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Agenda Packet City Council - 02/26/2002
CITY COUNCIL AGENDA city of Corpus Christi oh, city of Corpus Christi 12:00 p.m. - Joint Meeting between the City Council and the Corpus Christi Regional Economic Development Corporation to receive a quarterly update on economic development related issues. (City Hall Basement Training Room) 1:45 p.m. Proclamation declaring March, 2002 as "Purchasing Month" Proclamation declaring March, 2002, as "Cesar Chavez Month" Certificate of Commendation for KeAndria Wilson Swearing-in ceremony of newly appointed Board, Commission and Committee members AGENDA CITY OF CORPUS CHRISTI, TEXAS REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD FEBRUARY 26, 2002 1:00 P.M. PUBLIC NOTICE - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council at approximately 5:30 p.m. or at the end of the Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si ud. Desea dirigirse al Concilio y tree que su inglds es lin, itado, habr3 un interprete ingles-espanol an todas las juntas del Concilio para ayudade. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361-880-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Ronald Cox, Chaplin, Naval Air Station Corpus Christi. C. Pledge of Allegiance to the Flag to the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr. Mayor Pro Tem Brent Chesney Council Members: Javier D. Colmenero Henry Garrett Bill Kelly Rex A. Kinnison John Longoria Jesse Noyola Mark Scott City Manager David R. Garcia City Attorney James R. Bray, Jr. City Secretary Armando Chapa Agenda Regular Council Meeting February 26, 2002 Page 2 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) E. MINUTES: Approval of Joint and Regular Meetings of February 19, 2002. (Attachment # 1) F. BOARDS & COMMITTEE APPOINTMENTS: (NONE) G. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. H. CONSENT AGENDA Notice to the Public The following items are of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn forindividual consideration in its normal sequence afterthe items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENT MOTIONS, RESOLUTIONS. ORDINANCES AND ORDINANCES (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration) 2. Motion authorizing the City Manager or his designee to execute a contract amendment granting permission for Govind E.C. to assume all the obligations and duties of engineering contracts between the City of Corpus Christi and Govind & Associates, Inc. (Attachment # 2) Agenda Regular Council Meeting February 26, 2002 Page 3 3. Motion authorizing the City Manager or his designee to execute an amendment for engineering serviceswith Shiner, Moseley and Associates in the amount of $15,000 for the Packery Channel Partnering, Technical Review and U.S. Corps of Engineers Consultation. (Attachment # 3) 4. Motion approving the purchase of two chiller units from York International c/o Lewis Mechanical Sales, Corpus Christi, Texas, in accordance with Bid Invitation No. BI -0060-02, based on best bid, for a total amount of $95,400. The units will be installed at the Frost Building. Funds are budgeted in the No. 1020 General Fund for improvements to the Frost Bank Building in FY2001- 2002. (Attachment # 4) 5. Ordinance approving the sale of a former City park known as Meldo Park with platted description of Lot 4, Block 3, Meldo Park Subdivision, located on Brawner Parkway, west of Santa Fe for $100,000 received by sealed bid and authorizing the City Manager or his designee to execute a Special Warranty Deed for the sale and conveyance of the subject property. (Attachment # 5) 6.a. Motion approving the application from the Corpus Christi Chamber of Commerce and the S.E.A. Saltwater Fisheries Enhancement Association, to temporarily close the following sections of North Shoreline Boulevard immediately in front of the Port of Corpus Christi Building on March 6, 2002 for a networking and education program for the purpose and efforts of the Saltwater Fisheries Enhancement Association: (Attachment # 6) a) Northbound Shoreline Boulevard (inside and middle lanes only), from the north right -of- way of Power Street to the north right-of-way to Palo Alto Street, beginning noon 12:00 p.m., Tuesday, March 5, 2002, through 10:00 p.m., Wednesday, March 6, 2002; and b) Southbound Shoreline Boulevard (full closure), from the south right-of-way of Palo Alto Street to the north right-of-way of Power Street, beginning at noon 12:00 p.m., Tuesday, March 5, 2002, through 10:00 p.m., Wednesday, March 6, 2002. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 3s Agenda Regular Council Meeting February 26, 2002 Page 4 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 6.b. Ordinance waiving the requirement of Code of Ordinances Section 49-17 Conditions and Requirements for special event street closing Permit that street closings approved by the City Council for special events shall be open to the public. (Attachment # 6) 7. Motion authorizing the City Manager or his designee to execute a construction contract with Mendez Construction Company, Inc. for a total fee not to exceed $141,000 for the Gas Department Pole Building Replacement Project FY 2001. (Attachment # 7) Resolution authorizing condemnation proceedings by the City to condemn Parcel 4, comprised of fee simple title to 275 square feet together with a 550 square foot temporary construction easement out of Lot 8, Section 56, Flour Bluff and Encinal Farm and Garden Tracts, from the owners, George F. Merzbacher, Jr. and Betty Bell Merzbacher Roseburg, to construct drainage improvements in connection with the Jester Street Minor Storm Drainage Improvements, Project 2106, and for other municipal purposes. (Attachment # 8) 9.a. Ordinance amending Ordinance Nos. 024503 and 024668 to allow for the abandoning and vacating of a 6,511 square foot portion of the 50 -foot wide street right-of-way on Purl Place, north of the Robert Drive street right-of-way. (Attachment # 9) 9.b. Ordinance abandoning and vacating a 6,511 square foot portion of 27 -foot wide street and two 11.5 -foot wide sidewalk easement rights-of-way on Puri Place, north of the Robert Drive street right- of-way; requiring the owners, Dr. and Mrs. Robert W. Madry, Jr. and Mrs. Ann C. Yeager, to comply with the specified conditions and replat the property within 180 days at owner's expense. (Attachment # 9) 10. Resolution exempting Homestead Estates Subdivision from payment of water and wastewater acreage fees pursuant to Sections VB.5(K) and VB.6(I) of the Platting Ordinance, as requested by Robert Payne and Rick Ramon, owners/developers. (Attachment # 10) Agenda Regular Council Meeting February 26, 2002 Page 5 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 11. Resolution supporting efforts to ban off-road recreational vehicles from stated -owned riverbeds and four-wheel drive vehicles from the tidal flats in the state's bays and estuaries. (Attachment # 11) 12.a. Motion authorizing the City Manager or his designee to accept a renewal grant in the amount of $1,500 and execute a contract with the Corporation for National Service for the continuation of the Senior Companion Program. (Attachment # 12) 12.b. Ordinance appropriating a grant of $1,500 from the Corporation for National Service in the No. 1050 Federal/State Grants Fund for the Senior Companion Program. (Attachment # 12) 13.a. Motion authorizing the City Manager or designee to accept a grant from the U.S. Bureau of Reclamation for $20,500 to purchase Learning to be WaterWise kits. (Attachment # 13) 13.b. Ordinance appropriating $20,500 from the U.S. Bureau of Reclamation in the No. 1050 Federal/State Grants Fund for the purchase of "Learning to be Waterwise" Kits. (Attachment # 13) 14. First Reading Ordinance - Amending Section 55-147 (a) of the Code of Ordinances, City of Corpus Christi, regarding affirmative defenses for discharges in violation of industrial wastewater pretreatment standards and providing for penalties. (Attachment # 14) 15. Second Reading Ordinance -Authorizing the City Manager or his designee to execute Amendment No. 2 to the lease agreement between the Buccaneer Commission and the City of Corpus Christi, authorized by Ordinance No. 023917 on January 18, 2000, to adjust the amount payable for police services, add a late payment fee and clarify procedures for resolving disputed claims. (First Reading - 2/19/02) (Attachment # 15) 16. Second Reading Ordinance - Changing the name of Bush Avenue to Friendship Drive between West Point Road and South Padre Island Drive. (First Reading - 2/19/02) (Attachment # 16) Agenda Regular Council Meeting February 26, 2002 Page 6 PUBLIC HEARINGS: (APPROXIMATELY 2:00 P.M.) ZONING CASES: 17. Case No. 0102-01, Jeanette's Flowers & Gifts, Inc.: A change of zoning from "R-113" One -family Dwelling District to "B -1A" Neighborhood Business District on a 0.918 acre out of the Frederick and Webb Tracts, located on the southwest corner of Krejci Lane and Old Robstown Road. (Attachment # 17) Planning Commission's and Staffs Recommendation: Approval of the "B -1A" Neighborhood Business District. ORDINANCE Amending the Zoning Ordinance upon application by Jeanette's Flowers and Gifts, Inc., by changing the zoning map in reference to 0.918 acres out of the Frederick and Webb Tracts, from "R-1 B" One -family Dwelling District to "13-1A" Neighborhood Business District; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan. 2002 ANNEXATION PROGRAM: 18. Second of two scheduled City Council public hearings on the City's Proposed 2002 Annexation Program containing 519.32 acres and referred to as: (Attachment # 18) Jones, Walter and Texas General Land Office Beach Frontages: Publicly and privately owned lands comprising approximately 44.16 acres and 9,618 feet of Gulf Beach frontage, from the south most property line of Padre Balli County Park to a point 500 feet south of the south most property line of the Lawrence Jones property. The width of the strip extends westward from the City limit line on the Gulf of Mexico shoreline, being the 1.37 -foot line above Mean Sea Level based on United States Geological Survey and Geodetic Surveydatum of 1929, to a point along the vegetation line approximately 200 feet west of and generally parallel to the 1.37 foot line above Mean Sea Level Gulf of Mexico shoreline. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Feb~ary 26,2002 Page 7 20. 21. 22. Padre Balli Park: Nueces County Park No. 1 (Padre Balli Park) comprising approximately 194.92 acres and 6,324 feet of gulf beach frontage. Packery Channel Park: Public and privately owned lands comprising approximately 50.01 acres and including Nueces County Park No. 2 (Packery Channel Park) Nueces County Land South of Mustang Island State Park: Publicly owned (Nueces County) tract of land comprising 221.00 acres and 4,211 feet of Gulf Beach frontage generally surrounded by the existing City Limits and out of the William Bryan Survey 606, between the east right-of-way line of State Highway 361 and the existing City Limit line along the Gulf of Mexico shoreline, being the 1.37 foot line above Mean Sea Level based on United States Geological Survey and Geodetic Survey datum of 1929. Beach Front Property North of Zahn Road: Privately owned tract of land comprising approximately 9.23 acres and 2,009.79 feet of Gulf Beach frontage abutting the City Limits on the Gulf of Mexico shoreline, being the 1.37-foot line above Mean Sea Level based on United States Geological Survey and Geodetic Survey datum of 1929 and extending approximately 200 feet westward and, between County owned land and State leased land at JP Luby Surf Park. PRESENTATIONS: Public comment will not be solicited on Presentation items. Comprehensive Hazard Emergency Response Capability Assessment Program (CHER - CAP) Exercise (Attachment # 19) FY2001 2002, 2nd Quarter Budget/Performance Report (Attachment # 20) Quarterly Risk Management Update (Attachment # 21) Status of negotiations with Corpus Christi Fire Fighters' Association (Attachment # 22) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Februa~ 26,2002 Page 8 REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: 23. Motion to approve staff recommendation for locations of New Traffic Signal Improvements Phase 2, funded by 2000 Bond Program Funds. (Attachment # 23) 24. Motion authorizing the City Manager or his designee to execute a signal construction supply contract in the amount of $1,160,490 with V'.C. Huff, Inc. for the construction of upgraded traffic signal and new synchronization improvements funded by the approved 2000 Bond Program (Bond Issue 2000 Projects 35 and 36) . (Attachment # 24) 25. Motion approving the purchase of traffic signal equipment from the following companies for the following amounts, in accordance with Bid Invitation No. BI-0020-02, based on Iow bid, Iow bid meeting specifications, only bid, and best bid for a total of $219,755.80. Funds have been budgeted by the Street Department in FY2001-2002. (Attachment # 25) Paradigm Traffic System Fort Wo~h, Texas Items 1,8,9 & 10 $115,642 Texas Highway Products Round Rock, Texas Item 13 $4,500 ControlTechnologies, Inc. Tomball, Texas Items 2, 5, 6, 7, 11 & 12 $74,738.8O Na~ec, lnc. Sugadand, Texas Items 3 & 4 $24,875 Grand Total: $219,755.80 26. Motion approving the purchase of steel traffic signal structures from Baker Machine & Welding, Victoria, Texas, based on Iow total bid in accordance with Bid Invitation No. BI-0019-02 for a total of $75,523.25. These steel traffic structures, which include 25 masts, and 25 mast arms will be used by the Traffic Signals Division of the Street Department (Bond Issue 2000). (Attachment # 26) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 26, 2002 Page 9 27. 28. First Reading Ordinance - Waiving the 60-day waiting period and publication of legal notice; renaming the park at 15601 Gypsy Street on Padre Island .from Gypsy Park to the "Don and Sandy Billish Park." (Attachment # 27) Motion authorizing the City Manager or his designee to enter into a three-year lease with IKON Office Solutions, Corpus Chdsti, Texas for copiers in accordance with Request for Proposals No. B1-0015-02 for an estimated three year expenditure of $502,848. Funds have been budgeted by the Pdnt Shop in FY2001-2002 and will be requested for all subsequent budget years. (Attachment # 28) PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 5:30 P.M. OR AT THE END OF THE COUNCIL MEETING, WHICHEVER IS EARLIER. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si usted se dirige a la junta y cree que su ingles es limitado, habr~ un interprete ingl~s-espa~ol en la reunk~n de la junta para ayudade. PER ClTY COUNClL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. EXECUTIVE SESSION: PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss any matters listed on the agenda, when authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas Government Code, and that the City Council specifically expects to go into executive CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting Febmary 26,2002 Page 10 session on the fo/lowing matters. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding office. 29. Executive session pursuant to Texas Government Code Section 551.071 regarding City of Corpus Christi Project #3219, Nourishment of Corpus Christi Beach - 2001, with possible discussion and action related thereto in open session. REPORTS: The following reports include questions by Council to Staff regarding City policies or activities; request by Council for information or reports from Staff; reports of activities of individual Council members and Staff; constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. 30. CITY MANAGER'S REPORT * Upcoming Items 31. MAYOR'S UPDATE 32. COUNCIL AND OTHER REPORTS O. ADJOURNMENT: POSTING STATEMENT: This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 2:30 p.m,, February 22 ,2002. Armando Chapa City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www.ci.corpus-christi.tx.us after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 2001-2002 CITY COUNCIL GOALS AND PRIORITY ISSUES [ ~CONTIN~G PRIORITY ISSUES Airport / Seawall / Convention Center / Arena · Continue quarterly reporting process for these initiatives. '86 Bond Issue Improvements · Update status on Senior Centers. · Provide communication on completion of these projects (e.g. "Report to the Community"). · Continue community involvement on issues such as Leopard Street improvements. Privatization / Re-Eny, ineerin~ · Clearly define "privatization' and "re-engineering." · Make decisions regarding privatization and re-engineering in the next 12-24 months, with discussions within 90 days. · Establish process to identify what services can and cannot be privat~zed. · Continue focus on park maintenance. Finance · Maintain the 5-year forecast model. · Review the August 1 budget adoption deadline. Crime Control and Prevention · Continue implementation of the Community Policing initiative. · Establish date for Crime Control and Prevention District election. · Continue City participation in Youth Opportunities United and other youth crime initiatives. Employee Health Care · Address concerns related to employee compensation and benefits, including health insurance. · Work to coordinate Police and Fire health benefits with those of other City employees Economic Development Sales Tax · Establish election date. Storm Water Utility · Reconsider implementation plan for a Storm Water Utility. Packerv Channel · Continue quarterly reports on the progress of the TIF and Beach Restoration Project. Landfill · Continue to evaluate the efficiency and effectiveness of operations. · Examine alternatives for solid waste management system, including privatization. Internet · Continue regular updates and expansion of the City's web site, including individual council member web pages. · Establish target date for online permitting process. · Communicate brush pickup via e-mail. CDBG · Continue active role. Frost Bank Building * Lease and complete renovation Annexation Plan * Implement current island annexation plan ADA Transition Plan · Develop and approve ADA Transition Plan within 90 days. Redistricting · Develop Council-approved redistricting plan for the City of Corpus Christi Industrial District Contract · Review Industrial District conhmcts and determine date for approval Council Action Items * Staffcompletes action requests in a timely manner. Ci. ty / County Health Issues · Continue discussions with County to determine structure and process for the most effective and efficient delivery of health services Marketing of CC Museum and Columbus Ships · Continue to develop marketing plans for the Museum of Science and History and the Columbus Fleet NEW PRIORITY INITIATIVES AND ISSUES City staff will develop and present to City Council action/implementation plans for the foHowing priority ~ Desalination Pilot Project ~ *Code Enforcement in Trashy Neighborhoods ~ ;~Employee Classification Study Ma ster Drainage Plan ~. Garwood Water *New Golf Course *Charter Revision with Specific Charge(s) *More Funding for Economic Development *Fire and Police Contracts New Funding Sources / Plan for Inner City Improvements Improve Permitting Process (online / customer service) Padre Island Development Plan Downtown / South Central Development Plan (marina, t-heads, breakwater) Housing Emphasis / Process (older neighborhoods, working class neighborhoods) **Road Projects Southside Traffic Plan Relationships with Other Governments Development Initiative Packages *Park Rehabilitation *Leopard Street Curbs and Gutters Economic Development Summit and Post-Summit Meetings Agnes-Laredo Corridor Market (studies, plans) *Solid waste / Pickup Base Closures **Northwest Library Northside Development Plan Traffic Controls (channeling, studying on/offmmps on SPID) *Five Points Ambulance Effluent Plan for Leopard Medians RTA--Public Improvements Arts and Sciences Park Plan Budget Item ** Capital Improvement Program Item MINUTES JOINT MEETING OF THE CORPUS CHRISTI CITY COUNCIL AND REGIONAL TRANSPORTATION AUTHORITY BOARD OF DIRECTORS February 19, 2002 - 12:10 p.m. CITY COUNCIL Mayor Samuel L. Neal Jr. Mayor Pro Tem Brent Chesney* Javier Colmenero* Henry Garrett Bill Kelly Rex Kinnison John Longoria Jesse Noyola Mark Scott RTA BOARD Mike Rendon, Board Chairman Robert Jones, Vice Chairman Roland Barrera John Buckley Julio Garcia Jr. Vicki Garza Carole Wilkinson City Staff Present City Manager David R. Garcia Deputy City Manager Qeorge Noe City Secretary Annando Chapa City Attorney James R. Bray Jr. Recording Secretary Rachelle Parry ABSENT John Corder (RTA) Guadalupe Gomez (RTA) Mack Rodriguez (RTA) Stanley Terry Sr. (RTA) Mayor Neal called the meeting to order in the Basement Training Room of City Hall. City Secretary Chapa checked the roll and verified that there was a quorum of the Council and the RTA board and that the meeting had been duly posted. Using a computer presentation, Ms. Linda Watson. RTA General Manager, explained that the RTA's mission is to provide good transportation and to promote economic development. She said public transportation in Corpus Christi is a necessary, efficient element that will continue to grow as the city's population continues to grow. She said that of the 19,000 riders per day (6 million per year), 80% are dependent on the transit system; 21% use the bus to go to school; 58% are employed; and 73% have no car available. Ms. Watson showed graphs to discuss the RTA's expenses of $17.8 million and revenues of $18.3 million. The largest expense is operations and maintenance (42%) and the largest source of revenues is sales tax (91%). She also reviewed the growing need for transit services, particularly among the elderly, which has an expected growth rate of 29.5%. *Council Member Chesney arrived at approximately 12:20 p.m. Ms. Watson outlined the current capital projects totaling $16.25 million: Southside Transit Center; LCI Staples/Leopard Street; LCI IH-37 Overpass (Phase II); Robstown Main Street improvements; ADART; Northwest bus stop improvements (Five Points); data communications Minutes - Joint Meeting February 19, 2002 Page 2 system; Bear Lane operations facility; LCI Port/Ayers (Phase 1); and renovation of the Port/Ayers station stucco roof. She said neighborhood improvements are being made or have been made at Oveal Williams, Leopard Street, Agnes/Laredo/Crosstown, Port and Ayers, and Six Points. The General Manager said the RTA is also parmering with the city on several projects, including ADA accessibility improvements, DBE certification, technology, and street improvements. She said the RTA is also collaborating with the Port of Corpus Christi Authority, Downtown Management District and the city on a downtown transportation study. In addition, the RTA has partnerships with Del Mar College, Texas A&M University-Corpus Christi, HEB, Texas Department of Transportation, City of Robstown, West Side Business Association, and the Convention and Visitors Bureau and tourism industry. *Council Member Colmenero arrived at approximately 12:30 p.m. Ms. Watson said the RTA's furore actions include holding semi-annual meetings with the City Council; creating partnerships to address the city's renewal community designation and to seawe the convention center and flew arena; working on the reauthorization of the TEA-21 leg/slation; obtaining homeland security funds for replacement of radios; continuing ADA accessibility improvements and the reinforced bus pad program on streets; and participating in state and federal leg/slative efforts. Ms. Watson then responded to Council members' questions on a variety of issues, including automatic vehicle locator and pollution-control systems on RTA buses; transportation needs for the convention center and arena; and semite to Padre Island. Mayor Neal eommented that RTA officials need to continue to inform the public aborn their efforts. There being no other business:, the Mayor adjourned the joint meeting at 12:50 p.m. on February 19, 2002. MINUTES CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting February 19, 2002 1:00 p.m. PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Brent Chesney Council Members: Javier D. Colmenero Henry Garrett Bill Kelly* Rex A. Kinnison John Longoria Jesse Noyola Mark Scott City_ Staff: City Manager David R. Garcia Deputy City Manager George Noe City Attorney James R. Bray Jr. City Secretary Armando Chapa Recording Secretary Rachelle Parry Mayor Neal called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Pastor John Bradshaw, Fellowship of Oso Creek, and the Pledge of Allegiance to the United States flag was led by Council Member Scott. City Secretary Chapa called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neal called for approval of the minutes of the regular Council meeting of February 12, 2002. A motion was made and passed to approve the minutes as presented. *Council Member Kelly arrived at approximately 1:03 p.m. May.or Neal referred to Item 2 and the following board appointments were made: Oil & Gas Advisory Committee Sharon Johnson (Reappointed) Charles Jacobs (Reappointed) Ronald Ruiter Leadership Committee for Senior Services Hope Franklin Mayor Neal called for consideration of the consent agenda (Items 3-15). There were no comments fi.om the Council or the audience. City Secretary Chapa polled the Council for their votes and the following were passed: 3. RESOLUTION NO. 024766 Resolution authorizing an amendment to the Fiscal Year 2001-2002 Park and Recreation Department Fee Schedule, pursuant to Section 36-7 of the Code of Ordinances, City of Corpus Christi by adding a single rider cart fee and golf promotional programs. Minutes - Regular Council Meeting February 19, 2002 Page 2 The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 4. M2002-052 Motion authorizing the City Manager or his designee to allow the Department of the Army Corps of Engineers right-of-entry for environmental assessment and response with regard to the demolition of an out-of-use aircraft hangar at Bill Witt Park. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 5. M2002-053 Motion authorizing the City Manager or his designee to execute a contract with American Appraisal Associates Inc. tbr the General Fund capital asset inventory and valuation in the amount of $33,000; for the Proprietary Fund capital asset inventory and valuation in the amount of $48,825; and for the purchase of the procedures manual in the amount of $1,200; totaling $83,025. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Ayes" M2002-054 Motion authorizing the City Manager or his designee to enter into a contract with Texas Municipal League Intergovernmental Risk Pool in the amount of $71,547 annual premium ($69,400.59 =3% discount for annual premium versus quarterly) for excess liability - Gas Utility. The term of the contract will be for one year. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." M2002-055 Motion authorizing the City Manager or his designee to enter into a contract with McGriff, Seibels & Williams of Texas Inc. in the amount of $120,000 annual premium for excess liability workers' compensation insurance coverage plus an additional $7,500 annual fee for risk assessment and an annual claims audit. The term of the contract will be for one year with an option to renew for up to three additional 12-month periods subject to the approval of the insurer and the City Manager or his designee. In the event a renewal occurs, the above rate has been guaranteed for four years. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Minutes - Regular Council Meeting February 19, 2002 Page 3 10. Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." ORDINANCE NO. 024767 Ordinance appropriating $74,611.89 in interest earnings in Fund 3170, Computer System 1998 Capital Improvement Program Fund, Certificates of Obligation, for PeopleSoft- Financials computer training. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." ORDINANCE NO. 024768 Ordinance amending the Code of Ordinances, Chapter 53, Traffic, Section 53-250, Schedule 1, One Way Streets and Alleys, Section (A-1) School Areas, by establishing a one-way traffic pattem on the following street sections during the school hours of George Evans Elementary and providing for penalties: northbound one-way pattern on North Alameda Street between Caldwell Street and Comanche Street, and southbound one-way pattern on Sam Rankin Street between Comanche Street and Caldwell Street. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." ORDINANCE NO. 024769 Ordinance approving $2,890 from ONAC Developers Inc. as developer's contribution for in-lieu-of half street construction of portion of Brockhampton Street (with supporting public utility infrastructure), as required by development of Bordeaux Place Unit 1 Subdivision; and establishing a separate subaccount for said half street in the City interest-bearing account in the Infrastructure Trust Fund for deposit of developer's contribution; and restricting said monies for completion of"improvements" at time of platting and development of properties directly adjacent to and abutting the secured "improvement" opposite Bordeaux Place Unit 1 Subdivision. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 11.a. ORDINANCE NO. 024770 Ordinance appropriating $11,554.84 in interest earnings from the Unreserved Fund Balance in the No. 1050-820800 Law Enforcement Block Grant Fund 2000, appropriating $748.48 in interest earnings from the Unreserved Fund Balance in the No. 1050-820801 Law Enforcement Block Grant Fund 2001, and appropriating $4,791.42 in interest earnings from the Unreserved Fund Balance in the No. 1050-820899 Law Enforcement Block Grant Fund Minutes - Regular Council Meeting February 19, 2002 Page 4 1999 to purchase law enforcement equipment for the Corpus Christi Police Department. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." ll.b. M2002-056 Motion approving the purchase of microwave and multiplex communications equipment from Dailey-Wells for the total amount of $137,577.58. The award is based on sole source and will be used by the Police Department. Funds are provided through the Local Law Enforcement Block Grant 2000 and 2001. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 12. M2002-057 Motion approving the purchase of a computer system upgrade from SBC DataComm in accordance with the State of Texas Cooperative Purchasing Program for the total amount of $101,353.44. The upgraded system is for the Police Department backbone computer system for rite personal computer network. Funds are provided through the COPS MORE grant. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 13.a. RESOLUTION NO. 024771 Resolution authorizing the City Manager or his designee to execute an interlocal cooperation agreement with the Texas Department of Public Safety Division of Emergency Management in the amount of $14,860.80 for hazardous materials emergency preparedness planning activities. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 13.b. ORDINANCE NO. 024772 Ordinance appropriating $14,860.80 from the Texas Department of Public Safety Division of Emergency Management in the No. 1050 Federal/State Grants Fund for hazardous materials emergency preparedness planning activities. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Minutes - Regular Council Meeting February 19, 2002 Page 5 14. 15. ORDINANCE NO. 024773 Ordinance amending the Zoning Ordinance by revising Article 12A, "B-1A" Neighborhood Business District Regulations, by replacing masonry fence with standard screening f~nce requirement and providing supplementary landscaping and site design requirements; and Article 27, Supplementary Height, Area, and Bulk Requirements, by revising Section 27- 3.01.06 (1) Fence Requirements. The foregoing ordinance passed on second reading by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." ORDINANCE NO. 024774 Ordinance authorizing the City Manager or his designee to execute an industrial district agreement, effective as of February 12, 2002, with Corpus Christi Liquid Inc. as lessee and improvements owner, pursuant to {}42.044 Texas Local Government Code and pursuant to Ordinance No. 022360, and to file the agreement in the official records of Nueces County, Texas. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal referred to the presentations on the day's agenda, the first of which was an update on the Packery Channel project (Item 16). Before the presentation began, the Mayor said the Council continues to receive criticism from some citizens about holding presentations rather than going into a workshop session. He said it has been alleged that presentations violate the City Charter in the manner in which they are being given. City Attorney Bray replied that it does not violate the Charter in any way. The Council has the authority to arrange its agenda to do its business as it thinks is most efficient. Mayor Neal said that when he became Mayor five years ago, a concern that was raised was a lack of public trust. He said this Council and previous ones have purposefully scheduled presentations during the formal Council meetings so they can be broadcast on public access television for the citizens to be kept up to date on the city's progress. Mr. Angel Escobar, Director of Engineering Services, said that in early 2000 city staff notified the Army Corps of Engineers (COE) that the City of Corpus Christi would be the local sponsor of the North Padre Island Storm Damage Reduction and Environmental Restoration project, or Packery Channel as it is commonly known. In June 2000 the tax increment financing (TIF) district was presented to the Council as a means of fimding the city's portion of the project and in April 2001 the voters approved the TIF. Mr. Escobar then introduced Mr. Arthur Janecka, chief executive of the Corps' Project Management Division, and Mr. Carl Anderson, project manager. Using a computer presentation, Mr. Anderson said the city and the COE have been partners Minutes - Regular Council Meeting February 19, 2002 Page 6 on this project for about 18 months. He explained that the Water Resources Development Act of 1999 directed the Secretary of the Army to carry out a project for ecosystem restoration and storm damage reduction on North Padre Island at a total estimated cost (in 1999 dollars) of $30 million, with an estimated federal cost of $19.5 million and an estimated non-federal cost of $10.5 million, if the Secretary determines that the work is technically sound and environmentally acceptable. He said that in December 2000 the COE submitted a project report to the Secretary stating that the project was technically sound (with regard to engineering) but it did not meet all of the COE's standards for a federal project. He said they also determined that an environmental impact statement would have to be developed, reviewed by the public and approved to verify that the project is environmentally acceptable. Mr. Anderson said the project has two distinct reaches. Reach 2 (the smaller of the two) goes fi.om the Gulf Intmcoastal Waterway into the Hwy. 361 bridge and Reach 1 goes fi.om the Hwy. 361 bridge out to the gulf through a jetty entrance channel. He said Reach 2 contains an 80-foot channel width and a minus eight foot total depth, while Reach 1 contains a 140-foot channel width and a total depth of minus 16 feet. Mr. Anderson commented that Naismith Engineering did an excellent job of preparing the concept for this project when Nueces County was the original sponsor. He said the alignment and angle of the jetties remain the same, although there were some criteria changes, such as the sedimentation model and jetty length. 