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Agenda Packet City Council - 05/27/2003 (J)
CITY COUNCIL NDA iry of qfpus hristi May 27, 2003 12:00 noon - Joint Meeting of thCity Council and the Downtown Management District to include a report on the Downtown Ma�r►agement District's past and current projects with possible discussion regarding the future direction of the DMD. (e floor Conference Room) 1:45 p.m. Proclamation declaring May 27, 2003 as "Kate Haltom Day" Recognition for Mayor and Volunteers for supporting Earned Income Credit Campaign "At Your Service" Award - City Staff recognition AGENDA Cl OF CORPUS CHRISTI, TEXAS EGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD MAY 27, 2003 1:00 P.M. PUBLIC NOTICE - THE USE OF�CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided) an opportunity to address the Council at approximately 5:30 p.m. of at the end of the Council Meeting, whichever is earlier. ',Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secnstary. Si ud. Desea dirigirse al Concilio y cree qua su inglds as limitado, habrd un interprete ingl6s-espanol as todas las juntas del Concilio para ayudarte. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361»880-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Samuel L. Neal, Jr. to call the meeting to order. B. Invocation to be given by Minister Napelon Johnson, Faith Ministries. C. Pledge of Allegiance to the Flag to the United States. D. City Secretary Armando Clhapa to call the roll of the required Charter Officers. Mayor Samuel L. Neal, Jr. Mayor Pro Tem Henry Garrett Council Members: Brent Chesney Javier D. Colmenero Melody Cooper Bill Kelly Rex A. Kinnison Jesse Noyola Mark Scott City Manager George K. Noe Acting City Attorney R. Jay Reining City Secretary Armando Chapa Agenda Regular Council Meeting May 27, 2003 Page 2 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) E. MINUTES: F. G. H. Approval of Retreat Meeting ofay 6, 2003 and Regular Meeting of May 20, 2003. (Attachment 1) BOARDS & COMMITTEE APPOINTMENTS: (NONE) EXPLANATION OF COUNCIL''IACTION: For administrative convenience, as motions, resolutions, or ordim Council will use a different meth( finally pass an ordinance by al rather than a two reading ordinar A motion to reconsider may be m regular, or a subsequent sf incorporated herein forreconsid( item, tain of the agenda items are listed is. If deemed appropriate, the City f adoption from the one listed; may Ing it as an emergency measure or may modify the action specified. at this meeting of a vote at the last W meeting; such agendas are on and action on any reconsidered CONSENT AGENDA Notice to the Public The following items are of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting All items will be acted upon by one vote without being discussed separately urgess requested by a Council Member or a citizen, in which event the item or items will immediately by withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. CONSENT MOTIONS RESOLUTIONS ORDINANCES AND ORDINANCES FROM THE PREVIOUS MEETINGS: (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration) 2. Motion approving a supply agreement with Cintas Corporation, of Corpus Christi, Texas, for work uniforms which includes approximately 1,777 work pants, 2,439 work shirts, 59 coveralls, 1,243 T-shirts, 618 jersey knit shirts, 1,778 denim jeans, and 250 jackets, in accordance with Bid, Invitation No. BI -0068-03 based on best bid for an estimated annual expenditure of $102,219.86 of which $25,554.96 is for FY2002-2003. The term of the contract Agenda Regular Council Meeting May 27, 2003 Page 3 shall be for twelve months with an option to extend for up two additional twelve month periods subject to the approval of the supplier and the City Manac er or his designee. Funds have been budgeted by the using departments in FY2002-2003. (Attachment # 2) 3. Motion approving a supply agreement with Gajeske Inc., of San Antonio, Texas, for approx mately 143,000 feet of polyethylene pipe and 5,080 fittings in a cordance with Bid Invitation No. Bl - 0096 -03 based on low bid for an estimated annual expenditure of $138,828.94 of which $34d 07.21 is for FY2002-2003. The term of the contract will be for tw alve months with an option to extend for up to two additional elve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by the Gas Department in FY2002- 2003. (Attachment # 3) 4. Motion approving a supply, agreement with Mueller Company of Decatur, Illinois, for fire hydrants in accordance with Bid Invitation No BI -0066-03 based on, low bid for an estimated annual expenditure of $61,335 of which $15,334 is for FY2002-2003. The term of the supply agreement will be for twelve months with an option to extend for up to two additional twelve-month periods, subject to the approval of the supplier and the City Manager or his designee. Funds are availalble from Warehouse Inventory for FY 2002-2003. (Attachment # 4) 5. Motion authorizing the City Manager or his designee to execute Change Order No. 3 to the construction contract with W.T. Young Construction Company of Corpus Christi, Texas in the amount of $115,822 for wastewater and stormwater improvements along Annaville Road and Stadlite Lane. (BOND ISSUE 2000) (Attachment # 5) 6.a. Ordinance appropriating $1,298,163 in unappropriated interest from the following funds for the Laguna Madre Service Collection System Rehabilitation Phase 1: $33,291.40 from Wastewater Fund No. 3433 (1990 GO/CO CIP Fund); $198,048.36 from Wastewater Fund No. 4241 (1995 Revenue Bond); $71,885.35 from Wastewater Fund No. 4244 (2002 Revenue Bond); $196,122.04 from Wastewater Fund No. 4500 (Commercial Paper Fund); and $798,815.85 from Wastewater Fund No. 3430 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting May 27, 2003 Page 4 (Wastewater CIP Fund); ame ing Capital Budget adopted by Ordinance No. 025144 to increse appropriations by $1,298,163. (Attachment # 6) 6.b. Motion authorizing the City Ma ager or his designee to execute a construction contract with Insituform of Chesterfield, Missouri, in the amount of $1,298,163 for the Laguna Madre Service Area Collection System Rehabilitation, Phase 1. (Attachment # 6) 7. Motion authorizing the City N Change Order No. 45 with Ful in the net amount of $425,41( Airport New Terminal Building the retail and Transportation and an exterior finish sysl (Attachment # 7) Iger or his designee to execute Coastcon, Inc., A Joint Venture, for Corpus Christi International concrete and structural steel for irity Administration lease areas for the Air Cargo Building. 8. Motion authorizing the City Manager or his designee to execute a contract with Credit Systems International Inc., of Dallas, Texas to collect delinquent utility accounts handled by the Financial Services Department. (Attachment # 8) 9.a. Motion authorizing the City Manager or his designee to execute Attachment No. 07A to Contract No. 7460005741-2003. This is contract change notice No. 05 with the Texas Department of Health in the amount of $7,542 to update technology needed for a Level B Laboratory. This additional $7,542 will bring the grant total to $136,104 (Attachment 4 9) 9.b. Ordinance appropriating a grant in the amount of $7,542 from the Texas Department of Health in the No. 1050 Federal/State Grants Fund for equipment to assist in upgrading technology needed in a Level B Laboratory. (Attachment # 9) 10.a. Motion authorizing the City Manager or his designee to accept grant in the amount of $10,000 from the Coastal Bend Community Foundation for the Elderly Nutrition/Home Delivered Meals Program. (Attachment # 10) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) ?apt:; Agenda Regular Council Meeting May 27, 2003 Page 5 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 10.b. Ordinance appropriating a the Coastal Bend Comn Federal/State Grants Fu Delivered Meals Program. rant in the amount of $10,000 from nity Foundation in the No. 1050 i for the Elderly Nutrition/Home 4ttachment # 10) 11. Resolution authorizing the C ity Manager or his designee to submit a grant application to the National Endowment for the Arts Fast - Track Review Grant for a Cultural Tourism Program in the amount of $10,000 for marketing thE Festival of the Arts, with a City match of $10,000 in the No. 103C, Hotel Occupancy Tax Fund, and a total project cost of $20,00. (Attachment # 11) 12. Resolution amending Resolution Nos. 025160, 025159, 025123, and 025110 which authoriz d submission of grant applications to the State of Texas, Criminal) Justice Division, to authorize the City Manager or his designee to accept, reject, alter or terminate the grants. (Attachment # 12) 13. Ordinance authorizing the issuance of an Outdoor Music Festival Permit to Clear Channel Radio for "C -Sculptures", on the Gulf Beach at Newport Pass County Park. (Attachment # 13) 14.a. Ordinance authorizing the City Manager or his designee to execute an eleven -month (lease with Texas A & M University - Corpus Christi for the use of the area located adjacent to the northern most hobie cat launching ramp on North Beach and the area located on the north fide of Ocean Drive right-of-way on Ward Island to extend the term of the lease to five years following the effective date of the lease and to include the use of a part of the area east of the public parking lot described as Padre Island - Corpus Christi, Section A, a subdivision of Padre Island, Nueces County, Texas as shown by map or plat thereof recorded in Volume 33, page 97, in consideration for the installation and operation of two CODAR Radio Towers and providing for the maintenance of the premises. (Attachment # 14) 14.b. First Reading Ordinance - Authorizing the City Manager or his designee to amend an existing five-year lease with Texas A & M University Corpus Christi for the use of the area located adjacent to the northern most hobie cat launching ramp on North Beach and the area located on the north side of Ocean Drive right-of-way on Ward Island to extend the term of the lease to five years Agenda Regular Council Meeting May 27, 2003 Page 6 following the effective date of the lease and to include the use of a part of the area east of the pudic parking lot described as Padre Island - Corpus Christi, Section IA, a subdivision of Padre Island, Nueces County, Texas as shown by map or plat thereof recorded in Volume 33, page 97, in consideration for the installation and operation of two CODAR Radio Towers and providing for the maintenance of the premises. (Attachment # 14) 15. Second Reading Ordinance - designee to execute Amends with DTG Operations, Inc. fA at the Corpus Christi Interned Operation, Inc. for any envie prior to occupancy of the pre lease. (First Reading - 4/29/C ithorizing the City Manager or his nt No. 2 to the lease agreement Dollar Rent A Car Systems, Inc. al Airport, to hold harmless DTG mental contamination occurring 3es for the term of the long term (Attachment # 15) 16. Second Reading Ordinance - Amending Sections 23-70 and 23- 71 of the Code of Ordinances relating to notice and obtaining liens for City expenses to remedy violations; providing for an effective date. (First Reading - 5/20/03) (Attachment # 16) 17. Second Reading Ordinance - Amending the Zoning Ordinance by revising Article 13, "B -2A" Barriler Island Business District. (First Reading - 5/20/03) (Attachment # 17) I. PRESENTATIONS: Public comment will not be solicited on Presentation items. 18. Corpus Christi Convention and Visitor's Bureau, Quarterly Update (Attachment # 18) 19. Risk Management Services, Quarterly Update (Attachment # 19) J. REGULAR APENDA CONSIDERATION OF MOTIONS. RESOLUTIONS. AND ORDINAN 20. Motion authorizing the development of a three-year contract with two one-year renewal options between the City of Corpus Christi, Texas, and Humana Health to administer the City's self-funded health, dental, and vision benefits plans; to provide and administer a health sevices network; and to provide pharmacy benefits management through Advance PCS. (Attachment # 20) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting May 27, 2003 Page 7 21. Discussion and consideration of a variance request pursuant to City Code, Section 4-5(f),, to allow an on -premises alcoholic beverage establishment at 4701 S. Staples Street. (Attachment #21) 22. Motion to approve the Hector P. Garcia Park Master Plan. (Attachment # 22) K. PUBLIC HEARINGS: ZONING CASES: 23. Case No. 0403-02. Debbie Mass: A change of zoning from a "R- IB" One -family Dwelling District to a "B-1" Neighborhood Business District on Yarbrough Addition, Lots 8 and 9, located on the west side of Airline Road, approximately 1,000 feet south of Holly Road. (Attachment # 23) Planning Commission's and Stafrs Recommendation: Approval of the "B-1" District. ORDINANCE Amending the Zoning Ordlinance upon application by Debbie Glass by changing the zoning map in reference to Lots 8 and 9, Yarbrough Addition, from "Ik-113" One -family Dwelling District to "B-1" Neighborhood Business District; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan. 24. Case No. 0403-04, Shell Land Management: A change of zoning from a "B-4" General Business District to a "1-2" Light Industrial District on Bohemian Colony Lands, being 1.72 acres out of Lot 1, Section 12, located south of Saratoga Boulevard and approximately 1,550 feet west of Weber Road. (Attachment # 24) Planning n' ano StaffrzRecommendation: Denial of the "1-2" district, and in lieu thereof, approval of a Special Permit for a distribution facility subject to a site plan and five (5) conditions. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting May 27,2003 Page 8 CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 25. ORDINANCE Amending the Zoning OrdinanCe upon application by Shell Land Management Company, Inc., by changing the zoning map in reference to Bohemian Colony Lands, being 1.72 acres out of Lot 1, Section 12, (currently zoned! "B-4" General Business District) by granting a Special Permit fo~ a distribution facility, subject to a site plan and five (5) condition~; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan. CRIME CONTROL AND PREVENTION DISTRICT: Public Hearing on the FY2003-21304 Budget adopted by the Crime Control and Prevention District!Board of Directors. (Attachment # 25) SPECIAL BUDGET PRESENTATION: Overview of Proposed FY2003-2004 Operating Budget (Attachment # 26) PUBLIC COMMENT FROM '] HE AUDIENCE ON MATTERS NOT SCHEDULED ON THE , ~GENDA WILL BE HEARD AT APPROXIMATELY 5:30 P.Mi OR AT THE END OF THE 23 2 HI HEVERI E RLI PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition of other information pertaining to your subject, please present it to the City Secretary.) Si usted se dirige a la junta y cree que Su ingl~s es limitado habr~ un int~rprete ingl~s-espa~ol en la reuni6n de la junta pare ayudarle. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY Agenda Regular Council Me~ing May 27, 2003 Page 9 27. 28. I PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. ; EXECUTIVE SESSION: PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time dudng the meeting in order to discuss matters listed on the agenda, when authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas Government Code. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding office. Executive session under Texas Government Code Section 551.071, regarding Jon HarWood, et al vs. City of Corpus Christi, Cause No. 00-4149-G, 3'19th Judicial District Court, Nueces County, Texas, with poss~ible discussion and action in open session. Executive Session under Texas Government Code Section 551.071 regarding disclosure of records protected by Health Insurance Portability and Accountability Act, with possible discussion and action in open session. REPORTS: The fo/lowing reports include questions by Council to Staff regarding City policies or activities; requested by Council for information or reports from Staff; reports of activities of individual Council members and Staff; constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. 29. CI'FY MANAGER'S REPORT * Upcoming Items 30. MAYOR'S UPDATE CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 31. COUNCIL AND OTHER REPORTS Agenda Regular Council Meeting May 27,2003 Page10 O. ADJOURNMENT: POSTING STATEMENT: This agenda was posted on the City's efficial bulletin board at the front entrance to City Hall, 1201 Leopard Street, at , 3:15 p.m., May ;~3 ,2003. Armando Chapa City Secretary NOTE: The City Council Agenda can be found on the City's Home Page at www.cctexas.cqm after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 2001-2002 CITY COUNCIL GOALS AND PRIORITY ISSUES [ ~CONTINUING PRIORiTY ISSUES Airport / Seawall / Convention t~enter / Arena · Continue quarterly reporting p~'ocess for these initiatives. '86 Bolld ,Issue Improvements Update status on Senior Centers, · Provide communication on completion of these projects (e.g. "Report to the Community"). · Continue community involvement on issues such as Leopard Street improvements. PrivafiZafl0~a / Re-Enc, ineerine · Clearly define "privatization' and "re-engineering." · Make decisions regarding privatization and re-engineering in the next 12-24 months, with discussions within 90 days. · Establish process to identify what services can and cannot be pfivatized. · Continue focus on park maintenance. Finance · Maintain the 5-year forecast model. * Review the August 1 budget adoption deadline. Crime Con~rol and Prevention · Continue implementation of the Community Policing initiative. · Establish date for Crime Control and Prevention District election. · Continue City participation in Youth Opportunities United and other youth crime initiatives. Employee Hgalth (~are · Address concerns related to employee compensation and benefits, including health insurance. · Work to coordinate Police and Fire health benefits with those of other City employees Eco~tomic Development Sales · Establish election date. stgnn Water UtiliW Reconsider implementation plan for a Storm Water Utility. Paekerv Channel · Continue quarterly reports on the progress of the TIF and Beach Restoration Project. L#ndffii · Continue to evaluate the efficiency and effectiveness of operations. · Examine alternatives for solid Waste management system, including prlvatization. Intel. net Continue regular updates and e~pansion of the City's web site, including individual council member web pages. · Establish target date for online!permitting process. · Communicate brush pickup via e-mail. CDBG · Continue active role. Frogt B~pk Building · Lease and complete renovation Annexation Plan · Implement current island annexation plan · Develop and approve ADA Transition Plan within 90 days. · Develop Council-approved redistricting plan for the City of Corpus Christi Industrial District Contract · Review Industrial District contracts and determine date for approval Council Action Items · Staffcompletes action requests in a timely manner. C~ty / County He$1th Issues · Continue discussions with Cotmty to determine structure and process for the most effective and efficient delivery of health services MarkeOng of CC Muse#n~ and ~Mumbns Ships Continue to develop marketing plans for thc Museum of Science and History and the Columbus Fleet Relationships with Other Governments Development Initiative Packaggs *Park Rehabilitation *Leopard Street Curbs and Gut ers Economic Development Summ it and Post-Summit Meetings Agnes-Laredo Corridor Market (studies, plans) *Solid waste / Pickup Base Closures **Northwest Library Northside Development Plan Traffic Controls (channeling, s~udying on/offramps on SPID) *Five Points Ambulance Effluent Plan for Leopard Medians RTA--Public Improvements Arts and Sciences Park Plan Budget Item ~ ** Capital Improvement Program Item NEW PRIORITY INITIATIVES AND ISSUES City staff will develop and present to City Council action/implementation plans for the following priority Desalination Pilot Project *Code Enforcement in Tras ay Neighborhoods sll~ *Employee Classification Study Ma ster Drainage Plan Garwood Water *New Golf Course *Charter Revision with Specific Charge(s) *More Funding for Economic Development *Fire and Police Contracts New Funding Sources / Plan for Inner City Improvements Improve Permitting Process (online / customer service) Padre Island Development Plan Downtown / South Central Development Plan (marina, t-heads, breakwater) Housing Emphasis / Process (older neighborhoods, working class neighborhoods) **Road Projects Southside Traffic Plan 1 MINUTES CIT~ OF CORPUS CHRISTI, TEXAS City Council Retreat May 6, 2003 - 8:44 a.m. PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Henry Garrett Council Members: Brent Chesney Javier D. Colmenero Melody Cooper Bill Kelly Rex A. Kinnison Jesse Noyola Mark Scott City Staff.' City Manager George K. Noe Acting City Attorney R. Jay Reining City Secretary Armando Chapa Recording Secretary Rebecca Huerta Mayor Neal called the retre~tt to order in the Water Garden Room of the Museum of Science and History. City Secretary Chap~_called the roll and verified that the necessary quorum of the Council and the required charter othcers were present to conduct the meeting. Scott Elliff, retreat facilitator, asked the council to review the group norms they had set at last year's retreat and make any changes if needed. There were no changes. The first agenda item called for a presentation on the status of the previous Council's goals and objectives (see Mr. Elliff's attached report, included as part of these minutes). City Manager Noe reported that in total, the previous council had set 18 priorities. Of those 18 priorities, five were completed, substantial progress haS been made on eight and work had begun on five. He noted that there were a number of new goals added to the priority list in March 2002. Council Member Kelly asked for more information on the new "Environmental Court" process being proposed by staff to enhance code enforcement. City Manager Noe replied that staff had discussed creating the "environmental court" to deal exclusively with problems relating to high weeds and junk cars on vacant lots?similar to a program in place in San Antonio. Mr. Noe said that the goal was to encourage voluntary compliance by creating incentives. To that end, he said that staff was striving to be more aggressive on fining violators. Council Member Scott asked for more information on the Garwood Water project timeline. Mr. Ron Massey, Assistant City Manager, said that a partnership with the Lower COlorado River Authority (LCRA) would be one of the next steps. Council Member Colmenero asked if the city needed stronger code enforcement for rental properties. City Manager Noe said that the code does not differentiate between renters and property owners. The next presentation pertained to Bond 2004. City Manager Noe reported that the preliminary project categories and COSTS fxom the Capital Improvement Project (C1P) budget come to a total of $641,386,000. Mr. Noe~discussed the pros and cons of having large bond issues up front or approving smaller issues every four yearn. He said that affordability, project management, market saturation, utility rates and bond ratings/interest rates were all deciding factors. The council members asked questions pertaining to cost savings with utility re-engineering efforts, specifically Minutes - City Council Retreat May 6, 2003 - Page 2 solid waste. Also, the council wa~ concerned with whether these savings could be used to improve parks. City Manager Noe remarked that aggressive re-engineering efforts are also needed in the general fund to provide cost savings. Mayor Neal commented th0t the city must become more efficient with fewer people. He was concerned that the city may not be Cble to meet the needs of the community at the end of the decade. He said that the reality was that the city would have to have a leaner workforce that was highly motivated and highly trained. Hg added that cities can expect fewer state and federal dollars for help, placing the burden on them. IMr. Kinnison remarked that at some point, the city may need to seriously consider tax increases tc~ increase revenues. City Manager Noe reviewed the tentative timeline for the bond issue. He said that it will be important to create a good publtc information campaign and enhance citizen involvement to successful. He also said that projec~t development and the timing of the bond issue will be important. The next item on the agepda was a discussion of upcoming Budget issues. Mr. Mark McDaniel, Director of Managemeat and Budget, reviewed the General Fund Five Year financial forecast. He said that the city's financial situation is currently good. Unlike other cities in the state, the city is not seeing deficits of $t5 million to $30 million. He also said that it was important to consider that the city is planning for the future. During 2012-2016, the city will likely face looming future costs. Mr. McDaniel provided a list of current and emerging fiscal issues as follows: compensation costs, retirement costs, re-engineering, water resource development, storm water costs, crime control district programming, arena and convention center expansion, proposition 2 initiatives, marina privatization, g01f course utilization, and airport promotion. Mr. McDaniel said that the city's budget goals would be focusing on fostering livable communities, a commitment to improving customer service, strong support for economic development initiatives, efficiencies through teamwork and employee involvement and renewed emphasis on intergovernmental r~lations. After discussion, Mr. Elliff summarized the council's ideas on the budget over the next 12-24 months as follows: 1) have the audit committee make recommendations on the tax cap and tax increases; 2) look at the big picture and check on joint ventures with other entities; 3) public education campaign on the budget issues. The next agenda item was a facilitated discussion and consideration of the 2003-05 Council goals and objectives. Mr. Elliff opened the discussion by asking the council to review the goals they had set last year to see if they should be carried over to this year. After discussion, the Council made revisions to the following existing council priority issues: charter revisions; adding federal and state issues to the legislative agenda, increased CVB funding, trashy neighborhoods, master drainage plan, Garwood water, new fimding sources/inner city improvements and improving the permitting process. Mr. Elliffthen opened disaussion on determining the priority issues for 2003-2004. After discussion and a brief exercise, the Council identified the following two main issues: focusing on the long-term revenue picture and Bond 2004. Additional priority issues included the following: revitalize downtown/bayfront initiatives; skate park; storm water/storm water drainage; ADA compliance; Park Master Plan; communication with other entities ("summit"); and revisit sexually oriented businesses ordinance. Minutes - City Council Retreat May 6, 2003 - Page 3 Finally, the Council discussed and considered the City Council calendar. City Secretary Chapa presented a list of recomn~ended dates for canceled meetings for 2003-04. The Council approved the complete list which ~onsisted of the following: July 29, 2003 and August 12, 2003 - Summer Break; November 25, 2p03 - Thanksgiving break; December 23, 2003 - Christmas; December 30, 2003 - New Years; March 16, 2004 - Spring Break. Mr. Elliffasked the Council if there were any recommended changes for council operating procedures. Council Member ScOtt suggested posting the council priorities in the closed session room and outside the Council Chambers to help everyone keep them in mind. City Manager Noe suggested that instead of presenting quarterly and annual reports on some topics, staff could provide a written report rather than preparO presentations or go to the expense of bringing consultants to the meeting. The Council asked staff to add the Convention and Visitors Bureau to the list for a quarterly reports and the Texas Department of Transportation (TXDOT) for an annual report. Council Member Kelly requested that staffplace the sexually oriented business ordinance on the agenda for next week, saying that the Council had indicated that it was a high priority in the previous exercise. Mr. Elliff replied that the intent of the exercise was to determine council priorities over the next 12-24 months, not to place the priorities on the agenda. There was some discussion about the process for putting items, specifically the council priorities, on the agenda. Mayor Neal stated that the process would involve asking the city manager and staffto prepare an action plan and timetable on the council priorities informing the Council when they might be prepared to discuss the items, subject to the Council's approval. Council Member Cooper asked the Council to consider moving the public comment period back to the beginning of the meeting instead of at the end. After asking for feedback from the rest of the Council, however, Mr. Elltff determined that there was little support for this suggestion. Mayor Neal asked for a review of the council policies. City Secretary Chapa said he would provide the Council with a written report with a copy of the current policies for their review. There being no further business, Mayor Neal adjourned the Council meeting at 2:42 p.m. on May 6, 2003. CiTY OF CORPUS CHRISTI ANNUAL CiTY COUNCIL RETREAT MAY 6, 2003 The Corpus Christi City Coqncil conducted their annual facilitated retreat on Tuesday, May 6, 2003, at tl~e Corpus Christi Museum of Science and History. The purpose of the retreat Was to establish priority issues for the Council and staff's work over the next 12-24 months. The process for the retreat Was as follows: Introduction and overview of agenda · Status report on previou¢ly-established priority issues · Budget report · Bond program report Revision of existing ongoing priority issues · Listing of potential new issues · Ranking of new issues Using multi-voting process · Review of Council calendar · Discussion of Council operating procedures · Adjournment Expected next steps following the retreat are for the staff to prepare action plans related to the priority issuesi and to present the action plans to the Council within 30 days. Revisions tq Existing Council Priority Issues Charter Revisions · Revisit for possibility of 2004 election · Establish process, with I~ossibility of mirroring bond election calendar · Report to Council in June 2003 / Legislative Agenda · Include federalissues · Base closures · Reactions to state chan~es Increased CVB funding · Clarification on increase~t additional funding--one time or over longer term? Trashy Neighborhoods · Use foreclosures as pa~ of code enforcement · Enhance and enforce littering and mowing ordinances · Enfome maintenanceofiright-of-way · Involve neighborhood a~sociations and community members in trash pickup · Communication campaign with retailers / commemial customers, citizenry at large Master Drainage Plan · Delineate short-term plan for stormwater drainage Garwood Water · Need detailed time schedule New funding sources / Inner City Improvements · Need moredetail Improving Permitting ProCess · Rewrite Development Codes 2003-2004 Priority Issues Long-Term Revenue Pictqre · Audit Committee should complete work and make recommendations to Council regarding tax cap and tax increase philosophy ! policy · Need to apprise other talxing entities of issues / conversations and coordination with other ~ntities · Broad-based community education regarding long-term financial picture Bond 2004~ including, but~ not limited to~ discussion of the following · Leopard Street (curbs, gutters, drainage) · Mansheim / Sunnybrool~ / Crestmont (curbs, gutters, drainage) · Saratoga widening from!Ayers to Greenwood · Northwest library expansion Additional Issues (number of priority votes indicated in parentheses) · Revitalize Downtown / Bayfront Initiatives (8)~ · Skate Park (8) · Stormwater / Stormwater Draininge District (7) · ADA Compliance (7) · Park Master Plan, including Support of Com,,~unity ?,rganizations (7) · Communication with Ot§er Taxing Entities ( Summit, separate meetings) (6) · Revisit Sexually Oriente~d Businesses Ordinance (6) · Call Center for City SerVices (5) · Landfill Plans (4) · Saratoga Development~lan (3) · Identification and DevelOpment of Neighborhood Associations (3) · Finish Northside Plan (3) · Affordable Housing, including Mortgage Counseling (3) · Protocol Department (3} · Airport--International Services (3) · NPID Development (2) · Public Long-Range Planning Process (2) · Regional Economic DeVelopment Summit (2) · Revisit Catering ContraCt for Arena / Local Participation (1) · Laredo /Agnes Corridor Plan (1) · Council Meetings in the Community · Consular Services 1 Includes closure on Marina DeVelopment (decision on Landry's and South Wharf); Festival Site and events; Coliseum use; Arena and Convention Center development; possible realignment of Shoreline Drive; development oflarea near baseball stadium; Old Courthouse; Corpus Christi Beach; and the need for public input. Additional Council Issues · Prominently post list of pliority issues in Conference Room and Council Chambers · Add Convention Center Progress report quarterly · Add TXDOT report annu~ally · Review Council policies | / PRESENT Mayor Samuel L. Neal Jr. Mayor Pro Tem Henry Garrett Council Members: Brent Chesney Javier D. Colmenero Melody Cooper Bill Kelly Rex A. Kinnison Jesse Noyola Mark Scott MINUTES CITY! OF CORPUS CHRISTI, TEXAS Regular Council Meeting May 20, 2003 - 12:02 p.m. City Staff: City Manager George K. Noe Acting City Attorney R. Jay Reining City Secretary Armando Chapa Recording Secretary Rebecca Huerta Mayor Neal called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Mayo~ Neal and the Pledge of Allegiance to the United States flag was led by Council Member Jesse NoJola. City Secretary Chapa called the roll and verified that the necessary quorum of the Council and the required charter officers were present to conduct the meeting. Mayor Neal called for approval of the minutes of the joint Council meeting and the regular Council meeting of May 13, 2003. A motion was made and passed to approve the minutes as presented. Mayor Neal announced the executive sessions, which were listed on the agenda as follows: Executive session pursuant to Texas Government Code, Section 551.074 to discuss the appointment of Municipal Court Judges with possible discussion and action in open session. Executive session under Texas Government Code Section 551.071 regarding C CMCA, Inc. a Texas Corporation, vs. City of Corpus Christi, No. C-03-170, in the United States District Court for the Southern District of Texas, Corpus Christi Division, with possible discussion and action in open session. The Council went into executive session. The Council returned from executive session. Mayor Neal referred to item 4 on the agenda, a special presentation item regardi~ag the execution of the Project Construction Agreement (PCA) for the North Padre Island project, otherwise known as the Packery Channel project. He asked the council to join him in front of the dais to witness the signing of the PCA. Mr. Tom Utter introduced Colonel Leonard (Len) D. Waterworth, U.S. Army with the Corps of Engineers, who was instrumental in forwarding the project. Mayor Neal and Col. Waterworth signed the required / Minutes - Regular Council Meeting May 20, 2003 - Page 2 ! documents and then Mayor Neal presented Col. Waterworth with a check to the Corps of Engineers to cover the city's share of the necessary expenses. Mayor Neal thanked Congressman Solomon Ortiz, Senator Kay Bailey Hutchis0n and the General Land Office for their support and assistance. Mayor Neal also presented a checlc to Ms. Kristan Clann, representing the General Land Office, for the city's share of a grant for the Project. Mayor Neal referred to tho item 2, regarding an executive session on the appointment of municipal court judges, and the following motion was passed: 2. MOTION NO. 2003-181 Motion reappointing the following judges to a term coterminous with the City Council and authorizing salary adjustments consistent with Phase 2 of the Compensation Study as approved in the FY 2003-04 budget. ao Rodolfo Tamez as ?residing Judge of the Municipal Court of Corpus Christi, Texas and Judge of Division A; Margie Flores as Judge of the Municipal Court of Corpus Christi, Texas and Judge of Division B; Co Mary Medary as Judge of the Municipal Court of Corpus Christi, Texas and Judge of Division C; do Deanie King as Judge of the Municipal Court of Corpus Christi, Texas and Judge of Division D; go Jeannette Cantu-Bazar as Substitute Judge of the Municipal Court of Corpus Christi, Texas. The foregoing motion was passed with the following vote: Neal, Chesney, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye"; Colmenero was absent. Mayor Neal referred to item 3, an executive session regarding the sexually oriented business lawsuit, also known as CCMCA, Inc. a Texas Corporation, vs. City of Corpus Christi. Council Member Bill Kelly made the follo~ving motion, seconded by Council Member Colmenero: 3. MOTION NO. 2003-182 Motion to direct city staff to enter into good faith negotiations with the plaintiffs of the sexually oriented business lawsuit, otherwise known as CCMCA, Inc. a Texas Corporation, vs. City of Corpus Christi, said negotiations to include grandfather provisions for the said plaintiffs. The foregoing motion was passed with the following vote: Colmenero, Cooper, Garrett, Minutes - Regular Council Meetin May 20, 2003 - Page 3 Kelly and Noyola, voting "~kye"; Neal, Chesney, Kinnison and Scott, voting "No". Mayor Neal called for consideration of the consent agenda (Items 5-16). City Secretary Chapa stated that Council Membe~ Kelly was abstaining fi.om the discussion and vote on item 10. Council Member Scott requested that Item 10 be discussed. There were no comments fi.om the audience. A motion was made and passed to approve Items 5 through 16, constituting the consent agenda, except for Item 10, which yqas pulled for individual consideration. City Secretary Chapa polled the Council for their votes Chesney, Colmenero, Cooper, Gar An emergency was declared for itc 5. MOTION NO. 2003-183 Motion approving the purel Galveston Area Council ofl award is based on the Coop, be used by the Police Depar Grant and Maintenance Se~ van is an addition. and the following items passed by the following vote: Neal, 'ett, Kelly, Kinnison, Noyola and Scott, voting "Aye". (NOTE: ~s 8a, lib, 12b, 13b, 14b, andl6) ~ase of eleven (11) sedans and one(l) cargo van fi.om Houston- }ovemments (HGAC), for the total amount of$179,910.40. The :rative Purchasing Agreement with HGAC. These vehicles will ~ment. Funds are available through the Law Enforcement Block vices Fund. The vehicles are replacements to the fleet and the 6. MOTION NO. 2003-184 Motion approving a supply agreement with Oil Patch Petroleum, Inc., of Corpus Christi, Texas for reformulated gasbline in accordance with Bid Invitation No. BI-0099-03 based on low bid for an estimated e~pendimre of $377,535.69 of which $62,922.62 is budgeted in FY2002-2003. The term Of the supply agreement is for eight months, with an option to extend for up to two additional twelve-month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by Maintenance Services in FY2002-2003. 7. MOTION NO. 2003-185 Motion approving the lease of a reconditioned motor grader with H&V Equipment Services, Inc., of Corpus Christi, TeXas for the total amount of $80,800, of which $6,674 is budgeted in FY2002-2003. The award is in accordance with Bid Invitation No. BI-0101-03 and is based on low bid. The term of the lease is for twenty-four months with an option to extend the lease for up to twelve additional months subject to the approval of the City Manager or his designee. The motor grader will be used by the Park and Recreation Department. 8.a. ORDINANCE NO. 025300 Ordinance appropriating $*~34,540 from the Unappropriated Interest Earnings fi.om Water 1994 Capital Improvement Program Fund No. 4081; transferring to and appropriating in Water Capital Improvement Program Fund No. 4080 for the relocation of waterline on Rand Morgan Road (FM 2292) fi.om Leopard Street to McNorton Street; amending Capital Budget adopted by Ordinance No.!025144 by increasing appropriations by $434,540. 8.b. MOTION NO. 2003-186 o Motion authorizing the City Manager or his designee to execute an emergency procurement with Bay Ltd., Inc. of Cgrpus Christi, Texas in the mount of $434,540 for waterline relocation on Rand Morgan Road (FM 2292) from Leopard to McNorton Street. MOTION NO. 2003-187 Motion authorizing the Ci0d Manager or his designee to execute Amendment No. 3 to the Consultant with Cotten, Landreth, Kramer Architects and Associates, Inc. of Corpus Christi, Texas in the amount $325,376 for a re-stated fee of $347,976 for the Police and Fire Public Safety Training Facility, Phase 1. (Bond Issue 2000) 11.a. MOTION NO. 2003-189 Motion authorizing the City Manager or his designee to accept a grant in the mount of $2,112 awarded by the Coxporation for the National and Community Service for Retired Senior Volunteer Program (RSVP). 11.b. ORDINANCE NO. 025301 Ordinance appropriating a grant in the amount of $2,112 awarded by the Corporation for the National and Community Service in the No. 1050 Federal/State Grants Fund for the Retired and Senior Volunteer Program (RSVP). 12.a. MOTIONNO. 2003-190 Motion authorizing the City Manager or his designee to execute a Gift Agreement with the Corpus Christi Public Library Foundation, Inc. which provides a grant of $15,000 to the City for the expansion and remodeling of the children's area at the Central Library. 12.b. ORDINANCE NO. 025302 Ordinance appropriating a $15,000 gift from the Corpus Christi Public Library Foundation, Inc. into the Library Capital Improvement Program Fund No. 3210 for improvements to the Children's Area of the Central Library; amending Capital Budget adopted by Ordinance No. 025144 by increasing appropriations by $15,000. 13.a. MOTIONNO. 2003-191 Motion authorizing the City Manager or his designee to accept a grant in the amount of $78,231 from the State of!Texas, Texas Alcoholic Beverage Commission for funding of overtime to enforce the unllerage drinking laws and to prevent youth access to and illegal use of alcohol. Minutes - Regular Council Meetin May 20, 2003 - Page 5 13.b. ORDINANCE NO. 02530~ Ordinance appropriating $48,231 from the State of Texas, Office of the Governor, Criminal Justice Division, in the N9. 1050 Federal/State Grants Fund for funding of overtime to enforce the underage drinkigg laws and to prevent youth access to and illegal use of alcohol; and appropriating $27,009 in the State Law Enforcement Reserve in the No. 1050 Federal/State Grants Fund for a grant match. 14.a. MOTIONNO. 2003-192 Motion authorizing the City Manager or his designee to accept grant funding in the amount of $79,990 fi.om the Texas Department of Transportation for the Click It or Ticket (CIOT) Selective Traffic Enforcement Project (STEP) for occupant protection enforcement overtime within the Police Department and to execute all related documents. 14.b. ORDINANCE NO. 025304 Ordinance appropriating $79,990 fi'om the Texas Department of Transportation for funding of the Click It or Ticket (CIOT) Selective Traffic Enforcement Project (STEP) within the Police Department in the No. 1050 Federal/State Grants Fund. 15. ORDINANCE NO. 025305 Ordinance consenting to the sale of .54 acre out of Lot 23, Section 49, Flour Bluff and Encinal Farm and Garden Tracts to Flour Bluff Independent School District for $4,720, authorizing the Nueces Colmty Judge to execute a resale deed. 16. ORDINANCE NO. 025306 Ordinance appropriating $7~500 from the Chamber of Commerce Foundation in the No. 1050 Federal/State Grants Fund for the funding of data collection and analysis activities at the Juvenile Assessment Center. Mayor Neal opened discussion on item 10, regarding street and parking lot modifications for the Convention Center expansion and the new Multipurpose Arena. Council Member Scott inquired what the front of the new arena would look like. Mr. Kevin Stowers, Assistant Director of Engineering Services, said that a very large grand entry plaza would be in front of the arena and convention center, common to both areas. The road would have a drop-offRTA bus lane plus three lanes southbound moving towards the downtown area. Mr. Scott asked whether the city was coordinating the modifications with the RTA's downtown traffic study. Mr. Stowers replied that staff is coordinating with RTA, discussing various routing alternatives for shuttle service. In response to Mr. Scott's question, Mr. Stowers replied that the design of the arena and convention center could accommodate a potential streetcar system, which the RTA says would travel in front of the arena and then to baseball stadium. Finally, Mr. Scott asked whether this portion of the project could be included in the re- Minutes o Regular Council Meeting May 20, 2003 - Page 6 routing of Shoreline Boulevard north ofi-37. Mr. Stowers said that there will be a s-curve on the road to allow for the realignment. Mr. Ron Massey, Assistant City Manager, added that a turnaround was also needed in froat of the buildings and that the city would need to coordinate with the RTA to best accommodate a potential trolley system. Mr. Scott remarked that he did not want staffto eliminate any viable options with the planned modifications. Mr. Noe said that staffwould try to accommodate as many optioOs as possible, but stressed that they had a time constraint to meet. The first major convention plannqd in the new arena is the Texas Municipal League conference scheduled in November 2004, anc[a serviceable roadway would have to be in place by that time. City Secretary Chapa polled the C~uncil for their votes, and the following motion passed with the following vote: Neal, Chesney, Ck>lmenero, Cooper, Garrett, Kinnison, Noyola and Scott, voting "Aye"; Kelly abstained. 10. MOTION NO. 2003-188 Motion authorizing the City Manager or his designee to execute an agreement for engineering services with MEI Govind, Inc. of Corpus Christi, Texas in the amount of $42,000 for the Bayfront Convention Center Expansion and New Multipurpose Arena - Phase 3 Street and Parking Lot Modifications. Mayor Neal referred to Item 17a regarding an amendmem of the Zoning Ordinance to revise the Barrier Island Business District "B-2A". A motion was made, seconded and passed to open the public hearing. 