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Home My WebLink AboutAgenda Packet City Council - 03/27/2001CITY COUNCIL AGENDA Ir cCity of OI US Christi March 27, 2001 12:00p.m. 1:45 p.m. Joint Meeting of the City Council and Crime Control and Prevention District (Basement Training Room) to review and receive an update on Crime Control District projects and to discuss the FY2001-02 budget and future budget years. Proclamation declaring March 26 - 31, 2001 as "National Sleep Awareness Week" Proclamation declaring March 27, 2001 as "Project ReDirectory Day" Proclamation declaring the month of April, 2001 as "Sexual Assault Awareness Month" Proclamation declaring the month of April, 2001 as "Child Abuse Prevention Month" Proclamation declaring the month of April, 2001 as "Earth Month" Proclamation declaring April 2 - 8, 2001 as "Public Health Week" Proclamation declaring April 3, 2001 as "Equal Pay Day" Goodwill Ambassador Certificates - Destination ImagiNation AGENDA CITY OF CORPUS CHRISTI, TEXAS REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD MARCH 27, 2001 2:00 P.M. PUBLIC NOTICE- THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members ~f the audience wi~~ be pr~vided an ~pp~rtunity t~ address the ~~unci~ atter the Presentati~ns section~ Please speak intothemicrophonelocatedatthepodiumandstateyournameandaddress. Yourpresentationwillbelimitedtothreeminutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si ud. Desea dirigirse al Concilio y cree que su ingl~s es limitado, habr~ un int~rprete ingl~s-esparlol en todas las juntas del Concilio para ayudade. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361 880-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Pastor Ron Boggs, Mt. Olive Lutheran Church-LCMS. C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr. Mayor Pro Tem Betty Jean Longoria Council Members: Javier D. Colmenero Melody Cooper Henry Garrett Arnold Gonzales Rex A. Kinnison John Longoria Mark Scott City Manager David R. Garcia City Attorney James R. Bray, Jr. City Secretary Armando Chapa Agenda Regular Council Meeting Mamh 27,2001 Page 2 1. F. G. MINUTES: Approval of Regular Meeting of March 20, 2001. (Attachment #1) BOARDS & COMMITTEE APPOINTMENTS: (NONE) APPROXIMATELY 2:00 P.M. - PUBLIC COMMENT FROM THF AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si ustad se dirige a la junta y cree que su ingl~s es limitado, habr~ un intdrprete ingl~s-espat~ol en la reunion de la junta para ayudarle. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC A T ANY COUNCIL MEETING. PRESENTATIONS: Public comment will not be solicited on Presentation items. Clean Texas Program - A Voluntary Leadership Program of the Texas Natural Resource Conservation Commission (Attachment #2) Status on Convention Center and Arena projects (No Attachment) Quarterly Update on the Water Utility Re-Engineering Effort (Attachment ~.4) EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropdate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting March 27, 2001 Page 3 reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. CONSENT AGENDA Notice to the Public The fo/lowing items are ora routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. Ail items wi//be acted upon by one vote without being discussed separately un/ess requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCE~ FROM PREVIOUS MEETINGS: (At this point the Council will vote on ali motions, resolutions and ordinances not removed for individual consideration.) Motion approving the purchase of thirty-eight computers, two servers and two projectors from Microtek Sales, Corpus Christi, Texas to be used by the Corpus Christi Public Libraries, in accordance with the State of Texas Cooperative Purchasing Program for a total of $90,072. Funds are available through the Telecommunication Infrastructure Fund (TIF) Grant. (Attachment #5) Motion approving the purchase of a DTM for AS/400 (document generation tool) from H.T.E., Lake Mary, Florida, based on sole source, to be used by the Utilities Business Office for a total amount of $35,354. Funds are budgeted under the Utilities Business Office operating budget, FY00-01. (Attachment #6) Motion authorizing the City Manager or his designee to execute a construction contract in an amount not to exceed $215,525 with A. Ortiz Construction and Paving, Inc. for the Rolled Curb and Gutter Replacement FY2000-01 Project. (Requires 6 votes) (Attachment #7) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting March 27,2001 Page 4 10.a. 10.b. 11. Motion authorizing the City Manager or his designee to execute an engineering/construction management contract in an amount not to exceed $22,240 with Engineering and Construction Management Services, Inc. for the Rolled Curb and Gutter Replacement FY2000- 01 Project. (Requires 6 votes) (Attachment #7) Motion authorizing the City Manager or his designee to execute Change Order Nos. 2 and 3 to increase the escrow amount with the Texas Department of Transportation in the amount of $96,847.09 due to higher bid prices and the relocation of a proposed multiple box culvert away from a historical landfill area as part of the McArdle Road Improvements, Phase 2 (Weber to Carroll Lane) construction contract in accordance with the Advanced Funding Agreement. (Requires 6 votes) (Attachment #8) Motion authorizing the City Manager or his designee to execute Change Order No. 7 with Haas-Anderson Construction Company for a total fee not to exceed $108,800 for a total restated fee not to exceed $4,790,675.09 for waterline rehabilitation. (Requires 6 votes) (Attachment #9) Resolution authorizing the City Manager or his designee to execute a contract with Terra-Genesis Housing, Incorporated, a H.U.D. grant recipient, for the Corpus Christi Police Department to provide supplemental police services within the patrol area that surrounds the Lexington Manor Apartments, for a period of 24 months and not to exceed $95,500. (Requires 6 votes) (Attachment #10) Ordinance appropriating $95,500 from Terra-Genesis Housing Incorporated for supplemental police patrol within the patrol area that surrounds the Lexington Manor Apartments in the No. 1020 General Fund - Police Department, amending Ordinance No. 024130 which adopted the FY2000-01 Budget by increasing both revenues and appropriations by $95,500 in the No. 1020 Fund. (Attachment #10) Ordinance authorizing the City Manager or his designee to consent to the sublease of a certain portion of the premises (currently under lease to Signature Flight Support Corporation) to Ocean Air Center, LLC, subject to the terms of the Master Lease with Signature Flight Support Corporation. (Requires 6 votes) (Attachment #11) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting March 27,2001 Page 5 12.a. 12.b. 13. 14. 15.a. 15.b. 16. Motion authorizing the City Manager or his designee to accept a grant of $1,000 from the Texas Division of Emergency Management for television public service announcements during the 2001 Hurricane Season. (Attachment #12) Ordinance appropriating $1,000 from the Texas Division of Emergency Management in the No. 1050 Federal/State Grants Fund for television public service announcements during the 2001 Hurricane Season. (Attachment #12) Motion authorizing the City Manager or his designee to execute a Master Lease Purchase Agreement with Banc of America Leasing for a one-year term with a renewal option of one year. (Requires $ votes) (Attachment #13) Motion amending Motion M98-404, as amended, which authorized a professional services agreement with Adrian Herbst, Bailer Herbst Law Group, P.C., to authorize legal services in connection with the formal process of cable renewal for AT&T Broadband Cable Services, not to exceed $52,800 for legal services in connection with the formal process, excepting only services for matters that could not be anticipated. (Attachment #14) Resolution authorizing the City Manager or his designee to execute on behalf of the City of Corpus Christi an agreement with the Texas General Land Office related to the University Beach Park. (Attachment #15) Resolution authorizing the City Manager or his designee to execute on behalf of the City of Corpus Christi an agreement with Texas A&M University-Corpus Christi related to the University Beach Park. (Attachment #15) Second Reading Ordinance - Authorizing the City Manager or his designee to execute a five-year concession services with Prince Catering at both the Oso Beach Municipal Golf Course and the Gabe Lozano, Sr. Golf Center in consideration of Prince Catering paying 17% of monthly gross sales or $2,500 per month, whichever is greater, at each facility. (Requires 6 votes) (First Reading 2-27-01) (Attachment #16) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda surnma~) Agenda Regular Council Meeting March 27,2001 Page 6 17. Second Reading Ordinance - Authorizing the City Manager or his designee to execute a five-year lease agreement with the Gulf Coast Gem and Mineral Society ("Lessee") at the Kiwanis Recreation Center in consideration of lessee providing lapidary classes and workshop programs ("Programs") to the public and payment to the City of 35% of all revenues generated from these programs. (Requires 6 votes) (First Reading 2-27~01) (Attachment #17) 18. Second Reading Ordinance - Authorizing the City Manager or his designee to execute a ten-year lease with Oso Pony Baseball League for the use of a portion of South Guth Park in consideration of Oso Pony Baseball League maintaining the premises and improvements and operating a baseball program. (Requires 6 votes) (First Reading 2-27-01) (Attachment #18) K. PUBLIC HEARINGS: (NONE) REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: 19. Resolution initiating proceedings to establish the Rodd Field Public Improvement District. (Attachment #19) 20. Resolution to the Texas Transportation Commission expressing the City of Corpus Christi's strong support for the Commission to designate a special funding category to support the completion of studies and construction of relief routes on the Phase 1 High Priority Corridors of the Texas Trunk System for rural cities less than 50,000 population and to provide immediate priority for funding for development of the Alice and Robstown relief routes along the high- priority corridors, and that funding also be considered for the cities of San Diego and Freer as second priorities. (Attachment #20) 21. Ordinance appropriating $30,800,000 from the proceeds of the sale of the Corpus Christi General Improvement and Refunding Bond, Series 2001 in the following funds and authorizing any rebate and arbitrage that may be accrued during the term of the bond issue: (Attachment #21) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting March 27,2001 Page 7 22. 23. Fund 3358, "Public Health and Safety 2001 CIP Fund" in the amount of $5,330,000 for the purpose of public health and safety improvements including Animal and Vector Control Facility, Fire/Police Training Facility, improvements to the Fire Stations, construction of Mustang Island Fire Substation, and Health Department major roof repairs; Fund 3288, "Park and Recreation 2001 CIP Fund" in the amount of $4,424,000 for the purpose of improvements to Park and Recreation facilities including renovation to four senior and six recreation centers, youth outdoor sports facilities, renovation/development of existing parks, and the H.E.B. Tennis Center Pavilion; Fund 3261, "Museum 2001 CIP Fund" in the amount of $270,000 for the purpose of improvements to the Corpus Christi Science and History Museum fire suppression and heating air condition systems; and Fund 3540, "Street 2001 CIP Fund" in the amount of $20,776,000 for the purpose of street improvements, street resurfacing and relating improvements for various streets, neighborhood street reconstruction, sidewalk accessibility improvements for the disabled, traffic signal improvements at congested intersections with high accident rates, and the City's share of cost participation in State Highway Department projects. Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $319,630 with Govind and Associates, Inc. for the Street Improvements at Home Road from Ayers Street to Kostoryz Street. (Bond Issue 2000 Project C-7) (Requires 6 votes) (Attachment #22) Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $459,300 with Bass and Welsh Engineering for Neighborhood Street Reconstruction at the following sites: (Bond Issue 2000 Project C-IR) (Requires 6 votes) (Attachment #23) a. Laguna Shores Road c. Catcay Drive b. Azores Road d. Jamaica Drive CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Mamh 27,2001 Page 8 24. 25. 26. 27. 28.a. Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $398,314 with Coym, Rehmet and Gutierrez Engineering, Inc. for Neighborhood Street Reconstruction at the following sites: (Bond Issue 2000 Project C- 2R) (Requires 6 votes) (Attachment #24) a. Woodlawn Drive b. Birmingham Street c. Lyons Street d. Brookdale Drive e. Whiting Drive f. Annaville Road Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $229,195 with Govind and Associates, Inc. for the Street Improvements at McArdle Road, Phase 3 from Everhart Road to Holmes Drive. {Bond Issue 2000 Project C-6) (Requires 6 votes) (Attachment #25) Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $95,485 with Naismith Engineering, Inc. for the Street Improvements at Cliff Maus Road, Phase lA, from FM665 to just south of Rockford Road and guardrails/pedestrian bridges/school zones. (Bond Issue 2000 C-8) (Requires 6 votes) (Attachment #26) Motion authorizing the City Manager or his designee to execute an engineering services contract in the amount of $293,050 with Naismith Engineering, Inc. for the Street Improvements at Yorktown Boulevard from Lake Travis Drive to Weber Road. (Bond Issue 2000 Project C-9) (Requires 6 votes) (Attachment #27) Resolution recognizing public necessity of and authorizing acquiring fee simple title to 67.3 acres of land in connection with the Rincon Bayou water diversion project in San Patricio County, Texas, and acquiring said title by eminent domain or otherwise, said 67.3 acres begin out of the ¥ictoriano Juares and Pedro ¥illareal Grant, A-32, San Patricio County, Texas, and more particularly described in that certain deed dated August 21, 1912, recorded in Volume 43, Page 372 of the Deed Records of San Patricio County, Texas. (No Attachment) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting March 27, 2001 Page 9 28.b. 29. M= 30. 31. Resolution recognizing public necessity of and authorizing acquiring fee simple title to land located in San Patricio County in the Victoriano Juares and Pedro Villareal Grant, A-32, in the J.W.H. Oltman Survey, A-213, and in the J.W.H. Oltman Survey, A-212; as well as an easement for ingress and egress across other lands located in said grant and surveys, all in connection with the Rincon Bayou water diversion project in San Patricio County, Texas, and acquiring said title and ingress and egress easement by eminent domain or otherwise. (No Attachment) Ordinance authorizing the City Manager or his designee to execute a Use Privilege Agreement with Old Concrete Street, LTD, for the right to stage a fireworks display in conjunction with a performance with the Corpus Christi Symphony Orchestra at the adjacent Concrete Street Amphitheater; and establishing a fee of $460. (Attachment #29) EXECUTIVE SESSION: PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss matters listed on the agenda, when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. Planned Executive Session and Related Action Notice is given specifically that the City Council expects to go into executive session during this meeting regarding the following additional matter: Executive session pursuant to Texas Government Code Section 551.072 regarding the purchase, exchange, lease, or value of real property in connection with acquisitions necessary for the Rincon Bayou Project. Executive session pursuant to Texas Government Code Section 551.071 regarding L-Head Baitstand lease, with possible discussion and action related thereto in open session. REPORTS: CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Mamh 27,2001 Page 10 32. 33. 34. 35. O. The fo/lowing reports include questions by Council to Staff regarding City policies or activities; request by Council for information or reports from Staff; reports of activities of individual Council members and Staff; constituent concerns; current topics raised by media; fo#ow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. LEGISLATIVE UPDATE: Consideration of resolutions and actions deemed appropriate by the City Council as to legislative issues before the 77th Texas Legislature. CITY MANAGER'S REPORT * Upcoming Items MAYOR'S UPDATE COUNCIL AND OTHER REPORTS ADJOURNMENT: POSTING STATEMENT: This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 4:20 p.m., March 23 ,2001. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Ar~nando Chapa City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www.ci.corpus-christi.tx, us after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL 1999 PRIORITY ISSUES: CONTINUE "AS IS" Improve Basic Services: Trash, Brush, Debris Improve Basic Services: Street and Road Maintenance Improve Basic Services: Animal Control = Improve Basic Services: Quality Water Improve Basic Services: Lighting Stormwater / Drainage Northside Plan Residential / Community Park Development Capital Improvements / Bond Issue DAirport Improvements Street Assessment fitCommunity -Oriented Policing 1999 PRIORITY ISSUES: CONTINUE WITH REVISIONS Privatize Services ' • Explore additional opportunities ■felw Crime Control District Initiatives • Address budget concerns and the ability to fund the program for the long-term © Bayfront Development Plan • Continue to vigorously pursue development in the Bayfront Arts & Sciences Park area • Continue coordination / collaboration among entities in the area Golf Course Youth Crime Initiatives Environmental Compliance Development Center fitCommunity -Oriented Policing 1999 PRIORITY ISSUES: CONTINUE WITH REVISIONS Privatize Services ' • Explore additional opportunities ■felw Crime Control District Initiatives • Address budget concerns and the ability to fund the program for the long-term © Bayfront Development Plan • Continue to vigorously pursue development in the Bayfront Arts & Sciences Park area • Continue coordination / collaboration among entities in the area Improve Basic Services: Park Maintenance • Prepare / repair facilities • Evaluate current facilities for improvement priorities • Identify undeveloped park land for possible sale • Consider outsourcing neighborhood park maintenance to Neighborhood Associations, with assurances of equity • Explore establishment of Adopt -A -Park program Animal Control • Ensure adequate staff and equipment • Establish a "Cooperative Veterinarian" program Economic Development • Participate with local and regional economic development initiatives (not necessarily with funding) Bayfront Convention Center Expansion WW• Modify plans or identify alternative funding sources as a result of study NEW PRIORITY ISSUES FOR 2000 Internal Issues Charter Revision • Tax Cap • Term Limits • Utility Transfers • Review previous Charter Commission's recommendations fiq � � Improve Working Relationships with Other Taxing Entities �i1 • Invite to quarterly meetings • "Tax Summit" • Explore opportunities to share in tobacco settlement dollars Landscaping / Improvement of Entryway from Corpus Christi International Airport • Code enforcement Address Long-term Budgetary Issues ED• Reach agreement on a plan / philosophy • Acquire software, ensure monthly requisitions and timely CAFR /11►d Legislative Issues • Museum of Science and History Long -Range Plan ..`^✓`i Tax Increment Financing District (Packery Channel) FALong-range Strategic Water Planning Capacity External Issues Metrocom Fri Crosstown Expressway IsSpaceport TMedical Campus Long-range (after the Bond Issue) Downtown Development • Median improvement / landscaping • Plan for development of west end of downtown (First United Methodist Church to Memorial Coliseum) Hospitality Industry Development - Central City r CC Beach Development Marina Development I' Development of Island, Post-Packery Channel Foreign Trade Zone Expansion 401 Community -wide Visioning Process MINUT___T~S CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting March 20, 2001 2:07 p.m. PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Betty Jean Longoria Council Members: Javier D. Colmenero* Henry Garrett Dr. Arnold Gonzales ' Rex A. Kinnison John Longoria Mark Scott City Staff: City Manager David R. Garcia Deputy City Manager George Noe City Attorney James R. Bray Jr. City Secretary Armando Chapa Recording Secretary Rachelle P. Ram6n Melody Cooper Mayor Neal called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Pastor Alston Kirk, Trinity Lutheran Church, following which the Pledge of Allegiance to the United States flag was led by Council Member Betty Jean Longoria. City Secretary Chapa called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neal called for approval of the minutes of the regular Council meeting of March 13,2001. A motion was made and passed to approve the minutes as presented. Mr. Chapa stated that due to a family emergency, Mr. Colmenero would be arriving late to the meeting. Mr. Chapa also said that Item 15 (Frost Bank lease) and Item 17 (executive session) had been withdrawn by staff. Mayor Neal called for petitions from the audience. Mr. Jack Gordy, 310 Norton St., said that in November 2000 the city sent the Regional Transportation Authority a letter stating that signs on bus benches affected by the Highway Beautification Act were illegal. Mr. Gordy questioned when those violations will be dealt with. Mr. Trian Serbu, 14310 Playa del Rey, said that 12 years ago there was a successful petition drive to rescind an ordinance creating Packery Channel, and in 1999 another plan involving Packery Channel was defeated by the voters. He said Packery Channel and the development of that area of Padre Island are two separate issues. Mr. Serbu added that the project is an enhancement to one private developer at the public's expense. He urged the Council to not eliminate the public beach, adding that they can help the developer build his project if they wished. Minutes - Regular Council Meeting March 20, 2001 Page 2 Mr. J.E. O'Brien, 4130 Pompano, corrected a figure he had estimated during his comments last week. He said the unrestricted fund balance of the Combined Utilities Fund is approximately $52 million and he reiterated his request that the Council consider a refund or reduction in the utility rates. Mr. O'Brien also questioned staff's information which stated that San Antonio has a higher cost of gas than Corpus Christi. He added that Senate Bill 274 prohibits hospital districts in Harris and Bexar counties from participating in tax increment finance zones, and he questioned why Corpus Christi's bond sale was conducted yesterday instead of today after the drop in interest rates. He also requested a copy of the official statement on the bond sale. Mr. R.F. Hasker, 1813 Wallace, referred to different points of view in the San Antonio Express-Newsand the Corpus Christi Caller-Times regarding the Packery Channel project. He said the local newspaper cited a poll in which 49% of those surveyed said they supported Packery Channel, which he criticized. Mr. Hasker added that if dredged, the channel will fill in again. Council Member Gonzales said the Caller-Times poll was scientifically conducted. Mr. Phil Rosenstein praised the opening of the new senior center coimected to the Garden Center on Greely Street. He said activities are available to seniors 50 years and older and the meal programs are intended for those 60 and older. He said it is possible that Corpus Christi has the most senior centers among Texas cities. Mayor Neal referred to the presentations on the day's agenda. The first presentation (Item 2) was made by Mr. Billy Parks, District Engineer for the Texas Department of Transportation (TXDOT) Corpus Christi District Office, regarding regional transportation plans. Referring to a map of sighificant corridors through the Corpus Christi District, Mr. Parks first discussed the hurricane evacuation routes of Highways 188, 181 and 123, which are completely separate from the evacuation route on IH-37. Also, he said the San Patricio County Judge is working to have a parallel route designated as part of the strategic military highway system. Mr. Parks also discussed the Texas trunk system, which is comprised in the Corpus Christi area of U.S. 59 and State Hwy. 44. He said a delegation will be making a presentation to the Texas Transportation Cormnission next week earmarking those routes, with special emphasis on relief routes around Alice and Robstown. He said the goal is to provide a non-stop through ronte from the Port of Laredo to the Port of Corpus Christi. Mr. Parks also discussed the 1-69 corridors, which consist in this area of U.S. Hwys. 59, 281 and 77. He noted that at this time there are no funds for any interstate construction. Regarding local projects, Mr. Parks said that TXDOT will be letting a contract in May for the Crosstown-Padre Island interchange and in the fall they will be letting the JFK/Park Road 22 project. He then responded to Council members' questions. City Manager Garcia noted that Mr. Parks is planning to retire this summer and the Council thanked Mr. Parks for his cooperation and diligence in improving transportation projects in this area. Minutes - Regular Council Meeting March 20, 2001 Page 3 The second presentation (Item 3) was regarding the city's FY00-01 second quarter financial performance report and five-year financial forecast. Mr. Mark McDaniel, the city's new Director of Management and Budget, used a computer presentation to discuss several financial issues. He said FY00-01 revenues and expenditures remain at projected levels: $198.6 million in revenues for all funds and $159.8 in expenditures. In the General Fund, the year-to-date revenues are $73 million or 57% of the total budgeted revenue of $128.3 million, and expenditures are $56.5 million or 45% of the total budget of $126 million. Mr. McDaniel then discussed the following specific major revenues in the General Fund: ad valorem property taxes, $25.4 million (which represents a decrease from the budgeted amount); industrial district, $5.3 million (an increase); sales tax, $15.9 million (a decrease); CPL franchise fee, $4.7 million (an increase); telecommunication fee, $1.08 million (a decrease); cable television franchise, $565,715 (an increase); Solid Waste Services, $9.4 million (a decrease); and Municipal Court fees, $1.8 million (an increase). Mr. McDaniel said the revenues in the enterprise funds were as follows: water, $32.1 million (same as budgeted); gas, $17 million (an increase); and wastewater, $15.3 million (an increase). *Council Member Colmenero arrived at 3:10 p.m. Mr. McDaniel explained the percentage of expenditures that have been made in the following funds: General Fund, 45%; enterprise funds, 42%; internal service funds, 44%; and special revenue funds, 41%. He said there were no significant variances in those funds through the second quarter. Mr. McDaniel and Mr. Garcia also responded to Council members' questions. Mr. Noe then discussed the city's five-year financial forecast. He said the FY00-01 re- estimate highlights include reduced sales tax revenues, lower solid waste landfill fees, and higher electric franchise revenues due to higher natural gas prices. He said the revenue assumptions used for the forecast were: 2.55% annual increase in the property tax; 3% annual growth in the sales tax on a lower base; Senate Bill 7 becoming effective in January 2002, which will affect Central Power and Light franchise fees; landfill revenues will continue to be reduced due to tonnage losses; and an average 2% growth in other revenues. Mr. Noe said the expenditure assumptions were: no salary increase; 10% annual increase in group health insurance; 5% annual increase in power, light and heat; 4% annual increase in fuel and lubricants; and 2.5% annual increase in all other expenditures. Mr. Garcia explained that the five- year forecast represents what it will cost the city to maintain its current level of service; i.e., no program improvements or new initiatives. However, the Council will have some flexibility in the future to make expenditure decisions, including regarding salary increases. He added that a large portion of employees are covered by collective bargaining agreements, which will involve negotiations with the unions. He said that for planning purposes, no salary increases are budgeted. Mr. Noe also reviewed the financial and reserve policies that the Council approved last year: a target of 5% of total expenditures to be reached within five years; designation of unanticipated, one-time revenues and budget surpluses to meet that goal; and annual planning and conservative Minutes - Regular Council Meeting March 20, 2001 Page 4 budget practices. Using the assumptions previously discussed, he said staff is projecting that the General Fund closing fund balance will increase about $800,000 each year as follows: FY00-01, $6.8 million; FY01-02, $7.4 million; FY02-03, $8.2 million; FY03-04, $9.4 million; FY04-05, $11.3 · million; and FY05-06, $14 million. Mr. Noe said while the city's financial situation has improved over last year's, there are still areas of concern and the Council has to set its priorities. Mayor Neal said that once the Council receives the revenue and expenditure figures at the end of the third quarter, they will be better prepared to make decisions about the FY01-02 budget. Mr. Noe responded to Council questions. Mr. Garcia introduced Mr. Jeffrey Kaplin, new Director of Solid Waste Services, who briefly addressed the Council. Mayor Neal deviated from the agenda and opened discussion on Item 13, bond sale. Mr. Jorge Cruz-Aedo, Director of Financial Services, said that many of the city's bond decisions are based on the timing of capital project financing and cash flow requirements. He added that the city's bond sale yesterday was probably affected more by a Houston school district's bond sale than by any other market conditions. Mr. Cruz-Aedo then described specific aspects of Corpus Christi's two series of bonds. The first (Series 2001) consists of $30.8 million of"new" money for the bond projects approved by the voters last November and $8.35 million of refunding par for a total of $39.15 million. He said that action will save the city $254,277 over the remaining life of the bonds. Series 200lA are general improvement refunding bonds with a par amount of$11.34 million for a savings of $788,085. Mr. Cmz-Aedo said these refundings take advantage of the current lower interest rates and do not extend the life of the bonds. He also discussed the bond's ratings. Mayor Neal called for public comments. Mr. Abel Alonzo said he wished Mr. O'Brien was still present at the.meeting. He said in addition to the city saving so much money, it also improved its credit rating. City Secretary Chapa polled the Council for their votes as follows: 13.a. ORDINANCE NO. 024398 Ordinance providing for the issuance of General Improvement and Refunding Bonds, Series 2001, of the City of Corpus Christi, Texas, in the aggregate principal amount of $39,150,000 and bearing interest at the rates hereinafter set forth, and providing for the levy, assessment and collection of a tax sufficient to pay the interest on said bonds and to create a sinking fund for the redemption thereof at maturity; repealing all ordinances in conflict herewith; and providing that this ordinance shall be in fome and effect from and after the date of its passage. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Minutes - Regular Council Meeting March 20, 2001 Page 5 13.b. ORDINANCE NO. 024399 Ordinance providing for the issuance of General Improvement Refunding Bonds, Series 200lA (December 2001 delivery) of the City of Corpus Christi, Texas, in the aggregate principal amount of$11,340,000 and bearing interest at the rates hereinafter set forth, and providing for the levy, assessment and collection of a tax sufficient to pay the interest on said bonds and to create a sinking fund for the redemption thereof at maturity; repealing all ordinances in conflict herewith; and providing that this ordinance shall be in force and effect from and after the date of its passage. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Mayor Neal called for consideration of the consent agenda (Items 4-I 1). Council members requested that Item 7 be discussed. City Secretary Chapa stated that Item 9 needed to be amended. There were no comments from the audience. Mr. Chapa then polled the Council for their votes: 4. M2001-107 Motion approving a supply agreement with Perfection Corporation, Madison, Ohio, for approximately 1,050 Anodeless Service Risers, in accordance with Bid Invitation No. BI- 0085-01 based on low bid for an estimated annual expenditure of $15,169.50. The term of the contract will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by the Gas Department in FY00-01. The foregoing motion passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Motion approving a supply agreement with the following companies for the following amounts for approximately 143,000 feet of polyethylene pipe and 5,080 fittings in accordance with Bid Invitation No. BI-0086-01 based on low bid for an estimated annual expenditure of $134,301.43. The terms of the contracts will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the suppliers and the City Manager or his designee. Funds have been budgeted by the Gas Department in FY00-01. Gajeske, Inc. San Antonio. TX Group 1 & 2 $116,435.83 Cummins Utilities Supply Forth Worth. TX Group 3 $17,865.60 Grand Total: $134,301.43 Minutes - Regular Council Meeting March 20, 2001 Page 6 The foregoing motion passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longor/a, and Scott voting "Aye"; Cooper absent. 