'Dae current plan calls for 700 feet of land jetties and 1,430 f~et of water jetties. He added that Naismith had originally estimated a maintenance schedule of I00,000 cubic yards per year to address sedimentation, while the current plan includes a five-year ~naintenance schedule (3,400 cubic yards per year) for Reach 2 and a two-year maintenance schedule (64,750 cubic yards per year) for Reach 1. Mr. Anderson said the current status of the project is that the desigm is 95% complete and ~he &afl environmental impact statement is undergoing an independent technical review, which shottld be completed this week and forwarded to the city and public for their input. He said they are also preparing the project cost estimate and noted that it is still within the parameters of the project's authorization. In addition, the city is preparing an interlocal agreement with the Texas Department of Transportation regarding the right-of-way around the Hwy. 361 bridge. Mr. Anderson also discussed the project schedule, which is being accelerated. He said if the Assistant Secretary of the Army (for Civil Works) approves the project, they should be able to advertise the construction contract in mid-July 2002 and award the contract in September 2002. Mr. Anderson pointed out that the project is contingent upon approval of the funding by Congress, which he explained. Mayor Neal thanked the COE and city staff for working together on this project, which he said he is a huge issue for this community. He also thanked Naismith Engineering, which designed the original concept. Council Member Kinnison asked what is the TIF's role in this project. City Manager Garcia explained that the TIF district was established to provide the local match for the project. He said the Minutes - Regular Council Meeting February 19, 2002 Page 7 Council informed the public that no city funds would be used to finance it. He said the bond debt will be paid from the appreciation in value of the commercial properties located within the TIF boundaries (single-family residential properties were excluded). He noted that the Packery Channel project is just one (albeit a major one) of the development projects planned on North Padre Island. Mr. Kinnison said the bond counsel and TIF board should be brought up to date on the schedule. Responding to another question from Mr. Kinnison, Mr. Anderson said when the city signs the project cooperative agreement, it is agreeing to the $10.5 million local match. Mr. Garcia said staff will provide a detailed presentation on that issue. Council Member Longoria asked if the city would have to certify funds for this project. Mr. Garcia replied that this will not be a city construction project. It will be handled through the COE and the city will basically be the financial partner. Mr. Longoria said it is important to explain to the public the details about the project's financing in order to maintain the public's trust. Mr. Gamia pointed out that the TIF district is very large and North Padre Island has been one of the fastest appreciating areas of real estate over the last 10 years. He said they will also have the ability to insure the bonds (which is another level of security) without having to pledge the city's credit. Council Member Scott said Mr. Anderson's presentation is an affirmation of the proposal the city submitted to the COE, based on Naismith Engineering's concept. He said he was encouraged to see that according to the COE's plan, the required dredging will be much less frequent than originally anticipated. He also commended city staff for coordinating their efforts with the COE. Responding to Council Member Garrett, Mr. Anderson said the jetties out into the water are planned to be 1,430 feet with 700 feet of land jetties, for a total of2,130 feet. Mr. Garcia pointed out that a trust fund will be set up to permanently fund the dredging operations. Council Member Colmenero commented on the difficulties that other cities are experiencing with regard to decreased sales tax revenues. Mr. Garcia reiterated that the Packery Channel financing is based on an appreciation of property values within the TIF boundaries. Mayor Neal recessed the regular meeting for the following: reading of proclamations, swearing in of the newly appointed board and committee members, and swearing in of two new Municipal Court judges, Missy Medary and Jeanette Cantu-Bazar. Upon reconvening, Mayor Neal referred to the second presentation (Item 17), status of Corpus Christi parks. Mr. Tony Cisneros, Director of Park and Recreation, explained that the city has 171 developed and 20 undeveloped park sites, which stretch from Labonte Park on the far northwest to Gypsy Park on Padre Island (a travel distance of 52 miles). He said parks are acquired in a variety of ways: private donation (Guth parks), parkland dedication (Falcon Park), federal donation (Bill Witt Park), state lease (Corpus Christi Beach), and city purchase (Ocean View Park). Mr. Cisneros said the different types of parks are historical parks (such as Artesian Park), Minutes - Regular Council Meeting February 19, 2002 Page 8 athletic complex parks (Price Park), open space parks (Oso Creek Park), pocket parks (South Fork Park), neighborhood parks (Sgt. Prieto Park), and community parks (West Guth Park). Park development is accomplished through such programs as bonds, grants, private development, adopt-a- park, emergency repairs, and vandalism repairs. Mr. Cisneros also discussed park maintenance. He said the city is divided into three operations--District I (downtown) and Districts II and III (the rest of the city). The maintenance is performed by building and grounds crews, mow and trim crews, irrigation crews, construction crew, community volunteers, court-appointed service volunteers, and by people involved with youth and adult athletic organizations which have park leases. Park maintenance intervals vary depending on the type of park: A- high-visibility and public use, one week to 10 days; B - medium-visibility and regular use, 20 to 30 days; C - low-visibility and minimal use, 30 to 45 days; and R - restrooms and trash pick-up, daily to twice per week. Another element of the parks presentation was the park improvements program. Mr. Cisneros said the program consists of the sale and disposal of surplus park land; outsoureing of mowing operations of non-park right-of-way; outsourcing o.t'the grounds maintenance of the island parks and Park Road 22; the implementation of private and public paaner3hips; Community Development Block Grants; state and federal grants; Bond 2000 projects; future bond program projects; park operations study; and the park system master plan. Mr. Cisneros said the park system master plan includes an inventory of existing park sites and facilities; a needs assessment via a telephone survey; public hearings for citizen input; development of park concepts and standards; and final analysis and recommendations. He also discussed the master plan's time line, with adoption in summer 2002. Mr. Cisneros and Mr. Garcia then responded to several questions and comments from the Council members. The issues addressed included development of a "Friends of the Park" program; capital needs for park structures, irrigation, and amenities; questions about specific parks, such as Lamar Park, Labonte Park, Gypsy Park, Corpus Christi Beach, and Riverside Park; maintenance of athletic fields and the responsibility of the athletic leagues; and protection and improvement of downtown parks, in particular Cole Park, the city's "sig,,.~ature" park. Mayor Neal referred to Item 18, and a motion was made, seconded and passed to open the public hearing on the proposed street name change of Bush Avenue to "Friendship Drive" between West Point Road and South Padre Island Drive. Mr. David Seiler, Traffic Engineer, said that Friendship Baptist Church, the applicant, is the only building located on that portion of Bush Avenue. He said there is a section of Bush Avenue that hms south of SPID and intersects with Holly Road; however, Bush Avenue is not a continuous street and those two sections are separate from each other. Mr. Seiler added that this name change application was received in the City Secretary's Office in September 2001 prior to the Council's approved changes on the street name change ordinance. He said there is no known opposition to the request. Rev. Kevin Pullam, Pastor of Friendship Baptist Church, explained that the congregation Minutes - Regular Council Meeting February 19, 2002 Page 9 intends to redevelop the area around the church to offer programs and assistance to the community. He described the congregation's mission and he said that changing the name of the street is a visual way of promoting their intentions. Mr. Garrett made a motion to close the public hearing, seconded by Mr. Noyola, and passed. Mr. Chapa polled the Council for their votes as follows: 18.b. FIRST READING ORDINANCE Ordinance changing the name of Bush Avenue to Friendship Drive between West Point Road and South Padre Island Drive. The foregoing ordinance passed on first reading by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal referred to Item 19, and a motion was made, seconded and passed to open the first of two City Council public hearings on the city's proposed 2002 annexation program--five parcels of land containing 519.32 acres. Mr. Michael Gunning, Planning Director, described the characteristics of the parcels as follows: Jones, Walter and Texas General Land Office beach frontages: Publicly and privately owned lands comprising approximately 44.16 acres and 9,618 feet of Gulf Beach frontage, from the south-most property line of Padre Balli County Park to a point 500 feet south of the south-most property line of the Lawrence Jones property. The width of the strip extends westward from the City limit line on the Gulf of Mexico shoreline, being the 1.37-foot line above mean sea level based on United States Geological Survey and Geodetic Survey datum of 1929, to a point along the vegetation line approximately 200 feet west of and generally parallel to the 1.37 foot line above mean sea level Gulf of Mexico shoreline. Padre Balli Park: Nueces County Park No. I (Padre Balli Park) comprising approximately 194.92 acres and 6,324 feet of Gulf Beach frontage. Packery Channel Park: Publicly and privately owned lands comprising approximately 50.01 acres and including Nueces County Park No. 2 (Packery Channel Park). Nuece$ County_ land south of Mustang Island State Park: Publicly owned (Nueces County) tract of land comprising 221.00 acres and 4,211 feet of Gulf Beach frontage generally surrounded by the existing city limits and out of the William Bryan Survey 606, between the east right-of-way line of State Highway 361 and the existing city limit line along the Gulf of Mexico shoreline, being the 1.37 foot line above mean sea level based on United States Geological Survey and Geodetic Survey datum of 1929. Beach-front property_ north of Zahn Road: Privately owned tract of land comprising approximately 9.23 acres and 2,009.79 feet of Gulf Beach frontage abutting the city limits on the Gulf of Mexico Minutes - Regular Council Meeting February 19, 2002 Page 10 shoreline, being the 1.37-foot line above mean sea level based on United States Geological Survey and Geodetic Survey datum of 1929 and extending approximately 200 feet westward and between county-owned land and state-leased land at J.P. Luby Surf Park. Mr. Gunning said if the Council approves this annexation, it will substantially complete the annexation of all of Mustang and Padre islands between the Port Aransas city limits and the state- owned land to the south. The general service plan summary for the five annexation areas states, "City services will be provided at a level that is comparable to the level of services, infrastructure, and infi-astructure maintenance available in other parts of the municipality with topography, land use, and population density similar to those reasonably contemplated or projected in the areas. The level of city services provided will not be at a level lower than existed prior to annexation." With regard to other services, Mr. Gunning said that immediately upon annexation, the city will provide police and fire protection and emergency medical services to each area. Fire Station 15 at 14402 Commodore Drive will provide the first response. He said there are no existing residential uses in the five areas and any future residential uses will be provided solid waste services, while businesses w,211 receive solid waste services on a subscription basis. Mr. Gunning said the only roads in those areas are park roads that are owned and operated by the county. Until the roads are dedicated by the county and accepted by the city, they will continue to be maintained by the county. The Planning Director said that the gulf beach frontage at Padre Balli Park and the county- owned land south of Mustang Island State Park will continue to be maintained by the county per state statute. At this time, no capital improvements are necessary to provide city services. He also re,Aewed the annexation calendar. If approved, the effective date of the annexation is April 10, 2002. Responding to Mayor Neal, City Attorney Bray said that Nueces County could delegate dune protection to Corpus Christi but it has not done so, although it has delegated that responsibility to Port Aransas. He said there was legislation to amend that during the last session but it 15ailed. However, Kleberg County has delegated that responsibility to Corpus Christi for dunes in that county. Mr. Gunning said developers would have to receive beach-front construction certificates from Corpus Christi fbr land within the city limits but Nueces County--not the city--would have to issue a permit for construction in the dunes. Mayor Neal also asked about the Jones tract. Mr. Tom Utter said that tract is located on a barrier island in the COBRA area, to which the federal government does not provide assistance. He said Corpus Christi has pledged to work with Mr. Jones to try to change that designation. There were no comments fi'om the audience. Mr. Scoa made a motion to close the public hearing, seconded by Mr. Longoria, and passed. Mayor Neal recessed the regular meeting for the meeting of the Corpus Christi Community Improvement Corporation. Minutes - Regular Council Meeting February 19, 2002 Page 11 Upon reconvening, Mayor Neal opened discussion on Item 21, beach parking permit system. City Manager Garcia explained that the General Land Office (GLO) has been anxious to put into place a consistent beach parking permit program to avoid confusion by beach-goers. A meeting was held with officials from the GLO, Nueces County, Port Aransas and Corpus Christi to discuss the issue. An agreement was reached with Port Aransas in which Corpus Christi agreed to charge $6 for an annual beach parking permit that will be reciprocal in both cities. He said city staffasked Nueces County to also participate but they have not yet received word from the county about it. Mr. Utter said that staffdistributed to the Council a three-word amendment to Item 21.d. (in the body of the ordinance). Mr. Utter said staff determined that a $6 annual fee produces approximately the same income as a $10 annual and $5 monthly fee (the amounts currently charged by Nueces County). He said there will not be a shortfall in this year's budget because staff did not budget revenue from a beach parking fee. Mr. Utter also briefly described the specific actions of Items 21.a.-e. Mr. Garcia said staff had proposed that the funds from the $6 annual fee be divided up based on the amount of linear footage of beach that each entity maintained. He said Port Amnsas will be held harmless for the first year because their amount of linear footage does not change. Mr. Utter added that the Nueces County Commissioners Court is scheduled to consider the city's proposal at their meeting this week. Responding to Mayor Neal, Mr. Utter said that if the annexation previously discussed is approved, there will be three beach sections for which Nueces County will sell the parking permits: Padre Balli Park; by the wildlife area south of the state park; and a small area in Port Aransas. He said state law also requires there be "free" beach areas (which are indicated on the maps) where a parking fee cannot be charged. In reply to another question from the Mayor, Mr. Garcia said he met with Nueces County Judge Richard Borchard about the city's proposal. He said Judge Borchard expressed concern that it would result in a reduction in the county's revenues. Mr. Garcia said that a reduction would occur because the amount of beach area having to be maintained by the county was changing from eight miles to just over one mile. He reiterated that the city is proposing to allocate the revenues based upon the amount of beach area cleaned by each entity. He said it is important to have one fee charged to the beach-goers rather than multiple fees. In response to Council Member Scott, Mr. Utter said there are 28.77 total miles of beach under this proposal. Mr. Scott agreed that there needs to be one price for all the parking areas. Mr. Colmenero made a motion to amend Item 21.d. as recommended by staff, seconded by Mr. Scott, and passed. There were no comments from the audience. City Secretary Chapa polled the Council for their votes as follows: 21.a. RESOLUTION NO. 024775 Resolution authorizing the City Manager or his designee to execute an interlocal cooperation agreement with the City of Port Aransas and Nueces County relating to the Mustang and North Padre islands beach parking permit system. Minutes - Regular Council Meeting February 19, 2002 Page 12 The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 21.b. RESOLUTION NO. 024776 Resolution directing the City Manager or his designee to terminate the interlocal cooperation agreement with Nueces County dated June 1, 1993, relating to beach cleaning. The foregoing resolution passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 2 l.c. ORDINANCE NO. 024777 Ordinance amending the Code of Ordinances, City of Corpus Christi, Chapter 10, Beachfront Management and Construction, regarding exempt pipelines, the application process, state agency review, terms of permits and certificates, mitigation measures, application fees, requirements in eroding areas and beach access roads, Packery Channel access improvements and penalties; providing for penalties. An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 2 l.d. ~RDINANCE NO. 024778 Ordinance amending Ordinance No. 022164, which adopted the City of Corpus Christi Texas Dune Protection and Beach Access Regulations, by updating and revising Appendices I, Industrial Uses Permitted/Not Permitted; IV, Flow Chart of Appiication Process for Master Planned Developments; V, Floxv Chart for Application Process for Dune Protection Permit or Beachfront Construction Certificate; VI, Designation of Access Ways, Parking Areas, and Beaches Closed to Motor Vehicles; VII, Designated Beach Fee Areas; VIlI, Interlocal Agreement for Beach Maintenance with Nueces County; XI, 31 TAC § § 15.1-15.10 (Coastal Area Planning); XII, Dune Protection Act, V.T.C.A., Natural Resources Code §61.001 et seq.; XIII, Open Beaches Act, V.T.C.A., Natural Resources Code § 63.001 et seq.; XIV, Founding Policies; and adding Appendix XV, Packery Channel Design Concept and Appendix XVI, Packery Channel Public and Environmental Facilities; providing for an effective date; providing for penalties. An emergency was declared and the foregoing ordinance passed as amended: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." 21.e. ORDINANCE NO. 024779 Ordinance amending Ordinance No. 024734 relating to the cost of beach parking permits; providing for penalties; providing for an effective date. Minutes - Regular Council Meeting February 19, 2002 Page 13 An emergency was declared and the foregoing ordinance passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye." Mayor Neal opened discussion on Item 22, Buccaneer Commission agreement. There were no comments from the audience. City Secretary Chapa polled the Council for their votes as follows: 22. FIRST READING ORDINANCE Ordinance authorizing the City Manager or his designee to execute Amendment No. 2 to the lease agreement between the Buccaneer Commission and the City of Corpus Christi, authorized by Ordinance No. 023917 on January 18, 2000, to adjust the amount payable for police services, add a late payment fee and clarify procedures for resolving disputed claims. The foregoing ordinance passed on first reading by the following vote: Neal, Chesney, Colmenero, Kelly, Kinnison, Longoria, Noyola, and Scott voting "Aye"; Garrett abstaining. City Manager Garcia said staff was withdrawing Item 23 for at least one week. 23. WITHDRAWN Mayor Neal opened discussion on Item 24, EMS accounts receivable collections. City Manager Garcia explained that historically EMS bills are difficult to collect because the city deals with a large number of indigents in this capacity. Fire Chief J.J. Adame said the Fire Department's EMS division is an enterprise fund and its ability to bill and collect for ambulance services is very significant. Currently, approximately $5 million is billed for services with a collection rate of about 60% or $3 million. He said a committee consisting of staff from the Fire, Legal and Purchasing departments reviewed the two proposals submitted and interviewed representatives from both companies using a specific set of questions. He said staffwas careful to bring to the Council a recommendation that would offer the greatest benefit to the city. Mayor Neal called for public comment. Ms. Lisa Dosamantes, assistant to the CEO of Recover-Med, referred to a packet of information she had distributed to the Council members regarding their proposal. Ms. Dosamantes Minutes - Regular Council Meeting February 19, 2002 Page 14 said the agenda memorandum stated that Recover-Med did not comply with the request for proposals (RFP) in certain areas, such as the number of full-time and part-time employees and the availability of legal advice. However, she said, that information was included in her company's proposal and it was addressed during the interview with city staff. She said her company was also providing to the Council copies of the interview notes and current letters of reference. She said the agenda memo mistakenly stated that the annual call volume in Spearman, Texas, is 2,400, while a letter from the Spearman EMS director states that the call volume is 270 to 300 calls per year. Ms. Dosamantes asked the Council to look into what she said was misinformation in the agenda about their company. She said their proposal is almost $50,000 per year less than the recommended company's proposal. She said Recover-Med's largest client is twice the size of the City of Corpus Christi and they gave her company an "A' rating. Mr. John Murray, EMS Director, said most of Ms. Dosamantes' comments are addressed in the RFP. He said to start the process, staffdeveloped a very comprehensive RFP and structured the interview' specifically to obtain additional intbrmation that was not necessarily provided in the proposals. He said he attempted to inte,,wiew all of the people who were listed in Recover-Med's lisl of references. Council Member Kelly said that in reviewing the agenda packet, he had the impression that staff'is convinced the city is receiving a better product from the current provider, Texas Medical Data Systems (TMDS). Mr. Mun'ay replied that staff's recommendation is based on the matrix that was developed, which consisted of the following criteria: completeness of the response, 10 points; experience of the personnel, 15 points; provet~ ability to perform, 30 points; procedures used in collections, 20 points; and cost, 25 points, tbr a total of 1O0 points. He said each of the three panel members completed the matrix individually and the results were then averaged (TMDS received 90 points and Recover-Med received 69 points). Mr. Kelly said the criterion "proven ability to perform" had the largest disparity between the two companies. Mr. Murray agreed, saying it was weighted heavily on the interviews with companies whose names were provided by the two proposers. He said Corpus Christi has a very strong collection rate as a result of TMDS's efforts and their other clients are experiencing similarly good results. He said staff feels very confident that TMDS can continue to generate a collection rate of 60%. He noted that a 1% change in the rate amounts to a $50,000 decrease in revenues. Mr. Garcia said the average national collection rate on EMS bills is 50% or lower. Mr. Kelly asked if staff knows the collection rates that Recover-Med is getting for their current clients. Mr. Murray said that within the interview process staffwas told some clients had recovery rates of 25%. He said there were also comments about the difficulties some clients were having with the appeals process. He said TMDS rarely asks Corpus Christi staff for additional information to process an appeal. Responding to Council Member Colmenero, Mr. Murray said that Recover-Med's fee structure is approximately $4,000 less per month than TMDS's, for an annual total of about $48,000. Minutes - Regular Council Meeting February 19, 2002 Page 15 Mr. Colmenero asked about the software being used for Corpus Christi and Mr. Murray said it is a proprietary software that TMDS developed. He said TMDS also participates in the Texas Health Information Network and other programs which allow them to bill directly into Blue Cross/Blue Shield and Medicare. He said the proposed contract will require TMDS to accept electronic data generated by the city in lieu of paper work. Mr. Colmenero asked why there was a disparity between the information in the agenda packet and that distributed by Ms. Dosamantes. Mr. Murray replied that the agenda memo is based upon the initial review and not upon what staff was able to identify during the interviews. He said he thinks TMDS has been contracted by the City of Corpus Christi since 1987. In reply to other questions from Mr. Colmenero, Mr. Murray explained the difference between what is billed and what is collectable. He said the adjusted rate takes into consideration Medicare and Medicaid allowables, while the unadjusted rote does not. He said TMDS' adjusted rate is about 70% or higher. Mr. Garcia added that there are other jurisdictions from which the city is unable to collect. Mr. Colmenero asked if staff felt the costlier option was better. Mr. Garcia replied that it is a matter of risk. He said TMDS has demonstrated a superior collection rate and does not require much intervention by staff with appeals. He said the altemative would be a new provider which has been in business in Corpus Christi for about two years and has a much smaller client base. He said as is the case with many new businesses, Recover-Med has struggled with some of their customers, who have experienced substantial declines in their revenues. He said that is not to say that Recover- Med is a bad company but rather that they are growing and they have customers who speak very highly of them. He said the question is whether it is worth the risk for the city. He noted that a 1% change in the collection rate would more than wipe out any potential savings from a lower rate. Council Member Chesney pointed out that this is not a bid but a request for proposals, which allows more flexibility. Mr. Bray agreed, saying this is a professional services RFP and the city has maximum discretion with it. He said this kind of service is not covered by any particular statute. He said staff used criteria to rate the companies and one came out much higher than the other. Mr. Murray said the panel consisted of himself, Mr. Mike Barrera (Procurement & General Services Manager) and Ms. J.C. Greenwood (Assistant City Attomey representing the Fire Department and EMS). Mr. Garcia explained that selection panels vary depending on the contracts. Mr. Chesney asked if staff knows what are Recover-Med's collection rates. Mr. Murray reiterated that staff relied on each company to furnish their references and staff, in mm, called those references using a structured questionnaire for both. He said for some reason a number of the references provided by Recover-Med could not cite their total billables for the year. Of the references who were able to, staffrecorded their comments exactly as they were voiced. The reference provided by Recover-Med for the City of Mathis said their collections had dropped from approximately $22,000 per month to $8,000 per month after contracting with them in November 2000. Mr. Kelly asked if staff obtained any documentation of Recover-Med's recovery levels other than what they were told during the interviews. Mr. Murray responded that they did not. Mr. Kelly said that according to the notes provided by Ms. Dosamantes during the interview with the selection Minutes - Regular Council Meeting February 19, 2002 Page 16 panel, the company had collection rates of 57% for E1 Paso and 80% for Spearman. Mr. Murray said staff was not able to substantiate those quoted rates. Mr. Kelly asked Ms. Dosamantes about her notes and she replied that representatives of Recover-Med informed the panel that they had an 87% recovery rate for the City of Mathis. Mr. Murray said they were told by an employee in Mathis that the rate was 25%. Ms. Dosamantes said when her company took over the account, there was a huge amount of uncollected accounts. She said the 87% figure represents what can be collected for what can be billed. Mr. Murray said that is different from what he is referring to when discussing adjusted and unadjusted rates. Responding to another question from Mr. Kelly, Ms. Dosamantes said Recover-Med can definitely match TMDS's 60% collection rate, if not go higher. She said they currently have a contract in which they collect approximately $500,000 every month, which would be only six months of work for the City of Corpus Christi. Mr. Kelly asked if there was anything in Ms. Dosamantes' infor~nation or the agenda packet that documents Ms. Dosamantes' statements. She said it would be on their customers' invoices. She added that Med-Care EMS in McAllen, Texas, indicated that their total armual billables are about $8.5 million. Mr. Kelly said TMDS is a proven commodity and he would like Recover-Med to provide documentation indicating they will do at least as good a job as TMDS. He said based on his cursory review of Ms. Dosamantes' information, the letters of recommendation are not very specific. Ms. Dosamantes said the best information she can provide is their clients' invoices and, if needed, she will ask them for it. She added that the City of Corpus Christi could use Recover-Med's services for a few months on a txial basis. Mr. Garcia said they probably have the discretion to do that but staff would not recommend it. in reply to Mr. Kelly, Mr. Garcia said staffdesigned the RFP very specifically to allow tbr an equal comparison of proposals in a clear, concise manner. Mr. Murray added that Recover-Med's proposal was lacking in responsiveness to the information requested in the RFP. He said that while he believes Recover-Med will be a very good EMS billing/collection company, he does not thirak that in the short term they will come up to TMDS's standard. Mr. Kelly made a motion to table Item 24 for two weeks to allow both companies to provide additional information about their gross recovery percentages; seconded by Mr. Colmenero. City Secretary Chapa stated that Council Member Noyola filed a disclosure affidavit and would be abstaining from voting on this issue. The motion to table failed by the following vote: Colmenero and Kelly voting "Aye"; Neal, Chesney, Garrett, Kinnison, Longoria, and Scott voting "No"; Noyola abstaining. Mayor Neal pointed out that the city's budget contains a cost for EMS services of $5.6 million, of which they hope to recover over $3 million. He said this is a costly but good service to the taxpayers. Mr. Kinnison asked if both of the contracts have a bonus clause based upon collections. Mr. Murray said they have exactly the same bonus clauses. Mr. Chapa polled the Council for their votes as follows: Minutes - Regular Council Meeting February 19, 2002 Page 17 24. M2002-058 Motion authorizing the City Manager or his designee to execute an agreement with Texas Medical Data Systems to provide accounts receivable management and delinquent collections service for the EMS Division of the Corpus Christi Fire Department in the amount of $163,800 per year. The term of the agreement is for two years with an option to extend for up to four additional twelve-month terms. The foregoing motion passed by the following vote: Neal, Chesney, Colmenero, Garrett, Kelly, Kinnison, Longoria, and Scott voting "Aye"; Noyola abstaining. Mayor Neal called for the City Manager's report. Mr. Garcia said the City Manager's weekly report (dated February 15, 2002) has several responses to questions previously raised by Council members. He said there have also been reports in the media about mold at Fire Station 15 on Padre Island, which has been addressed. He said he organized a mold task force consisting of several employees to ensure that all the information the administration receives on mold is expeditiously forwarded to the employees. The City Manager said the next Council meeting is February 26th and includes a noon meeting with the Corpus Christi Regional Economic Development Corporation. There will also be a Council meeting on Mamh 5th but no meeting on March 12th since some Council members will be attending the National League of Cities Congressional City Conference in Washington, D.C. He added that the Council retreat is scheduled for Friday, March 15th. In his report, Mayor Neal referred to a memo in the City Manager's packet regarding the MetroCom Center. He asked about the outstanding balance of $369,642.62. Assistant City Manager Jorge Cruz-Aedo said that balance covers the period from the inception of MetroCom through January 30, 2002. The Mayor asked what is the monthly cost to operate MetroCom and Mr. Garcia said staff will provide that exact information. He said Nueces County's portion is approximately $40,000 per month and they are supposed to pay interest on unpaid balances. Mr. Cruz-Aedo said the objective is to bill the county on a monthly basis for MetroCom. He added that the funds are currently coming out of the Police Department's salary budget. The Mayor said if the county does not reimburse the Police Department for those expenses, the Police Department's budget will be out of balance. Mr. Garcia said this cannot be allowed to continue unresolved. He said the city entered into an agreement with the county in good faith and one of the key elements was the reimbursement aspect. Responding to Mr. Garrctt, Mr. Garcia said he believes the agreement is structured so that either party can withdraw at any time. He said if the city withdrew, it would not affect the city's emergency response capabilities but it would affect the county. Mr. Garrett said he thought that was unacceptable. The Mayor called for Council concerns. Responding to Mr. Noyola, Assistant City Manager Ron Massey said that under Solid Waste Minutes - Regular Council Meeting February 19, 2002 Page 18 Services' automated pick-up program, all debris has to be in the 96-gallon container for it to be picked up by the vehicle. He said residents can take household waste to the landfill free of charge during the landfill's operating hours. He said ifa resident continues to have a problem fitting all his trash in one container, he should consider getting a second container. Mr. Longoria said there continues to be a long processing time for emergency grants. He said assistance may be obtained through the CDBG program. He requested a list of the contractors doing emergency work and those doing repair work. Mr. Longoria also asked what is the waiting period to process such requests. He questioned what will happen when the funds run out and he suggested that a group of stakeholders be formed to address this issue. Mr. Colmenero said that citizens are reluctant to participate in the program due to the amount of red tape involved. Mr. Garrett referred to a memo from the Police Chief in the City Manager's packet regarding video imaging system issues with Nueces County. He said that according to the Chief, meetings were held with city and county officials, and in December 2000 