17.a. Public hearing to conside~t a recommendation concerning the amendment of the Zoning Ordinance of the City of Corpus Christi by revising Article 13, "B-2A" Barrier Island Business District. Mr. Michael Gunning, Director of the Planning Department, stated that the text amendment was to correct an oversight stemming from a January 2000 text amendment. The 2000 text amendment did not allow for any commercial uses under the "B-2A" district that had access to a local street to protect residential properties on Padre Island. The unintended consequence was that the amendment prohibited commercial development onto a local street regardless of what was across the street. To address this problem, Mr. Gunning said that staff's recommendation was to modify the access prohibition to prohibit commercial development only if the properties across the street were zoned for residential use. The text amendment would also require a screening fence along a local street if the commercial development is across from residential property only. Mr. Gunning stated that the Padre Island Property Owners Association (POA) had no objection to the proposed amendment to the "B-2A" district. There was no comment from the audience. Council Member Scott made a motion to close the public hearing, seconded by Council Member Cooper. The motion passed unanimously. There was no commem from the Council. City Secretary Chapa polled the council for their votes, and the following ordinance passed on its first reading with the following vote: Neal, Chesney, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye"; Colmenero was absent. 17.b. FIRST READING ORDINANCE Amending the Zoning Ordinance by revising Article 13, "B-2A' Barrier Island Business District. Mayor Neal opened discus., oriented businesses ordinance, whi, for council comments. Council ~ commented that he believed there' involved in the lawsuit. However Council Member Kelly commente would concentrate the sexually or ion on item 19 regarding proposed amendments to the sexually :h was scheduled for discussion at 3:00 p.m. Mayor Neal called ember Scott spoke against the council's action on item 3. He vere better alternatives that would have satisfied all the parties he said that ultimately he acquiesced to the will of the council. that the main concern for him was that the current ordinance ented businesses in one area, primarily in District 1. He was concerned about the secondary effects this concentration would have on adjacent neighborhoods. He supported the Council's action, saying he respected the opinions of the council members in opposition. Mayor Neal asked for public comment. Mr. John Blacklock, a resident of the Northwest area, spoke in support of the Couacil's action. Ms. Danna Sharpe with the Northwest Business Association said that she felt this was a hollow victory because she did not want to have a "red light" district anywhere in the city. Mayor Neal asked if there were any motions to amend the sexually oriented business ordinance as it was currently written. There were none. He added that the Council's action instructed staff om the possible settlement of the pending lawsuit. He said that it did not in any way change the effect of the sexually oriented business ordinance, other than negotiating a possible grandfather clause. He emphasized that the ordinance was still in force. 19. o~A~,,~l,:~ ~,,~,,~ ,..,-om~. NO ACTION TAKEN Mayor Neal referred to item 18, a presentation on the Community Youth Development (CYD) Program (78415). Mr. Dan Whitworth, Director of the Park and Recreation Department, provided a brief presentation on the history and accomplishments of the program. He reviewed the composition and duties of the Community Youth Development Program Steering Committee. He also reviewed the responsibilities 0fthe Youth Advisory Committee, serving as the "youth voice" of the 78415 area. Mr. Whitworth stated that the CYD program service providers for 2002-2003 are Communities in Schools, the Park and Recreation Department and Youth Odyssey. He recognized Chairperson Verla Varino and thanked project coordinator Moniea Corona and Support Services Superintendent Chris Semtner for their efforts. Mayor Neal asked if the program had been refunded by the Texas Legislature. Mr. Whitworth said that the program was funded through the state's FY 2004. Mr. Semtner added that the program was included in the Texas Department of Protective and Regulatory Services budget for full funding. In answer to Mayor Neal's question, Mr. Semtner said that he did not know how Minutes - Regular Council Meeting May 20, 2003 - Page 8 the program's funding would fare ,t~er it came out of state committee. Mayor Neal suggested that staff contact Mr. Tom Utter to check on the status of the program's funding request. Mayor Neal opened discussion on Item 20, regarding the city's application to serve as fiscal agent for the CYD Program. There were no comments from the audience. City Secretary Chapa polled the Council for their votes, and the following resolution passed by the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kinnison, Noyola and Scott, voting "Aye"; Kelly was absent. 20. RESOLUTION NO. 0253~7 Resolution authorizing th~City Manager or his designee to submit an application to serve as the Fiscal Agent for t~e Texas Department of Protective and Regulatory Services' FY2003-2004 Community Youth Development Program in the amount of $500,000. Mayor Neal opened discussion on item 21 regarding Admiral Linen Services, Incorporated. City Manager Noe explained tha~ Admiral Linen Service had requested funding through the 4A corporation and the city through a)oint venture. He said that the company was requesting business incentives of approximately $400,000 to improve water and sewer infrastructure for the project. He stated that the 4A board was recommending the approval of the request. He commented that the company requested the resolution as a sign of council support before they closed on the property. Mr. Noe said that staff would bring a detailed contract and agreement before the Council for their approval at a future date. There v~as no comment from the Council. Mayor Neal asked for public comment. Abel Alonzo, 1701 Thames, spoke in support of recruiting the company to Corpus Christi. City Secretary Chapa polled the Council for their votes, and the following resolution passed with the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kinnison, Noyola and Scott, voting "Aye"; Kelly was absent. 21. RESOLUTION NO. 025308 Resolution supporting the request of Admiral Linen Services, Inc. to the Corpus Christi Business and Job Development Corporation for business incentives of approximately $400,000 to improve water' and sewer mains to provide service to Admiral Linen Service, Inc. at 4353 Baldwin, subject to negotiation and execution of contract documents. Mayor Neal opened discussion on item 22 regarding the process of assessing liens and collecting city expenses for code x~iolations. Ms. Margie Rose, Assistant City Manager, explained that this item would reduce the re~luired number of violation notices sent to property owners who were out of compliance with the code. Currently, Ms. Rose said that the current process required staff to send multiple notices to violators, delaying city action by approximately 30 days. Ms. Rose said that staff was recommending that only one notice be sent on an annual basis. She stated that if the property owners had been notified and were still in violation, a work order would be issued to clear with property with no fuflher notice, expediting the process considerably. There was no comment from the audience. / Minutes - Regular Council Meeting May 20, 2003 - Page 9 Council Member Cooper st asked how the city would handle n to serve notice again if the prope~ enforcement would be promptly di: whether the amendment would onl' the new notices will inform all vio' under the new plan. Council Mem campaign to notify the citizens ab~ place notices in the newspaper abou part of a complete set of recomm encouraging voluntary compliance oke in support of the amendment. Council Member Kinnison peat offenders. Ms. Rose replied that the city would not need ty owner had been notified previously. She stated that code ~patched to handle the issue. Council Member Kinnison asked r apply to future cases. Acting City Attorney Reining said that ators that they would be held liable for any expenses incurred >er Colmenero asked if staff had planned a public information ~ut the new process. Ms. Rose said that staff was planning to : the process. City Manager Noe added that this amendment was ~ndations intended to augment legal action against violators, by property owners. Council Member Noyola as~ced if the notices would be sent by certified mail. Assistant City Manager Rose said that staff was planning to use certified mail. Mayor Neat suggested that the letter be written in both English mad Spanish. City Secretary Chapa polled the Council for their votes, and the following ordinance passed on its first reading by the following vote: Neal, Colmenero, Cooper, Garrett, Kelly,i Kinnison, Noyola and Scott, voting "Aye"; Chesney was absent. 22. FIRST READING ORDINANCE Amending Sections 23-70 and 23-71 of the Code of Ordinances relating to notice and obtaining liens for City expenses to remedy violations; providing for an effective date. Mayor Neal opened discussion on item 23a regarding the formal adoption of the FY 2003 Annual Action Plan for the Community Development Block Grant (CDBG). Mayor Neal read aloud the proposed project list and asked for council comment. Council Member Noyola made a motion to amend the plan to deduct $35,000 from item 15 for the Rehabilitation Administration and add the same amount to new item 28 for tha Lexington Manor Apartments; and to deduct $35,405 from item 9 for the Emergency Home Repair Grant Program and add the same amount to item 4 for the Clearance of Vacant Properties PrOgram. Council Member Chesney seconded the motion. There was no comment from the audience. City Secretary Chapa polled the Council for their votes, and the motion passed by the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye". (see Attachment "D", approvedfinalproject list) City Secretary Chapa polled the Council for their vote, and the following resolutions passed as amended by the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye". 23.a. RESOLUTION NO. 025309 - AS AMENDED Resolution adopting the FY2003 Annual Action Plan which includes the CDBG, ESG, and HOME Programs; authorizing the City Manager or his designee to submit the FY2003 Annual Action Plan to the U.S. Department of Housing and Urban Development; and authorizing the City Manager or his designee to make changes in the FY2003 Annual Action Plan if required by the U.S. Department of Housing and Urban Development. - AS AMENDED Minutes - Regular Council Meeting May 20, 2003 - Page 10 23.b. RESOLUTION NO. 0253 ~0 Resolution adopting the City of Corpus Christi's Five-Year FY2003-2007 Consolidated Plan; authorizing the City Manager or his designee to submit the Five-Year FY2003-2007 Consolidated Plan to the U.S. Department of Housing and Urban Development; and authorizing the City Manager or his designee to make changes in the Five-Year FY2003- 2007 Consolidated Plan ~f required by the U.S. Department of Housing and Urban Development. ~ Mayor Neal opened discussion on item 24 regarding the construction of a pedestrian access area at Airheart Point. There were~ no comments fi.om the audience or the Council. City Secretary Chapa polled the Council for their Votes, and the following ordinance passed by the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye". 24. ORDINANCE NO. 0253 Ordinance appropriating $21,975 fi.om the Unrestricted Park Trust in the Community Enrichment Fund No. 4720 to pay for the construction of a pedestrian access at the end of Airheart Point; amending FY2002-2003 Operating Budget adopted by Ordinance No. 024974 to increase appropriations by $21,975. Mayor Neal opened discussion on item 25 regarding an interlocal cooperation agreement for the approval of plats within the extraterritorial jurisdiction (ETJ) of the city. City Manager Noe explained that the Commissioner~ Court had already approved the interlocal agreement. Mr. Gunning briefly explained that House Bill 1445 required that the city enter into an interlocal agreement with the county to administer plat regulations within the city's ET J, which is five miles. There was no comment fi.om the audience or the Council. City Secretary Chapa polled the Council for their votes, and the following resolution passed with the following vote: Neal, Chesney, Colmenero, Cooper, Garrett, Kelly, Kinnison, Noyola and Scott, voting "Aye". 25. RESOLUTION NO. 0253 t 2 Resolution authorizing the Mayor or his designee to execute an Interlocal Cooperation Agreement with Nueces County relating to the approval of plats within the extraterritorial jurisdiction of the City of Corpus Christi. Mayor Neal called for the City Manager's report. City Manager Noe reported that the Downtown Area Stakeholders Group Meeting would be taking place on Thursday at 6:00 p.m. in the Sixth Floor Conference Room~ He also said that the Council would be receiving a copy of Mr. Scott Elliff's notes from the council retreat. He added that staff was working on developing action plans for the Council's review and would be providing quarterly updates on the budget as they pertained to the council's strategic goals. Mr. Noe reported that staffwill be presenting the city manager's recommended budget at the next council meeting on May 27. The May 27 meeting would begin at noon with a joint luncheon with the Downtown Management District. In addition, he informed the Council that a presentation by the Convention and Visitors Bureau, a public hearing / Minutes - Regular Council Meeting May 20, 2003 - Page 11 / for the Crime Control District proI~osed budget, and an update on health insurance items were also scheduled for next week's meeting. Mayor Neal called for Coun the Friends of the Park will be m Conference Room. He noted that ti CliffMaus Village, their first suc¢ would be held on June 2 at 6:00 p.1 constituent complaint involving enforcement regulations. In resp{ amendment for code enforcement on June 2. :il concerns and reports. Council Member Chesney reported that ~eting on Wednesday, June 4 at 5:30 p.m. in the Sixth Floor e Friends of the Park had provided playground equipment to the ess. He informed the Council that the next town hall meeting a. in the Lindale Senior Center. He asked staff to investigate a resident on Indiana Street who repeatedly violated code ~nse to Mr. Chesney's question, Mr. Chapa said that the new 'ould not go into effect until the Monday after its second reading Council Member Kelly ask{ and criminal activity in West Guthl of Libraries in conjunction with a ~ reference to Corpus Christi. He s~ museum in Madrid. He stated that d staffto investigate constituent reports with regard to vandalism ~ark. He stated that he was contacted by Herb Canales, Director aap from 1766 which appears to be the first map that includes a id that the map was currently in the permanent collection of a Mr. Canales would like the Council's cooperation in requesting access to the map to obtain an enh~' riced artistic copy for display at the Inez Sterling Adams South Texas Historical Gallery. He said :hat Mr. Canales believed that the Friends of the Library would assume the cost for reproduction a ad delivery of the map. Council Member Kelly made a motion asking for the Council's support fbr a resolution asking the Spanish government and the museum in Madrid for access to the map tc~ make a copy for display and reproduction in Corpus Christi to help defray the cost. Council Member Colmenero seconded the motion. The motion passed unanimously. Council Member Cooper asked for a status report on the repairs to the sinkhole near Louisiana Parkway and Santa Fe Street. Assistant City Manager Massey said staff is making several curb repairs and the repairs should be completed by the end of the week. Council Member Scott asl~ed if the Click It or Ticket It campaign was city-wide, because there seemed to be more enforcement on the south side of town. City Manager Noe said that the police department targets the intersections with the highest volume of traffic, and then go from one intersection to the other throughout the city. Mr. Scott asked staff to investigate constituent complaints about speeding on Santa Fe. He asked about problems with a three-inch drop in the pavement at Weber and McArdle, an intersection that had recently repaired. City Engineer Angel Escobar said that several water line repairs had been completed on Weber Road. He said he would send a street department crew to fin any settlement that has taken place. Mr. Scott asked why staff had to make more repairs on Weber since it had recently been repaired. City Manager Noe said that staff has been very aggressive about including the utility work with the street work to prevent multiple repairs. Unfortunately, Mr. Noe said that contractors will periodically provide work that requires additional repairs. Additionally, in some cases the water and sewer work that was recently completed had failed. In response to Mr. Scott's question, Mr. Escobar said that staffdoes take past experiences with a contractor into consideration when awarding bids. Mr. Scott commented that the outside lanes of Santa Fe are in poor condition. Council Member Scott also mentioned the recognition for the award-winning Flour BluffNJROTC at 8:00 a.m. tomorrow, organized by the Mayor's Office. Finally, Mr. Scott mentioned that he would like to attend the town hall meeting at Minutes - Regular Council Meetin May 20, 2003 - Page 12 Lindale Senior Center, if there wa~ no objection from the other members of the Council hosting the event. He said that he hoped the police department would be represented at this meeting because he anticipates questions about crime control issues. Council Member Noyola as City Manager Massey said that Restaurant. The wastewater was the ditch at Corona. He reported th; to remove any residue. He statei commented that Westpoint Road ~ced for a status report regarding the ditch near Corona. Assistant taft found a broken wastewater line near the Cracker Barrel ~ltrating the storm water system at that point and flowing into tt the line was repaired yesterday and staff was cleaning the lines that staff would notify the concerned residents. Mr. Noyola ad Home Road are also in poor condition. Council Member Colmene~o reported on poor lighting on Mildred Street. He thanked Mr. Massey for addressing problems with craters on streets in the area. Mr. Colmenero spoke in support of the code enforcement amendmelnts. Council Member Gan:eR asked City Manager Noe if the hospital zone on Alameda Street could be reconsidered. He also asked for an update on the six parking meters removed from the 600 block of Leopard Street. Mr. Noe haid that he had asked ChiefAlvarez to investigate the matter and would provide an update later. He asked if staff had a plan to resolve the drainage problem near Manshiem and Ayers area. Mr. Eseobar said that he would provide Mr. Garrett with a schedule for construction. Mayor Neal requested thatiCity Manager Noe send correspondence to County Judge Terry Shamsie to arrange a joint meeting between the city and county in June. Mayor Neal called for petitions from the audience. Ms. Priscilla Leal, 4738 Cheryl, spoke regarding the need for drainage improvements near Manshiem and Sunnybrook Streets and questions she had raised at last week's meeting. Mr. Roland Garza also spoke regarding the need for drainage improvements near Manshiem and Sunnybrook. Mr. Danny Noyola, 4410 Acushnet, thanked the Council for their partial funding of the street repairs on Manshiem and Sunnybrook, but noted that the reduced funding would delay the completion of the project. There being no further business to come before the Council, Mayor Neal adjourned the Council meeting at 4:35 p.m. on May 20, 2003. Revised 05-13-03 ATTACHMENT "D" CITY OF CORPUS CHRISTI TOTAL FUNDS AVAILABLE FOR FY2003 CDBG PROGRAM $5,653,152 Business Resource Center - Cun'ent Project fUl ding ~ $110,000 the City of Corpus Christi Bu"~nssa Rsao~-ce Cer :er is requesting funding for operational e~pensas including ~,'-~ salaries I and banefits for 3 people and admin~b al;ye costs. The mission of the BRC is to promote the growth of small businsssas by $110,000 3roviding information and technical assistance on c )nt~acfing opportunities, certifications, financing, bonding, insurance, 3usiness planning, and marketing. CDBG Program Admlntstraaon - Current Proje( t funding ~$4~,600 Administrative cost covers the staff salaries. The ~ taft is responsible for administadng the Community Dev~ Block ~rant (CDBG), the HOME Investment Partnemhip ',HOME), and the Emergency Shelter Grant Programs. The staff 2 ntorprets CDBG, HOME, and ESG federal regulati )ns, conducts public hearings/meetings, reviews proposed projects and $453,364 assessments of funding projecto/actfvitiss, and ent )rcsa Davis Bacon federal wage rate requirements. ! r~lty of Corpus Christi - Publto Facilities and Im~provements - New Project 3 ]'his project cost will cover design, enginsadng, consulting, and contingency of facility barrier moral/improvements. See $599,805 ~xpanded worksheet r~lenrance of Vacant Properties Program - New Project The ~ will entail the clearance of vacant p~ by the removal of weeds, rubbish, brush, junk accumulation, and olher 4 Jns~gh'dy, objectionable er unsanitarymattor. The ~roper/isa will he bid out to conffactor to clsar the properfles. Lisns will he $200,000 ~laced against the proper~es to cover the costs irmurreq. Code Enforcement Program - Current Project funding {~ $109,938 The salaries of four (4) code enforcement inspecto~ and 1/2 salary of a clerk will be funded in the amount of $161,701.40. Funds in the amount of $125,408.58 will be used f~r program delivery costs. The inspectom ara responsible for inspecting 5 ~ropertJes within the C DBG target area for violafio~ of city code and health ordinances. Inspections are conduced on $262,110 par/Jcular violations. The inspectors will also implement a c~nprahens~e approach to coordination of mol'd-departmental ~eams of city sar~sas and programs to address specific needs of each n~ghborhood. ~ompreheaslve Planning Assistanue - Current ~rojent funding ~ $7S,000 The Compreher~ve Planning work product for FY(~I-04 will be to create a comprehensive draft revision to the Corpus Christi Policy Ststornents. The Corpus Christi Policy Stab~nts were adopted by City Council in 1987 and have not been 6 =omprahensively ravisad and updatad fo~ over 15 yearn. The revisicn and approveJ Ixo(~sa will take two ysars and $75,000 =ollsolldate Area Deveto~ Plans and Citywide IFuture Land Use and Transportation elements into a single document. The ~rst year of funding will allow ~;aff to draft the revisions to the Corpus Christi Policy Statements. The second year of this two* year project will include the public headng, revis~ and approval process. Corpus Chris# Renewal Corn/Econ. Dev. - current Project funding ~ $20,000 The request for $111,280 is to provide funding to flhe City of Coq~Js Christi to implement the Renewal Community Tax 7 Incendve Utilization Plan and the Coursa of Ac'don and to market available farms of assistsnce that will spur and promote $20,000 sconomic development in Corpus Christi. Addit~ly, due to the complex nstum of the Internal Revenue Code (IRC), contracting with professionals with mq~erlJsa in IRC will be needed. FY2003 CDBG Allocation $4,219,000 Reprogrammed Funds $734,152 Program Income from Rehabilitation Program i $700,000 Demolltton Grant Program - Current Project ft~big ~ $170,000 The removal of unsafu st~ucturas is a prkldty in ne ghtx~ revitaliza'don in the cummunity. The Cnde En~ s'mff 8 iddnflfies stn~tores that are unoccupied, opan, an ~ dilapidated. A totaJ of $2,(XX).0O v~ll be expanded for the proceasing of $215,700 the unsafe s'mJcture and a total of $213,700.00 w~ be expended in the board up and/or demolition of unsafe stn~--tores. Emergency Home Repair Grant Program - Cur ont Project funding ~ $884,000 9 Funds are used to provide emergoncy repair grard ~ up to $6,500 to homeswne~ who are 65 years or older, very Iow-income and/or persons with disabilit~s. The program is (f ~gndd to only address hazardous conditions related to roofing, being, plumbing, eiec'~ical, and minor s~n~ctural repairs, t is antJcipatod that 153 homeowners will be assisted. Garbia Arts Educ Cent~w Area 8l~st Improse~ Plmse I & 2 - Past Project funding ~ $265,000 This proposal requests add~ f~nds for ROW ~=quis~en, demolition, re~ocafion, and cornparv'~Jon to the Ne~ghbe~nesd Childcare Cer~ for damages to existing stn~-'tur~. The additional ROW is necessary to provue for a straight alignmant of 10 Marguer~ta St. instesd of a cun. i~inesr alignment, i=uture funds v.~ll be requastdd for street and drainage consbuc.den for 11th, $~0,000 17th and Marguadte St** This street a]ignmant in.sea parking for local residents and ac6v~Jes in the Ar~s Center & Ne~hborbood Childcare Center. H. P. Garcla Park - Past Project funding fo~ G~ Park P~n ~ $65,000 Plan, design, and impleme~ general site grading, ~eveling for conditions to allow future use and proper drainage of ares 11 ($1§,000). P~an.design'andinsta~aplaygr~und'~ithcurbingsystomt~c~ntainresi~isntsurfaningmater~a~($78'75~). Plan, design and install a crashed shell ruao~ay wffh co tcreta curbing. Roadway should ~ to playgreund ares ($42,000). Plan, $~0,000 design, and install a 3(Y' (re. nd or square) open ai pavilion ($35,000). Plan, design, and install a bail system with be~bes and picnic t~b~e systems (covered table, BBO pit = nd bash con'miner) instaik~d es conc~ta pads along the b'sil ($19,850). Housing Rehabilitation and Reconstruction Lo~n Program - Current Project funding ~ $1,200,000 The Housing Rehabilitation I_esn Program prov~ kmns to iow income homeownem to repair and nmke improvements to 12 0~eir heuess. ~tisan§cipatadthat I0-15 houses v~ll be r~habiJitatod and 20-25 w~ll he reconstructad. The~e funds wJll ales be $1,133,000 Manshelm Area Drbinage Impr. Phase 2 - Curr~nt Project funding ~ $520,000 This prepaesl cor-~.*ts of design and cunstruct~on iof Phees 2. Phase 2 includes the continuation of a drainoge culvert w~h curb, inlets, curb, and gutter ~ and pavement repair to be extended akx~g Gabriel Street (Sunnybreok to 13 Mansheim) and along Manshsim (G~d=~tal to aPPre~. 150 ft west of Franklin). The Propaesd drainage culvert alignment will $50,000 require reccxudn~-'don of sidewalk, curb, gutter, and dnve~ay in the immediate ares of ~he coc~=t~don of the underground culvert. Mortgage ~-r~k=lng Project - Current Project f~nding ~ $55,889 Will pay for sais~ and expenses for ese person tO administer leans provided to Iow income homeowners f~nded through the Rehebil~afion Lean Program. The Portfolio coc~s~ s of 870 active luar~, plus new lesns entered during fiscal year 2003-2004 14 and117 deferred l~ans. Thebi!ingua~esrvicespr~ldedbycuradmin~a~u~*inc~udec~isct~onofcurrantandde~inqua~t~uans $38,~5 up to 120 d~ys, payment disbumemonts of proper y taxes and of annual insurance premiums f~om escrow accounts. Personal, on site, counseling is given o custome~ regarding payment altern~vas and program roles. Opara'don and x~:lures are revk~ed by the A/R Collec'dons Manage~ to assure internal contrel and compliance. Rehabilitation Admlnis~aflon - Current Proje~ funding ~ $602,600 various loan and grant programs. Soulhmoreland AddiSon Area 8freer Improve~nts Phase 3B - Past Project funding ~ $2,394,783 This propesal consists of design and construction !of 28" B-B street pavement curb, gutter, sidewalk, driveways and 16 underground drainage for Phase 3B. Phase 3B ~ lhis project consists of: Lewis - Clemrn~ to Watson approx. 300 I.f., $78,000 Naples S~'eet - Richard tO Watson approx. 750 I.f;, Watson - Ayers to Naples approx. 1250 I.f. Sunnybrook/Evelyn/GolllharlKostoryz Area St & Drainage Improvement Phase 2 - Past Project funding ~ $406,00~ 17 Th~s propasal consists of design and constmcfion of 28 B-Bstraetpavemontcurb, gutter, sidewak, dnvewaysand underground drainage for Phase 2. Phase 2 of this project consists of Helon Street (Go~ihar to Suonybrook) 1250 I.f. and Theresa (Helen and Evelyn) 300 I.f. 2 Unified Development Code - New Project An 18-24 month project to comprehensively update and unify the City's land development codes. CDBG funding is requested for 18 50°~off~etotalprojectcostsoverat~vo-yearper~]. This funding request is for one(1) year, with plans to request the same $75,000 amount for the 2004-2005 ~'mcal year. Loc;d utility' ~rtd re~,~lue will provide 50% share of the overall project c~'ts. A major oal of fl~e UDC will be to implement affordable ho ~ing p~icies in fl~e City's ComprehetlsNe Plan. INeed & Seed Program - Current Project funding ~ $50,000 The Weed and Seed Program is a comp~ehe~ive multi-agency approach to combating violent crime, drug ~se and gang 19 ~ in high crime nmg.hborhoods. The goals ar~ to "weeo' out crime fi'om targeted neighbodmods, while at the same flme $50,000 seed" tfm target areas with a wide range of crime i~-evenfion programs and Human Services to prevent crime from 'eoccurring within the target areas, i :lty Projeots Total $5,067,419 Accessible Communities, Inc. 20 Construct~ of a new building, the Resource Center for Independent Living: for ~aining, meeting, and office and storage $120,795 ~ fo~ persons/families ~ (cross) disabilitiest ixoviding an acces~ble, comprehenswe s~urce for serv~es, supports, and learning opporlunities, resulting in community incision. Capital Contrlbut~n $11,000 21 Boy"s & Girl's Club of Co~pus Christi Project is for the installation of air co~litioning in our gymna~um, which is used primarily by our westside neighborhood yout]~. $99,205 Co~pus Christi Hope House, Ir~. Renovations to 22 ~mprove t~e living conditions for t~e residents at o~r shelters and expansio~ of the shelters capacity. Capital Conbibutlon $58,000 $2~,000 GOD'S GYM -Air Conditioning New air 23 conditioning units. Replace old office unit and install four new units for gymnasium and classes. $40,000 Habitat for Humanity - Corpus Christi The 25 Habitat for Humanity Restore Building Project is s~kJng funds to eliminate conditions de~imental to public health and safety. The building is in need of extensive roofing improv~m~mts to prewnt tile collapse of the roof as well as sfl'uctural damage to $80,328 Nueces County Community Act]~t Agency To · $80,000 26 ~'l~"iz.~ hom~ o~u[~l by ~mil~o from Io~ ~ ~r~ k~ i~ in target ar~. Women's Shelter of South Texas Rehabilitation and ~mprovements of the emergency shelter and supp~ s~rwces facilities. ;:mer~ency shelter rehabilitation includes repair and 27 rep,~aceme~t of ceiling,, tiles, doors, safety latche~, and lighting. Exterio~ rotting wood will be replace and reprinted. Replacement of t~e damaged track of t~e sec~rityigat~. Rehabi~ of t~e support services Pacil~es includes roof $72,405 sidewalk. Capital Contribution $10,000 28 TG 110, Inc. d.b.a. Lexington Manor Apts. Purchase and installation of ir~lus~ial playground equipment for youth of apartment complex. Capital ContrlbutJon $5,000 $35,000 $585,733 TOTAL 5,653,1~;2 APPROVE[ ~ FY2003 ESG PROGRAM Catholic Charities Provision of Homeless Prevention sho~term subsidies, secudty deposits or 1st month's rent, mediation programs, legal services and{payments to prevent foreclosure on a home. $ 10,000 Corpus Christi Hope House Provision of Essential Services including service~ concerned with employment, physical health and education of the homeless. Payment of maintenance, operations including rent, insurance, utilities and I~umishings' $ 15,oo0 Corpus Christi Metro Ministries : Provision of Essential Services including services concemed with employment, physical health and education of the homeless. Provision of Homeless Prevention including short-term subsidies, security deposits or 1st month's rent, m~diation programs, legal services, and payment to prevent foreclosure on a home. Payment of matintenance, operations including rent, insurance, utilities and furnishings. ; $ 50,000 Gulf Coast Council of La Raza Provision of Essential Services including services concemed with employment, physical health and education of the homeless. Payment of maintenance, operations including rent, insurance, utilities $ 20,000 and furnishings. Mary McLeod Bethune Day Nursery Provision of Essential Services including services concemed with employment, physical health and $ 10,000 education of the homeless. : Center & Emergency Shelter of Youth Provision of Essential Services including services concerned with employment, physical health and $ 12,750 education of the homeless. The Salvation Army Provision of Essential Services including services concerned with employment, physical health and $ 20,000 education of the homeless. Payment of maintenance, operations including rent, insurance, utilities and furnishings. Timon's Ministries Payment of maintenance, operations including rent, insurance, utilities and fumishings. $ 2,250 Provision of Essential Services including services concerned with employment, physical health and education of the homeless. Provision df Homeless Prevention including short-term subsidies, security deposits or 1st month's rent, mediation programs, legal services, and payment to prevent iforeclosure on a home. Payment of maintenance, operations including rent, insurance, utilities and furnishings. $ 30,000 tOTAL APPR OVED FY2003 HOME PROGRAM FY2003 Allocation $1,862,562 HOMEBUYER ASSISTANCE PRO( RAM A I deferred, forgivable loan not to exce ~ $3,000 will be provided to Iow income, homebuyers for the $549,000 purpose of meeting down payment ~ nd closing costs expenses. ADMINISTRATION/TECHNICAL AS $ISTANCE ~,dministrative funds for staffing, plm ~ning, ove~ight, coordination, staff supewision, monitoring and evalua~on, contracting, recordkeepi~ ,g/repertJng and overall program management. Technical 2 assistance will be provided to enhan ;e the capacity of CHDO's, nonprofits, owners/investors of rental $186,256 property and other organizations tha : may participate in the program. Also includes administrative funds For direct operating support for the C-IDO's. MINOR REHABILITATION GRANT ~ROGRAM 3 Minor rehabilitation of units with mor,~ than $1,000 but less than $6,500. Grants will be provided to $100,000 homeowners who are 65 years and ~ ~lder and/or persons with disabilities. MAJOR REHABIMTATION LOAN P ROGRAM Loans of 0% to 3% for qualified inco~ne families with up to a 20 year term. Reconstruction of owner- 4 occupied units unsuitable for rehabilitation and to provide for the reconstruction of new suitable units. $250,000 Relocation grants will be provfded for temporary relocation and a grant to provide funds to demolish and construct the replacement unit. NL=W CONSTRUCTION Construction of new single family \ Multi - housing units. The units must remain affordable for a 5 minimum of 20 years. These funds may be used by a CDC. A deferred loan, not to exceed $20,000, $497,922 payable alter the 1st mort_gage is pakl, will be provided to Iow income home buyers for the purchase of a home. The amount of the deferred loan will be based on HUD income limits. COMMUNITY HOUSING DEVELOPMENT ORG. (CHDO) * NEW CONSTRUCTION Low interest loans/grants to CommUnity Housing Development Organizations (CHDO's) for the purpose 0f constructing new rental housing ulnits/homeownership. ~.CQUISITION AND REHABILITATION 6 Financing to acquire and rehabilitate ex~sflng rental housing which would be owned, operated or $279,384 sponsored by a Commun~ Housing Development Organization is proposed as an ac'dvit~. Housing acquired through this program will be made available to Iow income individuals under affordable conditions for a period of up to 15 years. TOTAL $1,862,562 *COMMUNITY HOUSING DEVELOI~VIENT ORGANIZATIONS (CHDO) The City of Corpus Christi will set aside at a minimum the 15% ($279,384) required by regulalions for use by the CHDO within the 24-month period. The City of Corpus Christi will provide technical assistance and capacity building as necessary. 2 coUNcIL MEMORANDUM RECOMMENDATION: Motion approving a supply agreement with Cintas Corporation, Corpus Christi, Texas, for work u~,,~.f,,orms which includes approximately 1,777 work pants, 2,439 work shirts, 59 coveralls, 1,243 T -shirts, 618 jersey knit shirts, 1,778 denim jeans, and 250 jackets, in accordance with Bid Iflvitation No. BI-0068-03 based on best bid for an estimated annual expenditure of $102,219.86 !of which $25,554.96 is for FY02/03. The term of the contract shall be for twelve months with {tn option to extend for up to two additional twelve month periods subject to the approval of the supplier and the City Manager or his designee. Funds have been budgeted by the using departments in FY 02-03. ****************************************************************************** Purpose: Thes~ uniforms are required to be used by employees of seventeen departments throughout the city for protection and identification of personnel. Previous Contract: The +ption to extend the previous contract was not exercised due to thqcontractor's inability to extend the contract. Bid Invitations Issued: Fourteen Bids Received: Four Price Analysis: Pricing has increased approximately 4% since the last bid of 2002. According to the vendor, the increase is due to the rising cost in material and shipping. Award Basis: Best Bid Bids were evaluated on quality of garments, lead time, bidder's profile & qualifications and price. An evaluation committee made up of representatives of the various using departments was assigned to revie~v and evaluate all offers. Cintas Corporation received the highest score and therefore is recommended for the award. Funding: Various Using Activities $102,301.92 Procurement & General Services Manager DATE: 5/9/03 f�il3�Til-4]R9 PURCHASING DIVISION BID TABULATION -13I-0068-03 WORK UNIFORMS Cintas Corporation Corpus Christi, Texas Cup Graphics Corpus Christi, TX Starlings Uniforms & Equip. San Antonio, TX Unifrst Corpus Christi, TX UNIT UNIT UNIT UNIT ITEM DESCRIPTION QTY UNIT PRICE EXT PRICE PRICE EXT PRICE PRICE EXT PRICE PRICE EXT PRICE I. Pants, Penn Press_ Male Blue 1,573 EA $13.34 $20,983.82 $12.45 $19,583.85 $13.50 $21,235.50 $15.63 $24,585.99 __ Pants. Penn Press: Female Blue 13 EA 15.09 196.17 13.50 175.50 14.99 19487 16.49 214,37 Pants_ 100% Catton_ Nlan Blue 191 EA 1540 2,941.40 16,75 3,199.25 1749 3,340.59 18.91 3,611.81 4. Shirts. Short Sleeves_ Penn Press. Male Blue 276 EA 9.94 2,743.44 t 1 40 3,146.40 9.29 2,564.04 9.82 2,710.32 1. Shin, Same as Item No 4 except shin rail 4" longer_ 8 EA 11,73 93.84 1365 109.20 11.14 89.12 10.32 8256 6. Shirts. Short Sleeves_ Perm Press. Female Blue 42 EA 11.18 469.56 12.55 527.10 9.10 382.20 9.82 412.44 '. Woman's Blouse_ Short Sleeves, Penn Press, Blue 42 EA 11.18 469.56 1335 560.70 10.58 444.36 10.59 444.78 8. Woman's Smock_ Short Sleeves, Perm Press, Blue 42 EA 13.91 584.22 1600 672.00 1225 514.50 14,33 601.86 9_ Shirts, Short Sleeve_ Penn Press, Male Orange 584 EA 10.56 6,16704 12.95 7,562.80 949 5,542.16 7.03 4,10552 10. Shirt, Same as Item No. 9 except shin tail 4" longer. 8 EA 12.35 98.80 13.05 10440 11.14 89.12 803 6424 11. Shirts, Short Sled,. Perm Press. Male White 22 EA 9.71 213.62 10.65 234.30 9.49 208.78 9.82 21604 12 Shirt. Same as Item No I 1 except shirt tail 4" longer. 8 EA 1151 92.08 1245 99.60 11,14 89.12 10.59 84.72 13_ SecurityShirts. Short Sleeve. Perm Press. White 17 EA 15.07 256.19 1965 334.05 15.49 263 33 13.03 22151 14. Shirts, Same as No. 4 except 100% Cotton, Male Blue 253 EA 1349 3,412.97 1505 3,807.65 12.25 3,099.25 14.16 3,582.48 15. Shin_Son as No14 exeeptshirtFaill" longer 8 EA 15.30 1765 1 147 11760 .1691_... L19-21 16. Shirts, Same as Nol l except 100% Cotton, Male White 25 EA 14.16 35400 13.85 346.25 13.79 344.75 1416 354.00 17. Shirts. Same as No 16 except shirt tail 4" longer 8 EA 16.74 133.92 16.35 130.80 16.55 132.40 14.91 119.28 18. Shirts, Lone Sleeve, Perm Press_ Male Blue 626 EA 1097 6,867.22 1205 7,543.30 10.69 6,691 94 1 167 7,30542 19. Shirts, Same as Na_ 18 except shirt tail 4" longer 8 EA 12.76 102.08 14.15 113.20 12.83 102.64 12.17 9736 20_ Shirts, Lane Slecve_ Perm Press. Female Blue 5 EA 13.03 65.15 12.60 63.00 12,75 63.75 11.67 5835 21_ Shuts, Lone Sleeve_ Perm Press_ Male Orange 275 EA 12.31 3,385.25 13.10 3,60250 1149 3,159.75 843 2,318.25 _ Shirts, Same as No. 2 l except shirt tail 4" longer 8 EA 14.56 116.48 1495 119.60 13.79 11032 943 75.44 23. Shirts, Long Sleeve_ Penn Press, Male White 48 EA 1118 536.64 12.15 583.20 11.49 551.52 11 67 560.16 24. Shirts, Same as No. 73 except shirt tail 4" longer 8 EA 1297 103.76 14.40 11520 13.79 110.32 12.17 9736 - Shirts, Same as Ni, 18 except 100% Cotton, Male Blue 53 EA 14.57 772.21 15.15 802.95 14.89 789.17 15.68 831.04 26, Shirts, Same as No. 25 except shirt tail 4" longer 8 EA 16.37 130.96 1790 143.20 17.87 14296 16.43 131.44 27_ Shirts, Same as No. 21 except 100% Cotton, Male Orange 33 EA 16.48 543.84 15.80 521.40 14.89 49137 12.00 396.00 28_ Shirts, Same as No. 27 except shin tail 4" longer 8 EA 1934 154.72 18.65 149.20 17.87 142.96 1300 104.00 29. Shirts, Same as No. 23 except 100% Cotton, Male White 8 EA 14.98 119.84 14.90 119.20 14.89 119.12 15.68 125.44 30. Shirts, Same as No. 29 except shin tail 4" longer 8 EA 17.59 14072 17.65 141.20 17.87 142.96 16.43 131.44 31. Co,ealls. 6585 Male Blue 34 EA 21.58 73372 23.60 802.40 1645 559.30 23.66 804.44 32_ Coveralls, 65/33 Male Orange 17 EA 25.64 435.88 24.00 408.00 16.45 279.65 23.66 40222 _ Coveralls, 100 -,.Cotton, Male Blue 8 EA 31.43 25144 2765 22120 29.69 23752 38.50 308.00 34. "T" Shirts, Green, L Blue, or Navy Short Sleeve 893 EA TIT 6,349.23 5.75 5,134.75 6.99 6,24207 5.86 5,232.98 35, "T" Shirts, Green_ L Blue, extra heavv, Short Sleeve 83 EA 7.21 598,43 675 560.25 6.99 58017 5.86 48638 36. "'1" Shirts, Orange, Short Sleeve 17 EA 7.21 122.57 6.25 10625 6.99 118.83 646 109.82 37. "T" Shirts. Green. LB. or Navv, Short Sleeve 100%Cotton 167 EA 7.21 1,204.07 6.75 1,12725 6.99 1,167.33 646 1,078.82 38. "1"' Shirts, Green, LB, or Navy Lone Sleeve 100 %Cotton 83 EA 9.12 756.96 8.25 684.75 9.99 829.17 6.73 558.59 39 Golf/Polo Shins. Unisex, Green, Lb. or Navy 241 EA 15.58 3,754.78 11.50 2,771.50 16.25 3,916.25 11.38 2,742.58 40. Golf/Pom Shirts_ Unisex. Green_ White 318 EA 15.45 4,91110 11.50 3,657 00 1625 5,167.50 11.38 3,618.84 41. Golf/Polo Shirts_ As, hitt LB. Nav_v. or Green 100 %Cotton 17 EA 16.66 28322 12.50 212.50 I9,69 334.73 19.86 337.62 42 Golf/Polo Shirts. unisex, Orange 42 EA 8.13 341.46 11.50 483.00 1969 826.98 15.08 633.36 43 Denim Pants_ Mal, 1770 EA 13.85 24,514.50 14.75 26,107.50 14.99 26,532.30 17.85 31,594.50 44_ Denim Pants. Female 8 EA 14.83 11864 1600 128.00 22.99 183.92 27.33 218.64 45 Jacket Nave. T,vill_ 65/35 167 EA 25.39 4,240.13 2600 4,342.00 28.99 4,84133 27.33 4,564.11 46_ Na,,- Shell Jacket_ Orange_ 83 EA 14,68 1,218.44 13 75 1,141,25 14.99 1,244.17 16.21 1,345.43 48_ Name Patches 17 EA 0.67 I t.39 150 25.50 1.25 2125 0.00 0.00 Award Total $102,219.86 $102,665.30 $104,352.94 $107,799.23 CITY OF CORPUS CHRISTI EVALUATION OF WORK UNIFORMS Total: 99 95 73 54 Recommendation: Award to Cintas base on best bid. 3 AGENDA MEMORANDUM RECOMMENDATION: Motioqapproving a supply agreement with Gajeske Inc., San Antonio, Texas, for approximately 143,000 feet of polyethylene pipe and 5,080 fittings in accordance with Bid Invitation No. BI-0096-03 based om low bid for an estimated annual expenditure of $138,828.94 of which $34,707.21 is for FY02/03. The term of the contract will be for twelve months with an option to extend for up to two additional tWelve-month periods subject to the approval of the supplier and the City Manager or his designee, l~unds have been budgeted by the Gas Department in FY 02-03. BACKGROUND: Purpose: The pipe and fittings are used by the Gas Department for the constl'uction of new gas lines and the maintenance of existing lines. Previous Contract: The 9ption to extend the current contract was not exercised due to suppfier's inability to maintain contract pricing, requiring new bids to be received. Bid Invitations Issued: Fifteen Bids Received: Five Price Analysis: When compared to the previous contract, pricing has increased approximately 3 %. The price increase is partially due to a rising market for resin products. Award Basis: Low Bid Funding: Michael Barrera, CPM Procurement and Oene~ Gas Department 520160-4130-34130 Services Manager $34,707.21 CITY OF CORPUS CHRISTI PURCHASING DIVISION BUYER: GABRIEL MALDONADO DATE: 4/9/03 BID TABULATION BI -0096-03 POLYETHYLENE PIPE AND FITTINGS Group 1 Gajeske, Inc Helotes, Tx Secor Houston, Tx Description Qty I I Extended Price Extended Price I Extended Price Extended Price Extended Price Extended Price Extended Price PIPE 143,000 ft. $107852.60 $114,965.90 Sizes. '2 through 8' FITTINGS 4,380 ft. $13270.96 Group 2 Gajeske, Inc Helotes, Tx Central Plastics Shawnee, OK Secor Houston, Tx Fast Flow Pipe Supply Corpus Christi, Texas Description DIV I I Extended Price Extended Price Extended Price Extended Price Extended Price Extended Price FITTINGS 4,380 ft. $13270.96 $13,783.70 $15,633.05 $24,196.80 Sizes: 1/2" through 4" $20,586.50 $21,018.00 $24,986.50 Sizes V2" through 8" Group 3 Gajeske, Inc Helotes, Tx Central Plastics Shawnee, OK Fast Flow Pipe Supply Corpus Christi, Texas Perfection Corporation Madison, OH Secor Houston, Tx Description Qty. Extended Price Extended Price Extended Price Extended Price Extended Price TRANSITION FITTINGS i00 ft. $17705.38 $19,251.20 $20,586.50 $21,018.00 $24,986.50 Sizes V2" through 8" 4 Request Council Date: 05/20/03 Alternate Council Date: 05/2703 ~GENDA MEMORANDUM RECOMMEDATION: Motion ~pproving a supply agreement with Mueller Company, Decatur, Illinois, for fire hydrants in accordance with Bid Invitation No BI-0066-03 based on low bid for an estimated annual expenditure of $61,335 of which $15,334 is for FY02/03. The term of the supply agreement will be for twelve mo~ths with an option to extend for up to two additional twelve- month periods, subject to the approval of the supplier and the City Manager or his designee. Funds are available from Warehouse Inventory for FY 02-03. BACKGROUND: I Purpose: The fire hydrants will be purchased into Warehouse Inventory and used by the Water Department for new and replacement hydrants. The Water Department determines locations for new fire hydrants base~t on various factors, including development of an area and pro>~imity to existing hydrants. Worn and damaged hydrants are repl$ced as required. Bid Invitations Issued: Ten Bids Received: Fomr Previous Contract: The option to extend the previous contract has been exercised, reqtdring the City to distribute new bid invitations. Award Basis: Low Bid Price Analysis: Pricing has increased approximately 11% since the last bid of February 2000. The vendor stated the increase in pricing is due to the risiag cost of materials and production. A price analysis conducted on fire hydrants reflects a rising market. Funding: Deportment Account Amount Warehouse Inventory 19010-5010-00000 $15,334 CITY OF CORPUS CHRISTI PURCHASING DIVISION BID TABULATION BI -0066-03 FIRE HYDRANTS $61,335.00 $70,457.65 $74,170.00 MUELLER CO. TITAN PIPE & SUPPLY NATIONAL WATERWORKS DECATUR, II, CORPUS CHRISTI, TX CORPUS CHRISTI, TX UNIT EXTENDED UNIT EXTENDED UNIT EXN'I'ENDED ITEM DESCRIPTION QTY UNIT PRICE I PRICE PRICE I PRICE PRICE PRICE 1 3 Foot BunFire Hydrant Improved Mechanical Joint 15 EA $700.00 $10,500.00 $783.94 $11,759.10 $850.00 $12,750.00 2 3 J/2 Foot Bun' Fire FIN •dmu4.Impr2ved Mechanical Joint. 