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Agenda Packet City Council - 06/26/2001
CITY COUNCIL AGENDA City of Corpus Christi June 26, 2001 Public Comment on matters not scheduled on the agenda will be heard at approximately 5:30 p.m. or at the end of the Council Meeting, whichever is earlier. AGENDA CITY OF CORPUS CHRISTI, TEXAS REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD JUNE 26, 2001 11:00 A.M. PUBLIC NOTICE - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council at approximately 5:30 p.m. or at the end of the Council Meeting, whicheveris earlier Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si ud. Desea dirigirse al Concilio y cree qua su ingl6s as limitado, habrS un int6iprete inglds-espanol an todas las juntas del Concilio para ayudarle. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361880-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Associate Pastor Zane T. Estis, Glad Tidings Assembly of God. C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr. Mayor Pro Tem Henry Garrett Council Members: Brent Chesney Javier D. Colmenero Bill Kelly Rex A. Kinnison John Longoria Jesse Noyola Mark Scott E. MINUTES: City Manager David R. Garcia City Attorney James R. Bray, Jr. City Secretary Armando Chapa Approval of Regular Meeting of June 19, 2001. (Attachment # 1) Agenda Regular Council Meeting June 26, 2001 Page 2 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) F. EXECUTIVE SESSION: (APPROXIMATELY 11:00 A.M. TO 12:00 P.M.) PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss matters listed on the agenda, when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. 2.a. Executive session pursuant to Texas Government Code Section 551.071 regarding legal issues related to the operation and management of the City's Solid Waste System, with possible discussion and action related thereto in open session. 2.b. Executive session pursuant to Texas Government Code Section 551.074 regarding performance and compensation of the City Manager, with possible discussion and action related thereto in open session. 2.c. Executive session pursuant to Texas Government Code Section 551.074 regarding performance and compensation of the City Secretary, with possible discussion and action related thereto in open session. 2.d. Executive session pursuant to Texas Government Code Section 551.074 regarding performance and compensation of the Municipal Court Judges, with possible discussion and action related thereto in open session. 2.e. Executive session pursuant to Texas Government Code Section 551.071 regarding Five Citizens of Corpus Christi v. City of Corpus Christi et al, No. 00-275-G, 31gth District Court, Nueces County, Texas, with possible discussion and action related thereto in open session. G. BOARDS & COMMITTEE APPOINTMENTS: (NONE) Agenda Regular Council Meeting June 26, 2001 Page 3 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) H. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. CONSENT AGENDA Notice to the Public The following items are of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENTMOTIONS,RESOLUTIONS, ORDINANCES AND ORDINANCES FROM PREVIOUS MEETINGS: (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration.) 3. Motion approving a supply agreement with Valley Solvents and Chemical, Corpus Christi, Texas, for approximately 459,900 pounds of Sodium Bisulfite Solution for four Wastewater Treatment Plants in accordance with Bid Invitation No. BI -0149-01 based on low bid for an estimated annual expenditure of $45,300.15. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY2000-2001 and are requested for FY2001-2002 by the Wastewater Department. (Attachment # 3) 4. Motion approving a supply agreement with DPC Industries, Inc., Corpus Christi, Texas for approximately 1,150,600 pounds of Sodium Hypochlorite Solution for the five Wastewater Treatment Plants in Agenda Regular Council Meeting June 26, 2001 Page 4 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) accordance with Bid Invitation No. BI -0148-01 based on low bid for an estimated annual expenditure of$359,332.38. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY2000-2001 and are requested for FY2001-2002 by the Wastewater Department. (Attachment # 4) 5. Motion approving a supply agreement for Police Uniforms, including 470 pairs of trousers, 575 shirts, and 40 jackets, in accordance with Bid Invitation No. BI -0143-01 with Public Safety Products, Incorporated, Corpus Christi, Texas, based on only bid for an estimated annual expenditure of$48,702.50. The term of the contract will be twelve months with option to extend for up to two additional twelve-month periods, subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY2000-2001 by the Police Department. (Attachment # 5) 6. Motion approving a supply agreement with SafeNet Environmental Services, LLC, Corpus Christi, Texas for the testing of asbestos in approximately 90 privately held and public structures in accordance with Bid Invitation No. BI -0132-01, based on low bid for an estimated annual expenditure of $42,390. The term of the contract will be for twelve months with an option to extend for up to two additional twelve- month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY2000- 2001 and are being requested for FY2001-2002 by Housing and Community Development. (Attachment # 6) 7. Motion approving a supply agreementfor 15,000 plastic recycling bins in accordance with Bid Invitation No. BI -0151-01 with SCL A-1 Plastics, LTD, Brampton, Ontario based on low bid for an estimated annual expenditure of $56,100. The term of the contract will be for twelve months with an option to extend for up to two additional twelve- month periods, subject to the approval of the supplier and the City Manager or his designee. These bins will be furnished by Solid Waste Services for use in the City-wide Recycling Program. Funds have been budgeted by Solid Waste Services in FY2000-2001 and requested for FY2001-2002. (Attachment # 7) Agenda Regular Council Meeting June 26, 2001 Page 5 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 8. Motion approving the purchase of one Series IV tractor loader backhoe from Crescent Machinery, Corpus Christi, Texas, in accordance with Bid Invitation No. BI -0140-01, based on low bid meeting specifications, for a total of $63,565. The backhoe will be used by the Storm Water Department. This unit is an addition to the fleet. Funds are available through the FY2000-2001 Capital Outlay Fund. (Attachment # 8) 9. Motion approving the purchase of one 12 ton trailer and two 6 ton trailers from H&V Equipment Services, Incorporated, Corpus Christi, Texas in accordance with Bid Invitation No. BI -0152-01, based on low bid and low bid meeting specifications, for a total of $20,994. The trailers will be used by Storm Water, Water and the Wastewater Department. These trailers are all additions to the fleet. Funds are available through theFY2000-2001 Capital Outlay Fund. (Attachment # 9) 10. Motion approving the purchase of four sludge containers from Wastequip May Fab, Beeville, Texas, in accordance with Bid Invitation No. BI -0150-01 based on only bid for a total of $42,980. These sludge containers will be used by the Wastewater Division and is budgeted in the FY2000-2001 Capital Outlay Fund. (Attachment # 10) 11. Motion authorizing the City Manager or his designee to execute a maintenance agreementwith Centronix, Incorporated, Corpus Christi, Texas, in the amount of $29,450 for 12 months of system maintenance based on sole source. The maintenance is for the O.N. Stevens Water Treatment Plant SCADA Communications System. Funds have been budgeted by the Water Department in FY2000- 2001 and requested for FY2001-2002. (Attachment # 11) 12. Motion authorizing the City Manager or his designee to execute a construction contract in the amount of $29,800 with R.S. Black Civil Engineers Contractors/Machinery Materials Incorporated (Joint Venture) for the Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities. (Attachment # 12) 13.a. Motion authorizing the City Manager or his designee to accept a renewal grant and execute a contract with the Coastal Bend Council of Governments - Area Agency on Aging for the Elderly Nutrition Program. (Attachment # 13) Agenda Regular Council Meeting June 26, 2001 Page 6 13.b. Ordinance appropriating a $581,350 grant from the Coastal Bend Council of Governments - Area Agency on Aging in the No. 1050 Federal/State Grants Fund for the Elderly Nutrition Program. (Attachment # 13) 13.c. Motion authorizing the City Manager or his designee to accept a renewal grant and execute a contract with the Texas Department of Human Services for the Title XX Meals on Wheels Program. (Attachment # 13) 13.d. Ordinance appropriating a $160,200 grant from the Texas Department of Human Services in the No. 1050 Federal/State Grants Fund for the Title XX Meals on Wheels Program. (Attachment # 13) 14. Resolution authorizing the City Manager or his designee to execute all necessary documents for continued financial assistance through the Texas General Land Office for beach cleaning and life guard services on Padre Island during FY2001-2002. (Attachment # 14) 15. Resolution authorizing the City Manager or his designee to a execute a one-year Intergovernmental Agreement with Calallen Independent School District to install and share fiber optic cable from East River View Drive and Northwest Boulevard to Wildcat Drive and Northwest Boulevard. (Attachment # 15) 16. Ordinance abandoning and vacating a 544.50 -square foot portion of a 20 -foot wide, utility easement out of Lot 2E, Block 1, Caja Industrial Development; requiring the owner, Mr. David B. Evins, (Owner), to comply with the specified conditions and replat the property within 180 days at the owner's expense. (Attachment # 16) J. SPECIAL BUDGET PRESENTATION: (Public comment will not be solicited on Budget issues until the Public Hearing and First and Second Readings of Budget Ordinance.) 17. FY2001-2002 Budget Discussion Session (Attachment # 17) *Internal Service Funds *Special Revenue Funds *Solid Waste Services (Related Action Item # 23) *General Budget Discussion CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 70.0. Agenda Regular Council Meeting June 26, 2001 Page 7 K. PUBLIC HEARING: FY2001-2002 OPERATING BUDGET: (2:00 P.M.) 18. Consideration of Public Comment on FY2001-2002 Operating Budget. (Attachment # 18) STREET NAME CHANGE: 19.a. Public Hearing for proposed re -naming of Ocean Drive to South Water Street between Furman Avenue and Buford Street. (Attachment # 19) 19.b. First Reading Ordinance - Changing the name of Ocean Drive to South Water Street between Furman Avenue and Buford Street. (Attachment # 19) L. PRESENTATIONS: Public comment will not be solicited on Presentation items. 20. Corpus Christi Army Depot (Attachment # 20) 21. Presentation on Request for Proposals for the City Marina Operations and Development (Attachment # 21) 22. Corpus Christi North Beach Nourishment Program (Attachment# 22) M. REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: 23.a. Motion authorizing the City Manager or his designee to execute a contract with BFI of Texas, L.P., guaranteeing the annual delivery of specific tonnage of acceptable waste to the J.C. Elliott Landfill for a specified fee, for a period not to exceed the life of the J.C. Elliott Landfill. (Related Discussion Item # 17) (Attachment # 23) 23.b. Motion authorizing the City Manager or his designee to execute a contract with Corpus Christi Disposal guaranteeing the delivery of all acceptable waste collected within the boundaries of the Coastal Bend Council of Governments to the J.C. Elliott Landfill for a specified fee, for a period not to exceed the life of the J.C. Elliott Landfill. (Related Discussion Item # 17) (Attachment # 23) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting June 26, 2001 Page 8 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) N. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 5:30 P.M. OR AT THE END OF THE COUNCIL MEETING, WHICHEVER IS EARLIER PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si usted se didge a la junta y cree qua su ingl6s as limitado, habrS un int6rprete ingl6s-espariol en la reunibn de la junta para ayudarle. rel PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. The following reports include questions by Council to Staff regarding City policies oractivities, request by Council for information orreports from Staff - reports of activities of individual Council members and Staff' constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city -related matters. 24. CITY MANAGER'S REPORT Upcoming Items 25. MAYOR'S UPDATE 26. COUNCIL AND OTHER REPORTS P. ADJOURNMENT: Agenda Regular Council Meeting June 26,2001 Page 9 POSTING STATEMENT: CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 3:00 . p.m., June 22 ,2001. Armando Chapa City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www. ci.corpus-christi.tx.us after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. 2001-2002 CITY COUNCIL GOALS AND PRIORITY ISSUES ~CONTINUING PRIORITY ISSUES Airport / Seawall / Convention Center / Arena · Continue quarterly reporting process for these initiatives. '86 Bond Issue Improvements · Update status on Senior Centers. · Provide communication on completion of these projects (e.g. "Report to the Community"). · Continue community involvement on issues such as Leopard Street improvements. Privatization / Re-Engineerint, · Clearly define "privatization' and "re-engineering." · Make decisions regarding privatization and re-engineering in the next 12-24 months, with discussions within 90 days. · Establish process to identify what services can and cannot be privatized. · Continue focus on park maintenance. Finance · Maintain the 5-year forecast model. · Review the August 1 budget adoption deadline. Crime Control and Prevention · Continue implementation of the Community Policing initiative. · Establish date for Crime Control and Prevention District election. · Continue City participation in Youth Opportunities United and other youth crime initiatives. ~ee Health Care · Address concerns related to employee compensation and benefits, including health insurance. · Work to coordinate Police and Fire health benefits with those of other City employees Economic Development Sales Tax · Establish election date. Storm Water Utility · Reconsider implementation plan for a Storm Water Utility. Packery Channel · Continue quarterly reports on the progress of the TIF and Beach Restoration Project. Landfill · Continue to evaluate the efficiency and effectiveness of operations. · Examine alternatives for solid waste management system, including privatization. Internet · Continue regular updates and expansion of the City's web site, including individual council member web pages. · Establish target date for online permitting process. · Communicate brush pickup via e-mail. CDBG · Continue active role. Frost Bank Buildine · Lease and complete renovation Annexation Plan · Implement current island annexation plan ADA Transition Plan · Develop and approve ADA Transition Plan within 90 days. Redistricting · Develop Council-approved redistricting plan for the City of Corpus Christi Industrial District Contract · Review Industrial District contracts and determine date for approval Council Action Items · Staff completes action requests in a timely manner. City / County Health Issues · Continue discussions with County to determine structure and process for the most effective and efficient delivery of health services Marketine of CC Museum and Columbus Ships · Continue to develop marketing plans for the Museum of Science and History and the Columbus Fleet NEW PRIORITY INITIATIVES AND ISSUES City staff will develop and present to City Council action/implementation plans for the following priority areas: Desalination Pilot Project *Code Enforcement in Trashy Neighborhoods ~ *Employee Classification Study Master Drainage Plan ~ Garwood Water *New Golf Course *Charter Revision with Specific Charge(s) *More Ftmding for Economic Development *Fire and Police Contracts New Funding Sources / Plan for Inner City Improvements Improve Permitting Process (online / customer service) Padre Island Development Plan Downtown / South Central Development Plan (marina, t-heads, breakwater) Housing Emphasis / Process (older neighborhoods, working class neighborhoods) **Road Projects Southside Traffic Plan Relationships with Other Governments Development Initiative Packages *Park Rehabilitation *Leopard Street Curbs and Gutters Economic Development Summit and Post-Summit Meetings Agnes-Laredo Corridor Market (studies, plans) *Solid waste / Pickup Base Closures **Northwest Library Northside Development Plan Traffic Controls (channeling, studying on/off ramps on SPID) *Five Points Ambulance Effluent Plan for Leopard Medians RTA--Public Improvements Arts and Sciences Park Plan Budget Item ** Capital Improvement Program Item_ 1 MINUTES CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting June 19, 2001 12:00 p.m. PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Henry Garrett* Council Members: Brent Chesney Javier D. Colmenero Bill Kelly* Rex A. Kinnison John Longoria* Jesse Noyola Mark Scott* City Staff: City Manager David R. Garcia Deputy City Manager George Noe City Attorney James R. Bray Jr. City Secretary Armando Chapa Assistant City Secretary Mary Juarez Recording Secretary Rachelle P. Ram6n Mayor Neal called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Dr. Ray Kiser, First United Methodist Church, and the Pledge of Allegiance to the United States flag was led by Council Member Chesney. Assistant City Secretary Juarez called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neal referred to the minutes of the regular Council meeting of June 12, 2001. He noted that staff had amended page 9 to state that the net assessed taxable value for FY01-02 is proposed to be $7.84 billion. Council Member Chesney made a motion to approve the minutes as amended, seconded by Council Member Colmenero, and passed (Garrett, Kelly, Longoria, and Scott absent). Mayor Neal announced the executive sessions, pursuant to Texas Government Code Section 551.071 for legal advice regarding the following: (Item 2.a.) claim of Rosario Prado, Individually and on behalf of the estate of Robert Prado, deceased, with possible discussion and action related thereto in open session; (Item 2.b.) Priscilla G. Leal v. the City of Corpus Christi, et al No. 01-0253- E, 148th District Court, Nueces County, Texas, with possible discussion and action related thereto in open session; and (Item 2.c.) advertising on bus benches within City rights-of-way, with possible discussion and action related thereto in open session. The Council went into executive session. *Council Members Garrett, Kelly, Longoria, and Scott were attending a Municipal Court Committee meeting and arrived at 12:04 p.m. The Council returned from executive session. (A motion was made on Item 2. b.; seepage 5 of the minutes.) Mayor Neal called for consideration of the consent agenda (Items 3-8.b., Item 8.c. having been with&awn). Council members requested that Items 3, 6, 8.a. and 8.b. be discussed. There were no comments from the audience. City Secretary Chapa polled the Council for their votes: Minutes - Regular Council Meeting June 19, 2001 Page 2 ORDINANCE NO. 024477 Ordinance abandoning and vacating a 1,173-square foot portion, of a 1 O-foot wide utility easement out of Lot 9, Arbor Terrace Subdivision; requiring the owner, Mr. Gregg Kupec, to comply with the specified conditions and replat the property within 180 days at owner's expense. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Motion authorizing the City Manager or his designee to submit a grant application in the amount of $25,000 to the State of Texas Comptroller of Public Accounts for tobacco compliance and prevention activities. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 7.a. M2001-229 Motion authorizing the City Manager or his designee to accept funding in the amount of $5,884 from the Texas Department of Health, Toxic Substances Control Division, Hazard Communications Branch for the Corpus Christi - Nueces County Local Emergency Planning Committee to conduct planning and response activities trader the Emergency Planning and Community Right-to-Know Act. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 7.b. ORDINANCE NO. 024479 Ordinance appropriating $5,884 from the Texas Department of Health, Toxic Substances Control Division, Hazard Communications Branch in the No. 1050 Federal/State Grants Fund for the Corpus Christi - Nueces County Local Emergency Planning Committee to conduct planning and response activities under the Emergency Planning and Community Right-to-Know Act. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 8.c. WITHDRAWN Minutes - Regular Council Meeting June 19, 2001 Page 3 Mayor Neal opened discussion on Item 3, Health Department roof repairs. Mr. Kevin Stowers, Acting Assistant Director of Engineering Services, said this is one of the first architectural projects to be addressed under the Bond 2000 program. He said staffreceived three bids and the low qualified bid was submitted by Haeber Roofing of Corpus Christi in the amount of $141,214. He said as a result of the favorable bids, after award of the contract staff would like to repair some of the water infiltration damage in the building. Mr. Stowers said the three bidders were local companies. Responding to Council Members Scott and Colmenero, Mr. Stowers said the project is expected to be completed by November 2001. He added that the water infiltration repair will not exceed the original budget for the project. City Secretary Chapa polled the Council for their votes: 3. M2001-227 Motion authorizing the City Manager or his designee to execute a construction contract with Haeber Roofing, Corpus Christi, Texas, for a total fee not to exceed $141,214 for the Health Department Roof Repairs (Bond Issue Project A 1). The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal opened discussion on Item 6, master advance funding agreement with the Texas Department of Transportation (TXDOT). In reply to Council Member Scott, Mr. Ron Massey, Assistant City Manager for Public Works and Utilities, said the bid let date for the Park Road 22 (JFK Causeway) project is September 2001. Mr. Scott asked staff'to contact him to answer additional questions. City Secretary Chapa polled the Council for their votes as follows: 6. RESOLUTION NO. 024478 Resolution authorizing the City Manager or his designee to execute a Master Agreement Governing Local Transportation Project Advance Funding Agreements with the Texas Department of Transportation. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal opened discussion on Items 8.a. and 8.b., hike and bike trail. Council Member Minutes - Regular Council Meeting June 19, 2001 Page 4 Chesney said a news report incorrectly stated that this project entailed money given by the Council when in fact it is a grant application. Assistant City Manager Tom Utter, Office of Intergovernmental Relations, confirmed that it is a grant application to the Coastal Coordination Council under the Coastal Management Program. He said the local match for each project in the total amount of $80,000 would come from the Padre Isles Property Owners Association (PIPOA) and Padre Island Business Association. Mr. Utter said the city has received similar grants in the past. He said in October construction will begin on a hike and bike trail on Whitecap Boulevard from the Intracoastal Canal to South Padre Island Drive. He said these two proposed projects will be constructed on Gypsy Street and Encantada Avenue and tie into the Whitecap project. Council Member Noyola asked about the PIPOA's contribution. Mr. Utter said they will provide $40,000 for each project as well as in-kind services. He also further described the projects in response to Council Member Colmenero. Council Member Longoria asked about the grant criteria. Mr. Utter said the projects to be funded have to be located within the county and have direct impact on a coastal area, which he explained. Mr. Longoria suggested that a study be conducted on the pedestrian flow on Corpus Christi Beach and in the downtown area. Mr. Utter said the Corpus Christi Beach Association is considering a boardwalk concept. City Secretary Chapa polled the Council for their votes as follows: 8.a. RESOLUTION NO. 024480 Resolution authorizing the City Manager or his designee to submit a grant application to the Texas General Land Office - Coastal Coordination Council for in the amount of $60,000 for a Hike and Bike Trail on Gypsy Street, with a $40,000 match from Padre Island Property Owners Association. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kirmison, Longoria, Noyola, and Scott voting "Aye." 8.b. RESOLUTION NO. 024481 Resolution authorizing the City Manager or his designee to submit a grant application to the Texas General Land Office - Coastal Coordination Council for a Hike and Bike Trail on Encantada Avenue in the amount $60,000, with a $40,000 match from Padre Island Property Owners Association. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal referred to the presentation on the day's agenda (Item 10) regarding the July 4th Big Bang Celebration. Ms. Diana Garza, Management Assistant to the Mayor, introduced Mr. Mike Minutes - Regular Council Meeting June 19, 2001 Page 5 Lind, co-chairman of Bayfest Inc. Mr. Lind noted some of the events that will occur on July 4th, including a bayfront run, parade, patriotic ceremony, performance by the U.S. Air Force "Band of the West," "Stars and Stripes Aboard the U.S.S. Lexington," picnic at the Texas State Aquarium, and a fireworks display along the bayfront. The following represematives also further discussed the July 4th events: Joe Ochoa and Vicky Lewis, Buccaneer Commission; Daiquiri Richard, Beautify Corpus Christi Association; Rocco Montesano, U.S.S. Lexington; Crystal Mead and Monica de la Garza, Texas State Aquarium; and Debbie Lindsey-Opel, H-E-B Grocery Company. Ms. Garza said that in addition to those organizations, others involved in the celebration include the Office of the Mayor, Park and Recreation, Solid Waste, Coliseum, Marina, Street Department, Traffic Engineering, Police, Fire, Corpus Christi Veterans Band, Mayor's Committee on Veterans Affairs, Corpus Christi Roadnmners, Z-95 Radio, Corpus Christi Chamber of Commeme, Downtown Management District, Freelance Creative, RTA, Valero, and Whataburger. Returning to Item 2.b., Mayor Neal made the following motion, which was seconded by Council Member Kinnison and passed: 2.b. M2001-226 Motion authorizing the City Manager to employ Robert Nichols, Bracewell & Patterson law firm, Corpus Christi, to represent the defendants in Priscilla G. Leal v. the City of Corpus Christi, No. C-01-247, United States District Court, Southern District of Texas, Corpus Christi Division, at the rate of $150 per hour, subject to appropriation and certification of funds. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal opened discussion on Item 11, budget for the Corpus Christi Crime Control and Prevention District. Mr. Leon Loeb, President of the District Board, explained that the district's original budget projections for FY00-01 were based on five months of data (August through December). The revised estimates are now based on actual expenditures for the first 10 months of the fiscal year and the ending balance for FY00-01 has been decreased by $270,822. Mr. Loeb said the FY01-02 proposed district budget has also been modified to include the following: an increase of $166,599; a 3% cost-of-living increase for civilian employees totaling $47,615; revised salary figures for the legal advisor and career ladder increases totaling $9,984; an increase in street lighting of $15,000; election costs of $100,000; and the deletion of the encumbrance for the biannual district evaluation for $6,000 (which will be paid in FY00-01). Minutes - Regular Council Meeting June 19, 2001 Page 6 Council Member Chesney asked Mr. Loeb's opinion and that of the board regarding the DARE program. Mr. Loeb replied that he agrees with the suggestion of Cmdr. Bryan Smith, Coordinator of the district, that they move the DARE program into the middle schools and incorporate some DARE officers into the directed patrol program. He commended Cmdr. Smith for his efforts as coordinator. Mr. Loeb described the use of funds under the miscellaneous line item. There were no comments from the audience. City Secretary Chapa polled the Council as follows: 11. RESOLUTION NO. 024483 Resolution approving the FY2001-2002 Budget for the Corpus Christi Crime Control and Prevention District. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal called for a brief recess. Upon reconvening, he referred to Item 9. A motion was made, seconded and passed to open the public hearing on the following zoning case: Case No. 0501-02. Dunhill Enterprises. LLC: A change of zoning from an "A-l" Aparlment House District to "R-lB" One-family Dwelling District on Flour Bluffand Encinal Farm and Garden Tracts, Section 52, Lot 15, located on the north side of Yorktown Boulevard, approximately 650 feet east of Waldron Road. Mr. Michael Gunning, Director of Planning and Development, referred to a memo in the Council's packet which explained that the applicants, James and Regina Stevenson, submitted a written request asking the City Council to approve an "RE" Residential-Estate District in lieu of the "R-lB" One-Family Dwelling District they had originally requested. He said on the advice of their banker, the Stevensons are now proposing to develop a large lot single-family subdivision consisting of 15 residences instead of the original 75 residences under "R-lB." Mr. Gunning said staff feels the "RE" District is actually more advantageous in that the large- acre lots would provide more of a buffer between the "B-3" area and the subdivision. He said there were no notices in opposition to the proposed zoning change and there were two notices in favor as well as a favorable response from the Navy. Mr. GuIming described the Council's options. Mayor Neal asked about possible drainage problems in that area. Mr. Gunning said he has not had the Engineering Department review that issue yet, but the property owner will be required to submit a plat to the Engineering Department demonstrating how he plans to drain the property. The Mayor added that staffalso needs to bring the Council a stormwater master plan. He then called for public comment. Mr. John Bell, a local attorney representing the Stevensons, said they intended to be at the Minutes - Regular Council Meeting June 19, 2001 Page 7 meeting but business obligations prevented that. Mr. Bell said "RE" zoning is the least dense; consequently, the demands on utilities is far less than the existing apartment zoning or the initially proposed "R- 1B" zoning. Mr. Longoria made a motion to close the public hearing, seconded by Mr. Colmenero, and passed. Mr. Kelly made a motion, seconded by Mr. Scott, to amend Item 9 to rezone the property from "A-I" Apartment House District to "RE" Residential-Estate District. A voice vote was called and the motion passed unanimously. Mr. Chapa polled the Council for their votes as follows: 9. ORDINANCE NO. 024482 Amending the Zoning Ordinance upon application by Dunhill Enterprises, L.L.C., by changing the Zoning Map in reference to Lot 15, Section 52, Flour Bluff and Encinal Farm and Garden Tracts, from "A-l" Apartment House District to "RE" Residential-Estate District; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan. An emergency was declared and the foregoing ordinance passed, as amended: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal referred to Item 12 regarding several discussion items on the FY2001-02 proposed operating budget. Mr. Mark McDaniel, Director of Management and Budget, first discussed the enterprise funds, which consist of Water, Wastewater, Gas, Airport, Ambulance, Marina, and Golf Centers. Mr. McDaniel said the re-engineering efforts in the Water and Wastewater departments have resulted in the following: total personnel services expenditures are programmed to increase by only $49,082 (including salaries/wages, overtime, retirement and group health); elimination of 42 positions (24 in Water and 18 in Wastewater); annualized expenditure savings of $927,800; salaries are budgeted at the 98% level and valued at $363,436 less; and only one new position is being recommended (a water resource planner). The Budget Director said that in the Utility Fund overall, there is a $3.9 million increase in debt service for utility projects, and a total of $12 million of the unreserved fund balance will be used for "pay-as-you-go" financing of currently approved capital projects (as per the second year of the five-year capital improvement program). He added that the FY01-02 proposed budget includes a 2% rate increase for all the utilities. City Manager Garcia noted that beginning in FY94-95, the Council adopted a policy of 6% utility rate increases each year. However, in FY99-00 the gas rate increase was only 2% while the others remained at 6%o, and in FY00-01 there were no rate increases in water and wastewater and only a 2% increase in gas. He said staff feels they will have to resume the 6% rate increase after next Minutes - Regular Council Meeting June 19, 2001 Page 8 fiscal year and cominue it for several years in order to avoid major rate increases due to substantial capital expenditures programmed in the future. Mr. McDaniel illustrated the impact of the proposed 2% rate increases on the average residential customer, which would equate to $1.05 per month. In the Water Fund, Mr. McDaniel said staff is proposing total expenditures of $70.39 million including $5 million for pay-as-you-go CIP projects. He said the 2% rate increase for the cost of service will generate an additional $700,000 to support capital projects. He said the budget also includes $1.5 million for water supply development, including the addition of the water resources planner and studies/professional services for possible desalination and Garwood pipeline projects. In the Gas Fund, staff is budgeting total expenditures of $42.97 million including $2 million for CIP projects and an additional $275,000 generated from the 2% rate increase. Mr. McDaniel said the price of natural gas is projected at $6.94/mcf (versus the prior year adopted budget of $3.42/mcf). The Wastewater Fund includes total expenditures of $33.24 million including $5 million for pay-as- you-go CIP projects and an additional $593,000 for capital projects from the 2% rate increase. Responding to Council Member Noyola, Mr. McDaniel reiterated the need for the 2% utility rate increases proposed in FY01-02 to fund the debt that the city has begun to incur for all the projects that are currently underway as well as future projects. Mr. Garcia acknowledged that the 6% rate increases are not mandatory, but if the Council does not implement them the effect is compounded and an even higher increase will be necessary in the future to fund the debt for the capital projects. Council Member Scott asked about the Choke Canyon Fund. Mr. Massey pointed out that the U.S. Bureau of Reclamation does not have the authority to grant the city any water rights, which come from the state. He said the water rights are based on the droughts of record. He said under the calculations of the 1960s drought of record, the yield of Choke Canyon Reservoir was estimated to be higher than it is actually. Mr. Massey and Mr. Jorge Cruz-Aedo, Director of Financial Services, further explained the debt payments for that fund. Responding to Council Member Kelly, Mr. Ed Garafia, Water Superintendent, said the Southside Transmission Main is estimated to cost $50 million. Mr. Garcia said staff tries to anticipate when the city will actually have to expend the money for capital projects and balance out pay-as-you-go funding with debt funding. He said staff will review the rate model with the Council. Council Member Longoria asked about the proposed $1.5 million for water supply development. Mr. Garcia said the city needs to develop a more sophisticated projecting and planning capacity, particularly in the Water Department. He said Corpus Christi is one of the largest cities in the state without any water planning capacity. Mr. Garcia and Mr. Garafia further responded to specific questions from Mr. Longoria. Council Member Kinnison asked if the city currently has an adopted long-term water plan. Mr. Massey replied that the city does not and that is one of the issues to be addressed now that the Senate Bill 1 plan has been approved for the region. Mr. Garcia said the elements required in Senate Minutes - Regular Council Meeting June 19, 2001 Page 9 Bill 1 are not adequate for this area. He said the city needs a comprehensive plan that analyzes the city's existing water inventories; considers ail the available options; balances that against the area's population and industrial demands; projects the needs 20-80 years in the future; and sets critical time lines. Mr. Kinnison said he agrees that the city needs to plan for its future water needs, including continuing to cooperate with regional entities, while at the same time not duplicating efforts. Responding to Council Member Colmenero, Mr. McDaniel and Mr. Massey discussed the CIP program, which will be discussed in more detail in a few months. Mr. Garafia also commented that staff plans to bring back a very comprehensive water plan in the future. Mr. Garcia said there is extensive information available from the Nueces River Authority but there is very little information available exclusively about the City of Corpus Christi. Council Member Chesney asked about desalination projects. Mr. Massey said any possible desalination projects are preliminary at this point. He said the technology needs to be demonstrated in a production base and he added that it would be advantageous for the city to work with the state of Texas on that issue. Mayor Neal noted that the city's combined system reservoir capacity is currently at 35% and as a result the city's water plans need to be expedited. Continuing with his computer presentation, Mr. McDaniel discussed the proposed FY01-02 Airport Fund, which includes total revenue of $6.27 million and total expenditures of $6.38 million. He said there is an increase in expenditures of $365,854 due primarily to significant increases in power costs. However, revenues are projected to increase due to new oil and gas leases and property rentals and other revenues should increase upon completion of the new terminal in Spring 2002. Mr. Dave Hamrick, Acting Aviation Director, replied to specific questions about the proposed budget. Referring to the Gas Fund, Mr. Kinnison requested a report about performance measures for the Gas Department's marketing plan. Mr. McDaniel noted that the Ambulance Fund was discussed last week during the General Fund overview. Responding to Council Member Garrett, Mr. John Murray, Director of EMS, explained that the ambulance service was established in 1973 as a joint effort between the city and the Nueces County Hospital District. He said the district stopped its financial contributions to the ambulance service after FY87-88. In 1993 a contract was drawn up between Corpus Christi and Nueces County which stated that the county would reimburse the city for a percentage of the total number of calls made into the unincorporated areas of Nueces County. He said the city's call volume has decreased in those areas for several reasons. Mr. McDaniel also discussed the Marina Fund, which has total revenues and expenditures of about $1.09 million. He said bayfront revenues are projected to increase after the opening of the new restaurant in the marina this month, which calls for 1.5% of gross receipts. He said the proposed 5% increase in slip rentals will generate additional revenue of $34,520. The Golf Centers Fund includes total revenues and expenditures of $2.3 million. Mr. McDaniel noted that the revenue stream has decreased by 13% primarily due to fewer rounds being played at the city's two golf courses. Minutes - Regular Council Meeting June 19, 2001 Page 10 Mr. Tony Cisnems, Director of Park and Recreation, used a computer presentation to discuss options for a third golf facility. He described the history of the effort to establish a third facility beginning in May 1999 when the Council identified that need. He said the city did not receive any responses to a request for proposals (RFP) it sent out for private development of a golf course adjacent to the J.C. Elliott Landfill. Staff then developed the following options which were presented to the Council: light the executive nine-hole course at the Gabe Lozano Sr. Golf Center - $500,000; build an additional nine holes at Oso Beach Municipal Golf Course - $1.5 million; build a third facility at the Cayo del Oso city property - $5.6 million; purchase an existing daily fee golf facility if offered for sale - approximately $4 million to $6 million; build a third facility at a yet-to-be purchased location - $7.5 million; wait and build a course at the landfill after it closes - $250,000 (city's portion of a joint venture); maintain the status quo with the two existing courses - $600,000; or perform a market analysis/feasibility study to assess possible options for the city to pursue - $35,000 to $50,000. Mr. Cisneros explained the options staffhas been developing since January 2001: donated property and development - $8.7 million; acquired property and development - $8.2 million; and airport property and development - $8.3 million. With regard to the airport option, Mr. Cisneros said the city owns 70 acres and would need to purchase an additional 110 acres for the possibility of a private golf contractor building and operating the facility. He said financing possibilities for that option include certificates of obligation, a future bond program, airport revenue bonds, or increasing the golf surcharge of $10.50 per round, for a total greens fee of $27. He said staff is recommending continuing to pursue the airport site option. Mr. Cisneros then responded to Mr. Kelly's questions about land donations and percentage- for-park requirements. Mr. Garrett said he thought constructing an additional nine regulation holes at the Oso Golf Course could be done fairly quickly. Mr. Cisneros said the direction staff received after January was to pursue the construction of an 18-hole course. Mr. Garrett said he agrees that an 18-hole course needs to be built eventually but a nine-hole course would help relieve some of the congestion at the existing two courses. Mr. Cisneros and Mr. Hamrick described the possible site of a course at the airport. Mr. Hamrick explained that a company called Gilmore Graves Golf of Phoenix expressed an interest in designing, building and operating a golf course on airport property if the city could provide the land and a suitable water supply. Following additional discussion, Mr. Garcia said staff feels the most cost-effective option at this time is to proceed with