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Home My WebLink AboutAgenda Packet City Council - 02/20/2007 CITY COUNCIL AGENDA FEBRUARY 20, 2007 Corpus Christi . .. ...... ---.- ..-.., ......... -.. "._-, ._. .... ."-"".d,....~.,. _.......'..'..'0,_".,..._"",;- ._._,_ "'.__. _.._ ,"_... ..._.. ___ AGENDA CITY OF CORPUS CHRISTI REGULAR COUNCIL MEETING CITY HALL - COUNCIL CHAMBERS 1201 LEOPARD CORPUS CHRISTI, TEXAS 78401 FEBRUARY 20, 2007 10:00 A.M. PUBLIC NOTICE - THE USE OF CELLULAR PHONES AND SOUND ACTIVA TED PAGERS ARE PROHI.TED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council at approximately 12:00 p.m. or at the end of the Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name and addre$S. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si Usted desea dirigirse al Conci/Jo y cree (we su ingles es limitado, habra un interprete ingles-espanol en todas las juntas del Concilio para ayudarle. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361-826-3105) at least 48 hours in advance so that appropriate arrangements can be made A. "*yor Henry Garrett to call the meeting to order. B. Invocation to be given by Pastor Heath Peloquin, Brighton Park Baptist Church. C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Armando Chapa to call the roll of the required Charter Officers. Mayor Henry Garrett Mayor Pro Tem Rex Kinnison Council fJlemtJers: Brent Chesney Melody Cooper Jerry Garcia Bill Kelly John Marez Jesse Noyola Mark Scott City Manager George K. Noe City Attorney Mary Kay Fischer City Secretary Armando Chapa E. MINUTES: 1. Approval of Regular Meeting of February 13, 2007. (Attachment # 1) -- .... ""--"'._" -".....,.~...~......' -- '-"" "-- -"'."-".." '-...- Agenda Regular Council Meeting February 20, 2007 Page 2 F. BOARDS & COMMITTEE APPOINTMENTS: (Attachment # 2) 2. Committee for Persons with Disabilities Leadership Committee for Senior Services Water Shore Advisory Committee * * G. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item H. CONSENT AGENDA Notice to the Public The following items are of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a oitizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopt$d by one vote CONSE::; M~NS. RESOLUTIONS. ORDINANCES AND ORDINANCES FROM P EVI ... S MEETINGS: (At this point the Council will vote on all motions, resolutions and ordinances not removed for individual consideration) 3. Motion approving the lease purchase of two (2) pickup trucks from PhHpott Motors, of Port Neches, Texas for a total amount of $48,292. The award is based on the cooperative purchasing agreement with the Houston Galveston Area Council (H-GAC). The vehicles will be used by the lifeguard staff of the Park and Recreation Department. Funds for the lease purchase of equipment will be provided through the City's lease/purchase financing program. (Attachment # 3) ~ CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 20, 2007 Page 3 4. Motion approving the lease purchase of one (1) ambulance from Freightliner, of Austin, Texas for a total amount of $125,800. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). The ambulance will be used by the Fire Department. The unit is a replacement to the fleet. Financing will be provided through the City's lease/purchase financing program. (Attachment # 4) 5.a. Motion authorizing the City Manager or his designee to accept supplemental grant funding in the amount of $88,500 from the Texas Automobile Theft Prevention Authority (A TP A) for the Motor Vehicle Theft Enforcement Grant within the Police Department. (Attachment # 5) 5.b. Ordinance appropriating $88,500 from the Texas Automobile Theft Prevention Authority (A TPA) in the No.1 061 Police Grants Fund. (Attachment # 5) 6. a. Resolution authorizing the City Manager or designee to accept an arAended grant of $95,691 from the Department of State Health Services for personnel costs, fringe benefits, travel, and supplies forthe immunization program and execute all related documents. (Attachment # 6) 6.b. Ordinance appropriating an amended grant of $95,691 from the Department of State Health Services in the No. 1066 Health Grants Fund for personnel costs, fringe benefits, travel, and supplies for the immunization program. (Attachment # 6) 7, Ordinance governing City elections in 2007, including appointment and compensation of election officials, voting systems, ballot boxes and central counting station. (Attachment # 7) 8.a. Ordinance appropriating $28,154.37 in unappropriated interest earnings in the Airport 2000B Capital Improvement Program Fund No. 3025; amending FY 2006-2007 Capital Budget adopted by Ordinance No. 026997 to increase appropriations by $28,154.37. (Attachment # 8) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 20, 2007 Page 4 S.b. Motion authorizing the City Manager or his designee to execute a construction contract with OMS Construction, of Corpus Christi, Texas in the amount of $183,872 for the Corpus Christi International Airport (CCIA) Entrance and Business Park Signage. (Attachment # 8) 9.a. Motion authorizing the City Manager or his designee to execute Change Order No. 12 to the construction contract with George CGnstruction, Inc. of Houston, Texas in the amount of $152,445.19 for the Antelope Street and Salt Flats Area 36- inch/48-inch Wastewater Gravity Interceptor Line. (Attachment # 9) 9.b. Motion authorizing the City Manager or his designee to execute Amendment NO.3 to a Construction Materials Testing Agreement with Fugro Consultants, LP, of Corpus Christi, Texas in the amount of $6,329.50 for a restated fee of $27,431.80 for the Antelope Street and Salt Flats Area 36-inch/48-inch Wastewater Gravity Interceptor Line for additional testing. (Attachment # 9) 10. Motion authorizing the City Manager or his designee to execute Amendment No. 19 with Shiner Moseley & Associates, Inc., of Corpus Christi, Texas in the amount of $43,141 for engineering services associated with: (Attachment # 10) a. permit documents to increase capacity at J. C. Elliott Landfill, b. Texas Commission on Environmental Quality (TCEQ) Permit, to increase final contours and disposal capacity, c. modification of fire/water documents for the Transfer Station Texas Department of Transportation (TxDOT) Permit. 11. Motion authorizing the City Manager or his designee to execute Change Order No. 1 for removal of concrete rubble and placement of compacted select fill in the amount of $97,170.59 with Longhorn Excavators, Inc., of Richmond, Texas for the J. C. EAiott Landfill Solid Waste Citizen Collection Center and Transfer Station. (Attachment # 11) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) ." ,," ..........,.~.. --._...~_... ...-,--- "--.--......--.- -.,",-..-. "- -- .._. --,.....,. Agenda Regular Council Meeting February 20, 2007 Page 5 12 Resolution authorizing the City Manager or his designee to execute an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) in the amount of $103,000 forthe Up River Road Improvements from Hunter Road to 700-feet east. (BOND ISSUE 2004) (Attachment # 12) 13 Motion authorizing the City Manager or his designee to execute a Contract for Professional Services with Goldston Engineering, Inc.,of Corpus Christl, Texas in the amount of $254,250 for the Neighborhood Street Reconstruction Project Clusters 1, 2, 3, 5 & 7 for construction inspection services. (BOND ISSUE 2004) (Attachment # 13) 14. Motion authorizing a permit for the temporary closure of street(s) for La Fiesta De San Patricio, waiving the free admission requirement for the Fiesta and authorizing the City Manager or his designee to issue a permit for the Fiesta on an annual basis upon meeting the conditions and requirements for permit in Section 49- 17. (Attachment # 14) 15. Motion authorizing a permit for the temporary closure of street(s) for the Corpus Christi Festival of the Arts and authorizing the City Manager or his designee to issue a permit for the Festival on an annual basis upon meeting the conditions and requirements for permit in Section 49-17. (Attachment # 15) 16. Ordinance authorizing the approval of a Land Exchange Agreement between the City of Corpus Christi and Neighborhood Centers of Corpus Christi, Inc. for the exchange of .1712 acres owned by the City out of Lot 2-A, Lawnview Annex and Lots 8, 9, 12 and 13, Block 4, Luter Partition, located at the intersection of Eighteenth and Marguerite Streets, in exchange for .1712 acres owned by the Neighborhood Center out of Lot 3, Lawnview Annex, located at 2020 Marguerite Street; approving closing costs not to exceed $2,~00, and authorizing the City Manager or his designee to execute the Exchange Agreement and a Warranty Deed necessary for the exchange, all in connection with Parcel 11 of the Garcia Arts Center Area Street Improvement Project (#6134). (Attachment # 16) ......" CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) ,A.genda Regular Council Meeting February 20, 2007 Page 6 17 Ordinance authorizing the City Manager or his designee to execute a Use Privilege Agreement with MClmetro Access Transmission Services, LLC ("Owner"), for the right to install, operate, repair, replace, and maintain one 2-inch HOPE PVC conduit with fiber optic cable, approximately 2, 738-linear feet and seven private MCI manholes within the Upper Broadway Street, Blucher Street, and Carancahua Street rights-of-way, south of Leopard Street right-of-way; establishing a fee of $5,048. (Attachment # 17) 18. Motion authorizing the City Manager to execute a Sanitary Sewer Connection Agreement with Allen Okvist and Mary M. Okvist (Developer) for future construction of wastewater public improvements for Oak Terrace Unit 2, Lot 9-B, Block 4, in accordance with the Platting Ordinance Section V-Required Improvements, Subsection B6.a. (Attachment # 18) I. PUBLIC HEARINGS: (NONE) J. PRESENTATIONS: Public comment will not be solicited on Presentation items. 19. Hotel Occupancy Tax Review (Attachment # 19) 20. Corpus Christi Regional Economic Development Corporation Quarterly Update (Attachment # 20) 21 . First Quarter Report of the Health Benefits/ Risk Management Fund (Attachment # 21) K. REGULAR AGENDA CONSIDlRATION OF MOTIONS. RESOLUTIONS. AND ORDINANCES: 22.a. Ordinance appropriating $43,242 from William O. Harrison, Jr. Into the 4700 Marina Fund for the Marina Development Project Phase III: Docks E, F, G, and H project; amending the FY 2006- 2007 budget adopted by Ordinance No. 026908 to increase revenues and appropriations by $43,242. (Attachment # 22) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 20, 2007 Page 7 22.b. Motion authorizing the City Manager or his designee to execute Change Order No.6 to the construction contract with CCC Group, Inc., of San Antonio. Texas in the amount of $60,090 for the Corpus Christi Marina Development Project Phase III: (Floating Docks E. F, G, and H) for the installation of additional utilities on the Peoples Street T -Head. (Attachment # 22) L. P\lBLI<; COMMENT FROM THE AUDIENCE ON MATTERS NetT S~tlEDULED ON THE AGENDA WILL BE HEARD AT A~RQI(IMATEL Y 12:00 P.M. OR AT THE END OF THE C'UNqL MEETING~ WHICHEVER IS EARLIER. PLEASE YJlIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD, PLEASE SIGN THE FORM A T THE REAR OF THE COUNCIL CHAM8ER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary.) Si usted S9 dirige a lajunta y cree que su ingles es limitado, habrc3 un interprete ingles-espanol en fa reunion de la junta para ayudarle. PfR CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PfRSON, OR MEMBERS OF THE AUDIENCE SHALL BfRA1E, EMBARRASS, ACCUSE, OR SHOW ANY PfRSOItIAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. THIS POLICY IS NOT MEANT TO RESTRAIN A CITIZEN'S FIRST AMENDMENT RIGHTS. M. EXECUTIVE SESSION: PUBLiC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss any matters listed on the agenda, when authorized by the provisions of the Open Meeting ACt, Chapter 551 of the Texas Government Code, and that the City Council specifically expects to go into executive session on the following matters. In the event the Council elects to go mto executive session regarding an agenda item, the section or sfJCtions of the Open Meetings Act authorizing the executive session wHl be publicly announced by the presiding office. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 20. 2007 Page 8 23 Executive session under Texas Government Code Section 551.071 regarding Cause No. C-06-133, Cody Smithers, Jeff Ozblrn and Home Sharing Individuals 1-19 at 326 Meldo Park, Corpus Christi, Texas a.k.a. Safeplace vs. City of Corpus Christi, Texas, with possible discussion and action related thereto in open session. N. REPORTS: The following reports include questions by Council to Staff regarding City policies or activities; request by Council for information or reports from Staff; reports of activities of individual Council members and Staff; constituent concerns; current topics raised by media; follow-up on Staff assignments; scheduling of future Council meetings and activities; and other brief discussions regarding city-related matters. 24 LEGISLATIVE UPDATE: Consideration of resolutions and actions deemed appropriate by the City Council as to legislative issues before the 80th Texas Legislature. 25 CITY MANAGER'S REPORT Upcoming Items 26. MAYOR'S UPDATE 27 COUNCIL AND OTHER REPORTS O. ~JOllRNMENT: POSTING STATEMENT: This agenda was posted on the City's official bulletin board at the front entrance to City Hall, 1201 Leopard Street, at 2:30 p.m., February 16, 2007. It c,/ fUv\([y(iro 6nclptJ Armando Chapa 0v(;\ City Secretary ) CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) Agenda Regular Council Meeting February 20, 2007 Page 9 NOTE: The City Council Agenda can be found on the City's Home Page at www.cctexas.com after 7:00 p.m. on the Friday before regularly scheduled council meetings. If technical problems occur, the agenda will be uploaded on the Internet by Monday morning. Symbols used to highlight action item that implement council priority issues. CITY COUNCIL PRIORITY ISSUES (Refer to legend at the end of the agenda summary) 1 '~ ~ MINUTES CITY OF CORPUS CHRISTI, TEXAS Regular Council Meeting February 13, 2007 - 10:00 a.m. PRE$ENT Mayor Henry Garrett Mayor Pro Tem Rex Kinnison Council Members: Melody Cooper Jerry Garcia Bill Kelly John Marez' Jesse Noyola Mark Scott City Staff: City Manager George K. Noe City Attorney Mary Kay Fischer City Secretary Armando Chapa ABS~NT Brent Chesney *Mr. Marez arrived at 10:07 a.m Mayor Garrett called the meeting to order in the Council Chambers of City Hall. The invocation was delivered by Pastor Tracy Watson with Padre Island Baptist Church and the Pledge of Allegiance to the United States flag was led by Council Member Rex Kinnison. Mayor Garrett called for approval of the minutes of the regular Council meeting of January 30, 2007 A motion was made and passed to approve the minutes as presented. ~* * * * * * * * * * * Mayor Garrett referred to Item 2 and the following board appointments were made: Corpus Christi Convention and Visitors Bureau Bill Morgan (Appointed) MectlJlnica~PlumbinQ Advisory Board Bob Hughes (Reappointed) Everest Huerta (Reappointed) James Michael Dildy (Reappointed) Scott Corliss (Reappointed) H. Ray Johnson, Jr. (Reappointed Robert Ross Pate (Appointed) ~ * * * * * * * * * * * Mayor Garrett called for consideration of the consent agenda (Items 3 - 18). There were no comments from the public. Council Member Mark Scott requested that Item 9 be pulled for individual consideration. City Secretary Chapa polled the Council for their votes as follows: Minutes - Regular Counc:l Meeting February 13,2007 - Page 2 -: MOTION NO. 2007-037 Motion approving the purchase of one (1) vactor truck from Southwest International Trucks, of Arlington, Texas based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative for a total amount of $264,509. The equipment will be used by the Wastewater Department. This unit is a replacement. Funding is available from the FY2006-2007 Capital Outlay budget in the Maintenance Services Fund. The foregoing motion was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 4. MOTION NO. 2007-038 Motion approving supply agreements with the following companies forthe following amounts in accordance with the Coastal Bend Council of Governments Bid Invitation No. CBCOG-07- :), for food items which include canned and frozen fruit and vegetables, meats and ~ondiments for an estimated six-month expenditure of $134,892.93. The terms of the ~ontracts shall be for six months with an option to extend for up to three additional months, subject to the approval of the Coastal Bend Council of Governments, the suppliers, and the City Manager or his designee. Funds have been budgeted by Senior Community Services in FY 2006-2007 LaBatt Food Service Corpus Christi, TX 90 Items $51.836.93 PFC; Victoria, TX 59 Items $42.216.74 Ben E. Keith San Antonio, TX 51 Items $40,839.26 Grand Total: $134,892.93 The foregoing motion was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 5 MOTION NO. 2007-039 Motion approving the lease purchase of the following equipment from the following companies in accordance with Bid Invitation No. BI-0120-07, based on only bid and most advantageous bid, for a total expenditure of $111 ,795. The equipment will be installed at the Power Street Storm Water Pump Station. Financing will be provided through the City's lease/purchase financing program. Holt Power Systems Corpus Christi. TX Diesel Engine $68.095 Amarillo Gear Company Amarillo, TX Right Angler Gear Assembly $43,700 Grand Total: $111,795 The foregOing motion was passed and approved with the following vote: Garrett, Cooper, Garcia. Kelly, Kinnison. Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. ......... Minutes - Regular Council Meetin9 February 13,2007- Page 3 6.a RESOLUTION NO. 027138 Resolution authorizing the City Manager or his designee to accept a grant of $1,554 with the Texas State Library and Archives Commission for the purchase of "GoToMyPC" annual software license for the South Texas Library System located in the Corpus Christi Public Library. The foregoing resolution was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 6b ORDINANCE NO. 027139 Ordinance appropriating $1,554 from the Texas State Library and Archives Commission in the NO.1 068 Federal/State Grants Fund for the purchase of "GoToMyPC" annual software 'icense for the South Texas Library System located in the Corpus Christi Public Library. An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett. Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 7 ORDINANCE NO. 027140 Ordinance amending Ordinance No. 026671 which appropriated $146,524.60 to change the name of the Grant funding to read "Metropolitan Medical Response Contracf' instead of State Homeland Security Grants". An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 8 RESOLUTION NO. 027141 Resolution authorizing the City Manager or his designee to execute an Interlocal Agreement With Nueces County to participate in the Crisis Intervention Team (CIT), provide officers trained in crisis intervention to serve on the team, and provide a grant match of $50,000 to Darticipate in the Crisis Intervention Team (CIT). The foregoing resolution was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly. Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 10 MOTION NO. 2007-040 Motion approving authorized list of finanCial underwriters. The foregOing motion was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola. and Scott, voting "Aye"; Chesney and Marez were absent. 11a. ORDINANCE NO. 027143 Ordinance by the City Council of the City of Corpus Christi, Texas, providing for the issuance of City of Corpus Christi, Texas, Combination Tax and Utility System Revenue Certificates of Obligation, Series 2007, in an aggregate principal amount not in excess of $11,000,000, and ordaining other matters relating to the subject. - Minutes - Regular Counc:l Meetln.; February 13, 2007 .- Page 4 An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. ii.b. ORDINANCE NO. 027144 Ordinance providing for the issuance of three million eight hundred thirty thousand dollars ($3,830,000) of the General Improvement Bonds, Series 2007, of the City of Corpus Christi, Texas, bearing interest at the rates hereinafter set forth, and providing for the levy, assessment and collection of a tax sufficient to pay the interest on said bonds and to create a sinking fund for the payment of the principal thereof; repealing all ordinances in conflict herewith; approving the execution of a loan agreement with the Texas Military Preparedness Commission; and providing that this ordinance shall be in force and effect from and after the date of its passage. An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 12. RESOLUTION NO. 02714~ Resolution in support of the efforts of the BiNational Texas-Tamaulipas Economic Alliance. The foregoing resolution was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 13 MOTION NO. 2007-041 Motion authorizing the City Manager or his designee to execute a construction contract with Reese Contracting, of Corpus Christi, Texas in the amount of $977,777 for the Southmoreland Addition Street Improvements Phase 3B & 4B, Part 1. The foregOing motion was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 14 MOTION NO. 2007-042 Motion authorizing the City Manager or his designee to execute a construction contract with RS Black Civil Contractors, Inc.!Machinery & Materials, Inc. (a joint venture), of Corpus Christi. Texas in the amount of $722,340 for the O. N. Stevens Water Treatment Plant Walking Beam Flocculator Repairs for the Total Base Bid and Additive Alternate Nos. 1 and 2 The foregOing motion was passed and approved with the following vote: Garrett, Cooper, Garcia. Kelly. Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 15 MOTION NO. 2007-043 Ratification and motion authorizing the City Manager or his designee to execute Amendment No.9 to the engineering services contract with HDR Engineering, Inc., of Austin, Texas, in the amount of $36.990 for a total restated fee of $1,61 0,740 for the Rincon Channel Pipeline Project. ~ Minutes - Regular Council Meetlnq February' 13, 2007 -- Page 5 The foregoing motion was passed and approved with the following vote: Garrett, Cooper, :3arcia, Kelly. Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. 16. RESOLUTION NO. 02714~ Resolution authorizing the City Manager or his designee to execute Amendment No.2 to the Local Transportation Project Advance Funding Agreement with the Texas Department of Transportation (TXDOT) in the amount of $0 for changing the limits of the Bay Trail, Phase 3 Project. The foregoing resolution was passed and approved with the following vote: Garrett, Cooper, Garcia. Kelly. Kinnison, Noyola. and Scott, voting "Aye"; Chesney and Marez were absent. 17 MOTION NO. 2007-044 Motion authorizing the City Manager to execute a Deferment Agreement with Shell Land Management Co" Inc., (Developer), in the amount of $238,541 .81 for public improvements Including construction of water, wastewater, paving, and drainage improvements for Saratoga Weber Plaza, Block 9, Lot 5, located south of Saratoga Boulevard and west of Weber Road, in accordance with the Platting Ordinance Section V-Required Improvements, Subsection A. 3 b), contingent upon receipt of letter of credit compliant with City requirements. The foregOing motion was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly. Kinnison, Noyola and Scott, voting "Aye"; Chesney and Marez were absent. 18. ORDINANCE NO. 027147 Amending Article 33 "Supplementary Sign Regulations, Permits, Plats, and Filing Fees" allowing intermittent lighting, Light Emitting Diode (LED) and Liquid Crystal Display (LCD) Signage; providing for penalty; providing for publication; and providing for an effective date. (First Reading 01/30107) The foregoing ordinance was passed and approved on its second reading with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent. Mayor Garrett opened discussion on Item 9 regarding a lease and use agreement with Padres Soccer League at Bill Witt Park Youth Soccer Complex. Council Member Scott and Council Member Garcia expressed their concern regarding the importance of enhancing sport tourism opportunities and including Bill Witt Park in future bond elections. Council Member Noyola stated that funding should be considered for the future sports park near the State School and at Bill Witt Park. City Secretary Chapa polled the Council for their votes as follows: 9 ORDINANCE NO. 027148 Ordinance authorizing the City Manager or his designee to execute a five-year Lease and Use Agreement with Padre Soccer League ("lessee") for use of City property (Bill Witt Park Youth Soccer Complex) for lessee's youth soccer programs and in consideration of lessee maintaining the premises and Improvements. Minutes Regular Council Meeting February 13, 2007 - Page 6 An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Marez, Noyola, and Scott, voting "Aye"; Chesney was absent. * ~ * * * * ~ * * * * * * Mayor Garrett referred to Item 24, a presentation regarding an update of the Regional Health Awareness Board. Dr. James Mobley, Chair of the Regional Health Awareness Board, provided a powerpoint presentation Including: the history and creation of the board; the board's mission statement; the characteristics of the board; the 2006 and 2007 goals; the board's representation; and the current active inquires. Council members asked questions regarding the funding of the board; reaching conclusions to Inquiries; method of developing inquiries; and providing public information and awareness of inaccurate conclusions. Mayor Garrett referred to Item 23. a presentation regarding a donation by the Rotary Club of a "Town Clock" in Heritage Park. Art Zeitler, Past President of the Rotary Club, provided a description of the clock, the location of the clock in Heritage Park near the intersection of Chaparral Street and Resaca Street and referred to a powerpoint presentation including examples of similar clocks and the site of the old town clock previously located at Schatzell Street and Mesquite Street. He added that the Rotary Club has offered to donate the clock in memory of early club members who proVided community ieadership. Council members expressed their appreciation to the Rotary Club for theirfundraising efforts and donation of the town clock. * * * * * * ~ * * * * * * Mayor Garrett referred to Item 19, and a motion was made, seconded and passed to open the public hearing on the following alley closure: 19.a. Public hearing to consider abandoning and vacating a 6,001-square foot portion of a 20-foot wide by 300-foot long, undeveloped public alley right-of-way, out of Block 19, Brooklyn Addition, between the Neal Street and Hayes Street public rights-of-way. No one appeared In opposition to the public hearing. Mr. Noyola made a motion to close the public hearing, seconded by Mr Scott, and passed. Mr. Chapa polled the Council for their votes as follows 19.b. ORDINANCE NO. 027148 Ordinance abandoning and vacating a 6,00 1-square foot portion of a 20-foot wide by 300- foot long, undeveloped publiC alley right-of-way, out of Block 19, Brooklyn Addition, between the Neal Street and Hayes Street public nghts-of-way; subject to owner's compliance with the specified conditions An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Marez, Noyola, and Scott, voting 'Aye"; Chesney was absent Mayor Garrett referred to Item 20, and a motion was made, seconded and passed to open the public hearing on the following zoning case: Minutes Regular Counc:1 Meetin:j February 13, 2007- Page 7 Case No. 0107-01, Edwin Williams: A change of zoning from a "B-1/SP" Neighborhood Business District with a Special Permit to a "B-4" General Business District on property being Coastal Bend Subdivision, Block 2, Lot 7, located north of Northwest Boulevard (FM 624) and 575 feet east of County Road 69. No one appeared In opposition to the zoning case. Ms. Cooper made a motion to close the public hearing, seconded by Mr. Garcia, and passed. Mr. Chapa polled the Council for their votes as foHows: 20 ORDINANCE NO. 027149 Amending the Zoning Ordinance, upon application by Edwin Williams, by changing the zoning map in reference to Coastal Bend Subdivision, Block 2, Lot 7 (currently zoned "B- 1 /SP" Neighborhood Business District with a Special Permit) by granting a Special Permit to allow for a 7,500-square foot auto parts and sales building with no service bays, which exceeds the matter of right allowable building square footage for such use, subject to a site alan and two (2) conditions; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan; providing a repealer clause; providing a oenalty; providing for publication An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Marez, and Noyola, voting "Aye"; Chesney and Scott were absent. Mayor Garrett referred to Item 21 and a motion was made, seconded and passed to open the DubHe hearing on the following zoning case: Case No. 1206-04, The Preserve at MustanQ Island, LLC: A change of zoning from an "AT" Apartment Tourist District to an "AT/PUD-2" Apartment Tourist District with a Planned Unit Development-2 Overlay on property being 88.45 acres out of the Bryan William Survey No. 606, LS 64. located along the north side of Zahn Road on Mustang Island. Dan McGinn, Project Manager, presented this item. Johnny French, 4417 Carlton, spoke regarding the potential of the site and the wetlands increasing in size in this area. Mr. Scott made a motion to close the public hearing seconded by Ms. Cooper, and passes. Mr. Chapa polled the Council for their votes as follows: 21. ORDINANCE NO. 027150 Amending the Zoning Ordinance, upon application byThe Preserve at Mustang Island, LLC, by changing the zoning map in reference to 88.45 acres out of the Bryan William Survey No. 606, LS 64, from "AT" Apartment Tourist District to a "A T/PUD-2" Apartment Tourist District with a Planned Unit Development-2 Overlay; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan; providing a repealer clause; providing a penalty: providing for publication. An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Noyola, and Scott, voting "Aye"; Chesney and Marez were absent Mayor Garrett referred to Item 22. and a motion was made, seconded and passed to open the public hearing on the following zoning case: Minutes Regular :':;ouncil Meeting February 13, 2007 -- Page 8 Case No. 1206-05, The Preserve at Mustanq Island, LLC: A change of zoning from an "AT" Apartment Tourist District to a "B-2A" Barrier Island Business District on property being 6.39 acres out of the Bryan William Survey No 606, LS 64, located along the north side of Zahn Road on Mustang Island. Dan McGinn, Project Manager, presented this item. Johnny French, 4417 Carlton, spoke regarding a small pond, the development of a public park, and the safety concern of the intersection. Council members asked questions regarding the property ownership and size; the retention pond; the plan for the commercial property; and a plan for the intersection and widening of Zahn Road. Mr. Garcia made a motion to close the public hearing, seconded by Mr. Scott, and passed. Mr. Chapa polled the Council for their votes as follows: 22 ORDINANCE NO. 027151 Amending the Zoning Ordinance, upon application by The Preserve at Mustang Island, LLC, by changing the zoning map in reference to 6,39 acres out of the Bryan William Survey No. 606, LS 64, from "AT" Apartment Tourist District to a "B-2A" Barrier Island Business District; amending the Comprehensive Plan to account for any deviations from the existing Comprehensive Plan; providing a repealer clause; providing a penalty; providing for publication An emergency was declared, and the foregoing ordinance was passed and approved with the following vote: Garrett, Cooper, Garcia, Kelly, Kinnison, Marez, Noyola, and Scott, voting "Aye"; Chesney was absert * * * * * * ~ * * * * * City Manager Noe stated that Item 25, a presentation from the Corpus Christi Regional Economic Development Corporation would be postponed until February 20,2007. Mayor Garrett referred to Item 26, a presentation from the Texas Department of Transportation regarding the State Highway (SH) 361 Feasibility Study. Mike Walsh, Project Engineer with the Texas Department of Transportation, provided a powerpoint presentation regarding the purpose of the State Highway 361 feasibility study including the future needs based on growth traffic projections. identify issues, cost benefit analysis and potential funding needs and sources; six deSign concepts; funding strategies and conclusions. Mr. Walsh stated that the Concept 4-Split Level Corridor appears to offer the best solution but additional input and studies are still required. Council members asked questions regarding the based projections of traffic flow; land acquisition of right-of-ways; the raising of the Packery Channel Bridge and additional lanes; environmental concerns; leverage of a hurricane evacuation route as a funding source from the state; public meetings; obstacles of development by landowners and developers; drainage capacity; and the distance between turnarounds ~ ~ * * * * * * * * * * * Mayor Garrett opened discussion on Item 27 regarding the Corpus Christi Fire Fighters Retirement System. Assistant City Manager Oscar Martinez provided a background of the issues regarding the Corpus Christi Firefighters Retirement System; the members of the Mayor's Advisory Committee for the Corpus Christi Cirefighters; an overview of the current Firefighters Retirement Minutes - Regular Council Meetin~ February 13, 2007- Page 9 System and comparison of the Texas Municipal Retirement System contribution rate; additional findings including comparisons with other Texas cities and past increases in benefits for retired firefighters and their beneficiaries, schedule of increased contributions by the City and the Fire Fighters; and the advisory committee's recommended phase in schedule from 2007 to 2013. Bob White. Chairman of the Mayor's Committee for the Corpus Christi Firefighters Retirement System. spoke regarding the history of the retirement system and the recommended changes Council members thanked staff and the members of the committee for their efforts to bringing forth a recommendation. Lionel Lopez, 4325 Philippine, thanked the Mayor and Council for resolving this issue. Mr. Martinez asked for an amendment to include Social Security and Medicare. Mr Noyola made a motion to approve the amendment, seconded by Mr. Kelly and passed. City Secretary Chapa polled the Council for their votes as follows: 27 RESOLUTION NO. 027152 Resolution increasing contnbutions to the Corpus Christi Fire Fighters Retirement System (CCFFRS) by Corpus Christi Fire Fighters and the City of Corpus Christi. The foregoing resolution was passed and approved as amended with the following vote: Garrett, Cooper, Garcia, Kelly. Kinnison, Marez, Noyola, and Scott, voting "Aye"; Chesney Nas absent ~ * * * * * * * ~ ~ * * * Mayor Garrett called for petitions from the audience. John Torrey, 7253 Yaupon, spoke on behatf of Haas Materials regarding the need for approval from the City to market crushed concrete. Kaye Noyes, 930 Coral, spoke regarding the Memorial Coliseum and to activate a program for ambassadors over 50 for the City t * * * * * * * * * * * * Mayor Garrett announced the executive sessions, which were listed on the agenda as follows 28. Executive session under Texas Government Code Section 551.072 regarding real estate transaction Issues relating to the lease of the Memorial Coliseum site with possible discussion and action related thereto in ooen session. The Council went into executive session. The Council returned from executive session. ~ * * * * * ~ * * * * * * Mayor Garrett called for the City Manager's report. City Manager Noe announced that the Museum of Science and History is observing its 50th Anniversary and reported on a number of series to cefebrate the event. Mr. Noe reported on the success of "City Hall at the Mall." Mayor Garrett thanked City Manager Noe and Assistant City Manager Oscar Martinez for their involvement on the Mayor's Committee for the Corpus Christi Firefighters Retirement System. Mayor Garrett called for Council concerns and reports. Council Member Noyola asked staff to provide South Park Middle School with recognition for their clean up efforts. Mr. Noyola asked Minutes - Regular Council Meetin9 February 13, 2007 - Page 10 questions regarding the use of surveillance cameras in certain areas to monitor graffiti. Council Member Scott asked staff to provide a report of the five-year financial projections and to send a letter to the Texas Department of Transportation for moving equipment on the beach. Mr Scott asked staff to respond to questions at the upcoming Town Hall meeting on Padre Island. CounCil Member Garcia spoke regarding "City Hall at the Mall" and a pothole located at the entry to the Builders Association of Corpus Christi. Council Member Marez asked questions regarding a curfew change at Corpus Christi Beach; the process of renaming a street in the Corpus Christi Beach area; signage for the DTown area; and the kickoff event date for the Lindale construction project. Council Member Cooper asked staff to provide a summary of the awards and periodicals that feature the City's Wi-Fi project. Council Member Kinnison spoke regarding potholes in the American Bank Center parking lot. There being no further business to come before the Council, Mayor Garrett adjourned the Council meeting at 1:12 p m. on February 13, 2007 ~ * * * * ~ * * * y * * * -- 2 ~ a. CO~IITTEE FOR PERSONS \VITH DISABILITIES - Six (6) vacancies, one with tenn to :2-01-08 and five with terms to 2-01-09. DCTIES: To carryon a program L) encourage, assist and enable persons with disabilities to participate in the social and economic life of the city; to achieve maximum personal independence; to become gainfully employed; and to enjoy fully and use all public and private facilities available within the community. COMPOSITION: Nine (9) residents of the city who shall be appointed by the City Council The membership of the committee shall be composed of individuals with disabilitles and representatives ot agencies and organizations functioning within the committee's area \vho are interested in the provision of services to persons with disabilitles and others who are interested in the abilities and specific needs of persons with disabilities, subject to Council approval. The city's Director of Human Relations, Director of Park and Recreation, and Building Official shall serve as ex-officio non- voting members. The chairperson of the Committee for Persons with Disabilities shall serve as an ex-officio voting member of the Human Relations Commission. MEMBERS Linda Fallwell-Stover. Chairperson Abel Alonzo ***Mary J. Saenz ***Brian Watson ****Roberto M. Flores ***Jarnes M. Duerr Toni Padilla ****Eloy Soza *Davld Walker Park & RecreatlOn Director Human Relations Director Building Official TERM ORIGINAL APPTD. DATE 2-01-08 2-01-08 2-01-07 2-01-07 2-01-07 2-01-08 2-01-08 2-01-07 2-01-07 Ex -officio Ex -officio Ex-officio 2-27-01 7-12-05 8-21-01 11-11-03 2-27-01 8-23-05 2-27-01 2-27-01 2-15-05 *Seeking reappointment ***Resigned ****Has met the six-year lImitation allowed by ordinance and is ineligible for reappointment (Note: The Committee for Persons with Disabilities is recommending the reappointment of David Walker. ) ATTENDANCE RECORD OF MEMBERS SEEKING REAPPOINTMENT N Al\1J David \Valker NO. OF .