HomeMy WebLinkAboutAgenda Packet City Council - 06/12/2001CITY
COUNCIL
AGENDA
City of
Corpus
Christi
June 12, 2001
PRESENT
Mayor Samuel L. Neal Jr.
Mayor Pro Tem Henry Garrett
Council Members:
Brent Chesney*
Javier D. Colmenero
Bill Kelly
Rex A. Kinnison
John Longoria
Jesse Noyola
Mark Scott
CITY OF CORPUS CHRISTI, TEXAS
City Council Retreat Meeting
May 7, 2001
8:40 a.m.
City Staff:
City Manager David R. Garcia
Deputy City Manager George Noe
City Attorney James R. Bray Jr.
City Secretary Armando Chapa
Recording Secretary Rachelle P. Ram6n
Mayor Neal called the retreat meeting to order in the Watergarden Room of the Museum of
Science and History. City Secretary Chapa checked the roll and verified that the necessary quorum
of the Council and the required charter officers were present to conduct the meeting.
The Mayor said the purpose of the annual planning retreat meeting is to give the Council the
opportunity to discuss their priorities for the coming year. Mr. Scott Elliff, of Capstone Solutions,
served as meeting facilitator. He explained that prior to the meeting, he had sent the Council
members a questionnaire asking what they felt were ongoing key initiatives, critical issues to be
addressed, and procedural issues to be addressed. (A copy of Mr. Elliff's report is attached.)
Mr. Ellifflisted what the Council indicated were continuing priority issues: airport/seawall/
convention center/arena projects; 1986 bond issue improvements; privatization/re-engineering;
finance; crime control and prevention; employee health care; economic development sales tax;
stormwater utility; Packery Channel; landfill; internet; Community Development Block Grant
program; Frost Bank building; annexation plan; ADA transition plan; redistricting; industrial district
contracts; Council action items; city/county health issues; and marketing of the Corpus Christi
Museum and the Columbus ships. The Council then discussed those issues at length and city staff
responded to Council members' questions.
Mr. Elliffthen asked the Council to discuss new priority initiatives and issues. He said city
stalTwill develop and present to the Council action/implementation plans for the following priority
areas: desalination pilot project; code enfomement in trashy neighborhoods; employee classification
study; master drainage plan; Garwood water; new golf course; Charter revision with specific charges;
more funding for economic development; fire and police contracts; new funding soumes and plan
for inner city improvements; improvements to the permitting process (online and customer service);
Padre Island development plan; downtown/south central development plan (marina, T-Heads,
breakwater); housing emphasis/process; road projects and southside traffic plan.
Minutes - City Council Retreat Meeting
May 7, 2001
Page 2
Other priority issues that were listed were: relationships with other governments;
development initiative packages; park rehabilitation; Leopard Street curbs and gutters; economic
development summit; Agnes-Laredo corridor market; solid waste/pick-up; base closures; Northwest
Library; northside development plan; traffic controls; Five Points ambulance; effluent plan for
Leopard medians; Regional Transportation Authority public improvements; and Arts and Sciences
Park plan.
Mayor Neal, a member of the Metropolitan Planning Organization, also discussed several
road projects that are planned, including the SPID/Crosstown interchange, JFK Causeway, and the
southside traffic plan, among others.
*Council Member Chesney arrived at 11:20 a.m.
Council members and Mr. Elliff proceeded to further discuss the new priority initiatives.
Police ChiefAlvarez gave a report on the status of the community policing program and Mr. Michael
Gunning, Director of Planning and Development, discussed annexation and area development plans.
The Council also discussed their operating procedures and consensus was reached on the
following items (listed in the attached report): moving the public comment time; responding to
inaccurate statements made by the public; rearranging the order of the agenda; setting the dates for
budget workshops and setting the Council's 2001 meeting calendar; revising the Council's car
allowance amounts (which will brought to the Council during the budget process); retaining the
Municipal Court Committee; finding office space for the Council; facilitating the handling of
concerns; and publicizing the city's web site address during Council meetings.
There being no further business to come before the Council, Mayor Neal adjourned the
meeting at 3:10 p.m. on May 7, 2001.
Corpus Christi City Council
2001 Annual Planning Retreat
SUMMARY REPORT
CITY OF CORPUS CHRISTI
CITY COUNCIL RETREAT
MAY 7, 200'1
The Corpus Christi City Council conducted their annual planning retreat on
May 7, 2001. The meeting was held at the Corpus Christi Museum of Science
and History, with Scott Elliff of Capstone Solutions serving as retreat facilitator.
A pre-retreat questionnaire was completed the Mayor and each council member.
The questionnaire asked the participants to focus on these three questions:
1. VVhat ongoing key initiatives should be maintained over the next 12-24
months?
2. What do you feel are the critical issues that should be addressed by the City
Council over the next 12-24 months? Be specific.
3. Are there any procedural questions or issues you would like to see
addressed?
The compilation of responses was then used as a starting point for discussion
during the planning retreat.
During the retreat, the Council identified continuing initiatives or issues that will
remain priority items over the next 12-24 months. Thirty-one new priority items
were also identified. Through a multi-voting process, the Council identified the
highest priority items for action planning by the staff. The remainder of the items
will be addressed through discussion over the next 12-24 months.
The Council also identified operating procedures to be revised or revisited.
2001-2002
CITY COUNCIL GOALS
PRIORITY ISSUES
[CONTINUI~IG PRIORITY ISSUES
Airport / Seawall / Convention Center / Arena
· Continue quarterly reporting process for these initiatives.
'86 Bond Issue Improvements
Update status on Senior Centers.
Provide communication on completion of these projects (e.g. "Report to the Community").
· Continue community involvement on issues such as Leopard Street improvements.
Privatization / Re-En~ineerin~
· Clearly define "privatization" and "re-engineering."
· Make decisions regarding privatization and re-engineering in the nex~ 12-24 months, with
discussions within 90 days.
· Establish process to identify what services can and cannot be privatized.
· Continue focus on park maintenance.
Finance
· Maintain the 5-year forecast model.
· Review the August 1 budget adoption deadline.
Crime Control and Prevention
· Continue implementation of the Community Policing initiative.
· Establish date for Crime Comrol and Prevemion District election.
· Continue City participation in Youth Opportunities United and other youth crime initiatives.
Emnlovee Health Care
· Address concerns related to employee compensation and benefits, including health insurance.
· Work to coordinate Police and Fire health benefits with those of other City employees
Economic Development Sales Tax
· Establish election date.
Storm Water Utility
· Reconsider implememation plan for a Storm Water Utility.
Packerv Channel
* Continue quarterly reports on the progress of the TIF and Beach Restoration Project.
Landfill
· Continue to evaluate the efficiency and effectiveness of operations.
· Examine alternatives for solid waste management system, including privatization.
Internet
· Continue regular updates and expansion of the City's web site, including individual council
member web pages.
· Establish target date for online permitting process.
· Commtmicate brush pickup via e-mail.
CDBG
· Continue active role.
Frost Bank Building
· Lease and complete renovation
.S~anexation Plan
· Implement current island annexation plan
ADA Transition Plan
· Develop and approve ADA Transition Plan within 90 days.
Redistricting
· Develop Council-approved redistricting plan for the City of Corpus Christi
Industrial District Contract
· Review Industrial District contracts and determine date for approval
Council Action Items
· Staff completes action requests in a timely manner.
CiW / County Health Issues
· Continue discussions with County to determine structure and process for the most effective
and efficient delivery of health services
Marketing of CC Museum and Columbus Ships
· Continue to develop marketing plans for the Museum of Science and History and the
Columbus Fleet
NEW PRIORITY INITIATIVES AND ISSUES
City staff will develop and present to City Council action/implementation plans for the following
priority areas:
I. Desalination Pilot Project
2. *Code Enforcement in Trashy Neighborhoods
3. *Employee Classification Study
4. Master Drainage Plan
5. Garwood Water
6. *New Golf Course
7. *Charter Revision with Specific Charge(s)
8. *More Funding for Economic Development
9. *Fire and Police Contracts
10. New Funding Sources / Plan for Inner City Improvemems
11. Improve Permitting Process (online / customer service)
12. Padre Island Developmem Plan
13. Downtown / South Central Development Plan (marina, t-heads, breakwater)
14. Housing Emphasis / Process (older neighborhoods, working class neighborhoods
15. **Road Projects
16. Southside Traffic Plan
17. Relationships with Other Governments
18. Development Initiative Packages
19. *Park Rehabilitation
20. *Leopard Street Curbs and Gutters
21. Economic Developmem Summit and Post-Summit Meetings
22. Agnes-Laredo Corridor Market (studies, plans)
23. *Solid waste / Pickup
24. Base Closures
25. **Northwest Library
26. Northside Development Plan
27. Traffic Controls (channeling, studying on/offramps on SPID)
28. *Five Points Ambulance
29. Effluent Plan for Leopard Medians
30. RTA--Public Improvements
31. Arts and Sciences Park Plan
* Budget Item
** Capital Improvement Program Item
Corpus Christi City Council
2001 Annual Planning Retreat
5.
6.
7.
Council Operatinq Procedures
Move public comment on non-agenda items to 5:30 p.m. or end of
meeting, whichever comes first.
Respond appropriately when a member of the public says something
totally inaccurate at a meeting.
Arrange agenda as follows: · Consent agenda items
· Zoning cases
· Presentations
· Regular agenda
· Public comment on non-agenda items
First Tuesdays in June and July will be budget workshops
Retain Municipal Court Committee.
Continue to work on finding office space for Council.
Facilitate handling of concerns using speedy means of communication,
such as e-mail, rather than bringing them up at the end of a meeting.
Show the City of Corpus Christi web site URL on screen during
broadcasts of Council meetings. Also, indicate agenda item being
discussed.
Public Comment on matters not scheduled on the agenda will be heard at approximately 5:30 p.m.
or at the end of the Council Meeting, whichever is earlier.
1:45 p.m.
Proclamation declaring June 12, 2001 as "Humberto Lozano Lopez Family Day"
Proclamation declaring June 14, 2001 as" Flag Day"
AGENDA
CITY OF CORPUS CHRISTI, TEXAS
REGULAR COUNCIL MEETING
CITY HALL - COUNCIL CHAMBERS
1201 LEOPARD
JUNE '12, 2001
12:00 P.M.
PUBLIC NOTICE- THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL.
Members of the audience will be provided an opportunity to address the Council at approximately 5:30 p.m. or at the end of the
Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name and address.
Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please
present it to the City Secretary.
Si ud. Desea dirigirse al Concilio y cree que su ingl~s es limitado, habr~ un int~rprete ingl&s-espa~ol en todas /as juntas del
Concilio para ayudarle.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
the City Secretary's office (at 361 880-3105) at least 48 hours in advance so that appropriate arrangements can be made.
A. Mayor Samuel L. Neal, Jr. to call the meeting to order,
B. Invocation to be given by Brother Mike Holder, Mayfield Baptist Church,
C. Pledge of Allegiance to the Flag of the United States.
D. City Secretary Armando Chapa to call the roll of the required Charter Officers.
Mayor Samuel L. Neal, Jr.
Mayor Pro Tem Henry Garrett
Council Members:
Brent Chesney
Javier D. Colmenero
Bill Kelly
Rex A. Kinnison
John Longoria
Jesse Noyola
Mark Scott
City Manager David R. Garcia
City Attorney James R. Bray, Jr.
City Secretary Armando Chapa
E. MINUTES:
Approval of Retreat Meeting of May 7, 2001 and Regular Meeting of May 29, 2001.
(Attachment # 1 )
Agenda
Regular Council Meeting
June 12, 2001
Page 2
F. BOARDS & COMMITTEE APPOINTMENTS: (Attachment Cf 2)
Civil Service Board/Commission
Corpus Christi Convention and Visitors Bureau
Ethics Commission
Food Service Advisory Committee
Water Shore Advisory Committee
G. EXPLANATION OF COUNCIL ACTION:
For administrative convenience, certain of the agenda items are listed as
motions, resolutions, or ordinances. If deemed appropdate , the City Council
will use a different method of adoption from the one listed; may finally pass
an ordinance by adopting it as an emergency measure rather than a two
reading ordinance; or may modify the action specified. A motion to
reconsider may be made at this meeting of a vote at the last regular, or a
subsequent special meeting; such agendas are incorporated herein for
reconsideration and action on any reconsidered item.
CONSENT AGENDA
Notice to the Public
The following items are ora routine oradministrative nature. The Council has been
furnished with background and support matedal on each item, and/or it has been
discussed at a previous meeting. Ail items will be acted upon by one vote without
being discussed separately un/ess requested by a Council Member or a citizen, in
which event the item or items will immediately be withdrawn for individual
consideration in its normal sequence after the items not requiring separate
discussion have been acted upon. The remaining items will be adopted by one
vote.
CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES
FROM PREVIOUS MEETINGS:
(At this point the Council will vote on all motions, resolutions and ordinances not
removed for individual consideration.)
Motion approving supply agreements for vehicle and equipment tires
and tubes in accordance with Bid Invitation No. BI-0130-01, with the
following companies for the following amounts. Awards are based on
Iow bid or only bid, for multiple progressive awards, for a total
estimated annual expenditure of $527,521.72. The term of the
contracts will be for twelve months with an option to extend for up to
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
Agenda
Regular Council Meeting
June 12, 2001
Page 3
two additional twelve-month periods subject to the approval of the
supplier and the City Manager or his designee. Funds have been
budgeted by Maintenance Services and the Fire Department in FY00-
01. (Attachment # 3)
A to Z Tire and Battery
Corpus Chdsti, TX
Items: 1.1-1.5, 1.7, 1.12-
1.14, 1.18, 2.1,2.3, 3.1,
4.1,4.8, 4.10-4.12, 4.15,
4.17, 5.1,5.2, 6.1,6.2, 7.1
8.2, 9.1,9.3, 10.1-10.4,
11.1, 11.2
Goodyear Tire & Rubber Co.
Corpus Chdsti, TX
Items: 1.8-1.11, 1.15-1.17,
1.19, 2.2, 4.2, 4.4-4.7, 4.9,
4.16, 4.18, 6.3, 7.2, 8.1,8.3-
8.5
$302,843.32
$85.148.90
Wingfoot
Corpus Christi, TX
Items: 4.3, 4.13, 4.14
4.19, 9.2
Delta Tire & Wheel
Corpus Christi, TX
Item: 1.6
$133,082.50
$6,447.00
Grand Total: $527,521.72
Motion approving a supply agreement with Altivia, Houston, Texas in
accordance with Bid Invitation No. BI-0131-01, for approximately
1,080 tons of liquid chlorine based on Iow bid for an estimated annual
expenditure of $179,280. The term of the agreement shall be for
twelve months with an option to extend for up to two (2) additional
twelve-month periods, subject to the approval of the supplier and the
City Manager or his designee. This chemical will be used by the
Water Department for treatment of our water supply. Funds have
been budgeted in FY00-01. (Attachment # 4)
Motion authorizing the City Manager or his designee to execute an
engineering services contract in the amount of $224,413 with Bass &
Welsh Engineering for the following projects: (Attachment # 5)
* Up River Road Force Main Replacement near Callicoate
Road, and
* Sharpsburg Wastewater Subsystem Service Plan.
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend et the end of the
agenda summary)
Agenda
Regular Council Meeting
June 12, 2001
Page 4
,8,
Motion authorizing the City Manager or his designee to increase the
escrow amount as a result of higher bid prices than estimated and to
execute Change Orders Nos. 10, 13, and 24 with the Texas
Department of Transportation in the amount of $205,649.76 as part
of the Spur 3, Phase 2 Ennis Joslin/Nile Drive construction contract
in accordance with the Advanced Funding Agreement. (Attachment
# 6)
Motion authorizing the City Manager or his designee to execute
Amendment No. 8 to the architectural contract for testing services in
the deductive amount of ($132,344) with M. Arthur Gensler, Jr. and
Associates for the Corpus Christi International Airport Terminal
Project. (Attachment # 7)
Motion authorizing the City Manager or his designee to execute
Amendment No. 1 to the contract for engineering laboratory,
construction materials testing, and inspection services in the amount
of $107,625.50 with Professional Service Industries, Inc. for the
Corpus Christi International Airport Terminal Project. (Attachment
#7)
Resolution authorizing the City Manager or his designee to accept the
Federal Aviation Administration Grant No. 3-48-0051-32-01 in the
amount of $1,950,400, to construct the Terminal Apron - Phase II and
improve the Airfield Lighting Control System at Corpus Christi
International Airport. (Attachment # 8)
Ordinance appropriating $1,950,400 from the Federal Aviation
Administration Grant No. 3-48-0051-32-01 in the No. 3020 Airport
Capital Improvement Fund for the Terminal Apron Improvements
Project - Phase II and Airfield Lighting Improvements Project;
appropriating $53,000 in the No. 4621 Passenger Facility Charge
Fund for the Airfield Lighting Control System. (Attachment # 8)
Motion authorizing the City Manager or his designee to execute a
construction contract in the amount of $355,260 to Scott Electric
Company of Corpus Christi, Texas for the Corpus Christi International
Airport Airfield Lighting Improvements Project, Airfield Lighting Control
System. (Attachment # 8)
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
Agenda
Regular Council Meeting
June 12, 2001
Page 5
10.
11.
12.a.
12.b.
13.a.
13.b.
Ordinance appropriating $54,552 from the Federal Aviation
Administration Grant No. 3-48-0051-30-00, Amendment No. 2 in the
No. 3020 Airport Capital Improvement Fund for the purchase of
replacement Airfield Rescue Fire Fighting Truck and Personal
Protective Clothing at Corpus Christi International Airport.
(Attachment # 9)
Resolution authorizing the City Manager or his designee to execute
Amendment No. 3 to the Federal Aviation Administration Grant No. 3-
48-0051-31-00 amending the scope of work of the Terminal Apron
Improvements Project, defined as "Construct Terminal Apron - Phase
I; Airfield Lighting Controls, Installation of Hold Position Markings" by
adding the language "Construct Airfield Access Roads, Phase II and
Installation of Elevated Guard Lights". (Attachment # 10)
Motion authorizing the City Manager or his designee to execute a
maintenance agreement with Hewlett-Packard Company in the
amount of $23,481.51 for maintenance of the hardware and operating
system of the Municipal Court's computer management system,
based on sole source. The term of the agreement is for 12 months.
(Attachment # 11 )
Motion authorizing the City Manager or his designee to accept a grant
in the amount of $88,500 to implement a communications program for
the prevention of underaged drinking, substance abuse and impaired
driving, pending final approval from the Texas Department of
Transportation. (Attachment # 12)
Ordinance appropriating $88,500 from Texas Department of
Transportation in the No. 1050 State and Federal Grant Fund to
implement a communications program for the prevention of
underaged drinking, substance abuse and impaired driving.
(Attachment # 12)
Motion authorizing the City Manager or his designee to accept the
Community Outdoor Outreach Program (CO-OP) Grant in the amount
of $30,000 from the Texas Parks and Wildlife Department to provide
outdoor recreation programs for youth participating in the City's
summer programs. (Attachment # 13)
Ordinance appropriating a grant in the amount of $30,000 in the No.
1050 Federal/State Grants Fund from the Texas Parks and Wildlife
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
Agenda
Regular Council Meeting
June 12, 2001
Page 6
14.
15.
16.a.
16.b.
Department to operate the community outdoor outreach program to
operate an outdoor recreation program for youth participating in the
City's summer program. (Attachment # 13)
Motion setting a Public Hearing on the proposed FY01-02 Operating
Budget during the Regular Council Meeting of June 26, 2001.
(Attachment # 14)
PUBLIC HEARINGS: (NONE)
PRESENTATIONS:
Public comment will not be solicited on Presentation items.
Presentation on the City's Sesquicentennial (150th) Anniversary
(Attachment # 15)
Distribution of FY00-01 Third Quarter Financial Performance Report
and Presentation of Five-Year General Fund Financial Forecast
(Attachment # 16)
Overview of FY01-02 General Fund Proposed Budget (Attachment
# 16)
K. REGULAR AGENDA
CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES:
(NO REGULAR ITEMS TO BE CONSIDERED)
L. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT
SCHEDULED ON THE AGENDA WILL BE HEARD AT
APPROXIMATELY 5:30 P.M. OR AT THE END OF THE COUNCIL
MEETING, WHICHEVER IS EARLIER. PLEASE LIMIT
PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO
ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE
SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER,
GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of
the meeting; therefore, please speak into the microphone located at the podium and
state your name and address. If you have a petition or other information pertaining
to your subject, please present it to the City Secretary.)
Si usted se dirige a la junta y cree que su ingl&s es limitado, habr~ un int~rprete
ingl&s-espa~ol en la reunion de la junta para ayudarle.
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
Agenda
Regular Council Meeting
June 12, 2001
Page 7
17.
18.
19.
20.
PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF
PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE,
EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL
DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL
MEMBERS, OR THE PUBLIC A T ANY COUNCIL MEETING.
EXECUTIVE SESSION:
PUBLIC NOTICE is given that the City Council may elect to go into
executive session at anytime dudng the meeting in orderto discuss matters
listed on the agenda, when authorized by the provisions of the Open
Meetings Act, Chapter551 of the Texas Government Code. In the event the
Council elects to go into executive session regarding an agenda item, the
section or sections of the Open Meetings Act authorizing the executive
session will be publicly announced by the presiding officer.