a video imaging system was purchased by the city for $85,765. Three additional meetings were held until the Sheriff's appointees stopped attending the meetings. It was later learned that the Sheriffhad purchased another system that is not compatible with the city's system. The Chief stated in his memo that the Sheriffunofficially gave as his reason a concern about control of his records. Mr. Garrett said that situation is preventing police officers on the street from getting the information they need to solve crimes. He questioned how long the city has to negotiate with the county about this, saying it is unacceptable. Mr. Scott said he thought the Council should invite the Sheriffto discuss this issue. He also said he wanted to thank Shiner-Moseley for their work on the Packery Channel project and he noted that the Friends of the Museum are helping to subsidize some of the Columbus ships' marketing effo~s~ He also thanked Mr. Cisneros for expediting the Gypsy Park effurt and he asked staff to investigate some subsidence issues at Louisiana Parkway and Alameda Street. He said he also agrees with a letter to the editor about the possibility of lighting the Orion's Belt sculpture on Shoreline Boulevard. Mr. Scott also expressed his condolences to the family of Ji~nmy Lontos, retired city engineer. Mr. Scott suggested that the city work with the RTA about T~,A-21 reauthorization and he asked about possible transportation linkages between Corpus Christi and Laredo. Mayor Nea! replied that there is an initiative in the Trans-Texas Corridor that calls for establishing a separate entity known as the Regional Mobility Authority. He said State Representative Vilma Luna and others are working on that issue. Mr. Scott said the state initiatives do not include funding for relief routes around certain cities. Mr. Colmenero said that most of the sidewalks on the south side of the Morga~rownlee intersection are cracked. He asked that that area be considered for a future bond project. Mr. Chesney asked about follow-ups to citizens' inquiries made during the January 31st town hall meeting. Mr. Garcia said staff is working on providing a comprehensive list of responses. Mayor Neal called for petitions from the audience and there were none. There being no further business to come before the Council, Mayor Neal adjourned the Council meeting at 5:53 p.m. on February 19, 2002. ~ ~ AGENDA MEMORANDUM February 26, 2002 SUBJECT: Engineering Contracts with Govind and Associates, Inc. AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute a contract amendment granting permission for Govind E. C. to assume all the obligations and duties of engineering contracts between the City and Govind & Associates, Inc. ISSUE: The firm was advised to change the type of their corporation for tax reasons. Govind and Associates, Inc. requested authorization to permit their new corporation (Govind E. C.) to assume all obligations and duties of the existing contracts between the City and Govind and Associates, Inc. The contracts were awarded by Council requiring Council approval prior to assumption of the contracts. FUNDING: No additional funding is required by the action. RECOMMENDATION: Staff recommends approval of the motion as presented. Ar~ei/'R'. Escobar, P.E. Director- Engineering Services Attachments: Exhibit A - Proposed Amendment Page 1 of 1 H:\HOME\KEVINS\G EN\02ENGR\GOVIND.M CONTRACT AMENDMENT The City of Corpus Christi authorizes GOVIND E. C. Inc. to assume all the obligations and duties of Govind & Associates, Inc. under the Contracts listed on Exhibit A of this Amendment. GOVIND E. C. agrees to provide all services under the same Terms and Conditions of each contract and any amendments thereto. GOVIND E. C. further agrees to provide insurance certificates providing proof of insurance of the type and limits specified by each contract. The City of Corpus Christi must be named as an additional insured on all coverages except worker's compensation liability coverage. All other terms and conditions of each contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI GOVIND E. C. By: By: Ronald F. Massey Date Assistant City Manager Authorized Representative Date ATTEST: GOVIND & ASSOCIATES, INC. City Secretary Date APPROVED AS TO FORM: Authorized Representative Date Assistant City Attorney Date H:\HOME\KEVINS\GEN~02ENGR\Govind EngrAssign.doc Exhibit A Page 1 of 2 Exhibit A · Project # 2015 - Up River Road Drainage improvements - McBride to Navigation; · Project # 2039 & # 7110 Broadway WWTP Lift Station & Diversion to Greenwood WWTP; · Project # 6146 - McArdle Road - Phase 3 - Everhart Rd. to Holmes St.; · Project # 6147 - Home Road - Ayers to Kostoryz; · Project # 7247 - Wastewater Local Limits Sampling FY 2001- 2002; · Project # 90043- Post Hurricane/Disaster Damage Assessment. H:\HOME~KEVINS\GEN\02ENG R\GovindEngrAssign.doc Exhibit A J Page 2 of 2 3 AGENDA MEMORANDUM February 18, 2002 SUBJECT: Packery Channel Restoration (Project No. 5122) AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute an amendment for engineering services in the amount of $15,000 with Shiner, Moseley and Associates for the Packery Channel Partnering, Technical Review and U.S. Corps o~' Engineers Consultation. ISSUE: Additional support is required for partnering, technical review and consultations with the U.S. Corps of Engineers. This can best be accomplished by the amendment of the existing contract with Shiner Moseley and Associates. The amendment requires Council action as the contract will exceed the $25,000 administrative limit. FUNDING: Funding is available from the Reinvestment Zone No. 2 Fund (1111) and Engineering Support Services. RECOMMENDATION: Staff recommends approval of the motion as presented. Ang~R./Escobar, P.E. Director- Engineering Services Date Attachments: Exhibit A - Additional Information H:~HOM E\KEVINS\GEN~PACKE RY~SMAAMO2.M Page 1 of 1 11[ 1 ADDITIONAL INFORMATION BACKGROUND: The Water Resources Development Act of 1999 authorized the North Padre Island Storm Drainage Reduction and Environmental Restoration project of which the City of Corpus Christi was the local sponsor. On April 7. 2001, city voters approved a proposition to create a tax increment financing district on Padre Island with the intent to support the dredging and reopening of Packery Channel. The Corps of Engineers is responsible for all plan preparation and construction of the channel cleanout, jetty and bulkhead installation and beach renourishment. Currently, plans are 95% complete with an anticipated completion date of early March 2002. PRIOR ADMINISTRATIVE ACTIONS: address: Several administrative contracts have been awarded to · pre-project issues; · partnering meetings; · technical reviews; · consultations with the U. S. Corps of Engineers; and · develop materials that the City was responsible to provide. Those contracts include: · June 23, 2000 - award of engineering services contract in an amount of $14,940 to Felix Oca~as, P.E. for the North Padre Island Storm Damage Reduction and Environmental Restoration Project (No. 2123) FY2000-2001; · September 6, 2001 - award of engineering services contract in an amount of $22,240 to Felix Oca~as, P.E. for the North Padre Island Storm Damage Reduction and Environmental Restoration Project (No. 2123) FY2001-2002; · October 31, 2001 - award of amhitectural services contract in an amount of $15,000 to RandalI-Portedield Architects, Inc. for the North Padre Island Storm Damage Reduction and Environmental Restoration Project (No. 2123) FY2000-2001; · June 25, 2001 - award of engineering services contract in an amount of $14,800 to Shiner Moseley and Associates for the Packery Channel Restoration Project (No. 5122); · October 16, 2001 - award of engineering services contract in an amount of $10,200 to Shiner Moseley and Associates for the Packery Channel - Partnering, Technical Review and U. S. Corps of Engineers Consultation (Project No. 5122); · December 14, 2001 - award of a surveying services contract in the amount of $17,620 to Pyle & Associates, Inc. for the Packery Channel Project No. 5122; and · January 28, 2002 - award of an engineering services contract in the amount $19,376.32 to URS Corporation for design services to prepare construction documents, plans and specifications for use by the U. S. Corps of Engineers to install utility casings to cross Packery Channel. REQUIRED COUNCIL ACTION: Council is requested to approve the motion as presented. Exhibit A Page 1 of 1 I 4 AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of two chiller units from York International / c/o Lewis Mechanical Sales, Corpus Christi, Texas, in accordance with Bid Invitation No. BI-0060-02, based on best bid, for a total amount of $95,400. The units will be installed at the Frost Building. Funds are budgeted in the No. 1020 General Fund for improvements to the Frost Bank Building in FY 01-02. Purpose: The chillers are required for the Frost National Bank Building, located at 2402 Leopard Street, as replacements for the existing chillers. They are being purchased in advance of the award of the chiller replacement consWuction contract in order to expedite the completion date of the entire project. The construction contract for the chiller replacement is currently out on bid and is scheduled to be presented to Council for award on March 19, 2002. By awarding the chillers in advance of the construction contract, the City will reduce the completion time of the entire project by approximately 6 weeks. Bid invitations Issued: Five Bids Received: Three Award Basis: Best Bid Specifications called for the chillers to use R-134A refrigerant. The units bid by York International / c/o Lewis Mechanical Sales operate on R-22 refrigerant. The terms included in the bid documents allow the City to waive as an informality, minor deviations from specifications at a lower price than the low bid meeting all aspects of the specification and consider it, if it is determined that the total cost is lower and the overall function is improved or not impaired. Staff has determined that the functionality of the units will not be impaired by accepting the units that operate on R-22 refrigerant. Furthermore. the units bid by York International / c/o Lewis Mechanical Sales are lower priced than the units that meet all aspects of the specification and will also cost less to operate. Funding: Frost Bank Lease Space Improvements 550040- 1020-14680 FY01-02 $5,251.47 The equipment will be financed by the City's lease/purchase contractor. The estimated interest rate is 3.85%. The actual interest rate will be determined after acceptance of the equipment. The equipment will be leased for sixty months. The estimated annual payment is $21,005.88. The five-year total including principal of $95,400 and interest of $9,629.40 is $105,029.40. Michael Barrera, C. P. M. Procurement & General Services Manager City of Corpus Christi Purchasing Division Bid Tabulation Bid Invitation No, BI-0060-02 Chiller Units for Frost Building Vendor York International - CIO Lewis Mechanical Sales Corpus Christi, Texas Carrier South Texas San Antonio, Texas Perry Mechanical Systems, LLC Corpus Christi, Texas Unit Price Total $47,700.00 (1) $95,400.00 54,130.00 108,260.00 54,991.00 109,982.00 (1) Specifications called for the chillers to use R-134A refrigerant. The units bid by York International / c,/o Lewis Mechanical Sales operate on R-22 refrigerant. The terms included in the bid documents allow the City to waive as an informality, minor deviations from specifica~ion.~ at a lower price than the Iow bid meeting all aspects of the specification and consider it, if it is rietermined that the total cost is lower and the overall function is improved or not impaired. Staff has determined that the functionality of the units will not be ~mpgired by accepting the units that operate on R-22 refrigerant. Furthermore, the units bid by York Internationa~ I cJo Lewis Mechanical Sales are lower priced than the units~that meet all aspects of the specification and will a!so cost less to operate. AGENDA MEMORANDUM February 26, 2002 SUBJECT: Sale of City Property - Meldo Park Lot 4, Block 3, Meldo Park Subdivision - .964 acres AGENDA ITEM: Ordinance approving the sale of a former City park known as Meldo Park with platted description of Lot 4, Block 3, Meldo Park Subdivision, located on Brawner Parkway, west of Santa Fe for $100,000 received by sealed bid and authorizing the City Manager or his designee to execute a Special Warranty Deed for the sale and conveyance of the subject property and declaring an emergency. ISSUE: On November 7,2000, Proposition 7 was passed by the voters authorizing the sale of certain City park lands. City staff has initiated the sale of Meldo Park by advertising for sealed bids. A high bid has been received and City Council approval is required for acceptance of the bid and authorization of the City Manager or his designee to execute a Special Warranty Deed. PRIOR COUNCIL ACTION: Auqust 29, 2000 - Ordinance amending the election ordinance adopted on August 29, 2000 (ordering Special Election on November 7, 2000) to add a ballot proposition for sale of certain park land; and declaring an emergency. (Ordinance No. 024193) Au.qust 21,2001 - Resolution finding upon public hearing, that certain parcels of real property owned by the city and designated as park lands have no feasible and prudent use as park lands and that all reasonable planning efforts have been made to minimize harm to the city's remaining park lands as a result of the sale or disposal of the specified parcels. (Resolution 024548) September 18, 2001 - Ordinance authorizing the City Manager, or his designee, to execute a Special Warranty Deed necessary for the sale of Lot 1, Block 1, and Lot 1, Block 3, Arcadia Subdivision to Del Mar College pursuant to Section 272.001 (j) of the Local Government Code in consideration of the property being used for public education purposes and the sum of $17,722 with covenant to maintain the premises and retain the necessary utility easements. (Ordinance No. 024591) FUNDING: No funding is required for this ordinance. RECOMMENDATION: Approval of the ordinance as presented. ~ "An§el R. Escobar, P. E. Director of Engineering Services Attachments: Exhibit A. Background Exhibit B. Location Map Exhibit C. Bid Offer Ordinance Special Warranty Deed \\ENGINEERING\DATAI\HOME\EUSEBIOG\GEN~,genda Items\Meldo Park~Agenda Memorandum.doc BACKGROUND INFORMATION The City's Park and Recreation Department initiated an effort to sell off several unused and undeveloped parks in order to reduce their maintenance costs. The proposed sale of these parks would generate revenue to acquire and improve other parks. City Council voted to submit a proposition to the voters regarding whether sale of certain parks should be authorized. On November 7,2000, Proposition 7 was passed by the voters authorizing the sale of certain City parks. A public hearing was held on August 21, 2001 to pass a resolution authorizing the City Manager to take action to sell and dispose of eight City parks. The public hearing also satisfied the requirements of Chapter 26 of the Texas Parks and Wildlife Code. The City's Land Acquisition staff advertised for bids for Meldo Park as required by Section 272.001 of the Texas Local Government Code. A bid opening was held on February 11, 2002 in which four bids were received ranging from $35,100 to $100,000. Parkway Presbyterian Church, Inc. placed the high bid as shown on Exhibit C. This is the first sale of a City park by sealed bid. The previous sale of Arcadia Subdivision Park was a direct sale to Del Mar College as allowed by state statute. Another property located at Martin Luther King Dr. and Peabody remains to be sold by sealed bid. SALE PROPERTY: Meldo Park is located on the 400 block of Brawner Parkway, west of Santa Fe Street as shown on Exhibit B. This tract has recently been replatted as Lot 4, Block 3, Meldo Park Subdivision and contains approximately 41,992 square feet or .964 acres. The property is zoned R1-B, One Family Dwelling District, which permits residential usage as well as for public buildings, schools, churches, public recreational use, etc. The City will convey fee simple title to Meldo Park using a Special Warranty Deed. No title company will be involved, unless the purchaser requests its in order to obtain a Title Policy. PROVISIONS OF THE SALE: 1. A closing date is set at no later than 30 days after the bid has been accepted. The acceptance of the high bid is contingent upon City Council approval. 2. This is a cash basis sale. The City of Corpus Christi will not provide financing. 3. Any property inspections, title insurance or other inspections/investigations will be done at the sole cost of the purchaser. All closing costs and other fees involved with the transaction including, but not limited to, attorney's fees and broker's commissions will be the responsibility of the purchaser. Exhibit A 1 of 2 5. The property is purchased in "as-is" condition and no warranties expressed or implied are claimed or given by the City of Corpus Christi. 6. Park and playground equipment will be removed prior to closing and are not included in this sale. Use of the property is restricted to uses specified in R-lB zoning, One Family Dwelling District, in addition to the deed restrictions recorded in Vol. 577, Pg. 502, Nueces County Deed Records, to the extent said deed restrictions are valid and enforceable. H:\HOME\EUSEBIOG~GEN~Agenda Items\Meldo Park\BACKGROUND INFORMATION.doc Exhibit A 2 of 2 File : ~Mproiect\londacq\exhMeldopk. dwq NOT TO SCALE N SUBJECT PROPERTY VICINITY IVlAP NOT TO SCALE EXHIBIT B EXHIBIT OF BLOCK 3, LOT 4 MELDO PARK SUBDIVISION CITY OF CORPUS CHRIS~. TEXAS C%TY COUNCIL EXH%BZT DEPARTI~ENT OF ENGINEERING SERVICES PAGE: I of 1 DATE: 02-13-2002 BID OFFER I am cidding $ /~/'] ¢~,~,~ '~'~' . of which an amount equal to 10% of the l~id amount is included, in addition to fulfilling the Minimum Bid Recluirements described below for bid purchase of the Sale Property. I have read and undemtana the Minimum Bid Rec~uirements listed below and agree to perform them as a condition of obtaining title to the proherty. The successful bid will receWe title to the propert7 in the form of a Special Warranty Deed. Sale Properw Lot 4, Block 3, Meldo Pad( Subdivision, formerly Meldo Pad(, containing a total of approximately 41,992 s~uare feet, or 0.964 acres. The sut~ject property will be sold as a platted lot. Final recording of the ptat will be the resncnsibility of the City prior to the sa~e of this property. The ~ot is Iocate~ on Rrawner Parkway, just sou~ of Santa Fe Street and west of Doddddge and Meldo Park Drive. It is currently being maintained as a city pa~. A reduced copy of the rehlat of subject property is attached. A full-size plat is available from the Land Acquisition Department. Minimum Bid Ree~uirementa Aa part of this sale, the minimum acceptable bid must include the following: 1. The minimum bid for the sale is set at $35,000. 2. A money order or cashier's check made payable to the City of Corpus Christi, in the amount of 10% of the hid amount is required to be suiomittad as earnest money along with the Rid Offer form. Earnest money checks for unsuccessful bids will be returned immediately after bid opening. 2. 3. 4. Pnwisions of Sale A closing date is set at no later than 30 days after the hid has been accepted. The acceptance of the high bid is contingent upon City Council approval This is a cash basis sale. The City of Corpus Chdsti will not provide financing. Any proherty inspections, titJe insurance or other inspections/investigations will be done at the sole cost of the purchaser. All closing costs and other fees involved with the transaction including, but not limited to, attorney's fees and broker's commissions will be the responsibility of the purchaser. The property is purchased in "as-is' condition and no warranties expressed or implied are claimed or given by the City of Comus ChdstL 2 \~F-NGINEERING~CATA I~OME~Td n~-I ~GF_hN~arl( Salee ~id _lnv~tafion.cl~x: EXHIBIT C Park and playground equipment will be removecl prior to closing and are no~t included in this sale. Use of the bmperty is restricted to uses specified in R-lB zoning, One Family Dwelling District, in addition to the deed restrictions recorded in Vol. 577, Pg. 502, Nueces County Deed Records, to the extent said deed restrictions are valid and enforceable. Please sian and submit this form in a sealed envelope: Signature: ~_ ~~ Date: Printed Name: .~-.~. /~/~/'C ~'- Telephone: (,,~,!) 3 \~ENGINEERING'~OATA I~IOME~Td nail ~G F_N~ ark S ales ~id_lnwtalion.m:c AN ORDINANCE APPROVING THE SALE OF A FORMER CITY PARK KNOWN AS MELDO PARK WITH PLATTED DESCRIPTION OF LOT 4, BLOCK 3, MELDO PARK SUBDIVISION, LOCATED ON BRAWNEI~ PARKWAY, WEST OF SANTA EE FOR $100,000 RECEIVED BY SEALED BID AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A SPECIAL WARRANTY DEED FOR THE SALE AND CONVEYANCE OF THE SUBJECT PROPERTY AND DECLARING AN EMERGENCY. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager, or his designee, is hereby authorized to execute a Special Warranty Deed for Lot 4, Block 3, Meldo Park subdivision, formerly known as Meldo Park. to the Parkway Presbyterian Church for the amount of $100.000. SECTION 2. That upon written request of the Mayor or five council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency this the 26th day of February, 2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor APPROVED THIS THE Z / DAY OF JAMES R. BRAY, CITY ATTORNEY ,2002. By: Josept~/121arncy :3 Assistant City Attorney 6 CITY COUNCIL AGENDA MEMORANDUM Date: February 15, 2002 SUBJECT: Temporary Closing of Shoreline Boulevard for Net'~vorking / Education Program by the Salt~vater Fisheries Enhancement Association AGENDA ITEM: 1. Motion approving the application from the Corpus Christi Chamber of Commerce and the S.E.A. Saltwater Fisheries Enhancement Association to temporarily close the following sections of North Shoreline Boulevard immediately in front of the Port of Corpus Christi Building on March 6, 2002 for a networking and education program on the purpose and efforts of the Saltwater Fisheries Enhancement Association: a) Northbound Shoreline Boulevard (inside and middle lanes only), from the north right -of- way of Power Street to the north right-of-way to Palo Alto Street, beginning Noon 12:00 PM, Tuesday, March 5, 2002, through 10:00 PM, Wednesday, March 6, 2002. b) Southbound Shoreline Boulevard (full closure), from the south right-of-way of Palo Alto Street to the north right-of-way of Power Street, beginning at Noon 12:00 PM, Tuesday, March 5, 2002, through 10:00 PM, Wednesday, March 6, 2002. Ordinance waiving the requirement of Code of Ordinances Section 49-17 (Conditions and Requirements for [special event street closing] Permit) that street closings approved by the City Council for special events shall be open to the public. ISSUE: The Saltwater Fisheries Enhancement Association, with coordination through the Corpus Christi Chamber of Commerce has desires to conduct a networking and education program for members of the Regional Chambers of Commerce and to conduct this program in the median area of North Shoreline Boulevard. REQUIRED COUNCIL ACTION: Street closing permits for large street events require Council approval. RECOMMENDATION: Approval of the motion and ordinance as presented. Additional Support Information 1. Background Information 2. Exhibit 1 - Proposed Street Closure Location Map 3. Exhibit 2 - Overview of Requested Event 4. Exhibit 3 - Federal Courthouse Approval ~t~ ~ Escobar, P.E. 'D~rector of Engineering Services Temporary CIosinq of Shoreline Boulevard for Networking/Proqram by the Saltwater Fisheries Enhancement Associatio~'~ Page 1 of 3 AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BACKGROUND: BackRround Information: The S.E.A. Saltwater Fisheries Enhancement Association S.E.A.) was formed in 1999 as a local organization promoting the conservation and preservation of saltwater resources in the Corpus Christi area. To that extent, it has been active in enhancing and benefiting saltwater fisheries, including the Fish Hatchery in Flour Bluff, doubling the output of the hatchery with recent monetary support from S.E.A. The S.E.A. became a member of the Corpus Christi Chamber of Commerce in 2001 and has a local membership of over 2,500. The S.E.A., with coordination through the Corpus Christi Chamber of Commerce, is requesting a partial street closing of Shoreline Boulevard to conduct a networking and education program for members of the Regional Chambers of Commerce on the evening of Wednesday, March 6, 2002, between the hours of 5:30 PM - 7:30 PM. This program will be conducted in the median area of Shoreline Boulevard between Power and Palo Alto Streets. If approved, the southbound leg of Shoreline Boulevard would be fully closed beginning 12:00 Noon on Tuesday, March 5 to allow S.E.A and the Chamber staffto set up support activities for the event, which will consist of displays of various other industries, including the Fish Hatchery and Texas State Aquarium, preparation of food for the event by the Texas Game Warden Association, and other required support amenities. In addition, the northbound leg of Shoreline Boulevard would be closed on the inside and middle lanes of travel, also between Power and Palo Alto Streets as a buffer area to protect attendees in the median. Street Detours: Detour signage will be provided to guide motorists on Shoreline Boulevard. Effect on Bayfront Arts & Science Park Functions: The Event organizers have discussed the proposed street closings with management of the Convention Center. There are no large events scheduled at the Convention Center during the same time period of the proposed street closing. Access to the Convention Center will be maintained at all times on northbound Shoreline. Effect on U.S. Federal Courthouse: Tits event organizers have met with the United States Marshall's Office and the U.S. District Judge Hayden Head, Jr. at the Federal Courthouse to solicit their input on this event. As noted in the attached letter from Judge Temporary Closinq of Shoreline Boulevard for Networkinq/Proqram by the Saltwater Fisheries Enhancement Association Page 2 of 3 Head, this event will not disrupt activities at the Courthouse, and off-street parking at the Courthouse will be off-limits for this event during normal business hours. Curbside parking along northbound Shoreline Boulevard abutting the Seawall, which is heavily used for long- term Courthouse parking, will not be restricted or closed off during the event. The two U.S. federal judges are also in agreement with the requested street closings. Restricted Attendance: This event will not be open to the general public and will be restricted to the membership of S.E.A. and the Regional Chambers of Commerce. An attendance of 600-800 people is expected. Council would need to pass a special ordinance for this event to allow the street closure to occur for a special event not open to the general public. Temporaw Closinq of Shoreline Boulevard ~rNetworkinq/Proqram bythe SaltwaterFisheries EnhancementAssociation Page 3 of 3 0 D D FEDERAL COURTHOUSE D D ,��■ ���� SHORELINE SHORELINE BLVD. CHAPARRAL NORTH WATER PORT OF CORPUS CHRISTI PORT OF CORPUS CHRISTI / (FULL CLOSURE) (MEDIAN CLOSURE) - N CLOSURE —� --PGRKINC I e KEY PROPOSED TEMPORARY STREET CLOSURE d a EXHIBIT 1 9 1" SITE MAP SUBJECT: CHAMBER OF COMMERCE / SUTMATER FISHERIES Traffic Engineering Div. ENHANCEMENT ASSOCIATION EVENT STREET CLOSING Engineering Services Dept. 02/15/2002 02:38 FAX EXHIBIT 2 Overview of Chamber After Hours Networking Event March 6, 2002 SPONSORED BY: S.E.A. Saltwater Fisheries Enhancement Association Location: On Medium between Power & Pale Alto Streets in fi'ont of the Port of Corpus Christi Building. A tent of approximate dimensions of 60x100 will be rented by B & T Rent to accommodate the guests of approximately 600 - 800 people. All the Regional Chsmb~cs along with the S.E.A. members will nmeive mvitatiom for this event. It is a private event not open to the general public.' The event will be held between the hotwa of 5:30 - 7:30 pm on Tuesday, Mamh 6. The event will include the cooldng and preparation of food. There will also be a d/splay of various other industries to include the Fish Hatchery and T~xas State Aquarium. We would like to close the South bound and North bound lanes of S'hor~linc Boulc-vard. Closing would occur begitming at Noon on Tuesday, March 5 and remain close until 10:00 pm on Tuesday, March 6. An Electrical p~,,,it with connections would ~ to be purchased along with all other proper peaaits for an grant. Water usage will be obtained through the Pon of Corpus Christi building. The Chamber of Commem¢ building will be open also for other shelter and resiroom facilities however the parking involving the Federal Courthouse is offlimits for this event. Thc Port has a~ to let us use their facilities for parking. Other restroom facilities will be made available through rented Port a cans. This events primary pm'pose is to ~ducate our members about thc conservation efforts taking placc through S.E.A. and to make our members aware of thc benefits of this association. It also serves as a networking mixer to help build business contacts and lcads ['or future business. I am thc mare contact from the Chamber of Commerce for this project and can be r~u:bed at the following numbers: Phone: 881-1859 Fax: 888-5627 Cell: 548-7147 Duke Bonilla is the contact for the S.E.A. Organization and can be reached at: Pbone: 886.1100 Para An~iondo Membembip C.C. Chamber of Commerce 02/21/02 16:41 FAX 361 688 5627 UNITED STATES DISTRICT COURT EXHIBIT 3 February 21, 2002 Ms. Para Arredondo Membership. C.C. Chamber of Commerce Corpus Christi, TX RE: Proposal for Chamber of Commerce Mixer, March 6, 2002 Ms. Arrcdondo: Supervisory Deputy Marshal Tina Mangogna has provided to me information on the Chamber's proposal to close portions of Shorelin~ Boulevard across from the Pon of Corpus Christi Building. Deputy Mangogna has discussed the matter with me, and we agree that your proposal does not interrupt traffic or impede access to the courthouse on the dates in question. We see no adverse implications to building and user security. We appreciate your soliciting our position. Power Street and Shoreline Boulevard are critical to proper operation and security of thi.~ courthouse and its users. It is important to us that those streets across from property owned by the United States, which includes the Chamber building, rema/n open at all times without conswiction. Yours very. truly, HWHjr/as Hon. Janis Graham Jack Marshal Art Contrcras Supv. Deputy Tiaa Mangogna Clerk Deputy Monlca Seanl~ AN ORDINANCE WAIVING THE REQUIREMENT OF CODE OF ORDINANCES SECTION 49-17 CONDITIONS AND REQUIREMENTS FOR (SPECIAL EVENTS STREET CLOSING) PERMIT, THAT STREET CLOSINGS APPROVED BY THE CITY COUNCIL FOR SPECIAL EVENTS SHALL BE OPEN TO THE PUBLIC; AND DECLARING AN EMERGENCY. WHEREAS, the Corpus Christi Chamber of Commerce and the S.E.A. Saltwater Fisheries Enhancement Association have applied to temporarily close a portion of North Shoreline Boulevard on March 6~ 2002, for a networking and educational program; and WHEREAS, the program attendance is to be limited to those persons who are members of S.E.A. or the Regional Chambers of Commerce and not open to the general public. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI: SECTION 1. That the requirement of the Code of Ordinances, Section 49-17 - Conditions and requirements for (special event street closing) permit, that street closings approved by the City Council for special events be open to the public is hereby waived, in regards to the portion of North Shoreline Boulevard to be temporarily closed for the networking and educational program, sponsored by the Corpus Christi Chamber of Commerce and the S.E.A. Saltwater Fisheries Enhancement Association, to be held on March 6, 2002. SECTION 2. That upon written request of the Mayor or five council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency this the 26th day of February, 2002. ATTEST: CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal. Jr. Mayor jhl500.001 Approved as to legal form this the ~L2-day of James R. Bray, Jr., City Attorney By: Josep~ lqamey, Assi~-a~t City Attorney .2002: 2 jhl500.00I '7 AGENDA MEMORANDUM DATE: February 26, 2002 SUBJECT: Gas Department Pole Building Replacement Project FY 2001 (Project #1535) AGENDAITEM: Motion authorizing the City Manager, or his designee, to execute a construction contract with Mendez Construction Company, Inc. for a total fee not to exceed $141,000 for the Gas Department Pole Building Replacement Project FY 2001. (Project # 1535) ISSUE: Additional storage space is necessary for Gas Department field crews. The building design will permit separation of materials and equipment while providing after-hour access to field personnel. FUNDING: Funds for this project are available in the Gas Department FY 2001-2002 Operating Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. Debbie Marr.o~lui.n, .1~ E. Gas Superintendent ~g~l ~. Escobar, P. E. Director of Engineering Services Additional Support Material: Exhibit"A" Background Information Exhibit "B" Project Budget Exhibit"C" Bid Tab Summary Exhibit"D" Location Map AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION SUBJECT: Gas Department Pole Building Replacement Project FY 2001 (Project #1535) PRIOR COUNCIL ACTION: 1. July 24, 2001 - Approval of the FY 2001-2002 Operating Budget, Ordinance No. 024528. PRIOR ADMINISTRATIVE ACTION: 1. June 18, 2001 - Agreement for Architectural Consultant Services with David Lewis, Architect, for a fee not to exceed $9,500.00 for architectural services for the Gas Department Pole Building Replacement Project FY 2001. FUTURE ADMINISTRATIVE ACTION: None BACKGROUND INFORMATION: In an effort to improve operational efficiency and minimize delay of non-business hour responses, the Gas Department is in need of additional storage space for department field crews. The building design will permit separation of materials and equipment while providing after-hour access to field personnel. PROJECT DESCRIPTION: The project consists of the construction of a 6,050 square foot pre-engineered metal building structure. Of this area, 3,355 s.f. will consist of enclosed space and 2,695 s.f. will be covered asphalt paving for exterior storage. Project includes general site preparation, concrete foundation, pre-engineered metal building, electrical services and asphalt paving. BID INFORMATION: This project consists exclusively of a base bid. The City received proposals from seven (7) bidders on February 6, 2002. The bid range was from $138,500 to $186,000. The Iow bidder, M&M Road Construction was deemed non-responsive due to a bid bond and proposal not being fully executed. The lowest responsive bidder is Mendez Construction Company, Inc. at $141,000. The Architect's estimated construction cost is $140,000. The City's Consultant, David Lewis, Architect, and city staff recommend that based on past satisfactory experience and lowest responsive bid, a contract be awarded in the amount of $141,000 to Mendez Construction Company, Inc. CONTRACT TERMS: The contract specifies that the project will be completed in 100 calendar days, with completion anticipated by early July 2002. EX~IT "A" Page 1 of 2 FUNDING: Funds for this project are available in the Gas Department FY 2001-2002 Operating Budget. FINAL PRODUCT: This product will result in a new interior storage for gas department materials and equipment resulting in improved operational efficiency. ~ENGINEERING\DATA11HOME\LYNDAS\GEN\Gas Dep~/1535 * Pole Building Replacement FY 01\Background doc Page~Lof 2 GAS DEPARTMENT POLE BUILDING REPLACEMENT PROJECT FY 2001 Project No. 1535 PROJECT BUDGET February 26, 2002 FUNDS AVAILABLE: Gas Department Operational Budget FY 2001-2002 ..................................... $ 176,000.00 FUNDS REQUIRED: Construction Contract (Mendez Construction Company) ............................... $ 141,000.00 Contingencies ...................................................................................... 