HomeMy WebLinkAboutAgenda Packet City Council - 08/09/2016 (W) Cor Christi 1201 Leopard Street
Corpus p Corpus Christi,TX 78401
i cctexas.com
Meeting Agenda - Final
City Council Workshop Session
Tuesday,August 9,2016 9:00 AM City Council Chambers
BUDGET WORKSHOP
Public Notice - - ITEMS ON THIS AGENDA ARE FOR COUNCIL'S INFORMATIONAL
PURPOSES ONLY. NO ACTION WILL BE TAKEN AND NO PUBLIC COMMENT WILL BE
SOLICITED.
THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY
COUNCIL.
A. Mayor Nelda Martinez to call the meeting to order.
B. Invocation to be given by Chaplain Lynne Blackler, CHRISTUS Spohn Health
System.
C. Pledge of Allegience to the Flag of the United States to be led by Gilbert
Sanchez, Safety and Risk Manager.
D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
E. BRIEFINGS TO CITY COUNCIL:
The following items are for Council's informational purposes only. No action will be
taken and no public comment will be solicited.
1. 16-0899 Fiscal Year 2016-2017 Budget Workshop - General Fund and
Internal Service Funds
Sponsors: Office of Management and Budget
F. ADJOURNMENT
Corpus Christi Page 1 Printed on 8/5/2016
0
AGENDA MEMORANDUM
for the City Council Meeting of August 9, 2016
DATE: July 28, 2016
TO: Margie C. Rose, City Manager
FROM: Christine Garza, Interim Assistant Director, Office of Management and Budget
ChristineG(o-)-cctexas.com
361-826-3792
FY2016-2017 BUDGET WORKSHOP
General Fund and Internal Service Funds
STAFF PRESENTER(S):
Name Title/Position Department/Division
1. Christine Garza Interim Assistant Director Office of Management and Budget
2. Reba George Interim Budget Officer Office of Management and Budget
3. Chief Mike Markle Police Chief Police
4. Chief Robert Rocha Fire Chief Fire
5. Lawrence Mikolajczyk Director Solid Waste
6. Stacie Anaya Interim Director Parks and Recreation
7. Gilbert Hernandez Director Municipal Court-Administration
8. Laura Garcia Director Library
9. Annette Rodriguez Director Health District
10. Steve Viera Interim Director Human Resources
11. Constance Sanchez Director Financial Services
12. Miles Risley City Attorney Legal / Human Relations
13. Jeff Edmonds Director Engineering Services
14. Edgar Leonard Interim Director Facilities Maintenance
15. Kim Baker Assistant Director Finance-Purchasing
16. Jim Davis Director Fleet Services
17. Belinda Mercado Director Information Technology
18. Steve Viera Interim Director Health Benefits
19. Miles Risley City Attorney Risk Management
OUTSIDE PRESENTER(S):
none
BACKGROUND :
Staff will present an overview of the FY2016-2017 operating budget for the General Fund and
Internal Service Funds.
LIST OF SUPPORTING DOCUMENTS:
Presentation — General Fund and Internal Service Funds
Pima
GENERAL FUND SUMMARY
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BUDGET PRESENTATION
2016 - 201
MISSION & MISSION ELEMENTS
------------------------------------------------------------------------- 0 -------------------------------------------------------------------------- ------------------
Mission The mission of the General Fundis to deliver
municipal services which meet the vital health, safety and
general welfare needs of its residents and which sustain and
improve their quality of life. As we work to achieve this
mission, we will employ fiscal discipline, continuous
improvement, first rate customer service and straight forward
communication. In this work, we will tolerate no mediocrity.
GENERAL FUND EMPLOYEES
------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------
EMPLOYEES(in FTEs) FY 2014-2015 FY 2015-2ol6 FY 2016-2017
Police 578.4 I 577.4 I 577.4
Fire 429 t 429 I 429
Parks&Recreation 262.6 f 263.6 I 259.6 I
Solid Waste 154 f 154 I 155
Library 53.4 I 53.4 I 53.4 f
Health Department 35.5 31.5 31.5 l
Municipal Court 71.9 I 71.9 71.9
Finance 51 I 51 51
Other Departments 138.5 143.5 I 148.5
Total 1,774 1,775 1,777
REVENUE/GENERAL RESOURCES
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
FY . . . . FY 2016-2017
ACTUALS ESTIMATED PROPOSED
Property Taxes 61,871,523 66,450,000 69,588,202
Sales Tax 58,332,449 54,963,397 55,400,000
Solid Waste Services 37510,450 37,647,146 37,827,570
Franchise Fees 17,284,168 17,125956 17,644,744
Public Safety Services 13,691,437 13996,242 14,321,052
Other Taxes 9,475,566 1o,116,126 11,150,701 f
Inter-gov't/Inter-fund 10,254,728 8,078,075 7,095,657
Admin Charges 5,437,094 6,111,290 6,302,516
Municipal Court Fees 3,941,674 3,725,375 3,751,154 f
Recreation Services 3,246,303 3,105,450 3,102,o64
Other 4,426,569 4,744,751 4566,256
Total 227,852,76o 226,o68,048 230,749,915
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
D , • , FY 2014-2015
ACTUAL BUDGET ESTIMATED PROPOSED
Fire 49,900,178 I 22 I 52,996,748 22I 51,492,266 23 I 52,927,273 I 23
Solid Waste I 27,9o8,923 I 12 I 28,720,902 12 I 24,356,263 11 I 26,042,588 I 12
Parks&Recreation 16,100,462 7 I 19,175,681 8 I 18,699,427 8 I, 18,2o1,664 I 8
Library l 4,011,973 I 2 L 4,184,6o6 f 2 I 4,o61,451 2 I 4,102,851 I 2
Health Services 3,437,663 1 J 3,439,709 1 I 3,229,535 1 I 3,3o6,917 I 1
Police 70,415,095 I 31 11 70,9o9,648 301 68,627,402 31 I 69,413,26o I 31
General Government �' 19,554,219 9 I 22,183,399 9 I 2o,649,571 9 I 20,344,946 I 9
Other Services l 9,738,217 4 I 10,769,591 5 I 10,071,353 5 I 9,873,897 I 4
Outside Agencies 2,029,6o6 I 1 I 2,052,837 1_1 2,043,835 1 I 2,237,831 I 1
Non-Departmental 26,115,143 I 11 I 22,814,610 10I 20,470,866 9 I 25,298,688 I 9
Total 229,211,479 100 237,247,731 100 223,701,969 loo 231,749,915 100
PROJECTED CHANGE IN FUND BALANCE
------------------------------------------------------------------------------------------------------- E) --------------------------------------------------------------------------------------------------------
Estimated Beginning Balance 10/1/16 $ 48,8`19,26o
Projected Changes $ (1,000,000)
Projected Ending Balance 09/30/17 $ 47,8.,39,26o
Restricted $ 302000,000
Unrestricted $ 17,8?�9,26o
Target $ MR
DECISION PACKAGES FY 2017
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DEPARTMENT
All Employee Step Increase(2.5%) 700,000
Municipal Court-Admin I Building Security $16,300
Fire Academy*39 300,000
Parks&Recreation I Interlocal Agreement Natatorium 75,000
Health Department Building Security 32,000
Health Department I Step Grant Employees 40,000
Intergovernmental I S.TX Military Task Force 75,000
Total $1,238,300
PRESENTATION OVERVIEW
------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
• Mission
• Mission Elements
• Key Services
• With FTE count
• Efficiencies
• Achieved
• Planned
• Full-Time Equivalents (FTE)
• Revenue
• Expenditures
PRESENTATION AGENDA
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Police
Fire
Solid Waste
Parks & Recreation
Municipal Court — Admin
Libraries
Health
Human Resources
Finance
Human Relations
General Government
v:,u 8 VQ,Nw-�-,
POLICE
----------------------------------------------------------------------------------------- 0 ---- ----- ----- --------- ---------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------- ------------------
Mission:
The mission of the Corpus Christi Police Department is to
work to reduce crime, the fear of crime, and enhance public
safety.