REPORTS:
The fo/lowing reports include questions by Council to Staff regarding City
policies oractivities; request by Council forinformation orreports from Staff;
reports of activities of individual Council members and Staff; constituent
concerns; current topics raised by media; follow-up on Staff assignments;
scheduling of future Council meetings and activities; and other brief
discussions regarding city-related matters.
LEGISLATIVE UPDATE: Consideration of resolutions and actions
deemed appropriate by the City Council as to legislative issues before
the 77th Texas Legislature.
CITY MANAGER'S REPORT
* Upcoming Items
MAYOR'S UPDATE
COUNCIL AND OTHER REPORTS
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summaP/)
O. ADJOURNMENT:
Agenda
Regular Council Meeting
June 12, 2001
Page 8
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
POSTING STATEMENT:
This agenda was posted on the City's official bulletin board at the front entrance to
City Hall, 1201 Leopard Street, at 2:30 . p.rn., June 8 ,2001.
Armando Chapa Ii- ~
City Secretary
NOTE:
The City Council Agenda can be found on the City's Home
Page at www.ci.corpus-christi.tx.us after 7:00 p.m. on the
Friday before regularly scheduled council meetings. If
technical problems occur, the agenda will be uploaded on
the Internet by Monday morning.
Symbols used to highlight action item that implement
council priority issues.
CITY COUNCIL
1999 PRIORITY ISSUES: CONTINUE "AS IS"
Improve Basic Services: Trash, Brush, Debris
Improve Basic Services: Street and Road Maintenance
Improve Basic Services: Animal Control
Improve Basic Services: Quality Water
Improve Basic Services: Lighting
Stormwater / Drainage
Northside Plan
Residential / Community Park Development
Capital Improvements / Bond Issue
Airport Improvements
Street Assessment
Golf Course
Youth Crime Initiatives
Environmental Compliance
Development Center
Community-Oriented Policing
1999 PRIORITY ISSUES: CONTINUE WITH REVISIONS
Privatize Services
· Explore additional opportunities
Crime Control District Initiatives
· Address budget concerns and the ability to fund the program for the long-term
[~-----~ Bayfront Development Plan · Continue to vigorously pursue development in the Bayfront Arts & Sciences Park area
· Continue coordination / collaboration among entities in the area
Improve Basic Services: Park Maintenance
· Prepare / repair facilities
· Evaluate current facilities for improvement priorities
· Identify undeveloped park land for possible sale
· Consider outsourcing neighborhood park maintenance to Neighborhood Associations,
with assurances of equity
· Explore establishment of Adopt-A-Park program
Animal Control
· Ensure adequate staff and equipment
· Establish a "Cooperative Veterinarian" program
Economic Development
· Participate with local and regional economic development initiatives (not necessarily
with funding)
Bayfront Convention Center Expansion
· Modify plans or identify alternative funding sources as a result of study
NEW PRIORITY ISSUES FOR 2000
Internal Issues
Charter Revision
· Tax Cap
· Term Limits
· Utility Transfers
· Review previous Charter Commission's recommendations
Improve Working Relationships with Other Taxing Entities
· Invite to quarterly meetings
· "Tax St/mmit"
· Explore opportunities to share in tobacco settlement dollars
Landscaping / Improvement of Entryway from Corpus Christi International Airport
· Code enforcement
Address Long-term Budgetary Issues
· Reach agreement on a plan / philosophy
· Acquire software, ensure monthly requisitions and timely CAFR
Legislative Issues
Museum of Science and History Long-Range Plan
Tax Increment Financing District (Packery Channel)
~ Long-range Strategic Water Planning Capacity
External Issues
Metrocom
Crosstown Expressway
Spaceport
Medical Campus
Long-range (after the Bond Issue)
Downtown Development
· Median improvemem / landscaping
· Plan for development of west end of downtown (First United Methodist Church to
Memorial Coliseum)
Hospitality Industry Development - Central City
CC Beach Development
Marina Development
Development of Island, Post-Packery Channel
Foreign Trade Zone Expansion
Community-wide Visioning Process
1
MINUTES
CITY OF CORPUS CHRISTI, TEXAS
Regular Council Meeting
May 29, 2001
2:00 p.m.
PRESENT
Mayor Samuel L. Neal Jr.
Mayor Pro Tem Henry Garrett
Council Members:
Brent Chesney
Javier D. Colmenero
Bill Kelly
Rex A. Kinnison
John Longoria
Jesse Noyola
Mark Scott
City Staff.'
City Manager David R. Garcia
Deputy City Manager George Noe
City Secretary Armando Chapa
Assistant City Attorney Jay Reining
Recording Secretary Rachelle P. Ram6n
Mayor Neal called the meeting to order in the Council Chambers of City Hall.
The invocation was delivered by Rev. Les Chaney, Lexington Baptist Church, and the Pledge
of Allegiance to the United States flag was led by Council Member Scott. City Secretary Chapa
called the roll and verified that the necessary quorum of the Council and the required charter officers
were present to conduct the meeting. Mayor Neal called for approval of the minutes of the joint and
regular Council meetings of May 22, 2001. A motion was made and passed to approve the minutes
as presented.
Mayor Neal called for consideration of the consent agenda (Items 2-9). Council members
requested that Items 2 and 7 be discussed. There were no comments from the audience. City
Secretary Chapa polled the Council for their votes and the following were passed:
3. M2001-202
Motion approving the purchase of Internet Protocol telephone/data equipment from
Southwestern Bell for the total amount of $28,919.73 in accordance with the State of Texas
Cooperative Purchasing Program. The equipment will be used at the Police Training
Academy/Corona Assembly Point. Funds are provided through the Police Department
General Fund Budget.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
4.a. M2001-203
Motion authorizing the City Manager or his designee to increase the escrow amount with the
Minutes - Regular Council Meeting
May 29, 2001
Page 2
Texas Department of Transportation in the amount of $122,594.37 as part of the Kostoryz
Road Improvements (from Holly Road to Saratoga Boulevard) construction contract in
accordance with the Advanced Funding Agreement.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
4.b. M2001-204
Motion authorizing the City Manager or his designee to increase the escrow amount with the
Texas Department of Transportation in the amount of $64,822.06 as part of the Airline Road
Improvements, Phase 2 (from Wooldridge Road to Saratoga Boulevard) construction contract
in accordance with the Advanced Funding Agreement.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kiunison, Longoria, Noyola, and Scott voting "Aye."
M2001-205
Motion authorizing the City Manager or his designee to increase the escrow amount with the
Texas Department of Transportation in the amount of$115,859.68 as part of the McArdle
Road, Phase 1 Improvements Project (from Weber Road to Everhart Road) construction
contract in accordance with the Advanced Funding Agreement.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
M2001-206
Motion authorizing the City Manager or his designee to execute Change Order No. 2 with
Insituform Technologies, Inc. for a total fee not to exceed $46,480, for a total restated fee not
to exceed $341,340 for sewer line rehabilitation.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kirmison, Longoria, Noyola, and Scott voting "Aye."
M2001-207
Motion authorizing the City Manager or his designee to execute Change Order No. 12 in the
amount of $38,618.74 with Fulton Constmction/Coastcon Inc., a joint venture for the Corpus
Christi International Airport Terminal Construction Project.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Minutes - Regular Council Meeting
May 29, 2001
Page 3
ORDINANCE NO, 024465
Ordinance authorizing the City Manager or his designee to execute a lease terminating
September 30, 2001, with an option to renew annually through September 30, 2015 with the
U.S. Department of Transportation, Federal Aviation Administration (FAA) granting the
lease ora 0.209 acre tract, a 0.029 acre tract, and a 15 foot utility easement, constituting a
portion of Overland Meadows Park, for the establishment and maintenance of the Runway
13 Outer Marker, in consideration for the FAA maintaining the leased premises.
The foregoing ordinance passed on second reading by the following vote: Neai, Chesney,
Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
ORDINANCE NO, 024466
Ordinance authorizing the City Manager or his designee to execute a five year lease
agreement with the Corpus Christi Police Officer's Association (CCPOA) to lease the
Centennial Museum for the purpose of operating a Youth Athletic/Boxing Program in
consideration for CCPOA ensuring that access to and participation in the program remains
open to the general public.
The foregoing ordinance passed on second reading by the following vote: Neal, Chesney,
Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Mayor Neal opened discussion on Item 2, ambulance pumhase. Responding to Council
Member Garrett, Fire Chief J.J. Adame said this is a large-module ambulance, which is the same
type as the other six ambulances; the smaller ambulances will be used as reserves. City Secretary
Chapa polled the Council for their votes as follows:
Motion approving the purchase of one ambulance from the Houston-Galveston Area Council
of Governments (HOAC), for the total amount of $128,996.53. The award is based on the
cooperative purchasing agreement with HGAC. The ambulance will be used by the Fire
Department. This unit is a replacement; funds are available through the Capital Outlay Fund.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Mayor Neal opened discussion on Item 7, Youthbuild grant. Responding to Council Member
Kelly, Mr. Norbert Hart, Director of Housing and Community Development, explained that the
Minutes - Regular Council Meeting
May 29, 2001
Page 4
participants will be recruited from the school district, community groups and the Worforce Network.
He said the project focuses on seven census tracts, all of which are eligible for Community
Development Block Grant funds and which have a high rate of school drop-outs and poverty. He said
once the homes are built, they will be sold as affordable housing as part of the department's
affordable home-buyers program. He added that the program will serve 40 students.
In reply to Council Member Kinnison, Ms. Patricia Garcia, Intergovernmental Relations, said
that entities which are contributing in-kind services are Corpus Christi Independent School District,
Workforce Network, Workforee Development Board, and others. Mr. Hart said that a board of
directors will oversee the program, while the day-to-day supervision will be provided by the Housing
and Community Development Department. In addition, the students at the work site will be
supervised by the Workforee Development Center.
Mr. Longoria asked if this is a competitive grant, and Mr. Hart and Ms. Garcia replied
affirmatively. Mr. Hart said if the grant application is approved, staffwill come back to the Council
to allocate the funds and provide more information about the program. Council Member Colmenero
agreed that more information is needed. City Secretary Chapa polled the Council for their votes:
7. RESOLUTION NO. 024464
Resolution authorizing the City Manager or his designee to submit a grant application to the
U.S. Department of Housing and Urban Development in the amount of $400,000 for a
youthbuild grant to provide youth between the ages of 16-24 the opportunity to earn a
Graduation Equivalence Degree, receive training in construction, and build homes for low-
income families.
The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
A motion was made, seconded, and passed to open the public hearing on the Corpus Christi
Crime Control and Prevention District proposed FY 2001-02 budget (Item 10). Mr. Leon Loeb,
President of the Board, said this is the final full-year budget within the district's five-year cycle. Mr.
Loeb said the proposed budget includes funding for 50 police officers, with the academy for the final
10 officers to begin in April 2002. He said the budget was prepared assuming a sales tax projection
of 3% and a 3% cost-of-living increase for sworn officers.
Mr. Loeb then described specific aspects of the proposed budget. Compared to the original
staffing levels in the Juvenile Assessment Center, the budget was reduced by two case managers and
a part-time counselor. He said they are anticipating receiving grants to fund those positions. The
police overtime is being eliminated and three juvenile processing officers will be added to provide
security at the center. The school/police partnerships have been eliminated from the district's budget,
and the Citizen Advisory Councils' budget was increased by $41,000 to cover one-time projects,
Minutes - Regular Council Meeting
May 29, 2001
Page 5
boarding up abandoned buildings, lamination of street signs to make them graffiti-resistant, and
funds for meetings.
Mr. Loeb explained that the Directed Patrol Program is being combined with the DARE
program, which will result in a total of about 18 directed patrol officers (one for each Citizen
Advisory Council). He said the budget includes $99,000 to add three marked vehicles and $88,000
to upgrade the existing DARE officers' vehicles with laptop computers and locator systems. Mr.
Loeb said the crime control district is allocating $75,000 to match the city's grant for a mobile
community substation; $19,000 to expand the video imaging system; and $4,800 to add emergency
lights to the crime scene vans.
Mr. Loeb said this proposed budget is also a preparation for the crime control district's Year
6 balanced budget (FY 2003-04). To accomplish that, the FY 2001-02 budget includes reductions
of positions that have not yet been filled, including two dispatchers and two crime scene technicians.
Mr. Loeb said after the crime control board approved this budget, the Department of Management
and Budget provided revisions, which he described. He said the board will meet again to amend their
budget prior to the Council's action on it.
Responding to Council Member Kinnison, Mr. Mark McDaniel, Director of Management and
Budget, said the cost for the election (approximately $100,000) is included in the crime control's
budget. Ms. Pat Eldridge, of the Police Department, said the mobile community substation will cost
approximately $225,000, of which $150,000 will be provided by a law enforcement block grant.
Police Chief Pete Alvarez described staff's plans for the DARE program, which he said is
not being eliminated, contrary to reports. He said police staff, including Commander David Torres,
have been communicating with school district officials about their proposal, which entails utilizing
both DARE and directed patrol officers in implementing the DARE program in both the elementary
and middle schools. The Police Chief also discussed their planned use of the mobile community
substation and the directed patrol officers. Chief Alvarez and Ms. Eldridge responded to questions
from Council Member Scott. Ms. Eldridge said the budget includes funds for four additional vehicles
for the 10 new police officers and eight new cars for the DARE officers.
Council Member Longoria asked about the three juvenile processing officers at the Juvenile
Assessment Center. Mr. Loeb and Ms. Eldridge replied that they are similar to the marshals in that
they will be sworn peace officers who will have arrest powers to sit with the juveniles who are
brought to the center. Mr. Dan Whitworth, Assistant Director of Park and Recreation, said the center
is open during the summer for management of cases processed by the court and for curfew
violations. In addition, some of the schools in the city limits operate year-round. Mr. Longoria
requested additional case management information. ChiefAlvarez, Mr. Loeb and Ms. Eldridge also
responded to other questions from Mr. Longoria.
Responding to Council Member Kelly, Mr. Loeb said the school dislrict reimburses the city
for the operation of the DARE program and the goal of this proposal is to redirect some of those
funds so they can be used for directed patrol as well as for drug education. Cmdr. Torres said that
Minutes - Regular Council Meeting
May 29, 2001
Page 6
currently only CCISD and West Oso ISD participate in the DARE program, but the city will offer
the visitation component of the program (in the 2nd and 4th grades) to all the school districts. Mr.
Loeb said that at the board's next meeting they will consider a proposal to purchase radar units for
all the patrol cars.
Council Member Colmenero asked about the Citizen Advisory Council (CAC) projects,
which Mr. Loeb explained. Cmdr. Torres said that currently there are eight CACs in operation. He
added that at this time there are five full-time DARE officers and they are proposing converting three
of those to directed patrol. Responding to other questions from Mr. Colmenero, Ms. Eldridge said
there are five crime scene vans. Chief Alvarez also further discussed the mobile community
substation and the number of dispatchers. In reply to Council Member Noyola, Mr. Loeb said the
board's meetings are generally held in the Basement Training Room of City Hall.
Mayor Neal called for comments from the audience and there were none. Council Member
Chesney made a motion to close the public hearing, seconded by Council Member Kelly and passed.
Mayor Neal referred to the presentations on the day's agenda. The first presentation (Item
11) was regarding the seawall reconstruction project (with related action items 14.a., 14.b., 15.a. and
15.b.). Mr. Jeff Massengill, of Shiner, Moseley and Associates (SMA), said the seawall was designed
and built in 1939 and 1940 and it has only received limited repairs over the last 60 years. A thorough
investigation of the structure was conducted from March 1998-November 1999 and voters approved
funds for the reconstruction in November 2000.
Mr. Massengill noted that the seawall is about two miles long and provides about 50% of the
overall downtown flood protection system. He said the project is divided into five areas: art museum
bulkhead - 210 feet in repair length; north reach - 4,020 feet; marina - 3,600 feet; T-Heads and L-
Head - 3,460 feet; and McGee Beach - 1,500 feet. Mr. Massengill and Mr. Angel Escobar, Director
of Engineering Services, described the 21 O-foot area by the art museum that will be repaired. Mr.
Massengill also referred to a cross-section diagram of the seawall structure, which consists of a
concrete apron/sidewalk, concrete steps, concrete pile cap, three timber piles, and a steel sheet pile
wall in front to retain the earthen fill.
Mr. Massengill said that SMA's study found evidence of timber pile decay, voids, sheet
piling corrosion, and cracks, spalls and chloride migration in the concrete, which has resulted in a
deterioration of the seawall's strength. He said S MA's recommended repairs include driving new,
continuous sheet pile walls both in front of and in back of the seawall; placing concrete infill
between the old and new sheet piles; installing a new concrete pile cap and a hydrostatic relief
system; filling the voids under the structure; and constructing a new concrete cap and sidewalk along
Shoreline Drive. He said the repairs are being designed so as to accommodate a future overlay.
Responding to Council Member Garrett, Mr. Massengill said there are two components in
the budget for architectural enhancements, which have not yet been designed. Council Member
Minutes - Regular Council Meeting
May 29, 2001
Page 7
Colmenero asked about the longevity of this repair project. Mr. Massengill said it is safe to say that
it will last 60 to 75 years. Council Member Kelly asked about the timber piles, which Mr. Massengill
explained. He noted that the new steel sheet piles will replace the existing load-carrying timber piles.
Mr. Kelly also asked how the repair process will affect adjacent properties. Mr. Massengill
said they expect to close the parking lane next to the seawall during construction and they do not
intend to halt the work during hurricane season. Mr. Jim Shiner explained that the repair process
entails adding elements (steel sheet piles) to the structure--the only elements that will be removed
will be parts of the sidewalk, which will be replaced. Mr. Massengill added that the construction will
occur in 100-foot segments so the integrity of the seawall will not be compromised.
Mr. Massengill also gave an overview of the construction schedule, which will be initiated
in April 2002. He said the schedule is designed so as to have a minimal impact on the construction
of the new arena. In addition, they will obtain the U.S. Army Corps of Engineers permit for the entire
project at the outset. Mr. Massengill also discussed aspects of the pilot program.
Responding to Mayor Neal, Mr. Massengill further described the art museum bulk head
repair work. Mr. Scott asked about possible uses for the $1.5 million in architectural/aesthetic
enhancements. Mr. Massengill said many suggestions have been made, including possibly
segregating a portion of the seawall for specific uses (such as roller-blaring) or installing decorative
bulb-outs and bench areas. Mr. Longoria said that last week the designers of the arena and
convention center discussed master plans for that area which need to be coordinated with the seawall
project. Mr. Garcia pointed out that at this time there is no direct funding for the street improvements
and median changes that the architects discussed last week; their specific charge is to build an arena
and to renovate the convention center.
Mayor Neal called for comments from the audience on Item 14 and there were none. City
Secretary Chapa polled the Council for their votes as follows:
14.a. ORDINANCE NO. 024467
Ordinance advancing $257,000 from the No. 3480 Storm Water CIP Fund, advancing
$354,000 from the No. 4080 Water CIP Fund, and advancing $54,000 from the No. 3280
Park CIP Fund, to and appropriating in the No. 3270 Seawall CIP Fund to begin the Seawall
Repairs project approved in the Special Election on November 7, 2000; to be reimbursed
with interest; amending Ordinance No. 024162 which adopted the FY00-01 Capital Budget
by adding $665,000 to the No. 3270 Seawall CIP Fund.
An emergency was declared and the foregoing ordinance passed by the following vote: Neal,
Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
14.b. ORDINANCE NO. 024468
Ordinance rescinding Ordinance No. 024366 which appropriated $900,000 from the Seawall
Minutes - Regular Council Meeting
May 29, 2001
Page 8
Improvements Fund; and which transferred $900,000 to and appropriating in the No. 3270
Seawall CIP Fund.
An emergency was declared and the foregoing ordinance passed by the following vote: Neal,
Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
There were no comments on Item 15. Mr. Chapa polled the Council for their votes:
15.a. ~
Motion authorizing the City Manager or his designee to execute Amendment No. 5 in the
amount of $581,000 with Shiner Moseley and Associates, Inc. for the Pilot Seawall
Reconstruction Project (Contract A) and Seawall Reconstruction Project B-1.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
15.b. M2001-209
Motion authorizing the City Manager or his designee to execute a geotechnical and materials
testing contract in an amount not to exceed $79,602 with Fugro South Inc. (Gulf Coast
Testing Laboratory) for the Pilot Seawall Reconstruction Project (Contract A) and Seawall
Reconstruction Project B-1.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
The second presentation (Item 12) was regarding suggested revisions to the city ordinance
governing the renaming of public streets. City Secretary Chapa explained that the current process,
which was established by ordinance in 1969 (with minor revisions in 1974 and 1988), calls for a $25
fee if all affected owners are not signed to the application. In other words, if every owner of property
on a street concurs with a street name change, there is no fee.
Mr. Chapa said there is a significant amount of staff time spent on the street renaming
process, including research of property owners, determining historical significance, mailing out
notices, setting up public hearings and publishing legal notices, as well as requesting input from the
Police Department, Fire Department and Post Office. Consequently, in 1994 the City Council
adopted a policy by which the Council has declined to change the names of streets except under
"unusual, extenuating cimumstances." He said that since 1994, four street name changes have been
approved, some of which were controversial and others which were well-supported. However, they
continue to be burdensome and he said staff is suggesting that the Council revisit their policy and
recommend revisions to the street renaming ordinance.