14,100.00 Consultant (David Lewis, Architect) .......................................................... 9,500.00 Construction Inspection .......................................................................... 5,000.00 Engineering Reimbursements ................................................................. 3,500.00 Administrative Reimbursement ................................................................ 1,400.00 Misc. (Printing/Advertising) ..................................................................... 1,500.00 Total Estimated Budget: $ 176,000.00 EXHIBIT "B" Page 1 of 1 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY, David E. Lewis, AIA - Project Architect DATES February 18, 2003 TIME OF COMPLETION. One Hundred Calendar Days Page 1 of I ENGINEER'S ESTIMATE, $140,000 INCLUDING BASE BID AND ADDENDUM N1 CITY OF CORPUS CHRISTI GAS DEPARTMENT POLE BUILDING REPLACEMENT PROJECT CITY PROJECT NO. 1535 Mendes Construction P.O. Drawer F Corpus Christi, TX 78469 J. M. Davidson P.O. Box 4639 Corpus Christi, TX 78469 Isensee Construction 746 Princess Corpus Christi, TX 7B419 Camrett Corporation PMB 205, 3636 S. Alameda Corpus Christi, TX 78411 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AM0SR1'l UNIT PRICE AMOUNT UNIT PRICE AMOUNT uction of new pre- ffengineeredmetal building 1 Lump Sum 141,000.00 141,000.00 146,400.00 146,400.00 147,500.00 147,500.00 147,535.00 147,535.00 elated site work for orage of various gas ment supplies and ent. Lump Sum Basis BASS BID 141,000.00 146,400.00 147,500.00 147,535.00 EXHIBIT "C" Page 1 of 2 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY, David H. Lewis, AIA - Project Architect TIME OF CO[dpLETION, One Hundred Calendar Days DATE. February 18, 2002 Page 2 of 2 SNGINBHR'S ESTIMATE, $140,000 INCLUDING BASS BID AND ADDENDUM N1 0. N. STEVENS MATE RS TREATMENT PLANT ONGOING INSTRUl03NT MAINTENANCE PROGRAM PY01-02 NDCC Enterprises P.O. Box 260316 Corpus Christi, TI 78426 Sal -Con P.O. Box 71771 Corpus Christi, TX 78405 N 4 N Road Construction 1250 McBride Corpus Christi, TR 78407 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRZCB AMOUNT UNIT PRICE AMOUNT Construction of new pre- 1 Lump 150,400.00 150,400.00 186,000.00 186,000.00 138,500.00 .00 (FOR BID RE - IA engineered metal b.iilding Sum CORD ONLY! with related site .. ork for BID DISQUAL- the storage of various gas IFIED DUE TO department supplies and equipment. Lu�Scm Basis BID BOND & PROPOSAL NOT BEING FULLY EXECUTED) 150,400.00 186,000.00 -138,500.00 BASS BID * Non -Responsive EXHIBIT "C' Page 2 of 2 \ Mprojecf: \ councilexhibits \ exh 1535.dw~ ClP PROJECT # 1535 EXHIBIT "D" Gas Depar'l:men1: Pole Bui2ding CT. TY COUNCT-L EXHZBT. T ~ DEPARTMENT OF ENGINEERING SERVICES Replacemen1: PAGE: I ol= 1 CITY OF CORPUS CHRISTI, TEXAS DATE: 2-20-2002 ~ 8 AGENDA MEMORANDUM February 26, 2002 SUBJECT: Minor Storm Drainage Improvements along Jester Street, Project No. 2106 Acquisition of Parcel 4 AGENDA ITEM: Resolution authorizing condemnation proceeding by the City to condemn Pamel 4, comprised of fee simple title to 275 square feet together with a 550 square feet temporary construction easement out of Lot 8, Section 56, Flour Bluff & Encinal Farm & Garden Tracts, from the owners George F. Merzbacher, Jr. and Betty Bell Merzbacher Roseburg, to construct drainage improvements in connection with the Jester Street Minor Storm Drainage Improvements, Project 2106, and for other municipal purposes. ISSUE: Minor storm drainage improvements along Jester Street are required to replace an existing corrugated metal pipe that is in deteriorated condition. Minor flooding and prolonged standing water occur in this area due to drainage facilities which are inadequate for conveying storm flows during heavy rains. Acquisition of additional right-of-way is required for these improvements. City staff has negotiated for acquisition of Parcel 4, however negotiations have reached an impasse and condemnation is recommended. FUNDING: Funds for this project are available in the Storm Water Capital Improvements Fund. RECOMMENDATION: Approval of the motion as presented. Attachments: /t, ngel R. Escobar, P. E. Director of Engineering Services Exhibit A. Exhibit B. Exhibit C. Resolution Background Information Location Map Information Summary H:\HOME\EUSEBIOG\GENV~genda Items~Jester Street Drainage. Merzbacher~Agenda Memorandum.doc BACKGROUND INFORMATION SUBJECT: Minor Storm Drainage Improvements along Jester Street, Project No. 2106 Acquisition of Parcel 4 PRIOR COUNCIL ACTION: March 28, 2000 - Motion authorizing the City Manager or his designee to execute an engineering services contract with Smith, Russo, and Mercer Consulting Engineers for a total fee not to exceed $164,180 for the following projects: Southmoreland Addition St. Imps., Hampshire Rd. St. Imps., Flour Bluff Estates St. Imps., and Minor Storm Drainage Imps., Jester Street. (Motion #M2000-090) August 22, 2000 - Approval of the FY 2000 -2001 Capital Improvement Budget. (Ordinance No. 024162) December 11, 2001 - Motion authorizing the City Manager or his designee to award a construction contract in the amount of $477,777 with Reese Contracting, Inc. for Minor Storm Drainage Improvements along Jester Street. (Motion #M2001-473) January 8, 2002 - Motion authorizing the City Manager or his designee to acquire Parcel 8 from Ray Edward Cox in connection with the Minor Storm Drainage Improvements along Jester Street project, Project #2106, requiring execution of a Quit Claim Deed relinquishing any City dghts to Boat Hole Drive (aka Cove Dr.) and Valerie Street, located on Lot 7, Section 56, Flour Bluff and Encinal Farm and Garden Tracts and payment of $4,370. (Motion # M2002-005) PRIOR ADMINISTRATIVE ACTION: October 27, 2000 - Amendment No. 1 to the engineering contract in the amount of $14,250 with Smith, Russo, & Mercer Consulting Engineers for the Southmoreland Addition Street Improvements project and Minor Storm Drainage Improvements project, Jester Street, for a total fee not to exceed $178,430. FUTURE COUNCIL ACTION: Authorize the award of future construction contracts and amendments. BACKGROUNDINFORMATION: Project Information: Minor storm drainage improvements along Jester Street are required to replace an existing 48-inch corrugated metal pipe (CMP) that is in a deteriorated condition. The existing 48-inch CMP is undersized and will be replaced with a 7-foot by 5-foot concrete box culvert to increase the drainage outfall capacity Exhibit A I Page I of 2 of the area. Removal of the existing pipe culvert, placing a new box culvert, rebuilding driveways, and construction of an open ditch section with concrete liner are included in this outfall project. The project requires the acquisition of eleven parcels of land along Jester Street, all located between Jane Street and the Laguna Madre. Temporary construction easements are also required to facilitate the project. Approximately 1,490 linear feet of right-of-way is required. This parcel involves approximately 55 linear feet or 4% of the project. Parcel Information: Parcel 4 is a strip of land located on the northwest corner of Jester Street and Merzbacher Ddve as shown on the attached Exhibit B. The pamel is described as 5 feet in width by 55 feet long and containing 275 square feet. In addition to this pamel, a temporary construction easement is needed being 10 feet in width and 55 feet in length containing 550 square feet. The parcel is out of Lot 8, Section 56, Flour Bluff & Encinal Farm & Garden Tracts. This parcel is needed for the installation of a concrete box culvert drainage and for other improvements. NeRotiation Information: City staff has negotiated with the landowners based on the appraised value of the parcel and other concessions. The negotiated amount and the landowner's demands are listed on the attached "Exhibit C". Negotiations have reached an impasse and condemnation proceedings are recommended. This is the final parcel being acquired for this project. H:\HOME\EUSEBIOG\GEN~Agenda Items~Jester Street Drainage. Merzbacher~Background.doc Exhibit A Page 2 of 2 \ Mproject \ councilexhibits \ exh2106b, dwq ~.'~ - 2 ~ NAVAL AIR STATION/~ --~ ~j~ '/ ~ / / J X NOT TO E~LE 10' TEBPO~Y ~NSTR6 ~TION ~ ~SEMENT ~ ~///////~ ~ JESTER ST. VICINI~ ~P NOr rO S~ EXHIBIT B PROJECT No. 2106 ~ N 10' TEMPOF ARY CONSTR6 :TION EASEMENT JESTER STREET MINOR STORM DRAINAGE IMPROVEMENTS CITY OF CORPUS CHRISTI, TEXAS CITY COUNCIL EXHIBIT /"..~J OEPARTUENT OF ENGINEERING SERVICES PAGE: I ol= 1 DATE: 02/11/2002 INFORMATION SUMMARY Minor Storm Drainage Improvements along Jester Street - Project 2106 PARCEL4 Owner: George F. Merzbacher, Jr. Betty Bell Merzbacher Roseburg (sister) Location: Northwest corner of Jester Street and Merzbacher Drive Zoning: PA, One Family Dwelling District (15,000 s.f. lots) Parcel Size: 5' x 55' (275 s.f.) fee simple taking plus a 10' x 55' (275 s.f.) temporary construction easement Platted: No. The parcel is sometimes referred to on an unrecorded plat as Lots 14 and 15, Block 5, Flour Bluff Heights Subdivision. Tax Value (NCAD): T.I.D. 2276-0056-0814 $4,362 total land value or $ .31 s.f. Appraiser: Marion F. Currington, ASA Appraised Value: $132.00 or $ .40 s.f. City staff has offered an administrative settlement of $600.00. Owner's Demand: The owners witl not sell any portion of their property unless the City replats and rezones their entire property at no cost to them or buys their entire property for a sales price of $7,000. Without replatting and rezoning they cannot obtain a building permit to build on the property. Their lot does not meet the size requirements of PA zoning by approximately 1,250 s.f. In 1996, the City induced a zoning change on property in their area due to the Navy's request to reduce the residential density because of their flight zones. The owners feel this was unfair and want the City to restore the marketability of their property. City staff has offered an administrative settlement of $600 to help partially defray the costs, however paying for the entire cost to rezone and replat is cost prohibitive. The negotiations have reached an impasse and instituting condemnation procedures is recommended. H:\HOME\EUSEBIOG\GEI'AAgenda Iterns~Jester Street Drainage. Merzbacher\lnformation Summary.doc Exhibit C RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS BY THE CITY TO CONDEMN PARCEL 4, COMPRISED OF FEE SIMPLE TITLE TO 275 SQUARE FEET TOGETHER WITH A 550 SQUARE FOOT TEMPORARY (~ONSTi~I CT1ON EASEMENT OfT OF I.OT 8, SECTION 56, FLOUR BLUFF AND ENC1NAL FARM AND GARDEN TRACTS, FROM THE OWNERS, GEORGE F. MERZBACHER, JR. AND BETTY BELL MERZBACHER ROSEBURG, TO CONSTRUCT DRAINAGE IMPROVEMENTS IN CONNECTION WITH THE JESTER STREET MINOR STORM DRAINAGE IMPROVEMENTS, PROJECT 2106, AND FOR OTHER MUNICIPAL PURPOSES. WHEREAS, it is necessary to acquire fee simple title the 275 square feet, together with a 550 square foot temporary construction easement, out of Lot 8, Section 56, Flour Bluff and Encinal Farm and Garden Tracts, as described on the attached Exhibit A. on behalf of the City in connection with the Jester Street Minor Storm Drainage Improxcments. Project 2106. and for other municipal purposes: and WHEREAS, the City has made an offer to purchase the 275 square feet, together with the 550 square foot temporary construction easement for the sum of $132.00 based on the fair market value established by an independent appraiser; and pursuant to Law have provided the owners with appraisal reports. WHEREAS, the Owners. George F. Merzbacher, Jr. and Betty Bell Merzbacher Roseburg, have been unable to agree with the City on fair market value of the property and further negotiations for settlement have become futile; and WHEREAS, condemnation has become necessary in order to acquire the unencumbered fee simple title to the 275 square feet, together with the 550 square foot temporary construction easement, out of Lot 8. Section 56, Flour Bluff and Encinal Farm and Garden Tracts, as described on the attached Exhibit A, save and except oil and gas rights. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City of Corpus Christi has transmitted appraisal reports and made a bona fide offer to the Owners, George F. Merzbacher, Jr. and Betty Bell Merzbacher Roseburg, in the amount of $132.00 for the 275 square feet, together with the 550 square foot temporary construction easement, out of Lot 8, Section 56, Flour Bluff and Encinal Farm and Garden Tracts. as described on the attached Exhibit A; and the Owners and the City of Corpus Christi have negotiated in good faith and cannot agree on the damages, and further settlement negotiations are futile. SECTION 2. That public necessity requires acquisition of the unencumbered fee simple tile to the 275 square feet, together with the 550 square foot temporary construction easement, out of Lot 8, Section 56, Flour Bluff and Encinal Farm and Garden Tracts, as described on the attached Exhibit A, save and except the City seeks to acquire no oil and gas rights. SECTION 3. That the public necessity and convenience require condemnation of the 275 square feet, together with the 550 square foot temporary construction easement, out of lot 8, Section 56. Flour Bluffand Encinal Farm and Garden Tracts, as described on the attached Exhibit A, in connection with the Jester Street Minor Storm Drainage Improvements and for other municipal purposes. SECTION 4. That the City Attorney is hereby authorized and directed to institute condemnation proceedings against George F. Merzbacher, Jr. and Betty Bell Merzbacher Roseburg, Owners of the property, to acquire the unencumbered fee simple title to the 275 square feet, together with the 550 square foot temporary construction easement, out of Lot 8. Section 56. Flour Bluff and Encinal Farm and Garden Tracts, as described on the attached Exhibit A, excluding the oil and gas rights, ~hich property is located in Nueces County, Texas. SECTION 5. That this resolution shall take effect immediately from and after its passage. ATTEST: CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor Legal form approved on r~ z o F~(,,. ~.~.~0~ ,2002; James R. Bray, City Attorney. By: /X!.~/C~ l~ Joset~ Hamey, As~tant City Attorney 9 CITY COUNCIL AGENDA MEMORANDUM February 4, 2002 AGENDA ITEM: a. Ordinance amending Ordinances No. 024503 and No. 024668 to allow for the abandoning and vacating of a 6,511-square foot portion of the 50-foot wide street right-of- way on Purl Place, north of the Robert Drive street right-of-way. b. Ordinance abandoning and vacating a 6,511-square foot portion of 27-foot wide street and two 11.5-foot wide sidewalk easement rights-of-way on Purl Place, north of the Robert Drive street right-of-way; requiring the owners, Dr. and Mrs. Robert W. Madry, Jr. and Mrs. Ann C. Yeager, to comply with the specified conditions and replat the property within 180 days at owner's expense; and declaring an emergency. ISSUE: The amendment of both ordinances is required to correct the wording and description in both ordinances. PRIOR CITY COUNCIL ACTION: a. July 17, 2001 - Council approved the abandonment and vacation of a 2,250-square foot portion of a 50-foot wide portion of Purl Place Street right-of-way at the request of the owner (Ord. No. 024503). b. November 20, 2001 - Council approved the abandonment and vacation of a 4,261- square foot portion of a 50-foot wide portion of Purl Place Street right-of-way at the request of the owner (Ord. No. 024668). REQUIRED COUNCIL ACTION: City Charter requires Council approval to amend an ordinance. RECOMMENDATION: Staff recommends that Ordinance No. 024503 and Ordinance No. 024668 be amended. ~l~i~l R. Escobar, P.E. Director of Engineering Services Attachments: 1. Location Map 2. Ordinance AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BACKGROUND: On July 17, 2001, by Ordinance No. 024503, the City Council approved the abandonment and vacation of the 2,250-square foot portion of a 50-foot wide street right-of-way on Purl Place, north of the Robert Drive right-of-way. On November 20, 2001 by Ordinance No. 024668, the City Council approved the abandonment and vacation of the 4,261 -square foot portion of a 50-foot wide street right-of-way on Purl Place, north of the previous 2,250- square foot portion of a 50-foot wide street right-of-way on Purl Place, north of the Robert Drive right-of-way. The amendment of both ordinances is required to correct the description in the ordinances. The abandonment and vacation of the 50-foot street right-of-way on both ordinances should have included the sidewalk easement on both sides of the street. The actual street right-of-way is 27-foot wide and the sidewalk easement are 11.5-foot wide on either side of the street right-of-way. Traffic Engineering however has stated that Robert Street is likely to be improved and widened at some time in the future as per the project identified in the Street Capital Improvement Planning Guide. Therefore, Traffic Engineering is asking that the existing 11.5-foot sidewalk easement be maintained along Robert Drive, as well as an additional 3.5-foot on the north side of the sidewalk easement. Additional concerns are: That a proper cul-de-sac be constructed matching existing curb and gutter at the end of the public street at the owner's expense. That the abutting owners fence off the south line of the 6,511-square foot portion of street right-of-way and sidewalk easement rights-of-way within and along Purl Place, north of the Robert Drive street right-of-way, to serve as a barricade and avoid any public traffic confusion through the recommended street closure. That the existing street light at the intersection of Robert Street and Purl Place be relocated to the end of the new cul-de-sac. All public and franchised utilities were contacted regarding this closure request, and no objections were received. Southwestern Bell has stated that they have joint used poles and aerial cable in the Robert Street right-of-way from Ocean Drive west to Santa Fe Street and is asking that an easement be retained within the Robert Street right-of-way, to encompass the facilities already located within the right-of-way. PURL STREET STREET CLOSURE PROPOSED STREET AND SIDEWALK EASEMENT CLOSURE (6,511 S.F.) AN ORDINANCE AMENDING ORDINANCES NO. 024503 AND NO. 024668 TO ALLOW FOR THE ABANDONING AND VACATING OF A 6,511 SQUARE FOOT PORTION OF THE 50 FOOT WIDE STREET RIGHT-OF-WAY ON PURL PLACE, NORTII OF THE ROBERT DRIVE STREET RIGHT-OF- WAY; AND DECLARING AN EMERGENCY. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. Ordinances No. 024503 and No. 024668 be amended to allow for the abandoning and vacating of a 6,511 square foot portion of the 50 foot wide street right-of-way on Purl Place, north of the Robert Drive Street right-of-way. SECTION 2. That upon ~vrirten request of the Mayor or five council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the 26th day of February, 2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor Legal form approved James R. Bray, Jr. City Attorney 2._ / ,2002 Joseph I~t~ney Assistant City Attorney L:\LEG-DIR\JOSEPH\WORD\ORD-Purl4.doc Corpus Christi, Texas day of ,2002 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi. Texas For the reasons set forth in the emergency clause of the foregoing ordinance, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: l/We, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Samuel L. Neal, Jr., Mayor City of Corpus Christi Council Members The above ordinance was passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Henry Garrett Bill Kelly Rex A. Kinnison John Longoria Jesse Noyola Mark Scott L:\LEG- DIR\JOSEPH\WORD\ORD-Purl4.doc AN ORDINANCE ABANDONING AND VACATING A 6,511 SQUARE FOOT PORTION OF A TWENTY-SEVEN (27) FOOT WIDE STREET AND TWO ELEVEN AND ONE-HALF (11.5) FOOT WIDE SIDEWALK EASEMENT RIGHTS- OF-WAY ON PURL PLACE, NORTIt OF THE ROBERT DRIVE STREET RIGTH-OF-WAY; REQUIRING THE OWNERS, DR. AND MRS. ROBERT W. MADRY, JR. AND MRS. ANN C. YEAGER, TO COMPLY WITH THE SPECIFIED CONDITIONS AND REPLAT THE PROPERTY WITHIN 180 DAYS AT OWNER'S EXPENSE; AND DECLARING AN EMERGENCY. WHEREAS, there is a 6,511 square foot portion of a 27 foot wide street right-of-way and two l 1.5 sidewalk easement rights-of-way on Purl Place, north of the Robert Drive street right-of- way, as recorded in Volume 7, Page 12, Map Records Nueces County, Texas, that the owners, Dr. and Mrs. Robert W. Madry, Jr. and Mrs. Ann C. Yeager, (Owners), wish to have abandoned and vacated; and WHEREAS, a public hearing was held on Tuesday, November 20, 2001, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, it has been determined that it is feasible and advantageous to the City of Corpus Christi to abandon and vacate said portion of the rights-of-way for all purposes, subject to the provisions below. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the 6,511 square foot portion of a 27 foot wide street right-of-way and two 11.5 sidewalk easement rights-of-way on Purl Place, north of the Robert Drive street right-of- way, as recorded in Volume 7, Page 12, Map Records Nueces County, Texas is abandoned and vacated for public use as a street right-of-way, subject to Owners' compliance with the following specified conditions as part of the abandonment and vacation: That the existing 11.5 foot sidewalk easement be maintained along Robert Drive, as well as an additional 3.5 feet on the north side of the sidewalk easement. That an easement be retained within the north side of Robert Street right-of-way, to encompass the Southwestern Bell facilities already located within the right-of-way. That the abutting property owners fence off the south line of the 6,511 square foot portion of street right-of-way and sidewalk easement rights-of-way within and along purl Place, north of the Robert Drive street right-of-way, to serve as a barricade and avoid any public traffic confusion through the recommended street closure. \\CITYHALL02\USERS\L EG-DIR\JOSEPH\WORD\ORD-PurI3 .doc 4. That a proper cul-de-sac be constructed to match existing curb and gutter at the end of the public street at the Owners' expense. That the existing street light at the intersection of Robert Street and Purl Place be relocated to the end of the new cul-de-sac or tee turn-around. The O~vners must replat their respective properties within 180 days at Owner's expense; provided however, the City Engineer may extend the time limit for an additional 180 days if extenuating circumstances outside the Owner's control necessitate an extension. SECTION 2. That upon written request of the Mayor or five council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the 26th day of Febrnary, 2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor Legal form approved James R. Bray, Jr. City Attorney 2002 By: /r~..,L / Joseph i/Iai'ney Assistant City Attorne~ \\CITYHALL02\USERS\LEG-DIR\JOSEPH\WORD\ORD-Purl3.doc Corpus Christi, Texas day of ,2002 TO THE MEMBERS OF THE CITY COUNCIL Corpus £ hristi. 'Fcxas For the reasons set forth in the emergency clause of the foregoing ordinance, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: I/We, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Samuel L. Neal, Jr., Mayor City of Corpus Christi Council Members The above ordinance was passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Henry Garrett Bill Kelly Rex A. Kinnison John Longoria Jesse Noyola Mark Scott \\CITYHALL02\USERS\LEG-DIR\JOSEPH\WORD\ORD-Purl3.doc · AGENDA MEMORANDUM February 18, 2002 AGENDA ITEM: Resolution exempting the payment of water and wastewater acreage fees for Homestead Estates Subdivision, in accordance with the previsions of Section V.B.5(k) and V.B.6(I) of the Platting Ordinance, as requested by Messrs. Robert Payne and Rick Ramon, owners/developers of said subdivision; and declaring an emergency. ISSUE:The City Council, with the advice of the Planning Commission, may exempt an area from payment of lot or acreage fees if such area is determined by the Council to not likely be served by City water or wastewater services within the next fifteen (15) years. The Department of Engineering Services and the Planning Department concurred with the applicant's request. REQUIRED COUNCIL ACTION: Council must render decision (approval or disapproval) on developers' request for exemption of payment of fees. RECOMMENDATION: Planning Commission and Staff recommend approval as presented. Michael N. Gunning / t~Angel R. Escobar, P.E. Director of Planning Director of Engineering Services ATTACHMENTS: Exhibit A. Exhibit B. Exhibit C. Exhibit D. Background Information Location Map Applicants' Request Resolution AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION PLATTING INFORMATION AND REQUIREMENTS In December, 2001, the owners of a 24.99 acre tract out of the south one-half of Lot 2, Mary A. Madry Tract as recorded in Volume 5, Page 41, Map Records of Nueces County, Texas, submitted a final plat for development to be known as Homestead Estates. This tract is located off County Road (C.R.) 81, approximately 0.9 mile south of Farm to Market (FM) 624, and about a total distance of 7.4 miles west of Hwy 77 at Five Points. (SEE EXHIBIT B, LOCATION MAP). The plat shows the property being divided into 1.0 acre tracts with primary use as rural estate residential. The property is outside the City but within the City's extra- territorial jurisdiction (ET J, which is 5 miles beyond the corporate limits) thus requiring compliance with all provisions of the Platting Ordinance. Acreage fees were established by City ordinance in 1982. These fees, along with pro-rata fees, support the trust funds which provide a funding mechanism for the extension of water distribution, grid and arterial mains and sanitary sewer trunk and collection systems. Lot]acreage fees are collected from all properties within the City limits and within areas designated and approved by the City Council which are likely to be served by City water and sewer within 15 years of the platting/subdivision of the property. Under normal conditions of platting within City limits and in the applicable areas of the ET J, the imposition of acreage fees for this development would amount to $24,615 for the water acreage fee and another $24,615 for sewer acreage fee. The proposed subdivision is not within immediate reach of any approved public water supply. The nearest City water source is a 12 inch grid main at Wood River Drive, approximately 5.5 miles to the east. The River Acres Water Supply Company (PAWS), which is within closer proximity, serves an area between FM 624 and the Nueces River. The western edge of its service area is about 2.4 miles east of Homestead Estates Subdivision, but by agreement with the Nueces County Water Control & Improvement District (N.C.W.C. & I.D.) No. 3, is restricted to serving only the area north of FM 624. The N.C.W.C. & I.D. No. 3 serves an area to the east (western limit is approximately 5 miles east) and south of the property. In accordance with the Platting Ordinance, the City did not require the water acreage fee since another water supplier would more than likely be the eventual provider. According to the developers, the immediate water source for each lot will be individual water wells. Due to its remote location and their speculation that the subdivision will not likely be served by the City within the next fifteen (15) years, Messrs. Robert Payne and Rick Ramon (owners/developers) have appealed the imposition of the sanitary sewer acreage fees based on Platting Ordinance provisions. (SEE EXHIBIT C, APPLICANTS' REQUEST). EXHIBIT A EXEMPTION PROVISIONS IN THE PLATTING ORDINANCE The Platting Ordinance provisions state that: "No lot or acreage fee must be paid if such land for which the fees are paid lies within an area exempted by the City Council from the payment of such fees. Such exempted areas shall be those determined by the City Council to not likely be served by City wastewater services within the next fifteen (15) years." In 1985, the City Council exempted areas of the ETJ north of Nueces Bay and further west along FM 624 based upon the likelihood that service would not be available within 15 years. The ordinance also provided that the boundaries of the exempted areas could be adjusted as circumstances change. As shown on EXHIBIT B, the proposed Homestead Estates is adjacent to or abuts the portion of the ETJ excluded from both water and wastewater acreage fees, with about one third (1/3) of the subdivision lying within the exempted area. PROXIMITY OF CITY SANITARY SEWER SERVICES Sanitary sewers have extended to serve the Wood River/Wood Estates Subdivisions (approximately 5.4 miles to the east). A study is currently being done by the City which establishes the western edge of the preliminary sanitary sewer master service area at CR 73, a road distance of about 4.6 miles east of Homestead Estates. In essence, the City does not yet have a Master Sanitary Sewer Plan for the area in and around Homestead Estates. It is the opinion of City staff that City services are not expected to be extended to the Homestead Estates area in the next fifteen (15) years. PLANNING COMMISSION REVIEW AND APPROVAL OF PLAT The Planning Commission reviewed and approved the final plat of Homestead Estates on January 16, 2002, and, on January 30, 2002, recommended this property be exempted from water and sewer acreage fees. The Planning Commission has forwarded its recommendation for City Council final determination. STAFF RECOMMENDATION Staff recommends exempting payment of the water and sanitary sewer acreage fees for Homestead Estates Subdivision be approved as presented. EXHIBIT A Page 2 of 2 F IVE~; MIL R iTORIAL ILIMIT$ . .-*.~-' Homestead Estates B. R. Payne 9537 Deer Ridge Dr. Boeme, Texas 78006 Phone: 830-981-9757 Fax: 830-755-5097 E-mail: brpayn ~e~gsinternet. net Mr. Han'y Powers City of Corpus Christi Planning Departmem P. O. Box 9277 Corpus Christi, Texas 78469 Re: Homestead Subdivision Sewer Service Fees Dear Mr. Powers, The proposed Homestead Estates Subdivision lies just inside the sewer service area projected by the City of Corpas Christi. It is six miles west on FM 624 to County Rd. 81, then one mile south and on the west side of County Road 81. Please find attached a copy of the survey, plus a copy of metes and bounds of same. This area is not anticipated to have City sewer service within the next fifteen years. ~ being the case, I respectfully request that the Homestead Estates subdivision be exempt of sewer service fees by the City of Corpus Christi as referred to in Platting Ordinance Section V, B6.1, page 71. You immediate attention to this request would be greatly appreciated. I an~ Sincerely yours, B. R. Pa)me NOV 2 0 STEWART TITLE GUAP~,NTY COMPANY SCHEDULE A Date of Policy: August 17, 2001 policy No.: 0-5893-24927 AmoUnt of Insurance: $75,000.00 Premium: $792.00 1. Name of Insured: H & P WIRELIATE, INC. 2. The estate or interest in the land that is covered by this policy is: FEE SIMPLE 3. Title to the estate or interest in the land is insured as vested in: H & P WIRELII~E, INC. The land referred to in this policy is described as follows: Fieldnotes for 25.0 acres of land, more or less, out of the south portion of Tract Two (2) of the MARY A. MAD~A¥ TRACT, the map of which is recorded in Volume 5, Page 41, Map Records of Nueces County, Texas. BEGINNING at a point on the centerline of County, Road No. 81, being the southeast corner of said Tract also known as the POINT OF BEGINNING, Thence North 80° 04' 50" West a distance of 30 feet pass a 5/8 inch iron rod set at the west R.O.W. line of County Road No. 81, in all a distance of 2302.3 feet to a 5/8 inch iron rod set for the southwest corner of said tract, THENCE. North 09" 48' 00" East for a distance of 473.05 feet pass a 5/8 inch iron rod set at 2272.16 feet for the northwest corner of said tract, THENCE, South 80° 04' 50" East for a distance of 2272.16 feet pass a 5/8 inch iron rod set on the west R.O.W. line of County Road 81, in all a distance of 2302.16 feet for the northeast corner of this tract, THENCE, South 09° 40' 00" West for a distance of 475.05 feet to a point on the centerline of County Road No. 81, also known as the POINT,OF BEGINNING, containing 25.0 acres of land, more or less. PLANNiNg, A'::C~ "--': ..... :;~ RESOLUTION Page 1 of 3 7-XEMPTiNG HOMESTFAD ESTATES SUBDiVISiON FROM PAYMENT OF WATER AND WASTEWATER ACREAGE FEES PURSUANT TO SECTIONS VB.5.k) and VB.6.1) OF THE PLATTING ORDINANCE, AS REQUESTED BY MESSRS. ROBERT PAYNE AND RICK RAMON, OWNERS/DEVELOPERS. WHEREAS, the Planning Department and the Planning Commission have forwarded to the City Council their reports and recommendations concerning the application of Messrs. Robert Payne and Rick Ramon, Owners/Developers, for exemption of Homestead Estates Subdivision from the water and wastewater acreage fees pursuant to sections VB.5.k) and VB.6.1) of the City of Corpus Christi Platting Ordinance; WHEREAS, ',rich proper notice To the public, public hearings were held on Wednesday, January 30, 2002, during a meeting of the Planning Commission, and on Tuesday, February 26, 2002, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That with the advice of the Planning Department and the Planning Commission the City Council of the City of Corpus Christi determines that Homestead Estates Subdivision is not likely to be served by City water or wastewater services within the next fifteen (15) years. SECTION 2. That Homestead Estates Subdivision shall be exempt from the City water and wastewater acreage fees pursuant to sections VB.5.k) and VB.6.1) of the City of Corpus Christi Platting Ordinance. H:~L EG-O IR ~Ooyle DC urtis~l YDOC S~2002~P &ZO R D02 \Platti nc. ord~,OoyleC ~Resolu ti. ons~Exempt. Homestead. Estates,Acreage. Fees. Res, wpd Page 2 of 3 INTRODUCED AND PASSED by the City Council of the City of Corpus Christi, Texas, on the 26th day of February, 2002. ~,TTE.~T: CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr., Mayor Legal Form Approved February 20, 2002 James R, Bray, Jr. City Attorney Doyle D.