6. M2001-109 10. 11. Motion author/zing the City Manager or his designee to execute a construction contract with Insituform Technologies Inc. for a total fee not to exceed $273,460 for the Oso Water Reclamation Plant Yard Piping Replacement. The foregoing motion passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. RESOLUTION NO. 024393 Resolution author/zing the City Manager or his designee to submit a grant application in the amount of $625,000 to the U.S. Department of Justice, Office of Community Oriented Policing Services for funding available under the COPS MORE 2001 program with the city providing the required 25% match of $156,250 available through the Law Enforcement Trust Fund. The foregoing resolution passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. ORDINANCE NO. 024395 Ordinance author/zing and allowing under the act governing the Texas Municipal Retirement System, "Updated Service Credits" in said system on an annual basis for service performed by qualifying members of such system who at the effective date of the allowance are in the employment of the City of Corpus Christi; providing for increased prior and current service annuities for retirees and beneficiaries of deceased retirees of the City; establishing an effective date for the ordinance. The foregoing ordinance passed on second reading as follows: Neal, Colmenero, Garrett, Gonzales, Kirmison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. ORDINANCE NO. 024396 Ordinance amending the Code of Ordinances, City of Corpus Christi, by revising Article XII, Water Conservation, Chapter 55, Utilities, to establish automatic water conservation measure, to codify the rules governing drought contingencies and establishing permanent water conservation measures, and to direct an operations plan for the reservoir system; amending the Water Conservation and Drought Contingency Plan by deleting the references to specific reservoir levels in Section 2.1 of the Drought Contingency Plan; amending the Water Conservation and Drought Contingency Plan by repealing Section 2.2 of the Drought Minutes - Regular Council Meeting March 20, 2001 Page 7 Contingency Plan; revising and clarifying certain other provisions of Article XII of Chapter 55; providing for penalties; providing for severance. The foregoing ordinance passed on second reading as follows: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting Aye' Cooper absent. Mayor Neal opened discussion on Item 7, police services for the Housing Authority. Responding to Council Member Garrett, Ms. Pat Eldridge of the Police Department stated that they work with the Housing Authority to set the police officers' hours and there are certain performance measures that have to be met for the grant. City Secretary Chapa polled the Council for their votes: 7. M200I-110 Motion authorizing the City Manager or his designee to execute an addendum to the contract with the Housing Authority of the City of Corpus Christi (Authority) to extend the supplemental police services provided by the Corpus Christi Police Department until all available grant funds of $125,176 have been expended. The foregoing motion passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Mayor Neal opened discussion on Item 9, technology grant. City Secretary Chapa stated that the resolution needed to be amended to change the grant amount from $180,000 to $145,213. Mr. Scott made a motion to amend the resolution as stated, seconded by Mr. Longoria, and passed (Cooper absent). Mr. Chapa polled the Council for their votes on Item 9 as follows: 9. RESOLUTION NO. 024394 Resolution authorizing the City Manager or his designee to apply for a $145,213 Technology Opportunity Program grant from the U.S. Department of Commerce to install web-based kiosks in public places which will provide individuals with access to city and other public services and information. The foregoing resolution passed, as amended, as follows: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria. and Scott voting "Aye"; Cooper absent. Mayor Neal referred to Item 12, and a motion was made, seconded and passed to open the public hearing on the following zoning case: Minutes - Regular Council Meeting March 20, 2001 Page 8 12. Case No. 0101-03. A.J. and M.C. Ramos Partners. Limited; A change of zoning from an "R- IB'' One-family Dwelling District to a "B-4" General Business District on 3.707 acres out of Lot 5, Section 28, Flour Bluff and Encinal Farm and Garden Tracts, located on the southeast comer of Ennis Joslin Road and the McArdle Road extension. City Secretary Chapa said the Planning Commission and staff recommended approval of the "B-4" General Business District on the north 1.272 acres and denial of the "B-4" District on the south 2.435 acres, and in lieu thereof, approval ofa "B-I" Neighborhood Business District. No one appeared in opposition to the zoning change. Dr. Gonzales made a motion to close the public hearing, seconded by Mr. Colmenero, and passed. Mr. Chapa polled the Council for their votes: ORDINANCE NO. 024397 Amending the Zoning Ordinance upon application by A.J. and M.C. Ramos Partners, Limited by changing the zoning map in reference to 3.707 acres out of Lot 5, Section 28, Flour Bluff and Encinai Farm and Garden Tracts, from "R-1B" One-family Dwelling District to "B-1" Neighborhood Business District on Tract A and "B-4" General Business District on Tract B; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan. An emergency was declared and the foregoing ordinance passed: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Mayor Neal opened discussion on Item 14, expressway interchange lighting. Mr. Angel Escobar, Director of Engineering Services, stated that this project was approved by the voters last November and it consists of the city's 50% share of the cost for the lighting at the SPID/Crosstown intemhange. Them were no comments from the audience. Responding to Mr. Kinnison, Mr. Escobar said this project uses all the approved funds. City Secretary Chapa polled the Council for their votes: 14. M2001-111 Motion authorizing the City Manager or his designee to execute an Advance Funding Agreement with the State of Texas, acting through its Texas Transportation Commission, setting forth responsibilities for the reconstruction of the existing continuous highway lighting at the intersection of the Crosstown Expressway (SH 286) at the South Padre Island Drive (SH 358) Expressway Interchange and its approaches as a part of the Texas Department of Transportation's Crosstown Extension/South Padre Island Drive Interchange Construction Project, and authorizing the deposit of $500,301.85 with the Texas Department of Transportation as the City's share of construction costs. The foregoing motion passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Minutes - Regular Council Meeting March 20, 2001 Page 9 15.a. WITHDRAWN 15.b. WITHDRAWN 15.c. WITHDRAWN 15.d. WITHDRAWN Mayor Neal recessed the regular meeting for the meeting of the Corpus Christi Community Improvement Corporation. Upon reconvening the regular meeting, the Mayor called for the legislative update. Assistant City Manager Tom Utter said the legislative session is half over, and several of Corpus Christi's priority issues are moving ahead, including the change to the city's crime control district, spaceport funding, estuary diversion, interbasin transfer of desalination water, child legislative fee, fire control and prevention district, and the hotel/motel tax. Mr. Utter also discussed HB 2686 (Item 18.a.), which strengthens the tax incentives for enterprise zones, and HB 2411 (Item 18.b.), ~vhich adopts a uniform residential building code for the state. Mr. Kinnison made a motion to approve Item 18.a., seconded by Mr. Colmenero. Mayor Neal called for a voice vote and the item passed as follows: Minutes - Regular Council Meeting March 20, 2001 Page 10 18.a. RESOLUTION NO. 024391 Resolution supporting legislation by State Representative Solis that provides tax incentives for certain businesses located in Enterprise Zones, Defense Readjustment Zones, and certain federally designated zones. The foregoing resolution passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Mr. Garrett made a motion to approve Item 18.b., seconded by Mr. Colmenero. The item passed as follows: 18.b. RESOLUTION NO. 024392 Resolution supporting legislation by State Representative Ritter that adopts a uniform residential building code for the state. The foregoing resolution passed by the following vote: Neal, Colmenero, Garrett, Gonzales, Kinnison, B. Longoria, J. Longoria, and Scott voting "Aye"; Cooper absent. Mr. Longoria requested additional information on SB510 regarding bidding alternatives. Mayor Neal called for the City Manager's report. Mr. Garcia said the Council will have a joint meeting with the board of the Crime Control and Prevention District on March 27th beginning at noon. In addition, there will be no Council meeting on April 3rd but on that date there will be the rededication of Wesley Seale Dam. The Mayor then called for Council concerns and reports. Mr. Colmenero asked if there were any problems with the Metrocom unit receiving non- emergency calls. Mr. Garcia said he will look into that and provide a report. Mr. Kinnison asked the Council to direct staff to bring back the proposal for the formation of the Rodd Field Improvement District. He said more than a majority of the property owners in that area were in favor of the proposed improvements. Mr. Garcia explained that the basic infrastructure improvements supported by the property owners would not by themselves meet the current city requirements, although they would be better than what is in place now. A discussion ensued and Mayor Neal directed staff to bring that issue back before the Council. Mr. Scott said he wanted to make sure that staffwas bringing back the resolution in support of relief transportation routes around the cities of Alice and Robstown. There being no further business to come before the Council, Mayor Neal adjourned the Council meeting at 5:00 p.m. on March 20, 2001. 2 CITY COUNCIL AGENDA MEMORANDUM March 27, 2001 AGENDA ITEM: Clean Texas Program Presentation ISSUE: - A Voluntary Environmental Leadership Program of the Texas Natural Resource Conservation Commission. REQUIRED COUNCIL ACTION: None PREVIOUS COUNCIL ACTION: None CONCLUSION AND RECOMMENDATION: None Interim Director Solid Waste Services Department BACKGROUND INFORMATION CLEAN TEXAS - A VOLUNTARY ENVIRONMENTAL LEADERSHIP PROGRAM Clean Texas Program Mission: Clean Texas is a voluntary environmental leadership program to protect our state's air, water, and land. Clean Texas offers benefits and incentives to members who commit to improving the environment and sustaining a quality of life for future generations. Clean Texas Program Strategies: · Provide opportunities for environmental excellence. · Recognize organizations for activities that protect air, water, or land resources. · Employ partnerships and networking on a regional basis to achieve goals. · Recognize members for taking a creative approach to resolving environmental challenges and for setting goals that exceed compliance levels. · Encourage organizations to implement sustainable practices. Clean Texas Program Benefits: Clean Texas members receive benefits and incentives, which help members reach their environmental goals. All Clean Texas membem receive the following benefits: · Clean Texas Update, a bimonthly newsletter for members · Recognition at annual meetings and in the Clean Texas Update · Technical assistance from the TNRCC to achieve Clean Texas commitment goals · Networking opportunities with businesses, industries, local governments, and institutions in the area and across the state · Use of the Clean Texas logo · Regional partnership meetings · Discounted registration fees for the annual Clean Texas conference · Product and sen/ice discounts offered by other Clean Texas membem In addition, Clean Texas Leaders are eligible to receive incentives focusing on regulatory innovation flexibilities, technical and program assistance, and organization specific public recognition. These incentives are offered to successful Clean Texas Leaders on a case-by-case basis based on the needs of the individual member. Clean Texas is made up of a network of organizations such as Motorola, the City of Corpus Chdsti, and Keep Midland Beautiful. Clean Texas Team An integral part of the Clean Texas network is the Clean Texas Team. The Clean Texas Team provides support, guidance, and leadership while building partnerships for the Clean Texas Program. The Team supports community environmental improveme~, partnership development, and sustainability issues. The Clean Texas Team also assists in developing "Ambassador' relationships with other TNRCC supported groups such as the Small Business Community Advisory Panels, Texas Environmental Education Partnership, Recycling Market Development Board, as well as, other community groups and organizations such as, Parent Teacher Associations, Keep Texas Beautiful affiliates, and trade groups What is Clean Texas? Clean Texas is a statewide voluntary environmental leadership program to protect air, water, and land that: · Encourages membem to focus on issues important to their communities · Encourages membem to take a creative approach to solving local problems · Employs partnerships and networking with othem in community to achieve goals · Introduces livability and encourages practices which use resources efficiently Who can join? All members of the community, regardless of size - industries, businesses, cities, counties, schools, universiti~, military bases, nonprofit groups, and other organizations The Clean Texas Update is a bimonthly newsletter available to all Clean Texas members. The newsletter contains Clean Texas program information, feature articles, resources, members' highlights, and calendar of events. The puq3ose of the newsletter is to provide valuable information to Clean Texas members and highlight member activities. Clean Texas members are encouraged to submit stodes about their Clean Texas commitments. Use this opportunity to tell evep/one in the state what you are doing to preserve Texas. TNRCC Resources: The TNRCC Small Business and Environmental Assistance Division offers resources, workshops, and programs to assist businesses, local governments, and industries across Texas. The links below will direct you to the TNRCC web site. These programs are a resource for CIean Texas members. · Local Government Assistance · Pollution Prevention Technical Assistance and Voluntary Programs · Seminars, Workshops, Awards, and Special Events · Small Business Assistance: Confidental and Free Technical Assistance · Recycling and Compost Technical Assistance and Voluntary Programs · Recycling and Disposal Opportunities: Statewide Collections · Recycling Markets: Buying and Selling Compost, Recydables, and Industrial Waste Regional Issues: Texas is a diverse state from the beaches of the Gulf Coast, to the piney woods of East Texas, from the hill country of Central Texas, to the deserts of West Texas. To address the differing environmental problems of each area, Clean Texas is committed to developing statewide environmental groups across the state. The TNRCC has identified eight new Regional Planning Areas based on similar physical, biological, and ecological features. The Regional Planning Areas will be used as models by Clean Texas members and will be the location for the Clean Texas Regional Partnership Meetings. The regional meetings will bring together businesses, industries, organizations, and citizens who are committed to improving the environmental quality of Texas. 3 NO ATTACHMENT FOR THIS ITEM 4 MEMORANDUM TO: FROM: SUBJECT: DATE: Honorable Mayor and Council Members David R. Garcia, City Manager /~//4~&~(/ Quarterly Report on Re-Engineerir~ March 23, 2001 Attached is a black and white version of the presentation we will be giving at the upcoming City Council meeting. We will provide you with color copies on Tuesday. This presentation is the first of what will be quarterly reports on the progress and status of the Water Utility Re-engineering efforts. I am looking forward to our discussion. WATER UTILITY Re -Engineering Quarterly Progress Report #1 Prepared for the Corpus Christi City Council March 24, 2001 ri{ fv f T1i rryh� I ff RE-ENGINEERING "THEME" rt{ ✓ Effectiveness 3 doing the right things E✓Efficiency with as few resources as practical ✓ Economy at the lowest reasonable total cost (p 3) FOCUSING ON 3 AREAS: 1. Employees • Development • Compensation 2. Costs & rates z • Reducing operational costs • Maintaining or improving existing service levels 3. City-wide "springboard" (p 4) Focus Area #1: OUR EMPLOYEES Working within current compensation plan: ✓ Use of skill -based pay ✓ More formal in-house training ✓ Additional pay to field staff for training :� sR Keys to long-term improvements: 1) a new compensation/classification plan 2) shift -differential pay Focus Area #2: COSTS Departmentally controlled costs are. bR 70 60 50 40 30 20 10 0 96-97 WATER Water FY 99-00 Actual: $50.3 M 99-00 70 60 50 40 30 20 10 0 96-97 W (p 5) 97-98 98-99 99-00 Wastewater FY 99-00 Actual: $26.9 M Focus Area #2: COSTS Previously estimated reductions for FY'O1 will be achieved WATER: Dept Controlled O&M Costs FY 2000-01 (prev est) . FY 1999-00 (actual) . . capital other ... $17.OM ... $18.1M power dary emicals (p 6) E 3 WASTEWATER: Dept Controlled O&M Costs FY 2000-01 (prev est) ..... $11AM FY 1999-00 (actual) ...... $12.7M capital other salary power 0 chemicals Focus Area #2: COSTS* Total labor costs down (with no layo, .5 6 .5 5 .5 4 .5 3 WATER FY 96-7 thru 99-00 = Actual Costs (figures in Million $) 96-97 97-98 98-99 99-00 00-01 6 5.5 5 4.5 4 3.5 3 (P 7) E 3 WASTEWATER FY 96-7 thru 99-00 = Actual Costs (figures in Million $) 96-97 97-98 98-99 99-00 00-01 *Total labor costs include temporary services but excludes group insurance Focus Area #2: COSTS Decreased staffing (with no 24 22 2C 18 16 14 12 10 TECHNIQUES USED: ✓ Selectively outsourcing ✓ Realigning staff WATER: budgeted FTEs 99-00 00-01 01-02 E 3 ✓ Better equipping workforce ✓ Staffing on base not peak WASTEWATER: budgeted FTEs 240 220 200 180n 160 140 120 ME 100 99-00 00-01 01-02 Focus Area #2: COSTS Factors impacting O & J"4 • "Changed conditions" might include: ✓ changes in demand ✓ new regulatory requirements ✓ significant changes in input prices (e.g. electricity) • With Re -Engineering, we need to: ✓ better define "base -line conditions" ✓ track factors driving 0 & M costs (P 9) E 3 Focus Area #2: COSTS (P10) The most important tool to manage and.reduce O & M costs = CMMS 6 i d T" Computerized Maintenance Management Systems will improve: ✓ maintenance practices ✓ planning and scheduling of work ✓ performance measurement ✓ project cost tracking Focus Area #3: SERVING AS A SPRIN • Water Utility Re -Engineering principles can be useful to other Departments • CMMS is a tool for the entire city • Implementation of CMMS will improve work practices CONCLUSION (p 12) • Water Utility Re -Engineering has rested in: ✓ Decreasing operating costs ✓ Increasing effectiveness • We have only just begun to Re -Engineer ✓ Much remains to be done • Critical to success : ✓ Change City's Compensation Plan ✓ Implement CMMS 5 AGENDA MEMORANDUM RECOMMEDATION: Motion approving the purchase of thirty-eight computers, two servers and 2 projectors from Microtek Sales, Corpus Christi, Texas to be used by the Corpus Christi Public Libraries, in accordance with the State of Texas Cooperative Purchasing Program for a total of $90,072. Funds are available through the Telecommunication Infrastructure Fund (TIF) Grant. BACKGROUND: Purpose: The equipment will be used to support technology labs at the Central Library, the Northwest Library and the Janet F. Harte Library. All workstations will be connected to the Intemet. In addition, patrons will be able to access the library's catalogue system as well as Internet subscription services. Award Basis: State of Texas Cooperative Purchasing Program. Funding: Central Library System 520100-1050-807101 $75,962 550050-1050-807101 14,110 $90,072 Procurement & General Services Manager 6 Requested Council Date: 03/27/01 AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of a DTM for AS/400 (document generation tool) from H.T.E., Lake Mary Florida, based on sole source, to be used by the Utilities Business Office for a total amount of $35,354. Funds are budgeted under the Utilities Business Office operating budget, FY 00-01. BACKGROUND: Purpose: The software will be used to generate notices on delinquent utility accounts, miscellaneous correspondence to utility customers, and recycle calendars. This software will replace the current document generation tool which will be outdated as of May 2001 and no longer supported by I.B.M. Award Basis: Sole Soume. H.T.E. is the sole source provider of the customer information and billing system for the City. Funding: Utilities Business Office $35,354 520100-1020-10771 Procurement & General Services Manager 7 AGENDA MEMORANDUM DATE: March 20, 2001 SUBJECT: Rolled Curb & Gutter Replacement FY 2000-2001 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute a construction contract in an amount not to exceed $215,525 with A. Ortiz Construction and Paving, Inc. for the Rolled Curb and Gutter Replacement FY 2000-2001 Project. Motion authorizing the City Manager, or his designee, to execute an engineering/construction management contract in an amount not to exceed $22,240 with Engineering & Construction Management Services, Inc. for the Rolled Curb and Gutter Replacement FY 2000-2001 Project. ISSUE: Replacement of rolled curb and gutter is necessary to ensure proper drainage at numerous locations. The award of an engineering/construction management contract and a construction contract is necessary to complete the projects. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvement Budget. The project is listed at Storm Water Project No. 3 in the adopted FY 2000-01 Capital Improvement Program. RECOMMENDATION: Staff recommends approval of the motion as presented. · I'R Escobar, P E, ' ~l~re~ctor of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Project Budget Exhibit "C" Bid Tab Summary Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Rolled Curb & Gutter Replacement FY 2000-2001 PRIOR COUNCIL ACTION: 1. July 20, 1999 -Approval of the FY 99-00 Capital Budget, Ordinance No. 023703. FUTURE COUNCIL ACTION: Approval of additional phases of Rolled Curb and Gutter Replacement Contracts as funding allows. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the City is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT BACKGROUND: Engineering Services maintains a list of citizen requests for drainage and other improvements. When a complaint is received, the location is inspected to determine the nature and extent of the problem. Complaints that can be addressed immediately are referred to the Storm Water Department. Other problems are categorized by the location, extent and type of problem. A large number of drainage problems are caused by faulty rolled curbs and gutters. Correction of roiled curb and gutter rarely involves a spot repair. Rather, it usually requires reconstruction of at least a significant section of a block to restore the flow line and to avoid moving the problem to another location. The rolled curb and gutter replacement program identifies and groups individual problems into a work program in a defined geographic area that is responsive to residents and attractive to contractors. PROJECT DESCRIPTION; The intent of the program is to provide curb and gutter removal and replacement in residential areas. Work will be primarily in single family areas, but some locations will be adjacent to multi-family areas. The rolled curb and gutter replacement program is not designed to address commemial or industrial areas on streets that are classified as an arterial street. PROJECT AREA: The FY 2000-2001 (2nd Year) The Rolled Curb and Gutter Replacement project centers on a geographic area within the central city. (See Exhibit D) Additional work within a reasonable distance (a few blocks) of the geographic areas may be added as funding permits. The geographic area is bordered by: 1. Gollihar Road - ^yers to Weber Road; 2. Weber Road - Gollihar Road to South Staples; H:\HOME~LYNDAS~GEN~TORMWATER~2133-ROLLED CURB & GUTFER FY00-01~AGENDA ITEMS\BACKGROUND DOC EXHIBIT "A" Page 1 of 2 3. South Staples Street - Weber Road to Baldwin Blvd; 4. Baldwin Blvd. - South Staples to Greenwood Drive; 5. Greenwood Drive - Baldwin Blvd. to Horne Road; 6. Horne Road - Greenwood Drive to Ayers Street; 7. Ayers Street -Horne Road to Gollihar Road CONSTRUCTION MANAGEMENT: In order to minimize the amount of engineering design and survey fieldwork, the program is designed to utilize field engineering and construction management. Curb and gutter replacement is a rather straightforward practice relying on identification of areas requiring replacement, establishment of flow line elevations and grades. Such construction management minimizes the curb and gutter to be replaced, and is required to document the quantities for payment. These services will include a survey of the locations, construction management, inspection, coordination of materials testing, and address additional geographic areas. Engineering & Construction Management Services, Inc. is a recently established local firm owned by Felix Ocanas, P.E. Mr. Ocanas, former Nueces County Engineer, has extensive experience and is retired from the U.S. Army Corps of Engineers. He is under contract with the City for the 1st year of the Rolled Curb and Gutter Replacement FY 99-00 and has successfully completed several City projects BIDS: A total often bids were received on March 14, 2001. (See Exhibit C) One bid was declared non-responsive due to the bid bond. The bids ranged from a Iow bid of $169,450 (non-responsive) to $302,400. The engineer's estimate for the project was $250,000. The Iow qualified bid of $215,525 was submitted by A. Ortiz Construction and Paving, Inc., of Corpus Christi, Texas. A. Ortiz Construction & Paving is an established firm that was awarded the on-going Rolled Curb and Gutter Replacement FY 99-00 and has successfully completed this and several other City projects. FINAL PRODUCT: Construction Management and Construction Services will result in the repair of rolled curbs and gutters along the geographic areas bordered by: 1. Gollihar Road - Ayers to Weber Road; 2. Weber Road - Gollihar Road to South Staples; 3. South Staples Street - Weber Road to Baldwin BIvd; · 4. Baldwin Blvd. - South Staples to Greenwood Drive; 5. Greenwood Drive - Baldwin Blvd. to Horne Road; 6. Horne Road - Greenwood Drive to Ayers Street; 7. Ayers Street - Home Road to Gollihar Road H:\HOMEQ.YNDAS\GENISTORMWATER~ 133-ROLLED CURB & GUTTER FY00-01~AGENDA ITEMS\BACKGROUND.DOC I P~ageEXHIBIT "A" 2 of 2 ROLLED CURB & GUTTER REPLACEMENT PROJECT BUDGET PROJECT NUMBER: 2133 March 20, 2001 FUNDS AVAILABLE: Storm Water Commercial Paper Fund .......................................................... FUNDS REQUIRED: Construction (A. Ortiz Construction and Paving, inc.) Engineering Consultant (Engineering and Construction Management Services) Contingencies Testing (Geotech & Quality Control) Engineering Reimbursement Finance Reimbursements Misellaneous Printing & Postage Total Required: AMOUNT $ 273,162 AMOUNT $ 215,525 22,240 21,552 6,000 5,345 1,000 1,500 $ 273,162 Exhibit"B" Page 1 of 1 I TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY. Angel R.Escobar, P.E., Director of Engineering Services TIME OF COMPLETION: 1 Calendar Year DATE: Wednesday, March 14, 2001 ement I A.Ortiz Constr/Paving 102 Airport Rd C.C., TX 78405 QTY. UNIT UNIT PRICE AMOUNT 5,000 LF 21.50 107,500.00 3,400 SF 7.75 26,350.00 1,700 SF 7.75 13,175.00 2,500 SY 25.00 62,500.00 400 SF 15.00 6,000.00 $215,525.00 'Page 1 of 3 ENGINXER'S ESTIMATE: $265,385 Third Coast Gen Contr Casey Bios Constr/Paving 4307 S.Port Bldgl43 0106 PO BOX 4609 C.C., TX 78411 C.C., TX 78469 UNIT PRICE AMOUNT UNIT PRICE AMOUNT 21.00 105,000.00 23.00 115,000.00 8.76 29,852.00 5.00 17,000.00 7.98 13,566.00 5.50 9,350.00 25.54 63,850.00 40.00 100,000.00 40.98 16,392.00 7.�2,,'800...00$228,660.00 Garrett Construction PO Box 1028 Ingleside, TX 78362-1028 UNIT PRICE AMOUNT 25.50 127,500.00 11.50 39,100.00 10.60 18,020.00 22.30 55,750.00 17.00 6,800.00 $247,170.00 EXHIBIT "C" Page 1 of 3 Rolled Curb and Gutter Repla, FY 2000-2003 Project No. 2133 1. Removal 6 replacement of F. gutter 2. Removal 6 replacement of driveway approaches 3DESCRIPTION . Removal 6 replacement of sidewalks 4. Removal b replacement of pavement repair 5. Concrete curb ramps TOTAL BASE BID ement I A.Ortiz Constr/Paving 102 Airport Rd C.C., TX 78405 QTY. UNIT UNIT PRICE AMOUNT 5,000 LF 21.50 107,500.00 3,400 SF 7.75 26,350.00 1,700 SF 7.75 13,175.00 2,500 SY 25.00 62,500.00 400 SF 15.00 6,000.00 $215,525.00 'Page 1 of 3 ENGINXER'S ESTIMATE: $265,385 Third Coast Gen Contr Casey Bios Constr/Paving 4307 S.Port Bldgl43 0106 PO BOX 4609 C.C., TX 78411 C.C., TX 78469 UNIT PRICE AMOUNT UNIT PRICE AMOUNT 21.00 105,000.00 23.00 115,000.00 8.76 29,852.00 5.00 17,000.00 7.98 13,566.00 5.50 9,350.00 25.54 63,850.00 40.00 100,000.00 40.98 16,392.00 7.�2,,'800...00$228,660.00 Garrett Construction PO Box 1028 Ingleside, TX 78362-1028 UNIT PRICE AMOUNT 25.50 127,500.00 11.50 39,100.00 10.60 18,020.00 22.30 55,750.00 17.00 6,800.00 $247,170.00 EXHIBIT "C" Page 1 of 3 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY. ingel R.Escobar, P.E., Director of Engineering T rvices OF COMPLETION: 1 Calendar Year DATE: Wednesday, March 14, 2001 Bracco Construction Rolled Curb and Gutter Replacement PO Box 7067 FY 2000-2001 C.C. TX 78467 Proiect No. 2133 QTY DESCRIPTION UNIT PRICE 1. Removal s replacement of LF gutter 105,000.00 2. Removal 6 replacement of 5.65 driveway approaches 3. Removal 6 replacement of 8,415.00 sidewalks 2 500 4. Removal 6 replacement of pavement repair SF 5. Concrete curb ramps TOTAL BASE HID QTY UNIT UNIT PRICE AMOUNT 51 5,000 LF 21.00 105,000.00 40,052.00 3,400 SF 5.65 19,890.00 1,700 SF 4.95 8,415.00 14.22 2 500 SY 45.65 114,125.00 400 SF 6.50 2,600.00 $250,030.00 Waychoff Construction PO Box 72128 C.C.. TX 78472 UNIT PRICE I AMOUNT 22 51 112,550.00 11.78 40,052.00 11.68 19,856.00 29,24 73,100.00 14.22 5,688.00 $251,246.00 Page 2 of 3 ENGINEER'S ESTI14AT8: $265,385 Reese Contracting PO Box 8352 C.C., TX 76467 UNIT PRICB AMOUNT 24.00 120,000.00 10.00 34,000.00 8.00 13,600.00 32.00 80,000.00 13.00 5,200.00 $252,800.00 A -Plus Paving/Constr PO Box 5463 C.C., TX 78465 UNIT PRICE AMOUNT 35.00 175,000.00 6.00 20,400.00 5.00 8,500.00 22.50 56,250.00 10.00 4,000.00 $264,150.00 EXHIBIT "C" Page 2 of 3 TABIILATION OF HIDE Page 3 of 3 DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS IA4 AE�LA3'� BY$i Layel R. Escobar, P.E., Director of Engineering Services ENGINEER'S ESTIMATE. $265,355 .M.1"�..��iDA�'>Q{ Nadnasd�y, March 14, 3001 TIME OF COMPLETION, 1 Calendar Year i Rolled Curb and Gutter Replacement FY 2000-2001 Project No. 2133 Asphalt Paving/Constr 455 Hereford Rd C.C., TX 78408 •MLM Paving Company 1250 McBride Ln C.C., TX 78407 DESCRIPTIONQTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 5,000LF 20.00 100,000.00 19.75 73,750.00 0.00 0.00 1. Removal L replacement of 2. gutter Removal L replacement of 3,400 SF 15.00 51,000.00 11.20 38,080.00 0.00 0.00 3. driveway approaches Removal L replacement of 1,700 SF 12.00 20,400.00 7.60 12,920.00 0.00 0.00 4. sidewalks Removal L replacement of 2,500 SY 50.00 125,000.00 15.00 37,500.00 0.00 0.00 5. pavement repair Concrete curb ramps TOTAL BASE BID 400 SF 15.00 6,000.00 $302,400.00 18.00 7,200.00 -$169,450.00 0.00 $0.00 0.00 $0.00 .,. ..,.. :we.,Iifl the nroiect as recuired. -Non-Responsive urc - v+� ov.