Minutes - Regular Council Meeting
May 29, 2001
Page 9
Using a computer presentation, Mr. David Seiler, City Traffic Engineer, further discussed
the current policy and ordinance and possible revisions. He noted that only a person who resides on
the street or owns a business on the street can submit an application to change the name. He said if
the applicant pays the $25 fee, he does not have to do any research or cimulate a petition for the
street name change; thus, those tasks have to be performed by city staff. He said this process often
results in the Council conducting a public heating on a street name change with very limited
knowledge of any public support or opposition to the change.
Mr. Seiler said staff is suggesting revising the procedure to establish a three-tiered renaming
process involving the application, survey, and approval. In the proposed application process, staff
is suggesting that a proposed street name change serve a recognized purpose; i.e., that it be of local,
regional, statewide or national significance. He said city staff may suggest street name changes to
clarify the city's street network. In addition, staff is suggesting that name changes not be allowed on
streets included in the 1852 plan established by Col. Kinney (generally in the downtown area). If the
petition is regarding one of those historical streets, the application would be denied.
Mr. Seiler said the next step would be to notify the applicant of an initial staff review and
research fee of $500. If the applicant proceeds to submit the application with the fee, staff is then
required to conduct research, including preparing a strip map of the affected street section;
identifying the affected property owners to be contacted; and identifying the amount of the
processing fee for staff to mail out the survey forms. He said that processing fee would have to be
paid within 10 working days of notification to the applicant.
In the survey process, Mr. Seiler said the survey would have to be mailed within 10 working
days following the payment of the processing fee. Property owners would be given an additional 10
working days to respond to the surveys, which would then be compiled by city staff. He said staff
is suggesting that at least 51% of the property owners (not tenants) be supportive of the street
renaming, and non-respondents would be counted as being non-supportive of the proposal. He said
if the surveys meet those requirements, the City Manager would notify and receive comments from
representatives of several entities and schedule a public hearing. The City Secretary would notify the
property owners of the hearing date and prepare a notice for publication. During the public hearing,
three-fourths of the Council members would have to approve the street renaming in order for it to
occur, and if so, the city would absorb the cost of changing the street names.
Mayor Neal said he thinks staffs suggestions address many of the problems with the current
street renaming process. He added that he thinks the approval by at least 51% of property owners
should be higher, such as 75%. Mr. Garcia noted that non-respondents would be counted as being
non-supportive. Council Member Colmenero said the $500 fee may also be too low. Council
Member Kinnison asked if all property owners' surveys would carry the same weight, and Mr.
Garcia said they would. Mr. Kinnison said that 75% might be too high and he suggested 60%.
Council Member Scott said he thought the applicant should be required to pay the cost of
changing the street signs. Council Member Chesney asked about the processing fee amount. Mr.
Seiler replied that it would vary depending on the number of property owners that would have to be
Minutes - Regular Council Meeting
May 29, 2001
Page 10
contacted for the survey. Mr. Chesney suggested that that fee include a per parcel cost as well as the
cost of the employees' time. Responding to anomer question from Mr. Chesney, Mr. Gareia said the
city has received several calls from people wanting to rename streets and staffhas informed them
about the Council's policy not to rename streets except under unusual cimumstances. Mr. Chapa said
that currently if they submit the $25 fee, staff is obligated to go through the process and bring that
request before the Council.
Council Member Longoria questioned why the revisions are being proposed. Mr. Garcia
replied that most people are discouraged when they are informed about the Council's policy
regarding renaming streets. However, others are not discouraged and the Council is ultimately put
in a position of not knowing how much support or opposition there is to a street renaming proposal.
The burden falls on staff to provide the Council with that information, which is difficult. Council
Member Noyola expressed support for staff's proposed revisions. Mayor Neal directed staff to bring
back formal proposed revisions to the ordinance with the changes they suggested (75% majority and
requiring the applicant to pay for the street signs).
Mayor Neal opened discussion on Item 16, natural gas supply contract. Ms. Deborah
Marroquin, Gas Superintendent, explained that the city issued a request for proposals (RFP) for
100% of the city's natural gas supply with either a single supplier or multiple suppliers (as long as
all five systems are served). Those five separate systems, which are not interconnected, are Corpus
Christi, Annaville/Calallen, Padre Island, Country Creek/King Estates, and farm taps. Ms. Marroquin
said the current contract expires July 1, 2001 and the term of the new contract is two years with an
option to extend for three, one-year periods.
Ms. Marroquin said the proposals received and their corresponding prices (converted to the
monthly Houston Ship Channel Index with price margins) were E1 Paso Reata (the current supplier):
HSCI + $.98; Houston Pipe Line: HSCI + $.28; and National Energy and Trade (NET): HSCI + $.20.
She noted that Houston Pipe Line, which only bid on the Co~pus Christi and Annaville gas systems,
would have to install facilities worth $1.36 million; NET's proposal had $2.26 million worth of
infrastructure improvements to establish new delivery points.
Ms. Marroquin said the evaluation criteria were price, deliverability, facility acquisitions, gas
quality, marketing proposals, and references. She said that based on that criteria, staff selected
National Energy and Trade as their first choice to provide 100% of firm supply and on-demand
natural gas. She said the $2.26 million will be paid in the form of a reservation fee in 36 equal
payments. In addition, the city will experience a savings of approximately $7.2 million because the
proposed capital improvement projects would have paralleled the Pantex pipeline for seven miles.
The Gas Superintendent said the city will retain 50% of capacity rights on the entire 22-mile
Pantex pipeline after the contract expires, as well as ownership of land and pressure and
measurement equipment at two of the three new delivery points. In addition, the city will have back-
up delivery in Flour Bluff.
Minutes - Regular Council Meeting
May 29, 2001
Page 11
Responding to questions from Mayor Neal, Ms. Marroquin said the $2.26 million is not only
for the Pantex line but also for the interconnects at the three delivery points that have been
established and for transportation costs. The Mayor asked why the city does not just buy the Pantex
pipeline. Ms. Marroquin replied that the Pantex line is a transmission line and the city is involved
in the distribution of gas. Also, the Pantex requires much more maintenance and contains higher
pressures than the city's crews are familiar with. City Manager Garcia said the city is essentially
buying the transmission capacity inside the Pantex line.
Council Member Kiunison asked how staff evaluated whether NET's proposal provided a
fair price. Ms. Marroquin replied that the city hired a consultant, Navigant, which has expertise in
that area. She added that using the monthly HSCI pricing conversion is less volatile than a daily
price. She said the proposal contains an option for a fixed price.
In reply to Council Member Noyola, Ms. Marroquin reiterated that with the NET contract,
the city will be able to defer many of its gas capital improvement projects, which results in a savings
of $5 million over four years. Mr. Noyola asked where NET is located, and Ms. Marroquin said the
principals are in Houston and they have a Corpus Christi representative. Council Member Colmenero
asked specific questions about the proposals, which Ms. Marroquin addressed. She noted that
eventually all the gas systems will be connected. In response to Council Member Chesney, she
described the process staff and the consultant used in evaluating the proposals, specifically NET's
proposal. Mr. Noyola asked if city employees would be affected by this contract, and Ms. Marroquin
said they would not be.
Responding to Mayor Neal, Ms. Marroquin said NET will purchase the Pantex pipeline. Mr.
Garcia said that pipeline contains six to seven times more pressure than the city's residential
pipelines, which is why the city is not buying the Pantex line. Ms. Marroquin also described
connections in the Country Creek area and the other systems.
In reply to Mr. Kinnison, she said that after the five-year contract expires, the city has an
option to take perpetual 50% capacity of the Pantex line at a cost of $. 10/MMBTU. Mr. Garcia added
that use of the Pantex line increases the city's ability to access other systems. Council Member Kelly
asked if the 50% capacity in the Pantex line is sufficient to meet the city's needs. Ms. Marroquin said
it is more than adequate because of the line's pressures. Mayor Neal asked what would be the
pressure of a 16-inch pipeline. Ms. Marroquin said the city would operate that line at approximately
150 pounds per square inch. The Mayor called for public comment.
Mr. J.E. O'Brien asked if the proposed contract is better than the current contract for
ratepayers and if there are any protections built into it to prevent situations similar to what California
is experiencing. Ms. Marroquin replied that the rote that will be effective August 1st is 4½ cents less
in MCF than the current rate. She said Corpus Christi ratepayers will not experience the problems
of California ratepayers. Mayor Neal pointed out that there are no caps in this program.
City Secretary Chapa polled the Council for their votes as follows:
Minutes - Regular Council Meeting
May 29, 2001
Page 12
16.
RESOLUTION NO. 0~4463
Resolution authorizing the City Manager or his designee to execute a five-year natural gas
supply, transportation, and facilities construction contract with National Energy and Trade,
LLC, for the purchase of 100% of the City's natural gas requirements to begin on July 1,
2001 and expire on July 1, 2006.
The foregoing resolution passed by the following vote: Chesney, Colmenero, Garrett, Kelly,
Kirmison, Longoria, Noyola, and Scott voting "Aye"; Neal voting "No."
Mayor Neal opened discussion on Item 17, CYD program. There were no comments from
the audience. City Secretary Chapa polled the Council for their votes as follows:
17. M2001-210
Motion approving the submission of the FY2001-2002 Community Youth Development
Programs in the amount of $500,000 to the Texas Department of Protective and Regulatory
Services as recommended by the 78415 Community Youth Development Steering
Committee.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Kelly,
Kinnison, Longoria, Noyola, and Scott voting "Aye"; Garrett absent.
Mayor Neal opened discussion on Item 18, juvenile court. There ~vere no comments from the
audience. Responding to Council Member Kelly, Ms. Barbara Sudhoff, Director of Municipal Court,
said they hope to have the court in place by August Ist. Council Member Longoria asked about the
hiring of the part-time judge. City Secretary Chapa said the Council would appoint the judge as soon
as the funds are made available and the position is created. Mr. Longoria asked Ms. Sudhoff to
provide more information to the Council's Municipal Court Committee.
In reply to Council Member Chesney, Ms. Sudhoff said the creation of the juvenile court is
one more way to provide comprehensive juvenile information both at the county level and at the
Municipal Court level. She said the new court will allow case workers at the Juvenile Assessment
Center to work with juveniles and their families over a 90-day period in conjunction with other
entities. She said the court will handle such offenses as truancy, curfew, minor-in-possession and
disorderly conduct violations. Mr. Chapa polled the Council for their votes as follows:
18.a. M2001-211
Motion authorizing the City Manager or his designee to accept a grant in the amount of
Minutes - Regular Council Meeting
May 29, 2001
Page 13
$146,790 from the State of Texas, Office of the Governor, Criminal Justice Division for
funding eligible under the FY2001 Juvenile Accountability Incentive Block Grants Program
and to execute all related documents to establish a Juvenile Court within Municipal Court.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
18.b. ORDINANCE NO. 024469
Ordinance appropriating $146,790 in the No. 1050 Federal/State Grants Fund from the State
of Texas, Office of the Governor, Criminal Justice Division and transferring $16,310 from
No. 1020 General Fund and appropriating it in the No. 1050 Federal/State Grants Fund as
matching grant funds to establish a Juvenile Court within Municipal Court.
An emergency was declared and the foregoing ordinance passed by the following vote: Neal,
Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Mayor Neal opened discussion on Item 19, dredging shoaled areas in the marina. The Mayor
said he would like the city to apply for this grant but he would like additional information. Mr. Tony
Cisneros, Director of Park and Recreation, said the proposal is to both dredge the shoaled areas as
well as use that dredged material to restore the Sunfish Island Wildlife Sanctuary. Mr. Cisneros said
the project's design will occur if the city receives the grant.
Council Member Colmenero asked if bird viewing sites would be located on Sunfish Island,
and Mr. Cisneros said they would not be; rather, they would be located along the seawall adjacent
to the marina. He added that without a restoration effort, Sunfish Island is in danger of breaking apart
into two segments. He said Corpus Christi is competing against other coastal communities for these
funds through the Coastal Impact Assistance Program.
Responding to Council Member Scott, Mr. Cisneros said the deadline for the grant proposals
is May 31,2001. Mr. Scott said the Council was having to consider this grant application very close
to the deadline and he said there are other projects ora higher priority than this one. Mr. Cisneros
said the marina has never been dredged since it was built and half of the entrance is unusable due
to the shoaling that has occurred. Council Member Kinnison asked staff to keep the Council
informed about grants they are pursuing in case the Council wishes to provide input prior to the grant
deadlines. There were no comments from the audience. City Secretary Chapa polled the Council:
19. RESOLUTION NO, 024470
Resolution authorizing the City Manager or his designee to submit a Coastal Impact
Assistance Program Grant Application to the Texas General Land Office in the amount of
$2,000,000 for dredging shoaled areas within the marina.
Minutes - Regular Council Meeting
May 29, 2001
Page 14
The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Mayor Neal called for a brief recess.
Upon reconvening, Mayor Neal called for petitions from the audience.
Mr. Lonnie Laningham, 4713 Alma, said he was present at last week's meeting to hear the
presentation about the new arena and convention center expansion. He commented that it is
important for the city to build a 10,000-seat arena to accommodate activities there for years to come.
He suggested that in order to ensure adequate funds to build the arena, the city find a philanthropist
to contribute monies, go back to the voters for more money, or sell Memorial Coliseum.
Mr. J.E. O'Brien, 4130 Pompano, said he was not present to voice his opposition to Item
14.a. regarding the seawall repair project. He said advanced funds must be transferred and the City
Charter prohibits the transfer of monies from the Utilities Fund. He also said the Council made a
decision during their recent retreat to change the Council meeting public comment time. He said
historically a retreat has been referred to as a workshop and the Charter prohibits decisions at
workshops. He said the change in the public comment time should be made in a proper manner. Mr.
O'Brien added that Item 20 is long overdue.
Mayor Neal asked City Secretary Chapa if he and the City Manager have the authority under
the Charter to set the agenda and whether either one of them can move the public comment time
during any given meeting. Mr. Chapa replied affirmatively, adding that the City Secretary's Office
also has the authority to change the order of the agenda. He said the Council retreat was properly
posted as a meeting and not a workshop and the Council made decisions about their priorities. In
addition, he said the minutes for the retreat have not yet been written because staff was waiting for
the report from the facilitator.
Mr. Jack Gordy, 310 Norton St., said the city has been accepting bribes from Cooper Outdoor
Advertising allowing them to violate a city ordinance and state law with their signs on certain bus
benches. He said the city sent a letter to the Regional Transportation Authority (RTA) about that
issue in November 2000 but nothing else has been done. Responding to Mayor Neal, Assistant City
Attorney Reining said the RTA makes a payment to the city for the use of the city's right-of-way,
based on a percentage of the RTA revenues collected through advertising on the bus benches.
Ms. Elia Alaniz, 6530 Lyons St., said that on May 23rd her dogs escaped from her fenced
yard and she found them at the city's dog pound but she has to pay $180 because city staff said they
attacked a cat, which she contests. City Manager Garcia asked Ms. Alaniz to speak with Mr. Ron
Massey, Assistant City Manager for Public Works and Utilities, about her concerns.
Mr. Joe De La Garza updated the Council regarding an investigation that is ongoing.
Minutes - Regular Council Meeting
May 29, 2001
Page 15
Mayor Neal opened discussion on Item 20, franchise fee audits. There were no comments
from the audience.
Responding to Council Member Noyola, Mr. Jorge Cruz-Aedo, Director of Financial
Services, said the request for proposals (RFP) included a requirement that the firm have actual
experience auditing electrical companies and telephone providers. He said the low bidder (Fields,
Nemec& Company) did not have that experience and proposed contracting the service with someone
else. He said staff is recommending Competitive Communications Group (CCG), which has hands-
on experience in Texas, specifically in South Texas. Mr. Noyola expressed concern that Fields &
Nemec is a local firm as well as being the low bidder and they are not being recommended. Mr.
Cmz-Aedo replied that this is very specialized work and staff received very few responses.
Council Member Chesney asked if staffspoke to Fields & Nemec about this proposal. Mr.
Cruz-Aedo said a representative from the local office admitted that they had no experience doing this
type of work and they introduced staff to another party who would assist them. He reiterated that
the RFP specifically asked for experience conducting this type of audit. Mr. Chesney said he agreed
with Mr. Noyola that this contract is an opportunity to utilize a local company.
City Manager Garcia said the third respondent, DMG-Maximus Inc., which bid $65,004, has
the most experience in this area; CCG is also knowledgeable, although they do not have the same
depth of experience, and their bid was $21,000; Fields &Nemec, which does not have experience
in this area, bid $13,200. Mr. Gareia said the franchise fee revenues from Southwestern Bell and
Central Power and Light are a key part of the city's ability to sustain several General Fund activities.
Council Member Kinnison said he understood that Fields & Nemec was willing to pay
someone to help them perform this audit if they received the contract. He said he did not believe the
requirements of the contract were very complex, and he questioned what would have happened if
Fields &Nemec had had someone with that experience on their staff. Mr. Cruz-Aedo said he
believes the committee would still recommend CCG because they have several individuals on staff
with the necessary experience. Mr. Kinnison said he does not support staff's recommendation.
In reply to Council Member Longoria, Mr. Cmz-Aedo said that during the last audit several
years ago, about $46,000 was found during the audit of Southwestern Bell and about $80,000 was
found during the CPL audit. Council Member Kelly asked whether Fields & Nemec could be
instructed to go back and expand the parameters of an audit (if they were selected to conduct it) if
staff felt it was incomplete. Mr. Garcia replied that the result of a poor quality audit by inexperienced
auditors will be that the city will not get the revenue to which it is entitled. Mr. Cruz-Aedo added
that there is no way staff could validate whether the audit captured all the revenue. Mr. Garcia said
demonstrated experience is one way the city ensures the best value for the taxpayers' investment.
Responding to Council Member Colmenero, Mr. Cmz-Aedo said CCG has performed audits
of CPL and SWB in other communities, which rated the company very high in their quality of
service. Additional discussion ensued.
Minutes - Regular Council Meeting
May 29, 2001
Page 16
City Secretary Chapa polled the Council for their votes on Item 20 to execute a contract with
Competitive Communications Group. The motion failed to pass by the following vote: Longoria and
Scott voting "Aye"; Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, and Noyola voting "No."
Mr. Kinnison made a motion to award the contract to Fields, Nemec& Company, seconded
by Mr. Kelly. Mr. Chapa polled the Council for their votes as follows:
20. M2001-212
Motion authorizing the City Manager or his designee to execute a contract with Fields,
Nemec & Company in the estimated amount of $13,200 to perform franchise fee audits on
Central Power and Light Company and Southwestern Bell.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye."
Mayor Neal opened discussion on Item 21, cafeteria plan administration. Mr. Cruz-Aedo
explained that when the city attempted to finalize the contract with Ceridian Company, it did not
meet the requirements of the request for proposals it had said it would. Consequently, staff is asking
that the motion executing the contract with Ceridian be rescinded and a new contract with Flex
Benefits Administrators be awarded. He said there is no penalty for this action and he added that
staff conducted background checks on the recommended company. There were no comments from
the audience. City Secretary Chapa polled the Council for their votes as follows:
21.a. ~
Motion to rescind previous Motion No. M2000-459, which authorized the City Manager or
his designee to execute a four-year contract with Ceridian Company for Cafeteria Plan
Administration.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Longoria, Noyola, and Scott voting "Aye"; Kinnison absent.
21.b. ~
Motion authorizing the City Manager or his designee to execute a four-year contract with
Flex Benefits Administrators to administer the City's Section 125 Cafeteria Plan at estimated
annual costs of: $17,694 year one, $17,694 year two, $17,694 year three and $17,694 year
four.
The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett,
Kelly, Longoria, Noyola, and Scott voting "Aye"; Kiunison absent.
Minutes - Regular Council Meeting
May 29, 2001
Page 17
Mayor Neal called for a brief recess. Upon reconvening, he referred to the third presentation
(Item 13), an overview of the proposed FY 2001-2002 budget.
City Manager Garcia said that last year when he presented the Council with the budget, the
city was facing a financial crisis: shortfalls of over $6 million, reductions in personnel of 130
positions, and the need to cut several services. He said due to the very difficult decisions the Council
made last year, the city has turned the comer financially. Mr. Garcia said the FY01-02 proposed
budget provides for the continuation of the ongoing re-engineering efforts in the Water and
Wastewater utilities with the elimination of an additional 42 vacant positions. In addition, a total of
17.5 new positions are programmed in the General Fund, including initial funding for a new seven-
member ambulance company (the full cost will be phased in over two years).
Mr. Garcia said that in this budget he is recommending a $.04 cent tax rate increase pursuant
to passage of last November's bond issue, and a 2% rate increase for all utilities. No customer rate
adjustment is recommended for solid waste/garbage collection. However, a new collection/hauler
assessment for waste originating within the city limits, along with a corresponding tipping fee
reduction, is proposed to partially offset operating losses at the city's landfill.
The City Manager said the theme of the FY01-02 proposed budget is "Staying the Course for
a Bright Future." The recommended budget will build on the momentum of recent successes to
address aging infrastructure needs, construct major new facilities, continue re-engineering
operations, and enhance the level of responsiveness to the citizens. Mr. Garcia noted that the city has
once again received the Distinguished Budget Presentation award and a certificate of achievement
for excellence in financial reporting from the Government Finance Officers Association.