the privatization effort at the airport for an 18- hole course. Mr. Kelly expressed concern about locating the course at the airport. He said he is not ready to commit to a specific location yet, but said there is some preliminary positive response about the city getting 200 acres off of Rand Morgan Road. He said he should have more definitive information in a few weeks. Mayor Neal called for a brief recess. Upon reconvening, Mr. McDaniel discussed the Police Department budget for FY00-01 and the proposed budget for FY01-02. He referred to additional information he provided to the Council in response to their extensive questions during last week's Minutes - Regular Council Meeting June 19, 2001 Page 11 meeting. He said the re-estimated budget analysis at 10 momhs shows over-expenditures of $1,128,324 after all reimbursements have been accounted for. Police Chief Pete Alvarez also referred to the re-estimate of the FY00-01 budget and he described in detail the line items which made up the bulk of the over-expenditures: salaries and wages, $290,457; overtime, $663,510 ($271,798 net after reimbursements); other pay, $180,191; retirement, $125,803; and equipment maintenance, $152,201. He noted that the salaries and wages included costs for "drag-up" pay (accrued vacation and sick leave paid to retiring and departing officers), contractual step increases, civilian merit pay, and dispatchers' skill-based pay. The cost for the Metrocom dispatchers is being reimbursed by the county. Chief Alvarez said the overtime costs were incurred through Special Services grant programs, Concrete Street amphitheater activities, spring break, and vacancies in various divisions that must be covered. The "other pay" line item consists of an increase in vacation leave buy-backs and the equipment maintenance costs were for the mobile data terminal/automated vehicle location system. He said the adopted budget for FY00-01 is $39,682,181 and the re-estimated year-end amount is $40,734,322. The proposed FY01-02 budget amount is $42,071,441. Chief Alvarez acknowledged that anticipating drag-up costs is difficult but staff plans to change the way that issue is addressed. In addition, staff now has a better idea about how much overtime costs will be for the Concrete Street events and for spring break. He said they will closely monitor those expenditures to make sure they stay within their budget as much as possible. Responding to Mayor Neal, Mr. Garcia and Ms. Pat Eldridge of the Police Department said the graph illustrating overtime is a percentage of the hours of overtime used, not a percentage of the dollar amount. Ms. Eldridge said the city does not have a good tracking method for routine overtime because the grants are included in the overtime numbers she receives from the computer system. Mr. Garcia said it is difficult to manage overtime in the Police Department because of the unpredictable nature of their work. However, in the FY01-02 budget the reimbursements are being handled separately. He said staff needs to provide more accurate and timely information to the police commanders so they can determine the status of their divisions' expenditures and overtime usage. In reply to Mr. Kinnison, ChiefAlvarez further discussed the contractual step increases, skill- based pay, other pay and the costs associated with the Concrete Street Amphitheater. Mr. Longoria asked about budgeting for drag-up costs. Mr. McDaniel said staff is budgeting for drag-up costs centrally for a total of $1.I million for the whole organization. He said staff will be constantly evaluating how much should be transferred to the affected departments. A discussion ensued. Mayor Neal noted that it was time to hear comments from the audience. Mr. J.E. O'Brien, 4130 Pompano, referred to Article IV, Section 2(c) of the City Charter which reads that expenditures in the proposed budget will not exceed estimated revenues. He said the proposed budget violates that section of the Charter and he reminded the Council of the oath of office they took to uphold the law, including the city's laws. Mayor Neal said the Council has not Minutes - Regular Council Meeting June 19, 2001 Page 12 yet approved the budget; therefore, it has not violated the Charter. City Attorney Bray said he disagrees with the implication that that section of the Charter only pertains to current revenues. He said balancing the budget with reserves conforms with the Charter requirements. Mr. Garcia added that expenditures and revenues in the General Fund do balance. Mr. Leon Perez, 904 Buford, said the Police and Fire departments need to be adequately funded. He commented on previous city manager Marvin Townsend. Mr. Jack Gordy, 310 Norton, said he turned in an open records request asking for any exemptions for the Regional Transportation Authority and Cooper Outdoor Advertising. He said the Legal Department said no such document exists. He said Cooper is selling advertising on bus benches located in the rights-of-way, which he said violates state and city laws. Ms. Tracey Smith, 211 N. Carrizo, said she owns the George Blucher House Bed and Breakfast. She complained about the noise levels at the Concrete Street Amphitheater and she said she feels the legal noise limit of 80 decibels is too high and should be lowered. Ms. Smith said her business is located several blocks from the amphitheater but the noise is still very obtrusive. Mr. Garcia said he and the Police Chief are discussing how to deal with the noise problem. Mr. Colmenero suggested that the sound system be altered to change the direction of the sound waves. Mr. R.F. Hasker, 1813 Wallace, said the tax monies brought in by the tax increment financing district will not support the financing of the Packery Channel project. He said there are many questions still surrounding the project. Ms. Susie Luna-Saldafia, 4710 Hakel, said the Police and Fire departments do a tremendous job and she singled out the efforts of Chief Alvarez. Returning to the discussion about the Police Department, Mr. Scott said representatives of the Concrete Street Amphitheater have a different understanding about the costs for which they should be responsible. Chief Alvarez said his staff has had several meetings with amphitheater personnel about different costs. Mr. Garcia pointed out that the number of officers the city needs to provide at that venue varies greatly depending on the actual event. In response to Mr. Colmenero, Mr. Garcia said Buccaneer Days and Bayfest reimburse the city for the city's costs but other events do not, such as Beach to Bay and the Jazz Festival, which are free events. Ms. Eldridge said the timing of the grant reimbursements varies greatly. Chief Alvarez discussed the use of on-duty and off-duty police officers at Concrete Street and other events. Mr. Chesney said he believes Chief Alvarez deserves credit for Police Department achievements, such as the rebuilding of a former crack house on Stafford Street. He said he is still concerned about the causes of the over-expenditures. Mr. Chesney asked how many years the Police Department has gone over budget and by what amounts. Mr. McDaniel distributed a handout showing a breakdown of the Police budgets from FY95-96 to the proposed FY01-02 budget. Mr. Garcia said the department was under-budget in fiscal years 1996-97 and 1997-98 and over-budget Minutes - Regular Council Meeting June 19, 2001 Page 13 in fiscal years 1995-96, 1998-99, 1999-2000, and 2000o01. Responding to additional questions from Mr. Chesney, Chief Alvarez said he became Chief of Police in January 1996. He said drastic cuts were made in the two fiscal years when the department was under-budget but cuts like that result in a reduction of services, which eventually impacts the department. ChiefAlvarez said this budget process has been a learning process for him and his staff and there are a number of things he will do to ensure that this situation does not reoccur. Mr. Chesney noted that the citizens approved a crime control district which gave the Police Department even more monies to provide public safety programs to the community, yet the department has been over-budget the last three fiscal years. Chief Alvarez said barring any catastrophes or unexpected major incidents, the Police Department will be within budget next year. In reply to Mr. Garrett, Chief Alvarez described the process he and his staff go through when preparing their budgets for the next fiscal year. He said his commanders present their budgets and he meets with them to begin making reductions. Then additional reductions occur when the Police Department budget is submitted to the Office of Management and Budget. He admitted that the "other pay" over-expenditure was an oversight on their part. Mr. Noyola thanked Chief Alvarez, the police officers, and volunteers for their efforts with the house on Stafford Street. Responding to a question from Mr. Noyola, Chief Alvarez said the Police Department is budgeted for 395 officers but the actual number of officers is 383. He said the department is reimbursed for salaries and overtime for nine dispatchers provided by the county in Metrocom. He also further discussed the Concrete Street and spring break activities. Mr. Kelly asked about the drag-up pay issue. Mr. McDaniel said it will be the joint responsibility of both the Budget Office and the Police Department, but the monies will be centrally budgeted. He said the anticipated drag-up pay for FY01-02 is not reflected in the proposed Police budget of $42,071,441. He said the amount budgeted for drag-up pay next year is $1.1 million for all departments, the majority of which is attributed to the Police and Fire departments. Mr. McDaniel said he worked closely with the departments when they submitted their budgets for FY01-02 so the department heads will be comfortable with the figures as they and the Budget Office monitor them throughout the fiscal year. Mr. Noyola asked that the Council receive a quarterly report on the amount of overtime being used in all city departments. Responding to Mayor Neal, Mr. Garcia said staff will be bringing back a recommendation on the deficit in the school crossing guard program as a result of the county no longer collecting the additional $1.50 fee. ChiefAlvarez further described how overtime is apportioned. Mr. Scott asked about last year's attrition plan. The Chief replied that they are in the second year of a five-year plan. The Mayor said the over-expenditures that occurred in the Police Department are not just the responsibility of Chief Alvarez and Ms. Eldridge. He said the Chief needs to look closely at his associates and make them accountable. Mr. Garcia pointed out that the public hearing on the proposed operating budget is scheduled for June 26th, with the first reading on July 10th and the second reading on July 17th. Minutes - Regular Council Meeting June 19, 2001 Page 14 Mayor Neal opened discussion on Item 13, Sesquicentennial Committee. There were no comments from the audience. City Secretary Chapa polled the Council for their votes as follows: 13. RESOLUTION NO. 024484 Resolution establishing a City of Corpus Christi Sesquicentennial Celebration Advisory Committee to consider and propose activities, events, and promotions to recognize the 150th Anniversary of the City. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal called for the City Manager's report. Mr. Garcia announced a legislative wrap-up to be held in Dallas on June 25th. In addition to the budget discussions for next week, other items include a presentation about the Corpus Christi Army Depot, the marina, Corpus Christi Beach project, solid waste disposal contracts, and other issues. In his report, the Mayor said he attended a workshop in Dallas last week where he and others met the new director of the Environmental Protection Agency, Ms. Christine Todd Whitman. The workshop was intended for cities which have non-attainment status or are near non-attainment to comment on changes to the air pollution monitoring standards. He said Corpus Christi wants to retain oversight of its pollution-control efforts and receive credit for its achievements over the years. He then called for Council concerns and reports. Mr. Scott asked for an update on a speed hump on Hawksnest Bay Drive and he said several residents on Robert Street are very concerned about one particular resident's actions. Mr. Kelly reported that a park clean up was held at Labonte Park in northwest Corpus Christi on Saturday and he thanked the CITGO volunteers and others for their assistance. Mr. Chesney submitted the names of Lori Wilson and Eddie Galvan and Mr. Noyola submitted the names of Edna Balboa and Maria Ramirez to serve on the Sesquicentennial Committee. Mr. Noyola also thanked Mr. Chesney and Mr. Kelly for attending the Stafford Street event and the volunteers for their help. Mayor Neal invited the Council members to the TML Board reception on the U.S.S. Lexington on June 21st. Mr. Colmenero announced that the Association of Hispanic Municipal Officials will hold their state conference in Corpus Christi on June 28-29. There being no further business to come before the Council, Mayor Neal adjourned the Council meeting at 7:12 p.m. on June 19, 2001. 2 NO ATTACHMENT FOR THIS ITEM. 3 AGENDA MEMORANDUM RECOMMENDATION: Motion approving a supply agreement with Valley Solvents & Chemicals, Corpus Christi, Tx. for approximately 459,900 pounds of Sodium Bisulfite Solution for four Wastewater Treatment Plants in accordance with Bid Invitation No. B[- 0149-01 based on low bid for an estimated annual expenditure of $45,300.15. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY 00/01 and are requested for FY 01/02 by the Wastewater Department. BACKGROUND: Purpose: This chemical will be used for dechlorination at the Wastewater Treatment Plants. The dechlorination is required by the Wastewater Discharge Permits. Previous Contract: The option to extend the current was exercised requiring new bids. Bid Invitations Issued: Eleven Bid Received: Three Price Analysis: Pricing has decreased 11% since the last contract of June 1999. The decrease is due to a softening of the market for this product. At the time of extension last year, pricing was stable. Award Basis: Low Bid Funding: Wastewater Treatment Plants-33100,33110, 33130, and ~, .~La /Q 33140- $101,520 C(~qS~hael Barrera, C. P. M. Procurement and General Services Manager 0 0 0 O0 r-- --- ('4 ~0< 0 >~ 4 AGENDA MEMORANDUM RECOMMENDATION: Motion approving a supply agreement with DPC Industries, Inc., Corpus Christi, Tx. for approximately 1,150,600 pounds of Sodium Hypoclorite Solution for the five Wastewater Treatment Plants in accordance with Bid Invitation No. BI-0148-01 based on low bid for an estimated annual expenditure of $359,332.38. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY 00-01 and are requested for FY 01-02 by the Wastewater Department. BACKGROUND: Purpose: This chemical will be used for disinfection of treated effluent and for hydrogen sulfide odor control at the five Wastewater Treatment Plants. Previous Contract: The option to extend the previous contract was exercised, requiring new bids to be required. Bid Invitations Issued: Thirteen Bid Received: Two Price Analysis: Pricing has increased by 10% since the last bid of 1999. The vendor indicated the increase is due to the rising cost of raw materials. The bids received indicate competitive pricing. Award Basis: Low Bid Funding: Wastewater Treatment Plants-33100,33110, 33130, 33140, -- ~-% and 33150- $359,332.38 MichaelBarrera, C. P. M. Procurement and General Services Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INIVITATION NO: BI-0148-01 SODIUM HYPOCLORITE BUYER: ESTHER C. BARRERA ITEM DESCRIPTION BROADWAY TREATMENT PLANT 2 OSO TREATMENT PLANT 3 ALLISON TREATMENT PLANT 4 LAGUNA MADRE TREATMENT PLANT 5 WHITECAP TREATMENT PLANT QTY UNIT 196,600 LBS 572,200 LBS 281900 LBS 86700 LBS 13200 LBS DPC INDUSTRiES,INC. CORPUS CHRISTI, TX. UNIT TOTAL PRICE PRICE 0.3123 $61,398.18 0.3123 178,698.06 0.3123 88,037.37 0.3123 27,076.41 0.3123 4,122.36 Altivia HOUSTON, TX. UNIT TOTAL PRICE PRICE 0.3584 $70,461.44 0.3584 205,076.48 0.3584 101,032.96 0.3584 31,073.28 0.3584 4,730.88 TOTAL $359,332.38 $412,375.04 5 -~ COUNCIL MEMORANDUM RECOMMENDATION: Motion approving a supply agreement for Police Uniforms, including 470 pairs of trousers, 575 shirts, and 40 jackets, in accordance with Bid Invitation No. BI-0143-01 with Public Safety Products, Inc., Corpus Christi, Texas, based on only bid for an estimated annual expenditure of $48,702.50. The term of the contract will be twelve months with option to extend for up to two additional twelve-month periods, subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY00-01 by the Police Department. Purpose: Previous Contract: Bid Invitations Issued: Bids Received: Price Analysis: Basis of Award: The supply agreement covers the trousers, shirts and jackets worn by the Police Officers. Contracts are required to maintain local stock and perform alterations in a local facility. The option to extend the current contract has been exemised, requiring the City to issue new bid invitations. 24 Pricing has increased approximately 10% from the previous contract of 1998. According to the vendor, the increase is due to the rising cost in material and shipping. Only Bid - Historically, the City has received two responses due to the requirements to maintain local stock and perform alterations in a local facility. When contacted, Wemer Uniforms, Corpus Christi, Texas indicated they were closing their business. Funding: Police Department 520040-1020-11700 Michae-1 ~a~rera, CX.] d.~ Procurement & Gene] al Services Manager Amount Budgeted $67,416. CITY OF CORPUS CHRISTI PURCHASING DIVISION BUYER: GABRIEL MALDONADO BID TABULATION B1-0143-01 Police Uniforms Item Description 1 Trousers, Police Personnel Male 2 Trousers, Police Personnel Male 3 Shirts, Police Personnel Male 4 Shirts, Police Personnel Female 5 Jackets, Police Personnel 450 20 525 50 40 Unit Pairs Pairs Each Each Each Public Safety Products Corpus Chdsti, Texas Unit Extended Price Price $52.00 $23,400.00 52.00 1,040.00 33.50 17,587.50 33.50 1,675.0(~ 125.00 5,000.0(: Totals $48.702.50 AGENDA MEMORANDUM RECOMMENDATION: Motion approving a supply agreement with SafeNet Environmental Services, LLC, Corpus Christi, Texas for the testing of asbestos in approximately 90 privately held and public structures in accordance with Bid Invitation No. BI-0132-01, based on low bid for an estimated annual expenditure of $42,390. The term of the contract will be for twelve'months with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted in FY00/01and am being requested for FY01/02 by Housing and Community Development. BACKGROUND: Purpose: This testing is required by law and enforced by the Texas Department of Health. The testing of asbestos will be conducted on privately owned and public buildings that will be demolished and/or will be purchased by Housing & Community Development. Every building must be inspected for the presence of asbestos prior to bidding for demolition or remodeling. The Texas Department of Health performs random reviews of City demolitions as they occur. The City is subject to substantial fines for non- compliance. Previous Contract: The option to extend the previous contract was not exercised to due the vendor's inability to maintain his certification with the State. Bid Invitations Issued: Nineteen Bids Received: Six Price Analysis: Pricing has increased from $198 per test to $471 per test. According to the previous contractor, Mody K. Boatright, the total amount of the previous contract was not representative of the actual work required. Award Basis: Low Bid. Funding: The CDBG Target Area Demolition Funds will provide funding for this testing: Organization Housing & Community Development Michael~Barrera Procurement and General Services Manager Budgeted Amount $ 5,000 $37,39O $42,390 CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INVITATION NO.: BI-0132-01 INSPECTION FOR ASBESTOS SERVICE BUYER: ESTHER C. BARRRERA VENDOR QTY UNIT PRICE TOTAL SAFENET ENVIRONMENTAL SERVICES, LLC. CORPUS CHRISTI, TX. $471.00 $42,390.00 2 HEALTH & SAFETY 90 $535.00 $48,150.00 MANAGEMENT, INC. CORPUS CHRISTI, TX. 3 JC'S ENVIRONMENTAL NORTH RICHLANDS HILLS, TX. 90 $650.00 $58,500.00 4 BURCHAM ENVIRONMENTAL SERVICES, L. L. C. SAN MARCOS, TX 90 $690.00 $62,100.00 5 PROFESSIONAL SERVICE 90 $1,200.00 H08,000.00 INDUSTRIES CORPUS CHRISTI, TX. 6 KING CONSULTANTS 90 BEDFORD, TX. $1,400.00 $126,000.00 * Note: THE CITY RECEIVED A BID FDROM MODY K. BOATRIGHT, CORPUS CHRISTI, TEXAS. HOWEVER, THEIR BID HAS BEEN DEEMED AS NON-RESPONSIVE DUE TO THE CITY'S INABILITY TO EVALUATE THEIR OFFER. 