\1TGS. THIS TERM 1:2 ~ NO. PRESENT 10 (2 exc) % OF ATTENDANCE LAST TERM YEAR 83% t.., David Ramos Hanley Salmas Rosa M. Valdez Owner, ADA Consulting Services. ~1.S. in Education. Activities include: \Vest Side Business Association Member and ADA Awareness A\ard (7-20-06) CWDC, \VorkSource (Texas \VorkForcel. Received Bachelors Degree in Forestry. Associate in Applied Science from Del Mar College. and attended \ifanagement Classes - Texas A&M-Corpus Chri<ti. Cerllfied Workforce Development Coach. Activities include: Member of MHMR Advisory Committee, former Board Member of '\CCAA and Head Start Policy Council Member, member of PT A Board, and volunteer for Resource Management in Padre Island ~ational Seashore. (8-3-06) :\1arketingiSales, TIBH Industries, Inc. Received B.A. in Liberal Arts from Texas A & M Cniversity- Corpus Christi. Activities include: Parent volunteer of National Hispanic Institute, c.c. Business & Professional Women's Club, Leadership Corpus Christi Class and Steering Committee and the Del Mar College TACHE Organization. (1-13-05) .Vote: The Leadership Committee for Senior Services is recommending that 11lary Garanll Allen who currently represents the category of Agency be realigned to C ommllnity. The Committee is also recommending the new appointment of Judy }[cNa.ara to represent Agenq and the reappointments of' Alan D. Bligh (Community) illarion Ball (Senior Center) Kathy Harron (R.S. v.P.) Donna Marie Cisneros ( R.S. v.P.) Rola"d 111edrano (Agency) kfary Garana Allen (Community) ATTENDA1~CE RECORD OF MEMBERS SEEKING REAPPOINTMENT NO. OF "ITGS. THIS TER'Vl 1 ' 1 1 1 1 x NO. PRESENT 8 (3exc.) lO(1exc.) 11 6(5exc.) 11 6 :\f AL'\'IE Roland Medrano (Agency) Alan D. 811gh (Community I Marion Ball (Senior Ctr) Kathy Harron (R.S.V P.) Donna Marie Cisneros (R.S.v.P.) Mary Garana Allen fAgenc v) OTHeR INDIVIDL"ALS EXPRESSING INTEREST % OF ATTENDANCE LAST TERM YEAR 73% 91% 100% 55% 100% 75% Administrator, Caring Senior Service. Received 8.S. from Texas A & \-1 Lniversity - Kingsville. Activities include: member of the STS\VS and TRAC~1. (Agency) (4-29-05) Judy E. McNamera Attorney. self-employed. Received Associate in Arts Degree from Del rvlar College, Bachelor of Science Degree, Criminal Justice, Minor in Accounting from Texas A&I, Doctor of Jurisprudence, South Texas College of Law, Houston, Texas. Activities include: YIilitary Order of Purple Heart, Vietnam Veterans of America, SheriWs Association of Texas, Texas State Rifle Association, Life member of Corpus Christi Morning Coffee Group. Received the PurpL: Heart Award (Community) (2-8-07) GUY WillIams Jimmy "'litchel1 RetIred. :'\ia\v Officer. Received A.A. m Travel & Tourism Meeting Planning ~lanagement and B.S, in Biology. Has a certification in Real Estate and Property \;1anagement. Member of the Corpus Christi Navy League. (7- 06-06) 3 Requested Council Action: 2/20/07 Alternate Council Date: 2/27/07 COUNCIL MEMORANDCM RECOMMENDATION: Motion approving the lease purchase of two (2) pickup trucks from Philpott Motors, of Port Neches, Texas for a total amount of $48,292.00. The award is based on the cooperative purchasing agreement with the Houston Galveston Area Council (H-GAC). The vehicles will be used by the lifeguard staff of the Park & Recreation Department. Funds for the lease purchase of equipment will be provided through the City" s lease/purchase financing program. ************************************************************************************* Purpose: The vehicles will be used by the lifeguards to patrol the beaches. They will use the vehicles to assist in water rescues, towing ATV's and Jet Ski's, and to provide first aid services to beach goers. Both vehicles are replacement units. Basis 0 f Award: The vehicles will be purchased through the cooperative purchasing agreement with HGAC. HGAC acts as a purchasing agent for participating members through the Inter-local Cooperation Act and abides by all Texas statutes regarding competitive bidding requirements. Fund ing: The vehIcles will be funded through the City's lease/purchase fmancing agreement for a thirty-six-month period. The estimated interest rate is 4.0%. The actual interest rate will be determined after acceptance of the vehicles, The estimated annual payment is $17,109.24. Total estimated cost over the thirty-six-month period, including principal of $48,292.00 and interest of $3,035.72, is $51,327.72. The vehicles are scheduled to be delivered to the City in June of2007. The amount of funds shown below is for the remainder ofFY 06-07, beginning June 2007. Funds will be requested by the Park & Recreation Department for FY07-08 and all subsequent budget years. Park & Recreation Department 530190-1020-12070 (2 months) FY 06-07 $2,851.54 ........>..rn~. 4 Requested Council Action: 2/20/07 Alternate Council Date: 2/27/07 COUNCIL MEMORANDUM RECOMMENDA TION: Motion approving the lease purchase of one (1) ambulance from Freightliner of Austin, Texas for a total amount of $125,800.00. The award is based on the cooperative purchasmg agreement with the Texas Local Government Purchasing Cooperative (TLGPC). The ambulance will be used by the Fire Department. The unit is a replacement to the fleet. Financing will be provided through the City's lease/purchase financing program. ************************************************************************************* Purpose fhe ambulance will be used by the EMS Division of the Fire Department 'or emergency medical response services. The unit will replace an existing medical unit within the Fire Department, allowing EMS to maintain the ~xisting,evel of service in the community. Basis of Award: me vehlcle will be purchased through the cooperative purchasing agreement with the TLGPC. TLGPC is administered by the Texas \ssociatlOn of School Boards (T ASB) and co-sponsored by the Texas \1unicipal League (TML) and the Texas Association of Counties (TAC). fLGPC acts as an independent agency awarding exclusive cooperative purchasing contracts for its members. Fundmg: The ambulance will be funded through the City's lease/purchase financing agreement for a sixty-month period. The estimated interest rate is 4.0%. The actual interest rate will be determined after acceptance of the vehicles. The estimated annual payment is $27,801.60. Total estimated cost over the sixty-month period, including principal of $125,800.00 and interest of 513,20800, is $139,008.00 The ambulances are scheduled to be delivered to the City in April of 2007. The amount of funds shown below is for the remainder of FY 06-07, beginning April 2007. Funds will be requested by the Fire Department for FY07 -08 and all subsequent budget years. Fire Department 530190-1020-35100 Capital Outlay No.: 5 ( 4 months) FY 06-07 $9,267.20 ;j ",-. ( ---. ------. Michael rrera Assistant Director of Financial Services ............"..,."~ 5 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: 0212012007 AGI!NDA ITEM: A. Motion authorizing the City Manager or his designee to accept supplemental grant funding in the amount of $88,500 from the Texas Automobile Theft Prevention Authority (ATPA) for the motor vehicle theft enforcement grant within the Police Department. B. Ordinance appropriating $88,500 from the Texas Automobile Theft Prevention Authority (ATPA) in the No. 1061 Police Grants Fund. ISSUE: The ATPA has awarded supplemental funding to the City of Corpus Christi Auto Theft Prevention Grant which must be appropriated. BACKGROUND: The City of Corpus Christi has received supplemental funding from the Texas Automobile Theft Prevention Authority (A TPA) for use by the motor vehicle theft unit in the Police DeJ*1ment. The A TPA was established in 1991 due to rising auto thefts and is funded through an ann..-' $1 fee on every insured vehicle in Texas charged to insurance companies who provide vehiole insurance coverage in Texas. The Texas Comptroller of Public Accounts collects the fee. The supplemental funding will be used to purchase additional equipment to assist with auto theft invemigations. These items will further enhance the unit's ability to curtail auto theft. REQUIRED COUNCIL ACT10N: Approval to appropriate the funds. CONCLUSON AND RECOMMENDATION: Appropriation of funds. ~ Bryan P. Smith Chief of Police Attdhm.....: ./ Grant award document .' ,....-..... .'"'....,,~ "---""-"'-~--"""""._'---"""'--'- .-........."'".... ..,,-..-...- .....-... '-..OII!llIIl" Texas Automobile Theft Prevention Authority Statement of Supplemental Grant Award Grant Number: SA-T01-10045-07 Grantee Name: Corpus Christi, City of Project Title: Auto Theft Prevention Grant Grant Period: 09/01/2006 - 08/31/2007 ATPA Award: Grantee Cash Match: Grantee In-Kind Match: Total Project Cost: $88,500 $0 $0 $88,500 The Texas Automobile Theft Prevention Authority (A TPA) has awarded the above-referenced grant. The approved budget is reflected in the attached Approved Budget Summary. This grant is subject to and conditioned upon acceptance of the ATPA Grant Administrative Guide promulgeted for this specific program fund (referenced above) through the Automobile Theft Prevention Authority a listing of applicable special conditions are listed below. Total project costs must be accounted for in accordance with the Uniform Grant and Contract Management Standards and the Administrative Guide. GRANTEE REQUEST FOR FUNDS All Grantee requests for funds shall be submitted to ATPA in accordance with the instructions provided by ATPA and shall be in the form required by A TPA. Requests for funds will not be honored until all special conditions outlined on the Statement of Grant Award and action required on the part of the grantee have been satisfied. GRANT ADJUSTMENTS GranteEt shall submit written requests for grant adjustments, as required by the applicable ATPA ~Ie contained in the Grant Administrative Guide for this specific program fund. Special Conditions and Requirements: ,.<f:r4~t J~,~- Janua~ 26, ~007 A W ARO DATE SUSAN SAMPSON Automobile Theft Prevention Authority 4000 Jackson Avenue, Austin, Texas 78731 512/374-5101 ~ ...., ,.-._,~_, ._.,,_..'......_... _-V" ._...,.,.._. _..,..".., '_"__ GRANTEE ACCEPTANCE NOTICE AGREEMENT: That whereas Citv of Cor-pus Christi , hereinafter referred to as Grantee, has heretofore submitted a grant application to the Automobile Theft Prevention -\uthority, State of Texas, entitled Auto Theft Prevention Grant , and further identifIed by grant number SA-TOl-lOO45-07 (SUPPLEMENTAL) ; imd \Vhereas, the Automobile Theft Prevention Authority has approved the grant application as evidenced by the Statement of Grant A ward from the Automobile Theft Prevention Authority dated 01/26/07 certain special requirements; and \\-'nereas, the Grantee desires to accept the grant award, the Uniformed Grant and Contract Management Standards, and special reqUirements as evidenced by the Statement of Grant Award; Now, thetefore, the Grantee accepts the aforementioned Statement of Grant Award, the Uniformed Grant and Contract Management Standards and special requirements in the grant application and the Statement of Grant A ward as evidenced by the agreement, executed by the project director, the financial officer, and the official authorized to sign the original grant application, or the official's successor, as presiding officer of and on behalf of the governing body of this grantee: and Now, therefore, the Grantee shall designate either the project director or the financial officer to coordinate and be solely responsible for submission of adjustments pertaining to both program and financial elements of the appliitation, and the POSITION authorized to submit adjustments ~ R P ~mith. Prnj~~t nir~ctor ~ON-LOBlYING CERTIFICATION: We, the undersilDed, certify that none of the grant funds, regardless of their source or character, mcluding local cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passaae or defeat of any legislative measure. A finding that a grantee has violated the certification shall result in the immediate termination offunding of the project and the grantee shall not be eligible for future funding from the Automobile Theft Prevention Authority. crn~ Signature of Project Director Date: Signature of Financial Officer Rry~n p. ~mith, ~hipf nf Police Name & Title(must print or type) P. O. BQx 9016 Official Agency Address(street or post office box) rinny n'Rr;pn,n;rprTnr nr Finance Name & Title(must print or type) P 0 Rnx Q?77 Official Agency Address(street or post office box) rnrpll~ rhri!'::Ti, '1'x 7R4€ig City/Zip CodelTelephone Number Corpus Christi, Tx 784€ig City/Zip CodelTelephone Number (361) 886-2604 (361) 880-3613 Signature of Authorized Official GPnrgp K, Nnp, ~;ty M~n~~~r Name & Title (must print or type) Po 0 Box g,)77 Official Agency Address (street or post office box) Corpus Christi, Tx 78469 (361) 880-3222 City/Zip Coderrelephone Number ......, TO THE MEMBERS OF THE CITY COUNCIL C...pus Christi, Texas For the reasons set forth in the emergency clause of the attached ordinance, an emergency exists requiring suspension of that Charter rule which requires an oriinance to be considered and voted upon at two regular meetings. Therefore, l!we rettuest that you suspend said Charter rule and finally pass this ordinance on the date of its introduction, or at the present meeting of the City Council. Respectfully, Respectfully I Henry Garrett Mayor, City of Corpus Christi CGUncil Members The above ordinance was passed by the following vote: Henry Garrett Brent Chesney Jerry Garcia John E. Marez BiI Kelly Rex A. Kinnison MeJody Cooper J818se Noyola Mark Scott ,...... 6 .~ CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: February 20. 2007 AGSHDA ITEM: A) Resolution authorizing the City Manager or designee to accept an amended grant of $95,691 from the Department of State Health Services for personnel costs, fringe benefits, travel, and supplies for the immunization program. B) Ordinance appropriating an amended grant of $95,691 from the Department of State Health Services in the No. 1066 Health Grants Fund for personnel costs, fringe benefits, travel and supplies for the immunization program, ISSUE: Immunization services are among a variety of preventive health services offered by the Health District that are funded by the Department of State Health Services (DSHS). Immunization funding (Attachment No. 002A to Contract 2007-021264, Change No. 02) is an increase in the amount of $95,691 which covers personnel, fringe benefits, travel, and supp4ies to maintain an immunization program for children, adolescents, and adults, with special emphasis on children two years of age or younger. This attachment is an increase for additional funds to conduct services through August 31, 2007. REQUIRED COUNCIL ACTION: Approval of the contract attachment and appropriation of funds. PReviOUS COUNCIL ACTION: Council approved and appropriated funding through August 31,2007 on September 2006. FUNDING: There is no match funding required. CONCLUSION AND RECOMMENDATION: Recommend City Council to approve the contract attachment and appropriate funding for continuation of immunization services. (/ ~""~' /t7? l!- - BACKGROUND INFORMATION BACKGROUND: The Department of State Health Services (DSHS) has supported the Health District Immunizations Program through grant funding for many years. Immunizations Program of the Health District has provided 23,432 immunizations to 16,811 persons during the past year. The purpose of the additional money is to Increase staff capacity and supplies. We will be given these funds to support 2 outreach FTE's and one part time clerical support to perform supplemental activities on behalf of the DSHS Immunization Program in order to increase vaccination coverage levels among children 19 through 35 months of age. These additional staff members will also be transitioning Texas Vaccines for Children ("TVFC") providers to the Pharmacy Inventory Control System ("PIGS") according to the DSHS Program Schedule. This contract requires no matching funds. '*""" .,........ -,.,.,.. ~._..,........,,--........... _........... ._._,..._....,.....'''.__d...~_',,__..._ _._......_ ___. __. ~",.".__..... ._..'..... DEPART:\1ENT OF STATE HEAL TH SERVICES 1100 WEST 49TH STREET AUSTIN. TEXAS 78756-3199 STATE OF TEXAS COUNTY OF TRA VIS Legacy Contract No. 7460005741 C-2007-02 Contract No. 2007-021264 Contract Change Notice No. 002A The TEXAS DEPARTMENT OF STATE HEALTH SERVICES, hereinafter referred to as DSHS, did heretofore enter into a contract In writing with CORPUS CHRISTI-NUECES COUNTY PUBLIC HEALTH DISTRICT (CITY) hereinafter referred to as Contractor. The panies thereto now desire to amend such contract attachment(s) as follows: SUMMARY OF TRANSACTION: ATT NO. 002,A. IMMUNIZATION BRANCH - LOCALS ! i. !i i' ,I II t-- i : All terms and Cl)I1ditions not hereby amended remain in full force and effect. I EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN II 11 ii Authorized Contracting Entity for and in behalf of: DEPARTMENT OF STATE HEALTH SERVICES CORPUS CHRISTI-NUECES COUNl'Y PUBUC HEALTH DISTRICT (CITY) By: Signature of Authorized Official By: Signature Date Date Bob Burnette, C.P.M., crPM Printed Name and Title Director, Client Services Contracting Unit Address 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 Cityj State, Zip (512) 458-7470 Telephone Number Bob. Burnette@dshs.state.tx.us E-mail Address for Official Corres ondence CSCU - Rev. 6/06 Cover Page 1 DOCUMENTCONTRACT -NO. 2007-021264- PROGR.A..M A TT ACHMENT NO. 002A PURCHASE ORDER NO. 0000320813 CONTRACTOR: CORPUS CHRISTI-NUECES COUNTY PUBLIC HEALTH DISTRICT (CITY) DSHS PROGRAM: IM\1UNIZA nON BRA..NCH - LOCALS fERlv1: 09/01/2006 THR U : 08/3 112007 It is mutually agreed by and between the contracting parties to amend the conditions of Contract No. 2007-021264-002 as written below. All other conditions not hereby amended are to remain in full force and effect. c\ddition of supplemental activities at SECTION 1. STATEMENT OF WORK: COQJacto~ shall oerform sUDolemental activities described in aDDfoved Strate2V JmDlemen.ion Plans. See Exhibit A. Part 1. Coqffactor shall increase staff caoacitv as described in Exhibit A. Part 2 to accomDlish the mllowinli! functions: . Ut~lize a variety of methods to identify and contact the. f:~~es ~f chIldren for whom consent has been ~ted to be IL___d _n ImmTrac. but who do not have comnlete immunization records in the relZistrv: Provide information to clients. families. and Dfoviders on the n~o~e of ImmTrac and the imoortance of maintaininlZ com_le_e immunization histories in the relZistrv: Enter records of newly identified vaccinations into ImmTrac: Maintain documentation of all contacts and education nrovided: Present ImmTrac information to Dfoviders. schools. and other community lZrouns: Present Pharmacy Inventorv Control System (PICS) information to oroviders: and Provide technical assistance to nroviders as reauested bv Drovide~ when PIeS is imnlemented within the Contractor's service area. . . . . . . The new contract number shown below replaces the DSHS Legacy Contract Number: DOCUMB~TTCONTRACl-NO. 2007-021264- -,""",," ,-~ .~ .......... ~.. ""''''''''''''- --- "'-"----'''''.-''''- ~._-,,~,_., _..__.._.,~.. -.'...__-- '--' '-,_.,-, -'--'1II'IIf<' DEPART\IENT OF STATE HEALTH SERVICES 1100 WEST 49TH STREET -\.USTIN, TEXAS 78756-3199 CA TEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: lMMUNIZ.\ nON BRANCH LOCALS CONTRA TOR: CORPUS CHRISTI-Nl'ECES COUNT'( PUBLlC HEALTH DISTRICT (CITY) CONTRACT NO: 2007-02J264 LEGACY CONTRACT NO. 7460005741C-2007-02 CONTRACT TIRM: 09/01C006 THRV: 08/:: 1/2007 BUDGET PERI()D: 09l0l/2006 THRU: OS,'--; 1/:::007 CRG: 002A Pe.......nel Friftge Benefits Travel Equipment Supplies Contnlctual Other C.....ges Cost Total Performing Afency Share Reoeiving Alency Share Total Reimbursements Limit Revised Budgtt (8) $182,277.00 $48,474.00 $7,066.00 $0.00 $200.00 $0.00 $2,024.00 $240,041.00 Ch"".RjqUE!stf!d: $66,750.00 $19,651.00 $7,066.00 $0.00 $200.00 $0.00 $2,024.00 $95,691.00 $144,]50.00 $0.00 $144,350.00 $144,350.00 $240,041.00 $0.00 $240,041.00 $240,041.00 $95,691.00 $0.00 $95,691.00 $95,691.00 to add additional funds to implement innovative immunization promotion strategies and to fund ImmTrac/PICS staff. CO;\TRACT NO. 2007-021264- PROGRAM ATTACHMENT NO. 002A PURCHASE ORDER NO. 0000320813 EXHIBIT A STRATEGIES TO INCREASE VACCINE COVERAGE LEVELS IMPLEMENTA TION PLAN Part 1: ..:\pproved Strategy Implementation Plan is the one (1) received by DSHS Program on November 10, 2006. Part 2: Contractor shall add additional ImmTrac/PICS Outreach Specialist staff capacity by two (2) FTE posItions. Contractor shall be responsible for the following: 1. Incl'lase vaccination coverage levels among children 19 through 35 months of age in the Contractor's service area from the level measured by DSHS and reported to the Contractor at the Call to Action meeting held in Austin on September 13-14,2006. Level Reported: 19% ~ TransitiOn 100% of enrolled TVFC providers to the Pharmacy Inventory Control System 'PICS) according to the schedule provided by DSHS Program. EXHIBIT A - Page 1 ~. ..',.'--. _. -,-.....,. ........--..--...,.............. -..,-- _._;_.~_.._.,._- .~--,~--,,- ._. -- ,.-,.. ..-. ...,..,._.',-- .._-- A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO ACCEPT AN AMENDED GRANT OF $95,691 FROM THE DEPARTMENT OF STATE HEALTH SERVICES FOR PERSONNEL COSTS, FRINGE BENEFITS, TRAVEL, AND SUPPLIES FOR THE IMMUNIZATION PROGRAM AND EXECUTE ALL RELATED DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. The City Manager or his designee is authorized to accept an amended grant of $95,691 from the Texas Department of State Health Services for personnel costs, fringe benefits, travel, and supplies for the immunization program and execute all related documents required by the State. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Henry Garrett Mayor APPROVED: February' 14. 2C07 th R. Hundley As tant City Attorney for ttle City Attorney Corpus Christi, Texas =:Hres1 B8 cJOe '...... ~.....,,-, ,2007 The above resolution was passed by the following vote: Henry Garrett Brent Chesney Melody Cooper Jerry Garcia Bill Kelly Rex A Kinnison John E. Marez Jesse Noyola Mark Scott ""lIllIllII!l"'''~ ,'~'~"""''''--'''''-''--'''."-",,, _.- ....---..-.. ..--...--.- .-._-,-._-_.....,-, "-""-' ..~,... ".-.- .~, AN ORDINANCE APPROPRIATING AN AMENDED GRANT OF $95,691 FROM THE DEPARTMENT OF STATE HEALTH SERVICES IN THE NO. 1066 HEALTH GRANTS FUND FOR PERSONNEL COSTS, FRINGE BENEFITS, TRAVEL, AND SUPPLIES FOR THE IMMUNIZATION PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, ' TEXAS , THAT: SECTION 1. An amended grant of $95,691 from the Texas Department of State Health Services is appropriated in the No.1 066 Health Grants Fund for personnel costs fringe benefits, travel, and supplies for the immunization program. SECTION 2. Upon the written request of the Mayor or five Council members, copy attached, the City Council (1 finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs, and (2 suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as ar emergency measure on this the day of ,2007 ATTEST: CITY OF CORPUS CHRISTI Armando Chapa City Secretary Henry Garrett Mayor APPROVED: February 14. 2007 ::'Hora2C2 doc Camus Christi Texas day of ,2007 TO THE MEMBERS OF THE CiTY COUNCIL: Corpus Christi, Texas For the reasons set fortI" in the emergency clause of the foregoing ordinance, an emer- gency eXists requinng suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: Ilwe, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced or at the present meeting of the City Council Respectfully, Council Members Respectfully. Henry Garrett Mayor The above ordinance was passed by the following vote: Henry Garrett Brent Chesney Melody Cooper Jerry Garcia Bill Kelly Rex A. Kinnison John E Marez Jesse Noyola Mark Scott --~. -, "i"- -~- ........ -'." ',_...~.._.._,,",""_ ,.. ',,'-' -'"".""""-."",,.-" -..- ..".----.,=,-.--- ,-. .-,.-..,.,.....-..-. -,......-....- ".-,... ,_. "-.'. ""-" ...-.... 7 CITY COUNCIL AGENDA MEMORANDUM City Council Action Date: February 16, 2007 AGBNDA ITEM: ()rdinance governing City elections in 2007, including appointment and compensation of election officials, voting systems and central counting station ISSUE: The attached ordinance establishes various functions and duties for the April lA, 2007 City of Corpus Christi General Election and other City elections that may be scheduled in 2007 as required by the Texas Election Code. These L.mctions include the appoictment and compensation of election officials, voting systems, and designating the Nueces County Courthouse as the sole central countmg statior", for the tablllation of the early vote. REQUIRED COUNCIL ACTION: Staff recommends approval of this ordinance. ~j Armando Chapa ~ City Secretary Attachment: Ordinance - ..._...._H __''''''.~ _,_. _,.,,',_"'_, ..._..... _ ORDINANCE GOVERNING CITY ELECTIONS IN 2007, INCLUDING API'OINTMENT AND COMPENSATION OF ELECTION OFFICIALS, VOTING SYSTEMS, BALLOT BOXES, AND CENTRAL COUNTING STATION; AND DECLARING AN EMERGENCY. Wll'SREAS, regular Ci ty Council elections are scheduled for April 2007 and other City elections may be scheduled at other times in 2007; and WlBREAS, such elections must be conducted efficiently and in accordance with the Texas Election Code; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. This ordinance governs all City of Corpus Christi elections during the calendar year 2007. SECTION 2. The Presiding Judges and Alternate Judges specified in the attached and incorporated Exhibit A are appointed pursuant to Texas Election Code, Section 32.005. Each Presiding Judge shall appoint not less than two nor more than five election clerks (with any additional clerks appointed only upon the approval of the City Secretary), one of whom must be the Precinct's Alternate Presiding Judge, pursuant to Texas Election Code, Sections 32.031,32.032 and 32.033. The City Secretary is authorized in the event of an emergency preventing any of the designated Presiding Judges and Alternate Presiding Judges from being utilized to provide for suitable replacements. SECTION 3. Arturo Chavarria is appointed Presiding Judge of the Early Voting Ballot Board pursuant to Texas Election Code, Section 87.002, and Presiding Judge of the Central Counting Station pursuant to Texas Election Code, Section 1 27.005. SECTION 4. Armando Chapa, City Secretary is appointed Manager of the Central Counting Station pursuant to Texas Election Code, Section 127.002. SECTION 5. Diana Medina, Nueces County, Deputy County Clerk is appointed Tabulation Supervisor of the Central Counting Station pursuant to Texas Election Code, Section 127.003. SECTION 6. Lisa Garza, Nueces County Elections and Archives Manager IS appointed Assistant to the Tabulation Supervisor pursuant to Texas Election Code, Section 127.004, ....'",... .-- ~'.-.. '-.-..." -.".-. "._-,..<>.".~..,_. '",.-" "'..-. .,--."~......- -......-. SECTION 7. City Secretar:i Armando Chapa is appointed the authority who is responsible for the conduct of City elections including training and is directed to make all necessar:, arrangements to lawfully conduct elections. SECTION 8. Compensation for persons appointed in or pursuant to this Ordinance is: a. Appointments under Sections 2 and 3: Each Presiding Judge and Alternate Presiding Judge must be compensated at $7.00 per hour for services rendered; electlOn clerks who are not City employees must be compensated a.t $7.00 per hour for services rendered, subject to Texas Election Code, Section 32,091' $25.00 must be paid to election judge or clerk for delivering orecinct election reccrds, keys to voting machines, or other election ~quipmen:, and unused election supplies after the election pursuant to "exas Election Code, Section 32.092; Presiding Judges, Alternate Judges, f~ar1y voting clerks and deputy voting clerks will be compensated for a.ttending the training program a': a rate not to exceed $7.00 an hour, pursuant to Texas Ele'~ti(m Code, Section 32.112. Overtime must be paid as per FaIT Labor Star:dards Act, b Appointments ,mder Sectlon 4 and 7: No additional compensation to City salary , c Appointments-1.nder Section 5 and 6: No additional compensation to :-J"ueces County~ salaries. These services are part of services furnished by :'-Jueces County d No additional compensation to City employee salary. Overtime must be paid as per the City C)mpensation and Classification Policy and the Fair Labor Standards Act. SECTION 9. The electronic voting system approved by the Secretary of State and the Umted States Department of Justice for Nueces County is adopted for early voting and election ,jay voting. SECTION 10. The Nueces County Courthouse is designated as the sole Central Counting Station for early vote tabulation. SECTION 11. If for any reason any section, paragraph, subdivision, clause, phrase, word, or provision of chis ordinance is held invalid or unconstitutional by final judgment of a court of:ompetent jurisdiction, it may not affect any other section, paragraph, subdivision clause, phrase, word, or provision of this ordinance, for it is definite inlent of the City Council that every section, paragraph, subdivision, clause, phrase, word, or provision hereof be given full force and effect for its purpose. SECTION 12. Thatlpon written request of the Mayor or five Council members, copy attached, the Ci t)' Council ( 1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective adrninlstration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and take effect upon first reading as an emergency measure this the day of Februarv, 2007. ATTEST: THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Henry Garrett Mayor APPaOVBD: February' 12, 2007 ;.r-' {.l': j-(/-;ut ''\ , Ma ay scher City Attorney ~"l"',"""""'" ,,,,'''~''",,,,.'' '~-_,....,.,,_'.......""..,_, ""__T"".~_," ,_.-.....,...... ,,_,. _.. ...."...,_...~ Corpus Christi, Texas ____ day of February, 2007 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance an emergency exists requiring suspension of the Charter rtlle as to consideration and voting upon ordinances at two regular meetings; Ijwe, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is int:-oduced, or at the present meeting of the City Council. Respectfully, Respectfully, Henry Garrett, Mayor City of Corpus Christi Council Members The above ordinance was passed by the following vote: Brent Chesney Melody Cooper Jerry Garcia Henry Garrett Bill Kellv Rex A. Kinnison John E. Marez Jesse Noyola Ma:-k Scott '~ '"' ...,;w..,......-. ._.c_~._ _,,,,.. ._._. .___ _ ATTACHMENT "A" CITY OF CORPUS CHRISTI GE~ERAL ELECTION - APRIL 14, 2007 PRECINCT JUDGE ALTERNATE JUDGE Sharon Pope Suzanne Cramer 2 Laura Castillo Jennifer Castillo ., Robert Andreas Lettie Good ) 4 Audel1a Longona Phillip Yarbrough 5 Nancy Hemphi II Francis Thompson 6 Maria Guerra Erin Estrada 7 Trini Garcia Alonzo Garcia 8 Darryl Duran Anna Alvarez *9 Anita Cates Peggy Bickham '{ Margarita Horak Bobby Parr i i 18 Loraine Johnson Susie Smith 20 Esmeralda Martinez Yvonne Martinez 21 Ruth Lance Brian Miller 24 Liz Gutierrez Aida A. Lopez 26 & *16 Sam C. Dalton Rebecca Bradford 29 Alan Moravits Richard Alonzo 30 Daniel Lopez Geraldine Woods 32 Cameron Fox Sheri Phillabaum 33 Lodia Sally Villegas Aruze Thompson *34 N orine Bernsen Virginia Means 38 John Luna Amada Luna 39 & 31 Catherine Hassing Delia Salazar ~, ~,""'.