Mission Elements:
• Respond to calls for law enforcement services
• Investigate crime
• Enforce traffic laws
• Work with the community and other law enforcement
entities to reduce crime
KEY SERVICES/RELATED FTE's
------- --------- ----------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Administration / 3o FTEs
• Criminal Investigation / 59 FTEs
• Narcotics/Vice / 29 FTEs
• Uniform / 272.5 FTEs
• Records / 36 FTEs
• Vehicle Pound / 8 FTEs
• Forensics / 21 FTEs
• Training / 7 FTEs
• MetroCom, Computer Support, 911 / 82.36 FTEs
• Criminal Intelligence / 10 FTEs
• Parking Control / 8.5 FTEs
• Building Maintenance / 2 FTEs
EFFICIENCIES
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1.Consolidated Fleet and Video Camera system staff to 1. 125 additional body cameras in field. Reduce citizen
Building 5 at Service Center.Eliminated rental costs for complaints and lawsuits.
equipment storage and office space.
2.Moving overflow evidence property to new location 2.Adding more automated ticket writers in field.Save time
provides for the storage of property allowing Police to for officers and Muni Court.Do not purchase paper
conduct an auction in-house rather than contracting with citations,download to Muni Court means fewer employees,
company in Florida. quicker processing of citation.
3. Moving Parking Control from Wilson Plaza to LaRetama 3.Electronic filing of criminal cases eliminating
Central Library saves annual rent. elimination of costs associated with manpower and paper
needed to copy and file criminal cases.
4. Increased revenue through collection of state mandated
911 fees by adding voice over internet protocol vendors.
5.Transfer of parking meters on North Beach from
Aquarium to City. Increase in revenue.
EMPLOYEES
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• . FY 2016-2017
General Fund Sworn 372 Sworn 372 Sworn 372
Civilian 193.36 Civilian 191.8 Civilian 192.32
Grants Sworn 3 Sworn 3 Sworn 3
Civilian to Civilian to Civilian to
Crime Control Distr Fd 78.6o 78.6o 78.6o
Redlight Photo Enf Fd 3 3 3
Department Total + 659.96 658.40 658.92
Frozen 7.94 7.94
REVENUE
------------------------------------------------------------------------------------------------------- E) --------------------------------------------------------------------------------------------------------
• • • • . FY 2016-2017
MMM Actual Estimated Proposed
Operating Revenue 8,930,356 9,142,623 9,503,656
General Resources 61,484,739 59,484,779 59,909,604
Total General Fund $70,415,095 $68,627,402 $69,413,260
Other Fund Revenues
Grants (1061) 1,547,799 2,384,123 1441,965
Crime Control Dist Fd 7,207,840 6,929,084 6,916,700
Redlight Photo Enf Fd 1,925,626 1,829,192 1,750,000
Parking Impr Fd 109,100 145,012 110,000
Total Other Funds $10,790,365 $11,287,411 $9,918,665
TOTAL EXPENDITURES
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Actual Amended Budget Estimated Proposed
FY • , FY 2016 FY 2016 FY 2017
Personnel I 49,021,854 70 I 49,867,8611 70 J 47,582,151 70 I 49,192,266 70
Operating 1 6,886,763 9 J 6,542,2381 9 6,493,221 9 , 6,643,233 10
Fuel Utilities&
Leases 1 772,652 i 1 750,5731 1 1 803,055 1 I' 705,790 i
Allocations 1 13,733,826 20 1 13,748,9761 20 1 13,748,976 20 1 12,871,971 19
Total General $70,415,095 100% I $70,9o9,648 100% I $68,627,402 100% 1 $69,413,26o 100%
Fund
Other Fund Expenditures
Grant Fund 1,547,799 2,384,123 2,384,123 1,141,965
i
Crime Control Dist 6,675,488 8,439,956 8,439,956 7,678,628
Redlight Photo Enf 1,588,6o1 1,945,998 1,945,998 1,947,267
Parking Improv 30,000 200,568 200,568 200,568
Total Funds $9,841,888 $12,970,645 $12,970,645 $1o,968,428
POLICE
ANIMAL CARE & VECTOR SERVICES
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BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
Mission:
The mission of the Corpus Christi Animal Care &Vector Services is to promote responsible pet
ownership, prevent the spread of animal borne diseases and protect the public by seizing stray
public nuisance animals. To provide a temporary shelter for stray, unwanted or homeless animals,
and to maintain a vigorous relocation program to include health screening, vaccinations and spay
or neutering.All activities shall be in compliance with state, federal and local laws and regulations
and performed by a humane and professional staff. We will follow the city mosquito management
plan in an attempt to reduce the chances of a vector borne disease from developing and spreading
to the citizens of our city.
