisory Council met on the City's proposal January 17. A summary of that meeting was provided to the. Council last week and is again attached hereto. NEAC created a working group of stakeholders to review the proposal. The working group's first meeting will be next Monday, and Staff will provide an updated report at the Council meeting Tuesday. Staff is continuing to push for a resolution which would relieve the City of pass-throughs during lower reservoir conditions, starting this May. This is an extremely tight schedule. In order for the City to be prepared on its end to accomplish this schedule, three things are required immediately: 1) Hydrologic engineering services must be available to the NEAC process to provide accurate information of effects of proposed plans and variations; 2) Land acquisition must proceed, including describing the land to be utilized in the projects, negotiation with multiple property owners, and actual conveyancing; and 3) formulation of amendments to the present Agreed Order, filing at the TNRCC in Austin, and pursuing the matter to resolution at TNRCC. 1JRB0501.001 HDR Engineering is recommended for the hydrological engineering services. They are presently employed by the City to provide an update of firm yield of the City's water supply, to develop a reservoir operating plan, and other water related tasks. This would be an amendment to that agreement. HDR has estimated the cost of assisting the NEAC process at $15,000 per month, with the process possible extending for eight months. Also, an additional $10,000 is estimated for costs of boundary determination of the area to be acquired in connection with the Rincon Project (this cost could be much greater if full surveying is required). The Kleberg Law Firm is recommended for land acquisition. They provided the legal services for acquiring right-of-way for the Lake Texana pipeline. They have experienced land acquisition attomeys and landmen who are familiar with the area to be acquired and with the property owners. Their rates are $175 hourly for partners, $65 hourly for paralegals, $260 daily for landmen, plus expenses. Estimated costs would be $95,000 to $110,000. Outside counsel is required because of the very short timeline and size and complexity of the acquisition. Tim Brown is recommended for the TNRCC and related work, which could include the need for legislation. He is the City's long-time water lawyer in Austin. Specialized expertise in water law and state agency proceedings is required for this work. His fee to the City is $140 per hour. In addition, this action will authorize his work for advice and drafting expertise with respect to various water matters affecting the City, including intergovernmental discussions and negotiations, State agency issues, and legislative issues. Estimated cost is $40,000 this budget year. Funds for these professional services are budgeted in Water Supply Development Org. - 4010 30230 - 530000. RECOMMENDATION: Approval of above motions. Ron Massey, Assistant City Mhra~ger 1JRB0501.001 2 MEMORANDUM To: Honorable Mayor and City Count! Me.,tubers/ Through David R. Gat'cia, City Manager//~ff~./ ~:~ I From: <~r Ronald F. Massey, Assistant Cit~ ~'Manage/,..kRM.,~ Subject: Nueces Estuary Advisory Council (NEAC) Date: January 18, 2001 The Nueces Estuary Advisory Council (NEAC) met on January 17, 2001 to hear the City of Corpus Christi (City)/Nueces River Authority (NRA) presentation of a Concept Paper on "Nueces Delta Initiatives: Concepts for Implementing a Permanent Rincon Bayou Diversion Project and Amending the 1995 Agreed Order on Freshwater Inflows to the Nueces Estuary"(attached) and the Texas Parks and Wildlife Department presentation on current information in regards to Nueces Estuary Fresh Water Inflow Recommendations. A presentation on the Bureau of Reclamation's Rincon Bayou Diversion Project was made by Mike Irlbeck, Bureau of Reclamation along with Dr. Paul Montagna, Dr. Kenenth H. Dunton and Heather Alexander of the University of Texas Marine Science Institute. This cooperative demonstration project with the University of Texas Marine Science Institute was undertaken to study the ability to restore primary productivity and habitat values in the brackish estuary known as Rincon Bayou. Recognizing that there is a short time line element in the City/NRA proposal, the NEAC created a "working group" of stakeholders to move forward with the process of reviewing the proposal. The "working group" will meet on January 29, 2001 to commence discussions on possible development of an implementation plan that could form the basis for an application for an amendment of the 1995 TNRCC Agreed Order. The initial composition of the ''working group" is a follows: Coastal Bend Bays & Estuaries Program - Ray Allen; Texas Parks & Wildlife Department - Jim Tolan; Sierra Club - Pat Suter; Coastal Bend Bays Foundation - Patrick McGIoin; Nue~as River Authority ~ James Dodson and Con Mires; Bureau of Reclamation - Mike Irlbeck; City of Corpus Christi - Ron Massey and Eduardo Garafla; TNRCC - Bruce Moulton (Chair). A second NEAC meeting is planned for March 21,2001. it is anticipated that there will be some engineering and legal services required in support of the Nueces Delta Initiative presented at the NEAC. We anticipate presenting a preliminary budget and possibly some contxacts