- ~ ...,.~ .......". .'00' .,~ ~'-""""-''''''-''''--------~'-~ .-.....- "-- '-'-'-' --'-"!,,,,--""""'-' ,,'-.' --..,...".--.,. .--.-. PRECINCT JUDGE ALTERNATE JUDGE 40 & *28K Geroge Rueff. Sr. Janet Oprisko 41 Jesse Hix Bertha Mireles 43 & 83 Rene Guzman T otsy Armadillo 44 Shelby DeReese Dennis DeReese 45 & 46 Belia Alaniz Mary Chavez 4'"1 Andres Rodriguez J r. Adelita Ida Worden 48 Rosie Garcia Glenn Ellen Dreggors 49 Larry Bell Adalberto Ayarzagoitia 50 & 59 William Tate Lila Huling 5 C.E. Ginn, Sr. Mable C. Ginn 53 Marie Beatrice Moreno Gabina Bazan 56 Ken Gandy Janie Arriaga 5'"1 Alicia Garcia Reynaldo V. Garcia 58 Kay Lund Fischer Dorothy Vaught 60 Lydia Guartuche Irma Guerra 62 & 85 Frances PowelJ Elva Estrada 63 & 42 Antoma M. Mercado Linda Lamprecht (-)4 Mody Boatright Frances Boatright 1:>5 Gerald N. Cheetham Jim Tansey 66 Anne Bauman Catherine Thomas h Yiichael Posey Chris Carrigan 68 Rosalinda Rodela Sylvia Hinojosa 69 Mary Lou Cano Cynthia Vail 70 & 89 Joan Veith Roy Corkhill 71 & 95 Viola Van Houten Adela Soto "';"') JOVIta Rossy Margie Flora ..:.. ..,.., Virgima Torres Lisa Torres , - ____ "_'.~"_. _-__ _. 'T.^~". ._. .,._.; . _..~_.._ _._.....,. PRECINCT JUDGE ALTERNATE JUDGE 7-1. \1argaret PalacIOS Olga Gonzales 7" Rosemary Martinez Baldemar Martinez 7h Mary Lou Garcia Toni Govella 77 &61 Shirley Stonum Julia Riojas 78 Yolanda Pantoja Sandra Martinez 79 & 52 Sylvia Mireles Tony C. Hartwell 80 Jose Antonio Lopez Yolanda Flores 81 & *19 \1ichelle Smith Kelly Mitchell 82 Bryan McCool Max Maughan 84 \1areo Figueroa Carolyn Jensen 86 Patricia Clark Valerie Voeste 8~ Ann Marie Hernandez Melvin Mills 9Ci Gloria Anes Rosa Mary Procer 91 Robert Eisenberg Marsha Clodfelter 92 Carolyn Sue Yaldin Bonnie Johnson 93 Emilia Campo Donna Blanco 94 Estella Mercado Ralph Cantu 96 Albert Mendez Gail Wayland en Carlos Valdez Minnie Rodriguez 98 Alitano Castro Gloria Gonzales. 99 Linda Cavazos Yolanda Carpenter 100 Maria Luisa Del Taro Rodolfo G. Aleman 101 Aubrey E. Bryan Gustava Rodriguez *]03 Sabrina Winchester Dan Stoops 106 June A Gi1bersleeve Paul Eubanks * 107 & *23 J.R. Covington Patricia Covington 11)9 Barbara Dunk Sarah Zuniga ~,--,;o.-_~ '......"'"'....... ....---,""'.,,- '~'--""--" --._-_. -'.- ............. .-....."-.,... '---.., PRECINCT JUDGE ALTERNATE JUDGE 110 Theresa Ross Marion Scisamore '" , 11 Keith Cargile Bill Tinney 1 ]2 Wilma Raub Olga Bell li3 Arlena Pullman Beverly Williams 114&*15 Alma Lee Harris Gertrude Steward Hubbard 11 5 & 88 ~ancv Stevens Carolyn Buntrock 6 \1ildred Ashmore Gene Bruce 7 Pamela Allen Glenda Turner 1 : 8 Alicia Rodriguez Rosario Ramos 119 \1ary Saenz Sandy Garcia [20 W R Payne Jerry Wade ].21 Jean Swenson Mary Lopez 'J) Jerrold Towle Elia Towle '"-- 23 Carmelita Shafer Delores Dees 124 Desiree Reece Sandra Wilson 25 Craig Whitley Pat Beseda -' 8 "..., AGENDA MEMORANDUM City Council Action Date: February 20, 2007 SUItJECT: CCIA Entrance and Business Park Signage (Project No. 10003) ~DA.ITEM: A Ordinance appropriating $28,154.37 in unappropriated interest earnings in the Airport 2000B CIP Fund 3025; amending FY 2006-2007 Capital Budget adopted by Ordinance No 026997 to increase appropriations by $28,154.37, B. Motion authorizing the City Manager or his designee to execute a construction contract with DMB Construction of Corpus Christi, Texas, in the amount of $183,872.00 for the CCIA Entrance and Business Park Signage. ISSVE: This project is part of the ongoing Improvements being made atthe Corpus Christi Intemational Airport, The proposal is for the construction of two monument signs at the entrance to the airport and at the entrance to the CCIA International Business Centre. The project has bid and Council approval is required to award the construction contract. FUIf>IN~: Funds for this project are available from the FY 2006-2007 Airport Capital Improvement Budget. REQOM.NDATION: Staff recommends approval of the motion as presented. r S2~", .I q..J~' ;)../1,.,/",,7 Dave Hamrick Director of Aviation ~~ ngel R. Escobar, P.E. Director of Engineering Services Ad Exh it "A" Exhibit "B" Exhibit "C" Exhibit "0" H \HOMElRachelleIGENlAlrponl' C003-SlgnslAgenda MefT'c 1:'C BACKGROUND INFORMATION SUIIJECl': CCIA Entrance and Business Park Signage (Project No. 10003) PR EC. DESCRIPTION: The project consists of the construction of two monument signs of variable geometric shape and constructed of architectural metal panels and finished stone attached to a concrete masonry unit (CMU) pedestal support, along with lighting, electrical conduit and wiring and other related work items to construct the project. BIO-l'FOtMATION: The City received proposals from two bidders on January 31,2007 (seel:xhibit "B" Bid Tabulation). The bids ranged from $183,872 to $223,102 for the lump sum bid The consultant (PGAL Inc.) and City staff recommend that the construction contract be awarded in the amount of $183,872 to DMB Construction of Corpus Christi, Texas, for the CCIA Entrance and Business Park Signage. ~RA<iT TERMS: The contract specifies that the project will be completed in 90 calendar days with completion anticipated by June 2007. fHQIECT,IACKGROUIJO: The City owns approximately fifty (50) acres of property south of Stlte Highway 44 and west of International Drive at the entrance to the Corpus Christi International Airport that had been used for agricultural purposes. In December 2004, Airport staff negotiated a Council-approved agreement with the Corpus Christi Regional Economic Development Corporation (CCREDC) to provide commercial non-aviation development services. The construction contract for the development of the Corpus Christi International Airport Industrial Park. Phase 1, Access Road and Utilities (Project No. 1098) was awarded on October 11. 2005. It consisted of the construction of new urban collector street; reconstruction of rural roadway; new PVC sanitary sewer lines and fiberglass manholes; new water lines and appurtenances; new reinforced concrete storm sewer pipes, inlets and junctIon boxes: drainage ditch improvements; and street lighting improvements by AEP. One of the new signs will be located at the entrance to the Business Park and the other new sign wiil be located at the entrance to the Corpus Christi International Airport. PRI C CIL ACTION: 1. Al4Iust ~1. 2000 - Approval of a five (5) year lease on 336.78 acres to T. M. & D. H. Bernsen Farms for $25 per acre per year. (Ordinance No. 024160) 2. DEllCeml1er 21. 2004 - Approval of a professional services agreement with the C.C.R.E.D,C. for business development services, primarily warehousing, light industrial and commercial non-aviation 3. M.-ch 29. 2005 - Motion authorizing the City Manager or his designee to execute a Contract for Professional Services with Maverick Engineering Inc. in the amount of $187,265 for the Corpus Christi International Airport Industrial Park, Phase 1 (Access Road and Utilities). (Motion No. 2005-109) ~ iHOME\RChelleIGENlAirportI1 C003-S,grslAge<1da Backgrocr., joc """", - ....;<> "....... "".- .-..,""- .,_._..,.~._."- -- ..~._.",~.,.- -."',,-. - "-' 4 October 11,2005: A. Ordinance appropriating $525,000 in the Airport Operating Fund 4610; transferring and appropriating $525,000 into the Airport CIP Fund-Capital Reserve Fund 3020A for Infrastructure Improvements for the Corpus Christi Industrial Park, Phase I; amending FY 2005-06 Operating Budget adopted by Ordinance No. 026385 to increase appropriations by $525,000 (Ordinance No. 026510) B. Motion authorizing the City Manager, or his designee, to award a construction contract to King Isles, Inc. of Corpus Christi, Texas in the amount of $1 ,423,851.05 for the Corpus Christi International Airport Industrial Park, Phase 1 (Access Road and Utilities) for the Base Bid and Additive Alternate No.1. (Motion No. 2005-352) C. Motion authorizing the City Manager, or his designee, to execute a lighting agreement with American Electric Power (AEP) of Corpus Christi, Texas in the amount of $211.142.56 for the Corpus Christi International Airport Industrial Park, Phase 1 for instattation of lighting and re-routing above ground power lines below ground. (Motion No. 2005-353) 5 September 19, 2006 - Ordinance approving the FY 2007 Capital Budget in the amount of $146,994.500. (Ordinance No 026997) PRI,R AQMINISTRATIVE ACTION: "1 AUQust 15, 2005 - Administrative approval of a small agreement for Architect/Engineer Consultant Services with PGAL Inc. in the amount of $9,050 for the CCIA Entrance and Business Park Signage H \HOM&lRacnetleIGENlAlrp0r1\1 0OO3-SignSlAgenda Backgn.cnd dec ....... TABULATION OF BIDS DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS TABULATED BY: 'Angel R. Escobar, P.E., Director of Engineering Services BID DATE: Janijary 31,2007 ENGINEER'S ESTIMATE: $165,500.00 TIME OF COMPLETION: 90 Calendar Days CCIA EN1JtANCI AND BUSINESS PARK SIGNAGE DMB Construction Nuway International (PROJECT NO. 100(3) 4722 Neptune 2621 Holly Road C.C., TX 78405 C.C., TX 78427 DESCRIPTION QTY. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Furnish aI/labor and materials, tools and necessary equipment and to perform the work required for the subject project (two signs) at the ; LS $183,872.00 $183,872.00 $223,102.00 $223,102.00 locations set out by the plans and specifications and In strict accordance with the contract I documents. TOTAL BID $183,872.00 $223,102.00 .,..,.. .;0,....,. __=, ",= ".......',..._..,~ _.._ -_",_"'__.'."._,,__. ~,,~__..~__ ._.~..._.. __", u_ .......,...._. ..~ CCIA ENTRANCE AND BUSINESS PARK SIGNAGE (PROJECT NO. 10003) PROJECT BUDGET February 13, 2007 ESTIMATED BUDGET I $ 227,019.00 I FUND' RECilUIRED: Construction Cost (OMS Construction) $ 183,872.00 Construction ContinQencies 18,387.00 AlE Consultants (PGAL Inc.) 9,050.00 Construction Inspection - 7,355.00 EnginEWaring Reimbursements 5,516.00 Finance Reimbursements 1,839.00 Incidental Expenses (Printing, Advertising, etc.) 1,000.00 T ota I.... .. . . . . ... .. . . . . . . . . . . . .. . .. . . . . . . .. . .. . . ...... .,.........,........................................... $ 227,019.00 EXHIBIT "e" Page 1 of 1 F ,e - ,Mprojecr ,councllexhiolts \exr ! OOOJ.dwg San Patricio County ~ N " ,~" i' '-- .~o -----. / , 0.~~ ) l,j ~. - / PROJEct LOCATION NUECES BAY '" '" < ~ ~ 0' '" ~i s; :;: -:0 '~ ~ <: ~ 'i CORPUS CHRISTI BAY "'NY 44 '')00 'VTE:RNA TfON.Ai.. OF?IV: :;ORcuS CHRIST TXAS , ~@ I~ I~ id LoeA TION MAP NOT TO SCALE /-IWY 44 N ~r '/ ~~ PRQIECTSI7E ~. '~ /:. '" ( PROJECT SITE CIfY ~ nn SITE PLAN , , ~'Il I I -- ECfNo.1ooo3 NOT TO SCALE EXHIBIT -D- CORP" CIMISTIINTE.NA TIONAL AIRPORT ENTRMlCEAND BUSINESS PARK SIGNAGE CITY COUNCIL EXHISrr CITY OF CORPUS CHRISTI TEXAS DEPARTMENT OF ENGINEERING' SERVICES PAGE: 1 of 1 DATE: 02-06-2007 I - - - - ~~-- ~ AN ORDINANCE APPROPRIATING $28,154.37 IN UNAPPROPRIATED INTEREST EARNINGS IN THE AIRPORT 2000B CIP FUND 3025; AMENDING THE FY 2006-2007 CAPITAL BUDGET ADOPTED BY ORDINANCE NO. 021997 TO INCREASE APPROPRIATIONS BY $28,154.37; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $28,154.37 is appropriated from the unappropriated interest earnings In the Airport 20008 CIP Fund 3025 SECTION 2. That the FY 2006-2007 Capital Budget adopted by Ordinance No. 026997 IS amended to increase appropriations by $28,154.37. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the 20th day of February, 2007. ATTEST: THE CITY OF CORPUS CHRISTI - Armando Chapa City Secretary Henry Garrett Mayor --........ --"1111" Corpus Christi, Texas _~ day of ,2007 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: I/we, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Henry Garrett Mayor Council Members The above ordinance was passed by the following vote: Henry Garrett Brent Chesney John E. Marez Melody Cooper Jerry Garcia Bill Kelty Rex A. Kinnison Jesse Noyola Mark Scott ."-'fIIIIl"" ._~ '''*' ~"""'*"'~-'-'-"-'''''~ -..........,.. .---.-,....-..-. '~'._'-<<-- .._~---_.._._.,..__....._._. .._._..-._.-. "-" 9 AGENDA MEMORANDUM City Council Action Date: February 20, 2007 SUIJECT: Antelope Street & Salt Flats Area 36"/48" Wastewater Gravity Interceptor line (Project No 7302) ~NDAITEM: A. Motion authorizing the City Manager or his designee to execute Change Order No. 12 to the construction contract with George Construction, Inc. of Houston, Texas, in the amount of $152,445.19 for the Antelope Street & Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 8, Motion authorizing the City Manager or his designee to execute Amendment NO.3 to a Construction Materials Testing Agreement with Fugro Consultants, LP of Corpus Christi, Texas, in the amount of $6,329,50 for a restated fee of $27,431.80 for the Antelope Street & Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line for additional testing. IS~E: The Antelope Street & Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line project is a large project with many components covering a wide geographical area. The proposed change order contains the following items: replacement of the Winnebago water line; changing of piping systems in the Broadway Wastewater Treatment Plant; and add.ional asphalt pavement repairs in the project area. FU",IN<i.:. Funds for this project are available from the FY 2006-2007 Utility Capital Improvement Budget. REOOMMENDATION: Staff recommends approval of the motion as presented. . ----..... ?=-- ~~~)sJo-) Foster Crowell Director of Wastewater Services /'i . / / 411-J~7 gel R. Escobar, P. E. Director of Engineering Services ~on" Support M$rial: Ex it "AD Background Information Exhibit "B" Change Order Summary Exhibit "C" Location Map f< \HOMl\Rachelle\GEN\Wastewater\n02.;'~TELCP~\Cha' ce Order Nc '2'.Agenda Memo doc BACKGROUND INFORMATION SUBJECT: Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line (Project No. 7302) ~DER NO. 12 EXPLANATION: This change order consists of the addition of the following bid items and quantities to the contract: 1 Winne,aao Waterline As part of a previous change order, improvements where authorized for new concrete pavement on Winnebago and Brownlee adjacent to and within the Winnebago/Brownlee intersection. Due to heavy traffic in this area, the existing pavement was in very poor condition. During the course of the pavement work, it was discovered that the existing water line was in very poor condition with multiple small leeks In order to ensure the integrity if the new pavement, it was deemed necessary to replace the existing line with a new line to the limits of the new street construction. Cost: $42,281.96 2 Broadwav WWTP PIPinq Construction projects have already taken place (Resaca Lift Station and the Northside/Port Area Infrastructure projects) as part of the advance planning and preparation for the new Broadway Wastewater Treatment Plant. This current project contains another step for the new WWTP. All sewage now flows into the Resaca Lift Station. The old, existing inflow structure at the Broadway WWTP is no longer in service. During the course of the construction of the current project, it was discovered that some small piping systems existed within the treatment plant site that carried sewage and other flows into the facilities that are to be abandoned in this project. These piping systems, which consisted of 150 LF of piping in three different locations/segments of 75 LF 60 LF and 15 LF respectively, had to be changed so that the flows were diverted out of the old system and into the new system. Cost: $32,448.23 3. Aw>halt Pavement Repairs The size of this project is large, not only in the dollar value of the work, but also in the amount of the geographical area covered. It extends all the way from the Broadway vWVTP to about one block from Miller High School. This required doing work in numerous streets. Asphalt trench repairs and surface treatments were called for to restore the pavement surfaces. Many of the streets, even though they would have had a uniform appearance, would still have retained their rough riding characteristics. In order to obtain a smoother surface ride and to lengthen the life expectancies of the streets, 1,546 SY of additional asphalt pavement repairs were completed. Cost: J77.715.00 Total Cost of Change Order No. 12: $152,445.19 AME~T NO.3 EXPLANATION: Additional construction materials testing services performed by Fugro Consultants of Corpus Christi, Texas, in the amount of $6,329.50 were required for this project. -; \HOMF.RacheileIGENIWastewater"J02-ANTE c OPE'Change ;;rder ,,\ . 2IAgenda BacKground doc ....... "",",p" ""l' ...,...,._'~> _...._ ..-.._.e___,...,", ..'"'' _...._..,._...__ .__,.._~",. '__. __ f.BIQR CpuNCIL ACTION: 1~uQust 18. 1998 - Motion authorizing the City Manager, or his designee, to execute an Engineering Services Contract with Govind & Associates, Inc. in the amount of $329,853 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood Plant/Nueces River Delta. (Motion No. M98-285) 2. ~av 5. 2001 - Motion authorizing the City Manager, or his designee, to execute Amendment No.3 to an engineering services contract with Govind & Associates, Inc. in the amount of $43,01 0 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood Plant/Nueces River Delta. (Motion No. M2001-189) 3. Qctobfr 30,2001 - Motion authorizing the City Manager, or his designee, to execute Amendment No.5 to an engineering services contract with Govind & Associates, Inc. in the amount of $48,560 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood Plant/Nueces River Delta. (Motion No. M2001-409) 4. ~ril 16. 2002 - Motion authorizing the City Manager. or his designee, to execute Amendment NO.6 to an engineering services contract with Govind & Associates, Inc. in the amount of $99, 112 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood Plant/Nueces River Delta. (Motion No. M2002-099) 5. Julv 8. 2003 - Motion authorizing the City Manager, or his designee, to execute Amendment No. 11 to an engineering services contract with Govind & Associates, Inc. in the amount of $639,621 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood PlantlNueces River Delta. (Motion No. M2003-239) 6 December 16. 2003 - Motion authorizing the City Manager, or his designee, to execute Amendment No. 13 to an engineering services contract with Maverick Engineering, Inc. in the amount of $62,338 for engineering services associated with the Airport Ditch Outfall Improvements and Broadway Plant Lift Station and Diversion to Greenwood Plant/Nueces River Delta. (Motion No. M2003-239) 7 November 16, 2004 - Motion authorizing the City Manager, or his designee, to execute Amendment No. 16 with Maverick Engineering Inc. of Corpus Christi, Texas, for a total fee noUo exceed $39,044 for a total restated fee of $1,378,811 for the Antelope Street and Salt Flats Area 36-lnch/48-lnch Wastewater Gravity Interceptor Project. (Motion No. M2004-429) 8. "pril19, 2005: · Motion authorizing the City Manager, or his designee, to award a construction contract to Jaico Inc. of Houston, Texas, in the amount of $8,614,720,50 for the Antelope Street and Salt Flats Area 36-lnch/48-lnch Wastewater Gravity Interceptor Line. (Rebid) (Motion No. 2005-119) · Motion authorizing the City Manager,::>r his designee, to execute a contract for professional services with Goldston Engineering Inc. for a fee not to exceed $285,140 for construction inspection services for the Antelope Street and Salt Flats Area 36- Inch/48-lnch Wastewater Gravity Interceptor Line. (Motion No. 2005-120) 9. April ~6, 2005 - Motion authorizing the City Manager, or his designee, to execute ratification and Amendment No, 17 to the contract for professional services with Maverick Engineering, Inc In the amount of $67,608 forthe Resaca Lift Station and 48- \HOME\Rachelle\GEN\VVaSlewater\7302,:"'r'JTELc)PE';C~a"qe O.'cer "'oc . 2\Agenoa 3ackgrcund,doc inch Gravity Line and Antelope Street and Salt Flats 36-inch/48-inch Wastewater Gravity Interceptor project. (Motion No. 2005-127) 10 Qctober 25, 2005 - Motion authorizing the City Manager, or his designee, to execute Change Order No.1 with Jalco, Inc. of Houston, Texas in the amount of $357,720.76 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. (Motion No 2005-368) 11 December 13, 2005 - Motion authorizing the City Manager, or his designee, to execute Change Order NO.3 with Jalco. Inc. of Houston, Texas in the amount of $248,770.55 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. (Motion No. 2005-415) 12 Julv 18, 2006 - Motion authorizing the City Manager, or his designee, to execute Change Order NO.6 with Jalco, Inc. of Houston, Texas in the amount of $699,833.48 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. (Motion No,2006-222) 13 Julv 18, 2006 - Motion authorizing the City Manager, or his designee, to execute Amendment NO.3 for engineering services with Goldston Engineering, Inc. of Corpus Christi in the amount of $48,880 for project inspection and construction management services for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. (Motion No. 2006-223) 14 September 19, 2006 - Ordinance approving the FY 2007 Capital Budget in the amount of $146,994,500. (Ordinance No. 026997) 15 ~tober 31, 2006 - Motion authorizing the City Manager, or his designee, to execute Change Order No. 10 to the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line contract with George Construction, Inc. of Houston, Texas in the amount of $122,126.38 for the following: Part A - emergency repairs on Doddridge Street and Part B - the bore under the Crosstown Expressway. (Motion No. 2006-351) PRI A INISTRA TIV ACTION: 1 Stote~r 10, 1999 - Administrative Amendment No. 1 to an engineering services contract with Govind & Associates for a total fee not to exceed $4,460 for a total restated fee not to exceed $334,313, for archaeological survey services for the Airport Ditch Outfal/lmprovements. 2. June 27. 2000 - Administrative Amendment NO.2 to an engineering services contract with Govind & Associates for a total fee not to exceed $9,480 for a total restated fee not to exceed $343,793, to evaluate alternate pump station locations. 3. J4fle 19. 2001 - Administrative Amendment NO.4 to an engineering services contract with Govind & Associates for a total fee not to exceed $14,010 for a total restated fee not to exceed $400,823, to evaluate alternate pump station locations. 4. Mtv 22, 2002 - Administrative Amendment NO.7 to an engineering services contract with Govind & Associates for a total fee not to exceed $24,650 for a total restated fee not to exceed $573,145, for the Broadway Wastewater Treatment Plant Diversion. 5. November 14. 2002 - Administrative Amendment NO.8 to an engineering services contract with MEI Govind for a total fee not to exceed $18,195 for a total restated fee not to exceed $591,340, for the Broadway Wastewater Treatment Plant Diversion project. 6. D4J:ember 24, 2002 - Administrative Amendment No. 9 to an engineering services cOAtract with MEI Govind for a total fee not to exceed $24, 880 for a total restated fee not to exceed $616,220, for the Broadway Wastewater Treatment Plant Diversion. ~\HOME\RlIC/1elle\GEN\Wastewa'er\7302."'NTE _OPE\Chaoge >aer No '2\Agenda Bac><ground doc ~. _-e'iftt_" ~ February 6, 2003 - Administrative Amendment No. 10 to an engineering services contract with MEI Govind for a total fee not to exceed $1,300 for a total restated fee not to exceed $617,520, for the Broadway Wastewater Treatment Plant Diversion project. 8 Auqust 29. 2003 - Administrative Amendment No. 12 to an engineering services contract with MEI Govind for a total fee not to exceed $0 for a total restated fee not to exceed $1,257,141 for the Broadway Wastewater Treatment Plant Diversion project. 9 April 9. 2004 - Administrative Amendment No. 14 to an engineering services contract with Maverick Engineering, Inc. for a total fee not to exceed $3,900 for a total restated fee not to exceed $1 323,379, for the Broadway Wastewater Treatment Plant Diversion project. 10 November 5. 2004 - Administrative Amendment No. 15 to an engineering services contract with Maverick Engineering, Inc. for a total fee not to exceed $16,388 for a total restated fee not to exceed $1 .339.767, for the Broadway Wastewater Treatment Plant Diversion project. 11. February 14, 2005 - Administrative approval of a small Construction Materials Testing Services contract with F ugro Consultants in the amount of $16,775 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 12. October 27. 2005 - Administrative approval of Change Order No.2 with Jalco, Inc. of Houston, Texas in the amount of $23,740.72 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 13. March 22. 2006 - Administrative approval of Change Order NO.4 with Jalco, Inc. of Houston, Texas in the amount of $24,954.13 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 14, April 4, 2006 - Administrative approval of Change Order NO.5 with Jalco, Inc. of Houston, Texas in the amount of $19,506.00 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 15 Julv 25. 2006 - Administrative approval of Change Order No. 7 with George Construction, Inc. (formerly Jalco, Inc.) of Houston, Texas in the amount of $21 ,903.43 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 16 Auqust 30, 2006 - Administrative approval of Ratification and Amendment NO.1 to the small Construction Materials Testing Services contract with Fugro Consultants in the amount of $1,652.30 for a total restated fee of $18,427.30 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 17. $eotember 11,2006 - Administrative approval of Change Order No.8 with George Construction. Inc. (formerly Jalco, Inc.) of Houston, Texas in the amount of $24,573.00 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 18. October 2, 2006 - Administrative approval of Change Order No. 9 with George Construction. Inc. (formerly Jalco, Inc.) of Houston, Texas in the amount of $24,806.00 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 19. December 20. 2006 - Administrative approval of Change Order No. 11 with George Construction, Inc. (formerly Jalco, Inc.) of Houston, Texas in the amount of $24,806.00 for the Antelope/Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line. 20 January 12. 2007 - Administrative approval of Ratification and Amendment NO.2 to the small Construction Materials Testing Services contract with Fugro Consultants in the amount of $2.675.00 for a total restated fee of $21,102.30 for the Antelope/Salt Flats Area 36"/48" \Nastewater Gravity Interceptor Line. J-iOMEIRachelle\GEN',Was:ewa,er\7302,ANTELOPE',Cca'1C;e Orde, No 12IAgenda Background doc Department of Engineering Services Change Order Summary Sheet January 23, 2007 PRQ..IECT: Antelope St. & Salt Flats Area 36"/48" Wastewater Gravity Interceptor Line Project No 7302 APPIltOVED: City Council on 4/19/05- Motion No. M2005-119 CONTRACTOR: George Construction, Inc. (formerly Jalco, Inc.) PO Box 27368 Houston, TX 77227 TOTAL CONTRACT AMOUNT 25% Limit Amount.... $8,614,720.50 2,153,680.13 357,720.76 23,740.72 248,770.55 24,954.13 19,506.00 699,833.48 21,903.43 24,573.00 24,806.00 122,126.38 24,557.30 152,445.19 Change Order NO.1 (10/12/05). Change Order NO.2 (10/27/05) . ""'" Change Order NO.3 (Council-12/13/05). Change Order NO.4 (3/22/06) Change Order NO.5 (4/4/06).. Change Order NO.6 (Council-7 !18/06). Change Order NO.7 (7/25/06). Change Order NO.8 (9/11/06). Change Order NO.9 (10/2/06) . Change Order No. 10 10/31/06)... Change Order No. 11 ',12/20106)... . Change Order No. 12 1/23/07) Total....... 1,744,936.94= 20.26% < 25% pRIGI. CONTRACT TIME AUTHORIZED ......................,.......... AdditionjContract Time Change Order #1..... ............. ........ Addition./ Contract Time ChaRGe Order #2... Addition'l Contract Time Change Order #3... """""" Addition.1 Contract Time ChaRGe Order #4 .. Addition., Contract Time Chanue Order #5 . Additionel Contract Time Change Order #6 .. Additional Contract Time Change Order #7 Additional Contract Time Change Order #8.. Additional Contract Time Change Order #9 .. Additional Contract Time Change Order #10 Addition., Contract Time Change Order #11 Additional Contract Time Change Order #12 Total Additional Contract Time To Date. 360 C.D. 60C.D aC.D 90C.D, aC.D o CD. OC.D. OC.D. OC.D. 30C.D. 15 C.D. -0- ~ 195 CD "\HOME\Rechelle\GeN\Wastewater'7302.AN'~LOPE\Changf' ')rder No '2\Change Or1er Summary doc ~' ....'.-,",....'~'" --.-...--..--"........-. .....-",.--"'<-.. -,.-",,_. .-......- '--""'-"" ..-...... 'Ie MprOjecr ,counClIexniblts \exn7302.awg "uf TS S,L /___~ .--... . f " ._~/---, / -----/---; -~. U ::::::: _____/ S"/,,L', .: / ~ (...~:.'--.... ------"'" ..nOf'/ ---___... . f'/et ..~ PROJECT LOCA TION CORPUS CHRISTI BAY I I LOCA TION MAP NOT TO SCALE SITE OF WA TERLlNE REPLACEMENT Vl > i: ::0 > Z ::0:: Z CITY PROJECT No. 7302 VICINITY MAP NOT TO SCALE EXHIBIT .C. (CHANGE ORDER NO. 12) ANTELOPE STREET AND SAL T FLA TS AREA 36-INCH/4INCH WASTEWATER GRAVITY INTeRCEPTOR LINE PROJECT CITY COUNCIL EXHISrr CII( OF CORPUS CHRISTI. TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 DATE: 01-05-2007 ~ N ~ N I - - - - ~-- 10 ...... AGENDA MEMORANDUM DATE: February 20,2007 SUe;ECT: J. C.,Elliott Landfill Permit Amendment J c., Elliott Citizens Collection Center and Transfer Station ~DAITEM: Motion authorizing the City Manager, or his designee, to execute Amendment No. 19 with Shiner, Moseley & Associates, Inc. in the amount of $43,141 for Engineering Services associated with: 1. permit documents to increase capacity at J. C. Elliott Landfill, 2. TCEQ Permit to increase final contours and disposal capacity and 3. modification of fire/water documents for the Transfer Station TXDOT Permit. ISS~: . Modification of the J.C. Elliott Landfill Permit will result in gaining approximately two additional months of disposal capacity. This will help ensure the Transfer Station is open prior to beginning operations at Cefe Valenzuela Landfill. · TXDOT required modifications of the Fire and Water Line Plans prior to issuing a permit to cross S.H. 286. FU~ING: Funds are available from proceeds from the Sanitary Landfill 2006 CIP Fund. RECC:>Mf4INDATION: Staff recommends approval of the motion as presented. /" IV' -o/If/() 7 . scobar, P. E., or of Engineering Services 9~ - it:rey a n rrector of Street & Solid Waste Services Addlion. SUDDort Ma.,rial: Exhi'it "A~ Background Information Exhiltit "B" Contract Summary Exhibit "G" Location Map C. 'DOCUME-' \lvndll&\lOCALS-' \ TemolAEAl1'1d19Merno.doc - ADDITIONAL INFORMATION CONTRACT AMENDMENT: The proposed engineering amendment modifies the J. C. Elliott Permit Amendment application to gain approximately two additional months of disposal capacity. It also ratifies modification of plans for the Transfer Station Fire and Water Line design as required by TXDOT prior to issuing a permit to cross S.H. 286. The documents being modifications for the J.e. Elliott Permit application include: Attactlment 1 - Site Layout Plan; Attactlment 2 - Fill Cross Sections; Attachment 4 - Geology Report; Attachment 6 - Groundwater and Drainage; Attachment 7 - Final Contour Map; Attactlment 14 - Landfill Gas Management; and Attachment 15 - Leachate and Contaminated Water. A contract summary is attached. See Exhibit B. BACKGROUND: The J. C. Elliott Landfill Transfer Station is present under construction and is on schedule. Remaining disposal capacity at J. e. Elliott Landfill is approaching capacity under the amendment. Calculations indicate that capacity may be reached prior to completion of the Transfer Station Cefe Valenzuela Landfill has been set up to accept wastes only from commercial contract haulers and City Solid Waste trucks. No cash payments will be accepted and there is not a cash management system in place. Non-contract haulers and citizens will continue to use J. C. Elliott for disposal. It is necessary for the Transfer Station to be open to prevent opening Cafe Valenzuela Landfill to the public. While Cefe Valenzuela will be complete this month, it would be difficult operationally to have the Landfill open to the public. Modification of the permit will help ensure that the Transfer Station is complete prior to opening of Cefe Valenzuela. PRIOR COUNCIL ACTION: The most critical recent actions to facilitate the opening of Cefe Valenzuela Landfill have been: July 1'p. 2003 - Resolution authorizes the City Manager, or his designee, to execute a Local Project Advanced Funding Agreement for Voluntary Transportation Improvement Project with the Texas Department of Transportation (TxDOT) governing the construction of a proposed drainage culvert on FM 70 to serve the future development of Cefe Valenzuela Landfill in the amount of · $16,000.000 for preliminary engineering; and rl:\HOME\L YNOAS\GEN\Landfill\Ellictt Transfer Statiof'lAmendment 19\AEAmd 19BkgExhA.doc Exhibit "A" Page 1 of 3 .... .'.....-. . . $900,000.00 for construction De~mber 21, 2004 - Motion authorizing the City Manager, or his designee, to execute Amendment No.1 0 for engineering services with Shiner, Moseley & Associates, Inc. in the amount of $222,000 for the finalization of plans for Cefe F. Valenzuela Landfill. Jan~ary 25, 2005 - Motion authorizes the City Manager, or his designee, to increase the esctow funding with the Texas Department of Transportation (TxDOT) in the amount of $157,482.45 for the construction of a proposed drainage culvert on FM 70 to serve Cefe Valenzuela Landfill. AUClJst 30, 2005- a. Motion authorizing the City Manager, or his designee, to execute a construction contract in the amount of $14,875,294.00 with Longhorn Excavation, Inc., of Richmond, Texas for the Cefe F. Valenzuela Landfill Site Development Project (M2005-308). o. Motion authorizing the City Manager, or his designee, to execute a materials inspection, testing and laboratory servIces contract in the amount of $283,059.50 with Kleinfelder of Corpus Christi, Texas for the Cefe F. Valenzuela Landfill Site Development Project (M2005-309). October 25, 2005 - Motion authorizing the City Manager, or his designee, to approve an aid to construction in the amount of $196,540.00 with Nueces Electric Cooperative to extend electrical power to the Cefe F. Valenzuela Landfill Site Development Project (M2005-370). Nov,mber 8. 2005 - Motion authorizing the City Manager, or his designee, to execute Amendment No 11 for construction phase engineering services with Shiner, Moseley & Associates, Inc. In the amount of $647,120 for the Cefe F. Valenzuela Landfill. December 13. 