20 EA _ 715.00_ 14-30000 824.24 16 484.80 _ 860.00 _ 17,200.00 843.36 16,867.20 3 4 Foot Bun Fire Hydrant Improved Mechanical Joint 20 EA 730.00 14,600.00 890.00 17,800.00 4 4 1/2 Foot Burg Fire Hydrant, Improved Mechanical Joint 15 EA 745.00 11,175.00 863.19 12,947.85 900.00 13,500.00 5 5 Foot Bun fire hydrant, Improved Mechanical Joint 8 EA 760.00 6,080.00 882.30 7,058.40 940.00 7,520.00 6 5 1/2 Foot Bury I ire Hydrant, Improved Mechanical Joint 6 EA 780.00 4,680.00 890.05 5,340.30 900.00 5.400.00 $61,335.00 $70,457.65 $74,170.00 5 AGENDA MEMORANDUM DATE: May 21,2003 SUBJECT: Annaville Road Street Improvements from Violet Road to Starlite Lane (Project No. 6138) BOND ISSUE 200~) PROJECT NO. C-2R AGENDA ITEM: Motion authorizing the City Man~ger, or his designee, to award Change Order No. 3 to the Construction Contract with W. T./Young Construction Company in the amount of $115,822 for wastewater and storm water!improvements along Annaville Road and Starlite Lane. ISSUE: The Texas Department of Transportation (TXDOT) requires additional traffic ~for safety in permit conditions due to deeper sanitary sewer installation necessary to tie-in at Violet Road. Also, Improvements are necessary for adequate storm water drainage facilities on Stadite Larie. A change order for these improvements is required to complete the project. FUNDING: Funds for this project are available in the FY 2002-2003 Wastewater and ~ ~'~er Capital Improvement Budget. RECOMMENDATION: Staff recommends approval of the motion as presented. ~,~. ~1 iR. Escobar, P. E., Director of Engineering Se~ices Additional Support Material: Exhibit "A" Background Information Exhibit "B" Project Budget Exhibit"C" Location Map H/USERS2\HOME\VELMAR/GEN/STRE 1~6138\CHANGE OR[~ER NO 2\ AGENDA MEMO BACK( ROUND INFORMATION SUBJECT: Annaville Road Street Ilmprovements from Violet Road to Starlite Lane (Project No. 6138) BOND ISSUE 2000 PROJECT NO. C-2R PRIOR COUNCIL ACTION: 1. November 14, 2000 - Ordinance ca on November 7, 2000, in the City levying a sales and use tax pursua~ the voters in Propositions 4 and 5 2. March 27, 2001 - Motion authoriz services contract in the amount Neighborhood Street Reconstructi( · Woodlawn Drive · Birmingham Street · Lyons Street · Brookdale Drive · Whiting Drive · Annaville Road ~vassing returns and declaring the results of the Special Election held = Corpus Christi for the adoption of seven propositions; adopting and t to Section 4A of The Development Corporation Act as approved by Ordinance No. 024269). ng the City Manager, or his designee, to execute an engineering f $398,314 with Coym, Rehmet & Gutierraz Engineering, Inc. for at the following sites (Motion M2001-123): 3. September 9, 2002 - Resolution ¢ etermining the necessity for and ordering the improvement of the following highway in Corpus Christ Nueces County, Texas: · Annaville Street Improk, ements from Violet Road to Starlite Lane specifying that certain of these impdovements will be paid for partly by the City and partly by assessments while others will be paid for entirely by assessments; and directing the City's Director of Engineering Services to file a Notice of Propbsed Assessments with the Nueces County Clerk (Resolution No. 024997). 4. September 9, 2002 - Resolution approving plans and specifications for improvements to the following highway in Corpus Christi, NueceS County, Texas: · Annaville Street Impro~vements from Violet Road to Starlite Lane approving the Director of Engineerihg Services' Project Construction Cost Estimate including an estimate of the portion of costs to be paid by the City and the portion to be paid by assessments; setting a public hearing on these proposed assessments to occur during the October 22, 2002 City Council Meeting; directing the City Secretary to arrange to publish notice of this public hearing; and ordering the Director of Engineering Services to provide Written notice of the public hearing to property owners (Resolution No. 024998). 5. October 22, 2002 - Ordinance closing the public hearing on proposed assessments for improvements to the following highways in Corpus Christi, Nueces County, Texas: · Annaville Road Street Improvements from Violet Road to Starlite Lane imposing assessments totaling $101,144.31 against property abutting the improvements, affected railways, and property and railway owners; fixing corresponding liens on property and charges against property owners; providing for subsequent adjustment of assessment amounts and the corresponding liens and charges based on as~built conditions; specifying assessment payment terms and lien enforcement measures; and declaring an emergency (Ordinance No 025057) 6. October 22, 2002 - Motion authorizing the City Manager, or his designee, to award a construction contract in the amount of $1,090,53135 with W T. Young Construction for the Annaville Road Street Improvements from Violet Road to Starlite Lane (Motion No. 2002 355). PRIOR ADMINISTRATIVE ACTION: 1. October 18, 2000 - Distribution of !Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. EXHIBIT "A" Page 1 of 2 ~ /U S E R S2\H OME\VE LMAR/G E N/S~ REETt6138/CHANGE ORDER NO 2'~,GEN DA BACKGROUND PRIOR ADMINISTRATIVE ACTION (qontinued): 2. November 10, 2000 - Addendum I~1o. 1 to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Redreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3. January 10, 2001 - Addendum No. :~to the Request For Qualifications (RFQ) No. 2000-08 - (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 4. June 27~ 2002 - Public Meeting at ~nnaville Elementary School to inform Property Owners of upcoming construction improvements. 5. February 26, 2003 - Executed Ch~ange Order No. 1 with W. T. Young Construction Company to add eighty-eight (88) calendar days to ~he contract time. 6. May 14, 2003 - Executed Change prder No. 2 with W. T. Young Construction Company in the amount of $17,980, for a total re-stated conlract price of $1,108,511.35, and added ten (10) calendar days to the contract time, for a total of 98 calendar days. BACKGROUND: The Annaville Addltion No. 2 Subdivision is an older neighborhood that was originally platted in 1942. The area is comprised of residential house district. The deteriorated condition of the public infrastructure consists of street paver0ent in poor condition, roadside ditches that provide poor drainage, asphaltJcaliche driveways and no sidewalks. The utility water and wastewater lines are old and in need of replacement. The project was approved for funding in the voter approved November 2000 Bond Election. Utility work will be accomplished prior to reconstruction of the street so that street and drainage work need not be disturbed in the future for utility replacement. The project improvements consist of new pavement, curb and gutter, sidewalks, driveways and storm drainage, plus water/wastewater improvements. PROJECT DESCRIPTION: This project consists of construction of 2,530 linear feet of 28-foot back-to-back pavement, sidewalks, driveways and qurb and gutter, 690 linear feet of storm sewer of various diameters; 2,450 linear feet of 8-inch PVC sanitary sewer; and 2,520 linear feet of 8-inch PVC water line together with all appurtenances as shown on the plans and called for in the specifications. CHANGE ORDER NO. 3: Change Order No. 3 consists of traffic control and paving requirements as specified in the permit conditions of the Texas Department of Transportation (TXDOT) for the tie-in of proposed sewer main installation. For safety, TXDOT is requiring concrete barrier be installed for the safety and protection of motorists in construction of the sanitary Sewer tie-in at Violet Road. Drainage improvements are required along Starlite Lane for adequate drainage o[ storm water. This Change Order adds 40 Calendar Days to the contract time, for a total of 138 calendar days of total contract time. FUNDING: Funds to finance the proposed Change Order are available in the Wastewater and Storm Water Capital Improvement Budget. EXHIBIT "A" Page 2 of 2 H:/USERS2/HOME\VELMAR/GEN/STREETt6138/CHANGE ORDER NO 2/AGENDA BACKGROUND PROJECT BUDGET BOND ISSUE 2000 PROJECT C2R NEIGHBORHOOD STREET RECONSTRUCTION ANNj~VILLE DRIVE (Project No. 6138) May 21, 2003 FUNDS AVAILABLE: Streets ............................................................................................. Storm Water .................................................................................... Wastewater ....................................................................................... Water ............................................................................................. Total ................................................................................................... $554,362.14 234,877.09 453,635.21 247,440.05 $1,490,314.49 FUNDS REQUIRED: Construction (W. T. Young Construction): Street ........................................................................... Storm Water ................................................................. Wastewater .................................................................. Water ......................................................................... $426,082.75 203,855.60 393,153.00 201,242.00 Subtotal Construction ............................................................................. $1,224,333.35 Contingencies ......................................................................................... 0.00 Land Acquisition ..................................................................................... 0.00 Consultant (Coym, Rehmet & Gutierrez) ....................................................... 113,520.00 Consultant (Goldston Engineering, Inc.) ....................................................... 5,188.00 Consultant (James K. Lontos, P. E) ....................................................... 599.66 Engineering Reimbursements ................................................................... 9,609.67 Finance Reimbursements .......................................................................... 10,467.97 Testing ................................................................................................ 4,339.74 Bond Issuance Expense .......................................................................... 6,308.77 Miscellaneous (Printing, Advertising, etc.) ................................................... 6,894.19 Total ................................................................................................... $1,381,261.35 EXHIBIT "B" Page I of I H !USERS2/HOME!VELMAR/GEN\STREET~6138/CHANGE ORDER NO 2/PROJECT BUDGET File : ~Mproject~council~exh6158.dwg PROJECT LOCATIONS ~ CITY PROJECT NO, 6138 EXHIBIT "C" I ANNAVILLE STREET IMPROVEMENTS CITY COUNCIL EXHIBIT ~ Violet Rd ~ Annaville Rd and ~'~'"'~'~ ~ ~'~'~'~ ~'~ Stacy Ln to Ansel St ~ Starlite Ln PAGE: I of 1 Cl~ OF CORPUS CHRISTI, T~XAS DATE: 05-~2~ 2003 ~ 6 AG CITY COUNCIL ENDA MEMORANDUM City Council Action Date: May 27, 2003 AGENDA ITEM: / A. Ordinance appropriatin~$1,298,163 in unappropriated interest from the following Funds for the Laguna Madre Service Collection System Rehabilitation Phase h $33,291.40 from WasteWater Fund 3433 (1990 GO/CO ClP Fund); $198,048.36 from Wastewater Fund 4241 (1995 Revenue Bond); $71,885.35 from Wastewater Fund 4244 (2002 Revenue Bond); $196,122.04 from Wastewater Fund 4500 (Commercial Paper Fu~d); and $798,815.85 from Wastewater Fund 3430 (Wastewater CIP Fund)~, amending capital budget adopted by Ordinance No. 025144 to increase appropriations by $1,298,163; and declaring an emergency Motion authorizing the City Manager, or his designee, to award a construction contract to Insituform of Chesterfield, Missouri, in the amount of $1,298,163.00 for the Laguna Madre Service Area Collection System Rehabilitation, Phase 1 project. ISSUE: The project will rehabilitate existing sanitary sewers and manholes in the Laguna Madre Service Area that are know to be in poor condition and identify other sanitary sewers and manholes in need of rehabilitation for future construction projects. FUNDING: Funding for this project is available through Wastewater Capital Improvement unapproriated interest reserves. CONCLUSION AND RECOMMENDATION: Approval of the construction contract is recommended to award a contract to begin sanitary sewer improvements in the Laguna Madre service area. '~g~ F~. Escobar, P. E., Director of Engineering Services Attachments: Exhibit "A" Exhibit "B" Exhibit "C" Exhibit "D" Background Bid Tap Project Budget Project Map H:tHOME/LYNDAS\GEN\Wastewater\LAGUNA MADRE PLANT~7098 - Laguna Madre Collection System Rehab\Memo. DOC BACKGROUNDINFORMATION SUBJECT: Laguna Madre SaP/ice Area Collection System Rehabilitation, Phase 1. Project #7098) I PRIOR COUNCIL ACTION: January 27, 1998 - A~3proval of an Engineering Agreement with Goldston Engineering, Inc. in the ~mount of $397,587 for the Laguna Madre Service Area Collection System Rehabilitation (Motion M98-013) December 17, 2002 - Approval of the Fiscal Year 2002-03 Capital Improvement Budget for $299,913,20d (Ordinance No. 025144). October 12, 1999 - Approval of Amendment No. 1 to an Engineering Agreement with Goldston Engineeridg, Inc. in the amount of $77,708 for a total restated fee of $475,295 for the Lagun~ Madre Service Area Collection System Rehabilitation. (Motion M99-356) April 16, 2002 -Approva~l of Amendment No. 2 to an Engineering Agreement with Goldston Engineering, Inc. in the amount of $249,575 for a total restated fee of $724,870 for the Laguna Madre Service Area Collection System Rehabilitation. (Motion M2002-100) PRIOR ADMINISTRATIVE ACTION: 1. July 16, 1999 - Adminisl~rative approval of a testing agreement with Fugro South, Inc. in the amount of $2,700 for the Laguna Madre Service Area Collection System Rehabilitation. FUTURE COUNCIL ACTIONI Additional future construction contracts to correct deficiencies found through the l~elevising of lines in this contract. PROJECT BACKGROUND: The Laguna Madre Wastewater Treatment Plant provides services to the Flour Bluff area of the City. During periods of wet weather, there is a significant increase in the sewage flows into the plant. This increase is primarily caused by inflow/infiltration that occurs threugh the many older sanitary sewer systems in Flour Bluff. This project has three (3) purpc~ses, which are: 1. Rehabilitate some of the previously identified existing sanitary sewers and manholes that are known to be in poor condition and allow infiltration. 2. Identify, through cleaning and televising, other sanitary sewers and manholes in need of rehabilitation for future construction projects. 3. Adjustments to grade approximately 100 additional manholes throughout the Flour Bluff area which are currently creating traffic impediments because they are below the existing pavement elevations. EXHIBIT "A" Page 1 of 2 PROJECT DESCRIPTION: THis project consists of: · the cleaning and televising of approximately 17,500 linear feet of 8" through 18" sanitary sewer; · rehabilitating approximately 4,700 linear feet of 8" and 10" sanitary sewer using cured-in-place (CIPP); · rehabilitating approximatCy 137 manholes using either fiberglass reinforced plastic (FRP) or cured-in-place (~CIP) liners; · grade adjustments to apl~roximately 100 manholes to correct elevation deficiencies. BID INFORMATION: This project consists solely of a base bid. The City received proposals from three (3) bidders on May 14, 2003. (SeeiExhibit "B") The bids ranged from $1,298,16F3.00 to $1,695,328.95. The high bid was determined to be Non-Responsive due to an incot[nplete bid bond. This did not affect the priority bid award. The Engineer's estimated construction cost for the base bid was $1,280,000. Insituform of Chesterfield, MiSsouri, was the lowest bidder. Therefore, the City's Consultant, Goldston Engineering, and city staff, recommend that based on Iow bid and past satisfactory experience on Similar City projects, a contract be awarded to Insituform of Chesterfield, Missouri, in the amount of $1,298,163 for the Laguna Madre Service Area Collection System Rehabilitation Phase 1 project. CONTRACT TERMS: This project is scheduled to take 200 calendar days with completion estimated to be in early January 2004. FUNDING: This project is larg~ely being funded by interest earnings which have been earned through the City's Cash Management Investment program on various utility related capital funds. The City's Adopted Investment Policy requires that available funds including bond proceeds and miscellaneous revenue be invested in conservative financial instruments as approved by the Investment Committee. These interest earnings accumulate and are periodically appropriated, but must be used for authorized projects, in this case, utilities. tfilOMEtLYNDAS GEN/Waslewater~LAGUNA MADRE PLANT~7098 Lagufla Madre Collection Sy$1em Rehab~,SACKGROUND.doc EXHIBIT "A" Page 2 of 2 Tabulation of Side Department of Engineering -City of Corpus Christi, TX Tabulated By: Philip L. Boi P.E. Goldston Engineering . VC12 n,. M rn,nN Ii 9mr reres,ra. nous Emalneare Estimate: 31.2110.000.00 LAGUNA MADRE SERVICE AREA COLLECTION SYSTEM InstOuform Technologies Jalco, Inc. Freehold Interest, LLC REHABILIATION, PHASE 1 702 Spirit 40 Park Dr. P.O. Box 27388 903 East Mein Street Pro ea No. ]098 Chesterfield MO 63005 Houston TX 77227 Humble. TX 77338 ttem Description Duanfi Unit Unit Price Amount _22LPrice Amount Unit Price 11 Amount Unit Price Amoum SnH Price Amount Base Bid 1 Mobilization. Demobilization and Bonds, 1 LS $ 37,000.00 $ 37,000.00 $ 50,000.00 $ 50,000.00 $40,000.00 $ 40,000.00 $ - $ - $ - $ compete in piece per Lump Sum Clean e" Sanitary Sewer, complete in place 14,570 LF $ 1.15 $ 16,755.50 $ 1.60 $ 26,226.00 $ 1.75 $ 25,497.50 $ - $ - per Linear Foot 3 Televise and Inspect 8" Sanitary Sewer, 14.570 LF $ 1.15 $ 16,755.50 $ 1.50 $ 21,855.00 $ 1.20 $ 17,484.00 $ - $ - complete in place per Linear Foot 4 andTelei, me '.Sanita , Sower. 3,719 {F $ 29.25 '.08,617.60 $ 6500 $ 244.%60g00 S- . --.. -$_ _• complete in place per Linear Foot o Clean 10" Sanitary Sewer, complete in place art 1,380 LF $ 1.25 $ 1,725.00 $ 1.80 $ 2,484.00 $ 1.93 $ 2,663.40 $ - $ - Linear Foal 6 Televise and Inspect 10" Sanitary Sewer, 1,380 LF $ 1.15 $ 1,587.00 $ 1,50 $ 2,070.00 $ 1.20 $ 1,656.00 $ - $ complete in place per Linear Foot r Rehabilitate and Televise 10" Sacitery Sewer, 1,000 LF $ 30.50 $ 30,500.00 It 85.00 $ 85,000.00 $ 38.23 $ 38,230.00 $ complete in place per Linear Foot I Olean 15" Sanitary Sewer, complete ,n place pe 340 LF $ 2.80 $ 952.00 $ 3.50 $ 1,190.00 $ 2.50 $ 850.00 $ - ❑near Fool 9 Televise and Inspect 15" Sanitary Sower. 340 LF $ 1.15 $ 391.00 $ 1.50 $ 510.00 $ 1.30 $ 442.00 $ - $ - coh,late in place per Linear Fool 10 Clean 18" Sanitary Sewer, 850 LF $ 3.35 $ 2,847.50 $ 4.00 $ 3,400.00 $ 3.00 $ 2,550.00 $ - $ complete in place per Linear Fop[ 11 Televise and Inspect 18" Sanitary Sewer, 850 LF $ 1.12 $ 952,00 $ 1.50 $ 1,275.00 $ 2.00 $ 1,700.07 $ - $ complete In place per Linear Foot 12 Rehabilitate Existing Manhole Using FRP 65 EA $ 2,000.00 $ 130,000.00 $ 4,000.00 $ 26.000.00 $ 4,200.00 $ 273;0170,00 $ - $ - Inserts, complete in place per Each 13 Extra Depth of Rehab. of Existing Ivan ole Usin 190 VF $ 150.00 $ 28,500.00 $ 150.00 $ 28,500.00 $ 450.00 $ 85,500.00 $ - $ - FRP Inserts, complete in place per Vertical Foot 14 Rehabilitate Existing Manhole Using CIPP 36 EA $ 3,935.00 $ 141,660.00 $ 3,400.00 $ 122,400.00 $ 3,300.00 $ 118,800.00 $ - $ complete in 21ace per Each 1 s Extra Depth of Rehab. of Existing Manhole Usirr 50 VF $ 500.00 $ 25,000.00 $ 480.00 $ 24,000.00 $ 423.50 $ 21,175.00 $ - $ - CIPP, Complete in place per Vertical Foot 16 Rehabilitate Existing Manhole Using Either FRP 36 EA $ 2,000.00 $ 72,000.00 $ 3,001.00 $ 108,0170.00 $ 2,365.00 1 $ 85,140.00 S - $ or CIPP. complete in place per Each 1 1 -0 m X m S Page 1 of 2 ii LAGUNA MADRE SERVICE AREA COLLECTION SYSTEM Instltaform Technologies Jelco, Inc. Freehold Interest, LLC .. REHABILIATION, PHASE 1 702 Spirit 40 Park Dr. P.O. Box 27368 903 East Main Sheet Project No. 7098 Chesterfield, MO 63005 Houston TX 77227 Humble T% 77338 Item Description Ouanti Unit Unit Prica Amount Amount UnitPrice Amount Unit Price Amount Untt Price AmourR 17 Erfry Depth of Rehabilitation o' Existing Mar 50 VF S 150.00 $ 7,500.00 $ 22,500.00 $ 13.750.00 $ - $rr.,le 'sng Either FRP r. �F :mpleteInoe per Vertical Foot Ni zninde Corbel Removal. compete in place 83 EA S 3,500.00 $ 290,500.00 7n, $ 8.300.00 $ 83,000.00 $ - $perEach 10 Extre Depth of Corbel Removalcomplete in 170 VF S 2000 $ 3,400.00 $ 25,500.00 $ 42,500.00 $plare p er Vertical Foot 20Folnf Repair complete in place per Each 6 EA $13,000.00 $ 78,000.00 $ 30,000.00 $ 150,000.00 $ - $ - 21 Extra Length of Point Repair complete in 120 LF $ 35.00 $ 4,200.00 $ 20.00 $ 2,400.00 $ 500.00 $ 60,000.00 $ - $ 'r per Each 1 - rxici y Characterization of Spimante and 4 EA $ 750.00 $ 3,000.00 $ 500.00 $ 2,000.00 $ 500.00 $ 2,000.00 $ - $ - .- r1ue. c Cubic Yard 23 Disposal of Toxic Sediment and Sludge. 10 CY $ 200.00 $ 2,000.00 $ 70.00 $ 700.00 $ 30.00 $ 300.00 $ - $ - c"lets e r Cubic Yard 24 f Bench Safety, complete In place per Linear 180 LF $ 10.00 $ 1,800.00 $ 10.00 $ 1,800.00 $ 3.00 $ 540.00 $ - $ - Frot 25 Temporary Traffic Control compe e in place 1 LS $ 1,000.00 $ 1,000.00 $ 30,000.00 $ 30,000.00 $20,000.00 $ 20,000.00 $ - $ - per 1 nmp sum 26 Pavement Repair. complete In pI z,e per 220 SY $ 100.00 $ 22,000.00 $ 200.00 $ 44,000.00 $ 40.00 $ 8,800.00 $ - $ - Sauare Yard 27 Sodding. complete in place per Square Yard 110 SY $ 17.00 $ 1,870.00 $ 8.00 $ 880.00 $ 20.00 $ 2,200.00 $ - $ - 23 :-eeding, complete in place per Square Yard 110 SY $ 10.00 $ 1,100.00 $ 4.00 $ 440.00 $ 15.00 $ 1,650.00 $ - ' $ - 29 Removal and Replacement of Fences complete 1 LS $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000-00 $ - $ in placeper Lump Sum 39 Allovvance for Structural Removal anoror 1 LS $15,000.00 $ 15,000.00 $15,000.00 $ 15,000.00 $15,000.00 $ 16,000.00 $ - $ - Relocation, complete in place per LUMP Sum .r Manhole Frames and Covers, 237 EA $ 450.00 $ 106,650.00 $ 600.00 $ 142,200.00 $ 825.00 $ 195,525.00 $ - E complete In 2iace per Each 32 Service Lateral Repairs, complete in place 50 EA $ 2,200.00 $ 110,000.00 $ 500.00 $ 25,000.00 $ 3,300.00 $ 165,000.00 $ - $ per Each 33 Manholes Adjusted to Grade. complete in place 100 EA $ 300.00 $ 30,000.00 $ 650.00 $ 65,000.00 $ 850.00 $ 85,000.00 $ - b - r Each Total Base Bid Items: $ 1,298,163.00 $ 1,396,780.00 $1,695,359.40 # Error in Extension - Total Corrected ;f Bid Rejected - Invalid Bid Bond Page 2 of 2 LAGUNA MADRE SERVICE AREA COLLECTION SYSTEM REHABILITATION PHASE1 PROJECT BUDGET May 27, 2003 FUNDS AVAILABLE: IWastewater Capital Improveme ~t Bud~tet ESTIMATED BUDGET J $ 2,201,886.00 J FUNDS REQUIRED: Construction Cost (Insituform)1 I $ 1,298,163.00 Construction Contingencies , 103,853.00 Design Consultant (Goldston) , 724,870.00 Testing 10,000.00 Engineering Reimbursements 40,000.00 ~,dministrative Reimbursement~ 20,000.00 Incidental Expenses (Printing, Advertising, etc.) 5,000.00 Total ......................................... t ........................................................... $ 2,201,886.00 EXHIBIT "C" J councilexhibits ~ exh 709g.dwg San Patricio County NUECES BAY! N AGNES CORPUS CHRIS~ CORPUS CHRIS~ BAY Nueces County LAGUNA MADRE SERVICE AREA PROJECT # 7098 Laguna Madre Servlcie Area Collection System RehabAlltatlon, Phase I Project EXHIBIT "D" CITY COUNCIL EXHIBIT PACE: I of I ii DATE' 05/22/20©Z ORDINANCE APPROPRIATING $1,298,163 IN UNAPPROPRIATED INTEREST FROM THE FOLLOWING FUNDS FOR THE LAGUNA MADRE SERVICE COLLECTION SYSTEM REHABILITATION PHASE h $33,291.40 FROM WASTEWATER FUND 3433 (1990 GO/CO CIP FUND); $198,048.36 FROM WASTEWATER FUND 4241 (1995 REVENUE BOND); $71,885.35 FROM WASTEWATER FUND 4244 (2002 REVENUE BOND); $196,122.04 FROM WASTEWATER FUND 4500 (COMMERCIAL PAPER FUND); AND $798,815.85 FROM WASTEWATER FUND 3430 (WASTEWATER CIP FUND); AMENDING CAPITAL BUDGET ADOPTED BY ORDINANCE NO. 025144 TO INCREASE APPROPRIATIONS BY $1,298,163; AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CI'I'~ COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $1,298,163 is appropriated from the unappropriated interest from the following funds for the Laguna Madre Service Collection System Rehabilitation Phase I: $33,291.40 from Wastewater Fund 3433 (1990 GO/CO CIP Fund); $198,048.36 from Wastewater Fund 4241 (1995 Revenue Bond); $71,885.35 from Wastewater Fund 4244 (2002 Revenue Bond); $196,122.04 from Wastewater Fund 4500 (Commercial Paper Fund); and $798,815.85 from Wastewater Fund 3430 0Nastewater CIP Fund). SECTION 2. That the FY 2002-2003 Capital Budget adopted by Ordinance No. 025144 is amended to increase appropriatilons by $1,298,163. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consid~eration of and voting upon ordinances at two regular meetings so that this ordinance is passed land takes effect upon first reading as an emergency measure this the __ day of ,2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary APPROVED: M. ay 21, 2003 Lisa Aguilar~-' Assistant City Attorney For City Attorney Samuel L. Neal, Jr. Mayor 7 AGENDA MEMORANDUM April 8, 2003 SUBJECT: Corpus Christi Airl~or[ Terminal Construction Program #1071 AGENDA ITEM: Motion authorizing the City Manager, or his designee, to execute change order 45 with Fulton/Coastcon, lac., A Joint Venture, in the net amount of $425,410.87 for Corpus Chdsti International AirpOrt New Terminal Building for concrete and structural steel for the retail and Transportation Security Administration lease areas and an exterior finish system for the Air Cargo Building. ISSUES: Approval of the change order is necessary to: · avoid delay in the completion of the retail expansion and Transportation Security Administration lease areas; and · provide a unified architectural finish accessing the parking lot. FUNDING: Funds for this project are available Airport Capital Project Fund. RECOMMENDATION: Approval of the motion as presented. / Dave Hamrick Aviation Superintendent ,~g~ R. Escobar, P.E. Director of Engineering Services Additional Support Material Exhibit A: Background Information Exhibit B: Prior Council/Administrative Actions Exhibit C: Location Map BACKGROUNDINFORMATION ADDITIONAL INFORMATION: The change order is necessarrY to avoid delay in the expansion of the Retail and Transportation Security Administration (TSA) lease space. Lease spaces are important revenue components that will help defray the debt, operation and maintenance costs of the New Terminal. Airport staff has r~egotiated a lease with the GSA/I'SA that will allow for the recovery of all monies spent on the TSA build-out in addition to the standard terminal rent. CHANGE ORDER: The change order provides for concrete and structural steel work associated with the lease space expansion. This will allow work to continue while contractor negotiations and prices are developed for the completion of the lease expansion. The change order also provides for an aluminum exterior finish system for the Air Cargo Building. This change will enhance the appearance of the Air Cargo Building and create a more unified architectural appearance. The change order will result in the ultimate: · Addition of approximately 6,300 square feet (s.f.) of tenant lease retail space; · Build out of approximately 7~,200 s.f. of tenant lease space to house Transportation Security Administration staff~, and · New exterior aluminum finish for the Air Cargo Building PRIOR COUNCIL/ADMINISTRATIVE ACTIONS: Numerous actions by the City COuncil and staff have been made for this complex project. A list of the more significant actions is attached. See Exhibit B. FUTURE COUNCIL/ADMINISTRATIVE ACTIONS: A change order to authorize completion of the retail and TSA lease expansion will be presented after completion of c(~st negotiations. Additional change orders are likely based on tenant initiated requests and opportunities for facility enhancements. Also, the design for the FIS is nearing completion and will be brought before Council either as a change order or a separate bid. BOARD/COMMITTEE REVIEW: The Airport Board has reviewed the change order and recommended its approval. EXHIBIT A Page 1 of 1 PRIOR COUNCIL ACTIONS AuRust 25, 1998 - Resolution approving the financial feasibility plan to fund the five-year capital improvement program for CCIA including the terminal reconstruction program. (Res. 023426) March 30, 1999 - Approval of recommended Terminal Reconstruction and Landside Development concept at CCIA. (M99-089) April 20, 1999 Motion~ to authorize City Manager to execute a contract for architectural/engineering services with M. Arthur Gensler Jr. and Associates in the amount of $2,225 000 for the CCIA Terminal Building. (M99-105) July 20, 1999 ~ Adoption of I~Y99-00 Capital Budget and 2000-2004 CIP Guide which included Airport Project No. 1, Termin~al Building Reconstruction, Airport Project No. 2, Terminal Apron Construction, and Wastewate¢ Project No. 22, Airport Lift Station Relocation. (Ord. No. 023703). December 21, 1999 - Approval of the Terminal Design Concept as presented by the Gensler Team. January 25, 2000 - Motion ~o authorize City Manager to execute Amendment No. 1 to the architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the amount of $72,095 related tothe airport automated access control system (AACS) and closed- circuit television (CCTV) syste~n for the Terminal Reconstruction project. (M2000-027) February 23, 2000 - Motion te authorize City Manager to execute a construction contract in the amount of $1,575,000 with B.I E. Beecroft Company, Inc. for temporary facilities for the Terminal Reconstruction Program. (M2000-66) May 23, 2000 ~ Motion authorizing the City Manager to execute Amendment No. 2 to the architectural/engineering servlces contract with M. Arthur Gensler, Jr. and Associates, Inc. in the amount of $180,700 related tO the terminal apron construction, terminal re-construction, and lift station relocation projects at Corpus Christi International Airport. (M2000-153) August 22, 2000 - Motion authorizing City Manager, or his designee, to execute a construction contract with Fulton/Coastcon in the amount of $16,472,000 for the Corpus Christi International Airpod Terminal Construction project. (M2000-292) 10. November 21, 2000 - Motion authorizing the City Manager to execute Amendment No. 3 to the architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the amount of $420,940 for the for the Corpus Christi International Airport Terminal Construction project (M2000-412). 11. November 21, 2000 - Motion authorizing the City Manager to execute a project liaison and inspection contract with AGCM, Inc. in the amount of $196,400 for the for the Corpus Christi International Airport Terminal Construction project. (M2000-413). 12. November 21, 2000 - Motion authorizing the City Manager to execute Change Order No. 1 (construction by-pass) with FCton/Coastcon in the amount of $56,026.58 for the Corpus Christi International Airport Terminal Construction project. (M2000-292) April 18, 2001 - Motion authorizing the City Manager to execute Change Order No. 9 (substitution of concrete in lieu of asphalt under open concourse areas) with Fulton/Coastcon in the amount of $103,140.44 for the Corpus Christi International Airport Terminal Construction project. (M2001- 154). 14. May 29, 2001 - Motion authorizing the City Manager to execute Change Order No. 12 (revision of structural foundations to reject field conditions) with Fulton/Coastcon in the amount of $38,618.74 for the Corpus Christi International Airport Terminal Construction project. (M2001- 207). EXHIBIT B Page I of 5 H:\HOM E\KEVI NS\G E N~AIR\N EWTER M\^co45AwdPrior.doc 15. 16. 17. 18. 19. 20. 21. 22. June 12, 2001 - Motion authbrizing the City Manager to execute Amendment No. 8 to the architectural/engineering services contract with M. Arthur Gensler, Jr. and Associates, Inc. in the amount of ($132,344) for the for the Corpus Christi International Airport Terminal Construction project (M2001-219). September 11, 2001 - Motioqauthorizing the City Manager to execute Change Order No. 19 (upgraded public address system, additional escalators, wall laminates, & decorative tiles) with Fulton/Coastcon in the amo~jnt of $514,974.42 for the Corpus Christi International Airport Terminal Construction project, iM2001-347). October 9, 2001 - Motion authprizing the City Manager to execute Change Order No. 22 (replace eight (8) inch water line under commercial apron) with Fulton/Coastcon in the amount not to exceed $155,449.01 for the q:orpus Christi International Airport Terminal Construction project. (M2001-373). October 16, 2001 - Motion authorizing the City Manager, or his designee, to execute Amendment No. 3 with AGCM in the amount of $598,500 for construction management, project liaison, and inspection services for the new Airport Terminal Building (M2001-387). October 23, 2001 - a. Motion authorizing the City Manager to execute Change Order No. 23 (additional filters on cooling towers and addition of two manholes) with Fulton/Coastcon in the amount of $20,326.24 for the Corpus Christi International Airport Terminal Construction project. b. Motion authorizing the C~ty Manager to execute Change Order No. 24 (reduce depth of relocated wastewater lift slation, add 225 amp service, and provide exit lights for sliding doors at front terminal entries) With Fulton/Coastcon in the amount of $23,490.93 for the Corpus Christi International Airport Terminal Construction project. (M2001-401). April 16, 2002 - Motion authorizing the City Manager to execute Amendment No. 12 to the architectural/engineering servibes contract with M. Arthur Gensler, Jr. and Associates, Inc. in the amount of $46,060.00 for the: for the Corpus Christi International Airport Terminal Construction project (M2002-102). May 14, 2002 - Motion authorizing the City Manager to execute Change Order No. 31 (relocate security check point and enhanced finishes) with Fulton/Coastcon in the amount not to exceed $63,857.91 for the Corpus Christi International Airport Terminal Construction project. (M2002- 132). June 61 2002 - Motion authorizing the City Manager to execute Change Order No. 35 (extend canopy 35' from commercial island to parking lot) with Fulton/Coastcon in the amount not to exceed $212,129.81 for the Corpus Christi International Airpod Terminal Construction project. (M2002-192). PRIOR ADMINISTRATIVE ACTIONS January 17, 2001 - Award of Change Order No. 2 in the amount of $24,071 to Fulton/Coastcon for temporary vestibules, air curtains, and lighting. 2. January 22, 2001 - Award of Change Order No. 3 in the amount of $19,121,55 to Fulton/Coastcon for temporary canopy. 3. January 23, 2001 - Award of Amendment No. 4 to M. Arthur Gensler and Associates in the amount of $14,000 for structural slab and double wall air handler units. 4. February 9, 2001 - Award of Change Order No. 4 in the amount of $11,921.16 to Fulton/Coastcon for various utility work, rerouting of conduits, and temporary speakers at curb-side. EXHIBIT B Page 2 of 5 H:\HOME\KEVINS\GEN~AIR\N EWTE RM\^co4~AwdPrior.doc / 5. February 14, 2001 - Award of Amendment No. 5 to M. Arthur Gensler and Associates in the amount of $14,920 for apron extension/acCess roads & terminal apron projects. (separate project) 6. February 16, 2001 - Award of Change Order NO. 5 in the amount of $19,914.33 to Fulton/Coastcon for additional pedestrian tunnel SUl~port. 7. March 19, 2001 - Award of ChanGe Order No. 6 in the amount of $15,672.70 to Fulton/Coastcon for storm drain repairs and removal~ additional traffic markings and signage, and isolation of HVAC piping and controls. 8. March 29, 2001 - Award of Amendment No. 6 to M. Arthur Gensler and Associates in the amount of $14,900 for design of additional e~calators, voice paging, plastic laminate, and decorative mosaic tile. 9. March 30, 2001 - Award of AmenClment No. 1 in the amount of $15,000 to AGCM, Inc. for additional inspection services. 10. April 2, 2001 - Award of Change Order No. 7 in the amount of $5,974.87 to Fulton/Coastcon for installation of piers for future installation of structural slab under the concourse. 11. April 13, 2001 - Award of Chang~ Order No. 8 in the amount of $14,495.95 to Fulton/Coastcon for various electrical modifications and security alarms. 12. May 4, 2001 - Award of Amendment No. 7 to, M. Arthur Gensler and Associates in the amount of $5,280 for design of three (3) oYerhead coiling security grills and side-stream filter and isolation valves for cooling towers. 13. May 10, 2001 - Award of Change, Order No. 10 Jn the amount of $19,340.74 to Fulton/Coastcon for various mechanical modifications and modification of a pier cap. 14. May 22, 2001 - Award of Change Order No. 11 in the amount of $22,253.97 to Fulton/Coastcon for additional fill material and relocati(~n of food court water meter. 15. May 22, 2001 - Award of Changei Order No. 13 in the amount of $23,381.00 to Fulton/Coastcon for substitution of double wall air handlers in lieu of single wall air handlers. 16. June 21, 2001 - May 22, 2001 - Award of Change Order No. 14 in the amount of $23,636.11 to Fulton/Coastcon for re-route of gas and water mains and addition of lithium bromide filters for chillers. 17. June 2512001 - Award of Change Order No. 15 in the amount of $19,995.02 to Fulton/Coastcon for substitution of copper wound transformers in lieu of aluminum wound transformers and additional fill material. 18. July 2, 2001 - Award of Change Qrder No. 16 in the amount of $23,965.32 to Fulton/Coastcon for an upgrade of passenger loading bridge carpet and remobilization of demolition contractor. 19. July 5, 2001 - Award of Change Order No. 17 in the amount of $13,119.75 to Fulton/Coastcon for storage of advanced purchase equipment in bonded warehouse and Data Room and Tower Vault Signal additions to facilitate relocation of telephone and local area network (LAN). 20. Au.qust 22, 2001 - Award of Change Order No. 18 in the amount of $23,885.98 to Fulton/Coastcon for raising the elevation of asphalt c¢osswalks and additional excavation and fill material under the old restaurant area. 21. September 4, 2001 - Award of Change Order No. 20 in the amount of $21,597.31 to Fulton/Coastcon for relocation of equipment for jet bridge power room, and baggage service office/additional operation space for Continental Express. IEXHIBIT B I Page 3 of 5 H:\HOME\KEVINS\GEN~AIR\N EWTERM\ co45AwdPrior doc / 22. September 14, 2001 - Award ~3f Change Order No. 21 in the amount of $24,686.88 to Fulton/Coastcon for air conditionir~g shop space under concourse and additional power supply for data and communication room equipment. 23. March 30, 2001 - Award of Amendment No. 2 in the amount of $15,000 to AGCM, Inc. for additional inspection services. 24. December 31 2001 - Award of AmEndment No. 9 to M. Arthur Gensler and Associates in the amount of $20,850 for design alternatives for wastewater lift station and aluminum panel details at security checkpoint. 25. January 24, 2002 - Award of Amendment No. 10 to M. Arthur Gensler and Associates in the amount of $10,500 for modification of security checkpoint location and electrical/security rooms. 26. February 19, 2002 - Award of Amendment No. 11 to M. Arthur Gensler and Associates in the amount of $9,700 for extension of the Terrflinal Building Main canopy. 27. October 31, 2001 - Award of ChaCge Order No. 25 in the amount of $14,515.57 to Fulton/Coastcon for ground radio provider and Continental Airlines operations, three phase motors for baggage doors, ncude baggage equipment on emergency power, revise cooling tower foundation, and relocate water line to improve future accesS. 28. November 14, 2001 - Award iof Change Order No. 26 in the amount of $17,712.62 to Fulton/Coastcon for emergency pbwer for airlines, modification of bag handling door controls, and other modifications. 29. Dece,ber 14, 2001 - Award of Change Order No. 27 in the amount of $21,234.46 to Fulton/Coastcon for additional space for a baggageloffice and operations suite for Continental Airlines and modification of transom to electric vault door. 30. January 31, 2002 - Award of Change Order No. 28 in the amount of $24,424.61 to Fulton/Coastcon for security modifications associated with 9/11 and installation of high speed operator on Gate 24B. 31. February 12, 2002 - Award of Change Order No. 29 in the amount of $24,078.56 to Fulton/Coastcon for additional security expenses, bag conveyor openings, and fire damper. 32. February 26, 2002 - Award of Change Order No. 30 in the amount of $21,343.15 to Fulton/Coastcon for additional foundation work, chilled water interconnect, temporary electrical supply connection, additional exterior lighting for exterior baggage operations, and stucco fascia along roof edge. 33. May 2, 2002 - Award of Change Order No. 32 in the amount of $24,840.92 to Fulton/Coastcon for additional offices, relocation of ticket counters and return air openings. 34. May 15, 2002 - Award of Change Order No. 33 in the amount of $24,871.93 to Fulton/Coastcon for mechanical and structural modifications. 35. May 29, 2002 - Award of Change Order No. 34 in the amount of $19,973.85 to Fulton/Coastcon for electrical rough-ins for advertisingi ticket counter revisions, and mechanical modifications. 36. July 17, 2002 - Award of Change Order No. 36 in the amount of $20,265.24 to Fulton/Coastcon for various minor enhancements (carpet, voice/data circuits, door pulls, security modifications, etc.). 37. Au~qust 7, 2002 - Award of Change Order No. 37 in the amount of $19,55882 to Fulton/Coastcon for mechanical, electrical and other modifications. 38. September 5, 2002 - Award of Change Order No. 38 in the amount of $24,954.30 to Fulton/Coastcon for placing terrazzo in the food court. EXHIBIT B Page 4 of 5 H:\HOME\KEVINS\GEN~AI R\NEWTERM\^co45AwdPrior.doc 39. October 30, 2002 - Award of Cha~ge Order No. 39 in the amount of $20,030.49 to Fulton/Coastcon for vadous electrical modifications,~lock sets, PA service, etc. 40. November 5, 2002 - Award of Change Order No. 40 in the amount of $17,231.32 to Fulton/Coastcon for electrical modifications, advertising modifications, rent car telephones, and window blinds. 41. February 6, 2003 - Award of Chat~ge Order No. 41 in the amount of $21,337.32 to Fulton/Coastcon for food court ceiling and relocation of visitor information desk. 42. February 171 2003 - Award of Change Order No. 42 in the amount of $22,915.20 to Fulton/Coastcon for additional electrical power to rffnt car offices, vending machines, enclosure of open administrative space, storage of equipment City requested advanced delivery, and additional security costs. 43. February 28, 2003 - Award of Change Order No. 43 in the amount of $24,542.08 to Fulton/Coastcon for various electrical, plumbing, signage, fire alarm, and HVAC modifications. 44. March 21,2003 - Award of Change Order No. 44 in the amount of $20,422.87 to Fulton/Coastcon for various ticket counter shell, bagWell for Delta, additional piping flanges, modification of rent car parking lot, removal of manholes under additional retail space, new gate operator support, conduit to new checkpoint location. EXHIBIT B Page 5 of 5 H:\HOME\KEVI NS\GEN~AIR\NEWTE RM\^co45AwdPdor.doc File : \Mpro~ect~councilexhibits\exh 1071,dwg San Patricio County N CORPUS CHRISTI BAY PROJECT LOCATION 1000 INTERNATION4L DR1V~ LOCATION MAP NOT TO SCALE PARKING RMINAL BUILDING LANDING APRON CITY PROJECT No, 1071 PROJECT SITE NOT TO SCALE CORPUS CHRISTI INTERNATIONAL AIRPORT TERMINAL CONSTRUCTION PROGRAM 2000 FAA AlP 3-48-0051-28-00 CI~ OF CORPUS CHRISTI, TEXAS EXHIBIT "C" CITY COUNCIL EXHIBIT DEPAR~FNT OF ENCIN~RINC SER~C~ PAGE: I of 1 DA~: 04-08-200~ May-ZZ-0$ 0Z:llpm From- T-6g? POZ/0Z F-35Z GSA Public Buildings-Service Greater Southwest Region May 16, 2003 Mr. Dave Hamrick Corpus Christi International 1000 International Drive Corpus Christi, 'IX 78406 Dear Mr. HamricK: ~e .O?u. p.ancy_Ag..reement has ~ approved by Transportation Security m?s ..m~o.n. ~n,s serves as written Notice to Proceed with performance for the construcuon mr ,ew space fo~ TSA at the Corpus Christ] International Airport. A new lease will be forthcoming. If you have any questions, please contact me at (817) g78-3358. Contracting Officer Texas/New Mexico Border SeWice Center Public Buildings Service General Se. rvice~; Adminlstratien US General Services Administration San Antonio Distdct 819 Taylor Street, ATTN: 7PWS Fort Worth, TX 761132 www. daphne.hadley{~gsa.gov 8 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: 05/27/03 AGENDA ITEM ! Motion authorizing the City M~er or his designee to enter into a contract with Credit Systems International, Inc. to collect delinquent utility accounts handled by the Financial Services Department. ISSUE The assistance of a collectioh agency will be needed to increase City revenues by collecting delinquent utility accounts. BACKGROUND On April 3, 2003, the UtilitiesiBusiness Office Cu'BO) had 8,125 in delinquent accounts more than 120 days past due outstanding. This totaled nearly $2.5 million (see attachment B). The City issued an RFP on August 10, 2002, for collection services and no responses were received. Delinquent taxes as well as paving and demolition liens are now managed by Linebarger~ Goggan, Blair & Sampson, LLP. Because the City received no responses to the RFP, we inquired fi.om other municipalities in Texas as to how they handle their delinquent utility accounts. City Staff found that the cities of Austin, Denton, and Burleson, among others, have successfully contracted with Credit Systems International, Inc., and are collecting significant levels of their delinquent accounts. The staff's recommendation iS based on collection results and CSII's commitment to treating each of our account holders with the utmost courtesy and respect, ensuring that each of their collection representatives is supervised in this regard. CSII is an experienced collection agency. Their contingency proposal is based upon the following criteria: · CSlI receives 100 percent of placements (accounts which have never been placed with another agency). · CSII reports unpaid accounts to the three major credit bureaus on all future accounts which are not part of the backlog. · Fees are due whether paid to the agency, paid directly to the City, or transferred to another account. ! Rates are calculated at placement based upon the age of the accounts from the date of disconnection. The following rates are for furore momhly placements and the backlog of approximately 8,125 accounts: 1. 