~Curtis - ' Senior Assistant City Attorney H:~ E G- D IR\DoyleO C u rtisff~l Y DOC S~2002',P &ZO R D02'~Platti n g. o rd~DoyteC~Resol uti. on s~Exempt Homestead. E states .Acreage. Fees. R es.wpd CITY COUNCIL AGENDA MEMORANDUM DATE: February 21, 2002 AGENDA ITEM: Resolution supporting efforts to ban off-road recreational vehicles from state-owned riverbeds and four-wheel drive vehicles from the tidal flats in the State's bays and estuaries. ISSUE: The Senate-House Joint Committee on Water Resources is considering issues which need to be addressed in the next legislative session and will be meeting on February 27. A ban on the operation of off-road recreational vehicles in the State-owned riverbeds and tidal flats is such an issue that should be considered. The Nueces River Authority (NRA) and the Texas Water Alliance have been partners in efforts to protect the water and natural resources within the Nueces River Basin and have requested support to have off-road recreational vehicles banned from state-owned riverbeds due to the destruction of aquatic and wildlife habitat within the riverbeds. The operation of off-road recreational vehicles also poses a serious public safety threat to those enjoying traditional recreational activities on the rivers such as swimming, paddling, tubing, and fishing, as well as to the quality of water in the Basin. The City supports the NRA's desire and has an interest in expanding the restrictions to include tidal flats. This would provide a good opportunity to present the City's and NRA's positions directly to the committee. RECOMMENDATION: Staff is recommending that the City Council approve the resolution. Ronald F. Massey Assistant City Manager RESOLUTION SUPPORTING EFFORTS TO BAN OFF-ROAD RECREATIONAL VEHICLES FROM STATE-OWNED RIVERBEDS AND FOUR-WHEEL DRIVE VEHICLES FROM THE TIDAL FLATS IN THE STATE'S BAYS AND ESTUARIES WHEREAS, the Senate-House Joint Committee on Water Resources is studying the issue of the operation of off-road recreational vehicles in the state-owned riverbeds; WHEREAS, the operation of off-road recreational vehicles in the state-owned riverbeds and the operation of four-wheel drive vehicles in the tidal fiats in the State's bays and estuaries is destructive to the aquatic and wildlife habitat within the riverbeds and the tidal fiats in the State's bays and estuaries; WHEREAS, the operation of off-road recreational vehicles in the state-owned riverbeds and the operation of four-wheel drive vehicles in the tidal flats in the State's bays and estuaries endangers the natural condition of the rivers, bays, and estuaries; and WHEREAS, the operation of off-road recreational vehicles in the state-owned riverbeds and the operation of four-wheel drive vehicles in the tidal flats in the State's bays and estuaries is incompatible with and poses a serious public safety threat to those enjoying traditional recreational activities on the rivers, bays, and estuaries, such as swimming, paddling, tubing, and fishing; WHEREAS, the members of the Texas Water Alliance, including the Nueces River Authority, have been supporting efforts to ban operation of off-road recreational vehicles in the state-owned riverbeds and the operation of four-whee! drive vehicles in the tidal flats in the State's bays and estuaries; and WHEREAS, the City and Nueces River Authority have been partners in efforts to protect the water and natural resources within the Nueces River Basin; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the operation of off-road recreational vehicles in the state-owned riverbeds within the Nueces River Basin, which is one of the primary sources of water for the City of Corpus Christi and its customers, and the operation of four-wheel drive vehicles in the tidal fiats in the State's bays and estuaries is destructive to the aquatic and wildlife habitat, endangers the natural condition of the rivers, and is incompatible with and poses a serious public safety threat to those enjoying traditional recreational activities on the rivers, bays, and estuaries such as swimming, paddling, tubing, and fishing. Off-road vehicle activities within the state-owned riverbeds and four-wheel drive activities in the tidal fiats of the State's bays and estuaries are an abuse of the resource and should be prohibited. R24302A3.doc 2 ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: 22st day of February, 2002. James R. Bray Jr. City Attorney By: R. Jay Reining First Assistant City Attorney Samuel L. Neal, Jr. Mayor R24302A3,doc Corpus Christi, Texas of ,2002 The above resolution was passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Henry Garrett Bill Kelly Rex A. Kinnison John Longoria Jesse Noyola Mark Scott 3 R24302A3.doc CITY COUNCIL AGENDA MEMORANDUM City Council Meeting - February 26, 2002 AGENDA ITEM: Item A: Motion authorizing the City Manager, or his designee, to accept a renewal grant in the amount of $1,500 and execute a contract with the Corporation for National and Community Service for the continuation of the Senior Companion Program. Item B: Ordinance Appropriating $1,500 from a grant awarded by the Corporation for National and Community Service in the No. 1050 Federal/State Grants Fund for the Senior Companion Program and declaring an emergency. ISSUE: The Senior Companion Program received supplemental funding for staff training. PRIOR COUNCIL ACTION: The Council has granted authorization to execute a contract with the Corporation for National and Community Service for the Senior Companion Program for FY01-02. REQUIRED COUNCIL ACTION: Council action is required to authorize the Appropriation of the additional funds. RECOMMENDATION: Staff recommends Council approve authorization to appropriate $1,500 in federal funds in the Federal Grant Fund No. 1050. ADDITIONAL SUPPORT MATERIAL Backgrouna Informa[ion Ordinance/Resolution Marco A, Cisneros Director, Park and Recreatior AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BACKGROUND: The Senior Companion Program (SCP) assists Iow-income volunteers 60 years and over who are willing to serve as companions to homebound and elderly persons in the community. The Companions assist homebound individuals with daily living tasks, such as meal preparation, respite care, grocery shopping and light housekeeping. Their assistance allows homebound clients to remain in their homes, delaying institutionalization. Companions receive a stipend of $2.55 an hour, a $1.50 meal reimbursement and either mileage reimbursement or bus tokens. This benefit assists the Companion financially and allows them to become more involved in the community. ORDINANCE APPROPRIATING A GRANT OF $1,500 FROM THE CORPORATION FOR NATIONAL SERVICE IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR THE SENIOR COMPANION PROGRAM AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That a $ 1,500 grant from the Corporation for National Service is appropriated in the No. 1050 Federal/State Grants Fund for the Senior Companion Program. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the day of ,2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Samuel L. Neal, Jr. Mayor LEGAl. FORM APPROVED JAMES R. BRAY, JR. CITY ATTORNEY By: Lisa Aguilar L) Assistant City Attorney 2002: H:\LEG-DIR LISA ORD3\ORD3.476 13 AGENDA MEMORANDUM February 26,2002 SUBJECT: U.S. Bureau of Reclamation AGENDA ITEM: · Motion authorizing the City Manager or designee to accept a grant from the U.S. Bureau of Reclamation for $20,500 to purchase Learning to be WaterWise kits. Ordinance appropriating $20,500.00 from the U.S. Bureau of Reclamation in the No. 1050 Federal/State Grants Fund purchase of Learning to be WaterWise kits; and declaring an emergency. ISSUE: The U.S. Bureau of Reclamation has awarded the City of Corpus Christi a grant for $20,500 to purchase 1,250 Learning to be WaterWise kits. The City's Water Department in cooperation with CCISD and other school districts will distribute these kits to 5th graders in targeted areas in concert with the Learning to be WaterWise curriculum. The additional funds allow the City's Water Department to educate 50 percent more students on water conservation in a two year period. RECOMMENDATION: Approval of the motion as presented.. ADDITIONAL SUPPORT MATERIAL Background Information ~ Contract Summary [] Ordinance/Resolution I~ Map(s) [] Eduardo Gara~a, P.E. Water Superintendent BACKGROUND INFORMATION SUBJECT: U.S. Bureau of Reclamation Program Summary Since 1998, the City has distributed the Learning to be Wate~/ise educational program to local fifth grade classrooms. The program is made available to schools who can utilize the beneficial tools included in the kit, along with meeting their TEKS objectives as required by the Texas Education Agency. Learning to be WateH/tSse Program teaches home resource awareness and savings, introducing students to the concept of a resource, and then extending that knowledge to natural resources in our daily lives. Classroom activities provide real life activities to reinforce learning the basic cora subjects required by state and national learning standards. The program focuses on water and energy efficiency, emphasizing the most commonly used resources around the home. The overall goals for the Program are to generate immediate residential savings results, while building resource awareness and environmental responsibility in students and their families. The Resource Action Kit for the Learning to be Watetl/lflse Program contains both water and energy related products for home installation with parent involvement. The average classroom maintains a maximum of 25 students. We estimate that the 1,250 Learning to be Wate~lSse program kits will be delivered to fifty (50) fifth-grade classrooms. Each participant receives a Resource Action Kit containing efficient water saving technology for their homes and materials to perform the hands-on activities. Each student/teacher receives: .~,~ch ~eacher/classroom receives: · 2.0 gpm high efficiency showerhead · 2.0 gpm dual swivel kitchen aerator · 1.5 gpm flip-lever lavatory aerator · LivingWise CD-ROM Game · Water Facts Slide Chart · Mini Tape Measure Toilet Tank Leak Detector Tablets · Water Temperature Check Card · Lawn Watering/Rain Gauge · Toilet Fill Cycle Regulator · Flow Rate Test Bag · Teflon Tape Installation Instructions and Wananties · Student Activity Booklet · Dear Parents Letter · Certificate of Achievement · Pre and Post Surveys · Household Report Card · Interactive Program Web Site · Toll-Free Telephone Support Program Video Classroom Posters Lesson Plans/Curriculum Correlation Supplementary Activities Spanish Support Materials Handy Implementation Checklist Comprehensive Teacher Packet Graduate Credit Registration Form Toll-Free Telephone Support Interactive Poster Project Expected Environmental Benefits: · Each Water Wise student's family will save an average of 5,500 gallons of water and wastewater and 575 kWh of electricity or 28 therms of gas. · Provide water conservation conscious consumers for two generations. · Educate students on source of local freshwater resources; identify water and wastewater treatment process; and leam the irupacts of storm water pollution. The program will be extended to public, pdvate and parochial schools on a first-come, first serve basis. ORDINANCE APPROPRIATING $20,500 FROM THE U. S. BUREAU OF RECLAMATION IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR THE PURCHASE OF "LEARNING TO BE WATERWISE" KITS; AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $20,500 from the U. S. Bureau of Reclamation is appropriated in the No. 1050 Federal/State Grants Fund for the purchase of "Learning to be Waterwise" kits. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure on this the day of ,2002. Al-rEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: This day of James R. Bray, Jr. City Attomey By: R. Jay Reining First Assistant City Attorney Samuel L. Neal, Jr. Mayor ,2002: CITY COUNCIL AGENDA MEMORANDUM February19,2002 AGENDA ITEM: AMENDING SECTION 55-147(a) OF THE CODE OF ORDINANCES, CITY OF CORPUS CHRISTI, REGARDING AFFIRMATIVE DEFENSES FOR DISCHARGES IN VIOLATION OF INDUSTRIAL WASTEWATER PRETREATMENT STANDAILDS; PROVIDING FOR PENALTIES; PROVIDING FOR SEVERANCE; AND PROVIDING FOR PUBLICATION. ISSUE: The Commercial and Industrial Waste Disposal and Pretreatment Ordinance adopted June 1, 1993, incorporated upset language that must be revised to reflect the State's Act of God defense. The revision is necessary to comply with a Texas Natural Resource Conservation Commission (TNRCC) requirement. REQUIRED COUNCIL ACTION: Revise Ordinance Section 55-147(a) to reflect the Act of God Defense and remove the upset defense. BACKGROUND: State and Federal wastewater discharge permits require the City to implement the approved Pretreatment Program. TNRCC Pretreatment Program Audit dated August 21, 2001, requires the City of modify the Ordinance to replace any provisions that an upset shall constitute an affirmative defense with a provision that an event that would otherwise be a violation that is caused solely by an Act of God, war, strike, riot, or other catastrophe is not a violation according to the Texas Water Code TWC, Section 7.251. The State did not adopt the upset language relating to an affirmative defense. The State adopted more stringent criteria known as the Act of God Defense. An upset, for the purposes of the current Ordinance and Title 40 Code of Regulations (CFR) Part 403.16 of the federal pretreatment regulations, means an exceptional incident in which there is unintentional and temporary noncompliance with categorical Pretreatment Standards because of factors beyond the reasonable control of the Industrial User, but not AN ORDINANCE AMENDING SECTION 55-147(a) OF THE CODE OF ORDINANCES, CITY OF CORPUS CHRISTI, REGARDING AFFIRMATIVE DEFENSES FOR DISCHARGES IN VIOLATION OF INDUSTRIAL WASTEWATER PRETREATMENT STANDARDS; PROVIDING FOR PENALTIES; PROVIDING FOR SEVERANCE; AND PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Section 55-147(a) of the Code of Ordinances is revised to read as follows: "Sec. 55-147. Affirmative defenses to discharge violations of federal categorical pretreatment standards and local limits. "(a) Upcct. Act of God. If a_person can establish that an event that would otherwise b~, a violation of this article, a wastewater permit, a directive issued under this article, or any pretreatment standard or requirement was caused solely by an act of God, war, strike, riot, or other catastrophe, the event is not a violation of this article, a wastewater permit, a directive issued under this article, or any pretreatment standard or requirement. ................................ ........... ~, ,, for ....................... e .hat. 2 SECTION 2. If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, word or provision of this ordinance be given full force and effect for its purpose. SECTION 3. A violation of this ordinance or requirements implemented hereunder shall constitute an offense, punishable as provided in Section 55-146 of the City Code of Ordinances. SECTION 4. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. R23601A2.doc 15 ORDINANCE STATUS AGENDAITEM: Ordinance authorizing the City Manager, or his designee, to execute Amendment No. 2 to the Lease between the Buccaneer Commission and the City of Corpus Christi, authorized by Ordinance No. 023917 on January 18, 2000, to adjust the amount payable for Police Services, add a late payment fee, and clarify procedures for resolving disputed claims; providing for severability; and providing for publication. FIRST READING: February 19, 2002 Passed: 8-0 (Abstain - Henry Garrett) FINAL READING: February 26, 2002 COMMENTS: {None) I ] '1] ' CITY COUNCIL AGENDA MEMORANDUM City Council Meeting February 19, 2002 AGENDA ITEM: An ordinance authorizing the City Manager, or his designee, to execute amendment No. 2 to the lease between the Buccaneer Commission and the City of Corpus Christi, authorized on January 18, 2000, by Ordinance No. 023917, to adjust the amount payable for police services, add a late payment fee and to clarify procedures for resolving disputed claims. BACKGROUND: At the November 13, 2001 meeting of the City Council a resolution was passed to decrease the cost of police reimbursement from 100% to 50% for non-profit special events beginning January 1,2002. Passage of the resolution requires an amendment to the Buccaneer Commission contract. The contract is further amended to clarify the process should any items billed to the Commission be disputed. REQUIRED COUNCIL ACTION: Amendments to a City ordinance requires City Council authorization. RECOMMENDATION: It is recommended that the City Council approve the amendments. Marco A. Cisneros, Director Park & Recreation Department ADDITIONAL SUPPORT MATERIAL Ordinance/Resolution X AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE AMENDMENT NO. 2 TO THE LEASE BETVVEEN THE BUCCANEER COM- MISSION AND THE CITY OF CORPUS CHRISTI, AUTHORIZED BY ORDI- NANCE NO. 023917 ON JANUARY 18, 2000, TO ADJUST THE AMOUNT PAYABLE FOR POLICE SERVICES, ADD A LATE PAYMENT FEE, AND CLARIFY PROCEDURES FOR RESOLVING DISPUTED CLAIMS; PRO- VIDING FOR SEVERANCE; AND PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. The City Manager, or his designee, is authorized to execute Amendment No. 2 to the lease between the Buccaneer Commission and the City of Corpus Christi, authorized by Ordinance No. 023917 on January 18, 2000, to adjust the amount payable for police services, add a late payment fee, and clarify procedures for resolving disputed claims. A copy of Amendment No. 2 is attached to this ordinance as Exhibit A. SECTION 2. If, for any reason, any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judg- ment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite in- tent of the City Council that every section, paragraph, subdivision, phrase, word and provision hereof shall be given full force and effect for its purpose. SECTION 3. Publication of this ordinance shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi, Texas. That the foregoing ordinance was read for the first time and passed to its second read- lng on this the Samuel L. Neal, Jr. Henry Garrett Brent Chesney Javier D. Colmenero Bill Kelly day of ,2002, by the following vote: Rex A. Kinnison John Longoria Jesse Noyola Mark Scott That the foregoing ordinance was read for the second time and passed finally on this the day of Samuel L. Neal, Jr. Henry Garrett Brent Chesney Javier D. Colmenero Bill Kelly .2002. by the following vote: Rex A. Kinnison John Longoria Jesse Noyola Mark Scott PASSED AND APPROVED on this the day of ,2002. ATTEST: CITY OF CORPUS CHRISTI By: Armando Chapa, City Secretary By: Samuel L. Neal, Jr., Mayor APPROVED AS TO LEGAL FORM this /~--~-F' day of JAMES R. BRAY, JR., CITY ATTORNEY By: Elizabe~v1R. Hundley, Assistant City A~.~hey ,2002. EXHIBIT A Amendment No. 2 to the Lease bet~veen the City of Corpus Christi and the Buccaneer Days Commission Section 1. The Lease is amended to revise Section 7 to read as follows: Payment of City Costs. In consideration for the use of City property, the Commission will pay the City within 60 days after the Event ends each year the actual cost incurred for services rendered, including any other City services provided by departments other than Park & Recreation and Police~, less any amount(s) that the Commission has dis- puted. An invoiced amount will be considered to be in dispute upon receipt, by the Park Director, of a written notice from the Commission. The written notice must detail the basis for the disputed claim and must be received by Director within twenty (20) calen- dar days of Commission's receipt of City's invoice. Resolution and payment of any disputed amount(s) will be governed by Section 27. The Park Director will invoice the Commission for such costs within ~ thirty (30) calendar days after the Event each year. Such invoice will provide an itemized breakdown of the City charges for services rendered (set up and take down, event clean-up, street sweeping and repair categories). Upon receipt of written request of the Commission's Agent, the Park Director will furnish reasonable supporting documenta- tion of such charges within ten (10) calendar days. If there is a hurricane or other storm event that eliminates the Event or that reduces attendance at the Event by more than 50% from the prior year's attendance levels, the City Manager is delegated the author- ity to adjust the billing of City's Direct Costs. A. Direct Costs. City's Direct Costs is assisting with the Event may include, but not limited to: 1. Damages to City property as a result of the Event, which will be billed at the cost of repair. Commission may repair damages. 2. Costs of labor contracted for clean up, or additional clean up required by the Directors of relevant City departments, at applicable City rates for the year billed, see Section 22 below. (The Commission will be given the opportunity to hire and work its own clean up crew during and after the Event.) 3. Costs of Police Officers provided for security, crowd control, traffic control, and off-site traffic control, at applicable city rates for the Police Officers as- signed For ..... ,~,~,~ '-'A----:A~: ..... :,, .... ~O, Af,~, ...... ,~ ~. ~ .... , sion will be responsible for 100% of all non-police CiW Direct Costs, [nclu~[n~ ~ and 50% of police ove~ime. 4. Costs of additional directional signage, barricades, and cones are Commis- sion's responsibility (see Sections 13 and 14) as well as any other se~ices requested by Commission's Agent and provided by City. City will provide an annual itemized bill of Direct Costs, if any, within 30 days after the Event closes. The Commission will pay City's Direct Costs, if any, as billed within 30 days after City tenders the invoice to Commission, less any amount(s) the Commission has disputed in accordance with the procedure above. Section 2. The Lease is amended to add Section 7.B. to read as follows: B~ Late Fee. Commission's failure to pay the undisputed charges on City's invoice within 30 days after submittal to Commission shall result in a late payment fee beinq assessed a,qainst Commission. The late payment fee shall be calculated to be 5% of the amount due, as shown on City's invoice, less any disputed amounts, and said fee will be added to the net amount payable to the City. Section 3. The Lease is amended to revise Section 27 to read as follows: Dispute Resolution. City and the Commission agree that any disputes which may arise between them concerning this Lease, such as determining the amount of damage to City property occurring as a result of the Event or reqarding an invoiced amount, will be submitted for determination and resolution, first to the Park Director, with a right of appeal to the City Manager. The decision of the City Manager will be final, unless that decision is appealed to the City Council by giving written notice of appeal to the City Secretary within ten (10) days after the written decision of the City Manager has been sent to the Commission. In the event of such appeal, the decision of the City Council will be final. Upon a resolution of the dispute, either by aqreement of the parties or as the result of an appeal, the disputed amount will be considered due and payable to the City within ten (10} calendar days of the resolution. This Lease in no way waives the Commission's rights to seek other legal remedies during the appeals process. Section 4. All terms and conditions of the Lease not changed herein remain the same. EXECUTED IN DUPLICATE, each of which shall be considered an original, on this the day of ,2002. ATTEST: CITY OF CORPUS CHRISTI Armando Chapa, City Secretary APPROVED AS TO LEGAL FORM on the JAMES R. BRAY, JR., CITY ATTORNEY David R. Garcia, City Manager, or his designee day of ,2002. By: Elizabeth R. Hundley, Assistant City Attorney 2 BUCCANEER DAYS COMMISSION By: Title: Date: 16 ORDINANCE STATUS AGENDA ITE,~,q: Ordinance changing the name of Bush Avenue to Friendship Drive between West Point Road and South Padre Island Drive; providing for severability; and providing for severability; and providing for publication. FIRST READING: February 19, 2002 Passed: 9-0 (Unanimous Vote) FINAL READING: February 26, 2002 COMMENTS: (None) CITY COUNCIL AGENDA MEMORANDUM SUBJECT: Proposed Re-naming of Bush Avenue to Friendship Drive Date: February 8, 2002 AGENDA ITEM: a. Public hearing for proposed re-naming of Bush Avenue to Friendship Drive between West Point Road and So. Padre Island Drive. b. Ordinance changing the name of Bush Avenue to Friendship Drive between West Point Road and So. Padre Island Drive. ISSUE: The City has received a request from Friendship Baptist Church, located and addressed on a section of Bush Avenue between West Point Road and So. Padre island Drive, a one-block street section, to re-name this street to Friendship Drive (Exhibit 1). REQUIRED COUNCIL ACTION: The Code of Ordinances specifies the process for the naming and re-naming of public streets. This process requires the City Council to conduct a public hearing to receive public comment on the proposed re-naming and to render a decision. The City Secretary's Office has published notice of this public hearing and also sent notices of the public hearing to all property owners on the one block section of Bush Avenue between West Point Road and So. Padre Island Drive Ocean Drive. RECOMMENDATION: Staff recommends Council conduct a public hearing to determine whether adoption of the ordinance is warranted. '~'~'~'el-R. Escobar, P.E. ! Director of Engineering Services ADDITIONAL SUPPORT MATERIAL Background Information Site Map - Exhibit 1 Applicant Request - Exhibit 2 Ordinance AgMemBushAve-FriendshipDriveStreetRenam 202 Proposed Re-Naminq of Bush Avenue to Friendship Drive Page 1 of 3 AGENDA MEMORANDUM Additional Background Information BACKGROUND: Prior to the City Council's approved revisions to the City's ordinance for renaming of public streets in October 2001, the City received the request from Reverend Kevin L. Pullam, Pastor of Friendship Baptist Church located on 4726 Bush Avenue, to rename Bush Avenue to Friendship Drive between West Point Road and So. Padre Island Drive. Therefore, this request must be considered by the City Council under the provisions of the old street name change ordinance, which provides that: 1. Applicant(s) must reside on or own property owner on the subject street section. 2. Applicant to provide list of owners and tenants whose residences on the subject street. 3. $25 fee to accompany the application -- such fee intended to cover the cost for the City's expenses to prepare notices to all affected property owners and tenants and to publish a public notice. 4. City Manager sets date for public hearing by the City Council. 5. City Secretary provides notice to all affected property owners and tenants not less than three days in advance of the public hearing. 6. On the date of the Council's public hearing, the Council renders decision or at some other time convenient for the Council to continue the matter. Prior Council Action / Policy on Re-namin.q Streets: · City Council established an official Council policy in 1994 which declines to change the names of streets in Corpus Christi except under unusual, extenuating circumstances (Resolution 21901, 03-22-1994) · City Council approved a resolution supporting the designation of State Highway 44 from the City Limits of Corpus Christi to the City Limits of Robstown, Texas, as the Cesar Chavez Memorial Highway (Resolution 23377, 07-16-1998) · City Council approved the name "Northwest Boulevard" to supplement the State's F.M. 624 State-system designation of this street. In addition, Council approved re-naming sections of Up River Road (to Leopard Street) and Leopard Street (to Interstate 37 Access) in the Northwest area for consistency purposes (Ordinances 023585-023588, 03- 23-1999). · City Council approved the renaming of a single block section of Belden Street to Concrete Street (Ordinance 024351, 01-30-2001 ) · City Council approved the renaming of Ocean Drive to Water Street (Ordinance 024493, 07-10-2001) · City Council approved the renaming of Elbow Drive to Pescadores Drive (08-14-2001) · City Council approved the revisions to the City's ordinance for renaming public streets (10-09-2001) Proposed Re-Naminq of Bush Avenue to Friendship Drive Page 2 of 3 Street Description / Property Development The subject section of Bush Avenue comprises a one-block section with a total street length of 750-feet. Proper~y development along this street is as follows: West Side of Bush Avenue: · Vacant property along the full west side of Bush Avenue, with two property owners of separate lots. East Side of Bush Avenue: · One residential property addressed on and fronting onto West Point Road. · Friendship Baptist Church located midblock on the east side of Bush Avenue · Vacated business (previously operated as 'Van Antics') addressed on and fronting onto So. Padre Island Drive). This property has been acquired by Friendship Baptist Church for their church expansion. · Additional midblock vacant property owned by Friendship Baptist Church Potential Problems with Street Re-Naming? The Staff fail to see any potential problems or points of confusion with the renaming of Bush Avenue, as requested by the applicant. Although Bush Avenue continues on the south side of So. Padre Island Drive, the two current sections of Bush Avenue (north and south of So. Padre Island Drive) are discontinuous (without grade separation at the So. Padre Island Drive Expressway). There is no known opposition to the proposed street name change from affected property owners. Review by City Departments I Agencies: The offices of the City Traffic Engineer, Utilities Office Manager, Director of Planning, Director of Engineering, Fire Chief, Police Chief, and U.S. Postmaster have each been contacted for comments on the proposed street name change. No opposition has been received from any of these officials. Implementation Cost: implementation costs for the street name change, if approved, would be restricted to the cost of replacing two (2) ground-mount street name signs located at the intersections of West Point/Bush Avenue and So. Padre Island Drive/Bush Avenue. These signs are maintained by the City. The estimated City cost for replacement of the existing street name signs with the proposed name change is approximately $250. Street name change costs historically have been borne by the City through its annual operating budget (Street Services Department). Proposed Re-Naminq of Bush Avenue to Friendship Drive Page 3 of 3 WEST POINT ROAD LINDA VISTA STREET EXHIBIT "1" SITE MAP SUBJECT: PROPOSED STREET NAME Traffic Engineering DIv. CHANGE FOR BUSH AVENUE Engineering Servicea Dept. Frictxclsht't, B, l,tt'sr chtlrch Rc~,,. KcviJt f"ull,m~ Date: August 8, 2001 To: City Council From: Friendship Baptist Church Re: Request for changing name of street Dear City Secretary: Members of Friendship Baptist Church, 4726 Bush Street, are requesting the changing of the street name from Bush to Friendship Drive. Bush street intersects with S.P.I.D. and Westpoint, Friendship Church being the only building, place of business, or residence on the street. Attached is a list of all land/property owners that may be affected by the name change, together with the last known addresses of each. a letter of petition W~th the names of the church members in support of this name change request, as well as the letters sent to all land/property owners requesting their signature in support of the name change. If you have any questions regarding this request please contact me at (361) 854-6196. Thank you for your consideration in this matter. Sincerely, Rev. Kevin b Pullam Pastor "?~yotl h,n'c thc F,uth, ~;,,,t has thc p~,wcr" 4726 Bt~sh Al'omc · Itt). Box.15.11 75.161 · Ccrl'tt.< ,..'hrist~. T,'x,[~ 75416 · ph,,m' ( 6D 8~4-6~o6 · R~x (_Wz ) $5?4564 Fj TAG TAXID NAME "DRESS ADDRESS2 CITY ST ZIP ------------ 169000030060 ------------ 169000030060 ------------------------------ GARZA ROBERTO M ET UX -------- --------- 13834 GUNWALE ----------- ------------------------------ -------------------- CORPUS CHRISTI -- TX ----- 78418 169000030065 169000030065 BAPTIST CHURCH -FRIENDSHIP 4726 BUSH CORPUS CHRISTI TX 78416 169000030050 169000030050 BAPTIST CHURCH -FRIENDSHIP 4726 BUSH 169000030040 169000030040 ORTF.9A RAUL SR 1066 S PADRE ISLAND DR -t- ace n a+C CORPUS CHRISTI TX 78416 169000030030 169000030030 VAN ANTICS 1066 S PADRE ISLAND DRF ie -e- n0if- CORPUS CHRISTI TX 78416 169000030015 169000030015 CASAP.EZ GUADALUPE R AND ARTHUR A CA';AREZ DEC'D 3042 CHAPEL CREEK DRIVE CORPUS CHRISTI TX 78414 169000030070 169000030070 SMITH, LOUIS ET UX MARIE 1702 BIRCH CORPUS CHRISTI TX 78416 7 rows selected TAG TAXID NA111- ADDRESS ADDRESS2 038100000025 038100000025 GRANTD W JR 6 CHILDERS C J JR ESTATE H C 3 BOX 375 t1Ate Fncrlcls� ���' Church. � � �vam �jOt,u.l.. B.rEca,a Y- �0.� iil:ilCS. CITY ST ZIP ---------------------------- "- - ------ GEORGE WEST TX 78022 C~F~]S CHRISTI? TX 78416 Total Postage & Fees 0.34 UNIT ID: 0415 2.10 Postmark ! .50 Here CORPJS CHRISTI, TX 78418 Postage Certified Fee Return Receipt Fee Total POSlage & Fees 0.34 UNIT ID.' 0415 2.!0 Postmark !,50 He'" Cled:i: KQV.qN4 J_'/C,~/Oi CORPUS CHRISTI, TX 78414 0.34 Certified Fee ~. · i0 Return RecelOt Fee ! ,S0 Total Postage & Fees $ 3. ~4 UNIT ID: 04!5 Clerk:: K~,VDN4 08/08/0! ~I GEORGE ~'EuT,~ TX 780~ O.J4 UNiT ID: 0415 2,10 Po~,~* !.50 He~ Clerk: KQVDN4 J.94 08/08/01 Fricndshif, Bal,tist ch.rch Roi'. Kevi;t August 8, 2001 Dear Mr. Guadalupe Casarez: Friendship Baptist Church, 4726 Bush Street, has purchased the property that sits on the comer of S.P.I.D and Bush Street. The church is sending an application to the city in order to petition the changing of the street name from Bush Street to Friendship Drive. Because you and/or your property resides on Bush Street and may be affected by this change, the city secretary requests your signature on this letter, in support of our efforts. Attached is a stamped, self addressed envelope for your convenience in returning this letter, once signed, to the church. Thank you for your support in this matter and if you have any further questions or concerns please contact the church office at (361) 854-6196. Sincerely, Melanie Westlake, Secretary (Print Name) , support Friendship Baptist Church in the effort to change the Bush Street name to Friendship Drive. / (Signature) (Date) 4726 Btl~h Al'F/I/it' · 1~£). BO.¥ lq.it -784(;t Ct~t'?tl5 c']tt'isti, ~.~,b,, 4~o P/It}lit' ( t61 ) 854 -tiro6 · ffx (.;t;~) 852-4864 NAME CHANGE PETITION TO CHANGE BUSH STREET TO FRIENDSHIP DRIVE NAME CHANGE PETITION TO CHANGE BUSH STREET TO FRIENDSHIP DRIVE 63. 65. ¢i~. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79.. 80. 81. 82. 83. 84. 85. 64. AN ORDINANCE CHANGING THE NAME OF BUSH AVENUE TO FRIENDSHIP DRIVE BETWEEN WEST POINT ROAD AND SOUTH PADRE ISLAND DRIVE: PROVIDING FOR SEVER.\BILITY; \ND PROVIDING FOR PUBLICATION. WHEREAS, after all notices required by Section 49-1 of the City Code of ordinances, a public hearing was held on Tuesday February 19, 2002, during a meeting of the City Council. in the Council Chambers. at City Hall. in the City of Corpus Christi, Texas, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council finds, as required by Resolution 21901 adopted on March 22, 1994, that "unusual. extenuating circumstances" justify changing the name of Bush Avenue to Friendship Drive between West Point Road and South Padre Island Drive. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The name of Bush Avenue is changed to Friendship Drive between West Point Road and South Padre Island Drive. SECTION 2. If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgement of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph. ~ubdivision. clause, phrase. ;;ord or provision hereof be given full force and effect for its purpose. SECTION 3. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 4. Upon final adoption of this Ordinance, as required by Section 49-1 of the City Code of Ordinances. a copy of this ordinance shall be furnished by the City Secretary to the department heads and the Postmaster, and the traffic engineering department shall, at the direction of the City Ivlanager. place street name signs, as specified in subsection (6) of said section. 