7 COUNCIL MEMORANDUM RECOMMENDATION: Motion approving a supply agreement for 15,000 plastic recycling bins in accordance with Bid Invitation No. BI-0151-01 with SCL A-1 Plastics LTD, Brampton, Ontario based on low bid, for an estimated annual expenditure o£$56,100. The term o£the contract will be for twelve months with an option to extend £or up to two additional twelve- month periods, subject to the approval o£the supplier and the City Manager or his designee. These bins will be fi. trnished by Solid Waste Services for use in the City-wide recycling program. Funds have been budgeted by Solid Waste Services in FY 00-01and requested for FY 01-02. Purpose: These bins will be distributed by Solid Waste Services and will be available as replacements and as additional bins for new accounts. The bins are eighteen gallon in size and composed of 50%- recycled plastic with an UV stabilizer added to resist deterioration from sunlight. Previous Contract: The option to extend the current contract was not exercised due to the supplier's inability to maintain contract pricing, requiring new bids to be received. Bid Invitation Issued: Bids Received: Pricing Analysis: Award Basis: Funding: 9 5 Pricing has increased approximately 7% since the last bid of 2000. The bids received indicate competitive pricing. Low Bid Department Account Amount Solid Waste Department 520090-1020-12512 $60,000.00 Procurement and General Services Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION MARIA GARZA RECYCLING BINS QUANTITY: 15,000 BID TABULATION BID INVITATION NO. B1-0151-01 VENDOR UNIT PRICE TOTAL SCL A-1 PLASTICS LTD BRAMPTON, ONTARIO $3.74 $56.100.00 REHRIG PACIFIC DALLAS1 TEXAS 3.86 57,900.00 BUSCH SYSTEMS BARRIE,©NTARIO 3.98 59,700.00 TULIP CORP. MILWAUKEE WISCONSIN 4.61 69,150.00 8 AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of one Series IV tractor loader backhoe from Crescent Machinery, Coq>us Christi, Texas, in accordance with Bid Invitation No. BI-0140-01, based on low bid meeting specifications, for a total of $63,565. The backhoe will be used by the Storm Water Department. This unit is an addition to the fleet. Funds are available through the FY00-01 Capital Outlay Fund. BACKGROUND: Purpose: The equipment will be used for breaking concrete and general excavation required in the repair and maintenance of storm water utility lines. It is equipped with a hydraulic concrete breaker that will automate the previous process of breaking concrete with air driven hammers. Bid invitations Issued: Twelve Bids Received: Four Price Analysis: The City has not purchased a Series IV backhoe equipped with a hydraulic concrete breaker in the past. Award Basis: Low Bid Meeting Specifications The low bid submitted by Crescent Machinery did not meet the digging force requirement of the specification. Funding: Maintenance Services 550020-5110-40110 Capital Outlay Nos. 183 and 185 Mi~hae"t Baaed,h, (~. P. M. Procurement & General Services Manager $68,000 City of Corpus Christi Purchasing Division Bid Tabulation Bid Invitation No, BI-0140-01 Tractor Loader Backhoe Quantity: 1 Total Price Crescent Machinery (*) Corpus Chdsti, Texas $61,390.00 Bid # t Crescent Machinery Corpus Chdsti, Texas Bid # 2 $63,565,00 Nueces Power Equipment Corpus Chdsti, Texas $63,672.OO Holt $65,004.00 Corpus Christi, Texas (*) The Iow bid submitted by Crescent Machinery did not meet the digging force requirement of the specification, --'~ AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of one 12 ton trailer and two 6 ton trailers from H&V Equipment Services, Inc., Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0152-01, based on low bid and low bid meeting specifications, for a total of $20,994. The trailers will be used by Storm Water, Water and the Wastewater Department. These trailers are all additions to the fleet. Funds are available through the FY00-01 Capital Outlay Fund. BACKGROUND: Purpose: The trailers will be used to transport equipment and machinery to and from job sites. The 12-ton trailer for Storm Water is needed to haul the Series IV tractor loader backhoe recommended to be purchased under BI-0140-01. The 6-ton trailer for Wastewater is needed to haul the mini track excavator previously purchased this year. The 6-ton trailer for Water is needed to haul the slope mowers purchased last year for the dams. Bid invitations Issued: Twenty-four Bids Received: Two Price Analysis: The City purchased a 12- ton trailer in 2000 for $8,798 and a 6- ton trailer for $6,649. Award Basis: Low Bid-Bidltem 1 Low Bid Meeting Specifications - Bid Item 2 The trailer bid by Southwest Wheel, Corpus Christi, Texas does not meet specification requirements regarding the hardwood deck, the carrying capacity and the height of the trailer. Funding: Maintenance Services 550020-51 I0-40110 Capital Outlay Nos. 179, 184, 189 and 191 $34,000 Items 189 and 191 have been combined to purchase the 6-ton trailer for the Water Department. Procurement & General Services Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INVITATION NO: BI-0152-01 BUYER: MICHAEL BARRERA Dovetail Trailers ITEM DESCRIPTION QTY 1 Flatbed, non-tilt Dovetail Trailer, 1 12-ton, in accordance with Spec 208 H & V EQUIPMENT SERVICES, INC. CORPUS CHRISTI, TX UN T PR CE TOTAL PRICE $8,998 $8.998 SOUTHWEST WHEELS CORPUS CHRISTI, TX UNIT PRICE TOTAL PRICE $11,469 $11,469.0 2 Flatbed, non-tilt Dovetail Trailer, 2 6-ton, in accordance with Spec 931 5,998 11.996 (*) 4,889 9,778.0 Award Total: $20.994 (*) The trailer bid by Southwest Wheel, Corpus Christi, Texas does not meet specification requirements regarding the hardwood deck, the carrying capacity and the height of the trailer. 10 COUNCIL MEMORANDUM RECOMMENDATION: Motion approving the purchase of four (4) sludge containers from Wastequip May Fab, Beeville, Texas, in accordance with Bid Invitation No. BI-0150-01 based on only bid for a total of $42,980. These sludge containers will be used by the Wastewater Division and is budgeted in the FY00/01 Capital Outlay. Purpose: These sludge containers will be used at the Oso Wastewater Treatment Plant to transport sludge to the landfill. These containers are budgeted in the FY00/01 Capital Outlay. Basis of Award: Only Bid. Historically, the City has received limited responses for sludge containers due to the specialized nature of these items. Wastequip May Fab has been the only bidder for sludge containers over the past several years. Funding: Wastewater Division 550040- 4200-33110 $50,000 pMr ~el~en~G eC~Pe}a~ll '~e rvic e s Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INVITATION NO: BI-0150-01 SLUDGE CONTAINERS & DOLLIES BUYER: ESTHER C. BARRERA Description Sludge Container and dollie Qty. UNIT 4 each Wastequip May Fab Beeville, Texas Unit Extended Price Price $10,745.00 $42,980.00 11 COUNCIL MEMORANDUM RECOMMENDATION: Motion authorizing the City Manager or his designee to execute a maintenance agreement with Centronix, Corpus Christi, Texas in the amount of $29,450 for 12 months of system maintenance based on sole source. This maintenance is for the O.N. Stevens Water Treatment Plant SCADA communication system. Funds have been budgeted by the Water Department in FY00-01 and requested for FY01-02. Purpose: In April of this year, the City received notice from their SCADA radio system (water monitor and control) provider, Nextel, of their requirement to decommission their analog radio tower as part of their switching over to digital service. The SCADA system is used throughout the City's water distribution system for remote monitoring and controlling of water volume, pressure and quality. Over the past two months, City staff has identified an alternate analog thinking system provider, Centronix, to service the City's SCADA system and has contracted to switch from Nextel to Centronix. The transition is complete and the establishment of a maintenance agreement is imperative to insure the City's SCADA system is not compromised. Basis of Award: Sole Source The City SCADA radio system uses the Motorola Privacy Plus tnmking format. Centronix is the only two-way Communications Company in Corpus Christi that has trunking systems that uses the same format and has capacity requirements to meet the City's needs. As such, Centronix is the sole source provider of the maintenance agreement. Funding: Water Department 530000-4010-31010 Michael Barrera, C ~ M Procurement & General Services Manager $29,450 12 AGENDA MEMORANDUM DATE: June 14, 2001 SUBJECT: Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities (Project #7214). AGENDAITEM: Motion authorizing the City Manager, or his designee, to execute a construction contract in the amount of $29,800.00 with R.S. Black Civil Engineers Contractors/Machinery Materials Inc. (Joint Venture) for the Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities. ISSUE: The Broadway Wastewater Treatment Plant generates a variety of airborne odors that need to be treated. One of the soumes of gaseous odors is the aerobic digester, the facility where the final biologic reactions occur. The proposed project will provide a rapid neutralizing process to allow for a measure of control while the rehabilitation of the digester's blowers and air distribution system are under design and construction. FUNDING: Funds for this project are available in the FY 2000-2001 Wastewater Operational Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. Foster Crowell, Wastewater Superintendent '~(/ng~l R. Escobar, P. E., Director of Engineering Services Additional Support Material: Exhibit "A" Exhibit "B" Exhibit "C" Exhibit "D" Exhibit "E" Background Information Bid Tab Summary Project Budget Location Map Letter from Bracco Construction AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities (Project #7214). PRIOR COUNCIL ACTION: None PRIOR ADMINISTRATIVE ACTION: 1. January 12, 2001- Small A/E Agreement with Donald R. Fundedic, P.E. for a total fee not to exceed $5,000 for engineering services associated with Broadway WWTP Odor Control Assistance Assessment. 2. January 31,2001 - Testing agreement with Applied Earth Sciences, Inc. for a fee not to exceed $1,209 to perform air sampling at several locations. 3. March 07, 2001 - Amendment No. 1 to a testing agreement with Applied Earth Sciences, Inc. for a fee not to exceed $1,200 for a total restated fee of $2,409. FUTURE COUNCIL ACTION: None PROJECT BACKGROUND: The Broadway Wastewater Treatment Plant generates a variety of airborne odors that need to be treated. One of the sources of gaseous odors is the aerobic digester, the facility where the final biologic reactions occur. The proposed project will provide a rapid neutralizing process to allow for a measure of control while the rehabilitation of the digester's blowers and air distribution system are under design and construction. PROJECT DESCRIPTION: This project consists of the installation of a chemical based, odor-neutralizing, mist-generating pressure system which will be installed at the aerobic digester in accordance with the plans, specifications and contract documents. BID INFORMATION: The project consists solely of a base bid. The City received proposals from three (3) bidders on May 30, 2001. (See Exhibit "B") The bids ranged from $29,651.00 to $39,420.00. The Engineer's estimated construction cost for the project is $35,000.00 Following the bid opening, the apparent Iow bidder, Bracco Construction, reviewed their bid and discovered the omission of $5,645.00 from their proposal. They immediately notified the Engineering Services Department of their error and rescinded their bid. (See Exhibit "E") Their notification was received during the bid evaluation process and prior to a final award recommendation. Consultation with the Legal Department on the matter indicates that such a bid may be rejected. Staff is of the opinion that it would not be in the best interest of the City to award the contract to Bracco Construction since an error occurred. In view of the foregoing information, staff concluded that the next lowest bidder, R.S. Black EXHIBIT "A" Page 1 of 2 Civil Engineers Contractors/Machinery Materials Inc. (Joint Venture) had in fact submitted the lowest responsive bid in the amount of $29, 800.00. Accordingly, staff recommends that based on lowest responsive bid and past satisfactory experience, that a contract in the amount of $29,800.00 be awarded to R.S. Black Civil Engineers Contractors/Machinery Materials, Inc. (Joint Venture) for the Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities. CONTRACT TERMS: The contract specifies that the project will be completed in 45 calendar days, with completion anticipated by the end of August 2001. FINAL PRODUCT: Installation of a chemical based, odor-neutralizing, mist-generating system will provide an effective measure to reduce odors emanating from the plant's digester. EXHIBIT "A" Page 2 of 2 TABULATION OF SIDS Page I of 1 DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS +REVISED' TABULATED BY: Angel R.Escobar, P.H., Director of Engineering Services DATE: Wednesday, May 30, 2001 TIME OF COMPLETION: 45 Calendar Days ENGINEER'S ESTIMATE: $35,000 Broadway Wastewater Treatment Plant Biological Digester Unit Odor Control Facilities - Project No. 7214 R.S.Black Civil Engineers Contractors/ Machinery Materials Inc. (Joint Peeco P.O.Box 9549 C.C., TX 78469 'Bracco Construction P.O.Box 7067 C.C., TX 78467 Venture) P.O.Box 6385 C.C., TX 78466 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT To furnish all labor and 1 LS 29,800.00 29,800.00 39,420.00 39,420.00 29,651.00 29,651.00 0.00 materials, tools,and necessary equipment, and to perform the work required, at the locations set out by the plans and specifi- cations and in strict accordance with the contract documents. TOTAL BASE BID: $29,800.00 $39,420.00 '$29,651.00 0.00 :_a ti:a 1- 1- o...,r ;n ratculation of bid Dronosal. RContractor requesrea in wui.uy .,y , --. - -- --- EXHIBIT "B" Page 1 of i BROADWAY WASTEWATER TREATMENT BIOLOGICAL DIGESTER UNIT ODOR CONTROL FACILITIES PROJECT BUDGET June 14, 2001 FUNDS AVAILABLE: ~Fiscal Year 2000-01 Wastewater Operational Budget ESTIMATED BUDGET I $ 46,689'00 I FUNDS REQUIRED: Construction Cost (R.S. Black Civil Encjineers/Machinery Materials) $ 29,800.00 Construction Contin~]encies 2,980.00 Technical Consultant (Donald R. Fundedic, P.E.) 5,000.00 Testing (Applied Earth Sciences, Inc.) 2,409.00 Inspection 2,500.00 Engineering Reimbursements 1,500.00 Administrative Reimbursements 1,000.00 Incidental Expenses (Printing, Advertising, etc.) 1,500.00 Total ..................................................................................................... $ 46,689.00 EXHIBIT "C" I Page 1 of I i Mpro/ect \ councilexhibits ~ 7214exh.dw~ N BROADWAY WASTEWA TER TREATMENT PLANT W. POINT CORPUS CHRISTI BAY CITY PROJECT No, 7214 LOCATION MAP NOT TO SCALE EXHIBIT "D" BROADWAY WASTEWA TER TREATMENT PLANT (Biological Digester Unit Odor Control Facilities) CITY OF CORPUS CHRIST1, TEXAS CITY COUNCIL EXHIBIT D£PARTt4ENT OF ~'NGINEERING SERVICES PAGE: I of 1 DATE: 06/07/2001 BRACCO CONSTRUCTION COMPANY 4722 NEPTUNE P.O. BOX 7067 CORPUS CHRISTI, TEXAS 78467-7067 ~611884-2BS$ ~JNE 14,2001 CITY OF ¢'OI~.PUS CHRISTI P,O. BOX )277 CORPUS CH~STI, TX 78469 A'Frlq: ~ ANGEL ESCOB~ ~: BKOADWAY ~PBIOLOOIC~DIGES~U~TO~KCON~OLFACILIT~S D~CO~D~DOURB~SHO~DBE$35,296.~NUIJ~ ~ ~/, ~ ~ YOU NE~ ADDITIONAL ~FOR~ON PLEASE CALL ~ AT (36i) S~4-2~55. ~SPEC~ULLY, SECTARY EXHIBIT "1: Page 1 of' 13 CITY COUNCIL AGENDA MEMORANDUM Date: June 26, 2001 AGENDA ITEM: Item A: Motion authorizing the City Manager, or his designee, to accept a renewal grant and execute a contract with the Coastal Bend Council of Governments-Area Agency on Aging for the Elderly Nutrition Program, .- Item B: Ordinance appropriating a $581,350 grant from the Coastal Bend Council of Governments- Area Agency on Aging in the No. 1050 Federal/State Grants Fund for the Elderly Nutrition Program; and declaring an emerg.->*~cy. Item C: Motion authorizing the City Manager, or his designee, to accept a renewal grant and execute a contract with the Texas Department of Human Services for the Title XX Meals on Wheels program,, Item D: Ordinance appropriating a $160,200 grant from the Texas Department of Human Services in the No. 1050 Federal/State Grants Fund for the Title XX Meals on Wheels program; and declaring an emergency. ISSUE: The City of Corpus Christi provides congregate meals, home delivered meals, and benefits counseling services for citizens sixty years and older. Funding for these programs is provided through federal and state grants which must be formally accepted and appropriated each year. Authorization for the program grants will be for the period October 1, 2000 through September 30, 2001. PRIOR COUNCIL ACTION: Items A and B: On May 16, 2000, the Council approved the motion to grant authorization to accept the grant and execute a contract with the Area Agency on Aging of the Coastal Bend for the continuation of the Elderly Nutrition Program. Items C and D: On May 16,2000, the Council approved the motion to grant authorization to accept the grant and execute a contract with the Texas Department of Human Services for the continuation of the Title XX Meals on Wheels program. REQUIRED COUNCIL ACTION: Item A: The Council must authorize the City Manager or his designee to accept the renewal grant and execute a contract with the Coastal Bend Council of Governments- Area Agency on Aging for the continuation of the Elderly Nutrition Program. Item B: Appropriate $581,350 from the Coastal Bend Council of Governments- Area Agency on Aging in the No. 1050 Federal/State Grants Fund for the Elderly Nutrition Program to the State and Federal Grants Fund. Item C: The Council must authorize the City Manager or his designee to accept the renewal grant and execute a contract with the Texas Department of Human Services for the continuation of the Title XX Meals on Wheels program. Item D: Appropriate $160,200 from the Texas Department of Human Services in the No. 1050 Federal/State Grants Fund for the Title XX Meals on Wheels program. RECOMMENDATION: Staff recommends the City Council approve authorization to execute contracts with and appropriate the $581,350 in grant funds for the Elderly Nutrition Program, and execute contracts with and appropriate $160,200 in grant funds for the Meals on Wheels program. ~ Marco A. Cisneros, Director Park and Recreation Department ADDITIONAL SUPPORT MATERIAL Background Information [] Contract Summary [] AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BACKGROUND: The City receives grant funding for senior citizens' programs through federal and state grants. The City has submitted federal grant funding proposals for the Elderly Nutrition Program and the Title XX Meals on VVheels programs. The Area Agency on Aging of the Coastal Bend has informed the City that federal and state grant funds are available for the Elderly Nutrition Program for FY 00-01. The Texas Department of Human Services notified the City that State grant funds are available for the Title XX Meals on VVheels program for FY 00-01. Earlier this year, the City submitted for and received grant funding for senior programs to include the Elderly Nutrition Program, and the Meals on Wheels programs. Items A and B: The Elderly Nutrition Program (ENP) provides a wide array of services including a nutritious lunch to persons 60 years of age or older at nine senior centers located throughout the City. During FY 2000 we served 117,427 meals to 1,368 seniors. Programs for persons age 50 and older include: Recreation, Social Services, Senior Advocacy, Health and Wellness, Special Interests, Creative Learning, Health Screening, Intergenerational and Senior Advocacy. The grant also provides funding for the Home Delivered Meal Program, which delivers a fully prepared, well balanced meal to homebound seniors in the City. The meals are prepared in the central kitchen and delivered ready to eat between 11:00 a.m. and 1:00 p.m., Monday through Friday. The menus are certified by a dietician, and meet 1/3 of the RDA. During FY 2000 we served 63,809 meals to 490 homebound seniors. Another component offered through the grant is the Benefits Counseling Program. This provides assistance to seniors in claiming the various kinds of benefits to which they may be entitled. Sevices include advice, document preparation, or representation. Senior Community Services staff who are certified Benefits Counselors provided 542 hours of benefits counseling services to 215 older adults in the City during FY 2000. These federal funds require a local match which is budgeted as part of the FY 00-01 City budget. Items C and D: The Title XX Meals on Wheels Program (MOW) provides a home delivered nutritious lunch to elderly and/or disabled persons throughout the City. TDHS subcontracts with Senior Community Services to prepare and deliver the meals. The clients in this program are screened and referred to Senior Community Services by TDHS staff. The menus are certified by a dietician, and meet 1/3 of the RDA. In FY 2000, we served 30,940 meals to 184 participants. These federal funds require a local match which is budgeted as part of the FY 00-01 City budget. CONTRACT SUM]MARY Term: October 1, 2000 to September 30, 2001 Compensation: Title Ill fi. rods will be reimbursed to the City for benefits counseling, congregate meals, and home delivered meals~ Reimbursements will be made monthly upon receipt of reimbursement claim vouchers. Assurances: City must comply with all applicable assurances. Subcontractor ~esponsibllities: A) I3) C) D) E) F) G) i) J) K) Observe Federal and State regulations as specified by the Area Agency and Texas Department on Aging. City shall secure all personnel required to perform services. Maintain records and support documents for a five year period. Provide monthly fiscal reports on or before the 10th day folloWing the end of a billing month. Identify and maintain inventory, of equipment purchased with funds allocated to the subcontractor. Provide current information on opportunities and services available to older persons. Provide matching funds as agreed. Maintain confidentiality of records relating to clients. City agrees to follow procedures\assurances regarding voluntary contributions for selMces by recipients. Maintain Client Information System and submit required reports by the 10th day of the following month. ,&rea Agency responsibilities: A} B) C) D) Convey information on federal and state guidelines implementing the Older Americans Act. Provide technical