•� _��••,,-�-- -""' �- --- EXHIBIT "C" Page 3 of 3 File : \Mproject\councilexhibits\exh2133.dw9 San Patricio County N NUECES BAY IN37 ROLLED CURB & GUTTER BOUNDARY LOCATION AGNES C(~I~US CORPUS CHRISTI BAY F.M. 43 LOCATT_ON MAP NOT TO SCALE CITY PROJECT NO. 2133 EXHT_BIT "D" Rolled Curb and Gutter Replacement FY 2000 - 2001 CITY OF CORPUS CHRISTI, TEXAS CITY COUNCIL EXHIBIT DEPARTMENT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 02-21-2001 8 AGENDA MEMORANDUM DATE: March 19, 2001 SUBJECT: McArdle Road Improvements Project, Phase 2 from Weber Road to Carroll Lane (Project No. 6100) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute Change Order No. 2 & 3 to increase the escrow amount with the Texas Department of Transportation in the amount of $96,847.09 due to higher bid prices and the relocation of a proposed multiple box culvert away from a historical landfill area, as part of the McArdle Road Improvements, Phase 2 (Weber Road to Carroll Lane) construction contract in accordance with the Advanced Funding Agreement. ISSUE: Additional funds are required by the Texas Department of Transportation (TxDOT) to relocate a proposed multiple box culvert away from the historical landfill area in Evelyn Price Park and due to bid prices coming in higher that expected on the McArdle Road Improvements, Phase 2 construction contract within the terms of the existing Advanced Funding Agreement. FUNDING: Funding is available in the Storm Water CIP FY 00-01. RECOMMENDATION: Staff recommends approval of the motion as presented. '/~g~el R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit"A" Background Information Exhibit"B" Summary of Change Order Exhibit "C" Location Map H:~HOME~LYNDASIGEI~Street$~100 McArdle-Phase 2~lemorar~dum doc AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: McArdle Road, Phase 2 Improvements - Weber Road to Carroll Lane (Project No. 6100) PRIOR COUNCIL ACTION: July 20, 1999 -Approval of the FY 99-00 Capital Improvement Budget. (Ordinance No. 023703). July 27, 1999 - Resolution endorsing recommended amendments to the Approved FY 2000-2002 Transportation Improvement Plan which increased the federal and local matching funds from an estimated $850,000 to $2,341,500 (Resolution No. 023712). September 28 1999 - Approval of engineering contract in the amount of $463,250 to Govind & Associates, Inc. for the McArdle Road, Phase 2 project (M99-348). March 21, 2000 - a. Resolution of Statement Expressing Official Intent to Reimburse Costs of the McArdle Road Phase 2, Improvements Project; b. Ordinance Appropriating $354,790 from the Unreserved Fund Balance in the Combined Utility Systems Fund; c. Resolution authorizing the City Manager, to Execute an Advanced Funding Agreement with the Texas Department of Transportation in the estimated amount of $785,416.80 for construction of the McArdle Road Phase 2 Improvements (Weber Road to Carroll Lane) and associated utility work. Au.qust 22, 2000 - Approval of the FY 00-01 Capital Improvement Budget, (Ordinance No. 024162). PRIOR ADMINISTRATIVE ACTION: 1. October 17, 2000, - Award of a contract amendment in the amount of $13,650 to Govind & Associates, Inc. for the revision of plans to relocated the proposed storm sewer box culvert away from the historical landfill area. FUTURE COUNCIL ACTION: 1. Approval of a street lighting contract. 2. Additional increases in escrow funds may be necessary as project proceeds to completion. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the City is to be created or franchise granted, or any zoning or rezoning ordinance passed or ~ENGINEERING~DATA~HOME'J-YNDAS~GEN~STREETS~61 [30 MCARDLE-PHASE 2~BACKGROUND DOC EXHIBIT "A" Page 1 of 2 hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT BACKGROUND: Additional escrow funds are required to be paid to TxDOT for the relocation of a proposed storm sewer box culvert away from the Evelyn Price Park, a historical landfill area adjacent to the street. The relocation is necessary to avoid trenching through the historical landfill area. This project was let by TxDOT on July 12, 2000, and higher than estimated bid prices were received. The current contractor for this construction contract, Bay, Ltd., has submitted prices for this work that have been reviewed and negotiated by TxDOT and the City. In accordance with the Advanced Funding Agreement, 9.5% is added to the contract amount ($82,390.70) in addition to the 96,629.27 escrow shortage amount after letting (bidding). CONTRACT SUMMARY/FEE: A summary and fee is attached as Exhibit "B". I~ENGINEERINGtDATAIIHOMEALYNDAS~GEN~STREETS\61 O0 MCARDLE-PHASE 2\BACKGROUND.DOC EXHIBIT "A" Page 2 of 2 Summary of Change Order No. 2 & 3 Additional Funds to be Escrowed with TxDot McArdle Road Improvements, Phase 2 City Share (20%) Chanoe Order # 2 1. Concrete storm sewer box culvert-revised loading 2. Engineering and Contingencies (9.5%) Chanqe Order # 3 1. Adjustment of curb and gutter, sidewalks, etc and adjustment of sanitary sewer line and manhole 2. Engineering and Contingencies (9.5%) Deficit Amount in Escrow After Bidding (Letting) 1. Total bids received was higher that estimated $ 52,233.36 4~962.17 SUBTOTAL $ 57,195.53 $ 30,157.34 2,864.95 SUBTOTAL $ 33,022.29 $ 6,629.27 TOTAL $ 96,647.09 EXHIBIT"B" Page 1 of 1 IH Channel C.C. BAY BEAR PROJECT SITE F.M. 43 PROJECT# 6100 (CIP# 15) REQUEST FOR QUALIFICATIONS (RFQ) 99-01 McArdle Road Phase 2: Weber Road to Carroll Lane DEPARTMENT OF ENGINEERING SERVICES DATE: 7/99 PAGE: I of 1 DRAWN BY: I.A.R. 9 AGENDA MEMORANDUM DATE: March 21, 2001 SUBJECT: S. Alameda, Santa Fe and Weber Road Rehabilitation Projects Change Order - Rehabilitation of a Waterline on Weber Road. (1986 Bond Project) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute Change Order No. 7 with Haas-Anderson Construction Co. for a total fee not to exceed $108,800.00, for a total restated fee not to exceed $4,790,675.09 for waterline rehabilitation. ISSUE: This work was originally scheduled to be completed under the McArdle Road, Phase 1 Project (TxDOT). The accelerated schedule of the Weber Overlay project requires that the waterline at Weber and McArdle now be done under this contract to avoid tearing up new pavement to install the waterline in accordance with TxDot's schedule. FUNDING: Funds to finance the proposed project are available in the FY 2000-2001 Capital Improvement Budget. /~MENDATION: Staff recommends approval of the motion as presented. ~a~rdo~G arana_~ _~~ ~,/~ Water Superintendent Director of fingineering Services Additional Support Material: Exhibit"A" Agenda Background Material Exhibit "B" Location Map Exhibit "C Change Order Summary AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: S. Alameda, Santa Fe and Weber Road Rehabilitation Projects Change Order - Rehabilitation of a Waterline on Weber Road. PRIOR COUNCIL ACTION: 7, November 19, 1999 -Approval of engineering contract in the amount of $363,990 with RVE, Inc. for the South Alameda/Santa Fe/VVeber Road Rehabilitation projects. July 18, 2000 - Approval of Amendment No. 1 in the amount of $104,170 to the engineering contract with RVE, Inc. for sanitary sewer lines associated with the South Alameda/Santa FeNVeber Road Rehabilitation projects. August 22, 2000 - Approval of the FY2000-01 Capital Improvement Budget (Ord. No. 024162). September 12, 2000 - Ordinance appropriating proceeds of the sale of Combination Tax and Revenue Certificates of Obligation to perform certain street improvements approved in the Capital Improvement Plan (Ord. No. 024211). October 17, 2000 - Motion awarding a construction contract in the amount of $4,4294603.95 to Haas-Anderson Construction, Inc. for the South Alameda/Santa Fe/VVeber Road Rehabilitation projects (M2000-372). October 24, 2000 - Motion awarding a testing agreement in the amount of $50,600 to Fugro South, Inc. for the South Alameda/Santa FeNVeber Road Rehabilitation projects (M2000-384). February 20, 2001 - Motion executing Change Order No. 2 with Haas-Anderson Construction Co. in the amount of $172,902.50 to clean, televise and rehabilitate two wastewater lines. (M2000-098). PRIOR ADMINISTRATIVE ACTION: 2. 3. 4. January 18, 2001 - Approval of Change Order No. I in the amount of $93.51 for change in materials and quantities. February 28,2001 - Approval of Change Order No. 3 in the amount of $1,736.50 for additional signalization. March 7, 2001 - Approval of Change Order No. 5 in the amount of $6,370.48 for additional signalization. March 8, 2001 - Approval of Change Order No. 6 in the amount of $(15.00) for changes on the sanitary sewer line on Santa Fe Street. ~IENGINEERING~DATAI ~HOME\LYNDAS\GEN~STREETS'~071 ALAMEDA-SANTA-WEBE~R~BACKGROUND DOC EXHIBIT "A" Pagelof2 II FUTURE COUNCIL ACTION: Additional change orders are anticipated and will be presented for Council consideration as required. A Change Order that will be funded by RTA (Change Order No. 4) will provide enhanced bus stops and ADA improvements. It is presently being finalized. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the pedod beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the City is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT DESCRIPTION: The scope of this change order is currently part of the McArdle Road, Phase 1 contract (with TxDOT). This proposed change order will add this work to the S. Alameda, Santa Fe and Weber Road Rehabilitation Project. This is necessary because the McArdle Road, Phase 1 contractor (Pate & Pate under TxDOT contract) does not have this work scheduled until after the overlay on Weber Road will be complete. Because of the phasing of the T×DOT contract, it will not be possible to move the waterline work up in their schedule and complete it before the scheduled oveday work on Weber. This change order is necessary to prevent the new surface on Weber Road from being subsequently cut-up to install a waterline. \\ENGINEERINGIDATA1~,HOME~LYNDAS~GEN~STREETSI6071 ALAMEDA-SA NTA-W~ BER\BAC KGROUND~DOC EXHIBIT "A" i Page 2 of 2 councilexhibits\ 60717273. dwg CORPUS CHRIST7 BAY WEBER ST. OVERLAY STAPLES TO $.P.I.D. PROJECT // 6073 CHANGE ORDER NO. 7 N PROP. LOCATION MAP NOT TO SCALE Z P~ DATA PI STA 31+38.870| /~.0'06°13' LT I y-17$~g,l-.1 18 12'x6' ~ ~'ra 29+18 6' GV/BOX 12'x6' TEE 0 5' 90' BE:ND :9+55 S'WET 14'RT CONNECf~ON 12' GV./BOX 4' 45' BEND pRESSURE TAP II t I~ O/S 1 1.5' ET 8' Cbq' & PLUG 14.' ET ~ZP PROJECT Nos. 6071, 6072, 6073 ~ameda St. Overlay - Doddridge to Louls~ana Santa Fe St. Overlay - Doddridge to Robert Weber St. Overlay - Staples to S.P.I.D. Cl~ OF CORPUS CHRIS~, TEXAS CHANGE ORDER NO. 7 EXHZBZT "B" CITY COUNCIL EXHIBZT ~ DE~R~T OF ~GINE~IN¢ S~WC~ PAGE: I of 1 ~TE: 05-21-2001 ~ DEPARTMENT OF ENGINEERING SERVICES CHANGE ORDER SUMMARY SHEET March 21, 2001 PROJECT: S. ALAMEDA, SANTA FE AND WEBER REHABILITATION PROJECT NO: 6071/6072/6073 APPROVED: City Council on 10/17/00 - Motion No. M2000-372 CONTRACTOR: HAAS-ANDERSON CONSTRUCTION CO. P.O. BOX 7692 CORPUS CHRISTI, TEXAS 78467 TOTAL CONTRACT AMOUNT ..... 25% Limit Amount .............. Change Order No. 1 (1/8/01) ............ Change Order No. 2 (2/27/01) ........... Change Order No. 3 (2/28/01) ........... Change Order No. 4 (3/2/01) ............ Change Order No. 5 (3/7/01) ............ Change Order No. 6 (3/8/01) ............ Change Order No. 7 (3/21/01) ........... Total ............................. $4,429,603.95 1,107,400.99 93.51 172,902.50 1,736.50 71,183.15 6,370.48 (15.00) 108,800.00 361,071.14 = 8.15% < 25% EXHIBIT C Page 1 of I --~ ~ CITY COUNCIL AGENDA MEMORANDUM Date: March 16, 2001 AGENDAITEM: A. Resolution authorizing the City Manager or his designee, to execute a contract with Terra-Genesis Housing Incorporated (TGHI), a H.U.D grant recipient, for the Corpus Christi Police Department to provide supplemental police services within the patrol area that surrounds the Lexington Manor Apartments, for a period of 24 months and not to exceed $95,500. B. Ordinance appropriating $95,500 from Terra-Genesis Housing Incorporated (TGHI) for supplemental police patrol within the patrol area that surrounds the Lexington Manor Apartments in the No. 1020 General Fund--Police Department. ISSUE: Term-Genesis Housing Incorporated has federal funding available for supplemental patrols and equipment to help create a drug and crime free environment and to provide for the safet)., and protection of the residents in the Lexington Manor public housing development. BACKGROUND: The Department of Housing and Urban Development (HUD) has a,varded funding to the Lexington Manor Apartments through Terra-Genesis Housing Incorporated, the grant administrator. The grant provides for reimbursement of the police department for overtime low-visibility chug surveillance and overtime high-visibiliB' police patrols that are conducted in addition to the level of service already provided. Also provided is the purchase of surveillance equipment to be used in furtherance of the low-visibili~, operations, hi addition to funding police department activities, the grant makes funds available to the District Attorney's Office to enhance subsequent prosecution. The police department agrees to assign personnel on an overtime basis to conduct low-visibility surveillance of narcotics dealers in the C50 patrol beat. These police activities, coupled with traditional narcotics investigation, should lead to additional arrests for narcotics violations in and around the Lexington Manor Apartments. Subsequent to the development of cases against the most egregious drag law violators by using low-visibility police operations, the police department agrees to conduct high-visibility patrols on an overtime basis to curtail resurgence of drag dealing activities. All agreed upon services are subject to availability of personnel and equipment. FUNDING: The funds will be appropriated into the Police General Fund for reimbursement of overtime and equipment expenditures. REQUIRED COUNCIL ACTION: Acceptance of the contact and appropriation of funds. RECOMMENDATION: Staff recommends acceptance of the contract. ADDITIONAL SUPPORT MATERIAL Contract is available in the City Secreta~., Office for review. RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A CONTRACT WITH TERRA-GENESIS HOUSING, A HUD GRANT RECIPIENT, FOR THE CORPUS CHRISTI POLICE DEPARTMENT TO PROVIDE SUPPLEMENTAL POLICE SERVICES WITHIN THE PATROL AREA THAT SURROUNDS LEXINGTON MANOR APARTMENTS, FOR A PERIOD OF 24 MONTHS AND NOT TO EXCEED $95,500 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager, or his designee, is authorized to execute a contract with Terra- Genesis Housing, a HUD grant recipient, for the Corpus Christi Police Department to provide supplemental police services within the patrol area that surrounds Lexington Manor Apartments, for a period of 24 months and not to exceed $95,500 ATTEST: CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor Legal form approved "fray*cc > ~ ., 2001; James R. Bray, Jr., City Attorney By: Lisa Aguilar Assistant City Attorney H:~LEG-DIR/LISA',LISA~RES RES 038 AN ORDINANCE APPROPRIATING $95,500 FROM TERRA-GENESIS HOUSING INCORPORATED TO PROVIDE SUPPLEMENTAL POLICE PATROL WITHIN THE PATROL AREA THAT SURROUNDS THE LEXINGTON MANOR APARTMENTS IN THE NO. 1020 GENERAL FUND--POLICE DEPARTMENT, AMENDING ORDINANCE NUMBER 024130 WHICH ADOPTED THE FY 2000-01 BUDGET BY INCREASING BOTH REVENUES AND APPROPRIATIONS BY $95,500 IN THE NO. 1020 FUND NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI: SECTION 1. That $95,500 from Terra-Genesis Housing Incorporated is appropriated to provide supplemental police patrol within patrol area that surrounds the Lexington Manor Apartments in the No. 1020 General Fund--Police Department. SECTION 2. That Ordinance No. 024130. which adopted the FY 00-01 budget is amended by increasing both revenues and appropriations by $95,500 in the No. 1020 Fund. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor LEGAL FORM APPROVED Y,~t t-, ,,¢~ , 2001; JAMES R. BRAY, JR., CITY ATTORNEY BY: ' ~ ~ Lisa Aguilarl Assistant City Attorney H:\LEG-DIR LISA/LISA/ORD3~ORD3 369 11 AGENDA MEMORANDUM March 27, 2001 AGENDA ITEM: AGENDA ITEM: ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO CONSENT TO THE SUBLEASE OF A CERTAIN PORTION OF THE PREMISES (CURRENTLY UNDER LEASE TO SIGNATURE FLIGHT SUPPORT CORPORATION) TO OCEAN AIR CENTER, LLC, SUBJECT TO THE TERMS OF THE MASTER LEASE WITH SIGNATURE FLIGHT SUPPORT CORPORATION; AND DECLARING AN EMERGENCY. Issue: Signature Flight Support Corporation is one of two Fixed Base Operators (FBOs) at Corpus Christi International Airport that provide a full range of aircraft handling and maintenance services to the general public, as well as to corporate, charter and military aircraft operators. Signature sublets portions of their premises to aeronautical users, such as overnight parcel forwarders, that do not engage in any of the traditional Fixed Base Operator activities and for which Council approval is not required. However; the Agreement between the City of Corpus Christi and Signature Flight Support requires that any sublease of a core line of business be approved by the City. For that reason, it is requested that the City Manager be authorized to approve the sublease of the aircraft maintenance portion of Signature's FBO operation to Ocean Air Center, LLC. Pending Council approval of the Ordinance, Signature and Ocean are prepared to immediately execute their sublease agreement; therefore, emergency consideration is requested in order for Ocean Air to commence operation of its business on the premises without delay. REQUIRED COUNCIL ACTION: Council authorization is required for the City Manager to consent to the sublease agreement between Signature Flight Support and Ocean Air Center. PREVIOUS COUNCIL ACTION: On February 20, 1980 the City entered into a Hangar and Fixed Base Operator's Lease with Van Dusen Airport Services Company. This lease was subsequently amended and assigned to Page Avjet. On October 31, 1990 Ordinance No. 12012 "Assignment of and Amendment to Modification of Lease Agreement" transferred the lease to Signature Flight Support. CONCLUSION AND RECOMMENDATION: Staff recommends approval of the Ordinance as submitted. BOARD/COMMITTEE REVIEW: The Airport Board recommended Council approval of ordinance on March 14, 2001. AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO CONSENT TO THE SUBLEASE OF A CERTAIN PORTION OF THE PREMISES (CURRENTLY UNDER LEASE TO SIGNATURE FLIGHT SUPPORT CORPORATION) TO OCEAN AIR CENTER, LLC, SUBJECT TO THE TERMS OF THE MASTER LEASE WITH SIGNATURE FLIGHT SUPPORT CORPORATION; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager, or designee, is authorized to consent to the sublease ora certain portion of the leased premises (currently under lease ["Master Lease"] from the City by Signature Flight Support Corporation ["Signature"] ) to Ocean Air Center, LLC ("Ocean"). Ocean will be authorized to use the sublet premises to perform aircraft maintenance services on a non-exclusive basis at the Corpus Christi International Airport. The sublease is subject to the terms of the Master Lease. A copy of the Master Lease is on file with the City Secretary. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal. Jr., Mayor Legal form approved ~g~.~,~, 2001: James R. Bray, Jr., City Attorney Br~/~le~'ed~th. Assistant City Attorney Bmord01008 12 ¥ CITY COUNCIL AGENDA MEMORANDUM March 15, 2001 SUBJECT: Hurricane Preparedness PSA Local Government Grant AGENDA ITEM: Item A. Motion authorizing City Manager to accept a grant of $1,000 from the Texas Division of Emergency Management for television public service announcements during the 2001 Hurricane Season. Item B. Ordinance appropriating $1,000 from Texas Division of Emergency Management, in the Federal/State Grant Fund No.1050 for television public service announcements during the 2001 Hurricane Season. ISSUE: The City has received funding to purchase television broadcast time for hurricane awareness public service announcements for the 2001 Hurricane Season. The grant will assist in broadcasting public service announcements on hurricane preparedness and evacuation routes. REQUIRED COUNCIL ACTION: accept the grant and appropriate the funds. PREVIOUS COUNCIL ACTION: None FUNDING: The state grant will provide $1,000 in the Federal/State Grant Fund No.1050 with no local match required. CONCLUSION AND RECOMMENDATION: Staff recommends accepting the grant and appropriate the funds. (Dep~rtment~ DIVISION OF EMERGENCY MANAGEMENT TEXAS DEPARTMENT OF PUBLIC SAFETY RICK PERRY 5805 N. Larnar Blvd. Governor Box 4087 Austin, Texas 78773-0220 Duty Hours 512 424-2138 Non-duty Hours 512 424-2000 Fax 512 424-2444 THOMAS A. DAVIS, JR. Director TOM MILLWEE Coordinator March 7, 2001 Juan Ortiz, EMC City of Ccrpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 RE: Not/f/cat/on of Local Grant Approval/HP-4.4B/FY 01 Dear Mr. Ortiz: Congratulations! Your request for funding under the Local Grant Program has been approved for the amount of $1000.00. Sponsored by the Federal Emergency Management Agency (FEMA) and administered by the Texas Division of Emergency Management (DEM), the grant funds activities that enhance hurricane preparedness and mitigation capabilities of local governments. Your project number is FY 01-010. This number should be used as a reference on all documents and correspondence related to this project. Attached are two forms that need to be filled out and returned to our office before you begin your project. Attachment 1 is your certification that you understand your jurisdiction's responsibilities as a recipient of this grant and will comply with the requirements and response dates given. Attachment 2, to be filled out by your jurisdiction's chief financial officer, outlines the accounting and audit requirements that go along with the program. Please date, sign, and return these items by March 28, 2001, to: State Natural Hazards Officer Division of Emergency Management Texas Department of Public Safety P.O. Box 4087 Austin, TX 78773-0226 As soon as you have made your expenditures (i.e., bought and installed the piece of equipment, printed the brochure, etc.), we are ready to reimburse for all related expenditures up to the amount of the award. Notify DEM by letter and include copies of the associated bills and proof of purchase (copy of a cancelled check or paid invoice). Please remember, if the cost of the project exceeds the amount of the award, your jurisdiction will have to make up the difference. Also, we must complete the reimbursement process no later than September 30, 2001, since .the funds for this grant expire at the end of the federal fiscal year. Additional requirements associated with this grant: a. If the grant involves the production/distribution of materials, FEMA requires that your finished product acknowledge their involvement with the following statement: "This proiect was'financed with fundinq from the Federal Emerqency Manaqement ARency (FI=MA). The contents do not necessarily reflect FEMA's views or policies." b. You are required to demonstrate the benefit derived from use of grant monies. For example: 1) If you are producing or purchasing public awareness materials, provide a list of events/locations where the products were distributed anti,the numbers distributed. 2) If you are purchasing equipment, provide copies of agendas and attendance lists from meetings or events where the equipment is used. c. Finally, provide DEM copies of any media coverage generated by the award of the grant or use of items purchased with the grant and two (2) copies of any materials you produce and distribute with the grant money. Send the items in paragraphs b and c above to the address given earlier. Deadline for receipt of these items is no later than October 15, 2001. If you have any questions, please contact Mike Peacock, Natural Hazards Officer, at (§12) 424-2597 or by Email at Mike. Peacock(~txdps.state.tx.us. For questions concerning financial and audit requirements, as well as documentation required for reimbursement, please contact Sandra Dismukes at (512) 424-2446. Sincerely, Tom Millwee State Coordinator STM:jmp:ew cc: RLO PlO Support Services Attachments: 1 - Certification of Understanding and Compliance 2 - Accounting and Audit Requirements Attachment I Certification of Understanding and Compliance I understand my jurisdiction's responsibilities under this grant program and agree to complete the project and submit all of the following listed documentation to DEM by September 30, 2001, in order to be reimbursed. (a) (b) (c) Copies of all bills or purchase invoices related to this project. A copy of the canceled check or paid invoice showing the item(s) has been paid for. A letter certifying the project has been completed, Date Project POC or EMC Signature Attachment 2 Emergency Management Performance Grant ACCOUNTING AND AUDIT REQUIREMENTS Generally Accepted Accounting Principles (GAAP) and American Institute of Certified Public Accountants (AICPA) Statement of Auditing Standards, Annual Update 325 (SAS 60 AU 325) require a segregation of duties in the cash and asset management process of an organization for good internal control. As a result, all grant payments from the Division of Emergency Management (DEM) are sent to the Chief Financial Officer of the recipient entity/jurisdiction. Please have your Chief Fi.~ancial Officer forward *.he following information to this office as soon as possible: Jurisdiction: Chief Financial Officer: Official Position: Mailing Address: Work Phone: Fax Number: State Cognizant Agency: Division of Emergency Management Start of Jurisdiction Fiscal Year (Month and Day): Federal Employer's ID Number: State Payee ID Number: In addition, as a recipient of this federal grant, you are subject to being monitored through site visits or limited scope audits. Under the new Single Audit Act Amendments (P.L. 104-156), a jurisdiction expending $300,000 or more of federal awards in the fisca~ year is required to have an audit and to submit a copy of that to DEM within 13 months following the end of the fiscal year. This grant will count toward the cumulative of $300,000. For accounting purposes the following program information is provided: Program Name: CFDA Number: Federal Contract Number: Emergency Management Performance Grant 83.552 EMT-2001 -GR-0005 ORDINANCE APPROPRIATING $1,000 FROM THE TEXAS DIVISION OF EMERGENCY MANAGEMENT IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR TELEVISION PUBLIC SERVICE ANNOUNCEMENTS DURING THE 2001 HURRICANE SEASON; AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $1,000 from the Texas Division of Emergency Management is appropriated in the No. 1050 Federal/State Grants Fund for television public service announcements during the 2001 hurricane season. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure on this the __ day of ,2001. ATTEST: THE cI'rYOF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: This 22nd day of March, 2001: James R. Bray, City Attorney By: R. Jay Reining ' First Assistant City Attorney Samuel L. Neal, Jr. Mayor, The City of Corpus Christi R12906A2.wpd 13 AGENDA MEMORANDUM AGENDA ITEM: March 27, 2001 Motion authorizing the City Manager, or his designee, to execute a Master Lease Purchase Agreement with Banc of America Leasing for a one-year term with a renewal option of one year. ISSUE: When funds are not available for outright purchases of equipment in the General Fund (Streets, Fire, Solid Wastes, etc.), the City uses a lease purchase agreement to finance the equipment. Koch Financial terminated the agreement effective March 4, 2001. FUNDING SOURCE: Funding is provided in individual departmental budgets. REQUIRED COUNCIL ACTION: Council approval is required for all contracts over $15,000. FUTURE COUNCIL ACTION: Council approval will be required for all items over $15,000 acquired through the lease purchase agreement. RECOMMENDATION: I recommend that the City Council authorize the City Manager, or his designee, to execute a Master Lease Purchase Agreement with Banc of America Leasing for a one-year term with a renewal option of one year. j~G. Cm~z_A'f~edo Director of Financial Services Attachments: Attachment A - Background Information Attachment B - Master Lease Pumhase Agreement Summary Attachment C - Schedule of Equipment to be Leased Attachment D -Mailing List H:~IN-DIR\SHARED\CSHMNGT~Bid Invitation for Lease Purchase\Council Action Request for Lease.doc Attachment A BACKGROUND INFORMATION Purchasing and Financing Separated The prior master lease purchase agreement with KOCH Financial ,,vas approved on October 19, 1999 and included a rate of 73 basis points below the Five-year U.S. Treasury Note rate. KOCH terminated the agreement effective March 4, 2001, because they did not believe the interest spreads were profitable enough under current market conditions. However, KOC!I must continue to honor the lease agreements currently in place. The City has operated with a Master Lease Purchase Agreement since 1993. The use of a single financing company offers the City reduced interest costs and minimizes the amount of staff time (Purchasing, Legal, Finance) required to execute financing, and ensures terms favoring the City (prepayment option, timing of payments, tax-exemption, etc.). Under the current program, the vendor with the best equipment price is recommended while financing is provided separately. The City then can select more favorable bids on financing because of larger economies of scale through the Master Lease Purchase Agreement. Master Lease Purchase Agreement Banc of America's bid provides for attractive tax-exempt interest rates on lease purchase transactions. Their proposal provides for the City to bid lease financing from another financing company if in the best interest of the City. The Master Lease Purchase Agreement does not minimize Council involvement in reviewing contracts for the lease purchase of City equipment. Any contract for lease purchase over $15,000 must have Council approval. All items to be acquired through lease purchases will be presented as part of the annual budget program. Bids for equipment and proposed lease-purchase financing through the Master Lease Purchase Agreement are brought to the Council at the time of the bid award. Attachment C lists the equipment already approved and included in the Fiscal Year 2000-2001 budget as lease purchases. Bids Bid invitations were mailed to 13 local banks and 30 leasing companies (Attachment D). Respondents were requested to submit bids for various financing terms stated as basis points over (+)/under (-) the five-year Bloomberg Bond Yield. Actual lease rates will then be determined relative to the five-year Bloomberg Bond Yield at the time the equipment is received. Three bidders responded as follows: Banc of America Leasing Bank One Leasing Ashford Capital Chicago, IL Corsicana, TX Corporation Atlanta, GA Item Description Basis Points Basis Points Basis Points over(+)/under(-) over(+)/under(-) over(+)/under(-) US Treasury. Note US Treasury Note US Treasury Note Newly Financed 36 months +36.00 +70.00 +81 42 months +25.00 NB +81 48 months + 19.00 +90.00 +8 l 60 months +11.85 +95.00 +89 84 months +20.00 + 124.00 + 130 120 months +27.24 NB + 150 Note: Alternative financing was submitted by LaSalle Bank National Asso., Chicago, IL and Wells Fargo, Austin, Tx. NB - No bid Attachment B Master Lease Purchase Agreement Summary The Master Lease Purchase Agreement will provide financing on any equipment that the City desires to own and would have purchased outright had the funds been available. An evaluation of the bids is included in the Background Information (Attachment A). The term of this agreement commences upon execution and will remain in effect for one year. This agreement may be renewed for an additional one year, if mutually acceptable. Each municipal lease remains in effect until paid. The City has the right to prepay any lease without penalty provided thirty (30) days written notice is given prior to the payment date on which the option is to be exercised. The City is responsible for insuring, maintaining, and replacing the equipment. As long as the City is not in default for non-payment, legal title shall be in the name of the City. As all purchases are for the sole and exclusive use of the City, the City asserts exemption from tax assessment. The City has the right to terminate the agreement due to non-appropriation. The City agrees not to replace the item for a period of three-hundred sixty (360) days. Attachment C Schedule of Equipment to be Leased Section I - Bid Sheet I Remaining Outstanding Department/ Term Principal Schedule Number Qty. Equipment Description (Mos.) March 2, 2001 NEW ITEMS Solid Waste 2 Brush Trucks 60 235,983 (est.'