2005 - Motion authorizing the City Manager, or his designee, to execute Change Order NO.1 to increase the Enterprise Products pipeline adjustment allowance in the amount of $159,965.00 with Longhorn Excavation, Inc., of Richmond, Texas for the Cefe F. Valenzuela Landfill Site Development Project. January 17, 2006 - Motion authorizing the City Manager, or his designee, to execute Amendment No, 12 to the Contract for Professional Services with Shiner Moseley in the amount of $390,700.00, subject to availability offunds, to the Cefe Valenzuela Landfill for a Solid Waste Citizen Collection Center and Transfer Station at the J.C. Elliott Landfill. Ma~ 16,2006 a. Motion authorizing the City Manager, or his designee, to execute Change Order NO.6 for the excavation and transport of overfill from J. C. Elliott Landfill Sector 9 to Sector 11 in the amount of $547,500.00 with Longhorn Excavation, Inc., of Richmond, Texas for the Cefe F. Valenzuela Landfill Site Development Project. b. Motion authorizing the City Manager, or his designee, to execute a work order with SFI Waste Services of North America, Inc., of Scottsdale, Arizona, in the amount of $848,400.00 for the spread. compaction and cover of overfill from Sector 9 delivered to Sector 11 of J C. Elliott Landfill in accordance with the terms of the Landfill Services Agreement. Jun, 6, 2006 - Motion authorizing the City Manager, or his designee, to execute Change Order No. 7 for the reconstruction of County Road 20 from FM 2444 to the Cefe Valenzuela County Road 20 Drainage Culverts in the amount of $389,862.80 with Longhorn Excavation, Inc., of Richmond, Texas for the Cefe F. Valenzuela Landfill Site Development Project. June 27.2006 - Motion authorizing the City Manager, or his designee, to execute Change Order No.8 for the construction of an additional lift station, a wireless communications :1\HOMEL YNOAS\GEMi_andfill\Eiliott Transfer StatJonlAmendment 19\AEAmd19BkgExhA.doc Exhibit "A" Page 2 of 3 tower, and scale software for financial interface with the City's software system in the amount of $280,353.00 with Longhorn Excavation, Inc., of Richmond, Texas forthe Cefe F. Valenzuela Landfill Site Development Project. July 11, 2006 - a Ordinance appropriating $188,531.00 from interest earnings of the Public Health and Safety 2004 CIP Fund No. 3359 for J. C. Elliott Landfill Permit Modification application; amending the FY 2004 - 2005 Capital Improvement budget adopted by Ordinance No. 026188 by increasing appropriations by $188,531.00; and declaring an emergency. b. Motion authorizing the City Manager, or his designee, to execute Amendment No. 15 with Shiner, Moseley & Associates, Inc. in the amount of $370,170 for Engineering Services associated with an amendment application of the J.C. Elliott Landfill TCEQ Permit to increase final contours and disposal capacity. Dec8mber 19. 2006 - a. Motion authorizing the City Manager, or his designee, to execute a construction contract in the amount of $3,835,907.25 with Longhorn Excavators, Inc., of Richmond, Texas for the J.e. Elliott Landfill Solid Waste Citizen Collection Center and Transfer Station. b Motion authorizing the City Manager, or his designee, to execute a materials inspection, testing and laboratory services contract in the amount of $84,056.00 with Kleinfelder of Corpus Christi, Texas for the J.C. Elliott Landfill Solid Waste Citizen Collection Center and Transfer Station. ADMINISTRATIVE ACTIONS: DecEfTlber 14. 2005 - Approval of Change Order NO.2 to decrease pay allowance by $40,000.00 for the Duke Energy pipeline adjustment. DecEtTlber 28.2005 - Approval of Change Order No.3 in the amount of $13,800.00 to increese allowance for Onyx Energy pipeline adjustment (Pay Item 21). Janu,rv 25. 2006 - Approval of Change Order No. 4 in the amount of $24,570.00 to provicfe and install 6,500 I.f. of 5-strand barbed wire fence with galvanized T-posts and two corners. Febryarv 16. 2006 - Approval of Amendment No. 13 in the amount of $24,950.00 for the modilcation of mechanical, electrical and plumbing plans. Marcb 31. 2006 - Approval of Change Order No.5 in the amount of $16,547.53 for various civil, mechanical, architectural, and pipeline adjustments. In Pl'9cess - Approval of Amendment No. 14 in the amount of $24,150.00 for plan modi<<ications to for TCEQ review at Cefe Valenzuela to permit modification of the water system FUTURE COUNCIL ACTION: · Award of any necessary change orders; and · Design and construction of future disposal cells. FUNI'ING: Funding is available from the Public Health and Safety CIP Fund. H :IHOME\L VNDAS\GENILandfiIlIElliott Transfer StationlAmendment 19IAEAmd 19BkgExhA.doc Exhibit "A" Page 3 of 3 ~' -""-.-. CONTRACT SUMMARY SECTION III. B. ADDITIONAL SERVICES Section III. B. Additional Services. Task 4.21 - J. C. Elliott Landfill Permit Modification _ Increase Height of Final Contours is amended by the addition of the following to read: The Engineer is authorized to proceed with permit modifications to permit additional height of the final contours to gain approximately two months of additional landfill capacity and to address landfill gas management, and leachate/contaminate water contai n ment/treatment. The following attachments of the permit application are to be revised: Attachment 1 - Site Layout Plan; Attachment 2 - Fill Cross Sections; Attachment 4 - Geology Report; Attachment 6 - Groundwater and Drainage; AttaGhment 7 - Final Contour Map; Attachment 14 - Landfill Gas Management; and Attachment 15 - Leachate and Contaminated Water. Seclon IN. B. Additional Services, Task 4.22 - Fire ProtectionlWater Line Design and Permit Documents - Task 4.22 is added to the Transfer Station Design: T ASt< 4.22 Transfer Station Design And Construction The Engineer will modify plans to reflect modifications required by the Texas Department of Transportation (TXDOT) to permit the boring of S.H. 286 including preparation of plan, profile, construction details, specifications, meet as necessary with TXOOT and perpare the TXDOT permit application. SECTION VI. FEE is amended by the insertion of Phase III fees to read: Section VI. FEE. The City will pay the Engineer a restated total not to exceed fee of $$4,223,615.00. This fee will be full and total compensation for all services provided and expenses incurred The fee is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. This amendment authorizes the following fees: A. PEE FOR ADDITIONAL SERVICES The City agrees to pay the Engineer for services provided in accordance with the Scope of Services and Fee under this Amendment, an additional fee for additional services not to exceed $43,141.00. The revised total fee as amended is not to exceed $4,223,615.00. The total amended fee is the full and total compensation for all services provided and expenses incurred by the Engineer. e. J'IIpr:Jjec ':Oi..mC1ieX0,oltS \exh5' 92c.cJwg / /' \ V / .\~./ ~y ~~S/ <,9:-.<0 0--. C'\ \) '<:) \~ ;;;! / .~ v "'0J , ~ ~ S~S .GV/}"~ 1$ 9z: vI ~I (/ ) r- / JSC CRrEk J "- /1// ~ N J.C. ELLIOrr LANDFILL :::r: CITIZENt' COLLECnON CENTER AND tRAIISFER STA noN C/) SITE LOCA TION MAP NOT TO SCALE PROJECf # 5192 (AMENDMENT NO. 19) J.C. ELLIOTT LANDFILL CITIZINS COLLECTION CENTER AND 1RANSFER STA TION EXHIBIT "c" CITY COUNCIL EXHIBIT ~ CITY OF CORPUS CHRISTI TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 DATE: 02-12-2007 ~ ,+" ...- __,." ....._".....,..... _..C _~.. ______. _ 11 - AGENDA MEMORANDUM DATE: February 20,2007 SUBJECT: J C Elliott Citizens Collection Center and Transfer Station (Project 5192) AGBNDA ITEM: Motion authorizing the City Manager, or his designee, to execute Change Order No.1 for removal of concrete rubble and placement of compacted select fill in the amount of $97,170 59 with Longhorn Excavators, Inc., of Richmond, Texas for the J.C. Elliott Landfill Solid Waste Citizen Collection Center and Transfer Station. ISSUE: Concrete rubble was found underneath the location of footings and walls being constructed for the Transfer Station The material must be removed to allow the structure to be constructed RECOMMENDATION: Approval of the motion as presented. r 1;4/ ~ 2//?~7 ~g.1 R. Escobar, P.E. Director of Engineering Services J~r~~ Director of Solid Waste/Street Services Attachments: a. Additional Information b Change Order Summary c Site Map !-. \HOME\KEVINS\GEN\LA.NDF ILL CCCTransTerStatlon\C01 Memo.doc ADDITIONAL INFORMATION SUBJECT: J.e. Elliott Citizens Collection Center and Transfer Station (Project 5192) Change Order: The change order ratifies removal of concrete rubble and placement of compacted fill. The action was necessary to allow construction to proceed on the Transfer Station. The Change Order provides for the removal of 8,776 cubic yards of concrete rubble and, placing 8,776 cubic yards of compacted fill. The amount of the change order is based upon the unit bid rate of $6.00 per cubic yards. The contractor did agree to a credit of $8,141.00 as rubble removal does not represent structural excavation in normal conditions, and for the concrete volume of the footers and walls being installed. The change order also adds 19 calendar days to the contract. A copy of the change order is attached. See Exhibit B. BACKGROUND: Four soil bonngs were completed for the Transfer Station. None of the four borings encountered the concrete rubble. Personnel at J.C. Elliott knew the area had been excavated and refilled. Landfill personnel did not recall that disposed concrete was ever buried under the Transfer Station site. PRIOR COUNCIL ACTION: Janu,ry 19. 2006 - Motion authorizing the City Manager, or his designee, to execute Amendment No. 12 to the Contract for Professional Services with Shiner Moseley in the amount of $390,700.00, subject to availability of funds, to the Cefe Valenzuela Landfill for a Solid Waste Citizen Collection Center and Transfer Station at the J.C. Elliott Landfill (M2006-007) Dece,p1ber 19, 2006 - a Motion authorizing the City Manager, or his designee, to execute a construction contract in the amount of $3,835,907.25 with Longhorn Excavators, Inc., of Richmond, Texas for the J.C. Elliott Landfill Solid Waste Citizen Collection Center and Transfer Station (M2006-442), b Motion authorizing the City Manager, or his designee, to execute a materials inspection, testing and laboratory services contract in the amount of $84,056.00 with Kleinfelderof Corpus Christi, Texas for the J.e. Elliott Landfill Solid Waste Citizen Collection Center and Transfer Station (M2006-443) PRIOR ADMINISTRATIVE ACTION: February 14. 2006 - Award of a geotechnical services contract to Kleinfelder, Inc. of Corpus Christi, Texas in the amount of $8,800.00 for the J.G. Elliott Landfill Citizens' Collection Center and Transfer Station. FUTURE COUNCIL ACTION: It anticipated that additional corcrete rubble will be uncovered that would affect the H:; HOME\KE'IINS\GE N\LANDFILL\CCCT ransferSlalion iC01 AwdBkgExhA.doc Exhibit "A" I Page 1 of 2 .........._..~ ..... -..'-. ._.----..._,;~,..'"'..- '..-.--......,--. --~,,-- .-..- -,"-'- ._.~ dentition pond, storm water lines, underground electric lines, water lines and/or light posts. These facilities will not require the entire depth of concrete rubble to be removed. Council will be requested to award change orders for these facilities as necessary. RECOMMENDATION: Approval of the ratification and motion as presented. FUNDING: Funding is available from the Sanitary Landfill 2006 CIP Funds. f-' \HOME\KEVIN5\GEN\LAND FI LL .cc CT rans ferStationlCO 1 AwdBkgExhA.doc Exhibit "A" I Page 2 of 2 ~ DEPARTMENT OF ENGINEERING SERVICES CHANGE ORDER SUMMARY SHEET FEBRUARY 20, 2007 PROJECT: J.C. Elliott Citizens Collection Center and Transfer Station (Project 5192) APPROVED: Motion No. M2006-442 12/19/07 CONTRACTOR: Longhorn Excavators, Inc. 8653 F.M. 2775 Road Richmond. TX 77469 TOTAL CONTRACT AMOUNT ........ ..... ....... 25% Limit Amount...... ..... ......,.... ............. 3,835,907.25 958,976.81 Change Order NO.1 (02/20/07) ....... ............. T ota I ".... .. . . . , ........... "'" " . . . . 97,170.90 97,170.90= 2.5% < 25% I.EXhi~ ...... -_.. -'- -~..... ~_.,. .... ._~ _-0''''''''''',- __~~__,~,._ "'_____" ._",.",__ "~ ,,_ "-- 'V1cr,:;.,')ec ~oUnc,le.~;~"D.r[.s cxti:.J ~,:.. lW; ',V /// \ '\./ / ."'.V/ .. 'y' r "''-l / ~ ,,'-, \"~-.,/ ~~/ ~~,,// \j~ \), / ~ N l-9/ ~/ C''. I ~ V1R;q :- (jj 1()G;q~ 1<0/ 2: v L' '1-J. .-:::- (/~0J \ ./ / -- I IV: I I ]"" ; -.:>L CREEk I J. C. EI.LIOTT LANDFILL CITIZENS' COLLECTION CENTER AND TRANSFER STA TlON SITE LoeA TION MAP NOT TO SCALE PROJE~T # '192 (AMENDMENT NO. 19) J.C. ELLIOTT LANDFILL CITIZENS COLLECTION CENTER AND TRANSFER STA T/ON EXHIBIT HC" CITY COUNCIL EXHIBIT " CITY OF CORPUS CHRISTI. TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 DATE: 02-12-2007 ~ 12 AGENDA MEMORANDUM DATE: February 20, 2007 SUBJECT: Future TXDO..... Improvements Project: Up River Road from Hunter Road to 700-feet East (Project No, 6372) (BOND ISSUE 2004) ADVANCE FUNDING AGREEMENT ~NDA ITEM: Resolution authorizing the City Manager, or his designee, to execute an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) in the amount of $103,000 for Future TXDOT Improvements Project: Rehabilitation of Up River Road from Hunter Road to 700-feet East (BOND ISSUE 2004). ISS\lE: The State of Texas, acting through the Texas Department of Transportation, has agreed to enter in an Advance Cunding Agreement for an Off-State System Project with the City of Corpus Christi for rehabilitation of Up River Road from Hunter Road to 70Q-feet East. Nueces County is the local sponsor of the rehabilitation of Up River Road through TXDOT FUfiDING: Funds are available from the FY 2007 Capital Improvement Plan (CIP) Budget. REc;OMrtENDATION: Staff recommends approval of the Resolution as presented. '" An I . Escobar, P. E., Di ector of Engineering Services -USERS2'>-lCMElVELMAPIGENTXDOTl ~ RIVER r>OA,:"ROV-l_I\TER TO '0C =EET E,~STlAGENDA MEMO BACKGROUND INFORMATION SUBJeCT: Future TXDOT Improvements Project: Up River Road from Hunter Road to 700-feet East (Project No. 6372) (BOND ISSUE 2004) ADVANCE FUNDING AGREEMENT PROJ&.!...IACKGROUNQ: On May 24,2005 the City Council authorized the execution of an Interlocal Agreement with Nueces County (TXDOT) and authorizing payment of $30,000 for the rehabilitation of a 700-linear foot section of Up River Road located within the City limits. Nueces County is providing the local match requirement for the rehabilitation of Up River Road between Southern Minerals Road and Hunter Road. Nueces County is also sponsoring as a separate project the section of Up River Road located between Hunter Road and Suntide Road. This proposed action will add the 700 linear foot section of two (2) lane industrial section located in the City limits between the two County projects. The T ekas Department of Transportation will construct the project using funding from Nueces County (20%) and the Metropolitan Planning Organization (80%). The project did not include the section in the City limits as originally designed. Nueces County has agreed to seek amendment of the project to include the 700 U section within the City limits. -rhe City would be responsible for engineering design costs and project management fees as per the! nterlocal Agreement between the City and the County. The City would be responsible for 20%, of the construction fees as per the proposed Advance Funding Agreement. The County will administer the construction inspection as per the Interlocal Agreement between the City and the County. ADVAftl:ED fUNDING A<tREEMENT: The Local Transportation Project Advance Funding Agreerrimt between the State and the City is for an Off-State System Project on Up River Road from Hunter Road to 700-feet East. The specifications of the Agreement are as follows: 1. RiQtlt of Way and Real Property - Right of Way and Real Property shall be the responsibility of the City. as stated in the Master Agreement, without exception. 2. Utit~es - Adjustment of utilities will be provided by the City as required and as stated in the Master Agreement, without exception. 3. Environmental Assessment - Environmental Assessment and Mitigation will be carried out as stated in the Master Agreements, without exception. 4. ADA Compliance - Compliance with Texas Accessibility Standards and the Americans With Disabilities (ADA) Act will be as stated in the Master Agreement, without exception. 5. Architectural and Enqineerinq Services - Architectural and Engineering Services will be provided by the City. The City is responsible for performance of any required architectural or preliminary engineering work. The State will review and comment on the work as required to accomplish the public purposes of the City The State will cooperate fully with the City in EXHIBIT "A" Pa e 1 of 3 :";ER'< i--"JME~L':IAP\GE\j\T'C:'::'''' P Pi\/E::; HO,AC ;'~cr,'lf,.lt.r J :-:c FEE~ ~,.S~,.AGi::NDA BA,CKGROUNC accomplishing these local public purposes to the degree permitted by State and Federal law, 6. Construction Responsibilities - Construction responsibilities will be carried out by the County as per rhe Interlocal Agreement between the City and the County · The State will be responsible for auditing and construction oversight. · The County shall notify the State before actual construction work on State right-of-way ~egins. · The County shall submit all change order plan work and associated items to the State for their review and approval prior to enacting any change order associated with the Project. The County or its engineer will supervise and inspect all work performed by the construction contractor and will provide such engineering, inspection and testing services as may be required to ensure that the construction of the Project is accomplished in accordance with the approved PS&E · The County shall inspect all construction bid item work to ensure that it is performed In accordance with applicable State standards and specifications. . The County shail submit all concrete mix designs to the State for approval, prior to use on the Project. . The State shall have and retain oversight of inspection of all items of work performed within the State right-of-way. . The State shall periodically inspect the project's signs, barricades and traffic control plan to ensure compliance with the Texas Manual on Uniform Traffic Control Oevices (TXMUTCO). The State shall attend all pre-work and pre-construction meetings, 7. Proiect Maintenance - Project Maintenance will be undertaken as provided for in the Master Agreement, without exception. PROJqcT QJ:SCRIPTION: The scope of work is described as rehabilitation of Up River Road from Hunter Road to 700-feet East, a non-freeway facility, work will consist of pavement rehabilitation to include grading, flexbase, surfacing and structures. PROJ DGET ESTI ATE: The Pro'ect Bud et Estimate is as follows: Total Estimate Partici ation Cost I Federal State Local $500,000 I $400,000 $0 $100,000 500,000 i 400,000 0 100,000 Description Construction Subtotal ! Direct State Costs (including plan review, inspection, and oversight) ___ Total First Payment due prior to PS&E by State : Second Payment due 60 days prior to ! the project letting Total Participation required from the Local Government = $103,000 15.000 12,000 $515,000 $412,000 N/A o $0 3,000 $103,000 $3,000 N/A $0 EXHIBIT "A" Pa e 2 of 3 SF "s: HOME VF,LMAP\GEN'TXDC~,CF' P',. C) RC,'L' ro: ' ;ur,,-' 0 T: 'OC FEET cA.s~ -"GENDA BACKGROlJND FUNDlfjQ:. Funds are available fmm the FY 2007 Capital Improvements Plan (CIP) Budget. PRIOR COUtlC'L ACTION: 1 May 24. 2005 - Motion authorizing the City Manager, or his designee. to execute an Interlocal Agreement with the Nueces County (TXDOT) and authorizing payment of $30,000 for the rehabilitation of a 700-linear foot section of Up River Road located within the City limits (Motion No. M2005-162) t'jovember 2. 2004 - Resolution expressing official intent to reimburse costs of the 2004 Bond Capital Improvement Projects (Resolution No. 026015). ~vember 9. 2004 - Ordinance canvassing returns and declaring the results of the Special Election held on November 2.2004, in the City of Corpus Christi for the adoption of five bond proposItions; adoption of a permanent ad valorem tax freeze on residents homesteads of persons 65 years of age or older or disabled persons and eligible spouses; and adoption of seven amendments to the Charter of the City of Corpus Christi (Ordinance No. 026022). ~ptember 19, 2006 - Ordinance approving the FY 2007 Capital Budget in the amount of $146.994,500 (Ordinance No. 026997). r L 4 PRIOR .DMltISTRATIVE ACTION: 1 AI.lqust 26. 2004 - Distribution of Request For Qualifications (RFQ) No. 2004-03 Bond Issue 2004 Projects to 175 engineering firms (70 local and 105 non-local). 2 March 25. 2005 - Addendum No, 1 to the Request for Qualifications (RFQ) No. 2004-03 Bond Issue 2004 Projects to 175 engineering firms (70 local and 105 non-local). 3 "1Pril 13. 2005 - Addendum No.2 to the Request for Qualifications (RFQ) No. 2004-03 Bond Issue 2004 Projects to 175 engineering firms (70 local and 105 non-local). ';ERS2HOME\V"U,'AP\GaFXCO~_,P R 'VE',,'OAD 0"10"'"' 'ITE~ 'co =E'ET E'ASTAGENDA BACKGROUND EXHIBIT "A" Page 3 of 3 ~ ,.~......... ......". ~~....,..---. '__"'=~-;'..,,'..~..,-----_. ,.~.,. ....-. ._..._..-,,~' -.......,. --- STATE OF TEXAS ~ COUNTY OF TRAVIS ~ CSJ #: 0916-35-151 District #: 16 Code Chart 64 #: 09800 Project: HP ( ) ORIGINAL LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT F or an Off State System Project Up River Road Improvements THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of Texas, actitlg by and through the Texas Department of Transportation, hereinafter called the "State", and the City of Corpus Christi, acting by and through its duly authorized officials, hereinafter called the "Local Government." WITNESSETH WHEREAS, a Master Agreement between the Local Government and the State has been adopted and states the general terms and conditions for transportation projects developed through this LPAFA; and, WHEREAS, the Texas Transportation Commission passed Minute Order 110266 that provides for the development of, and funding for, the project described herein; and, WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by resolution or ordinance dated , which is attached hereto and made a part hereof as Attachment A for development of the specific project which is identified in the location map shown as Attachment B. NOW, THBREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT 1 The pefiod of this LPAFA is as stated in the Master Agreement, without exception. 2 Termination of this LPAFA shall be under the conditions as stated in the Master Agreement, without exception. 3 Amendments to this LPAFA shall be made as described in the Master Agreement, without exception 4 Scope of Work. The scope of work for this LPAFA is described as rehabilitation of Up River Road, a non-freeway facility, work will consist of pavement rehabilitation to include grading, f1exbase, surfacing and structures, 5 Right of Way and Real Property shall be the responsibility of the Local Government, as stated in the Master Agreement, without exception. 6 Adjustment of utilities will be proVided by the Local Government as required and as stated in the Master Agreement without exception. AFA-LP AF A _ OffSys Page 1 of 7 CSJ #: 0916-35-151 District #: 16 Code Chart 64 #: 09800 Proj ect: HP ( ) "7 Environmental Assessment and Mitigation will be carried out as stated in the Master Agreement, without exception 8. Compliance with Texas Accessibility Standards and ADA will be as stated in the Master Agreement, without exception. 9. Architectural and Engineering Services will be provided by the Local Government. The Local Government is responsible for performance of any required architectural or preliminary engineering work. The State will review and comment on the work as required to accomplish the public purposes of the Local Government. The State will cooperate fully with the Local Government in accomplishing these local public purposes to the degree permitted by State and Federal law. 10 Construction Responsibilities will be carried out by the Local Government. The State will be responsible for auditing and construction oversight. Ii. The Local Government shall notify the State before actual construction work on State right of way begins. Said notification shall include, but is not limited to: invitation to all pre-letting and pre-construction meetings; invitation to all work-in-progress meetings; and a minimum of 3 workdays notice prior to performing major items of work (such as placing or modifying traffic control plans, pouring any concrete items, and/or performing any work items on the existing or proposed traffic signal system) on the project. Ill. The Local Government shall submit all change order plan work and associated items to the State for their review and approval prior to enacting any change order associated with the project. The Local Government or its engineer will supervise and inspect all work performed by the construction contractor and will provide such engineering, inspection and testing services as may be required to ensure that the construction of the Project is accomplished in accordance with the approved PS&E. The Local Government shall test (or cause to be tested) all construction bid item materials and equipment in accordance with The State testing standards, The Local Government shall provide written results of the various tests to the State within 3 workdays following the completion of each test. In cases where a material or an equIpment test indicates that the material or equipment fails to meet The State standards, the Local Government shall recommend a course of corrective action to the State. The State shall have the authority to accept or reject the corrective action. If the corrective action plan is rejected by the State, the Local Government shall continue to seek-out a corrective action plan until it develops one that is acceptable to the State. All costs associated with material and/or equipment corrective actions shall be borne solely by the Local Government. iv The Local Government shall inspect all construction bid item work to ensure that it is performed in accordance with applicable State standards and specifications. v The Local Government shall submit all concrete mix designs to the State for approval, prior to use on the project. VI The State shall have and retain oversight of inspection of all items of work performed within the State right-of-way. The State shall periodically inspect the project's signs, barricades and traffic control plan to ensure compliance with the Texas Manual on Uniform Traffic Control Devices (TxMUTCD). The State shall attend all pre-work and pre-construction meetings. 11. Project Maintenance will be undertaken as provided for in the Master Agreement, without exception AFA-LPAFA_ OffSvs Page 2 of 7 12. Local Project Sources and Uses of Funds a, Project Cost Estimate: A Project Cost Estimate is provided in Attachment C. Any work done prior to federal authorlzation will not be eligible for reimbursement. It is the Local Government's responsibility to verify with the State that the Federal Letter of Authority has been issued for the work. covered by this Agreement. Q A Source of Funds estimate is also provided in Attachment C. Attachment C shows the percentage and absolute dollar amount to be contributed to the project by federal, state, and iOCIII sources. c The Local Government is responsible for all non-federal and non-state funding, including all project cost overruns, unless provided for through amendment of this agreement. d Prier to the performance of any engineering review work by the State, the Local Government will pay to the State the amount specified in Attachment C. At a minimum, this amount shall equal the Local Government's funding share for the estimated cost of preliminary engineering for the project. At least sixty \60) days prior to the date set for receipt of the construction bids, the Local Government shall remit Its remaining financial share for the State's estimated construction oversight and construction costs. e. In the event that the State determines that additional funding by the Local Government is required at any time during the Project, the State will notify the Local Government in writing. The Local Government shall make payment to the State within thirty (30) days from receipt of the State's written notification Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation Trust Fund." The check or warrant shall be deposited by the State in an escrow account to be managed by the State. Funds in the escrow account may only be applied by the State to the Project If, after final Project accounting, excess funds remain in the escrow account, those funds may be applied by the State to the Local Government's contractual obligations to the State under another advance funding agreement. 9 If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage faci.ity requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed changes, including but not limited to plats or replats, result in increased costs, then any increased costs associated with the ordinances or changes will be paid by the local government. The cost of proViding right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but nOt limited to expenses related to relocation, removal, and adjustment of eligible utilities, h The state auditor may conduct an audit or Investigation of any entity receiving funds from the state directly under the contract or Indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 13. Document and Information Exchange. The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft@ Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required EXHIBIT "8" AFA-LPAFA_OffSyS Page 3 of 7 Page3of7 CSJ #: 0916-35-151 District #: 16 Code Chart 64 #: 09800 Proj ect: HP ( ) CSJ #: 0916-35-151 District #: 16 Code Chart 64 #: 09800 Proj ect: HP ( ) oy the State. This requirement applies whether the Local Government creates the documents with its own forces or by hiring a consultant or professional provider. 14. Incorporation of Master Agreement Provisions. This LPAFA incorporates all of the governing provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final execution of this LPAFA, unless such MAFA provision is specifically excepted herein. 15 Insurance. If this agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work, 16 Signatory Warranty. The signatOries to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. THE LOCAl. GOVERNMENT By: (Signature) Title: Date: THE STATI OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By Janice Mullenix Director of Contract Services Section Office of General Counsel Texas Department of Transportation Date: .AF A-LP AF A_ OtrSys Page 4 of 7 ........ '''' ATTACHMENT A RESOLUTION OF LOCAL GOVERNMENT APPROVING THIS LPAFA AFA-LPAFA_OffSys Page 5 of 7 CSJ #: 0916-35-151 District #: 16 Code Chart 64 #: 09800 Project: HP ( ) EXHIBIT "B" Page 5 of 7 .-lIe. \Mproject \ cOl.Jncilexhlblts \exh6409. dwg "' '\ / "~Q:-" ~ RMlIl ~ " " il ~I ~I ;r./ I j/ '" it i I HW'I' 44 - /.:~ :?AV ~ N r". PROJECT LOCA TION .. l/. 620 ----~ .IGNES -- ~ i I =lKIlAl ~ i AIRPORT '\ I LOCA TION MAP NOT TO SCALE LH LEflEND CITY COUNTY PROJECT SITE CITY UMn'S ~ N ::::::... ~ ~ ~ ~ -, I -1 I ~l j VICINITY MAP CITY PR lECl No. 6312 NOT TO SCALE ATTACHMENT-B- UP RIVlR IfOAD IMPI/fOVEMENTS FROM HUNrER ROAD TO 700-FEET EAST (ADVANCE FUNDING AGREEMENT) CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 6 of 7 DATE: 01-19-2007 ~ -- - - ~~ --,..... "........ -- \0 0 - .,., -- 0 - 00 -' I ~ 0\ .,., .... 0 G:: M I t.l \0 'r:: ::;t: -- .... -.::t .;.; III 0\ ;5 \0 is 8,:-.9, 0 r:: Q Q Q Q Q 8 i .~ I Q Q Q ::;t: e I 0 0 0 0 q:~..-:~. ..c e.. 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'j.e ~ I~ == II) 0 Q) 0._ ;';"'i,J! .'Q. I "> e c: ~ '> .=:e~ ~'-I' ';CD == c: 8 'OaJeD -l l....l :::> w a.. 0 e .E Co II) U;', CI)'S J: I.L. <C EXHIBIT "B" Page 7 of7 - ,= ivliX"jeC:c.)l"mclleX(!lClts \:lxno409.::Jwg ", " t:.: t i II i ~ ~.4.-' Sky ~ N !'~~Q-- ,"' '~^-.!!!! -' PROJECT LOCA nON w. 62.. -- --~ - -~ ~i if I i I I i "" HWY >4 .IGNES i i ~s i '"' ~ 1N:n1lCllAl. ~ AIRPalT LOCA TION MAP NOT TO SCALE r- .-J I I I LE8END CITY COUNTY' PROJECT SITE CITY UMrrs ~ N ~ n+ VICINITY MAP CITY PRo,IECtNo. 6372 NOT TO SCALE ATTACHMENT .C. UP RIVfR IfOAD IMPffOVEMENTS FROM HUN'rER ROAD TO 700-FEET EAST (ADVANCE FUNDING AGREEMENT) PAGE: 1 of 1 I - - - - ~~ CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES DATE: 02-14-2007 -- RESOLUTION AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) IN THE AMOUNT OF $103,000 FOR THE UP RIVER ROAD IMPROVEMENTS FROM HUNTER ROAD TO 700-FEET EAST. (BOND ISSUE 2004). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Council of the City of Corpus Christi hereby authorizes the City Manager, or his designee, to execute an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) in the amount of $103.000 for the Up River Road Improvements from Hunter Road tc 700-feet east Bond Issue 2004). ATTEST: CITY OF CORPUS CHRISTI Henry Garrett Mayor Armando Chapa City Secretary APPROVED AS TO FORM: 2-15-07 By. 1~~Aj(Vll~G/~ Veronica Ocaf\as Assistant City Attorney For City Attorney c: \Doc Jments and Settlngs\veronicao\Desktop ,va. RES Q.AcvF undAg rmtTxDOT. 022007 .doc 1 OF 2 ~ ___day of_ ,2007. The above resolution was passed by the following vote: Henry Garrett Brent Chesney Melody Cooper Jerry Garcia Bitl Kelly Rex A. Kinnison John E. Marez Jesse Noyola Ma rk Scott C \Documents and Set!: ngs\veronicao\Desktop\VO. RE SO.AdvF undAgrmtTxDOT.022007. doc ~'-,- -~, '.~ ? OF? -_.__..._",.."..~'"_.."...,. -,_. ""----"'-' '-"-'"~_.' ..-..",,- 13 '...... "'.".....-...-.......-. AGENDA MEMORANDUM City Council Action Date: February 20,2007 SUtJECT: Neighborhood Street Reconstruction Project Clusters 1, 2, 3, 5 & 7 (Project No. 6368) AQlNDA ITEM: Motion authorizing the City Manager or his designee to execute a Contract for Professional Services with Goldston Engineering Inc. of Corpus Christi, Texas, !n the amount of $254.250 for the Neighborhood Street Reconstruction Project Clusters 1,2,3,5 & 7 for construction inspection services. (Bond Issue 2004) ~ The construction contract for this Bond 2004 project was awarded to Haas- Anderson Construction of Corpus Christi, Texas, in December 2006. Construction work has begun and construction inspection services are warranted because there are numerous occasions where decisions will have to be made immediately by a registered professional engineer so that no delays are experienced in the construction of the project. Council approval is required for the proposed professional services contract. ~ Funds for this project are available from the FY 2006-2007 Capital Improvement Budget. REqOMIIINDATION: Staff recommends approval of the motion as presented. I ! ~ion. SUDPort Material: Exh . it "All Background Information Exhibit liB" location Maps (5) Exhibit "C" Contract Summary r \HOMElRacheiI1lIGENISlreets\6368-Nelgnoomooc Streets .: ons'-c,c:,oc InspectlOrlAqerca Memo doc - BACKGROUND INFORMATION SU~ECT: Bond 2004 Neighborhood Street Reconstruction Clusters 1, 2, 3, 5 & 7 (BOND ISSUE 2004) PR~ECl.PESCRIPTIQt!;, This project consists of construction inspection services for the street and associated utility improvements for the Neighborhood Street Improvements project for Clusters 1, 2, 3, 5 & 7 The inspection and contract administration for this project necessitates having an engineer direatly involved at all times. There will be numerous occasions where decisions will have to be made immediately by a registered professional engineer so that no delays are experienced in the construction of the project. It will require an individual who is knowfedgeable with construction problems and has a wide range of experience in solving problems in the field. It will also require an individual who can communicate well with the affected citizens within the limits of the construction. The proposed contract with Goldston Engineering, Inc. will be for the services of Philip Boehk, P.E. ,to provide the necessary inspection and contract administration for 20 hours per week for 90 weeks at a cost of $140 per hour The project consists of total street reconstruction with new curb and gutter, sidewalks, driveway approaches and utility improvements along the following street sections: i Antelope I Buffalo CLUSTER THREE: South Nimitz Halsey . Monsomery Gua4alupe · Gua4elupe , Nogates, PreS8 . Eiset1hower McArthu r Niagara ~-_...._._,.. , TO L- FROM Area (Behind Calallen HS Area) I Calallen Drive Wildcat Drive i Teague Lane DE past Exchequer ! River Valley River Ridge . River Canyon River Valley River Ridge DE past Exchequer i Exchequer Drive Dead End S. ay I Buddy Lawrence Area ! Nueces Bay Blvd Stillman I Buddy Lawrence 11-37 Port I Greenwood Area I Eisenhower McArthur Eisenhower McArthur Eisenhower McArthur i Eisenhower McArthur · Sa rita Niagara ! Eisenhower McArthurlSarita to Crosstown ! Eisenhower McArthurlSarita to Crosstown . Nimitz i Boliva --. i Nimitz Belton Bolivar Guadalupe STRET SECTION CLUSTER ONE: Riverside · T eatue Lane I River Canyon Drive . Pad41ewheel Drive . Exchequer Drive i River Valley Drive . Dockside Circle CLUSTER TWO: Nueces B ~ \H(~ME--Rache:!e\GEN\StreetS\6368.'Nelghoor""('Od Streers\Cc" s'ruc"c' <'soecticn\Ager;ja 8ac;.:grourd2.doc ST~T SECTION FROM CLUSTER FIVE: Holly I.Kostoryz Area Sylvan Crest . Crest Willow " Crftst Willow Drive [ Crest Colony .. Crest Valley Circle . Crest Pebble east Crest Veil Drive Crest Willow Crest Water Drive . Hill Crest .