17 AGENDA MEMORANDUM PUBLIC HEAR1NG - ZONING (City Council Action Date: February 26, 2002) Case No.: 0102-01, Jeanette's Flowers & Gifts, Inc.: ,\ cha,gc of zoning trom "R-lB" Ouc-lhmily Dwelling District to "B4A" Neighborhood Business District on a 0.918 acre out of the Frederick and Webb Tracts, located on the southwest corner of Krejci Lane and Old Robstown Road. Planning Commission and Staff's Recommendation (01/30/02): Approval of the "B-lA" District. Requested Council Action: Approval of the "B-IA" Neighborhood Business District and adoption of the attached ordinance. Purpose of Request: To bring the existing business into compliance and to include a snow cone stand. Summary: Iht applicant has ~cquc~tcd a cilangc of zonin~ flare an "R-lB- One-t5mily D;~elling District to a "B-IA" Neighborhood Business District in order to bring the existing flower shop into compliance with the Zoning Ordinance and be able to add the kiosk for snow cone sales. The existing flower shop has been in operation as a grandfathered use since 1953. The applicant wishes to add a 500 square foot snow cone kiosk. According to the Driveway Ordinance, the commercial development will not be allowed to have access to a local street if access to an arterial street is available. The subject property has street frontage along a local street, Krejci Lane, and an arterial, Old Robstown Road with the existing parking area offof Old Robstown Road. Therefore, approval of the requested "B-lA" District will not allow a driveway out to Krejci Lane, a local street. The "B-lA" District was created to allow uses compatible with adjacent residential uses. Approval of the "B-lA" District will allow the snow cone sales without allowing restaurants, liquor stores, or the late hours of a business. Applicant's Position: The applicant concurs with Planning comnnssion and Staff's recommendation. Notification: Prior to the date of this memorandum twenty-five (25) notices were mailed to the property owners within a 2004hot radius, of which nooe were returned in faxor or in opposition. The applicant submitred a letter in favor. One notice in opposition was submitted from outside the notification area. The 20% rule is not in effect at the City Council hearing. ~ unning, AICP ] Director of Planning MG/MS/er Attachments: 1 ) Zoning Report Pages 2-9 2) Comments Received Page 10 3) Planning Commission Minutes Page 11 4) Ordinance Pages 12-13 H:\PLN-DIR\ERMAXWO RD~AGEN DM EM\O 102-01 AG ENDAM EMO.DOC CITY COUNCIL ZONING REPORT Case Planning Commission Hearing Date: Map No.: Applicant: Legal Description/Location: t)102-01 January 30, 2002 69-12 (K14D) Jeanette's Flowers and Gifts, Inc. Being 0.918 acre out of the Frederick and Webb Tracts. located on the southwest comer of Krejci Lane and Old Robstown Road. Area of Request: Lot(s) Area: Current Zoning: Request: Current Use of Property: Purpose of Request: 0.918 acre (40,000 square feet) Same as above. "R-1B" One-family Dwelling District "B-lA" Neighborhood Business District Flower and gift shop. To bring the existing business into compliance and to include a snow cone stand. Zoning Change Requested Due to Notice of Violation: Adiacent Zoning: Not applicable. North- "R-2" Multiple Dwelling District South, East, West - "R-1B" One-family Dwelling District Adiacent Land Use: North - (across Krejci Lane) Multiple-family units. South, West - Single-family residences. East - (across Old Robstown Road) - Public middle school Zoning Report Case No. 0102-01 (Jeanette's Flowers and Gil~s. Inc.) Page 2 Number of Residential Units Allowed: "R-1B" - 6 units (7.26 d~velling units per acre) "B-lA" - 33 units (36.00 dwelling units per acre) Estimated Traffic Generation: Specialty. retail - 40.67 average weekday vehicle trip ends per 1,000 square feet of gross floor area x 2,500 square feet of total gross floor area = 102 average weekday vehicle trip ends. Adjacent Streets/Classification: a) Krejci Lane - local b) Old Robstown Road - arterial Right-of-Way Design Current: a) 50-foot right-of-way with a 20-foot wide rural paved section. b) 60-foot right-of-way with a 40-foot back-to-back paved section. Planned: a) 50-foot right-of-way with a 28-foot back-to-back paved section. b) 80-foot right-of-way with a 62-foot back-to-back paved section. 1996 Traffic Count (24-hour~ weekdav~ non-directional): a) None available. b) 9,820 vehicles per day (at Up River Road) Zoning History of Property: There has been no rezoning activity within the past five (5) years. Recent Surroundin~ Zoning Cases: Them has been no rezoning activity in the area within the past five (5) years. Zoning Report Case No. 0102-01 (Jeanetle's Flowers and Gifts, Inc.) Page 3 Zoning Inventory: The subject property is part of a larger area that is zoned an "R-lB" District and predominantly developed with single-family residences. There is a public middle school directly east of the subject property. North of the subject property, there is a 1 acre tract of land zoned an "R-2" District and developed with multiple-family units. Planning Staff Analysis: General Characteristics and Backeround: The applicant has requested a change of zoning from an "R-lB" One-family Dwelling District to a "B-IA" Neighbo~'hood Business District in order to bring the existing flower shop into compliance with the Zoning Ordinance and be able to add the kiosk for snow cone sales. The existing flower shop has been in operation as a grandfathered use since 1953. The applicant wishes to add a 500 square foot snow cone kiosk..\ccording to the Drive~xay Ordinancc. the commercial development will not be allowed to have access to a local street if access to an arterial street is available. The subject property has street fi'ontage along a local street, Krejci Lane, and an arterial, Old Robstown Road xvith the existing parking area off of Old Robstown Road. Therefore, approval of the requested "B-lA" District will not allow a driveway out to Krejci Lane, a local street. The "B-lA" District was created to allow uses compatible with adjacent residential uses. Approval of the "B-lA" District will allow the snow cone sales without allowing restaurants, liquor stores, or the late hours of a business. Conformity to the Comprehensive Plan and Land Use Compatibility: Overall, the Comprehensive Plan Elements can be supportive of the requested "B-lA" District due to the subject property's direct access to an arterial. The Westside Area Development Plan's adopted future land use map recommends the area to develop with neighborhood business uses. The requested "B-lA" District is consistent with the Plan's recommended land use. Potential Housing Density: The "R-lB" District permits a density of 7.26 dwelling units per acre or 6 units on the subject property. A "B-lA" District permits a density of 36 dwelling units per acre or 33 units on the subject property. With direct access to an arterial, the increase in density would not adversely impact the area. Height/Bulk/Setbacks/Etc.: In the "R-lB" District, buildings are required to maintain a front yard setback of 25 feet and a side and rear yard setback of five (5) feet each. The "B-lA" District requires a front yard setback of twenty (20) feet and no side or rear yard setbacks unless adjacent to a residential district where a side yard setback often (10) feet and a rear yard setback of 15 feet are required. If the "B-lA" District is approved, the subject property will be required a setback often (10) feet from its south property line and 15 feet from its west property line. Buildings in the "R-lB" District are permitted a height of 36 feet not to exceed three (3) stories. The "B-lA" District permits 36 feet in height unless adjacent to residential districts where the height is then limited to 26 feet. Zoning Report Case No. 0102-01 (Jeanette's Flowers and Gifts. Inc.) Page 4 Pros: a) b) Cons: a) Signage: Signs in the "R-lB" District are limited to one wall sign with an area not to exceed one square foot. The "B-lA" District permits both detached and wall signs. Detached signs are limited to one sign xvith an area of thirty (30) square feet or IA square foot of street t?ontage along an arterial, whichever is greater, but not to exceed fifty (50) square feet. Detached signs are limited to a height of 15 feet. Wall signs are limited to one square foot of sign area for each linear foot of wall frontage with a door for public use. If the "B-lA" District is approved, the subject property has over 200 feet of frontage along Old Robstown Road, an arterial, which would allow a detached sign with an area of fifty (50) square feet and a height 15 feet. Traffic: The existing flower shop and proposed snow cone kiosk is estimated to generate approximately 102 daily trip ends or approximately 51 vehicles per day. Old Robstown Road is carrying over 9,800 vehicles per day. Approval of the "B-lA" District will not adversely impact the adjacent street system. Parking/Screening: A flower shop and the snow cone kiosk are considered retail establishments that are required to provide one off-street parking space for each 200 square feet of gross floor area. The combined floor area on the subject property will be 2,500 square feet that will require the applicant to provide at least 13 off-street parking spaces. There is sufficient property to provide all of the required off-street parking. A standard screening fence with a height of not less than six (6) feet is required when a business or industrial use locates adjacent to a residential district. A screening fence will be required along the subject property's south and west property lines. In addition to the screening fence, a landscaped strip containing trees every thirty (30) feet on center and a minimum width of 15 feet, must be located along the west property line. Costs to City: All of the infrastructure required to serve the subject property are available and no costs to the City are anticipated. Platting: The subject property is an unplatted piece of property that will be required to be platted before a building permit can be issued. __ (Ideas in support of the request.) The requested "B-IA" District is consistent with the Westside Area Development Plan's recommended land use. The subject property has direct access to an arterial, Old Robstown Road. (Ideas in support of maintaining the current zoning.) The subject property is in the middle of a residential area with potentially direct access to a local residential street. Zoning Report Case No. 0102-01 (Jeanette's Flowers and Gii~s. Inc.) Page 5 Staff Recommendation: Attachments: Approval. Zoning and Oxvnership Map Ownership List H:\PLN.DIR~ERMA\WORD~ZONRPTS\0102-01CCRE PORT.DOC 27 22 Jan 15. 2002- ~ 0 100 )0 CASE Z0102-01 - Property Owner in Favor X Property Owner Opposed See Comments on Page(s) __ Subject property Owners within 200 feet listed on (~ttached ownership list OWNERSHIP LIST Case No. 0102-01 Applicant: Jeanette's Flowers & Gifts, Inc. 427 Old Robstown Road 78408-3439 1 Z0102-01 2 ! ~200000000 LEROY SAN MIGUEL MAINTENANCE DEPT. C C IND SCHOOL DIST P O BOX 110 CORPUS CHRISTI TX 78403 DRISCOLL ROBERT JR HIGH TR LT 1 BLK 1 2 Z010201 346300010010 MARTINEZ OTILIA T & FERNANDO GARZA 420 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 HILLTOP TERR LTI BK 1 3 Z0102-01 346300010020 ROLAND WILLIAM E JR ET UX 424 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 HILLTOP TERR LT 2 BK 1 4 Z0102-01 774900060010 DUNCAN BOBBY AND DENISE DUNCAN WFE P O BOX 10251 CORPUS CHRISTI FX 78460 SAXET HTS 1 LTS 1 AND 2 BK 6 5 Z0102-01 774900060030 TREVINO ERNEST O AND EVA TREVINO WFE 5125 CAPE ROMA1N CORPUS CHRISTI TX 78412 SAXET HTS 1 LT 3 & E HALF OF LT 4 BK 6 6 Z0102-01 774900060040 MALEY E O JR AND THOMAS LEE MALEY 3620 N SAXET CORPUS CHRiSTI TX 78408 SAXET HTS 1 W .50 OF LT 4 ALL 5 BK 6 7 Z0102-01 775000010040 SEPULVEDA REYES 3621 SOBEY CORPUS CHRISTI TX 78408 SAXEI HTS 2 LT 4 BK 1 8 Z0102-01 775000010050 SOLIZ SALOME JR 3627 SOBEY CORPUS CHRISTI TX 78408 SAXET HTS 2 LT 5 BK 1 9 Z0102-01 775000010060 HERNANDEZ VICTOR 3633 SOBEY DR CORPUS CHRISTI TX 78408 SAXET HTS 2 LTS 6 AND 7 BK 1 l0 Z0102-01 775000010080 GARZA GILBERT G 439 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 SAXET HTS 2 LT 8 BK I 11 Z0102-01 775000020100 REYES PAUL & MARIA L VASQUEZ 450 ASHLAND CORPUS CHRISTI TX 78412 SAXET HTS 2 LT 10 BK 2 12 Z0102-01 775000020110 HOFL1NG DOROTHY 3644 SOBEY CORPUS CHRISTI TX 78408 SAXET HTS 2 LT 11 BK 2 13 Z0102-01 775100000010 MENDOZA VICTOR M ET UX GRACE R 3702 SOBEY DRIVE CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 1 BK0 14 Z0102-01 775100000020 DODD GABRIELA ETVIR DANIEL DODD 3710 SOBEY CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 2 BK 0 15 Z0102-01 775100000030 DODD DANIEL E ET UX 3710 SOBEY DR CORPUS CHRISTI TX 78408 SAXETS HGTS 3 LT 3 Ownership List Case No. 0102-01 (Jeanette's Flowers & Gifts, Inc.) Page 2 15 Z0102-01 775100000040 DODD DANIEL E ET UX 3710 SOBEY (()RPL~S CIIRISTI TX 78408 SAXET HTS 3 LT 4 BK 0 16 Z0102-01 775100000050 GARCIA DOROTHY P 3718 SOBEY CORPUS CItRiSTI TX 78408 SAXET HTS 3 LT 5 BK 0 17 Z0102-01 775100000060 SAENZ FIDENCIO ET UX 3722 SOBEY DR CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 6 BK 0 18 Z0102-01 775100000070 CASARES RICHARD ET UX GPA 3717 SOBEY DRIVE CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 7 BK 0 19 Z0102-01 775100000080 WEEKLEY MARGARET H 3713 SOBEY DR CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 8 BK 0 20 Z0102-01 775100000090 THAXTON, BOBBY O ET UX AN 3709 SOBEY DR CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 9 BK 0 21 Z0102-01 775100000100 PRUNEDA VALDEMAR AND MARIA T PRUNEDA WFE 3705 SOBEY DRIVE CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 10 BK 0 22 Z0102-01 775100000110 VALDEZ REYNOLD G ET UX MA L VALDEZ 3701 SOBEY CORPUS CHRISTI TX 78408 SAXET HTS 3 LT 11 BK 0 23 Z0102-01 775200000010 SERNA JERRY ET UX LINDA 417 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 SAXET HEIGHTS 4 LT 1 24 Z0102-01 775200000020 GARCIA CARLOS/CLAP, ak 421 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 SAXET HEIGHTS 4 LT 2 25 Z0102-01 TX DEPT. OF TRANSPORTATION 1701 S. PADRE ISLAND DR. CORPUS CHRISTI, TEXAS 78416 SP Z0102-01 261700000070 JEANETTE'S FLOWERS & GIFTS, INC. DONATH HELEN JEANEI-I'E ETA 427 OLD ROBSTOWN RD CORPUS CHRISTI TX 78408 FREDRICK TRACT LT A4.92 AC Z0102-01 ROBERT D. CAMPBELL SAXET HEIGHTS-OAK PARK NEIGHBORHOOD ASSN. 353 MERRILL ST. CORPUS CHRISTI, TEXAS 78418 COMMENTS RECEIVED FROM NOTICES MAILED Case No. 0102-0I Jeanette's Flowers & Gifts, Inc. · - FAVOR X - OPPOSED (Note: The listed numbers correspond to the attached map.) Notices returned from within the 200-foot notification area: Favor: None. Opposition: None. II. Responses received from outside the 200-foot notification area: Favor: None. Opposition: Robert and Elizabeth Campbell, 353 Merrill Dr. "I believe in dwelling tbr one-family only." IlL Responses received from owners/applicants of subject area: Favor: Jerrylen Clay, 427 Old Robstown Road (Applicant/Owner) No written comment. Opposition: None. H:\PLN-DIR\ERMA\WORD\COMMDATA\0102-01 COMMENTS DOC Planning Commission Minutes January 30. 2002 Jeanette's Flowers & Gifts, Inc.: 0102-01 REQUEST: "R-lB" One-family Dwelling District to "B-lA" Neighborhood Business District on property described as being 0.918 acre out of the Frederick and Webb Tracts, and located on the southwest corner of Krejci Lane and Old Robstown Road. Mr. Saldafia presented a computerized slide illustration of the subject property and the surrounding area. The subject property is part of a larger area that is zoned an "R-lB" District and predominantly developed with single-family residences. There is a public middle school directly east of the subject property. North of the subject property, there is a one-acre tract of land zoned an "R-2" District and developed with multiple-family units. Mr. Saldafia said that the applicant has requested a change of zoning from an "R-lB" One-family Dwelling District to a "B-IA" Neighborhood Business District in order to bring the existing flower shop into compliance and be able to add a kiosk for snow cone sales. The existing flower shop has been in operation since 1953. It has been operating as a grandfathered use and the applicant wishes to add a 500 square foot snow cone kiosk. According to the Driveway Ordinance, the commercial development will not be allowed to have access to a local street if it has access to an arterial street. The subject property has direct access to a local street, Krejci Lane, and to an arterial, OId Robstown Road with the existing parking area off of Old Robstown Road. Therefore. approval of the requested "B-IA" District will not allow a driveway out to Krejci Lane, a local street. TI~e -B-IA" District has been created and modified to be compatible with adjacent residential uses. Approval of the "B-lA" District will allow the snow cone sales without allowing restaurants, liquor stores, or the late hours of a business. The Westside Area Development Plan's adopted future land use map recommends the area to develop with neighborhood business uses. The requested "B-lA" District is consistent with the Plan's recommended land use. Therefore, Staff recommends approval of the rezoning request. There were 25 notices mailed to property owners of which none were received in favor or opposition. One letter from the applicant was received in support. Vice Chairman Mims opened the public hearing. No one appeared in favor or opposition. Public hearing was closed. Commissioner Pusley asked whether a screening fence would be required. Mr. Saldafla said a screening fence is required along the western and southern boundary. Motion by Salazar, seconded by Richter, to forward a recommendation for approval of the rezoning request. Motion passed with Berlanga and Sween-McGloin being absent. // APPLICANT'S REQUEST PLANNING COMMISSION AND STAFF'S RECOMMENDATION AN ORDINANCE AMENDING THE ZONING ORDINANCE, UPON APPLICATION BY JEANE'I-I'E'S FLOWERS AND GIFTS, INC., BY CHANGING THE ZONING MAP IN REFERENCE TO 0.918 ACRES OUT OF THE FREDERICK AND WEBB TRACTS, FROM R-lB" ONE-FAMILY DWELLING DISTRICT TO "B-lA" NEIGHBORHOOD BUSINESS DISTRICT; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION; AND DECLARING AN EMERGENCY. WHEREAS, the Planning Commission has forwarded to the City Council its reports and recommendations concerning the application of Jeanette's Flowers and Gifts, Inc. for amendment to the City of Corpus Christi Zoning Ordinance and Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, Janua~ 30, 2002. during a meeting of the Planning Commission, and on Tuesday, February 26, 2002, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Ordinance of the City of Corpus Christi, Texas, is amended by changing the zoning on 0.918 acres out of the Frederick and Webb Tracts, located on the southwest corner of Krejci Lane and Old Robstown Road, from "R-lB" One-family Dwelling District to "B-lA" Neighborhood Business District. SECTION 2. That the official Zoning Map of the City of Corpus Christi, Texas, is amended to reflect the amendment to the Zoning Ordinance made by Section 1 of this ordinance. SECTION 3. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th day of August, 1973, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. SECTION 4. That to the extent that this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. H:\LEG -DIR\DOY LE DCURTIS\MYDOC S~2002\P&ZO R D02~.O NING.ORD\DOYLEC~002~JEANI:'rrE.FLOWERS.Z01020 lA. DOC Page 2 of 3 SECTION 5. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 6. That publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 7. That upon written request of the Mayor or five Council members, copy attached, the City Council (l) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this ordinance is passed upon first reading as an emergency measure on this 26th day of February, 2002. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary. Samuel L. Neat, Jr. Mayor. The Cit'/of Corpus Christi APPROVED AS TO LEGAL FORM 7 February, 2002 James R. Bray, Jr. C ty ey //,"7 -/--' Doyle D.~rtis Senior A~"sistant City Attorney H :\LEG -DIR\DOYLE DC U RTIS~IYOOCS~2002~o&ZOR D02~ZO NiNG.ORD\DOYLEC~002~JEANETTE.FLOWERS.Z010201ADOC '" ! [ ~F- CITY COUNCIL AGENDA MEMORANDUM February 21, 2002 AGENDAITEM: The second of two scheduled City Council public hearings on the City's Proposed 2002 Annexation Program containing 519.32 acres and referred to as: Jones, Walter and GLO Beach Frontages: Publicly and privately owned lands comprising approximately 44.16 acres and 9,618 feet of gulf beach frontage, from the south most property line of Padre Balli County Park to a point 500 feet south of the south most property line of the Lawrence Jones property. The width of the strip extends westward from the City Limit Line on the Gulf of Mexico shoreline, being the 1.37-foot line above Mean Sea Level based on United States Geological Survey (U.S.G.S.) and Geodetic Survey (G.S.) datum of 1929, to a point along the vegetation line approximately 200 feet west of and generally parallel to the 1.37-foot line above Mean Sea Level Gulf of Mexico shoreline. Padre Balli Park: Nueces County Park #1 (Padre Balli Park) comprising approximately 194.92 acres and 6,324 feet of gulf beach frontage. Packery Channel Park: Public and privately owned lands comprising approximately 50.01 acres and including Nueces County Park #2 (Packery Channel Park). Nueces County Land South of Mustang Island State Park: Publicly owned tract of land comprising 221.00 acres and 4,211 feet of gulf beach frontage surrounded by the existing City Limits and out of the William Bryan Survey 606, between the east right-of-way line of State Highway 361 and the existing City Limit line along the Gulf of Mexico shoreline, being the 1.37-foot line above Mean Sea Level based on U.S.G.S. and G.S. datum of 1929. Beach Front Property North of Zahn Road: Privately owned (Eric C. Lower) tract of land comprising approximately 9.23 acres and 2,009.79 feet of gulf beach frontage abutting the City Limits on the Gulf of Mexico shoreline, being the !.37-foot line above Mean Sea Level based on U.S.G.S. and G.S. datum of 1929 and extending approximately 200 feet westward, and between County owned land and State leased land at JP Luby Surf Park. PUBLIC HEARINGS: State law requires the governing body of the City to conduct at least two (2) public hearings prior to initiating annexation proceedings. The purpose of these public hearin.qs is for the City to present the Annexation Service Plans and for the public to City Council Agenda Memorandum Annexation Public Heating February 21, 2002 Page 2 have an opportunity to comment on the Service Plans. The first public hearing was conducted on Tuesday, February 19, 2002 in the Corpus Christi City Council Chambers of City Hall. The second public hearing by City Council is scheduled for 2:00 p.m., Tuesday, February 26, 2002 in the Corpus Christi City Council Chambers of City Hall. In addition, the Corpus Christi Planning Commission will conduct a public hearing on zoning for the proposed annexation areas Wednesday, March 13, 2002 at 6:30 p.m. in the Corpus Christ City Council Chambers to consider zoning on each of the annexation tracts. BACKGROUND: Annexation is essential for the City to achieve ordedy growth. Currently, no land use controls (zoning) and most city land use policies cannot be applied to outside city limits properties. Annexation is used to extend the City's zoning regulations consistent with the Comprehensive Plan; adopted City growth policies; and Article 31, newly annexed territory of the Zoning Ordinance. Zoning is a tool to create compatible land use patterns in the community. Annexation also allows the City to ensure that when growth occurs all new structures are constructed in accordance with building, plumbing, electrical, and other City codes designed to protect the public health, safety and welfare. In addition, annexation should occur so that impacted areas may benefit from the expansion of public health programs, police and fire protection, and by linking new development to publicly approved water supplies, wastewater, and storm drainage systems. ISSUES: Annexation of these tracts will alleviate jurisdictional problems regarding law enforcement, fire protection and other service issues. Jones, Walter and GLO Beach Frontages: Mr. Lawrence Jones has submitted a request that the City annex the Gulf Beach on this property (See Attached Letter). The City agrees with Mr. Jones acknowledgement in his letter, "... that the level of beach cleaning and maintenance...will remain at a minimal level until the development of our adjacent property takes place". Kleberg County also agrees that beach cleaning levels should be at minimal levels until the adjacent property is developed. Staff has included Dr. Waiter's property between Padre Balli County Park and the Jones property. In addition, staff has included additional Gulf Beach property extending to a point 500 feet south of the Jones property line. The Texas General Land Office owns the property located south of the Jones Property. Padre Balli Park: Padre Balli Park is currently outside City limits. The county park contains approximately 6,324 feet of Gulf Beach frontage. Under State Statute, the County will continue to be responsible for maintenance of the Gulf beach after annexation into the City. In addition, all maintenance and operations relative to the park will continue to be the responsibility of the County after annexation. City Council Agenda Memorandum Annexation Public Hearing February 21, 2002 Page 3 Packery Channel Park Area: Public and privately owned lands comprising approximately 50.01 acres and including Nueces County Park #2 (Packery Channel Park). All maintenance and operations relative to the park will continue to be the responsibility of the County after annexation. Nueces County Land South of Mustang Island State Park: This property is owned by Nueces County except for a 2-acre strip of land on the northern edge of the tract that was recently deeded or in the process of being deeded to Mustang Island State Park. The purpose of this annexation is to annex all outside city limits properties and eliminate confusion with regard to the City and County's jurisdiction, particularly with regard to law enforcement issues and traffic operations issues on Newport Pass Road. By State Statute, the County will continue to be responsible for maintence of the gulf beach adjacent to their property. Beach Frontage North of Zahn Road: This privately owned (Eric C. Lower) property is a strip of gulf beach immediately north of Zahn Road and J.P. Luby Surf Park. Annexation of this privately owned (Eric C. Lower) tract would require the City to maintain the gulf beach. Annexation will help to simplify law enforcement jurisdictional issues on a high use area of Gulf Beach. PREVIOUS COUNCIL ACTION: Approval of the 1999 and 2001 Annexations on Mustang and Padre Islands. REQUIRED COUNCIL ACTION: No action required other than for staff to present the service plans and for City Council to hold a public hearing. STAFF RECOMMENDATION: NA. Director of Planning~ Attachments Attachment I: Attachment II. Attachment III. Attachment IV. Attachment V. Property Owner Request for Annexation Annexation Maps Annexation Profiles Annexation Calendar Service Plan City Council Agenda Memorandum Annexation Public Hearing Febmary 21, 2002 Page 4 Attachment I. Property Owner Request for Annexation VI~'TA D=I.. MAR IRRIGATION COMPANY Novamb= 29, 2001 1201 Leo~ Sh'e~ Corlms Ch'hfl, T~ 78401 RE: l~ope~ for An~x~on Sirs:- We fu~h~ requmt that th~ Cit~ implm~nt th~ Bmw. h Pa~4-~ Sticker ~grm:n on lho publ/c beth a~ea ~o be --,,~-'d on~ it Ix:comes part ofth~ City. We admowl~l~ th~ ~h~ lew, l of'~..aeh cle~,'~'~ and meintmaam~ however, v.~ r,-~.~- at a .~i~.l 1~1 We believe that ~he ~n~.alicn of this scrip of ~ will b~tt~ serve ~ publio !,~*,~,,esC m~l pnwidc for the orderly d~elol2m~',n of this ama. ~, i.~lividmflly Vista Dd Mar L~'i~oa Company City Council Agenda Memorandum Annexation Public Hearing Febmary 21, 2002 Page 5 Attachment II. Annexation Maps GULF OF MEXICC Jones, Walter, and GLO Beach Frontage '~ GULF OF MEXICO Padre Balli Park Packery Channel Park GULF OF MEXICO Nueces County Land South of Mustang Island State Park and Beach Frontage North of Zahn Road (Eric C. Lower) City Council Agenda Memorandum Annexation Public Hearing February 21, 2002 Page 6 Attachment II1: Annexation Area Profiles Beach Frontage Pop ReS. Bus. Geographic Location Acres (Feet) Est,* units units Jones, Waiters and GLO Beach Fronta[les 44.16 9,618 0 0 0 Padre Balli Park 194.92 6,324 0 0 0 Packery Channel Park 50.01 0.00 0 0 0 Nueces County Land South of Mustang Island State Park 221.00 4,211 0 0 0 Beach Frontage North of Zahn Road (Eric C. Lower) 9.23 2,010 0 0 0 Total 519.32 22,163 0 0 0 City Council Agenda Memorandum Annexation Public Heating February 21, 2002 Page 7 Attachment IV. Annexation Calendar January 15, 2002 City Council motion approving a public hearing schedule and directing Staff to prepare service plans for areas under consideration for annexation. February 19, 2002 City Council - Presentation of Service Plans and 1st Public Hearing (regular meeting). February 26, 2002 City Council - 2® Public Hearing (regular meeting). March 13, 2002 Planning Commission conducts a public hearing to consider zoning of proposed annexation areas. March 26, 2002 City Council- 1st Reading of the annexation ordinance (regular meeting). April 9, 2002 City Council - 2nd Reading of the annexation ordinance and final action on proposed zoning (regular meeting). April 10, 2002 Effective date of annexation. City Council Agenda Memorandum Annexation Public Heating February 21, 2002 Page 8 Attachment V. Service Plan Service Plan For Areas Located in The Padre Island Area: Jones, Walter and General Land Office (GLO) Beach Frontages Padre Balli Park Packery Channel Park Area Nueces County Land South of Mustang Island State Park Beach Front Property (Eric C. Lower) North of Zahn Road INTRODUCTION The City Council of the City of Corpus Christi, Texas, finds and determines that this Service Plan will not provide any fewer services or a lower level of service in the annexation area than were in existence in the annexation area at the time immediately preceding the annexation process. The service plan will provide the annexed areas with a level of service, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the municipality with topography, land use, and population density similar to those reasonably contemplated or projected in the area. Upon annexation of these areas, the City of Corpus Christi will provide city services by any of the methods by which it extends the services to any other area of the city. The City of Corpus Christi will assume maintenance of any new public streets, curb and gutters, after construction and acceptance by the City. Owners and/or developers of properties in the annexation area must comply with State law as well as City zoning, platting, building code, flood hazard prevention and all other code requirements. CITY SERVICES TO BE PROVIDED IMMEDIATELY UPON ANNEXATION 1. Police Protection The City of Corpus Christi, Texas, and its Police Department will provide police protection to the newly annexed areas at the same level of service now being provided to areas of the City of Corpus Christi, Texas, with similar topography, land use and population density. These services include: · Normal patrols and responses; · Handling of complaints and incident reports; · Special units, such as traffic enforcement, criminal investigations, narcotics, gang suppression, and special weapons and tactics team. City Council Agenda Memorandum Annexation Public Heating February 21, 2002 Page 9 The areas will be included in a patrol district that will receive 24-hour patrol coverage and primary patrol services with regularly scheduled officers. 2. Fire Protection/Emergency Medical Services The City of Corpus Christi, Texas, and its Fire Department will provide fire protection and ambulance service to the newly annexed areas at the same level of service now being provided to other areas of the City of Corpus Christi, Texas, with similar topography, land use and population density. These services include: · Fire suppression and rescue; · Emergency medical services; · Hazardous materials mitigation and regulation; Emergency prevention and public education efforts; · Water rescue; · Technical rescue; · Construction plan review; · Inspections; · Emergency management planning; · Rescue / hazardous materials unit. These services are provided on a citywide basis, by 395 employees operating from 15 emergency fire stations and other non-emergency sites. All Corpus Chdsti Firefighters are certified by the Texas Commission on Fire Protection. Upon annexation the Corpus Christi Fire Department (CCFD) will provide service from Fire Station #15 located at 14402 Commodore Drive. Fire Station #15 has five firefighter personnel on duty 24 hours a day. Three firefighters are assigned to fire suppression and two flrefighters are available for emergency medical response. Every Fire Unit is manned with at least one certified Emergency Medical Technician and every medical unit is manned with at least one Certified Emergency Medical Technician and one Certified Paramedic. If Station #15 is unavailable, CCFD will provide service from Station # 13 in Flour Bluff. All pumper, ladder trucks, and rescue units carry Automatic External Defibrillators for use with heart attack victims. 3. Solid Waste Collection After the effective date of annexation the City of Corpus Christi will provide solid waste services to single family residential customers directly or indirectly through a third party contract. Services currently provided by the City for single-family residences include: City Council Agenda Memorandum Annexation Public Hearing February 21, 2002 Page 10 · Garbage collection; · Recycling collection - curbside recycling collection for residential customers; materials collected include newspaper, "junk mail," tin and aluminum can, glass bottles and jars, plastic bottles; · Brush pick up; and · Large and bulky material pickup. Commemial garbage collection service for businesses and multi-family residences is available on a subscription basis from private service providers. The City of Corpus Christi will allow commercial refuse collectors to continue providing this service to condominium complexes, multi-family apartments and commercial establishments. 4. Operation and Maintenance of Water and Waste Water Facilities Any and all water or wastewater facilities owned or maintained by the City of Corpus Christi, Texas, at the time of the proposed annexation shall continue to be maintained by the City of Corpus Christi, Texas. Any and all water or wastewater facilities which may be acquired subsequent to the annexation of the proposed areas shall be maintained by the City of Corpus Christi, Texas. Any and all water or wastewater facilities which may be the property of another municipality or other entities after the annexation will continue to be maintained by the municipality or entity. Existing water line mains at their current locations shall be available for point of use extension based upon the current City's standard water extension policies now existing or as may be amended, individual septic systems may be acceptable if City and County standards are met. No septic tank systems are permitted between the vegetation line and the shoreline of the Gulf of Mexico. 5. Operations and Maintenance of Roads and Streets The City will maintain public streets over which the City has jurisdiction. Any and all roads, streets or alleyways which are dedicated to the general public and accepted by the City of Corpus Christi, Texas, or which are owned by the City of Corpus Christi, Texas, shall be maintained to the same degree and extent that other roads, streets and alleyways are maintained in the City. Any and all lighting of roads, streets and alleyways which may be positioned in a right-of-way, roadway or utility company easement shall be maintained by the applicable utility company servicing the City of Corpus Christi, Texas, pursuant to the rules, regulations and fees of the utility. Street Department services include: · Emergency pavement repair; and · Maintenance of public, dedicated streets and other rights-of-way. Following annexation, public streets for which the city has jurisdiction will be City Council Agenda Memorandum Annexation Public Heating February 21, 2002 Page 11 included in the City's preventive maintenance program. Preventive maintenance projects are prioritized on a Citywide basis and scheduled based on a vadety of factors, including sun"ace condition, rideability, age, traffic volume, functional class, and available funding. Any necessary rehabilitation or reconstruction will be considered on a citywide priority basis. The Traffic Engineering Division of the Engineering Services Department will also provide regulatory signage services in the annexation areas. All regulatory signs and signals are installed when warranted following an engineering study. All roadways, which are dedicated and accepted by, or owned by the City, are re- striped and remarked and signage replaced as needed. Existing private roads and roads owned by other entitles shall not be maintained by the City of Corpus Christi, until proper conveyance has been executed to the general public and henceforth to the City. Upon dedication and acceptance bythe City, the City shall initiate maintenance of these roads to the same degree and extent that other public roads, streets and alleyways are maintained in the City. 6. Operation and Maintenance of Parks, Playgrounds and Swimming Pools Any park and park facilities within the annexation area that may be under the responsibility of the County before annexation will be maintained by the City only upon dedication of the park by the County to the City and City's acceptance of said park. Any parks or park facilities dedicated and accepted by the City will be maintained to the same extent and degree that parks, and park facilities of the City of Corpus Christi, Texas are maintained. 