assistance. Monitor program and fiscal operations. Conduct analysis of client usage and service demand data. General Provisions: A) B) C) D) E) F) G) Comply with Single Audit Act of 1984 and OMB Circular A- 128. No discrimination based on race. color, religion, sex, national origin, age, or handicap. Contract may be amended based upon mutually agreed terms. Subcontracting of work requires prior written approval of the Area Agency Failure to provide ser~4ces, a~er written notice of Area Agency on Aging, may result in default. Contract may be canceled by either party with 60 days written notice. The City will act as an independent subcontractor. SECTION I This contract is to authorize the Texas Department of Human Services (Depart-meet) to enter £nCo a~reemenc ~r~ch the City of Corpus Christi (Contractor) to provide social or ocher se.ices to eligible individuals, and to accept and expend funds for this purpose. S~CTION II The Depart-meet viii ~onitor and conduct fiscal and/or proEra~ audits and rill provide consultative and technical assis~c~ to t~ con~rac~or. ~ Depar~enC ~1 be granted access Co boo~ ~d rlcor~ for pu~oses of ~spec~lon, ~n~Coring, audi~tn~ or evaluaC~g. ~e con~rac~ ~y be c~celled by either par~y or ~ally ~h 30 days ~l~en no,ice. ~e Depar~enC ~y Ce~ce the con, race after ~12~en ~cificaCion ~ ~he Contractor fails ~o ~ec ~he contract, or ~ Sta~e and/or Federal ~nds are reduced or ,m~vai~ble. ~e C~rac~or ~8 free ~o co~ r~gh~ ~cer4~l developed in the c~rse of or ~der con,race. S~CTION III & ~V The Contractor agrees to provide services in compliance ~ith the contract, and all applicable Federal, SCare, and Depar~enc resulacions. The Contractor will sub-'Lc a verified and correct monthly statement of charges for se.ices rendered. These vt_Il be submitted eithtn 95 days of the end o£ tie service month. The Contractor must maintain records relat~n$ Co the contract for 3 years and 90 days after the end of the fiscal year. The Contractor rill follow generally accepted accouuCin~ principles and Department fiscal mmage~enc policies and procedures in ~aintainin~ fiscal records [or this contract, and coa~ly vith all audicin~ procedures. The Contractor ~uec be an equal opporcuni~y e~ployer, h~ve personnel policies, and co~ply ~rlch e~ploy~ent verification accordtni co the ImsLtgration ACC of 1986 for individuals perfor~iz~ labor under this contract. In addition, the Contractor agrees to co~ply rich Health and Safety Code Sections relating to work place and conftdentialiu suidelinee regarding AIDS and HIV. The Contractor agrees hoc to discr~-~uace a~ainat clients or an~ qualified person seeking employment on the basis of age, race, color, religion, sex, national origin, or polt~ical beliefs. The Contractor ~ill provide information about o~mership or controlLtn~ interest of the Contractor, and notify the Depart~nenC t--diaCely of any chsnge a£fecting the Contractor or Contractor's identity such as o~mership or control, governin~ board or -~hership, and vendor I.D. o,--her. The Contractor must part±cipate ~rith the evaluation procedure, and client appeals, and have record ~t~$emenc and client confidentiality procedures in place. The Con~ractor c~nnot assign or trsns£er the contract vichouc · rritten notice to the Depar~nenC. The Contractor ~rt_tl certify local financial participation as supported on Deparmenc records and reports. SEC~O~ V The I)epartmen~ agrees ~o ~ake pa!meet based on ~undin~ upon receipt o£ verified statement, and per£o~ evaluation studies and report ~o the Contractor be[ore the evaluation ts concluded. SECTION VI: The scope ~nd coverage o£ the services to be provided by the Contractor sh~ll [ollov the attached Plan of Operation ~hich can be amended ~nd periodically reviewed. If che Department deterahines thac overpayment has been made Co the Contractor, the Contractor will refund the Department. Si~CTION VII The Contractor certifies ~h~c it is hOC subject to payment o£ franchise taxes to the SCare of Texan. ORDINANCE APPROPRIATING A $581,350 GRANT FROM THE COASTAL BEND COUNCIL OF GOVERNMENTS - AREA AGENCY ON AGING IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR THE ELDERLY NUTRITION PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That a $581,350 grant from the Coastal Bend Council of Governments-Area Agency on Aging is appropriated in the No. 1050 Federal/State Grants Fund for the Elderly Nutrition Program. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor LEGAL FORM APPROVED ~ ~ .2001: JAMES R. BRAY, JR.. CITY ATTORNEY By: · Lisa Aguilar Cd Assistant City Attorney H:kI~G-DIR\ELIZAB- I/ELIZAB ETXEHORD I 100\EHORD. 102 AN ORDINANCE APPROPRIATING A $160,200 GRANT FROM THE TEXAS DEPARTMENT OF HUMAN SERVICES IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR THE TITLE XX MEALS ON WHEELS PROGRAM; AND DECLARING AN EMERGENCY. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI: SECTION I. That a 5160.200 grant is appropriated in the No. 1050 FederaL/State Grants ?und fi'om the Fexas Department of lquman Services }br the Title XX Meals on \Vhcels i)rogram. SECTION 2. That upon written request of the Mayor or five Council members, copy attached. the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting npon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2001. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa. City Secretary Samuel L. Neal. Jr.. Mayor LEGAL FORM.\PPROVED ~ ,~ .£001:JAMES R. BRAY. JR.. CITY ATTORNEY By: Lisa Aguilar ~) Assistant City Attorney 14 CITY COUNCIL AGENDA MEMORANDUM Date: June 26, 2001 AGENDA ITEM: Resolution authorizing the City Manager or his designee to execute all necessary documents for continued financial assistance through the Texas General Land Office for beach cleaning and life guarding on Padre Island during FY 2001-2002. ISSUE: The Texas General Land Office requires the annual submission of an application for financial assistance to local governments for beach maintenance. PRIOR COUNCIL ACTION: Motion M2000-286 authorizing continued financial assistance through the Texas General Land Office for beach cleaning and life guarding at Padre Island during FY 2000- 2001 was approved by City Council on August 22, 2000. REQUIRED CONUCIL ACTION: City Council must authorize all contracts that exceed $15,000. RECOMMENDATION: Staff recommends City Council authorize the City Manager or his designee to apply for continued financial assistance through the Texas General Land Office for beach cleaning and life guarding at Padre Island and to execute all necessary documents in connection with the reimbursement application Marco A. Cisneros Director, Park and Recreation ADDITIONAL SUPPORT MATERIAL Background Information x Resolution x Map x AGENDA MEMORANDUM BACKGROUND INFORMATION BACKGROUND: The Texas General Land Office administers the Beach Maintenance Fund to partially reimburse cities and counties for beach cleaning and life guarding services. The state statute authorizes reimbursement at 40 percent; however, state appropriations have always limited this reimbursement to the range of 10 to 20 percent of actual local costs. City Council must annually approve submission of the reimbursement application to the state for beach cleaning and life guarding reimbursement and authorize the City Manager to execute all necessary documents. The application will provide financial assistance to the City for FY2001-2002. The City currently has a contract agreement with Nueces County to maintain the beaches and provide lifeguards at Padre Island. Under the contract, the city reimburses the county a maximum of $100,000 per year. It is anticipated that the Texas General Land Office will reimburse the city $12,500. H:IPR.DIR\CH RIS~SUPERSSVoeachcI02 doc RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS FOR CONTINUED FINANCIAL ASSISTANCE THROUGH THE TEXAS GENERAL LAND OFFICE FOR BEACH CLEANING AND LIFE GUARDING ON PADRE ISLAND DURING FY 2001-2002. WHEREAS, the Texas General Land Office requires the annual submission of an application for financial assistance by local governments for beach maintenance; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager or his designee is authorized to execute all necessary documents for continued financial assistance through the Texas General Land Office for beach cleaning and life guarding on Padre Island during FY 2001-2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Approved as to legal form this the James R. Bray, Jr., City Attorney By: Samuel L. Neal, Jr., Mayor The City of Corpus Christi Elizabeth R. Hundley Assistant City Attorney day of ,2001. .! f Llmitz i I! 7 ,150 · ~--~ ~ . CITY COUNCIL AGENDA MEMORANDUM June 26,2001 AGENDA ITEM: A resolution authorizing the City Manager or his designee to execute a one-year intergovernmental agreement with Calallen Independent School District (CISD) to install and share fiber optic cable from E. River View Dr. and Northwest Blvd. to Wildcat Dr. and Northwest Blvd; the agreement automatically renews for four succeeding one-year terms. ISSUE: CISD approached the City about installing fiber for them on a route starting at Calallen High School on W~ldcat Dr. to Wood River Elementary School on E. River View Dr. along Northwest Blvd. In turn, the cooperative effort would allow the City to extend its fiber network and connect traffic signals for optimization and monitoring along the Northwest Boulevard corridor. REQUIRED COUNCIL ACTION: This item requires council approval to establish the intergovernmental agreement between City and Calallen Independent School District. PREVIOUS COUNCIL ACTION: On April 25, 2000, Council approved a similar intergovernmental agreement between the City and Tuloso-Midway independent School District to install and share fiber optics cable from Tuloso Road and Leopard to Haven and McKenzie Road. FUNDING: As a part of the Agreement, Calallen lSD agrees to purchase all required materials and the City agrees to install and maintain the fiber within the public ROW. Cost to ClSD: Fiber and Hardware approximately $ 30,400 Cost to City: City to provide labor with an estimated value of $10,500 and is contained in Street Services budget. CONCLUSION AND RECOMMENDATION: It is necessary to connect the signals along this route to implement coordination and monitoring. By entering into a cooperative agreement, the City greatly reduces its cost. Approval of this item as presented is recommended. Director of Street Services BACKGROUND INFORMATION In January 2001, Calallen Independent School District (CISD) approached the City about installing a fiber optics cable between Wood River Elementary School and Calallen High School along Northwest Boulevard. In turn, the effort would allow the City to extend its fiber optics network and interconnect traffic signals for synchronization and monitoring along this corridor. An intergovernmental agreement was drafted where CISD agrees to purchase all materials necessary for the connection between their two schools and the City agrees to install and maintain the fiber within the public ROW. In consideration for performing the installation the City retained full use of 18 of the 32-fiber optics strands for interconnection of traffic signals and improved network data communications. A similar intergovernmental agreement currently exists between Tuloso-Midway Independent School District and the City for the shared fiber installed from Tuloso Road at Leopard to Haven at McKenzie Road. The cost to CISD for fiber optics cable and associated hardware is approximately $30,400. The cost to the City for labor is estimated at $10,500 and is contained in Street Services budget. The proposed agreement will allow for the upgrade to fiber and interconnection of the following intersections: Northwest Blvd. & Wildcat Dr. Northwest Blvd. & River East Dr. Northwest Blvd. & FM1889 Northwest Blvd. & Wood River Dr. On Monday, June 18, 2001 CISD approved this project and signed the Intergovernmental Agreement. It is recommended that Council approve this agreement as presented. RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A ONE-YEAR INTERGOVERNMENTAL AGREEMENT WITH CALALLEN INDEPENDENT SCHOOL DISTRICT TO INSTALL AND SHARE FIBER OPTIC CABLE FROM E. RIVER VIEW DR. AND NORTHWEST BLVD. TO WILDCAT DR. AND NORTHWEST BLVD. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager or his designee is authorized to execute a one-year lntertocal Agreement with Calallen Independent School District (CISD) to install and share fiber optic cable from E. River View Dr. and Northwest Blvd. to Wildcat Dr. and Northwest Blvd. The agreement automatically renews for four succeeding one-year terms. This fiber will serve the CISD to connect their schools and serve the City in providing connection for traffic signals along the Northwest Boulevard corridor. A copy of the agreement is on file in the office of the City Secretary. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Approved this the ,21 day of James R. Bray, Jr., City Attorney By: a'~'~ Lisa Aguilar. Assistant City Attorney Samuel L. Neal, Jr., Mayor The City of Corpus Christi .2001. LOA\res.054 ENTERGOVERNMENTAL AGREEMENT City of Corpus Christi and Calailen Independent School District Fiber Optic Cable Plant This agreement is entered into between the Caiallen Independent School District, a Texas governmental entity (District) and the City of Corpus Christi, a Texas home-role municipal corporation (City) for purposes oftbe Texas Intergovernmental Cooperation Act, Government Code, Chapter 791 to achieve efficiency in meeting intergovernmental responsibilities. WHEREAS, District desires to improve its data communications between campuses utilizing fiber optic connections; and WItEREAS, the City desires to utilize the fiber to improve City communications; NOW, Tltlr. REFORE, in consideration of the mutual promises herein, City and District agree as follows: 1. Term. This Agreement is for one year be~nning the Effective Date. The Effective Date is defined as the latest date of signature on this agreement by the authorized representative of the City or District. The Agreement automatically renews for four succeeding one-year terms under the same conditions unless terminated or modified as set om herein, and shall continue thereafter year to year unless terminated as provided hereirL 2. Responsibility of District. District will: (a) purchaseallrequiredmaterialsasshownonthe attached estimate and incorporated herein as Exhibit A. Any changes to this list will be paid by the District up to a maximum often-percent fluctuation fi-om the estimated quantifies; Co) pay the initial pole line attachment fees; (c) pay for all pole line make-ready work required by the pole owners; (d) be responsible for having the fiber and all other material available, and/or delivered to the City of Corpus Christi Street Department for acceptance testing and storage; and (e) install the fiber from pole #1 and pole # 66 to the District buildings as shown on the attached and incorporated Exhibit B. 3. Responsibility of City. City will: (a) assist in the development of purchase specifications of 32 fiber-optic ADSS cable with 24 single mode fibers and 8 multi-mode fibers; Co) assist in the development of purchase specifications of h_ardware to hang the Fiber; (c) obtain pole attachments; (d) install the fiber from pole gq56 adjacent to Caiallen High School on Wildcat Drive to pole # 1 adjacent to the elementary school on East Riverview Drive, along route identified in the attached Exhibit B, said installed fiber to be referred to herein as the '~2able Plant"; (e) pay recurring annual pole attachment fees subsequent to the initial installation for poles used by the Cable Plant; and (f) pay maintenance costs ~'or the Cable Plant. 4. Maintenance of fiber. (a) Any maintenance performed by the City on the Cable Plant shall be provided during the following times: Monday through Friday 7:00 a.m. to 4:00 p.m. All City holidays are excluded from this schedule. 10. (b) The City will use its best efforts to respond to a request for maintenance to Cable Plant within two city business days. (c) The City will maintain and repair the Cable Plant, up to a 300-foot failure as part of normal maintenance. If there is a failure in the Cable Plant that involves more than 300 feet of cable, then one of the following conditions shall govern: (1) I/the failure is due to the actions of a third party, or ifa third party is involved, the City of Corpus Christi shall seek to recover the cost of repairs from the third party. (2) If no third party is involved, or if the City is unable to recover the cost of repairs from a third party, then the repair shall be the joint responsibility of the City and the District. The City shall perform or oversee all repairs performed under any of these conditions. (d) The City may apply for federal grant money to replace the Cable Plant with buffed fiber should a natural disaster occur. If federal grant money is unavailable, the Cable Plant may be rebuilt under the same requiremems as the original Cable Plant under this agreement. Ownership of fiber. The City shall own all the fiber in the Cable Plant. City's use of fiber. In consideration for the City's performing the responsibilities set forth herein, the City shall have full use of 6 multi-mode strands and 12 single-mode strands ofthe 32 fiber-optic ADSS cable for such City uses including but not limited to interconnection of traffic signals and improved da~a communications. District's use of fiber. District shall have full use of 2 multi-mode strands and 12 single- mode strands of the 32 fiber-optic ADSS cable. Access. The parties agree that the City will control access to the Cable Plant. Currently available funds. The City and District agree that the performance of each is subject to the ability of the parties to provide or pay for the services requked under this Agreement. The City and District acknowledge that this agreement between them is entered into in accordance with the Interloeal Cooperation Act, Chapter 791, Texas Government Code. In accordance with Chapter 791 of the Texas Government Code, the City and District acknowledge that any payments made in accordance with the terms of this agreement shall be made from current revenues available to the paying party, and any future payments are subje~t to appropriations. Termination. A. Default by City. If the City fails to perform or comply with any terms or conditions of' the Agreement, District may terminate the Ag~ement after giving the City Manager 30 days written notice of the failure to comply with the Agreement. The City has 30 days to cure any default. B. Default by District. If District fails to perform or comply with any t¢~a-~s or conditions of the Agreement, the City may terminate the Agreement after giving the Superintendent 30 days written notice of the failure to comply with the Agreement. District has 30 days to cure any default. C. Without Cause. Either party may terminate the Agreement at any time without cause upon 90 days written notice of termination. 11. Duties upon Termination. ifthe agreement is terminated pursuant to 10.A or 10.B above, then all fights to the fiber are transferred to the non-defaulting party. If the agreement is t~,a-finated pursuant to 10.C above, then all rights to the fiber are transferred to the non- terminating party. 12. Governmental Service. This Agreement is betwcen City and District for the purpose of providing governmental services and not for the benefit of any third party or individual. 13. Force majeure. The parties will exercise every reasonable effort to meet their respective obligations but shall not be liable for delays resulting from force majeure or other causes beyond their reasonable control, inclvcli,~, but not limited to, compliance with any Government law or regulation, acts of God, acts of omission, fires, strikes, lockouts, national disasters, wars, riots, transportation problems, shortages of materials, and/or any other cause whatsoever beyond the reasonable control of the parties. 