Mission Elements:
• Administer Animal Code Compliance
• Pick Up Stray Animals
• Care for In Custody Animals
• Promote Pet Adoption and Pet Ownership
• Control Stray Populations
• Reduce Vector Bourne Diseases
KEY SERVICES / RELATED FTEs
------- -------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Rabies Containment /6.i FTE's
• Enforce Animal Laws /6.i FTE's
• Calls for Service /9.5 FTE's
• Provide Mandated Care for Housed Animals /7 FTE's
• Increase Live Releases from Facility /2.3 FTE's
• Veterinary Clinic Services /3 FTE's
• Respond to Vector Calls for Service /3 FTE's
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1. Started Intake triage of animals by veterinarian staff to 1.Assign Veterinarian Tech to intake to expedite the
ensure vaccinations of animals decrease time an animal sits triaging of animals.
in the facility.Allow for more intake of stray animals. +
2.Increased the number of rescues from 30—142 due to 2. Decrease* of Owner Surrenders entering the facility to
assistance from rescue groups and increased live release rate free up kennel space and allow for more intake of stray
from 40 to 80%. Saves room for more animals. animals
3.Transported 5o animals to out of state shelters via the 3.Maintain a live release rate of 80%.This will allow us to
RSPCA Grant.This allowed the ACS to develop relationships be recognized state wide as a forward thinking shelter and
with more out of state rescues and shelters thus increasing community and help us maintain one of our benchmarks.
our live releases.It also allowed for us to move animals out of
our already animal saturated city.
4. Refined Mosquito Management plan based on research of 4. Facilitate quicker releases to adopters and rescues.
coastal areas.Works to reduce the number of vector carrying Freeing up kennel space.
mosquitos and survey for those that carry them also.
5. Updated Vector equipment and operations to ensure 5. Review and continue to update Mosquito Management
health of our citizens. Plan as arbovirus change.
6.Increase public awareness to decrease bite cases and
spread of rabies.
EMPLOYEES & REVENUE
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EMPLOYEES(in FrEs) J FY 2014-2015 FY 2015-2016
Department I 30 I 37 37
Grant I o I o 0
Department Total I 30 I 37 37
FY • •15 FY 2015-2016 FY 2oi6-2017
EstimatedActual Proposed
Operating Revenue 185,287 210,388 I 136,992
General Resources I 2,379549 �I 2,884,539 I 2,8o6,8o1
Grant Revenue I 30,000 I 9,000 I o
Total General Fundl $2,594836 I $3403927 I $2,943793
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
Actualg&l Amended Budget Estimated Proposed
FY 2015 FY 2016 FY 2oi6 FY 2017
Fal
Personnel I 1,537,882 I 59 I 1,600,697 51 I 1,555,915 50 1,530,848 I 52
Operating I 336,713 I 13 ) 527,111 17 I 486,664 16 5o8,995 I 17
Fuel Utilities & 80,074 3 154242 5 224,228 7 223779 8
Leases
Allocations 640,167 25 837,120 27 837,120 27 680,171 23
Total General g 6 l00% $3,119,170 l00% $3,103,927l00% 2 l00%
Fund $2�594� 3 $ �943�793
POLICE VtrQ
CODE ENFORCEMENT
------------------------------------------------------------ ------------------------ 0 ------------------------ ---------- -------------------------------------
BUDGET PRESENTATION
2016 - 201
GENERAL FUND
MISSION & MISSION ELEMENTS
---------------------------------------------------------------- (D --------------------------------------------------------------------------------------------------------
Mission:
To strengthen neighborhoods by preventing the deterioration of
housing and commercial properties, through the enforcement and
abatement of code violations.
Mission Elements:
• Administer and enforce health & safety, property maintenance,
zoning, nuisance codes, etc.
• Violation Prevention (through outreach, education, and field
contacts)
KEY SERVICES / RELATED FTFs
--------- --------- __ ------ 0 ------ -------
• Enforcement — Respond to violation complaints; Investigate State Statute and
Municipal Ordinance violations. Resolve property maintenance issues related to
health, safety, and quality of life. / 5.6 FTE's
• Abatements — Cit -wide operation for removal and disposal of blighted conditions
on private and p lic properties. Mowing, clearing, demolition of health, safety, and
quality of life violations. /5.6 FTE's
• Public Outreach Efforts — Participate in community meetings and events to inform
the public of the positive impact code enforcement activities on improving the
community. /5.6 FTE's
• Education — Efforts to engage, inform citizens via social media, website, public
service announcements, and written materials regarding property maintenance to
keep our community free from health and safety risks. /5.6 FTE's
• Field Contacts — Direct contact with property owners, tenants, and complainants to
facilitate resolution of health, safety and quality of life violations. /5.6 FTE's
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D -------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1. # of calls for service brought into voluntary 1. # of calls for service brought into voluntary
compliance exceeds LY by 9%. This prevents the city compliance exceeds LY by io to 12%. This will prevent
from using funds to abate violations. the city from using funds to abate violations.
2.Average number of days to investigate calls for 2.Average number of days to investigate calls for
service = 8; LY= io. Quick response provides a faster service = 5. Quick response will provide a faster
resolution for customers. resolution for customers.
3. Average number of days to resolve cases = 16; LY = 3. Average number of days to resolve cases = marked
27; Target = 30. This helped citizens create long term improvement over LY. Achieved by continuing to
solutions. create efficiencies and discover long term solutions for
citizens.
4. # of abatements completed = 2176; LY = 1675...30° 4. # of abatements completed increase by 40%
increase. This eliminated blight and provides a safe Achieved through good stewardship of allocations
environment. towards eliminating blight and providing a safe
environment.
5.# of sub-standard structures demolished exceeds L 5.# of sub-standard structures demolished exceeds LY
by 9%. This enhanced the quality of life within by io to 12%. Enhances the quality of life within
neighborhoods. neighborhoods.
EMPLOYEES & REVENUE
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--]M• • .
Department I 21) 22]1 22111
Grant I 71 6 6
Department Total I 281 28 28
FY 2014-2015 1 FY 2015-2016 FY 2ol6-2017
M� Actual - • Proposed
Operating Revenue I $182,855 I $161,725 $161,613
General Resources I $1,681,216 I $1,773,082 I $1,791,030
Total General Fund $1,864,071 $1,934807 $1,952643
Other Fund Revenues
HCD Grants I $682,032 $682,032 I $507,032
Total Other Funds I $682,032 $682,032 I $507,032
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. ne ---------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2015 FY • FY 2016 FY 2017
$ I I 71 � � I �
�F Personnel 976,138 I 53 I 991,223 48 993,707 51 I 974119 I 50
Operating 361,935 19 371,908 f 18 357,150 19 356,107 I 18
rFuel Utilities & 22,1221 82,721 4 30,222 1 '75,300 4
Leases
Allocations 503,876 27 6o6,946 30 553,728 29 547,117 28
Total General �
F n d $1,864,071 100% $2,052,798 100% $1,934,807 100% $1,952,643 100%
u
Ip
Other Fund Expenditures
HCD Grants 682,032 682,032 682,032 507,032
Total Other $682,032 $682,032 I $682,032 I $507,032
Funds
FIRE
----------------------------------------------------------------------------------------- 0 ----------------------- --------- ------------------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
-----. (D --------------------------------------------------------------------------------------------------------
Mission:
The Mission of the Corpus Christi Fire Department is the prevention of
fire, suppression of unwanted fires, protection of lives and property due to
fire, explosion, natural or man-made disasters and to provide Emergency
Medical Services.