Mr. Garcia concluded by saying that the total combined annual operating expenditures
proposed for FY01-02 are $427,321,626, which includes interdepartmental/interfund transfers and
reimbursements. He thanked all of the department heads, particularly the staff of the Office of
Management and Budget, for their efforts in preparing this budget.
Mr. Mark McDaniel, Director of Management and Budget, referred to a computer
presentation to discuss the proposed budget. He outlined several major budget issues, including the
implementation of authorized infrastructure/facility projects: bond program 2000, utility projects,
arena and seawall projects, convention center expansion, and the Packery Channel tax increment
financing zone.
Mr. McDaniel said another major budget issue is improving employee retention and
recruitment. He said the average length of service for employees as of May 1, 2001 was 11.5 years
and for FY00-01 the year-to-date average tumover rate is 11%o. To address this issue in the long
term, staff is proposing that an employee classification/compensation study be implemented through
both in-house efforts and the hiring of a consultant. In addition, the recommended budget includes
a 3% across-the-board cost of living adjustment for all employees effective August 1, 2001 and merit
adjustment eligibility up to 3% based on performance effective March 1, 2002. He noted that
uniformed employees covered by collective bargaining are not eligible for merit pay programs under
Minutes - Regular Council Meeting
May 29, 2001
Page 18
the current agreements. Council Member Noyola said he was not in favor of the merit pay proposal.
Mr. McDaniel also discussed the proposals regarding shift differential pay and benefits.
The next major budget issue is addressing deferred maintenance and equipment replacement.
He said the budget recommends the following: street repair restoration, $500,000; building repairs,
$548,000; equipment replacement, $396,000; and park maintenance, $204,140. Mr. McDaniel said
another major budget issue is enhancing public safety, which is being proposed through the hiring
of the last 10 officers in the Crime Control and Prevention District's "50 officer plan." In addition,
an election to reauthorize the district is programmed for next year out of the district's budget. With
regard to the Fire Department, the Budget Director reiterated that staff is proposing hiring seven new
ambulance staff members to begin the fire academy in FY01-02 with the new ambulance to be
purchased in FY02-03.
Mr. McDaniel said that long-term planning for water resources is another major budget issue,
and staff is recommending that a new Water Resource Planner position be included, as well as
funding for follow-up studies ora potential desalination project and the Garwood pipeline. He said
an effort is already underway to again explore the creation of a stormwater utility. Another budget
issue is re-engineering for improved service delivery through the funding of a "one-stop"
development center on the first floor of the Frost Bank building at Leopard and Port, and through
the ongoing efforts in the Water and Wastewater departments with the proposed elimination of a
total of 42 more positions.
Mr. McDaniel said another major issue is tackling fiscal issues with the city's landfill through
the implementation of a new collection/hauler assessment and an adjustment to the tipping fee. In
addition, the scale house operation has been transferred to the Financial Services Division. He noted
that the Council will have a presentation on the landfill issues on June 12th. Funding clinical health
services is also another major budget issue. He said the Mayor and city staffhave been meeting with
officials from Nueces County and its Hospital District to discuss a proposal to transfer clinical-
related health services (including STD clinic, immunization services, and health nursing services)
from the city to the Hospital District. The net impact would be approximately $1. I million.
The Budget Director then gave an overview of revenues in the proposed budget: property tax,
26%; sales mx, 23%; other revenues (fines, interest, fees and permits), 22%; solid waste charges,
13%; franchise fees, 12%; and industrial district, 4%. An overview of General Fund expenditures
includes the following: salary adjustments, $2.9 million; group benefit cost increase, $1 million;
drag-up pay allocation increase, $354,000; new and existing program enhancements, $2.88 million;
less $1.13 million for the Health Department reductions and $500,000 for the reduction in the reserve
for the landfill cell opening. He said the unreserved fund balance in the General Fund will be
maintained at the 5% level after reimbursements.
With regard to the utility system, 2% rate increases are being proposed for each of the utilities
in FY01-02 due to the major capital improvements that are underway and those planned in the
adopted multi-year capital budget. Mr. Garcia pointed out that in order to support the capital budget,
annual rate increases of 6% for all utilities will be necessary in future years in accordance with the
Minutes - Regular Council Meeting
May 29, 2001
Page 19
rate model. Utilities system expenditures include a $49,000 increase in salaries and costs associated
with water planning and capital improvement financing.
Mr. McDaniel also discussed recommendations for the enterprise funds: Marina Fund-flat
expenditures and a 5% slip rental increase; Golf Centers Fund-round and cart fee increases and a cost
of $141,000 for the replacement of the turf maintenance equipment; Airport Fund-expenditure
increase of over $300,000 in power costs and revenue increase of a similar amount for new oil and
gas leases and property rental revenue; and Ambulance Fund-includes a General Fund subsidy and
plans for the 8th ambulance unit. Mr. McDaniel briefly described issues related to the Debt Service
Fund, Crime Control and Prevention District Fund, Hotel Occupancy Tax Fund, Visitors Facility
Fund, new special revenue funds (TIF, arena and seawall), and the internal service funds. He also
discussed changes to the budget document's format and the budget adoption calendar.
Mayor Neai requested a nine-month reconciliation by department and he urged the Council
members to meet with Mr. Garcia and Mr. McDaniel individually to answer their specific questions.
Council Member Kinnison requested assurances regarding agreements with the county and he asked
when the final numbers will be provided by the appraisal district. Mr. McDaniel said the city will
receive them on July 25th. Mr. Kinnison also asked about the capital improvement budget. Mr.
Garcia said staff is making a concerted effort to improve that document in order for it to be useful
to staff and the Council. Council Member Garrett commended staff for the new format of the budget.
Council Member Longoria requested information about how the new priority issues are
addressed in the budget. Mr. Garcia said specific action plans will be developed by the departments
for those priority issues. Responding to a question from Council Member Scott, Deputy City
Manager Noe said it was difficult to make a direct tie between some of the priority issues the Council
approved at their retreat on May 7th and the budget document because of the short time period
involved. Council Member Colmenero asked about the 2% growth in revenues, and Mr. McDaniel
said staff feels that figure is realistic.
Mayor Neai called for the City Manager's report. Mr. Garcia reviewed the proposed budget
calendar, noting that the budget public hearing is scheduled for June 26th with the first and second
readings on July 10th and July 17th. He said during their retreat, the Council agreed to not have
meetings on July 31 st, August 7th and August 14th.
Mayor Neai suggested that the Stormwater Advisory Committee review the proposed
stormwater master plan before it is brought before the Council on June 12th. The Mayor also referred
to a memo dated May 25, 2001 in the City Manager's transmittal regarding City Charter revisions
and election options. Mr. Garcia explained the available options: appoint a Charter Revision
Committee consisting of citizens from throughout the community; appoint such a committee with
a specific charge; appoint a City Council Subcommittee with the mission of developing a series of
Charter revision proposals; or have staff make presentations to the Council in a series of Charter
revision workshops.
Minutes - Regular Council Meeting
May 29, 2001
Page 20
The Mayor said he supports the fourth option. Mr. Longoria said he thought the Council
should frame the issues up front. City Secretary Chapa said there are technical amendments that city
staff will be bringing forward and there are specific areas (listed in the memo) that can be
considered. Mr. Garcia also briefly discussed possible election dates. Mayor Neal suggested that the
Council begin considering Charter revision issues after the budget process.
Mr. Kinnison said it would be more advantageous if two of the possible revision items--
compensation of City Council members and terms of City Council members and term limits--be
brought forward by another group other than the Council. Responding to Mr. Colmenero, Mr. Chapa
said the Charter can only be amended once every two years and that has not been done since 1993.
Mayor Neal also referred to the proposed annexation schedule, which Mr. Garcia briefly
explained. The Mayor complimented the Engineering Department for preparing the city-wide street
improvement map. He then called for Council concerns and reports.
Mr. Chesney asked about the status of the sesquicentennial celebration. The Mayor replied
that staff will give the Council a presentation on that issue. Mr. Chesney also requested information
about regulations prohibiting skateboarders and rollerbladers from using public streets and
walkways.
Mr. Longoria asked that a receptacle for cigarette butts be placed outside the Central Library,
and he complained about the Weber Road overlay project. Assistant City Manager Massey explained
that the project is not yet completed.
Mr. Noyola requested information about the city's policy on overtime employment for the
Gas, Water, Park and Recreation, and Stormwater departments. Mr. Colmenero requested a status
report on the MHMR property on Airport Boulevard.
There being no further business to come before the Council, Mayor Neal adjourned the
Council meeting at 8:16 p.m. on May 29, 2001.
CIVIL SERVICE BOARD/COMMISSION - One vacancy with three-year term to
6-15-04. (The City Manager appoints to the Civil Service Commission and the City
Council appoints to the Civil Service Board. Traditionally, the same member serves on
the Board and Commission.)
COMPOSITION
Three (3) members shall be appointed by the Council for three-year terms or until a successor
is named. The members choose their own chairman and appoint a chief examiner, not a
member of the Board, who shall also act as secretary. Members receive $5 per Board
meeting, not to exceed $ 100 per year.
MEMBERS TERM
ORIGINAL
APPTD. DATE
Andrew Lehrman, Chairman
Rixio E. Medina, Vice-Chairman
Cydney Farrar
6-15-03 10-14-97
6-15-02 6-28-99
6-15~01 7-18-00
* Seeking reappointment
NOTE: City Manager David Garcia is recommending Cydney Farrar for
reappointment to the Civil Service Commission.
ATTENDANCE RECORD OF MEMBER SEEKING REAPPOINTMENT
NO. OF MTGS.
THIS TERM
Board/Commission
NO.
Board/Commission
% OF ATTENDANCE
Board/Commission
Cydney Farrar 7/4 7/2
100%/50%
OTHER INDIVIDUALS EXPRESSING INTEREST
Laura A. Aguifiaga
Student, Texas A & M - Corpus Christi. Participant of
the Y.O.U. Steering Committee, Spohn Memorial
Auxiliary and Association of Hospital Auxiliaries.
Graduate of Leadership Corpus Christi, Class 29.
Currently serving on the Nueces County Community
Action Agency board. (6-05-01)
Robert R. Canales
Safety Inspector, Valero Refining. Pursuing M.A. in
Public Administration, Texas A & M - Corpus
Christi. Member of American Society of Safety
Engineers. Served on Planning Commission for four
years. (6-01-99)
06-12-01.WPD, page 1
Paul Grivich
Douglas Johnson
Pete Olivares
Raul Torres
Extensive background in finance, accounting and
management. B.S. in Political Science, Sam
Houston State University. Activities include:
former member of the Board of Adjustment and
current member of the Nueces County Tax
Appraisal District. (6-05-01)
Director of Human Resources/Customer Sales
Manager, Peerless Cleaners. Bachelor's Degree in
Business Administration, Texas A&M-Corpus
Christi. Member of CC Human Resource
Management Association, Leadership Corpus
Christi Alumni. Has volunteered with Dress for
Success, Operation Paint Brush, Businesses in
Schools, Toys for Tots, and Good Samaritan
Mission. (6-04-99)
Teacher. B.S. and Masters in Education. Member
of the American Federation of Teachers (AFT),
Corpus Christi Bilingual Association, LULAC and
International Reading Association. ($-01-00)
CPA, Self-employed. Member of Texas Society of
CPAs and American Management Association.
(6-07-01)
06-12-01.WPD, page 2
b. CORPUS CHRISTI CONVENTION AND VISITORS BUREAU - One vacancy with
term to 3-01-02 representing the category of' Lodging Industry.
COMPOSITION
Fifteen (15) members selected directly by the City Council. The members shall be
representatives of the following groups: 3 - lodging industry; 2 - restaurant industry; 2 -
area attractions; 1 - air/ground transportation industry; and 7 - community at large. The
above members shall include persons from all areas of the City in order to assure diverse
geographic representation on the Board. The Mayor, City Manager and the Port of Corpus
Christi Authority, or their designees, shall serve as additional ex-officio, non-voting members
of the Board. Appointments will be for staggered, three-year terms; provided that the term
of office of any member who is a public official shall coincide with his or her term of public
office. No person may serve as a voting member for a period longer than six years
consecutively, unless such service is required by virtue of the person's position or title or to
complete an unexpired term.
MEMBERS TERM
ORIGINAL
APP D_T.~_~. DATE
Brad Lomax (Restaurant), Chairman 3-01-03
Bert Quintanilla (At large), Vice-Chairman 3-01-02
Oovind Nadkami (Lodging) 3-01-03
Jody Patel (Lodging) 3 -01-02
* Jim Snow (Lodging) 3-01-02
Bill Goin (Attractions) 3-01-02
Cristina Garza (Restaurant) 3-01-03
Victor Gonzalez (Transportation) 3-01-01
Tom Schmid (Attractions) 3 -01-01
Bill Morgan (At large) 3-01-01
Vangie Chapa (At large) 3-01-03
Linda Routh (At large) 3-01-01
Bemey Seal (At large) 3-01-03
John Trice (At large) 3-01-01
Dan Viola (At large) 3-01-02
Lillian Riojas (Port of Corpus Christi) Ex-Officio
Mayor Ex-Officio
City Manager Ex-Officio
2-22-00
2-22-00
2-22-00
2-22-00
2-22-00
2-22-00
2-22-00
2-22-00
2-20-01
5-16-00
2-22-00
2-22-00
2-22-00
2-22-00
5-08-01
* Resigned
NOTE: The Convention and Visitors Bureau Board is recommending the following
individuals for the Lodging category: David Prewitt or Kevin Latone.
06-12-01 .WPD, page 3
INDIVIDUALS EXPRESSING INTEREST
Neill F. Amsler
President, Al Hogan Builder, Inc., BS from Miami
University, Board Member of "Making the Grade" school
program, Victoria Tech Prep, and Calhoun Victoria Foreign
Trade Zone. Various single purpose committees, i.e.: Long
Range Planning Committee of the Golden Crescent
Regional Planning Commission, Victoria Chamber of
Commeme, and Transportation Committee. (At Large)
(2-18-00)
Bob Becquet
Owner, Jason's Deli. Activities include President of C.C.
Restaurant Association, Chairman of Finance Committee
for St. Pius X Church, Literacy Council and Chamber of
Commerce. (Restaurant) (2-16-00)
Dennis Brewer
Division President, First American Title Insurance
Company. Former member of the Convention and Visitors
Bureau board in Tyler, TX. Past president of South Tyler
Rotary Club. (At large) (4-13-00)
N. Foster Edwards
CEO, C.C. Association of Realtors. M.A. in Political
Science, Southwest Texas State University. President of
C.C. Industrial Foundation and Secretary of Nueces County
Beach Advisory Committee. Graduate of Leadership
Corpus Christi, Class XI. (At Large) (2-02-00)
Herbie Garcia, Jr.
President, Netreadygo.com, Inc. M.B.A. and B.B.A. in
MIS from Texas A&M-Corpus Christi. Member of
Hispanic Chamber of Commerce, LULAC and Who's Who
in Information Systems Processing. Work history includes
Senior Planner with the City of Houston and Manager in
Texas Governor's Office during the Ann Richards
administration. (At large) (2-13-00)
Mary Garrett
President, Mary Garrett & Associates. Fifteen years sales
and marketing experience in hospitality industry. Her
company recently recognized as one of five largest meeting
management companies in Texas. (~lt Large)(2-09-O0)
Rudy Garza, Jr.
Self-employed - Real estate. B.B.A. from Texas A&M -
Corpus Christi. Member of the National Association of
Purchasing Managers. (CommuniO, at Large) (3-05-01)
Guadalupe Gomez
President, Laredo National Bank. BBA in Finance.
Member of Selena Foundation, Hispanic Chamber of
Commerce, Westside Business Association, Gulf Coast
Council of La Raza. (AtLarge) (12-08-99)
06-12-01.WPD, page 4
Gary Groesbeck
Alex Kovach
Jim Jones, Ph.D.
Sandy Keiser
Randy Lara
Kevin R. Latone
Mary McQueen
Anna Mercado-Flores
Retail Owner, Padre Staples Mall. Member of Creative
Arts Center Board, Vice-President of Finance - Art
Museum board and Bayfest Electrical Chairman.
(At Large) (2-18-00)
Business Development Manager, C.C. International
Airport. M.A. in Aerospace Management, Embry-Riddle
Aeronautical University (N.A.S. - Satellite Campus).
Activities include Leadership Corpus Christi alumni,
member of Associated Airport Executives. (2-16-00)
(Transportation)
Retired Professor of Management, Del Mar College. Ph.D.,
University of North Texas; M.B.A., Texas A&M - CC.
Recipient of the Presidents' Award from Hotel Motel
Condo Association for significant contributions to the
hospitality industry. (At Large) (2-16-00)
Sales Manager, Thrifty Car Rental. Past Chair of
Hospitality Sales & Marketing Association and current
Chair, Chamber Ambassadors. (At Large) (2-10-00)
Marketing Specialist, Driscoll Children's Hospital.
Attended Southwest Texas State University. Active with
the Young Professionals Club, C.C. Chamber of Commerce
ambassador, and Koch Coastal Bend Community Advisory
Council. (At large) (9-13-00)
General Manager, Omni Corpus Christi Hotels. Past
activities include Past President of the Huntsville
Hotel/Motel Association and past President of the Alabama
Hospitality Association. Extensive experience in the hotel
industry. (Lodging) (5-18-01)
Marketing, Texas State Aquarium. B.B.A. in Management
and Marketing, C.C.S.U. Leadership C.C. Alumni, Class
XIV. Past distinctions include: three award-winning
advertising campaigns for Texas A&M-CC (1993-99) and
CCSU-USCC Student Leadership Award (1991). (2-18-00)
(Attractions)
President, International Meeting Planners. Past Chairperson
of Hispanic Chamber of Commerce. Winner of
Outstanding Community Service Award. (At Large)
(2-16-00)
06-12-01.WPD, page 5
Frank "Rocco" Montesano
David J. Prewitt
W. Mark Rand
Jim Rimby
Greg Salvo
Kacie Sicilia
Executive Director, U.S.S. Lexington Museum. B.S.,
United States Naval Academy; Master's in Public
Administration from St. Mary's University. Member of
Convention and Visitors Bureau Interim Board (Chairman
of Nominating Committee), Navy League. Associate
Professor for St. Mary's University. Has received two
Legion of Merit awards. (Attractions) (2-04-00)
General Manager, Holiday Inn - Airport. B.S. from Cai
State University in NR Planning and Interpretation.
Activities include: West Corpus Rotary Club board
member, President-elect of Temple Beth El, CVB
Marketing Committee, Mayor's Oversight Committee for
Arena/Convention Center Master Plan and President of
HMCA. Designated as a Certified Hotel Administrator.
(Lodging) (5-16-01)
Owner/President, Golden Banner Press. B.S. in Agriculture
and Economics, Texas A&M-College Station. Member of
American Advertising Federation and Ronald McDonald
House. (At Large) (2-16-00)
Regional Sales Director, Zep Manufacturing. Serves on the
Board of Directors for Executive Housekeepers Association
and the Propeller Club. Member of the Hotel Motel Condo
Association. (At Large) (2-18-00)
Sales, Williams Wholesalers. Activities include Sunrise
Rotary Club President- Elect, Corpus Christi Area Conncil
for the Deaf, Coastal Bend Restaurant Association and
Salvation Army Board. (Atlarge) (2-17-00)
Marketing, Holiday Inn-Emerald Beach. Activities include
President of Hospitality Sales & Marketing Association,
member of Coastal Bend Hotel Motel & Condo
Association, and volunteer with Humane Society and
Women's Shelter. Recipient of 1999-2000 Hotel Motel &
Condo Association President's Award. (Lodging) (2-17-00)
06-12-01.WPD, page 6
d. ETHICS COMMISSION - One vacancy with term to 10-01-01. (Appointed by two-
thirds vote of the full Council)
COMPOSITION
Nine members appointed by a two-thirds vote of the full council. Nominations axe to be
solicited from a wide variety of professional and community organizations in the city but
interested individuals may also submit their names for consideration. Initially, the terms of
three members shall be one year, and the initial terms of another three terms shall be two
years. The persons having such shorter terms shall be determined by lot. No holding over
is permitted except as expressly provided in the code of ethics. The commission shall elect
a chairperson and a vice-chairperson.
MEMBERS TERM
ORIGINAL
Garry Bradford, Chairman
Rev. Dr. Raymond Kiser
Rev. Derrick Reaves
Fred Haley
* J. Allen Lowe
Eduardo Hinojosa
Captain Craig Reynolds
Herbie Garcia, Jr.
Gloria Perez
I0-01-02 4-28-98
10-01-03 11-09-99
10-01-02 10-12-99
10-01-02 11-14-00
I0-01-01 2-08-94
10-01-03 8-12-97
I0-01-01 6-13-00
10-01-01 3-13-01
10-01-03 11-09-99
* Resigned
INDIVIDUALS EXPRESSING INTEREST
Jack Gordy
Retired military. High school graduate plus one year at Del
Mar College. (5-22-01)
Charles Irwin
Retired Professor of Management, Texas A&M-Corpus Christi.