~ Parks 2 Brush Trucks 60 77,809 (est.) ;tmets 2 Ton Truck W/Service Bodies 60 53,984 (est.) Streets 2 Heavy Trucks 60 82,284 (est.) Streets 2 Heavy Trucks 60 130,122 (est.) Streets 3 Heavy Trucks 60 150,537 (est.) Solid Waste 1 Crawler Tractor 60 357,728 (est.) Solid Waste I Crawler Tractor 60 295,196 (est.) Park Maintenance 3 3/4 Ton Pickup 60 58,038 (est.) Streets l LED Lighting 60 854,371 (est.) Streets 1 Asphalt Distributor 60 I 17,808 (est.) Marina Operations I Floating Barge Office 60 400,000 (est.) Fire Statmns 2 Replacement Pumper Trucks 60 733,734 (est.) ;olid Waste 13 Replacement Refuse Trucks 60 1,951,851 (est.) Emergency Operations Center I Voice/Data System 60 300,000 (est.) Subtotal- New Items * $5,799,445 * Additional equipment may be leased purchased throughout the year. Items originally anticipated in the above list may be delayed and substituted with other equipment as critical needs are assessed. Local Banks: American Bank P.O. Box 6469 Corpus Christi, Texas 78466 Attn: A1 Jones, President Phone: (361) 992-9900 Fax: (361) 991-0084 Bank of America 500 N. Shoreline Corpus Christi, Texas 78471 Attn: Larry Hale, Vice President Phone: (361) 881-6787 Fax: (361) 881-6965 Charter Bank Norwest P.O. Box 10306 Corpus Christi, Texas 78460 Attn: Sid Ridlehuber, President Phone: (361) 241-7681 Fax: (361) 241-3544 Coastal Banc SSB 10838 Leopard Street, Ste. A Corpus Christi, Texas 78410 Atto: Irma Garcia, Branch Mgr. Phone: (361) 241-4263 Fax: (361) 241-4266 Eisenhower National Bank Bldg. 318 NAS Corpus Christi, Texas 78419 Attn: Chris Fausto, Branch Mgr. Phone: (361) 937-2180 Fax: (361) 937-2006 First Capital Bank 500 N. Water, Suite #I00 South Tower Corpus Christi, Texas 78471 Attn: Carla Moore, Branch Mgr. Phone: (361) 887-8771 Fax: (361) 887-8772 Attachment D Mailing List First Commerce Bank P.O. Box 7669 Corpus Christi, Texas 78467 Attn: James Truck, President Phone: (361) 850-6800 Fax: (361) 850-6865 First Conununity Bank 416 N. Water Street Corpus Christi, Texas 78401 Attn: Wes Hoskins, President Phone: (361) 888-9310 Fax: (361) 888-9468 Frost Bank P.O. Drawer 749 Corpus Christi, TX 78403-0749 Attn: Mike Carrell, President Phone: (361) 844-1001 Fax: (361) 844-1025 International Bank of Commerce P.O. Box 2648 Corpus Christi, Texas 78403 Attn: Charles White, President Phone: (361) 991-4000 Fax: (361) 888-8453 Nueces National Bank 1434 S. Port Corpus Christi, Texas 78405 Attn: Benny Teafatiller, President Phone: (361) 888-8181 Fax: (361) 888-4372 ValueBank Texas P.O. Box 4956 Corpus Christi, Texas 78469 Attn: Danny Brooks, Branch Mgr. Phone: (361) 888-4451 Fax: (361) 866-7791 Well Fargo Bank P.O. Box 4666 Corpus Christi, Texas 78469 Attn: Ed Bacak, President Phone: (361) 886- 6418 03/19/0 I H:XFIN-DIR\SHARED\CSHMNGT~BANKDIR.DOC Leasing Companies: Alliance Capital Management Corp. Attn: Christopher Morgan 1345 Avenue of the Americas New York, N.Y. 10105 Phone (212) 969-6088 Fax (212) 969-2118 Alliance Credit Corporation Attu: Mr. Gary Moral 9130 Jollyville Rd, Ste. 320 Austin, Texas 78759 Phone (800) 765-5552 Associate Commercial Corp. Attn: Mr. Ed Pletzke P.O. Box 650363 Dallas, Texas 75265 Facsimile (214) 544-3381 Associates Municipal Finance Group 300 E. Carpenter Freeway, 8 Place Irving, Texas 75062 Banc of America Leasing A~n: Robyn A. Ellert, Vice President 231 S. LaSalle Street Mail Code IL 1-231 - 16-45 Chicago, IL 60697 (312) 974-2430 Bank One Leasing Attn: Mr. Steve Johnson 101 N. Beaton Corsicana, Texas 75110 Bell Atlantic Tricon Govt. Fin., Inc. Attn: Christopher J. Mason, V.P. 3601 Minnesota Dr., Suite 960 Bloomington, MN 55435 Capital City Leasing, inc. 4901 Spicewood Springs Road Austin, Texas 78759 Chapman Company Attn: Mr. Riley Simmons, III, V.P. 12001 N. Central Expressway, Suite 520 Dallas, Texas 75243 Phone (214) 490-0884 Facsimile (214) 490-3733 H:~FIN.D [R\SHARED\CSHM NGT~lsngcom.doc Chrysler Capital Attn: Randall A. Bushman, Mngr 106 W. 11~h Street, Suite 1530 Kansas City, MO 64105 COMELCO Attn: Mr. Steve Chapman 745 E. Mulberry, Suite 210 San Antonio, Texas 78212 Financing Marketing Services, Inc. Attn: Mr. Tim Tanguay 3079 Crossing Park, Suite 4 Norcross, GA 30071 Phone (404) 441-2505 Finova Finora Government Fin. Inc. Attn: Ms. Dawn Schomer, Marketing Associate France Place, 3601 Minnesota Dr. Suite 960 Bloomington, MN 55435 Phone (612) 897-1552 Ford Motor Credit Corp. Atto: Keith Yarger, Acct, Mgr. 100N. E. Loop 410, Suite 625 San Antonio, Texas 78216 Phone (210) 241-18r57 Facsimile (210) 340-0290 Friedman, Luzzatto & Co. 14755 Preston Road, Suite 424 Dallas, Texas 75250 Fuji Bank, Limited Two World Trade Center Attn: Stephen H. Chin, V.P. New York, N.Y. 10048 Phone (972) 867-1798 Facsimile (972) 599-9785 G.E. Capital Corporation A~n: Mr. Kelly Woods 8400 Normandale, Lake Blvd. Suite 470 Minneapolis, MN 55437 GFC TriCon Government Arm: Dawn Schommer 3601 Minnesota Drive, Ste. 960 Bloomington, MN 55435 GMAC Attn: James Elliot 1161 Corporate Drive West Suite 305 Arlington, Texas 76006 Phone (972) 342-8948 Government Capital Corp. Attn: Bobby Stuart 4805 N. St. Mary's Suite 3 Beeville, Texas 78102 Phone: (800) 361-2776 Heller Public Finance 2600 Grand Blvd., Ste 380 Kansas City, MO 64108 Phone (816) 802-8223 Facsimile (816) 472- 1954 Koch Financial Corporation Att~: Ms. Ann E. Shook 8750 N. Central Expressway, Suite 1010 Dallas, Texas 75231 Phone (888) 343-5692 Facsimile (214) 369-2199 La Salle National Leasing Corp. Att~: Bill Bock 555 Republic Drive, Suite 318 Plano, Texas 75074 Phone (800) 323-0074 Facsimile (972) 312-0427 Municipa! Funding Group Attn: Mr. Darrell Jarman 131 East Washington P.O. Box 624 Keamey, MO 64060 Municipal Services Group, Inc. A~n: Bryan Duponte Representative, Southern Region 5125 South Kipling Parkway, Ste 300 Littleton, CO 80127 Phone (800) 530-3100 Facsimile (303) 933-9991 Pitney Bowes Capital Services Attn: Mr. Aaron Franklin 5310 Harvest Hill Road Suite 130 Dallas, Texas 75230 Phone (800) 769-8009 Facsimile (972) 980-0716 Safeline Leasing Company Attn: Mr. Joe Anderson 3700 Crestwood Parkway, Ste 450 Deluth, GA 30096 Phone (800) 683-1734 Sanwa GEL 5310 Harvest Hill, Suite 295 Dallas, Texas 75230 Phone (214) 239-7309 Facsimile (214) 239-7865 Sun Trast Leasing Corporation Arm: Michael J. Horkey 120 East Baltimore Street 24th Floor Baltimore, MD 21202 Phone (410) 986-1916 Facsimile (410) 986-1780 Warden-Kent Capital Corp. Attn: Mr. Joe Ergonis 3353 Remington Piano, Texas 75023 Phone (972) 867-1798 Facsimile (972) 599-9785 H:WIN-DI R\SHARED\CSHM NGT\lsng¢om.doc 14 CITY COUNCIL AGENDA MEMORANDUM Date: March 22, 2001 AGENDA ITEM: Motion amending Motion M98-404, as amended, which authorized a professional services agreement with Adrian Herbst, Ballet Herbst Law Group, P.C., to authorize legal services in connection with the formal process of cable renewal for AT&T Broadband Cable Services, not to exceed $52,800 for legal services in connection with the formal process, excepting only services for matters that could not be anticipated. ISSUE: In late 1998, the Council approved hiring Adrian Herbst in connection with the cable franchise renewal request ofTCI Cablevision. During that process, ClearSource applied for a franchise to provide a duplicate, competitive system with the latest technology, and asked that its application be reviewed expeditiously. This necessitated additional legal services. The ClearSource franchise was successfully negotiated in November 1999, including a 5% franchise fee. Negotiations were re-commenced with TCI (which through merger had become AT&T Cable Services) in Spring 2000. Those negotiations, undertaken pursuant to the informal rather than the formal process under federal cable law, were anticipated to be concluded by October 2000 at a not to exceed cost of $224,500. As part of the process, ClearSource contributed $75,000 to reimburse the City's expenses and AT&T advanced $120,000, to be reimbursed out of the increase in the franchise fee from 4% to 5%. Subsequently, in the Fall of 2000, negotiations with AT&T broke down. At the same time, AT&T was in the process of selling its Corpus Christi system and others to Time Warner. However, an interim agreement was reached to extend the franchise for six months (to October 2001), increase the franchise fee to 5% (beginning November 1, 2000), and complete the process after the transfer to Time Warner. During the period leading up to the interim agreement, approximately $23,000 of legal services was attributable to the formal process which was beyond the scope of the existing contract. Because of those services, the $224,500 cap authorized by the Council has now been reached. The transfer to Time Warner has now been completed. Recent communications from Time Warner indicate that negotiations may now lead to the formal process. Services projected for the formal process would cost an additional $52,800. Additional legal services will be required to complete the franchise renewal process. The cap has now been reached, but approximately $23,000 in services were provided in connection with the formal process which was beyond the scope of the present not-to-exceed contract. If the formal process becomes necessary, a not-to-exceed amount of $52,800 is needed. Authorizing this amount will provide a new not-to-exceed amount of $277,300 for all services necessary to complete the franchise, formal or informal process, short of litigation or matters which could not be anticipated. 1JRB0500.004 This remains a complex and changing area of federal law and specialized services continue to be necessary. RECOMMENDATION: That the above motion be approved. 1JRB0500.004 15 AGENDA MEMORANDUM March 23, 2001 AGENDA ITEM: 1. Resolution authorizing the City Manager to execute on behalf of the City of Corpus Christi an agreement with the Texas General Land Office related to the University Beach Park. 2. Resolution authorizing the City Manager to execute on behalf of the City of Corpus Christi an agreement with Texas A&M University - Corpus Christi related to the University Beach Park. ISSUE: Texas A&M-Corpus Christi has entered into a contract with the Texas General Office related to the construction of a beach park in Corpus Christi Bay immediately across Ocean Drive from the university. Difficulties have arisen which could prevent the project from occurring and Texas A&M-Corpus Christi has asked for City assistance. The necessary City assistance requires Council action. BACKGROUND: As part of the Coastal Erosion Program under which the General Land Office (GLO) has funded $1.7 million to the City of Corpus Christi for restoration of Corpus Christi Beach, the GLO and Texas A&M-Corpus Christi are proposing to undertake the construction of a beach enclosed by a series of rock groins immediately north of the university adjacent to Ocean Drive. Under the terms of the project, the GLO is providing $1,952,252 and Texas A&M-Corpus Christi has agreed to provide $977,180 in operation and management in-kind services including seasonal lifeguards, beach cleaning, and security. Unfortunately, extremely serious timing and legal issues have arisen. First, the GLO, must under the law, have a recipient of the use grant of State land. Attorneys for the Texas A&M System have indicated that there are significant legal issues concerning whether or not this type of use grant can be accepted by the University. The second issue is timing. Unfortunately, even if the use grant issue could be resolved, the required documentation cannot be approved by the Texas A&M University Board of Regents until late May. This fact alone would kill the project because there is no provision under State law to carry the money past the end of September, and under a late May start date, the project could not be completed within the time frame. Therefore, it is imperative that the project, which has already been bid and will be carried out by GLO, must start immediately to be completed prior to the expiration date of the available funds. PROPOSAL AND RECOMMENDATION: Since the proposed University Park would be a public beach, which not only Texas A&M-Corpus Christi students, but Corpus Christi residents could use, and since the facility should be of groat benefit to Texas A&M- Corpus Christi, Mr. Bray and I have worked with both GLO and Texas A&M to reach a solution. The solution is rather simple. We aro proposing that the City of Corpus Christi assume the role of the local government entity to accept the use grant of State lands and that the university execute an interlocal agreement with the City under which the University agrees to provide all operational and management services to the project, as set out in the project cooperation agreement between Texas A&M-Corpus Christi and GLO that has already been executed. In essence, the City of Corpus Christi would be simply a vehicle to assist both the GLO and Texas A&M-Corpus Christi in undertaking the project and the City would have no responsibility for operation and management of the facility. We are recommending that the City assist the GLO and Texas A&M-Corpus Christi in undertaking this extremely worthwhile project by acting as the recipient vehicle for the use grant of State lands. I have attached both the proposed interlocal agreement with Texas A&M-Corpus Christi and the proposed agreement with the GLO for the Coastal Erosion Response Project. Assistant City Manager Mar-23-01 IO:4BA RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY OF CORPUS CHRISTI AN AGREEMENT WITH THE TEXAS GENERAL LAND OFFICE RELATED TO THE UNIVERSITY BEACH PARK WHEREAS, Texas A&M University - Corpus Christi and the Texas General Land Office have entered into a Project Cooperation Agreement for a coastal erosion response project, the University Beach Park; and WHEREAS, the University Beach Park is a project beneficial to the citizens of Corpus Christi and the City desires to provide non-financial assistance to the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: The City Manager is hereby authorized to execute on behalf of the City of Corpus Christi an agreement with the Texas General Land Office, SD No. 20010003, a substantial copy of which is attached hereto as Exhibit A and incorporated herein. ATTEST: Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor, The City of Corpus Christi James R. Bray, ~., City Attorney APPROVED THIS THE 5[)'-DAY OF /"~,t,-c t.~ ,2001: Corpus Christi, Texas day of ,2001 The above resolution was passed by the following vote: Samuel L. Neal, Jr. Javier D. Colmenero Melody Cooper Henry Garrett Dr. Arnold Gonzales Rex A. Kirmison Betty Jean Longoria John Longoria Mark Scott 1JRB0500.005 The State of Texas Austin, Texas SD No. 20010003 Coastal Erosion Response Project Project Cooperation Agreement Number 1046 GLO Contract Number 01-126C EXHIBIT A STATE OF TEXAS COUNTY OF NUECES KNOW ALL BY THESE PRESENTS: This Special Document (the "Agreement"), is granted by virtue of the authority granted in TEX. NAT. RES. CODE ANN. {}33.609 (Vernon Supp. 2001) and 31 TEX. ADMrN. CODE Chapter 15, Subchapter B (Coastal Erosion Planning and Response) and all other applicable statutes and rules, as the same may be amended from time to time, and is subject to all applicable regulations promulgated from time to time. ARTICLE I. PARTIES AND PURPOSE 1.01 In consideration of the mutual covenants and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the STATE OF TEXAS, acting by and through David Dewhurst, Commissioner of the Texas General Land Office, on behalf of the Permanent School Fund of the State of Texas (the "State"), hereby grants to The City of Corpus Christi, whose address is P.O. Box 9277, Corpus Christi, Texas 78469-9277, ("User"), the right to use the surface estate of certain Permanent School Fund land (the" Premises") for the purposes identified in Article IV below. 1.02 The General Land Office enters into this Agreement with the City of Corpus Christi for the purposes described in the coastal erosion project identified in the Project Cooperation Agreement ("PCA") Number 1046. The General Land Office ac'knowledges that and concurs that the City of Corpus Christi may execute an agreement with Texas A & M University - Corpus Christi to use the Premises for purposes of participating in the coastal erosion project. ARTICLE II. PREMISES 2.01. The Premises is described or depicted in the PCA and said description is incorporated herein by reference. The description is also attached as Exhibit "A". 2.02. USER HAS INSPECTED THE PHYSICAL AND TOPOGRAPHIC CONDITION OF THE PREMISES AND ACCEPTS SAME "AS IS" IN ITS EXISTING PHYSICAL AND TOPOGRAPHIC CONDITION. USER 1S NOT RELYING ON ANY REPRESENTATION OR WARRANTY OF THE STATE REGARDING ANY ASPECT OF THE PREMISES, BUT IS RELYING ON USER'S OWN INSPECTION OF THE PREMISES. THE STATE DISCLAIMS ANY AND ALL WARRANTIES OF HABITABILITY, MERCHANTABILITY, SUITABILITY, FITNESS FOR ANY PURPOSE, AND ANY OTHER WARRANTY WHATSOEVER NOT EXPRESSLY SET FORTH IN THIS AGREEMENT. THE STATE AND USER HEREBY AGREE AND ACKNOWLEDGE THAT THE USE OF THE TERMS "GRANT" AND/OR "CONVEY" 1N NO WAY IMPLIES THAT THIS AGREEMENT OR THE PREMISES ARE FREE OF LIENS, ENCUMBRANCES AND/OR PRIOR RIGHTS. USER IS HEREBY PUT ON NOTICE THAT ANY PRIOR GRANT AND/OR ENCUMBRANCES MAY BE OF RECORD AND USER IS ADVISED TO EXAMINE ALL RECORDS OF THE STATE AND COUNTY IN WHICH THE PREMISES IS LOCATED. THE PROVISIONS OF THIS SECTION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. ARTICLE III. TERM 3.01. The use provided for by this Agreement shall continue for a term often (10) years, commencing on the effective date of the PCA and ending on October 4, 2010, unless renewed or earlier terminated for any reason by the State, in its sole discretion. ARTICLE IV. USE OF THE PREMISES 4.01. The Premises shall be used solely for the coastal erosion response project created by the PCA and for no other purpose. The Premises are to remain in their current topographical and hydrologic condition, unless the modification is pursuant to and in accordance with the terms of the PCA. User is specifically prohibited from modifying the Premises in any manner not authorized herein, and from using, or allowing the use by others of the Premises for any other purpose. 4.02. The State reserves the exclusive right to grant easements, rights-of way and/or other grants of interest authorizing use of the Premises. User shall permit the State's agents, representatives, and employees to enter into and on the Premises at all reasonable times for the purpose of inspection and any other reasonable purpose necessary to protect the State's interest in the Premises. 4.03. The following conditions shall apply to the use of the Premises during the term of this Agreement (the "Conditions"): 1. Texas A&M University, Corpus Christi shall, pursuant to the PCA, construct bmakwatem of sufficient height above the substrate to be visible above the water surface at mean high tide. · ' Permanent markers/pilings shall be installed by Texas A&M University, Corpus Christi to U.S. Coast Guard specifications. 2. If the General Land Office determines that erosion or accretion has occurred as a result of the presence of the groin, at a rate which exceeds the then current General Land Office/School Land Board guidelines, such structure shall be removed and the shoreline restored according to the written instructions provided by the General Land Office. 3. Any accretion of sediment, as determined by the General Land Office, resulting from the actions authorized by the Project Cooperation Agreement or this Special Document will be considered property of the State of Texas. ARTICLE V. ASSIGNMENTS 5.01. This Agreement and the uses allowed hereunder are not assignable by the User. ARTICLE VI. PROTECTION OF NATURAL and HISTORICAL RESOURCES 6.01. User shall comply with all applicable rules and regulations of the General Land Office and other governmental agencies responsible for the protection and preservation of public lands and waters, including those relating to pollution. In the event of pollution or an incident that may result in pollution of the Premises or adjacent property which is the result of User's (or User's employees, contractors, invitees and agents) acts or omissions, User shall immediately notify the State, use all means reasonably available to recapture any pollutants which have escaped or may escape, and mitigate for any and all natural resources damages caused thereby. 6.02. USER IS EXPRESSLY PLACED ON NOTICE OF THE NATIONAL HISTORICAL PRESERVATION ACT OF 1966, (PB-89-66, 80 STATUTE 915; §470) AND THE ANTIQUITIES CODE OF TEXAS, CHAPTER 191, TEX. NAT. RES. CODE ANN. (VERNON 2000 SUPP.). IN THE EVENT THAT ANY SITE, OBJECT, LOCATION, ARTIFACT OR OTHER FEATURE OF ARCHEOLOGICAL, SCIENTIFIC, EDUCATIONAL, CULTURAL OR HISTORIC INTEREST IS ENCOUNTERED DURING ANY ACTIVITY ON THE PREMISES, USER WILL IMMEDIATELY CEASE SUCH ACTIVITIES AND WILL IMMEDIATELY NOTIFY THE STATE AND THE TEXAS HISTORICAL COMMISSION, P.O. BOX 12276, AUSTIN, TEXAS 78711, SO THAT ADEQUATE MEASURES MAY BE UNDERTAKEN TO PROTECT OR RECOVER SUCH DISCOVERIES OR FINDINGS, AS APPROPRIATE. ARTICLE VII. INDEMNITY 7.01. USER SHALL BE FULLY LIABLE AND RESPONSIBLE FOR ANY DAMAGE, OF ANY NATURE, ARISING OR RESULTING FROM ITS OWN ACTS OR OMISSIONS RELATED TO ITS EXERCISE OF THE RIGHTS GRANTED HEREIN. USER AGREES TO AND SHALL INDEMNIFY AND HOLD THE STATE, THE STATE'S OFFICERS, AGENTS, AND EMPLOYEES, HARMLESS FROM AND AGAINST CLAIMS, SUIT, COSTS, LIABILITY OR DAMAGES OF ANY KIND, INCLUDING STRICT LIABILITY CLAIMS, WITHOUT LIMIT AND WITHOUT REGARD TO CAUSE OF THE DAMAGES OR THE NEGLIGENCE OF ANY PARTY, EXCEPT FOR THE CONSEQUENCES OF THE NEGLIGENT ACTS OR WILLFUL MISCONDUCT OF THE STATE, THE STATE'S OFFICERS, AGENTS, EMPLOYEES, OR INVITEES, ARISING DIRECTLY OR INDIRECTLY FROM USER'S USE OF THE PREMISES (OR ANY ADJACENT OR CONTIGUOUS PERMANENT SCHOOL FUND LAND) OR FROM ANY BREACH BY USER OF THE TERMS CONTAINED HEREIN. THE PROVISIONS OF THIS SECTION SHALL SUR'VIVE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. ARTICLE VIII. PROPERTY REMOVAL AND TAXES 8.01. Upon termination of this Agreement, User shall remove its personal proper~ from the Premises within 30 days thereafter. THE TERMS OF THIS SECTION SHALL SURVIVE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. 8.02. USER AGREES TO AND SHALL PROTECT AND HOLD THE STATE HARMLESS FROM LIABILITY FOR ANY AND ALL TAXES, CHARGES, AND ASSESSMENTS, TOGETHER WITH ANY PENALTIES AND INTEREST THEREON, AND FROM ANY SALE OR OTHER PROCEEDING TO ENFORCE PAYMENT THEREOF. ARTICLE IX. MISCELLANEOUS PROVISIONS 9.01. No provision of this Agreement shall be construed in such a way as to constitute the State and User joint venturers or co-partners, other than to the extent provided for in the PCA, or to make User the agent of the State or make the State liable for the debts of User. 9.02 In the event any provision of this Agreement is more restrictive than any administrative rule promulgated by the General Land Office and/or the School Land Board, this Agreement shall control. 9.03 Notices under this Special Document shall be delivered in the same manner and to the same addresses as provided in the PCA. IN TESTIMONY WHEREOF witness our hand and Seal of Office. GENERAL LAND OFFICE USER: The City of Corpus Christi By: Larry R. Soward, Chief Clerk/ Senior Deputy Land Commissioner By: Title: Date: Date: Div. ACKNOWLEDGMENT STATE OF § COUNTY OF NUECES § This instrument was acknowledged before me on the , by_ day of Nota~, Public, State of Texas My commission expires: The State of Texas Austin, Texas SD No. 20010003 Coastal Erosion Response Project Project Cooperation Agreement Number 1046 GLO Contract Number 01-126C EXHIBIT "A" Properly Description The proposed project site is located along the northern shoreline of Ward Island which comprises the southeastern shoreline of Corpus Christi Bay, Corpus Christi, TX. Ward Island is located in Nueces County and Texas A&M University-Corpus Christi is located on Ward Island. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY OF CORPUS CHRISTI AN AGREEMENT WITH TEXAS A&M UNIVERSITY - CORPUS CHRISTI RELATED TO THE UNIVERSITY BEACH PARK WHEREAS, Texas A&M University - Corpus Christi and the Texas General Land Office have entered into a Project Cooperation Agreement for a coastal erosion response project, the University Beach Park; and WHEREAS, the University Beach Park is a project beneficial to the citizens of Corpus Christi and the City desires to provide non-financial assistance to the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: The City Manager is hereby authorized to execute on behalf of the City of Corpus Christi an agreement with Texas A&M University - Corpus Christi, a substantial copy of which is attached hereto as Exhibit A and incorporated herein. ATTEST: Armando Chapa City Secretary APPROVED THIS THE ~[')- DAY OF James R. Bray, Jr., City Attorney Samuel L. Neal, Jr. Mayor, The City of Corpus Christi ~v'cL, ,2001: Corpus Christi, Texas day of ,2001 The above resolution was passed by the following vote: Samuel L. Neal, Jr. Javier D. Colmenero Melody Cooper Henry Garrett Dr. Arnold Gonzales Rex A. Kinnison Betty Jean Longoria John Longoria Mark Scott 2 1JRB0500.006 EXHIBIT INTERLOCAL AGREEMENT This Interlocal Agreement is entered into by and between Texas A&M University-Corpus Christi ("TAMU-CC") and the City of Corpus Christi, Texas (the "City") pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Government Code. WHEREAS. TAMU-CC is currently proceeding with its University Beach Project (the "Project") pursuant to the "Project Cooperation Agreement" between TAMU-CC and the Texas General Land Office (the "GLO"), GLO Contract No. 0 I-126-C, Coastal Projects No. 1046, executed effectively as of October 9, 2000; and WHEREAS, the Project is to be located on certain land of the Permanent School Fund of the State of Texas administered by the GLO (the "Premises"); and WHEREAS. in order to timely proceed xvith the Project it is necessary that a local entity receive a grant from the GLO of the right to use the Premises for the purposes of the Project; and WHEREAS, TAMU-CC has requested that the City receive the grant from the GLO of the right to use the Premises for the purposes of the Project in order to enable TAMU-CC to conduct operations and management of the Project on the Premises, including security, seasonal lifeguards, utilities, and custodial services; and WHEREAS, the beach constructed for the Project will be open to the public, including residents of the City. NOW, THEREFORE, in consideration of the mutual benefits to TAMU-CC and the City, TAMU-CC and the City hereby agree as follows: 1. The City ~vill enter into the agreement with the GLO, SD No. 20010003, a true copy of which is attached hereto as Exhibit A and incorporated herein. 2. Throughout the term of the agreement in Exhibit A, TAMU-CC will provide all operational and management services on the Premises related to the Project, including security, seasonal lifeguards, utilities, and custodial services (restrooms and beach debris) as set forth in its proposal to the GLO regarding the Project, and the City will have no responsibility for operation and management of the Premises. 3. The term of this agreement shall be contemporaneous with the term of the agreement in Exhibit A. 4. Any notice to be delivered regarding a matter arising in connection with this I JRB0500.003 agreement shall be deemed delivered when deposited in the United States mail, postage prepaid, certified mail, return receipt requested, addressed as follows: 1) to TAMUoCC: Texas A&M University - Corpus Christi, Conrad Blucher Institute, 6300 Ocean Drive, Corpus Christi, Texas 78412-5503, Attention: Dr. James Bonnet; 2) to the City: David R. Garcia, City Manager, City of Corpus Christi, P.O. Box 9277, Corpus Christi, Texas 78469-9277, or such other address as may be subsequently designated by either party in writing. TEXAS A&M UNIVERSITY- CORPUS CHRISTI CITY OF CORPUS CHRISTI Dr. Robert R. Furgason Date David R. Garcia Date President City Manager ATTEST: Dr. James S. Bonner Date Executive Director, Conrad Blucher Institute Armando Chapa Date City Secretary APPROVED: James R. Bray, Jr. Date City Attomey 1JRB0500.003 16 ORDINANCE STATUS AGENDAITEM: Ordinance authorizing the City Manager, or his designee, to execute a five-year concession services lease with Prince Catering at both the Oso Beach Municpal Golf Course and the Gabe Lozano Sr. Golf Center in consideration of Prince Catering paying 17% of monthly gross sales or $2,500 per month, whichever is greater, at each facility; providing for publication. FIRST READING: February 27, 2001 Passed: 9-0 (Unanimous) FINAL READING: March 27, 2001 COMMENTS: (None) CITY COUNCIL AGENDA MEMORANDUM Date: February 27, 2001 AGENDA ITEM: Ordinance authorizing the city manager, or designee, to execute a five-year concession se~ices lease with Prince Catedng at both the Oso Beach Municipal Golf Course and the Gabe Lozano Sr. Golf Center in consideration of pdnce catering paying 17% of monthly gross sales or $2,500 per month, whichever is greater, at each facility; providing for publication. ISSUE: The previous five-year lease with Pan Amedcan Golf Corporation for Gabe Lozano Sr. Golf Center expired on September 26, 2000. Pan Amedcan also had a five-year lease for the concessions at the O6o Beach Municipal Golf Course which was to expire January 25, 2003. On November 20, 2000, Pan Amedcan gave notice of their intent to terminate the lease by giving 60 days notice per the conditions of the contract. The concessions will be vacated by Pan American as of March 1, 2001. REQUIRED COUNCIL ACTION: The City Council must approve all multi-year leases. BOARD/COMMITTEE REVIEW: The Municipal Greens Committee will be informed about the details of the RFP at its regular February 28, 2000 meeting. This contract is considered of a routine nature and not requiring committee review. RECOMMENDATION: The staff recommends that the five-year lease with Pdnce Catering for the golf course concession operations at Gabe Lozano Sr. Golf Center and Oso Beach Municipal Golf Course be approved. ~Ma~o A. Cisneros, O Director of Park & Recreation ADDITIONAL SUPPORT MATERIAL Background Information x Lease Summary x Ordinance x AGENDA MEMORANDUM BACKGROUND INFORMATION BACKGROUND: The Gabe Lozano Sr. Golf Center is located at 4401 Old Brownsville Rd. It has an 18-hole regulation course, a 9-hole executive course, a lighted driving range and a clubhouse with a pro-shop and a snack bar. The Oso Beach Municipal Golf Course is located at 5601 S. Alameda and has an 18-hole regulation golf course and a clubhouse with a pro-shop and a snack bar. The gross revenues of the snack bars for a recent 12-month pedod are as follows: Gabe Lozano - $171,581.00, and Oso Beach - $127,336.00. Four proposals were received for the RFP. Prince Catering received the highest number of points in total compared to the other proposers. Prince Catering was established in 1996 by Melvin Davis. In 1997, a large kitchen was constructed at 5055 Ambassador with a large prep area, a walk-in cooler, and a walk-in freezer. Prince currently has contracts with Nueces County Employee' s Cafeteria, the City of Corpus Chdsti Employee' s Cafeteria, the Caller-Times Snack Bar, and various other catedng ventures and events. Prince has over twenty-five portable carts for catering and many coolers and equipment. The proposal also listed several merchandising ideas and menu additions that showed considerable knowledge of the market and golfer tastes. The proposed prices of Prince's menu reflected market sensitivity in most areas, as well. AGENDA MEMORANDUM LEASE SUMMARY Prince Catering will be granted the exclusive right to sell food, drinks (including beer), and other snack items atthe Gabe Lozano Sr. Golf Center and the Oso Beach Municipal Golf Course. In consideration for these concession rights, Prince Catering will pay the City the greater of seventeen (17%) percent of monthly gross sales or $2,500.00. The City shall provide all chairs and tables in the concession area, an area occupying approximately 1,900 square feet of floor space. In addition the City will provide a 10 x 10 walk-in cooler and a large storage area in the Gabe Lozano basement. The City will also provide a Vent-a-hood at both snack bar kitchen areas. In consideration of the rental payment, the City shall provide electrical service (for lights, refrigerators, and stoves), water and wastewater service, and dumpster pickup. All necessary attendants will be employees of the lessee. The lessee shall provide and maintain all equipment and supplies necessary for the concession operation. All vending equipment shall be the property of the lessee. Lessee shall maintain Commercial Liability insurance and Host Liquor Liability endorsement to the Commercial General Liability coverage. Insurance requirements are set at a minimum of $1,000,000 Combined Single Limit. The lessee shall keep accurate, complete and auditable records in a form satisfactory to the City. The City shall have the right to audit all books and records. Any further retention of records as required by federal, state, or local agencies shall be the responsibility of the lessee. The lessee shall not discriminate on the grounds of race, sex, creed, disability, or national origin. AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A FIVE-YEAR CONCESSION SERVICES LEASE WITH PRINCE CATERING AT BOTH THE OSO BEACH MUNICIPAL GOLF COURSE AND THE GABE LOZANO SR. GOLF CENTER IN CONSIDERATION OF PRINCE CATERING PAYING 17% OF MONTHLY GROSS SALES OR $2,500 PER MONTH, WHICHEVER IS GREATER, AT EACH FACILITY; PROVIDING FOR PUBLICATION. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the City Manager, or designee, is authorized to execute a five-year concession services lease with Prince Catering at both the Oso Beach Municipal Golf Course and the Gabe Lozano Sr. Golf Center in consideration of Prince Catering paying 17% of monthly Gross Sales or $2,500 per month, whichever is greater, at each facility. A copy of the lease is on file with the City Secretary. SECTION 2. Publication will be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. Bmord01002 17 ORDINANCE STATUS AGENDA ITEM: Ordinance authorizing the City Manager, or his designee, to execute a five-year lease agreement with the Gulf Coast Gem and Mineral Society ("lessee") at the Kiwanis Recreation Center in consideration of lessee providing lapidary classes and workshop programs ("programs") to the public and payment to the City of thirty- five percent of all revenues generated from these programs; providing for publication. FIRST READING: February 27, 2001 Passed: 9-0 (Unanimous) FINAL READING: March 27, 2001 COMMENTS: (None) CITY COUNCIL AGENDA MEMORANDUM Date: February 27, 2001 AGENDA ITEM: Ordinance authorizing the City Manager or his designee, to execute a five-year leas~ with Gulf Coast Gem and Mineral Society for the use of the building and facilities at 3933 Timon. The society will offer to its members a meeting place where club related business may be conducted. The society will also cover the costs of publishing the contract award. ISSUE: The previous one-year use permit expired on May 31, 1999 and the society has asked to continue operations in the facility under the same terms. The society is in good standing with the Park & Recreation Department. REQUIRED COUNCIL ACTION: The City Council must approve all multi-year leases. BOARD/COMMITTEE REVIEW: At the August 9, 2000, Park & Recreation Advisory Board meeting, the committee unanimously recommended approval of the lease. RECOMMENDATION: The staff recommends that the five-year lease with the Gulf Coast Gem and Mineral Society for the use of the building and facilities at 3933 Timon to provide lapidary classes and programs be approved. Director ;3f Park & Recreation ADDITIONAL SUPPORT MATERIAL Background Information x Lease Summary x Ordinance/Resolution x AGENDA MEMORANDUM BACKGROUND INFORMATION BACKGROUND: The society has used the property since1997. It holds meetings there and offers lapidary classes and workshops to the general public and to the Park & Recreation Department Senior Community Services Centers. The Gulf Coast Gem and Mineral Society (GCGMS) is a non-profit organization whose purpose is to promote interest in the geological sciences and the lapidary arts. The GCGMS has also offered eight weekly classes with the City's summer youth program. The society has held an annual fund-raiser at the Bayfront Plaza Convention Center in February. AGENDA MEMORANDUM LEASE SUMMARY 1. The Gulf Coast Gem and Mineral Society leases a portion of the building and facilities at 3933 Timon. 