Mission Elements:
• Respond to Emergency Calls
• Manage Emergency Operations and the Emergency Operations Center
• Fire Prevention Education, Investigations and Inspections
• Manage Capital Equipment and Facilities; Shop/Logistical Support
• Education and Training
KEY SERVICES/RELATED FTEs
0 ------------------------------ -----------------------------------------------------------
• Respond to Emergency Calls for service — 384 FTE's
• Conduct Fire Investigations, Fire Inspections and Public Education —
14 FTE's
• Provide training for all firefighters and assist with support services
(capital projects/station maintenance) — 6 FTE's
• Provide Logistical/Shop support to all Fire Department employees — 13
FTE's
• Administrative Support — Fire Chief/Deputy Chief, other support
functions — 9 FTE's
• Emergency Management Support — 3 FTE's
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
1. Continued implementation of recommendations 1. Complete Fire Station 18 construction and
made in the MGT of America, Inc. Efficiency Study place into service - Improved response times on
2013 - Improved command and control of overall West side of City. 20o8 Bond Project, utilizing
existing staffing resources
2. Started Fire Department Accreditation Process 2. Continue through Year 2 of the Fire Department
(3 Years) —Accreditation is a comprehensive self Accreditation Process - During this phase, the
assessment to compare current service levels and department will determine community risk/safety
performance with best practices throughout the needs in order to develop a Corpus Christi Standards
industry of Cover
3. Academy Class 38 near completion of 3. Hire Academy Class 39 to begin paramedic
Paramedic School — Long term plan to move closer to training —Allows the Fire Department to achieve full
authorized staffing levels staffing for field personnel (414 sworn)
I
4. Emergency Medical Dispatch (EMD) — 4. Zetron upgrade - Improved dispatching by
Dispatchers are able to provide pre-arrival switching from analog to digital transmission of calls
instructions to 911 callers for service resulting in improved response times
EMPLOYEES & REVENUE
------------------------------------------------------------------------------------------------------. 0 --------------------------------------------------------------------------------------------------------
• • •
Department I 4291 429 429
Grant I o 0 0
LEPC Fd- 6olo I 1 1 1
Department Total I 430 430 430
FY • • FY 2ol6-2017
Actual - - • Proposed
Operating Revenue I 7,445,236 6,699323 I 6,689,772
General Resources I 43,266,775 Y 44,732,943 I 46,177,501
Grant Revenue I 68,416 6o,000 6o,000 l
Total General Fund I $50,78o,427 I $51492,266 I $52,927,273
Other Fund Revenues
LEPC Fund I 96,349 126,643 I 268,400
Total Other Funds I $96,349 I $126,643 I $268,400
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. (D ---------------------------------------------------- ------------------------------------------
ended Budget -• Proposed
FY If
• • • FY 2o16 FY 2017
$ % $ I % $ % I $ I % I
Personnel I 37,491,183 74 I 38,735,652 I 73 37,328,655 73 I 38,202,496 I 73
Operating I 4,596,495 9 I 5,141,975 I 10 I 5,055,961 10 I 4,887,347 I 9
rFuel Utilities&Leases 1,429,o88 3 1,579,345 3 1,617,875 3 1,554,233 3
I~
Allocations I 7,263,661 14 I 7,539,776 I 14 7,489,776 14 I 8,283,197 I 15
ttal General Fund $50,780,427 l00% $52,996,748 l00% $51,492,266 100%1 $52,927,273 1 l00%
Other Fund Expenditures
�LEPC Fund-6olo I 118,826 I 164,179 I 163,227 I 276,955
Total Other Fund $118,826 $164,179 $163,227 $276955
SOLID WASTE OPERATIONS
------------------------------------------------------------- ------------------------ 0 ------------------------ ---------- ------------------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
------- ------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Mission:
To collect and dispose of solid waste.
Mission Elements:
• Waste and brush collection
• Recycling
• Landfill
• Strategic Planning
KEY SERVICES / RELATED FTEs
--------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Brush and bulky collection. / 29.6 FTEs
• Refuse and recycling collection. / 75.E FTEs
• Transfer Station and hauling operations. / 22.1 FTEs
• JC Elliott Landfill post closure maintenance. / 2.1 FTEs
• Cefe Valenzuela Landfill. / 11.8 FTEs
• Recycling and anti-litter education. / 2.o FTEs
• Graffiti clean-up and street sweeping. / 4.2 FTEs
• Wastewater sludge hauling. / 6.4 FTEs
• Dead animal collection. / 1.1 FTEs
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1. Increased refuse truck diversion from the Cefe 1. Further optimize WM Logistics Routing Software
Valenzuela Landfill to Transfer Station,from to streamline refuse and recycling route efficiency
41%to 52%,thereby reducing labor,fuel and and serve growing customer base with existing
equipment costs. levels of staff and equipment.
2. The public-private partnership with the Gulley- 2. Increase DriveCam program monitoring and
Hurst Landfill, and the diversion of brush and compliance to help reduce vehicle related accidents
bulky waste from the Cefe Valenzuela Landfill, and injuries.
contributed to an increased compaction rate
from 1,223 lbs/yd3 in 2015 to 1,4o8lbs/yd3 in
2o16, extending the useful life of the landfill.
3. Achieved l00% compliance at all TCEQ 3. Utilize the expertise of top industry professionals
regulated sites, allowing staff to remain in developing operational and financial strategies
focused on operations and customer service. to keep pace with new and emerging technologies
and trends.