Ed.D., Business Administration. Served as the Campus Ethics
Advisor for TAMU-CC. Volunteer activities include serving
as Civic Club President and former President of Pharaoh
Valley Neighborhood Association. (2-02-00)
BatyahJoseph
Manager, Adopt-a-Nursing Home Program. B.S. in
Education, Long Island University. Member of Mayor's
Council on Senior Citizen Affairs (Vice-President) and
Directors of Volunteers in Agencies (DOVIA). Former
member of Area Agency on Aging. (1-05-00)
06-12-01.WPD, page 7
Roy Martinez
Charlie McMullin
Raul Torres
Letter Carrier, U.S. Postal Service. Member of American
Legion, G.I. Forum, Disabled American Veterans, and
National Association of Letter Carriers. Has been recognized
by the Postal Service for customer service. (11-02-99)
Caretaker/Advocate of nine-year old twins with multiple
disabilities. Degree in Business Administration. Member
of the Driscoll Educational Project and C.C. Community
Development Project. Formerly employed by Pier One
Imports - awarded Top Manager and Marketing Award.
(2-I 7-01)
Certified Public Accountant, Self-Employed. Member of
Texas Society of C.P.A.s and American Management
Association. (6~07-01)
06-12-01.WPD, page 8
FOOD SERVICE ADVISORY COMMITTEE - Two (2) vacancies with three-year
terms to 6-24-04 representing the following categories: 1 - Food industry and 1 -
Community at Large.
COMPOSITION
Seven (7) members. The membership shall consist of four local food managers from the
food service or food processing industries and three persons from the community at large.
Members of the committee shall be appointed by the City Council for staggered terms so that
at least one industry representative, and one community member are reappointed each year.
No voting member may serve more than two terms of three years each with the exception of
those initially appointed for less than a full three-year tenn.
MEMBERS TERM
ORIGINAL
D.W. Haven (Food Industry), Chairman
Carlos Moreno (Food Industry)
Bob Ard (Food Industry)
William Schroeder (Community at Large)
Tommy Watson (Community at Large)
Suzanne Greene Gilliam (Food Industry)
Gabriel Hemandez (Community at Large)
6-24-02 6-11-96
6-24-03 7-08-97
6-24-03 9-12-00
6-24-02 6-08-99
6-24-03 3 -07-00
6-24-01 9-12-00
6-24-01 3-10-98
* Seeking reappointment
NAME
NO. OF MTGS. NO.
THIS TERM. PRESENT
% OF ATTENDANCE
TERM Y
Suzanne Gilliam (Food ind.) 5
Gabriel Hemandez (Comm.) 6
4 80%
6 100%
OTHER INDIVIDUALS EXPRESSING INTEREST
Dovie Jordan
Retired Cook - 21 years Bethune Day Care Center and Peter Pan
Day Care. Volunteer meal server, Oveal Williams Senior Center.
Volunteer cook, St. John's First Baptist Church. (Community At
Large) (1-28-00)
Lisa B. Pollakis
Co-owner, Vick's Famous Hamburgers. B.S. in Hotel, Restaurant
& Institutional Management, The Pennsylvania State University.
Served as the Nutrition Coordinator for Senior Community
Services with the City of Corpus Christi for ten years. (Food
Industry) (8-30-00)
Raul Torres
Self-employed, C.P.A. M.B.A., Texas A&M - Corpus Christi.
Member of Texas Society of C.P.A.s. Restaurant Management for
Wendy's Restaurants 1977-1989. (Community At Large) (6-07-01)
06-12-01.WPD, page 9
WATER SHORE ADVISORY COMMITTEE - Four (4) vacancies with two-year
terms to 5-10-03, two of the vacancies to represent the following categories: 1- Engineer
and I - Environmentalist.
COMPOSITION
Nine (9) members appointed by the City Council for two-year terms. The membership must
include one Scientist, i.e. Marine Biologist, one Engineer, and one Environmentalist. The
Chairman of the Water Shore Advisory Committee shall act as an advisory to the Park and
Recreation Advisory Committee and vice versa.
TERM
ORIGINAL
Alan F. Dinn, Chairperson
Steven Moody, Vice-Chairperson
* Terri Nicolau (Environmentalist)
* Roy L. Pell
Dr. Joseph Horvat
* Dr. Oscar Garcia
Frank Beck
Dr. JoAnna Mott (Scientist)
** Richard Poremba (Engineer)
5-10-02 5-19-98
5-10-02 5-19-98
5-10-01 7-11-00
5-10-01 9-28-99
5-10-02 5-19-98
5-10-01 3-07-00
5-10-02 4-27-99
5-10-02 5-19-98
5-10-01 3-07-00
* Seeking reappointment
** Not seeking reappointment
NAME
NO. OF MTGS. NO.
THIS TERM PRESENT
% OF ATTENDANCE
T T M YEAR
Terri Nicolau (Environ.)
Roy L. Pell
Dr. Oscar Garcia
8 6 75%
12 11 92%
12 12 100%
OTHER INDIVIDUALS EXPRESSING INTEREST
Tom Anderson
Consulting Engineer, Electrical. B.S.E.E.
from the University of Texas - Austin and
M.B.A. from St. Edward's University. Has
extensive experience in boating, solar power
and cities with similar waterfront resources.
(Engineer) (4-17-00)
David Barganski
Financial Consultant. B.A. in Business
Administration from Texas A & M
University- College Station. (3-23-00)
06-12-01.WPD, page 10
William J. Green
Paul Lara
Phillip Lara
Dan S. Leyendecker, P.E.
Marc A. McAllister
Made Schad~-Wood
Project Manager, Goldston Engineering.
Received B.S. at Rice University. Member
of T.S.P.E., A.S.C.E., S.A.M.E. and a
former member of the City Manager's
Career Development Center. (Engineer)
(6-01-01)
Shrimper of the Boats and Waterways.
Graduate of W.B. Ray High School.
(3-06-00)
Seafood Industry. Graduate of W.B. Ray
High School and attended Del Mar College.
Independent lobbyist for shrimping and
fishing laws and regulations at the Capital.
(3-06-00)
President, LNV, Inc. B.S. in Civil Engineering,
Texas A&M University. Activities include:
Secretary, Nueces County Consulting Engineers
Council; Vice-President, Nueces Chapter of
Texas Society of Professional Engineers and
member of American Society of Civil
Engineers. (Engineer) (6-06-01)
President, McAllister Marine Surveying Co.
A.A.S. in Marine Technology. Member of the
National Association of Marine Surveyors,
National Fire Protection Association and Boat
and Yacht Council. (6-06-01)
Retired registered nurse. Activities include:
co-founder/secretary of Columbus Ships
Preservation Fund, Six Points Optimist Club
member, Vice-President of Coastal Bend
Shell Club and member of St. Cyril &
Methodius Chumh. (11-30-00)
06-12-01.WPD, page 11
3
COUNCIL MEMORANDUM
RECOMMENDATION: Motion approving supply agreements for vehicle and equipment tires and tubes
in accordance with Bid Invitation No. BI-0130-01, with the following companies for the following amounts.
Awards are based on low bid or only bid, for multiple progressive awards, for a total estimated annual
expenditure of $527,521.72. The term ofthe contracts will be for twelve months with an option to extend
for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager
or his designee. Funds have been budgeted by Maintenance Services and Fire Department in FY 00-01.
A to Z Tire and Battery
Corpus Christi, TX
Items: 1.1-1.5, 1.7, 1.12-
1.14, 1.18,2.1,2.3, 3.1,
4.1, 4.8, 4.10-4.12, 4.15,
4.17, 5.1, 5.2, 6.1, 6.2,7.1,
8.2, 9.1, 9.3, 10.1- 10.4,
11.1, 11.2
Goodyear Tire & Rubber Co.
Corpus Christi, TX
Items: 1.8-1.11, 1.15-1.17,
1.19, 2.2, 4.2, 4.4-4.7, 4.9,
4.16, 4.18, 6.3, 7.2, 8.1, 8.3-
8.5
$85,148.90
Wingfoot
Co us Christi TX
Items: 4.3, 4.13,
4.14, 4.19, 9.2
$133,082.50
Delta Tire & Wheel
Co us Christi TX
Item: 1.6
$6,447.00
$302,843.32
Grand Total: $527,521.72
Purpose:
Vehicle and equipment tires are inspected for wear or damage during routine
scheduled maintenance work. Tires, which are damaged or worn beyond
acceptable safety standards, are replaced with new tires. Most City vehicles
operate under extreme conditions and as a result, many tiros are replaced due
to damage.
Previous Contract:
The option to extend the current contracts were not exercised due to the
suppliers' inability to maintain contract pricing, requiring new bids to be
received.
Bid Invitation Issued:
Bids Received:
Pricing Analysis:
Award Basis:
15
5
Pricing has increased approximately 3% since the last bid of 2000.
Only Bid-Items 3.1, 4.1, 7.1, 9.1, 9.3,10.1-10.2, 10.4, 11.1-11.2
These items are specialty type items. The three remaining bidders do not
inventory these tiros, therefore, they did not submit pricing.
Low Bid - Items 1.1-1.19, 2.1-2.3, 4.2-4.19, 5.1-5.2, 6.1-6.3, 7.2, 8.1-8.5, 9.2,
10.3
Contracts will be established on a multiple progressive basis with each bidder
to provide the City with backup suppliers for each type of tire bid. The bidder
who submitted the low bid per item is designated primary supplier. If the
primary supplier does not have aparticular tire in stock, the City will contact
the supplier that submitted the 2n°lowest bid. The process is utilized to insure
the City has a readily available source of tires.
Funding: Department Account Amount
Maintenance Service
530100-5110-40170
$487,601.64
Fire Department
530100-1020-12050
30,000.00
EMS 530100-4680-35100 15,000.00
Total $532,601.64
Michael Barrera;C.~.I~.
Procurement and General Services Manager
4
AGENDA MEMORANDA
RECOMMENDATION: Motion approving a supply agreement with Altivia, Houston,
Texas, in accordance with Bid Invitation No. BI-0131-01, for approximately 1,080 tons
of liquid chlorine based on low bid for an estimated annual expenditure of $179,280. The
term of the agreement shall be for twelve months with an option to extend for up to two
(2) additional twelve-month periods, subject to the approval of the supplier and the City
Manager or his designee. This chemical will be used by the Water Department for
treatment of our water supply. Funds have been budgeted in FY00/01.
BACKGROUND:
Purpose:
Liquid chlorine is used in the disinfecting process at the
Stevens Water Treatment Plant producing potable water for
customers.
Previous Contract:
The option to extend the previous contract was not
exercised due to conducting a price analysis on chlorine
which indicated a rebid would secure lower pricing for the
City.
Bid Invitations Issued:
Thirteen
Bids Received:
Two
Pricing Analysis:
As projected, prices have decreased from $254 per ton to
the to the current bid price of $166 per ton. This decrease is
due to the current soft market for chlorine.
The rise and fall of chlorine prices are based on factors
which include the changing economy, demand and supply
of the product and demand and supply of its bi-product
caustic soda. Generally, when chlorine prices are high,
caustic soda prices are low, and when chlorine prices
decline caustic soda prices tend to increase.
Award Basis:
Low Bid
Funding:
MIchfi~l ]3arrera
Procurement and Gd
Organization Funding
Water 520010-4010-31010 $179,280
:ral Services Manager
5
AGENDA MEMORANDUM
DATE: June 5, 2001
SUBJECT:
Up River Road Force Main Replacement near Callicoatte Road
(Project No. 7219)
Sharpsburg Wastewater Subsystem Service Plan
(Project No. 7146)
AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an
engineering services contract in the amount of $224,413.00 with Bass & Welsh
Engineering for the following projects:
· Up River Road Force Main Replacement near Callicoatte Road;
· Sharpsburg Wastewater Subsystem Service Plan.
ISSUE: This project was approved by the City Council in the FY 2000-2001 Capital
Improvement Budget. A contract for professional services is required to complete the
design phase, bid phase, and construction phase; and requires City Council approval.
FUNDING: Funds for this project are available in the FY 2000-2001 Wastewater Capital
Improvements Budget.
RECOMMENDATION: Staff recommends approval of the motion as presented.
/~ Angel R. Escobar, P. E.,
Director of Engineering Services
Additional Support Material:
Exhibit"A" Background Information
Exhibit"B" Contract Summary
Exhibit "C" Preliminary Project Budget
Exhibit "D" Location Map
BACKGROUND INFORMATION
SUBJECT: Up River Road Force Main Replacement near Callicoatte Road
(Project No. 7219)
Sharpsburg Wastewater Subsystem Service Plan
(Project No. 7146)
PRIOR COUNCIL ACTION:
1. Aua_ust 22. 2000 - Approval of the FY 2000-2001 Capital Improvements Program
(Ordinance No. 024162).
PRIOR ADMINISTRATIVE ACTION:
1. July 9. 1999 - Distribution of Request for Qualifications (RFQ) No. 1999-01 (Streets,
Storm Water, Wastewater, Water Improvements Projects)to 109 engineering firms
(41 local and 68 non-local).
2. December 18. 2000 - Approval to negotiate a consultant contract with Bass and
Welsh Engineering, Inc.
FUTURE COUNCIL ACTION: Approval of various construction contracts to complete the
project as required.
PROJECT BACKGROUND: In recent years there have been several force main failures
on the ductile iron main between the Sharpsburg Lift Station and the Allison Wastewater
Treatment Plant. Also, the northwest area of the City is experiencing growth and current
lift station operations and capacity must be examined and a plan developed for future use
for this sector of the City. This project will address the Sharpsburg Wastewater Subsystem
of the City, analyze the service area, and provide for future capacity requirements.
PROJECT DESCRIPTION: The proposed project consists two (2) parts as follows:
PART A - UP River Road Force Main Replacement near Callicoatte Road -
replacing the damaged section of force main near Callicoatte Road with corrosion-
. resistant material to eliminate the line breaks.
PART B - Sharosburg Wastewater Subsystem Service Plan - This is an Engineering
Report which includes the review of existing facilities, projection of present and
future flows in the service area, and provision of recommendations of facilities to
meet future demand for the next twenty years. The boundary of the project analysis
is generally the area bounded by Violet Road to the east (excluding the developed
H:\HOME~VELMAR\GEN\WASTEWA~7146~GENDA BKG
EXHIBIT "A" II
Page 1 of 2 !
area which does not drain to the Sharpsburg Lift Station), County Road 73 to the
west, Nueces River to the north, County Road 46 extended to Violet Road to the
south. See Exhibit "D" Location Map. This boundary includes the Robstown and
City of Corpus Christi agreement area. Also included in the scope of this project is
an analysis of the lift stations (Sharpsburg, Wood River, Cynthia) and rome mains
to accommodate required present and future (20-year) flows, including a
determination of wet-well expansion requirements, new pumps, control systems
equipment and facilities as required. Rehabilitate the 20-inch ductile iron force main
in the Up River Road corridor with a fome main of the required size, and the existing
8-inch force main from Wood River Lift Station.
CONTRACT SUMMARY/FEE: A contract summary and fee is attached as Exhibit "B".
FINAL PRODUCT: Design, Bid and Construction services will be performed to correct the
damaged sections of the force main near Callicoatte Road as needed. Stage 1 services,
consisting of an Engineering Report, will be performed to complete the Sharpsburg
Wastewater Subsystem Service Plan.
H:\HO M E~VE LMAR~GEI~WASTEWA~7146~G E N DA BKG
IEXHIBIT "A"
Page 2 of 2
CONTRACT SUMMARY
Up River Road Force Main Replacement Near Callicoate Road
Sharpsburg wastewater Subsystem service Plan
1. SCOPE OF PROJECT:
Up River Road Force Main Replacement (# 7219)
Sharpsburg Wastewater Subsystem Service
(#7146)
Plan
PART A - UP RIVER ROAD FORCE MAIN REPLACEMENT NEAR CALLICOATTE
ROAD (7219) - This phase will correct the damaged sections of the force main on Up River Road
near Callicoatte Road as needed. Damaged sections will be replaced with corrosion-resistant
material to eliminate the line breaks.
PART B (STAGE 1 ONLY) SHARPSBURG WASTEWATER SUBSYSTEM SERVICE PLAN
(7146) - The scope of this project includes the review of existing facilities, projection of present and
future flows in the service area, and provision of recommendations of facilities to meet future
demand for next twenty years. The boundary of the project analysis is generally the area bounded
by Violet Road to the east (excluding the developed area which does not drain to the Sharpsburg lifl
station), County Road 73 to the west, Nueces River to the north, County Road 46 extended to Violet
Road to the south. See Exhibit "A-2" Location Map. This boundary includes the Robstown and City
of Corpus Christi agreement area. Also included in the scope of this project is analysis of the lif~
stations (Sharpsburg, Wood River, Cynthia) and force mains to accommodate required present and
future (20-year) flows, including a determination of wet-well expansion requirements, new pumps,
control systems equipment and facilities as required. Analyze the 20-inch ductile iron force main
in the Up River Road corridor and the existing 8-inch force main from Wood River Lif~ Station.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and
prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly
status updates (project progress or delays, gantt charts presented with monthly invoices when
requested by the City) and provide contract administration services, as described in Exhibit A and
A-l, to complete the Project. Work will not begin on Additional Services until requested by the A/E
(provide breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
AYE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services- A Guide
to the Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's
I EXHIBIT "B" I
Page l of 3
Council of Texas and Texas Society of Professional Engineers. For purposes of this contract, certain
services listed in this publication as Additional Services will be considered as Basic Services.
3. SCHEDULE
PROPOSED PROJECT SCHEDUI,E
PART A
UP RIVER ROAD FORCE MAIN REPLACEMENT NEAR CALLICOATTE ROAD
DAY DATE ACTIVITY
Wednesday June 20, 2001 Begin Preliminary Phase
Monday July 2, 2001 Begin Design Phase
Friday July 27, 2001 90% Submittal
Friday August 17, 2001 City Review (30 days/4 weeks)
Friday August 31, 2001 100% Submittal
Friday September 14, 2001 City Time
Friday September 21, 2001 Final Submittal
Monday (2) October 1 and 8, 2001 Advertise for Bids
Wednesday October 17, 2001 Pre-Bid Conference
Wednesday October 31, 2001 Receive Bids
Monday January 5, 2002 Begin Construction
Weekday April 5, 2002 Construction Completion
PROPOSED PROJECT SCHEDULE
PART B - SHARPSBURG WASTEWATER SUBSYSTEM SERVICE PLAN
DAY DATE ACTIVITY
Wednesday June 20, 2001 Begin Preliminary Phase
Wednesday August 15,2001 Submit ownership data to City
Monday October 15, 2001 City completes Right of Entry documentation
Monday October 15, 2001 Draft Wastewater System Analysis
Thursday November 15, 2001 Set aerial photo panels
Tuesday January 15, 2002 Begin work on Study
Friday March 15, 2002 Final Wastewater System Analysis
Monday TBD Begin Design Phase
Friday TBD 60% Submittal
Friday TDB City Review (30 days/4 weeks)
Friday TBD 90% Submittal
Friday TBD City Time
Friday TBD Final Submittal
H:'~'IOME'&YNDAS',GEN~WASTEWATEF~7146 SHASRPSBURG L,S~AG£NDA ITEMS~CONTRACT SUMI~RY.DOC
Page 2 of 3
Monday (2) TBD Advertise for Bids
Wednesday TBD Pre-Bid Conference
Wednesday TBD Receive Bids
Monday TBD Begin Construction
Weekday TBD Construction Completion
4. FEES
Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A. 1-4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A. 1-4, A/E will submit monthly statements for basic services rendered.
In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
pmvided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's
monthly statements.
Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-exceed
fee as per the table below:
C. Summary of Fees
PART A - Up River Road Force Main Replacement near Callicoatte Road (7219)
PART B - (Stage 1 Only) Sharpsburg Wastewater Subsystem Service Plan (7146)
Fee for Basic Services PART A PART B TOTAL
1. Preliminary Phase $2,780.00 $109,563.00 $112,343.00
2. Design Phase 8,340.00 0 8,340.00
3. Bid Phase 500.00 0 500.00
4: Construction Phase 2,280.00 0 2,280.00
Subtotal Basic Services 13,900.00 109,563.00 123,463.00
Fee for Additional Services
(Allowance)
1. Topographic Survey 3,200.00 0 3,200.00
2. Aerial Mapping 117,750.00 117,750.00
Sub-Total Additional Services 3,200.00 117,750.00 120,950.00
Total Authorized Fee $17,100.00 $227,313.00 $244,413.00
IEXHIBIT "B"
Page 3 of 3
PRELIMINARY PROJECT BUDGET
PART A - Up River Road Fome Main Replacement near Callicoatte Road
(Project No. 7219)
PART B - Stage 1 Only - Sharpsburg Wastewater Subsystem Service Plan
(Project No. 7146)
June 5, 2001
FUNDS AVAILABLE:
FY 2000-2001 Wastewater Capital Improvements Budget .................................................. $475,713.00
FUNDS REQUIRED:
Construction (estimate) ................................................................................................ $180,000.00
Contingencies .................................................................................................. 18,000.00
Consu tant (Bass and Welsh Engineering, Inc.):
Part A - Up River Road Force Main Replacement near Callicoatte Road ............ 17,100.00
Part B - Stage 1 Only - Sharpsburg Wastewater Subsystem Service Plan .......... 227,313.00
Subtotal Consultant (Bass and Welsh Engineering, Inc.) .................................................. 244,413.00
Major Projects Activity ................................................................................................. 11,500.00
Finance Reimbursement .............................................................................................. 5,000.00
Construction Inspection Activity ..................................................................................... 12,000.00
Testing ..................................................................................................................... 3,300.00
Advertising/Printing/Misc .............................................................................................. 1,500.00
Total ........................................................................................................................ $475,713.00
EXHIBIT "C'
Page 1 of I
N
UP RIVER ROAD
FORCE MAZN REPLACEMENT
NEAR CALLICOATTE RD.