at the January 30, 2001 City Council meeting. cc: File NUECES DELTA INITIATIVES: CONCEPTS FOR IMPLEMENTING A PERMANENT RINCON BAYOU DIVERSION PROJECT AND AMENDING THE t995 AGREED ORDER ON FRESHWATER INFLOWS TO THE NUECES ESTUARY Submitted by: The City of Corpus Christi and the Nueces River Authority 'BACKGROUND Certificate of Adjudication No. 21-3214 authorizes the City of Corpus Christi and the Nueces River Authority to impound waters of the Frio River in Choke Canyon Reservoir, and to divert and use up to 139,000 acre-feet per year of water for municipal and industrial water supply purposes. Choke Canyon Reservoir is also authorized to be operated in conjunction with Lake Corpus Christi, located downstream on the Nueces River, to produce a combined system yield of 252,000 acre-feet per year. During permitting, the construction of Choke Canyon Reservoir and its operation in conjunction with Lake Corpus Christi, there were concerns regarding the protection of freshwater inflows to the Nueces Estuary, including reductions in the amount of freshwater flooding occurring in the upper Nueces Delta. A provision for minimum freshwater inflow amounts to the Nueces Estuary was addressed in Special Condition 5.B. of Certificate of Adjudication No. 21-3214. This provision was implemented by a series of freshwater inflow operating orders issued by the TNRCC beginning in 1990. The matter of delivering desirable and useful quantities of freshwater inflows into the Nueces Delta continues to be studied. Numerous studies (Bureau of Reclamation 1975, U.S. Fish and Wildlife Service 1980, Texas Department of Water Resources 1981, Espey, Huston and Associates 1981, U.S. Fish and Wildlife Service 1984, HDR, et al. 1991, HDR et al. 1993) have Suggested that a superior alternative to sending freshwater inflows to Nueces Bay is to deliver additional quantities of freshwater into the Nueces Delta either by breaching the banks of the Nueces River at some point(s) below Calallen Saltwater Barrier Dam and/or by diverting wastewater effluent via pipelines. The potential benefits of freshwater diversions to the Nueces Delta are: - Restoration of more "natural" salinity gradients in the upper Nueces Delta, where, historically, periodic flooding events had flushed out salts concentrated in the soils and the water column during Iow flow conditions; Restoration of typical delta/estuarine ecological functions, which had been lost largely to the hypersaline conditions and lack of nutrient inputs, both of which limit primary productivity and cause loss of habitat; and Restoration of hydrologic functions which transport nutrients and detritus into and out of the wetlands within the delta complex, making these materials available to various trophic levels within both the delta and the larger estuarine ecosystem. By the early 1 gg0's, efforts to test the feasibility of these diversion projects were implemented. Eventually, two separate diversion demonstration projects evolved: The City of Corpus Christi authorized and implemented the Allison Wastewater Diversion Demonstration Project, which re-mutes approximately two million gallons per day (2 MGD) of treated effluent from its historical discharge location in the Nueces River tidal segment to a new discharge point adjacent to "South Lake," a tidal pond in the Nueces Delta. Construction on the project was completed in 1997 and wastewater discharges were initiated in 1998. Project monitoring began prior to construction and has continued through the first two years of operation. Initial data indicate positive benefits and the City continues to operate and support the project. The U.S. Bureau of Reclamation (BuRec) authorized and constructed the Rincon Bayou Demonstration Project, designed to evaluate the feasibility of increasing water exchange between the Nueces River tidal segment and the Upper Rincon Bayou. This demonstration project involved excavating both a "Nueces Overflow Channel" at a point just downstream of the 1-37 bridge, where the upper Rincon Bayou had historically connected to the Nueces River, and a "Rincon Overflow Channel" connecting the upper Rincon Bayot~ with an area of tidal fiats in the northern portion of the Nueces Delta. Baseline monitoring for the project began in October 1994. Excavation of the overflow channels was completed in October 1995. Monitoring continued through December 1999, and the demonstration project terminated with the backfilling of the Nueces Overflow Channel in September 2000. The Concluding Report for the Rincon Bayou Demonstration Project documents the effects of the project on the hydrography and ecology of Rincon Bayou and the upper Nueces Delta. In terms of hydrography (or hydrology), the breaching of the river bank at the upper end of the Rincon Bayou increased "the opportunity for larger, more frequent diversions of fresh water" (Bureau of Reclamation 2000). The report noted that there were three types of resulting diversion events: positive flow events - infrequent, large volume flows from the Nueces River into Rincon Bayou; tidal fiat inundation events - very large positive flow events'resulting in flow through the Rincon Overflow Channel and general inundation of the tidal fiats areas of the upper delta; and exchange events - more frequent, smaller flows that resulted from daily differences in water level elevations