EMPLOYEES & REVENUE
------------------------------------------------------------------------------------------------------. 0 --------------------------------------------------------------------------------------------------------
• . FFY 2ol6-2017
Department I 154 _ I 154155
Department Total I 154 I 154= 155
FY 2014-2015 FY . FY 2016-2017
Estimated Proposed
General Fund (1020) $37,510,450 I $38,137,586 $38,319,070
Return to General Fund ($9,6o1,527) ($13,281,323) ($11,939133)
F Total General Fund $27,908923 $24,856,263 $26,379937
Other Fund Revenues
Storm Water Fund 4300 $319369 $487444 $4o8,569
Total Other Funds1 6
$3 9�3 9 $487444 $408569
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
Actual Amended Budgeti I Estimated Proposed
FY 2015-mom-j FY . . FY 2017
$ I % I $ I % I $ I % I $
Personnel 7,637,651 I 28 I 7,998,240 I 27 I 7,$13,413 32 I 8,002,7o6 I 31
Operating 8,380,592 I 30 9,188,803 I 32 I 9,188,804 37 I 8,772,617 I 33
Fuel Utilities&
Leases 4,899,388 I 17 I 4,922,347 I 17 I 4,922,346 19 I 4,984,650 I 19
Allocations 2,695,479 I 10 I 2,931,700 I 10 I 2,931,700 12 I 2,955,488 I 11
I I I I
Debt 4,295,$13 I 15 4,179,819 I 14 I o o I 1,664,476 I 6
Total General I
Fund $27,9o8,923 100% $29,220,902 100%d $24,856,263 100% $26,37993100%1
Other Fund Expenditures
77
Storm Water Fund 319,369 487,444 487,444 4o8,569
Total Other Fund$ $319369 $487444 $487444 $4o8,569
k
PARKS & RECREATION
------------------------------------------------------------- I------------- 0 ------------------------ I--------- ------------------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Mission:
The mission of the Parks & Recreation Department is to
manage the parks system; and to offer recreation, social and
cultural activities to residents.
Mission Elements:
• Manage and maintain parks, beaches and open spaces;
• Provide recreation, social and cultural programs.
KEY SERVICES / RELATED FTEs
----------------- I-------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
• Park Operations /116.63 FTEs
• Beach Operations and Natural Resources /38.87 FTEs
• Program Services /i24.33 FTEs
• Latchkey
• Athletics and Aquatics
• Recreation Centers
• Senior Community Services /38-78 FTEs
• Community Services / io.6o FTEs
• Administration and Arts /9.47 FTEs
EFFICIENCIES
--------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1. Beach Operations trash removal 1. Playground replacement program
2. WellMed partnership at Zavala Sr. Center 2. Palm tree trimming contract
3. Special Event Permit process 3. Latchkey staff incentive and retention
program
4. Disposition of park land per the Parks 4. RFP for Senior Centers partnerships
Master Plan
EMPLOYEES
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
FY 2015-2016 FY 2016-2017
General Fd 262.57�I 263.57 259.57
Grant Funds 25.81 25.81 22.94
Visitor's Facility—Fd 4710 13.00 13.00 13.00
State HOT-Fd 1032 0 15.70 15.70
Juv Assessment Ctr-Fd go 10 7.6o 7.6o 7.6o
Stormwtr Mowing-Fd 4300 19.00 19.00 19.00
Total Department 327.98 344.68 337•$1
Frozen 2.97 2.97
REVENUES
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
o . FY 2ol6-2017
EstimatedActual Proposed
Operating Revenue I 5,851,648 6,202,539 6,347,968
General Resources 10,248,814 12,496,888 11,853,697
Total General Fund $16,100,462 $18,699,427 $18,2oi,665
Other Fund Revenues
Grant Funds 2,416,8311 2,416,831 2,334,o8o
Visitor's Facility—Fd 4710 884,7271 942,366 1,049,191
Gulf Beach,Arts-Fd 1030 1,454,9271 2,238,293 2,475,316
State HOT-Fd 1032 01 536,817 2,900,000
Juv Assessment Ctr-Fd 9o16 489,4501 584,810 568,299
Packery Patrol-Fd 1111 22,7481 92,500 98,812
Golf Ctr Fds-4690 &4691 205,1911 64,449 153,000
Stormwtr Mowing—Fd 4306 2,00l,6861 2,534,224 2,509,432
Total Other Funds $7,414542 $9,335,873 $12,009,792
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated
FY 2015 FY 2016 FY 2016 FY 2017 1
i' $ i' % it $ i' % i' $ i' % $ it % �I
Personnel 7,768,8471 48 I 9,o67,451 471 8,621,6o1 461 9,046,076 50
Operating 3,037,737 19 I 4,399,848 231 4,356,385 231 3,680,474 20
Fuel Util&Leases 815,836 5 I 1,035,309 51 1,056,46o 61 917,215 I 5
Allocations 3,981,146 1 251 3,899,3881 201 3,899,3881 211 3,986,5611 221
Capital Outlay 1 496,8961 311 773,6841 41 765,5941 41 571,3381 31
Total Gen Fd $16,100,462 1 100% $19,175,681 1 i00% 1 $18,699,4271 i00% $18,201,665 1 100%
Other Fund Expenditures
Grant Funds 2,416,831 I 2,416,831 1 2,416,831 2,334,o8o
Visitor's Fd 4710 884,727 I 1,o63,426 1 946,5891 1,049,191 1
HOT Fd 1030 1 1,454,927 I 2,238,293 1 2,238,293 1 2,475,3i6 1
State HOT Fd 10321 0 2,900,0011 536,8171 2,900,0001
Crime CD Fd Solo 489,450 646,372 584,810 568,299
TIF#2 Fd 1111 22,748 I 92,500 92,500 98,812
Golf Fds 213,407 I 146,700 142,989 121,048
4690&4691
Stormwtr Fd 43001 2,001,686 12,534,224 1 2,534,2241 2,509,432 1
Total Other Fds 1 $7,503951 I $12,038,3471 $99493053 1 $12,o66,3o6 1
MUNICIPAL COURT -
ADMINISTRATION
----------------------------------------------------------------------------------------- 0 ------------------------ ------------------- ------------------------------------
BUDGET PRESENTATION
2016 - 201
GENERAL FUND
MISSION & MISSION ELEMENTS
---------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Mission:
To deliver administrative and safety services in support of the
judiciary.
Mission Elements:
• Manage the administration of the municipal court including
dockets, record fine collections, service of warrants, courtroom
safety.
• Manage the municipal jail/detention center.
• Provide case management for juveniles.
KEY SERVICES
0 --------------------------------------------------------------------------------------------------------
• Manage Dockets 14.3 FTE
• Manage Records 14.5 FTE
• Fine Collection 14.5 FTE
• Service of Warrants 6.9 FTE
• Courtroom Safety 1.6 FTE
• Intake, Custody & Release 7.5 FTE
• Magistration 3.7 FTE
• Juvenile Case Management 3 FTE
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1.A formal training program was developed that helped 1. Streamline issuance of warrants and prepare for
employees consistently learn and perform their tasks. judicial signatures; complete workload of pending cases.
2. Improved relationships with other departments has 2. Perform staffing levels analysis to determine
helped streamline processes and create a teamwork appropriate coverage and workload distributions.
atmosphere.
3. Developed a plan to contact customers with new 3. Improve inbound call-handling and answer go% of
warrants issued to improve the rate of warrant clearances. calls l00%of the time.