CITY PROJECT No.
~OBSTOWN
7219 & 7146
SHARPSBURG SUB-SYSTEM
WASTEWA TER
SERVZCE PLAN
LOCAT.TON MAP
NOT TO SCALE EXHZBZT "D"
PART A - FORCE WIN REPLACEMENT NEAR CALLICOATTE RD
(7219)
~RT B - SHARPSBURG WASTEWATER SUB-SYSTEM
SERVICE PLAN (7146)
C.TTY COUNCZL EXHT_BZT
CITY OF CORPUS CHRIS-TI, ~
DEPARTI~E~IT OF' ENGINEERING SER18CES
PAGE: I of 1
OAI'E: 06-05-2001 (REV.)
6
AGENDA MEMORANDUM
DATE: June 6, 2001
SUBJECT: Spur 3, Phase 2 Ennis Joslin/Nile Drive
Project No. 6062
AGENDA ITEM: Motion authorizing the City Manager, or his designee, to increase the
escrow amount as a result of higher bid prices than estimated and to execute Change
Orders Nos. 10, 13, and 24 with the Texas Department of Transportation in the amount of
$205,649.76 as part of the Spur 3, Phase 2 Ennis Joslin/Nile Drive construction contract
in accordance with the Advanced Funding Agreement.
ISSUE: In accordance with the Advanced Funding Agreement, additional escrow funds are
required by the Texas Department of Transportation (TXDOT) as a result of higher bid
prices in the roadway items. Higher prices were bid for the sound wall (noise mitigation),
illumination conduit, fiber optic conduit, and roadway items for Nile Drive.
FUNDING: Funding is available in the Streets ClP FY 2000-01. Payment of street funds
to TXDOT will be made in the future upon request. Funding for the change orders is
available in the escrow surplus of storm water, wastewater, and water funds. Additional
payment of funds to TXDOT for these change orders is not required at this time.
RECOMMENDATION: Staff recommends approval of the motion as presented.
~-~'. F'--'Angel R. Escobar, P. E.,
Director of Engineering Services
Additional Support Material:
Exhibit "A" Background Information
Exhibit "B" Location Map
Exhibit"C" Change Order Summary
AGENDA MEMORANDUM
ADDITIONAL BACKGROUND INFORMATION
SUBJECT: Spur 3, Phase 2 Ennis Joslin/Nile Drive
Project No. 6062
PRIOR COUNCIL ACTION:
1. November 6, 1992 - Resolution expressing the commitment of the City Council to
constructJprovide funding for right-of-way acquisitions, utility relocations, and wetland
mitigation for upgrading and reconstruction of Ennis Joslin Road.
2. November 18,1993 - Resolution authorizing the City Manager to execute an agreement
with TXDOT relative to improvements to Spur 3, including Ennis Joslin Road.
3. July 16, 1996 - Motion authorizing the City Manager to execute a contract in the amount
of $143,818 with Naismith Engineering, Inc. for engineering services associated with
the Spur 3, Phase 2: Ennis Joslin Road utility adjustments and Nile Drive
improvements.
4. October 28, 1997 - Motion authorizing the City Manager to execute a Participation
Agreement with Baypoint, LTD., a Texas Corporation, for the relocation and or
installation of a portion of the public utilities in conjunction with the Spur 3, Phase 2
improvements, the City's share of which will not exceed $217,000.
5. June 29, 1999 -Motion authorizing the City Manager to execute Amendment No. 3 in
the amount of $19,050 to the contract for engineering services with Naismith
Engineering, Inc. for the Spur 3, Phase 2: Ennis Joslin Road utility adjustments and Nile
Drive improvements.
6. Various actions related to the acquisition of parcels required for street right-of-way and
utility easements.
7. February 29, 2000 - Resolution of Statement Expressing Official Intent to Reimburse
Costs of Spur 3, Phase Improvements: Ennis Joslin Road from Ocean Drive to South
Padre Island Drive and Nile Drive from Pharaoh Drive to Ennis Joslin Road.
8. February 29, 2000 - Ordinance appropriating $118,320 from the Unreserved Fund
Balance in the Combined Utility Systems Fund; loaning and appropriating in the No.
3539 Street Capital Improvement Project 2000 (CO) Bond Fund for the City's share of
the State's Spur 3, Phase 2 Improvement Project, to be reimbursed to the Combined
Utility Systems Fund with interest; amending the FY 1999-2000 Budget, adopted by
Ordinance No. 023702 by adding $118,320 to the Combined Utility Systems Fund;
amending the FY 1999-2000 Capital Budget, adopted by Ordinance No. 023703 by
adding $118,320 to the No. 3539 Street Program; and declaring an emergency.
9. February 29, 2000 - Resolution authorizing the City Manager, or his designee, to
execute Amendment No. 1 to the Advanced Funding Agreement with the Texas
Department of Transportation (TXDOT) in the amount of $6,039,661.98 for construction
of the Spur 3, Phase 2 Improvements: Ennis Joslin Road from Ocean Drive to South
Padre Island Drive and Nile Drive from Pharaoh to Ennis Joslin Road; and associated
utility work.
II Page lof2
PRIOR ADMINISTRATIVE ACTION:
1. December 17,1997 - Amendment No. 1 in the amount of $12,960 to contract for
engineering services with Naismith Engineering, Inc. for services associated with a
change order to the Bay, Inc. contract for Phase 1 improvements and design of a new
dam at the Pharaoh Golf Course.
2. March 2, 1999 - Engineering agreement in the amount of $10,000 with Naismith
Engineering, inc. for the Spur 3, Phase 2 Pharaoh Valley Golf Course Water Rights
Permitting - Phase 1/Permit Application.
3. December 20, 1999 - Amendment No. 1 in the amount of $4,800 to the contract with
Naismith Engineering, Inc. for the Spur 3, Phase 2 Pharaoh Valley Golf Course Water
Rights Permitting - Phase 2/Permit Application.
May 10, 1999 - Amendment No. 2 in the amount of $2,000 to contract for engineering
services with Naismith Engineering, Inc. for services to coordinate GLO easement
acquisition.
January 11, 2000 - Amendment No. 4 in the amount of $6,000 to the contract for
engineering services with Naismith Engineering, Inc. for services associated with the
TxDOT Logo and Copyright Information to Plan Sheets,
Vadous actions related to the acquisition of parcels required for street right-of-way and
utility easements.
FUTURE COUNCIL ACTION:
1. Additional increases in escrow funds may be necessary as project proceeds to
completion.
BACKGROUND: Additional escrow funds are required to be paid to TXDOT as a result of
higher bid prices in the roadway items. Higher price were bid for the sound wall (noise
mitigation), illumination conduit, fiber optic conduit, and roadway items for Nile Drive.
Should TXDOT determine that additional funds are needed at any time during construction,
the City will be notified to provide its share of higher costs in accordance with the
Advanced Funding Agreement. TXDOT will perform an audit at project completion and
return any surplus funds due to the City. Completion of this project will improve traffic flow
and safety along Ennis Joslin Road and Nile Drive leading to the Texas A & M University
campus as well as complete the Nile Drive project approved in the 1986 Bond Program.
FUNDING: Funding is available in the Streets Capital Improvement Fund. Payment of
street funds to TXDOT will be made in the future upon request. Funding for the change
orders is available in the escrow surplus of storm water, wastewater, and water funds.
Additional payment of funds to TXDOT for these change orders is not required at this time.
H:',HOME~LYNDAS\GEN~STREETS\60~2 - SPUR 3',BACKGROUND.DOC
EXHIBIT "A"
Page 2 of 2
councilexhibits \ exh6062, dwg
CORPUS CHRIS~
BAY
N
PROJECT LOCATION
CAYO DEL OSO
· /.
LOCATION MAP
NOT TO SCALE
CZTYPROJECT NO. 6062
EXHIBIT "B"
Spur 3, Phase 2 Improvements - Ennis Joslin Road
from Ocean Drive to S.P.I.D. - 2.32 miles
and
Nile Drive from Pharaoh Drive to Ennis Joslin Road
CZTY COUNCZL EXH%BIT
CITY OF CORPUS CHRISTI
DEPARTMENT OF ENGINEERING SERVICES
PAGE: I ol= 1
DATE: 06-05-2001
..SUMMARY OF CHANGE ORDERS:
STORM WASTE
STREET WATER WATER WATER GAS TOTAL
Escrow Surplus -196,748.78 72,327.09 227,584.57 591,618.19 250,425.83 945,206.90
Ch. Order 5 -2,407.50 -2,407.50
Ch. Order 7 -6,259.50 -6,259.50
Ch. Order 10 -45,003.34 -45,003.34
Ch. Order 11 -21,865.31 -21,865.31
Ch. Order 13 -4,037.28 -33,690.14 -19,700.28 -57,427.70
Ch. Order 14 -8,900.98 -6,900.98
Ch. Order 16 -19,644.90 -19,644.90
Ch. Order 24 -25,348.46 -25,348.46
Escrow Surplus -205,649.76 39,977.91 193,894.43 501,566.11 228,560.52 758,349.21
Change Order No. 10 compensates the Contractor (Haas-Anderson
Construction) for proper disposal of asbestos concrete pipe to an alternative
landfill. The plans called for disposal to the J. C. Elliott Landfill; however, the
landfill does not accept asbestos material. This change order compensates for all
manpower, materials, equipment, and incidentals necessary to complete the
work.
Change Order No. 13 compensates the Contractor for additional cement stabilized backfill
quantities for the storm sewers on Spur 3 and for the Spur 3 water and sanitary sewer utility
crossings that have steel casings. This change order is necessary as plan quantities were not
adequate; and compensates for all manpower, materials, equipment, and incidentals necessary
to complete the work.
Change Order No. 24 compensates the Contractor for installation of water service taps, water line
and a fire hydrant on Spur 3 and Nile Road as requested by the City of Corpus Christi to
accommodate the park/ballfield. This includes a 50 mm water line with a 150 mm steel casing
and two 50 mm water service taps on Spur 3. Also included is a fire hydrant with 150 mm water
line, two 50 mm water taps with 50 mm water line, and two 38 mm water taps with 38 mm water
line on Nile Road. This change order compensates for ail materials, equipment, labor and
incidentals to complete the work.
EXHIBIT 'C'
Page 1 of 1
7
AGENDA MEMORANDUM
June 5, 2001
SUBJECT: Corpus Christi International Airport Terminal Construction
AGENDA ITEM:
a. Motion authorizing the City Manager, or his designee, to execute Amendment No. 8 to the
architectural contract for testing services in the deductive amount of ($132,344) with M.
Arthur Gensler, Jr. and Associates for the Corpus Christi International Airport Terminal
project.
Motion authorizing the City Manager, or his designee, to execute Amendment No. 1 to the
contract for engineering laboratory, construction materials testing, and inspection services
in the amount of $107,625.50 with Professional Service Industries, Inc. for the Corpus
Christi International Airport Terminal project.
ISSUES:
1. The FAA selection process for engineering laboratory and construction materials testing for
contracts in excess of $100,000 would have delayed the start of construction. The FAA
authorized the City to contract for materials testing through the amhitect to avoid such a delay.
2. FAA has granted a one-time waiver to allow the City to directly contract for the required
services which will reduce the cost of engineering laboratory, construction materials testing and
inspection
FUNDING: Funding is available in the Airport Capital Projects Fund, FAA Grants, and Passenger
Facility Charges.
RECOMMENDATION Approval of the Motion as presented.
~c~,~_,,~ngel R. Escobar, P. E.
Director of Engineering Services
ADDITIONAL SUPPORT MATERIAl
Exhibit A.
Exhibit B.
Exhibit C.
Background Information
Prior Council Actions
Site Map
H:\HOME\KEVINS\GEN~AIR\NEWTERM\aeamd8rnerno.doc
BACKGROUNDINFORMATION
ADDITIONAL INFORMATION: Professional Service Industries (PSI) completed the
geotechnical investigation for the new terminal building. The City normally awards the
engineering laboratory, construction materials and inspection services to the firm that is
recommended by the design architect/engineer. Most architects/engineers recommend
the firm that performed the geotechnical investigation. When the testing contract was
prepared, it was determined the required scope of services exceeded $100,000 in value.
FAA regulations require construction materials testing and inspection contracts that are
over $100,000 in value to utilize FAA selection processes for professional services. In
order to avoid any delay in the start of construction, FAA consented to allow the architect
that had been selected using the FAA selection process to sub-contract for testing
services. An amendment to the contract with Gensler was negotiated and awarded by
Council.
Gensler requested that PSI supply additional insurance beyond that required by the City
for such contracts. The insurance request resulted in a delay in execution of the contract
between Gensler and PSI. PSI agreed to provide the requested insurance in return for
additional compensation by Gensler for the additional costs. City staff declined to enter
negotiations for the additional cost as the City had not requested the enhanced insurance
coverage. PSI performed all required material testing and inspections while negotiations
continued.
FAA has now granted a one-time waiver to permit the City to award the contract directly
to PSI. Staff immediately awarded an administrative contract in the amount of $14,960 to
PSi to pay for testing already completed and to allow testing to continue until an
amendment could be presented to Council for award. The direct award of the contract to
PSI will result in a projected savings of $9,758.50.
BOARD/COMMITTEE REVIEW: The Airport Board has reviewed and concurs with the
amendment of the Gensler contract and award of the testing agreement to PSI.
H:\HOM E\KEVINS~GEN~AIR~N EWTERM\aeamd8bkg,doc
EXHIBIT A
Page 1 of 1
10.
11.
12.
13.
14.
PRIOR COUNCIL ACTIONS
Au,qust 25, 1998 - Resolution approving the financial feasibility plan to fund the five-year capital
improvement program for CCIA including the terminal reconstruction program. (Res. 023426)
March 30, 1999 -Approval of recommended Terminal Reconstruction and Landside Development
concept at CCIA. (M99-089)
April 20, 1999 - Motion to authorize City Manager to execute a contract for
architectural/engineering services with M. Arthur Gensler Jr. and Associates in the amount of
$2,225,000 for the CCIA Terminal Building. (M99-105)
July 20, 1999 - Adoption of FY99-00 Capital Budget and 2000-2004 CIP Guide which included
Airport Project No. 1, Terminal Building Reconstruction, Airport Project No. 2, Terminal Apron
Construction, and Wastewater Project No. 22, Airport Lift Station Relocation. (Ord. No. 023703).
December 21, 1999 - Approval of the Terminal Design Concept as presented by the Gensler
Team.
January 25, 2000 ~ Motion to authorize City Manager to execute Amendment No. 1 to the
architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the
amount of $72,095 related to the airport automated access control system (AACS) and closed-
circuit television (CCTV) system for the Terminal Reconstruction project. (M2000-027)
February 23, 2000 - Motion to authorize City Manager to execute a construction contract in the
amount of $1,575,000 with B. E. Beecroft Company, inc. for temporary facilities for the Terminal
Reconstruction Program. (M2000-66)
May 23, 2000 - Motion authorizing the City Manager to execute Amendment No. 2 to the
architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the
amount of $180,700 related to the terminat apron construction, terminal re-construction, and lift
station relocation projects at Corpus Christi International Airport. (M2000-153)
Au.qust 22, 2000 - Motion authorizing City Manager, or his designee, to execute a construction
contract with Fulton/Coastcon in the amount of $16,472,000 for the Corpus Christi International
Airport Terminal Construction project. (M2000-292)
November 21, 2000 - Motion authorizing the City Manager to execute Amendment No. 3 to the
architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the
amount of $420,940 for the for the Corpus Christi International Airport Terminal Construction
project (M2000-412).
November 21, 2000 ~ Motion authorizing the City Manager to execute a project liaison and
inspection contract with AGCM, Inc. in the amount of $196,400 for the for the Corpus Christi
' International Airport Terminal Construction project. (M2000-413).
November 21, 2000 - Motion authorizing the City Manager to execute Change Order No. 1
(construction by-pass) with Fulton/Coastcon in the amount of $56,026.58 for the Corpus Christi
International Airport Terminal Construction project. (M2000-292).
April 24, 2001 - Motion authorizing the City Manager to execute Change Order No. 9 (concrete
under concourse) with Fulton/Coastcon in the amount of $103,140.44 for the Corpus Christi
International Airport Terminal Construction project. (M2001-154).
May 29, 2001 - Motion authorizing the City Manager to execute Change Order No. 12 (foundation
piers & grade beams) with Fulton/Coastcon in the amount of $38,618.74 for the Corpus Christi
International Airport Terminal Construction project. (M2001-xxx).
H:\HOME\KEVINS\GEN~AIR\N EWTERMV, aeamd8exh b,doc
PRIOR ADMINISTRATIVE ACTIONS
1. January 17, 2001 - Award of Change Order No. 2 in the amount of $24,071 to Fu[ton/Coastcon for
temporary vestibules, air curtains, and lighting.
2. January 22, 2001 - Award of Change Order No. 3 in the amount of $19,121,55 to Fulton/Coastcon for
temporary canopy.
3. January 23, 2001 - Award of Amendment No. 4 to M. Arthur Gensler and Associates in the amount of
$14,000 for structural slab and double wall air handler units.
4. February 9, 2001 - Award of Change Order No. 4 in the amount of $11,921.16 to Fulton/Coastcon for
various utility work, rerouting of conduits, and temporary speakers at curb-side.
5. February 14, 2001 - Award of Amendment No. 5 to M. Arthur Gensler and Associates in the amount
of $14,920 for apron extension/access roads & terminal apron projects. (separate project)
6. February 16, 2001 - Award of Change Order No. 5 in the amount of $19,914.33 to Fulton/Coastcon
for additional pedestrian tunnel support.
March 19, 2001 - Award of Change Order No. 6 in the amount of $15,672.70 to Fulton/Coastcon for
storm drain repairs and removal, additional traffic markings and signage, and isolation of HVAC
piping and controls.
8. March 29, 2001 - Award of Amendment No. 6 to M. Arthur Gensler and Associates in the amount of
$14,900 for design of additional escalators, voice paging, plastic laminate, and decorative mosaic tile.
9. March 30, 2001 - Award of Amendment No. 1 in the amount of $15,000 to AGCM, Inc. for additional
inspection services.
10. April 2, 2001 - Award of Change Order No. 7 in the amount of $5,974.87 to Fulton/Coastcon for
installation of piers for future installation of structural slab under the concourse.
11. April 13, 2001 - Award of Change Order No. 8 in the amount of $14,495.95 to Fulton/Coastcon for
various electrical modifications and security alarms.
12. May 10, 2001 - Award of Change Order No. 10 in the amount of $19,340.74 to Fulton/Coastcon for
building code addition and structural/mechanical modifications.
13. May 22, 2001 - Award of Change Order No. 11 in the amount of $22,253.97 Fulton/Coastcon for
additional fill material and food court water meter relocation.
14. May 25, 2001 - Award of Change Order No. 13 in the amount of $23,381.00 Fulton/Coastcon to install
double wall air handlers in lieu of specified single wall air handlers.
H:\HOME\KEVINS\GEN~AIR\NEWTERM\^aeamd8exhb.doc
I EXHIBIT B
Page 2 of 2
Rle : \Mpro/ect\councilexhibits\exhlO71a. dwg
San Pa~ricio County
N
CORPUS
CHRISTI
BAY
PROJECT LOCATION
1000 INTERNATIONAL DRIVE
CORPUS CHRISTI, TEXAS
LOCATZON MAP
NOT TO SCALE
TERMINAL ? ~
PARKING
TERMINAL
BUILDING
LANDING
APRON
LANDING
APRON
CITY PROJECT NO. 1071
PROJECT LOCATION
NOT TO SCALE
EXHZBZ T "C"
8
AGENDA MEMORANDUM
DATE: June 12, 2001
Corpus Christi International Airport - Airfield Lighting Improvements (Project No.
1073) and Terminal Apron Improvements - Phase 2 (Project No. 1072)
A. Resolution authorizing the City Manager, or designee, to accept the Federal Aviation
Administration Grant No. 3-48-0051-32-01 in the amount of $1,950,400, to Construct the
Terminal Apron - Phase II and Improve the Airfield Lighting Control System at Corpus Christi
International Airport.
B. Ordinance Appropriating $1,950,400 from the Federal Aviation Administration Grant No.
3-48-0051-32-01 in the No. 3020 Airport Capital Improvement Fund for the Terminal Apron
Improvements project - Phase II and Airfield Lighting Improvements project; Appropriating
$53,000 in the No. 4621 Passenger Facility Charge Fund for the Airfield Lighting Control
System; and Declaring an Emergency.
C. Motion authorizing the City Manager, or his designee, to execute a construction contract in the
amount of $355,260.00 with Scott Electric Co. of Corpus Christi, Texas, for the Corpus Christi
International Airport Airfield Lighting Improvements (ALCS) project.
· The Federal Aviation Administration (FAA) issued a grant offer to the City on May 23, 2001 for
discretionary funding, as authorized by Title 49 United States Code, under the Airport
Improvement Program to fund the second phase of Terminal Apron Improvements and
construction of the Airfield Lighting Improvements. The FAA Grant offer must be accepted
within 30 days or the offer is no longer valid. Accepting and appropriating the grant is needed
to award the Airfield Lighting Improvements construction contract and future Terminal Apron
Phase 2 construction contract.
