HomeMy WebLinkAboutAgenda Packet City Council - 05/17/2011 (S)SUPPLEMENTAL AGENDA
REGULAR COUNCIL MEETING
CITY OF CORPUS CHRISTI, TEXAS
CITY HALL - COUNCIL CHAMBERS
1201 LEOPARD ST.
MAY 17,2011
12:00 P.M.
PUBLIC NOTICE is hereby given pursuant to Texas Open Meetings Act of
the following addition to the agenda of the City Council to be considered at the
above meeting:
K. REGULAR AGENDA
14.1.
a. First Reading Ordinance — Appropriating $600,000 from the Unreserved
Fund Balance in Passenger Facility Charge Fund No. 4621 to fund
capital improvement projects at the Corpus Christi International Airport
identified in the FY 2010-2011 Capital Budget; changing the FY 2010-
2011 Capital Budget adopted by Ordinance No. 028995 to identify
alternate funding sources for Airport projects. (Requires 2/3 vote)
(Attachment # 14.1.)
b. Motion authorizing the City Manager or designee to execute a
professional engineering services contract with KSA Engineers, Inc., of
Longview, Texas in an amount not to exceed $1,962,261 for the Corpus
Christi International Airport for: (Requires 2/3 vote) (Attachment # 14.1.)
• Task 1 Environmental Assessment for Relocation of Runways 17-35
and 13-31
• Task 2 Airport Geographic Information System Analysis and Data
Submittal/Upload
• Task 3 Runway 17-35 Extension/Displacement and Connection
Taxiway Project
• Task 4 Runway 13-31 Extension/Displacement and Connection
Taxiway Project
• Task 5 Taxiway Utilization Study
POSTING STATEMENT:
This supplemental agenda was posted on the City's official bulletin board at the
front entrance to City Hall, 1201 Leopard Street, at I /;J air/m. May 13,
2011.
Armando Chapa
City Secretary
{u-
AGENDA MEMORANDUM
DATE: May 17, 2011
SUBJECT: Task Order 1-5 Corpus Christi International Airport Runway
Extension/Displacement, Taxiways & Related Tasks (Project Nos. E11045,
E11046, E11047, E11048)
AGENDA ITEM:
a. Ordinance Appropriating $600,000 from the Unreserved Fund Balance in Passenger
Facility Charge Fund No. 4621 to Fund Capital Improvement Projects at Corpus Christi
International Airport Identified in the FY 2010-2011 Capital Budget; and Changing the
FY 2010-2011 Capital Budget Adopted by Ordinance No. 028995 to Identify Alternate
Funding Sources for Airport Projects.
b. Motion authorizing the City Manager, or designee, to execute a professional
engineering services contract with KSA Engineers, Inc. of Longview, Texas in an
amount not to exceed $1,962,261.00 for the Corpus Christi International Airport for:
Task 1 Environmental Assessment for Relocation of Runways 17-35 and 13-31
(E11045);
Task 2 Airport Geographic Information System Analysis and Data Submittal/Upload
(E11045);
Task 3 Runway 17-35 Extension/Displacement and Connection Taxiway Project
(E11046);
Task 4 Runway 13-31 Extension/Displacement and Connection Taxiway Project
(E11047); and
Task 5 Taxiway Utilization Study (E11048).
CONSULTANT SELECTION/PROJECTS: The City selected KSA Engineers of Longview,
Texas to provide Airport engineering services through a Request for Qualifications (RFQ)
selection process for a multi-year service agreement. RFQ No. 2011-01 Professional
Services for Department of Engineering Services was distributed to 186 consultants (76
local, 110 non -local). FAA grant regulations do riot permit the use of a local participation
preference or requirement in the selection of consultants. KSA Engineers was selected as
being the most qualified to firm with capacity to undertake the projects upcoming on the
approved CCIAAirport Improvement Program. The KSA Engineers proposal included the
utilization of LNV Engineering of Corpus Christi as a sub -consultant.
FUNDING: Initial funding is being supplied on an interim basis by Aviation CIP Funds
(Passenger Facility Charges) pending receipt of an FAA Grant. The City has received
assurance of the future award of the grant from the FAA. Eligible local funding will be
reimbursed by an FAA Grant upon receipt. The FAA Grant will provide 95% of the eligible
expenses with Aviation CIP Funds funding 5%.