7. Operation and Maintenance of Beaches After annexation, any beach that becomes the responsibility of the City will be cleaned and maintained by the City unless the city contracts with another entity for beach cleaning services. It shall be the responsibility of the City of Corpus Chdsti to create and endorse plans for the maintenance, preservation and enhancement of public beaches and public beach access. Because of infrequent use, the beach frontages located in Kleberg County will require minimal maintenance and preservation. Beach cleaning and maintenance for beaches owned by another public entity shall continue to be the responsibility of that public entity. 8. Operation and Maintenance of Any Publicly Owned Facility, Building or Municipal Service The City Council of the City of Corpus Christi, Texas, is aware of the existence of publicly owned facilities, building and/or other municipal service(s) now located in City Council Agenda Memorandum Annexation Public Heahng February 21, 2002 Page 12 one or more of the annexation areas. In the event any publicly owned facility, building or municipal service is dedicated to and accepted by the City of Corpus Christi, the facility, building or municipal service will be maintained to the same extent and degree that publicly owned facilities, buildings or municipal services of the City of Corpus Christi, Texas are maintained. It is within the City's sole discretion to accept or reject dedication by Nueces County of any land, park or public facility to the City of Corpus Christi. CITY SERVICES PROVIDED THROUGH THE ACQUISITION AND/OR CAPITAL IMPROVEMENT PROCESS WITHIN 2-1/2 YEARS FROM THE DATE OF ANNEXATION 1. Police Protection No capital improvements are necessary at this time to provide police protection. The City Council finds and determines that it has at the present time adequate facilities to provide the same type, kind and level of protection and service which is presently being administered to other areas already incorporated in the City of Corpus Christi, Texas, with the same or similar topography, land use and population density. 2. Fire Protection/Emergency Medical Services No capital improvements are necessary at this time to provide fire protection. The City Council finds and determines that it has at the present time adequate facilities to provide the same type, kind and level of protection and service which is presently being administered to other areas already incorporated in the City of Corpus Christi, Texas, with the same or similar topography, land use and population density. 3. Water and Wastewater Facilities The City Council of the City of Corpus Christi, Texas, finds and determines that water mains and wastewater collection lines exist within city limits which may be extended to provide service within the areas to be annexed pursuant to the City's standard service extension policies now in existence or as may be amended by the City Council. 4. Street Extensions and Street Lighting New development will be required pursuant to the ordinances of the City of Corpus Christi, Texas, to provide internal and peripheral streets and to construct those streets in accordance with the specifications required by the City of Corpus Christi, Texas, for a properly dedicated street. City Council Agenda Memorandum Annexation Public Hearing February 21, 2002 Page 13 Upon the effective date of annexation of the proposed areas, the City of Corpus Christi, Texas, with a cooperative effort of the City's designated electric utility franchise company, will undertake to provide the same degree of road and street lighting as is provided in areas of similar topography, land use and population density within the present corporate limits of the City of Corpus Christi, Texas. Maintenance of lighting for roads and streets which are properly dedicated to the public and accepted by the City of Corpus Christi will be consistent with the maintenance provided by the City to other roads and streets in areas of the Citywith topography, land use and population density similar to the annexed property. SPECIFIC FINDINGS The City of Corpus Christi will provide services to the newly annexed area in a manner that is similar in type, kind, quantity, and quality to service presently enjoyed by the citizens of the City of Corpus Christi, Texas, who reside in areas of similar topography, land utilization and population density, ~ ! ~ ~-~---Y"~ CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Comprehensive Hazard Emergency Response Capability Assessment Program (CHER-CAP) Exercise STAFF PRESENTER(S): Name Title/Position Department 1. Juan Ortiz 2. John Sendejar Emergency Manager OEM LEPC Administrator LEPC ISSUE: The City of Corpus Christi will be conducting a chemical exercise along Nueces Bay Bird from 8:30 -11:30 A.M. on February 28, 2002. BACKGROUND: The City of Corpus Christi will conduct an emergency exercise to evaluate the community's response to chemical emergencies. The exercise is being conducted under the Comprehensive Hazard Emergency Response Capability Assessment Program with the assistance of the Federal Emergency Management Agency and the Environmental Protection Agency. The community-wide exercise will evaluate how incidents are initially notified, response agencies integrate, establish unified command, coordinate public information, disseminate information to the public, and test the capabilities of area hospitals, and schools. REQUIRED COUNCIL ACTION: Additional Background Exhibits (De~art~n~re~ • Incident is notified FULL SCALE EXERCISE FEBRUARY 285 2002 to METRCOMICMD • RTFC is Dispatched • CCFD,CCPD,NCSO is Dispatched • Police Supervisor is If Makes Pager ; ! Notification Responders Identify ""'"''-•: C ':5r ICP Location CITGO EAST • Establish Ingress & Egress Routes. LIN HILLS° • Unified Command QO �: RESOURCE m EAST ¢ f Set upJd • Fire & Police aQ - j ,., C.Tossley=!% t. &S , Communications � `?� — Vans on scene and a{aric set up. LEOPARD ST Press Conference at Scene • E0 IS Activated ! % 1 E I !• a • Control Time at Incident • EOC Final Press Conference 20 CITY COUNCIL PRESENTATION MEMORANDUM February26,2002 AGENDA ITEM: Presentation of FY 2001-2002 2nd Quarter Budget/Performance Report CITY STAFF PRESENTER: Name Mark L. McDaniel Title Director of Management and Budget ISSUE: The City Council has requested quarterly updates on the City's financial performance. With 50% of the year having expired, this report reflects actuals through January 31,2002. REQUIRED COUNCIL ACTION: No formal action is required ,/pA/lark L. M'c~aniel ~ Director of Management and Budget Attachments: FY 2001-2002 2nd Quarter Budget and Performance Report (under separate cover) FY2001-2002 Budget/Performance Report 2nd Quarter Period Ended January 31, 2002 City of Corpus Christi, Texas Office of Management & Budget Introductory Remarks The information contained in this report represents unaudited second quarter financial results. Attempts have been made to account for and include accruals and adjustments based upon current information available. Beginning fund balance information is derived from the FY2000-2001 audit/ comprehensive annual financial report. The format of this quarterly report includes enhanced comparative data and explanations for major variances. General Fund YTD Revenues $30 l ~-- 13.9 $25 $2O $15 $10 $5 $0 Pmparty Tax Other Taxes Franchise Fees Solid Waste Municipal Court Other Re~nue I YTD2001-02 []YTD2000-01 General Fund YTD Expenditures $32- 31.4 9.4 6.8 6.3 5.6 4.3 2.9 2.8 l~ 3.9 $28- $24- $20- $16. $12~ $8 $4 $0 · YTD 2001-02 [] YTD 2000-01 Enterprise Funds YTD Revenues $35 31.5 32.2 $30 $25 $20 $15 $10 17.0 14.6 15.3 $5 Water 2.5 Gas Wastewater Airport Ambulance II YTD 2001-02 [] YTD 2000-01 0.9 Goff 0.9 0.6 0.5 Marina Enterprise Funds YTD Expenditures $30 25.7 25.9 14.5 9.2 ? Ill 1.7 i 3.0 z.~ 2.6 2.4 $25. $20 $15 $5 $0 $10 Water Gas Wastewater Airport Ambulance Gaff Marina II YTD 2001-02 [] YTD 2000-01 ] Internal Service Funds YTD Revenues $15. 13.8 $12. $9. $6. $3. $0. 6.4 Stores 2.7 2.4 0.4 0.6 Maintenance MIS Engineering Svces. Svces · YTD 2001-02 [] YTD 2000-01 ] Liab/Empioyee Internal Service Funds YTD Expenditures $15. 12.5 12.2 6.2 1.4 1.4 $12 $9 $6 $3- $0 Stores Maintenance MIS Engineering Liab/Employee Svces. Svces II YTD 2001-02 [] YTD 2000-01j Special Revenue Funds YTD Revenues $2- $1- 2.3 2.2 0.7 2.1 1.9 1.9 $0- 0.1 Hotel Occupancy Reinvestment Zone # 1 Visitor's Facility Linc 0.1 Crime District m YTD 2001-02 [] YTD 2000-01 Special Revenue Funds YTD Expenditures $3. z.8 2.7 $2 $1- 2.1 1.7 0.6 $O Hotel Occupancy 0 0 0.06 0.05 Reinvestment Zone #1 Visitor's Facility Ll~C Crime District 1Y ID2001-02 ~YTD2000-01] Questions & Comments .-- ~ CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Quarterly presentation of the Risk Management Division programs. STAFF PRESENTER(S): Name 1. Jorge G. Cruz-Aedo Title/Position Assistant City Manager Department City Manager's Office ISSUE: Ouarterly update on the City's Health Insurance Program, Workers' Compensation Program, Auto/General Liability, as well as, a summary of Safety Programs, BACKGROUND: Since the July, 2001 quarterly report, the City's overall health program continues to be relatively stable. We attribute this to the aggressive management of the Citicare program. Citicare premium adjustments of 2-3% for FY 02-03 may be necessary to ensure stability of that program. In response to the historical negative cash flow of the Public Safety Citicare and Citicare-Fire plans, rates were increased based on actuarial recommendations. Plan amendments and premium increases to Public Safety have been implemented as well, premium adjustments to Citicare-Fire will be effective on payroll date March 15, 2002. The General/Auto Liability and Workers' Compensation programs relate directly to the safety program. Enhancements to the City-wide safety initiative will focus on prevention of work related injuries, which will reduce costs long term. These efforts include appropriate liability coverage, as well as aggressive claims management. Actuary studies are currently underway which will provide additional recommendations for cost containment. City Employee Wellness is also a focus with the intention of developing a defined program. REQUIRED COUNCIL ACTION: This presentation is for informational purposes only and no action is required. Additional Background Exhibits (De~.~nent Head Signature) City of Corpus Christi, Texas Risk Management Quarterly Update February 26, 2002 Quarterly Comparison Of Revenue and Expenditures August 2001 - January 2002 $2,800,000 $2,600,000 $2,400,000 $2Y2007000 ■ Revenue 1 st Qtr 12nd Qtr $2t625,491$29671945 ■ Expenditure $2,545,92 $27439,31 S 1 1 8 • Revenue ■ Expenditures "Citicare-Basic Included" 2 []· 0 0 0 0 0 0 CITICARE-FIRE Quarterly Comparison Of Revenue and Expenditures August 2001 - January 2002 $540,000 $520,000 $500,000 $480,000 $460,000 $440,000 $535,217 1st Qtr $490,170 2nd Qtr Expenditures Revenue C! PUBLIC SAFETY CITICARE Quarterly Comparison Of Revenue and Expenditures August 2001 - January 2002 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 $936,565 $844.346 $940,205 1 st Qtr 2nd Qtr ■ Revenue ■ Expenditures E M.I. q 1, 141.1U I ► Comparison of YTD Revenue and Expenditures to Budget $8 $6 $4 $2 $0 Expenditures All Amounts In Millions 2002 Annual Budget 02 Actual 6 Mos. Nctual 6 Mos. rol HEALTH PROGRAM STATUS • Citicare, Citicare O -Plus and Citicare-Basic - In an effort to increase stabilization of these plans, a 2-3% premium increase may be necessary in FY02/03. • Citicare Fire - The City has increased premiums for this plan by 26.93%, effective on payroll date of March 15, 2002. • Public Safety Citicare - Effective payroll date of November 13, 2001, a 16.38% premium increase was implemented, along with plan design changes per the recent labor agreement between the City and the Corpus Christi Police Officers Association. W HEALTH PROGRAM STATUS = Continued • Final changes are being made to change the plan year to the City's fiscal year. In accomplishing this, the City has: A. Scheduled two enrollment periods for 2002. B. Deductible and out-of-pocket costs to be carried -over through July 31, 2003. • The City is finalizing plans to offer employee -option dental/vision benefits . HEALTH PROGRAM STATUS - Continued Is Request for Proposal (RFP) for Pre- Certification/Utilization - Upon receipt of proposals staff will evaluate and forward a recommendation. • The City will be implementing a software upgrade that will facilitate electronic open enrollment process. (PeopleSoft) • Current health contracts will expire July 31, 2003. Staff will prepare RFPs accordingly. VI CALENDAR OF EVENTS To New Plan Year 2003=04 • Spring 2002 - Retain independent consultant to evaluate the City's health insurance program. • Summer 2002 - Draft RFPs for the following: - Medical Network Provider - Prescription Network - Third Party Administrator - Stop Loss Coverage • Fall 2002 - Release RFPs to seek proposals. • Winter 2002/03 - Evaluate proposals. • Spring 2003 - Present recommendations to Council for approval of contracts. 10 WORKERS' COMPENSATION YTD Claims Paid to Annual Budget Beginning R/E $19,064 Revenue +$19770,322 Op Expenses - $1 865,049 Ending R/E Outstanding Liabilities Cash ($75,663) $4,543,536 $4,772,494 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 �Z_2nn_nnn Budget ■ Claims Paid 11 WORKERSf COMPENSATION Objectives t0 Minimize Claims • Enhancements to the Safety Program (1) Performance Improvement Process ✓ Identify injuries by frequency and department ✓ Perform monthly trending analysis of injuries Implement corrective action based on trends 12 WORKERS' COMPENSATION Objectives to Minimize Claims = Continued (2) Training Sessions - Specialized Education for Departments based on Safety Assessment Questionnaire. (3) Policy and Procedure - Evaluate current safety policies and update as needed. 13 WORKERS" COMPENSATION Objectives t0 Minimize Claims Continued (4) Wellness Program - Employee incentive program for participation in exercise, nutrition and health classes. - Discounted fees to local fitness centers. 14 GENERAL/AUTO LIABILITY YTD Claims Paid to Annual Budget Beginning R/E $105608 Revenue + $29353,718 OP Expenses - $1,274,652* Ending R/E Outstanding Liabilities Cash $1,089,674 $6,141,992 $7,070,493 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 1*u4et ■ Claims Paid * OP Expenses = Claims Paid + Excess Coverage Premiums. 15 GENERAL/UTO LIABILITY Objectives to Minimize Claims • Evaluate Policies and Procedures regarding vehicle usage and accident avoidance. • Enhance the random drug/alcohol screenings. • Evaluate claims management process through actuarial study, currently underway. • Aggressive litigation of cases, as appropriate. 16 RISK MANAGEMENT DIVISION Safety Program Workers' Compensation Health Insurance Auto/General Liability Working together to decrease costs, claims and employee injuries. 17 22 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Status of Negotiations with Corpus Christi Fire Fighters' Association STAFF PRESENTER(S): Name Title/Position 1. George K. Noe Deputy City Manager Department City Manager's Office ISSUE: Presentation provided at the request of the City Council regarding the status of FY2001-2002 negotiations with the Corpus Christi Fire Fighters' Association to include: outstanding issues; description of positions; petition facts; and future actions: REQUIRED COUNCIL ACTION: No action required. For presentation purposes only. ~ger Additional Background [] Exhibits [] Status of Negotiations with Corpus Christi Fire Fighters' Association,��tim February 26, 2002 Background -- FY O1 Budget Reductions and RIF No Pay adjustments CCPOA elects to execute 2 yr. Contract with Reopener in 01-02 on wages and health ins. CCFFA elects to go without contract using "evergreen" clause FY 01-02 CCFFA Negotiations July 30, 2001 -- Initial Meeting August 16, 2001 - Exchange of Proposals November 15, 2001 -- Impasse December 19, 2001 -- Mediation Outstanding Issues Wages Trust Contribution Health Insurance Description of Positions •i•i• 1111•- aty 3%8/1/01; 2250/63/1/02 H. m��� •- tua• :o U "0 •C' . .( :Q- Future Actions Next step in Impasse procedure is fact- finding Factfinder has been selected and hearing is being scheduled Each party will submit two issues Arbitrator will make recommendation between the positions Recommendation goes to City Council Council decision is final E Petition Facts 8.5% for Fire requires $1.014M (1.29 cents) Add Police = $1.4M (1.78 cents) Add Civilians = $2.244M (2.86 cents) 23 CITY COUNCIL AGENDA MEMORANDUM SUBJECT: 2000 Bond Program New Traffic Signal Improvement Phase 2 Recommendations Date: February 8, 2002 AGENDA ITEM; Approval of Staff recommendation for locations of New Traffic Signal Improvements Phase 2 funded by 2000 Bond Program funds. ISSUE: During 2001 through the current month of February, Phase I of the new signal improvements have been undertaken and are near completion. Staff has finalized its recommendations for locations where the new traffic signal Phase 2 improvements should be installed using remaining 2000 Bond Program funds allocated for new signal improvements. REQUIRED COUNCIL ACTION: Council is requested to approve the Staff recommendations as presented. ! ~r~e~ R.'Escobar, P.E. Director of Engineering Services ADDITIONAL SUPPORT MATERIAL: 1. Background Information 2. Exhibit 1 - Site Map - New Signal Improvements & Candidates 3. Exhibit 2 - Priority Groupings of Signal Candidates 4. Exhibit 3 - Timeline for Traffic Signal Improvements Phase 2 AgMernSignalRecornPh2.202 2000 Bond Proqram New Traffic S qna Improvement Phase 2 Recommendations Page 1 of 3 AGENDA MEMORANDUM Additional Background Information BACKGROUND: In January 2001, Council approved locations for seven traffic signal improvement projects (4 new signals and 3 flasher locations), as shown on Exhibit 1. These seven locations will be completed in February 2002. The final project cost for these seven signal improvements will be approximately $632,000 out of the $1,000,000 approved in the 2000 Bond Program for new signal improvements. Remaining funds ($368,000) will allow for the construction of an additional three (3) new traffic signals. These additional projects will be undertaken during calendar year 2002. The average contracted construction cost for a new traffic signal is approximately $105,000 per intersection. Priority Grouping of Candidate Locations. Fifteen (15) intersections have been identified satisfying 'warrants' for traffic signals and, therefore, are candidates for new signal installations at this time. The project budget for these signals, which includes contract construction, contingencies, engineering reimbursements and bond ~ssuance expenses will use up most of the remaining funds. The fifteen candidate locations identified on the Exhibit 1 Site Map are not listed in a priority order. Traffic Engineering has analyzed the fifteen candidate locations and has arranged the candidates into three priority groups of five intersections in each group. The priority groupings are based on various factors including traffic demand, magnitude of conflicting vehicle movements, traffic accident experience and injuries, and benefit of a traffic signal at the intersection in consolidating traffic and better organizing the traffic flow network. Traffic Engineering's priority grouping of the fifteen candidate locations is shown on Exhibit 2. The Staff's ranking for the top five (5) intersections are: 1. Saratoga E~oulevard @ Long Meadow Drive 2 Everhart Road @ Congressional Drive 3. FM Highway 624 (Northwest BIvd) @ County Road 69 (Hazel Basemore Rd) 4. Old Brownsville Road @ Cliff Maus Drive 5. Shoreline Boulevard @ Twigg Street Funding Plan. A funding plan has been developed which will allow four of the above five intersections to be signalized using a combination of the available bond funds, private contribution, and re-utilization of signal hardware removed from signalized intersections receiving traffic signal upgrades. The American Bank is contributing $50,000 towards signalization of the Saratoga @ Long Meadow intersection. An additional cost-avoidance of $42,750 is being realized through the re-use of the signal hardware being removed from eleven upgraded signalized intersections. Because the 2000 Bond Proqram New Traffic Siqnal Improvement Phase 2 Recommendations Page 2 of 3 Shoreline Boulevard @ Twigg Street location is a Staff initiative (without requests from any citizens or abutting property owners), signalization of this intersection will be deferred until such time additional funding is identified. Timetable for New Si.qnal Improvement: New signal improvements will be constructed at the approved intersections through a construction contract implemented as follows: r~ r~ Bid-letting ......................................... April 2002 Council approval of bid award ............... May 2002 Equipment acquired by contractor .......... June 2002 - November 2002 Equipment installation .......................... June 2002* - March 2003 (* Note: Some construction will commence prior to certain equipment arrival) Review by City's Transportation Advisory Committee: Staff has discussed the new traffic signal recommendations with the City's Transportation Advisory Committee on January 28, 2002, and requested their input and recommendation to Council on this issue. Rather than recommending any of the intersections in any priority order, the Transportation Advisory Committee chose to vote approval of the Staffs top priority grouping of five (5) intersections and recommend that Staff and Council identify funding to install new traffic signals all five intersections without delay with consideration of any available funding sources. The Committee added the caveat that its endorsing of FM 624 (Northwest Boulevard) at County Rd 69 intersection was under the condition that Nueces County is able to proceed with timely construction of the planned interim County Road 52 road improvements between US Highway 77 and County Road 69. 2000 Bond Proqram New Traffic Siqnal Improvement Phase 2 Recommendations Page 3 of 3 E I EXHIBIT 1 SUBJECT: PROPOSED LOCATION OF NEW SIGNAL IMPROVEMENTS (BONO ISSIIF PRn.IF(:T 34) LOCATION MAP Traffic Engineering DW. Ennlneerinq Services Dept. PRIORITY PROJECT LOCATIONS UNDERTAKEN - • 'CANDIDATE' PROJECT LOCATIONS WITH SIGNAL CONSTRUCTION CONTRACT IN 2001 1. STAPLES ST. AT LIPES BLVD. 8. EVERHART RD. AT CONGRESSIONAL DR. 2. STAPLES ST. AT TIMBERGATE DR. 9. SARATOGA BLVD. AT LONG MEADOW DR. 3. SARATOGA BLVD. AT RODD FIELD RD. 10. SHORELINE BLVD. AT TWIGG ST. 4. KOSTORYZ RD. AT SUNNYBROOK RD. / FOLEY DR. 11. PARK ROAD 22 AT AQUARIUS ST. 5. CARANCAHUA ST. AT COPPERS ALLEY 12. STAPLES ST. AT SPOHN DR. ( OVERHEAD FLASHERS ) 13. F.M. 624 AT COUNTY RD. 69 (HAZEL BAZEMORE RD.) 6. OCEAN DR. AT COLE PARK 14. WEBER RD. AT ACUSHNET DR. ( PEDESTRIAN -ACTIVATED FLASHERS ) 15. WEBER RD. AT AARON DR. 7. EVERHART RD. AT SCHANEN BLVD. 16, SANTA FE ST. AT DEL MAR BLVD. ( PEDESTRIAN -ACTIVATED FLASHERS ) 17. CIMMARON BLVD. AT BISON DR. 18. OLD BROWNSVILLE R0. AT CLIFF MAUS DR. / 19. EVERHART RD. AT YORKTOWN BLVD. I EXHIBIT 1 SUBJECT: PROPOSED LOCATION OF NEW SIGNAL IMPROVEMENTS (BONO ISSIIF PRn.IF(:T 34) LOCATION MAP Traffic Engineering DW. Ennlneerinq Services Dept. EXHIBIT 2 PRIORITY GROUPING OF SIGNAL CANDIDATES at SaratoaalLong Meadow on 12=000. hlmvggrWgeNagmbaton2Ai� Priority I (High) ®Group Priority II (Middle) IGroup Priority III (Low) APPROACH VOLUMES TtItMNG MOVEMENTS TRAFFIC ACCIDENTS GROUP SIGNAL WARRANTS INTERSECTION PRIORITY Main Street Cross Street Cross Street 1999 2000 2001 SATISFIED I I b" Yptry b}ty %LT -MT Rrr Tetal Remedial Acc Mem Tabl Remedial Ace Nem Tatal RmNbl Acc Neeb 1. Volume Ewrhe .,:. I .- 362. .. ,; 40=. .....6 2 :, .• :: :_.3... 2. Accidents 1. Volume SaratogalLong M ._. I 385 = 2U AL 69.2 , ..-..... '1L 6.-.5,jim .. .....1 2. Accidents 1. Volume Shoro6 wi r,, I :.. .961 ,.. 376. 6 -. %:. , ,; -' 2 -, ,, ,. •-, `•-. t � , 2. System 1. Volume 11110135M al�211101f 2. Accidents 1. Volume 6ii "Mk AM& Aga am M 2. Accidents 1. System FM 624r4unty Road 09 1 1_25247 536 3777. 1 - 1 .. 0 1. Volume 1 „a 1. Volume 1. Volume Santa FelDel Mar 111 10,125 1,364 4 4 3 2 2 1 1 1 1 1. Volume Cimarron/Bison 111 3,746 1,946 2. 0 1 0 0 0 0 0 0 0 1. Volume Old Browavolle Road=# Maw . I -.10 -2.219 1 14.5 :. 41 .. ". :. ," �:. - ' . .., .:.,1 .,.., 2. Accidents 1. Volume Eterhart/Yorktown III 4,834 4,600 1 1 0 2 2 2 2 2 0 1. Volume AML' A t11 Jii +'f sf .an. - 1. Volume Yorktown/Lipes/Boston 111 6,659 1,987 43.5 6.6 49.9 0 0 0 0 0 0 2 1 1 1. Volume FM 624/Rhw Hill 111 1 20,556 711 - - - 2 1 0 1 2 0 0 0 2 1 1 at SaratoaalLong Meadow on 12=000. hlmvggrWgeNagmbaton2Ai� Priority I (High) ®Group Priority II (Middle) IGroup Priority III (Low) EXHIBIT 3 TIMELINE FOR TRAFFIC SIGNAL IMPROVEMENTS PHASE 2 (2002) BOND ISSUE PROJECT #34 Calendar Year 2002 - 2003 Notes: 1. Contractor Equipment Acquisition timeline schedule is based on 24-26 weeks for fabrication of traffic signal mast arms 2. Construction will commence beginning June 2002, on preliminary construction elements not dependent on equipment acquisition, including street borings, setting pole foundations, ADA sidewalk /corner ramps, etc. 3. Signal installation at Old Brownsville / Cliff Maus intersection to be coordinated with 2000 Bond Program Street Improvements on Cliff Maus Drive Febr Mar Apr May June July Aug Sept Oct Nov Dec Jan Febr Mar 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2003 2003 2003 Prepare Construction Plans & Bid Documents Advertise Bids Receive Bids Council Bid Award Contract Documents Approved Work Order to Proceed Contractor Equipment Acquisition Construction Notes: 1. Contractor Equipment Acquisition timeline schedule is based on 24-26 weeks for fabrication of traffic signal mast arms 2. Construction will commence beginning June 2002, on preliminary construction elements not dependent on equipment acquisition, including street borings, setting pole foundations, ADA sidewalk /corner ramps, etc. 3. Signal installation at Old Brownsville / Cliff Maus intersection to be coordinated with 2000 Bond Program Street Improvements on Cliff Maus Drive 2000 BOND PROGRAM TRAFFIC SIGNAL IMPROVEMENTS I. BACKGROUND A. Phase 1 Improvements (2001) Status 1. Staples St. a* Lipes Blvd. complete 2. Staples St. @ Timbergate Dr. complete 3. Rodd Field Road Saratoga Blvd. complete 4. Kostoryz Road @ Sunnybrook Road complete 5. Carancahua St. @ Coopers Alley complete 6. Ocean Drive @ Cole Park complete 7. Everhart Road @ Shea Parkway underway @ Schanen Blvd. underway F1 II. 2000 BOND PROGRAM FUNDING FOR SIGNAL IMPRO • NEW SIGNALS MENTS A. Phase 1 Improvements..........................$632,000 Be Remaining CIP funds (Phase 2) .............$368 000 Total....... $1,000,000 • TRAFFIC SIGNAL UPGRADES ..............$1,000,000 • SIGNAL SYNCHRONIZATION...** * 9 so **oeeo$1309000 TOTAL FUNDS... see 000**660 000 000*** 0000900*0 $ 291309000 3 PRIORITY GROUPING OF SIGNAL CANDIDATES *Fatality at Saratoga/Long Meadow on 12122000. ! Group Priority I (High) 0 Group Priority II (Middle) nin,ne€r,aseais�aar maz �.. 'Group Priority Ill (Low) APPROACHVOLUMES TURNING MOVEMENTS TRAFFIC ACCIDENTS GROUP SIGNAL WARRANTS INTERSECTION PRIORITY Main Street Cross Street Cross Street 1999 2000 2001 SATISFIED Injury Injury Injury %LT SST kRr Total Remedial Attidenb Total Remedial Attidents Total Remedial Aeeident, 1. Volume EcerhanlCohgiks5iorial:' " 'MVP r . ,4 7�-3 '`.M ,,. 2. Accidents 1. Volume SaretogatLonpMcad v - i_.. Y , _i 46 .2 tf i ?I' .: .. 1r ;: :1:4, rq 2. Accidents 1. Volume SMirelirtetlx9gg ;tr' `#t I iilAr4' 2. System Y 1. Volume _� �. Park Road 22%Atjuadtis' -ru r "- r� '' 1liy r,_ '- : `',t'f �. , .: PLA.. - '.' 2•"2. '""" 1 .. . 8' :.. ,_ g.T•a °� ` :_ 2. Accidents 1. Volume PnSta"JS n: *, A! !ft, 2. Accidents 1. System . , .-: KIsz4/Ca,ntyRoaP'fi5' 1 ,' `252 1..:_i.,, 3f9 .. 23.0 ...n x .�..O.n_ .. It ., iNebar/Acu hnet`..:...; mss, �'.' � is 813 '� `5 i� :2'S' I ,ST ` 7' I1. , ��, Fe : 9`6 ^-=r .,. .. .:..i.. :-r, r� "''�r ; Volume Weber/AaR�n t.�."p•I' �i..'°B�S2'' $P. t?i`/1� ss':2v''f'it I t_'�0 `3='�,; _ '. 1. Volume I 1. Volume Santa Fe/Del Mar III 10,125 1,364 — — — 4 4 _L3 2 2 —I 1 1 1 1 I 1. Volume Cimarron/Bison III 3,746 1,946 — — 2 0 0 0 0 0 0 0 0 OM BTanmsYi4e tics a4 T° Y' !� , . �— C t ! 3 , 11111.. , f . ,1 ' ,pr ,. r: 1. Volume 2. Accidents 1. Volume E=.erhartNorktown 111 4,834 4,600 — — I— 1 1 0 2 2 2 2 2 0 1. Volume -V� �`8'i+15 € <: ' ,4s:(: ,_' L - - 15A, , _ .: •.fir 1. Volume Yorktown/Lipes/Boston III 6,659 1,987 43.5 6.6 49.9 0 0 0 0 0 0 2 1 1 1. Volume FM 624/Ri�er Hill III 20,556 711 — 2 0 2 0 0 0 2 1 1 *Fatality at Saratoga/Long Meadow on 12122000. ! Group Priority I (High) 0 Group Priority II (Middle) nin,ne€r,aseais�aar maz �.. 'Group Priority Ill (Low) III. SIGNAL CANDIDATES FOR PHASE 2 (2002 Priority I GROUP • Everhart @ Congressional • Saratoga @ Long Meadow • Shoreline @ Twigg • FM 624 @ County Road 69 • Old Brownsville Road @ Cliff Maus ✓ Transportation Advisory Committee Review January 28, 2002 El EVE DNGRESSIONAL - --- -' - --- --- KEY un, , 0 EXISTING SIGNAL U) w J Q J -------- ------- U) w J Q J IV. PRIORITY FACTORS FOR RECOMMENDED INTERSECTIONS Everhart A, Congressional ✓ Citizen requests ✓ Type of accidents / accident experience warrant ✓ Speed platooning between Wooldridge and Saratoga ✓ Increasing congestion on Everhart ✓ Country Club Townhomes community TOGA (a, LONG MEAD - - - - i --- -- - KEY HOLLY - EXISTING SIGNAL i W LONG_MEADOW E;3 r YT� V4 p Tf {( yy t 791 i, � L 4E '4 I tAiiia YT� V4 p Tf {( yy t 791 IV. PRIORITY FACTORS FOR RECOMMENDED INTERSECTIONS Saratoga (d, Long Meadow ✓ Citizen requests ✓ Severity of accidents / accident experience warrant ✓ Six lanes of travel ✓ Traffic speed / 45 MPH speed limit (speeds 40 - 60 MPH) ✓ Speed platooning between Everhart and Staples ✓ Saratoga @ Hunt intersection ✓ Increasing congestion on Saratoga 10 SHORELINE k TWIGG IV. PRIORITY FACTORS FOR RECOMMENDED INTERSECTIONS Shoreline Boulevard (a, Twigg Street ✓ Harbor Bridge to Shoreline Blvd Connection / Improved access To Convention Center via Shoreline Blvd. ✓ Shoreline speed control / "platooning" of vehicle queues and speeds between Peoples St and Interstate 37 Signals (2,000 + distance) ✓ Shoreline pedestrian crossings / Random / not pedestrian -friendly in hotel district area ✓ Vehicle accident experience 13 FM 624 (a, COUNTY ROAD 69 KEY EXISTING SIGNAL 14 IV. PRIORITY FACTORS FOR RECOMMENDED INTERSECTIONS FM 624 A CR 69 ✓ Congestion relief on F.M. 624 (Northwest Blvd.) ✓ Street system network / CR 52 improvements linked to CA 69 ✓ Back -access paralleling F.M. 624 when access controls (raised medians) are constructed on F.M. 624 (Wildcat to US 77) ✓ Traffic speed / 50 MPH speed limit (speeds 40 - 60 MPH) ✓ Speed platooning between River East Dr. and FM 1889 signals Ire OLD BROWNSVILLE ROAD Q), CLIFF MAUS IV. PRIORITY FACTORS FOR RECOMMENDED INTERSECTIONS Old Brownsville Road i Cliff Maus Drive ✓ Currently 4 -Way STOP controlled / Inefficient ✓ School Zone speed limit reduction to 30 MPH on Old Brownsville ✓ Elementary School and High School in area (Elementary and Middle children "bused" across Old Brownsville) ✓ Cliff Maus Drive being widened (Phase 1 Old Brownsville to Rockford) will increase traffic demand ✓ Accident experience ✓ Previously signalized 19 V. RECOMMENDED PRIORITY 1. SARATOGA @ LONG MEADOW 2. EVERHART @ CONGRESSIONAL 3. FM 624 (Northwest Blvd) @ CR 69 4, OLD BROWNSVILLE @ CLIFF MAUS 5. SHORELINE BLVD. @ TWIGG 20 VI. AVAILABLE FUNDING & RESOURCES D 2000 Bond Fund..................................$368,000 >>- Private contribution.......... 000 090 066 000 000 60909$50,9000 $ 418,000 D Re -utilization of signal hardware removed from upgraded intersections 21 VII. FUNDING PLAN 1. Saratoga @ Long Meadow a) Bond Fund... b) Private contribution ......................$ 2. Everhart @ Congressional a) Bond Fund......... 00 0 000 00000* *a 0 foe 00000410$ 60,000 50,000 50,000 b) Re -utilization of hardware ..............$ [459000*] * Controller Cabinet/Components, LED Signals/Peds, Mast Arms, VIVDS, Other materials and In -Kind Labor 3. F.M. 624 @ County Road 69 a) Bond Fund ................................. $ 1109000 22 VII. COST ESTIMATE - CONT'D 4. Old Brownsville a* Cliff Maus a) Bond Fund ............. . ....... . ........... $ 1109000 5. Shoreline Blvd.* Twigg...... as&* sa*ea ....,,Deferred Total Bond Fund...... soo a oo****** eoe 00000000000 ***$ 380,000 7.5% Contingencies + Other Costs.................38,000 Total Cost Estimate ...............................$ 4189000 23 2000 BOND PROGRAM TRAFFIC SIGNAL UPGRADE SIGNAL SYNCHRONIZATION 24 Traffic Signal Upgrades • Improvements will include: >�:- Signal mast -arm upgrades (replacing overhead spanwire) D Replacing outdated signal controllers with state -of -art controllers D Back -lit overhead street name signs, VIVDS detection systems, ADA ramp and sidewalk repair, crosswalks I stop bars 25 Signal Upgrade Location Map L *Signal Upgrade Locations 1. Saratoga @ Cimmaron 2. Everhart @ Middlecoff 3. Leopard @ Violet 4. Leopard @ Starlite F, 5. Morgan @ 19 thi��j 6. Morgan @ Prescott -Brownlee, 7. Greenwood @Tarlton ]{ ` 8. Greenwood @ Trojan 9. Ayers @ Civitan r � 10. Waldron @ Gleno ak 4 J — to F1 _FF � x I, FI 110 Traffic Signal Synchronization Improvements will include: >�:- Replacement of aged signal controllers with state -of -art controllers >>- Installation of VIVDS detection >>- Installation of fiber-optic communication cable 27 Signal Synchronization Locations 28 ~ '~ ~ ~'~ ~ CITY COUNCIL AGENDA MEMORANDUM Date: February 15, 2002 SUBJECT: 2000 Bond Program Traffic Signal Upgrade & Synchronization Improvements AGENDA ITEM: Motion authorizing the City Manager or his designee to execute a signal construction supply contract in the amount of $1,160,490.00 to V.C. Huff, Inc. for the construction of upgraded traffic signal and new synchronization improvements funded by the approved 2000 Bond Program (Bond Issue Projects 35 & 36). ISSUE: An annual supply agreement construction contract is the desired process for the most expeditious construction of traffic signal upgrade and synchronization improvements following the approval of the 2000 Bond Program. REQUIRED COUNCIL ACTION: City Council approval is required for supply contracts exceeding $15,000 in value. RECOMMENDATION: Approval of the motion as presented. /~A~. g~l R. Escobar, P.E. Director of Engineering Services Additional Support Material: 1. Additional Background Information 2. Exhibit 1 - Bid Tabulation 3. Exhibit 2 - Locations of Improvements 4. Exhibit 3 - Project Budget AgMemSignalUpgradeContract.202 2000 Bond Proqram Traffic Siqnal Upqrade & Synchronization Improvements Page 1 of 4 AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BackRround Information: Bids were received on February 13, 2002 for a traffic signal upgrade construction construction supply contract to construct traffic signal upgrade improvements and signal synchronization improvements funded by the 2000 Bond Program. The supply contract will provide a more expedited construction of the signal improvements committed in the bond election, as opposed to the City purchasing the equipment and using its own work forces to construct the signal improvements. Traffic signal construction supply contracts have become routine in most large cities and with the Texas Department of Transportation districts throughout the state. The supply contracts are also particularly important to the City of Corpus Christi which is utilizing its traffic signal personnel predominantly on forced and preventive maintenance, small construction projects, and optimization of the City's traffic signal systems. The proposed contract provides for the identified improvements to be completed within a 12-month period from date of execution. Location and Scope of Signal Construction Proiects: This construction supply contract will provide signal upgrade improvements at ten (10) existing signal locations (see Exhibit 2) selected on the basis (a) age of equipment, (b) forced maintenance history, and !