2. The term of the lease is five years. 3. Lessee will provide the public lapidary classes and lapidary workshops to promote interest from the general public and from Park & Recreation Senior Centers. 4. Revenue generated from the classes and workshops are collected by the City and split 65% to the Lessee and 35% to the City. 5. Lessee agrees to allow the City to use the facility to support its summer aquatics program on Corpus Chdsti Beach. 6. Lessee agrees to maintain, at the Association's expense dudng the term of the Agreement, a commercial general liability insurance policy. 7. Lessee agrees to pay the City $45 per month to be used to offset the society's electrical usage. 8. Either party may cancel this lease without ceuse if the party canceling has given the other party 45 days pdor written notice. AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A FIVE-YEAR LEASE AGREEMENT WITH THE GULF COAST GEM AND MINERAL SOCIETY ("LESSEE") AT THE KIWANIS RECREATION CENTER IN CONSIDERATION OF LESSEE PROVIDING LAPIDARY CLASSES AND WORKSHOP PROGRAMS ("PROGRAMS") TO THE PUBLIC AND PAYMENT TO THE CITY OF THIRTY FIVE PERCENT OF ALL REVENUES GENERATED FROM THESE PROGRAMS; PROVIDING FOR PUBLICATION. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the City Manager, or designee, is authorized to execute a five-year lease agreement with the Gulf Coast Gem and Mineral Society ("Lessee") at the Kiwanis Recreation Center in consideration of Lessee providing lapidary classes and workshop programs ("Programs") to the public and payment to the City of thirty five pement of all revenues generated from these Programs. A copy of the lease is on file with the City Secretary. SECTION 2. Publication will be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. Bmord01002 18 ORDINANCE STATUS ~GENDA ITEM: Ordinance authorizing the City Manager, or his designee, to execute a ten-year lease with Oso Pony Baseball League for the use of a portion of South Guth Park in consideration of Oso Pony Baseball League maintaining the premises and improvements and operating a baseball program; providing for publication. FIRST READING: February 27, 2001 Passed: 8-0 (Kinnison absent) FINAL READING: March 27, 2001 COMMENTS: (None) CiTY COUNCIL AGENDA MEMORANDUM Date: February 27, 200'1 AGENDA ITEM: Ordinance authorizing the City Manager, or designee, to execute a ten-year lease with Oso Pony Baseball League for the use of a portion of South Guth Park in consideration of Oso Pony Baseball League maintaining the premises and improvements and operating a baseball program; providing for publication. ISSUE: The previous five-year lease expired on August 28, 2000 and the League has asked for a new lease for ten years under the same terms. The league is in good standing with the Park & Recreation Department. REQUIRED COUNCIL ACTION: The City Council must approve all multi-year leases. BOARD/COMMITTEE REVIEW: At the August 9, 2000, Park & Recreation Advisory Board meeting, the committee recommended approval of the lease. RECOMMENDATION: The staff recommends that the ten-year lease with Oso Pony Baseball League for the use of South Guth Park to provide youth baseball programs be approved. neres, ~) rk & Recreation ADDITIONAL SUPPORT MATERIAL. Background Information x Lease Summary x Ordinance/Resolution x Map(s) x AGENDA MEMORANDUM BACKGROUND INFORMATION BACKGROUND: The South Guth Park is located at the comer of Nile Drive and Ennis Joslin Road. The park is solely used for athletic fields that are either City operated or leased by the City to vadous youth sports organizations. Council has approved the lease for Oso Pony Baseball League since September 5, 1979 at South Guth Park. The previous lease was approved by the City Council on June 27, 1995 and expired on August 28, 2000. The League has been operating on a month to month lease agreement with the same terms and conditions as in the previous lease agreement. Oso Pony Baseball League operates baseball programs on the premises for youth 5 to 14 years of age. In 1994, the Oso Pony Baseball League provided regular season games for over 875 players. Since then, the League has increased participation to 1,300 players. The Oso Pony Baseball League is requesting a ten-year lease renewal for the use of a portion of South Guth Park for the operation of youth baseball programs. AGENDA MEMORANDUM LEASE SUMMARY The contract is for a ten-year lease between the City and the Oso Pony Baseball League for the use of a 15.411 acre property at the intersection of Nile Drive and Ennis Joslin Road in South Guth Park. The league has used the property since1979. This league sponsors baseball activities for youth of all ages from five years old to sixteen years old. Lessee agrees to maintain the property in a clean and sanita~ condition on a year-round basis. Maintenance shall include lifter pickup, mowing of premises, and keeping the fences, concession area, restrooms, and parking areas in a good state of repair. Grass shall not exceed 6' in height. Lessee shall have exclusive control of the property during its use for youth baseball programs. However, the general public may use the fields, when the league is not using them. Lessee will pay for all utilities. Lessee shall maintain general liability insurance and indemnify the City from any liability, damage, loss, and claims. Either party may terminate the agreement with six months notice to the other. Lessee shall not discriminate on the grounds of race, sex, creed, disability, or national origin. Consideration for the lease is the maintenance of the facility and premises as well as the providing of youth sports programs to the community. LEASE AREA AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A TEN-YEAR LEASE WITH OSO PONY BASEBALL LEAGUE FOR THE USE OF A PORTION OF SOUTH GUTH PARK IN CONSIDERATION OF OSO PONY BASEBALL LEAGUE MAINTAINING THE PREMISES AND IMPROVEMENTS AND OPERATING A BASEBALL PROGRAM; PROVIDING FOR PUBLICATION. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager, or designee, is authorized to execute a ten-year lease with Oso Pony Baseball League for the use of a portion of South Guth Park in consideration of Oso Pony Baseball League maintaining the premises and improvements and operating a Baseball Program. A copy of the lease is on file with the City Secretary. SECTION 2. Publication will be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. Bmmd01.004 19 Memo TO: FROM: DATE: Honorable Mayor and Council Members W. Thomas Utter, Assistant City Manager March 23, 2001 SUBJECT: Rodd Field Public Improvement District Proposal At the Council meeting of March 20, City staff was requested to bring the Rodd Field Public Improvement District Proposal back to the City Council for consideration. The proposal originally came to the City Council by memo of October 20, 2000. The entire package is attached. In addition to the original proposal, City staff has now completed a preliminary estimate of the costs to bring the Rodd Field Village area into complete conformance with all new City codes. Our Engineering Department estimates that it would cost approximately $6.5 million for infrastructure improvements if Rodd Field were to be constructed today in compliance with City plat requirements and construction standards. (This compares to the City's preliminary estimate in the improvement district proposal of approximately $779,950 with an additional $89,000 for engineering and platting.) City staff has spent considerable time revisiting this project. I am not personally certain that we adequately conveyed to the Council that the improvements proposed in the October 20, 2000 proposal are virtually identical to the improvements that were called for in the Rodd Field Village annexation service plan that was adopted by Council in 1989 in conjunction with the annexation of the Rodd Field Village area. A similar proposal to the one now before the City Council was attempted in 1991 with the property owners in Rodd Field Village. However, the property owners at that time were not in favor of moving forward. We now have an opportunity, because of the large commitment of property owners within the area, to complete the annexation service plan that was adopted in 1989. I have attached a copy of that service plan which I believe strongly illustrates the City's original intent which remains the intent under the Rodd Field Public Improvement District proposal. W. Thomas Utter Assistant City Manager cc: David R. Garcia, City Manager ADDENDUM, JANUARY 24, 1989 CITY OF CORPUS CHRISTI ANNEXATION STUDY FOR APRIL 1, 1989 ELECTION AREA C (RODD FIELD VILLAGE AREA) Tracts C-1 and C-2 from Area C are located in the southeast area of the city and is the city's major growth area. Bill Witt Park is located between the two tracts. During the 1940s, Bill Witt Park and Rodd Field village served as government military installation functions. Because Rodd Field Village (Tract C-i) was developed prior to city code enforcement, that area remains unplatted. Following is the service plan that the City of Corpus christi will provide in accordance with State Statutes to bring newly annexed areas to an optimum level of service: SERVICE PLAN: Tract C-1 Rodd Field Village Improvements in place include roads without curb and gutter; gas, water and sewer services are available. Currently, wastewater treatment services are provided by a privately-owned treatment plant. The City will assume maintenance of any new streets, curbs and gutters, and will assume maintenance of city gas, water and sewer facilities in place within 60 days of the effective date of annexation. Tract C-2 CMC Steel Group Improvements in place include a road without curb and gutter; water and sewer services are available. The City will assume maintenance of any new streets, curbs and gutters, and will assume maintenance of city water and sewer facilities in place within 60 days of the effective date of Items to be provided in C-2 in Area C are as follows: annexation. the service plan for Tracts C-1 and Public safety protection, including fire and police protection will be provided at a comparable level of service as other parts of the City on the effective date of annexation; city garbage and brush collection will begin within two weeks after the effective date of annexation; The City Code Enforcement activity which includes high weeds and grass, care of premises and abandoned or junked automobiles, will be initiated within 60 days of the effective date of annexation; ADDENDUM, JANUARY 24, 1989 ! ! I i i I i I I ! I I The City's Park and Recreation Department will assume normal park maintenance of dedicated park areas within subdivisions that are developed in accordance with the Platting Ordinance of the City of Corpus Christi; 5. Light Industrial will be effective on date of annexation; 6. City maintenance of existing street lighting as well as street signs will commence within 60 days of the effective date of annexation; 7. Given that this area is in an unique situation and that the existing development's ~demand for city services is above normal, the City has modified development design standards. Following are the acceptable modifications to the Platting Ordinance standards which will apply to this area: A) Minimum right-of-way -- 50' width, minimum pavement width -- 30', sidewalks not required; B) Existing public roads A, B, and H south of Road B will be repaired by the City where concrete has settled or broken with curb and gutter repairs as needed. c) Existing public roads (Nela, East Logan, and West Logan) will be reconstructed by the City to a minimum of: recompaction of subgrade, scarifying and recompaction of caliche with additional caliche as required to a depth of 6"; 1-1/2" hot-asphalt; repairs to curb and gutter. D) The City will assume maintenance of those existing private roads "E" and "F" after they are improved by property owners to the same standard as specified above and dedicated to the City. E) The City will assume maintenance of those existing storm sewer improvements if: 1) Capacity of lines is sufficient; 2) Necessary ~epairs are made; and 3) Dedication of the necessary easements is executed. F) The City will assume' responsibility of of providing extensions of off-site sanitary sewer mains to the Rodd Field Village Area with the termination of the private treatment system. The City will assume maintenance of on-site improvements after the system is brought to standard by property owner and located in proper easements. Property owner will be responsible ADDENDUM, JANUARY 24, 1989 G) H) for pro-rata and acreage fees and to tie-in to available service within 100' from his property. Treatment of sewer will continue under the private package plant under current permit conditions until public service is made available. The City will assume responsibility of extending the water system down Yorktown Boulevard adjacent to the site. Property owners will improve existing on-site lines to City specifications after city inspection. Normal acreage and pro-rata fees and standards apply. CITY COUNCIL AGENDA MEMORANDUM October 20, 2000 AGENDA ITEM: Resolution initiating proceedings to establish the Rodd Field Public Improvement District. ISSUE: Establishment of a public improvement district for Rodd Field Village for the purpose of eliminating blighted conditions and improving the health, safety and welfare through a) b) c) platting all of the properties within the proposed district; providing a financing mechanism through the use of City and private funds for the installation of public infi:astmcture; and furthering the objective to insure that existing and future development is in compliance with state and local development regulations and building codes. REQUIRED CITY COUNCIL ACTION: Initiating proceedings to establish a public improvement district requires City Council approval. BACKGROUND SUMMARY: The Rodd Field Village industrial area has been the focus of prior City efforts to assist property owners in joining together to share in the costs of platting and installation of the required public infrastructure. Publicly dedicated streets and an approved public xvater supply and sanitary sewer system are necessary to support any new growth and to create an environment for attracting future quality development. Since the mid-1980's, the City has been concerned with public safety, health and environmental issues relating to access to public streets, approved water supply and sanitary sewer within the area. With the annexation of Rodd Field Village in City. Council Agenda Memorandum October 24, 2000 Page 2 1989, the City began code enforcement efforts with individual property owners as well as with a coalition of properly owners to bring the developed and developing properties into compliance with platting, zoning and building codes. At no time did a majority of the owners agree to participate in the coalition. Only two tracts of land have been platted in the Rodd Field area. (These are outside the proposed district.) The City is not allowed to issue building permits for improvements to the unplatted properties in accordance with the City Charter. It became apparent that the only way the platting and infrastructure costs could be affordable was through the sharing of costs by all the owners. In late 1999, City staff again began meeting with a group of owners, at their request, to explore the feasibility of establishing a public improvement district to finance the platting and infrastructure improvements. A public improvement district would require the assessment of all property owners, provided the State legal tests for establishing the district are met. On October 9, 2000 a final meeting was held with the owners to review the estimated costs to fund the improvements. All owners were sent letters by certified mail inviting their attendance and comment. Approximately 33 owners attended and overwhelmingly supported presenting their petitions for a public improvement district to the City Council. Presently, representatives of 55% of the property owners comprising more than 50% of the land area contained within the boundaries of the proposed public improvement district and more than 50% of the appraised values have signed petitions asking for creation of a public improvement district. RECOMMENDATION: To move the process for~vard, the City Council needs to approve a resolution directing staff to proceed with the feasibility study on establishing the Rodd Field Public Improvement District. The district boundaries and costs estimates are preliminary and subject to change based on findings of the feasibility study. CDBG funds are proposed to pay the cost of developing and engineering with all other costs assessed to the district's property, owners. City staff views the public improvement district as the most viable method to address the numerous code violations in this area and to provide an opportunity for future growth. Whether or not the public improvement district becomes a reality, the City must pursue an aggressive code enforcement program to insure compliance by all owners. The public improvement district will be a xvin-win situation for the City and the property owners. Staff recommends approval of the resolution directing City staff to initiate the public improvement district feasibility study. City. Council Agenda Memorandum October 24, 2000 Page 3 W. Thomas Utter Assistant City Manager Michael N. Gunning Director of Planning ATTACHMENTS: a) Public Improvement District Map b) Property Owner's / Petitioner's Map c) Public and Private Street Map d) R.O.W. Dedication / Acquisition Map e) Proposed Water Line Map f) Proposed Sewer Line Map g) Comparison of Development Costs (public v. private) h) Comparative Cost Analysis - Internal Tract i) Comparative Cost Analysis - External Tract j) procedures for Establishment of Public Improvement District k) 1991 Rodd Field Infrastructure Report 1) Correspondence m) Resolution with Exhibits City Couacxl Agenda Memorandum October 24. 2000 Page 4 ADDITIONAL BACKGROUND: The Rodd Field Village is situated at the southwest comer of two arterials, Yorktown Boulevard and Rodd Field Road. This area was zoned an "I-2" Light Industrial District at the time it was annexed in April of 1989. It is bordered by Bill Witt Park on the west and vacant land on the north, south and east. Within the boundaries of the proposed public improvement district there are 88.31 acres, excluding public right-of-way, containing 62 parcels under 42 different owners. Twenty-four of the owners representing 35 parcels have signed petitions in support of the public improvement district. Under the proposed public improvement district, Staff is recommending the City pay the engineering and surveying fees required to plat the properties, waive the plat application fees and recording fees, and all the assessment fees paid by the property owners under the district to substitute for the development fees for water acreage, wastewater acreage, and street lighting. The surveying and engineering fees are proposed to be funded from Community Development Block Grant (CDBG) funds. Item Plat Application/Recordation Fees (62 parcels of Land) $23,994.00 Water Acreage Fees (88.31 acres) $82,923.00 Wastewater Acreage Fees (88.3 [ acres) $82,923.00 Surveying/Engineering for platting $29,000.00 ATTACHMENT A ~ / ~'~PROVEMENT DISTRICT PROPOSED RODD FIELD PUBLIC H.B~uTON T BENDER WELLS SCALLORN ~ C SALMON SR J . SE~VO- 479 AC SALAZAR COOK 0 200 400 CITY OF CORPUS CHRISTI - PLANNtNG DEPT. 04OCT001RP ..--.--PROPOSED DISTRICT BOUNDARY ^TT^CHMENT B PI::tOPO~I=D FtODD FIELD PUBL. IC II~PROVEMENT Di~TRIC'I' SHANOL£Y COOK · 0 200 400 CITY OF CORPUS CHRISTI - PLANNING DEPT. O,IOCT001RP TOTAL: APPROXIMATELY 88.31 ACRES EXCLUDING ROADS ACRES OR 55.00% OF TOTAL PETITIONERS' AREA: APPROXIMATELY 48.56 PROPOSED DISTRICT BOUNDARY ATTACHMENT C ~ - ' II~PROVEMENT DISTRICT' PROPOSED RODD FIELD PUBLIC/ / S. HANOLEY C,. Wla. LS COOK 0 200 400 --..-.-PROPOSED DISTRICT BOUNDARY ~ PUBLIC ROADS · · · PRIVATE ROADS ATTACHMENT D PROPOSED RODD FIELD PUBLIC IMPROVEMENT DISTRICT $ HANOLE¥ RUTI~KA1 H BRUTON T BENOER, ------PROPOSED DISTRICT BOUNDARY PUBLIC ROAD REQUIRES ROAD DEDICATION D COX 200 4.00 ATTACHMENT E PROPOSED RODD FIELD PUBLIC IMPROVEMENT DISTRICT .j H~,RTUNG ~ OYNAMICS 4 ?g AC ---I o 2.0O 4.00 PROPOSED DISTRICT BOUNDARY IIII PROPOSED 8" WATER LINE A'n'ACHMENT F PROPOSED RODD FIELD PUBLIC IMPROVEMENT DISTRICT' S HANDLE¥ L RUZJEKAt MORROW T. BENDER .ARTUNG ', OYNAMIC~ D COX COOK 1' 400 ------PROPOSED DISTRICT BOUNDARY · ·· PROPOSED WASTEWATER LINE & MANHOLES ATTACHMENT G ATTACHMENT H Special Services LF Oct. 16, 2000 RODD FIELD VILLAGE COMPARATIVE COSTS Purpose: To compare costs for platting and construction of public improvements for a 3.08- acre internal tract as required by the Platting Ordinance versus costs assignable under the Public Improvement District concept. Order of magnitude costs are presented for the public improvements. COSTS PER PLATTING ORDINANCE Plat Applications Plat Recording Water Acreage Fees (3.08 ac x $939/ac) Wastewater Acreage Fees (same as water) Street Lighting $ 341 46 2,892 2,892 $ 8,391 Est. $ 8,500 5,000 STREETS * V2 Street Construction....2800 LF ~ $32/LF $ 89,600 Full Street (Access) Construction...550 LF ~ $64/LF ~ $124,800 Est. $125,000 · Unit Costs from Minimum Infrastructure Improvements Package WATER 2300 LF 8" PVC w/fire hydrants: 100% of cost of waterline fronting property. = 840 LF ~ $25/LF = $ 21,000 50% of cost of off-site extension - acreage fee = 0.5 x 1460 LF ~ $25/LF - $ 2,892 = $ 15.358 $ 36,358 Est. $ 36,500 Special Services LF Oct. 16, 2000 WASTEWATER $42,432 8" PVC, 800 LF ~ $35/LF = $ 28,000 5 manholes ~ $3,000 = 15_000 Subtotal $ 43,000 25% Contingency 11.000 Total $ 54,000 Developer cost = Total cost - Max reimb eligibility*= $ 54,000 - $11,568 = $42,432 * Max. Reimb Eligibility = 50%(8")($2892) = $11,568 Subtotal Infrastructure Est. $~ $ 204,000 ENGINEERING FEES ($204,000 x 7.5%) Total Infrastructure 15.oo0 $ 219,000 TOTAL COSTS PER PLATTING ORDINANCE Administrative Surveying Infrastructure and Engineering Total $ 8,500 5,000 $ 232,500 COST PER PUBLIC IMPROVEMENT DISTRICT CONCEPT $8,832/acre x 3.08 acre = $ 27,202.56 Est. $ 27,200 ATTACHMENT ! Special Services LF Oct. 18,2000 RODD FIELD VILLAGE COMPARATIVE COSTS Purpose: To compare costs for platting and construction of public improvements for a 5.546- acre external tract (adjacent to Yorktown Boulevard) as required by the Platting Ordinance versus costs assignable under the Public Improvement District concept. Order of magnitude costs are presented for the public improvements. COSTS PER PLATTING ORDINANCE Plat Applications $ 341 Plat Recording 46 Water Acreage Fees (5.546 ac x $939/ac) 5,208 Wastewater Acreage Fees (same as water) 5,208 Street Lighting 0 $10,803 Est. $10,800 $ 4,000 STREETS 0 WATER WASTEWATER $126.069 Est. $ 126.000 8" PVC, 2500 LF ~ $35/LF = $ 87,500 10 manholes ~ $3,000 = 30.000 Subtotal $117,500 25% Contingency 29.400 Total $146,900 Developer cost = Total cost - Max reimb eligibility.* cost = $146,900 - $20,832 = $126,069 * Max Reimb Eligibility = 50%(8")($5208) = $20,832 Subtotal Infrastructure $ 126,000 ENGINEERING FEES ($126,000 x 7.5%) Total Infrastructure Special Services LF Oct. 18, 2000 9.500 $135,500 TOTAL COSTS PER PLATTING ORDINANCE Administrative Surveying Infrastructure and Engineering COST PER PUBLIC IMPROVEMENT DISTRICT CONCEPT $8,832/acre x 5.546 acre -- $ 48,982 Toml Est. Est. $10,800 4,000 135,500 $150,300 $150,000 $ 49,000 ^TrACHMENT J o 8. 9. 10. 11. 12. 13. 14. 15. 16. Procedures for Establishment of Rodd Field Industrial Park Public Improvement District City or property owners distribute petition. City Secretary receives petition from owners of more than 50% of appraised value of taxable property and either more than 50% of record owners of real property subject to assessment or more than 50% of the area, Petitions reviewed by City Council. City Council by resolution makes following findings: a. Advisability of proposed improvements. b. Estimated costs. c. Method of assessment. d. Apportionment of costs between City and District. City Council directs staff to make a Feasibility Report. City Council may appoint an Advisory Body, which will develop and recommend an improvement plan to the City Council. City Council schedules public hearing(s). Publication of notice of public hearing in newspaper. Written notice of public hearing mailed to property owners. Within six months of final public hearing, City Council authorizes improvement district by resolution. Advisory Body/Staff prepares Service Plan, including an assessment plan. City Council by ordinance establishes method of apportioning costs of improvements to property in district. City Council files proposed assessment roll. Publication of notice of availability of proposed assessment roll in newspaper. Written notice of proposed assessment roll mailed to property owners. City Council holds public hearing on assessment roll. R03836ClwDe 17. City Council levies assessments by ordinance. 18. City Council may by ordinance create as special improvement district fund. 19. City Council may issue general obligation or revenue bonds. R03836Clwoa ATTACHMENT K ROOCI F:IELO VILLAGE mm mm mm INFRASTRUCTURE IMPROVEMENTS DEPARTMENT OF ENGINEERING SERVICES CITY OF CORPUS CHRISTI SEPTEMBEr, ~991 RODD F~rELD v'rLL~E The area known as Rodd Field Village, east of Bill Witt Park and south of Yorktown Blvd. was annexed by Ordinance No. 20647 on April 11, 1989. A former naval barrack facility associated with the aviation training center, the area has a mixture of land uses that is predominately industrial with an infrastructure consisting of gas, stor~ sewer, sanitary sewer and streets which do not meet City Standards. This area has considerable growth potential, however, because it is not platted, issuance of building permits is not possible. Properties are required to be platted in order to tie into City Utilities. A portion of the sanitary sewer system and wastewater treatment facility are privately owned and operated. State and federal permits for the treatment facility will expire on November 12, 1991. The itemization of improvements and the costs of these improvements to plat the area and bring it up to city Standards are summarized in this report. In order to satisfy the requirements of the Platting Ordinance, the following conditions will need to be met: (a) Payment of acreage fees and pro-rata fees; (b) Submittal of a plat for the area surveyed by a professional registered land surveyor; and (c) Public improvements required: (1) Streets (2) Water (3) Wastewater (4) Street Lighting The items are discussed herein in greater detail. The total gross acreage in Rodd Field Village is 108.74 acres plus 7.53 acres owned by Safety Steel Warehouse, Inc. including public and private roadways. Property owned by Southwestern Bell Telephone totaling 2.89 acres, was platted in Dece~Lber, 1990. The resulting unplatted acreage, exclusive of dedicated right-of-way, totals 86.73 acres of land zoned "1-2" - Light Industrial District. This zoning district allows light manufacturing, fabricating, warehousing, and wholesale distribution. Acreage fees as defined by the Platting Ordinance are required to be paid by the developer based on the gross acreage of the area to be developed. The acreage fee represents the cost to provide utility service, water and wastewater, to one acre of land. Rodd Field Village Page i of 6 Acreage fees for the area equals $65,307.69 for wastewater and $65,307.69 for water or $130,615.38 total. In addition to acreage fees, the Platting Ordinance requires the paymen~ of pro-rata fees. Such fee is required to be paid by the developer as a front foot charge for the portion of water or sanitary sewer lines fronting the property, required for the development, but installed by others. In this case the water and sanitary sewer lines were installed by the military. Pro-rata fees are determined at the time the actual frontages of the parcels are defined in the plat. The annexation service plan for the Rodd Field village Area states that property owners were responsible for the payment of both acreage and pro-rata fees. SURVEYING COSTS AND PLATTING FEES Of the 52 parcels in Rodd Field Village, the Southwestern Bell property is the only platted parcel. Application fees to plat Rodd Field Village as a single plat total $406.25 or $7.97 per parcel. However, if each of the remaining 51 unplatted parcels is platted one at a time as a single plat, the application fees alone increase substantially. For example, the 51 parcels ranging in size from one to five acres are required to pay a fee of $250 per parcel compared to $7.97 per parcel. The cost of surveying by a registered professional surveyor to submit an application to plat an area is in addition to the platting application fees. The cost of surveying is directly affected by the amount of research necessary to substantiate the ownership and to identify the actual configuration of individual parcel boundaries. Platting of the area requires the dedication of numerous utility easements along the existing facilities such as sanitary sewer, storm sewer and dedication of easements for water and gas facilities. The estimated cost of surveying the 51 unplatted parcels for platting the area at one time is estimated at $20,000.00, or $392.16 per parcel. Cost of surveying each parcel one. at a time and preparing 51 individual plat submittals is estimated at $81,600.00, or $1,600 per parcel. For this reason a single large plat submittal is less costly and is recommended. STREET IMPROVEMENTS The existing street system consists of dedicated public right-of- ways and private roads. The public street system was dedicated at the time the federal government disposed of this area as surplus property in December, 1962. The existing public street system does not provide for adequate access to individual properties so that the dedication of additional right-of-way along some private streets will be required. Exhibit A depicts the proposed street system. The majority of existing streets are 31.5 feet wide measured from back of curb to back of curb within 40 feet of right- of-way without sidewalks. Rodd Field Village Page 2 of 6 CITY LiMiT LINE // / E×HIBIT-A The annexation service plan modified the required street design standards from that specified by the Platting Ordinance. The modifications to the standards consist of: minimum right-of-way width of 50 feet; minimum pavement width of 30 feet B-B and eliminated the requirement for sidewalks. The acceptance of the existing street system requires a variance from the Platting Ordinance requirement of 60 feet right-of-way width and the requirement of 4 foot wide sidewalks on each side. The proposed street system consists of approximately 9,980 linear feet of which 4,750 linear feet are concrete or concrete base and 5,230 linear feet of gravel/asphalt. Ail of the streets of concrete or concrete base are public while 3,700 linear feet ofthe gravel/asphalt streets are private roadways thatare proposed to be included in the public street system to ensure adequate access to the area. The private roadways proposed to be dedicated as public s~reets will require the following construction improvements to bring such streets in compliance with City Standards: a) street excavation; b) li~e stabilization of the 6 inch subgrade compaction; c) additional base to 8 inches and re-compaction; d) surfacing with 2 inch asphalt; e) replacement of 100 percent of curb and gutter; and re- The estimated cost of such improvements is $370,000.00. Minor repairs to existing public concrete/concrete base streets and curb and gutter are estimated at an additional $20,000.00. Thus total street improvements are estimated at $390,000.00. STORM SEWER IMPROVEMENTS The existing storm sewer system consists of reinforced concrete pipe installed by the military and is in poor condition as evidenced by the debris and material in the inlets resulting in poor drainage. The system consists of approximately 5,340 linear feet of 12" to 15" RCP and approximately 1,660 linear feet of 18" to 21" RCP within dedicated right-of-way and private property. The smaller lines do not meet the minimum 15 inch pipe diameter, and the inlets and manholes differ from City Standards and the quality of construction meets or exceeds city Standards. Waterlines were found present within certain sections of the storm sewer system that interfere and can obstruct the flow of storm runoff. These lines will not remain in service and will require removal. Exhibit B depicts the Internal Storm Sewer System proposed to be the public storm sewer system for the area. Dedicated easements Rodd Field Village Page 3 of 6 Sm Offsite System a.H. I0 EXISTING STORM SEWER FUTURE PUBLIC STORM SEWER EXISTING BUILDING See Offsite System ROAD ~.H. 30 ~_OC~ ~I ON F---~ INTERNAL STORM ',SEWER SYSTEM RODD FIELD INDUSTRIAL PARK will be required for the storm sewer pipe not within dedicated easements or right-of-way. The internal storm sewer system not in dedicated right-of-way, but ~roposed to be p.ublic, is in need of repair. The recouended improvements consist of: a) Replacement of 50 percent of RCP; b) Replacement of 50 percent of inlets; c) Replacement of 50 percent of manholes; and d) Plugging of 100 per cent of the RCP extensions to lot interiors. Total cost of the minimal improvements to the internal storm system is estimated at $105,000.00. The existing capacity of the internal storm system is inadequate for the intensification of development in the area. An off-site storm sewer system, shown on Exhibit C installed by the military conducts the stormwater from the Rodd Field Village Area toward the Cayo Del Oso. The same system is in poor repair and requires the following improvement. The replacement of the existing off-site storm sewer system consisting of approximately 5,200 L.F. of 24 to 30 inch RCP and 14 manholes and not providing for additional capacity is estimated at $335,000.00. The off-site storm sewer system is inadequate in ~apacity .to accommodate future developmenT of the area and .