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RECOMMENDATION: Approval of the motion as presented.
Fred
Director of Aviation
361-289-0171 ext. 1213
freds@cctexas.com
ADDITIONAL SUPPORT MATERIAL
Exhibit A. Background Information
Exhibit B. Prior Project Actions
Exhibit C. Contract Summary
Exhibit D. Project Budget
Exhibit E. Location Map
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fp Pete Anaya, P.E.
Director of Engineering Services
361-826-3781
petean@cctexas.com
BACKGROUND INFORMATION
SUBJECT: Task Order 1-5 Corpus Christi International Airport Runway
Extension/Displacement, Taxiways & Related Tasks (Project Nos. E11045,
E11046, E11047, E11048)
CONTRACT: The contract provides for five tasks associated with Runways 17-35 and 13-31,
and Taxiway Utilization. The contract authorizes work is based on the future extension and/or
displacement of Runway 17-35 and Runway 13 -31. The contract provides for the following
tasks:
• Task 1 Environmental Assessment for Relocation of Runways 17-35 and 13-31;
• Task 2 Airport Geographic Information System Analysis and Data Submittal/Upload;
• Task 3 Runway 17-35 Extension/Displacement and Connection Taxiway Project;
• Task 4 Runway 13-31 Extension/Displacement and Connection Taxiway Project;
• Task 5 Taxiway Utilization Study.
TASK DESCRIPTION AND FEES:
Task 1 Environmental Assessment for Relocation of Runways 17-35 and 13-31 — prepare and
Environmental Assessment to fully evaluate the shifting of Runway 17-35 approximately 600
feet to the north and Runway 13-31 not to exceed 1,600 feet to the north in conformance with
the National Environmental Policy Act in conformance with the standards of the FAA as set forth
in FAA Order 1050.1E. and Order 5050.48 — Fee: $161,649.00;
Task 2 Airport Geographic Information System Analysis and Data Submittal/Upload — prepare
the study for shifting of Runway 17-35 approximately 600 feet to the north and Runway 13-31
not to exceed 1,600 feet to the north including new color aerial photography, ground surveys,
digital mapping, digital orthophoto rectification, and airspace analysis — Fee: $286,416.00;
Task 3 Runway 17-35 Extension/Displacement and Connection Taxiway Project — perform the
basic engineering design and additional engineering functions for the construction of the
extension of Runway 17 by 600 feet to the north displacing the threshold of Runway 35 by 600
feet to the north, taxiways, lighting, signage, navigation aids, and other improvements including
study and reports, preliminary design, final design and bid phase services with additional
services to include Safety Management System (SMS), topographic boundary survey, and
geotechnical survey. The Task Order does not include basic engineering construction phase
services or construction management/inspection services. Fee: $566,000.00;
Task 4 Runway 13-31 Extension/Displacement and Connection Taxiway Project - perform the
basic engineering design and additional engineering functions for the construction of the
extension of Runway 13 by up to 1,600 feet to the north displacing the threshold of Runway 13
by up to 1,600 feet to the north taxiways, lighting, signage, navigation aids, and other
improvements including study and reports, preliminary design, final design and bid phase
services with additional services to include Safety Management System (SMS), topographic
boundary survey, and geotechnical survey. The Task Order does not include basic engineering
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Exhibit A
Page 1 of 2
construction phase services or construction management/inspection services. Fee:
$868,000.00;
Task 5 Taxiway Utilization Study — fully study and evaluate taxiways to provide
recommendations and guidance to improve efficiency and safety - Fee: $80,196.00.
FUNDING: Initial funding is being supplied on an interim basis by Aviation CIP Funds
(Passenger Facility Charges) pending receipt of an FAA Grant. The City has received
assurance of the future award of the grant from the FAA. Eligible local funding will be
reimbursed by an FAA Grant upon receipt. The FAA Grant will provide 95% of the eligible
expenses with Aviation CIP Funds funding 5%.