4. Developed an online payment process improving 4. Develop a process for customers to submit forms and
customer convenience. requests online.
5. Omnibase data was cleaned up and the reporting 5. Improve the community services program and provide
process was automated. workers for city departments and non-profit
organizations.
6. Develop a consistent hiring process with the goal of
hiring the best qualified candidates.
EMPLOYEES & REVENUE
------------------------------------------------------------------------------------------------------. 0 --------------------------------------------------------------------------------------------------------
�Ew I
1� EMPLOYEES(in FrEs) FY 2014-2015 FY 2015-2016
Department 62 63 631
00 Special Revenue Fund 1037 2 3 31
16h Department Total 62 66 661
FY • • • • . FY 2ol6-2017
EstimatedActual Proposed
Operating Revenue 1 3,943,1931 3,724,8541 3,751,1541
General Resources 1 147,8521 366,6951 124,6611
Total General Fund 1 $4,091,0451 $4,091,5491 $3,875,8151
Other Fund Revenues
Municipal Court Security-Fund 1035 1 71,7401 83,16 70,7451
Municipal Court Technology-Fund 1036 95,241 98,439 98,7731
rmunicipal Court Juvenile Case Mgr-Fund 1037 111,59' 102,533 ioo,8oil
Municipal Court Juvenile Case Mgr Other-Fund 61 66 1
1038 7,95
Total Other Funds $278,639 $284,205 $288,2761
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
Amended Budget Estimated Proposed
FY
• • • • • + •17
$ % $ % $ % $
F Personnel 2,458,4461 6o 1 2,978,079 '1 64 1 2,539,9671 62 1 2,891,37911 75 1
LOperating 588,2571 14 1 711,7931 15 1 557,7201 14 1 319,72411 o8 1
Allocations&Other 1,044,342 I 26 I 992,536 I 21 I 993,862 I 24 I 664,712 I 17
� I
Total General Fund $4,091,045 I 100% $4,682,408 I 100% $4091,549 I l00% I $3,875,815 1100%
Other Fund Fund Expenditures
Municipal Court Security- I f
Fund 1o35 94,000 94,000 94,000 94,000
Municipal Court
Technology-Fund 1036 199,006 I 212,720 211,510 105,440
Municipal Court Juvenile
Case Mgr-Fund 1037 81,124 I 167,919 140,158 182,404
Municipal Court Juvenile
Case Mgr Other-Fund 1038 o I o 0 24,200
Total Other Funds $374130 I $474639 $445668 $406,044
�cian
LIBRARY
----------------------------------------------------------------------------------------- 0 ----------------------- -------------------------------------------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION & MISSION ELEMENTS
---------------------------------------------------------------- (D --------------------------------------------------------------------------------------------------------
Mission:
To improve literacy, enhance knowledge and create a sense of
community by making information easily accessible to the public.
Mission Elements:
• Lending materials.
• Promote literacy.
• Administer diverse, enjoyable, educational and literary
programs.
• Digital services and digital inclusion technology (21st Century
Literacy).
KEY SERVICES / RELATED FTEs
------------------------------------------------------------------------------------------------------. 0 --------------------------------------------------------------------------------------------------------
• Provide assistance at public service desk. / 33 FTEs
• Provide literacy programs and resources. / 2 FTEs
• Providing programs for all ages, with an emphasis on STREAM
(Science, Technology, READING, Art and Math) for children and
teens. / 14 FTEs
• Provide technology services and resources. / 4 FTEs
EFFICIENCIES
------------------------------------------------------------------------------------------------------. (D --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
i. Fuel efficient CNG cargo van replaced 16 1. Implement technology to increase sharing
year old delivery van. of resources\materials for programing to
reduce purchases.
2. Utilized volunteers and senior work 2. To supplement staff, research expanding
programs to supplement staff shortages. work program partnerships.
3. RFID (Radio Frequency Identification) 3. RFID (Radio Frequency Identification)
efficiency project. $300,000 to implement. efficiency project. $300,000 to implement.
$45,000 from Library department. $45,000 from Library department.
$255,000 from alternate sources. $50,000 $255,000 from alternate sources. $50,000
Of$255,000 goal has been met. of$255,000 goal was met in FY16. Work
with Library support groups to reach
fundraising goal.
4. Implemented new technologies to reduce
waste of supplies.
EMPLOYEES & REVENUE
------------------------------------------------------------------------------------------------------. 0 --------------------------------------------------------------------------------------------------------
• s , • FY 2016-2017
Department 53.36 53.36 53.36
Department Total 53.36 53.36 I 53.36
Frozen 1.00 I 1.00
REVENUE FY 2014-2015 FY 2015-2016 FY 2ol6-2017
Actual Estimated Proposed
Operating Revenue 181,472 133,638 168,053
General Resources 1 3,830,501 3,921,813 3,934,7981
Grant Revenue I o 6,000 o
Total General Fund 1 $4,011,973 $4,o61,451 $4,102,8511
TOTAL EXPENDITURES
------------------------------------------------------------------------------------------------------. (D ----------- -----------------------------------------------------------------------------------------
NActual Amended Budget Estimated Proposed
FY 2015
Ile L A5 • FY 2o16 FY 2017
$ % I $ I % I $ % $
Personnel 1,935,959 48 2,075,692 49 1,952,553 48 2,058,485 49
Operating I 85o,810 20 923,986 22 923,969 23 872,940 22
Fuel Utilities & 225,095 5 239,821 6 239,821 6 246,821 5
Leases
Allocations 1,000,109 �7 945,1o8 23 945,108 23 924,605 24
Total General $4,0119973 100° $4,184,607 100° $4,o61,451 100° $4,102,851 100°
Fund
D�gns cr�,�,
ime
CORPUS CHRISTI-NUECES COUNTY
PUBLIC HEALTH DISTRICT
---------------------------------------------------------------------------------------. 0 ------------------------------------------------ ----------------------------------
BUDGET PRESENTATION
2016 - 201 '7
GENERAL FUND
MISSION & MISSION ELEMENTS
------ G) --------------------------------------------------------------------------------------------------------
Mission:
Prevent disease, disability, & premature death; promote healthy lifestyles; and
protect the health & quality of the environment for all residents of Nueces County.
Mission Elements:
• Enforce Health & Safety Codes
• Provide & Manage Medical Clinics
• Immunize & Provide Disease Prevention & Treatment Health Services
• Provide Family Planning, Women & Children Services
• Provide Environmental Health Services
• Conduct Health Education
• Provide Laboratory Services
• Operate according to the City-County Health District Memorandum of
Understanding
KEY SERVICES / RELATED FTEs
-------- ----- G) ------ .