~111. requlr~ const.r~.ction of storm sewer Improvements to prov~oe lncr~asea capaclt~ ~or the Rodd Fiel~ Village area as well as the remaining area within the same drainage area basin, per the Storm Sewer Master Plan. As evidenced by the date on the manhole covers, the existing system was constructed in the early 1940's by the military. Although the lines are in satisfactory condition, the Wastewater Department reports that several manholes are evidencing infiltration and require lining or reconstruction. The original rims and covers of heavy-duty cast iron have rusted and require replacement. Sanitary sewer lines now under existing structures will be considered private lines. The dedications of utility easements will be necessary to acquire for lines that are now on private property. The Wastewater Department reports that if the area is platted based on present property ownership a few lines will need to be extended. Exhibit D identifies the line extensions~ any additional manholes required and the lines to be taken into the City's Wastewater System. The sanitary $110,000.00. sewer system improvements Rodd Field Village Page 4 of 6 are estimated at WETLAf ?~eadwa H ,,,,,,,,,,,.,,,. Ex/~tin¢ Storm Sewer %% public storm sewer) OFFSITE STORM SEWER SYSTEM RODD FIELD INDUSTRIAl- AREA LEC~.ND N RODD FIELD VILLAGE SANITARY SEWER IMPROVEMENTS EXHIBIT- D The Water Department reports the existing system requires total rehabilitation with the exception of Wes= Logan Street which was improved in 1990. The existing fire hydrants are not in compliance with the city Water Distribution System standards and reliable records of valve and line locations are lacking. The proposed waterline system line sizes and hydrant spacing is based on industrial zoning and is shown on Exhibit E. The water system improvements are estimated to cost $285,000.00 of which $60,000.00 is eligible to be funded from the Water Transmission and Grid Main Trust Fund. The Platting Ordinance requires that street lights be paid for at all intersections, at mid-block locations and at abrupt curves in the roadway alignment. The fee for such street lights as a result of the dedication of additional streets that are not private is estimated at $2,000.00. COST OF REOUIRED INFRASTRUCTURE IMPROVEMENTS .... = ........ ~- are re~'ired bv the Platting Ordin.ance at the time of platting. The cost of bringing =ne. Kouu .=~=~= Village area up to standards to satisfy this requirement are summarized as follows: COST SUMMAP. Y (Infrastructure Improvements) A. Application Fees to Plat $ B. Acreage Fees for Water & Wastewater (Pro-rata fees are not included) C. Cost of Surveying & Preparing Plat Tracings D.. Cost of Street Improvements E. cost of Internal Storm Sewer Improvements F. Cost of In-place Off-site Storm Sewer Imps. G. Cost of Water Improvements less: Reimb. Amount from Water Transmission & Grid Main H. Cost of Wastewater Improvements I. Cost of Street Lighting Improvements TOTAL 407.00 130,616.00 20,000.00 390,000.00 105,000.00 335,000.00 225,000.00 110,000.00 2,000.0Q ~lf318r023.00 Rodd Field Village Page 5 of 6 N RODD FIELD VILLAGE WATER iMPROVEMENTS EXHIBIT- E COST PER ACRE $ 15,200.00 The cost per acre is $15,200.00 and is derived based on the assumption that the platting is done for the entire 86.73 acres at one time. cOURSE OF ACTION Funds for the cost of fees and public improvements required to plat Rodd Field Village will be borne by the property owners or subsidized in part by the city. Local input from property owners is proposed t9 review ~he scope and cost of the necessary infrastructure improvements. This Department is recommending that city council endorse a City initiative to resolve t~e present deficiencies in the existing infrastructure and that city Council consider whether City participation in the cost of constructing the infrastructure improvement is indicated. Rodd Field Village Page 6 of 6 ATTACHMENT L Christi September 29, 2000 Dear Property Owner: The City of Corpus Christi has received signed petitions requesting the establishment of a Public Improvement District from property owners representing more than 50% of appraised value of taxable property values in The Rodd Field Industrial Park and more than 50% of record owners of real property subject to assessment or more than 50% of that area. Before we submit the petitions to the City Council xve would like to meet with the property owners in the proposed district to review the steps that need to be taken to implement the public improvement district, reviexv the anticipated costs, and discuss the proposed easement and fights- of-way acquisitions. We have scheduled the meeting for 4:00 p.m.. on Monday, October 9, 2000 in the Basement Training Room at City Hall. City Hall is located at 1201 Leopard Street. I have included a copy of the proposed district boundaries, a detailed description of the steps that will be taken to establish the district, and relevant State law on the establishment of public improvement districts. If you have any questions, please call me at 880-3571. Sincerely, Gunning Director of Planning Attachments CC: David Garcia. City Manager George Noe. Deputy City Manager W. Thomas Utter. Assistant City Manager Ron Massey, Assistant City Manager Jimmy Bray, City Attorney H:\PLN -DIR\ERMA\WORD\PIDLTR DOC Department of Planning P.O. Box 9277 · Corpus Christi. Texas 78469-9277 · t361) 880-3560 · Fax (361) 880-3590 FRDM : ~ ~RATTOH mHD, It P. 11 October 2000 8230 $ou~ Coq~us Chfl~O, Texas 78413 Mr. Micheal Gunning Director of Planning City o£ Corpus Christi, Tx. 78469 Fax: 880 3590 Dear Sir: The proposed Rodd Field Public Improvement District has included my property in the District. A review of chapter 3?2.003 AUTHORIZED IMPROVEMENTS, shows that nothing on the list of ]4 items applies to my property. I have requested by letter previous to the 372.009 HEARING that the boundaries described in item (4) be revised to exclude my property. Further at the hearing on 9 October 2000 I made the same request. The City's offer to plat the property as an improvement ls~ (1) not timely, (21 would not inoluae the same requirements that would be made if I plat the land, (3} has no value as to the usefulness or saleablltty of the property. Since my property has essantially nothing in common with the District, I would l£k~ for you to change the boundary as requested. A reply iu requeste~ before the City Council hearing 24 October 2000. sincerely, Mark Bratton CC: Fe~erman & Rehler, L.L.P. P. O. Box 23041 Corpus Christi, TX. 78403-3041 A'I-F^CHMENT M RESOLUTION INITIATING PROCEEDINGS TO ESTABLISH THE RODD FIELD PUBLIC IMPROVEMENT DISTRICT. WHEREAS, when the City annexed the Rodd Field Village in 1989, the City recognized the area posed a unique situation for the City and accepted modified development standards in the annexation service plan; WHEREAS, when the City of Corpus Christi annexed the Rodd Field Village, the service plan (a copy of the service plan is attached to this resolution as Exhibit 1) spelled out which improvements the City would maintain and the conditions under which the City would assume responsibility; WHEREAS, in 1991, the City tried to get the Rodd Field Village property owners to agree to fund the needed infrastructure improvements, but could not gain the agreement of ali of the property owners: WHEREAS, no public improvements have been installed by the property owners since Rodd Field Village was annexed but the City installed a sanitary sewer lift station and sanitary sewer line that connected the private sanitary sewer lines to the City's sanitary sewer system; WHEREAS, the property owners have not made the improvements needed for the City to assume responsibility for maintenance of water and sewer lines and private streets under the service plan; WHEREAS, many of the individual tracts of land within the Rodd Field Village do not have direct access onto a dedicated public street or easements to give them access to a dedicated public street; WHEREAS, only two tracts of land within the Rodd Field Village are currently platted; WHEREAS, the owners of unplatted land within the Rodd Field Village cannot obtain building permits because of Article V, Section 6 of the City Charter and are not able to lawfully improve their properties; WHEREAS, those owners who have previously looked into platting their property have been unable to plat their property due to the high costs of installing the necessary off- site public improvements and obtaining legat access to their property, WHEREAS, some of the property owners within the Rodd Field Village have gotten together in an effort to remedy the current situation by asking the City Council to order the creation of a public improvement district, under Chapter 372 of the Texas Local Government Code, in the Rodd Field Village; R03836F3.wpd 2 WHEREAS, in order to assist these property owners, the City's staff have met with the property owners on numerous occasions, drafted a preliminary concept plan, prepared rough costs estimates for construction of the improvements, and had some preliminary survey work performed; WHEREAS, several property owners circulated petitions to the other property owners within the area for the establishment of the Rodd Field Public Improvement District; WHEREAS, the property owners or the representatives of the property owners purporting to represent more than 50 percent of the appraised value of taxable real property within the Rodd Field Village have signed petitions asking the City Council to establish the Rodd Field Public Improvement District; and WHEREAS, the property owners or the representatives of the property owners purporting to represent more than 50 percent of all record owners of property within Rodd Field Village that will be liable for assessment if a public improvement district is established have signed the petition; and WHEREAS, the property owners or the representatives of the property owners purporting to represent more than 50 percent of the area of all taxable real property within Rodd Field Village that will be liable for assessment if a public improvement district is established have signed the petition; WHEREAS, the petitions to establish the Rodd Field Public Improvement District have been filed with the City Secretary; and WHEREAS, the members of the City Council have reviewed the petitions filed by the property owners and their authorized representatives and believe the petitions are sufficient to implement the process to establish a public improvement district; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: sECTION 1. Based on our review of the petitions filed by property owners and their authorized representatives and the supporting information and presentation of the City staff, the City Council finds: a. A sufficient number of property owners within Rodd Fietd Village have expressed interest in the establishment of a public improvement district under Chapter 372 of the Local Government Code to formally initiate the process to establish the proposed Rodd Field Public Improvement District. b. The proposed boundaries of the Rodd Field Public Improvement District are attached to this resolution as Exhibit 2. R03836F3.wpd 3 b. The proposed street improvements, water distribution mains, fire hydrants, street lighting, and sanitary sewers tines within Rodd Field Village, as described in Exhibit 3 of this resolution, will confer special benefits to the Rodd Field Village, are necessary for the orderly development of the area, and will improve public health and safety of those who work and reside in the area. c. The preliminary estimated cost of the improvements is approximately $780,000. A more detailed preliminary cost estimate is included in Exhibit 3. d. The costs of the improvements should be apportioned between City and property owners within the proposed public improvement district as follows: 1. The City will pay the following costs: (a) The costs of all future maintenance of the roads, water lines, sewer lines, and storm sewers that are owned by the City within dedicated street rights-of-way, drainage rights-of-way, or utility easements. (b) The costs of preparing the engineering drawings and contract administration for the installation of the improvements. (c) All costs, including the costs of surveying the District and individual Iots, involved in platting all of the property located within the District. (d) The City will accept payment of the assessments by the property owners in lieu of any required water and sewer lot/acreage fees. 2. The property owners within the proposed district will pay the cost of the initial repair, replacement, and installation of the required roads, water lines, and sanitary sewer line, as detailed in Exhibit 3. e. The cost apportioned to the district will be assessed against the property owners based upon the square footage of property owned within the district. SECTION 2. The City Manager is directed to prepare a report to determine the feasibility and desirability of establishing the Rodd Field Public Improvement District. In carrying out this directive, the City Manager is authorized to: a. Hire c surveyor to survey proposed district. b. Hire an engineer and surveyor to prepare a plat of the property within the district. R03836F3wpd 4 c. Recommend adjustments in the boundary of the proposed district. d. Recommend the specific improvements that should be constructed. e. Hire an engineer to prepare detailed construction design documents of the proposed improvements. f. Identify any property that needs to be acquired by dedication, pumhase, or condemnation. f. Solicit bids for the construction of the improvements. g. Prepare final costs estimates for the construction of the proposed improvements. h. Recommend the apportionment of cost between the improvement district and the City. i. Recommend how to fund the City's share of the project cost. j. Recommend the method that should be used for assessing the appropriate costs to the property owners. k. Prepare a preliminary assessment roll. SECTION 3. The Mayor may appoint a small informal ad hoc advisory committee, composed of five owners of property within the proposed district. The informal ad hoc advisory committee is charged with working with the City staff on the details of the feasibility report and advising the Council on the adequacy of the proposed improvements and the appropriateness of the method of assessment and boundary of the proposed district. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: '/ Samuel L. Neal, Jr. Mayor James R. Bray Jr. City Attorney P,: J~ P~ining / First Assistant City Attorney R03836F3.wpd day of (~,=~,~,-- , 2000. Corpus Christi, Texas day of ,2000 The above resolution was passed by the following vote: Samuel L. Neal, Jr. Javier D. Colmenero Melody Cooper Henry Garrett Dr. Arnold Gonzaies Rex A. Kinnison Betty Jean Longoria John Longoria Mark Scott 5 RO3836F3.wpd CI~I OF CORPUS CHRISTI ANNEXATION STUDY FOR APRIL i, 1989 ELECTION AREA C (RODD FIELD VILLAGE AREA) Tracts C-1 and C-2 from Area C are located in the southea£ area of the city and is the city's major growth area. Bill Wit Park is located between the two tracts. During the 1940s, Bi~ witt Park and Rodd Field village served as government militaI installation functions. Because Rodd Field village (Tract c-l) w~ developed prior to city code enforcement, that area remaiI unplatted. Following is the service plan that the City of Corpus Chris' will provide in accordance with State Statutes to bring new. annexed areas to an optimum level of service: SERVICE PL_~_~: Tract C-1 Rodd Field Villaqe Improvements in place include roads without curb and gutte gas, water and sewer services are available. Currently, wastewat treatment services are provided by a privately-owned trea~me plant. The City will assume mainnenance of any new streets, cur and gutters, and ,..;ill assume mainnenance of city gas, water sewer facilities in place within 60 days of the effective date annexation. Tract C-2 CMC Steel Group Improvements in place include a road without curb and gott: water and sewer services are available. The City will ass: any new streets, curbs and gutters, and will ass~ in place within maintenance uf maintenance of city water and sewer facilities days of the effective date of annexation. Items to be provided in -n_ service plan c-2 in Area C are as follows: for Tracts C-i 1. Public safety protection, including fire and police protection will be provided at a comparable level of service as ocher parts cf the City on the effective date of annexation; 2. City garbage and brus~ collection will begin within two weeks after ~he ef .... ~._ date cf ~nnexaticnt 3. The City Code Enforcement activity which includes high weeds and grass, care af premises and abandoned or junked automobiles, will be initiated within 60 days o~ the effective da~e of anne''n~inm: EXHIBIT I ADDE?~DU~, jAi~UARY 2~, 1989 ! i I i t i I I I i i i I ! e The City's Park and Recreation Department will assume normal park maintenance of dedicated park areas within subdivisions that are developed in accordance with the Platting ordinance of the City of Corpus Christi; Light Industrial will be effective on date of annexation; City maintenance of existing street lighting as well as street signs will commence within 60 days of the effective date of annexation; Given that this area is in an unique situation and that the existing development's ~demand for city services is above normal, the City has modified development design standards. Following are the acceptable modifications to the Platting Ordinance standards which will apply to this area: A) Minimum right-of-way -- 50' width, minimum pavement width -- 30', sidewalks not required; B) Existing public roads A, B, and H south of Road B will be repaired by the City where concrete has settled or broken with curb and gutter repairs as needed. c) Existing public roads (Nela, East Logan, and West Logan) will be reconstructed by the City to a minimum of: recompaction of subgrade, scarifying and recompaction of caliche with additional caliche as required to a depth of 6"; 1-1/2" hot-asphalt; repairs to curb and gutter. D) The City will assume maintenance of those existing private roads "E" and "F" after they are improved by property owners to the same standard as specified above and dedicated to the City. E) The City will assume maintenance of those existing storm sewer improvements if: 1) Capacity of lines is sufficient; 2) Necessary repairs are made; and 3) Dedication of the necessary easements is executed. F) The Cit%' will ass~.m responsikilit? cf of proviaing extensions of off-site sanitary sewer mains to the Rodd Field Village Area with the termination of the private trear~nent system. The City will assume maintenance of on-site improvements after the system is brought to standard by property owner and located in proper easements. Propert'i owner will be responsible ADDE~IOUi{, fANUAKY 2~. 19B9 G1 for ~ro-rata and acreage ~ees and to tie-in to available service within 100' ~rcm his property. Trea~men~ of sewer will continue under the private package plant under current permit ~ until public service is made con .... available. The City will assume responsibility of ex:ending the wa=er system down YorktOWn Boulevard adjacent to the site. property owners will improve existing on-site lines to City specifications after city inspection. Normal acreage and pro-ra~a fees and standards apply. PROPOSED RODD FIELD PUBLIC IMPROVEMENT DISTRICT Cz. SHANDLEY BENDER PROPOSED DISTRICT BOUNDARY COOK 0 :~O0 400 EXHIBIT 2 ESTIMATED COST OF ESTABLISHING PROPOSED RODD FIELD PUBLIC IMPROVEMENT DISTRICT I. COSTS OF INFRASTRUCTURE IMPROVEMENTS ALLOCATED TO DISTRICT STREET 3600 L.F. Pavement $64.50 L.F. $232,200 Contingency 25% 58,050 $290,250 11 Street lights $560.00 Each 6,160 Total $296,410 Rounded $297,000 WATER 6050 L.F. 8" pipe 15 8" valves 19 Fire hydrants Contingency 25% 4 Total Rounded WASTEWATER TRUNK LINE Street Crossings 2500 L.F. 10 8" PVC 4' diameter manholes Contingency 25% Total Rounded Rounded Total w/o Road H Water Loop Costs per acre (88.31 acres) Additional costs for Road H Water Loop Rounded Total w/Road H Water Loop Costs per acre wi Road H Water Loop Costs per square foot $21.25 L.F. $800.00 Each $1500.00 Each $3000.00 $35.00 L.F. $3,000.00 Each $128,563 12,000 28,500 $169,063 42.266 $211,329 12,000 $223,329 $225,000 $87,500 30,000 $117,500 29,400 $146,900 $180,000 $672,000 $7,610 $108,000 $780,000 $8,832 $0.203 EXHIBIT 3 R03836H1wpd II. COSTS ALLOCATED TO OR WAIVED BY CITY Application and Recording Fees to Plat (62 parcels of land) (to be waived by City) Cost of survey (surveys, deed searches, plat tracing, etc.) Engineering Costs Total Rounded $23,994 29,000 60,000 $89,000 $89,000 TOTAL ESTIMATED COST OF PROJECT $869,000 ~ EXHIBIT 3 R03836H1 w~)Ci - 20 AGENDA MEMORANDUM Date: March 21, 2001 SUBJECT: Resolution Supporting Funding for Relief Routes on High Priority Corridors of Texas Trunk System AGENDA ITEM: Resolution to the Texas Transportation Commission expressing the City of Corpus Christi's strong support for the Commission to designate a special funding category to support the completion of studies and construction of relief mutes on the Phase 1 High Priority Corridors of Texas Trunk System for Mural cities less than 50,000 population and to provide immediate priority for funding for development of the Alice and Robstown relief mutes along the High Priority Corridors, and that funding also be considered for the cities of San Diego and Freer as second priorities. ISSUE: The Alice & Jim Wells County Transportation Committee and the Robstown Area Development Commission (RADC) Transportation Task Force are appearing before the Texas Transportation Commission on March 29, 2001, to seek consideration of special State of Texas Transportation funding to support the completion of studies and construction of relief routes on the Phase 1 High Priority Corridors of the Texas Trunk System for Texas cities with a population of 50,000 or less. The Trunk System currently does not provide funding for development of relief mutes near rural communities that are currently served by 4-lane highway sections, such as SH 44 through Alice and Robstown. This group's recommendation is for immediate priority for funding the development of the Alice and Robstown relief route projects. The City of Corpus Christi has been asked to consider passing a resolution supporting this effort and to participate in the South Texas delegation appearing before the Commission on March 29. REQUIRED COUNCIL ACTION: The enclosed resolution is presented for Council approval for inclusion in the overall South Texas support of the effort by the Alice & Jim Wells County Transportation Committee and RADC Transportation Task Force. RECOMMENDATION: Approval of the resolution as presented. · Angel R. Escobar, P.E. Director - Engineering Services ADDITIONAL SUPPORT MATERIAL Additional Background Information Exhibit 1 - - Fact Sheet: Proposed Sate Highway 44 Alice Relief Route Resolution (Resolution Supporting Funding for Relief Routes on High Priority Corridors of Texas Trunk System, Page I of 3) AGENDA MEMORANDUM Additional Background Information BACKGROUND Deleqation Request: The South Texas Region led by the Alice & Jim Wells County Transportation Task Force and the Robstown Area Development Commission (RADC) Transportation Task Force has received approval to appear before the Texas Transportation Commission on March 29, 2001 to seek consideration of a special State of Texas transportation funding designation to support the completion of studies and construction of relief routes on the Phase 1 High Priority Corridors of the Texas Trunk System for Texas cities with a population of less than 50,000. The delegation will also include representatives of counties and communities along the SH 44 / US 59 corridor from the Port of Corpus Christi to the Port of Laredo, as well as communities along SH 44 intersected by U.S. Highways 77, 281 and 59. The delegation is supporting the Texas Transportation Commission's position that provides for the completion of the entire 11-corridor transportation system. This adopted plan calls for the joining of previously isolated segments through a "connect - the - dot" approach. The South Texas delegation's current request identified in the Resolution being presented to Council is simply an enhancement of the Commission's previously stated Phase I program. Texas Hiqhway Trunk System: The Texas Highway Trunk System provides for a network of four- lane divided highways to connect Mexican ports of entry, significant military installations, tourist and recreation areas, major truck routes, and principal deep-water ports. All of these exist along the SH 44 / US 59 Corridor. It has become apparent that existing and future traffic along the SH 44 / US 59 Corridor Trunk System will not be well served by taking the traffic through Alice which currently has 15 traffic signals and a major railroad crossing, and Robstown which also involves numerous traffic signals, highly populated residential areas and a circuitous route involving the intersection with US Highway 77 and a major railroad crossing. The plan proposed by the South Texas delegation will enable the communities involved to take a proactive position and partner with the Texas Department of Transportation to develop a relief route system that benefits the transportation needs of the state as well as the economies of the local Communities and the entire region. Delegation's Proposed Special Fundinq Cate.qory: The delegation contends that the special funding category for relief routes will strongly support the previously stated Commission goal by removing areas of high vehicle congestion along SH 44 / US 59 between the Port of Laredo and the Port of Corpus Christi. Additionally, the relief routes would mesh well with the growing needs for transportation improvements on U. S. Highways 77, 281, and 59, all of which are major segments of study for the 1-69 International Trade Corridor. It is also felt that the relief routes will greatly enhance the SH 44 / US 59 Corridor as a major freight route, thereby significantly helping relieve the increased pressure on the Interstate 35 and Interstate 10 systems as they interact with the Port of Laredo and Mexico, as well as other cities and towns along their routes across Texas. (Resolution Supporting Funding for Relief Routes on High Priority Corridors of Texas Trunk System, Page 2 of 3) Environmental Impact: The approval of the requested special funding category will improve the human environments for the people living in and passing through these cities and towns. Providing funding for relief routes will decrease the number of vehicles required to stop at traffic signals and stop signs, thereby reducing air pollution, accident rates, and noise pollution. In addition, the local community can better access social and community infrastructures without having to interact with the heavy truck traffic that uses these trade corridors. Relief routes also prove moro economical in both time and fuel costs for those using the relief routes. Opposition: No significant opposition to the above request has been identified to date. The delegation believes that an additional benefit to this proposal will be the removal of some local objections to other transportation issues in the communities along the route. Metropolitan Planning OrRanization Position: The Corpus Christi Metropolitan Planning Organization will be solicited to take an active role in support of this request. The delegation believes this proposal coordinates well with the stated intent of the Corpus Christi MPO. (Resolution Supporting Funding for Relief Routes on High Pdority Corridors of Texas Trunk System, Page 3 of 3) EXHIBIT Alice & Jim Wells County Transportation Committee Proposed State Highway 44 Alice Relief Route Fact Sheet March 2001 Project Status Project currently designated as Long Range Planning Priority in Project Development Plan · Carter & Burgess Study: > Project schematic and environmental assessment (EA) on section of relief route from S.H. 44 East at Country Club Road to the U.S. 281 Relief Route was completed in December 1998 > Notice to proceed with schematic and EA on relief route extensions West to San Diego and East to the S.H 359 interchange was approved in August 1999 > Final public hearing planned for November 2000 > Anticipated study completion date is Spring 2001 · Local Support & Commitments (January 1996): > S.H. 44 Relief Route Capital Fund established by Jim Wells County in amount of $448,455 for purchase o f right-of-way (ROW) and related costs (current balance: $531,000) > Commitment of ROW donations for approximately 40% of total ROW required (estimated value $800,000). > Partnership between local elected officials, businesses leaders and TxDOT Recommended TxDOT Actions: · Upon completion of Carter & Burgess study, approve project for Priority 2 in Unified Transportation Program (UTP) · Commitment to advance project to Priority 1 and commence construction within 5-years Key Dates: 9~94 Presentation to TxDOT Commission (Austin) 10194 TxDOT Commission adopts resolution of support: "TxDOT will make every effort to expedite project to meet the accelerated development schedule, and will advance the project to Level II authority when all Level I activities are complete." (Exhibit I - Fact Sheet, Page 1 of 3) (Key Dates, cont'd) I0/96 Presentation to TxDOT Commission (Corpus Christi), with the following recommendations: 1, Design project to "interstate standards" 2. Approve project for Priority 2 in Project Development Plan 3. Commitment to advance project to Priority 1 when all Priority 2 activities are complete 4. Commitment to commence project within 3-years 5. Estimated project cost: $22.5 million (source: TxDOT) 12~96 TxDOT commissioned Carter & Burgess to conduct study for environmental assessment and preparation of a detailed project schematic and right-of- way map. Public meetings held in April 1997 and May 1998. 9197 Position statement adopted in support of Alternate 7 as the route for the proposed 1-69 International Trade Corridor to include: 1. U.S. 281 from the Border of Mexico to 1-37 2. U.S. 77 from the Border of Mexico to U.S. 59 3. S.H. 44 as a connector between Alice (U.S. 281) and Robstown (U.S. 77), including the development of the proposed S.H. 44 Alice Relief Route. 2~98 Presentation at TxDOT Public Hearing (Austin) on the Proposed Texas Trunk System Priority Corridors supporting Alice Relief Route as key link in U.S. 59/S.H. 44 Laredo-Alice-Corpus Christi International Trade Corridor 6/98 Laredo-Alice-Corpus Christi Corridor designated by TxDOT as one of the state's top 10 Phase I High Priority Corridors. 12/98 Carter & Burgess completes project schematic and environmental assessment on section of SH 44 Relief Route from Country Club Road to the U.S. 281 Relief Route. 1/99 · Resolution adopted in support of 1-69 International Trade Corridor recommending that U.S. 59/S.H. 44 be developed as a Phase 1 High Priority Corridor, including development of the S.H. 44 Alice Relief Route. 8199 Approval of notice to proceed with schematic and environmental assessment on SH 44 Relief Route extensions West to San Diego and East to the SH 359 interchange; anticipated completion date is Fall 2001. 