· Construction of a new FAA Air Traffic Control Tower to accommodate the new Terminal
Building requires the installation of airfield lighting improvements consisting of a new Airfield
Lighting Control System, airport rotating beacon and emergency generator.
FN~ Funding will be provided by FAA AlP Grants, Airport Passenger Facility Charge Funds,
and Airport Capital Reserves.
RE OM ENDATI N:
Dave Hamrick
Acting Aviation Director
Attachments:
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Approval of the Resolution, Ordinance, and Motion as presented.
,~r~e[ R. Escobar, P.E. '
'Director of Engineering Services
Background
Project Budget
Location Map
Bid Tab Summary
\~AIRPORT01\SYS\USERS\PROJECTS~AGENDA MEMOS\CITY COUNCIL\6-12-01AIP32-RES&AWRDALCS\^AWD2.M
ADDITIONAL BACKGROUND INFORMATION
SUBJECT:
Corpus Christi International Airport - Airfield Lighting Improvements (Project No.
1073) and Terminal Apron Improvements - Phase 2 (Project No. 1072)
BACKGROUND (FAA AlP Grant No. 3-48-0051-31-01): The Aviation Department requested a
single Airport Improvement Program (ALP) Discretionary Grant in FY 2000. The grant was to
provide funding for the Terminal Apron Improvements project and design of the Airfield Lighting
Improvements project. The grant was partially funded requiring the Terminal Apron project to be
divided into two phases.
FAA subsequently amended AlP Grant 31-00 to include construction of the Airfield Lighting Control
System Due. The amendment was necessary to accommodate the FAA's Air Traffic Control Tower
(ATCT) fast-track construction schedule. FAA AlP Grant 31-00 funded the Terminal Apron
Improvements - Phase I project, and a portion of the Airfield Lighting Improvements Project.
FAA AlP Grant 3-48-0051-32-01: A grant offer for AlP Grant 32-01 was made May 23, 2001 by
the FAA. The City must take action to accept the grant within 30 days or the grant offer expires.
The grant is an integral part of the Council-approved Terminal Construction Program and its
corresponding financial plan. FAA AlP Grant 32-01 will fund the Terminal Improvements - Phase
II project, including the apron lighting work that is being advertised for bids with the Passenger
Loading Bridges project, and the remaining portion of the Airfield Lighting Improvements Project.
BACKGROUND (Airfield Liqhtinq Improvements): The existing FAA Air Traffic Control Tower
(ATCT) would not be able to visually observe portions of the airfield due to the configuration of the
new Terminal Building. Air traffic controllers must be able to operate airfield lighting for runways
and taxiways from the new Tower. This project will provide for the installation of required state-of-
the-art lighting improvements and lighting control systems in the new control tower.
PROJECT DESCRIPTION: This project is critical to the successful completion of the new FAA
ATCT/TRACON facility. The new control tower is currently under construction, and scheduled to
become operational in April 2002. Airfield Lighting Control System equipment was pre-purchased
by the City to fast-track the project, and ensure that improvements would be installed when the
FAA began operations in the new Tower. The construction contract to be awarded provides for
installation of:
· airfield lighting control system (ALCS) equipment; the ALCS portion of this project is necessary
to enable the Air Traffic Control personnel to remotely operate the airfield and approach lighting
systems.
· rotating airport beacon and tower; the beacon is mandated under 14 CFR Part 139 and its
relocation is required because it is currently situated atop the existing control tower that is
programmed for demolition.
· emergency generator (airside); the replacement airfield emergency generator is necessary
because the airport has reached the maximum load capacity of the existing emergency
generator. The additional electrical load requirements that will be generated by the planned
extension of Runway 13/31 will result in the existing generator being inadequate during power
outages.
EXHIBITA J
Page 1 of 2
BIDS:
The project was bid as a base bid, with two additive alternates. Two bids were received and
opened May 16, 2001. One bid was delivered shortly after the deadline for accepting bids, and was
returned unopened. The total of the base bid and additive alternates were $355,260.00 and
$483,800.00. Scott Electric Company, Inc. of Corpus Christi, Texas submitted the Iow bid. See
Exhibit D.
FUNDING: Funding is available from:
· the previously appropriated FAA Grant (AlP 31-00),
· the FAA AlP Grant 32-01 pending Council consideration on June 12, 2001 (today),
· Passenger Facility Charges, and
· Airport Capital Funds.
IMPLEMENTATION SCHEDULE: The project is scheduled for completion within 115 calendar days
from Notice to Proceed.
FUTURE COUNCIL ACTION: Award of the construction and materials testing contracts for the
Terminal Apron Improvements - Phase II project.
BOARD COMMITI'EE REVIEW: The resolution to accept the grant offer and the motion to award
the construction contract was reviewed and recommended by the Airport Board on June 6, 2001.
EXHIBIT A J
Page 2 of 2
Project No. 1073
COST OF PROPOSED PROJECT AND SOURCES OF FUNDS
AIRFIELD LIGHTING IMPROVEMENTS
CORPUS CHRISTI INTERNATIONAL AIRPORT
June 2001
2000-01 Capital Improvement Program
Airfield Lighting Improvements ....................................................................................
Funds
Available (1)
$718,776
Total Funds ...................................................................................................................
$718,776
FUNDS AVAILABLE:
FAA AIP Grant 3-48-0051-31-00 ..................................................................................
FAA AlP Grant 3-48-0051-32-01 ..................................................................................
Passenger Facility Charges ............................................................................................
Airport Capital Reserves ................................................................................................
Preliminary
395,648
234,874
53,000
35,254
$718,776
FUNDS REOUIRED:
Total Construction Cost (3) ............................................................................................ 519,260
Contingency (11.7% of Construction) ........................................................................... 60,676
Construction Inspection ................................................................................................. 7,848
Engineer (IMDC, Inc.) (4) ............................................................................................. 104,530
Testing (Geotechnical and QA) ..................................................................................... 5,500
Engineering Liaison and In-house Services ................................................................... 2,612
Finance Reimbursements ............................................................................................... 7,850
Printing, Advertising, FedEx, etc. (5) ............................................................................ 10,500
TOTAL ..........................................................................................................................
DIFFERENCE
$718,776
$0
(1) Matching share of AIP Grants identified in Passenger Facility Charges and Airport Capital Reserve
(2) Preliminary budget based on actual bid received
(3) Includes ALCS equipment purchase
(4) Contract executed and funds encumbered
(5) Factory acceptance testing portion is ineligible for AlP/PFC Funding
Airfield Lighting Improvements
Corpus Christi International Airport
EXHIBIT B
Page 1 of 1
File : \Mproject\councilexhiblts\exh lO73. dwq
San Potriclo County
N
CORPUS
CHRISTI
BAY
PROJECT LOCATI
1000 INTERNATIONAL DRIVE
CORPUS CHRISTI, TEXAS
LOCATION MAP
NOT TO SCALE
CITY PROJECT No. 1073
SITE LOCATION
NOI' TO SCALE
C.C.I.A.
AIRFIELD LIGHTING IMPROVEMENTS
FAA AlP ,~-48-0051-..~1-00
CITY OF CORPUS CHRISTI, TEXAS
(ALCS)
EXHIBIT "C"
CITY COUNCIL EXHIBIT --~1
DE~R~T OF ENGINEERING SERVIC~
PAGE: I of 1
DA~: 5-31-2001 ~-
RESOLUTION
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO ACCEPT THE
FEDERAL AVIATION ADMINISTRATION GRANT NO. 3-48-0051-32-01 IN
THE AMOUNT OF $1,950,400, TO CONSTRUCT THE TERMINAL APRON-
PHASE II AND IMPROVE THE AIRFIELD LIGHTING CONTROL
SYSTEM AT CORPUS CHRISTI INTERNATIONAL AIRPORT
NOW, THEREFORE, BE IT RESOLVED BY THE CORPUS CHRISTI CITY
COUNCIL:
SECTION 1. That the City Manager, or designee, is authorized to accept the Federal
Aviation Administration Grant No. 3-48-0051-32-01 in the amount of $1,950,400, to construct the
Terminal Apron-Phase II and improve the Airfield Lighting Control System at Corpus Christi
International Airport.
ATTEST:
CITY OF CORPUS CHRISTI
Armando Chapa, City Secretary
Samuel L. Neal, Jr., Mayor
Legal form approved ~ ~
By: ~--*~ ~
Lisa Aguilar
Assistant City Attorney
,2001; James R. Bray, Jr., City Attorney
ORDINANCE
APPROPRIATING $1,950,400 FROM FEDERAL AVIATION
ADMINISTRATION GRANT NO. 3-48-0051-32-01 IN THE NO. 3020
AIRPORT CAPITAL IMPROVEMENT FUND FOR THE TERMINAL
APRON IMPROVEMENTS PROJECT--PHASE II AND AIRFIELD
LIGHTING IMPROVEMENTS PROJECT; APPROPRIATING $53,000 IN
THE NO. 4621 PASSENGER FACILITY CHARGE FUND FOR THE
AIRFIELD LIGHTING CONTROL SYSTEM; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That $1,950,400 is appropriated from the Federal Aviation Administration Grant No.
3-48-0051-32-01 in the No. 3020 Airport Capital Improvement Fund for the Terminal Apron
Improvements Project--Phase II and Airfield Lighting Improvements project.
SECTION 2. That $53,000 in Passenger Facility Charges is appropriated in the No. 4621
Passenger Facility Charge Fund for the Airfield Lighting Control System.
SECTION 3. That upon written request of the Mayor or five Council members, copy attached,
the City Council (1) finds and declares an emergency due to the need for immediate action
necessary for the efficient and effective administration of City affairs and (2) suspends the Charter
role that requires consideration of and voting upon ordinances at two regular meetings so that this
ordinance is passed and takes effect upon first reading as an emergency measure this the __
day of ,2001.
ATTEST:
THE CITY OF CORPUS CHRISTI
Armando Chapa, City Secretary
APPROVED ~ ~
James R. Bray, Jr.
City Attorney
·
Lisa Aguilar ~
Assistant City Attorney
,2001
Samuel L. Neal, Jr., Mayor
H:XLEG-DIR~LISA/ORD3\ORD3.3g2
--' ~
AGENDA MEMORANDUM
June 12, 2001
SUBJECT: ARFF Vehicle Replacement and Personal Protective Clothing at Corpus
Christi International Airport
AGENDA ITEMS: Ordinance Appropriating $54,552 from the Federal Aviation
Administration Grant No. 3-48-0051-30-00 in the No. 3020 Airport Capital Improvement
Fund for the purchase of replacement ARFF truck and Personal Protective Clothing at
Corpus Christi International Airport; and declaring an emergency.
ISSUES: Final acceptance testing of the ARFF vehicle was completed on May 4, 2001.
The FAA offered the grant amendment on May 14, 2001 that was accepted per Council
approval on May 8, 2001. Appropriation of funds is required prior to expenditure.
RECOMMENDATION: Approval of the Ordinance as presented.
Dave Hamrick
Director of Aviation (Acting)
ADDITIONAL SUPPORT MATERIAL
Exhibit A. Background Information
ADDITIONAL BACKGROUND INFORMATION
ARFF Vehicle Replacement and Personal Protective Clothing at Corpus Christi
International Airport
B~OUND:
The ARFF Vehicle Replacement project was bid as a Base Bid with two Additive Alternates. The
City received two proposals on August 16, 2000, with bids ranging from $594,514 to $598,325.
Staff recommended that Oshkosh Truck Corporation, the Iow bidder, receive the contract award
in the amount of $594,514. The add-alternatives exceeded the project budget and therefore were
not recommenEed for award. The Personal Protective Clothing project was bid as a Base Bid only.
The City received two proposals on August 16, 2000, with bids ranging from $26,100 to $28,440.
Staff recommended that Casco Industries, the Iow bidder, receive the contract award in the amount
of $26,100. Since the contract amount exceeded the estimated budgeted amount, the additional
expenditure was funded from Airport Capital Reserves. The Aviation Department applied to the
FAA for an increase in the grant amount to bring the Federal participation up to a full 90%. A grant
amendment was received, and accepted per Council approval of Resolution 024438 on May 8,
2001. Appropriation of the grant funds would allow the Department to reimburse expenditures from
its Capital Reserve funds.
PRIOR COUNCIL ACTIONS:
July 20. 1999 - Ordinance adopting the ClP, including Airport Project No. 7, ARFF Vehicle
Replacement. (Ord. 023703)
A t_A_A_A_A_A_A_A_~jg~ - Resolution authorizing the acceptance of FAA Grant No. 3-48-0051-30-
00, in the amount of $504,000 for the purchase of a replacement ARFF Truck and personal
protective clothing. (Res. 024155)
A t_A_A_A~ - Ordinance appropriating $504,000 from the FAA Grant No. 3-48-0051-30-
00 in the No. 3020 Airport Capital Projects Fund to purchase the ARFF Truck and personal
protective clothing. (Ord. 024158)
~ - Motion executing an equipment contract in the amount of $26,100 with
Casco Industries for the purchase of Personal Protective Clothing. (M2000-369)
~ - Motion executing an equipment contract in the amount of $594,514 with
Oshkosh Truck Corp. for the purchase of one replacement ARFF Vehicle. (M2000-368)
May 8. 2001 - Resolution authorizing the acceptance of an additional $54,552 from
amended FAA Grant No. 3-48-0051-30-00 for a revised total of $558,552, contingent upon
receipt of the grant offer, for the purchase of a replacement ARFF truck with extendible
elevated waterway and personal protective clothing. (Res. 024438)
EXHIBIT A
Page 1 of 1
ORDINANCE
APPROPRIATING $54,552 FROM FEDERAL AVIATION
ADMINISTRATION GRANT NO. 3-48-0051-30-00 AMENDMENT NO. 2 IN
THE NO. 3020 AIRPORT CAPITAL IMPROVEMENT FUND FOR THE
PURCHASE OF REPLACEMENT ARFF TRUCK AND PERSONAL
PROTECTIVE CLOTHING AT CORPUS CHRISTI INTERNATIONAL
AIRPORT; AND DECLARING AN EMERGENCY.
BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That $54,552 is appropriated from Federal Aviation Administration Grant No. 3-48-
0051-30-00 Amendment No. 2 in the No. 3020 Airport Capital Improvement Fund for the purchase
of a replacement ARFF Track and personal protective clothing at Corpus Christi International
Airport.
SECTION 2. That upon written request of the Mayor or five Council members, copy attached,
the City Council (1) finds and declares an emergency due to the need for immediate action
necessary for the efficient and effective administration of City affairs and (2) suspends the Charter
role that requires consideration of and voting upon ordinances at two regular meetings so that this
ordinance is passed and takes effect upon first reading as an emergency measure this the
day of ,2001.
ATTEST:
THE CITY OF CORPUS CHRISTI
Armando Chapa, City Secretary
APPROVED ~Z(~'~--~ ~'
James R. Bray, J~.
City Attorney
By: ,5~ ~4/,~-/Z~/~C~/
Lisa Aguilar '-~
Assistant City Attorney
,2001
Samuel L. Neal~ Jr, Mayor
10
AGENDA MEMORANDUM
SUBJECT:
June 12, 2001
Corpus Christi International Airport - Terminal Apron Improvements Phase 1
(Project No. 1077)
AGENDA ITEMS: Resolution authorizing the City Manager, or designee, to execute Amendment
No. 3 to the Federal Aviation Administration Grant Number 3-48-0051-31-00 amending the scope
of work of the Terminal Apron Improvements project, defined as "Construct Terminal Apron -
Phase I; Airfield Lighting Controls, Installation of Hold Position Markings" by adding the language
"Construct Airfield Access Roads, Phase II and Installation of Elevated Guard Lights".
ISSUES:
· The Federal Aviation Administration (FAA) issued a grant amendment to the City on May 23,
2001 to revise the scope of work for the FAA AlP Discretionary Grant 31-00, as authorized by
Title 49 United States Code, under the Airport Improvement Program, to include construction
of an airfield access service road Phase 2 (west access road) and the installation of elevated
guard lights in the airfield. The FAA Grant amendment must be accepted within 30 days or the
offer is no longer valid. Accepting the grant amendment is needed to allow for AlP grant
participation (at 90%) for the scopes of work presented.
· Comments received from the periodic (FAR Part 139) safety certification inspection conducted
in March 2001 recommended the installation of elevated guard lights at the Runway 13-31 and
Taxiway Bravo 3 intersection to aid in preventing incursions in the airfield and enhance safety.
This amendment to the grant allows the Airport to fund this project using grant monies.
· The FAA AlP Discretionary Grant AlP 29-00 accepted by Council on August 22, 2000 provided
funding for a single airfield access service road. The Airport elected to proceed with the design
and construction of a second airfield access service road in support of the FAA initiative to
reduce the potential for incursions, incidents, and accidents between ground vehicles and
aimraft. This amendment to the grant allows the Airport to increase the grant funding for this
portion of the project.
FUNDING: Matching funding for the elevated guard lights and airfield access service road is
available in the Airport Capital Projects Fund.
RECOMMENDATION: Approval of the Resolution as presented.
Dave Hamrick
Director of Aviation (Acting)
ADDITIONAL SUPPORT MATERIAl
Exhibit A. Background Information
ADDITIONAL BACKGROUND INFORMATION
SUBJECT:
Corpus Christi International Airport -Terminal Apron Improvements - Phase
(Project No. 1077)
BACKGROUND (FAA AlP FY 2000 Discretionary_ Grants):
The Aviation Department requested and received separate Airport Improvement Program (ALP)
Discretionary Grants in FY 2000 to assist with the funding for the Airfield Access Service Road
project (AlP 29-00) and the Terminal Apron Improvements project and design of the Airfield
Lighting Improvements project (AlP 31-00).
· The full funding was not received and the Terminal Apron project was divided into two phases
to accommodate the funding and the Terminal Building Construction.
· Due to the fast-track construction of the FAA's Air Traffic Control Tower (ATCT), the FAA
amended the FAA AlP Grant 31-00 to include construction of the Airfield Lighting Improvements
project.
· Recent changes to the requirements for hold position markings to the runways necessitated
a second amendment to FAA AlP Grant 31-00.
The FAA offered an amendment to AlP Grant 31-00 on May 23, 2001. The City must take action
to accept the Federal funding within 30 days or the grant amendment expires.
PROJECT DESCRIPTION:
Comments received from the periodic (FAR Part 139) safety certification inspection conducted in
March 2001 recommended the installation of elevated guard lights at the Runway 13-31 and
Taxiway Bravo 3 intersection to aid in preventing incursions on to Runway 13-31 and enhance
safety. Several work items included in the Terminal Apron Improvements - Phase I project (i.e.
electrical duct banks, cabling, light bases, etc.) are required for the installation of the elevated
guard lights. With Council approval of the Grant amendment and upon the project's Notice To
Proceed, the Aviation Department will proceed with initiation of a change order to the construction
contract to complete this scope of work.
Similar to the completion of the airfield access service read - Phase I, completion of the Phase II
airfield access service road would reduce the amount of ground radio traffic, the overall workload
of the FAA Air Traffic Controllers, and the potential for FOD contamination. It would also reduce
the potential for incursions, incidents, and accidents between ground vehicles and aircraft. This
scope of work is included in the construction contract for the Terminal Improvements - Phase I
project. With Council approval of the Grant amendment, the Aviation Department will increase the
grant funding for this project.
Funding:
Matching funding for the elevated guard lights and airfield access service road is available in the
Airport Capital Projects Fund.
EXHIBIT A I
Page 1 of 2
PRIOR COUNCIL ACTIONS:
~ - Resolution authorizing the acceptance of FAA Grant No. 3-48-0051-31-
00, contingent upon receipt of the grant offer, in the amount of $800,000 for the Terminal
Apron Improvements project. (Res. 024159)
~ - Resolution authorizing the acceptance of FAA Grant No. 3-48-0051-29-
00, in the amount of $69,636 for the construction of Airfield Access Roads. (Res. 024157)
~ - Ordinance appropriating $69,636 from the FAA Grant No. 3-48-0051-29-
00 in the No. 3020 Airport Capital Projects fund; appropriating $7,737 in the No. 4610
Airport Fund from Capital Reserves and transferring it to and appropriating it in the No.