19% for accounts placed with CSII at 60 days or less from the date of disconne¢. 2. 25% for accounts placed with CSH between 61 and 180 days from the date of~disconnect. 3. 30% for accounls placed with CSII between 181 and 365 days from the date or'disconnect. 4. 35% for accounls placed with CSII between one and two year~ from the date ot~ disconnect. 5. 45% for accounts placed with CSII over two years from the date of disconnect. REQUIRED COUNCIL ACTION . Approval of proposed Motion authprizing the City Manager or his designee to enter into a contract with Credit Systems International, inc. PREVIOUS COUNCIL ACTION None FUNDING Revenues received by the City from the collection agency will be net of the contract fee. CONCLUSION AND RECOMMENDATION Staff recommends that City CounCil approve the proposed Motion in order to collect delinquent accounts. Lee Ann Dumbauld Finance Director Attachments: TCon,t~q (Exhi~bit ,A.,). rial lJalance LJ~XZUolt EXHIBIT B PREPARED 4/03/03, 9:54:04 TRIAL BALANCE PAGE 4 PROGRAM UT425L CITY OF CORPUS CHRISTI ------------------------------------------------------------------------------------------------------------------------------------ CURRENT 30+ DAYS 60+ DAYS 90+ DAYS 120+ DAYS RCV CODE DESCRIPTION TOTAL ------------------------------------------------------------------------------------------------------------------------------------ NET TOTAL 2,491,598.07 ■ FINAL STATUS TOTALS DEBIT CREDIT NET TOTAL ACCOUNTS STATUS BALANCES / ACCOUNTS BALANCES / ACCOUNTS BALANCES / ACCOUNTS WITH 0 BALANCES C COLLECTION 2,491,849.31 8,125 251.24- 10 2,491,598.07 8,281 146 TOTALS 2,491,849.31 8,125 251.24- 10 2,491,598.07 8,281 146 / CITY OF CORPUS CHRISTI UTILITIES COLLECTION SERVICES THIS CONTRACT for the collection of utility accounts, "Contract", is made and entered Into between the CITY OF CORPUS CHRISTI, P.Oi Box 9277, Corpus Chdsti, Texas 78469, a municipal corporation, home rule city, and body politic duly authorized under the laws of the State of Texas, hereinafter called "City", and Credit Systems, International, Inc., 1277 Country Club Lane, Fort Worth, Texas, 76112, "Call", effective for all purposes upon execution by the City Manager or designee_ I. General Scope of Services 1.0 CSII agrees to perform collectic~n services for the City as in independent contract in the collection of utility accounts. II, COntract Document Hierarchy 2.0 This Contract and CSII's proposal constitute the contract documents. All requirements, terries, and conditions stated in this Contract Supersede any other document. Any inconsistencies will be resolved in the following order of priori[y: (A) Contract (B) CSII's Proposal dated December 1~3, 2002. III. Term of!the Contract and Termination Clause 3,0 This ("Contract") is for one year beginning on June 1, 2003 through May 31, 2004, This Contract may be extended on the same terms and conditions for three additional one-year terms upon the written request of the City Manager or designee, ("City Manager"), sent to CSII at least 30 days prior to the expiration of the term. 3.1 City Manager may terminate this Contract at any time with or without cause by giving 30 days' written notice to CSII. 3.2 If the City has not awarded a new collection contract at the end of this Contract, or otherwise terminated this Contract, the City Manager may extend this Contract on a month to month basis until t a new contract is awarded by City CoUncil, or this Contract is terminated. Notice of termination during any month to month extension is 30 calendar days. 3.3 Unless the City Contract Administrator expressly agrees otherwise, CSII shall cease its activities and return the accounts to the City immediately upon the expiration of this Contract. CSll will continue to be paid fees on accounts in paying status as of the date the contract terminates or expires. ~ IV. Scope of Service8 4.0 CSII agrees to provide collection services to collect revenues due on utility accounts submitted by the City to CSII. It is agreed that arty and all account information disclosed to CSII through placement of accounts will remain in the strictest confidence and not be disclosed to any other pady without the written authorization of the City's Contract Administrator. 4.1 CSII shall perform all services With diligence and in accordance with the professional standards customarily obtained for collection services in the State of Texas. 4.2 The City intends to refer approximately 8,100 delinquent utility accounts to CSII for collection in the initial batch_ CSII acknowledges that these accounts have already been referred to a credit reporting service. Thereafter, the City intends to submit additional accounts to CSII for collection on a monthly basis. 4,3 The City reserves the right to withdraw any account or groups of accounts from CSII collection process at any time for any reason. The City will inform CSII of the reason for the account withdrawal. 4.4 CSII shall undertake by proper and legal means the collection of all accounts referred to CSII by City. CSIi services and collection efforts shall include the sending of demand letters, attempting telephone contact with debtors, attempting to locate debtors, and arranging payment arrangements from the debtors in order to satisfy the indebtedness to be collected. 4.5 CSII shall not under any circum stances use any threats, intimidation or harassment techniques in the collection of accounts or violate any of the guidelines established by the Federal Trade Commission or any other regulatory agency. 4.6 CSll employees shall be trained at least six months in collection procedures before handling a City account. 4,7 CSll shall receive payments frown City customers on behalf of the City. CSII will deposit all payments received by CSII in depository account insured by the U. S. Government on a daily basis, 4.8 CSII shall in all cases attempt tO collect the total sum of outstanding receivables and all charges owed on an account to the City. CSII may negotiate payment arrangements for the full account balance, over time pedods ap~proved by Contract Administrator. 4.9 CSII's collection process and notices will be reviewed and approved by the Contract Administrator, 4.10 CSII agrees to promptly advise City Contract Administrator of any claims or causes of action asserted against the City by any debtor. 4.11 CSII will provide City with monthly listing of accounts with status codes such as bankruptcy, deceased, or disputed, The monthly list will 'include updated customer addresses. 4.12 CSII will maintain a toll free telephone number for customers to call for information about their account balances. CSII staff shell incllude Spanish-speaking employees. 4.13 C$11 will immediately refer all disputed accounts to the Utilities Business Office Manager ("UBO Manager") for resolution. CSII will provide UBO Manager with written notice of dispute, no later than five business days from date CSII first learns of the dispute. CSII will not refer any disputed account to credit bureau. If CSII receives notice of dispute after the account has been referred to a credit bureau, follow Federal and State regulations regarding notification to credit bureau of disputed account 4.14 C$11 will report account to the rlational credit bureaus such as Experian, Equifax, and TransUnion, immediately after the account has been with CSII for sixty days, unless account is being disputed by customer, or customer is making payments, account is paid In full. or the account Is in hotd status, or if the V. Compensation The City agrees to pay CSII monthly as compensation for services provided under this 5.0 Contract the following: 5.1 If there were up to 60 days between date City disconnected utility services to the date that City provided account to CSII for collectionL then CSII receives 19% of amount actually paid on that account during term of this Contract as payment for services provided by CSII. 5.2 If there were between 61 days. end 180 days from date City disconnected utility services to the date that City provided account to CSIi for collection, then CSII receives 25% of amount actually paid on that account during term of this Contract as payment for services provided by CSlI. 5.3 If there were between181 days and 365 days from date City disconnected utility services to the date that City provided account to CSII for collection, then CSII receives 30% of amount actually paid on that account during term of this Contract as payment for services provided by CSII. 5.4 If there were between one year and two years from date City disconnected utility services to the date that City provided account to CSII for collection, then CSII receives 35% of amount actually received on that account during term of this Contract as payment for services provided by CSII. 5.5 If more than two years passed from date City disconnected utility services to the date that City provided account to CSII for collection, then CSII receives 45% of amount actually received on that account during term of this Contract as payment for services provided by CSII. 5.6 No funds will be paid to CSII for services on an account unless payment was made during term of this contract on the account, and CSll provided collection services under this contract for that account. 5.'7 If there is a dispute between City and CSII regarding whether 0511 is due compensation in a particular account, C$11 is not due payment until issue is resolved between the parties. ! 5.8 CSll will remit to City all amour~ts received by CSII on City delinquent utility accounts, less amount due CSII. CSII will issue this payment monthly by check made payable to the City of Corpus Christi, attention Utilities Business Office Manager, P. O. Box 9277, Corpus Christi, Texas, 78469- 9;~77. CSII will Include with the monthly payment a report that details each account paid, account number, account name, starting balar~ce, amount of payment, amount due CSII, amount due City, and ending account balance. Upon Written request, the parties may mutually agree to modify this section to change how City receives i~s monies and how CSII receives its payment from the City. 5.9. No other compensation will be paid to CSII by the City. The City is not responsible for postage, telephone charges, or any o! CSII's expenses. Vl.i BailorlBailee Relationship 6.0 Until deposits are credited to ti'la City as evidenced by validation of duplicate deposit slips, the relationship b~tween the City and the CSII must be that of Bailor and Bailee. C$11 must be responsible and liable to the City for use of that degree of care required under the laws of Texas for Bailees having custody of property of other persons. VII, Management Reports 7.0 CSII must prepare and maintain all required reports and make those reports available to the Contract Administrator at all reasonal~le times. CSII agrees to keep such other records and in the form as the Contract Administrator may reasonably require and to make them available at the Contract Administrator's request. The list of monthly reports currently required to be sent to the Contract Administrator is attached and incorporated as Exhibit A. VIII. Data Transfer 8.0 The City will transfer its delinquent disconnected utility account data to CSII via electronic transmission. 8.1 All data provided to CSII by the City regarding City utility accounts is the property of the City. CSII warrants that CSII, its subsidiaries and assigns will never release the data without the written approval of the Contract Administrator. This warranty continues even after this Contract is terminated or expired. The City approves the release of data to credit reporting agencies in accordance with federal laws, state laws and this contract, only for the time that this contract is in effect. CSII will return all data provided in paper format to the Contract Administrator within 30 days after termination or expiration of this Contract. CSII will remove City account data from its system and transfer the data to the City within 30 days after thls contract expires or is terminated. IX. Audit 9.0The Contract Administrator may aLldit CSII's books at any reasonable time. X. Notices 10.0 Notices. All notices required oi permitted herein must be in writing and are deemed to be delivered when deposited in the United States mail, postage prepaid, certified mail, return receipt requested, as follows: If to City: Utilities Business Officer Manager P.O. Box 9277 Corpus Christi, TX 78469-9277 (361) 886-2568 If to CSII: 1277 Country Club Lane Fort Worth, Texas 76112 Xl. Compliance with Laws 11.0 CSII must comply with all applicable Federal, State, and City laws and regulations in performing this Contract, including the Fair Debt Collections Act. Xll. Insurance Requirements 12.0 CSII covenants to maintain insurance coverages as required in Exhibit B. Before activities can begin under this Contract, CSII's insurance company(ies) must deliver a Certificate of Insurance, as ! proof of the required insurance coverages to the Contract Administrator. Additionally, the Certificate must state that the Contract Administrator will be given at least 30 days written notice of cancellation, material change in the coverages, or intent not to renew any of the policies by certified mail. The City must be named as an Additional Insured on the Professional Liability policy. The City Attorney must be given copies of all insurance policies within 15 days of the City Manager's written request. Insurance requirements are attached and incorporated as Exhibit B, and may be revised annually by the City Manager upon 30 days written notice to CSII. Xl!l. Contract Administrator 13.0 The Contract Administrator deslgnated by the City is responsible for approval of all phases of performance and operations under this Contract including authorizations for payment. All of CSll notices or communications regarding this Contract must be directed to the Contract Administrator, who is the Director of Financial Services, or designee. XIV, Independent Contractor 14.0 CSII will perform the services hereunder as an independent contractor and will furnish such services in its own manner and method, and under no circumstances or conditions may any agent, servant, or employee of CSII be considered as an employee of the City. XV, Indemnification 15.0 CSII shall release, defend, indemnify and hold harmless the City, its officers, agents and employees from and against any and all claims, losses, damages, causes of action, suits and liability of every kind, including all expenses of litigation, court costs and attorney's fees, including without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of CSlI, its officers, agents, or employees under this Contract. CSII is expressly required to defend City against all such claims. '7 15.1 CSII will be given prompt written notification of any claims, loss, damage, suit or liability of any kind and shall have the right to defend such action through use of its own counsel. In Its sole discretion, City shall have the right to select or to approve defense counsel to be retained by CSII in fulfilling its obligation hereunder to defend and indemnify City, unless such dght is expressly waived by City Manager in writing. City reserVes the right to provide a portion or all of its own defense, however, citY is under no obligation tO do so. Any such action by City is not to be construed as a waiver of CSII's obligation to defend City or as a waiver of CSII's obligation to indemnify City pursuant to this Contract. CSII shall retain City!approved defense counsel within seven (7) business days of City's written notice that City is invoking its right to indemnification under this Contract. If CSII fails to retain Counsel within such time period, City shall have the right to retain defense counsel on its own behalf, and CSII shall be liable for all Costs incurred by City. XVI. Fiscal Year 16.0 All parties recognize that the continuation of any contract after the close of any fiscal year of the citY, which fiscal year ends on July 31 annually, is subject to appropriations and budget approval providing for such contract item as an expenditure in that budget. The City does not represent that this Contract will actually be adopted as a budget item, that determination is within the sole discretion of the City Council at the time each budget is adopted. XVII. Taxes 17.0 CSII covenants to pay payroll taxes, property taxes, occupation taxes, Medicare taxes, FICA taxes, unemployment taxes, and all taxes assessed to the City or CSII for any activity under this Contract. CSII must provide proof of payment of these taxes within 30 days after City Manager's written request. Failure to pay or provide proof of payment ts grounds for the City Manager to immediately terminate this Contract. XVIII, Assignment This Contract must not be assigned wit~hout prior written consent of the City Council, This Contract is binding upon the parties, their legal representatives, successors, and assigns. 8 XlX, Venue 19.0 The laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this Contract. The parties agree that this Contract is performable in Nueces County, Texas and that exclusive venue for any dispute under this Contract lies in Nueces County, Texas. XX, Amandment~ 20.0 Except as specifically provided Otherwise in this agreement, any alterations, additions, or deletions to the terms of this agreement shall be by amendment hereto in writing and executed by both parties to this agreement. ModifiCations which do not change the essential scope and purpose of this Agreement may be approved on behalf of the City by the City Manager or designee. XXI. Severance. 21.0 The provisions of this Contract are severable. If any paragraph, section, subdivision, sentences, clause, or phrase of this COntract is for any reason held to be contrary to the law or contrary to any rule or regulation havilqg the force and effect of the law, such decisions does not affect the remaining portions of the law, such decisions does not affect the remaining portions of the Contract. 22.0 value. XXlI. Duplicate Originals This Contract is executed in duplicate originals, any one of which has the same evidentiary ATTEST: CITY OF CORPUS CHRISTI Armando Chapa City Secretary Legal form approved Lisa Aguilar ,2003 George K. Noe City Manager 9 Assistant City Attorney For City Attorney Credit Systems International, Inc. Attest: Title: Corporate Seal: Exhibit A MANAGEMENTREPORTS Monthly collection activity report of all monies collected during the previous month including following information: 1. Date of collection 2. Account name 3. Account number 4. Correct Address for account 5. Amount paid 6. Account Balance CSII'S Exhibit B INSURANCE REQUIREMENTS LIABILITY INSURANCE CSII must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. CSII must not allow a~ny subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. CSII must furnish to the City's Risk Manager two (2) copies of Certificates of Insurance, showing the following minimum coverage by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for the Professional liability policy. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Notice of Cancellation, m~aterial Bodily Injury and Property Damage change, non-renewal or termination is required on all certificates COMMERCIAL GENERAL LIABILIYY including: 1. Commercial Form 2. Premises- Operations 3. Products/Completed Operations Hazard 4. Contractual Liability 5. Independent Contractors 6. Personal Injury $2,000,000 COMBINED SINGLE LIMIT PROFESSIONAL LIABILITY to incl~ude: $2,000,000 COMBINED SINGLE LIMIT 1. ERRORS AND OMMISIONS EMPLOYEE DISHONESTY / FIDELITY - $50,000 CRIME POLICY In the event of accidents of any kind, CSII must furnish the Risk Manager with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. II. ADDITIONAL REQUIREMENTS A. Certificate of Insurance: The City of Corpus Christi must be named as an additional insured on the Professional liability coverage. If your insurance company uses the standard ACORD form, the cancellation clause (bottom right) must be amended by adding the wording "changed or" between "be" and "canceled", and deleting the words, "endeavor to", and deleting the wording after "left". * The name of the project must be listed under"Description of Operations" * At a minimum, a SO-day written notice of material change, non-renewal, termination or cancellation to the Risk Manager is required. CSII'S UBO Collection ins. req. 5-19-03 ep Risk Mgmt H:\LEG-DIRkLisa\ 1000LFINAL UTILIT-I ,DOC 9 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: May 27, 2003 AGENDA ITEM: ITEM A: Motion authorizing the ~City Manager or his designee to execute Attachment No. 07A to Contract No. 7460005741-2003. This is contract change notice No. 05 with the Texas Department of Health is fqr an additional $7,542.00 to update technology needed for a Level B Laboratory. This additional $7,542.00 will bring the grant total to an amount of $136,104.00. ITEM B: An ordinance appropriating a grant of $7,542.00 from the Texas Department of Health in the No. 1050 Federal~tate Grants Fund for equipment to assist in upgrading technology needed in a Level B Laboratory. ISSUE: The Texas Department of Health (TDH) has awarded the Corpus Christi-Nueces County Public Health District with a grant in the amount of $128,562.00 which was approved by City Council on October 8, 2002. TDH has awarded an additional $7, 542.00 to purchase new computers for the laboratory. These computers will enable the laboratory to connect directly to the Cohort Computer System at TDH for rapid reporting and retrieval of laboratory results. It will also enable the laboratory to generate computerized reports and cease ordering three-part paper requisitions. REQUIRED COUNCIL ACTION: Approval of the contract attachment, appropriation of funds. PREVIOUS COUNCIL ACTION: FUNDING: CONCLUSION AND RECOMMENDATION: Staff recommends that the contract attachment be approved, fundin~g appropriated to assure continuation of upgrading to a Level B laboratory. Ardys B~ostrom, M.D., M.P.~. Acting Director of Public Health TEXAS DEPARTMENT OF HEALTH llg0 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 STATE OF TEXAS COLrNTY OF TRAVIS TDH Documem No. 7460005741 2003 Contract Change Notice No. 0.._~5 The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with CORPUS CHRISTI-NUECES COUNTY PUBL[IC HEALTH DISTRICT (CITY) hereinafter referred to as PERFORMING AGENCY. The parties thereto now desire to amend ~uch contract attachment(s) as follows: SUMMARY OF TRANSACTION: ATT NO. 07A: LAB - BIOTERRORISM PREPAREDNESS All terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CORPUS CHRISTI (CITY OF) Authorized Contracting Entity (type above if diffe~'ent from PERFORMING AGENCY) for and in behalf' of: PERFORMING AGENCY: RECEIVING AGENCY: CORPUS CHRISTI-NUECES COUNTY PUBI~IC HEALTH DISTRICT (CITY) By: (Signature of person authorized to sign) (Name and Title) Date: RECOMMENDED: TEXAS DEPARTMENT OF HEALTH By: ~ (Signature of person authorized to sign) Bob Burnette, Director Procurement and Contracting Services Division (Name and Title) Date: ~ ~ ~-~ By: (PERFORMING AGENCY Director, if different from person authorized to sign contract For City Attorney LF PCSD - Rev. 2/03 Cover Page 1 DETAIL OF ATTACHMENTS Attt TDH Program ID/ Term Financial Assistance Direct Total Amount Amd TDH Purchase Order Assistance (TDH Share) No. Number Begin End Source of Amount Funds* BRLHO/INNOV 01 000C009646 09/01/01 08/31/03 State 150,000.00 0.00 150,000.0~ 02 TB/PC 01/01/02 12131/02 93.116 87,97900! 0.00 87,979.0G 000C010399 . TB/PC 03 000C011047 09/01/02 08/31/03 State 162,823.00 0.00 162,823.0~3 IMM/LOCALS 04 000C011573 09/01/02 08/31/03 State 93.268 124,223.00 0.00 124,223.00 OPI-IP/LPHS 05 000C011625 09/01/02 08/31/03 State 93.991 117,975.00 18,696.00 136,671.00 BNS/WIC-CARD 06 000C011993 10/01/02 09/30/03 10.557 0.00 0.00 0.00 LABfBIOTERR 07A 000C011955 09/01/02 08/31/03 93.283 136,104.00 0.00 136,104.00 TDH Document No.7460005741 2003 Totals $779,104.00 $ 18,696.00 $797,800.00 Change No. 05 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 PERFORMING AGENCY: CORPUS CHRISTI-NUECES COUNTY PUBLIC HEALTH DISTRICT (CITY) RECEIVING AGENCY PROGRAM: BUREAU OF LABORATORIES TDH DOC. NO: 7460005741 2003 ATTACHMENT NO: 07 A Change No. 05 R~VISED EQUIPMENT LIST ITEM DESCRIPTION NO. OF UNIT EXTENSION UNITS COST 0131 Autoclave for biohazardous waste and mercia, Market Forge Model Z-MF- 1 7,150.00 $ 7,150.00 STEM-R. Thermo-F0rma Model 3960. 1 6,500.00 $ 6,500.00 002 Floor model bacterial incubator, 003 Water filtration RO purification system, M~lipore~ Elix 10. I 6,500.00 $ 6,500.00 004* Dell Optiplex GX260 Pentium 4 Processor 2.40GHz, 533FSB, 512K Cache, 6 1,257.00 $ 7,542.00 Intel Gigabit NIC 512MB DDR Non-ECC SDRAM (1DIMM) Dell PS/2 Keyboard in Gray, No Hot Keys Dell 19 inch M992 color monitor (18.0 viewable) 32MB, ATI, Radeon 7500 40GB EIDE 7200RPM 1.44MB 3.5 Inch Floppy Drive Windows XP Professional Version with CD using NTFS Dell PS/2 2-Button Mouse Integrated Intel Gigabit (10/100/1000), with Alert Standards Format Dell V.92 PCI Data/Fax Controllerless Mgdem for Windows 32X DVD-CDRW Combo Drive with Software Decode Integrated Sound Blaster Compatible Internal Dell Business Audio Speaker Resources DC contains Diagnostics and Driver for Dell Optiplex Systems 3 Yr Parts + Onsite Labor (Next Business Day) No Installation Items may be brand name, if specified, or equivalent. This transaction approves the changes to the equipment list marked with an asterisk (*). Equipment List Page 1 ORDINANCE APPROPRIATING ;$7,542 GRANT FROM THE TEXAS DEPARTMENT OF HEALTH IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR EQUIPMENT TO ASSIT IN UPGRADING TECHNOLOGY NEEDED IN A LEVEL B LABORATORY, AND DECLARING AN EMERGENCY. ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS BE IT CHRISTI, TEXAS: SECTION 1. That a grant of $7,542 from the Texas Department of Health is appropriated in the No. 1050 Federal/State grants fund for equipment to assist in upgrading technology needed in a Level B Laboratory. This brings the total grant to $136,104. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr. Mayor APPROVED: May 21,003 Lisa Aguilar Assistant City Attorney For City Attorney 10 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: MAY 27, 2003 Item A: Motion authorizing the City Man~ager or is designee to accept a grant in the amount of $10,000.00 from the Coastal Bend Community Foundation for the Elderly Nutrition/Home Delivered Meals Program. Item B: Ordinance appropriating a grant in the amount of $10,000.00 from the Coast Bend Community Foundation in the 1050 Federal/State Grant Fund for the Elderly Nutrition/Home Delivered Meals program; and declaring an emergency. ISSUE: The City of Corpus Christi provides congregate and home delivered meals for citizens sixty years and older. Funding for this program is provided through federal and state grants. Occasionally we receive donations through different organizations, which must be accepted and appropriated. Authorization for the funds will be for the period of October 1, 2003 through September 30, 2004. REQUIRED COUNCIL ACTION: Council authorization requested to accept and appropriate grant funds from the Coastal Bend Community Foundation in the No. 1050 Federal/State Grants Funds for the Elderly Nutrition/Home Delivered Meals program. PREVIOUS COUNCIL ACTION: NONE FUNDING: The Coastal Bend Community Foundation is issuing a grant in the amount of $10,000.00 in supplemental Federal funds to ~he City of Corpus Christi. These funds will be used to purchase kitchen equipment and supplies. CONCLUSION AND RECOMMENDATION: Council authorization requested to accept and appropriate funds from the Coastal Bend Community Foundation. Daniel L. Whitworth, Director of Park & Recreation Department BACK~GROUNDINFORMATION The City receives grant funding grants. The Elderly Nutrition/Hot well-balanced meal to Senior Ce~ throughout the City. The meal,~ Center. Last fiscal year we serve. ~or senior citizens programs through federal and state we Delivered Meals program provides a fully prepared, Iers members and homebound and/or disabled persons are prepared in the Nutrition Education and Service 292,131 meals. In cooperation with the Coastal B~nd Council of Governments-Area Agency on Aging, the City applied and received a grant in the amount of $10,000.00 from the Coastal Bend Community Foundation for the pi~rchase of kitchen equipment and supplies. THE 600 BUILDING · 600 LEOPARD STREET,, suITE 1716 · CORPUS CHRISTI, TEXAS 78473 · TELEPHONE (361) 882-9745 · FAX (361) 882-2865 EXECUTIVE DIRECTOR JIM MOLONEY BOARD OF D~RECTORS AT LARGE JEFF BELL, JR LUCiEN FLOURNOY EDWARD H HARTE C IVAN WILSON ARANSAS COUN~W HARRY LEE "BUTCH" ADAMS, JR SUSIE BRACHT BLACK December 17, 2002 Mr. Alan Bligh i Leadership Cor~mittee for Sr. Services City of Corpus q;hristi Parks & Recreation Dept. 1201 Leopard Street Corpus Christi, TX 78401 Dear Mr. Bligh: BEE COUNTY AUSTIN BROWN LOU ADELE MAY JIM WELLS COUNTY LAWRENCE ~ CORNELIUS The Board of Directors of the Coastal Bend Community Foundation met on November 6, 2002 and among other items of business, considered grant requests. I am pleased to advise that a grant in the amount of $10,000 was approved for the senior nutrition program and support services from the Foundation's Cain Fund. A check will be mailed to you before the end of the year. KLEBERG COUNTY PATRIQA CYPHER DICK MESSBARGER NUECES COUNTY The Foundation Board of Directors expects that the money be used for the purposes for which it is provided to you. It is your responsibility to provide us with a report concerning its use by July 1,2003. I would like to remind you that the grant application deadline next year will again be September 1. We will mail the guidelines and application cover form to you in July. They are also available on our website at www~cbcfoundation.orq. We want to keep an active file on your organization, with the hope that we may be of further assistance in the future. Best wishes for your continued Success. Very truly yours, C~AS~ORM ,/' Jim Moloney Executive Director DEB BAUER SAN PATRICIO COUNTY GORMAN RITCHIE ORDINANCE APPROPRIATING $10,000 GRANT FROM THE COASTAL BEND COMMUNITY FOUNI~ATION IN THE NO. 1050 FEDERAL/STATE GRANTS FUND FOR THE ELDERLY NUTRITION/HOME DELIVERED MEALS PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY TH~E CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: ! SECTION 1. That a grant of $10,000 from the Coastal Bend Community Foundation is appropriated iq the No. 1050 Federal/State grants fund for the Elderly Nutrition/Home Deliv(~red Meals Program. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, the City Coun~cil (1) finds and declares an emergency due to the need for immediate action n~cessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the __ day of ,2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa, City Secretary Samuel L. Neal, Jr. Mayor APPROVED: May 22, 2003 Lisa Aguilar ~ Assistant City Attorney For City Attorney 11 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: May 20, 2003 AGENDA ITEM: Resolution autl~orizing the City Manager, or the City Manager's Designee, to submit a grant application to the National Endowment for the Arts Fast- track review grant for Cultural rl-ourism program in the amount of $10,000 for marketing the Festival of the Artsl with a City Match of $10,000 in the No. 1030, Arts Grants/Projects Fund, and a total project costs of $20,000. ISSUE: The Arts & Cultural Commission is applying to the National Endowments for the Arts in order to have additional funding available to promote the 2004 Festival for the Arts. The funds used to match the grant will be from the FY 03-04 Arts Subgrant fund. BACKGROUND INFORMATION: This Grant is available for Municipal Governments and other organizations to help enhance cultural programming in communities. With the success of this year's Festival o1~ the Arts, the Arts and Cultural Commission is looking for additional funding to help promote the 2004 festival. REQUIRED COUNCIL ACTION: Authorization to submit an application to the National Endowment for the Arts. PREVIOUS COUNCIL ACTION: None Future Council Action: If monies are awarded they will need to be appropriated in the 2003-04 fiscal year. CONCLUSION AND RECOMMENDATION: The Staff and the Arts and Cultural Commission support the application for this grant. Daniel L. Whitworth, Director Park and Recreation Department RESOLUTION AUTHORIZING THE CITY MANAGER, OR THE CITY MANAGER'S DESIGNEE, TO SUBMIT A GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE ARTS FAST-TRACK REVIEW GRANT FOR CULTURAL TOURISM EROGRAM IN THE AMOUNT OF $10,000 FOR MARKETING THE FESTIVAL OF THE ARTS, WITH A CITY MATCH OF $10,000 IN THE NO. 1090, HOTEL OCCUPANCY TAX FUND, AND A TOTAL PROJECT COSTS OF $20,000. NOW, THEREFORE, BE IT RE~OLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager, lor the City Manager's designee, is authorized to submit a grant application to the National Endowment for the Arts Fast-Track Review Grant for Cultural Tourism Program in the [amount of $10,000 for marketing the Festival of the Arts. The City match for this grant is $10,000 in the No. 1030, Hotel Occupancy Tax Fund, for a total project costs of $20,000. SECTION 2. The City Manager, or the City Manager's designee, may accept, reject, agree to alter the terms and conditions, or terminate the grant, if the grant is awarded to the City. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: 22nd day of May, 2003. R. J~y~einingJ Acting/City Attorney Samuel L. Neal, Jr. Mayor R32725A2 doc 12 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: 05~27~03 AGENDA ITEM: Resolution amenc~ing Resolutions 025160, 025159, 025123, AND 025110 which authorized submissiqn of grant applications to the State of Texas, Cdminal Justice Division, to authorize the Ci~/Manager or his designee to accept, reject, alter or terminate the grants. , ISSUE: The Texas Administrative C~ode requires the following: Except for applications from state agencies, each application must include a resolution from the applicable govemiqg body (such as the city council, county commissioners' court, school board, or boar~l of directors) that contains the following: (1) authorization for the sub~ ~ission of the application to CJD that clearly identifies the project for which funding is r (2) a commitment to provide (3) a designation of the title accept, reject, alter, or termi period, a new resolution mu= (4) a written assurance that, will return all funds to CJD. .=quested; for all applicable cash match; )f an authorized official who is given the power to apply for, late a grant (if this designation changes dudng the grant ;t be submitted to CJD by the governing body); and n the event of loss or misuse of grant funds, the governing body REQUIRED COUNCIL ACTION: Th~ State requires the resolution from the governing body to reflect the information ~isted above. Item #3 must be added to each resolution for the grant applications. PREVIOUS COUNCIL ACTION: The Council approved the resolutions to submit the applications on: 1. Victims of Cdme Act - approved for submission on 12/10/02 2. Violence Against Womel~ Act - approved for submission on 12/17/02 3. Cdme Scene Techniciarls - approved for submission on 01/14/03 4. Computer Forensics Specialist - approved for submission on 01/14/03 CONCLUSION AND RECOMMENDATION: Staff recommends revising the~ 'P~-/~lvar-ez, Ur~'~ ~ Attachments: Resolution BACKGROUNDINFORMATION The resolution address the following grants: Section 1. That Resolution No. his designee to apply for, accept State of Texas, Criminal Justice Crime Scene Technician. Section 2. That Resolution No. his designee to apply for, accept State of Texas, Criminal Justice Computer Forensics Specialist. ~)25160 is amended to authorize the City Manager or reject, alter or terminate a grant of $60,427 from the ~)ivision, for first year funding for Police Department ;)25159 is amended to authorize the City Manager or reject, alter or terminate a grant of $60,638 from the ;)ivision, for fourth year funding for Police Department Section 3. That Resolution No.~025123 is amended to authorize the City Manager or his designee to apply for, accepi, reject, alter or terminate a grant of $57,060 from the State of Texas, Criminal Justice|Division, for fourth year funding available under the Victims of Crime Act fund for the~ Police Department Family Violence Unit. Section 4. That Resolution No. 025110 is amended to authorize the City Manager or his designee to apply for, accept, reject, alter or terminate a grant of $73,939 from the State of Texas, Criminal JusticeiDivision for fourth year funding available under the Violence Against Women Act Fund for the Police Department Family Violence Unit. RESOLUTION AMENDING RESOLUTIONS 025160, 025159, 025123, AND 025110 WHICH AUTHORIZED S~UBMISSlON OF GRANT APPLICATIONS TO THE STATE OF TEXAS, CRIMINAL JUSTICE DIVISION, TO AUTHORIZE THE CITY MANAGER OR CITY MANAGER'S DESIGNEE TO ACCEPT, REJECT, .ALTER OR TERMINATE THE GRANTS BE IT RESOLVED BY THE CITy COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: Section 1. That Resolution No. ,025160 is amended to authorize the City Manager or the City Manager's designee to apply for, accept, reject, alter or terminate a grant of $60,427 from the State of Texas~ Criminal Justice Division, for first year funding for Police Department Crime Scene Technician. Section 2. That Resolution No. 025159 is amended to authorize the City Manager or the City Manager's designee to apply for, accept, reject, alter or terminate a grant of $50,638 from the State of Texas~, Criminal Justice Division, for fourth year funding for Police Department Computer Forensics Specialist. Section 3. That Resolution No. 025123 is amended to authorize the City Manager or the City Manager's designee to apply for, accept, reject, alter or terminate a grant of $57,060 from the State of Texas, Criminal Justice Division, for fourth year funding available under the Victims of Crime Act fund for the Police Department Family Violence Unit. Section 4. That Resolution No. 025110 is amended to authorize the City Manager or the City Manager's designee to apply for, accept, reject, alter or terminate a grant of $73,939 from the State of Texas, Criminal Justice Division for fourth year funding available under the Violence Against Women Act Fund for the Police Department Family Violence Unit. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Approved: May 21, 2003; Lisa Aguilar f-J Assistant City Attorney For City Attorney Samuel L. Neal, Jr. Mayor 13 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: _May 27, 2003 AGENDA ITEM: Authorization the issuance of an Outdoor Music Festival Permit to Clear Channel Radio for "C-SculptureS," on the Gulf Beach at Newport Pass County Park. ISSUE: Any public Outdoor Music Festival that is held in the City of Corpus Christi must comply with the Outdoor Music Festival Ordinance. C - Sculptures is an outdoor event that includes sand sculpting competition, contests and musical events to be held at Newport Pass County Park, Nueces County Property, within the City's limits, on June 14, 2003, from 8 a.m. to 6 p.m. Estimated attendance is 10,000 each hour and about 100,000 per day. The event has a long history, 26 years, on the Island outside of the City limits. It is a one-day event and has a contract with the Nueces County to do the event. This event now fails under the City of Corpus Christi's Outdoor Music Festival Ordinance due to the City's recent annexation of the County Parks, the event will now occur inside the Corpus Christi City limits. The Outdoor Music Festival Ordinance requires a Public Hearing for each requested permit. Due to the time constraints, staff asks that the City Council consider the waiving of the 60 day time line, as required in the Ordinance (Section 33-93 (a)), as a part of the permit. The Public Hearing for this event was held on March 31,2003 at 10:30 a.m. No one expressed any opposition to the event. The other portions of the ordinance that staff asks to be waived are related to the various information items that were not included in the application related to the sponsor financial records (section 33-89 (d) (1), performance schedules (Section 33-89 (d)(2) and sponsor criminal histories (Section 33-89 (d)(4)). Clear Channel Radio did address the advertising information (Section 33-89 (d)(3) in their application. REQUIRED COUNCIL ACTION: The City Council must approve all permits for public Outdoor Music Festivals. PREVIOUS COUNCIL ACTION: Council previously approved an Outdoor Music Festival application for "C Sculptures "on May 16, 2002. CONCLUSION AND RECOMMENDATION: Staff recommends permit approval as presented. Daniel L. Whitworth, Director Park & Recreation Department ORDINANCE AUTHORIZING THE ISSUANCE OF AN OUTDOOR MUSIC FESTIVAL PERMIT TO CLEAR CHANNEL RADIO FOR "C SCULPTURES," ON THE GULF BEACH AT NEWPORT PASS COUNTY PARK; PROVIDING FOR SEVERANCE; ANDDECLARING AN EMERGENCY WHEREAS, Clear Channel Radi~) has submitted an application to sponsor the annual "C-Sculptures" festival on Mustar~g Island; and WHEREAS, Clear Channel Radio and radio station C-101 will be providing live entertainment during the festival lhat requires outdoor music festival permit under Article of Chapter 33, Code of Ordinances; and WHEREAS, Clear Channel RadiO, sponsor of the proposed "C-Sculptures" outdoor music festival will be held on Nu~ces County's Newport Pass property on Mustang Island, including the beach alongi the Gulf of Mexico; and WHEREAS, the beach along the Gulf of Mexico is subject to the Texas Open Beaches Act, Clear Channel Radio, the prqmoter of the proposed "C-Sculptures" outdoor music festival does not have any authority to limit the number of on the beach, the promoter technically cannot comply with thee requirements of Section 33-89(c)(6), Code of Ordinances, which requires the promoter to address the measures the promoter will take to limit the maximum attendance at the event; and WHEREAS, Clear Channel Radio, the promoter of the "C-Sculptures" outdoor music is in the process of arranging for the appropriate support from the City's police department, other law enforcement agencies, and private security services to provide for traffic control, crowd control, and other security issues; and WHEREAS, Clear Channel Radio, promoter of the proposed "C-Sculptures" outdoor music festival failed to comply with the requirements of Section 33-89(d)(4), Code of Ordinances, since the promoter did not provide a statement whether the promoter or any of the promoter's employees or agents have ever been convicted of any crime regarding misappropriation of funds, theft, burglary, or robbery, which is required when an outdoor music festival is held on private property; and WHEREAS, while the "C SculptUres" event will be held on public property, the event will be held on public property owned by Nueces County, and since the City has no direct interest in the promoters ability t(~ meet its financial commitments to the County, the City could waive the provisions of the City's ordinance intended to protect the City's financial obligation; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Under the authority of Section 33-98, Code of Ordinances, the City Council varies the requirements iof the Section 33-89(c)(6) and (d)(4), Code of R32718A2 doc Ordinances, and finds that Clear..~hannel Radio is otherwise in compliance or actively taking steps to comply with the applicable requirements for issuance of an outdoor music festival permit. SECTION 2. The City Council authorizes the City Manager, or the City Manager's designee, to issue of an outdoor music festival permit to Clear Channel Radio for the Sculptures," on the Gulf Beach at Newport Pass Park in Corpus Christi City Limits, upon execution of police services agreement, approval of the fire prevention plan by the City's Fire Marshall, and obtaining the required temporary certificate of occupancy by the City's Building Official. SECTION 3. If for any reason aqy section, paragraph, subdivision, clause, phrase, word or provision of this ordinanqe shall be held invalid or unconstitutional by final judgment of a court of competenl~ jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, I~hrase, word, or provision of this ordinance, for it is the definite intent of this City Council! that every section, paragraph, subdivision, clause, phrase, word or provision of this ordinance be given full force and effect for its purpose. SECTION 4. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure on this the __ day of ,2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED: This 22nd day of May, 2003: Samuel L. Neal, Jr. Mayor R32718A2doc 2 14 AGENDA MEMORANDUM City Council Action Date: May 27, 2003 AGENDA ITEM: a. Ordinance authorizing the Cil lease with Texas A&M Univer the public parking lot des( subdivision of Padre Island, I recorded in Volume 33, page two CODAR Radio Towers providing for publication. y Manager, or his designee, to execute an eleven month sity Corpus Christi for the use of a part of the area east of ribed as Padre Island-Corpus Christi, Section A, a 4ueces County, Texas as shown by map or plat thereof 97, in consideration for the installation and operation of and providing for the maintenance of the premises; a. Ordinance authorizing the Ci! lease with Texas A&M Unive~ years following the effective area east of the public parkin! a subdivision of Padre Island / Manager, or his designee, to amend an existing five year sity Corpus Christi to extend the term of the lease to five 'late of the lease and to include the use of a part of the I lot described as Padre Island-Corpus Christi, Section A, Nueces County, Texas as shown by map or plat thereof recorded in Volume 33, pages 97 and to extend the term of the lease in consideration for the installation and operation of two CODAR Radio Towers and providing for the maintenance of the premiseb; providing for publication. ISSUE: The Conrad Blucher Institute at Texas A&M University Corpus Christi has requested permission to install a third CODAR radio system to monitor ocean currents off Padre Island. This requires a lease amendment which must be approved by the City Council. FUNDING: The project is fully funded by the Conrad Blucher Institute through a National Science Foundation grant. No expenditure of City funds will be made. RECOMMENDATION: Staff recommends approval of the ordinances as presented. 