between Rincon Bayou and Nueces Bay or Nueces River. In the relatively short dure tion of the demonstration project, these diversion events helped to restore a more natural salinity regime in the Rincon Bayou portion of the Nueces Delta. As a result of the various diversion events, "(A) significant degree of ecological function was returned to the Nueces Delta and Nueces Estuary ecosystems" (Bureau of Reclamation 2000). The Concluding Report documents positive responses in terms of: an increase in the primary productivity in the water col'umn (phytoplankton) and on the surface of the sediments (microphytobenthos); an increase in the number and size of benthic organisms, as well as an increase in the number of benthic species; and an increase in the amount of plant cover and a corresponding decrease in the amount of bare areas in the emergent wetlands areas, The report recommends that the demonstration project features be incorporated into a permanent diversion project and that changes in the current operating plan for freshwater inflows to the Nueces Estuary (1995 Agreed Order) be designed to better facilitate the diversion of freshwater 'pass-throughs" from the Choke Canyon/Lake Corpus Christi reservoir system through the project and into the upper Nueces Delta. VV'~h permanent diversion facilities in place, and continued monitoring, the Rincon Bayou Diversion Project could provide opportunities for "adaptive management" - the process of evaluating ecological responses to changes in freshwater inflow operations and incorporating this monitoring information into subsequent decisions on how to most effectively utilize the limited freshwater resources available to the estuarine environment. PROPOSAL TO RESTORE THE RINCON BAYOU DIVERSION FACILITIES AND AMEND THE 1995 AGREED ORDER The current situation is that the Nueces Overflow Channel is no longer open to provide water exchange between the Nueces River Tidal Segment and the upper Nueces Delta. Although effort was made near the end of the BuRec demonstration project to negotiate with the landowners in the upper Nueces Delta for rights of access and easements for a permanent diversion facility, the efforts were unsuccessful because of the prices being asked for these easements, and the role of the BuRec in the project is largely over. Given the documented ecological benefits of the Rincon Bayou Demonstration Project, it is highly recommended that further effort be made to re-open the Nueces Overflow Channel on a permanent basis and restore water exchange through the upper Nueces Delta. The City of Corpus Christi and the Nueces River Authority, joint holders of Certificate of Adjudication No. 21-3214 and parties to the 1995 Agreed Order, propose to develop and implement a plan to make the Nueces River and Rincon Bayou diversions permanent facilities and to establish an "adaptive management" program for integrating these diversion facilities into the freshwater inflow operating plan for the Nueces Estuary. The goal of this proposal is to provide better management of the freshwater resources of the Nueces River Basin by enhancing opportunities for freshwater inflows to the upper Nueces Delta, through Rincon Bayou, and improving the firm annual yield of the Choke Canyon/Lake Corpus Christi reservoir system. Additionally, the Rincon Bayou diversion project and associated changes in the 1995 Order may help to build broader public acceptance of the concept of a freshwater inflow operating plan for the Nueces Estuary. Changes in the 1995 Agreed Order could be also be structured to provide the City of Corpus Christi greater flexibility in the implementation of their Drought Management Plan, which must now incorporate the new element of the availability of water from Lake Texana. In order to increase the reservoir system yield and to provide more flexibility in the implementation of the Drought Management Plan, the City of Corpus Christi proposes two amendments to the 1995 Agreed Order: (1) When the combined storage in the'Choke Canyon/Lake Corpus Christi reservoir system is below 50% of the total system storage capacity, no pass-through requirements would exist - i.e., the monthly targets are reduced to zero; and .. (2) Implementation of any drought management measures would not be required for (1). The combination of implementing the Rincon Bayou diversion project and making these amendments to the 1995 Agreed Order would provide additional water supply for the Coastal Bend region, by allowing the capture and storage of reservoir system inflows during Iow flow periods, and provide enhancements to the Nueces Estuary. While it would appear that capturing and storing flows that would otherwise be "passed through" to the Nueces Estuary would cause damage to the ecology of the Nueces Estuary, the results of the Rincen Bayou Demonstration Project support the concept that the exchange of water between Rincon Bayou and the Nueces River is more important in ecological terms than the absolute amount of water going into Nueces Bay via the Nueces River Tidal segment. In those periods where there would be no pass- through requirements, the diversion project would still be functioning to facilitate "exchange events." These small scale diversion events were the most frequent flows measured during the demonstration project and, even without additional