---+- Chtnaberry Lane i Hill Crest Seehawk Drive i Hill Crest Hill Crest Drive I White Bird i White Bird Drive i Elderberry I SO\Jthern Sun Drive I Blue Water I l Elderberry Lane White Bird i BI Water Drive . Elderberry Crest Colon Lane I Crest Pebble . I Crest Pebble Drive _.LGre~J Colony _ . CLUSTER SEVEN: Nile Area \--- ---""-'- --_._-'~'-'-"-'-- : Nile Drive i Pharaoh -.___ _---l.--. ____._ TO Kosto z Crest Veil ! Crest Willow to end i Crest Water ! Kosto z Blue Water Blue Water Crest Water Kosto z End of street Blue Water China Ber Drive S Ivan Crest Drive Crest Water SPID Par\ A - Cluster 1 - Riverside Area (North Of Calallen High School) and Cluster 5 _ Holl!v/Kostoryz Area: Consists of replacing 15,840 LF of 4" and 6" curb and gutter, 13,480 SF of concrete sidewalk, 45,225 SY of cement treat 6"-10" existing base material, 59,520 SY of one course surface treatment, 59,520 SY of HMACP in accordance with the plans, specifications and contract documents. Part B - Cluster 2 - Nueces Bay/Buddy Lawrence Area and Cluster 3 - South PorfGreMwood Area: Consists of replacing 6,750 LF of 6" curb and gutter, 2,450 SY of concrete driveway, 31,820 SY of cement treat existing 8" base material, 54,270 SY of one course surface treatment, 15,071 SY of milling 54.330 SY of 1-1/2" - 2-1/2" HMACP, 5,118 LF of 8" PVC waterline, 5,712 LF of pipe bursting 8"-12" wastewater line, and rehab wastewater manholes in accordance with the plans, specifications and contract documents. PartC - Cluster 7 - Nile Area: Consists of replacing 6,300 LF of 6" curb and gutter, 25,650 SF of concrete sidewalk, 1,250 SY of concrete driveway, 13,200 SY of cement treat existing 10" base material, 13,200 SY of one course surface treatment, and 13,200 SY of 2-1/2" HMACP in accordance with the plans, specifications and contract documents. Paf'\D - Cluster 1, 2, 3, 5 & 7: Combines Part A, Part B and Part C as mentioned above into one single project. PRQJECT BACKGROUt!Q.;, On Tuesday, November 2, 2004, the City of Corpus Christi held an election to consider a number of ballot propositions to fund major capital improvements for the community, Bond Issue 2004. The November 2,2004 election was H',HOME\Racne: ;e\GEN\Streets\E3f,8.Nelg~t: ,'nOOG S~ieets nst' -":" , Ci~ ; nspect:cn\A;;enda 8ackgrounc2. doc held jointly with Nueces County and coincided with the Presidential Election. The Bond Issue 2004 package includes $95 million in projects to be funded from ad valorem property taxes (a General Obligation Bond Issue) in Street, Public Health and Safety, Public Facilities, Parks and Recreation. and Bayfront Master Plan projects. The proposed projects target the City's most immediate needs to improve existing physical facilities provide for growth, and protect the City's investment in its infrastructure. PRltR CQUNCIL ACTION: 1 Nove,.,.,ber 10, 2004 - Ordinance canvassing returns and declaring the results of the Special Election held on November 2, 2004, in the City of Corpus Christi for the adoption of five bond propositions; adoption of a permanent ad valorem tax freeze on residence homesteads of persons 65 years of age or older or disabled persons and eltgible spouses; and adoption of seven amendments to the Charter of the City of Corpus Christi. (Ordinance No. 026022) 2. Mav 5. 2005 - Motion authorizing the City Manager or his designee to execute a Professional Services Contract with LNV Engineering of Corpus Christi, Texas in the amount of $721 ,350.00 for the Neighborhood Street Reconstruction Project Clusters 1,2,3.5,& 7 (Bond 2004). (Motion No. 2005-136) 3. ~cernPer 12, 2006. A. Motion authorizing the City Manager or his designee, to award a construction contract to Haas Anderson Construction of Corpus Christi, Texas in the amount of $8,655,194.55 for the Neighborhood Street Reconstruction Project Clusters 1,2,3,5,& 7 (Bond 2004) (Motion No. 2006-404) B. Motion authorizing the City Manager or his designee to execute a Construction Materials Testing Contract with Fugro Consultants, LP of Corpus Christi, Texas in the amount of $61,418.75 for the Neighborhood Street Reconstruction Project Clusters 1,2,3,5,& 7 (Bond 2004). (Motion No. 2006-405) C. Motion authorizing the City Manager or his designee to execute Amendment NO.1 to the Contract for Professional Services with LNV Engineering of Corpus Christi, Texas in the amount of $218,900 for a total restated fee of $940,250 for the Neighborhood Street Reconstruction Project Clusters 1,2,3,5,& 7 (Bond 2004). (Motion No. 2006-406) PRI A INISTRA TI ACTION: 1 o,tobe{ 18. 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (F'ublic Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 2. N,vemier 10, 2000 - Addendum No. 1 to the Request for Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 3 Ja,nuarv 10,2001 - Addendum NO.2 to the Request for Qualifications (RFQ) No. 2000- 08 (Pubfic Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 4. M,rch ~3, 2001 - Letter of Notification to the Request for Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. "\HOME\R8chelle'GENlStreets\6368. NeIghbor" oed Streets Ie (n structlon :nspectionlAgenda Background2. doc '..... MC'-CJec. .c,.J<.JnCl1exnID,tS \ex'1:)368.~wr:; \ \\ .'J\ / \,.../ "--- / ) ~. ~\ '\\ \ / / CALALLEN HIGH SCHOOL I ~ 1 . RIVER RIDGE DR 2. fW)DLerHEEL DR 3. STE4MBDA T LN CITY PttOJ~T NO. 6368 I I I I I ! I I ~+- / I VICINITY MAP NOT TO SCALE RIVIRSlDE AREA CLUSTER 1 (Haith of Calall.n High School) I / < ~ ~ N -.... EXHIBIT -B- CITY COUNCIL EXHIBIT I CITY OF CORPUS CHRISTI. TEXAS DePARTMeNT OF ENGINeeRING seRVICeS PAGE: 10'5 = - - DAT8 02-20-2007 ~ e \''''prOBC!\ ..;ounCllex!'llolts \ exn 6368. dwg I 1 ~ ./ / . \ ~.... '/1 , . I I I II ! ~ ~ -N r -j. -I. / / / l" ! I~ (~,/i / ;. J(j '. I;jj .~.. / :::. -I ',,- . I -- ~ "- ../" , / / / // / ~./~ ~~ "'- "" / '. <~:::::::::---. ===- . ,/ / ,. ~ / / I..... I i'l. I '~_ // ----..l.....__. L-J VICINITY MAP CIJY NOT TO SCALE EXHIBIT -B- CITY COUNCIL EXHIBIT I CITY OF CORPUS CHRISTI. TEXAS DePARTMeNT OF ENGINeeRING SeRVICeS PAGE: 20'5 _ = - - DATE: 02-20-2007 ~ ....:r NUECfS 8A Y/BU"DY LAWRENCE AREA CLUSTER 2 e . \1 '-0 ec :OUnCileXr:,OlrS exn6J68.cw ~ N J ------1 -~ /' I j / / I / ~// / /-.....1--. / I '''~ /"'" /~-{~ .. ~~ "." / . .I ...-./ '-. .I / ('-../ / ~ / ~ '....-...... , ,'~...........: / ~"r-............. ''-..'- /'.~ ~", /.. "'..'-,.., ' ~ "-~- - ! "- .. " ,------- ',,; -/. '1'........,-............ ...........................j / '.......~............., / VICINITY MAP CITY PIfDJECT NO. 6368 NOT TO SCALE EXHIBIT -B- SOU1'H PORT/GREENWOOD AREA CLUSTER 3 CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI. TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 3 of 5 DATE: 02-20-2007 I - - - - ~ 'e \Mprojecr \;:;ouncilexnJDlts \exn6368.dwg ~, '<. ,,' .......... '" /..~,..-..........",- 1/ 7 '-,_, ~/ '~ ',,-. / / ' (lj I / I / / IX" '1) . / / / ///:// I .. ' / , I / i / / G/./ .. ' , / ~ I <........, -/ /' ~ ~ / 1 . CRIST WILLOW DR 2. CRIST VALLEY CIR 3. SYI.. VAN CREST DR 4. CRIST VfIL DR 5. HILLCREST DR VICINITY MAP NOT TO SCALE EXHIBIT -8- NO. 63.8 HOI..L YIKOSTORYZ AREA CLUSTER 5 CITY COUNCIL EXHIS" CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 4 of 5 DATE: 02-20-2007 - ~ N I - - - - ~~ re ,Mor') ec: ~ounCilexnlclts \ exn6J68.cw -J~. ~~ . I ~, / 1,/' "'i> " ,; '\ ! / ......... "'-., / / / ' I. , ~~ ! ~ ' / , '1/ '~ //.. / '~// ..~/ / , ......... ......... , ......... ,"",""::. ~ .........~~:'::'~. -..... ..........-.....:' ......... .........~ "-"""f!//. '-....(/1 '......... .,........ "'-.. , ......... '......... ......., ,.' ......... "~ ~ " .;~~'::: "- , ,y- /' "~ 10 /'~ '" ~/ / ",<'.........~/ ("", ~ ,,,- J ......... " ~ ~......... ""'--....... ............... J VICINITY MAP CITY P EqT NO. 6368 ~ N -..... NOT TO SCALE EXHIBIT -B- NIlE AREA CLUSTER 7 CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI, TeXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 5 of 5 DATE; 02-20-2007 I - - ~-- --~ - --- CONTRACT SUMMARY SCOPE OF PROJECT: Neighborhood Street Reconstruction Project CluMers 1, 2, 3, 5 & 7 (Project No. 6368) "- This contract provides for Construction Inspection Services for the above-named project, which consists of pavement reconstruction and/or repairs of selected neighborhood streets to include removal and replacement of selected curb and gutter and sidewalk, ADA curb ramps, driveways and related improvements. Neighborhood street clusters include: Cluster No Location: 1 Riverside Area (behind Calallen High School) 2 Nueces Bay / Buddy Lawrence Area 3 South Port / Greenwood Area 5 Holly / Kostoryz Area 7 Nile Area 2. TASK LIST Consultant shall provide a Project Inspector to provide full-time construction inspection for 90 'Neeks at 20 hr/week and approximately 1/2 hour/week for secretarial assistance for the Construction Phase. 2.1 Through such observations of Construction Contractor's work in progress and field checks of materials and equipment by the Project Inspector and assistants, Project Inspector shall endeavor to provide further protection for the City against defects and deficiencies in the Work. 2.2 The duties and responsibilities of the Project Inspector are as follows: 2.2.1 General: Project Inspector's dealings in matters pertaining to the Construction Contractor's work in progress shall in general be with City Design Consultant and Construction Contractor, keeping the City advised as necessary. 2.2.2 Conference and Meetings: Attend meetings with Construction Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings. 2.2.3 liaison. a. Work principally through Construction Contractor's superintendent and assist in their understanding of the intent of the Construction Contract. 2.2.4 Review of Work and Rejection of Defective Work: a. Conduct on-site observations of Construction Contractor's work in progress in determining if the Work is in general proceeding in EXHIBIT "e" Page 1 of 4 H:\H OM ElRachellelGiNIStreets\6368-Ne.ghbcrhOOd Streetsle c1struct,or !nspectlonlContract Summary. doc ~ - .""",,",~, accordance with the Construction Contract. Administer independent quality assurance procedures in accordance with the Construction Contract. Notify Construction Contractor of non- conforming work observed and review corrective procedures for defective work, Coordinate special materials tests and performance tests needed to obtain a quality project. Review quality related documents provided by the Construction Contractor such as test reports, equipment installation reports or other documentation as required by the Construction Contract. b Report to City whenever Project Inspector believes that any part of Construction Contractor's work in progress will not produce a completed Project that conforms generally to the Construction Contract or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Construction Contract, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise City of that part of work in progress that Project Inspector believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 22 5 Records: a. Maintain orderly files for correspondence, reports of job conferences, reproductions of original Construction Contract including all Change Orders, Addenda, additional Drawings issued subsequent to the Construction Contract, clarifications and interpretations of the Construction Contract, progress reports, Shop Drawings received from and delivered to Construction Contractor, and other Project related documents. Maintain a document control system that tracks the processing of Construction Contractor's submittals and provide for filing and retrieval of project documentation. Construction Contractor's subm!ttals, including requests for information, modification requests, shop drawings, schedules, and other submittals shall be submitted to the City Design Consultant for review in accordance with the requirements of the Construction Contract for the project. The City Design Consultant will furnish the Project Inspector approved for construction copies. Monitor the progress of the Construction Contractor and City Design Consultant in sending and processing submittals to ensure that documentation is being processed in accordance with schedules. b. Prepare a daily report or keep a diary or log book, recording Construction Contractor's hours on the Site, weather conditions, data relative to questions of Change Orders, or changed conditions, site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of -j.',HOME\RaChe!le\GeN\Stree~s\6368.Nejghccrhood Stree~!; ons:r.....::'on Inspection\( ontract Summary doc EXHIBIT "e" Paae 2 of 4 observing test procedures; and send copies to City and City Design Consultant. c. Review Construction Contractor's application for payment and recommend payment in accordance with the procedures in the Construction Contract. d. Establish and maintain a project documentation system consistent with the requirements of the Construction Contract, including daily construction reports and tracking corrections of defective work. e. Routinely examine the Construction Contractor's "as-built" drawings to determine that information appears to be recorded in an accurate and timely manner by the Construction Contractor as required in the Construction Contract. Ensure that these drawings are provided to the City's Design Consultant at the completion of the project so they can revise the original construction drawings in accordance with the information furnished by the Construction Contractor to reflect changes made in the project during construction. 2.26 Reports: a. Furnish to City periodic reports as required of progress of the Work and of Construction Contractor's compliance with the progress schedule and schedule of Shop Drawings and submittals. Submit monthly reports of construction progress. Reports will describe construction progress in general terms, construction schedule and pending and approved contract modifications. b. Report in a reasonable timeframe to the City the occurrence of any site accidents, any hazardous environmental conditions, emergencies, or acts of God endangering the Work, and property damaged by fire or other causes. 2.2.7 Completion: a. Before the Final Inspection, submit to Construction Contractor a list of observed items requiring completion or correction. b. Observe whether Construction Contractor has arranged for inspections required by Laws and Regulations, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of the City Design Consultant, the City, and Construction Contractor and prepare a final list of items to be completed or corrected. d. Before the City issues the Final Acceptance, observe whether all items on final list have been completed or corrected and make recommendations to City concerning acceptance and issuance of the Final Acceptance. Assist the City in obtaining legal releases, .~ 'H !)ME;,Rache;le\ ~;EN\Streets\63E8~!\lelgnbor!"'Od St~eets\C,~ -~::tri.1C!!O". nspec!ionlCon1ract Summary, doc EXHIBIT "e" Page 3 of 4 -.- ._, .,'"'" .~ ~_. ,"'" .._.~" permits, warranties, spare parts, and keys from the Construction Contractor 22 8 Project Inspector shall !'lot: a. Authorize any deviation from the Construction Contract or substitutions of materials or equipment (including "or-equal" items b. Exceed limitations of Consultant's authority as set forth in this Agreement c. Undertake any of the responsibilities of Construction Contractor, subcontractors, suppliers. or Construction Contractor's supenntendent. d Advise on. issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Construction Contractor's work unless such advice or directions are specifically required by the Construction Contract. e. Advise on issue directions regarding, or assume control over safety precautions and programs in connection with the activities or operations of the City or Construction Contractor. f Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by City. g Accept Shop Drawings or Sample submittals from anyone other than Construction Contractor. h Authorize the City to occupy the Project in whole or in part. 3 FEES: -""-'--"-'---'-- i 1 i i ! i 1-----..-..- ._.._..___..._.__.... I i 1. RESIDENT-- : PROJECT ~.REPRESENTATIVE : ~ 2. AOMINISTRA TION PROJECT INSPECTOR IPE.) I SECRETARY $140.00 Per Hour I $50.00 Per Hour TOTAL .---..-- I Hours Hours Total Total COST -_. ! --- - - ! - -----'-"- 1,800 $252,000.00 j .--..---., , 45 $2,250.00 $254,250.00 --.-...- EXHIBIT "C" Pa e 4 of 4 hHOME\Rac~e,ie\GEN\StreetS\6:;:e8-Nejghb',:rhOoa Streets '~)nsn..C'_IO,""": Inspectlon'-Cmtract Summary aoe '~ 14 .,..... "".----.......-....... AGENDA MEMORANDUM DATE: February 20, 2007 SUBJECT: LA FIESTA DE SAN PATRICIO AGENDA ITEM: Motion authorizing a permit for the temporary closure of street(s) for La Fiesta de San Patricio, waiving the free admission requirement for the Fiesta and authorizing the City Manager, or his designee, to issue a permit for the Fiesta on an annual basis upon meeting the conditions and requirements for permit in Sec. 49-17. ISSUE: The South Texas Celtic Music Association (STCMA) will require the temporary closure of Peoples Street between North Chaparral and North Water Street beginning on Saturday, March '7, 2007 at 8:00 am until March 18, 2007 at 2:00 am and this requires Council approval. SectIon 49-17(a) of the City Code of Ordinances, requires, as a condition of the street closure, that all events shall be open to the public and admission shall be free. South Texas Celtic Music Association has requested that the City Council waive the free admission requirement. Sec. 49-17 authorizes the city council to waive the free admission requirement if the City council finds that conducting Fiesta de San Patricio in the City will provide sufficient favorable publicity and economic benefits to justify waiver. REQUIRED COUNCIL ACTION: Temporary street closure permits for large public events and waiving the free admission requires City Council approval. PREVIOUS COUNCIL ACTION: None FUlIOtNG: N/A RECOMMENDATION: Approval of the motion as presented. MJltio~ Support Material 1. Exhibit "A" Background Information 2. Exhibit "BIf Site Map 3. Exhibit "c" Permit Application from the South Texas Celtic Music Association --~ BACKGROUND INFORMATION Background: The South Texas Celtic Music Association is a non-profit organization that sponsors international religious tolerance and understanding. The festival is bi-cultural and designed to promote the heritage of both Ireland and Mexico in South Texas. They plan to have a Catholic Mass to open the event and provide both Irish and Mexican food, drink and entertainment. The South Texas Celtic Music Association (STCMA) is requesting to close Peoples Street between North Chaparral and North Water Street to accommodate the festival activities. Plans are to set up two (2) entertainment stages, one amplified, and one acoustic for non-amplified singing, dancing and story telling. Two or three food vendors will be allowed. Cassidy's will request permitting for a satellite bar for wine and beer which will be undertaken and managed by Cassidy's personnel. The STCMA has worked with the sponsors of the "Project Children" Foundation, which organized the South Texas Celtic Music Festival in the past. This widely acclaimed event raised funds to help bridge the sectarian gap between Northern Ireland Protestant and Catholic youth. All funds that are raised from La Fiesta de San Patricio will be earmarked for the resumption of the Celtic Music Festival as well as the generation of local scholarships to deserving youth in the Corpus Christi community. The Fiesta de San Patricio will be subject to an admission fee of $5 for adults; military, seniors and students $4, and children 13 and under will be admitted free of charge. All adjacent property owners have been notified and will not be negatively affected by this dosure. All booths, tents, trash and equipment will be removed no later than 2:00 am March 18, 2007. Arrangements will be made with CCPO personnel to provide requited security and to ensure decibel restrictions are adhered to in the proximity of the "live" stage. Support of the Corpus Christi Diocese has been enlisted and is hoping to begin the "Fiesta" with an outdoor Catholic Mass to keep in the spirit of the Saint Patrick's Day heritage and its Irish Catholic legacy. As this is the inaugural event, the South Texas Celtic Music Association hopes to initiate City wide excitement and looks forward to many years of cooperative efforts with the City of Corpus Christi. In addition the STCMA respectfully requests waiver of the free admission requirement based Dn the favorable publicity and economic benefits this unique event will provide. Exhibit "A" "WP.- .. ._ ..If ,.... r . ..,"~~ ~,_. ,~-,,~-~ -,. ~ .J ~ :)) /, (/ ~ oJ ~ -- - - - - - ~ -"'" '0-<" ';>.,<;,,,<(-. s""l,. . SUBJECT: ~:\ ,0. '? ....:: ~...... 'v C :.< y .~ -; ~ r- u;." C,'\ ~s- . oy'v y~ ~ -~ C:l' .:::.i p..llr:.. \.- -' . SCh /' -S ~ -;:. '& ~ ~ ~ ~ 1- L. o 't- .~ 7'.A ~ d), ~ N I SCALE: N.T,S'i s-<'" . \,~s ((~o(( :~~~-_.--_.' " --.--'.".' \ ------ " ------. ----\ '. ---' 'NCe: 31 Lp.. \,N 8'r: '- ~ ..- ([; \::: -;; v (.fj \ ~ EXHIBIT liB" LA FIESTA DE SA:\J PATRICIO TEMPORP.RY ROAD CLOSURE MARCH 17, thru i'lARCH 18, 2007 .. C:l -- ---~-'.-..------- -- -~--'-' - SITE PLAN - Traffic Engineering Div. Engineering Services Dept. TRAFFIC ENGINEERING DIVISION DEPARTMENT OF ENGINEERING SERVICES CITY OF CORPUS CHRISTI, TEXAS APPLICA T10N FOR PERMIT TO CLOSE STREET FOR PUBLIC EVENTS Name of Organization Sponsoring Event: ....\ C..L Tlir;x.;r.~ (!t" lIe IYI i.L:i J c.,-I}-~:;j<;(!d1-TM,J 2 Name of Proposed Event: _ )..It;::1 t: ~-, If () t. SA-A.! PIf,1Z I (.; ,.0 4 3 Date of Planned Event _IYIA-~ c I~ / t-n...J :;J.-.e () 'J J./...i<6f.1 ./~UN' ~ 1,).(.. Key Contact Individual .lfi"'j t5 f.-ff T&-;U 3 (.,/- fj 6t9~-:J'"O:f7- Phone No:" ~ t./.'1-/Y 33 5 Street(s) Request,?d for Closure, Dates and Times of Day - DESCRIBE: PE.vPLt'i .~r, IS ETU;if:..AJ 1\J,'(;;flf-fl!-~A.4' It-tJ1'J N, j,J.Jltrt..;e. , All Il,'? c.. II I' 'l n.. ., ,." . ~ AJ ../:) . t'k.. ~ "I - T. "'~-;;'" F~ 0 .Yc.0 J t-JfiL "'vrrd:1i If iLJ..rfll.. 6 '2.013 , - 6 ""7 I . ~x - At L;:><' r::Q.oD o'Tii 8 Of p[~f' i- E' ~ Sr, JCof!.. 9 Attach a diagram illustrating in detail the location of booths, stages, restrooms, first-aid stations, etc., that will be included in the event. 10. Enclose a check or money order for $200 to cover administrative costs of handling application, payable to the City of Corpus Christi (City Ordinance #20463, 9/20/88). 11. Attach an official letter of transmittal requesting approval of the event. Exhibit "e" "'l!l!P'" -..... ..."~:"""III"'" v' ;::Jermlt te Close Street '0 Public Events 2 12. In consideration of obtaining a permIt to close a City street for a public event, the applicant or sponsoring organization agrees to comply wIth the following applicable conditions: p.. B C 0* E* F G* H Admittance to said event shall be free: All profits derived from the event shall be for charitable causes; Pay the City four-percent (4%) of the gross receipts derived from event, or reimburse the City for all costs incurred by the City in support of said event. Accurate financial records shall be maintained and payment shall be made to the city within sixty (60) days after the event ends Provide and maintain an insurance policy with the limits and requirements shown on the attached Exhibit "An Completion of IndemnificatIon Agreement: Provision of a traffic control plan for event, to be coordinated with the Traffic Engineering Division and Police Department. The City shall be reimbursed for its installation of all traffic signage and barricading determined by the City to be necessary for safe control of the event. Written approval for the temporary street closure must be obtained from (i) one hundred (100) percent of the manaolng tenants or, if the property is vacant. manaoino property oWflers of the property abutting that portion of the street to be closed to vehicular traffic: and (ij) for the Downtown Manaaement District only (bounded by Lower Broadway. Interstate 37. Shoreline Boulevard (includino the marina areas. and KinnevStreetL ninety (9Q%) percent of the managina tenants. or, if the property is vacant. manaoina property owners of the prooertv abuttina that portion of the street to be closed to vehicular traffic. Provide adequate number of restroom facilities to accommodate the anticipated public; Obtain the appropriate alcohol and food permits required by State and Local authorities, at least two (2) weeks prior to the event: All security other than perimeter traffic control shall be provided by sponsor; security shall consist of off-duty City Police officers, or other type security officially approved by the City. All construction of booths, stages, displays, electrical services and plumbing shall comply with City Codes The final layout of booths shall be approved by the Director of Parks and Recreation; Provide for potable water within the event site; Provide first-aid stations, Provide continuous cleaning of the site during the event and return it to pre-event condition after event ends; Restore any damaged City property promptly after event ends; Coordinate all phases of event with appropriate City departments to insure a safe and successful event; Vehicles shall be prohibited from parking on grass areas within the street right-af-way; No obliteration or defacing of the street surface or sidewalk; except by chalk markings; All City Noise Abatement Ordinances shall be complied with; Allow for the free passage of emergency vehicles into event area in case of emergency; Carnival-type rides will not be permitted. Building and Electrical permits for a temporary promotional event, associated construction and Certificate of Occupancy are required. \ 'II( K L. M. N. o D Q R S T , u V / Permit to Close Street for Public Events 3 Evidence that these conditions have been meet must be presented to the City Traffic Engineer prior to the request being submitted to the City Council for final approval. Signed: dJ~ (~ Event C~man/Organizer __)~/I jit."..es &u.nc:. ~SfCJ/5" S,u ( Sponsoring Organization Date Submitted: 1'- / tf.. 6-1 ,..........- .._-- ._._~,-.-."".__. ~-,--".~"'_... '--.-.-'" ----- -- _. '-'~ INDEMNITY AGREEMENT THE STATE OF TEXAS 9 COUNTY OF NUECES 9 KNOW ALL MEN BY THESE PRESENTS W.EReAS, Section III of said standards, entitled E'roc;ed~re and PElrmn Rl'Quirllments, requires a contractor for a permit to close or block any part of a roadway to file a statement with the director of Engineering Services Traffic Engineering division indemnifying the City against all claims or causes of action by reason of or arising from the closing or blocking of the roadway pursuant to a permit issued by the City. Now, therefore, in consideration for the issuance of a permit to the undersigned by the City of Corpus Christi, for the purpose of barricading, blocking or closing a street, alley or other public right-of-way in said City, said permit applicant agrees to indemnify and save harmless and defend the City of Corpus Christi, its agents and employees from any and all claims, lawsuits, demands, liabilities, losses or expenses, including court costs and reasonable attorney's fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damages to any property which arise or may be alleged to have arisen directly or indirectly, as a result of the granting of this permit. The Contractor, during the term of operations specified in this Public Right-of-Way Blockage Permit, will provide and maintain at the Contractor expense, Comprehensive Genef'lll Liability Insurance coverage with a Contractual Liability endorsement and with minimum limits of $300,000 per person, $500,000 per occurrence, and $100,000 for property damage, and Automobile Liability Insurance coverage with a minimum coverage of $101,000 per person, $30,000 per occurrence, and $100,000 for property damage or as required by the Risk Manager of the City of Corpus Christi pursuant to Ordinance #19277. The City of Corpus Christi will be named as Additional Insured on the policy. Evidence of reqLired insurance coverage will be by a Certificate of Insurance furnished to the director of Engineering Services Traffic Engineering Division prior to the proposed blockage under this permit Witness my (our) hand(s) this /~ . day of ~h I14i/1 ,200)7_, / (~~ S-~f~ ~ 7::.,,>5 G:,/j;~ 1J1~ ~J;'/ 45""~6-. Company Name ; i~ i I f 'f '-'. , ~~ \. ~ .r "" \... ~/~. "( :;;, c::c. ;x: -- /: .1 f- ('~ ". .Of - _~ ~<~ ,~. ;J--"__ t ! - i / ' .;: n..~'e~ '.-.:. -' ,- - - - ,,," f'::~ 12--:- ;.,. U E: i.." j.. ,<-'I ~ JL ~_"'. f '. i" --I '. ,;tf ~ <" "..... '''"-~, 4,,1-/ f ~.: 1/ t-F ~ ::-;)U6-r'c.. <Sr, ,~c "'--' ' '" --L-- ,.------- -. .". H }......~ .....:::. i -,..=t> '" , '~-\ to'\ :t~:::5 ;,~~~'~ ~ ~::'i ; r--' \, , ...-.........- '~ ". - - .-:: 11' N ~ Z^-'I'(2....yf ,.._.~ \1. r 'I Y (~.I-r I i-'~l~--"'--"'-"--- .......... . x,l IT..... ~i -, ~, a '), I)' U\ p. ' ..... ~.; . .~1,;~1., :IJ J./ P l!;;., ~ t 14- <'j'; i! ~ : (V\~i '-/ . (j) \ ~ 1.,.:":. ~ ~ ~I~- .--.... b! . '\. - i tf^}.-rr',J \}' t I- l-r 'I x , .- L -- .._.".......' _..._,.._._...........,._ c,_,_,,, Z-"J~1 ;-.~ l~- 9~v'L {' "'" t:" 4<". .(' !c-l.n {<_<!.......'ff'''- J ---rf J \2 'f~' - It I' b ~ IkSS r D-'l1.5 .:= R. , 'l r.:. p /1...6 '{'i..J'^-rpQ. A-f€..<i ~.,- /' ;r'tl-:"H".....-n,;~ . .. 'I' L F ~. I It' I d ~ Ir-r 8e,;rf t "'!:- ~ trF- .5TR~ ._-, ,,-",,"'~-"", "-" '- ~.' ".-,.' -...... ~-''''::'f '----7- AQPRQ. CERTIFICATE OF lIABILITY INSURANCE DA'" 2/14/07 LVSr.;RA1\iCE SERVICE AGENCY ~~tV:~~:=u..:r.A:~'::'W::=~=110N HOLDER. THIS CEIlnFICATE DO.S NOT AlIENO. EXTaID OR 6116 AYERS, STE. S-B ALTEIlTHI!:COYeRAGEAI"FOADI!D ISYTHI!:POUCln...ow. CORP[,S CHRISTI. TEX-l.S 7,f/415 INSURERSAFFORDlNGCOVERAGEj i ~;UTH T.EX4S C~LTlCI(USI~ ISS~~~ATIO j ==-frA7p'iJf~~'~lJ~~r~:;1:JNCF. 11/ AL T4 PLAZA ^1INl1UllERC . INS~ 0' CORfl/S CHRISTI, TEX-tS 78411 I__! : c ~lCles OfIINSURANCE liSTED BELOW HAVE BEEN ISSl.eD TO THE INS~D N.t.MEO AIIOVE FOR THE POliCY PeRIOD INDICATED NOlWlTltSTANDlNG ANY.. i1i~'" ... ,TER'" OR COt<<)mo"l Of' /lIN CON~T 0.. ~R DOCW~TWITH RESPECT TO WHICH THIS CERTIFICATe Ml<V BE ISSUED OR lAAY AIN. INSURANCE AFFORCED8Y THE POWCES ceSCRIIED HEMIN IS SUBJECT TO All THl! l1!RMS. EXCLUSIONS ANO CONDmONS OF SUCH . S. :no UMITS SHOWN UAY HAVE BEEN REOUCI!D BY PAID ~ ~I 'IVN"-'_ \OOUcv_n I~ I'ClUCY.-..TDl UlllTI ! ........ UA&m "!ACH OCCUIUIINCE $ 1 n, nn ~~QENE~UABIUTY .'..EO_GEI_........ S '-11. il . , :::t.AIMSMAOE LX OCCUR MED ElCP 1__......., S A ..-r- I LAS21420lr 2/14/07 3/18/07 '!RSONAllAO\lINJURl' S I/. nnn =:J = 0__11 S i III. .lIlIn i GEJII. AGGN!llAft LUT APPlIES lOSt ! 'ROOUCTS. COMPIClP AOO S 1 nnn nnn jijl'OUCY n ~:?r ~ lOC . __ _--+ i n--~ --D N<Y AUTO EllIlIU "....un :J OCC'JR == CLAIMS WADE - COWIHED SINGLE UIlIT (Ea -.., $ IIOOlI. V INJlJ RV (Per_I $ '-.-,-- : i ~ I I I lOOllVIMJ\JAV (......-onll $ PROPeRTY _E (Plt~ Onel THAH AUlO ON. V AUTO Ole. y. EA ACCiDeNT S EA ACe S AGO $ $ S S $ S ~.TA'I\J. I~ E L EACH ACC10INT S E L.1l'UAII2 -l!A a.LDVII! S E L. 018l!Al1E . POUCY UIoIlT S ~- EACH OCCUAII!NC! AOOR!GAre ~- , IlEllUCnaJI i IIn8mOH S . _ -- 1,._ ,~:1IIlUND-r- i -rm.-+---+ i -B I iTQ~~R 154L20074102 Ii 2/14/07 13/17/07 ! i 1 T ~ D n.ITY : OF 0NIliIl1lOHM.OCA~LUaIONa AllO!D BY ENllClll_INTIUl!CIALI'IlO_CIIlI I EACH OCCURENCE: $1,000,000 I I CITY OF COPRUS CHRISTI IS AN ADDITIONAL INSURED ON GENERAL LIABILITY WITH A WAIVER OF SUBROGATION. ~ IN_ LnT1II: CANCaLATION ~_"'IlI.__PGUClA_CNICI!IJ..m'EP_"._noN OATI~'.'IlII!_IIlIU_wu.__TO""" ..l/J... DAYSWR'TTI!N NCmlll! Tll1Ml! CI!Il1lJIlCAre HOUII!Il_ TO 'lIII! LUT. IUT '....LUllI! TO DO so "'ALL ,_ NO OIIUl1ATIOH 011 UAIIUTY 0' ANY ICINIl UPON 'IlI1! IH8UAI!Il.ITS AllPTS OR CITY OF CORPUS CHRISTI i AITN: EVELYN PAGE-RISK M4NAGEMENTj P,O. BOX 9269 . CORPtS CHRISTI, TEXAS 78469 ~ATMIII 'AU~ ~~ e ACORD CORPORATION 1918 ACORD 25-5 (7117) ~- SOUTI-/ TEJ<AS ,eEL TiC IvfuSIC ASSOCIA TlON 50 J-c-3: EIN. 20-3116874 \'lr. Ricardo Guzman Traffic Maaager Engineerinc Services City of Corpus Christi 1201 Leoptrd St. Corpus Chl'isti, TX 78401 Januarv 18th, 2007 Dear Mr. Guzman, Please acctpt this as the Letter of Intem on behalf of the South Texas Celtic Music Association, (STC1'viA), a 501-c-3 designated non-profit charity, (see attached supporting docwnent), to fetition the City of Corpus Christl for the applicable permits to stage an outdoor music festival on March 17 ,2007. The STCMA, m conjunction with Les Cassidy, (proprietor of Cassidy's Irish pub), is very pleased to apply for the peJllnits to organize, promote and manage a unique, bi-ethnic St. Patrick's Day event, 'La Fiesta de S4n Patn. ", which, based upon the best of our ability to ascertain, is not held anywhere else in the United States. It is our desire to promote a community wide understanding of the rich and historic association between the early South Texas MeXIcan Colonial aristocracy and the Irish Catholic settlers who were enticed to settle the Copano Bay area on behalf of the Mexican Government. For too loag, this unique multi-cultural connection has been overlooked, and we feel that this event will be the springboard for celebration of this worldwide Irish feast day by the entire Corpus Christi community. We would also point to the obvious marketing implications that such a unique event will foster, and the benefits that city wide support can engender. We feel that the initial success of the event can grow into a Saint Patrick's Day event that will have no equal anywhere else in the United States. fhe STCMA has been previously workmg with the sponsors of the "Project Children" Foundation, (another 50 l-c-3 group), which organized the "South Texas Celtic Music Festival" in the past. This widely acclaimed event, that raised funds to help bridge the sectarian gap between Northern Ireland Protestant and Catholic vout~ has been in hiatus for some years, and all funds that are raised from the "Fiesta" will be earmarked for the resumption of the Celtic Music Festival and for the generation of local scholarships to deserving youth in tlIe Corpus Christi community We respectfully petition the City Management to allow the STCMA to hold our "Fiesta" on Saturday, the 17th of March. 