'AngeCR(. Escobar, P. E., Director of Engineering Services Dan Whitworth, Director of Parks and Recreation Additional Support Material: Exhibit "A" Background Information Exhibit "B" Location Map/Site Map AGENDA MEMORANDUM ADDITIONAl. BACKGROUND MEMORANDUM SUBJECT: Lease Agreement PRIOR ACTIONS: 1. June 20, 2000 - Ordina~ execute an eleven month use of the area adjacent Beach and the area locate in consideration for the in= providing for the mainten; 2. June 20, 2000 - Ordinar execute a five year lease the area adjacent to north the area located north ¢ith Texas A&M University ~ce authorizing the City Manager, or his designee, to lease with Texas A&M University Corpus Christi for the to northern most Hobie Cat launching ramp on North d north side of Ocean Drive Right of Way on Ward island, ;tailation and operation of two CODAR radio towers and nce of the premises (Ord. No. 024065). ce authorizing the City Manager, or his designee, to ~vith Texas A&M University Corpus Christi for the use of ~rn most Hobie Cat launching ramp on North Beach and de of Ocean Drive Right of Way on Ward Island, in consideration for the instillation and operation of two CODAR radio towers and providing for the maintem~nce of the premises (Ord. No. 024066). BACKGROUND: Texas A&M U~iversity has been operating CODAR radio systems, which measure ocean currents over a I~arge area for three years. The units provide current data for Corpus Christi Bay which is beneficial in tracking oil spills and erosion. The data is also of benefit to fishermen, recreational boaters, the Port and other maritime interests. The systems consist of a computer and radio equipment located in a small trailer or in a modified CONEX cargo container and two antennas. Power is supplied from commemial electrical utilities through a buried conduit. The modified CONEX containers measure 6' x 8' x 8' (LWH). The trailer has also been used during short term deployments to Matagorda Bay, Galveston, and south of Tampa, Florida. The two units in current operation are located at North Beach and Ward Island. The system uses a very Iow power (40 watts, FCC licensed), high frequency radio signal (13-25 MHz) to measure surface currents. The result is real time hourly maps of surface currents that are automatically posted to the internet. PROPOSED SITE: The Blucher Institute requested to establish a third current monitoring site on Padre Island. The proposed site would require the use of a small portion of the City property (Lot 15, Section A, Padre Island). That site was acquired by the City of Corpus Christi for beach access and pa~rking, A location map is attached. See Exhibit B-1. The equipment will be placed so as to not obstruct pedestrian traffic between the beach and parking lot (See Exhibit B-2). The precise location will be approved by the Director of Parks and Recreation. The site has particular benefit to the City in that it may prove valuable in optimizing seaweed removal Exhibit A ] Page 1 of 2 H/HOM EkKEVINS!G E N/TAMUCC~AwdBkgExharound DOC operations. EQUIPMENT: A modified CON EX container will be used at the proposed site. It will sit on a shell base or concrete slab, bat will be portable to satisfy flood plain regulations. The container has an axle, trailer hitch and wheels that will stored inside the container. The equipment can be disconnected from power by unplugging from the power supply. The antenna cables will be buried t(~ prevent damage by wildlife. The site is necessary to provide coverage for this area a~ part of a future grid to monitor currents along the entire Texas coast. PADRE ISLES PROPERTY OWNERS ASSOCIATION: The Association's Architectural Review Board reviewed the proposed use and equipment and approved the proposal during their regular meeting of March 20, 2003. The neighboring property (Portafina Condominium) does not object tO the proposed use. LEASES/LEASE TERMS: Council is being asked to approve two leases. The first lease is an eleven month lease which would be effective upon second reading with a 28-day delay between first and second readings. The second lease is a five year lease which would be effective 60 days after second reading. The use of two leases allows the Blucher Institute to have access to the site at the earliest possible date. Under the terms of the lease, the City, to the extent permitted by law, will be held harmless by the University. The City will not liable for any vandalism that might occur to the units. Texas A&M University will maintain the premises during the term of the lease. Texas A&M University has agreed to relocate or remove the equipment should the City expand the parking lot or require the area for other uses. Exhibit A Page 2 of 2 ~ Mpro~ect ~ councilexhibits ~ exhRADlO TOWER$. dw~ I ~o' WAL~WA~TENNA ~ 2 GULF OF MEXICO SZTE MAP NOT TO SCALE EXHIBIT "B" i LEASE- T~UOO/BLUOHER INSTITUTE CZTY COUNCZL ~XHZaZT ~ (CODAR ~ONITORING STATION)PA~: ~ of ~~ = AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE AN ELEVEN MONTH LEASE WITH TEXAS A&M UNIVERSITY CORPUS CHRISTI FOR THE USE OF THE AREA LOCATED ADJACENT TO THE NORTHERN MOST HOBIE CAT LAUNCHING RAMP ON NORTH BEACH AND THE AREA LOCATED ON THE NORTH SIDE OF OCEAN DRIVE RIGHT-OF-WAY ON WARD ISLAND TO EXTEND THE TERM OF THE LEASE TO FIVE YEARS I~OLLOWING THE EFFECTIVE DATE OF THE LEASE AND TO INCLUDE THE USE OF A PART OF THE AREA EAST OF THE PUBLIC PARKING LOT DESCRIBED AS PADRE ISLAND-CORPUS CHRISTI, SECTION A, A ~SUBDIVlSION OF PADRE ISLAND, NUECES COUNTY, TEXAS, AS SHOWN BY MAP OR PLAT THEREOF RECORDDED IN VOLUME 33, PAGE 97, IN CONSIDERATION FOR THE INSTALLATION AND OPERATION OF TVVO CODAR RADIO TOWERS AND PROVIDING FOR THE MAINTENANCE OF THE PREMISES; AND PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION1. a. That the City Manager, or his designee, is authorized to execute an eleven month lease with Texas A&M University Corpus Christi for the use of the area located adjacent to the northernmost hobie cat launching ramp on North Beach and the area located on the north side of Ocean Drive right-of-way on Ward Island, and to include the use of a part of the area east of the public parking lot described as Padre Island-Corpus Christi, Section A, a subdivision of Padre Island, Nueces County, Texas as shown by map or plat thereof recorded in Volume 33, pages 97, in consideration for the installation and operation of two CODAR Radio Towers and providing for the maintenance of the premises. b. A copy of the lease is on file with the City Secretary. SECTION 2. The lease is to begin on the effective date City Council approves this ordinance and will end on the earlier of the effective date of a five year lease covering the same subject matter, terms and conditions as this lease or the eleven month anniversary of the effective date of this lease. SECTION 3. Publication will be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. AN ORDINANCE AUTHORIZING THECITYMANAGER, ORHISDESlGNEE, TO AMENDA FIVE YEAR LEASE WlTH~EXAS A&M UNIVERSlTY CORPUS CHRISTI FOR THE USE OF THE AREA LOCATED ADJACENT TO THE NORTHERN MOSTHOBIECATLAUNCHINGRAMPONNORTHBEACH AND THE AREA LOCATED ON THE NORTH SIDE OF OCEAN DRIVE RIGHT-OF-WAY ON WARD ISLAND TO EXTEND THE TERM OF THE LEASE TO FIVE YEARS FOLLOWING THE EFFECTIVE DATE OF THE LEASE AND TO INCLUDE THE USE OF A PART OF THE AREA EAST OF THE PUBLIC PARKING LOT DESCRIBED AS PADREISLAND-CORPUS CHRISTI, SECTION A, ASUBDIVlSlON OF PADREISLAND, NUECES COUNTY, TEXAS, AS iSHOWN BY MAP OR PLAT THEREOF RECORDDED IN VOLUME33, PAGE 97, IN CONSIDERATION FOR THE INSTALLATION AND OPERATION OF TWO CODAR RADIO TOWERS AND PROVIDING FOR THE MAINTENANCE OF THE PREMISES; AND PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THEiCITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. a. That the City Manager, or his designee, is authorized to amend an existing five year lease with Texas A&M University Corpus Christi for the use of the area located adjacent to the northernmost hobie cat launching ramp on North Beach and the area located on the north side of OCean Drive right-of-way on Ward Island to extend the term of the lease to five years following the effective date of the lease, to include the use of a part of the area east Of the public parking lot described as Padre Island- Corpus Christi, Section A, a subdivision of Padre Island, Nueces County, Texas as shown by map or plat thereof ~recorded in Volume 33, pages 97, in consideration for the installation and operation of two CODAR Radio Towers and providing for the maintenance of the premises. b. A copy of the lease is on file with the City Secretary. SECTION 2. The lease isto begin on the 61st day after City Council approval and will end on the five year anniversary thereof. SECTION 3. Publication ~vill be made in the official publication of the City of Corpus Christi as required by the~ City Charter of the City of Corpus Christi. 15 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: April 29, 2003 AGENDA ITEM: a) Recommendation of an Ordinance authorizing the City Manager, or his designee, to execute Amendment No. 2 to the lease agreerqent with DTG Operations, Inc. f/k/a Dollar Rent-A-Car Systems, Inc. at the Corpus Christi International ~irport, to hold harmless DTG Operations, Inc. from any environmental contamination occurring prior to occupancy of the premises, for a term of up to twelve months; and declaring an emergency. b) Recommendation of an Ordinance authorizing the City Manager, or his designee, to execute Amendment No. 2 to the lease agreement with DTG Operations, Inc. f/k/a Dollar Rent-A-Car Systems, Inc. at the Corpus Christi International Airport, to hold harmless DTG Operations, Inc. for any environmental contamination occurring prior to occupancy of the premises for the term of the long term lease. ISSUE: The automotive service facility that Dollar Rent-a-Car was given has an acceptable level of soil contamination that Dollar is requestingi a waiver of liability for. The City has had the site tested and it is in compliance with acceptable levels of contamination in accordance with the Texas Commission on Environmental Quality guidelines. This site previously was occupied by Budget Rent-A-Car. This amendment will give Dollar the waiver ,of liability up to the level of contamination that was found on the site when tested. REQUIRED COUNCIL ACTION: Council approval as requested. PREVIOUS COUNCIL ACTION: January 21, 2003 - Ordinance approving Amendment No. 1 to Lease Agreement between Dollar Rent-A-Car and the City of Corpus Christi (Ordinance 025174) September 9, 2002 - Ordinance approving Long Term Rent-A-Car Concession Lease Agreement with Dollar Rent-A-Car and the City of Corpus Christi (Ordinance 025011 ) July 9, 2002 Ordinance approving Short Term Rent-A-Car Concession Lease Agreement with Dollar Rent a Car and the City of Corpus Christi (Ordinance 024941) FUNDING: N/A CONCLUSION AND RECOMMENDATION: The Airport Board recommends approval of this item. Attachments: Exhibit A Background Information Exhibit B Lease Summary Department Head Signature BACKGROUND INFORMATION Dollar Rent-A-Car Systems was awarded a lease to provide rental car services at the Airport in July, 2002, along with four other rental car agencies. Dollar was the only rental car company that was not currently on Airport property' that was awarded a lease. The automotive service facility that was tumed over to Dollar Rent-A-Car Systems was )raviously occupied by Budget Rent-A-Car. Before occupying the facility, Dollar had URS Corporation Assessment which showed soil and gro would not be able to occupy the facility contamination at the site. The City hire Dollar and Budget ware invited to have JD Consulting found that the level of so the Texas Commission on Environmen1 )rapara a Phase I and Limited Phase II Environmental Site ndwater contamination. Dollar notified the Airport that they ~nless they ware given a waiver of liability for that level of JD Consulting to provide an independent analysis of the site. ~teir consultant sample the site at this time as well but did not. contamination at the site was within the acceptable range of al Quality (TCEQ) standards. During the tenure of Budget Rent A Cai at this facility, testing of this site was performed and it was determined that their was contaminatioh at the site although it was within the acceptable levels of contamination in accordance with the ~NRCC standards, now known as TCEQ. Therefore, staff anreed to are)are an amendment to the contract to waive the liabilibj for the level of contamination o r -r · ' nt A fn.nd in the City's consultants re)ort p~formed ~n January 2003. Th~s amendment to Dollar Re - - Car Lease will grant that waiver. No ~)ther testing was performed at any other rental car fac~hties s n the same lessor remained on the property. Exhibit A Lease Summary This is a standard short and long term lease as required by Charter for leases over one year in duration. The short term lease will I~e effective upon Council approval and their declaring an emergency. The long term lease will be effective upon the 61s' day following approval at the second reading, which must follow ~he first reading by at least 28 days. The lease is for the waiver of liability for the soil contamination in order that Dollar can begin to make the necessary improvements ithey intend to make to provide a service facility for the maintenance of their vehicles at Corpus Christi International Airport. Exhibit B AN O~INANCE AUTHO~ZING THE CITY MANAGER, OR HIS DESIGNEE, TO E~CUTE AMENDMENTINO. 2 TO THE LEASE AG~EMENT WITH DTG OPE~TIONS, INC. f~a DOLL~ ~NT A CAR SYSTEMS, INC. AT THE CO~US CH~STI INTE~ATIONAL AI~ORT, TO HOLD HA~LESS DTG OPEn,IONS, INC. FROM ANY ENVIRONMENTAL CONTAMINATION OCC~NG P~OR TO OCCUP~CY OF THE P~MISES, FOR A TE~ OF UP TO TWELVE MONTHS; AND DECLA~NG AN EMERGENCY. NOW, THE~FO~, BE IT O~AINED BY THE CITY COUNCIL OF THE CITY OF CO~US CH~STI, TE~S, THAT: SECTION 1. That the City Manager, or his designee, is hereby authorized to execute Amendment No. 2 to the Lease Agreement with DTG Operations, Inc. f/k/a Dollar Rent A Car Systems, Inc. at the Corpus Christi International Airport, to hold harmless DTG Operations, Inc. from any environmental contamination occurring prior to occupancy of the premises, for a term of up to twelve months. SECTION 2. That upon written request of the Mayor or five Council members, copy attached, to find and declare an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs, such finding of an emergency is made and declared requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency measure this the day of ,2003. Attest: The City of Corpus Christi Armando Chapa City Secretary Approved this the o~oTday of /,~¢h~ ~i Burke, J"-'r. {~ssistant City Attorney for City Attorney Corpus Christi, Texas Samuel L. Neal, Jr. Mayor ,2003. day of ,20 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance an emergency exists requiring suspension of the Charter r~le as to consideration and voting upon ordinances at two regular meetings: I/we, therefore, reqpest that you suspend said Charter rule and pass this ordinance finally on the date it is intrpduced, or at the present meeting of the City Council. Respectfully, Respectfully, Samuel L. Neal, Jr., Mayor City of Corpus Christi Council Members The above ordinance ,,vas passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Henry Garrett Rex A. Kinnison Bill Kelly Melody Cooper Jesse Noyola Mark Scott H:\[E(~-DIR\john\ORDINANCE\DT(~ (Dtqhr) Le~se (~n!¢nd 9rd~ !2 Mo.DO( AN ORDINANCE AUTHORIZING THE CItY MANAGER, OR HIS DESIGNEE, TO EXECUTE AMENDMENT~NO. 2 TO THE LEASE AGREEMENT WITH DTG OPERATIONS, INC. f~Ja DOLLAR RENT A CAR SYSTEMS, INC. AT THE CORPUS CHRISTI INTERNATIONAL AIRPORT, TO HOLD HARMLESS DTG OPERATIONS, INC. FOR ANY ENVIRONMENTAL CONTAMINATION OCCI~RRING PRIOR TO OCCUPANCY OF THE PREMISES FOR THE TERM OF THE LONG TERM LEASE. NOW, THEREFORE, BE I, ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That the City Manager, or his designee, is hereby authorized to execute Amendment No. 2 to the Lease Agreement with DTG Operations, Inc. f/k/a Dollar Rent A Car Systems, Inc. at the Corpus Christi Intemational Airport, to hold harmless DTG Operations, Inc. for any environmental contamination !occurring prior to occupancy of the premises for the term of the long term lease. 16 AGENDA MEMORANDUM Date: May 20, 2003 AGENDA ITEM: Amending Sections ~23-70 and 23-71 of the Code of Ordinances relating to notice and obtaining liens for City expenses to remedy violations; providing for an effective date; providing for severance; providing for publication. ISSUE:. To amend Code of Ordinances to reduce required number of violation notices and to amend the process of assessing liens and collecting City expenses to remedy violations. PRIOR COUNCIL ACTION: None REQUIRED COUNCIL ACTION: Approval FUTURE COUNCIL ACTION: None RECOMMENDATION: To approve the Ordinance as recommended. ADDITIONAL SUPPORT MATERIAL Background Information Ordinance BACKGROUND INFORMATION The problem of high weeds and olher unsightly matter is an on-going problem for the City of Corpus Christi. Currently, the Cityls Health and Sanitation Code of Ordinance Section 23-71 Procedures as to cuffing or!removal of weeds, rubbish, brush, etc. is as follow: Should any owner of any lot ~vithin the city upon which lot weeds, rubbish, brush or any other unsightly, objectionable{or insanitary matter grows or accumulates or may be, fail or refuse to cut down or remove such weeds, rubbish, brush or other unsightly, objectionable or insanitary matter, as the case may be, within ten (10) days after personal notice to such owner to do so, in writing, or by letter addressed to the owner at the owner's post-office address, or if personal servic~ cannot be obtained or if the owner's post office address is unknown, within ten (10) days after notice by publication as many as two (2) times within ten (10) consecutive days in any newspaper in the city, or within ten (10) days after notice by posting the notice on or near the front door of each building on the property to which the violation relates, or if the property contains no buildings, by posting the notice on a placard attached to a stake driven into the ground on the property to which the violation relates, the city may then do such cutting down or removing such weeds, rubbish, brush or any other unsightly, objectionable or insanitary matter or cause the same to be done and may pay therefore, and charge the expenses incurred in doing such work or having such work done or improvements made to the owner of such lot or real estate. If the work is done or improvements made at the expense of the city, then expense for the work or improvements shall be assessed on the rea~l estate or lot upon which such expense was incurred. In a concerted effort to deter the on-going problem of high weeds, the Code Enfomement Division, under the direction of Housing and Community Development, proposes to implement the following changes: 1) Change the current ordinance to give one notice annually, which would cut out 10 days in the notification requirement ~o the property owner(s). Eight out of eight cities polled give one notice only; Amarillo, Brownsville, Dallas, Ft. Worth, Garland, McAIlen, Port Arthur, and San Angelo. Once the property owners are notified and are found to be in violation again, a work order can be issued to clear the property without further notification. 2) Continue the process of placing liens on properties. If violators fail to pay charges within thirty (30) days, a lien wilt be filed and fines assessed will not be less than the City's costs. AN ORDINANCE AMENDING SECTIONS 23-70 AND 23-71 OF THE CODE OF ORDI- NANCES RELATING TO NOTICE AND OBTAINING LIENS FOR CITY EXPENSES TO REMEDY VIOLATIONS; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR SEVERANCE; PROVIDING FOR PUBLICATION. BE IT ORDAINED BY THE cITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. Section 23-70 of the City Code of Ordinances is revised to read as follows: "Sec. 23-70. P,~,,.=d,~,= ..o t., ,=,,,.,.,~, .,f ,...,,,,.,,, filth, =t.. Work or Improvements by Municipalit7. "(a) If the owner of property in the municipality does not comply with a municipal ordinance or requirement relating to stagnant water, filth, carrion, weeds, rubbish, brush, and other objectionable, unsigh~tly, unwholesome, or unsanitary matter, or conditions under this chapter within seven~(7) days of notice of a violation, the Director of Public Health, the Director of Housing and Community Development, or the Director of Solid Waste Services, or their designees, may: "(1} Do the work or make the improvements required; and "(2) Pay for the work doqe or improvements made and charqe the expenses to the owner of the property. The notice must be .qiven: "(1) Personally to the owqer n wr ting; "(2) By letter addressed to the owner at the owner's address as recorded in the records of the appraisal district in which the property is located; or "(3) If personal service ca "(A) By publication "(B) By postinq the on the property to ~not be obtained, notice to the property owner must be: at least once; notice on or near the front door of each buildin.q which the violation relates; or "(C) By posting th9 notice on a placard attached to a stake driven into the qround oq the property to which the violation relates. "(c) If the Director of Public Health, the Director of Housing and Community Development, or the Director of Solid Waste Services, or their desiqnees, mails a notice to a property owner in accordan~ce with subsection (b)(2) of this section and the United States Postal Service returns th~ notice as "refused'' or "unclaimed," the validity of the notice is not affected and the n(~tice is considered delivered. "(d) In a notice provided under this section, the Director of Public Health, the Director of Housinf:l and Community Devel(F)pment, or the Director of Solid Waste Services, or their des gnees, may inform the owner by regular ma and a posting on the property, or by personally deliverinq the notice,I that if the owner commits another violation of the same kind or nature that poses a danger to the public health and safety on or before the first anniversary of the date of the n~)tice, the Director of Public Health, the Director of Housing and Community DevelOpment, or the Director of Solid Waste Services, or their desi.qnees, may correct the violC~tion, without further notice, at the owner's expense and assess the expense aqainst thff property. If a violation covered by a notice under this subsection occurs within the or, e-year period, and the Director of Public Health, theDirec- tor of Housing and Community Development, or the Director of Solid Waste Services, or their designees, has not been i~formed in writing by the owner of an ownership change, then the municipality without notice may take any action permitted by Subsections (a)(1) and (2) and assess its expenses as provided by Section 23-71 ." SECTION 2. Section 23-71 of the Code of Ordinances is revised to read as follows: "Sec. 23-71 "' .... ~ .......... "-- ,,, ,~,,,,,vo ,~ ,,,,~,,o,,, ,,uo,,, ~,~. Assessment of Expenses; Lien. ersoi'~&', notice to such vvw,~ t,~ ~- -- : ..... :': .... ~"' ~-'~-- '- *J-- o'v'v'Gor ~[ ..... :'~: .... '~ ~' ~ ......... : - ~ ' ' the front door of cacl ....... of such lot or rea: estate "'"' ...... '- :- ~--- :,r-,,prove,~,ents made at ~vv,,~, . ,i, u,~ vvv,,~ ,o u~.,,,~ O~' "(a) The City Council may asses~s expenses incurred under Section 23-70 against the real estate on which the work is idone or improvements made. "(b) To obtain a lien against the IProperty, the Director of Public Health, the Director of Housinq and Community Develqpment, or the Director of Solid Waste Services, or their desi.qn~es, must file a statement of expenses incurred by the City with the County Clerk of Nueces County. The lien statement must state the name of the owner, if known, and the legal description of the proPerty. The lien attaches upon the filing of the lien statement with the County Clerk. "(c) The lien obtained by the City is security for the expenditures made and interest accruing at the rate of 10 percent on the amount due from the date of payment by the City. "(d) The lien is inferior only to: "(1) Tax liens; and "(2) Liens for street imprqvements. "(e) The City Attorney may brinq a suit for foreclosure in the name of the City to recover the expenditures and interest due. "(f) The City Attorney may foreclose a lien on property under this section in a proceedinq relatinq to the property brouClht under Subchapter El Chapter 33, of the Tax Code, as it may be amended. "(g) The statement of expenses,or a certified copy of the statement is prima facie proof of the expenses incurred by the;City in doing the work or making the improvements. "(h) The remedy provided by this section is in addition to any fines or civil penalties that may be assessed." SECTION 3. The provisions of this ordinance take effect on August 1, 2003. SECTION 4. If, for any reason, any section, paragraph, subdivision, clause, phrase, word or provision of this ordinan( ment of a court of competent juri subdivision, clause, phrase, won of the City Council that every se( sion hereof shall be given full for SECTION 5. Publication of this City of Corpus Christi as require~ Texas. shall be held invalid or unconstitutional by final judg- sdiction, it shall not affect any other section, paragraph, or provision of this ordinance, for it is the definite intent :tion, paragraph, subdivision, phrase, word and provi- ;e and effect for its purpose. )rdinance shall be made in the official publication of the by the City Charter of the City of Corpus Christi, '17' CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: May 20,2003 AGENDA ITEM: Zoning Ordina~ District in order to allow comm( from residential zoning. ~ce text amendment to the "B-2A" Barrier Island Business 'cial development access local streets when not across ISSUE: Current "B-2A" District prohibit~ commercial development from accessing local streets when not across from residential zoning. REQUIRED COUNCIL ACTION: Approval of the proposed Zoning Ordinance text amendment to the "B-2A" Barrier Island Business District and adopting the attached ordinance. PREVIOUS COUNCIL ACTIONi: In January 2000, the City Council approved a Zoning Ordinance text amendment to prohibit commercial development from accessing any local street and requiring a stucco wall along the local street frontage. FUNDING: None. CONCLUSION AND RECOMMENDATION: Planning Commission and Staff recommend approval of the proposed Zoning Ordinance text amendment to the "B-2A" Biarrier Island Business District. Michael N. Gunning, AICP ~ Director, Planning Attachments: Ordinance Letter from Padre Island Homeowner's Association [I:'P1 N DIR ERMA/WORD/ZORI)'.MC[ 1('[_I/13A(]CI!SSAG} NDAMEMO DO( BACt Beginning in 1998, "B-2A" Barrier Isl residential zoning were developed ~ traffic in front of residentially zone¢ Island Property Owners Associatio~ adversely impacting the residential :GROUND INFORMATION ind Business Distdct properties along a local street and across /ith commercial uses. This development brought commercial properties. The residential property owners and the Padre (POA) complained that this influx of commercial traffic was )roperties and property values. !,n 19,9,,9, the Staff worked with the POA in developing restrictions/regulations that would allow the B-2A District properties to be de~eloped without adversely impacting the residential properties across the street. A text amendment was proposed that would allow commercial development on those "B-2A" District properties if thb commercial development had access to another street, other than a local street. In January 2000, the text amendment was adopted that prohibited access to a local street from the "B-2A" Distdct I~roperty unless the property was developed with uses permitted in the "A-2" Apartment House District. Since the adoption of the text amendment, it has become apparent that the amendment prohibits commercial development onto a local street regardless of what is across the street. In some instances, the "B-2A" District property is across a local street from another "B-2A" District property. In these instances, the impact of qommercial traffic on commercial property would be negligible. "B-2.A" Distdct property owners con~plained about the medts of such a restriction when commercial property is across a local street frorn another commercial property. Staff concurred with the property owners and has prepared a text amendment to address their concerns. The proposed Zoning Ordinance text amendment to the "B-2A" District would modify the access prohibition. Access to a local street from commercial development would not be allowed IF the properties across the street were zoned for residential development. IF the properties across the local street were zoned for non-reSidential uses, the commercial development would be allowed access to the local street. The proposed text amendment also addresses the screening fence required along a local street. The amendment would require the screening fence when the commercial development is across a local street from residential property and not required when across from non-residentially zoned properties. Staff has shared the proposed texl~ amendment with the POA, which has stated that they have no objections to the proposed amendment. On May 7, 2003, the Planning Commission held a public hearing to discuss the proposed amendment. The Commission unanimously approved the proposed text amendment with a provision that would allow the comlmercial property owners to provide pedestrian access from the residential area to their property. The proposed amendment includes that provision. AN ORDINANCE AMENDING THE ZONING ORDINANCE BY REVISING ARTICLE 13, "B-2A" BARRIER ISLAND BUSINESS DISTRICT; PROVIDING FOR SEVERANCE; AND PROVIDING FOR PUBLICATION. WHEREAS, the Planning Commission has forwarded to the City Council it's reports and recommendations concerning the amendment of the Zoning Ordinance of the City of Corpus Christi; / WHEREAS, with proper~otice to the public, public hearings were held on Wednesday, May 7, 2003, durir~g a meeting of the Planning Commission, and on Tuesday, May 20, 2003, for the ifirst reading and on Tuesday, May 27, 2003, for the second reading, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Chris!i, during which all interested persons were allowed to appear and be heard; and i WHEREAS, the City Coqncil has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Qrdinance of the City of Corpus Christi, Texas, is amended by revising Article 13, "B-2A" Barrier Island Business District, to read as follows: "ARTICLE 13. "B-2A" BARRIER ISLAND BUSINESS DISTRICT REGULATIONS Section 13-7 Access Restrictions. No direct access to a local residential street is allowed, except for uses permitted in the '%-2" Apartment House District. For the purposes of Article 13, a ilocal residential street is a local street where fifty (50) percent of the linear frontage is zoned an "F-R", "RE", "RA", "R-lA", "R-1B", R- 1C", "R-2", "A-I", "A-IA", or "A-2" Districts. Section 13-8 Screening ReqUirements 13-8.01 Any use, o~her than a use authorized in an "A-2" Apartment House District, if adjacent to a local residential street, shall include a twenty foot landscaped setback area with a six foot stucco finish fence, described in Section 13-8.03. behind the landscaped setback area. A pedestrian access may be provided alonq the fence as Ionq as the commercial property is adequately screened from the residential area. C:\WINDOWS\TEMP~ARTICLE 13ACCE SSORD.DOC 2 (A) The stucco fence shall extend the width of the lot and for a distance of fifteen (15) feet along the side lot lines. (B) The remain~ler of the side lot line must be fenced with either a stucco fenc~ of the same design or a standard six (6) foot wood screening fence. If any use, Other than a use authorized in an "A-2" Apartment House District is a{Ijacent to a lot that has access only to a local street, then the rear lot lin~e must be fenced with either a stucco fence as described in SectiOn 13-8.03 or a standard six (6) foot wood screening fence. 13-8.02 SECTION 2. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th da'~ of August, 1937, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. SECTION 3. That to the extent ~hat this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. SECTION 4. That any ordinance or part of any ordinance in conflict with this ordinance is expressly repealed by this ordinance. SECTION 5. if for any reason any section, paragraph, subdivision, clause, phrase, word, or provision of this ordinahce shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance, for it is the definite intent of this City CounCil that every section, paragraph, subdivision, clause, phrase, word, or provision hereof be given full force and effect for its purpose. SECTION 6. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. C:\WINDOWS\TEM P~ARTICLE 13ACCESSORD.DOC 04~25~03 09:4~ FAA M~gue C~ ol 5, 2003 Saldam 'Corpus ~. Saldm The Pad ~cnt to ti ~e Isles Property Owners Association bas no objection to the proposed ~c "B-2A" Barrier Island Business District regulation. 18 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Corpus Christi Conve~tion and Visitor's Bureau, Quarterly Update STAFF PRESENTER(S): Name 1. NA TlflelPosiflon Department OUTSIDE PRESENTER(S): Name 1. Wayne Bennett 2. Burt Quintanilla 3. Dan Viola 4. Dave Prewitt 5. Bill Pettus TltlelPoslflon President & CEO Chairman Athletic Director Advertising Organization CVB CVB Board of Directors TAMU-CC CVB Board of Directors ISSUE: The Corpus Christi Convention and Visitors Bureau will provide a quarterly update to the City Council to include: · Tourism - Economic Impact · Investment in Tourism · Convention Center Expansion and Multipurpose Arena Expanding the Convention Market · Current CVB FY2002-2D03 Budget · Hotel Performance · National Exposure REQUIRED COUNCIL ACTION: For presentation purposes only. George K.~ City Manager 19 CITY COUNCIL AGENDA MEMORANDUM City Council Meeting - May 27, 2003 AGENDAITEM: Presentation of the Risk Management Report for the period ended April 30, 2003. ISSUES: This presentation gives an overview of the status of the Risk Management funds for Fiscal Year 2003 as of April 30, 2003. Firlancial summaries are given as well as review of the City's experiences in Workers' Compensation, General Liabilities and Health Benefits. STAFF RECOMMENDATION: · None needed. Lee ~n'n D~mbauld Director, Finance City of Corpus Christi Risk Management Report For the Period Ended April 30, 2003 City of --- -- Corpus --~ --.--' Christi DATE TO FROM SUBJECT May 23, 2003 Honorable Mayor and Council Members George K. Noe, City Manager Risk Management Report Enclosed for your review you will find the City's Risk Management Report for the period ended April 30, 2003. If you have any questions, please call me. ~Noe City Manager City of Corpus Christi, Texas Department of Financial Services Risk Management Report For Period Ended April 30, 2003 The following is a report on the yarious aspects of the City's Risk Management Di ~,ision. Risk M,anagement's areas of yesponsibility include safety and wellness, liabilities, workers compensation and employee benefits. Attributes of each of these are:~ are discussed in the relevant section~. The report is structured as follows: A financial overview of the Risk Management internal service fund is provi~led first. The next section describes the Wc~kcrs~ Compensation program, then Qeneral Liabilities, followed by a section on the City's Health Benefits Plans. Several !industry reports on rising health care costs are foux~d at the end of the report in the Appendix. 2 City of Corpus Christi, Texas Department of Financial Services ' Risk Management Report l~or Period Ended April 30, 2003 Risk Magagement Fund Financial Results This section of the report shows the balance sheet and income statements for the City's Risk Management internal service fund. These schedules were excerpted from the published CAFR's. Because these statements are preparod on a GAAP basis, with a recorded liability for "estimated" health, general liability, and workers' compensation claims that have not yet been paid, these balance sheet results will vary substantially from the City's operating budget which is prepared on a cash flow basis. This fund should be reviewed on both bases. Viewing the fund's financial strength on a cash flow basis, the balance sheets show that current assets (cash and investments, and receivables) have increased from $7.8 million in 1993 to $14 million in 2002. At the same time, Total Assets as a percent of Operating Revenues has grown from 42 % in 1993 to a high of 54q.6% in 2002, with a low of 28.6% occurring in 1997. The historic financial statements are shoWn in Schedule F-1 (page 5). An analysis of Current Assets to Current at July 31, 2002, shows that Current Liabilities as a percent of Current Assets is 65.5%, a good indicator of cash flow adequacy. A review of Schedule F-1 considered on a GAAP basis (or full accrual) shows that Total Assets are 83.2% of Total Liabilities at luly 31, 2002, ending in a deficit position of $2.9 million. Although the July 31, 2002 deficit for the fund is larger than the prior year, the improvement in the deficit balance over time is subslantial since its highest deficit level of $10.6 million in 1997. This deficit is a function of recording liabilities for claims that have been incurred but may not settle or be paid for several years into the future plus an additional amount computed on an actuarial basis for claims incurred but not reported (IBNR). The liabilities posted in the City's financial statement are computed on an actuarial basis with an expected value of 50%. (Going forward, half of the years will have results larger than computed, and half of the years the results will be higher than computed. Looking at income statement results (Schedule F-2, page 6), the Risk Management Fund's operating revenues (generated through employee contributions for health plans and budget contributions from each department and fund for health, general liabilities and workers' compensation) have risen from $16.4 million to $26.4 million from 1992 to 2002, a 61% increase. On the expense side, operating expenses have increased from $22.5 million in 1992 to $29.5 million in 2002, or a 31% increase. Expenses fro[n 1992 through 2002 averaged $20.7 million. The differences in expenses are directly associated with claims incurred in Health, Liability, and Workers' Compensation. Claims are expensed in the year in which they are 3 incurred on the income statement, ~nlike the budget basis where claims are budgeted R~r the years in which they are paid. Although not shown in the CAFR, sub-funds (as summarized in Table F-2) are maintained in the Risk Management Fund. Revenues and expenses for the three major programs, General Liability, Workers' Compensation grid Health Benefits, are segregated on the City's ~;c,~eral Ledger. General Liability and Workers' Compensation during Fiscal Year 2002 contributed to the operating loss while the health l~enefit portion contributed a small amount to net (r'.c mc; At July 31, 2002, the deficit of $2.9 million was attributed to $409,896 for health, $1 General Liabilities, and $644,003 fbr Workers' Compensation (Schedules F-3 and F-4, pages 7 and 8). A Current Assets to Current Liabilities review (Table F-2) shows that General Liability is in the strongest cash flow position, with Workers' Compensation in an adequate cash floxx 9osition. The Health Benefits subfund has inverted cash flow leverage because health claims have a much briefer lag period than do liability o7 workers' compensation claims. Tol~,~ts $ Z187,283 $ 7,727,185 $ 4,542,61~8 $ (-/Z558) $14,384,608 Tolal Uabili'des (2,597,179) , (9,438,059) (5,186,701) (104,255) (17,3;;~,19~ NeI (409,896) (1,710,874) (644,00G) (176,813) (2,941,58~ % TNTL 84.;~/o 81.8-Plo 87. 58010 -~9.60°/o 83.(22 Table F-] Q..n'ert~ $ 2,187,283 $ 7,727,185 $ 4,542.,698 $ (72,558) Q.m~ Uabili~Jes (2,597,179) (3,375,615) (3,346,844) (104,.~:b") (9,423,8~ ixlat Cu'rert/:~sets (403,896) 4,351,570 1,195,854 (176,813) 4,960,715 %CA/CL 84.~/o 228.91% 135.73°/o -69.600/0 152_64% Table F-2 4 Schedule F-1 CRY UFCI)III" CII1[4q TFXAS RISK MANA(2214W C Flllm NLtiIORIC 5(]lIDU OF MANCE SWEF W6 TS ASSEIS 1932 19)3 1994 1995 1996 199'1 1958 1999 Z(90 X11 2002 L m oar CaM1aM�h a4wudvas $ - Y - $ - $ - 4 - $ - $ - $- FgimyotPoohirchad�hwpm'dmcs 421,`45 350.000 95,110 I,ID3.H53 321,069 - 92$140 Fgwty mpeolW m�smem - 6,4X,0)0 7,%3,833 7,522,443 6.225,000 3,104000 6.347,816 61199,98 %Im3 13,275192 1;559,2&2 Rtteiveblu. gcmans 5,274 15],44] 9,449 19].41 31,905 1,436 - !40,604 1.124)91 134,929 121,567 A=.Idh. 441910 1,054,303 123,450 W,,589 344714 94,4% 93250 )&514 191,588 11&748 314655 Nola - - - 41.817 - - . 382 LLefivmmgi05ee - - - . - 2&894 hfi dlar4��s oucfianaly 6vd 111,066 31-M %;056 11,%] 12i,64d 51.440 504.405 2RI0,869 O =dry t 113,1.13 IU,M 113,1]3 113,173 113,173 113,W3 13,173 - - ' p 81,3,6 Imm 83,910 204.103 212,242 8]1.8]1 31,645 11329 189,718 349.039 424698 Tool sacs 7%,691 &060018,8.&54881 &13&9q 7.612,061 4,3%3767,7.24,3991010.932,031 147.7/1 13.818.101 Idj84(08 1!498!116 MD EUND FQURY Armw45Feyade 263,1(8 352930 74643 111,291 948,730 X,616 213,136 176,061 JOIAI2 X 341,53 - - 18,= 1&&52 101,503 Acmml eepvea' - - - - 28,613 31;518 Ammul9Wiu�tlux[1a6wW ad es - - - - " Cuma-xa vea tmdreareee FeY+bk - 4.760 13,125 4,469,501 3,518,000 5,765,000 5,815,925 5835,925 5,153,561 6,571,@6 �,�y,ylin,�,a.curtnrt patron 3,030,333 3,030.333 3,030,331 5,481,984 1}]4,945 1,'181,000 1,]8/000 2174158 �Wry�ryry vmumvs clan FeyaNc 1,641,4]8 1,641 478 1,)49,260 1,3m,051 494}'18 106816 - - - 1,100,3% 1,162,405 1136.032 - - Cwm4pmai of advw+s fiomlhi)ay S3sien Fwd - - - - 134171 259.482 91,5]0 94789 IiahB[�todamm¢-actvapc�r - .12;2]6 - 1 85 P8y4rye 131.016 1448 121,300 124)64 1w,6m - - 3,817 Gx[oa0nfwd 593 1,095," (65.284 1.761.45 9110 2364742 592 ]31.5]4 123.018 1,694486 Tdalmm4lialiMa 4031,'1% 4144,@5 5271.515 &861,181 6,04]089 &2]4813 7,103,5% 9,437,182 9.543394 &9/6.5159 9,421,891 Ing-[mn4ab3itia - - 2,390,381 1771975 Adawc 6vnlh3nsrnem Fwd Fsw[mdtiadtity�mrs (rn ofnma[prtm) - &137,915 - &137,x.5 - &137,815 - 4,884154 5,89&6316,W].= 7,335,000 7,059,141 ],641419 5469,0/8 7.90!,101 imllag-tmntiab0se 8.137,805 &137,915 &131,5 4840,151 5,89&631 4911000 9,'85,381 8281,118 7,641,419 5,469,018 7,902.101 Taal liahliticc 13,195,593 14382630 13,415,40 13,741311 11,945,720 15,191,813 16,EM939 17,714,300 17.1&,813 14444046 173241% Pttw�uirndidm 1®wpjaz3unilaz ihfiat. 182 107,920 769,596 Rw�fir opvdTM-Ta'wd^�RO`tnv6s - 114,0 - 27,76! 5,000 2,500 14,462 115,056 (4625.464 (( 7=13) (61x913) (3,711,182) Aa Whfint (8,0$2981 (4437,139) (4559049) (463(,304) (433&659) (10,005,937) (9.5&5,002) Ta RElamnJaWde6a[ (&0%198) (4322339) (4,559,449) (5,602511) (4333,659) (10.603,13/) (9,51.540) (4514409) (4227.012) (567.944 (2941,%6) Tout habffi s"fi. cd .y $ 5,127295 $ 8,060291 $ 8,854f1 $ &13&9)0 $ 7,612061 S 4,588376 $ 71%,199 S 11113,891 Y 1494/,711 $ 148)&101 S 14,384K@ �i Schedule F-3 2,597,179 3.375,615 3,346,844 104,255 9,423,893 0 6,062,444 1,839,857 0 7,902,301 0 6,062,4~4 1,839,857 0 7,902,301 2,597,179 9,438,059 5,186,701 ~04,255 17,326,194 0 755,386 0 14,210 169,596 {366,393) (2,423,246) (687,028) (234,515) (3,711,182) (366,393) (1,667,860) (687,028) (220,305) (2,941,586) 7 Schedule F-4 72,909 (1,970,~43) (1,03~,970) (97,498) (3,031,802) (8,8o9) (8,809) 8 City of Corpus Christi, Texas Department of Financial Services Risk Management Report l~or Period Ended Ap.ri130, 2003 Workers' Compensation This portion of the Risk Man~, performance under its Workers' about claims incidence and clair of changes in Texas statutes and financial statements, all historic~ its comparative limitations. It must also be recognized that duties in protecting our citizens public safety functions is direc~ respond to. Firefighters' injurie to;; and ultimately, the conditio~ Properties not kept up to code tgement Report reflects data tabulated for the City's Compensation program for a period of ten years. Data ts costs for over 20 years is available; however because :hanged accounting standards for claims reporting in the .1 information must be viewed with an understanding of >olice officers and firefighters perform very dangerous The number of claims that the City experiences in its related to the number and severity of the calls they are directly related to the number of calls they respond t of the City's housing and commercial properties stock. standards are at greater risk for fire. Police officers' injuries are directly related to crime statistics and the calls for assistance. Table WC-1 and Graphs WC-I iand WC-2 shown next illustrate the City's 5-year claims history. Table WC-2 and Grapl~ WC-3 show, on a department basis, the improvement in reportable injuries, as they ha'/e generally decreased since Fiscal Year 2000. Under Texas statutes, all claims or [~otential claims must be reported and recorded. This includes incidents that are more appropriately described as near misses. Near misses do not result in a cost to the City~ or an injury to the employee; but for luck, could have resulted in a serious or expensive injury. This is important information for the City to record and maintain because it allows us to tailor best practice safety skills and task techniques that will limit or eliminate risks through this specifically tailored training. Looking at the number of aggregate incidents tha~ includes near misses leads to an incorrect and negative interpretation about the City s safety experience. Because near misses have no hard dollar costS, we show in the chart and graph following those claims that resulted in the expenditure of funds separately from those incidents requiring no more than a Band-aid. For those claims resulting in the expenditure of funds, two sub- categories are shown: (a) those requiring medical treatment only ("MO Cases"), and (b) those resulting in lost time ofm0re than 7 days ("Indemnity Cases"). 9 1998 1999 2000 2001 2002 Fotal nm~oer of C~aims 1,3, 1,436 1,376 1,212 1,198 Total [neural 2,385,5 2,489,650 $ 4,002,760 2,478,059 $ 3,075,536 Number of Claims Not pald O~ N~nba' o f Claims Paid > $1.00 Number of ladmmity Cases Nwnber of MO Cases Paid On Number of CCPD Response Ca~ls 3 37.4 1 1,222~! 