freshwater inflows, help to regulate salinities in the upper delta system through mixing and dilution of ambient waters that would otherwise be concentrating salts in the upper delta. The 1995 Agreed Order already contains provisions allowing the City of Corpus Christi to reduce the pass-through targets to 1,200 acre-feet per month whenever the combined reservoir system storage is less than 40% of total storage capacity, but requires that the City implement Condition II of its Drought Management Plan in order to avail itself of this relief. The linkage between the reduction in the pass-through amounts and the requirement to implement mandatory water use restrictions at 40% of system storage has been a hotly debated element of the 1995 Agreed Order. Public acceptance of the basic principles of the freshwater inflow operating plan would be greatly enhanced by substituting the positive approach of enhancing the ecological functions of the Nueces Delta in exchange for relief from pass-through requirements for the negative approach of requiring that mandatory water use restrictions be implemented before there is any reduction in pass-through requirements. PROCESS FOR AMENDING THE 1995 AGREED ORDER AND RESTORING THE RINCON BAYOU DIVERSIONS The Nueces Estuary Advisory Council (NEACi is the established body of stakeholder interests charged in the 1995 Agreed Order with reviewing proposed changes to the freshwater inflow operating plan for the Nueces Estuary. In 1997, NEAC was presented with a proposal to amend the 1995 Agreed Order to provide relief from pass- through requirements in exchange for wastewater diversions to the Nueces Delta. In that case, after an initial meeting on the concept of the proposed amendment, NEAC agreed to allow a smaller working group to craft a detailed implementation plan for consideration by NE. AC at a subsequent meeting. The working group met over a three or four month period to develop both the implementation plan and an "Agreement in Principle" among the primary parties to allow the City to take the immediate reductions in the pass-through requirements as long as the implementation schedule was being achieved. These items were then taken back to NEAC for approval a,nd recommendation to TNRCC. While this initiative never resulted in an amendment to the 1995 Agreed Order (primarily because of concerns over the need to include diversions of industrial effluent to reach the desired quantity of water to be delivered into the Nueces Delta), the process proved to be effective in achieving a high-degree of both stakeholder involvement and support - and NEAC oversight - in a relatively short span of time. A similar process would be applicable to the current proposal to amend the 1995 Agreed Order. Starting with a presentation to NEAC at the meeting scheduled for January 17, 2001, the City of Corpus Christi and the Nueces River Authority would seek a preliminary endorsement of the project by NEAC and the creation of working group, or steering committee, of principal stakeholders to oversee the development of a detailed implementation plan. This group would also draft the language of the proposed amendment to the 1995 Agreed Order, spelling out the terms of the relief from the pass-through requirements and how they would be contingent upon the implementation of the Rincon Bayou Diversion project. Once these documents are completed and approved by the members of the steering committee, then the proposals would be brought again to NEAC for consideration and approval. The City of Corpus Christi and the Nueces River Authority would then file with TNRCC a motion to amend the 1995 Agreed Order pursuant to the terms of what NEAC approves and recommends, The goal is to have the motion to amend the 1995 Agreed Order before TNRCC for their consideration in April 2001 and to have the Rincon Overflow Channel re-opened by May 2001. This would allow the diversion of any large freshwater inflow events during the upcoming May/June period, LITERATURE CITED Bureau of Reclamation, "Environmental Impact Statement for Choke Canyon Reservoir," December 1975. Bureau of Reclamation, "Concluding Report: Rincon Bayou Demonstration Project. Volume I: Executive Summary," United States Department of the Interior, Bureau of Reclamation, Oklahoma-Texas Area Office, Austin, Texas. 2000. Espey, Huston and Associates, "Enhancement Potential Determination for the Nueces RivedDeltaic Marsh System Study," 1981. HDP~, et al., "Nueces Estuary Regional Wastewater Planning Study, Phase 1," City of Corpus Christi, et al., November 1991. HDR, et al., "Nueces Estuary Regional Wastewater Planning Study, Phase 2," City of Corpus Christi, et al., March 1993. Texas Department of Water Resources, "Nueces and Mission-Aransas Estuaries: A Study of the Influence of Freshwater Inflows," January 1981. U.S. Fish and Wildlife Service, "Phase 4 Repo~- Studies of freshwater Needs of Fish and Wildlife Resources in Nueces-Corpus Christi Bay Area, Texas," August 1980. U.S. Fish and Wildlife Service, "Supplemental Fish and Wildlife Coordination Act Report, Choke Canyon Dam and Reservoir, Nueces River Project, Texas," 1984. NUEC~ OVERFLOW CROSSING MoPa~ Railroad DEMONSTRATION PROJEG'T NUECF.~ DELTA oso ~A ¥ Location of the Nuecea Delta (below) and of the Rlneen Bayou Demonstration Project features (above). Notes and Comments