- - - --------------------------------------
• To Prevent disease, disability, &premature death by providing the community with
Immunizations, STD-HIV, TB, &Women's Health Clinical Services &Programs / 31 FTEs
• To Promote healthy lifestyles in the community by providing Environmental & Consumer
Health (Food Safety Inspection), Medicaid 1115 Waiver (Patient Navigator), Childhood Healthy
Weight ("MEND"), Women Infant and Children's (WIC) and County Animal Care Services / 31
FTEs
• To Protect the health, quality of life, and environment of the community by providing the
community with Public Health Emergency Preparedness, Communicable & Infectious Disease
Investigation, Laboratory, Nursing Family Partnership, Health Education, Public Information,
and Regional Health Awareness Services &Programs / 25.5 FTEs
To help achieve &support the three-fold mission of the Health District, the Support Services
Division of the Health district provides Leadership, Administration,Accounting, Grant, Training,
Quality Assurance, &Vital Records Services / 32 FTEs
EFFICIENCIES
------------------------------------------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
FY16 Achieved FY17 Planned
1. Restructured HD operations into four operational divisions: 1. Develop a unified Community Health Services Clinic to break
Prevention, Promotions, Protection, & Support Services in order to down operational silos.
support the core mission of public health.
2. Developed a HD Grant Tracking System that allowed the ability to 2.Create a centralized HD patient intake and billing unit to
identify easily the status of grants. improve clinical workflow and increase revenue capabilities.
3. Installed and trained Vital Records Unit Staff on a new payment 3. Expand services to include Medicare & Private Insurance to
processing equipment system to process customer payments more increase operating revenues.
expediently and securely.
4. E&CHS Inspections files dating back to 1957 were re-organized 4.Train&add two DR inspectors to increase ability to serve more
reducing staff time and increasing their efficiency when responding customer requests provided funding is available.
to information requests from the public or other city departments.
5.Food handlers training class time has been condensed from two
hours down to one hour allowing students to obtain their permits
and return to their employers more quickly to do their jobs.
EMPLOYEES
------------------------------------------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
• • FY 2016-2017
General Fund 35.5 31.5 31.5
1046 City Waiver-MEND o 4 4
1066 City Grant 38 37 37
910o County Grant 43 47 47
Department Total 116.5 119.5 119.5
Frozen 0 1 1
REVENUE
------------------------------------------------------------------------------------------------------- ------------------ ---------------------------------------------------------
+0 , +o . FY 2016-2017
EstimatedActual A L Proposed
Operating Revenue 1,632,175 1,841,409 1,556,500
Grant Revenue 4220,937 O O
General Resources 584,551 1,388,126 1,750,417
Total General Fund $394379663 $39229535 $3,3o6,917
Other Fund Revenue
1115 Waiver-MEND-1046 O 2466,176 629,698
City Grant Revenue-1o66 1,762,783 2,241,342 2,041,342
County Revenue-91oo 2,523136 4,756,353 4,754,496
Total Other Funds $492859919 $99i63�871 $794259536
EXPENDITURES
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2015 FY . FY 2016 FY 2017
I s I I $ I % ( s $ I,
Personnel 1,694,794 49 ( 1,813,855 53 1,644,28o 51 1,857,637 56
Operating 1,033,96o 30 I 727,995 22 718,875 23 610,719 19
Fuel Utilities&
127,688 4 210,541 6 179,o63 5 179,o63 5
Leases
Allocations I 581,221 17 ( 687,318 20 687,317 21 659,498 20
Total General
Fund $3,437,663 100% $3,439709 100% $3,229535 100% $3,3o6,917 100%
Other Fund Expenditures
Grant Fund 1046 0 ( 2,210,208 I 2,166,176 629,698
Grant Fund 1o66 1,762,783 ( 2,241,342 I 2,241,342 I 2,041,342
County Fund 91o0 2,523,136 4,740,799 4,756,353 4,754,496
Total Other
Funds $4,2$5,919 I $9,192,349 $9,i63,871 `I $7,425,536
Jl
HUMAN RESOURCES
------------------------------------------------------------- ------------------------ 0 ----------------------- ---------- ------------------------------------
BUDGET PRESENTATION
2016 - 201 ']
GENERAL FUND
MISSION 8z MISSION ELEMENTS
Mission:
To support City departments in meeting their workforce requirements.
Mission Elements:
• Develop and manage recruitment, testing, and selection processes
• Maintain Employee Records and Human Resources Information
Systems
• Develop and manage the compensation and classification systems
• Develop and manage health and benefits programs
• Build and deliver effective learning and organizational development
programs
• Cultivate and implement programs that promote productive employee
and labor relations.
KEY SERVICES
• Recruit, Assess, and Hire City employees / 3.93 FTEs
• Develop and Manage Health and Benefits Programs / 0.37 FTEs
• Administer Human Resources Information System and Records
Management / 2.42 FTEs
• Manage Leased Worker and City Temps Program / 1.20 FTEs
• Administer City Compensation and Classification Nan / 2.53
FTEs
• Process all Employee and Labor Relations / 4.10 FTEs
• Provide Learning and Organizational Development / 3.45 FTEs
EFFICIENCIES
FY16 Achieved
1. New Expedited Recruitment Cycle
2. City Job Consolidations
3. Implemented Electronic Performance
Appraisal
4. Completed Electronic Human Resources
Employee Records
1. Creating In -House Temporary Employee
Program.
2. New Job Descriptions
3. Paperless Employee Out -processing
4. Implementation of Learning Management
System (LMS)
Mii
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
1
l' -Department Total
Department
Grant
18
0
18
18
18
181
REVENUE
FY 2014-2015
Actual
FY 2015-2016
Estimated
FY 2016-2017
Proposed
Operating Revenue
General Resources
Total General Fund
11
1,694,944
$1,694,955
295
1,756,009
$1,756,304
3,500
1,961,184
$1,964,684
TOTAL EXPENDITURES
Personnel
Operating
Allocations
Total General
Fund
$
$1,159,761
$284,233
$250,962
$1,694,955
68
18
14
l00%
$
$1,230,653
$455,939
$325,788
$2,012,380
61
23
16
l00%
Estimated
FY 2016
$
$1,109,140
$321,376
$325,788
$1,756,304
63
18
l00%
Proposed
FY 2017
$
$1,220,286
$430,219
$314,179
$1,964,684
0/3
62
21
15
l00%
FINANCIAL SERVICES
BUDGET PRESENTATION
2016-2017
GENERAL FUND
MISSION 8z MISSION ELEMENTS
Mission:
The mission of Financial Services is to support City departments in
meeting their finance, accounting, and procurement requirements and
to support the organization in maintaining the fiscal integrity of the
City.