2007, between the hours of9:00 AM and 2:00 AM on Sunday, the 18th of March. Our request mcludes the base of Cassidy's Irish Pub and the adjacent area of Peoples Street, between North Chaparral and North Water Streets. The hours of the event will be from 10:30 AM on the 17th until 1:00 AM on the 18th the additional time being necessary for set up and tear down. Initially, our plans are to set up 2 entertainment stages, one amplified, and one acoustic for non-amplified singing, dancing and story telling. We plan to offer either 2 or 3 food vendors and will also request permitting for Cassidy's to set up a satellite bar for beer and wine within the event area. The sale of alcohol will be undertaken and managed by Cassidy's personnel, and proper ill will be required to purchase beer and wine tickets, and required to be shown a~n at the vending area, which will be staffed by T ABC certified bar backs. We also will be selling event mugs to minimize paper trash. Our event ""ill be subject to a surcharge of $5 for adults; military, senior and students at $4, and children under 13 admItted free All profits will be allocated as detailed above. , 'A TA ,:=/. ,1Z,-. C:'i?'US CHRIST!, r-;-( 784 J J (_36 J) - 960-5087 --" --"._.. _.-,--._-.=' .- "--._.,.,.~,,,_. "-""-''''- .__.,.- .,.-_....~ "lIIIl!I!I'"- c\S there are no active businesses along Peoples 51. between Water and Chaparral, we envision no problems with any adjacent businesses. However, we will make arrangements with CCPD personnel to ensure that decibel restrictlOns are adhered to in the proximity of the "live" stage. We have enlisted the support of the Corpus Christi Diocese, and are hoping to begin the "Fiesta" with an outdoor CatholIc Mass to keep in the spirit of the Saint Patrick's Day heritage and its Irish Catholic legacy. Discussions with the Dlocese representatives have been initiated, and they heartily endorse the project. We hope to enlist additional community backing and support as the event becomes more crystallized. Please feel free to contact either of the below listed Coordinators should you have any questions or comments regarding "La Fiesta de San Patricia", As this is the inaugural event, we hope to initiate City ,vide eXCItement and look forward to many years of cooperative efforts with Corpus Christi City personnel and continued success that will favorably reflect upon all concerned. Respectfully submitted. c ,: Hu~h ~~~~,~~~~-'S~MA ) / / f,.-: J Date /J - 1'-1,6) _1 /,.i -.J-c,.. f.<.....-7 fr--. r)ougl~ton, Event Coordi~ator, STCMA- / /S-01 Date y~ affic Manager 71; 10Y? ~ iJ CC Ms. Beverly Poplin, President, STCMA Mr. Les Cassidy, Cassidy's Irish Pub, Promoter Ms. ChrIS Kallas, Special Events Supervisor, City of Corpus Christi Attach STCMA / IRS certification, 50 1-c-3, EIN:20-31 16874 , 7 L1L - A PLAZA. . 'ol?n/s CHRJS7i. TX 7841 1 (36!) - 960-5087 "',.,_".; "_'__~"'",,,__..,,,._ _...... _, _d",_" .._',......~. ,_. __ ",.....,_ ._...'~ 15 -""~ AGENDA MEMORANDUM DATE: February 20, 2007 SUBJECT: CORPUS CHRISTI FESTIVAL OF THE ARTS AGENDA ITEM: Motion authorizing a permit for the temporary closure of street(s) for the Corpus Christi Festival of the Arts and authorizing the City Manager, or his designee, to issue a permit for the Festival on an annual basis upon meeting the conGitions and requirements for permit in Sec. 49-17. ISSUE: The City of Corpus Christi Parks and Recreation Department will require the tef1lt)orary closure of Hughes Street from Chaparral Street to Mesquite Street and Brewster Street from Chaparral Street to Mesquite Street beginning at 8:00 am March 30, 2007 until 5:00 pm April 1, 2007 and this requires Council approval. Section 49- 17(a) of the City Code of Ordinances, requires, as a condition of the street closure, that all events shall be open to the public and admission shall be free. REQUIRIED COUNCIL ACTION: Temporary street closure permits for large public events require City Council approval. PRIVIOUS COUNCIL ACTION: None FUNDING: N/A RECOMMENDATION: Approval of the motion as presented. (l ~~-? ~ . . C;:..,r.) I"l~'./ . 1.I~ ......... l( v.. r Dire Amltion,1 Support Material 1. Exhibit "A" Background Information 2. Exhibit "8" Site Map 3. Exhibit "(" Permit Application from City of (orpus Christi Parks & Recreation ...... ~....- .--.......... ._-....... BACKGROUND INFORMATION Ba<*ground: The Corpus Christi Festival of the Arts is in its fifth season and this year the Arts and Cultural Commission's Performing Arts Committee is bringing in two well know Chalk Painting Artists from California. Both artists have won international awards in street painting. Artist Melanie Stimmel is technical director of the TV program "South Park", The Festival this year will be held at Heritage Park and there are two street closures being requested, both for safety and an opportunity for our citizens and visitors, youth and adult, to try their hand at street painting with chalk medium. No permanent marking will be allowed. All markings wash away with water. The Brewster Street closure between Chaparral to Mesquite is to allow people to create their own chalk art on the street, as its surface is more conducive to chalk art than Hughes Street. The Hughes Street closure between Chaparral and Mesquite is for attendees/participants, many of whom will be children, to safely cross to the American Bank Center parking lot where the guest chalk artists will be holding workshops and creating the main drawing of the event. Hughes Street will also be used by citizens to try their own hand chalk art. All adjacent property owners have been notified and will not be negatively affected by these temporary street closures. All obstructions and marking on the street will be removed and the right of ways restored to there original condition by 5:00 pm April 1, 2007. For the past four years this event has been held on private property and this will be the first year to expand the Festival onto the public right of ways to allow an opportunity for street painting. Exhibit" A" '"""""".,,,...,.,. .__."'_....."......._ .,...__._~_.. ._e....""".'. _".. -._ ~ _.,~~ ~ I~ SCALE: N.T.S. E ;:lORT STREET CLOSURE ". cc ..... C;J ::; 3REWSTER ,- L ____c HUGHES STREET CLOSURE ,..--- I I l...--. ~~ \U I ! ! ! ilil.~4 c: -~-'_-'G 1 h j I . . C~",--~(, :b ',?-'---8' il I .. I _, ~' ,) IJ -c ' ::; ,...." -Mtfj.~'M:>/< , " . '. . '':/'''-. ~..! '~" , ::...~"(; "-.J~',(~~:- i 'I'L .-G-- ro. ..... ._'3-.m..~,...J "'\'.. .'.....""... ....,.~ ,~<",.... .''-' > /~ /,; /.':.:~'ifJr~? R !WAfl~'R'\- . . =c . tJ~n 11 R DEN = "i<~~~;;.>~:;;: -~:' /~~~ ~~, "-.'-( , / .."':-, ,.'" /.. '~ ./~ ,.,,~ '" . \",.~ "'./.' 7) ..:L. >) ''''~1 </ >-/ i .../ / r-- /-1 _____..J ~---~ 'Dc, f- ~ i :('~-~ ~ - ---l '~.., <l:: cr: <{ 0... <{ I U Z /,',- ~.. ,,::> ; HMBQ F('., . / "',',. '.. / PLA y,,~ ~.HO~,E - ::., i./ / -I r~ I W \- ' .""".0.. .",. '.;.;' -.'~' .: ,- c--__..-1 i l~ L. I~_J I -, / -- ~ ,:~ ?' ~C1 -=."--0'. ....... LLJd-Rf R I TA6E =-_ ~I' ,- - ~ARK r-'~' ~'"----=- I." I . . ' j. -: '~2~1 I I L____ '-----'. ~ ~.- -'l ! -'I i I rJ ! :- CONVENTION I- I CENTER I I~ ' I I Lr-.----i_~ ~/ ,C-o' /.. " · --I i~-- ~, ~-" ..--....-.---.--.-.---.--/- -- ....-.-- - ---'-~-- --'- 'J.:..- AMERICAN BANK \ CENTER ._,1 RESACA .t"-== ~ ~"-~..._-- ~ ~ -: == ~ :~# ~.=- 1= -------_.- ;, -------.- ~- :::::u.:- =-rjJ, C = ::1,1': --i- .:r:- = = l= I. == ~ ~~ -- - - - - ~~ SUBJECT: CC FESTIVAL OF ~HE ARTS TEMPORARY ROAD CLOSURE MA.RCH 30, thru APR=,_ 1, 2007 "-"".1. ' I, cUl". .." . e '5.',. EXHIBIT "BlI - SITE PLAN - Traffic Engineering Div. Engineering Services Dept. TRAFF1C ENGINEERING DIVISION DEPARTMENT OF ENGINEERING SERVICES CITY OF CORPUS CHRISTI, TEXAS APPLlCA Tl0N FOR PERMIT TO CLOSE STREET FOR PUBLIC EVENTS !r~ nf~ 10 Name c Organizatior Sc;onsorwg E'lent: A... u... ~ -- r . Narre c' proposed Event Cl 06 tl OA J 5 Date of P annec E lent ~IL-L;L ~ c5;O a / )-- ~J J \ ~ j -<ey CC'ltacllnclvidua: '-.li '12'- \'\G H 'C1/V\,J'<- " 1 n 9 Phone No. _'X';<&'- 3<J-/ ~ .. StreeHs I Requestea 70r Closure Oates and Times of Day - DESCRIBE: "J - ,~~,--,,-,,'-"--'--'---"'-' .....----,., ---.-- _.._-_.--- Lr-: fooes and beverages to be.., served r-,,,~\ t~::~t~AAlA l~JJ) ~ .. -\-tnJ:... ~ ~~.~~A1- ('--n.."", - Dc 1" ' ~) :+- ~;. " , l 3ervlces Reauested b\ the CI+V J-b\ 0-'1 ~ r kJLW\..e QJO (/y\"-~'l....C?~~cl ~;UL-~..____ ",,--,---"-""-- -----_.._.._~._-_._..----'_._--- --_..__.._-------_._-_.~. J..rtac OJ diagram illust~atJng In detail the location of booths, stages, restrooms, first-aid stations, ~':. '1at Will be ,ncluoed in the event \'\..:;:3;Jv-O v.>-UlJl ~ ,QL-+ L""~ ,o..\ro.o. ~~iclose a cheel< or money order for $200 to cover administrative costs of handling application, oayable to :he CAy of:::orpus Christi (City Ordinance #20463. 9/20/88). :o.ttac'l an official letter of transmittal requesting approval of the event. Exhibit "e" RECEIVED JAN 1 8 Z007 - Traffic Engineering Division Permit to Close Street for Public Events 2 12 In consideration of obtaining a permit to close a City street for a public event, the applicant or sponsoring organization agrees to comply with the following applicable conditions: v, n. Admittance to said event shall be free; All profits derived from the event shall be for charitable causes; Pay the City four-percent (4%) of the gross receipts derived from event, or reimburse the City for all costs incurred by the City in support of said event. Accurate financial records shall be maintained and payment shall be made to the city within sixty (60) days after the event ends, Provide and maintain an insurance policy with the limits and requirements shown on the attached Exhibit 'A" . Completion of Indemnification Agreement: Provision of a traffic control plan for event, to be coordinated with the Traffic Engineering Division and Police Department. The City shall be reimbursed for its installation of all traffic signage and barricading determined by the City to De necessary for safe control of the event. Written approval for the temporary street closure must be obtained from (i) one hundred 100) percent of the manaoinq tenants or, if the property is vacant. manaoino property owners of the prooerty abutting that portion of the street to be closed to vehicular traffic: and (ij) for the Downtown Manaoement District only (bounded by Lower Broadway. Interstate 37. Shoreline Boulevard (includino the marina areas, and Kinney Street), ninety L9.0%1 B&rcent of the manaoino tenants, or. if the property is vacant. manaoino property owners of the prooerty abuttinq that portion of the street to be closed to vehicular traffic. Provide adequate number of restroom facilities to accommodate the anticipated public; Obtain the approoriate alcohol and food permits required by State and Local authorities, at least two (2) weeks prior to the event; All security other than perimeter traffic control shall be provided by sponsor; security shall consist of off-duty City Police officers, or other type security officially approved by the City, All construction of booths. stages, displays, electrical services and plumbing shall comply with City Codes. The final iayout of booths shall be approved by the Director of Parks and Recreation. Provide for potable water within the event site: Provide first-aid stations: Provide continuous cleaning of the site during the event and return it to pre-event condition after event ends Restore any damaged City property promptly after event ends; Coordinate all phases of event with appropriate City departments to insure a safe and successful event; Vehicles shall be prohibited from parking on grass areas within the street right-of-way; No obliteration or defacing of the street surface or sidewalk; except by chalk markings; All City Noise Abatement Ordinances shall be complied with; Allow for the free passage of emergency vehicles into event area in case of emergency; Carnival-type rides will not be permitted Building and Electrical permits for a temporary promotional event, associated construction and Certificate of Occupancy are required B, C. D,* E.* r r, 1"'* v, H J K, i... M. N, ("\ v P Q R S T u ~.,:=:Jc--!" ~'c.~'::~ Stree', ~ ::; :: c E e1:S EVG2nCe tra: :heS2 c::na!~,or:s i~ave been meet must be presented to the City Traffic Er::}i'leer crim to the request bew,g suomitted to the City Council for final approval. Signea ~.Q~~ Event Chairman/Organizer (th ~~i- ~ Spons mg Organization Date Submitted: r..-A'-' () Zero 7 \S I ~,"_4~' ~, ""'--. .",---...- .------.-.--..-.-,...."'..-. .-.--...-'- - ..,.",....'" -<<.-...---.--..-. item # 11 to Application for Permit to Close Street for Public Events .... 0 Whom It May Concern: The Corpus Christi Festival of the Arts is in its fifth season and this year the Arts and Cultural Commission's Performing Arts Committee is bringing in two well known Chalk Painting Artists from California. Both have won international awards in street painting. MelanIe Stimmel is technical director of the TV program "South Park". The Festival thIS year will be held at Heritage Park and there are two street closures being requested, both for safety and for an opportunity for the citizens, youth and adult, to try their hand at chalk art street painting. The Brewster street closure from Chaparral to Mesquite is to allow people to do chalk art on the street. as it has a better surface than Hughes Street. ~he Hughes street closure from Chaparral to Mesquite is to allow attendee/participants, many of whom will be children to safely cross to the ABC parking lot where the guest chalk artists will be holding workshops and doing the main drawing of the event. Hughes will also be used by citizens who want to try their hand at chalk art. "1IIIlJ"' 16 '..... AGENDA MEMORANDUM February 20. 2007 SUBJECT: Garcia Arts Center Area Street Improvements, Phase 2, Project #6134 Land Exchange, Parcel 11 - Neighborhood Centers of CC AGENDA ITEM: Ordinance authorizing the approval of a Land Exchange Agreement between the City of Corpus Christi and Neighborhood Centers of Corpus Christi, Inc. for the exchange of .1712 acres owned by the City out of Lot 2-A, Lawnview Annex and Lots 8,9,12, & 13, Block 4, Luter Partition, located at the intersection of Eighteenth and Marguerite Streets, in exchange for ,1712 acres owned by the Neighborhood Center out of Lot 3, Lawnview Annex, located at 2020 Marguerite Street; approving closing costs not to exceed $2,500, and authorizing the City Manager or his designee to execute the Exchange Contract and an Exchange Deed necessary for the exchange, all in connection with Parcel 1 - of the Garcia Arts Center Area Street Improvement Project (#6134). ISSUE: This Community Development Block Grant (CDBG) street project involves the reconstruction and widening of 17th, 18th, and Marguerite Streets within the area of the Garcia Arts Education Center facility located at 2021 Agnes Street. Acquisition of eleven parcels of land along 18th and Marguerite Streets were needed for the construction of the proposed improvements. Ten parcels have been acquired to date. Parcel 11 , consisting of 3,353.45 square feet, is required from the Neighborhood Centers of Corpus Christi for the proposed street right-of-way. This acquisition will require approximately 26 percent of their current lot size, in addition to severing a part of their existing building. The City and the Center have agreed to exchange land in order to restore the Center's current property. An Exchange Agreement has been executed by the Center and requires City Council approval. This exchange of land with the Neighborhood Center will acquire the final parcel for the oroject. REQUIRED COUNCIL ACTION: Conveyances and exchanges of City property require City Council approval. FUNDS: Funding available in the current CDBG Budget. RECOMMENDATION: Approval of the ordinance as presented. ~ , I l I If It/' "'t>l /~U1 .It\.. Daniel Galegos. Jr. Director of Community Development Attachments: Exhibit A. Background InformatIon Exhibit B. Parcel Location Map ,- -- Exhibit C Exhibit 0 Exhibit E Tracts to be Exchanged Proposed Lot Configurations Exchange Contract Summary t-\t-<Oft1E\EUSEBIOG\GENlAgenda ItemslGarcia Arts.Neighborhood CenterlAgenda Memorandum.doc ....,...,.. .:.. .~~~- BACKGROUND INFORMATION SUBJECT: Garcia Arts Center Area Street Improvements, Project 6134 Land Exchange with Neighborhood Centers of CC, Parcel 11 PROJECT BACKGROUND: The Garcia Arts Education Center, formerly the Hispanic Arts Center, is located at 2021 Agnes Street. Street sections of 17th Street. 18th Street, and Marguerite Street around the Garcia Arts Education Center are characterized with narrow pavement widths and road-side ditches that were constructed many years ago. Phase 2 of the project involves the desif1,n and right-of-way acquisition for street widening and improvements on portions of 1 ih, 18 , and Marguerite Streets The new improvements will include new curbs, gutters, sidewalks, driveways, underground storm sewers, and some utility relocations. Eleven parcels of land were identified by the project consultant, HDR Engineering, as being requfred for construction of the planned improvements. Five of the parcels required acquisition of the entire property, including relocation of the sellers. A public meeting was held on July 24, 2003 in which residents of the area met at the Garcia Arts Center to hear a presentation by City staff regarding the project. City staff began negotiations shortly thereafter based on appraisal values. Ten of the eleven parcels have been acquired. The remaining Parcel 11 , shown on Exhibit B, is owned by the Neighborhood Centers of Corpus Christl The new street design involves acquiring 3,353.45 square feet from the Neighborhood Center property. This acquisition of this land will result in severing a portion of their existing school buitding. Through CDBG funding, the Center will now be reconstructing their building on a new lot which will be created as a result of the land exchange. The new proposed lot will be located at the comer of 18th and Marguerite Streets, which is adjacent to their current lot. The City and the Neighborhood Center will be exchanging an equal amount of land in order to restore the Center's land to its original size. Exhibit C shows the two tracts of land to be exchanged, each containing, 1712 acres. Tract 1 will be conveyed to the Center and Tract 2 to the City. This exchange will convert the Center's existing ilL-shaped" lot into a rectllngular shaped lot containing 13,000 square feet, both shown on Exhibit D. Upon completion of the land exchange, a replat will be done of all the City's remaining lands and newly acquired lots, along with the Center's new rectangular lot. The Neighborhood Center has executed an Exchange Agreement with the City specifying terms of the exchange. The Exchange Agreement is summarized in the attached Exhibit E. Upon approval by City Council. the Exchange Agreement will be escrowed at San Jacinto Title Services. PRIOR COUNCIL ACTION: 1. M~v 9, 2000 - Approval of the FY 2000-2001 Community Development Block Grant (CDBG) Program (Resolution No. 024036). 2. October 18. 2000 - Distribution of Request For Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 EXHIBIT A 10f2 local architectural and engineering firms. 3. November 10, 2000 - Addendum No.1 to the Request for Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 4. Ja(lUary 10, 2001 - Addendum NO.2 to the Request for Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 5. March 23. 2001 - Letter of Notification to the Request for Qualifications (RFQ) No. 2000-08 (Public Health and Safety, Parks and Recreation, Street Improvement Projects) to 73 local architectural and engineering firms. 6. September 18. 2001 - Motion authorizing the City Manager or his designee to execute a consultant contract with HDR Engineering for a total fee not to exceed $59,892 for the Garcia Arts Education Center Area Street Improvements, Phase 1 and 2. (Motion No. 2001-359) 7. January 13, 2004 - Motion authorizing the City Manager of his designee to execute a Real Estate Sales Contract with Sylvia B. Martinez in the amount of $57,000 plus $1,500 in closing costs and an additional amount not to exceed $22,500 for relocation assistance for Parcel 7 in connection with the Garcia Arts Center Area Street Improvements, Phase 2. (Motion No. 2004-009) 8. January 27, 2004 - Motion authorizing the City Manager of his designee to execute a Real Estate Sales Contract with Jesus A. Lopez and wife Blanca Lopez in the amount of $20,000 plus $1,000 in closing costs and an additional amount not to exceed $22,500 for relocation assistance for Parcel 3 in connection with the Garcia Arts Center Area Street Improvements, Phase 2. (Motion No. 2004-0009) 9. March 2, 2004 - Motion authorizing the City Manager or his designee, to execute a Real Estate Sales Contract with Melesio G. Rivera and wife, Ygnacia Reyes Rivera in the amount of $43,000 plus $1,500 in closing costs and an additional amount not to exceed $22,500 for Parcel 8, necessary for the Garcia Arts Center Area Street Improvements, Phase 2, Project #6134. (Motion No. 2004-081) 10. Auaust 22. 2006 - Motion authorizing the City Manager or his designee to execute a Real Estate Sales Contract with Robert Leon Sr. & wife, Viola Leon in the amount of $42,500 plus $1,500 in closing costs and an additional amount not to exceed $22,500 in relocation costs for Parcel 6, necessary for the Garcia Arts Center Area Street Improvements, Phase 2, Project #6134. (Motion No. M2006-259) 11. AUQUst 22. 2006 - Motion authorizing the City Manager or his designee to execute a Real Estate Sales Contract with Carmen C, Torres & Dolores Torres in the amount of $56,000 plus $1,500 in closing costs and an additional amount not to exceed $22,500 inr relocation assistance to cover moving costs and incidental expenses in connection with a replacement dwelling, all for the purchase of fee simple property rights to Parcel 5, described as being a part of Tract 5. H. E. Luter Partition, also known as Lots 1 & 2 of the unrecorded Neylands Colonia Mexicana Addition, with the street address of 508 18th Street, necessary for the Garcia Arts Center Area Street Improvements. Phase 2, Project #6134. (Motion No. M2006-260) FUTURE COUNCIL ACTION: Council will be required to: 1 authorize the award of future construction contracts and amendments; and 2 authorize the approval of any other expenditures in the project that exceed $25,000 EXHIBIT A 20f2 ,Mpro 'ect \ counc;/exnibits \ exh6 i 340. Ow PARCEL LOCATION CORO'JS CHRISTI BAY ~ [ill[]Jt,) [ffiJ]]]~ I I ~J I ! I SU&JECT PARCEL I VICINITY MAP NOT TO SCALE GARCIA ARTS CENTER S1REET IMPROVEMENTS PHASE J (16134) PARCEl.. 11- NEIGHBORHOOD CENTERS OF CC CITY COUNCIL EXHlBrr CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES DATE: 02/15/2007 ~ N ~ N EXHIBIT B ii -- - - - - ~ ,- ,.-.15.81.,( R"n1t1md"r oj-- r Let 2A. Lt:tW/JJ/ld'N 417/Jc'X . ~ ul ~ #.)1I.';-IH: L."I~'dIWl/lJt!'MI. ,4h/1t:!'"I( fJ;!(iiff~ /thi 44. .05. JM~ N.,;- .r MI(. ...v....ew. ../ dI1?' "'-.. '- . ~ I ~ ~ ~~I J \~ !~~~ ~~, !V\}~ I IlJ It ~-~ ~L~_ '" lC NAr'~. ~ ~;~ '4\ ~f:~~-~ ~ -- '4~"'1"-, ~\'\ I " ! ~ ~ - ~ ~""" ~~ ~ ~'" t.l I '" To be conveyed to '; NM7. _ Neiahborhood Centers of CC, Inc. r. '-' ~ I ~~. ~I -~7R>T~ ~ I ,;; ~I ::i I TRACT 1 (.1712ac.) (Property of City of CC) f- - -- -- -..- - ---- , I I .' . I . I , '- - ----- -Mdr9uerrte-- Slreef I .{" jSeISi7.'( ~ 44. e.. ~ ' ~ ~~I . \~ ~ ~~'ll.: ~ ~'4\ 5'(/'I.I#M ~ \" ~~. .:.. ~- - )- -. - ~':;Xe;:: ~ ~ V\~~ _______ ;-] ~ 1lJa.~ i ! ~,t-I'~,{f ~~ I \, '" "i; I - I-~- Rl!'ITIPmd~/' of' ~ L tJt 2-/1, LdW/JI/I~N 4/1/Jc'X. ~.~"~~~~ #.111. tNlr. L."I~,'"wn/lIt!'M/. ,4h/Jt:!'"I( ~~7Y /thU."'S./~I~N.t::r.MIf. N~. ../ 1.,7 _PteP.t'J#(/lt( AlDrlh r~ Ii ~/PI. MtI'Yq~r1I-~ ~i'lw4~ ~ , '. -i' 1_... I , . I .... 1----------, ~ I ; ,j.$. L_ --- - - --Mdr9uehte-- slr~ef !'j ~- Tract 2 (.1712 ac.) (Property of Neighborhood Centers) To be conveyed to The City of Corpus Christi :) GARCIA ARTS CENTER AREA STREET IMPROVEMENTS, PHASE 2 (#6134) City Council Exhibit Department of Engineering Services City of Corpus Christi, Texas Date: February 15, 2007 Page: 1 of 1 iPiI ~ TO BE EXCijANGED ...... -- - -- RMS\Councll ExMbit.DOC City of COIpus Christi EXHIBIT C !--- .- -- ~ -----'I R<''''f'/n''''',- ",I' r L 0 2A. L:7WI7III<fW 4/'l/Jt1?( ..,r. ~I ~t #.)11. C:()I'. /."/~LdWnP/~1V. ,4/u,e'';( ~~~ //U,1. 44. -ts. I~'~ /ll.c. r MI(. ,.v.....~. ~ ~ Configuration of Current Lot Owned bv Neighborhood Centers ..' If." -J - -- ~ -.J -- - - J f - -- -----Mdr9uerrt't!! $Iree ~ r "- ~ ~ ~'tI "~ I~ ~~~ '1\ }~ ~~ ~. CD-~ '~~ ~ ~~- ~~ . \ I V\ ! -" II. '.-' ~ I - !- - - .Pt>>j:!t:J6e'c:l A/"rlh I-'!C. ~ -fii';; z W I I It KIW.-M'''1I1~'''II'i1 5're~1 tJ.1711~. i I ..' ~-------- I ~I I I i i" I , .So --- - -'--Mdr9uePrIt!!-- Slr~ef R=<J/ndn c/ r L of 2-4 i..G7IA1.nJ/l~W 4/'l/Jd?( ~~"-'-~~~ #.)11. "'I'. /..,/~L'wnp"t'lV. ,4n-'Je'';( m-~):;:...' /iAll.411, I1jS./~'~ Nt:: 1': MI(. ;I/....~. ~ Confiauration of New Lot after exchange of land GARCIA ARTS CENTER AREA STREET IMPROWEMENTS, PHASE 2 (#6134) City Council Exhibit Department of Engineering Services City of Corpus Christi, Texas Date: February 15, 2007 Page: 1 of 1 ~ PROP()SED LOT CONFIClURATIONS ... ~--- H:\HOME\EUSE City of Corpus Christi RMS\Council Exhibit.DOC EXHIBIT 0 EXCHANGE CONTRACT SUMMARY Project No. 3037 - CCISD Land Exchange The City of Corpus Christi, herein called "City," has agreed to convey to Neighborhood Centers of Corpus Christi, Inc., herein called "the Center", that certain land in Nueces County, Texas, more particularly described as "Tract 1", for and in consideration of the Center conveying to City those certain lands in Nueces County, Texas, more particularly described as "Tract 2", and the Center has agreed to convey Tract 2 to City in con$ideration of City's conveYing Tract 1 to the Center. Further more, the City and the Center agree as follows: The Exchange Contract is subject to the approval of the Board of Directors of the Neighborhood Centers of Corpus Christi, Inc. by passage of a Resolution or otherwise and by the City Council ofthe City of Corpus Christi, Texas by passage of an Ordinance. The Exchange Contract is not binding until properly approved by both governing bodies and must be executed within 14 calendar days of obtaining approval from each party. ;) This transaction shall be closed within 60 days after execution with the City assuming all appropriate closing costs with San Jacinto Title Services Co., herein called "Title Company" located at 802 N. Carancahua, Corpus Christi, Texas 78401 2 It is agreed that either the City or the Center may perform or cause to be performed an environmental audit and that the time required for such audit may cause a delay in dosing and the results thereof may cause a cancellation of the contract. The City grants access to Tract 1 and the District grants access to Tract 2 for due diligence and inspection purposes. Each party warrants to the other party that they have disclosed. before the closing hereof, all relevant information known to exist by each party. 4 (a) The Center must provide, at City's expense, a title insurance policy that guarantees good and indefeasible title to Tract 2. The Title Company must issue the title insurance policy The title commitment for title insurance must be delivered to the City within 30 days after receipt of the Contract by the Title Company, with the title insurance policy to be timely issued after Closing. (b) The City must provide, at the City's expense, a title insurance policy that guarantees good and indefeasible title to Tract 1, The Title Company must issue the title insurance policy. The title commitment for title insurance must be delivered to the District within 30 days after receipt of the Contract by the Title Company, with the title insurance policy to be timely issued after Closing. EXHIBIT E 1 of 2 - _c..._.. ,......."..._..__~..____. '.___.__._ '__'__~'_"""_' _. ___ -.... 5 After securing the title insurance commitment, both City and the Center must execute an Exchange Deed to each other, drafted in accordance with the provisions of this Contract which conveys indefeasible title. 6. The City and District each accepts title to their Property subject to all recorded restrictive covenants, use restrictions, and all applicable City zoning regulatory ordinances, if any. "'7 This Contract survives Closing of the exchange of Property and the delivery of the Exchange Deeds and other necessary documents at Closing, and all terms and conditions remain in effect between the City and the Center. 8 The City and Center are exchanging surface rights only. No mineral rights are included in this exchange with each property subject to existing mineral exploration and extraction rights assigned to other parties. 9 Time is of the essence in closing this exchange. H\i-'OME\EUSEBIOG\GENlAgenoa Items\Garcia Arts Neighborhood Center\Exchange Contract Summary.doc EXHIBIT E 2 of 2 ORDINANCE AUTHORIZING THE APPROVAL OF A LAND EXCHANGE AGREEMENT BETWeEN THE CITY OF CORPUS CHRISTI AND NEIGHBORHOOD CENTERS Of CORPUS CHRISTI, INC. FOR THE EXCHANGE OF .1712 ACRES OWNED BY THE CITY OUT OF LOT 2-A, LAWNVIEW ANNEX AND LOTS 8,9,12, & 13, BLOCK 4, LUTER PARTITION, LOCATED AT THE INTERSECTION OF EIGHTEENTH AND MARGUERITE STREETS, IN EXCHANGe FOR .1712 ACRES OWNED BY THE NEIGHBORHOOD CENTER OUT OF LOT 3, LAWNVIEW ANNEX, LOCATED AT 2020 MARGUERITE STEET; APPROVING CLOSING COSTS NOT TO EXCEED $2,500, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE EXCHANGE AGREEMENT AND A WARRANTY DEED NECESSARY FOR THE EXCHANGE, ALL IN CONNECTION WITH PARCEL 11 OF THE GARCIA ARTS CENTER AREA STREET IMPROVEMENT PROJECT (#6134). BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. A land exchange agreement between the City of Corpus Christi and Neighborhood Centers of Corpus Christi, Inc. for the exchange of .1712 acres owned by the City out of Lot 2-A, Lawnview Annex and Lots 8,9,12, & 13, Block 4, Luter Partition, located at the intersection of Eighteenth and Marguerite Streets, in exchange for .1712 acres owned by the Neighborhood Center out of Lot 3, Lawnview Annex, located at 2020 Marguerite Steet in connection with Parcel 11 of the Garcia Arts Center Area Street Improvement Project (#6134).is approved. SECTION 2. Closing costs not to exceed $2,500,costs are approved. SECTION 3. The City Manager or his designee is authorized to execute the Exchange Agreement and warranty deed. ATTEST: THE CITY OF CORPUS CHRISTI Henry Garrett Mayor Armando Chapa City Secretary -07 By: Veronic Ocanas Assistant City Attorney For the City Attorney ~~ '/0.0 RD. ExchgAgrmtNeig h be rhood errs. 02 2007 ..,...-.....'.~" .-,,- --.-.,..,..".,-".--..".---- ""'-~"""-' -.-......-." - ---- ..----,---,. -...... CcrpLs~hristl Texas __ day cf ___ .20C7 ""'0 THE MEMBERS OF THE CTY COUNCiL: Corpus Christi Texas For the ~easons set forth in the emergency clause of the foregoing ordinance, an emer- gency exists requiring suspension of the Charter rule as to consideration and voting upon crdinances at twc regular meetings: I/we, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced or at the oresent meeting of the City Council Respectfully Respectfully, Henry Garrett Mayor Council Members The above ordinance was passed by the following vote: Henry Garrett Brent c,'lesney Melody Cooper Jerry Garcia Blil Kelly Rex p., Kinnison John E Marez Jesse Noyola Mark Scott "'...... -- 17 ~..."",_, "_"_'~_'.",,_n_ ,,_,,_"'.'_' _._... - ~"_."'--~ CITY COUNCIL AGENDA MEMORANDUM DATE: February 20,2007 AGENDA ITEM: Ordinance authorizing the City Manager, or his designee, to execute a Use Pri.....ilefe Agreement with MClmetro Access Transmission Services, LLC, ("Owner"), for the right to Install, operate, repair, replace, and maintain one 2" HOPE PVC conduit with fiber optic cable, apprmcimately 2,738-linear feet and se.....en pri.....ate MCI manholes within the Upper Broadway Street, Blucher Street, and Carancahua Street rights-of-way, south of the Leopard Street right-of-way; establishing a fee of $5,048.00: and declaring an emergency. ISSUE: GTX Telecom, Inc, on behalf of MClmetro submitted a request to install a private 2-inch HOPE conduit with fiber optic cable within three city public rights-of-way to provide service to the MCI Terminal Room located at 615 N. Leopard Street and allow MCI to work jointly with AT&T, to pro.....id. the public with the latest enhanced services with the most cost efficient method. REQUIRED COUNCIL ACTION: City Charter requires City Council approval for use of any portion of pubRc right-of-way for pri.....ate purposes RECOMMENDATION: Staff recommends approval of the ordinance as presented. ( ~ . 'I' ') ~VJA""' ebbie Marroquin, ,E., Interim Director of evelopment Services Attachments: Exhilit A - Background Exhillit B - Ordinance ExhiDit C - Site Location Map .... ...... "-'-"-'" ,-,----------,_.,.- .-..-..,-..------ ,_..~,..='. _......- ---...... ...... ,...-. '<>""""- ~.......,.,_................. AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION Background and Purpose of Agreement MClmfltro Aocess Transmission Services, LLC, ("Owner") requested a Use Privilege Agreement (UPA) from the City of Corpus Christi to install, operate, repair, replace, and maintain 2,738-linear feet of conduit and fiber optic cable and seven private MCI manholes within the Upper Broadway Street, Blucher Street. and Carancahua Street rights-of-way, south of the Leopard Street right-of- way MClmetro IS installing a private conduit and fiber optic cable and seven private manholes from the MCI TEIf'minallJunction Room, located at 615 N. Leopard Street within the Upper Broadway Street, Blucher Street, and Carancahua Street rights-of-way, south of the Leopard Street right-of-way. MClmetro wiD be directional boring the public street right-of-way surface to install the fiber optic cable. The fiber optic cable will allow MCI to work jointly with AT&T, to provide the public with the latest enhanced services with the most cost efficient method. MClmetro Access Transmission Services, LLC, will own the private 2-inch HOPE conduit with fiber optic cable, and seven private manholes and will be solely responsible for all maintenance and removat of said cable and private manholes. An Engineering Permit will be required for any future repair, replacement, maintenance, and removal of the fiber optic cable and private manholes. As- built construction plans must be submitted to the City upon completion of the fiber optic cable and manhole installations. showing all conduits, fiber optic cable, and private manholes within city rights- of-way. All pubtic and franchised utilities were contacted. Traffic Engineering is restricting the proposed construction work between the hours of 9:00 am to 3:30 pm, Monday thru Friday, and on weekends, if needed None of the other city and private franchised utilities had any objections, provided the applicant meets the specified conditions set out in the UPA including the utility separation clearance as stated in "Paragraph I" of the UPA. The applicant has been advised of and concurs with the conditions of the Use Privilege Agreement A one-time fee of $5.048.00 is recommended for the UPA. ..., \gen\ag07\upa\J\AClmetroM2 EXHIBIT A ".'.....'*"""'" "",,"lIIJIi'., ;''''I\i'''-'''-'''''-' ~""_""':~ --...,......... -.---.--" .-.--....." -., -' ._~.,"_..,. ..