14. Notice. Notice may ~e given by hand delivery or cefl:ificd mail, po~tage prepaid, and is deemed received on the day hand delivered or on the third day after deposit if sent certified m~i], Notice will be sent as follows: IF TO CITY: City of Corpus Christ Attn: Street Si~onals Superintendent P.O. Box 9277 Corpus Christ, Texas 78469-9277 IF TO District: Calallen Independent School District Attn: Superintendent 4205 W'fldcat Lane Corpus Christ, Texas 78410 Entirety Clause. This Agreement expresses the entire agreement between the parties. Any modification or amendment to this Agreement is not binding upon the parties unless reduced to writing and signed by persons authorized to make such Agreements on behalf of the respective party. Any modification or amendment which does not change the essential scope and purpose of this Agreement may be approved by the City Manager or designee on behalf of the City a~d the Superintendent or designee on behalf of Distrlct. EXECUTED in duplicate originals by the City of Corpus Christi on this 2001. day of CITY OF CORPUS CHRIST By: Armando Chepa, City Secreta~ George K. Noe, Deputy City Manager Legal form approved on lames IL Bray, Ir., City Attorney ,2001 By: Assistant City Attorney CUTED in duplicate ofi~nal~ by Calallen Independent School District on this . . Calallen Independent School District Superintendent EXHIBIT A FIBER OPTIC PROJECT FM624 FIBER PROJECT DISTRICT'S COST ESTIMATE ITEM DESCRIPTION QUANTITY UNIT COST -~XTENDED COST '" 32 FIBER ADSS MM/SM CABLE 12000 $1.70 FT 20400.0(~ m 12 FIBER SM CABLE 0 $0.85 FT ,( 0.00 O 6 FIBER MM CABLE 0 $0.60 FT 0 DIELECTRIC SUPPORTS 42 $28.00 EA 1176.00 DEAD-ENDS 25 ;32.00 EA 800.00 CLEVIS 25 ;6.50 EA i/8" X 20" EYE BOLT 25 ~.50 EA t 12.50 5/8" X 16" THRU BOLT 42 ;0.85 EA 35.70 m i/8"X 14" THIMBLE EYE BOLT 24 $2.89 EA 69._% ~ 5/8"X 14" ANGLED EYE BOLT 12 i2.89 EA 34.68 ¢3 1/4" SPAN WIRE 2500 $0.15 FT 375.00 ~1/4" 3-BOLT CLAMP 12 $4.50 EA 54.0(] m 1/4" PREFAB 12 $2.55 EA 30,60 _~ 3/8- SPAN WIRE 200 $0.29 iFT 58.0n n© 3/8" 3-BOLT CLAMP 12 $5.50 EA 66.0(~ 3/8" PREFAB 12 $3.15 EA 37,80 0 0.00 SUY WIRE ANCHORS W/HELtX 12 $35.00 EA 420.00 YELLOW GUY GUARDS 12 ;4.00 EA 48.00 0 0.00 ~_ COYOTE ENCLOSURE 4 ~320.00 EA 1280.00 -~ ;28.00 EA 112.00 O SPLICE TRAY 4 '" AERIAL BRACKET ¢ ~21.00 EA 84.00 uJ 0 O.OO 0 360.0O -~ FIBER OPTIC STRAND 10 $36.00 Sets n 0.0~ u) STORAGE UNITS 0 0.00 ~ FAN OUT KITS 0 $12.00 FcA 0.00 aC i$50.00 EA 0.00 O PATCH PANEL ~ ;M/ST CONNECTOR 0 ;18.00 EA 0.00 0 0.00 uJ ;M/SC CONNECTOR 0 ;6.50 EA z 0.00 z MM/ST CONNECTOR 0 ~6.00 EA O ~6.50 EA 0.00 o MM/SC CONNECTOR 0 FUSION PROTECTOR SL~FVE i64 ;0.40 EA 25.60 0.00 0.00 0.0~ ~ 2" PVC CONDUIT JOINT 0 $5,20 EA 0.0~ ~ 2" PVC 90 0 $1.51 EA 0,00! z 2" PVC LB 0 $7.20 EA 0.00 0 0.00 o 2" PVC COUPLING 0 $0.42 EA EXHIBIT A FIBER OPTIC PROJECT 17"X30" QUAZITE PULL BOX 0 EA 0.00 ~ × 13"X2.4" QUAZITE PULL BOX 0 $200.00 EA 0.00 ~ O EA 0.00 ~. m 11"X17" QUAZlTE PULL BOX 0 0.00 z TRENCHING 0 $6.50 FT 0.00 O BORING 4" PiPE 0 $19.00 FT' 0.00 n, 0.00 C~ BORING 2" PIPE 0 $15.50 FT n, 0.00 LU ~ DIAMOND CORE 2.5" core 0 $200.00 EA 0.0(~ z 0.0~ DOLE LINE ATTACHMENT 13 ;96.74 EA 1,258.00 POLE LINE MAKE-READY WORK Time-Wamer ;500.00 LOT 500.00 ~- POLE LINE MAKE-READY WORK ~EPICPL $3,097.00 LOT 3097.00 ~ 0.00 ~Y~ ~OLE ENE MAKE-READY WORK NEC $0.00 .OT uJ ~OLE LINE MAKE-READY WORK LOT 0.00 RAILROAD ROW N/A STATE ROW N/A FEDERAL ROW 0.0u BUCKET TRUCK 0 HR 0.00 e) PICK UP TRUCK 0 $19.04 HR 0.00 uJ 'J SPLICE VEHICLE 0 iHR 0.00 O .~ DIGGER DERRICK 0 HR 0.00 uJ > FLAT BED 0 $4.22 HR 0.00 DUMP TRUCK 5 YARD 0 157.98 HR 0.0(~ 0 0.0~ SUPERVISOR 0 ~47.39 HR 0.00 0~ uJ TECHNICIAN 0 ~.9.99 HR 0.00 ~ SENIOR FOREMAN 0 ~3.03 HR 0.00 O STREET FOREMAN 0 ;30.16 HR 0.00 ~- OPERATOR 0 56.34 HR 0.00 ~ 0.00 tu CREWMAN/LABORER ~) $212.1 HR ESTIMATED TOTAL 30434.24 Exhibit B The proposed route will follow FM 624 fxom W'fldeat Drive to East Riverview Drive as depicted on the attached drawing. ITl × C C 16 CITY COUNCIL AGENDA MEMORANDUM DATE: June 20, 2001 AGENDA ITEM: Ordinance abandoning and vacating a 544.50-square foot portion of 20- foot wide, utility easement out of Lot 2E, Block 1, Caja Industrial Development; requiring the owner, Mr. David B. Evins, (Owner), to comply with the specified conditions and replat the property within 180 days at owner's expense; and declaring an emergency. ISSUE: Mr. David Evins is requesting the easement closure to rectify an encroachment on the existing 20-foot utility easement by a pre-engineered metal building. REQUIRED COUNCIL ACTION: City Charter requires Council approval to abandon and vacate any portion of an easement. IMPLEMENTATION SCHEDULE: Owner must replat the property within 180 days at its expense. RECOMMENDATION: Staff recommends approval of the ordinance as presented on an emergency basis. ~'Angel R. Escobar, P.E. Director of Engineering Services Attachments: Exhibit A - Site Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION PURPOSE OFCLOSURE AND BACKGROUND: Mr. David Evins is requesting the abandonment and vacation of a 544.50-square foot portion (3' x 181.50') of a 20-foot wide utility easement out of Lot 2E, Block 1, Caja Industrial Development. The utility easement abandonment is necessary to accomodate the placement of a pre-engineered metal building which has been manufactured for the owner and is ready for erection. All public and franchised utilities were contacted. Central Power & Light Company has an existing overhead electrical line within the easement that will have to be relocated at owner's expense. The Water Department has an existing 42-inch water line within the 20- foot wide utility easement is presently off centered away from the building. The property Owner will be dedicating an additional 3-foot utility easement to accomodate the location of the existing 42-inch water line. Staff recommends that payment of the fair market value be waived because Owner will be dedicating a 3-foot wide utility easement totaling 544.50-square feet to off-set the proposed abandonment. The owner has been advised of and concurs with the conditions of the easement abandonment. h:\...\gen\agO I \esrnt-clo\caja-ind,m AN ORDINANCE ABANDONING AND VACATING A 544.50 SQUARE FOOT PORTION OF A TWENTY (20) FOOT WIDE UTILITY EASEMENT OUT OF LOT 2E, BLOCK 1, CAJA INDUSTRIAL DEVELOPMENT; REQUIRING THE OWNER, MR. DAVID B. EVINS, TO COMPLY WITH THE SPECIFIED CONDITIONS AND REPLAT THE PROPERTY WITHIN 180 DAYS AT OWNER'S EXPENSE; AND DECLARING AN EMERGENCY. WHEREAS, there is a 544.50 square foot portion of a 20 foot wide utility easement out of Lot 2E, Block 1, Caja Industrial Development, as recorded in Volume 60, Page 52, Map Records Nueces County, Texas, that the owner, Mr. David B. Evins, (Owner), wishes to have abandoned and vacated; and WHEREAS, it has been determined that it is feasible and advantageous to the City of Corpus Christi to abandon and vacate said portion of the utility easement for all purposes, subject to the provisions below. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the 544.50 square foot portion of a 20 foot wide utility easement out of Lot 2E, Block 1, Caja Industrial Development, as recorded in Volume 60, Page 52, Map Records Nueces County, Texas is abandoned and vacated for public use as a utility easement, subject to Owner's compliance with the following specified conditions as part of the abandonment and vacation: That the City waive payment of the fair market value by the Owner for the vacating and abandoning of this 544.50 square foot (3 foot wide by 181.5 feet long) portion of a 20 foot wide utility easement because the Owner will dedicate an easement of equal or greater value as part of the replatting conditions. Central Power & Light will relocate existing overhead electrical lines within the easement at Owner's expense. The Owner must replat the portions of Caja Industrial Development being abandoned and vacated within 180 days at Owner's expense; provided however, the City Engineer may extend the time limit for an additional 180 days if extenuating circumstances outside the Owner's control necessitate an extension. SECTION 2. That upon written request of the Mayor or five council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter role that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the 26th day of June, 2001. L:\LEG-DIR\SHIN DA\JOSEPH\ORD-CajaID.doc ~ '~j , I i / ~ ~o.,~' t / "~'~' / t f NOTE: HOUSE TIES ARE TO FOUNDATION / ~is prope~ lies within Zone ~ , ~ccording to FIR~ ~g ~s, which ~ ~ ~ ~ "~ h~reon under my dir~on and super,on; ~Bt it is my knowl~ge ~nd belief; ~at there are no apparent en~achmen~ or overlapping o~ Improve~nB wi,h t~ dee~ IJn~ except as shown h~r~on. This Su~y was ~fformed without the benefit of ~ ~fle Poli~ or Ti~e Opinion. ~ , ~ .: ... BUYER: ~ns ~8 8~ce R~isterd Profe~ion~l Land Su~eyor Sta~e o[Tex~o?~g3 DATE: O~e ~ ~001 ~t ~ ~ ~n~s~a~ ~e~o~t ~.~ V. ~0~ CREW: RS&DL ~ Co~us ~isti, Nu~es Cowry, T~S. OFFICE: RV ~ RL ~//~/~/ D~i~G: RV & RL GF ~: 3o~ ~: 0 ~ -u~- K~,: ~ VOSS Engineering, Inc. [RECORDED] WOOD FENCE (M~SURED) ENGINEERING & ~ND SURVEY]NG X 3756 B~ON ROAD, CORPUS CHRIS~, TE~S, 78413 wine FENCe PHONE: (361)854-6202 F~: (361)853-4696 --? CITY COUNCIL AGENDA MEMORANDUM PRESENTATION June 21, 2001 AGENDA ITEMS: Overview of Proposed FY 01-02 Internal Service Fund and Special Revenue Fund Budgets Budget impact of Solid Waste Services' proposal for waste haulers' contracts General Discussion of Proposed FY 2001-02 CITY STAFF PRESENTERS: Name Title Mark L. McDaniel Director of Management and Budget Jeffrey Kaplan Director of Solid Waste Services ISSUE: The City Council is called upon to adopt the FY 01-02 Budget prior to August 1, 2001. As part of the Council's review of the proposed budget, several presentations have been scheduled. This is the fourth in a series of presentations that will focus on the City's Internal Service and Special Revenue Funds. REQUIRED COUNCIL ACTION: No formal action is required at this time. However an opportunity for General Discussion on the Proposed FY 2001-02 Budget will follow the presentation, at which time Council adjustments may be considered. The Council is scheduled to vote on the adoption of the Proposed Budget on July 10th & 17th . Mark L. Mcl~ni~ Director of Management and Budget Copy of internal/Special Revenue Funds Presentation X Outside Agency Requests ("Green Book" under separate cover) X Presentation of Solid Waste Services' proposal (Agenda Item No. 19) X CITY OF CORPUS CHRISTI PROPOSED FY2001-2002 Internal Service Funds Special Revenue Funds (Page 22 7) • Liability/ Employee Benefits • Maintenance Services • Municipal Information Systems • Stores • Engineering Services 2 • Internal service funds support other City operations on a cost basis. • Overall, combined expenditures for these five funds increased by approximately $230,000 or less than 1% - increase due primarily to the rise in group health insurance costs. C • PROPOSED EMPLOYEE HEALTH PLAN TYPE I EMPLOYEE PORTION CfTY PORTION TOTAL Current Proposed Current Proposed Current Proposed Employee I Employee % City City % Total Total Total % Citicare Cost Cost Increase Increase Cost Cost j Increase Increase Cost Cost Increase Increase Employee Only 21.661 21.66 0% 172.67 178.50 5.83 3% 194.33 200.16 5.83 3% Employee/Spouse 127.05 130.20 3.15 j 2% 278.04 287.04 9.00 3% 405.09 417.24 12.15 3% Employee/Children 105.50 107.99 2.49 I 2% 256.46 264.83 8.37 3% 361.96 372.82 j 10.86 3% Employee/Family 192.23 197.33 5.10 1 3% 343.20 354.17 10.97 3% 535.43 551.50 16.07 3% Citicare Q-Plus Employee Only 211.22 216.91 5.69 3% 172.67 178.50 5.83 3% 383.89 1 395.41 11.52 3% Employee/Spouse 576.10 592.72 i 16.62 3% 278.04 287.04 9.00 3% 854.14 879.76 25.62 ! 3% Employee/Children 501.92 516.30 14.38 3% 256.46 264.83 8.37 3% 758.38 781.13 22.75 3% Employee/Family 801.41 824.78 23.37 3% 343.20 354.17 10.97 3% 1,144.61 1,178.95 34.34 3% Citicare Fire Employee Only 12.46 27.71 15.25 122% 148.05 163.30 15.25 10% 160.51 191.01 30.50 190/0 Employee/Spouse 1.09.44 143.12 33.68 31% 245.05 278.72: 33.67 14% 354.49 421.84 67.35 19% Fin loee/Children 89.60 119.51 29.91 33% 225.20 255.71 30.51 14% 314.80 375.2260.42 1 19 % Employee/Family 169.30 214.351 45.05 27/0 304.90 349.94 45.04 15% 474.20 564.29 90.09 I 19% Citicare Puhlic Safety Employee Only 216.62 333.59 116.97 54% 216.62 333.59 116.97 54% Employee/Spouse 131.11 201.90 70.79 54% 347.72 535.50 187.78 54% 478.83 737.40 258.57 54% Employee/Children 104.34 160.68 56.34 54% 320.96 494.28 173.32 54% 425.30 654.96 229. 54% to ee/Famil 212.12 326.66 114.54 54% 428.73 660.25 231.52 54% 640.85 986.91 346.06 54% 0 0 0 0 0 0 0 0 (Page 291) • Crime Control & Prevention District • Hotel Occupancy Tax • Reinvestment Zone No.l • Reinvestment Zone No. 2 (New) • Visitors Facility Fund • Arena Facility (New) • Seawall Improvement (New) • Lneni FmPrapnev ming Committee 5 HOTEL OCCUPANCY TAX • Proposed expenditures of include $1.2 million for initial project work for Convention Center expansion • $50,000 budgeted for American Bowling Congress • Contributions to outside agencies remain level, except for a CVB funding increase as per contract M SPECIAL REVENUE FUNDS (Page 293 and see separate attachment) • Asian Cultures Museum $159000 • Art Museum of South Texas 2009000 • Harbor Playhouse 319500 • Center for Hispanic Arts 159000 • Arts Community Center 159000 • Convention promotion 290919235 • Corpus Christi Symphony 129000 • Jazz Festival 79500 • Arts Grants/Projects 76,500 $2,463,735 7 NORTH PADRE ISLAND REINVESTMENT ZONE NO. 2 (PACKERY CHANNEL) • Approximately $60,000 in estimated captured value for FY 2001-02 per Economic Research Associates Study • Participating entities include City, Nueces County, and Del Mar College r] SEAWALL IMPROVEMENTS • Collection of 1/8th cent sales tax began April 1, 2001. • $4 million in projected revenue and $3.2 million in proposed expenditures for initial project costs and debt service • Projected Fall 2001 Bond Sale 0 ARENA FACILITY • Collection of 1/8th cent sales tax began April 1, 2001. • $4 million in projected revenue and $1. 9 million in proposed expenditures for initial project costs in FY 2001-02 • Projected Spring 2002 Bond Sale ME VISITOR'S FACILITIES • Relatively flat revenue and expenditures are proposed for FY 2001-02 • Fund balance is projected to remain under 1% I I CRIME CONTROL & PREVENTION DISTRICT • Final 10 officers in FY 01-02 (Total 50 new officers for District) • Includes funding for election re- authorizing the District 12 • SOLID WASTE SERVICES (SEPARATE PRESENTATION) • GENERAL BUDGET DISCUSSION • QUESTION/ COMMENTS? 13 "Staying The Course For A Bright Future" 14 18 NO ATTACHMENT FOR THIS ITEM. 19 CITY COUNCIL AGENDA MEMORANDUM SUB.1ECT: Proposed Re-naming of Ocean Drive to South Water Street Date: June 15, 2001 AGENDA ITEM: a. Public hearing for proposed re-naming of Ocean Drive to South Water Street between Furman Avenue and Buford Street. b. Ordinance changing the name of Ocean Drive to South Water Street between Furman Avenue and Buford Street. [SSUE: The City has received a request ( Exhibit 1) from the two property owners abutting a two block section of Ocean Drive behind the First United Methodist Church to re-name this section of Ocean Drive to South Water Street. REOU[RED COUNCIL AC'/zON: The Code of Ordinances specifies the process for the naming and re-naming of public streets. This process requires the City Council to conduct a public hearing to receive public comment on the proposed re-naming and to render a decision. The City Secretary's Office has published notice of this public hearing and also sent notices of the public hearing to all property owners on the two block section of Ocean Drive between Furman Avenue and Buford Street, including tenants that are addressed on this section of Ocean Drive. RECOMMENDATION: Staff recommends Council conduct a public hearing to determine whether adoption of the ordinance is warranted. Director of Engineering Services ADDTT~ONAL SUPPORT MATERZAL Background information Applicant Request- Exhibit 1 Site Map - Exhibit 2 Ordinance AgMemOcean-WaterSNChange.601 Proposed Re-Nam~hq of Ocean Dr~ye to South Water Street Street Page I of 3 AGENDA MEMORANDUM Additional Background Information BACKGROUND: Street Re-naminq Process: Following is a brief summary of the procedure established for re-naming city streets: 1. Applicant(s) must reside on or own property owner on the subject street section. 2. Application to provide list of all owners and tenants whose residences or places of business are on the subject street. 3. In absence of all owners signed to the petition for renaming street, a $25 fee to accompany the application - - such fee intended to cover the cost for the City's expenses to prepare notices to all affected property owners and tenants and to publish a public notice. 4. City Manager notifies Traffic Engineer, Utilities Office Manager, Director of Planning, Director of Engineering, Fire Chief, Police Chief, and U.S. Postmaster of the proposed renaming for response comments. 5. City Manager sets date for public hearing by the City Council. 6. City Secretary provides notice to all affected property owners and tenants not less than three days in advance of the public hearing. 7. On the date of the Council's public hearing, the Council shall render a decision at that time or at some other time convenient for the Council to continue the matter. Prior Council Action / Policy on Re-namina Streets: · City Council established an official Council policy in 1994 which declines to change the names of streets in Corpus Christi except under unusual, extenuating circumstances {Resolution 21901, 03-22-1994) · City Council approved a resolution supporting the designation of State Highway 44 from the City Limits of Corpus Christi to the City Limits of Robstown, Texas, as the Cesar Chavez Memorial Highway (Resolution 23377, 07-16-1998) · City Council approved the name "Northwest Boulevard" to supplement the State's F.M. 624 State- system designation of this street. Tn addition, Council approved re-naming sections of Up River Road (to Leopard Street) and Leopard Street (to ]~nterstate 37 Access) in the Northwest area for consistency purposes (Ordinances 023585-023588, 03-23-1999). · City council approved the renaming of a single block section of Belden Street to Concrete Street (Ordinance 024351, 01-30-2001) Street Descriation / Prooerty Development The subject section of Ocean Drive (Exhibit 2) comprises two block sections with a total street length of 700-feet. The street is curvilinear, operates as a two-lane, two-way street, and carries less than 1,500 vehicles per day. It is used nearly exclusively by motorists southbound on Water Street who want to continue south onto the Ocean Drive artery south of Buford Street. There are two property owners on this section of Ocean Drive. Church facilities exist along the entire east side which are owned and maintained by the First United Methodist Church. The west side of this section of Ocean Drive is primarily residential (apartments and one single-family residence) owned by the remaining property owner, the Morris L. Lichtenstein 3r. Foundation. The First United Methodist Church also owns and operates a church parking lot on the west side of Ocean Drive nearest Buford Street. Prooosed Re-Namina of Ocean Drive to South Water Street Street Page 2 of 3 .lustification for Street Re-Naming: Over the years, the Staff has received occasional calls from the general public, either commenting that the 'Ocean Drive' street name between Furman Avenue and Buford Street is inappropriate and confusing or commenting that the wrong street name sign has been installed. Therefore, many citizens, including the City Staff, consider this named section of Ocean Drive as an anomaly for the following reasons: it significantly deviates from the normal alignment of Ocean Drive along the bayfront. This mis- alignment (by street name) occurred as a result of the construction of Shoreline Boulevard and the seawall. Prior to the Shoreline Boulevard / seawall construction, Ocean Drive directly connected directly with Water Street. it cannot be accessed by motorists from the main section of Ocean Drive it comprises what is normally recognized as the southerly street extension of South Water Street. Tn particular, officials with the First United Methodist Church, which has its church parking lots on both sides of this section of Ocean Drive, have indicated the confusion to new-comers or visitors, because many find their way reading street name signs rather than landmarks, when church programs are announced as being more easily accessed using this Ocean Drive entrance to the First United Methodist Church chapel. Review bv City Departments / Aaencies: The offices of the City Traffic Engineer, Utilities Office Manager, Director of Planning, Director of Engineering, Fire Chief, Police Chief, and U.S. Postmaster have each been contacted for comments on the proposed street name change. No opposition has been received from any of these officials. TmDlementation Cost: Tmplementation costs for the street name change, if approved, would be restricted to the cost of replacing three (3) ground-mount street name signs located at the intersections of Ocean / Buford, Hancock / Ocean and Furman / Ocean. These signs are maintained by the City. The estimated City cost for replacement of the existing street name signs with the proposed name change is $ 300. Street name change costs historically have been borne by the City through its annual operating budget (Street Services Department). Prooosed £e-Narnina of Ocean Drive to South Water Street Street Page $ of 3 FJ['St IJnJted Methodist Church Apdl 9, 2001 TO: Armando Chapa, Corpus Chdst City Secretary Corpus Christi City Council, Exhibit 1 - Applicant Reoues We, the undersigned property owners and/or managers, request the City Council change the name of the ~ c~.'on of~cean Drive, between Furman Ave. and Bufford St. from Ocean Drive to South Water Street. This ion ~' c/cean Drive cannot be accessed from Ocean Drive and is the logical extension of South Water Street. Dr.[~ i Kise~, Sen~r P~stor President First/ ~ited Methodist Church The Moms ~, Jr. Foundation P.O.~Box 1838 P.O. Box 2888 Corpus Christi, Texas 78403 Corpus Chdsti, Texas 78403 First United Methodist Churc. First United Methodist Church Parking Lot Residence =OCK FURMAN AVE ~ Property owned by The Moms L !.J~te~stein, Jr. Foundation ~ Property owned by First United Methodist Church RO. Rox 1838 * 900 South Shoreline ~, Corpus Chdsti, Texas 78403-1838 FURMAN ST. MORGAN AVE. PROPOSED STREET NAME CHANGE PROPERTY OWNERS ~'~FIRST UNITED METHODIST CHURCH ~MORRIS L. LICHTENSTEIN, JR, FOUNDATION EXHIBIT 2 SUBJECT: PROPOSED RE-NAMING OF OCEAN DR. I~.~ TO WATER STREET IFURMAN AVE. TO BUFORD STREET} srrE MAP Trefflo Engineering Div. Engineering Servicee Dept. AN ORDINANCE CHANGING THE NAME OF OCEAN DRIVE TO SOUTH WATER STREET BETWEEN FURMAN AVENUE AND BUFORD STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR PUBLICATION. WHEREAS, after all notices required by Section 49-1 of the City Code of Ordinances. a public hearing was held on Tuesday, June 26, 2001, during a meeting of the City Council, in the Council Chambers, at City HaIL in the City of Corpus Christi, Texas, during which all interested persons were allowed to appear and be heard: and WHEREAS, the City Council finds, as required by Resolution 21901 adopted on March 22, 1994, that "unusual. extenuating circumstances" justify changing the name of Ocean Drive to South Water Street between Furman Avenue and Buford Street. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The name of Ocean Drive is changed to South Water Street between Furman Avenue and Buford Street. SECTION 2. If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, x~ord or provision hereof be given full force and effect for its purpose. SECTION 3. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 4. Upon final adoption of this Ordinance. as required by Section 49-1 of the City Code of Ordinances. a copy of this ordinance shall be furnished by the City Secretary to the department heads and the Postmaster. and the traffic engineering department shall, at the direction of the City Manager, place street name signs, as specified in subsection (6) of said section. LOA\ord3.389 20 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION 6126101 AGENDA ITEM: (Caption/Title of Presentation as it should appear on the agenda) Presentation by the Corpus Christi Army Depot OUTSIDE PRESENTER(S): Name Titie/Position 1. Blaine Withers Deputy to the Commander, O~anizatlon C.C. Army Depot ISSUE: Presentation regarding the Corpus Christi Army Depot's economic impact on the Corpus Chdsti area and Coastal Bend region. Mr. Blaine Withers will provide information regarding the C.C. Army Depot operations and present an 18-minute video entitled, uCCAD Command". BACKGROUND: The City Council requested this pubic presentation following a special tour of CCAD two weeks prior. The City Council was impressed with information and the substantial economic impact the CCAD represented for the Corpus Christi area and wished to share this information with the general public through a Council Presentation. REQUIRED COUNCIL ACTION: (No action required) Additional Background [] Exhibits [] 21 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION June 20, 2001 AGENDA ITEM: Presentation on Request for Proposals for the City Marina Operations and Development Proposals. CITY STAFF PRESENTER(S): Name Title 1. Marco A. Cisneros Director 2. 3. Dept/Division Park and Recreation OUTSIDE PRESENTER(S): Name 1. None 2. 3. Title/Position Organization ISSUE: The City is investigating many different opportunities to bring in outside partners to work with some of the City operations that have traditionally been staffed and directed with City staff. This Request for Proposals (RFP) for the City Marina would look at what interests might exist from private parties to work with the City Marina Operations and Development, BACKGROUND: The City needs a new vision for the management of the daily operations and future commercial development of the City Marina. The intent of this RFP is to solicit proposals from development teams that would have the experience and financial capabilities to take the City Marina to the next level of development. The RFP's objectives include the planning, financing and development of mixed-use, Page 2 waterfront commercial retail and/or entertainment center developments at the Marina. Rather than continue to piecemeal the development leases for Marina property it is recommended that the City consider approaching the ultimate development of the Marina in a more comprehensive manner with the partnering of a development team and the City. REQUIRED COUNCIL ACTION: The City Council must decide whether or not to direct City staff to proceed with the release of the Request for Proposals for the City Marina Operations and Development Proposals as proposed. Marco A. Cisneros, Director Park and Recreation Department Exhibits X Request for Proposals for City farina - aions and 0i Development P,2�esentataon June 26, 2001 City of Corpus Christi City Marina History 19301s = Construction of single pier 1940's =Construction of Seawall and three landmasses 1950's - Marina comes under PARD operations 1970's - Marina begins to lease business sites 2 City Marina Development Site Size - 23 acres Land Masses =1 L -Head and 2 T -Heads Boat Slips = 580 wet slips Existing Business Tenants - 12 ( 4 seasonal) ]Request for Proposals Goals Continue to improve the Bayfront Continue to improve the City Marina Offer new resident and visitor attractions Generate new commercial and/or entertainment opportunities Improve Marina Fund Balance RFP Objectives Manage Marina Daily Operations - Slip rentals - Lease management - Marina maintenance (water and land) - Marina marketing - Fuel service - Wastewater pump out service - Marina security 5 RFP Objectives continued fund and create Additional Marina Development - CommerclalfRetall venues - Restaurant venues - Entertainment venues - Tourist attractions Incorporate Marina Development into Seawall Restoration Project 6 RFP Expectations Response from experepced Development Teams - Clear vision for Marina development - Previous waterfront projects success - Financial resources availability Ultimate Project Elements - High quality environment RFP Expectations continued Maximum lop =term reveIppe generator r for the Development Team and the City Win -Win proposition for Oth, parties Development Team committed to Corpus Christi and its success RFP Timetable July 2001 - City issue of RFP September 26, 2001 - RFP Response Deadline November 2001 - City Council consideration of proposed Development Team selection February 2002 - Execute operations contract and ground lease Rp-,ipo,mmenc,lation 0 Qthoize stat f to issue Request for Proposa Is for City Marina Operations and Development Proposals to any interested potential development teams located In or outside of Corpus Christi. 10 REQUEST FOR PROPOSALS FROM DEVELOPMENT TEAMS FOR CITY MARINA OPERATIONS AND DEVELOPMENT PROPOSAL IN CORPUS CHRISTI, TEXAS Offered by the City of Corpus Christi Contact: Marco A. Cisneros, Director Park and Recreation Department (361) 880-3464; Fax (361) 880-3864 Ma)' 30, 2001 Request for Proposals City Marina Operations and Development Proposal Executive Summary Corpus Christi, Texas is located in Nueces County along the Gulf of Mexico about 220 miles south of Houston and 165 miles north of Laredo and Brownsville and is bounded by barrier islands to the east. It is the eighth largest city in Texas and the 59th largest city in the nation. The market area contains approximately 400,000 residents in the City's metropolitan area. It serves as the regional center for healthcare, higher education, retail and other businesses. Corpus Christi also has a very strong tourist industry, regional port, petrochemical industry and military installations. According to the 1999 Texas Destination report, Corpus Christi showed an exceptionally high representation of tourism for activities relating to nature; beach and waterfront; outdoor sports; hunting and fishing; boating and sailing; historic sites; touring; museum visiting; and nightlife. The number of person-trips to Corpus Christi was estimated at 9 million (1998-1999) and the volume of person-days to Corpus Christi was estimated at 24 million, ranking the City 6th out of the 27 Texas MSA's top destinations in 1999. Tourism in the City's metropolitan area generates 10,790 jobs, $624.8 million in travel spending and $57.7 million in tax receipts each year. The objectives of this Request for Proposals (RFP) are to obtain statements of qualifications, financial abilities and expressions of interest for the management of the daily operations and future commercial developments associated ~vith the City of Corpus Christi City Marina. The objectives also include the planning, financing and development of mixed-use, waterfront commercial retail and/or entertainment center properties from development teams. The development teams should include a large-scale commercial developer (preferably with experience in design, financing, construction and operation of waterfront commercial venues), architectural/engineering and site planner, financing source(s) and financial consultant. The site, known as the City of Corpus Christi Ci~ Marina (Marina), made available in this RFP comprises approximately 4,280 linear feet of xvaterfront/seawalI and 23 acres of land with 580 slips. The Marina is located on three land masses adjacent to the east side of Shoreline Boulevard bounded on the east by Corpus Christi Bay, on the south by Park Avenue, and on the north by Aubrey Street. Most of the Marina property xvas developed in the early 1940's with the construction of the Seawall Project. Another objective of this RFP and subsequent management contracts and leasehold developments is to establish the Marina as a significant cultural and entertainment oriented tourist and visitor venue for South Texas. This development opportunity for a mixed-use, visitor-oriented project is intended to complement the needs of the tourists, visitors and Marina slip tenants. It will also provide an outlet for waterf~ nt commercial access for metropolitan Corpus Christi, and create a connective link in the series ,)f public access and public serving facilities extending along the west side of the Shoreline Boulevard and the Bayfront Seawall walkxvay. The above listed tourist/visitor uses are well established and should be considered anchors for specific use activities. The development team should link these uses together with any vacant property located in the Marina. The structure of the transaction between the selected development team and the City of Corpus Christi ~vill be in the form ora long-term operations and management contract and ground lease. The RFP response deadline is September 26, 2001. RFP response requirements include identification of development team members, qualifications, and relevant management and project experience of the team members, preliminary site development concept and preliminary financial structure. Respondents shall also provide financial experience information of the development team, as well as potential sources of interim and long-term financing for the proposed project operations and development. After the review process has been completed, the City Council may select thereafter one preferred RFP respondent for exclusive negotiations on the operations and management contract and ground lease. Supplemental information on the City of Corpus Christi community, the metropolitan area, and the RFP site will be sent upon xvritten request. The City of Corpus Christi's point of contact for this RFP is Marco A. Cisneros, Director, Park and Recreation Department at (361) 880-3464; fax (361) 880-3864. REQUEST FOR PROPOSALS FOR CITY MARINA OPERATIONS AND DEVELOPMENT PROPOSAL II. SITE INTRODUCTION CITY OF CORPUS CHRISTI DEVELOPMENT SITE OPERATIONS AND DEVELOPMENT OPPORTUNITIES AND EXPECTATIONS OPERATIONS OBJECTIVE DEVELOPMENT OBJECTIVE RFP ROLE 5 5 6 7 7 III. IV. Vo GOALS FOR THE MARINA SITE DEVELOPMENT STRATEGY VEHICULAR AND PEDESTRIAN ACCESS. PUBLIC SERVICES TRANSACTION STRUCTURE ENVIRONMENTAL ISSUES DEVELOPMENT TEAM SELECTION PROCESS SELECTION PHILOSOPHY EVALUATION CRITERIA EVALUATION PROCESS INCOME STRUCTURE 7 8 8 8 8 8 8 9 9 9 RFP SUBMISSION REQUIREMENTS TEAM EXPERIENCE AND DEVELOPMENT CONCEPT 9 GENERAL SUMMARY OF PROPOSED PROJECT FINANCING TERMS .10 RFP RESPONSE FORMAT 10 RFP RESPONSE SCHEDULE 10 EXHIBITS I. DEVELOPMENT SITE 2. MARINA SLIPS 3. MARINA FEES SCHEDULE FY 2001-2002 4. MARINA PERMITS AND LEASES 5. MARINA LEASE SITES 4 I. SITE INTRODUCTION CITY OF CORPUS CHRISTI Corpus Christi, Texas is located in Nueces County along the Gulf of Mexico, about 220 miles south of Houston and 165 miles north of Laredo and Brownsville and is bounded by barrier islands to the east. It is the eighth largest city in Texas and the 59th largest city in the nation. The market area contains approximately 400,000 residents in the City's metropolitan area. It serves as the regional center for healthcare, higher education, retail and other businesses. Corpus Christi also has a very strong tourist industry, regional port, petrochemical industry and military installations. According to the 1999 Texas Destination report, Corpus Christi showed an exceptionally high representation of tourism for activities relating to nature; beach and waterfi'ont: outdoor sports; hunting and fishing; boating and sailing; historic sites; touting; museum visiting; and nightlife. The number of person-trips to Corpus Christi was estimated at 9 million (1998-1999) and the volume of person-days to Corpus Christi was estimated at 24 million, ranking the City 6th out of the 27 Texas MSA's top destinations in 1999. Tourism in the City's metropolitan area generates 10,790 jobs, $624.8 million in travel spending and $57.7 million in tax receipts each year. The City is governed by a nine-member City Council and operates under a council-manager form of government. The City Manager's administrative team will have the primary responsibility for providing information and evaluation of the submissions of qualifications and proposals. DEVELOPMENT SITE The City of Corpus Christi City Marina (Marina) comprises approximately 23 acres of land adjacent to the east side of Shoreline Boulevard and includes approximately 4,280 linear feet of water frontage. The Marina is also bounded by the Corpus Christi Bay on the east, Park Avenue on the south and Aubrey Street on the north (see Exhibit 1). Respondents should personally visit and evaluate the Marina and nearby facilities. The Marina is the focal point of the City. It is located on the west side of the Corpus Christi Bay where it is protected from the Gulf of Mexico by barrier islands offthe Texas coast. The Marina first came into being in the late 1930's ~vith the construction of a single pier. The 1940's brought on seawall and facility construction and the three land masses that exist today. In the early 1950's the Marina operations came under the direction of the Park and Recreation Department, where it continues to operate to date. It has a mixture of recreational and commercial boaters as the main Marina customers as well as a small number of other commercial clients. The Marina's web site is www.corpuschristimarina.com. The Marina is one of the City's most popular tourist attractions, the front door to Corpus Christi. Many yachts and sailing vessels are moored and operate out of the Marina that serves as the front door to Corpus Christi. Corpus Clu-isti Bay offers year-round sailing and water sports opportunities. The Bay's Inter-Coastal Waterway provides easy access to boaters seeking the deeper waters o f the Gulf o f Mexico. 5 The Marina is located across from the Central Business District of Corpus Christi, which is the office and entertainment center of the community. The Downtown area serves as a location for large hotels on the City's Bayfront, and many fine restaurants. To the north, across from the Ship Channel, are the Texas State Aquarium, the USS Lexington Aircraft Cartier Floating Museum, and the 1 V2 mile long Corpus Christi Beach. To the south of the Ship Channel are the Corpus Christi Museum of Science and History, the Art Institute of South Texas (which is commencing a significant expansion), the Selena Auditorium, and the Bayfront Convention Center. Other facilities include the Harbor Playhouse, the Water Garden, the Solomon Ortiz Visitors Center and cruise ship terminal, and other facilities of the Port of Corpus Christi Authority. The City is also in the planning stages of a substantial renovation and expansion project for the Convention Center as well as the construction of a new 10,000 seat Arena to be located next to the Convention Center. In addition, voters recently approved funding to rehabilitate the 60-year-old Seawall to which the Marina is connected. II. OPERATIONS AND DEVELOPMENT OPPORTUNITIES AND EXPECTATIONS OPERATIONS OBJECTIVE The Marina has been and continues to be the site of many state, national and international sailing championships and regattas. The current in the Bay is negligible, and the wind is plentiful. The Marina has over 580 wet slips available for commercial, pleasure and transient boats (see Exhibits 2 & 3). The piers include floating as well as set piers. Amenities for boaters include air-conditioned showers, restrooms and laundry, boat ramps, dry storage, haul out facilities marine fuel service facility and a sanitary pump out station. The successful development team would assume the operations associated with the slip leases and overall maintenance of the Marina under a management contract. The Marina operations currently include providing 24 hour security patrols as well as performing rescue missions when called upon by disabled boaters, the Corpus Christi Police Department, the Corpus Christi Fire Department or the Coast Guard. The current Marina staff provides boat haul out services, with a 15-ton capacity lift, permitting boat owners, if they so choose, to retain contractors for minor repairs or periodic maintenance as required for their vessels. The City does not expect the development team to continue to offer any water rescue services once it has assumed the daily operations of the Marina. The development team as a part of the daily operations will address maintenance, including some short-term and long-term Marina dredging issues. The Marina has a number of other short-term and long-term business tenants that would also fall under the management contract for the Marina. These include: Landry's Restaurant (water based barge setup), Joe's Crab Shack at the Lighthouse (remodeling under construction), the Bay Yacht Club, the Corpus Christi Yacht Club, the International School of Sailing, Jane's L-Head Seafood House and other leased entities. The City expects the development team to manage these leases (see Exhibits 4 & 5). The handling of future leases and subleases will be addressed as part of the proposal. 6 DEVELOPMENT OBJECTIVE This RFP makes available portions of the 23 acres of land for new, innovative, commercial and entertainment-based attractions. The City is interested in any alternative approaches to building sizing and placement. Marina development with a creative and imaginative use of the available waterfront areas is critical. What is envisioned is a high-intensity visitor development of unique character that will showcase nearby existing facilities and integrate them into a signature venue like none other on the Gulf Coast. The market area contains nearly 400,000 residents in the Corpus Christi metropolitan area as well as the two million residents of South Texas located within a three hour driving radius (not including Mexico). The location of the Marina provides visitors with a direct access to the regional freeway systems and allows them to enjoy viewing marine operations and activities without having to go out on the water to do so. The City expects the development team to provide one new boaters facility and public restrooms (Peoples Street T-Head location) to be built similar to the current facilities found on the Cooper's Alley L-Head (see Exhibit 5). These facilities may be incorporated into other proposed facilities for the project. The development team would also be expected to assume the operations of the existing marine fuel service facility that is located on the Cooper's Alley L-Head. RFP ROLE This RFP is intended to provide the City of Corpus Christi xvith a list of interested development teams, qualified in terms of experience with waterfront projects operations, development of similar scale and the financial strength to implement a high-quality project. The RFP response must include a clear vision, represented by appropriate conceptual site plans and renderings, to demonstrate the scope and design theme o f the proposed project. The City Council may execute a Memorandum of Understanding (MOU) and grant an exclusive right to one respondent to negotiate a ground lease. The Council reserves the right to terminate the process without selecting a development team and shall not be responsible for any costs incurred by prospective development teams. The Council will make any preliminary and final selections by acting in the best interests of the City, as determined by the Council at its sole discretion. GOALS FOR THE MARINA SITE The C{ty Council has concluded that the Marina operations and development should be of a quality and scope equal to that of the City's prime Bayfront amenities. Not only should it generate substantial revenue, but it should also reflect the City's Bayfront amenities and benefit from maritime and tourism activities. Recognizing the limited resources available to the development community, the City has attempted to make this RFP responsive to the needs of the prospective development teams. The objective is a high-quality project that produces maximurn long-term revenue without any new capital contribution by the City. 7 DEVELOPMENT STRATEGY The challenge underlying this project is to find a coherent theme, which can realistically capitalize on the assets and attributes of the Marina location. The City expects this development to be privately financed and at no expense to the City. In the RFP responses, the City seeks a clear treatment of the theme and development sectors that the selected development team intends to pursue. Examples of other situations in which similar themes have been effectively implemented are critical in the requested response. VEHICULAR AND PEDESTRIAN ACCESS Pedestrian and vehicular circulation including any off-site improvements should be included in the development