145,0 0,2 716 595 574 501 720 781 638 697 150 155 132 121 570 20.83~ 626 19.859 506 20.69~A 179 207 197 17,302 20,081 21,871 21 077 1.03~ 1.03% 0.90°A i 85% 304 356 160,158 0.22% 146,219 317 169,874 0.21oA Table WC-1 316 162,915 1,600 1,400 1,200 1,000 800 600 400 200 1998 1999 2000 2001 2002 Graph WC-1 400 350 300 250 200 150 100 5O 1.60% 1.40% 1.20% 1.00% 0.80% 0.60% 040% 0.20% 0.00% 1998 1999 2000 2001 2002 Graph WC~2 10 55 54 52 85 4~ 58 57 ~ 43 39 54 49 51 109 95 90 121 89 42 19 47 59 48 43 49 38 36 46 41 33 27 41 38 43 73 75 68 74 .Sg 40 11 -Year Claim s Incidence for Departments Fiscal Year --Solid Waste Services --police F ire Parks --W astewater --Street --Water --U tii~tie S Business Table WC-2 Graph WC-3 Several important conclusions can be drawn from this data: · The total number of claims filed has decreased each year since the 1999 high. (Claims increased 5% in 1[}99 from 1998 levels, but decreased 4%, 12% and 2%, respectively, in each of the Successive years 200, 2001 and 2002.) · The number of claims having an incurred cost is lower in each of the last two years from the 2000 high. (Although the 2000 peak of 781 Claims Paid is 47% higher than the 1998 low of 532; the 2002 number of 697 is 18% lower than 2000's level.) · The number of lost time c~aims (indemnity cases) has decreased in each of the last four years from the 1998 level as has the ratio of indemnity cases to paid-on cases. In fact, the percentage of indemnity cases to paid-on cases has dropped by 46.4% since 1998 (37.41% vs. 17.36%). · Fire Department claims have decreased in both 2001 and 2002 from their prior year. (Claims increased an average of 17.5% from 1998 to 2000, but have declined an average of 7.5% in the subsequent two years.) 1l · Fire Department claims as a pement of Fire Department calls has consistemly decreased over the 5-year period, dropping from the akeady small 1.34% in 1998 to an even lower number of 0.85% in 2002. · Police Department claims are consistently less than .25% of the number of calls to which they respond. In oth¢r words, less than 1 out every 400 call responses results in a workers' compensation ~ laim. An analysis of departments witt the most claims (Table WC-2 and Graph WC-3) shows an overall downward trend sinc, 1997. The graph an data shown next demonstrat~ bat three departments are consistentl higher than all others in the number of claims pc~ year These three departments are, not unexpectedly, Police, Fire and Solid Waste. Solid Waste has joined the other departments listed In dropping the number of claim.,: i¥~:~m peak levels for several years. For example, Parks, LBO and Gas have dropped their claims each year since 2000. parks in particular has dropped its claims by half, going from 83 claims in 2000 to 41 4laims in 2002. Additionally, the Water Departm m has significantly reduced its numbe~ of claims by 84%. since 1999 and the Street Department has reduced its claims each year! since 1998. Shown in the next graph (Graph WC-4) are the number of claims and the ultimate loss calculation for each of the laSt 19 years. Although shown on different scales, the relationship between the number of claims and the cost is illustrated. Even though the claims volume is decreasing, the cost of claims is increasing. Three factors explain this disparity: (1) increasing severity of specific large claims, (2) increased wage rates, and (3) increasing costs in the medical component. Workers' Compensation Claims to Incurred Loss ,600 ,400 ,200 ,000 800 600 400 200 Claim Period $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- .J 'o Number of ~ Claims E _E ~ Selected Unlimited LOSS Graph WC-4 For the first factor, claims severity, the next table and graph (Table WC-3 and Gr':uh WC-5) show that while the number of cases with incurred costs in excess of $50,000 ~as nearly tripled over the past 7 years, the average cost per severe claim is the same as it was in 1996. In other words, in 1996 the City had only five cases with incurred costs over 12 $50,000. The average per case Cost was $84,000. Yet in 2002, the number of cases in excess of $50,000 tripled with ithe average incurred cost per claim staying the same: there are three times as many ca{es at that cost leyel. 140.000 120,000 40,000 20.000 0 Seveirlty Report (Cases · $50K incurred) 2O 1997 1998 1999 2000 Fiscal Ye ar 2001 Graph WC-5 For the second factor, increasing wage costs, Table WC-4 shows that average employee salaries for the three high-claim departments (Police, Fire and Solid Waste) have increased consistently over the past several years. Percent Ii, crease in Gross Salary per Employee 2000 2001 2002 l~inpl. Count % Increase lhnpI. Count %Increase 15npl. Count %Increase Fire 370 41.51% 373 1.31°A 386 1.81% Police 705 36.29% 711 0.94°A 712 3.75% Solid Waste 21l 26.79% 200 14.14°A 180 13.60% Table WC-4 For an explanation of the third factor, Graph WC-6 illustrates the results of an analysis provided in Government Finance Review, February 2003, for all health plans, on a national basis. This information is used as a proxy to illustrate the impact that medical cost increases have on the City's workers' compensation program's medical component. Increasing medical costs are occurring for two sub-factors: (a) increased treatment 13 options available because of medical technology advances, and Co) medical care component of the CPI. In 2002, on a national basis, 5% of the 12% in medica! ~st increases was explained by the CPI medical care component; the rest was explained by medical technology advances which increased the number of treatments and comptc,~t,, of treatments provided for each injury. Year Graph WC-6 Workers' Compensation claims activity per month for the current fiscal year is described in Table WC-5 appearing below. REPORT OF MONTI~Ly WOR,~ERS~ COMPENSATION 224 325 273 267 295 260 258 420,$$4 258,995 305,765 292,460 329,006 4~7,256 379,798 74 77 7g 82 104 87 7.695.493 7,855,83 i7,$ 67~7728,017,605 8fi82,53 I 8,220,053 Table WC-5 The Ultimate Unlimited Loss data for Workers' Compensation is reflected in Table WC- 6 shown next. These amount~ are calculated in the July 31, 2002 actuarial report prepared by Mercer Risk, Finance & Insurance Consulting. Sd ~fion ofUfin~e UnlinitedLcss l~ported Reported Nunberof Nmrberof SeleetedUltirmte (laimPehod Oairm OpenOairm Unlirm'ed Loss 8/1/83- 7/31/84 431 0 $ 1,210,122 8/1/84- 7/31/85 604 C 1,789,748 8/V85 - 7/31/86 664 C 2,069,491 8/1/86- 7/31/87 567 C 2,396,546 8/1/87 - 7/31/88 1,103 £ 2,880,524 8/1/88 - 7/3V89 1,269 4,479,905 8/1/89 - 7/3 1/90 1,190 ( 5,053,289 8/1/90- 7/31/91 1,069 1 4,299,031 8/1/91 - 7/31/92 1,087 1 2,304,279 8/1/92 - 7/3 1/93 1,03 1 0 1,885,670 8/1/93 - 7/31/94 1,045 1 2,573,183 8/1/94 - 7/31/95 1,035 1 2,571,864 8/1/95 - 7/31/96 1,450 2 1,701,782 t/1/96 - 7/31/97 1,408 2 2,969,136 8/1/97 - 7/31/98 1,358 1 2,240,446 8/1/98 - 7/31/99 1,350 5 2,730,631 8/1/99 ~ 7/31/00 1,415 13 3,997,573 8/1/00 - 7/31/01 1,284 25 3,440,181 8/1/01 - 7/31/02 1,220' 231 3,741,387 * Selected by acttm3, fi-om 4 actuarial methods. Table WC-6 The Safety Section of Risk Management undertakes numerous training programs in order to improve employee safety on the job site. Driver training, in particular, is focused on in Solid Waste Services, Park and Recreation and the Police Departments. Safety staff are also involved in back injury prevention training with the Fire Department and they are meeting with the Police Department on a monthly basis to develop a pilot voluntary fitness program that will encourage improved officer fitness and, consequently, reduce the number of injuries. This program is expected to begin in the summer of 2003. 15 The Solid Waste Services Department is developing a "Safety Zone" project ~at ~vill turn their facilities into Safety Zones; areas delineated by yellow paint and signs to focus the employees' attention on increased safety awareness. In this program monthl? ~ ~i~ries will be tracked and posted to keep safety awareness at a high level. This program is expected to be substantially completed by the end of May 2003. Additionally, the Safety Advisory Board continues to meet monthly to discuss City injuries, ongoing safety training, new training programs, and other safety concerns the City's new Safety Manual is undergoing final changes and is expected to be deli .,; to all departments by the end of june 2003. Components of the policies and procedures contained in the Safety Manual include requirements for an annual safety survey o,c major buildings and safety audits for each department. The Vehicle Accidem Review Board ("VARB") continues to meet on a monthly ~ ~sis review vehicle accidents. The YARB compiles statistics on City vehicle accidc ~ md works closely with departments to control their incidences of accidents. Throm, ~ hcir efforts, the City's motor vehicle accident rate has fallen from263 in 1990 for a lleet approximately 1,000 to 255 accidents in 2002 in a fleet of nearly 2,000. Thus ~ this year, there have been 59 City vehicle accidents, of which 25 were preventableo l'ablc WC-7 below reflects statistics on the number of accidents since 1990. CITY VEItIC LE AC C IDIOTS 1990 IItROUGH MARCH 2003 Number of Number of Year Accidents Preventables 1990 263 n/a 1991 252 n/a 1992 288 n/a 1993 295 145 1994 227 120 1995 222 121 1996 186 88 1997 217 98 1998 266 113 1999 266 116 2000 264 99 2001 244 105 2002 255 100 2003 59 25 Table WC-7 The City's Workers' Compensat!on program is administered by F. A. Richard ("FARA"), a Third Party Administrator. F~RA's medical cost containment program which allows for negotiation of rates and treatments, has saved the City $2,104 million during the time frame January 2002 through ~p. ril 22, 2003. Table WC-8 shown next delineates the savings experienced during this fourteen-month period due to FARA's cost containment efforts. 17 $ 2,044,474 Table WC-8 18 City of Corpus Christi, Texas Dep~rtment of Financial Services Risk Management Report For Period Ended April 30, 2003 General Liability The City of Corpus Christi is self-i4sured for general and automobile liability. In 1987, the City Council approved the establishmex~t of this method of risk financing. City Code Chapter 17, Section 17-14 Self Insurance: Clqims Settlement, established the limits and authorization of payment amounts for Workers' CofOpensation and all other liability claims. Risk Management oversees the claim handling of auto and liability claims, in conjunction with the Legal Department. All traffic iaccidents involving City vehicles, injuries on City property, litigated pemonnel issues, and other situations in which the City might be liable, are reported to Risk Management. City-wide poli~ies and procedures provide the necessary guidelines Ibr what constitutes a reportable incident and the steps required in the reporting of them. When an incident incurs, the claim is entered into RiskMaster, a liability and claims management software program, and a number is assigned for creation of necessary reserves and tracking of expenses. The necessary financial reserves ar~ set by the claims adjuster (or Legal in matters of litigation). Based on their experience and training, the adjuster estimates the projected indemnity amount (if any) as well as the expenses associated with incidents. Claims and litigation cases are reviewed for adequacy of reserves on an ongoing basis. Graph GL-l, shown next, reflects the number of claims incurring costs for fiscal years 1997 through 2002 (page 20). This data is graphed for the eleven departments incurring costs of approximately $500,000 or greater in any one of the seven years shown. Schedule GL-l tabulates the data for all incurred COSt claims for every department for which data is available. Additionally, Table GL-1 reports the Ultimate Unlimited Less as computed in the July 31, 2002 actuarial report. Graph GL~2 illustrates the trend in the data (page 21). 19 Graph GL-1 ¸2O ~'~c~ ~r~ ~.1~ 8/1~7- 7/31/88 11201 ( 828,125 8q~- 7/31~ 1,313 3,0B,051 8q/~0-TBl/91 8~ ~ LOl7,4m 8q/91 - 7/31/92 71~ 8q~2- 7BIFJ3 717 {415,841 8qFJ3-7/31/94717 8q~:~-7Bl~5 10t9 8q~5-7Bl/96 ~ 2,ff:6,c81 ~q/96- 7/31/97 l,(II4 1,823,~01 Sql7- 7/31~8 l,(m 1,93,648 sql- 7/31/99 1,139 1', 3,10~0~ 8/1/99- 7/31/00 I,(B6 8/1/00-7/31/01 ~89 t 3,19~ 8/1/01 - 7;31/02 8~ T 3,24~146 Table GL-1 21 *Selected by actuary from 4 actuarial methods. Graph GL-2 As shown in Graph GL-3, the largest number of claims occurs in the General Property Damage category. This category include§ anything from damage by a Contractor to Refits~~ Truck Automated Ann property damage; Vehicular damage is the next most cormmon type (~' ~aim and includes damage due to loose gravel, tar on the road, motor vehicle accidents, etc. In general, the least number of claims are associated with employment issues. Graph GL-3 22 The City's buildings, valued at over $100 million, and their contents are currently insured with property and windstorm policies. As the City completes numerous building projects, the valuation of property and the cost for coverage can be expected to increase significantly. This is especially true considering the c~mpletion of the new Airport terminal and the eventual completion of the Sports Arena andl Convention Center renovations. Flood Insurance is purchased by !the City for those properties located in flood plains (the Convention Center, the Harbor Plgyhouse, the Corpus Christi Museum, the Police Department Building and all of the structures at Heritage Park). Additionally, the City carries Airport Premises Liability, Employee Dishonesty, and Gas Liability insurance. The insurance policies currently in place are shown in Schedule GL~I (page 23). 23 Schedule GL-1 CITY OF CORPUS CHRISTI, 1-=XAS R]~K MANAGEMENT FUND INSURANCE CONTRACTS AND POUCIES AS OF JANUARY 31, 2003 Progerb' & Casua~ Contracts Current Effec~ve Renewal dat~ & Premium TYPE OF CONTRACT Ca~ ~r Dates Expiration Costs Coverage Texas Muni( pal Commercial Property, E~ctmnic ~ ~quipment, Boiler & Machin~y, and tntergevemr~enta~ Fine Arts Risk Poc~ i 11/4/200; 11/4/200~ 352,68~ Excess Wind AXA 11/4/200; 11/4/200~ 120,75( Scheduled Bldg. & Ceatonts, Limits by location. $75,000 deductible per Windst~m, Hurricane, & Hail TVVIA 11/4/200; 11/4/200~ 302,99( ~:currence Airport Liabtiity TML 11/4/200; 11/4/200~ 23,101 Excess Airport Liability TML 11/4/2002 11/4/20~ 34,12.~ Scheduled Bldg. & :ontents only. National Flcod ~er bldg. per FIo~d Polices Program 11/4/2002 11/4/2003 29,56~, ~cc~rrence limit of 10,000,000./250,0~ Excess Gas Liabiii[y TML 11/4/2002 11/4/2003 62,287 D deductible ~olumbus Ships TML 11/4/2002 11/4/2003 2,248 1,000,000 max 1,000,000 max. coverage T.B, Clinic - van TML 11/4/200'; 11/4/2003 899 100,000 deductible Limit of liability- $1,000,000/$10,00 Gre~t American 0 deductible each 24 City of Corpus Christi, Texas Department of Financial Services Risk Management Report ~or Period Ended April 30, 2003 Health Benefits This section of the Risk Manal ;ement report provides an historic analysis of the City's health benefits programmatic changes, a 5-year financial statement analysis and a detailed analysis of the Fiscal Year 2002 and Fiscal Year 2003 to date plan by plan analysis of claims and costs. Ti' ble H- 1 provides a brief synopsis of changes in the health plans' administration. The acm al rates charged are shown in Table H-2 on the following page. Table H-3 provides a ,mparison of benefits, co-pays, and deductibles for the individual plans. Effective Date Plan Cha~ ges Rates - March 1, 1996 City became fully in~ ured with City maintained rates for all health benefits plans, retirees Humana Insurance £ ~mpany. and Cobra at pre-March 1, 1997, self-insured levels due to outstanding claims. Humana processed claims but assumed no liability for runoff claims. March 1, 1997 (No change.) City reduced rates to level of Humana contract with an additional administrative fee for other health-related ~rogram costs of approximately 5% for Citicare, 2% for Q+ and 3% for Fire and Public Safety. March 1, 1998 (No change.) Rates increased by 23.7% for Citicare and Q+ and decreased by 3% for Fire, 5% Administrative fee added to rate for Citicare, 2% for Q+, and 3% for Fire and Public Safety. March 1, 1999 City became self-insUred and Rates in effect on March 1, 1999 were maintained and a contracted with Entrust for Third 15% increase ~vas deferred until August 1, 1999. Party Administratiog and with Spohn Health Network for health care ne~vork services. August 1, 1999 (No change.) Rates for all health care plans increased 15%. March 1, 2000 Citicare-Basic healt~ plan added Rates for Citicare and Public Safety increased 25%. for dependant coverage only. August I, 2000 (No change.) Citicare rates increased by $9.54 biweekly/S20.66 monthly to cover increasing insurance costs. Reflects City Council action to increase employee contribution to $10.00 biweekly. (City's conVr/bution towards Q+ was the same as the City's contribution towards Citicare. Contributions for Fire and Public Safety were based on respective labor agreements.) August 1, 2001 (No change) Citicare, Q+ and Basic rates increased 3%. No rate increase was made for Fire and Public Safety. November 1, (No change) Biweekly rates for Public Safety increased 16.38%. No 2001 change was made to Citicare, Q-Plus, Basic, and Fire: March 1, 2002 5-month short plan year created to Fire rates increased 2693%. tie benefits plan ye~ to fiscal August 1, 2002 Self-insured dental and vision Citicare, Q+, and Basic rates increased 3%. Fire and Public programs added to City's self- Safety employer contribution increased 3%, but employee insured health program, contribution did not. Table H-1 25 5 YewPbb HsIory Far"%9e C1a9146an AWO W -M AaW ARM hbvM 69x-02 A&M AUM 6m s ams I %aG am $ %ac am $ gum am $ vmc am $ 9.mr ams %ft am $ %r0. Cltime EMC SOLMaiy NA $ 9.73 $ 973 Bar/, $ 1aO2 20/, $ 1Q02 Q6J'/ $ 10.02 0.W'/ $1Q32 299' $ 1238 19 Clildaraiy NA 7.74 774 QOO'/ 797 2370/ 7.97 QOO9/ 797 0-N'/ 827 20% 9.83 21 Snae&Oildal NA 1574 1574 QaP/ 1621 299PA 1621 0-00'/ 1621 GOR, 1671 30M 205 19 Cftirae Errpoeaiy 0-46 Q46 0-00/ 10-00 M91or 10LN Q00'/ 1QN 0-00 10-00 Q6P/ 1000 0-00'/ HIO) Q erpohe&Snse 33.37 4910 23710/ 5164 19.43°/ 6a10 2499/ 6310 0-00'/ ea10 0-00'/ s1.61 25P 71.92 1fi Errpo,ee&Clilckm 31.41 3315 2..W1, 4869 23.370/ 49.1 Errpo,W,�&Clildal 6143 7918 2383'/ 8872 12C9'r 91.08 263'/ 91.08 am 91.08 0-00/ 9:151 2670/ 11021 1783/ aeeeGR Errpo,eeaiy 1135' 97.49 -14.12% 97.Es00'/ 10112 270'/ 10112 QN'/ 10112 0.009/ 10283 2710/ 121.40 1806y Errpo,Ee&�n.Sa 291.65 23-389 41830/ 2589 0-N'/ 27357 28N, 2/0.57 QOD'/ 27d57 0-00'/ 231.47 289'/ 33576 1 BTOcy r&Cults/ M40 91.64 -930'/ 231.64 0.N'/ 989 2870/ 9823 00M, 9823 QO X 21513 2670/ 2 -Pts 19 IM Errpoe,4nse&Qildm 401.64 33387 -7.910/ 383.87 QOD'/ 380.67 2920/ 38x67 QO(P/ 38167 QO(Pr 3@1.79 2MD/, 48316 1949Y Cltitae Rice Egioceaiy - - - - - - - - Grpo,Ee&sig 4&41 6]51 219g'/ 8151 an 6151 QN0/ 7Q43 i6399/ 7343 GON, 70-43 QOD'/ 8361 270M Fsrpq�&Rildsl 3.53 4816 2493'/ 4813 {1069/ 48.13 QN'/ 5605 1fi469/ 9605 QO05 Q'r 56 0-000/ 71.07 0'/ 5rpo� &Clilds 7832 97.90 2500'/ 97.90 QOO'/ 97.90 0009/ 11394 16380/ 11391 GON, 11393 a 1459 27AEPA atimeFre DTOcw9aiy 575 575 QOITr 575 GO/( 575 003'/ 575 QOO'/ 1572 17333/ 1572 0-00'/ x.17 5348' Errpo,e,&$nom 5351 9151 QNP/ 5151 Go/, 5351 QOT/ 5351 ooy/, 7254 430-0/ 7254 QOD'/ 9675 33 Errp�&Chlde 41.35 41.35 001'/ 41.35 QN9/ 41.35 a00' 41.35 QOO'/ 0197 47 -VI 6191 0-00'/ 8231 3 Errp�$AtBe&Clildar /a 14 7814 QQPi 78.14 QOP/ ?814 0N'/ 7a 14 Q00'/ 107.61 37. 107.61 QN'/ 140-31 30 - *By contra -t, Fire Department err.-.>vees split the dollar amount many premium increase Nouo .vim Cin. Table H-2 26 ;l(I) lrcl~id~ ~ ~le Pl~sidan ~ $15~ $15 Cc-Pay 6~n ~6'1~/~ $15 O::h'~ay ~ ~1~ I~ ~e ~ $10~ $10~ ~1~ $10~ $1~ I~ ~e ~s ~ $10 ~ $10 ~ ~ ~1~/o $1o ~ ~1~~ $15~ $15~ ~1~ $15~ ~i~ ~e~ $1~1~e 1~ I~ ~/o ~/o ~ ~1~/o ~ ~1~/o ~ ~/o ~/o ~ ~1~/o ~ ~1~/o ~e ~e~ l~l~e ~e I~ ~ ~/o ~/~ ~ ~1~/o ~ ~1 ~/o ~ ~ ~/o ~ ~ ~1~/o ~ ~ ~/~ ~/o ~ ~1~/o ~1~/~ ~ ~1~/o ~ A~l~e ~ is ~ $~0 B~ ~ A~e $15 ~A ~A ~ly ~ ~. ~ ~&~ ~ ~r~ ~ R~ Y~ ~,~ ~A ~A ~A Table H-3 27 A detailed analysis of health benefits claims for Fiscal Year 2002 and Fiscal Year 2003 through April 30, 2003 shows ~ discemable increase in the trend beginning with October 2002 as shown next in Graph HH. Graph H-1 To explain the recent health claims costs illustrated in Graph H-l, a review of enrollments was first condudted. The following graph (Graph H-2) shows that enrollments are very stable and the increase in claims costs cannot be attributed to enrOllments. 3500 3000 250O 0 Graph H-2 28 Next, an analysis of claims volume and claims paid for each of the plans and participation levels was conducted. The indiyidual plan graphs are shown in Graphs H-3, H-4 and H-5 (with dual axes for claims paid and claims filed) with a summary in Graphs H-6 and H-7. Much of the Citicare plan generates the highest level of claims filed and claims paid. The claims increase beginning in OatOber 2002 is primarily related to Citicare and secondarily to Police (Graph H-7, page 31). Clticare & QPlu$ Graph H-3 Graph H-4 29 Graph H-5 Graph H-7 3O On a participation basis (EmplOyee only, Employee + Spouse, etc.) Graphs H~8, 9, 10, 11, 12 and 13 illustrate a similar picture: claims show a substantial increase beginning in October 2002. The increase cgntinues through A,,pril 2003, regardless of participation level, but most significantly in the "Employee Only category. Graph It-8 Graph H-9 31 Graph H-10 Graph H-11 i I i Graph H-12 32 Graph H-13 To illustrate how each plan's revenues are supporting claims and associated health administration costs, the following schedule for Fiscal Year 2003 to date is shown next in Table H-4. 33 R~venues E~I~O~ Conm'b,aion 5,415,971 927,190 8~52,944 (6,588,440) 07,482) 0,939,002) (531,983) (429,656) (9,506,563) (1,453,618) 485,607 354,208 1,968,960 c~ Stq9 Loss (1,503,488) (4,058) (252,409) (66,165) (55,248) (1,881,368) 87,592 540,812 1,670,089 256,379 2,523,751 (2,909,618) (7,so4) (328,131) (86,054) (71,856) (3,403,463) (879,712) 32,458 10,936 16,225 59,619 (683,750) (1,873) (4,543) 0,182) (987) (692,334) (632,715) 217,602 639 49,566 297,731 (219,507) (38,170) (257,677) $ 40,054 Police COBRA NOt ~rPoliee COBRA-Planl COBRA Pofice COBRA-CMcam/fire Expemscs Galaxy P.~ Dental/Vision Net for Cobra Ei~ployee contribution Dental Retiree contn'oufion Dental Police employee conmbution-Dental Claims TpA Table H-4 34 Shown in Schedule H-! are the lag matrix reports prepared by the TPA. These schedules illustrate that for health claim% payments for services are made relatively soon aaer claims are incurred, unlike workers' compensation and general liabilities where payments are sometimes made years after the claim occurred. This is why no long term liability is reflected in the financial statements for the health plans. Sttmmary ~ The October 2002 actuarial r~port computed as of the end of Fiscal Year 2002, recommended a premium increase for all plans of 14.5% for Fiscal Year 2003. The City had budgeted for a premium increase of 3% in May 2002 for Fiscal Year 2003 based on stable claims experience forI the previous twelve-month period. The actuarial recommendation took into consideration the significant medical inflation occurring nationally at that time. It appears that this expected medical inflation factor began impacting the City's claims in the fall of 2002 as shown in Graph H-7. Additionally, in prior years, large claims experience has run at one or two large claims per year, whereas, in the current fiscal year, the C!ty has four large claims. Furthermore, prescription drug claims have also risen significantly. The Fiscal Year 2004 proposed budget provides for some out-of-pocket and co-pay increases in the Citicare Plan to mitigate the premium increases which employees will bear. The Risk Management Division during Fiscal Year 2004 will be working with its consultant to develop additional plan options for Fire and Police that will lessen the burden of rate increases for those particularly benefit-rich plans. The Fiscal Year 2004 Proposed Budget premium increase is 20%. Although certainly substantial, this is lower than the 14.5% for Fiscal 2003 plus 16% for Fiscal 2004 calculated by the actuary. 35 REPORT NUMBER: MGR11 CITY OF CORPUS CHRISTI PAGE: 1 ALL SUBGROUPS DATE: 05/03/2003 LAG MATRIX REPORT - All TIME: 02:45 FOR PAYMENT PERIOD 05/01/2002 TO 04/30/2003 - - - - - - - - - - - - - - - - - - - - - - - - M 0 N T H 0 F P A Y M E N T - - - - - - - - - - - - - - - - - - - - - - - MONTH CLAIMS MAY '02 JUN '02 JUL '02 AUG '02 SEP '02 OCT '02 NOV '02 DEC '02 JAN '03 FEB '03 MAR '03 APR 103 TOTAL INCURRED- - - - - - - - - - - - - - - - - - - - - - - BEFORE - - - - - - - - - - - $ 1383,417 222,017 - - - - 293,467 - - - - - 89,749 - - - - 85,377 - - - - - -14,392 - - - - - 15,807 - - - - 25,583 - 12,600 7,305 27,062 •8,313 2,156,305 MAY '02 $ 86.9% 21.8% 23.2% 7.7% 7.2% -.9% 1.1% 1.5% .7% .5% 1.6% .5% MAY '02 $ 209,416 738,219 212,546 66,080 55,586 21,117 4,166 12,299 1,644 812 619 1,199 1,323,702 > 13.1% 72.5s 16.8% 5.6% 4.7% 1.3: .3% .7% .1% .1% .1% JUN '02 $ 58,044 699,273 240,499 79,862 38,929 2,130 13,018 17,165 1,769 1,950 408 1,153,046 5.7% 55.2% 20.5% 6.7% 2.4% .1% .8% .9% .1% .1% JUL '02 $ 61,618 547,028 274,159 183,021 36,807 70,592 23,864 10,656 12,696 50,313 1,270,753 0 4.9% 46.7% 23.1% 11.1% 2.6% 4.2% 1.3% .89, .7% 2.8% AUG '02 $ 227,623 551,800 639,567 369,128 68,338 48,726 9,580 3,533 42,622 1,960,916 19.4$ 4€.8# 38.8# 25.6-% 4.1k Z...7$. -_ .7* - .2% 2.4% SEP '02 $ 137,930 594,187 307,542 115,289 36,190 5,929 4,072 1,423 1,202,563 11.6% 35.9% 21.4% 6.9% 2.0% .4% .2% .1% OCT '02 $ 192,404 664,797 530,438 132,892 8,480 16,467 8,810 1,554,287 11.6% 46.2% 31.9% 7.3% .6% 1.0% .5% NOV '02 $ 40,009 759,524 346,831 32,729 17,730 9,020 1,205,844 s, 2.8% 45.7% 19.2% 2.4% 1.0% .5% DEC '02 $ 66,274 788,243 147,340 108,524 25,217 1,135,599 % 4.0% 43.5% 10.8% 6.0 1.0 JAN '03 $ 402,278 864,461 303,149 90,670 1,660,558 % 22.2% 63.3% 17.9% 5.1% FEB '03 $ 276,129 823,304 284,009 1,383,443 20.2% 48.6% 15:9% MAR '03 $ 374,031 864,622 1,238,653 % 22.1% 48.5% APR '03 $ 396,296 396,296 % 22.2% ----------- ---- - --------------- TOTAL - - --------------------- $ 1592833 1018280 1266904 ------------------------------------------------------------------------- 1170979 1184714 1654833 1440386 1661355 1810433 1365190 1693137 1782922 17,641,965 % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% REPORT NUMBER: MGR11 CITY OF CORPUS CHRISTI PAGE: 1 ALL SUBGROUPS DATE: 05/03/2003 _ LAG MATRIX REPORT - Medical TIME: 03:03 FOR PAYMENT PERIOD 05/01/2002 TO 04/30/2003 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ M O N T H 0 F P A Y M E N T - - - - - _ - _ _ _ _ - - - - - - - - _ _ _ _ MONTH CLAIMS MAY '02 JUN '02 JUL '02 AUG '02 SEP 102 OCT '02 NOV '02 DEC 102 JAN '03 FEB '03 MAR 103 APR '03 TOTAL INCURRED - - - - - - - - - BEFORE - - $ - - - - - - - - - - 1383,417 222,017 - - - - 293,467 - - - - - 89,749 - - - - 85,377 - - - - - -14,392 - - - - 15,807 - - - - - 25,583 - - - - 12,600 - - - - - 7,305 - - - - 27,062 - - - - - 8,313 2,156,305 MAY '02 $ 86.9% 21.8% 23.2% 7.7k 7.2% -.9% 1.1% 1.6k .7k .Sk 1.6k .5% MAY '02 $ 209,416 738,219 212,546 66,080 55,586 21,117 4,166 12,299 1,644 812 619 1,199 1,323,702 k 13.1% 72.5% 16.8k 5.6k 4.7k 1.3k .3k .8% .1k .1% .lk JUN '02 $ 58,044 699,273 240,499 79,862 38,929 2,130 13,018 17,165 1,769 1,950 408 1,153,046 5.7%55.2k 20.5%,6.7% 2.4% .2k .Bk 1.0k .lk .lk JUL '02 $ 61,618 547,028 274,159 183,021 36,807 70,592 23,864 10,656 12,696 50,313 1,270,753 4.9k 46.7k 23.1% 11.3k 2.6k 4.0 1.3% .8k .8k 2.9k AUG '02 $ 227,623 551,800 622,151 363,572 67,072 48,886 9,318 3,251 42,424 1,936,096 - % 19.4& 46.6& 34.6% 243.9% 4.1% 2,7% _....,TV .ZV 2.4% _.- SEP '02 $ 137,930 573,737 302,714 111,108 35,411 5,773 4,001 1,373 1,172,047 11.6k 35.6% 21.0 6.9% 2.Ok .4% .2% .lk OCT '02 $ 188,451 646,415 528,105 132,273 8,113 16,156 8,668 1,528,181 11.7k 46.1k 32.6% 7.4%' .61c 1.Ok .5% NOV '02 $ 30,572 739,214 345,836 32,476 17,280 9,020 1,174,398 % 2.2% 45.6k 19.4% 2.0 1.Ok .Sk DEC '02 $ 52,561 780,771 147,073 107,360 24,958 1,112,723 % 3.2k 43.7% 10.9% 6.4% 1.4k JAN '03 $ 388,211 856,569 300,846 89,834 1,635,461 21.7% 63.71t 18.0% 5.1% :. FEB '03 $ 265,419 817,227 282,277 1,364,923 % 19.7% 49.Ok 16.1k MAR '03 $ 359,215 857,547 1,216,762 t k 21.5k 48.9k j APR '03 $ 378,062 378,062 ------------------------------------------------------------------------------------------------------------------------------------ k 21.5% TOTAL $ 1592833 1018280 1266904 1170979 1184714 1613014 1402183 1619552 1786661 1345283 1667663 1754396 17,422,459 100.0% 100.0% 100.0% lOO.Gk 100.0% 100.0% 100.0% 100.. Ok 100.0& 100.0% 100.Ok 100.0% REPORT NUMBER: MGRll CITY OF CORPUS CHRISTI PAGE: 1 ALL SUBGROUPS DATE: 05/03/2003 LAG MATRIX REPORT - Dental TIME: 03:04 FOR PAYMENT PERIOD 05/01/2002 TO 04/30/2003 - - - - - - - - - - - - - - - - - - - - - - - - M O N T H 0 F P A Y M E N T - - - - - - - - - - - - - - - - - - - - - - - MONTH CLAIMS MAY 102 JUN '02 JUL '02 AUG 102 SEP 102 OCT '02 NOV 102 DEC '02 JAN '03 FEB '03 MAR '03 APR '03 TOTAL INCURRED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - BEFORE - - - $ - - - - - - - - - - - - - - - - - MAY '02 $ MAY '02 $ JUN '02 $ k JUL '02 $ k AUG '02 $ 17,246 5,456 1,266 -160 262 282 198 24,550 `s 41.81 14-.8t 1.1#.. -.7t _. i.3k .9k SEP '02 $ 20,077 4,695 2,769 778 156 71 50 28,596 i 48.6% 12.6% 6.9k 3.5k .8k .3% .2k OCT '02 $ 3,952 17,657 2,333 519 367 311 142 25,281 9.6%, 47.4k 5.8% 2.3% 1.8% 1.3% .5% NOV '02 $ 9,437 20,126 700 144 450 30,857 0 25.3$ 50.1k 3.1k .7% 1.8% DEC '02 $ 13,713 6,590 507 950 60 21,821 % 34.1k 29.3$ 2.5k 3.8k .2k JAN '03 $ 14,067 7,808 2,103 682 24,660 % 62.5% 39.1k 8.5k 2.5k FEB '03 $ 10,710 5,857 1,464 18,031 % 53.7k 23.7k 5.3k MAR '03 $ 14,716 6,975 21,691 k 59.5k 25.2k APR '03 $ 18,134 18,134 % 65.5$ ------------------------------------------------------------------------------------------------------------------------------------ TOTAL $ 0 0 0 0 41275 37245 40207 22494 19954 24740 27705 213,621 t 100.0$ 100.E � 100.0% 100.;1% 100.Ok l0o.Ok 106 0% 100.0$ 100.0% 100.0% 100.O9C 100.04; REPORT NUMBER: MGR11 CITY OF CORPUS CHRISTI PAGE: 1 ALL SUBGROUPS DATE: 05/03/2003 LAG MATRIX REPORT - Vision TIME: 03:05 FOR PAYMENT PERIOD 05/01/2002 TO 04/30/2003 - - - - - - - - - - - - - - - - - - - - - - - - M 0 N T H 0 F P A Y M E N T. - - - - - - - - - - - - - - - - - - - - - - - MONTH CLAIMS MAY 102 JUN '02 JUL '02 AUG '02 SEP 102 OCT 102 NOV '02 DEC 102 JAN 103 FEB 103 MAR 103 APR '03 TOTAL INCURRED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - BEFORE - - - $ - - - - - - - - - - - - - - - - - - - - - - - - MAY '02 $ MAY '02 $ .TUN '02 $ JUL '02 $ % AUG '02 $ 170 100 270 % 31.3% 10.4% SEP '02 $ 373 134 1,413 1,920 68.7% 14.0% 88.5% OCT '02 $ 725 100 825 % 75.6% 7.8% NOV '02 $ 184 295 110 589 11.5% 23.1% -239.1% DEC '02 $ 883 -240 214 199 1,056 % 69.1% 521.7% 29.2% 24.3% JAN '03 $ 84 200 153 437 -182.6% 27.2% 18.7% FEB '03 $ 220 268 488 %7 30.0% 32.7% MAR '03 $ 100 100 200 % 13.6% 12.2% APR '03 $ 100 100 ------------------------------------------------------------------------------------------------------------------------------------ % 12.2% TOTAL $ 0 0 0 0 0 543 959 1597 1278 -46 734 820 5,885 100.0% 100 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% City Fiscal Conditions in 2002 National Leaguc ~i ('i~ie'~ ee pensions (57%). The "health of the local economy" was cited by 49 percent of city o~ii- cials as having had a "negative" impact on the budget, and it was also cited by 22 percent of city offidals as having had a "positive" impact. Seven in ten city officials (70%) noted that the "city'S tax base" had a positive impact on their ability to meet cities' overall needs, while only elevlen percent noted that it had a negative impact. An interesting paradox arises from a reading of Figure 8 and Figure 9. There appears to be a disconnect between the fiscal officers' assessment of the change in their city's tax base (76% registered an "increase" in the tax base and 70% noted that the impact was "poSitive"), while a much smaller 22 percent stated that the 'economic health" of the underlying economy had increased. Yet, more than 4 In 10 city officials (44%), on the othdr hand, concluded that their cities' "economic health" had decreased and 49 percent noted that the impact was negative. In other words, while the tax base appears to have expanded since the last fiscalyear, the city's economic health apparently did not improve, One reason for this seemingly ambiguous response is that the economic downturn that was noticeable early in the fiscalyear accelerated toward the end of the fiscalyear and nearly collapsed for several weeks after the terrorist attack of September llth, an issue discussed later this report. When finance officers were asked to identify the three items that have had "the most negative impact" on the cities' abiffiy to meet city needs, important shifts from the pre vious few years became apparent (Figure 10). First, the rise in the importance and Figure 8: Change in Selected Factors impact of"health benefits" placed it at the top of the "most negative factors" list. More from FY 2001 city officials (64%) than at any time since this question has been asked (since 1992) 100% r 90% _ 80% _ 70%_ 60%_ ~ 50%_ 40%'_ 30%_ 20% - 10% o% 00% 90% ..... 80% _ 70%_ ~60% ~ 50%_ 40%_ 30%_ 20% - 10% - 0%_ IDecrease¢ 81.8"/o166~%169.2% ~%J20.8%J39.9% Figure 9: Impact of Selected Factors on FY 2002 Budgets and Their Ability to placed the problem of health benefit costs as tJ~e most important negative factor. A dis tant second was infrastructure needs cited by ~6 percent of the respondents as among the "most negative", but a clear fall from its near~v perennial number-one position. During the past decade, the larger-than-expected increases in city revenues, especially from sales tax receipts; have found their way into city capital spending plans. As cities have been able to address more infrastructure needs, the catego~ has diminished in relative importance. Finally, the performance of the local economy was identified as among the "most negative" factors by one in four city officials, putting it at near the same level as the 1992-96 period. Meet Cities' Overall Needs Revenue Actions 2001 The most common revenue action taken by cities in 2002 and in the previous ISyears was to increase fees and charges for services (Fi,gure II). Two of five citie_s (39%) increased levels of fees and cbarges (Figure 12). The most significant:variation in this revenue action was by cil7 size. While nearly half of the nation's large and medium-sized cities (46% and 44%, respec- tively) raised user fees, a smaller percentage of the nation's largest cities raised user fees (27%) (Table I). One-fifth of all cities (21%) increased property tzxes. Less than ten percent of the nation's large cities raised the property tax, while more than oue-l'ourth (27%) of the small cities Review GOVERNMENT FINANCE. ,~ICERS,, Managing Fiscal Stress Creative Strategies in Uncertain Times ASSOCIATION THIS ISSUE: The Fiscal Crisis in the States: How Bad is It? [pg. 10] Using Employees to Close Budget Deficits [pg. 16] CFO as Budget Magician [pg. 28] Rx for Skyrocketing Prescription Drug Costs [pg. 37] Prescription drug costs have fl ~en dramatically over the last several years, gobbling up an increasingly larger percentage of state and Iocal govemment budgets. In Ohio, a group of school distn'cts formed the Employee Benefits Cooperative to minimize these costs through group purchasing. The program's success to date offers a ray of hope to other govemments. As sagging revenues and increasing demand for things like security and Medicaid continue to squeeze ~tate and local government budgets, reducing the costs (¢ r at least slow- ing increases) of prescription drug coverage bas ~ecome more important than ever. Thanks to skyrocketing heall care costs- prescription drug costs in particular- employee benefits are gobbling up an ever-larger share of government budgets. Unfortunately, the demand for quality pro scription drug plans is not likely to dimin- ish. Almost half (46 percent) of Americans take at least one prescription drug each day, and more than 25 percent take multi- ple prescription drugs2 Over the last several years, prescrip- tion drug care costs have increased dra- matically. The Health Care Financial Administration has projected continued double-digit growth in drug spending through 2010, with annual drug costs tripling between 2000 and 20107 The Blue Cross Blue Shield Association and the Health Insurance Association of America have suggested that drug spending will grow by more than 15 percent annually for the next several years.3 Because the costs of prescription drugs continue to rise, they are occupying a growing pro- portion of total health ~-are costs As Exhibit I shows, prescription drugs' share of total health care costs is expected to increase to 13.9 percent by 201(I, Regardless of how employers structure their prescription drug benefits, they will lace significant future cost increases. While the masons for this trend are many and varied, the pdmary culprits are increased u01ization of prescription drugs, an aging population, manufacturer price iucreases, direct tu consumer advertising, the replacement of brand-name drags coming off patent with new brand-name drags, and the introduction of new biotech drags for obscure diseases. A recent survey showed that employers am trying a variety of strategies to control the growth of drug benefits. In the last year, for example, 33 percent of the respondents increased employee premiums, 31 percent increased co-payments, 29 percent implemented educational programs, 14 percent mandat- ed the use of generic drugs, and 5 percent mandated the use of mail-order drags.~ These tried and true cost-containment strategies may no longer be adequate. One eutting~dge solution is participation in a prescription drug purchasing cooper- ative. Most local governments do not have enough employees to qualify for maxi- mum discounts and other volume-based negotiating advantages on their own. A large cooperative offers the opportunity to leverage increased negotiating power to generate cost savings and other creative cost-cutting solutions. This article describes how a group of Ohio school districts banded together to create a program that has yielded signifi- cant cost savings to the participating dis- tricts without necessitating changes in their prescription drug plans. Known as the Employee Benefits Cooperative, or EBC, the program has repeatedly exceeded member expectations. Participating school districts have maximized their retail and mail-order pham~acy discounls, as well as their brand-name manufacturer rebates (many plan sponsors are not even aware of these rebates). They have eliminated all insurance compauy and third party administrative expenses, overhead, retentions, margins, and profits. The rebates have actually exceeded the program's flat per prescription processing fee, creating "negative" administrative expenses. And EBC membem have enjoyed more efficient plan administration than ever before. PROGRAM ORIGINS In 1996, the treasurers of three Cleveland area school districts decided to take matters into their own hands in their quest to reduce the costs of their prescription drug program1. While serv- ing on the Board of Trustees of the Ohio Schoot Employees Retirement System, two of the treasurers learned abput prescrip- tion drug company rebates and several other littb~ known and rarely understood cost-saving opportunities. By the end of the year, the treasurers had established the Employee Benefits Cooperative so that their districts and other local governments could take advantage of these savings. The Employee Benefits Cooperative was formed to help reduce employee benefit prescription dmg costs through com- petitive bidding, group purchasing, volume discour~ts, manufac- turer rebates, reduced administrative costs, and the elimination of third party administrator fees and insurance company "reten- tion' costs. A non-profit regional council of governments, the EBC now includes more than 100 school districts ahd municipal governments, primarily in Ohio. By participating in the program, member governments receive a host of cost-saving benefits that they would not be able to receive on their own, indnding the opportunity to share manufacturer rebates with their pharmacy benefits ~nanagers. The EBC hired a local Cleveland employee benefils consulting firm to assist in the design and implementation of the program. The consulting firm handled the entire request for proposal process to select a pharmacy benefits manager, and it has remained involved in marketing the program to prospective employers, assisting in the administrative and enrollment process, and providing participating employers with ongoing prescription drug information. After an extensive evaluation of potel'dial providors, the coop- emtive selected AdvancePCS as its pharmacy benefits manager. AdvancePCS is the nation's largest pbarmacy benefits manager, setwicing more than 75 million members and processing an aver age of more than 17 million claims per day A pharlaacy benefits manager provides fully integrated prescription drug services. The most visible of these services include negotiatling prescrip- tion drug discounts at retail pharmacies; processb~g member claims online at the retail pharmacies; negotiating rebates with brand-name drug manufacturers; and providing cmnplete employee claims utilization information, mail-~rci{, ,,. cfiplion benefits, and disease management programs As the holder of the master contract with serves as a conduit through which the flow. Each participating employer signs the agreement, as well as a service agreement with AdvancePCS. The cooperative does funds; instead, each member wires funds dire. for payment of claims and administrative tees. e EBC 'mhip inder ~ectly ~PC~q MEMBERSHIP BENEFITS Because of its size, the Employee Benefits to negotiate deep prescription drug dJscounb~ Participating employers typically experiem'~ cent to 20 percent in prescription drag plans. They also benefit from the substanti tire costs that are reflected in a fixed per-claim than covered by manufacturer rebates. rebates with the dmg manufacturers, returrmi!, rebates to participating employers. Exhibit I able PCS. $1.6 $12 $0.8 $0.6 $0.4 $0.2 $0.0 1994 1996 f998 2000 2002E 2004E Source: Centers for Medicare and Medicaid Service Even il employers cover prescriptions und~ ical benefits, the cooperative can still save paying tull retail price for their prescriF receive substantially discounted prices a~ then submit these less expensive drag clai. company or tbird party administrator for fei:' gram can reduce a plan's existing major medi costs by 15 to 20 percent without changing For many years, rebates have been an eli pham~aceutical manufacturers and pharm;, ' to lower plan sponsor costs for certain pres, tlg by the case of the EBC, AdvancePCS shares the rebates it hSs negotiated from drug manufacturers with the member employers based on their volume of business. The larger the employer, I~he more pre- scription drugs that are purchased, the greater the I~ereentage of the rebates AdvancePCS returns to EBC membersi In calendar year 2002, EBC members collectively paid $34,785,000 in prescrip- tion drug costs. In return, they received total manufacturer rebates of $995,000, which translates into an average of $1.