-....., Page 1 of 3 AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXEOUTE A USE PRIVILEGE AGREEMENT WITH MCIMETRO ACCESS TRANSMISSION SERVICES LLC, ("OWNER"), FOR THE RIGHT TO INSTALL, OPERATE, REPAIR, REPLACE, AND MAINTAIN ONE 2" HDPE PVC CONDUIT WITH FIBER OPTIC CABLE. APPItOXIMATEL Y 2,738-L1NEAR FEET AND SevEN PRIVATE MCI MANHOLES WITHIN THE UPPER BROADWAY STREET, BLUCHER STREET, AND CARANCAHUA STREET RIGHTS-OF-WAY, SOUTH OF THE LEOPARD STREET RIGHT -OF-WAY; ESTABLISHING A FEE OF $5,048.00; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SEcnON 1. That the City Manager, or his designee, is hereby authorized to execute a Use Privilege Agreement with MClmetro Access Transmission Services LLC, (UOwner"), for the right to install, operate, repair, replace, and maintain one 2" HOPE PVC conduit with fiber optic cable, approximately 2,738-linear feet and seven private MClmetro manholes within the Upper Broadway Street, Blucher Street, and Carancahua Street rights-of-way, south of the Leopard Street right-of-way; SECT10N 2. That Owner will comply with the terms and conditions of the use privilege agreement, a copy of which is on file with the City Secretary, and be subject to the following conditions as part of the use privilege agreement. 1 MClmetro Access TransmiSSion Services LLC, ("Owner") pay the $5,048.00 UPA fee for the fiber optic cable installation and seven private manholes within the Upper Broadway Street, Blucher Street, and Carancahua Street rights-of-way. 2 'Owner work at the proposed construction site only within the hours of 9:00am to 3'30 pm, Mondav thru Friday and on weekends. 3 Owner comply with the required utility separation clearance as stated in "Paragraph I" of the Use Privilege Agreement and maintain the minimum horizontal and vertical utility separation requirements as required by TCEQ. 4 Owner notify City Water Wastewater, Gas, and Storm Water Departments and all private utility companies 48 hours prior to any construction work. :J Owner obtain an Engineering Permit for any future maintenance or removal of the private 2-inch HDPE conduit and fiber optic cable. 6 As-built construction plans to be submitted to the City upon completion of the fiber optic cable installation, showing all conduits and fiber optic cable within city nghts-of -way. H. LEG-D! R\Sha red\Gary 5\ag enda\.200 7'2 -20\OR D-MC I Metro UP A. doc ~' --"...-~ Page 2 of 3 Owner agrees to comply with all the specified conditions and provisions as set out In the Use Privilege Agreement. SECTION 3. That upon written request of the Mayor or five council members, copy attached, the City Council finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency this the 20th of February, 2007. ATTEST: CITY OF CORPUS CHRISTI Armando Chapa City Secretary Henry Garrett Mayor APPROVED as to form: February 15, 2007 BY~ ! aW. Smith Assistant City Attorney For City Attorney H \LEG-D I R\Shared\Gary S\age ilda\2007\2 -20\ORD-MC IMetro UP A. doc ~ '~ .....' .-,.,.,....., .,--..._,_.-,,",,- -p'-~-~~--'-"-- -,. - .._,....,_.,-- ._....,.. Page 3 of 3 Corpus Christi, Texas Day Of___ .2007 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: IIwe, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfu lIy , Respectfully, Henry Garrett Mayor Council Members The above ordinance was passed by the following vote: Henry Garrett Brent Chesney John E. Marez Melody Cooper Jerry Garcia Bill Kelly Rex A. Kinnison Jesse Noyola Mark Scott H. \LEG-OI R\Shared\G a ry S\agenda\200 7\2-20\ORD-MCIMetroU P A. doc '~ -"~ ..........- ._.._~-_._..,,_. -..--..---.. ._. ~ ;oj ..~ll~ ~ 1- _, i C i ,2 ! ~i ~i ! I.!..! r ~ ~' P"l E 'il ~ I, ; -"L. il ' . " x - . ~ i . I- 14- ~~ i ..~~ NP'''' ....., Ill. N .... .....; II II Will 1Il1-~ '~::l5 ~iiD: ~IWIll ~1II..l...l ..IIl~ .~~U l!Uu2 51t~ D: O~ i~9iffi Ill! i-.. U=~C .~Wlll ::l D:! z 0::1 I ~1:lD: ~ ~C .' IYi~!tiit;; ~~OCW ie~wlt >- .~ ;::! cno -U ~cn UUJ ~~ o u ~...,...,- :n.l~lisl'-::~ : S"I': ~ IJ. - -IT. 31"l ' 3~rtil: J.,....~ Jl~ci" c;j __ . .' , >lQLn.L~O~ IN\'''1~ 3lIIs.no O.....w::J.. 1:)11 ~ ,.. a c u ~ OJ J: X w - Ii i << e - - ill. ! i i 5 ~ G 'I! ~ ~ i V i ~=,~tili,.~" ii tllilis! :: : __ I "" __ I : I I: omcmol!ll I : J.S KItMlll:l I : ~~r-.llii .. ~ c ~ x ,~ is ..... ~ w · " a ol~ I ~ ~~ ~ i.;;! I It ~ ~u , i ~ . .. i III .. ... .. ~ i I _, cj ~I I l / ... ~ or c:: I .. .. .. .LS VNU.~ " I c E .. ell C ... ~ is il: e .L5 1lWdllT1 t e j .LS NWdn . ~ Ii e i .. III c:: W a I i ~I u I . .. 15.... ;jE i~~ =oai i; > L "1 r- ii i f 1111:5 ~iD ! I.~ ~~ oJ 18 - .......' ~...,~ AGENDA MEMORANDUM February 20, 2007 AGENDA ITEM: Motion authOrizing the City Manager to execute a Sanitary Sewer Connection Agreement with Allen Okvist and Mary M. Okvist (Developer) for future construction of wastewater public improvements for Oak Terrace Unit 2, Lot 9-B, Block 4, in accordance with the Platting Ordinance Section V-Required Improvements. Subsection B. 6. a. ISSUE: Wastewater construction plans are required as a condition of platting of Oak Terrace Unit 2, lot I-B, Block 4. This requires the extension of approximately 2,575 linear feet of sanitary sewer line The cost of the sanitary sewer extension imposes an undue financial hardship on the Developer The Developer has agreed to enter into a Sanitary Sewer Connection Agreement with the City and deposit $5,608.00 in escrow with the City for the City to use for construction of future wastewater improvements Upon execution of the agreement by the City and the Developer, the Developer may record the plat for Oak Terrace Unit 2, Lot 9-B, Block 4 REQUIRED COUNCIL ACTION: Council authorization for the City Managerto enter into a Sanitary Sewer Connection Agreement with Allen and Mary Okvist, (Developer). CONDITION: Developer must deposit $5,608.00 with the City for the cost of the future wastewater impro~ments, and comply with all other requirements of the Sanitary Sewer Connection Agreement. RECOMMENDATION: Staff recommends approval of the motion as presented. ~ l\. Attachments: (5J(hibit A Exhibit B Exhibit C Background Information Location Map/Preliminary Plat Sanitary Sewer Connection Agreement ~""-""""""~- .... ~._.."",." _,,_,_, _'__'___-.C'_"_ n.._~~...._'''_' ..,-.-.-....--"---"'-" ._- .,.,,--.-,..-.-.-. AGENDA MEMORANDUM ADDITIONAL BACKGROUND INFORMATION BACKGROUND: The development and platting of Oak Terrace Unit 2, Lot 9-B, Block 4 (Ext1l>it B) requires wastewater construction plans and construction. Wastewater construction requires the extension of approximately 2,575 linear feet of sanitary sewer line. The cost of the sanitary sewer extension is prohibitive and would impose financial hardship on the Developer such that development of Oak Terrace Unit 2, Lot 9-B, Block 4 would not occur as intended by the Developer. The Developer agreed to enter into a Sanitary Sewer Connection Agreement (Exhibit C) with the City. The provistons of the agreement require the Developer: · To connect to a City sanitary sewer at such time as a wastewater manhole is located at the frontage of the property or a wastewater line extends along the frontage of the property. · To reevaluate the terms of the agreement every five (5) years. · To not subdivide the development; subdivision will void the agreement. · To pay tap and pro rata fees at the time of connection to City wastewater. · To obtain a building permit within one year, · To deposit $5,608.00 in escrow with the City for the City to use for future wastewater gravity line construction that will benefit development. The escrow amount is calculated by multiplying the property front footage times the cost per linear foot to install an 8-inch sanitary sewer line ($26.00/LF) plus the cost of one wastewater manhole ($1,500.00). $5,608.00 = 158 LF x $26.00/LF + $1,500.00 The provisfons of the agreement require the City: · To allow property to use on-site wastewater treatment. · To allow property to record the plat and not require wastewater construction. The agreement allows the developer to move forward with development without the expense of installing a long run of sanitary sewer line. The City receives acknowledgement from the Developer that connection will be made to City sanitary sewer service when available. Additionally, the City will hold funds from the developer that may be used for sanitary sewer construction in the future, Exhibit A - ..-. -,,..,,. -,-- ............' ~....-.. ......~.....- =-.,,- ,.--..."""'-""- .."-...-.-..-.....,.- ,_.,-........... -..,.,,-.- . 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I If, l~ lIt , u= i!; !~i~. . ~!JiJlI :i% ....a :3 I; ;~ i!~ ~8 ~~1 r j .' t' j~ I I I I I f I I I /1 /~ ~ ./ /11 ~ / 'II ~/ 1// / 1/ # ill .5 " 1t;.Z i! i'i:.i i~ ., .~ ....~' ~". !I.~~ d lI'Ja ., . = :! 12 1l Ii: iii ~ U 1.1 . n j I I;J, f J!'. Jilt J - 011/- ...~; ! Jill. ~ Jid11! h!i ~ ,d! I e im~ ; ~: I!J!,H o~ -]1 . r ~~ ...i I' j .8....l.-; . ~ ~ ! 3 '- j II SANITARY SEWER CONNECTION AGREEMENT ST A TE OF TEXA.S ~ COC~TY OF "'l'ECES ~ fHIS AGREE~1ENT is entered into between the City of Corpus Christi, a Texas Home-Rule Municipal Corporation, P.O, Box 9277, Corpus Christi, Texas 78469-9277, hereinafter called "City' and George Allen Okvist, Jr. and Mary M. Okvist, 2325 Vialoux, Corpus Christi. TX 78418 hereinafter called "Developer/Owner". WHEREAS, Developer,Owner in compliance with the City's Platting Ordinance, has submitted the plat for Lot 9-B, Block 4, Oak Terrace Unit 2, hereinafter called "Development". (Exhibit 1); and. WHEREAS, wastewater construction plans and construction are a requirement of the plat, and WHEREAS, wastewater construction plans and construction would impose an undue financial hardship on the Developer/Owner, and NOW THEREFORE, for the consideration set forth hereinafter, the City and Developer agJee as follows: Developer/Owner agrees for itself, its successors, transferees, and assigns, as follows: to connect to ('ity sewer at such time as a wastewater manhole is located at the frontage of the property or a wastewater line extends along the frontage of the property: .., to reevaluate the terms of this agreement every five (5) years; to not subdivide the De"elop: subdivislOn of the Development voids this agreement; 4. to pay tap fees and surcharge fees at the time of connection to City wastewater; to obtain a building permit within one (1) year; and b. to deposit $5,608.00 in escrow with the City for the City to use for future wastewater gravity line construction that will benefit Development. __ ,,_ _M_ ......'..... ..~ -_d,_ -____.,.."._. .----.,-""'-- _.,.__...,- -_. --"' ._...~---- ..~ Sanitar;. Sewer Connection Agreemeni Oak. rerrace Unit 2, Block .1, Lot 9B Page' ('ityagrees: to allow property to use \m-site wastewater treatment; '"\ to allow property to record plat and not require wastewater line construction; I~EMNIFICATION: DEVELOPER/OWNER, COVENANTS TO FULLY INDEMNIFY, SAVE AND HOLD HARMLESS THE CITY OF CORPUS CHRISTI, ITS OFFICERS, EMPLOYEES, AND AGENTS, ("INDEMNITEES") AGAINST ANY AND ALL LIABILITY, DA..1\'IAGE, LOSS, CLAIMS, DEMANDS AND ACTIONS OF ANY NATURE WHATSOEVER ON ACCOUNT OF PERSONAL INJURIES (INCLUDING, WITHOUT LIMITATION ON THE FOREGOING, WORKERS' COMPENSATION AND DEATH CLAIMS), OR PROPERTY LOSS OR DAMAGE OF ANY .KIND WlIA TSOEVER, \VHICH ARISE OUT OF OR ARE IN ANY MANNER CONNECTED WITH, OR ARE CLAIMED TO ARISE OUT OF OR BE IN ANY MANNER CONNECTED WITH THE CONSTRUCTION, INSTALLATION, EXISTENCE, OPERATION, USE, MAINTENANCE, REPAIR, RESTORATION, OR REMOV AL OF THE PUBLIC IMPROVEMENTS ASSOCIATED WITH THE DEVELOPMENT OF LOT 9-B, BLOCK 4, OAK TERRACE UNIT 2, INCLUDING THE INJURY, LOSS OR DAMAGE CAUSED BY THE SOLE OR CONTRIBUTORY NEGLIGENCE OF THE INDEMNITEES OR ANY OF THEM. This agreements and covenants set forth herein are covenants running with the land, to be filed in the Office of the '\Iueces County Clerk Office, and shall be binding on Developer/Owner. its successors and assigns, and shall inure to the benefit of the parties hereto and their respective heirs, successors, and assigns and to third party beneficiaries from and after the date of execution. ...... .,,'.' .--.. ._~ ~" ..."........... --...,..-. ",-,_. ,----" ._--_...'_..'~ - -" ,.-..,--.-.. ..~ Sdui!ar)' Sewer C onnectlon \greemen Oak Terrace Cnit :. Block -1 Lot 9B Page ~ EXECUTED IN DUPLICATE originals, this ~ay of ~b l , 200;: DEVE LOPER: 0 \VNER: George Allen Okvist, Jr. and Mary M Okvist 2325 Vialoux Corpus Christi. TX 78418 STATF OF TEXAS ~ ~lJt~l'/, ~ COl'NTY OF ~UECES ~ This instrument was acknowledged before me on tp~ dtl':f V.Q-Fc.b Allen Okvist, Jr. and Mary M. Okvist ~ "~"'q --- .~ ):~. (.'1 ,. ;~;~ 1lo'r ri..~ '~(Y) ... ..,".".....- ._..=,,~..,...._.- -.--",.....,-. -".....,-- .,_. .-. Sanitar; Sewer Connection Agreemem Oak Terrace Cnit 2. Block t Lot 98 Page 4 -\TTEST: THE CITY OF CORPUS CHRISTI Annando Chapa, City Secretaf'. George K. Noe, City Manager APPROVED: day of ,2007 By: \ / ~ / I IJ . " 1/ /." i/ v( t' "" l "-t ' J1.t1/"'-" Juan Perales, Jr , P,E. Development Services Engineer By: . /tA..; ary '. Smith Assistant City Attorney STATE OF TEXAS ~ COCNTY OF NUECES ~ Tbis instrument was acknowledged before me on , 2007, by George K. Noe, City Manager of the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas fC PLN.DlR'SHARED'WORD'PLATS WAS.:'EW.A TER ~GREEMEN':-S SANlTAR Y SEWeR CONNECTION-\GREEMENT OAK TERRACE UNIT 2.BLOCK 4LOT 9B DOC c.~-_. ..,~. "_'~A__.~." 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J t ~iS~ ;; jfr!.;i .I,..~. . . - ,. ..~ . . J .. -11' ~l 1;f j! JIll ~l-L..lt: t! tJB lj ;~J;h.nJJ . ') 11 .. ~! "1''; ! j HHfjI ~ ~ IIi ,IIi .0 Sa . "Es..; ! -. . I ~;j ~ o ~~~ !l .I:~! s .'- Q .. ..' z lfC~ ~ ~~ ! - !.: ;~ .. , f. rf i i' 'J ..I II , jiP . , 1 I~ j ;.~ ilt I J 1;1 ,- I 11 J I':~ j~L I' . I~ ! lip i FI I 11 . . .ii 1 ~i ?g , j ~ ,1. i 1]1 i :!~ ~ ~; t -: : "J~ J~i . i~ . 'f 1 ~~ fIn e J~ I ...2 _,! ~~ d i :a 4;i' ';!!. I,.; ~i ilJU ~~ :!~ S~ I.!! J ...i i~ ltu JI.J (3 5) :no .i~& j ! i ". ~II ~ i 1'[ J 1& /1.11 t I~ lu I I Jilt /= i Iii f!.JfI i I !:~l J "'il' ~.i r .11' . I1I~ I w .1' II. ... j.li ~ ~~ if,if ; ~: i1"~' ~ .0 .~~ II. ! ~i-]11~ r !51f1!'j IIIU Jtn...1 ~ , I:~l J .' ~l. ,f I~ .R !H .g Iii i .. il! f! I OJ .Ii' i.1 ~I J: Jf I J' ~ l~' :~; ~; i:5 a: jii .~ h 0.... Ql~ ~j" ~~ .... :!o ~E lilIu ....II.!: t j .. ., Ji ::1 I ; . jf !! ; I II i~ 53 ~ -I i . JI ~ Ie! ;~ l{ .! .~ .l ~8 i; IIi I~ 1 1 I I 1 1 ~.. it. . .;,'11.11 ~~I 't~.;. :....:t:,.."', 'U f ~ ~ . ~ "- u >j '" ~" x- ~ ~ :> ! l Exhibit 1 I Page 1 of 1 ~ 19 ....... CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Hotel Occupancy Tax Review ST Apt: PRESENTER(S): Name Title/Position Department 1. Cindy O'Brien Director of Financial Services Financial Services OUTSIDEPRESENTER(S): _~me Title/Position Oraanization 1. Bryan Whitford Consultant MuniServices ISSUE: Provide Mayor and City Council Members with a status report on a review being conducted of the Hotel Occupancy Tax. BACKGROUND: On July 28, 2005, the City of Corpus Christi entered into a consultant services agreement with MBIA MuniServices Company (now called MuniServices). This agreement was a one-year agreement, with two one-year renewals to provide ordinance, return, and administration review services; analysis and compliance review services; and field audit services. We are currently in the second year of this agreement and would like to provide the Mayor and City Council Members with a status of the progress of the services provided. REQUIRBD COUNCIL ACTION: No action required. ~ I '.';3 , J - '"" (..~7 {/' .,,}~.''1_......... Cindy O'Bnen . Director of Financial Services PowerPoint Presentation ;.0 ..,.. ~'_"'_ ._-....".~~_. "..,_.,,_.,..-_.,_ ,_"'-~"''''~ _- "_ ~k."'_"_"_~ MuM..... Presentation to the Corpus Christi City Council ~~-- MuniServices was previously MBIA MuniServices, a wholly-owned subsidiary of MBIA, Inc. In late 2006 MBIA MuniServices became employee owned and now operates as MuniServices LLC http://www.muniservices.com All anginal services are still delivered by the same highly expert professionals 1 -,-............,.., ..<...._. ._. .,',,--, ,....',;>"'.. _... ~.....-,.,~.,^ _....._,..~ '''IlIIIIJIlI''- --.....~- MuNI. WCIS . ...... MuNI:a~_...as For our comprehensive Hotel Occupancy Tax Service http://www.taxrevenue.us Corpus Christi and MuniServices entered a three year agreement in late 2005 2 --. '"',-'''-'''-''' -_., ~,.~~ .._, -- ._---... ~' -.""........ MuHl:s-nas · Professional analysis of lodging revenue and administrative practices ----,--.-- ~ "~';j · Audits to insure maximum revenue to the City · Training of staff and lodging providers to administer the Hotel Occupancy Tax ~.......-;,-'.."n'....,.. ./t:...,-,.,,:<., '." . c",t~.. -;'~'::'"'''''' *;;',"~L " __ ,-: i. ...~ MuM. LIaS · Providing support to the City in collecting delinquencies and deficie 3 MuM. A.H Lodging Tax Review Process '\,~ · Collect tax return data if!!!J · Collect physical information / canvass · Collect applicable legal/practices information .':;f'~ . .....,..,...................:<"..::. "".. -v-' '......". -. MuM:-.as Lodging Tax Review Process Analysis of tax return data together with City staff ,{ ~.. ~ ~.,.~ "i~..~ ""' ,.. - '":'~~. ~~'-:.. l(". n ..' ~.,.J. .1:9 ,>(::1 Schedule review of hotels 4 "",.,,,,,_. ._.0_.'...............,,__..........._....._.. ,--.-.- _.. -~ ~-- ..--... ....... .~,.'''- MuHl:S~JKlS Lodging Tax Review Process Conduct field reviews and Educate Lodging Providers .~"" .;'::.'" i... f"....~ '..... ..1~ Jp. Report findings -.,. MuHl:J.at;.__ Lodging Tax Review Process Outcomes · Pass Review ~ Commendation letter sent to hotelier · Fail Review ~:~y~ Deficiency determination notice sent to hotelier f\; ...... ..,..,._-,' '''''''', "",",,- ~'" ."",. --.,.....-. 4 5 MuNl:'_dfICH Results to Date · Assisted with collection of approximately $200,000 in delinquencies · On-going training of City personnel to conduct audits MuNl:s-w.as · The detailed report for the City of Corpus Christi can be found at: http://www.taxrevenue.us/corpuschristitxanalysisreport. pdf 6 ~ _. .-.,.-.,-.-.,-. ,,--. -...-,.., -.- - - M&JHI:-.as Principal Recommendations · Expand ordinance provisions to include: - Criminal prosecution for failure to pay - Increasing the penalty for nonpayment to 15% - Attaching the hotel orientation packet with the ordinance · Implement better system to provide personnel the tools to administer the Tax · Continue to train staff to conduct audits ~"_UtlS ,.-. MuniServices and the City of Corpus Christi working together for improved tax revenue generation .........8 " .,. ~ -'Jil~ ..,/ I,I-'I.",:,_'<U-' /!"~t"'!(~;...".. :;,'".:e .' ""I' .'J \....-'~_...,_...~~ ':0-.-,''''1- ......... 7 - .,.,,_. ""'l'" ".--.>" ~-'_""""~ 20 - CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: Corpus Christi Regional Economic Development Corporation Quarterly Update STAFF PRESENTER(S): Name Title/Position Department 1. Irma Caballero Director Economic Development OUTSIDE PRESENTER(S): Name Title/Position Organization 1. Roland Mower President and CEO Corpus Christi Regional Economic Development Corporation REQUIRED COUNCIL ACTION: None if~~ I rma Caballero Director of Economic Development ~...._..._.,,, .._.~._"_.-""'-- ..._._.,.....~ ---.,-."..","' --.- , ! I . I I Quarterly Update I City of Corpus Christi I j February 20, 2007 C~5~,~;~tE~M~ 'C Discussion Points · Organizational Changes · Existing Industries Program · Recruitment Program · Emerging Opportunities C,~5~~;,~tE~M~ C 1 "'~.. .""".....,., ....;...*-. ._- .---............--.-.. -,-.-,""._- -"".--."--- --- ,-' .- .-.,,-, -- Organizational Changes · Change in Leadership · Direction of the Program · New Committee Structure C~~~~~~~~M~ C ,- 2007 Officers · Ed Martin, Chairman · Judy Hawley, Secretary · Joe Elizondo. Treasurer · Jim Barnette, Immediate Past Chair , i I - ! C~,~~~,,~t~~~ C 2 ...... '''''''-' ... ~=,._._-". "-",--<,-.-..-.-,,,.--. ",'-"-""-" ---....".......-... -=.-- .-.... --....--...-...... CCREDC Board Of Directors · Membership (elected) - jm Barnette - Davis Engle -- Tony LaMantia - Colleen McHugh - Charles Patton - Dennis Payne -- Paul Trevino *Ex-officio . City of Corpus Christi - Mayor Garrett - Ed Martin - Joe Elizondo - Gloria Perez - Gene Guernsey - Skip Noe* . Port of Corpus Christi - Mike Carrell - Judy Hawley - John LaRue* CO~~'~N~~;;~~M~ JE'IE .JPMENT CORPOR,HiON ~- - ~ ~ Change in Direction · Heavier focus on our existing industry base · I ncreased participation from entire board and more engagement with the community CO~~'~N~hti~M~ (:E'/EL:)P'vIENT COR:='ORAT!ON ~, ~. ....... --. ~---*--,~ 3 Committee Structure · Executive Board (will meet only as needed) · Planning · Performance · Marketing · Membership c~~~~.~tE~~ C Existing Industry Program · Company Visits - 2006 - 50 visits - 2007 - 75 visits · Industry Recognition Events - 2006 - 3 - 2007 - 6-8 · Corporate Recognition Events ~.. - 2007 - 3-4 Corpus Christi. ~ ,E'~IONAl ECO',CMIC ~~. ;,'I:.:;P\1ENT CORPORATiON ~ 4 "...,.._ ..___~,..,..,_ ..__.".,_._ .._...."...... _._ c,,,,,,..__ ._..... Existing Industry Program (can't) · 2nd Annual Existing Industry Survey - 25% response rate - 752 jobs added in 2006 @ $57K - 839 jobs projected for 2007 - $490,000,000 in projected capital investment - Major issue - breadth and depth of our local workforce ~ Corpus Christi ~. REGiONAL :~O"OMIC ..~. JE'/ELJPME,-T CORPOR,~TlON ~ Our, Often, Hidden Investment · Local Company 4th Quarter turnaround - $165 million economic impact - Just over 120 days - 2900 Contractors at Peak · Turnarounds possible every quarter · Drives increased sales and lodging taxes for City of Corpus Christi ~" Corpus Christi ' ~ REG,ONAL ECONOMIC .. ~" :'/ELOPMENT CORPORATON ~ 5 .... .."-.-- - '.,-=~ .~;... ...... ~,."......... - Recruitment Program · Began 2007 with 24 active projects · Redesigning our Website · Consultants performing 650/0 of site selection work · Need for globally competitive workforce · We need access to municipally owned industrial assets to compete ~, ~~:::tt,~,,~hf~~~ .~ Recruitment Program (can't) · Aviation and aviation-related activities · Back office operations · Heavy fabrication · Water transportation and related activities · Warehousing and logistics · Marine research · Petrochemical Production ~., Corpus Christi ... ~ REGiONAL ECONOMIC .. ~. ':'/: P,~~1E~T CORPORATION ""'" 6 '-"~""--' ",_"_'~''''''-<'''-'''-' -_. -"..-....-.... .-,..-..' _.' --- "- -- ,--,..... ,-.-' Emerging Opportunities · Re-engage DCI · Develop community-owned industrial pa rks · Re-development of area adjacent to NAS Corpus Christi · Build stronger ties between economic development and workforce efforts ~. C~5~~:,~t~~.~ .,.: 7 '~"""'''''' . "'....-. - .....--........ ~., .__...~ -""......- -'-_._.----_. ...,--,",,-.- -.-"- '_.'" ,.....,...., ,...,.....,.-..--- 21 CITY COUNCIL AGENDA MEMORANDUM PRESENTATION AGENDA ITEM: First Quarter Report of the Health Benefit/Risk Management Fund STAFF PRE8ENTER(S): Na"e 1. Cynthia C. Garcia 2. 3. Title/Position Department Director of Human Resources Human Resources OUTSII)E PRESENTER(S): N afl e Title/Position Oraanization 1. 2. ISSUE: Because of the unpredictability and fluctuation of the activity in Health Insurance, Workers Compensation, and General Liability, the Council has asked for quarter1y presentations of incurred costs, and amounts paid in the Health Benefits/ Risk Management Fund BACKGROUND: Staff has been making quarterly presentations to the Council for a number of years so that the Council can make adjustments to the Budget as needed and informed decisions regarding insurance premiums. REQUIRED COUNCIL ACTION: None ,/1 d ~ - A '-'-- ~ C. Garcia ATTACHMI!NTS: Quarterly Report Power Point Slides ... .... -........". ,-..-.-..-.-,',.-..",- ...,-.-,.',-.--. ._..<>-;~. "_. ...- ._,,_. -...,..." - ~........' .,_. .-- ...,.... ._. -'~ Cit} of Corpus Christi, Texas Department of Human Resources Risk Management Fund Report for Period Ended October 31,2006 -,.,.~ ".'--' -.-"",-,. -.,.--.. '-"",""""",," ....~_., .-.... TABLE OF CO~TENTS Health Benefits..... . Workers' Compensation.... General Liabilities. ,. . .. . . . " . . .. .............,.................................1 . . . . .. . . . , . ... .................,............ 00 7 ........ .. .............,............................. 0013 .- ""-, ^,._,-,._,- -,-..,..--;..",p-. ,--- -",.,-,.--- ....--., ,'-"''''''''-- -_.-- .-.- -,....~.. -_._" Health Benefits Graphs H- and H-2 belo\\ provide the claims count and dollars paid for each of the City's health plans for Fiscal Years 2003 through 2006, and Fiscal Year 2007 through October. The data itself is provided in Tables H-] and H-2 follo\ving each graph. Number of Claims Filed by Plan 9000 8000 6000 ~ l\ 7000 Ill. 2000 I I ~..., \ I,r\ ~.--.-/'-~ ~I . \ , \ j ~ ~ 5000 .; ~ 4000 '..!~ ________ .' \ ~ '--.~ :000 .. ........... . * . :E ,. 1'..... 1000 ~ /--"'''';_v~';.-__~''-.'' / 0'1' 11........ t,. _ t,.. t. t... t"" ~.. f ~ f ~ f ~ ~ Aug']3 Nov 03 Feb 04 May 04 Aug J4 Nov '04 Feb. '05 May '05 Aug '05 Nov '05 Feb. '06 May '06 Aug. 06 -=-- Basic -- Citlc~-;:;-':"- Fire ...........: Police __ 0& V __ Total - Trend I Graph H-l i "lumber of Medical Claims Filed r Year Aai2 SeDI Oct 'iov Dee Jan Feb Mar Anr Mav Jun Jul Tolal ICiucare FY03 3,J08 3,384 5,134 :,925 4,975 4,883 3,866 5,370 3.671 3,745 5,272 4,360 50,693 FY04 2,693 4,363 4,112 3,326 2,930 3,]97 3,635 3,817 3,606 3,705 3,517 3,694 42,595 FYOS 2,699 4,839 4,075 3,636 3,682 3,7]9 3,837 4,398 3,919 4,197 4021 3,562 46,584 FY06 2,114 5,156 3821 3.747 3.706 3.822 3,907 4,351 3.839 4,404 4,181 3,600 46,648 FY07 2,115 5,671 3,806 - - - 11,592 Citlcare Fire FY03 723 , 789 1,221 801 l.160 1,276 918 1,406 819 770 1,129 930 11,942 FY04 694 959 901 736 739 759 948 844 844 974 808 737 9,943 "Y05 659 1,101 959 901 932 906 808 i,002 841 1,028 1,051 909 11,097 I "Y06 1,015 867 907 ' 066 1070 1.080 1.067 1 ,113 966 1,047 1,117 1,028 12,343 I FY07 1,001 959 1,012 ! - - - 2,972 iCincare PD FY03 797 886 1,486 897 I 1.511 1.513 1.069 1,346 1,048 952 1,320 1,169 13994 I FY04 786 1,164 J,086 937 r 1,024 996 1,103 :,207 1.024 927 940 900 12,094 FY')5 688 1,294 1,273 . : 15 i 1.054 1,091 1.050 1.196 1.015 1,027 1,138 964 12,905 FY06 528 1,429 1,114 962 , 960 1093 1,C37 1.276 976 1,168 1,172 959 12,674 . FY07 1.101 1,133 1,218 I - 3,452 Citlcare Basic FY03 !: 6 154T 50 I 57 49 49 70 86 55 40 71 699 f------ FY04 40 116 70 I 74 I 57 78 :22 78 127 94 103 95 1,054 f- FY05 116 98 121 81 ! 136 116 131 138 117 153 142 118 1,467 FY06 84 253 158 117 139 I !6 165 133 194 126 153 1]2 1,750 [ FY07 44 187 163 - 394 [Total FY03 4,640 5,065 7,995 673 7.703 7,72 ' 5,902 8,192 5,624 5,522 7,761 6,530 77,328 f FY04 4,213 6,602 6,169 , .073 4.750 5,030 5,808 5,946 5,601 5,700 5,368 5,426 65,686 ~ FY05 4,162 7,332 6,428 733 5.804 5.832 5.826 6.734 5,892 6,405 6,352 5,553 72,053 FY06 3,741 7,705 6.000 892 5,875 6,111 6.176 6.873 5.975 6,745 6,623 5.699 73,415 f- FY'17 4,261 7950 6,199 18,410 L_ - Table H-l '- '_._........~. --,_..".__._"..,....__ -.,_. _<_ _.__...H_.... _ _ _.'_""__ .--..~'... Dollars Paid by Plan Including Prescriptions $2,500 000 r--_u_- i $500.000 ~ ~ , , 1\ \ r-1 IJ 'ti ," . ,- .' '~ . ii;;r;~,_. $2,000000 $1.5OCOOO I!! !!! -0 Cl $' ,000 000 $- Aug 03 Nav 03 FebJ4 May 04 Aug 04 Nov. '04 Feb. .,)5 May Aug '05 Nov. '05 '05 Feb. '06 May '06 Aug. 06 -+- Basic --- Rx -- Citicare -- Fire -+-Total -Trend -_. Police -- D&V Graph H-2 Dollars Paid (In Thousands) I Year AU2 Seot Oct :'Iiov Dee Jan Feb Mar ADr Mav JUD Jut Total Clticare ! FY03 554 ! 524 1,027 564 813 724 665 822 845 600 947 809 8,893 ! FY04 947 : 733 6'~ 464 579 447 519 676 583 662 610 612 7,448 If FY05 611 i 712 669 I 591 656 645 663 838 \,154 710 9\0 806 8,965 FY06 529 , \,040 833 873 1.074 691 819 1,312 Ll30 962 863 768 10,894 FY07 568 \,138 787 - - 2,493 Ctlcare Fire FY03 127 \36 . \32 III 185 261 \70 231 152 99 143 144 1,889 l FY04 122 \20 95 92 82 88 112 89 120 165 109 89 1,281 , FYOS 122 132 157 108 154 113 95 156 172 177 201 167 1,754 FY06 197 142 267 220 235 256 376 216 165 166 223 256 2,719 FY07 144 230 187 - 561 Citicare PD FY03, 146 288 197 478 379 403 231 323 465 272 257 303 3,742 FY04 294 174 148 160 ]74 182 194 289 163 287 247 215 2,526 FY05 101 271 230 '63 \53 220 222 198 186 178 224 191 2,337 FY06. 1" 187 261 218 157 233 ' 208 260 237 247 196 188 2,519 "" FY07 338 243 202 I - - 783 :C:licare Basic FY03 0.599 0.253 11.910 I ~.163 2.850 2.940 4625 6396 5103 10.755 1.726 7.760 59 FV04 1.541 19.836 12146 1. 960 3697 9056 \0750 5.409 9739 10.890 11.243 7.423 114 ~ I FY05 6.149 9158 11 931 9353 lU60 14383 16.618 10.890 10.812 20.474 21.644 17.223 160 I FY06 7.558 28.840 29763 20 133 26.182 18.902 20.508 12.794 \4.961 3 L107 24.753 13.506 249 i FY07 11.481 22.392 14028 J 000 0000 0.000 0000 0000 0000 0.000 0.000 0.000 48 Pharmacy I FV03 342 234 245 243 239 395 275 269 282 262 273 393 3,452 FV04 267 201 216 205 223 244 220 247 234 234 224 241 2,755 ~ ~ F05 243 251 247 231 271 264 247 283 267 243 276 286 3,109 FY06 271 261 256 288 281 302 285 327 301 297 303 296 3,468 ~ FY07 325 298 282 905 , . - ,: mal FY03 .\69 ,182 1,613 .399 ,6]9 1,786 .345 1.651 .749 1,245 1,622 1,655 18,035 I FV04 ,631 ,248 1,088 933 ',061 970 1.055 1,305 109 1,359 1,202 1.163 14,124 , I FY05 ,083 ,375 1,315 .102 i ,246 1.256 ,244 1,486 790 1,328 1,633 1.467 16,325 l- ' F06 ,132 i ,659 . 1.647 .519 ' .~73 LSC 1 ,.~09 2.128 .848 1.703 1,610 1,522 19,849 l.___...__ . P' 07 ,386 ,931 1.472 - - - 4,790 Table H-2 2 r able H-.3, shown next, provides information regarding the change in claims filed and dollars paid for each of the three major health plans (Citicare, Fire and Police), Citicare Basic and Pharrnacj claims from the first three months of Fiscal Year 2007 to the same period in Fiscal 2006 1st Quarter Comparison ! Claims I % % I Count Chance Dollars Paid Chanae Citicare FY06 11 ,091 $ 2,402,260 FY07 11,592 452% 2,494,328 3.83% Citicare Fire FY06 2,789 605,845 FY07 2,972 6.56% 561,117 -7.38% Citicare PO FY06 3,071 574,376 FY07 3,452 12.41 % 782,632 36.26% Citicare Basic FY06 495 I 66,162 FYC7 394 I -20.40% 47,900 -27.60% Pharmacy FY06 18,917 I 788,405 FY07 20,099 i 6.25% 905,242 14.82% Table H-3 Table H-4, shown next, compares active employees to retired employees with regards to percentages of the whole in member count, total medical claims paid, number of pharmacy claims and percent of total pharmacy claims paid. In the aggregate, retirees account for a percent \)f the medical claims paid that is nearly proportionate to their percent of membership. However, although retirees account for 16% of the subscribers to the health plans, they account for approximately 21 % of the medical claims paid, 35% of the pharmacy claims filed, and 38% of the dollars paid by the plans for prescriptions. Active Members vs Retired Members Auaust 1, 2006 throuah October 31, 2006 Citicare Fire PO Total All Plans Active Retir&el Active Retired A~ Retired Active Retir&el . % of Actilll Imploy",Retirees 8530% '4.70% 76.70% 23.30% 80.00% 20.00% 84.00% 16.00% 1% of Medil Claim. Paid 79.00% 21.00% 72.20% 27.80% 82.40% 17.40% 79.20% 20.80% i% of Presc ction Claims Filed 67.30% 32.70% 58.80% 43.20% 64.70% 35.50% 65.00% 35.00% :% of Presc rptions ClaIms Paid 67 00% 33.00% 52.50% 47 50% 60.80% 39.20% 61.90% 38.10% Table H-4 On a Plan basis, Retired employees account for 14.7% of the Citicare subscriber population, 21 % Jf medical claims paid, and 33% of prescription claims paid. The Fire department's 233% Retirees are responsible for 27.8% of medical claims paid and 47.5% of pharmacy claims paid while Police has a 20% Retiree population that accounts for 17.4% of the medical claims paid and 39.3% ofthe pharmacy claims paid. 3 ~-,.~ Grapn H-3. shown next, compares tne average cost per member (employee, retiree or Cobra participant) for each of the health plans during the Erst quarter of the year for Fiscal Years 2006 and 2007. Table H-5 provides the data charted in Graph H-3 split out between both medical and pharmacy claims. Finally. Graph H-- (and Table H-6) shows the average cost per claim in total for each of the past five fiscal years a~. well as Fiscal Year 2007 to-date. Comparison of Average Cost Per Member* I Quarter Cumulative Average Monthly Claims Cost Per Member FY06 Period Ended October 31 / Fire $576 79 I Police, $490.59 Average Monthly Claims Cost Per Member FY07 f)eriod Ended October 31 \ F!C~ $544.00 PolICe $61251 ~"'\'lember" includes Active and Retired employees. and COBRA participants. (Member count based on TPA fees paid) Graph H-3 4 '!!IllI"'-- ...., ,~..,_..,.....-- ._.------~....._...__.. ,.,_.......".-_. ,._..~,.- Trend aad Peer Group Comparison . The City's prescription cost is trending at 11 il/O for all plans below the National trend at I50n. . Average prescription claim costs for the City are averaged at $41.81; Peer Group (Other Public Entities) at $46.58 and Corpus Christi PPO Market (Private and/or Public) at $3 1 4 1. . Average medical claims Per :v1ember Per Month (PMPM) for the City of Corpus Christi is $1""0.72 compared to Peer Group at $174.05 and Corpus Christi PPO Market at $152 32, ..,..~..._.. --- -.------,'-'...---. .,~.__.--,,- .--....,.-. 6 -,.-....... -....... Citicare Fire Police ~Y06 ~Y07 Medical 34461 Phannacy 539 , $ 66.::41 $ ~ Member 397 79 Medical 425 ~ 5 388.85 Phannacy 15103 '55. :4 ~ Member $ 576.79 $ $ 544.00 $ Medical 367.71 472 .32 Phannacy $ 122.88 $ $ 140.19 $ ~ Member 490.59 612.51 371 95 5 438 59 Table H-5 Cost Per Claim (Medical Only) 310 '---..-. ._..-~ -----.-- ---.. ____ __ ._.. .. 300 - 250 III 200 .... !!! 0 CJ 150 -~~~---- ~..~. . ~... 100 -- 50 --r- Aug Sept Oct Nov Dee Jan Feb Mar Apr May Jun I -- FY02 ---.FY9:3. -- FY04-,<.,-. FY05 -- FY06 -- FY07 I Jul Graph H-4 [- Cost Per Claim Irotal Medical Year ~ ~ Oct Nav Dec Jan Feb Mar ~ M.!Y. Jun Jul ..Total.... .. TY02 15442 '40.65 160.55 .50.24 170.04 155.15 18712 159.74 163.73 191.87 163.00 FYC'3 178.35 ' 87.25 171 10 24744 179.06 180.06 181.36 168.66 260.91 177. 90 188.58 - . .FYG4 323.95 '58.55 141.32 43.54 176.41 144.2B 143.74 178.08 156.31 197.32 : 173.0B ..".-.~ -. FY05 202.04 :53.29 166 '3 51.93 167.99 170.04 171.19 17869 25846 169.47 183.43 - FY06 230.13 ' 81.28 231 83 .'25.95 254.14 196.32 23049 261.97 258.97 208.51 223.14 F"c'" 249.23 205_51 19200 211.08 Table H-6 5 ~""-""-""" .~".,- - .....,..,. --"-~"'""'~"-> ~-"'~^"_"""".,....,_. .-........ ---.---..-. -..-......-" --,-,-' -- ~-~-" .-...,. Workers' Compensation Geneni Infonnation Table WC -1 below gives summary claims data for the Workers' Compensation self-insurance for the tirst quarter of each year since Fiscal Year 2003. Fiscal 2007 saw an 11 % decrease in claims filed during the first quarter compared to Fiscal 2006 (nearly the same as Fiscal 2005), but incurred costs were nearly 63% higher. WORKERS' COMPENSATION 5- YEAR NEW CLAIMS HISTORY (Fiscal Year Basis - Period Ended October 31) Year FY03 FY04 FY05 FY06 FY07 Iotal n~ber of Claims I 282 281 255 282 251 Iotal Incurred S .550,207 $ 369,807 $ 238,617 $ 326,325 $ 531,567 Iotal Paid $ [25.260 $ 71,332 $ 56,757 $ 59,201 $ 84,403 % of T ottJ Incurred Paid Out 230/0 19% 24% 18% 16% ",,"umber of Claims Paid> $1.00 ]03 160 139 133 187 _. Number Qf Indemnity Cases Paid On 18 34 17 15 35 Number ofMO Cases Paid On 85 126 122 118 152 - Number of Claims Not Paid On ] 79 121 116 149 64 0/0 Indemnity Cases of Paid-on Cases 17.48% 21.25% 12.23% 11.28% 18.72% Table We-l Graph WC-] and Table WC-l provide claims count data by department. Thus far this year most of the depanments typically documented in this report have experienced a decrease in workers' compensation claims. The exceptions to this trend are the Gas and Fire departments. Significantly, the Street department had zero Workers' Compensation claims during the first quarter of Fiscal 2007 Year to Date Claims Count Comparison (Period Ended October 31) 310 210 ..... 