3101 Presentation to Texas Transportation Commission with the following recommendations: 1. That a special funding category be established to support the completion of studies and construction of relief routes on the Phase 1 (Exhibit I - Fact Sheet, Page 2 of 3) High Priority Corridors of the Texas Trunk System for rural cities with populations less than 50,000 people; and That immediate priority for funding be designated for relief routes in rural communities along High Priority Corridors near the Texas - Mexico Border, such as Alice and Robstown along the Laredo - Corpus Christi Corridor; and 3. That funding should also be considered in other communities along the Laredo - Corpus Christi Corridor, such as San Diego and Freer. (Exhibit I - Fact Sheet, Page 3 of 3) City of Corpus Christi RESOLUTION TO THE TEXAS TRANSPORTATION COMMISSION EXPRESSING THE CITY OF CORPUS CHRISTI'S STRONG SUPPORT FOR THE COMMISSION TO DESIGNATE A SPECIAL FUNDING CATEGORY TO SUPPORT THE COMPLETION OF STUDIES AND CONSTRUCTION OF RELIEF ROUTES ON THE PHASE 1 HIGH PRIORITY CORRIDORS OF TEXAS TRUNK SYSTEM FOR RURAL CITIES LESS THAN 50,000 POPULATION AND TO PROVIDE IMMEDIATE PRIORITY FOR FUNDING FOR DEVELOPMENT OF THE ALICE AND ROBSTOWN RELIEF ROUTES ALONG THE HIGH PRIORITY CORRIDORS, AND THAT FUNDING ALSO BE CONSIDERED FOR THE CITIES OF SAN DIEGO AND FREER AS SECOND PRIORITIES WHEREAS, the Texas Transportation Commission (Commission) adopted the Texas Trunk System in 1990 to designate highways to be expanded into a network of 4-lane divided highways to improve mobility and accessibility throughout Texas, and WHEREAS, as of February 1, 2001, the Trunk System includes 10,050 miles of highways, and WHEREAS, in 1998 the Commission designated 11 Phase I High Priority Corridors totaling 831 miles, including US 59 and SH 44 between Laredo and Corpus Christi, with funding to be provided for the development of each corridor based on its proportionate share of the total cost of all corridors selected, and WHEREAS, US 59 and SH 44 serves as a primary international trade corridor connecting the inland Port of Laredo with the Port of Corpus Christi, and was ranked 4th out of the 11 High Priority Corridors based on the Commission's selection criteria, and WHEREAS, the Trunk System currently does not provide funding for development of relief routes near rural communities that are served by 4-lane highway sections, such as SH 44 through Alice and Robstown, and RESOLUTION Page 2 of 2 WHEREAS, the development of relief routes along High Priority Corridors is crucial to the safe, efficient movement of freight and the reduction of congestion, noise, air pollution, and accidents, and WHEREAS, the communities of Alice and Robstown have committed to work in partnership with the Texas Department of Transportation to develop relief routes to facilitate the shipping of freight along the Laredo - Corpus Christi International Trade Corridor. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corpus Christi: · That the Texas Transportation Commission designate a special funding category to support the completion of studies and construction of relief routes on the Phase 1 High Priority Corridors of the Texas Trunk System for rural cities with populations less than 50,000 people; and · That immediate priority for funding be designated for the development of relief routes in rural communities along High Priority Corridors near the Texas - Mexico border, such as Alice and Robstown along the Laredo - Corpus Christi Corridor; and · That funding should also be considered for the development of relief routes in other communities along the Laredo - Corpus Christi Corridor, such as San Diego and Freer. ADOPTED the Corpus Christi. th day of March, 2001 by the City Council of the City of ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor, The City of Corpus Christi Legal form approved''h'vx~' 22- . 2000; JAMES R. BRAY, JR., CITY ATTORNEY By: ~'~- . ~.~'~ Lisa Aguilar~ Assist~t City Attorney 21 CITY COUNCIL AGENDA MEMORANDUM March 20, 2001 AGENDA 1TEM: Ordinance appropriating $30,800,000 from the proceeds of the sale of the Corpus Christi General Improvement and Refunding Bond, Series 2001 in the following funds and authorizing any rebate and arbitrage that may be accrued during the term of the bond issue: Fund 3358, "Public Health and Safety 2001 CIP Fund" in the amount of $5,330,000 for the purpose of public health and safety improvements including Animal and Vector Control Facility, Fire/Police Training Facility, Improvements to the Fire Stations, Construction of Mustang Island fire Sub-Station, and Health Department Major Roof Repairs; Fund 3288, "Park and Recreation 2001 CIP Fund" in the amount of $4,424,000 for the purpose of improvements to Park and Recreation facilities including renovation to four senior and six recreation centers, youth outdoor sports facilities, renovation/development of existing parks, and the H.E.B. Tennis Center Pavilion; Fund 3261, "Museum 2001 CIP Fund" in the amount of $270,000 for the purpose of improvements to the Corpus Christi Science and History Museum fire suppression and heating and air condition systems; and Fund 3540, "Street 2001 CIP Fund" in the amount of $20,776,000 for the purpose of street improvements, street resurfacing and relating improvements for various streets, neighborhood street reconstruction, sidewalk accessibility improvements for the disabled, traffic signal improvements at congested intersections with high accident rates, and the City's share of cost participation in State Highway Department projects. ISSUE: On November 7, 2000, the voters of Corpus Christi approved the authorization of general improvement bonds for Street Improvements, in the amount of $20,776,000; Park and Recreation and Museum Improvements, in the amount of $4,694,000; and Public Health and Safety Improvements, in the amount of $5,330,000. In order to fund these projects, the proceeds of the sale of the Corpus Christi General Improvement and Refunding Bond, Series 2001 must be appropriated. REQUIRED COUNCIL ACTION: Approval of the ordinance appropriating proceeds from the sale of the General Improvement and Refunding Bonds, Series 2001. PREVIOUS COUNCIL ACTION: November 7, 2000 November 14, 2000 December 12, 2000 Janua~ 16,2001 Janua~ 9,2001 March 20,2001 Special Election Canvassed returns and declared election results Reimbursement Resolution expressing official intent to reimburse costs of certain projects approved in the 2000 Bond Election Approval to appropriate $2,000,000 from the General Fund to begin planning and development of projects approved in the 2000 Bond Election Approval of the financial advisor, senior managing and co- managing underwriters, and bond council for the General Obligation Bonds. Approval of the issuance and sale of $39,150,000 City of Corpus Christi General Improvement and Refunding Bonds, Series 2001. This amount consists of a new issue in the amount of $30,800,000 plus advanced refunding bonds at an estimated amount of $8,350,000. CONCLUSION AND RECOMMENDATION: Staff recommends that the City Council approve the ordinance. ~Aedo Director of Financial Services Attachments: Background Information Ordinance 2 BACKGROUNDINFORMATION On November 7, 2000, the voters of Corpus Christi approved the authorization of $30,800,000 of general improvement bonds. They are for Street Improvements, in the amount of $20,776,000; Park and Recreation and Museum Improvements, in the amount of $4,694,000; and Public Health and Safety Improvements, in the amount of $5,330,000. On March 20, 2001, the City Council approved the issuance and sale of $39,150,000 City of Corpus Christi General Improvement and Refunding Bonds, Series 2001. This amount consists of a new issue in the amount of $30,800,000 plus advanced refunding bonds at an estimated amount of $8,350,000. The voter approved amount of $30,800,000 must be appropriated for the City to begin spending these funds. 3 ORDINANCE APPROPRIATING $30,800,000 FROM THE PROCEEDS OF THE SALE OF THE CORPUS CHRISTI GENERAL IMPROVEMENT AND REFUNDING BOND, SERIES 2001, IN THE FOLLOWING FUNDS AND AUTHORIZING ANY REBATE AND ARBITRAGE THAT MAY BE ACCRUED DURING THE TERM OF THE BOND ISSUE; AND DECLARING AN EMERGENCY: FUND 3358, "PUBLIC HEALTH AND SAFETY 2001 CIP FUND" IN THE AMOUNT OF $5,330,000 FOR THE PURPOSE OF PUBLIC HEALTH AND SAFETY IMPROVEMENTS INCLUDING ANIMAL AND VECTOR CONTROL FACILITY, FIRE/POLICE TRAINING FACILITY, IMPROVEMENTS TO THE FIRE STATIONS, CONSTRUCTION OF MUSTANG ISLAND FIRE SUB-STATION, AND HEALTH DEPARTMENT MAJOR ROOF REPAIRS; FUND 3288, "PARK AND RECREATION 2001 CIP FUND" IN THE AMOUNT OF $4,424,000 FOR THE PURPOSE OF IMPROVEMENTS TO PARK AND RECREATION FACILITIES INCLUDING RENOVATION TO FOUR SENIOR AND SIX RECREATION CENTERS, YOUTH OUTDOOR SPORTS FACILITIES, RENOVATION/DEVELOPMENT OF EXISTING PARKS, AND THE H.E.B. TENNIS CENTER PAVILION; FUND 3261, "MUSEUM 2001 CIP FUND" IN THE AMOUNT OF $270,000 FOR THE PURPOSE OF IMPROVEMENTS TO THE CORPUS CHRISTI SCIENCE AND HISTORY MUSEUM FIRE SUPPRESSION AND HEATING AND AIR CONDITION SYSTEMS; AND FUND 3540, "STREET 2001 CIP FUND" IN THE AMOUNT OF $20,776,000 FOR THE PURPOSE OF STREET IMPROVEMENTS, STREET RESURFACING AND RELATING IMPROVEMENTS FOR VARIOUS STREETS, NEIGHBORHOOD STREET RECONSTRUCTION, SIDEWALK ACCESSIBILITY IMPROVEMENTS FOR THE DISABLED, TRAFFIC SIGNAL IMPROVEMENTS AT CONGESTED INTERSECTIONS WITH HIGH ACCIDENT RATES, AND THE CITY'S SHARE OF COST PARTICIPATION IN STATE HIGHWAY DEPARTMENT PROJECTS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $30.800.000 is hereby appropriated from the proceeds of the sale of the Corpus Christi General Improvement and Refunding Bon& Series 2001 in the following funds and authorizing any rebate and arbitrage that may be accrued during the term of the bond issue: Fund 3358, "Public Health and Safety 2001 CIP Fund" in the amount of $5,330,000 for the purpose of public health and safety improvements including Animal and Vector Control Facility, Fire/Police Training Facility, improvements to the Fire Stations, construction of Mustang Island fire sub-station, and Health Department major roof repairs; Fund 3288. "Park and Recreation 2001 CIP Fund" in the amount of $4,424,000 for the purpose of improvements to Park and Recreation facilities including renovation to four senior and six recreation centers, youth outdoor sports facilities, renovation/development of existing parks, and the H.E.B. Tennis Center Pavilion; Fund 3261, "Museum 2001 CIP Fund" in the amount of $270,000 for the purpose of improvements to the Corpus Christi Science and History Museum fire suppression and heating and air condition systems; and Fund 3540, "Street 2001 CIP Fund" in the amount of $20,776,000 for the purpose of street improvements, street resurfacing and relating improvements for various streets, neighborhood street reconstruction, sidewalk accessibility improvements for the disabled, traffic signal improvements at congested intersections with high accident rates, and the City's share of cost participation in State Highway Department projects. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary. APPROVED 'IY~'~'~ James R. Bray, Jr. City Attorney ,2001 Samuel L. Neal, Jr., MAYOR By: Lisa Aguilar Assistant City Attorney H:\LEG-DIR/LISA/LISA ORD3!ORD3 368 22 AGENDA MEMORANDUM DATE__~__;: March 20, 2001 Street Improvements at Horne Road from Ayers Street to Kostoryz Street (Bond Issue Project No. C-7) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $319,630 with Govind & Associates, Inc. for Street Improvements at Home Road from Ayers Street to Kostoryz Street (Bond Issue Project No. C-7). ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 1 Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. ~ Funds for this project are available in the FY 2000-2001 Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. '.~el R. Escobar, P. E., Director of Engineering Services Additional Suonort Material: Exhibit"A" Background Information Exhibit"B" Contract Summary Exhibit"C" Project Budget Exhibit "D" Location Map Hqm~ ROad Page I ol 1 H:~HOM~VE L MAR\G E N~STR EET~6147',AGENDA.M M O BACKGROUND INFORMATION SUBJECT: Horne Road from Ayers Street to Kostoryz Street (Bond Issue Project No. C-7) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of various construction contracts to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, it shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the city is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, H:\HOME~VELMAR\GEN~STREET~6147~AGENDA BKG EXHIBIT "A" Page 1 of 2 Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of the reconstruction of Home Road to a 54-foot width between Ayers Street and Kostoryz Street in accordance with the Master Transportation Plan. The project includes sidewalk, driveway, and drainage improvements. The present roadway is partially unimproved and cardes a heavy volume of traffic. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in street improvements including compliance with ADA requirements along Home Road from Ayers Street to Kostoryz Street. EXHIBIT "A" II Page 2 of 2 CONTRACT SUMMARY HORNE ROAD AYERS STREET TO KOSTORYZ STREET 1. SCOPE OF PROJECT Horne Road - Ayers to Kostoryz (Contract C-7, Project #55) The reconstruction of Home Road will be a 54' back of curb to back of curb dimension with a bicycle lane between Ayers and Kostoryz is preposed in accordance with the Master Transportation Plan. The improvements include waterline adjustments as required and wastewater line adjustments or replacements. The project would include sidewalk, driveway, and drainage improvements. The present roadway is partially unimproved and carries a heavy volume of traffic. Engineer shall designate horizontal and vertical alignment of gas line as required. 2. SCOPE OF SERVICES Govind & Associates, Inc. will perform design services necessar~ to review and prepare plans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, Gantt charts presented with monthly invoices) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-7 - HORNE ROAD DAY DATE ACTIVITY Wednesday May 9, 2001 Begin Preliminary Phase Monday November 12, 2001 Present Prelim Phase to City Wednesday November 28, 2001 Begin Design Phase Friday July 19, 2002 90% Design Submission City Review (2 weeks) Monday August 5, 2002 Begin Completion of Design Phase Wednesday September 11, 2002 Final Submittal Monday (2) May 12, 2003 Advertise for Bids Wednesday October 29, 2003 Pre-Bid Conference Wednesday August 13, 2003 Receive Bids Monday October 13, 2003 Begin Construction Monday December 20, 2004 Construction Completion EXHIBIT "B" Page 1 of 2 I B= FEES Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined above, and for all expenses incurred in performing these services. For services provided, A/E will submit monthly statements for basic services rendered. The statement will be based upon A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to A/E's monthly statements. Fee for Additional Services. For services authorized by the Director of Engineering Services, the City will pay the A/E a not-to-exceed fee as per the table below: A. FEE FOR BASIC SERVICE Horne Road 1. Preliminary Phase $44,000 2. Design Phase $95,500 3. Bid Phase $8,600 4. Construction Phase $21,900 Subtotal Basic Services Fees $170,000 B. FEE FOR ADDITIONAL SERVICES 1. Permit Preparation (as applicable) Texas $1,960 Department of License and Regulation / Private review and inspection 2. Topographic Survey (Approved) $35,870 3. Construction Observation Services $43,550 4. Warranty Phase $3,250 5. ROW/Metes & Bounds $65,000 Subtotal Additional Service Fees $149,630 TOTAL AUTHORIZED FEE $319,630 EXHIBIT "B" I Page 2 of 2 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C7 HORNE ROAD AYERS STREET TO KOSTORYZ STREET (Project No. 6147) March 20, 2001 FUNDS AVAILABLE: Streets ............................................................................................... $1,635,000.00 Storm Water ......................................................................................... 642,471.10 Wastewater ......................................................................................... 173,477.60 Water ............................................................................................... 173,477.60 Total ................................................................................................... $2,624,426.30 FUNDS REQUIRED: Construction (estimate) Streets .......................................................................... $1,250,000.00 Storm Water ................................................................. 450,000.00 Wastewater ................................................................. 100,000.00 Water .......................................................................... 100,000.00 Subtotal Construction (estimate) ............................................................ Contingencies ....................................................................................... Land Acquisition .................................................................................... Consultant (Govind Engineering, Inc.) ......................................................... Engineering Reimbursements .................................................................. Finance Reimbursements ........................................................................ Testing ................................................................................................ Bond Issuance Expense ........................................................................... Art In Public Places ................................................................................. Misc. (Printing, Advertising, etc.) ............................................................... Total ................................................................................................... $1,900,000.00 84,694.25 168,000.00 319,630.00 62,700.00 27,027.05 31,750.00 12,500.00 15,625.00 2,500.00 $2,624,426.30 H :\HOME,VEL MAR\G E N\STREET~6147~BUDG ET.XLS EXHIBIT "C" I Page 1 of 1 \ Mpro ject \ BondissueProject \ exh 614 7 C T. dwg v N CORPUS CHRIST BAY PROJECT LOCATION F.M. 43 PROJECT # 6147 EXHIBIT "D" STREET IMPROVEMENTS ON HORNE ROAD CZTY COUNCZL EXHZBZT DEPARTMENT OF' ENGINEERING SERVICES FROM AYERS STREET TO KOSTORYZ STREET c~ oF coRPus c,RIS,, PAGE: I of 1 (Bond Issue Project C7) DATE: 02/21/2001 23 AGENDA MEMORANDUM DATE: March 12, 2001 SUBJECT: Neighborhood Street Reconstruction (Bond Issue Project No. C-1R) Laguna Shores Road Azores Road Catcay Drive Jamaica Drive AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $459,300 with Bass & Welsh Engineering for Neighborhood Street Reconstruction at the following sites: (Bond Issue Project No. C-1 R) Laguna Shores Road; Azores Road; Catcay Drive; and Jamaica Drive. ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Preposition No. 1 Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. ',~'ei 15,: Escobar, P.E., ' Director of Engineering Services Additional Support Material: Exhibit"A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit"D" Location Map BACKGROUND INFORMATION SUBJECT: Neighborhood Street Reconstruction (Bond Issue Project No. C-IR) Laguna Shores Road Azores Road Catcay Drive Jamaica Drive PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of various construction contracts to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the city is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. H:~HO M E~VELMAR\GEN~STREE~6139'~AGENDA.BKG EXHIBIT "A" Page 1 of 2 PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of making improvements to city neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm sewers. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in neighborhood street reconstruction improvements including compliance with ADA requirements along the following streets: 2. 3. 4. Laguna Shores Road from Mediterranean to Caribbean; Azores Road from Caribbean to cul-de-sac; Catcay Drive from Caribbean to cul-de-sac; and Jamaica Ddve from Mediterranean to Caribbean. H:\HO M E~VELMAR~G EN'~TRE ET~6139\AG EN DA.B KG EXHIBIT "A" Page 2 of 2 CONTRACT SUMMARY LAGUNA SHORES ROAD AZORES ROAD CATCAY DRIVE JAMAICA DRIVE 1. SCOPE OF PROJECT: Laguna Shores Road (#6158) Azores Drive (#6156) Catcay Drive (#6155) Jamaica Drive (#6139) La.quna Shores Road (Contract C-1R, Project ff~.~.t~), Mediterranian Dr. to Caribbean Dr. This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Laguna Shores Road from Caribbean to Mediterranean. Azores Drive (Contract C-1R, Project ~,42C), Cul-de-sac to Caribbean Dr. This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Azores Drive from Caribbean to cul-de- sac. Catcay Drive (Contract C-1R, Project #42B), Cud-de-sac to Caribbean Dr. This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Catcay Drive from Caribbean to cul-de-sac. EXHIBIT "B" Page I of 5 Jamaica Street (Contract C-1R, Project ft43A), Mediterranian Dr. to Caribbean Dr. This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Jamaica Street from Caribbean to Mediterranean. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays,) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-IR - LAGUNA SHORES ROAD DAY DATE ACTIVITY Monday April 16, 2001 Begin Preliminary Phase Monday July 16, 2001 Present Prelim Phase to City Monday August 6, 2001 Begin Design Phase Monday October 15, 2001 60% Design Submission City Review (2 weeks) Wednesday January 2, 2002 100% Design Submittal Friday February 1, 2002 Final Submittal Friday February 15, 2002 Advertise for Bids Friday March 1, 2002 Pre-Bid Conference Wednesday March 6, 2002 Receive Bids Monday June 24, 2002 Begin Construction Monday March 25, 2003 Construction Completion EXHIBIT "B" I Page 2 of 5 PROPOSED PROJECT SCHEDULE FOR C-1R- AZORES DRIVE/CATCAY DRIVE DAY DATE ACTIVITY Monday May 21, 2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Monday August 20, 2001 Begin Design Phase Monday October 8, 2001 60% Design Submission City Review (2 weeks) Wednesday January 2, 2002 100% Design Submittal Friday February 1,2002 Final Submittal Friday February 15, 2002 Advertise for Bids Friday Mamh 1, 2002 Pre-Bid Conference Wednesday March 6, 2002 Receive Bids Monday June 24, 2002 Begin Construction Monday April 24, 2003 Construction Completion PROPOSED PROJECT SCHEDULE FOR C-1R - JAMAICA DRIVE DAY DATE ACTIVITY Monday July 2, 2001 Begin Preliminary Phase Monday September 17, 2001 Present Prelim Phase to City Monday October 1,2001 Begin Design Phase Friday November 30, 2001 60% Design Submission City Review (2 weeks) Friday February 1, 2002 100% Design Submittal Friday March 1, 2002 Final Submittal Monday March 11,2002 Advertise for Bids Wednesday March 20, 2002 Pre-Bid Conference Wednesday March 27, 2002 Receive Bids Monday July 1,2002 Begin Construction Monday March 1, 2003 Construction Completion EXHIBIT "B" Page 3 of 5 3. FEES Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A.1-4, NE will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon NE's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. Bo Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-exceed fee as per the table below: Laguna Azores Dr. Jamaica FEE FOR BASIC Shores & Dr. TOTAL SERVICE Road Catcay Dr. 1. Preliminary Phase $ 24,400.00 $12,280.00 $16,200.00 $ 52,880.00 $ 84,860.00 $44,682.00 $57,030.00 $186,572.00 2. Design Phase 3. Bid Phase $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 7,500.00 4. Construction Phase $ 19,640.00 $ 9,338.00 $12,670.00 $ 41,648.00 Subtotal Basic Services Fees $131,400.00 $68,800.00 $88,400.00 $288,600.00 EXHIBIT "B" 1 Page 4 of 5 Permit Preparation (as applicable) A. Texas Department of License and $1,500.00 $1,500.00 $1,500.00 $4,500.00 Regulation/Private review and inspection $6,000.00 $1,000.00 $1,000.00 $8,000.00 B. U S Army Corps of Eng. Permit TOTALS $7,500.00 $2,500.00 $2,500.00 $12,500.00 2. Topographic Survey $16,000.00 $14,000.00 $14,000.00 $44,000.00 3.Construction Observation $51,500.00 $23,200.00 $32,900.00 $107,600.00 Services Allowance 4. Metes and Bounds Description/Sketches for $1,600.00 $1,600.00 $1,600.00 $4,800.00 ROW Acquisitions 5. Warranty Phase $ 600.00 $600.00 $600.00 $1,800.00 Subtotal Additional Service $77,200.00 $41,900.00 $51,600.00 $170,700.00 Fees Total Fees $208,600.00 $110,700.00 $140,000.00 $459,300.00 EXHIBIT "B" Page 5 of 5 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C1R NEIGHBORHOOD STREET RECONSTRUCTION LAGUNA SHORES ROAD (Project No. 6158) AZORES ROAD (Project No. 6156) CATCAY DRIVE (Project No. 6155) JAMAICA DRIVE (Project No. 6139) March 5, 2001 FUNDS AVAILABLE: Streets ............................................................................................. $2,099,924.00 Storm Water .................................................................................... 1,029,935.00 Wastewater ....................................................................................... 893,521.00 Water ............................................................................................. 512,570.00 Total ................................................................................................... $4,535,950.00 FUNDS REQUIRED: Construction (estimate): Streets ......................................................................... $1,622,600.00 Storm Water ................................................................. 809,000.00 Wastewater .................................................................... 711,600.00 Water ......................................................................... 429,100.00 Subtotal Construction (estimate) ............................................................ Contingencies ......................................................................................... Land Acquisition ...................................................................................... Consultant (Bass & Welsh Engineering) .................................................... Finance Reimbursements .................................................................... Engineering Reimbursements ................................................................. Testing ................................................................................................ Bond Issuance Expense ........................................................................ Art In Public Places .............................................................................. Printing, Advertising, etc. Total ................................................................................................... $3,572,300.00 346,842.00 14,400.00 459,300.00 14,671.00 45,359.50 30,850.00 20,990.00 26,238.00 5,000.00 $4,535,950.50 H:\HOME~VELMAR~GEN~STREET~613.~BUDGET.XLS I'IL ~- : ~ONDissue \ councilexh \ C 1 r. dw~ S PADRE ISLAND.~ DR pURDUE ~ GLENOAK ~ ~AZORES ROAD (6156) '~ ~ /2'~CATCAY DR. (6155) ~~ = 1, CPL Barney Davis Plant and Rese~oir VZCZN[TY NOT TO SCALE PROJECT NO. 6158~ 6156, 6155~ 6139 EXHZBZT "O" C[TY COUNCZL EXHZB[T NEZGHBORHOOD STREET RECONSTRUCTION o~P~ o~ ~ s~.c~s (Bond Issue Projec~ CIR) PAGE: 1 Of 1 Cl~ OF CORPUS CHRISTI, TEXAS DA~: 02/20/200~ 24 AGENDA MEMORANDUM DATE: March 22, 2001 SUBJECT: Neighborhood Street Reconstruction (Bond Issue Project No. C-2R) Woodlawn Drive Birmingham Street Lyons Street Brookdale Drive Whiting Drive Annaville Road AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $398,314 with Coym, Rehmet & Gutierrez Engineering, Inc. for Neighborhood Street Reconstruction at the following sites: (Bond Issue Project No, C-2R) · Woodlawn Drive; · Birmingham Street; · Lyons Street; · Breokdale Drive; · Whiting Drive; and · Annaville Road. ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 1 Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. r~,~7.'Angel R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map BACKGROUND INFORMATION SUBJECT: Neighborhood Street Reconstruction (Bond Issue Project No. C-2R) Woodlawn Drive Birmingham Street Lyons Street Brookdale Drive Whiting Drive Annaville Road PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of various construction contracts to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the city is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital EXHIBIT "A" Page 1 of 2 improvements for the community, Bond issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of making improvements to city neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm sewers. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in neighborhood street reconstruction improvements including compliance with ADA requirements along the following streets: 1. Woodiawn Drive from McArdle Road to South Padre Island Drive; Birmingham Street from Aidine Road to Lyons Street and Lyons Street from Airline Road to end; Brookdale Drive from Goliihar Road to Sunnybrook and sidewalks on Whiting Drive from Churchill to Lanier; and 4. Annaville Road from Violet to Starlite EXHIBIT "A" CONTRACT SUMMARY WOODLAWN DRIVE BIRMINGHAM STREET LYONS STREET BROOKDALE DRIVE WHITING DRIVE (SW) ANNAVlLLE ROAD SCOPE OF PROJECT: Woodlawn Drive (#6140) Birmingham Drive (#6137) Lyons Street (#6136) Brookdale Drive (#6157) Whiting Street (SW) (#6159) Annaville Road (#6138) Woodlawn Drive (Contract C-2R, Project #~.~.A) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Woodlawn Drive from McArdle to SPID. Birmin.qham Drive (Contract C-2R, Project#41) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Birmingham Drive. Lyons Street (ContractC-2R, Project#40) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, ~nm~. d~ting h~nk tn 1.q87: h~ve heen mneived fnr I ynn.~ StrP. et. EXHIBIT "B" Page I of 6 Brookdale Drive (Contract C-2R, Project ~-43B) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Jamaica Street from Caribbean to Mediterranean. Whitinq Drive (SW) (Contract C-2R, Project ~44C) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for sidewalks on Whiting from Churchill to Lanier. Annaville Road (Contract C-2R, Project ~42A) This program provides for reconstructing neighborhood streets to include curb, gutter, sidewalks, driveways and underground storm drainage. The improvements include water and wastewater line adjustments or replacements. The improvements are petitioned by adjacent property owners who are assessed a portion of the cost. Qualified petitions, some dating back to 1987, have been received for Annaville Road from Starlite to Violet. 2. SCOPE OF SERVICES The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. Page 2 of 6 3. SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-2R - WOODLAWN DRIVE DAY DATE ACTIVITY Wednesday April 11,2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Wednesday August 22, 2001 Begin Design Phase Friday October 19, 2001 90% Design Submission City Review (2 weeks) Monday November 5, 2001 Begin Completion of Design Phase Wednesday November 21, 2001 Final Submittal Monday (2) December 10 & 17, 2001 Advertise for Bids Wednesday January 2, 2002 Pre-Bid Conference Wednesday January 9, 2002 Receive Bids Monday May 13, 2002 Begin Construction Monday September 9, 2002 Construction Completion PROPOSED PROJECT SCHEDULE FOR C-2R - BROOKDALE DRIVE AND WHITING STREET DAY DATE ACTIVITY Wednesday April 11,2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Friday October 5, 2001 Begin Design Phase Friday December 14, 2001 90% Design Submission City Review (2 weeks) Monday December 24, 2001 Begin Completion of Design Phase Wednesday January 9, 2002 Final Submittal Monday (2) February 4, 2002 Advertise for Bids Wednesday February 20, 2002 Pre-Bid Conference Wednesday February 27, 2002 Receive Bids Monday July 1,2002 Begin Construction Monday November 4, 2002 Construction Completion EXHIBIT "B" Page 3 of 6 PROPOSED PROJECT SCHEDULE FOR C-2R - BIRMINGHAM DRIVE AND LYONS STREET DAY DATE ACTIVITY Wednesday April 11,2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Friday December 3, 2001 Begin Design Phase Friday February 8, 2002 90% Design Submission City Review (2 weeks) Monday February 18, 2002 Begin Completion of Design Phase Wednesday April 13, 2002 Final Submittal Monday (2) May 6, 2002 Advertise for Bids Wednesday May 22, 2002 Pre-Bid Conference Wednesday June 5, 2002 Receive Bids Monday October 7, 2002 Begin Construction Monday June 9, 2002 Construction Completion PROPOSED PROJECT SCHEDULE FOR C-2R - ANNAVILLE ROAD DAY DATE ACTIVITY Wednesday April 11,2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Friday February 1, 2002 Begin Design Phase Friday May 3, 2002 90% Design Submission City Review (2 weeks) Monday May 20, 2002 Begin Completion of Design Phase Wednesday June 5, 2002 Final Submittal Monday (2) July 3, 2002 Advertise for Bids Wednesday July 24, 2002 Pre-Bid Conference Wednesday August 7, 2002 Receive Bids Monday December 9, 2002 Begin Construction Monday August 11,2003 Construction Completion EXHIBIT "B" Page 4 of 6 3. FEES Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A.1-4, NE will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon NE's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. Ba Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services" the City will pay the NE a not-to-exceed fee as per the table below: EXHIBIT "B" Page 5 of 6 FEE FOR BASIC SERVICE Woodlawn Birmingham Brookdale Annaville Road Drive & Lyons Drive & Road TOTAL Street Whiting Street 1. Preliminary Phase $6,292 $15,610 $6,210 $11,208 $39,320 2. Design Phase $13,743 $83,727 $12,773 $50,471 $160,714 3. Bid Phase $1,550 $3,850 $1,532 $2,768 $9,700 4. Construction Phase $8,384 $20,803 $8,280 $14,933 $52,400 Subtotal Basic Services $29,969 $123,990 $28,795 $79,380 $262,134 Fees 1. Permit Preparation (as applicable) Texas Department of License and $1,250 $1,250 $1,250 $1,250 $5,000 Regulation / Private review and inspection 2. Topographic Survey $7,270 $7,650 $7,650 $7,650 $30,220 3. Construction Observation Services $24,400 $24,400 $24,400 $24,400 $97,600 4. Warranty Phase $840 $840 $840 $840 $3,360 Subtotal Additional Service Fees $33,760 $34,140 $34,140 $34,140 $136,180 TOTAL AUTHORIZED FEE $63,729 $158,130 $62,935 $113,520 $398,314 EXHIBIT "B" Page 6 of 6 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C2R NEIGHBORHOOD STREET RECONSTRUCTION WOODLAWN DRIVE (Project No. 6140) BIRMINGHAM STREET (Project No. 6137) LYONS STREET (Project No. 6136) BROOKDALE DRIVE (Project No. 6157) WHITING DRIVE (Project No. 6159) ANNAVILLE ROAD (Project No. 6138) March 22, 2001 FUNDS AVAILABLE: Streets ............................................................................................. $1,700,076 Storm Water .................................................................................... 