~?? susceptibility to damage during hurricanes and intense wind-storms. Upgrade improvements will include: replacing overhead span-wire systems and wood utility pole supports ~vith signal mast arms replacing outdated signal controllers with new controllers providing other features including internally-illuminated overhead street name signs, video vehicle detection systerr~s, ADA-related improvements at intersection corners and adjacent sidewalks, and upgraded crosswalks/stop bar markings Si.qnal Upgrade Locations 1. Saratoga @ Cimmaron 6) 2. Everhart @ Middlecoff 7) 3. Leopard @ Violet 8) 4. Leopard @ Starlite 9) 5. Morgan @ 19th 10) Morgan @ Prescott-Brownlee Greenwood @ Tarlton Greenwood @ Trojan Ayers @ Civitan Waldron @ Glenoak Syncrhonization improvements have been selected for three (3) arterial signal systems which require addition of new syncrhonization equipment to allow extension of signal 2000 Bond Program Traffic Siqnal Upqrade & Synchronization Improvement~ Page 2 of 4 coordination along these systems. Signal system synchronization improvements will include: · installation of video vehicle-imaging detection systems · installation of fiber-optic synchronization (interconnect) communication cable · replacement of old signal controllers with state-of-art controllers with communication hardware Signal Synchronization Locations 1. Staples Street, between Wooldridge Road and Yorktown Boulevard 2. Everhart Road, between Alameda Street and Corena Drive 3. Airline Road, between Holly Road and Saratoga Boulevard Routine Maintenance Construction. The construction supply contract also includes contracted work items and prevision of equipment which are routine maintenance-related that will be funded from the Street Department's annual operating funds. Prior City Council Actions: The City Council has previously approved three traffic signal construction supply contracts: --December, 1992 ..... ($ 86,875) --March, 1994 .......... ($190,940) --April, 1996 ............. ($ 266,675) --August, 1997 ........ ($ 470,740) -- January, 2001 ....... ($585,450) Bid Results: The Iow bid of $1,160,490 by V.C. Huff, Inc. is slightly above the engineer's project cost estimate of $1,096,827. One other bid ($1,282,710) was received for this project by the local firm of A.G. Hill Power. This limited response is attributed to the specialized nature of traffic signal construction work and few skilled contractors specializing in this type of work. Contractor Reputation: V.C. Huff, Inc. is a highly experienced and reputable local contractor that has performed extensive traffic signal construction and maintenance work in Corpus Christi (for both the City of Corpus Christi and Texas Department of Transportation) and throughout the state since the early 1980's. V.C. Huff, Inc. has been awarded five (5) previous signal construction supply contracts. Its performance on these previous contracts with the City of Corpus Christi has been excellent. Due to the specialization of signal construction work in this contract, there is no minority business enterprise participation requirement, although the contractor's aggregate work force satisfies the 40% minority participation requirement. 2000 Bond Proqram Traffic Siclnal UDarade & Synchronization Improvements Page 3 of 4 Timetable for Signal Improvements: Signal upgrade and synchronization improvements will be constructed at the selected intersections through a construction contract implemented as follows: Equipment acquired by contractor .......... April, 2002 - September, 2002 Equipment installation .......................... April, 2002 - March, 2003 (* Note: Some construction will commence prior to certain equipment arrival) Funding: City Council has previously appropriated funds to allow construction of the Upgrade ($1,000,000 - Project #35) and Synchronization ($130,000 - Project # 36) bond fund elements. 2000 Bond Prof:lram Traffic Siqnal Upqrade & Synchronization Improvements Page 4 of 4 TABULATION OF BIDS. DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.E., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,82"7.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR V. C. Huff, Inc. First South Utility VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED P. 0. Box 9112 Construction DBA AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION Corpus Christi, Texas A. G. Hill Power ACTIVITIES AT MISCELLANEOUS LOCATIONS 78469 6654 Leopard Street - Project #6176 Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1. Installation of minimum ill, 8 ea 475.00 3,800.00 941.67 7,533.36 x 17" L "Quasite" brand junction box set within dirt/grass area. 2. Installation of minimum 11" 2 ea. 550.00 1,100.00 1,147.09 2,294.18 x 217" L "Quasite" brand junction box set within concrete sidewalk area 3. Installation of minimum 13" 54 ea. 550.00 29,700.00 1,093.98 59,074.92 W x 24" L "Quasite" brand junction box set within dirt/grass area. 4. Installation of minimum 13" 10 ea. 675.00 6,750.00 1,299.40 12,994.00 W x 24" L "Quasite" brand junction box set within concrete sidewalk area. 5. Installation of minimum 17" 14 ea. 675.00 9,450.00 1,157.61 16,206.54 W x 30" L "Quasite" brand junction box set within dirt/grass area. 6. Installation of minimum 17" 3 ea. 775.00 2,325.00 1363.00 4,089.00 W x 30" L "Quasite" brand junction box set within concrete sidewalk area. 7. Construction of controller 7 ea. 925.00 6,475.00 1177.57 8,242.99 cabinet reinforced concrete foundation. 8. Construction of traffic 57.0 if. 100.00 5,700.00 68.67 3,914.19 signal pedestal reinforced Foncrete foundation, Type Page 1 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.E., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FORV. C. Huff, :Inc. First South Utility VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED P. O. Box 9112 Construction DBA AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION Corpus Christi, Texas A. G. Hill Power ACTIVITIES AT MISCELLANEOUS LOCATIONS 78469 6654 Leopard Street - Project #6176 Corpus Christi, Tx 78409 DESCRIPTION QTY. 1UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUN'P 9. Construction of traffic 668.8 if ` ! 175.00 117,040.00 142.32 95,183.62 signal mast arm reinforced III concrete foundation, Type 36-B 10. Boring of underground 4- 2,270 if 20.00 45,400.00 27.56 62,561.20 inch schedule 80 electrical conduit 11. Boring of underground 2- 500 if 15.00 7,500.00 16.14 8,070.00 inch Schedule 80 electrical conduit 12. Trenching and backfill for 500 if 15.00 7,500.00 6.85 3,425.00 and installation of 4, 3, 2, and 1.5 inch electrical conduits 13. Trenching and backfill for 300 if 7.25 2,175.00 5.23 1,569.00 installation of 3 -inch Schedule 80 electrical conduit 14. Trenching and backfill for 300 if 5.00 1,500.00 5.03 1,509.00 and installation of 2 -inch Schedule 80 electrical conduit 15. Installation of school 12 ea 8,500.00 102,000.00 4,129.63 49,555.56 speed limit flasher system 16. Installation of overhead, 2 ea 4,200.00 a 400.00 4,969.95 9,939.90 spanwire-supported flashing beacon system 17. Install fiber-optic self 1000 if 2.00 2,500.00 1.10 1,100.00 supporting, all dielectric, .. Page 2 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.E., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION ACTIVITIES AT MISCELLANEOUS LOCATIONS - Project #6176 V. C. Huff, Inc. P. O. Box 9112 Corpus Christi, Texas 78469 First South Utility Construction DBA A. G. Hill Power 6654 Leopard Street Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 18. Furnish and install 56 ea 2,000.00 112,000.00 1,386.72 77,656.32 internally lighten street name sign -- 43 (8) (s) and 13 (6) (s) 19. Furnish and install Type 2 4 ea 24,000.00 96,000.00 30,894.50 123,578.00 8 -phase fully -actuated traffic signal controller and cabinet. 20. Furnish and install 44 -foot 9 ea 7,800.00 70,200.00 70200 93,068.10 length traffic signal mast arm. 21. Furnish and install 36 -foot 1 ea 7,500.00 7,500.00 10,340.90 10,340.90 length traffic signal mast arm, Reference intersection Page 3 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.S., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR V. C. Huff, Inc. First South Utility VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED P. 0. Box 9112 Construction DBA AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION Corpus Christi, Texas A. G. Hill Power ACTIVITIES AT MISCELLANEOUS LOCATIONS 78469 6654 Leopard Street - Project #6176 Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 22. Furnish and install 36 -foot 1 ea 6,300.00 6,300.00 8,199.50 8,199.50 length traffic signal mast arm, Reference intersection: Leopard O Starlite pole A 23. Furnish and install 36 -foot 2 ea 6,800.00 13,600.00 8,977.20 17,954.40 length traffic signal mast arm, Reference intersections: Everhart Middlecoff, poles A and C. 24. Furnish and install 36 -foot 2 ea 5,800.00 11,600.00 8,199.50 16,399.00 length traffic signal mast arm: Reference intersection: Everhart O Middlecoff, poles B and D. Page 4 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS TABULATED BY: 'Angel R. Escobar, P.E., Director of DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar CHRISTI, TEXAS Engineering Services days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION ACTIVITIES AT MISCELLANEOUS LOCATIONS - Project #6176 V. C. Huff, Inc. P. O. Box 9112 Corpus Christi, Texas 78469 First South Utility Construction DBA A. G. Hill Power 6654 Leopard Street Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 25. Furnish and install signal 2 ea 2,100.00 4,200.00 3,078.70 6,157.40 pedestal assembly; Reference Intersection: Leopard @ Starlite poles A & E. 26. Install City -supplied 44- 4 ea 4,700.00 18,800.00 6,684.50 26,738.00 ft. long traffic signal mast arm. 27. Install City -supplied 40- 2 ea 4,700.00 9,400.00 7,161.90 14,323.80 ft. long traffic signal mast arm. 28. Install City -supplied 36- 4 ea 4,600.00 18,400.00 6,861.00 27,447.60 ft. long traffic signal mast arm. 29. Install City -supplied 32- 4 ea 4,600.00 18,400.00 6,661.90 26,647.60 ft. long traffic signal mast arm. 30. Install City -supplied 28- 5 ea 4,500.00 22,500.00 6,661.90 33,309.50 ft. long traffic signal mast arm. 31. Install only City -supplied 4 ea 4,500.00 18,000.00 6,661.90 26,647.60 24- ft. long traffic signal mast arm. 32. Install City supplied 20- 2 ea 4,500.00 9,000.00 6,861.90 13,723.80 ft. long traffic signal mast arm. 33. Furnish and installation of 4 ea 1,200.00 4,800.00 701.48 2,805.93 class 5, 35 -foot "treated" wood utility pole. Pana ..9 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.E., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR V. C. Huff, Inc. First South Utility VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED P. O. Box 9112 Construction DBA AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION Corpus Christi, Texas A. G. Hill Power ACTIVITIES AT MISCELLANEOUS LOCATIONS 78469 6654 Leopard Street - Project #6176 Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE L AMOUNT 34. Furnish video detection 16 ea 2,400.00 38,400.00 2,286.00 36,576.00 camera. 35. Furnish and install 30" x 17 ea 225.00 3,825.00 416.65 7,083.05 36" R10 12 sign. i i 36. Furnish and install 36" x 3 ea 300.00 900.00 416.65 .1,249.95 24" SR10-9 sign 37. Construct 110 -VAC 12 ea 750.00 9,000.00 1,250.00 15,000.00 electrical service I connection for new signal e control. j e` 38. Remove and construct new 2500 sf 6.00 15,000.00 10.70 26,750.00 replacement sidewalk (4 -ft. width) 39. Construct new (directional) 20 ea 850.00 17,000.00 1,840.00 36,800.00 sidewalk accessibility ramp. 40. Install new thermoplastic 1500 if 18.00 2.7,000.00 9.75 14,625.00 crosswalks. 41. Install new thermoplastic 850 if 5.00 4,250.00 9.10 7,735.00 stop bar 42. Boring and installation of 1000 if 20.00 20,000.00 30.40 30,400.00 three (3) 1 1/4 inch HDPE. 43. Provides EPAC 300 Eagle 22 ea 2,400.00 52,800.00 2,381.00 52,393.00 Signal Controller Page 6 of 7 TABULATION OF BIDS DEPARTMENT OF ENGINEERING - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: `Angel R. Escobar, P.E., Director of Engineering Services DATE: Wednesday, February 13, 2002 TIME OF COMPLETION: 365 calendar days ENGINEER'S ESTIMATE: $1,096,827.00 TRAFFIC SIGNAL CONSTRUCTION AGREEMENT FOR V. C. Huff, Inc. First South Utility VARIOUS TRAFFIC SIGNAL LOCATIONS TO BE UPGRADED P. 0. Box 9112 Construction DBA AND ANNUAL SUPPLY AGREEMENT FOR CONSTRUCTION Corpus Christi, Texas 1 A. G. Hill Power ACTIVITIES AT MISCELLANEOUS LOCATIONS 78469 6654 Leopard Street - Project #6176 Corpus Christi, Tx 78409 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 44. Provide Econolite Signal 15 ea 2,700.00 40,500.00 2,381.00 42,952.50 Controller. 45. Provide MARC 300 Eagle 3 ea 2,700.00 8,100.00 2,695.00 8,085.00 Signal Master Controller. 46. Provide Econolite Signal 4 ea 3,500.00 14,000.00 3,576.50 14,306.00 Master Controller. 47. Provide Malfunction 2 ea 550.00 1,100.00 972.90 1,945.00 Management Unit. 48. Provide TS -2 Controller 12 ea 5,500.00 66,000.00 5,727.00 68,724.00 Cabinet. 49. Provide video detection 16 ea 1,600.00 25,600.00 1,848.00 29,568.00 camera unit. 50. Install only (City- 25 ea 700.00 17,500.00 650.00 16,250.00 Supplied) video camera TOTAL BAc. B n: 1,160,490.00 1,282,709.37 Page 7 of 7 0 rn >m © © ~.) C) --< EXHIBIT 3 PROJECT BUDGET TRAFFIC SIGNAL UPGRADE / SYNCHRONIZATION CONSTRUCTION SUPPLY CONTRACT Phase 1 2000 Bond Program (Bond Issue Projects # 35 & #36) FUNDS AVAILABLE: ESTIMATED BUDGET Street Bond Fund $ 911,071 Street Department Annual Operating Budget 336,986 Total ................................................................................... $ 1,248,057 FUNDS REQUIRED: Construction Cost $ 1,160,490 Construction Contingencies (7.5%) 62,472 Engineering Reimbursements 13,669 Bond Issuance (1% of bond project items) 10,426 Incidental Expenses (Printing, Advertising, etc.) 1,000 TOTAL .............................................................................. $ 1,248,057 l~ ~ '! 7 AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of traffic signal equipment from the following companies for the following amounts, in accordance with Bid Invitation No. BI-0020- 02, based on low bid, low bid meeting specifications, only bid, and best bid for a total of $219,755.80. Funds have been budgeted by the Street Department in FY01-02. Paradigm Traffic System Ft. Worth, Texas Items 1, 8, 9 & 10 $115,642.00 Texas Highway Products Round Rock, Texas Item 13 $4,500.00 ControlTechnologies Inc. Tomball, Texas Items 2,5,6,7,11 &12 $74,738.80 Naztec, Inc. Sugarland, Texas Items 3 & 4 $24,875.00 Grand Total: $219,755.80 BACKGROUND: Purpose: The traffic signal equipment will be used by the Street Department to monitor and control traffic signals at signalized intersections. Bid Invitations Issued: Eight Bids Received: Four Pricing Analysis: Pricing has decreased approximately 6% since the last purchase of like items. Award Basis: Low Bid- Items 1-2,4, 7-9, 11-12 Low Bid Meeting Specifications - Item 3,5& 6 Paradigm Traffic Systems, Ft. Worth, Texas submitted the apparent low bid for Items 3,5, and 6. However, their bid does not include the mounting hardware as required in the specifications. Only Bid - Item 10, Paradigm Traffic Systems is the sole source provider tbr this item. Best Bid- Item 13- Texas Highway Products, Round Rock, Texas and Naztec, Inc., Sugarland, Texas submitted tie bids for this item. Texas Highway Products is recommended due to their delivery time of six weeks versus Naztec, Inc's delivery time of twelve weeks. Funding: Street Department 520130-1020-12310 Bond project #6176 Acct # 170047 Bond project # 6177 Acct # 170046 Total Michael Barrera, C~.M. Procnrement & General Services Manager $107,190.80 80,989.00 31,576.00 $219,755.80 CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BID INVITATION NO. B1o0020-02 TRAFFIC VIDEO PROCESSORS, CONTROLLERS, SIGNALS AND EQUIPMENT BUYER: ESTHER C BARRERA ITEM DESCR;PTION Traffic Detection System CPU 2 Video Dechon 30 each Camera 3 ~nree Sechon 25 each aluminum s~gnal 4 Three Sec~Jon 25 each polycarb~nate signal 5 Five Section 25 each aluminum signal 6 Five Section 10 each polycarbonate signal 7 Hangman LED 20 each pedestrian moctule 8 ADA compiant "left" 35 each handed peciesthan push buttons 9 ADA Compliant "dght" 15 each handed pedestnan push buttons 10 Econolite fiber optic 8 each interface pane~ w/rabies 11 AstrO-brac arliculated 20 each senrated clamp kit 12 Extended mast arm 20 each sensor bracket, tilt & pan camera mount and cable mount PARADIGM TRAFFIC SYSTEMS fT WORTH, TEXAS QTY UNIT UNIT PRICE TOTAL PRICE 14 each J 13 School Flasher Cabinet 12 eact $7,894.00 $110.616.60 no bid no bid 463.30 11,582.50 469.60 11,740.00 (1) 744.60 18,615.00 (t) 762.30 7,623.00 235.80 4,716.00 41.40 1,449.00 41.40 621.00 (g} 382.00 3,056.00 70.80 1,596.00 88.30 1,766.00 385.20 4,622.40 TEXAS HIGHWAY PRODUCTSCORP ROUND ROCK. TEXAS UNITPRICE TOTALPRICE $8,489 00 $118,846 0C 1,49400 44,820.00 605.00 15,125.00 523.0O 13,075.0O 855.00 8,550.00 215.00 4,300.0O 46.30 1,620.50 46.30 694.50 no bid no bid 81 00 1,620.00 I04.00 2,060.00 (3) 375.00 4,500.00 CONTROL TECHNOLOGIES, INC. UNIT PRICE TOTAL PRICE $8,645.00 $121,030.00 1,345.00 40,350.00 535.35 13,383.75 520.30 13,007.50 799.72 19,993.00 784.72 7,847.20 175.00 3,500.00 45.00 1,575.0O 45.00 675.C no bid no bid 77.05 1,541.; 75.38 t,507.60 no bid no bid NAZTEC, INC. SUGARLANO, TEXAS UNIT PRICE TOTAL PRICE 535.0O 13,375.a0 460.00 11,500.00 975.0O 24,375.0O 835.60 8,350.00 250.00 5,0O0.00 nobid r~bid no bid no bid no bid no bid no bid no bid no bid no bid (3) 375.00 4.5g0,0O Award Total $115,642.00 Grand Total $219,785.80 $4,50O.0O 74,738.80 24,875.0O 1- Low Bid Meeting Specifications- Paradigm Traffic Systems, Ft. Worth, Texas submitted the apparent Iow bid for Items 3, 5, & 6. However, their bid does not include the mounting hardware as required in the specifications. 2- Only Bid- Item t 0, Paradigm Traffic Systems is the sole source provider for this item. 3- Texas Highway Products, Round Rock, Texas and Naztec, Inc, Sugarland, Texas submitted tie bids for this item. Texas Highway Products is recommended due to their delivery time being six weeks versus Naztec's Inc.'s ninety days delivery time of ~velve weeks. 26 Request Council Action: 2/26/02 Alternate Date: 3/12/02 AGENDA MEMORANDUM RECOMMENDATION: Motion approving the purchase of steel traffic signal structures from Baker Machine & Welding, Victoria, Texas, based on low total bid in accordance with Bid Invitatioq No. BI-0019-02 for a total of $75,523.25. These steel traffic structures, which include 25 masts, and 25 mast arms will be used by the Traffic Signals Division of the Street Department. (Bond Issue 2000). BACKGROUND: Purpose: These items will be used to replace existing traffic signals currently installed on wooden poles with span wire located at the following intersections: 1. Ayers and Civitan 2. Greenwood and Trojan 3. Greenwood and Tarlton 4. Morgan and 19th Street 5. Morgan and Brownlee 6. Waldron and Glenoak. Bid Invitations issued: Eleven Bids Received: Three Price Analysis: Pricing has increased 40% since the last contract of 1998. According to the vendor, the increase is due to the rising cost in material and shipping. Award Basis: Low Total Bid. The bid invitation indicated a single award would be made for the entire contract. A single award is required to insure compatibility between the masts and mast arms, to insure all components are delivered at the same time and to allow for a smooth and coordinated installation schedule. Funding: Capital Fund 3540 /r~ _ BOND 2000 PROJECT #170047 Michael Barrera, C. P. Mi ~ Procurement and General Services Manager $ 75,523.25 n BID INVITATION NO.: BI -0019-02 CITY OF CORPUS CHRISTI STREET TRAFFIC SIGNAL STRUCTURES PURCHASING DIVISION BUYER: GABRIEL MALDONADO BID TABULATION Baker Machine & Welding Techfine, Inc JEM Engineering & Mfg. Victoria, Texas Austin, Texas Tulsa, OK - UNIT TOTAL UNIT TOTAL UNIT TOTAL 'EM DESCRIPTION CITY UNIT PRICE PRICE PRICE PRICE PRICE PRICE 1. Masts, from round stock, TXDot 36 B 25 Each $1,367.18 $34,179.50 2,345.00 (1) $58,625.00 $2,57T00 (1) $64,425.00 2. 20' Mast Arms 2 Each 1,093.75 2,187.50 453.00 (1) 906.00 479.00 (i) 958.00 3, 24' Mast Arms 4 Each 656.25 2,625.00 548.00 ( 1 ) 2,192.00 549.00 (1) 2,196 00 4. 28' Mast Arms 5 Each 1,531.25 7,656.25 621.00 ( 1 ) 3,105.00 69200 ( 1) 3,460.00 5. 32' Mast Arms 4 Each 1,750.00 7,000.00 801.00 ( 1 ) 3,204.00 903.00 ( 1) 3,61200 6. 36 Mast Arms 4 Each 1,968.75 7,875.00 809.00 ( 1 ) 3,23600 1,022.00 ( 1 ) 4,088.00 7. 49 Mast Arms 2 Each 2,187.50 4,375.00 875.00 ( 1 ) 1,750.00 1,181.00 ( 1 ) 236200 8. 44' Mast Arms 4 Each 2406.25 9,625.00 877.00 ( 1 ) 3508.00 1218.00 ( 1 ) 4872.00 TOTAL $75,523.26 $76,526.00 $85,973.00 (1 ( The bid invitation indicated a single award would be made for the entire contract. A single award is to insure all components are delivered at the same time and to allow for a smooth and coordinated required to insure compatibility installation schedule. between the masts and mast arms, 27 CITY COUNCIL AGENDA MEMORANDUM City Council Meeting - February 26, 2002 AGENDA ITEM: Adoption of an ordinance authorizing the renaming of the existing Gypsy Park, as the "Don and Sandy Billish Park". ISSUE: The City has established a formal policy for naming parks and recreation facilities. The City has received a renaming request from the Padre island Property Owners Association for Gypsy Park located at 15601 Gypsy on the Island. BOARD/COMMITTEE REVIEW: The Park and Recreation Advisory Committee voted unanimously at their February 13, 2002 regular meeting to recommend that the City Council consider waiving the 60 day waiting period and the newspaper publication for this renaming request related to Gypsy Park. The Committee also is asking that the City Council approve the requested renaming of the park as the "Don and Sandy Billish Park" as requested. REQUIRED COUNCIL ACTION: The City Council must approve the naming of all City facilities, parks and recreation facilities and that process is finalized by the adoption of an ordinance. RECOMMENDATION: It is recommended that the renaming of Gypsy Park as the "Don and Sandy Billish Park" be approved and the waivers granted as requested. Marco A. Cisneros, Director Park and Recreation Department ADDITIONAL SUPPORT MATERIAL Council Policy Information X fl2/01/02 11:18 FA~ 3. [~02 Ple,~e do~.~be w~ you ~'~1 ~ ~ to bo ~ul~ul:m~t~: } e AMnov~d FOR 01~ L~m Nam~ - ~m,~m~r COUNCIL POLICIES due deliberation act in the best interest of all the citizens. Council Members and the Mayor sh~ll be referred to by title and/or title with stumame. k. All remarks shall be addressed to the Mayor and City Council and not to the Council Members as individuals. I. Citizens are authorized and encouraged to present their views to the Council on agenda action itenl~, or during the petitions part on non-agenda City-related matters. How- ever, such should be done in a factual, precise presentation and questions of Council or staff are i,~sppropriate. Loud, boisterous, profane, or obscene lan~,~ee or behavior is not allowed. m. Persons in the immediate vicinity of the City Council wh~le in session shall refrain f~om any disturbing noise, demon- stration, or other act disrupting to the City Council busi- These r~les are not meant t~r restrain a citizen's first amendment (Res. No. 21901, § 1, 3-22-94) 6. 1Nla'~i'~_~ of City parks and recreational facilities. A formal policy for n~mln_~ of park~ and recreation f~,.illties in the City of Corpus Ctu~d is hareby adopted, and the guidelines shall be es follows: A. Donations. Upon donation of at least 51 percent of the value of a park or park facility and upon recommendation of the Park and Recreation Advisory (~ornmit'toe, the City Council may nnme th~ p~rlr O~ park fn~illty as the dona~i,~_~ party designates. B. Subd~visbon Degica~n. Park land received through de~- cation under the City's Platting Ordinance sB~ll be named by the Park and Recreation Advisory Committee. No for- mai action needs to be taken by the City Council. C. /Vame C/range. The City of Corpus Christi cliscourages proposals whereby the name of a park or park facility would be rhs,~_m~d. However, under e~reme cLv~mstancas Supp. No. 51 139 §6 CORPUS CHRISTI CODE the Park and Recreation Advisory committee will consider the request. The n~ming of an ,,nnamed new park or pa~k facilit~ is preferred and is recommended. The following definitive steps sha/l be taken regarding a proposed name change. (1) Persons, groups, or org,nl,ations desiring the name change shall fill out a request for name chnn~e and submit the preposal to the ~*~ff of ~he P~rk and Recreation Dspa~h~ont for review and consultation with the requesting entity. (2) Name c)~n~e requests shall be submitted to the Park and ReCl'eation Advisory Commit't~e. No action may be t~ken by the Bo~d for a r~iwlm~lnl of 60 days al~er receipt of the proposal. (3) Dm'/ng the 60-day waiting period, legal notice shall be published twice in a newspaper of ~eneral circulation Eivin~ notice of the proposed n~.me (4) Written comments are to be submitted to the Park and- Recreation Advisory Comm/ttse and htt~rest~l indi- vid,~l~ are invited to come b~ore the Board to address the issue. ~ k and l~a~ati'm ~ Co,~,,,~ttse w~u tare (s) ..Approve the .roq~...'.. and refer the recommenda- ~.~n to the aty Cou~ (b) Reject the ~quest; or (c) Table the request for future action or additional information. approve or reject the request. The Council, at its option, can waive all provi~n~ herein provided in co~memOrSiln_~ o~ m~ia]J~dl~ a~ i~ldividual or act. I~ aPProved, the Park and Recreation Department -qUl~. No. 51 140 COUNCIl, POLICIES § 9 shall arrange statable rennmlng ceremonies. Costs associated with rennming ceremomes and the provi- sions of markers, plaques, or memorials shall be borne by the entity proposing the name change. D. Special Consideratwnz. In choosing ,~mes after md/v/du- als, considerat/on may be given to pereons living or dead. Special consideration shall be g~Ven to the contributions the person has made to the City, State, or Country. A facility or park may not be n~med after an individual currently m public office or serving as an employee of a local ~ovemmental jurisd/cti(m. A one-year wa/ting period al~er termination from public office or municipal employ- mant is considered adequate. Names related to religions denominations will generally not be favorably considered unless the rules of donation apply. Input from neighbor- hood organizations in the immediate v/cmity of the park or facility will be sought in the ceze of a name change request. (Res. No. 21901, § 1, 3-22-94) ?. N~m{~'.{ of *tree+'' The City Council hereby establishes a policy of deeli~in~ to change the names of streets in the City of Corpus Ch_~i.sti except under unusual, extonuaelng c/rcumstances. (Res. No. 21901, § 1, 3-22-94) 8. l"]',,m;,,_~ of City Final decisions regarding the nmmin~ of City facilities 8h=11 be the decision of the City Council. The City Council may request recommendations from City Boards, Commissions, Committees, or other adv/sory bodies. (Res. No. 21901, § 1, 3-22-94) 9. Comm,,,,;ty Development Block Grant Pro, ram. Through the Community Development Block Grant Program, the City Counc/1 provides for the developmont and preservation of a v/able urban commun/ty, a su/table living environment, decent housing and expanded economic opportunities, principally for persons of Iow and moderate income, and a/ds in the prevention Supp. No. 51 141 AN ORDINANCE WAIVING THE 60-DAY WAITING PERIOD AND PUBLICATION OF LEGAL NOTICE; RENAMING THE PARK AT 15601 GYPSY STREET ON PADRE ISLAND FROM GYPSY PARK TO THE DON AND SANDY BILLISH PARK; PROVIDING FOR SEVERANCE; AND PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. Pursuant to Policy No. 6 of Council Policies, Resolution No. 21901, adopted March 22, 1994, upon unanimous recommendation of the Park and Recreation Advisory Committee, the City Council waives the 60-day waiting period and publication of [e~ai ?,ot~ce. SECTION 2. The name of the park at 15601 Gypsy Street, on Padre Island, currently known as Gypsy Park, is hereby renamed the Don and Sandy Billish Park. SECTION 3. If, for any reason, any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, para- graph, subdivision, clause, phrase, word or provision of this ordinance, for it is the def- inite intent of the City Council that every section, paragraph, subdivision, phrase, word and provision hereof shall be given full force and effect for its purpose. SECTION 4. Publication of this ordinance wilt be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi, Texas. r-"-'-'T~- ~ AGENDA MEMORANDUM RECOMMEDATION: Motion authorizing the City Manager to enter into a three year lease with IKON Office Solutions, Corpus Christi, TX, for copiers~ in accordance with Request for Proposal No. BI-0015-02, for an estimated three year expenditure of $502,848. Fnnds have been budgeted by the Print Shop in FY01-02 and will be requested for all subsequent budget years. Purpose: The Print Shop is responsible for administering the contract that provides copiers for all departments located at City Hall. Currently, fourteen walkup copiers are located throughout the building for employees to use for their copying requirements. In addition, the Print Shop is responsible for producing large copy jobs on a high volume, high-speed machine located in the basement at City Hall. The proposed copier system will provide the City with a total of seventeen copiers at City Hall. Fifteen copiers will be used by employees as walkup copiers. The copiers will come equipped with all the necessary components required to connect them to the network. Once connected, users will have the ability to produce copy jobs directly from their PC workstations. The Prim Shop will be equipped with two high volume, high speed digital machines that can work in tandem or independent of each other. The two machines will provide for redundancy in the event one machine is down due to mechanical failure. Added features on the majority of the machines include hole punch capabilities and two position staple placement. The lease xvill provide a full maintenance agreement that includes supplies for each of the copiers. Proposals issued: Sixteen Proposals received: Four Award Basis: Proposers were given the details of the current copier system along with usage data for each of the current copiers. They were asked to examine the information and submit a solution that they deemed best met the City's current and future copying needs. A committee made up of the Assistant City Secretary, Park and Recreation Secretary, Park and Recreation Account Clerk, Traffic Engineering Secretary, Purchasing Account Clerk, Purchasing Buyer, Procurement Manager, Director of Information Systems, Legal Secretary and the Executive Assistant to the City Manager was formed to evaluate the proposals. Proposals were evaluated on the proposed copier system, project understanding, company profile and price. IKON Office Solutions has been deemed as the most advantageous offer. Funding: Print Shop 530160-5010-40010 530230-5010-40010 Total FY 01-02: $158,655 104,139 $262,794 Annual funding will be requested during each of the following budget years. The ongoing contract is contingent upon all future budget appropriations. Procurement & General Services Manager Additional Background Evaluation Procedure The Request for Proposal (RFP) 1bt a copy system at City Hall was issued to sixteen local bidders on November 2, 2001 with a scheduled closing date of November 27, 2001. Responses from IKON Office Solutions (IKON). Office Communications Systems (OCS), Neville Business Machines (Neville) and Braswell Office Systems (Braswell) were received. An evaluation committee made up of employees involved in the printing of the xveekly agenda packet, key operators responsible for the upkeep of the current copy machines, MIS and Purchasing was selected to review the proposals. In conducting the evaluation, each committee member was allowed to identify those functions that they deemed most important to their respective responsibility of the copier system. This critical list was developed across three of the four evaluation criteria listed in the RFP in order to get a balanced perspective. The three criteria used in this process were the proposed copier system, project understanding and company profile. The proposed copier system relates to the type and quantity of copiers being proposed. Additionally, features and options played an important part in the scoring of this criterion. The proposed copier system's ability to satisfy the City's duplicating requirements was also important. Project understanding relates to the completeness of the responses received as well as identifying the critical issues facing the City's duplicating and reproductions needs and the constraints that could influence the City's ability in addressing those needs. Training was an issue that was evaluated under this criterion. Company profile relates to the proposer's ability to fulfill on their obligations and service the City's account. Installation, response time, and the number of service technicians available to service the City's account all played an important role under this criterion. Once the critical list was developed, the committee evaluated each proposal against the items listed and assigned a raw score for each criterion. Discussion was initiated on those items that reflected any variance across each of the criteria and consensus was reached on the committee's recommended score for each criterion and each proposal. In developing the critical list, the committee determined a three year lease would be the best term of the lease contract. Since Braswell was the only proposer that had not submitted pricing for a three year lease, they were contacted and requested to submit revised pricing for a three year lease. Once the revised pricing was received from BraswelL the fourth criterion, pricing, was evaluated. The fourth criterion was scored using a well accepted scoring technique in evaluating RFP price structures. The lowest price is given full points. The remaining prices are scored as a ratio of the lowest price to the proposed price times the maximum available points. For example, if the lowest price is $100,000 and the remaining prices are $200.000; $300,000 and $400,000; the following would be the scores assigned under a 30 point scoring system. The lowest price would receive 30 points. The second lowest price would receive a score of 15 points [($100.000/$200,00) x 30 points}. The third lowest price would receive a score of 10 points [($100.000 / $300,000) x 30 points}. The tburth lowest price would receive a score of 7.5 points {($100.000 / $400,000) x 30 points}. Once ail the scores were in place, the totals lbr each proposal were summed and a short list was created which made up the t~vo highest scoring proposals. IKON received the highest score. Braswell received the second highest score. The committee decided to conduct product demonstrations and interviews with the two top scoring proposals and met again to discuss the issues. A poll was placed to determine who the top contender was and IKON was deemed as the most advantageous offer. CITY OF CORPUS CHRISTI EVALUATION MATRIX CITY HALL COPIER SYS'T'EM IKON Office Solutions (Office Communications Systems Nevill Business Machines (Braswell Office Systems Corpus( , Texas Corpus Christi, Texas Cornus Christi. Texas Cornus Christi. Terns Evaluation criteria Maximum Points Points Awarded Points Awarded Points Awarded Points Awarded Proposed Copier System 30 points 24 16 16 28 Project Understanding 20 points 18 15 12 15 Company Profile 20 points 18 12 9 18 Pricing 30 points 21 30 25 13 TOTAL 0i 73 62 74 Notes and Comments