~7 per Exhibit 2 shows the cooperative's average rebate pe~' claim for the last three calendar years. Exhibit 2 --Average Rebate per Claim $1.80 $ 1.60 $ 1.40 $b20 $1.00 $0.80 $O.6O $0.40 $0.20 - $0.00 - 2000 200 I In Ohio, school districts are required to file a 9.83~ report to the state, certifying that their self-funded plans have adequate reserves to meet all of their claim liabilities. To ensure that alIIEBC members comply with this requirement, the EBC Board of Directors has arranged for an actuary to provide this certification ~ no cost to the individual EBC members. Beginning in 2003, the cooperative will also calculate suggested monthly self-klnding rates for each EBC member. Once again, there is no cost to members for this service. In addition to the substantial benefits already discussed, the Employee Benefits Cooperative · eau exactly duplicate negotiated prescriptiou drug card benefits; · miirimizes admiifishative expenses by cnmpletely elinriaating insurance company administrative costs: · guarantees mauufacturer rebates on qualifying prescriptions; · boasts an expansive retail pharmacy network of more than 51,000 pharmacies nationwide; · · offers a convenient and cost-effective optional mail order program; · facilitates plan administration through online, real-time eligibili- ty and meaningful, easy-to-understand claims information; and · employs a large, easily accessible, and competent customer service team While the benefits of EBC membership apply to all members collectively, each individual employer retains ownership of its pre- scription drug benefits plan. Each member of the cooperative designs its own benefit plan, pays its own claims processing charges, collects its own rebates, and maintains its own tinancial records. Employers are responsible only for the prescription drug claims of their employees and their families. THE PROOF'S INTHE PUDDING The success of the Employee Benefits Cooperative in reducing the costs of prescription drug benefits for employers has been repeatedly recognized and validated, In 1997, just one year after its inception, the Ohio Government Finance Officer's Association awarded the EBC its Innovation in Public Finance Award. OGFOA recognized the cooperative for its groundbreaking success in cre- ating a new model tor health care coverage. The EBC's success has not been as warmly received by the com- mereial competition, particularly the major insurance companies. The competition has often questioned publicly the magnitude of the cooperative's prescription drug discounts. To quiet the cdtics, and to reassure its membem, the EBC hired a nationally recognized pbarn~acy auditing firm to determine if the discounts received by the participating employers were commensurate with the level of savings guaranteed by the EBC's pharmacy benefits manager. The independent audit of the cooperative's calendar year 2000 results confirmed that indeed they were. In fact, the actual dis- counts exceeded the guarantees by more than 4.5 percent for retail brand-name drugs and by more than 10 percent for retail and mail- order generic drugs. Collectively, EBC members received addition- al discounts of $1,800,000 over the discounts guaranteed by AdvancePCS. The impact of these extra discounts on individual member ernployers is no less dramatic. To illustrate, cousider the case of the cooperative's largest single enrployer, a school district with almost 3,500 employees. In 2000, the district saved more than $250,000 as a result of the enhanced drag discounts. And in 2002, the district's rebates totaled $195,000-an average of $1.45 per prescription processed and $4.50 per employee per year. This school district had experienced none of these benefits under its previous pre- scription drug plan's aclministrative arrangements. FORMING A PRESCRIPTION DRUG COOPERATIVE State and local governments interested in participating in a pre- scription drug cooperative have two choices: they can either join an existing cooperative that meets their needs or they can form a new cooperative with other employers that share ~imilar needs and objectives. For those governments opting for t~e latter alter- native, organizing a prescription drug coope/'ative i~ essentially a four-step process: · Separate your prescription drug benefits from the other com- ponents of your health care package in order to qbantity the costs of the existing prescription drug program · Ensure that there are enough participants in the cooperative to realize substantive savings based on volume discounts from a pharmacy benefits manager · Establish a start-up fund through member contributions to cover initial expenses · Procure and hire legal counsel, an employee benefits consult- ant, and a pharmacy benefits manager For a state or local government to detem~ine whether participa- tion in a prescription drug cooperative is the best for them, it must first dissect and understand its current henefits plan. Frequently, the medical and prescription drug components of a health plan are packaged into a single plan. Plan managers need to ~enbundle" the two components and individually asse~ the actual costs of each benefit. Until this calculation is made, it is virtualfy impossible for an employer to detemfine whether one component is subsidizing another or to identify potential cost saving opportunities. It is important to keep in mind tbat a minimum paliicipant base is necessary to achieve substantial volume-based savings. Experience has shown that at least 5~000 covered e~ployees are needed to create a significant cost-saving advantage. With a suffi- cient participant base, the implementation and management of a successful prescription plan cooperative is well on its way. Assembling a good "team" is also critical to the success of a pre- scription drug cooperative Legal counsel is necessary to create a non-profit organization in compliance with all legal and adminis- trative requirements, including the structure and composition of the governing board. Legal advice is also recommended for estah- lishing appropriate rules and regulations on member eligibility, the application process for potential members, withdrawal proce- dures and penalties, and other important considerations. The experience of an employee benefits consullant is invalu- able in the initial development and implementation of a prescrip- tion drug cooperative, particularly in the selection of a phammcy benefits manager, The consultant should disclose any finanr iai arrangements with potential pharmacy ber~<~fits :~t:,,,:~! ~ ! he outset of the procurement process. Key factors in the selection of a pharmacy benefits manager include: · The ability to duplicate individually negotiated employer benefit plan designs · A proven track record of adjudicating large ttnmbers of claims · The willingness to disclose and share manufactttrer rebates · The ability to provide innovative cost cont .... ~ ~rogram~, · The willingness to provide complete empi,:.~ , tied plat~ utilization data · Superior customer service CONCLUSION The double<ligit health care cost increases ?~ ~ ~,,nt tir~es !he rising costs of caring for an aging workforc ~! ",:,, ~,':,? ~ :)f more expensive miracle drags are beckoning state and local gov- ernments to take a fresh look at the way health ;~, ~]a~ ~. ,~re man~ aged. The long-term viability of employee ben, :~t:. ~, ~ ~ i~eltd on a government's courage to take the road le~; ~, ..~ ,~/b,?~ it comes to funding health care benefits, there is no bottomless pit. In Ohio, the Employee Benefits Cooperative ha~- ~;~'~ ~d pargcipat- lng employers-and, by extension, taxpayer-, ~ ~l! ~ ~ns of d~llars. As state and local governments continue to grapple with unprec~ dented budget gaps by aggressively cutting c~ ,~t,: ~<t ,~'liminatiag waste, the move to a win-win prescription drng plan ~;oluti~*~ h;:~s never made more sense. I I. American Sociely of Health-System Pharmacists, as cJt(:,~ ~,~ 'At~ut Half ~*[ Americans Take at Least Two Dr~gs a Day, Upping Pot, ~i ~ l, ~ InteractioIl~ Reuters Health, 01/17/01, as cited in Advlsor, Advancei't ,' 200 ! Drug Trends Report, 3 2 Health Care Financial Administration, Office of the Actuary, March 2001 as cited in Advisor, AdoancePCS 2001 Drag ~ends Repo~ 3. 3. CD Mugins et al., "The Impact of Pipeline of Drugs (m ~hanttaceutieal Spending," presented at a joint BCBSA/HIAA symposium, April 13-14, 2000, as cited in Adoisor, AdvancePCS 2001 Drug Trends Report, 3 NED GROSSMAN, chief executive officer of Grossman Cons~lting, L.L.C., has more than 35 years of experience Jn en~plo/ee oer ~ef~s consultlng, H~ holds bachelor's and maste~" I., , ',~,ness admir~istration from Case Western Reserve U~ ,,~:~. lot ~ore information on the Employee Benefits Co~ ,'r',,,,' >rb~l the author at (800) 782 3090 or Ned@grossmanc, ~ ~,,utti~a.~ oln, 20 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: May 27, 2003 AGENDA ITEM: / Motion authorizing the development of a three-year contract with two one-year renewal options between the City of Corpus Christi, Texas, and Humana Health to administer the City's self-funded health, dentaI, and vision benefits plans; to provide and administer a health services network; and to Provide pharmacy benefits management through Advance PCS. ISSUE: The City of Corpus Christi's c~Jrrent contracts for health, dental, and vision benefits administration; health network Services; and pharmacy benefits management expire on July 31, 2003. A Request for Proposals (RFP) was issued on February 28, 2003. Proposals were received on April 4, 2003. As a result of the evaluation of proposals received, Humana Health is determined to be the best value for the City in providing these services. REQUIRED COUNCIL ACTION: Council approval of the motion authorizing the development of a three-year contract with two one-year renewal options I:~etween the City of Corpus Christi, Texas, and Humana Health to administer the City's iself-funded health, dental, and vision benefits plans; to provide and administer a health services network; and to provide pharmacy benefits management through Advance PCS. FUNDING: Funding for this contract has been included in the proposed budget for Fiscal Year 2003- 2004. RECOMMENDATION: Staff recommends approval of the motion as presented. Lee ,z~-I~mbauld Director of Financial Services Attachments: Background Information Schedule A - RFP responses Schedule B - Flowchart of the re~/iew process Schedule C -TPA Rankings Schedule D - Health Network R~nkings Schedule E - PBM Rankings Schedule F - Best Value Rankirlgs BACKGROUNDINFORMATION BACKGROUND In the spring of 2002, the City retained McGriff, Seibels and Williams, Inc. to serve as health consultant to assist in analyzing iits health benefits plans, drafting a RFP for health plans administration, health services net~vork, pharmacy benefits management (PBM), and stop loss insurance (with bundled and/or unbpndled options). The RFP was issued February 28, 2003, with selection scheduled for City CounciI for end of May, in time for the June/July annual re-enrollment process; all according to the schedule presented to City Council several times during 2002. Responses to the RFP were received on April 4, 2003 in the Procurement Division. Schedule A shows the total of responses received by company and by specific category in which they responded. Respondents were allowed to propose on any combination of categories or for individual categories. A total of 31 responses were received (included within TPA responses were other PBM, network and stop loss providers which were also reviewed as shown in Schedule A): 17 responses were received from TPAs, four of which were Carriers (all services included). Two vendors responded for health network services. Tbxee vendors responded for PBM, and four vendors responded for stop loss insurance. With most responses, the TPA responded that stop loss carriers could be selected at the City's discretion. Two vendors responded to dental plan administration only, and one vendor responded to vision plan administration only. One vendor responded to dental and vision plan administration only. One vendor proposed to manage COBRA and HIPAA compliance services only. EVALUATION Initially, a core team comprised of Keith McNeely, Vice President of McGri£f; the Senior Purchasing Analyst; and the Risk Manager, reviewed the 31 responses received and categorized them according to the evaluation criteria established in the RFP. The responses were then separated into the services provided, such as TPA (including dental and vision providers), health services network, stop-loss insurance, and PBM. The core team then developed screening criteria for a "TPA Short List" which was presented to a cross-functional evaluation team. Team members included those from the core team, as well as the Human ResourCes Director, Assistant Finance Director, MIS Assistant Director, and Risk Management Financial Analyst. The evaluation team met over a 4-week period and held nine meetings. A flowchart of the review process is included as Schedule B. During the initial evaluation meeting, proposals were reviewed for responsiveness. The evaluation team eliminated several proposals for non-responsiveness to RFP requirements. The remaining proposals were presented lo thc evaluation team and evaluated individually and then in a variety of "packaged" combinations. The "packages" were comprised of the highest scores of TPAs, health networks and PBMs. Finally, cacl~ "package" was then individually scored to determine the best value. Stop loss proposals can bc more sufficiently reviewed after City Council selects the TPA, health network, and PBM. ! For each type of individual service rqquested, a matrix of the evaluation criteria was developed by the evaluation team. The evaluation criteria components set forth in the RFP included: (1) experience with public entities 10%~ (2) customer service 20%, (3) technology and management reporting 30%, and (4) cost 40%. The evaluation team reviewed each proposal individually for TPA services (including dental and visior~ providers), health services network, stop-loss insurance, and pharmacy benefits management and completed the evaluation matrix. The resulting matrix prioritized each vendor based on the point value assigned for each criterion component in the evaluation matrix. Vendor rankings based on this scoring method are shown in Schedules C, D, and E. The evaluation team then created a n~atrix of evaluation criteria for packaged options, using the same evaluation criteria components as fo~ the individual evaluation: (1) experience with public entities 10%, (2) customer service 20%, (3) lechnology and management reporting 30%, and (4) cost 40%. The distribution of weighting among the TPA services, health service networks, and PBMs were 6%, 76%, and 18%, respectively. This secondary distribution was based solely on the contribution to cost that each service component has for! the City's total cost for the health plans. Once this second matrix was completed, the evaluation team reviewed the results of the packaged options for the top four TPAs. The proposals for these TPAs indicated the health service networks and PBMs in which they participate. This resulted in the top two health service network providers and the top two PBMs being bundled with the TPAs. This "best value" matrix is shown in Schedule F. RECOMMENDATION As a result of this evaluation, Humana is the highest ranking for TPAs, health service network, and PBMs in the evaluation matrix. The Humana health services network provides access to 662 physicians and nine hospitals in the area, representing an expansion in health service options available to employees, as shown in Schedule F. Including our estimate of the value of discounts as annualized in network claims levels, this recommendation is $757,460 lower than the next best proposal. Schedule F depicts the costing comparisons. C .of Corpu Christi, TX Healt~ Plan Serviee~ RFP Re~pons~ SCHEDULE A Health Stop Loss COBRA/ Company TPA Ne~vork Insurance PBM Dental Vision HIFAA Advance PCS (Quoted through vm'ious TP American Stop Loss/Standard Security Life X P, enefit plsnners: X X X X X X BC/BS of Texg~l-llohm~rk X X X X X X X Boon C~hsmman X X X X X X X Bn~ine~s ~dmini~l'ators & Con~ult~nL~ X X X X X X X Catalyst Rx X Ccnter~risc Advisors X X X X X X Chrisms Spohn Health Network X Cigna X X X X X X X Com X Deltal Dental X Eckerd Health Services ~Quoted through various TPAs) X Entrust X X X X X X X F. A. }~ichnrd X X X X Fiserv Health Tem~ssee X X X X X X Group & Pension Administrators, Inc. X X X X X Guardian X X Harrington B~aefit Services X X X X X X X Health Administration Services, Inc. X X X X X X X HcalthFirst X X X X X X X Humana X X X X X X X lNG Em?oyec Benefits X [nteq Quoted through various TPAs) X JI Companies X X X X X X MedEx X Met Life X Pharmacare (Quoted through various TPAs) X Rx West X Scott & White X Spcctcra, Inc. X Sun Life X Texas MUmcipal League X X X X X X X texas Tree Choice X United Healthcare X X X X X X X Walgrccns Pham~acy Services ()uolcd through various TPAs) X SCHEDULE B City of Corpus Christi "Best Value" Health Insurance Team Based Process Flow Core Team Reviews all RFP Responses and • Categorizes Responses • Defines Buckets of Opportunities • Develops "TPA Short List" Screening Criteria Third Party Admin • Evaluation Team Develops Evaluation Criteria • Agrees to procure Vision and Dental through TPA Evaluation Team Reviews, provides changes, and then approves Core Team Process Approach Network Provider • Evaluation Team Develops Evaluation Criteria Evaluation Team Reviews Ffopos� — Completes Evaluation Matrix Documents Results Pharmacy Evaluation Team Develops Evaluation Criteria Evaluation Team Evaluation Team Determines process to evaluate TPA, then Network Provider, then Pharmacy, and finally Stop Loss Providers as separate evaluations with possible bundling of suppliers across opportunities into 'Best Value Bundles" Stop Loss Evaluation Team Develops Evaluation Criteria Evaluation Team • Reviews Proposals • Develops and Completes Evaluation Matrix • Documents Results • Cannot award until later • Leaves option open to bundle or award • Reviews results from all °Bundled Opportunities • Examines common "Best Value" suppliers across all opportunities • Develops "Best Value" Bundled suppliers list (referred to as Options) • Develops "Best Value Bundled Evaluation Matrix" for Comparisons • Determines by "consensus" `Best Value Bundled" tiered list of suppliers • Contacts top two (2) suppliers to confine and clarify specific supplier RFP Response deficiencies compared to City "RFP Minimum Requirements" • Completes Evaluation Process • Documents Process • Documents Recommendations • Documents Projected Annualized Savings to Budget with Specific Assumptions and Guidelines ! i 13/, I I I ScheduleD City of Corpus Christi, Texas D~partment of Financial Services EvaluatiOn Matrix - Health Network Rankings Evaluation Criteria Experience with Public Entities Customer Service i Christus Texas True Hu*~*~* Spohn Choice, Inc. TML p ~M~ um Points Points Points Points Awarded Awarded Awarded Awm:ded t0 100 20 20.0 5.0 6.5 4.C 170 156 16.( Technology and Reporting 30 25.0 30,0 20.0 10.( Cost 40 40.0 36.8 32.0 27.2 Total 95.0 88.8 74.1 57.2 $12,387,357 $14,407,305 $15,556,391 $18,122,902 9?.6 76.6 75.0 71.2 69.7 Walb, t~-nu Pharmaear* ~ & White Poin~ pointa Points 68.0 66.1 59.{ Schedule F City of Corpus Christi, Texas Deportment of Financial Services EvalUation Matrix - Best Value Rankings Option i Option 1 Option 2 Option 3 Option 4 TPA Humana Boon-Chapman Benefit Planners Healthfirst Network Provider Humana Christus Spohn Christus Spohn Christus Spohn PBM Humana Cat Rx Cat Rx Cat Rx Maximum I Points I Points ?oints I Points ~2valuation Criteria Po nts i Awarded Awarded Awarded Awarded Experience with Public Entities 10 9.9 6.( 6.1 5.~ Customer Service 20 19.6 16.8 16.9 16.7 Technology and Reporting 30 26.2 29.7 29.7 29.7 Cost 40 40.C 38 37.6 37.6 Total 95.3 90.5 90.3 89.8 $13,391,147~ $14,148,602 $14,265,601 $14,298,532 Health Network Services Comparison Spohn Humm~a Physicians 513 662 Ilk*spirals 5 9 Packaged Non Cos Co~rb nWeg~ ~gsof6G,+76%Network+18~cPharmacy 21 DAVID J. DLg~ FRANK WEATHERED* * BOAP. D CERTIFIED CIVIL APPELLATE LAW T£XA~ BOARD OF LEGAL SPECIALIZATION DUNN, WEATHERED~ COFFEY~ RiVERA & KASPERIT~S, P.C. ATFORNEYS AT LAW (511 S. UPPER BROADWAY CORPUS CHRISTI, TX 78401 TEL (361) 883-1594 FAX (361) 883-1 $99 EMAiL: afiverajr(~swbell.net LAWRENCE COFFEY AUGUSTIN RIVERA, JR. PATRICK R. KASPERITIS May 15, 2003 %arAPPLICATION FQR ORDINANCE VARIANCE PURSUANT TO CITY MUNICIPAL CODE § 4-5(13 onorable Mayor Lloyd Neal norable Members of the Corpus Christi City Council bxisti City Hall : d Street Corpus C~sti, Texas 78401 \ TO THE H~NORABLE MAYOR AND OTHER MEMBERS OF THE CITY COUNCIL OF CORPUS CI-I~ISTI: On behalf of Graham Brothers Entertainment ("GBE"), please consider this a formal application for an ordinance variance which is sought in connection with a proposed multi-million dollar, multi-entertainment venue which GBE seeks to establish at 4701 South Staples Street in Corpus Christi. The variance is Sought under City Municipal Code § 4-5(f) which authorizes the City of Corpus Christi to grant such a variance. Please note that this is not a request for any type of zoning variance or change. BACKGROUND Graham Brothers Entertaiament is a Texas based company with over 35 years experience in the entertainment industry. GBE 9urrently operates in seven states and employs over 1,500 people. GBE is looking to expand its operations into the Coastal Bend community by establishing a multi- entertainment facility in Corpus Christi. PROPOSED PROJECT The project proposed by QBE would completely renovate the building currently located at 4701 South Staples Street and ultimately place five to six separate entertainment venues/facilities within the building, with a possilSle expansion to an outside plaza at a future date. It is anticipated that the proposed project will invblve more than $2,000,000 in construction and it is GBE's intent to utilize primarily local businesses and local labor to complete its project. GBE further anticipates May 15, 2003 Page 2 that following the completion of the construction, its multi-entertainment facility will employ approximately 75 to 100 people in its operation, including the management of the business. BASIS FOR VARIANCE REOUEST Section 4-5(a) of the Municipal Code of the City of Corpus Christi provides as follows: No person shall maintain ia place of business for the dispensing and sale for on- premises consumption of alcoholic beverages within the corporate limits of the City within three hundred (300)feet of any church, public school or public hospital. It has been determined by the Department of Development Services for the City of Corpus Christi that the project proposed l~y GBE at 4701 South Staples Street is less than 300 feet from a local high school. However, approximately two years ago, a request was made to the City for the issuance of a liquor license to be utilized at the proposed location. Utilizing a different measurement standard in effect at the time, the request was approved by the City and a liquor license was issued. The license was placed in suspense, but is now being activated in connection with the anticipated construction of the project proposed by GBE. However, in determining the distance for compliance with the subject ordinance, the City now uses a new measurement standard which requires measuring the distance from "property line to property line." The actual distance requirement in the city ordinance has not changed. Section 4-5(f) of the Municipal Code of the City of Corpus Christi provides as follows: The city council may, upon application of a business regulated herein, allow a variance to the regulation if the council determines that enfomement of the regulation in a particular instance is not in the best interest of the public, constitutes waste or inefficient use of land or other resources, creates an undue hardship on an applicant for a license or permit, does not serve its intended purpose, is not effective or necessary, or for any other reason, after consideration of the health, safety, and welfare of the public and the equities of the situation, determines it is in the best interest of the community. Municipal Code of the City of Corpus Christi § 4-5(0; See also TEX. ALCO. BEV. CODE § 109.33(e). Pursuant to Section 4-5(0, GBE respectfully submits that a variance is warranted and appropriate under the pertinent Circumstances. Strict enfomement of the 300 foot distance requirement utilizing the new measurement standard in this instance would end up leaving a large structure vacant and prone to deterioration in a heavily traveled, commemial area of the City. The condition of the building would likely continue to deteriorate unless a new business such as GBE May 15, 2003 Page 3 takes over the building. Additio aally, the current layout of the structure, which is internally separated into several different are ~s, is ideal for the proposed GBE project. The actual physical bnildin g is well over 300 feet fi.om the actual school facility. In fact, it is not possible to see the school bt ilding fi.om the building at 4701 South Staples Street. At present, it is believed that there has been no other interest recently shown in the building at 4701 South Staples Street and lhe GBE project is expected to generate tax income to the City through property taxes and city sale taxes. Based on a history of successful business ventures, including its recent success with a multi-venue site in the Pharr/McAllen, Texas, area, GBE anticipates that its project here in Corpus Christi will likewise prove to be a financial success. The change fi.om a currently unused, vacant building into a successful business venture is likely to generate tax revenues, new jobs and economic development. These reasons amply and justifiably support GBE's request for a variance in this instance. As further support for its request for a variance, GBE is attaching additional information regarding its operations, as well a~ letters of reference from numerous sources attesting to the high level of professionalism at which~GBE conducts its business. GBE respectfully requests that this honorable City Council grant its request for a variance and allow it to proceed with its project at 4701 South Staples Street. We would respectfully request that this matter be placed on the City Council's May 27, 2003, agenda for presentation, discussion and vote. On behalf of GBE, thank you for your consideration and we look forward to answering your questions. Very truly yours, Augu~r. CC: Mr. Jay Reining Acting City Attomey 1201 Leopard Street Corpus Christi, Texas 78401 May 15, 2003 Page 4 c Hon. Armando Chapa ity Secretary I 1201 Leopard Street / Corpus Christi, Texas 78491 / TEXAS ALCOHOLIC BEVERAGE CODE § 109.31. Municipal Regulation of Liquor A city by charter may prohibit thee sale of liquor in all or part of the residential sections of the city. Acts 1977, 65th Leg., p. 525, c~. 194, § 1, eft. Sept. 1, 1977. § '109.32. Mumcipal and Coun~ Regulation of Beer (a) An incorporated city or town by charter or ordinance may: (1) prohibit the sale of beer in a residential area; and (2) regulate the sale of b~er and prescribe the hours when it may be sold, except the city or town may not permit the sale of beer when its sale is prohibited by this code. (b) In a county that has only one population of the county, accor¢ city or town has shortened the I' amendment or ordinance before an order prohibiting the sale of I city or town. The order may apl~ the city or town. The commissio publishes notice for four conse¢ , incorporated city or town that has a majority of the ing to the most recent federal census, and where the ours of sale for beer on Sundays by a valid charter January 1, 1957, the commissioners court may enter ,eer on Sundays during the hours it is prohibited in the ly to all or part of the area of the county located outside lers court may not adopt the order unless it first utive weeks in a newspaper of general circulation in the county published in the county Or a nearby county. (c) In exercising the authority g~anted by this section, the city, town, or county may distinguish between retailers selling beer for on-premises consumption and retailers, manufacturers, or distributors Who do not sell beer for on-premises consumption. Acts 1977, 65th Leg., p. 525, ch. 194, § 1, eft. Sept. 1, 1977. § 109.33. Sales Near School, Church, or Hospital (a) The commissioners court ofla county may enact regulations applicable in areas in the county outside an incorporated city or town, and the governing board of an incorporated city or town may enact regulations applicable in the city or town, prohibiting the sale of alcoholic beveragesiby a dealer whose place of business is within: (1) 300 feet of a church, public or private school, or public hospital; (2) 1,000 feet of a public school, if the commissioners court or the governing body receives a request ~from the board of trustees of a school district under Section 38.007, EducatiOn Code; or alcoholrules.doc 1 (3) 1,000 feet of a priva~ school if the commissioners court or the governing body receives a requestt from the governing body of the private school. (b) The measurement of the distance between the place of business where alcoholic beverages are sold and the chi~rch or public hospital shall be along the property lines of the street fronts and from frontldoor to front door, and in direct line across intersections. The measurement of the distaqce between the place of business where alcoholic beverages are sold and the public or private school shall be: (1) in a direct line from the property line of the public or private school to the property line of the place of business, and in a direct line across intersections; or (2) if the permit or licensee holder is located on or above the fifth story of a multistory building, in a ~lirect line from the property line of the public or private school to the property lir~e of the place of business, in a direct line across intersections, and vertically up the building at the property line to the base of the floor on which the permit or license holder is located. (c) Every applicant for an origir)al alcoholic beverage license or permit for a location with a door by which the public may enter the place of business of the applicant that is within 1,000 feet of the nearest property line of a public or private school, measured along street lines and directly across !intersections, must give written notice of the application to officials of the public or priv~e school before filing the application with the commission. A copy of the notice must be submitted to the commission with the application. This subsection does not apply to a permit or license covering a premise where minors are prohibited from entering the premises under Section 109.53. (d) As to any dealer who held a license or permit on September 1, 1983, in a location where a regulation under this section was in effect on that date, for purposes of Subsection (a), but not Subsection (c), of this section, the measurement of the distance between the place of business ,of the dealer and a public or private school shall be along the property lines of the street fronts and from front door to front door, and in direct line across intersections. (e) The commissioners court of a county or the governing board ora city or town that has enacted a regulation under Subsection (a) of this section may also allow variances to the regulation if the commissioners court or governing body determines that enforcement of the regulation in a particular instance is not in the best interest of the public, constitutes waste or inefficient use of land or other resources, creates an undueihardship on an applicant for a license or permit, does not serve its intended purpose, is not effective or necessary, or for any other reason the court or governing board, after consideration of the health, safety, and welfare of the public and the equities of the situation, determines is in the best interest of the community. (f) Subsections (a)(2) and (3) d~o not apply to the holder of: alcoholrules.doc 2 (1) a retail on-premises cbnsumption permit or license if less than 50 percent of the gross receipts for thel premises is from the sale or service of alcoholic beverages; (2) a retail off-premises consumption permit or license if less than 50 percent of the gross receipts for thei premises, excluding the sale of items subject to the motor fuels tax, is from tl~e sale or service of alcoholic beverages; or (3) a wholesaler's, distrib~utor's, brewer's, distiller's and rectifier's, winery, wine bottler's or manufacturer'~s permit or license, or any other license or permit held by a wholesaler or manufacturer as those words are ordinarily used and understood in Chapter 102. (g) Subsection (a)(3) does not apply to the holder of: (1) a license or permit issued under Chapter 27, 31, or 72 who is operating on the premises of a privat~school or (2) a license or permit covering a premise where minors are prohibited from entering under Section 109.53 and that is located within 1,000 feet of a private school. (h) Subsection (a)(1) does not apply to the holder of: (1) a license or permit who also holds a food and beverage certificate covering a premise that is located v~ithin 300 feet of a private school; or (2) a license or permit cqvering a premise where minors are prohibited from entering under Section 109.53 and that is located within 300 feet of a private school. (i) In this section, "private school" means a private school, including a parochial school, that: (1) offers a course of instruction for students in one or more grades from kindergarten through grade 12; and (2) has more than 100 s~udents enrolled and attending courses at a single location. Acts 1977, 65th Leg., p. 526, cb. 194, § 1, eft. Sept. 1, 1977. Amended by Acts 1983, 68th Leg., p. 4038, ch. 629, § 11, eft. Sept. 1, 1983. Amended by Acts 1995, 74th Leg., ch. 260, § 7, eft. May 30, 1995;iActs 2001, 77th Leg., ch. 388, § 2, eft. May 28, 2001. § 109.331. Sales Near Day-Ca~re Center or Child-Care Facility (a) This section applies only to a permit or license holder under Chapter 25, 28, 32, 69, or 74 who does not hold a food and beverage certificate. a[coholrules.doc 3 (b) Except as provided by this subsection, the provisions of Section 109.33 relating to a public school also apply to a day-care center and a child-care facility as those terms are defined by Section 42.002, Human Resources Code. Sections 109.33(a)(2) and (c) do not apply to a day-care center (~r child-care facility. (c) This section does not apply to a permit or license holder who sells alcoholic beverages if: (1) the permit or license holder and the day-care center or child-care facility are located on different stories of a multistory building; or (2) the permit or license holder and the day-care center or child-care facility are located in separate buildings and either the permit or license holder or the day- care center or child-care facility is located on the second story or higher of a multistory building. (d) This section does not apply to a foster group home, foster family home, family home, agency group home, or agency home as those terms are defined by Section 42.002, Human Resources Code. Added by Acts 1997, 75th Leg.,. ch. 723, § 1, eft. Sept. 1, 1997. § 109.35. Orders for ProhibitiOn on Consumption (a) If the governing body of a municipality determines that the possession of an open container or the public consumption of alcoholic beverages in the central business district of the municipality is a risk to the health and safety of the citizens of the municipality, the governing body may petition for the adoption of an order by the commission that prohibits the possession of an open container or the public consumption of alcoholic beverages in that central business district. (b) If a municipality submits a petition for an order of the commission to prohibit the possession of an open container or the public consumption of alcoholic beverages in the central business district of the city and attaches to the petition a map, plat, or diagram showing the central bUsiness district that is to be covered by the prohibition, the commission shall approve and issue the order without further consideration unless the commission finds that the map, plat, or diagram improperly identifies the central business district. (c) The commission's order may not prohibit the possession of an open container or the consumption of alcoholic beverages in motor vehicles, buildings not owned or controlled by the municipality, residential Structures, or licensed premises located in the area of prohibition. (d) In this section, "central business district" means a compact and contiguous geographical area of a municipality in which at least 90 percent of the land is used or zoned for commemial purposes and that is the area that has historically been the primary location in the municipality where business has been transacted. alcoholrules,doc 4 (e) In this section, "open container" means a container that is no longer sealed. Added by Acts 1993, 73rd Leg., ch. 934, § 89, eft. Sept. 1, 1993. CODE OF ORDINANCES Chapter 4 ALCOHOLIC BEVE Sec. 4-1. Alcoholic beverage= It shall be unlawful for any pers( as defined by the Texas Aicoho within the city limits now or hers RAGES* . on public school property. ,n to possess, use, or consume any alcoholic beverage, ic Beverage Code, on or within any property situated after owned by any independent school district. (Code 1958, § 4-1; Ord. No. 10935, § 1,6-28-72; Ord. No. 21231, § 1, 9-3-91; Ord. No. 21444, § 1, 7-28-92) Sec. 4-2. Hours during which! consumption or possession of alcoholic beverages in public place prohibited. It shall be unlawful for any pers{)n in the city to consume any alcoholic beverage in any public place or for any person tqpossess any alcoholic beverage in any public place for the purpose of consuming the s~ame in such public place at any time on Sunday between the hours of 2:15 a.m.~nd 12:00 noon, and on all other days at any time between the hours of 2:15 a.m. !and 7:00 a.m. Penalty upon conviction for violating this section shall be a fine up to fifty dollars ($50.00). (Code 1958, § 4-3; Ord. No. 9434, §§ 1, 2(1), 7-16-69; Ord. No. 14470, § 1, 8-23-78) Sec. 4-3. Locking of rooms Where liquor kept, during closing hours. No owner, manager, proprietor 0r employee of any establishment permitted to sell liquor within the city limits shall permil~ rooms where liquor, as the term is defined by the Texas Liquor Control Act, is stored or kept for sale to be open or unlocked to the public during the hours in which the sale of li~luor is prohibited by the Texas Liquor Control Act or by ordinance. (Code 1958, § 4-2) (Code 1958, § 4-2) Sec. 4-4. Hours during which beer may not be sold. It shall be unlawful for any person to sell beer or offer the same for sale on Sunday at any time between 2:00 a.m. and 12:00 noon, and on any day except Sunday at any time between the hours of 2:00 a.m. and 7:00 a.m. (Ord. No. 9434, § 2(2), 7-16-69) atcoholrutes.doc 5 Sec. 4-5. Prohibited location of on-premises alcoholic beverage establishments, etc. (a) No person shall maintain a place of business for the dispensing and sale for on- premises consumption of alcohplic beverages within the corporate limits of the city within three hundred (300) feet of any church, public school or public hospital. (b) The measurement of the di{tance between any such place of business and a church or public hospital shall be along the property lines of the street fronts and from front door to front door, and in a dire~ line across intersections where they occur. (c) The measurement of the distance between any such place of business and a public school shall be from the nearest property line of the public school to the nearest doorway by which the public may enter the place of business, along street lines and in a direct line across intersections Where they occur. (d) Any such establishment whlch receives at least thirty-three and one-third (33 1/3) per cent of its gross income from the sale of food, which provides off-street parking for its patrons and whose entrances and exits do not front on a public street, shall be excluded from the prohibition herein. (e) As to any dealer who held a license or permit on September 1, 1983, in a location where a regulation under this section was in effect on that date, the measurement of the distance between the place of business of the dealer and a public school shall be along the property lines of the street ~ronts and from front door to front door, and in direct line across intersections. This subsection applies only as long as the place of business is continuously in operation from that date, whether or not under the same license or permit. (f) The city council may, upon application of a business regulated herein, allow a variance to the regulation if the council determines that enforcement of the regulation in a particular instance is not in the best interest of the public, constitutes waste or inefficient use of land or other resources, creates an undue hardship on an applicant for a license or permit, does not serve its intended purpose, is not effective or necessary, or for any other reason, after consideration of the health, Safety, and welfare of the public and the equities of the situation, determines it is in the best interest of the community. (Code 1958, §44; Ord. No. 11412, § 1, 4-4-73; Ord. No. 17932, § 1, 11-9-83) Sec. 4-6. Permit or license fees-Statutory amounts levied generally. There is hereby levied against every person who may be issued a permit or license under the Texas Liquor Control Act, or who is required to obtain such a permit or license, a permit or license feein the amount authorized in such act. The failure to pay such fee annually shall constitute a violation of this Code. (Code 1958, § 4-5) alcoholrules.doc 6 Sec. 4-7. Same--Statutory fees for late hour permits adopted. All fees provided for any permits under state law pertaining to sales and consumption of beer and/or liquor during late hc~urs to the extent permitted by state law to be collected by cities shall be applicable in this city and are hereby levied. (Ord. No. 9434, § 4, 7-16-69) alcoholrules.doc 7 22 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: May 27, 2003 AGENDA ITEM: Motion to approve the Dr. Hector P. ISSUE: i The site of Dr. Hector P. Garcia P; the City's overall plan for parks, location. Funds for the preparati~ City's Community Development consultants from Austin, Texas prepared and presented the City-' Council in Novemeber, 2002. Garcia Park Master Plan as presented. irk has been recognized for its long-range importance in particularly due to its relatively large size and central in of Master Plan for the site were provided through the 3lock Grant Program. Halff Associates, park planning were selected for this project. Halff Associates also vide Park, Recreation, and Open Space Plan adopted by REQUIRED COUNCIL ACTIONI Council must approve any master plans for City parks. CONCLUSION AND RECOMMENDATION: Staff recommends that the maser plan for Dr. Hector P. Garcia Park be approved as presented. Daniel L. Whitworth Director, Park and Recreation Department Attachments: Power point presentation Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 ~ A Master Plan for ~__~..~ Dr. Hector P. Garcia Park ~._ Corpus Christi City Council Presentation May 27, 2003 ~ ,...~..~.~ Doug w~~ -~ . ~ Presentation Outline · Steps in the Master Planning Pro~cess · The Importance of Dr. Hector P. Garcia Park · The Park as it is today · Master Plan Recommendations · Estimated Cests and Phasing Recommendations · Discussion May 27, 2C03 Dr. Hector P. Garcia park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect ] O;rpu~ ~ ~ ('t~rtsh Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Steps in the Master Planning Process · Review of qitywide context of the park · Review of existing conditions in the park · Discussion~ with Citizen Advisory Group · Preparation of preliminary concepts · Development of Final Master Plan · Cost Estimates and Phasing Strategies · Master Plan Approval · Begin implementation Dc. Hector P. Garcla Park Master Plan 27, 2003 R~view of Findings and Recommendations Dr. HeCtor P. Garcia Master Plan Citizen Group Informal citizen group to advise on key uses for the park and proposed concepts Representatives from: ¢ Neighbbrhood Citizens ¢ Garcia Elementary School v' GreenWOod Senior Center v' Boys amd Girls Club ¢ Area youth sports organizations -/Parks Advisory Board member May 27, 2(03 Dr, Hector P. Garcia Park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 2 i~ City ol ~ ~ Chrtqi Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 The Park's Central Location Dr. Hector P. Garcia Park Master Plan May 27, 2003 R~view of Findings and Recommendations Deficiencies by Area - North · Fast growing area (4000+ new residents by 2007 · West Guth and Labonte are only major active parks. Dr. Hector P. Garcia Park is major park, but is largely undeveloped · Hazel Bazetmore is attractive natural park in area, but is !County owned · Significant deficiencies in most major play fields (soccer, baseball) and playgrounds · Only 180 acres of active community parks - should have over 350 acres. Dr. Hector P. Garcla Park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 3 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 DeficienCies by Area - Central / · Dr. Hector I~. Garcia Park is major park, but is largely undeveloped · Cole and SQuth Guth are major parks in area comn~unity parks address only 40% of Major need for mast populated part of the city · Development of Dr. Hector P. Garcia and recreationall portions of State School property is critical IDr. Hector P. Garcia Park Master Plan May 27, 2003 R~view of Findings and Recommendations Siurvey Findings · Support for POtential Capital improvements - RenoYate/upRrade existing parks 94% - Develop neig§borhood parks 90% - Additional restrooms/concessions 89% - Additional picnic areas 86% - Build additional hike and bike trails 86% - Build additional picnic pavilions 85% - Develop greenbelts/preserve habitat 85% - Plant more trees in the city 84% - Build water playground 84% - Median beautification 84% May 27, 2003 Dr, Hector P. Garcia Park Maser Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 4 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Action Plan (from citywide parks plan) 1. Up_~rade ;xisting large "district" parks - Dr. Hec!or P. Garcia Park - South G ~th Park - Bill Witt Park - Laborite Park - Cole Pa~rk - Total E~timated Cost- $6 to $10 million Dr. Hector P. Oarcia Park Master Plan May 27, 2003 R~view of Findings and Recommendations Action Plan (from citywide parks plan) enhance - Calallen area facilities- enhance Labonte or develop new facilities - Total EStimated Cost- $4.5 to $7 million May 27, 2003 Dr. Hector P. Garcla Park Master Plan R~view of Findings and Recommendaaons J Halff Associates Inc./Doug Wade Landscape Architect 5 Cdrpu~ ~ ~ Chr~sll Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Halff Associates Inc./Doug Wade Landscape Architect 6 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Dr. Hector P. Garcia Park today... Major park for significant portion of the city · · Portions of ~Fhe park over existing closed landfill ' · Subsidence over time has impacted existing park features · Little development in the park · Irrigation, field and concession improvements to softball/baseball fields funded as part of Bond 2000 May 27, 2003 Dr. Hector P. Garcla Park Master Plan Review of Findings and Recommendations Existing drainage channel Existing pool in Dr. Hector Garcia Park GarciaschoolElem. ] Existing ball fields Halff Associates Inc./Doug Wade Landscape Architect 7 I~ Cit)' ot Corpus Chr~h Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Dr. Hector P. Garcia Park today... May 27. 2003 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations Dr. Hector P. Garcia Park today... May 27, 2003 Dr. Hector P. Garcla Park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 8 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Dr. Hector, P. Garcia Park today... Dr, Hector P. Garcla Park Master Plan May 27, 2003 ~ and Recommendations Dr. Hector P. Garcia Park today... May 27, 2003 Halff Associates Inc./Doug Wade Landscape Architect 9 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Dr. Hector P. Garcia Park today... )r. Hector P. Garcia Park Master Plan rd~y 27, 2003 s and Recommendations Dr. Hector P. Garcia Park today... Dr. Hector P. Garcla Park Master Plan Rbview of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect Ci~' ~1I' Corpu:~ Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 The ;r Plan .... May 27, 2003 Halff Associates Inc.fDoug Wade Landscape Architect 11 Coi'pu~ Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Halff Associates IncdDoug Wade Landscape Architect 12 Coi'Du~ Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Estimated Cost and Proposed Phasing... May 27, 2003 Dr. Hector P. Garcia Park Master Plan R~vlew of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 13 Ci~' of Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Proposed Phasing .... 