concept. PUBLIC SERVICES A complete network of utilities and communications infrastructure provided by the City and various private suppliers serves the Marina. This network gives adequate service to the adjacent uses, and should be analyzed by prospective development teams in terms of their needs. The Marina does not currently have any Cable TV or high-speed Internet access services. The City does not contemplate making any further capital investment in the Marina for any future construction projects except for the upgrading of the three xvastewater lift stations that service the Marina and the Seawall Renovations Project which includes some Marina bulkhead repairs. Fire, police, and emergency services are provided by various agencies of the City. TRANSACTION STRUCTURE Once the development team has been selected and the project's conceptual outline and design guidelines have been set, a comprehensive, detailed lease will be negotiated. The lease will need to abide by the City Charter and the laws of the State of Texas, which limit the subordination of any City leases. The development team will be responsible, at its expense, to secure appropriate environmental reviews and to perform its own evaluation of the existing facilities and regulations. ENVIRONMENTAL ISSUES The City is not aware of any soil or groundxvater contamination within the Marina that may adversely affect development. The development team will be free to perform environmental testing, at its expense, to its satisfaction. Any environmental issues will be negotiated with the selected development team. III. DEVELOPMENT TEAM SELECTION PROCESS SELECTION PHILOSOPHY In issuing this RFP, the City has made two explicit decisions that represent commitments to the development of this project. The most important decision was to seek an innovative development team. The need for a unified wsmn ~s critical, and the selection process will be particularly sensitive to this issue. The second decision was to focus the solicitation of responses on the prospective experienced development teams who are financially capable of conceiving and implementing a desirable project. The City may request additional verification of financial capability. The City shall treat ali information submitted by the development team as private and confidential during the selection process and negotiations. Any request for such information by a third party will be submitted to the Attorney General pursuant to the Texas Open Meetings Act with notice to the development team. EVALUATION CRITERIA The City's two prime evaluation criteria are implementability and creativity. Implementability proposes that the City believe that the responding development team can, and actually will, complete the project as proposed. Creativity is critical; "more of the same" will not do. A new development concept that specifically relates to the Marina operations and development and the City Bayfi-ont is needed if this operations and development project is to succeed. The City intends to look very closely for creativity and innovation in prior developments of similar scale and scope, and the connectivity of the proposed project to other waterfront developments on the Bayfront. Respondents should identify what will attract visitors to the Marina by the proposed project, and why the selected range of uses proposed will be successful in attracting those visitors. EVALUATION PROCESS The evaluation process has two steps. The first step is an initial review of all submissions for compliance with the submission requirements. Any responses with significant omissions may be rejected and the respondents notified of their failure to comply with the requirements of the RFP. The City reserves the right to request for respondents to correct minor omissions ~vithin a very short period upon notification. Areas of ambiguity or lack of information will be identified. Requests for clarification may be sent to some or all of the respondents to make sure that the City can perform a balanced comparison. In the second step City staff ~vill evaluate the responses. If the City receives an outstanding RFP response, direct negotiations with a specific development team may be recommended to the City Council. INCOME STRUCTURE The City expects to be compensated a fair market value for the use of the Marina property. It would also expect to share any income based on gross revenues derived from the Marina operatibns and leases. The City expects to be a partner in ~vorking with the development team in an equitable arrangement so that both parties may share in both the risks and rewards associated with this venture. IV. RFP SUBMISSION REQUIREMENTS TEAM EXPERIENCE AND DEVELOPMENT CONCEPT The City requests that the development team be identified, including, at a minimum, the team leader, the architect/planner and engineer, financial resources, financial sources and financial 9 consultant. Other members may be identified, if desired. Relevant experience with specific projects must be provided. Responding development teams must provide a thorough description of the proposed development concept, referencing analogous projects. The description should include the use theme, architectural theme, components, approximate building sizes and quality, infrastructure, circulation and parking. This should be accompanied by a conceptual site plan indicating major components and illustration drawings/renderings. The development concept should also include any estimated costs of development, anticipated operations and maintenance pro forma and financing resources (if available). Architectural models are optional. GENERAL SUMMARY OF PROPOSED PROJECT FINANCING TERMS The responding development teams will also be asked to answer the following general financial questions: How do you anticipate structuring the interim and long-term financing for the project operations and development? Will the project development be phased? Are the different phases severable? What is the amount of the anticipated total development costs? RFP RESPONSE FORMAT The RFP response should be formatted in the following manner: 1. Letter of Interest 2. Development Team Information 3. Development Concept 4. Financial Questions Response 5. Financial Estimates, Pro Forma and Financial Resources The RFP response in its entirety will be limited to 50 pages. The development teams will need to send ten (10) copies of their RFP response to the City. RFP RESPONSE SCHEDULE RFP responses are due to the City no later than 2:00 p.m. on Wednesday, September 26, 2001. Requests for additional information by potential development teams should be submitted in writing to the City contact. City staffwill develop a short list of one or more development teams to be presented to the City Council soon after. The City reserves the right to reject any and all submissions and to terminate the process at any time. The City shall not be responsible for any costs incurred by the prospective development teams. The City Council may determine that one RFP respondent, due to the quality and strength of its response and development team, shall be granted the exclusive right to negotiate for the operations and management contract and ground lease of the Marina. Please submit ten (10) copies of the RFP response to either: Physical Address - City Secretar3"s Office City of Corpus Christi I0 City Hall First Floor 1201 Leopard Street Corpus Christi, Texas 78401 Mailing Address - City Secretary's Office City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 The deadline for submission is 2:00 p.m. on Wednesday, September 26, 2001. 11 N EXHIBIT 1 DEVELOPMENT SIT EXHIBIT 1 DEVELOPMENT SI' EXHIBIT 2 MARINA SLIPS Nhurcliuc Surreys Peuples Ntreet Water Tuys W. SHOREL:NE ~ LVD. E. SHOrELiNE BLVD, Landry's Seafood & Steak House ) / © i)anccr's I)'Litcs PEOPLES T-HEAD STREET EXHIBIT 2 MARINA SLIPS ~JOe '~s Cral~Shack LAWRENCE STREET T-HEAD EXHIBIT 2 MARINA SLIPS -~rpus Sailing Center Marina Haulout Corpus Christi Yacht Cub "M" Pier CCYC "L' Pier CCYC L-Head Bait :Stand ALLEY -L-HEAtD · O.R.F." Pier l<apalua Southwest Fuel Services I=XHIBIT 2 MARINA SLIPS MARINA FEES: A. Monthly Slip Rentals: Pleasure Craft Commercial Craft B. Monthly Utility Recovery Fee Craft up to 20' in length Pleasure Craft $3.75 Commercial Craft $7.00 Craft more than 20' up to 30' Pleasure Craft $6.87 Commercial Craft $9.50 Craft more that 30' up to 40' Pleasure Craft $13.12 Commemial Craft $14.50 Craft over 40' in length Pleasure Craft $23.75 Commercial Craft $23.00 C. Dry Stack Boat Dock Monthly Fee Lower Level Berth $16.52/month Second Level Berth $12.98/month Third Level Berth $12.98/month D. Dry Hard Stand Storage Monthly Fee Contract Leave $50.74/month Temporary Transient Rates Daily Rate $5.50 Weekly Rate $22.00 Monthly Rate $64.00 E. Slip Rental Late Fee $50.00/month F. Rates for Unauthorized Craft $25/day G, Rates for Transient Craft Commercial Craft Pleasure Craft Daily Rate Weekly (7 nights) Monthly (30 nights) Utility Recovery Fee (30 amp) Utility Recovery Fee (50 amp) H. Gear Box Rental Small Box Rental $3.75/month Large Box Rental $5.00/month I. Trailer Storage Fees (after 24 hour period) $5.50/day J. Impound Fee $100.00 K. Emergency Services One Hour Minimum Per two-man team Cost ofMateri}ls Pl,us 20% Surcharge Pump & Emergenc~, Labor Fee $50.00.hour Not Water-Borne or Using Marina Vessels $75.00/hour Involving Marina Vessels $100.00/hour Non-emergency use of Marina Vessel $75.00/hour FY2001-2002 (effective 8/I/01) PRESENT PROPOSED $3.31/linear foot (LF) $3.50/LF $4.40/LF $4.60/LF $0.50/LF or $25/night minimum $15/day or $0.50/ft. whichever is greater $90 or S3/ft. whichever is greater $180 or S6/ft. whichever is greater $2/day $4/day $3.75 $7.00 $6.90 $9.5O $13.15 $14.50 $23.75 $23.00 $17.35/month $13.65/month $13.65/month $$3.30/month $5.50 $22.00 $64.00 $50.O0/month $25/day $0.50/LF or $25/night minimum $15/day or $0.50/ft. whichever is greater $90 or $3/ft. whichever is greater $180 or $6/ft. whichever is greater $2/day $4/day $3.75/month $5.00/month $5.50/day $100.00 $50.00/hour $75.00/hour $100.00/hour $75.00/hour Marina Fees FY200 !-2002 EXHIBIT 3 MARINA FEES SCHEDULE FY 2001-2002 MARINA FEES: FY2001-2002 (effective 8/1/01) PRESENT Activities Fees: Haul Out/hold in slings (3 hours) $195.00 Additional hours $55/hour Haul/Sling/Block & launch (2 hours round trip) $164.00 Additional fee over 30' $6.50/ft. Additional hours $55/hour Launch fi.om Trailer (1 hour) $82.00 Additional fee over 30' $3.25/ft. Additional hours $55/hour Haul to Trailer (1 hour) $82.00 Additional fee over 30' $3.25/ft. Additional hours $55/hour Contractors Fee - Insurance required projects Annual fee $200.00 or, Contractor Fee per j ob Pro Rata (2/1-7/31) Master Key Deposit (requires insurance) Sailing School Class (per student; includes book) Sailing School Book $75.00 $100.00 $150(refundable) $70.00 $15.00 Non-Tenant, Area/BlockJStanchion Rental $15.00 (Includes space/water/electricity) (usurance Reqnired) Area Fees (Daily) Work area Space/Water/Electricity $10 (0-30 days)* (Fi~t 10 days N/C for Marina tenants) *Rate increases $1 O/day upon each 30 day period Haulout Slips Non tenant (insurance required) $15 (0-30 days)* *Rate increases $10/day upon each 30 day period Area Fees (Monthly) Haulout Slips Commercial Rate $4.40/slip ft. ' ' Haulout Covered Slips $25/month {in addition to slip charges) Mast Storage $20/month (use limited to boats being serviced and to service period*) M. Marina Land Area Rental Fee $0.03/SF N. Boat Ramp User Fee (Annual Sticker) $25/Year PROPOSED $195.00 $55/hour $164.00 $6.50/~. $55/hour $82.00 $3.25/~. $55/hour $82.00 $3.25/ft. $55/hour $200.00 $75.00 $I00.00 $150 (refundable) $70.00 $15.00 $15.00 $10 (0-30days)~ $15 (0-30 days)* $4.40/slip ft. $25/month $20/month $0.03/SF $25/Year Marco A. Cisneros, Director Park & Recreation Department EXHIBIT 3 MARINA FEES SCHEDULE FY 200%2002 Marina Fees FY2001-2002 FY 2000 - 2001 MARINA PERMITS AND LEASES A Vision for You Corpus Christi Sailing Center Holiday Inn Emerald Beach (not on Marina property) Island Water Sports (not on Marina property) Wienerschnitzel Jane's L-Head Bait Stand Landry's Seafood & Steak House Dancer's D'Lites Lease Status: Month-to-month; lease renewal pending Service: Coin-operated stationary telescopes Required Lease Payment: 10% of Gross Sales/Month Lease Status: Month-to-month; lease renewal pending Service: Sailing classes and kayak sales Required Lease Payment: $850/Month Lease Status: Month-to-month; lease renewal pending Service: Beach activities for hotel Required Lease Payment: $350/Month Permit Status: Effective 2/17/01 through 2/15/02 Service: Holiday Inn Jet Ski rentals Required Permit Payment: $1,200/Year; $600 upon permit execution and final $600 payment due on/before July 31~t Lease Status: Month-to-month; lease renewal pending Service: Restaurant Required Lease Payment: $300/Month Lease Status: Effective 4/19/98 through 4/18/2013 (with two renewal options to extend each for five-years upon 120 days previous notice) Service: Sale of bait, fishing supplies, food and beverages Required Lease Payment: April through November, 6% of Gross Sales/previous Month or $1,500/Month, whichever is greater; December through March, 6% of Gross Sales/Previous Month Lease Status: Effective 8/10/97 through 8/10/2002 Service: Restaurant Required Lease Payment: 2.75% of Gross Sales/Month or $6,000/Month, whichever is greater Permit Status: Effective 3/16/01 through 12/31/01 (absolute expiration) Service: Food concession stand sales Required Lease Payment: $350/Month (seasonal operations; minimum five month permit) or $100/Month (for storage) EXHIBIT 4 MARINA PERMITS AND LEASES Joe's Crab Shack Kapalua Southwest Fuel Services Padre Island Yacht Club (not on Marina property) Shoreline Surreys Souvenirs, etc. Johnson Survivor's Trust (not on Marina property) Peoples Street Water Toys Corpus Christi Yacht Club Lease Status: Effective 10/31/00 through 12/31/2035 Service: Restaurant Required Lease Payment: 1.5% of Gross Sales/Month or $5,833/Month, whichever is greater Permit Status: Effective month-to-month; new permit pending (April 2001) Service: Marina fuel and sanitary pump out services Required Lease Payment: 1.5% of Gross Sales/Month or $200/Month, whichever is greater Lease Status: Effective 8/22/95 through 8/22/2005 Service: Private yacht club Required Lease Payment: 10% of Gross Sales/Month or $2,000/Year, whichever is greater Permit Status: Effective 3/15/01 through 2/28/2002 Service: Peddle-powered surrey rentals Required Lease Payment: 8% of Gross Sales/Month or $250/Month, xvhichever is greater Permit Status: Effective month-to-month; permit renewal pending Service: Souvenir sales Required Lease Payment: 5% of Gross Sales/Month or $300/Month, whichever is greater Lease Status: Effective 5/10/98 through 5/9/2003 Service: Restaurant, retail sales Required Lease Payment: I% of Gross Sales/Month or $200/Month, whichever is greater Permit Status: Effective 3/15/01 through 9/30/01 (option to extend thru 2/28/02) Service: Water toys rental Required Lease Payment: $250/Month (during tourist season) or $100/Month (storage only) Lease Status: Effective 11/24/96 through 11/24/2001 Service: Private yacht club (owns land but not boat slips) Required Lease Payment: $8,581/Month for boat slips As of April 12, 2001 EXHIBIT 4 MARINA PERMITS AND LEASES EXHIBIT 5 MARINA LEASE SITE Shoreline Surreys Peoples Street Water Toys W. SHOREL~N£ 5LVD. ) · E:. SHORELINE BLVD. , *Im Landry's Seafood & Steak House ~OtlVell jrs~ etc. / 0 Dancer's D'Lites PEOPLES STREET T HEAD MARINA PERMITS AND LEASES EXHIBIT 5 MARINA LEASE SITES Haulout Corpus Christi Yacht Cub L-Head Bait Stand .5. COOPER'S ~ ALLEY · .. L-HEAD 4ARINA PERMITS AND LEASES l(apalua Southwest Fuel Services EXHIBIT 5 MARINA LEASE SITES O Joe's Crab Shack LAWRENCE STREET T-HEAD MARINA PERa'~IITS AND LEASES EXHIBIT 5 MARINA LEASE SITES 22 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION June 20, 2001 AGENDA ITEM: Presentation on Corpus Christi North Beach Nourishment Program CITY STAFF PRESENTER(S): Name 1. Kevin Stowers 2. 3. Title Acting Assistant Director of Engineering DeptJDivision Engineering Services OUTSIDE PRESENTER(S): Name 1. Jerry Hauske 2. 3. Title/Position Project Manager Organization Shiner Mosely & Associates ISSUE: This is an update on the status of the project by City Staff and the Project Manager. BACKGROUND: This project consists of importing beach quality sand to nourish Corpus Christi Beach. The sand is to be placed and spread on the beach within the areas specified in construction plans. The project will also excavate existing beach sand from accreted areas at the northern portion of the beach, and transport the excavated sand to the eroded southern portion of the beach. The excavated sand will be incorporated with the imported sand fill to complete the beach nourishment project. REQUIRED COUNCIL ACTION: None Required ~,,-/~2~Department Head Signature) ADDITIONAL BACKGROUND iNFORMATION: A, ppl~onb CrlY OE CORPUS CHRIS~I ..... U~NDWARO BOUNDARY OF PUBUC BEACH -- A,°PROXIMA~ EXIST1NG SHOREUNE .~°PROXlMKIE ~IORE1JNE ~ BEACH NOURISHMENT ~ BE/q~H RL~ ARIA ~ EXCAVA~ON ~REA REPRESENTATIVE DE-rAILS: PROPOSED EXTENSION OF NORTH TERMINAL GROIN 12' 12'+ /- uv SHIELD O~ION 1: MOUND WITH L~R~E CO~R s'rONE GROIN r---- 8E~14 Wlm E:XISTING I , 1~'* (MAX.) ~ ~ 200'± (~AX.) ~. +3' TO +~' I I ~-- NOU~SHED P~OnLE NOURISHMENT OF CORPtJS CHRISti BEACH cn~ PROJECT No. 3219 9o~m-3 DA'~ R~"~-D NOV. ~. 200O SHEET 1 of ~ 23 CITY COUNCIL AGENDA MEMORANDUM June 12, 2001 AGENDA ITEM: a) Motion authorizing the City Manager, or designee, to execute a contract with BFI of Texas, L.P., guaranteeing the annual delivery of specific tonnage of acceptable waste to the J. C. Elliott Landfill for a specified fee, for a pedod not to exceed the life of the J. C. Elliott Landfill. b) Motion authorizing the City Manager, or designee, to execute a contract with Corpus Christi Disposal guaranteeing the delivery of all acceptable waste collected within the boundaries of the Coastal Bend Council of Governments to the J. C. Elliott Landfill for a specified fee, for a period not to exceed the life of the J. C. Elliott Landfill. ISSUE: To enter into an obligatory ~Put or Pay" contract with Commercial Solid Waste Haulers delivering acceptable waste to the J. C. EIliott Landfill for disposal. BACKGROUND: With the acquisition and anticipated development of the Cefe Valenzuela landfill it is necessary to have a consistent flow of solid waste tonnage to develop a sound business plan for the project. Additionally, competition for solid waste in the Coastal Bend COG from competing landfills in San Antonio and Robstown have resulted in a decline in solid waste tonnage with a resulting revenue loss. This decline is attributed to commercial solid waste haulers transporting, garbage, waste, and other refuse to the competing landfills at a much lower tipping rate. The Solid Waste Staff worked assiduously to establish an instrument that is beneficial to both the Commercial Solid Waste Hauler and the Solid Waste Services Department. Two altemative versions of the contract ware drafted. One provides for a guaranteed annual volume of acceptable waste. The other provides for the delivery of all waste collected by the hauler within the boundaries of the Coastal Bend Council of Governments. The results of this accomplishment will increase the current level of tonnage to within 80% of historic values, resulting in a foundation for development of the Cefe Valenzuela landfill and improved/stabilized revenue. The contract(s) will accomplish this. RECOMMENDATION: Approve contract(s) as submitted. , Director, Solid Waste Services ADDITIONAL SUPPORT MATERIAL Background Information Contract Summary Ordinance/Resolution Map(s) X [] [] ADDITIONAL BACKGROUND INFORMATION CONTRACT SUMMARY: The charge to each permitted hauler will be $19.50 per ton plus state fees. The haulers will be billed monthly. There will be penalties for late payments. The agreed rates are available only to authorized permitted haulers who have been permitted for at least 12 months. The contract with BFI guarantees the disposal of a specific annual volume of acceptable waste, which is based on BFI and it's Frontier acquisition delivering greater than 80% of tonnage brought to the landfill in 2000. The contract with CC Disposal provides for the delivery of all waste collected by CC Disposal within the boundaries of the Coastal Bend Council of Governments. There are penalties for any waste diverted to another landfill. The staff will offer similar contracts to other permitted haulers. The length of the contract is tied to the life of the J. C. Elliott Landfill and will help in determining disposal calculations for the new Cefe Valenzuela Landfill. The City will give all permitted haulers utilizing the J. C. EIliott Landfill 12 months notice of the anticipated closing of the landfill. A permitted hauler may partner or form a co-op with smaller haulers, but will be required to identify those haulers and provide the names and tonnage of each to establish base tonnage. Assignment to another representative of a permitted hauler must be approved by the City. The City reserves the right to direct contracted haulers to an onsite transfer station to minimize traffic on the working face of the landfill. The City reserves the right to enact fees and ordinances for the purpose of collecting costs attributed to the use of the landfill, adjacent city thoroughfares, and permits for the safe use and operation of waste generated or transported within the City limits. Notes and Comments