2.0 r:: g 1'0 () 110 50 o FY03 FY04 FY05 FY06 FY07 ! . All Other liD Water . Street I] Gas [] Wastewater o Parks I !. Solid Waste Services I. Fire i i 0 Police i 1st Quarter Graph We-! 7 ~"--""'~ --<.-......... ---~._..,'....-,',--" ..'..'-^","-. -."'------"'-'''' '- Department Cumulative 1 st Quarter Comparison. Claims Counts FY03 FY04 FY05 FY06 FY07 Cou nt Count Count Count Count % Change 78 60 66 67 1.52% 55 49 57 53 47 -11.32% 38 43 32 35 45 28.57% 56 38 31 49 34 -30.61 % 1 ~ 16 '4 9 17 88.89% .,", 16 24 26 15 -42.31 % :6 16 15 22 14 -36.36% 3 13 11 16 12 -25.00% 7 12 11 6 0 -100.00% 282 281 255 282 251 -10.99% Table WC-2 Police Ail Other Fire Solid Waste Services Gas Parks Wastewater Water Street -Dtal Graph WC-: and Table We-3 present the incurred costs for workers' compensation claims at the end of the flrst quarter t~)r each of 'he previous 4 years and Fiscal Year 2007. Although the Police department's incurred cost was essentially the same as last year, nearly all of the other departments typically reported on had a significant increase in incurred costs for this first quarter 200'7 compared to 2006. Several c ,aims contributed to the increase in costs for Solid Waste Services. Among these were a motor vehicle accident, an injury involving a garbage cart, and two strain injuries. The two claims ..::ontributing to the increase in Wastewater's expenses were strains, one mvolving the employee':, back. and the claims impacting the Fire department were a hearing injury and a lower back injur\. Year to Date Incurred Cost Comparison (Period Ended October 31) $600,000.00 ~____d___ i $500,000.00 t- ,',~, III $400,000.00 t- . ~ $3110,000.00 j o $210,000.00 +-- $100,000.00 -1 I FY03 FY04 FY05 FY06 . All Other o Water . Street [] Gas o Wastewater o Parks l1li Solid Waste Services ! . Fire FY07 0 Police - ~. __ c_~._._. -_._~ I ! , -1-__.1_ ,i $0.00 1st Quarter Graph \VC-2 8 ,.,.... ...... '-~- ".. '--"'-' -.---<<,--.,'.'-.-. .~.,_.-......._-_. -.. ...,..~.. :umulative 1st Quarter Comparison - Incurred Costs Department FY03 Incurred $190,44637 37,41866 86,357 75 48.08452 129,38284 15,567 59 28,192':16 4.83999 3,91740 $550,207 18 Police Solid Waste Services A.1I Other Wastewater Fire ParKS Gas Water Street Total FY04 Incurred $124.08090 50.20193 6547073 10435.75 63656.50 15,24845 15356.13 1 '437.68 13,91847 $369,806.54 FY05 Incurred $69,632.53 27344.33 25956.93 21,522.51 30.201.57 27105.95 9618.76 3,93518 22,69884 $238,616.60 Table \\lC-3 FY06 Incurred $124942.88 3799941 60456.28 22.022.51 22.536.11 24 532.67 12170.31 18733.79 2,930.65 $326.324.61 FY07 Incurred $123,416.35 102,518.73 96,168.36 60,259.80 59,403.10 44,494.90 23,651.01 21,654.80 0.00 $531,56705 % Change -1.22% 169.79% 59.07% 173.63% 163.59% 81.37% 94.33% 15.59% -100.00% 62.90% Graphs WC-3 and \VC-4 below compare incurred costs to paid costs and paid-on cases to no- dollar-paid cases. The low level of dollars paid out, as reflected in Graph We-3 is reflective of the time-sensitive nature of Workers' Compensation claims. The incurred cost is an estimation of the total expenses and benefits to be paid out on claims. However, benefit costs (impairment income and temporary income) are distributed over time whereas most medical and administrative expenses are paid relatively quickly Incurred Costs vs Paid Costs $600 000 $500,000 ~ $400,000 .!!! $300,000 '0 C $200,000 $100,000 $- FY03 FY04 FY05 Fiscal Year - Period Ended October 31 FY06 - __ U_' _.._______.__._,.___._.~__... ____._..__..._ ~' .......-.. ---~,-,. o Total Incurred . Total Paid I FY07 Graph WC-3 9 .._'-,~. ._-,,_.._.,_...~.._. ....._~,~"-, 300 250 200 T ! 150 t 1 I I 100 t-- i I 50 t- ! ---.- FY03 1-' I I -----1 I I . r--------j !_--~ FY04 FY06 FY07 FY05 ----------.,-.-..- ---~ . Number of Claims Not Paid On == Number of Indemnity Cases Paid On 0 Number of MO Cases Paid On : Graph WC-4 Incurrel Cost and Claims Maturation Graphs WC-3 and WCA, shown above, represent dollars paid during the first quarter of each year for claims filed during the first quarter of each year. However, since many claims are not dosed immediately, at any given time the City will be paying for claims filed months or years previous. Graph WC-5 belcw reports the amount )f money paid out during the first quarter of Fiscal Year 2007 for claims which \vere filed in previous years. As might be expected, the largest expense is attributed '0 claims filed in the immediate previous year. However, significant amounts of money were also paid out for claims in each of the previous fiscal years. $400,000 $350000 $300.000 Dollars Paid in Current Year for Prior Years' Claims I i I $367,1311 :2 $250.000 - nI Q. f $200000 ~ $' 51152 o $150.000 $100000 - $50.000 - s- $3801 $1,000 II 11 I FY2006 I I I I I Orior to "Y2002 =Y2002 FY2003 FY2004 FY2005 Year of Claim Graph WC-5 10 .. =_..,_..... ___',__~_'_"w"..,_. ..~._.~,__. _'~d'_ "__ _" .....-..._..._.........-rt Tvoe of Accident Graph \\7C-6 shown next provides claims count data by the type of accident occurring during the first three months <Jf each)f the recent riscal years. The number of claims filed for the most .:ommon :yoes of accidents appears to be 'mproving \vhen comparing first quarter to first quarter. n particular. injuries as a --esult of mains are sh()wing a continued improvement over the past several years. ._.~-- -_. --~------_. .~_.__ _ u __~___.__ __ Year-to-Date Claim Count by Type of Accident (Period Ended October 31) 300 250 ~=t'..' "......:.-..: . ... i" : ,I ....~ +--<. f- -- _1.:,..:;.< _ , '! !"" ! 1 .' j 200 - c: :;::, o U 150 100 50 o FY03 FY04 FY05 FY06 FY07 - -'--'-"~--' ----~-~--_. Graph \VC-6 FYl3 -..--..--- 60 91 ' 21 28 -- 24 15 FY04 FY05 FY06 44 56 68 ''64- 53 66 40 32 45 19' 23 291 41 32 19 17 13 14, 31 19 20 - 7 ..~_..- =~-=='-----S--"-~ 10 6 7 3 7 6 7 8 5 J 0< 0 281 255 282 , I I I I : 0 Striking against/stepping on[1 : 0 Police apprehension , i I. Foreign body in eye ! . Mimal/lnsect Bite o Strainl1njury by I 0 Strucklinjured by . /vt)tor vehicles I 0 All Other :. Falls/Slips , D Cuts/Scrapes : 0 Caught Between i 0 Burns/scalds FY07% Chan e 81 19.12% 52 -21.21 % 37 -17.78% 22: -24.14% 19 0.00% 11 -21.43%1 9 -55.00% 6 100.00% 6 -14.29% 5: -16.67% 3 I -40.00% OIN/A 1 251 I $ 531 ,567.05 $ 21 ,381.64 Incurred $/Claim $ 96,648.76 I $ 1,193.19 221,982.46 i 4,268.89 48,015.01' 1,297.70 11,544.19 524.74 34,145.40 1,797.13 105,437.00 9,585.18 2,533.00 281.44 4,774.131 795.69 1,792.41 i 298.74 1,694.69 I 338.94 3,000.00 i 1,000.00 1 ~ , , 11 ---- 4 9, .----------..--- o 282 on Table WC-4 ....,..,_._""'......... 11 __o..~.~_.~",,___.___.._. _~....... __~___,__.__ .._.~_., _"__"~'__'_',,_ Tvpe of Injury Graph WC-I (Table \\'C-5) shO\vn next gIves claims counts by type of injury, Consistently, strains are the most common type of injury sustained. Significantly, however, the numberof strain injuries were down 24 62% compared to Fiscal 2006. Sprains, another of the top injury types. were also down as wer= punctures. However. inflammation claims more than doubled. 310 210 200 ... c: :: 150 0 () 100 50 0 FY03 Type of Injury Ail other trauma Stral n ::;ontus!on (bruise) Laceration Sprain nflamatioo Puncture ;::orelgn body Surr Year-to-date Claims Count by Type of Injury (Period Ended October 31) -iJ- ----. it~ ....--- ~-_..- :-1- ,'t ~J'... .:~,~ --', i '/~-..-:;-> 1 I \>"1 '" I __._ ___"-__ )::_ I FY04 FY05 FY06 FY07 []] Inflamation . Strain . Sprain o Puncture []] Laceration CJ Foreign body Cl Contusion (bruise) . Burn [] All other trauma I ,I !I :1 I II II 1 ! Graph WC-7 Injury Code Report - Period Ended October 31 ~Y03 FY04 FY05 FY06 FY07 % Change Incurred $/Claim 89 96 90 105 88 -16.19% $ 123,143.77 $1,399.36 10G 58 51 65 49 -24.62% 178,156.42 3,635.85 17 4 27 33 38 15.15% 51,338.62 1,351.02 23 1J 26 23 25 8.70% 42,596.68 1,703.87 19 2'3 20 28 25 -10.71% 128,633.25 5,145.33 7 ~ .1 4 4 10 150.00% 2.649.80 264.98 14 ~ ') 23 18 9 -50.00% 2,034.51 226.06 6 8 4 5 25.00% 3,007.00 601.40 7 :j 6 2 2 0.00% 7.00 0.00 282 281 255 282 251 -10.99% $ 531,567.05 $2,11780 Table WC-5 Severiq RePctrt During the tIrst three months of Fiscal Year 2007. there were no claims reaching this report's severity threshold of S50.000 incurred cost 12 ~_.. ........;.4_" ,__"_'~-'"'_"-'~''''_'' ,,~-,'_-""---__ __."",_ -_,.' ._" ~,. .,~-". -_.~ GENERAL LIABILITIES Gener. Information Graph GL-: and Table GL-1 provide information on the types of claims filed under the City's self-insured General Liability coverage for the first quarter of each of the current and past four fiscal years Claims invoh ing damage to vehicles remain the single most common type filed agamst the City. These types of claims include not only vehicle accidents, but other situations such as when a vehicle is damaged by falling objects, by potholes or by freshly laid tar. Property damage, the next most frequent type of liability claim, is usually damage to City property, general property damage, and utility cable damage The claims counts for these two broad areas ; vehicle damage and property damage) are essentially the same as they were for the first quarter of 2006 as were the counts for Water/Wastewater damage claims. Overall, there was a 2.92% Increase in liability claims fi led this ~irst quarter 2007 compared to the same time last year. Types of Claims - Period Ended October 31 300 .~._--~-- --------- ----- - -___ ____ 50 "--.-.-....-. _..~--- ---._----._.-._~---_..._- I l 250 ~-'- UI 200 E 'iij U - o ... Ql .Q E ::l Z 150 100 ,- 2003 2004 2005 Fiscal Year 2006 2007 --'-'- _.._----_.__.._._---~- ------------ -'-_..- o Employment-related D Water/Waste damage-related DAllOther ill Policies/Practices/Contract o Police-related ~Prop~y Damage,:-relatea . VehiCle Damage D F',e Deoartment-related . P_e!~~~C1_i Injury-related Graph GL-l 13 """"';, -__"'_'~'_C_"=_ -..-........---..-...._-...0_. _.._...".._ _....__ CITY OF CORPUS CHRISTI --- - - - ---'~'_"_''''~_'_'' ---- ~ ------- GENERAL LIABILITY CLAIMS TYPES -- -- - -.---- -"-'--- As of October 31 of Each Year r- - - - - ---..-..--.- --- -...--. -- - l- 2003 2004 2005 2006 I 2007 % Chance -_..._~ -----.......- - ~------ -- -- .-.- iVehlcle Camage -17 '37 103, 951 96 1.05% !property DfmagEHelated - -- -..---...- .-.---.-.-.-. 83 69 48 481 49 2.08% -~ ._--- IWaterlWa.e damage-relateC!_____ 22 :; :5, 12 11 -8.33% ._-.',---, - - -- POlice-related 9 - 1 :0 5 7 40,00% - ---- ----..---- .!:_ersonal~ry.::relatea _ _H_ 10 :; 5 6 6 0.00% ----- __0"_- --- - ~----- ----..- - ,A,I[ Other 4 3 4 l' 2 100.00% ~'--'~'-"'- ---------- -- Po iicies/Prtctlces/Contrac: 2 6 21 31 31 0.00% -_._-'-- -~---_. - -'-~- -----. 1 ! Employm.t-r~ated__ __ : :) 01 2 100,00% --- ..-- -- --------- - _~.___ n_____ Fire Departne.!:!l-related_ _ 0 0 1, 0 0 n/a ----- ---- --- Total 248, 244 1881 171 176 2,92% Table GL-l Claims", De..rtment Graph GL-2 charts the claims count fc,r the first quarter of each fiscal year for vanous departments within the Cit; Table CrL-2 provides the same information in tabular form. Llabllity claims against the Police department were essentially the same has they had been for the past mo years as were those for the fire department. However, the Streets department triple tts number of claims. going f';om 8 claims during the first quarter of fiscal 2006 to 34 during the first quarter of Fiscal 2007 Solid Waste Services also had a significant percentage increase (66.670~), although the claims count was a change going from 9 to 15. Gas, Water, Park t\.-laintenance and Storm \Vater saw signifi.cant decreases in the number of liability claims filed against them Liability Claims Count by Department Period Ended October 31 300 --------- ---. --.---- ..----- -.------ 250 't:l .!! u. 200 f/I E .; U '50 .... o ... Ql ..c E 100 ~ Z 50 FY2003 FY20C4 FY2005 FY2006 FY2007 C Fire. Gas CilI Park M-;;i~tenance . Poiic~-. Sa~itation 0 Storm Water 0 Streets .Wastewater 0 Water OAII Others I ------ Graph GL-2 .~ 14 .. '.... -~"","".-.,-" ..,--~_..._. .----..---.. .---.......... .~- ._- GENERAL LIABILITY CLAIMS COUNT BY DEPARTMENT Period Ended October 31 ----- ---"'--'~"'" "---'-"--... --~ ibe artment-------~.~ iPo1ice fStreets - - ----~-,----- -- ~-- !AII Other- ----.. --- rGas-- -- ---- ~--- - ~~ .. -~------~ I Water ____ ___ , Wastewater ~. --- I Sa~~ationJ Solid~~~~e )_ lFire I Storm Water-----. f--='-'----- - ! Park Maintenance rTotal-------.- FY2003 45 ---~------,- 33 -. ----- _____'u 35 24 33 -- -----.- 24 - 26- g- '0 9 248 FY2004 59 48 31 ------ --"-- 24 .. - -"--'--'---. 14 13 ---22--- 13 12 -' -.-..-----.-.---...---.-....- 8 244 Table GL-2 FY2005 36 19 33 26 22 14 20 9 3 6 188 FY2006 341 8 28i 19! 28; 14i 9; 111 14 6 171' FY2007 1% Chan 371 8.82% 34 325.00% 28 0.00% 7 -63.16% 12; -57.14% 20i 42.86% 15 66.67% 10 j -9.09% 111 -21.43% 21 -66.67% 1761 2.92% Graph 01..-3, shown next, provides the incurred cost by department for claims filed during the first quarter of each year. Several departments sa'.'v significant increases in incurred costs in first quarter 2007 compared to 2006, but others saw a decrease. The Police department saw an 85.43% decrease in incurred costs compared to first quarter 2006, while Storm Water saw a r'd.74% decrease. Street department's increase is significant primarily because they have had very low first quarter incurred costs for the past three years. The 1,447.31 % increase incurred costs for this department correlates t; the 325% increase in claims filed. The significant increase 1t1 incurred costs for Wastewater is attributed to a lawsuit. Incurred Costs by Department Claims Filed, Period Ended October 31 $251,000 ----- $208,000 ~ $150,000 u '0 e :i ~ $100,000 I pjD -- ,~ ! i ' $5QjOOO $- FY2003 FY2004 D Fire D Water o Storm Water . Police .Gas OAllOthers Graph GL-3 _ .- '''+"' ,-,,,,,,. ~. -."" ._~ FY2005 . Sanitation o Streets FY2006 FY2007 . Wastewater o Park Maintenance 15 "'" -"............__._ --._'",...._... ._.................H._ __, __'__"'_~ _~" l-- -.------.- --------- GENERAL LIABILITY INCURRED COSTS BY DEPARTMENT Period Ended October 31 ~ l- u__ Department FY2003 Police $ 70,350 $ Streets- ---~--23,050 I-AII Othe~-=-=====H~-=--19,440 ~.._ i Gas ; 3,508 Water-=: ==--===:==9,260 I Wastewat!er_ _______ 5,883 ! ~anitati~ _ ___ ___ -~;3,016 -- , rire ---- 3,650 ---- Storm W.r-- - - --- . --- 5,600 - Park Maintenance ----- -- ---'2,074 --- Total $ 165,830 $ FY2004 , 34.385 $ 2.862 18153 3,362 8,598 <1736 8.190 - --72~-- ----- --- 2.530 - -n1~- 91,989 $ FY2005 4,654 ! $ 2,535 60,585 4,803 i 11 134 11,904 : --.--- 3.478 : 581 2,429 102,202 ! $ FY2006 FY2007 ! % Chanae 107,330 $ 15,639 -85.43% 1,052 16,273 1447_31% 41 .470 17,150 -58.65% 2,160 1,765 -18,29% 7,182 20,661 187_66% 735 115,000 15548,39% 2,788 10,622 281,00% - 2,504 n/a 2,214 847 -61,74% 60 ' 150 I 150,13% 164,991 ' $ 200,610 I 21,59% Table GL-3 Dollars paId out by department are in~luded in Graph and Table GL-4. General Liabilities Dollars Paid Period Ended October 31 $90.000 $,0,0110 $80000 $7J,ooO $60,010 l!! sso,QClo ~ '0 Q S40,QClO $30,000 $20,1100 $- FY20C3 =Y2J04 "V200S ;:Y2006 FY2007 o Fre . Gas 0 Park Maintenance III P~lice 0 SanitatJor 0 Storm Water. Streets 0 Wastewater 0 Water BAli Other I Graph GL-4 16 ''''W''' .... '-'..'..-.- -,--,-,,-,~.,,-"."--"'''-'-' "-,,...~_...,.. ._..- -- ~----_.... --- FISCAL YEAR LIABILITY CLAIMS PAID COSTS - -- - -----------..- BY DEPARTMENT - -- - -----..- -_.~ . - Period Ended October 31 .- -- -. .....~_._-,.._- -.-.--.----- --- ~-_._-- ~ - --- , i : Departrnent--- FY2003 FY2004 FY200S FY2006 i FY2007 ! % Chanae , cire $ $ 684 $ 422 $ - i$ 2,504 ! n/a Gas-- -'-'~--'- ----.--, ----------. --.- 2,160 1,765 I 10,080 - 2,517 I -18.29% Park Maintenance-- ----..----, ------5C~~- -- - 728 .~--- 2,243 60 ! 150 150.13% ! 'Police- -~--- ----,- "'-. 17,6i4---- 17,339 677 35,828 , 5,857 I -83.65% , Sanitation- ---.---- -- --'---~ ~--------_._- -- - .-..---- 1.858 905 2,978 , 1.788 8,242 360_97% Storm Water -..-..- - ---- -3,944- -- 1,915 2,214 - 97 -95.62% Streets --.'---------- 4,623---- - 1,737 552 666.76% 2,535 4,230 Wastewater --.----- -- 3,883---- 118 2,054 735 . 9 -98,78% Water -'- ---- -- --- 5,738 - 55 3,388 6,011 6,736 i 12.06% i . Ail Other --------- --- -- -----ggO---- - -4':"421 16,484 33,980 7,977 -76.52% 'Total -- -------- -"~ $ 49,14- $ 27,901 $ 33,297 $ 83,327 , $ 37,567 -54.92% Table GL-4 Effect .r CI.s MatufatioB Graph GL-5 charts the amount of money paid during the 151 quarter of Fiscal 2007 for claims tiled m pre\ ious years Dollars Paid in Current Year for Previous Years' Claims As of October 31 S31O,000 S300.000 S21O,000 Ul $200,000 ... ~ "5 i c $110,000 t- r i 1,,'-;;"'~r'l_ $- $100,000 $111,000 Up thru FY02 o Fire . Sanitatior o Water ~ ~ '....-~"." ;Y03 FY04 FY05 FY06 . Gas C Storm Water C All Other o Park Maintenance . Police o Streets . Wastewater Graph GL-6 17 --'........ ~--,-_..'"~.- .....-".."""- -..'--.... ._" .-_. -"'-"~--". _.'fI'>' City Veljcle Accidents Table GL-5 documents the number of accidents by city vehicles from month to month for Fiscal Year 2006 and 2007. "Preventable A,ccidents" are defined as those events in which the driver falls to do everything reasonable to a\ oid ,J[ prevent the accident. CITY VEHICLE ACCIDE~TS I ! Fiscal Year 2006 I Fiscal Year 2007 I I Number I Number of N utpber of Number of Number of of Number of Month Accidents NCI's* Preventables Accidents N CI' s * Preventables ! 12 'y 2 10 August 2q -) September I 3-.+ 15 21 1 11 I 9 25 5 10 October 19 i '\Jovember i ,'" 13 \ --' December I 19 8 , J anuaIJ I 18 () 8 I Februar) I 14 5 March 26 ~ 12 - -\ pril 1 20 14 I \.-fay 27 ..., ]2 I June 29 0 8 July 23 1 12 r 281 14 128 71 8 31 *"NCI" = Non-classifiable Incident Table GL-5 18 ..,..... .",..' .",'.....-. """ ~.__._~. __.._.~__~w~.>".._,,__. 'W"_~_"""_ "_"'_'_ _.0 _- ...........__. ..---... Medical Claims Performance Dollars Paid by Plan Including Prescriptions ~: !OJ::!.;:-C' S'ZC:xJJQ:' . ~* .-..-.~.~ f "-~" S'~X~ ~-, ..~._' . ~"""".' ~, ~ i !' "cox:... to' ...... . . . II .~. .-". "'.. ...~.....Jl........ 11-.-"", " S5JO.xC .,r' ....... -r~:~ '.l,Uq .n "lev 03 ~eb 04 ""'0<01 A.ug 0.04 ~- ~~ ''''J~\ ~ug ':)5 "I:;; ::;~ ~~ ~ug_ 06 ~~SIC ---Cllc.,. _ F,... __~., ___~a~l -:--"'.r~.._ 1st Otr FY07 Total Medical Claims Expenses Compared to 1st Qlr FY06) 'Citicare . 3.83% 'Citicare Fire t 7.38% 'Citlcare PO T 36,26% 'Citicare Basic j, 27.60% .Pharmacy 714,82% Cost Per Claim Performance Cost Per Claim (Medic.1 Only! 350 300 250 :~':" . /~ P-:~- ... .,-- >::^ /~ ----- 200 ..~----:-- .~--- -----.--,~ ~ i 150 =~ <::~~/'-_:~~ ~-=s::;z- 100 50 ~ug Sept 0<:1. NO\l Jee Feb Mer Apr May .;un ';ui ~~~ :l'N =:~"'J5 j;VC6 --;~ Total Cost Per Medical Only Claims (All Plans) (Compared to 1 st Qlr FY06) Aug 06 r 8_30% Sep 06 r 13,37% Oct 06.17.18% - 2 Risk Management Fund Report to City Council 1st Quarter - Fiscal Year 2007 Presented February 20, 2007 L Medical Claims Performance 1 sl QTR FY07 Claims Count (Compared to 1" Qtr FY06) '-, &l00 ! ........., .. -.. J 5000,/7 .. 8 ... -.....- :400:::, .., " ~\.. /-. 1 /' /....... 'G...........-- If Citicare j 4.52% Citicare Fire j 6,56% Citicare PO j 12.41% Citicare Basic !20.40% Pharmacy j 6.25% Number of Claims Filed by Plan 90QC --- 8000 7000 . ;'. 3000 ;.: 2llDC . j ~..............-.... ., .. )r ... i ,. ---.. 10 .................... ............ 11' .................... . 'ooa~~~.........-----= J................ . ~.~ ~t--_ J .l.. ----:- ---.. A~~~vr~04_~A~~NOW~.~tM~'OS_~~~~'a5F~,~_~AuQ~ '-- !3...c ~!.::~~:'r. __ _ Pc~ce_:"- J&V ____ "'0111 "'t'!no I i 28% of the participant population is over 50 years of age but represents 45% of the total costs, 1 ........ ~-- ~-...-,~ - ._---_.~ _......_. -,~ -'- .-... "- Cost per Member Performance ::om!Jarl'on or AII"'ave Cost Per Memb"-' lstQUarterCumu~av. A.ftf'Age Monlhl,ca.lnu Cost Per ""em", I'YOI fJ~flod Incs.d October ~ 1 . '.5~!; .. / ~~~~lel9 .~~. '\ JI"?'~;~~'-;' ,"_...,;j;~"l . " \ """~e \ >i)O 5g 'Citicare i 10.26% 'Fire t 5.68% .Police . 24,85% :~"armBcy . Medical costs) (Camoared to 1st Qlr FYoe) A".,.,. Month1rClatrns Cosl Per ~blIr FVOJ Penocl End.. October 31 -Memoe(' "dwdlB Acti....e ano R~lf.d emcio'feu, af'C :::.;bn car".!CICill'lts :~;1.mt).r CO\J~Il'J.Uea on ~PA f... p..'d: ~!,Cft, .'251 Workers' Camp Performance Year to Date Claims Count Comparison (Period Ended October 31) 300 250 ! 200 ~ 150 u 100 50 o : _ All Other iOWeter _ Slreet o Gas o Wastewater OParl<s III SOlid Waste SaMeas FY07 :_F;re ~ POlice FY03 FY04 FY05 FY06 1 st Qua,1tr Total claims count L 10.99% -Police l' 1.52% -Fire i 28.57% -Parks ,j. 42.31% : -Water .25% i I-Gas i 88,89% I -Streets - 0 claims 3 -.........~' ..---.---- ..__...~-- -........-,. Workers' Comp Costs Performance (..r to Oate Incurred Cost Compalisof1 :Period Ended October 31) $&00,000_00 , . Ail Other ~ ::::::::::: fi- - ~ a' = ~ ~:~:; ~ $300,000.00 - - - 0 Gas o $200,000.00 _~_ _ 0 Wa5tewate" I I 0 Parks $100,000.00 L~ - ~-- -. - I I ! I m SOlId Waste SeNtces 50.00 ~ '. Fire FYO: FY04 .YOS FYO& FY07 ' C Police 15J Quarter Workers' Comp Paid on Prior Year Claims Dollars Paid in Current Year for Prior Years' Claims $400 000 $350:00 S367 ~:i, n II I I II 55..9.rill................ . n. . L.L ,.. $300 ooe -0 525D cec ;; Cl. ~ 5200 000 :; $~50 ClOO co S'OO 000 SSG DOC $'5 152 1, il. " ! .. 511 510 53801 S1,000 ----, , "01 Ie c''200; CY2003 FY2004 "Y2005 FY2006 :: 'C 002 rear of Claim Total incurred costst 62_90% 'Water' 15.59% 'Fire' 163.59% 'Solid Waste i 169.79% 'Parks . 81.37% .Police . 1.22% 'Wastewater t 173,63% .$84,403 paid for FY07 '$594,131 paid for previous years '$678,534 total paid 4 "'~"...._~. .-..-.".-.",.< _._. ~'.._.._,.,._,... ,_............. 'Total l' 2.92% 'Police t 8.82% 'Streets l' 325% 'Gas ~ 63.16% 'Sanitation ! 66.67% · 'Fire . 9_09% 'Park Maintenance t 66,67% 'Wastewater i 42.86% 'Storm Water t 21,43% 'Water 57.14% t General Liabilities Performance: Count )CO Liability Claims Count by Department Period Ended OClober 31 Z5a - r---,~ ~ ,oo--~~ *- l:~.~.....-=. ~ =-=t= ""2OC3 ~""" c: r". · Gill ~_~. . Pblicl . s.rwt.t~~:~~I~r a StrHts . Wa.l...... Iler 0 'Nell' CAli Othl" I FV 2005 ""00<> General Liabilities Performance: Cost 1210,000 - _._- Incurred Costs by Department Claims Filed, Period Ended October 31 $100,000 ~------- $110.000 , ',1 ~--~- - 1100,000'=:, .... .. -,-....~ ~- . ]i- $- L FY2003 FY2004 -~------ . POhce OWater . Gas OSIOrm Wate' __",___~9'~_ ~- -,,,,,,-,,,_.'~,,,,",,,,~,,~ LJ FY200S FY2006 FY200T . Sanrtatior CStre~t5 . Wastewater o Perk Maintt!nance '''''107 'Total . 21.59% 'Police ! 85.43% 'Solid Waste T 281% 'Streets T 1447.31% 'Storm Water! 61,74% 'Gas . 18,29% 'Water T 187.66% 'Wastewater t 15,548.39% 5 -_. '.--,,--.........-....,.--. --.-...", '-" '-- ....-.--..,' -.-., 'Total , 54.92 General Liabilities Performance: Paid 'Solid Waste, 360_97% 'Police . 83.65% : 'Streets , 666,76% , 'Storm Water ~ 95_62% 'Wastewater t98,78% ~".ra' Llabim~~ 0,11&,. Pit" arrlod Ended CC'obet ,~ ,",,000 ~~ .. . .-- - . --1...;- :: -[l~ -1--.. ~-~-~I-===~ n=- ~- , -~- """'" ~1008 o ~. Gu a ='Jr~_ "'Rlntenlnce . ""lOCI D SaMenen 0 ,'or...,W.hH. Sn"l. CJ Wllt......al.r C 'NIIt.,. All Other I ;:Y2007 General Liabilities Paid on Pnor Year Claims :)ollar!. Paid In Curren' 1e.r for Previous Years' Claims As of October 31 S350,OOO $:lOO,aoo $2:50,000 ...- :! S200,OOO i o $150,000 $'00,000 --- ~--- --- ~--- ---' .__:..... -=I: $50,000 Jp tttru FY02 FY03 =Y!l4 C Fore -"-11 Gas- . SilIrllfa!l:}- 0 Storr!" ~'..'e' _~~ __.-.:.:J_~~ Ct~!' __ ':l oar~Malntena~ce . Police :: Streets . Wa!llrwaUH .- F"'OS FYOS .Gas , 18,29% 'Park Maintenance! i 150,13% '$37,567 paid for FY07 claims '$546,781 paid for previous years' claims '$584,348 total ! paid 6 - ..-..-.,.....-.....-. -_. -,---_.,,,.._. ._._-,.~~. City Vehicle Accidents Status .63 Accidents (excluding non-classifiable incidences) .31 Preventables .# of accidents t 13.41 % ---------.---~ . , Fiscal Year 2006 Fiscal Year 2001 '~ "".onthll~ .\ugust, :-1 Septem ber j )c:roer j :--'ovember I Dece:-r.oe~ i Sumber of :'ole!',. ~umber of Preventables ~umber ~ 2L duilIm!! :'01 C1' s. 25 2] ~umber or Preventable! ]e ]] ; anuary ?e::lnlJ.fY ; :\1arch A,pi;; Ma', },jne :i..P ,-, l2& I~ J] 28 i : ~ #"~'JC i' - Non.ciassiflabJenclderf Questions & Comments l 7 ~----.",,.,~ 22 -,.. __._ "_'d__'''''_''_~''_''_C_''_~''_' _"-,..,_.._ ._ -_- -..-, -...... AGENDA MEMORANDUM I City Council Action Date: February 20, 2007 AGENIA IT~ a. Ordinance appropriating $43,242 from William O. Harrison Jr. into the 4700 Marina Funcl for the Marina Development Project Phase III: Docks E, F, G, and H project; amending the FY 2006-2007 budget adopted by Ordinance No. 26908 to increase revenues and appropriations by $43,242; and declaring and emergency. b. Motion authorizing the City Manager, or his designee, to award Change Order No.6 to a construction contract with cce Group, Inc. of San Antonio, Texas in the amount of $60,090.00 for the for Corpus Christi Marina Development Project Phase III (Floating Docks E, F, G and H) for the installation of additional utilities on the Peoples Street T- Head ISSUe; This change order will provide for the modification of the landside power distribution system to accommodate future planned projects at the Marina and take advantage of a value engineering proposal from the contractor that will result in a price decrease on the power conductors and overall change order. FUNDflG: Funding is available in the Park & Recreation Capital Improvement Budget througn Marina Certificates of Obligation, Wastewater Capital Improvement Budget and a contribution from the Corpus Christi Yachting School. CON~ AND RECOMMENDATION: Staff recommends approval of the change order 90 the additional work may proceed. (ill titL ~ S.V'~~"':k Sally .. vlik Director of Parks & Recreation )fft7 gel R. Escobar, P.E. Director of Engineering Services -~~~..~) -; ~ FosterroCrowell ) s.; <:::) / Director of Wastewater Addittnalltipport Material: Exhibit "A" Background Information Exhibit "B" Change Order Summary Exhibit "c" Location Map !-':'.HOMPL'ltiDAS\GEll\Manna\3297 . Phase 3 Docks E F G & H\Chanae Order No. 6\Mema.DOC .."~_._,, -".- ,-~,-"'".,~.._. ,"~'_."-"""'-' _............ -,- --., .-..-..--".. ..~ BACKGROUND INFORMATION SUBJECT: Corpus Christi Marina Development Project - Phase III (Docks E, F, G. and H) Project No, 3297 CHAlGE ~DER DESCRIPTION: This Change Order involves the installation of additional utilities to accommodate future projects planned for the Peoples Street T-Head. Water and wastewater piping and electrical and telephone utilities will be extended to facilitate the future construction of three projects which will benefit the Corpus Christi Marina. These projects, which include both munioipal and private development, are as follows: 1, Corpus Christi Yachting Center (private development) 2. Peoples Street North and South Side Stem Improvements (City project) 3. Peoples Street Lift Station Upgrades (City project) By installing the proposed utilities under the current Marina Development construction contract, future costs of construction can be reduced and the work expedited. The cost breakout and required funding for this element of work is: Cost to be paid for by Corpus Christi Yachting Center: 1 a. Telephone 1 b. Water / Sewer Piping 1 c. Power - Bulkhead to Lift Station Sub-Total $10,873.00 6,867.00 25.502.00 $43,242.00 This work IS necessary to facilitate the construction of the Corpus Christi Yachting School and is being paid for by the private developer Cost to be paid for by the Marina Capital Improvement Program: 2. Power - New Transformer, wire & conduit $27,200.00 ThiS wit I provide the preliminary electrical work necessary to accommodate additional boat slips on the North and South side stems of the People Street T-Head in a future project. EXHIBIT "A" Page 1 of 3 < i-ICj-~1E., 'iNDtl..'.:l\Ci::N\Marn8\32'-:7 ]hase 3 JOCKS =: " ) i\C~ar3f_; Order No. 5\g..~,CKGROUND,::::oc ~--...... 'llIiI!W'" Cost to be paid for by the Wastewater Capital Improvement Program: 3. Power - New Transformer, wire & conduit $ 9,648.00 This wit I provide the preliminary electrical work necessary for the lift station upgrade on the PS()ples Street T -Head to be completed in a future year. The total cost of the added work is $80,090. The contractor submitted a value engineering proposal of $40,000 for electrical modifications of the power conductors on Docks E, F, G, and H. The new scope of work would include the materials, labor and equipment for the change of Type W to Type TC cabling as well as new junction boxes and splice terminals, with an enclosure surrounding each junction box. The value of $40,000 would be split equally between the City of Corpus Christi and the Contractor. The proposal was accepted by the City of Corpus Christi thereby reducing the total cost of the Change Order NO.6 by $20,000 to a final cost of $60,090. CON~CT TERMS: This change order will add 10 days to the existing contract period with completion anticipated by end of March 2007 in time forthe International Boat and Jet Show. PRIOR. COUNCIL ACTION: 1 ! . July 27, 2004 - Resolution authorizing increased and new Park and Recreation Marina fees for Fiscal Year 2004-2005- providing effective date; and providing for severance. December 14, 2004 - Resolution expressing official intent to reimburse costs of the Marina Improvement Project. December 14, 2004 - Ordinance appropriating $450,998 from the Marina Fund No. 4700 Unreserved Fund Balance for the Marina Development Project - Peoples Street T-Head [Floating Docks "E", "F", "G", Commercial Dock] and Boater's Facility/Restroom amending Operating Budget adopted by Ordinance No. 025878; and declaring an emergency. December 14, 2004 - Motion authorizing the City Manager, or his designee, to execute a Contract For Professional Services with Shiner, Moseley & Associates, I nc_ in the amount of $405, 130 for the Marina Development Project - Peoples Street T -Head [Floating Docks "E" "F". "G", Commercial Dock] and Boater's Facility/Restroom December 14, 2004 - Motion authorizing the City Manager, or his designee, to execute a Contract For Construction Materials Engineering Laboratory's Inspection and Materials Testing Services with Fugro Consultants, LP in the amount of $45,868 for the Marina Development Project - Peoples Street T-Head [Floating Docks "E", "F". "G", Commercial Dock] and Boater's Facility/Restroom. 2. 3. 4. 5, EXHIBIT "A" Page 2 of 3 '-i:\f--iOME\LYNDAS,GEMMar,naU2S' ;Jhase Dcc:<.s t~_;:: i H\C:~arJe Oreer No 6'BACKGROUNO.doc 6 January 31,2006 - A Resolution authorizing the City Manager, or his designee, to accept a grant from the Texas Parks & Wildlife Department in the amount of $69,000 for Phase 1 of the Corpus Christi Marina Boat Pump-out System for Dock 'F' Peoples Street T-Head, with $23,000 match from the No. 3233 Marina Development CIP Fund, 7 January 31,2006 - Ordinance appropriating a grant from the Texas Parks & Wildlife Department in the amount of $69,000 for in the NO.1 058 Marina Grants Fund for Phase 1 of the Corpus Christi Marina Boat Pump-out System for Dock "E" Peoples Street T-Head: and declaring an emergency, PRI~ ADMINISTRATIVE ACTION: 1 February 15, 2005 - Administrative approval of an amendment to a Contract For Construction Materials Engineering Laboratory's Inspection and Materials Testing Services with Fugro Consultants, LP in the amount of $13,975 for the Marina Development Project - Peoples Street T-Head [Floating Docks "E", "F", "G", Commercial Dock] and Boater's Facility/Restroom, FUTl,fRE aoUNCIL ACTION: Appropriation of an additional Texas Parks and Wildlife Coastal Grant upon receipt. EXHIBIT "A" Page 3 of 3 "'HCMeL YNOASIGENlMapna\329" Phase 3 Jocks E F G ~IC"arge Order No. 6'BACKGROUND.dcc ~ --.01- ..-.."._. _.._._,__".~",.,+._ ....._.,......_.. ___........"~ Department of Engineering Services Change Order Summary Sheet February 20, 2007 PROJECT: Corpus Christi Marina Develooment Project (Docks E, F. G & H) Project No: 3297 APPROVED: City Council on 3/28/06 - Motion No. M2006-097 CONTRACTOR: CCC Group, Inc. 6364 Hopkins Corpus Christi TX 78409 TOTAL CONTRACT AMOUNT..., 25% Limit Amount ,........ ,... $3,835,988.00 958,997.00 Change Order No, 1 (6/19/06) ................ ........,.... Change Order No.2 (Council 6127/06, M2006-185) ........... Change Order NO.3 (Council).. ...... ...... Change Order No, 4 (12/18/06).., ., ..........., .... ......... Change Order No, 5 (Council)..., Change Order No, 6 (Council) .. Total... , 0.00 316,134.00 34,315.00 11,500.00 139,798.00 60,090.00 561,837.00= 14.65% < 25% EXHIBIT "B" Page 1 of 1 r-ile ,Mpr'Jject \ ccuncilexhiblts \ exh329 7. dwg z~ - ;/ '- /,"--- ..---. ( W~HORElC/NE BLVD. ~~~-<~) )( ::: : ~-: -===:---::::::: == -----4 j~= E. SHORELINE BLVD. == -==I - 6 ~ _ I ~~ ~ I , I' I . I :.... OF CORPUS CHRISTI II i I :: 111 r rl j r I ( 'I ( I ( I > ;1 )'=: ''='I: ~-i' ~ <''=!' o ~j ..::) ~-- i .0.. - ." , pi =-=.; J -~ ----" :::: j '1 I. ~j I....L. : J ::: "";f .. c....L . . - .... ~ ="=-- .. .~ <=:::<.,""'=:1 i I I := -, ==~~ x:~ i~ :~= O:~ " O;~~ '-== ;1 - LIFT STA nON VICINITY MAP NOT TO SCALE 3297 EXHIBIT .C. (CHANGE ORDER 6) CORP" CIIRISTI MARINA DEVELOPMENT PHASE. (Floating Docks E, F, G & H) CITY COUNCIL EXHIBIT crr( OF CORPUS CHRISTI, TEXAS DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 DATE: 02-15-2007 I - - - - ~~- AN ORDINANCE APPROPRIATING $43,242 FROM WILLIAM O. HARRISON, JR. INTO THE 4700 MARINA FUND FOR THE MARINA DEVELOPMENT PROJECT PHASE III: DOCKS E. F, G, AND H PROJECT; AMENDING THE FY 2006-2007 BUDGET ADOPTED BY ORDINANCE NO. 026908 TO INCREASE REVENUES AND APPROPRIATIONS BY $43,242; AND DECLARING AND EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $43,242 from William 0, Harrison, Jr. is appropriated into the 4700 Marina Fund for the Marina Development Project Phase III: Docks E. F, G, and H o roJect. SECTION 2. That the FY 2006-2007 Budget adopted by Ordinance No. 026908 is amended to increase revenues and appropriations by $43,242. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, the City Council (1) finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and (2) suspends the Charter rule that requires consideration of and voting upon ordinances at two regular meetings so that this ordinance is passed and takes effect upon first reading as an emergency measure this the 20th day of February, 2007. ATTEST' THE CITY OF CORPUS CHRISTI Armando Chapa City Secretary Henry Garrett Mayor Af\rOVED AT TO bOZlbrUary 15, 2007 \ \ U\ l{VJ.. Civ Veroniea" Ocanas Assistant City Attorney for City Attorney _w.._^' __....-..""M....__ N.._~....,,_.. '_".___._._., _'N ",_. ~_._.._.....-.... Corpus Christi, Texas __ day of ___, 2007 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings: /lwe, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Henry Garrett Mayor Council Members The above ordinance was passed by the following vote: Henry Garrett Brent Chesney John E. Marez Melody Cooper Jerry Garcia Bill Kelly Rex A. Kinnison Jesse Noyola Mark Scott ....' .- ,"""'" .....".,." .......-....... ._.-...........-.,--~. -.'.......... "'-.-".-'--. ~~~~"-'" -.--......'.-......-.. _.'''..._.---._-~