Appropriation of the Passenger Facility Charges (PFC's) for the Corpus Christi International
Airport will serve as interim funding pending receipt and appropriation of the FAA grant. The
use of the PFC's were approved by the Federal Aviation Administration, and provide funding of
project expenses, debt service and related fees on bonds issued for authorized capital
improvements. PFC revenue must be appropriated prior to any expenditure.
BOARD/COMMITTEE REVIEW: The Airport Board has reviewed the item and recommends
approval.
RECOMMENDATION: It is recommended Council approve the motion as presented.
FUTURE COUNCIL ACTIONS:
Council will be requested to approve:
• Acceptance and appropriation of FAA grants as received;
• engineering amendments;
• future construction contracts; and
• any change orders that may require Council approval.
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Exhibit A
Page 2 of 2
PREVIOUS ACTIONS
PRIOR COUNCIL ACTIONS:
March 8, 2011 — Ordinance adopting the FY2011 Capital Budget and Capital
Improvement Guide (Ordinance No. 028995).
PRIOR ADMINISTRATIVE ACTIONS:
January 18, 2011 — Request for Qualifications (RFQ) #2011-01 released for various
Airport, Wastewater and Storm Water projects.
February 3, 2011 — Addenda No. 1 for RFQ #2011-01 issued clarifying certain portions
of the RFQ and answering questions received from prospective responding consulting
firms.
February 7, 2011 - Addenda No. 2 for RFQ #2011-01 issued answering additional
questions received from prospective firms.
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Exhibit B
Page 1 of 1
CONTRACT SUMMARY
1. SCOPE OF SERVICES — A/E will provide planning, architectural, engineering and
construction administration services (the "Services") in support of the Planning and
Architecture/Engineering Services for City of Corpus Christi — Corpus Christi
International Airport (the "Project"). A/E shall provide such Services as authorized from
time to time by written Task Order issued by CITY and accepted by A/E. A/E shall
provide the Basic Services as described in Exhibit A for each Task Order, in addition to
any Additional Services or other Services as may be mutually agreed upon by the
Parties in each respective Task Order.
2. ORDER OF SERVICES - The NE agrees to begin performance under this Agreement
upon receipt of the Notice to Proceed from the Director of Engineering Services. Work
will not begin on any Task Order until written authorization is provided by the Director of
Engineering Services. The anticipated schedule of the preliminary phase, design phase,
and bid phase are shown on Exhibits "A-1", "A-2", "A-3", "A-4" and "A-5".
NE and City agree that the initial Task Orders shall be as follows:
Exhibit "A-1" Task Order No. 1
Exhibit "A-2" Task Order No. 2 —
Exhibit "A-3" Task Order No. 3 —
Exhibit "A-4" Task Order No. 4 —
Exhibit "A-5" Task Order No. 5 -
— Preparation of Environmental Assessment
AGIS Airspace Analysis and Data Submittal/Upload
Runway 17-35 Extension/Displacement and
Connecting Taxiway Project
Runway 13-31 Extension/Displacement and
Connecting Taxiway Project
Taxiway Utilization Study
Each Task Order shall be subject to a not to exceed amount. The not to exceed amount
for Task Orders Nos. 1, 2, 3, 4 and 5 are as follows:
I. For Task Order No. 1, the CITY will pay the NE a fee, as described in Exhibit
"A-1", for a total amount not to exceed $161,649 for Services authorized under
This Agreement, inclusive of all Services, Time and Materials.
II. For Task Order No. 2, the CITY will pay the NE a fee, as described in Exhibit
"A-2", for a total amount not to exceed $286,416 for Services authorized under
This Agreement, inclusive of all Services, Time and Materials.
III. For Task Order No. 3, the CITY will pay the NE a fee, as described in Exhibit
"A-3, for a total amount not to exceed $566,000 for Services authorized under
This Agreement, inclusive of all Services, Time and Materials.
IV. For Task Order No. 4, the CITY will pay the NE a fee, as described in Exhibit
"A-4, for a total amount not to exceed $868,000 for Services authorized under
This Agreement, inclusive of all Services, Time and Materials.
V. For Task Order No. 5, the CITY will pay the NE a fee, as described in Exhibit
"A-5" for a total amount not to exceed $80,196 for Services Authorized under
this Agreement, inclusive of all Services, Time and Materials.