956,015 Wastewater ....................................................................................... 569,875 Water ............................................................................................. 483,350 Total ................................................................................................... $3,709,316.00 FUNDS REQUIRED: Construction (estimate): Streets ........................................................................ Storm Water ................................................................. Wastewater .................................................................. Water ......................................................................... $1,296,600.00 753,850.00 458,100.00 403,000.00 Subtotal Construction (estimate) ............................................................. $2,911,550.00 Contingencies ......................................................................................... 286,955.00 Land Acquisition ..................................................................................... 0.00 Consultant (Coym, Rehmet & Gutierrez) ................................................... 398,314.00 Engineering Reimbursements .................................................................. 24,942.00 Finance Reimbursements ...................................................................... 35,000.00 Testing ............................................................................................. 11,304.00 Bond Issuance Expense .......................................................................... 17,000.00 Art In Public Places 21,251.00 Printing, Advertising, etc. 3,000.00 Total ................................................................................................... $3,709,316.00 H :~10 M E~VEL MA R\G E N~STREE~6136~BU DG ET.XLS LOCATION I~AP NOT TO SCALE BROOKDALE DR. (~157) ~--~~ ~ ......... LOOATZON ~P NOT TO PR~ECT No. 6140,6137,6136,6157,6159, & 6138 EXHZBZT "D" NEIGHBORHOOD STREET RECONSTRUCTION CZTY COUNCZL EXHZB~T D~E~ OF ~N~ING S~C~ (Bond Issue Project C2r) PAGE: I Of 1 c~ OF CORPUS CHRIS, ~ ~: 02/21/2001 25 AGENDA MEMORANDUM DATE; March 19, 2001 SUBJECT: Street Improvements at McArdle Road, Phase 3, from Everhart Road to Holmes Drive (Bond Issue Project No. C-6) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $229,195 with Govind & Associates, inc. for Street Improvements at McArdle Road, Phase 3, from Everhart Road to Holmes Drive (Bond Issue Project No. C-6), ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. I Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. /. 'Afn~el' R. Escobar, P.E., ' Director of Engineering Services Additional SuDDort Material: Exhibit "A" Background Information Exhibit "B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map McArdle Road. Phase 3 Page 1 ol 1 H:'tHOME~VELMA R\G E N~STR E ET~6146~AG E NDA.M M O BACKGROUND INFORMATION SUBJECT: McArdle Road, Phase 3, from Everhart Road to Holmes Drive (Bond Issue Project No. C-6) PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing retums and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven prepositions; adopting and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of various construction contracts to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the city is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, H :~HOM ~VE LMAR~G EN\STREE~I~6146',AGE N DA.BKG EXHIBIT "A" I Parks and Recreation/Museum, and Street improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: The proposed project consists of acquisition of approximately 16 developed properties to facilitate the proposed project. This street improvement project involves the removal of all existing curbs and gutters, driveways, sidewalks and the construction of a new street 67-feet wide to accommodate two (2) moving lanes, in each direction, and a center left turn lane. The project also includes the installation of an additional storm sewer in the entire length to improve drainage, street lighting and other appurtenances. Replacement of an existing water line and adjustment of sanitary sewer manholes are also in the project scope. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction services will result in street improvements including compliance with ADA requirements along McArdle Road from Everhart Road to Holmes Drive. H:~HO M E~VELMAR~G EN\STRE E~6146'~AG E N DA. B KG EXHIBIT "A" Page 2 of 2 1. SCOPE OF PROJECT CONTRACT SUMMARY McARDLE ROAD PHASE 3 EVERHART TO HOLMES McArdle Road Phase 3 - Everhart to Holmes (Contract C-6, Project #54) This is a project involving the acquisition of properties to facilitate the proposed project. This street improvement project involves the removal of all existing curbs and gutters, driveways, sidewalks and the construction of a new street to accommodate two (2) moving lanes, in each direction, and a center turn lane. The project also includes the installation of additional storm drainage to improve drainage, street lighting and other appurtenances. Replacement of an existing water ~ine and adjustment and rehabilitation of sanitary sewer manholes are also in the project scope. This project is not approved for use of federal funds within TIP at this time. Engineer shall designate vertical and horizontal alignment for new gas line. 2. SCOPE OF SERVICES Govind & Associates, Inc. will perform design services necessary to review and prepare ptans, specifications, and bid and contract documents; and provide monthly status updates (project progress or delays, Gantt charts presented with monthly invoices when requested by City Staff) and provide contract administration services to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-6 - MCARDLE ROAD DAY DATE ACTIVITY Wednesday April 4, 2001 Begin Preliminary Phase Monday August 6, 2001 Present Prelim Phase to City Wednesday August 22, 2001 Begin Design Phase Friday April 19, 2002 90% Design Submission City Review (2 weeks) Monday May 6, 2002 Begin Completion of Design Phase Wednesday June 12, 2002 Final Submittal Monday (2) February 2, 2003 Advertise for Bids Wednesday March 19, 2003 Pre-Bid Conference Wednesday June 4, 2003 Receive Bids Monday July 7, 2003 Begin Construction Monday October 4, 2004 Construction Completion EXHIBIT "B" Page 1 of 2 H:\HOM~VELMAF~GEN~STREE'~6146~CONTRACTSUMMARY DOC FEES A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for ail services outlined above, and for all expenses incurred in performing these services. For services provided, A~E will submit monthly statements for basic services rendered. The statement will be based upon A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Construction Phase, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to A/E's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Engineering Services, the City will pay the A/E a not-to-exceed fee as per the table below: Ao FEE FOR BASIC SERVICE McArdle Road 1. Preliminary Phase $41,000 2. Design Phase $96,650 3. Bid Phase $8,250 4. Construction Phase $17,750 Subtotal Basic Services Fees $163,650 B. FEE FOR ADDITIONAL SERVICES 1. Permit Preparation (as applicable) Texas $830 Department of License and Regulation/Private review and inspection 2. Topographic Survey (Approved) $25,090 3. Construction Observation Services $35,750 4. Warranty Phase $2,275 5. ROW/M/B (Approved) $1,600 Subtotal Additional Service Fees $65,545 TOTAL AUTHORIZED FEE $229,195 H:\HOME~VELMARtGEN~STREE~6146\CONTRACTSUMMARY.DOC I EXHIBIT "B" Page 2 of 2 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C6 McARDLE ROAD, PHASE 3 EVERHART ROAD TO HOLMES DRIVE (Project No. 6146) March 20, 2001 FUNDS AVAILABLE: Streets ............................................................................................... $2,243,000.00 Storm Water ...................................................................................... 758,436.00 Wastewater ......................................................................................... 59,191.80 Water ............................................................................................... 662,289.25 Total ................................................................................................... $3,722,917.05 FUNDS REQUIRED: Construction (estimate) Streets ........................................................................ $1,155,000.00 Storm Water .................................................................. 445,000.00 Wastewater .................................................................. 44,600.00 Water ........................................................................... 267,250.00 Subtotal Construction (estimate) ............................................................ $1,911,850.00 Contingencies ........................................................................................ 156,527.50 Land Acquisition .................................................................................... 1,250,000.00 Consultant (Govind & Associates, Inc.) ...................................................... 229,195.00 Engineering Reimbursements .................................................................. 63,091.05 Finance Reimbursements ......................................................................... 36,466.00 Testing ................................................................................................ 47,300.00 Bond Issuance Expense (1%) .................................................................. 11,550.00 Art in Public Places (1.25%) ..................................................................... 14,437.50 Printing, Advertising, etc ........................................................................ 2,500.00 Total ................................................................................................... __$3,722,917.05 H:IHOM~VELMAR~GEN~STREE~6146\BUDGET XLS EXHIBIT "C" Page 1 of 1 \ Mproject \ Bondissueproject \ exh 6146C6. dwg v N CORPUS CHRIST BAY Z PROJECT F.M. 43 PROJECT It 6146 STREET IMPROVEMENTS ON McARDLE ROAD FROM EVERHART ROAD TO HOLMES DRIVE ~Bond Issue Project C6) 0 EXHIBIT "D" CZTY COUNC_rL EXHZB_rT DEPARTMENT OF ENGINEERING SERVICES Il c~ oF CORPUS CHRISTI, TEXAS II oA~: o~/~,/~oo, 26 - ' T AGENDA MEMORANDUM DATE: March 20, 2001 SUBJECT: Street Improvements Cliff Maus Road, Phase lA from FM 665 to Rockford Road (Project No. 6148) Guardrails/Pedestrian Bridges/School Zones (Project No. 6149) Bond Issue Project No. C-8 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $95,485 with Naismith Engineering, Inc. for the Street Improvements at Cliff Maus Road, Phase lA from FM 665 to just south of Rockford Road and Guardrails/Pedestrian Bridges/School Zones. (Bond Issue Project C-8) ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. 1 Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvement Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. ~.- 'Angel R; Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit"A" Background Information Exhibit"B" Contract Summary Exhibit "C" Project Budget Exhibit "D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Street Improvements Cliff Maus Road, Phase lA from FM 665 to Rockford Road (Project No. 6148) Guardrails/Pedestrian Bridges/School Zones (Project No. 6149) Bond Issue Project No. C-8 PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of one construction contract to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the City is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. ~,~EN GIN E ERING~DAT^ 1 ~H OME~.YN DAS~G E N~STR E ETS~C ~'G E N DA ITEMS~ACKGROUND OOC PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: This project includes the reconstruction of Cliff Maus Road to a 40-foot wide section from Old Brownsville Road to just south of Rockford Drive, complete with curbs, gutters, sidewalks, as well as drainage facilities. An outfall ditch is proposed for drainage. Minor wastewater line construction and water line replacement will be required as a result of this project. Construction of guardrail barriers is necessary to eliminate safety hazards and minimize the potential for traffic accidents along the street bridge crossings at drainage channels and other abrupt drop-offs near roadways. Pedestrian bridges need to be constructed across selected drainageways to allow improved pedestrian access and safety between two (2) abutting subdivisions and other pedestrian attractions. School zone sidewalk improvements are needed along selected streets without continuous sidewalks to improve school pedestrian safety to and from elementary/middle schools. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction Services will result in major street reconstruction improvements on Cliff Maus Road from FM 665 to Rockford Road and improvements to various city-wide guardrails/pedestrian bridges/school zones. EXHIBIT "A" Page 2 of 2 CONTRACT SUMMARY CLIFF MAUS ROAD, PHASE IA GUARDRAILS/PEDESTRIAN BRIDGES/SCHOOL ZONES SCOPE OF PROJECT: Cliff Maus Road Phase 1 A- (FM 665 to Rockford Road (#6148) GuardrailslPedestrian Bridges/School Zones (#6149) Cliff Maus Road Phase IA - FM 665 to Rockford Road (Contract C-8, Project #56) This project includes the reconstruction of Cliff Maus Road to a 40-foot wide section from Old Brownsville Road to just south of Rockford Drive, complete with curbs, gutters, sidewalks, as well as drainage facilities. An outfall ditch is proposed for drainage. Minor wastewater line construction and water line replacement will be required as a result of this project. GuardrailslPedestrian Brid.qeslSchool Zones (Contract C-8, Project #52) Construction of guardrail barriers is necessary to eliminate safety hazards and minimize the potential for traffic accidents along the street bridge crossings at drainage channels and other abrupt drop-offs near roadways. Pedestrian bridges need to be constructed across selected drainageways to allow improved pedestrian access and safety between two abutting subdivisions and other pedestrian attractions. School sidewalk improvements are needed along selected streets without continuous sidewalks to improve school pedestrian safety to and from elementary/middle schools. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. Page I of 3 :3. SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-8- CLIFF MAUS ROAD DAY DATE ACTIVITY Wednesday 4/11/2001 Begin Preliminary Phase Monday 5/21/2001 Present Prelim Phase to City Wednesday 6/4/2001 Begin Design Phase Friday 7/20/2001 90% Design Submission City Review (2 weeks) Monday 8/6/2001 Begin Completion of Design Phase Wednesday 8/15/2001 Final Submittal Monday (2) 9/3/2001 & 9/10/2001 Advertise for Bids Wednesday 9/12/2001 Pre-Bid Conference Wednesday 9/19/2001 Receive Bids Monday 12/31/2001 Begin Construction Monday 9/2/2002 Construction Completion PROPOSED PROJECT SCHEDULE FOR C-8- GUARDRAILS/PEDESTRIAN BRIDGES/SCHOOL ZONES DAY DATE ACTIVITY Wednesday TBD Begin Prelimina~ Phase Monday TBD Present Prelim Phase to City Friday TBD Begin Design Phase Friday TBD 90% Design Submission TBD City Review (2 weeks) Monday TBD Begin Completion o£Design Phase Wednesday TBD Final Submittal Monday (2) TBD Advertise for Bids Wednesday TBD Pre-Bid Conference Wednesday TBD Receive Bids Monday TBD Begin Construction Monday TBD Construction Completion Page 2 of 3 3. FEES A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A. 1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A. 1-4, A/E will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to AlE's monthly statements. B. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-exceed fee as per the table below: FEE F(~R BASIC SERVICE Cliff Maus Guardrails/ TOTAL Road Bridges/Zones 1. Preliminary Phase $7,895.00 TBD $7,895.00 2. Design Phase $29,065.00 TBD $29,065.00 3. Bid Phase $2,105.00 TBD $2,105.00 4. Construction Phase $16,060.00 TBD $16,060.00 Subtotal Basic Services Fees $55,125.00 TBD $55,125.00 FEE FOR ADDITIONAL SERVICE ALLOWANCE 1. Permit Preparation (as applicable) Texas Department of $400.00 TBD $400.00 License and Regulation / Private review and inspection 2. Topographic Survey Approved $15,700.00 TBD $15,700.00 3. Construction Observation Services $23,400.00 TBD $23,400.00 4. Warranty Phase $860.00 TBD $860.00 5. Hazardous Mtls. Asst. TBD TBD TBD 6. RTA Related Improvements TBD TBD TBD Subtotal Additional Service $40,360.00 TBD $40,360.00 Allowance Fees TOTAL AUTHORIZED FEE $95,485.00 TBD $95,485.00 EXHIBIT "B" Page 3 of 3 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C-8 STREET RESURFACINO CLIFF MAUS ROAD PHASE ONE (Project ~t~6'148) GUARDRAILSIPEDESTRIAN BRIDGES/SCHOOL ZONES (PROJECT No. 6'149) March 22, 2001 FUNDS AVAILABLE: Streets ................................................................................................ Storm Water ....................................................................................... Wastewater .......................................................................................... Water ................................................................................................ Total ............................................................................................. $950,000.00 280,553.11 33,804.09 107,427.94 $1,371,785.14 FUNDS REQUIRED: Construction (estimate) Contingencies .............................................................. Consultant (Naismith Engineering, Inc.) ........................... Land Acquisition ......................................................... Engineering Reimbursements .......................................... Finance Reimbursements ............................................... Testing ........................................................................ Bond issuance Costs ................................................... Art in Public Places ...................................................... Printing, Advertising, etc ................................................ Total ..................................................................... Guardrails/ Cliff Maus Road Bridges/Schools $ 585,000.00 $ 450,000.00 105,536.14 TBD 95,485.00 TBD 75,000.00 TBD 19,305.00 TBD 8,959.00 TBD 18,750.00 TBD 5,000.00 TBD 6,250.00 TBD 2,500.00 TBD $921,785.14 TBD EXHIBIT C J Page 1 of 1 F~le : \Mproject\BONDissue / IH, 37 -- CLIFF MAUS I N BEAR CORPUS CHRISTI BAY LOCATION /,tAP NOT TO SCALE Cliff Mous Phase lA N VICINITY fVJAP PROJECTS 6148 STREET IMPROVEMENTS C11~f: Maus Road, Phase ( Bond Issue Project C-8 ) CITY OF CORPUS CHRISTI, TEXAS EXHIBIT "D" lA CITY COUNCIL EXHIBIT DEPAR~T OF ~GINEERING S~C~ PAGE: I of 1 DATE: 03-22--2001 27 AGENDA MEMORANDUM DATE: March 20, 2001 SUBJECT: Street Improvements Yorktown Boulevard - Lake Travis Drive to Weber Road (Project No. 6150) Bond Issue Project No. C-9 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an engineering services contract in the amount of $293,050 with Naismith Engineering, Inc. for the Street Improvements at Yorktown Boulevard from Lake Travis Drive to Weber Road. (Bond Issue Project C-9) ISSUE: This project was approved November 7, 2000 in the Bond Issue 2000 Package under Proposition No. I Street Improvements. A contract for professional services is required to complete the design phase, bid phase, and construction phase; and requires City Council approval. FUNDING: Funds for this project are available in the FY 2000-2001 Capital Improvement Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. ? 'Angj~l~.'E's~obar, P. E., Direbtor of Engineering Services Additional Support Material: Exhibit "A" Background Information Exhibit "B" Contract Summary Exhibit "C" Project Budget Exhibit"D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Street Improvements Yorktown Boulevard - Lake Travis Drive to Weber Road (Project No. 6150) Bond Issue Project No. C-9 PRIOR COUNCIL ACTION: 1. November 14,2000 - Ordinance canvassing returns and declaring the results of the Special Election held on November 7, 2000, in the City of Corpus Christi for the adoption of seven propositions; adoption and levying a sales and use tax pursuant to Section 4A of The Development Corporation Act as approved by the voters in Propositions 4 and 5 (Ordinance No. 024269). PRIOR ADMINISTRATIVE ACTION: 1. October 18,2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. November 10, 2000 - Addendum No. 1 to the Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January._~_~. 2001 - Addendum No. 2 to the Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. FUTURE COUNCIL ACTION: Approval of one construction contract to complete the project as required. REQUIRED: Per City Charter Article II, Section 15, It shall be unlawful for the city council, within the period beginning thirty days before any regular election and extending to the taking of office for the newly elected council, to take any council action whereby any appropriation of money not included in the budget is made or contract or obligation of the City is to be created or franchise granted, or any zoning or rezoning ordinance passed or hearing held without a two-thirds vote of the council, and any such council action taken without a two-thirds vote shall be void. H:~H O M E~Y N DAS~G E N\STRE ETS'~C -9'~,G E N D^ ITEMS~BACKGROUND.DOC I EXHIBIT "A" Page 1 of 2 PROJECT BACKGROUND: On Tuesday, November 7, 2000, the City of Corpus Chdsti held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2000. The November 7, 2000 election was held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2000 package includes $30.8 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Public Health and Safety, Parks and Recreation/Museum, and Street Improvement projects. The proposed projects target the City's most immediate needs to improve existing physical facilities, provide for growth, and protect the City's investment in its infrastructure. PROJECT DESCRIPTION: This project includes the construction of a new roadway from the present termination of Yorktown Boulevard near Lake Travis Drive to Weber Road. The roadway will be of the Parkway type with two (2) moving lanes in each direction plus a 26-foot wide median. Right-of-way acquisition (or dedication) will be required. Storm Water collection system to the Shea (Schanen) ditch, as well as two (2) minor storm water out-falls will be required, together with a major bridge over the Shea ditch. Extension of 12- inch water and minor wastewater improvements are also included. CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B". FINAL PRODUCT: Design, Bid and Construction Services will result in major street reconstruction improvements on Yorktown Boulevard from Lake Travis Drive to Weber Road. H;V-IOM E~.YN DAS\G E N~STRE ETS',C-9~AG E N DA ITEMS',BACKGROUND DOC EXHIBIT "A" Page 2 of 2 CONTRACT SUMMARY YORKTOWN BOULEVARD - LAKE TRAVlS DRIVE TO WEBER ROAD 1. SCOPE OF PROJECT: Yorktown Boulevard - Lake Travis to Weber (#6150) Yorktown Boulevard - Lake Travis to Weber Drive (Contract C-9, Project #57) This project includes the construction of a new roadway from the present termination of Yorktown Boulevard near Lake Travis Drive to Weber Road. The roadway will be of the Parkway type with two (2) moving lanes in each direction plus a 26-foot wide median. Right-of-way acquisition (or dedication) will be required. Storm Water collection system to the Shea (Schanen) ditch, as well as two (2) minor storm water out'falls will be required, together with a major bridge over the Shea ditch. Extension of 12-inch water and minor wastewater improvements are also included. 2. SCOPE OF SERVICES The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents, as described in EXHIBIT A. In addition, NE will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit A and A-l, to complete the Project. Work will not begin on Additional Services until requested by the NE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. 3. PROJECT SCHEDULE PROPOSED PROJECT SCHEDULE FOR C-9- YORKTOWN BLVD. DATE ACTIVITY Wednesday 4/11/2001 Begin Preliminary Phase Monday 6/25/2001 Present Prelim Phase to City Wednesday 7/11/2001 Begin Design Phase Friday 2/1/2002 90% Design Submission City Review (2 weeks) Monday 2/18/2002 Begin Completion of Design Phase EXHIBIT "B" Page I of 3 Wednesday 3/23/2002 Final Submittal Monday (2) 4/15/2002 & 4/22/2002 Advertise for Bids Wednesday 4/24/2002 Pre-Bid Conference Wednesday 5/01/2002 Receive Bids Monday 7/01/2002 Begin Construction Monday 8/05/2003 Construction Completion 4. FEES A= Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A.1-4, NE will submit monthly statements for basic services rendered. In Section I.A. 1-3, the statement will be based upon NE's estimate (and City Concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to NE's monthly statements. B= Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services" the City will pay the NE a not-to-exceed fee as per the table below: FEE FOR BASIC SERVICE Yorktown Blvd. 1. Preliminary Phase $25,855.00 2. Design Phase $99,230.00 3. Bid Phase $4,650.00 4. Construction Phase $50,265.00 Subtotal Basic Services Fees $180,000.00 ADDITIONAL SERVICE ALLOWANCE Page 2 of 3 la. Permit Preparation (as applicable) Texas Department of $500.00 License and Regulation / Private review and inspection lb. COE Permit $12,430.00 lb. Wetland Determination $2,200.00 lb. Wetland Mitigation Plan $5,420.00 lc. GLO Easement $10,220.00 2. Topographic Survey $10,380.00 3. Construction Observation $71,100 4. Warranty Phase $800.00 5. Hazardous Materials To be determined 6. RTA Related Improvements To be determined 7. Archaeological Study, Wildlife To be determined Survey Subtotal Additional Service $113,050.00 Fees TOTAL AUTHORIZED FEE $293,050 EXHIBIT "B" Page 3 of 3 PRELIMINARY PROJECT BUDGET BOND ISSUE PROJECT C-9 STREETIMPROVEMENTS YORKTOWN BLVD. (Project No. 6150) March 20, 2001 FUNDS AVAILABLE: Streets ............................................................................................. $1,764,000.00 Storm Water .................................................................................... 1,244,465.50 Wastewater ....................................................................................... 37,081.35 Water ............................................................................................. 310,006.45 Total ................................................................................................... $3,355,553.30 FUNDS REQUIRED: Construction (estimate): Streets ......................................................................... $1,170,000.00 Storm Water ................................................................. 950,000.00 Wastewater .................................................................... 25,000.00 Water ......................................................................... 225,000.00 Subtotal Construction (estimate) ............................................................ $2,370,000.00 Contingencies ......................................................................................... 199,163.80 Land Acquisition ...................................................................................... 308,950.00 Consultant (Naismith Engineering, Inc.) ...................................................... 293,050.00 Engineering Reimbursements .................................................................. 78,210.00 Finance Reimbursements ........................................................................ 33,189.50 Testing ................................................................................................ 30,800.00 Bond Issuance Costs .............................................................................. 17,640.00 Art in Public Places ................................................................................. 22,050.00 Printing, Advertising, etc ........................................................................... 2,500.00 Total ................................................................................................... $3,355,553.30 EXHIBIT Page 1 of 1 H:'~HOME~VELMAR~GENISTREE~6139',BUDGET XLS lqle : \Mproject\BONDissue\projectscouncilexh\C-9-project$.dwq IH 37 NUECES BAY CORPUS CHRISTI BAY N F.t,l. 43 CAYO DEL NAS FM 2444 YORKTOWN BLVD. ( Lake Travis Dr. to Weber Rd.) PROJECT tt 6150 LOCATION MAP NOT TO SCALE STREET IMPROVEMENTS Lake Travls Dr. to Weber Rd.) ( Bond Issue Project C-9 ) CITY OF CORPUS CHRISTI, TEXAS EXHIBIT "D" CITY COUNCIL EXHIBIT DEPOSIT OF ~NE~G SERVIC~ PAGE: I of 1 ~TE: 03-16-2001 28 NO ATTACHMENT FOR THIS ITEM 29 CITY COUNCIL AGENDA MEMORANDUM DATE: March 23, 2000 AGENDA ITEM: Ordinance authorizing the City Manager, or his designee, to execute a Use Privilege Agreement with Old Concrete Street, LTD, for the right to stage a fireworks display in conjunction with a performance with the Corpus Christi Symphony Omhestra at the adjacent Concrete Street Amphitheater; and establishing a fee of $ 460.00: and declaring an emergency. ISSUE: Old Concrete Street, LTD wishes to install mortars, racks, firing boxes, electronic firing systems, and slitters on the property. REQUIRED COUNCIL ACTION: City Charter requires City Council approval for use of any portion of public right-of-way for private purposes. RECOMMENDATION: Staff recommends approval of the ordinance as presented. ,~g~l/'R: Escobar, P.E. ' Director of Engineering Services Attachments: Exhibit A: Site Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION Old Concrete Street, LTD has requested a Use Privilege Agreement (UPA) from the City for permission to install mortars, racks, firing boxes, electronic firing systems, and slitters on the Old Concrete Amphitheater, to stage a fireworks display in conjunction with the Corpus Chdsti Symphony Omhestra. Old Concrete Street, LTD, will temporary install our the necessary equipment for the display within the property. Approximately 993 shells will be fired from the installed equipment during the performance. Old Concrete Street, LTD use of the property is subject to the following conditions: This Agreement may be revoked at anytime by the City of Corpus Christi's City Manager, or the City Manager's designee ("City Manager") the giving the Permittee in writing 3 days notice of the revocation of this agreement. Permittee may not assign this Agreement without the City Manager's prior written consent. Permittee must submit a detailed description of its planned use of the Property, including drawings showing the specific location where the equipment identified in Paragraph 2, in the UPA will be installed and specifications for the fireworks that will be used to the City's Fire Marshall and Wastewater Superintendent. Permittee's use of the Property must not interfere with the operation of the City's Broadway Wastewater Treatment Plant ("Plant"). Any construction or equipment installed by Permittee must be removed by the Permittee and the Property restored to its original condition before this Agreement expires. If City needs access to the Property, Permittee must pay for removing or relocating any improvements or equipment, to allow access to the Plant or any utility lines for repair, replacement, or maintenance of the utility lines. A one-time fee of $460.00 is being recommended. Because the Property is in full view of the public, it must be maintained in neat and orderly fashion without visible trash, paper and other unsightly debris. The owners have been advised of and concur with all the conditions of this UPA. AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE. TO EXECUTE A USE PRIVILEGE AGREEMENT WITH OLD CONCRETE STREET, LTD, FOR THE RIGHT TO STAGE A FIREWORKS DISPLAY ON A PORTION OF THE BROADWAY TREATMENT PLANT IN CONJUNCTION WITH A PERFORMANCE BY THE CORPUS CHRISTI SYMPHONY ORCHESTRA AT THE ADJACENT CONCRETE STREET AMPHITHEATER; ESTABLISHING A FEE OF $460.00; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the Ci,ty Manager, or designee, is authorized to execute a Use Privilege Agreement with Old Concrete, LTD, for the right to stage a fireworks display on a portion of the Broadway Treatment Plant in conjunction with a performance by the Corpus Christi Symphony Orchestra at the adjacent Concrete Street Amphitheater: and establishing a fee of $460.00. A copy of the Use Privilege Agreement is on file with the City Secretary. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the Ciff Council (1)finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretar.v Samuel L. Neal, Jr.. Mayor Legal form approved March 23, 2001; James R. Bray, Jr., City Attorney Doyle t~rtis, Senior Assistant City Attorney L:~LEG-DIR\SHAR ED\VERONICA\U PA VR N Notes and Comments