27, 2003 Initial Phase May 27, 2C~3 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 14 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Phase 2... Dr. Hector P, Garcla Park Master Plan May 27, 2003 ~ and Recommendations Phase 3... ire Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations Halff Associates IncdDoug Wade Landscape Architect 15 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Preliminary Estimate of Probable Cost Dr. Hector P. Garcia Park Master Plan May 27, 2CO3 Review of Findings and Recommendations Proposed Phasing and Estimated Cost Summary · Initial Phase - Playground on West side - $200,000 to $250,000+/- · Phase 2 - Park access road and north play area - $2,00}0,000 · Phase 3a - Central Practice fields and drainage area aesthetic improvements - $1,500,000 · Phase 3b -South Parking and access area improvements - $1,100,000 May 27, 2003 Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect ] 6 Cit¥ of Coi-pu~ Dr. Hector P. Garcia Park Master Plan Review of Findings and Recommendations - May 27, 2003 Recommendations · Approve o~,erall master plan as guiding concept fc~r redevelopment of the park. · Approve funding for initial phase of the park. · Include major funding for Dr. Hector P. Garcia in ~he next comprehensive bond package. · Pursue additional grant funds for the renovation of the park. Dr. Hector P. Garcla Park Master Plan May 27, 2003 R~view of Findings and Recommendations End of Presentation Dr, Hector P. Garcla Park Master Plan R~vlew of Findings and Recommendations Halff Associates Inc./Doug Wade Landscape Architect 17 Concept Plan - PrellminarY Estimate of Probable Cost Halff Assodates Inc, Februa~ 7, 2003 Concept Plan - inary Estimate of Probable Construction Cost Cleadng and Grubbing 1 Is $10,000.0(3 $10,000.00 Trash removal 1 Is $2,500.0(~ $2,500.00 Demo and Removal of exJstir~, materials 1 Is Subtotal Demolition and Site $54,500.00 Concrete Parking Lot Caliche/crushed shell pankin~ lot 10" depth, Caliche/c~ushed shell roads 10" depth 2~500 sy $38.0~ $95 80,000 sf $220,000.00 sf $275,000.00 250 ea $40.0~ $10,000.00 Subtotal Parking $600,000.00 Concrete walkways (6" depth) 3,000 sf $3.5¢ $10,500.00 Concrete curb play(,]round 8"x12" 3,000 ~ $4.00 $12 1,000 If $12.00 Caliche/decomposed granite trails 6" ~ Boulder / Bollard along road sf $1.50 $184,500.00 sf $1.37 1000 ea $175.00 $175,000.00 pavilions 1200 sf $3.50 $4,200.00 ' monument 14 ea ' monument 6 ea $22,000.00 ._. channel I if Street crossin~ enhancements 1 Subtotal Hardscape Benches 32 ea $750.00 Covered Picnic tables 12 ea $1,700.00 Pavilion tables 10 ea $1,000.00 $300,000.00 $125,000.00 $1,085,900.00 38 ea $350.00 $13,300.00 French drains) 10 ea $4,000.00 $40,000.00 1 Is $45,000.00 I Is $50,000.00 5 ea $30,000.00 2 ea $50,000.00 :ibar fall surface 1200 c)' $30.00 2 ea $4,500.00 $9,000.00 3aseball Backstop (installed) 2 ea $2,500.00 2 ea $45,000.00 $90,000.00 I Covered Chain Link Fencing (4') -{orse Shoe Areas (10 columns) 3600 If $12.00 $43,200.00 5000 sf $2.50 $12,500.00 28000 sf $2.50 $70,000.00 :~ortable Restroom / Arbor Screen Renovation of Existing Pavilion Subtotal Equipment 5 is $5,000.00 $25,000.00 I Is $22,000.00 $22,000.00 $715,400.00 03-11-02 1 ~erms in place 25,000 cy $10.00 $250,000.00 2 -~11 and ~]radm~l for street and p ay areas, in Iplace 50,000 cy $10.00 $500,000.00 3 ~hade trees 3.5" cal. 226 ea $400.00 $90,400.00 4 ;)rnamental trees (30 gal.) 123 ea $225.00 $27,675.00 5 =aim trees 75 ea $325.00 $24,375.00 6 ~hrubs / C. lroundcever / mulch 48,000 sf $5.00 $240,000.00 7 "tydmseed 2.300,000 sf $0.10 $230,000.00 8 remp Ini~ation 1 Is $75,000.00 $75,000.00 9 nigaUon 500,000 sf $0.25 $125,000.00 Subtotal Landscaping i ' $1,562,450.00 Actual costs may vary based on actual site corlditions and concept refinement. 03-11-02 23 AGENDA MEMORANDUM PUBLIC HEARING - ZONING (City Council Action Date: May 27, 2003) Case No.: 0403-02~ Debbie Glasg: A change of zoning from a "R-lB" One-family Dwelling District to a "B-I" Neighborhood Business District on Yarbrough Addition, Lots 8 and 9, located on the west side of Airline Road, approximately 1,000 feet south of Holly Road. Planning Commission and Stall, s Recommendation {04/23/03): Approval. Requested Council Action: ApprOval of the "B-I" District and adoption of the a~ached ordinance. Purpose of Request: For a speculative commercial sale. Summary: The applicant has requested a change of zoning from a "R-lB" One-family Dwelling District to a "B-I" Neighborhood Business District for speculative commercial sales purposes. The subject property consists of two (2) 70' x 140' vacant lots. North of the subject property is a "R-lB" District development with single-family residences. Further north of the "R-lB' District is a "B-3" District developed as an athletic club facility. To the south is a car wash in a"B-l" District. East of the subject property and across Airline Road is a "B-4" District developed as a shopping center. Along the subject property west boundary is a town_house development within a "A-I" District. Access for the lots are provided along Airline Road, an arterial roadway. Within 1,000 feet north of the subject property is Holly Road, an a~terial roadway. Traffic generated by commercial uses, at a possible 122 vehicles per day, could be accommodated by the Airline Road street system. Overall, the Comprehensive Plan Elements are supportive of the requested "B-I" District. The Southside Area Development Plan's adopted future land use map reconunends the area to transition from low-density residential uses to commercial uses. The requested "B-I' District is consistent with the Plan's recommended land use. Applicant's Position: The applicant concurs with Planning Cmminssion and Staff's recommendation. Notification: Prior to the date of this memorandum, twenty (20) notices were mailed to the property owners within a 200-foot radius, of which none were returned in favor or in opposition. The 20% rule is not in effect at the City Council hearing. Assistant Director of Development Services/ Director of Planning MG/FGM/er 1 ) Zoning Report 2) Conmaents Received 3) Ordinance CITY COUNCIL ZONING REPORT Case No.: Planning Commission Hearing Date,: Map No.: Applicant: Legal Description/Location: 0403-02 April 23, 2003 H16D Debbie Glass Yarbrough Addition, Lots 8 and 9, located on the west side of Airline Road, approximately 0.449 acre (19,600 square feet) Same as above. "R-1B" One-family Dwelling District "B-1" Neighborhood Business District Two (2) vacant lots. Speculative commercial sale. Not applicable. feet south of Holly Road. Area of Request: Lot(s) Ares: Current Zoning: Request: Current Use of Property: Purpose of Request: Zoning Change Requested Due to Notice of Violation: Adiacent Zoning: North South Easl West - "R-lB" One-family Dwelling District - "B- 1" Neighborhood Business District. - (across Airline Road) "B-4" General Business District. - "A-1" At~artment House District. 1,000 Zoning Report Case No. 0403-02 (Debbie Glass) Page 2 Adiacent Land Use: North - Single-family residences. South - Carwash. East - (across Airline Road) Retq, il shopping center. West Multiple-family dwelling~ (townhomes). Number of Residential Units AIl~wed: "R-1B" 3 units (7.26 dwelling units per acre) "B-I" - 16 units (36.30 dwelling tlnits per acre) Estimated Traffic Generation: General Commercial 40.67 average weekday vehicle trip ends per 1,000 square feet of gross floor area x 3,000 square feet of gross floor area (ITE manual average floor area) = 122 average weekday vehicle trip ends. Adiacent Streets/Classification: a) Airline Road - arterial b) Wilderock Dr. - local Right-of-Way Design Current: a) b) 80-foot of right-of-way with a 48-foot back-to-back paved section. 50-foot of right-of-~vay with a 28-foot back-to-back paved section. Planned: a,b) Same as current. 2002 Traffic Count (24-hour~ wee[{da¥, non-directional): a) 59,674 vchicles pcr day (at Airliue Road at Holly Road). b) Not available. Zoning History of Property: There has been no rczoning activity within the past five (5) years. Zoning Report Case No. 0403-02 (Debbie Glass) Page 4 often (10) feet along the north and west property lines. Both the "R-lB" and "B-I" Districts limit the building height to 35 feet not to exceed three (3) stories. Signage: Signs in the "R-lB'? District are limited to one wall sign with an area not to exceed one square foot. The "B-I" District permits unlimited wall signs and one fi'eestanding sign with an area of forty (40) square feet and a height of twenty (20) feet. Traffic: The subject propert'j has direct access to an after/al, Airline Road. The Airline Road at Holly Road intersection cgrries 39,674 vehicles per day. Traffic generated by a general commercial use at 122 vehicles per day, will have minimal impact on the street system. parking/Screening: A comm{rcial retail use requires one off-street parking space for each 200 square feet of gross floor are~. A standard screening fence with a height of not less than six (6) feet would be required when a business or industrial use locates adjacent to a residential district. The subject proper~y will be required to provide a standard screening fence along its north and west property l~nes. Pros: (Ideas in support of the request.) a) Approval of the "B-I" Disthct on the subject property would be an expansion of the adjacent "B-I" District to the south. b) The Southside Area Development Plan recommends the subject property to develop commercially. c) Approval of the rezoning could initiate additional rezonings onto the adjacent single-family properlies to the north as recommended by the Southside Area Development Plan. Cons: (Ideas in support of maintaining the current zoning.) a) None Staff Recommendation: Approval. Attachments: Zoning Map H:,dq.N.DiR~ERM A~WO R D,~ZONRPTS~200Y,0403~02CCR E PORT DOC WOOLDRIDGE CREEK B--3 UNIT 8 R'-I FLOUR BLUFF & ENCINAL FARM & GARDEN TRACT CREEK B 4 JBJECT PARCEL B B B-4 HOLLY OAKS A-1/~SP/91 ~LDRCDGE CREEK UNIT 6 --)4 13-1 Apr 11, 2005 - AS CASE Z0403-0~2 ~ Professionol Office Dist, ^-1 Apartment House Dist B~I Neighborhood Business Dist. ~-3 Business Dist. 2 -1/SP E~4 Generol Business Dist. Case No. 0403-02 Debbie Glass · - FAVOR X - OPPOSED (Note: The listed numbers correspond to the attached map.) I. Notices returned from withi~ the 200-foot notification area: Favor: None. Opposition: None. II. III. Responses received from outside the 200-foot notification area: Favor: None. Opposition: None. Responses received from owners/applicants of subject area: Favor: None. Opposition: None. I1: PLN DIR ERMA,WOP, I),COMMDArA',0403 02('OMMENTS DOC Page 1 of 3 AN ORDINANCE AMENDING THE ZONING ORDINANCE, UPON APPLICATION BY DEBBIE GLASS, BY CHANGING THE ZONING MAP IN REFERENCE TO LOTS 8 AND 9, YARBROUGH ADDITION, FROM "R-lB" ONE- FAMILY DWELLING DISTRICT TO "B-I" NEIGHBORHOOD BUSINESS DISTRICT; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION; AND DECLARING AN EMERGENCY. WHEREAS, the Planning Commi~ssion has forwarded to the City Council its reports and recommendations concerning the application of Debbie Glass for amendment to the City of Corpus Christi Zoning Ordinance and Zoning Map; WHEREAS, with proper notice to, the public, public hearings were held on Wednesday, April 23, 2003, during a meeting of the Planning Commission, and on Tuesday, May 27, 2003, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Ordinance of the City of Corpus Christi, Texas, is amended by changing the zoning on Lots 8 and 9, Yarbrough Addition, located on the west side of Airline Road, appro)dmately 1,000 feet south of Holly Road from "R-1B" One-family Dwelling District to "B~I" Neighborhood Business District. SECTION 2. That the official Zoning Map of the City of Corpus Christi, Texas, is amended to reflect the amendment to the Zoning Ordinance made by Section 1 of this ordinance. SECTION 3. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th day of August, 1937, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. SECTION 4. That to the extent that this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. SECTION 5. That ail ordinances or pads of ordinances in conflict with this ordinance are hereby expressly repealed. H:\LEG-DIR\JOSEPH~ZONING\040302REG DOC Page 2 of 3 SECTION 6. That publication shall be made in the official publication of the City of Corpus Christi as required by the ,City Charter of the City of Corpus Christi. SECTION 7. That upon written request of the Mayor or five Council members, copy attached, the City Council (l) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this Ordinance is passed upon first reading as an emergency measure on this 27th {Jay of May, 2003. ATTEST: I THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED Joseph ¢larney Assistant City Attorney For City Attorney ~ ~ ,2003 Samuel L. Neal, Jr. Mayor, The City of Corpus Christi H:\LEG-DIR\JOSEPH~ONING\040302REG.DOC 24 AGENDA MEMORANDUM PUBLIC HEARING - ZONING (City Council Action Date: May 27, 2003) Case No.: 0,4,.0,3-04~ Shell Land/Management: A change of zoning from a "B-4" General Business District to a "I-2' Light Industrial DistriCt on Bohemian Colony Lands, being 1.72 acres out of Lnt 1, Section 12, located south of Saratoga Boulevard and!approximately 1,550 feet west of Weber Road. Planning Commission and Staff's Recommendation (04/23/03): Denial of the "I-2" District, and in lieu thereof, approval of a Special Per,it for a distribution facility subject to a site plan and five (5) conditions. Requested Council Action: Denhl of the "I-2" District, and in lieu thereof, approval ora Special Permit for a distribution facility subject to a site plan and five (5) conditions and adoption of the attached ordinance. Purpose of Request: For a bread thrift store and distribution facility. Summary: The applicant has requested a change of zoning from a "B-4" General Business District to an "I-2" Light Industrial District in order to develop the property with a bread thrift store and a distribution facility. The end user is a bread manufacturer that proposes to use this facility as a distribution point for the Corpus Christi area. The product will originate from San Antonio, brought to this facility and then distributed to the area. Along with the distribution facility, the development will contain a retail sales area. This retail sales area is proposed to be open Monday through Saturday from 9:00 a.m. to 6:00 p.m. The subject property is in an area that is predominantly zoned for commercial development. It has direct access to an arterial street, Saratoga Boulevard, without traversing a residential area. There is existing industrial zoning in the area, but it is planned for the area to develop with commercial development. Industrial zoning permits uses that would detract from visually pleasing commercial development. Industrial uses include uses such as pipe yards, construction yards, outside repairs, auto impound lots and other similar uses. Being that Saratoga Boulevard is a highly traveled road, it is not in the best interest of the City to allow industrial uses along its frontage from Ayers to Rodd Field Road. The use can be accommodated through a Special Permit to ensure that outside activities do not occur while allowing the user to operate a distribution facility. Since the abutting area remains undeveloped and zoned commercial, there is no need to restrict the hours of operation or require any screening mfless there is outside storage in which case screening would be required. The proposed use is an appropriate use with its direct access to a mai or thoroughfare. The Southside Area Development Plan's adopted future land use map recommends the area to develop with general conunercial uses. The requested "I-2" District permits uses that are not consistent with the Plan's recommended land use. Applicant's Position: The applicaut COheres with Plmming Conrmission and Staff's reconm~endation. Notification: Prior to the date of this memorandum, five (5) notices were mailed to the property owners within a 200-foot radius, of which none were returned in favor or in opposition. The 20% rule is not in effect at the City Council hearing. Director of Plamfing Agenda Memorandum / Case No. 0403-04 (Shell Land Management) Page 2 MG/FGNUer Attachments: 1) Zoning Report 2) Conunents Received 3) Ordinances I l:\Pl N-DIR\ERMA\WOR D\AGEN I)M EM\0403 -(~2 AGENDAMEMO DOC CITY COUNCIL ZONING REPORT Case No.: Planning Commission Hearinll Date: Map No.: Applicant: Legal Description/Location: 0403-04 April 23, 2003 H15C Shell Land Management Company, Inc. North "1-2" Light Industrial District Adjacent Zoning: Zoning Change Requested Due to Notice of Violation: 1.72 acres Same as above. "B-4" General Business District. "I-2" Light Industrial District. ~ Undeveloped land. Develop a bread thrift store and distribution facility. Not applicable. South, East, West - "B-4" General Business District Adjacent I,and Use: North (across Saratoga Boulevard) Undeveloped. South, East, West - Undeveloped. Area of Request: Lot(s) Area: Current Zoning: Request: Cnrrent Use of Property: Purpose of Request: Bohemian Colony Lands, being 1.72 acres out of Lot 1, Section 12, located south of Saratoga Boulevard and approximately 1,550 feet west of Weber Road. Zoning Report ~ Case No. 0403-04 (Shell Land Management Nompany, Page 2 Number of Residential Units AIIo~yed.: "B-4" - 62 units (36.30 dwelling units per acre) "I-2" - Permanent or temporary housing or lodging are not permitted except for caretaker's quarters. Estimated Traffic Generation: Specialty Retail Center - 40.67 averOge weekday vehicle trip ends per 1,000 square feet of gross floor area x 15,000 square feet of gr0ss floor area (estimate) = 610 average weekday vehicle trip ends. General Light Industrial - 6.97 average weekday vehicle trip ends per 1,000 square feet of gross floor area x 9,200 square feet = 64 average weekday vehicle trip ends. Adiacent Streets/Classification: a) Saratoga Boulevard - arterial Right-of-Way Design Current: a) 120-foot right-of-way with ~ 100-foot back-to-back paved section. Planned: a) Same as current. 2001 Traffic Count {24-hour~ wee~day~ non-directional): a) 22,785 vehicles per day. Zoning History of Property: There has becn no rezoning activity within the past five (5) years. Recent Snrroundin~ Zonin~ Cas~s: Thcre has bccn no rczoning activity sm*ounding lhe subject property w/thin the past five- (5) years. Zoning Report Case No. 0403-04 (Shell Land Management ompany, lnc.) Page 3 Planning Staff Analysis: ,, General Characteristics and B~ackground: The applicant has requested a change of zoning from a "B-4" General Business District to an "I-2" Light Industrial District in order to develop the properly with a bread thrift store and a distribution facility. The end user is a bread manufacturer that proposes to use this facility as a distribution point for the Corpus Christi area. The product will{originate from San Antonio, brought to this facility and then distributed to the area. Alon~ with the distribution facility, the development will contain a retail sales area. TNs retail sales area is proposed to be open Monday through Saturday fi.om 9:00 a.m. to 6:00 p.m. The subject properly is in an area that is predominantly zoned for commemial development. It has direct access to an arterial street, Saratoga Boulevard, without traversing a residential area. There is existing industrial zoning in the area, but it is planned for the area to develop with commercial development. Industrial zoning permits uses that would detract fi.om visually pleasing commercial development. Industrial uses include uses such as pipe yards, construction yards, outside repairs, auto impound lots and other similar uses. Being that Saratoga Boulevard is a highly traveled road, it is not in the best interest of the City to allow industrial uses along its frontage from Ayers to Rodd Field Road. The use can be accommodated through a Special Permit to ensure that outside activities do not occur while allowing the user to operate a distribution facility. Since the abutting area remains undeveloped and zoned commercial, there is no need to restrict the hours of operation or require any screening unless there is outside storage in which case screening would be required. The proposed use is an appropriate use with its direct access to a major thoroughfare. The Southside Area Development Plan's adopted future land use map recommends the area to develop with general commercial uses. The requested "I-2" District permits uses that are not consistent with the Plan's recommended land use. Polential Housing Density: A "B-4" District permits 36.30 units per acre or 62 units on the subject property. The requested "I-2" District does not permit permanent or temporary housing or lodging except for caretaker's quarters. Height/Bulk/Setbacks/Etc.: The "B-4" and "I-2" Districts require a front yard setback of 20 fe~et and no side or rear yard setbacks unless abutting a residential district where a setback of 10 fccl would be required along that adjacency. Siucc the subject property has no ~csidcntial adjacency, side alld rear yard setbacks a~e not lcquired. There are no building height limitations in the "B-4" and "I-2" Districts. Traffic: The development of the subject properly with a distribution facility would generate ;~pproximatcly 64 vehicle trip ends. This traffic generation is less than the 610 vehicle trip ends estimated for a commercial development. Zoning Report / Case No. 0403-04 (Shell Land Managemeg Page 4 Company, Inc.) Screening: A standard screening fence with a height of not less than 6 feet is required when a business or industrial use locates adjacent to a residential district. The subject property does not have residential adj]acency and a screening fence is not required. Infrastructure: The subject property has access to all required infrastructure. Prior to construction it is the responsibility of the developer to obtain a licensed professional engineer with the state of Texas that ?rill perform a hydrologic/hydraulic analysis in determining if sufficient capacity is available in the public storm water drainage system. If capacity is not sufficient then options should be developed for the site that will not adversely impact upstream and downstream pyoperties. Pros: (Ideas in support of the request.) a) The subject property has direct access to a major medal without traversing a residential area. b) The requested "I-2" Districti would be an extension of the "I-2" District to the north. Cons: (Ideas in support ofmaintaiiaing the current zoning.) a) The emst~ng B-4 District is more consistent with the Souths~de Area Development Plan s future land use map recommendation of general commercial uses. b) An "I-2" District on the subject property would permit uses that would adversely impact the surrounding properties. c) The proposed distribution facility can be acconunodated through the use of a Special Permit. Staff Recommendation: Denial of the "I-2" District, and in lieu thereof, approval of a Special Permit per a site plan for a distribution facility subject to the following conditions: USE: The only use authorized by this Special Permit other than those uses permitted by right in the "B-4" General Business District is a distribution warehouse facility. FI,OOR AREA: The floor area for the distribution warehouse facility shall not exceed 9,200 sqnare feet. I.OADING DOORS: All loading doors should be located at the rear of the building or shall be screened from public view if located on the front or side of the building. 4. LANDSCAPING: The p~operly shall be lm~dscaped per the B-4 D~stnct reqmrements for husiness uses. Zoning Report C Case No. 0403-04 (Shell Land Management ompany, Inc.) Page 5 TIME LIMIT: This Special permit shall be deemed to have expired within one year from the date of this ordinance unless the property is being used as outlined in condition #1 and in compliance with all other conditions and City roles and regulations. Atlachments: Zoning Map Site Plan B-4 R-1 B I-2 I-2 FR R-1 B I-2 PARCEL B-4 B-4 B--3 I--2 '~ Apr 11, 2003 -- AS -----" -- CASE Z0403 04 /~ Professlonol Office Dist. SITE PLAN cOMMENTS RECEIVED FROM NOTICES MAILED Case No. 0403-04 Shell Land Management · - FAVOR X - OPPOSED (Note: The listed numbers correspon~t to the attached map.) I. Notices returned from within the 200-foot notification area: II. Ill. .Favor: None. Opposition: None. Responses received from out~ Favor: None. _Opposition: None. ide the 200-foot notification area: Responses received from owners/applicants of subject area: _Favor: None. Qp_p~sition: None. Page 1 of 3 AN ORDINANCE AMENDING THE ZONING ORDINANCE, UPON APPLICATION BY SHELL LAND MANAGEMENT COMPANY, INC., BY CHANGING THE ZONING MAP IN REFERENCE TO BOHEMIAN COLONY LANDS, BEING 1.72 ACRES OUT OF LOT 1, SECTION 12, (CURRENTLY ZONED "B-4" GENERAL BUINESS DISTRICT) BY GRANTING A SPECIAL PERMIT FOR A DISTRIBUTION FACILITY, SUBJECT TO A SITE PLAN AND FlyE (5) CONDITIONS; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION; AND DECLARING AN EMERGENCY. WHEREAS, the Planning CommiSsion has forwarded to the City Council its reports and recommendations concerning the application of Shell Land Management Company, Inc. for amendment to the City of Corpus Christi Zoning Ordinance and Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, April 23, 2003, during a meeting of the Planning Commission, and on Tuesday, May 27, 2003, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Ordinance of the City of Corpus Christi, Texas, is amended by granting a Special Permit for a distribution facility subject to five (5) conditions, on 1.72 acres of Bohemian Colony Lands, Lot 1, Section 12, (currently zoned "B-4" General Business District), located south of Saratoga Boulevard and approximately 1,550 feet west of Weber Road, as shown by map and described by metes and bounds on Exhibit A. SECTION 2. That the Special Permit granted in Section 1 of this Ordinance is subject to a site plan attached as Exhibit A and the following five (5) conditions: 1.USE The only use authorized by this Special Permit other than those uses permitted by right in the "B~4" General Business District is a distribution warehouse facility. 2.FLOOR AREA: The floor area for the distribution warehouse facility shall not exceed 9,200 square feet. H\LEG DIR\JOSEPH~ZONING\0403-04SPECIALPERMIT DOC Page 2 of 3 3.LOADING DOORS: All loading doors should be located at the rear of the building or shall be screened from public view if located on the front or side of the building. 4.LANDSCAPING: The property shall be landscaped per the "B-4" District requirements for business uses. 5.TIME LIMIT: This Special Per: from the date of this ordinan~ condition #1 and in compliance SECTION 3. That the official Zol amended to reflect the amendme ordinance. nit shall be deemed to have expired within one year :e unless the property is being used as outlined in with all other conditions and City rules and regulations. ~ing Map of the City of Corpus Christi, Texas, is nt to the Zoning Ordinance made by Section 1 of this SECTION 4. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th dayof August, 1937, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. -- SECTION 5. That to the extent l~hat this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. SECTION 6. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 7. That publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi, SECTION 8. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this ordinance is passed upon first reading as an emergency measure on this 27t~ day of May, 2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED ,2003 Samuel L. Neal, Jr. Mayor, The City of Corpus Christi Joseph Harney Assistant City Attorney For City Attorney H:\LEG-DIRLIOSEPH~ZONING\0403 04SPECIALPERM~T DOC Page 3 of 3 Corpus Christi, Texas __ day of ,2003 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi. Texas For the reasons set forth in the e~nergency clause of the foregoing ordinance, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings. I/we, therefore, request that you suspend said Charter rule and p~ss this ordinance finally on the date it is introduced, or at the present meeting of the Cit~ Council. Respectfully, Respectfully. Samuel L. Neal, Jr. Mayor, The City of Corpus Christi Council Members The above ordinance was passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Melody Cooper Henry Garrett William Kelly Rex A. Kinnison Jesse Noyola Mark Scott H:\LEG-DIRtJOSEPH~ONING\0403-04SPECIALPERMIT.DOC FAX (361)854.6001 S'rAl'g oF COUNTY OF NUF..CES follows: / D~G ~ a 5t8 ~h i~ ~ ~th ~gl~ ~ ~m~d "URBAN [HO~ C.C. ~" sat ~. ~h. ~mb ~ of Samto~ B~I~ (S~ II.way ~ $7), a t20 f~ ~e ~vblfc ~y, ~e 175, M~p R~ords ofNue~ ~y, Te~ ~ ~h 61~ E~ ~ms~ oz I~a. a ~ ~ THENCE, Nm~ 61'27'~' W~L alo~ ~e s~ ~ of~b ~c~ a di~ of 200.~ f~ TI I~CE, No~h 28°33'~ ~sL along ~ w~t ~ of ~b ~ a ~ 0f 375.~ ~ m a 518 ~cb k~ rod wi~ red pl~ti~ c~ s~ 'U~AN E~G~ C.C. ~" ~t ~ ~ soV~ bo~nd~ o~ fha ~vo m~t~cd S~toga ~e~ ~ ~ ~ ¢~ of~is ~ D~ng~ b~ ~ ~c ~ b~ ofS~O~ B~I~ (S~ ~ 3S7) ~e ~g the Units ~i5 Field Not~ Dc~tlo~ ~l~g p~, ~1 ~d si~, ~ ~ i~ 0flgi~l fo~ au~eyor assu~s no reap~sibllW or li~flity for tis ac~. U~AN gNGIN~ERING DAN L. ~N, R,P.L,S., License No, 4710 2725 SWANTN[(~ OR, · CORPUS C:HE[$TI. TEXA~ 78404 AN ORDINANCE Page 1 of 3 AMENDING THE ZONING ORDINANCE, UPON APPLICATION BY SHELL LAND MANAGEMENT COMPANY, INC. BY CHANGING THE ZONING MAP IN REFERENCE TO BOHEMIAN COLONY LA, ND.S,: BEING 1.72 ACRES OUT OF LOT 1, SECTION 12, FROM 'B-4 GENERAL BUSINESS DISTRICT TO "I-2"LIGHT INDUSTRIAL DISTRICT; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS! FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION; AND DECLARING AN EMERGENCY. WHEREAS, the Planning Commission has forwarded to the City Council its reports and recommendations concerning the application of Shell Land Management Company, Inc. for amendment to the City of Corpus Christi Zoning Ordinance and Zoning Map; WHEREAS, with proper notice to, the public, public hearings were held on Wednesday, April 23, 2003, during a meeting of the Planning Commission, and on Tuesday, May 27, 2003, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Ordinance of the City of Corpus Christi, Texas, is amended by changing the zoning on 1.72 acres of Lot 1, Section 12, Bohemian Colony Lands, located south of Saratoga Boulevard and approximately 1,550 feet west of Weber Road, from "B-4" General Business District to "1-2" Light Industrial District, as shown by map and described by metes and bounds on Exhibit A. SECTION 2. That the official Zoning Map of the City of Corpus Christi, Texas, is amended to reflect the amendment to the Zoning Ordinance made by Section 1 of this ordinance. SECTION 3. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th day of August, 1937, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. SECTION 4. That to the extent that this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. H:\LEG-DIR\JOSEPH~ZONING\0403-04REG.DOC Page 2 of 3 SECTION 5. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 6. That publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 7. That upon written request of the Mayor or five Council members, copy attached, the City Council (l) finds and declares an emergency due to the need for immediate action necessary for t~e efficient and effective administration of City affairs and (2) suspends the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this brdinance is passed upon first reading as an emergency measure on this 27th day of May, 2003. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary APPROVED ;~ Joseph H~rney /'~- ~ Assistant City Attorney For City Attorney ,2003 Samuel L. Neal, Jr. Mayor, The City of Corpus Christi H:\LEG-DIR\JOSEPH~ZONING\0403-04REG.DOC Page 3 of 3 Corpus Christi, Texas day of ,2003 TO THE MEMBERS OF THE CI'P Corpus Christi, Texas For the reasons set forth in the en emergency exists requiring suspe voting upon ordinances at two reg suspend said Charter rule and pa at the present meeting of the City Respectfully, COUNCIL ~ergency clause of the foregoing ordinance, an lsion of the Charter rule as to consideration and .u, lar meetings. I/we, therefore, request that you ,s this ordinance finally on the date it is introduced, or Council. Respectfully, Samuel L. Neal, Jr. Mayor, The City of Corpus Christi Council Members The above ordinance was passed by the following vote: Samuel L. Neal, Jr. Brent Chesney Javier D. Colmenero Melody Cooper Henry Garrett William Kelly Rex A. Kinnison Jesse Noyola Mark Scott H:\LEG_DIR\JOSEPH~ZONING\0403-04RIEG DOC ~ JO~ NO. 2~7~ A2.03 MARCH 13. 200~ P.O. BOX 6,35~ · COI'tPU~ OHKV~TL f~(A.$ 75466.6,%6 EXII~IT A IlK-ZONING FAX s'tAI'E oF OOUNTY OF BF, OINNINO a/a .5/8 h~h iro~ ~od with red pl~tsfic cap stamped "URBAN ~l',lOR, C.C. TX" sot o~ the sooth tx~n~.~£ Saratoga lg~ulrl,a~d (siam lli~hw~y 357), a ~20 foot wide puMIr ro~dv,-~y. Imm · which ~h~ not'th corner of Lot I. nlock ?, ~arat~ga Wel~r Pb~t, · m~p ~f, which tS r~ ia Volun~ SS. Pago 1'/5, Id~p R~ord~ ot'Nue~e~ ~t~, T~ ~ So~h 61~' E~ a. di~ of 1~l~,7~ ~; ~HENCE, North 6 [ '27'00" We~t, alon~ tho somh b~undary of ~hLs tr~k a distance of 200.00 fo~t ~o ~ $/~ I~h iro~ rod ~h ~ p~ ~ ~ ~G~ C,C. ~" ~ f~ ~ ~ Co~ of TIIENCE, North ~ ~ ~/8 ~ch b~ rod ~i~ the ~vo ~tlo~d S~rog~ Bc'arh~g~ ba~d on th~ south ~oun~.~.t~ of $Or~OF.~, B~ulcv'~td (~a~ Hl~hw~y 3S?) ~!,e butng the n~,~h bound~ or,his tra~ aiJd show~. 8s .~h 61'27'00" ~ Units ~is Field Notes Dcscrlptlo~, io~luding preim~le, sent Md si~,nat~e, ~pears 1~ its Or~Jnnl form. iuweyor n~'~mcs no r~por~blky Or lt~bflky for l~s ~tccuracy. DAN L URBAN, Li~'nse No. 4710 2}'25 SW,'M,/rf~ER OR, · CORPUS CHRIS. TEXA~ 7(i404 moil~ur~on~ng,com 8AKATOOA BOUleVARD 25 CITY COUNCIL AGIENDA MEMORANDUM City Council Action Date: 05127103 AGENDA ITEM: A public headng will be held May 27, 2003 by the Corpus Chdsti City Council on the annual budget adopted by thee Corpus Chdsti Cdme Control and Prevention Distdct Board of Directors. The public hearing will be held during the regular City Council meeting that commences at 2:00 PM, in City Council Chambers, First Floor, City Hall, 1201 Leopard, Corpus Chdsti, Texas. Any resident of the Distdct is entitled to be present and participate at the headng. A copy of the proposed budget may be obtained in the office of the Corpus Chdsti City Secretary. CITY STAFF available to answer questions Name Title 1. P. Alvarez, Jr. Chief of Police 2. Bryan Smith Commander 3. Pat P. Eldridge Senior Management Asst 4. Mark McDaniel Director Dept/Division Police Police Police Mgt and Budget OUTSIDE INDIVIDUALS available to answer questions Name Title/Position 1. Linda Bddges Chairman 2. Organization Cdme Control Board ISSUE: By State statute, the City Council is required to hold a public headng on the Cdme Control and Prevention Distdct adopted FY 2003/04 budget no later than the 45th day before the fiscal year begins. REQUIRED COUNCIL ACTIONI:: By State statute, the District is required to hold a public hearing on the proposed budget no later than the 100n day before the fiscal year begins and must adopt the budget no later than the 80th day before the fiscal year begins. The Board of Directors of the Crime Control and Prevention Distdct held a public headng on April 16 and adopted the budget on April 16, 2003. The public hearing by the City Council was advertised in the Corpus Chdsti Caller Times on IMay 18 as required 10 days before the public headng. The City Council must approve or reject the budget no later than the 30th day before the fiscal year begins (tentatively scheduled for June 17th). Attachments: Adopted budget Crime Control and Prevention District FY 2OO3 - 2004 Budget Information TABLE OF CONTENTS PAGE NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 PROGRAM Financial Statement Legal AdVisor Police Officer Costs Support I~ersonnel Pawn ShOp Detail MDT/AVL Technical Support Street Lighting Public Safety Vehicles & Equipment Police Aclademy Costs Election Costs Juvenile Assessment Center Citizen Advisory Councils Juvenile City Marshals Reserve Appropriation Police Officer Deployment Schedule ORG. NO. 11710 11711 11712 11713 11714 11716 11717 11718 49001 49002 49008 49010 80003 Crime Control & Prevention District FY-2~002/2003 Year End Revenue & Expenditure Estimates FY-2003/2004 Preliminary Budget _ __ Actual Actual Amended Estimated Proposed 2000-01 2001-2002 2002-2003 2002-2003 2003-04 Beginning Balance $ 3,276,139 3,273,356 $ 2,834,034 $ 2,834,034 $ 2,254,474 Revenues: Sales Tax 3,503,335 3,660,274 3,712,680 3,712,680 3,824,060 Interest on Investments 214,039 84,688 77,925 40,526 53,527 Miscellaneous 3,748 5,304 Total Current Revenues 3,721,122 3,750,266 3,790,605 3,753,206 3,877,587 Total Funds Available 6,997,261 7,023,622 6,624,639 6,587,240 6,132,061 Expenditures: Legal Advisor 193,946 6~,030 40,995 41,250 P~oli_ce Officer Costs 2,245,463 2,473,565 3,353,100 3,106,066 3,264,106 Support Personnel ..... 569,786 414,333 288,422 235,339 80,593 Pawn Shop Detail 86,626 87,274 56,270 57,855 55,869 MDT/AVL Technical Support 107,817 79,520 128,565 126,922 122,836 Special Traffic Enforcement Street Lighting __ 12,670 19,454 16,833 16,833 Public Safety Vehicles & Equip. 57,662 480,870 188,784 167,000 20,600 Police Academy Costs 160,617 77,179 77,169 Election Costs 69,716 66,831 Juvenile Assessment Center 421,811 291,134 295,049 298,716 305,898 School ! Police Partnerships 19,061 Citizen Advisory Councils 9,061 23,183 42,983 42,064 20,000 Bi-Annual District Evaluation Juvenile City Marshals ~7,60~ -' 107,482 ~-~,721 109,101 Reserve Appropriation 16,033 Total Expenditures _ 3,723,905 4,189,589 4,665,378 4,33_2,766 3,995,036 Ending Balance 3,273,356 2,834,034 1,959,261 2,254,474 2,137,026 Surplus / (Deficit) t (2,782)t (439,322)~ (874,773)t (579,560) (117,449) C 'ime Control & Prevention District Legal Advisor/11710 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Salaries & Wages 46,539 48,274 32,782 33,002 Other Pay 15 - Retirement 8,585 9,119 6,333 6,358 - Group insurance benefits 3,896 2,142 1,544 1,544 Fuel & Lubricants Books & periodicals 98 Minor tools & equipment 61,140 Minor computer equipment 44,530 Professional services 6,000 - Vehicle repairs - - Self insurance allocation 2,830 2,480 336 336 Computer equipment 20,328 Total Costs 193,946 62,030 40,995 41,250 Positions: 2002-03 2003-04 Attorney II I 0 This program transitioned to !Genera_~ Fund. __ 2 ~rime Control & Prevention District ~ Police Officer Costs/Il711 Expenditure Budget __ Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Salaries & Wages _ I 1,388,492 1,547,686 2,114,871 1,985,916 2,064,631 Overtime~i 135,326 86,397 167,309 167,309 177,498 Other Pay 95,614 103,683 116,522 116,522 123,618 Retirement 299,680 326,413 463,430 424,267 458,955 Group insurance benefits 167,930 198,585 181,392 181,392 199,531 Clothing __ 22,959 25,017 34,236 34,236 34,368 Fuel & lubricants 30,107 24,817 56,444 22,869 25,750 Books & periodicals 166 Minor tools & equipment 3,861 47,570 20,234 20,234 20,436 Minor computer equipment~ I 61 -- Office supplies 145 3,800 3,800 3,838 Professional services 921 Vehicle repairs 189 851 46,386 1,045 1,500 Postage & express charges 36 i Equipment maintenance 213 1,337 1,500 1,500 1,515 Travel 634 Supplemental insurance .... 37,200 37,200 37,200 Self insurance allocation __ 109,907 99,181 109,776 109,776 115,265 Other equipment 11,070 Reimbursement (9,822) Total Costs 2,245,463 2,~7~3,565 3,353,100 3,106,066 3,264,106 Schedule Of Police Officer Deployment: Universal Hiring Program 10 Additional Officers - July 1999 5 Additional Officers - February 2000 15 Additional Officers - July 2000 __ 10 ~ _ Additional Officers - April 2002 _ 10 I Total Police Officers I 50 I Positions: 2002-03 , 2003_04 Police Officers , 50 50 I / 3 I Crime Control & Prevention District Support Personnel/11712 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Salaries & Wages 339,163 228,355 189,657 139,122 53,306 Overtime 35,058 34,251 11,841 17,522 2,851 Other pay , 1,227 681 702 Retirement ; 67,987 49,120 38,930 30,020 11,031 Group insurance benefits 73,806 53,771 41,189 41,189 10,592 Fuel & lubricants I Office supplies ! 499 674 674 606 Vehicle repairs I I Self insurance allocation~ 53,772 47,111 6,131 6,131 1,505 Total Costs 569,786 414,333 288,422 235,339 80,593 Positions: 2002-03 2003-04 Office Assistant II 2 0 Senior Staff Assistant 0 1 Functional Analyst V I 0 Functional Analyst ~0 1__ Public Safety Dispatcher_ 7 0 Crime Scene Technician I I 0 Total Posi!ions 111 ~rime Control & Prevention District Pawn Shop Detail/11713 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-64 Salaries & Wages i 55,820 58,503 39,490 40,540 40,540 Overtime 37 406 1,152 889 916 Other pay 372 403 415 Retirement 110,219 11,126 7,852 8,247 8,123 Group insurance benefits 11,688 9,800 6,952 6,952 5,098 Office Supplies 200 Self insurance allocation 8,491 7,439 824 824 577 Total Costs 86,626 87,274 56,270 57,855 55,869 Positions: 2002-03 2003-04 Office Assistant II 3 0 Senior Staff Assistant 0 2 3 2 5 C rime Control & Prevention District IDT/AVL Technical Support/11714 Expenditure Budget ~A0ctual Actual Amended Estimated Proposed 00-01 2001-02 2002-03 2002-03 2003-04 Salaries & Wages 76,406 54,281 88,468 89,729 89,856 Overtime 3,117 2,378 3,616 1,103 3,724 Other pay - 794 817 801 842 Retirement !14,534 10,716 17,948 17,573 18,318 ~ 7,793 6,392 8,376 8,376 9,214 Group insurance benefits ~ 308 8,500 8,500 Minor computer equipment ~ Office supplies i Self insurance allocation.: 5,660 4,959 840 840 882 Total Costs ~07,817 79,520 128,565 126,922 122,836 Positions: ~002-03 2003-04 Functional Analyst V 1 0 Functional Analyst 0 1 Technical Specialist Vi I 0 Technical Specialist , 0 1 Total Positions 2 2 6 C!ime Control & Prevention District Street Lighting/11716 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Professional services 12,670 19,454 16,833 16,833 Equipment maintenance Total Costs 12,670 19,454 16,833 16,833 This program to be phased o~Jt on 03/31/2003. 7 C 'ime Control & Prevention District Public Safety Vehicles & Equipment/11717 Expenditure Budget ~ctual Actual Amended Estimated Proposed 2)00-01 2001-02 2002-03 2002-03 2003-04 Purification chemicals 3,633 Minor tools & equipment , 88,874 21,784 Minor computer equipment 29,131 28,642 Minor office equipment 3,801 Office supplies Postage & express charges 12 Equipment maintenance 650 12,349 Vehicles & machinery 259,250 147,000 149,265 Other equipment , 56,428 20,000 17,735 20,600 Computer equipment i27,881 27,881 __ Total Costs 157,662 480,870 188,784 167,000 20,600 FY-2002-03-7 replacement vehicles FY-2003-04-radios & MDT/AVLS FY-2004/05-8 replacement vehiqles FY-2005/06-7 replacement v_ehi(~les FY-2007/08-8 replacemen_t vehicles Crime Control & Prevention District Police Academy/11718 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 I ~ - 106,104 60,426 64,083 Salaries & Wages Overtime 4,300 Other pay Retirement 20,055 12,453 11,991 Insurance 18,424 Clothing 627 - Books & periodicals 3,183 - 739 Food & food supplies Minor tools & equipment 3,092 Office supplies 834 80 Professional Services 275 Postage & express charges 32 - Training Aids - Fuel & Maintenance Vehicle Costs Self insurance allocation 8,265 CoSts 160,617 77,179 77,169 Total Schedule Of Police Officer Deployment Universal Hiring Program 10 Additional Officers - July 1999 5 Additional Officers- February 2000 15 Additional Officers - July 2000 10 Additional Officers -April 2002 , Total Police Offi~Cers 50 This program is phased out as all police officers have been deployed as per original goals of Crime District ; 9 Crir te Control & Prevention District Election Costs/49001 Expenditure Budget Actupl Actual Amended Estimated Proposed 2000-~1 2001-02 2002-03 2002-03 2003-04 Professional Services - i 69,716 66,831 - Total Costs -~i 69,716 66,831 - 10 I Crime Control & Prevention District Juvenile Assessment Center/49002 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Salaries &Wages I 145,093 125,469 173,434 179,518 179,730 Overtime 125,402 1,013 2,060 2,060 2,122 Retirement I 27,213 22,803 33,906 33,104 35,279 Group insurance benefits 34,064 23,117 24,048 24,048 26,453 Food & food supplies Minor tools & equipment , 24 65 Minor office equipment 139 1,515 Office supplies ___ 1,251 1,0~51 1,515 1,530 Maintenance materials Professional services 50 20 Temporary services 11,657 41,522 Postage & express charges 994 781 1,212 1,212 1,224 Rentals 43,958 47,038 48,075 48,075 48,556 Mileage reimbursement 898 946 1,515 1,515 1,530 Telephone/telegraph service 5,224 4,111__ _ 3,818 2,203 3,856 Building maintenance & serv. 175 1,010 1,010 1,020 Printing advertising & PR 491 207 1,010 1,010 1,020 Printing outside print shops 450 450 - Travel 175 50 1,010 1,010 1,020 Self insurance allocation 24,729 22,316 2,436 2,436 2,558 Total Costs 421,~8~1_1 291,134 295,04_9 298,716 305,898_ Positions: FY-2002/2003 2002-03 2003-04 Office Assistant II I 0 Staff Assistant 0 1 Program Manager Juvenile Assessment Center Su~t. 0 i 1 Cas~'~la~ag~r _ ~ I 2 Total Position_s 6.6 6.6 11 C rime Control & Prevention District Citizen Advisory Councils/49008 Expenditure Budget ___ ~ctual Actual Amended Estimated Proposed ~000-01 2001-02 2002-03 2002-03 2003-04 Minor tools & equipment 660 13,413 12,680 Office supplies i 275 369 Maintenance materials i 4,136 14,474 13,467 13,255 10,000 Professional services 400 Postage & express charges i 721 199 263 Telephone/telegraph svc. I 3,620 2,437 2,000 Memberships & dues 42 - Printing advertising & PRI 4,608 3,340 13,467 13,467 10,000 Total Costs I 9,061 23,183 42,983 42,064 20,000 12 Crime Control & Prevention District ,Juvenile City Marshals/49010 Expenditure Budget Actual Actual Amended Estimated Proposed 2000-01 2001-02 2002-03 2002-03 2003-04 Salaries & Wages I 14,238 85,392 66,018 86,246 Overtime 80,369 10,143 - Other pay 204 Retirement 3,000 16,498 14,764 16,732 Group insurance benefit ._ 5,028 5,028 5,531 Self insurance allocation 564 564 592 Totals 97,608 107,482 96,721 109,101 Positions: ~002-03 2003-04 Deputy City Marshal 2.5 2.5 13 Cri~ ne Control & Prevention District . Reserve Appropriation/80004 ACtual Actual Amended Estimated Proposed 20l~0-01 2002-03 2002-03 2002-03 2003-04 Salary & Retirement I. - 16,033 Totals .I. 16,033 Funds are for comp study pay ir ~creases for civilian personnel. 14 Conlrol & Prevention District Crime Police Officer Deployment _ Series Hire No. Of Date Police Officers UHP 1/12/1998 10 First Series 1/11/1999 5 Second Series 8/16/1999 15 Third Series 1/10/2000 10 Fourth Series 4/8/2002 10 5O 15 26 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION May 27,2003 AGENDA ITEM: Overview of Proposed FY200~-04 Operating Budget STAFF PRESENTER(S): Name Title/Position Mark L. McDaniel Director of Management and Budget Department ISSUE: The City Charter requires the City Manager to submit a budget proposal to the Council at least 60 days prior to the beginning of the fiscal year. REQUIRED COUNCIL ACTION: No formal action is required at this time. This initial presentation will include a general overview of FY2003-04 proposed revenues and expenditures and subsequent presentations in June will include an overview of individual funds. The City Council is scheduled; to adopt the FY2003-04 Annual Budget on July 15th and 22nd. The FY 2003-04 Proposed Budget will be delivered on Monday, May 26th. ~)i;'ector of"Management and Budget PowerPoint Presentation X City of Corpus Christi