Exhibit C
Page 1 of 1
CORPUS CHRISTI INTERNATIONAL AIRPORT
RUNWAY 13-31 AND 17-75 EXTENSIONS/TAXIWAYAND RELATED PROJECTS
(PROJECT NO. E11045, E11046, E11047 & E11048)
PROJECT BUDGET
May 17, 2011
FUNDS AVAILABLE:
ESTIMATED
BUDGET
Airport FAA Grants*
$ 29,461,554.85
Airport GIP Reserves
$ 1,550,608.15
Total
$ 31,012,163,00
FUNDS REQUIRED:
Construction Cost (AE estimate)
$ 24,554,667.00
Construction Contingencies (10%)
2,455,466.00
Land Acquisition
170,000.00
NE Consultants (KSA Engineers) (Basic Services = $1,398,000 or 5.7%
of Construction)
1,962,261.00
Construction Management/Inspection (not included in A/E contract)
1,396,769.00_
Material Inspection Testing & Laboratory Services
253,000.00
Engineering Reimbursements
75,000.00
Finance Reimbursements
110,000.00_
Incidental Expenses (Printing, Advertising, etc.)
35,000.00
Total
$ 31,012,163.00
*Total project will be phased based on award/receipt of FAA Grants.
EXHIBIT "D"
Page 1 of 1
File :\Mproject\councilexhibits\exhE10045-46-47-48
LOCATION MAP
NOT TO SCALE
HY 44
\CORPUS CHRISTI
\_\ ',INTERNATIONAL
-k; yAIRPORT
ACNES RD.
EXTENSION SITE
RUNWAY 17-35
EXTENSION SITE
RUNWAY 13-31
CONNECTION TAXIWAYS
MICCLOIII ROAD
PROJECT #E10045 -E10046 -E10047 -E10048
BEAR LARIE
EXHIBIT "E"
Task Order 1-5 - Corpus Christi International
Airport Runway Extension/Displacement,
Taxiways & Related Tasks
CITY COUNCIL EXHIBIT
CITY OF CORPUS CHRISTI, TEXAS
DEPARTMENT OF ENGINEERING SERVICES
PAGE: 1 of 1
DATE: 05-17-2011
111111•111, IMMP
NNW SIM
ORDINANCE
APPROPRIATING $600,000 FROM THE UNRESERVED FUND
BALANCE IN PASSENGER FACILITY CHARGE FUND NO. 4621 TO
FUND CAPITAL IMPROVEMENT PROJECTS AT CORPUS CHRISTI
INTERNATIONAL AIRPORT IDENTIFIED IN THE FY 2010-2011
CAPITAL BUDGET; AND CHANGING THE FY 2010-2011 CAPITAL
BUDGET ADOPTED BY ORDINANCE NO. 028995 TO IDENTIFY
ALTERNATE FUNDING SOURCES FOR AIRPORT PROJECTS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI
TEXAS:
SECTION 1. That $600,000 is appropriated from the Unreserved Fund Balance in
Passenger Facility Charge Fund No. 4621 to fund capital improvement projects at the
Corpus Christi International Airport identified in the Capital Budget.
SECTION 2. That the FY 2010-2011 Capital Budget adopted by Ordinance No. 028995
is changed to identify alternate funding sources for airport projects.
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That the foregoing ordinance was read for the first time and passed to its second
reading on this the day of , 2011, by the following vote:
Joe Adame John E. Marez
Chris N. Adler Nelda Martinez
Larry Elizondo Mark Scott
Kevin Kieschnick Linda Strong
Priscilla G. Leal
That the foregoing ordinance was read for the second time and passed finally on this
the day of , 2011, by the following vote:
Joe Adame John E. Marez
Chris N. Adler Nelda Martinez
Larry Elizondo Mark Scott
Kevin Kieschnick Linda Strong
Priscilla G. Leal
PASSED AND APPROVED, this the day of , 2011.
ATTEST:
Armando Chapa Joe Adame
City Secretary Mayor
APPROVED as to form: 'M. I I, 3o I/
By: o?&'1-1 v
Lisa Aga' , Assistant City Attorney
for the City Attorney
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