3020 Airport Capital Improvements Fund; for construction of airfield access service roads;
amending Ordinance No. 024130, which adopted the FY 00-01 Budget by adding $7,737
to the No. 4610 Airport Fund. (Ord. 024158)
~ - Resolution authorizing the amendment of Resolution 024159,
authorizing the acceptance of the amended FAA Grant No. 3-48~0051-31-00, contingent
upon receipt of the grant offer, in the amount of up to $3.1 million for the Terminal Apron
Improvements project. (Res. 024237)
~ - Ordinance appropriating $1,738,199 from the FAA Grant No. 3-48-0051-
31-00 in the No. 3020 Airport Capital Projects fund; appropriating $34,000 in Passenger
Facility Charges (PFC) in the No. 4621 Passenger Facility Charge Fund for the Airport
Commercial Apron. (Ord. 024243)
~ - Ordinance appropriating $95,958 from the FAA Grant No. 3-48-0051-31-
00 in the No. 3020 Airport Capital Projects fund; all funds will be used for a new airfield
lighting control system and other improvements in association with the new FAA control
tower. (Ord. 024244)
~ - Resolution authorizing the execution of Amendment No. 1 to the FAA
Grant No. 3-48-0051-31-00, amending the scope of work of the Terminal Apron
Improvements project, defined as "Construct Terminal Apron - Phase I; Airfield Lighting
Controls - Design Only", by deleting the language "Design Only". (Res. 024299)
~ - Resolution authorizing the execution of Amendment No. 2 to the FAA
Grant No. 3-48-0051-31-00, amending the scope of work of the Terminal Apron
Improvements project, defined as "Construct Terminal Apron - Phase I; Ain%ld Lighting
Controls", by adding the language "Installation of Hold Position Markings". (Res. 024362)
1M~ - Motion authorizing the City Manager to execute a construction contract in
the amount of $1,141,497.80 with Bay, Ltd. for the Corpus Christi International Airport
Terminal Apron Improvements- Phase I project. (M2001-188)
FUTURE COUNCIL ACTION: It is not anticipated that a change order to include the elevated
guard lights into the Terminal Improvements - Phase I project will require Council consideration.
Council will be requested to award any required change orders.
BOARD COMMITTEE REVIEW: The resolution to amend the grant was reviewed and
recommended by the Airport Board on June 6, 2001.
EXHIBIT A
Page 2 of 2
U~.Dep~rtmeflt
of T~ns;xxtc~o~
Federal Avlatiofl
Administration
Southwest Region
Arkansas, Louisiana,
New Mexico, Oklahoma,
Texas
' FodWodh, Texas 76193-0000
~k¥ ~ 3 ?.~!
Mr. Dave Hamrick
Corpus Christi International Airport
1000 International Drive
Corpus Christi, Texas 78 406
AlP No. 3-48-0051-31-00, Construct Terminal Apron, Phase I;
Airfield Lighting Controls; Installation of Hold Position Markings
Corpus Christi International Airport, Corpus Christi, Texas
Dear Mr. Hamrick:
Reference your letter dated May 21, 2001, requesting issuance of amendment to AlP Project
No. 3-48-0051-31-00 at your airport. The proposed amendment includes the following
revised scope of work (SOW): a)Constmct Airfield Access Service Roads, Phase II and
b)Installation of Elevated Guard Lights. Your request for issuance of amendment is hereby
granted.
Enclosed are the original and one copy of Amendment No. 03 for Project No. 3-48-0051-31-
00 at the Corpus Christi International Airport, Corpus Christi, Texas. This amendment
revised the SOW according," Construct Terminal Apron-Phase I; Airfield Lighting Controls;
Installation of Hold Position Markings; Construct Airfield Access Service Roads, Phase II;
Installation of Elevated Guard Lights." Please accept bY reso. lu~on of~.~?.g??~m~.~ ~.b_0_d_Y ~i:
the city and return the original to this office on or before July 1, 2001. The copy is for your
files.
If you have any questions about the applicability of this amendment, please contact
Mr. Marcelino Sanchez at (817) 222-5652.
~'VMikc Nicely
Manager, Texas Airports
Development Office
Enclosure (2)
RESOLUTION
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE
AMENDMENT NO. 3 TO THE FEDERAL AVIATION ADMINISTRATION
GRANT NO. 3-48-0051-31-00 AMENDING THE SCOPE OF WORK OF THE
TERMINAL APRON IMPROVEMENTS PROJECT, DEFINED AS
"CONSTRUCT TERMINAL APRON--PHASE I, AIRFIELD LIGHTING
CONTROLS, INSTALLATION OF HOLD POSITION MARKINGS" BY
ADDING THE LANGUAGE "CONSTRUCT AIRFIELD ACCESS ROADS,
PHASE II AND INSTALLATION OF ELEVATED GUARD LIGHTS"
NOW, THEREFORE, BE IT RESOLVED BY THE CORPUS CHRISTI CITY
COUNCIL:
SECTION 1. That the City Manager, or designee, is authorized to execute Amendmem No.
3 to the Federal Aviation Administration Grant No. 3-48-0051-31-00, amending the scope of work
of the Terminal Apron Improvements Project, defined as "Construct Terminal Apron--Phase I,
Airfield Lighting Controls, Installation of Hold Position Markings" by adding the language
"Construct Airfield Access Roads, Phase II and Installation of Elevated Guard Lights."
ATTEST:
CITY OF CORPUS CHRISTI
Armando Chapa, City Secretary
Samuel L. Neal, Jr., Mayor
Legal form approved
By:
Lisa Aguilar
Assistant City Attorney
2001; James R. Bray, Jr., City Attorney
11
CITY COUNCIL
AGENDA MEMORANDUM
AGENDA ITEM: Motion authorizing the City Manager or his designee to execute a maintenance
agreement with Hewlett-Packard Company in the amount of $23,481.51 for maintenance of the
hardware and operating system of the Municipal Court's computer management system, based on
sole source. The term of the agreement is for 12 months.
ISSUE: On March 24, 1998, City Council authorized the purchase of computer equipment,
consisting of dual servers, from the Texas Department of Information Resources based upon the
State cooperative purchasing agreement. That equipment was installed with a one-year warranty,
which expired at the end of May 1999. The term of the ongoing maintenance agreement with
Hewlett-Packard is for 12 months.
BACKGROUND: These servers were purchased as part of the City's plan to replace the outdated
mainframe system with state-of-the-art technologies using the HP-UX operating system. The Court
specific court management software application produced by Court Specialist, Inc., runs on these
servers.
Hewlett Packard has submitted two quotations, one for each server, operating system, and
associated software. Proposal No. 59493124 is for the server id MCRTPROD in the amount of
$17,340.00; Proposal No. 59458944 is for the server id MCRTTEST in the amount of $6,141.51.
Hewlett-Packard is the sole provider of hardware and operating system maintenance for Hewlett-
Packard equipment. According to Local Government Code 252.022(a)(7)(D), these are sole source
procurement.
FUNDING: The total cost of $23,481.51 will be funded from the Municipal Court Department
current fiscal year operating budget. This annual expense will be included in succeeding fiscal year
budgets. This purchase is within total project budget.
REQUIRED COUNCIL ACTION: City Council approval is required for purchases over $15,000.
RECOMMENDATION: Staff recommends the purchase of 12 months coverage period extending
existing coverage for the hardware and operating system maintenance from Hewlett-Packard for
the total amount of $23,481.51.
Director of Municipal Court
Additional Support Materials:
1. Proposal No. 59493124
2. Proposal No. 59458944
12
CITY COUNCIL
AGENDA MEMORANDUM
June 7, 2001
AGENDA ITEM:
A. Motion authorizing the City Manager or designee to accept a grant for $88,500 to
implement a communications program for the prevention of underage drinking,
substance abuse and impaired driving, pending final approval from Texas Department
of Transportation.
B. Ordinance appropriating $88,500 from Texas Department of Transportation in the
No. 1050 State and Federal Grant Fund to implement a communication program for the
prevention of underage drinking, substance abuse and impaired driving.
ISSUE: National, state and local research has proven that a comprehensive
communication and education plan is needed to prevent underage drinking and
impaired driving, especially among youth. The proposed project will communicate to
youth and their parents about the legal and physical consequences of underage
drinking and impaired youth.
IMPLEMENTATION SCHEDULE: Upon approval of the grant contract, funds must be
spent by August 31, 2002.
RECOMMENDATIONS: Staff recommends that the Council accept the grant and
appropriate funds.
ADDITIONAL SUPPORT MATERIAL
Background Information []
Ordinance/Resolution []
Susan Cable
Director, Communications & Quality Management
Background Information
June 7, 2001
The Texas Department of Transportation announced in December 2000 that funds for
Highway Safety Plan (HSP) projects would be accepted until January 22, 2001 and
should address one or more of 13 program areas. One of the HSP program areas is to
provide public information programs on alcohol / other drug use and driving, education
programs for various youth alcohol education programs or implementation of innovative
programs to combat impaired driving.
The City of Corpus Christi, in partnership with the Coastal Bend Council on Alcohol and
Drug Abuse (CBCADA), a Texas Commission on Alcohol and Drug Abuse Funded
Program, in conjunction with the Community Coalition Program, will conduct a
comprehensive communications plan designed to decrease underage alcohol and drug
abuse and impaired driving. The three-year comprehensive communications plan will
include 12 public service announcements, six thirty-minute programs to be broadcast
on government access television, two tri-fold brochures, three utility bill inserts and
one-site communications and presentations, using all informational materials. The City
of Corpus Christi will contract with CBCADA to employ an Education Intervention
Specialist to make presentations to area high schools and colleges. The program will
be coordinated with Youth Opportunities United and other community groups.
Texas Department of Transportation has approved the grant proposal for 2001-2002 for
$88,500. Upon success of the first year and availability of funds, the project will be
renewed for $88,500 each year for two additional years.
I Texas Department of Transportation
P.O, BOX 9907 · CORPUS CHRISTI, TEXAS 78469-9907 · (361) 808-2300
May 07, 2001
Susan Cable
City of Corpus Christi
P. O. Box 9277
Corpus Christi, Texas 78413
Preventing Underage Drinking, Substance Abuse and Impaired Driving
FY 02 Grant Proposal
Dear Ms. Cable:
I am pleased to inform you that your proposal for the above referenced grant has been approved,
pending the fact that you meet certain conditions in revising the proposal. The grant total is for
$88,500.00.
At this point I need to point out that you have an approved proposal and not an executed grant
(contract). All conditions as set out in the meeting to be held on May 07, 2001 with me must be
met before any activities can start or before you can be reimbursed.
Under the (600) Contractual Services category, I will need to know how you will be selecting the
Production Company. If you already have documented selection criteria in place I will need a
copy of that also. TxDOT has an approved subcontract form, and I can provide it to you for your
subcontractor if you do not still have the disk with forms on it provided to you last year.
Under (700) Other Miscellaneous, you will be allowed to do educational items and will need to
avoid promotional items such as key chains, magnets, mugs, etc.
You will need to prepare the grant, have it approved, and use the funds before August 31, 2002.
If you do not choose to proceed with the campaign I will need a letter from you stating that you
are electing to withdraw your proposal for this year.
Bill Strawn
If you have any questions, or ifI can help you in any way please let me know. I look forward to
working with you on a project that should benefit our community and save some lives.
Sincerely,
Traffic Safety Specialist
An Equal Oppo~unit!/ Employer
ORDINANCE
APPROPRIATING $88,500 FROM THE TEXAS DEPARTMENT OF
TRANSPORTATION IN THE NO. 1050 FEDERAL/STATE GRANT FUND
TO IMPLEMENT A COMMUNICATION PROGRAM FOR THE
PREVENTION OF UNDERAGE DRINKING, SUBSTANCE ABUSE AND
IMPAIRED DRIVING; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That $88.500 is appropriated from the Texas Department of Transportation in the
No. 1050 Federal/State Grant Fund to implement a communication program for the prevention of
underage drinking, substance abuse and impaired driving.
SECTION 2. That upon written request of the Mayor or five Council members, copy attached,
the City Council (1) finds and declares an emergency due to the need for immediate action
necessary for the efficient and effective administration of City affairs and (2) suspends the Charter
role that requires consideration of and voting upon ordinances at two regular meetings so that this
ordinance is passed and takes effect upon first reading as an emergency measure this the __
day of ,2001.
ATTEST:
THE CITY OF CORPUS CHRISTI
Armando Chapa. City Secretary
Samuel L. Neal, Jr., Mayor
LEGAL FOKM APPROVED t3~-r,,.,v.~ -'7 ,2001: JAMES R. BRAY, JR., CITY ATTORNEY
By:
Lisa Aguilar, ~ssistant City Attorney
13
CITY COUNCIL
AGENDA MEMORANDUM
6/12101
AGENDA ITEM:
ItemA: Motion authorizing the City Manager or his designee to accept the
Community Outdoor Outreach Grant (CO-OP) in the amount of $30,000
from the Texas Parks & Wildlife Department to provide outdoor recreation
programs for youth participating in the City's summer programs.
Item B:
Ordinance appropriating a grant in the amount of $30,000 in the No. 1050
Federal/State Grants Fund from the Texas Parks & Wildlife Department to
operate the Community Outdoor Outreach Program (CO-OP) to operate
an outdoor recreation program for youth participating in the City's summer
program; and declaring an emergency.
ISSUE: In order to provide certain services specified in the Community Outdoor
Outreach Grant, the City Council must A) approve a motion to accept the Community
Outdoor Outreach Grant funded by the Texas Parks & Wildlife Department B)
appropriate $30,000 in grant funds from the Texas Parks & Wildlife Department for an
outdoor outreach program for youth.
REQUIRED COUNCIL ACTION: Action is required to accept the Community Outdoor
Outreach Grant from the Texas Parks & Wildlife Department, appropriate grant funds
and authorize the City Manager or his designee to execute all related contracts and
documents for the 2001 Park and Recreation Department Outdoor Recreation Program.
RECOMMENDATION: Staff recommends that the City Council accept and appropriate
the Community Outdoor Outreach Grant (CO-OP) with the Texas Parks & Wildlife
Department.
PRIOR COUNCIL ACTION: The City Council has approved the Community Outdoor
Outreach Grant (CO-OP) grant in prior years.
FUNDING: Texas Parks & Wildlife Department.g.rants the necessary funding for the
Community Outdoor Outreach Grant.
ADDITIONAL SUPPORT MATERIAl,,
Background Information
Contract Summary
Motion/Ordinance
Marco A. Cisneros, Director
Park and Recreation Department
AGENDA MEMORANDUM
ADDITIONAL BACKGROUND INFORMATION
The Texas Parks & Wildlife Department provides grants through the Community
Outdoor Outreach Program (CO-OP) for outdoor recreation experiences for youth.
The Park and Recreation Department is receiving $30,000 to provide these non-
traditional summer experiences for youth. No local match is required.
The grant project is named Escape Outdoors! Youth in this program will be introduced
to nature hiking, biking, camping, outdoor cooking, wilderness programs and
leadership skills. Each week, participants will visit a Texas State Park or be
introduced to an outdoor education program. Many youth in the Corpus Christi
community have never been outside of the city limits. Due to the high percentage of
youth who are of Iow-income families, and the high percentage of youth who are
at-risk, empowering students with leadership training and knowledge of enjoying
outdoor recreational activities is essential. Providing this outdoor recreation program
not only benefits the youth, it benefits their families. Youth will have hands-on learning
experiences and have the opportunity to apply their knowledge.
It is the goal of the Park and Recreation Department to encourage the young people
of our community to take advantage of the natural resources available in our
city, county and state, to appreciate the environment and to share these
experiences with their family and friends.
ORDINANCE
APPROPRIATING A GRANT IN THE AMOUNT OF $30,000 IN THE NO.
1050 FEDERAL/STATE GRANTS FUND FROM THE TEXAS PARKS &
WILDLIFE DEPARTMENT TO OPERATE THE COMMUNITY OUTDOOR
OUTREACH PROGRAM (CO-OP) TO OPERATE AN OUTDOOR
RECREATION PROGRAM FOR YOUTH PARTICIPATING IN THE CITY'S
SUMMER PROGRAM; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That a grant in the amount of $30,000 is appropriated in the No. 1050 Federal/State
Grants fund from the Texas Parks & Wildlife Department to operate the Community Outdoor
Outreach Program (CO-OP) to operate an outdoor recreation program for youth participating in the
City's summer program.
SECTION 2. That upon written request of the Mayor or five Council members, copy attached,
the City Council (1) finds and declares an emergency due to the need for immediate action
necessary for the efficient and effective administration of City affairs and (2) suspends the Charter
rule that requires consideration of and voting upon ordinances at two regular meetings so that this
ordinance is passed and takes effect upon first reading as an emergency measure this the
day of ,2001.
ATTEST:
THE CITY OF CORPUS CHRISTI
Armando Chapa, City Secretary
LEGAL FORM APPROVED ~
By:
Samuel L. Neal, Jr., Mayor
,2001; JAMES R. BRAY, JR., CITY ATTORNEY
Lisa Aguilar, A~'~istant City Attorney
H:~LEG-DIR\LISA\ORD3\ORD3 381
14
C1'TY COUNC]'L
AGENDA MEMORANDUM
.lune 6r 2001
AGENDA ZTEM:
Motion setting a Public Hearing on the proposed FY 2001-02 Operating Budget during the
Regular Council Meeting of June 26, 2001.
I'SSUE:
The Texas Local Government Code requires that a municipality hold a public hearing on the
proposed operating budget. Staff is recommending that the hearing be set for the Regular
Council Meeting of June 26, 2001. The Council must officially set the date.
BACKGROUND:
Section 102.006 of the Texas Local Government Code states the following:
(a) The governing body of a municipality shall hold a public hearing on the proposed
budget. Any taxpayer of the municipality may attend and may participate in the hearing.
(b) The governing body shall set the public hearing for a date occurring after the 15th day
after the date the proposed budget is filed with the municipal clerk but before the date
the governing body makes its tax levy.
(c) The governing body shall provide for public notice of the date, time and location of the
hearing.
REQU~'RED COUNCI'L ACT'rON:
Set a public hearing on the FY200~-02 Proposed Budget for June 26, 2001.
Mark L. HcDaniel
Director of Management and Budget
15
CITY COUNCIL
AGENDA MEMORANDUM
PRESENTATION
June 6, 2001
AGENDA ITEM:
Presentation on City's Sesquicentennial (150~h Anniversary) with possible Council
Discussion and Related Action.
CITY STAFF PRESENTER(S):
Name
1. Mamo A. Cisneros
2.
3.
Title
Director
Dept/Division
Park and Recreation
OUTSIDE PRESENTER(S):
Name
1.
2.
3.
Title/Position
Organization
ISSUE:
The City's 150th anniversary is coming on September 9, 2002. The City Council seeks
some options as to what activities will occur in recognition of this historic event.
BACKGROUND:
September 9, 2002 marks the date that the City will be officially 150 years old. The City
Council has asked for some options as to what activities will occur in recognition of this
historic event. Staff has prepared a presentation that outlines some options for the
Council to consider for the City's 150~h anniversary.
REQUIRED COUNCIL ACTION:
The City Council needs to establish the direction that it would want the staff to follow
with regard to the City's 150t~ anniversary activities.
Memorandum dated June 6, 2002 X
Marco A. Cisneros, Director
Park and Recreation Department
MEMORANDUM
To:
Through:
From: .,
Subject: ~
Date:
David R. Garcia, City Manager
George K. Noe, Deputy City Manager
Marco A. Cisneros, Director, Park and Recreation
City's Sesquicentennial Program Options
June 6, 2001
As we discussed at a recent meeting of the staff committee you established, September 9,
2002 marks the date that the City will be officially I50 years old. As a follow-up to that
meeting, we are researching possible activities for the City to consider in celebrating this
historic City event. We are investigating what events actually transpired on September 9,
1852 regarding the anniversary of the City's incorporation. It is interesting to note that
the first recorded City ordinance did not come into existence until January 15, 1879.
The first thing that was discussed was the fact that September 9, 2002 would fall on a
Monday, which could limit participation in a community-wide event. The staff proposed
observing any of the planned festivities on September 8th as a Sunday family style event
instead of the Monday workday. Discussion also centered on year-round activities to
complement a September 8th picnic/concert in the park event to celebrate the City's
Sesquicentennial. Timeline exhibits and traveling exhibits, including photos, were also
considered. Simplicity seemed to be a common thread in the discussion. When it was all
said and done, the committee decided that it needed more direction from the City Council
before any comprehensive special event planning activities were undertaken. The
following are a few of the issues that the City Council might consider.
1. Should City Sesquicentennial activities be scheduled throughout the 2002 year?
2. Should City Sesquicentennial activities be scheduled for the single day on Sunday,
September 8, 2002?
3. Should the single day event be held at Heritage Park?
4. Should the single day event be held at a Downtown/Bayfront location?
5. Should the City commission a design for a City 150th logo to be t:sed for promotional
efforts, possibly including a commemorative poster?
6. Should the City commission a design for a totally new City Seal as a part of the 150t"
activities?
7. Should the City design and display a City timeline exhibit for use at City Hall, the
Museum of Science and History or other City facilities during the 2002 year?
8. Should the staff committee serve as the event organizer?
Page 2
June 6, 2001 Memorandum
9. Should the City Council appoint an auxiliary committee for special fundraising activi-
ties related to sponsorship opportunities associated with the City 150th events?
Once the City Council has provided direction for the City's Sesquicentennial activities,
we can continue to work on the program as needed to meet the September 2002 deadline.
Should you require any further information, please contact us at X-3464.
16
CITY COUNCIL
AGENDA MEMORANDUM
PRESENTATION
June 8, 2001
AGENDA ITEMS:
· Distribution of FY 2000-01 Third Quarter Financial Performance Report
· Presentation of Five-Year General Fund Financial Forecast
· Overview of FY 2001-02 General Fund Proposed Budget
CITY STAFF PRESENTER(S):
Name Title
Mark McDaniel Director
Dept/Division
Management and Budget
ISSUE:
The City Council is called upon to adopt the FY 01-02 Budget prior to August 1,
2001. As part of the Council Review of the proposed budget, several presentations
have been scheduled. This presentation will focus on General Fund revenues and
expenditures.
REQUIRED COUNCIL ACTION:
No formal action is required at this time.
Director of Management and Budget
Notes and Comments