Mission Elements:
• Maintain financial records for receipts, disbursements, and
inventories;
• Produce financial reports;
• Provide contract services for utility billing and collections;
• Administer centralized treasury for debt, cash, and investment
management;
• Administer a centralized purchasing and procurement system.
KEY SERVICES / RELATED FTEs
• Accurately and timely record financial transactions and produce monthly reports /
9.61 FTEs
• Accuratelymanage the billing, collection, and financial reporting of the City of
Corpus Cristi's various miscellaneous receivable accounts/ 4.97 FTEs
• Accurately and timely pay vendor invoices remitted by departments to Accounts
Payable / 4.83 FTEs
• Accurately and timely pay employees bi-weekly / 9.90 FTEs
• Complete the Comprehensive Annual Financial Report (CAFR) by March 31st of
every year / 5.17 FTEs
• Prepare Grants Schedule of Federal/State Expenditures of Awards (Single Audit)
annually / 1.78 FTEs
• Manage the City's cash flow and invest cash / 13.87 FTEs
• Ensure compliance with debt covenants and other reporting requirements / .87 FTEs
EFFICIENCIES
1. Decreased the number of days to close the
books each month with the utilization of
FloQast software.
2. Shortened the time needed to close the
books at the end of the fiscal year by
having each accountant reconcile balance
sheets accounts on a monthly basis.
3. Decreased the number of bank reconciling
items by having the Cash Management
staff and the accountants be more
proactive in researching and recording
cash transactions on a daily basis.
1. Shorten the time needed to prepare the
Comprehensive Annual Financial Report
(CAFR) by purchasing and utilizing
reporting software.
2. Enhance the financial management of
grants by purchasing and utilized
specialized grants software.
3. Automate supervisor approval processes
for Payroll reports through utilization of
upgraded features in Kronos.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
Department
Department Total
Frozen
FY 2016-2017
REVENUE
Operating Revenue
General Resources
Grant Revenue
Total General Fund
51
51
FY 2014-2015
Actual
51
51
2
1,155,623
2,492,275
126,670
$3,774,568
FY 2015-2016
Estimated
1,178, 736
3,423,490
8o,000
$4,61o,226
51
51
2
FY 2016-2017
Proposed
1,440,636
2,610,225
127,7741
$4,178,635
Mk 1
TOTAL EXPENDITURES
Personnel
Operating
Allocations & Other
Capital Outlay
Total General Fund
Actua
FY 2015
Amended Budget
2016
2,538,206 67
464,430 12
771,932
0
21
0
$3,774,568 l00%
2,872,932
803,003
918,048
16,239
17
20
1
$4,610,222 l00%
Estimated
FY 2016
•
2,871,871
804,067
62
17
918,048 20
16,240
$4,61o,226
1
l00%
Proposed
FY 2017
2,887,581
474,790
816,264
0
$4,178,635
69
11
20
0
l00%
LEGAL DEPARTMENT - CITY
ATTORNEY
BUDGET PRESENTATION
2016-2017
GENERAL FUND
I
MISSION 8z MISSION ELEMENTS
Mission:
The mission of the City Attorney's Office is to assist the City to accomplish its
organizational goals with acceptable risk, by providing quality legal services.
Mission Elements:
• Provide on-going advice to City officials;
• Prepare and review legal documents;
• Process public information requests and appeals to Attorney General;
• Prosecute persons accused of violating state laws and City ordinances;
• Process claims against the City (Risk Management Division);
• Represent the City and City officials in lawsuits;
• Conduct and enforce a program of non-discrimination within the City.
(Human Relations Division).
KEY SERVICES / RELATED FTEs
• Advise City officials, managers and employees of Legal requirements
and restrictions on performance of their City functions. / 5 FTEs
• Prepare and review contracts, resolutions, ordinances, motions, and
other legal documents necessary to achieve City missions. / 4 FTEs
• Review public information requests, determine whether information is
legally mandated to be released to the public in response there to, draft
appeals to Texas Attorney General, review subpoenas for City
information, and advise City officials regarding requests for
expunctions and orders of nondisclosure. /1.42 FTEs
• Prosecute Class C misdemeanors in the City's municipal court. / 6 FTEs
• Review, advise, and investigate claims against the City. / 2.88 FTEs
• Represent the City and City officials in lawsuits regarding City
operations. / 5.62 FTEs
• Administer and assist Human Relations Division program of non-
discrimination. / .o8 FTE
EFFICIENCIES
FY -16 Achieved
FY17 Planned
1. Improve training opportunities by providing the availability of at
least 5o hours/year of in-house training for attorneys.
2. Establish litigation, labor -employment, and construction oriented
divisions that are comparable to City's largest law firms in training and
skill.
3. Provide in-house legal services to the maximum extent that can be
provided by legal generalists from within the local area.
4. Reduce lawsuits filed against the City by vigorously defending
claims and lawsuits; enhance City reputation of aggressively fighting
against frivolous lawsuits; and publicize strength in standing up to
lawsuits.
5. Analyze ability of software to reduce PIA staffing burden.
6. Develop and document policies and procedures to regularize and
professionalize legal operations.
1. Continue to improve training opportunities by providing the
availability of at least 5o hours/year of in-house training for
attorneys.
2. Provide litigation, labor -employment, and construction oriented
divisions that are comparable to City's largest law firms in training
and skill.
3. Continue to provide in-house legal services to the maximum
extent that can be provided by legal generalists from within the local
area.
4. Continue to reduce lawsuits filed against the City by vigorously
defending claims and lawsuits; enhance City reputation of
aggressively fighting against frivolous lawsuits; and publicize
strength in standing up to lawsuits.
5. Provide PIA efficiencies by documenting previous Texas Attorney
General Determination Letters and establishing a plan to increase
number and use of Previous Determination Letters.
6. Strengthen attorney capabilities in regulatory, utility, and
environmental law.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
Department
Departmental Total
Frozen
25
25
0
25
25
2
25
25I
REVENUE
FY 2014-2015
Actual
FY 2015-2016
Estimated
FY 2016-2017
Proposed
Operating Revenue
General Resources
Total General Fund
5,280
2,543,982
$2,549,262
3,000
2,852,220
$2,855,22o
3,000
2,852,144
$2,855,144
1
TOTAL EXPENDITURES
Actual
FY 2014-2015
Amended Budget
FY 2015-2016
Estimated
FY 2015-2016
Proposed
FY2016- 2017
Personnel
Operating
Allocations &
Other
Total General
Fund
2,033,859
188,099
327,304
$2,549,262
8o
7
i00%
2,140,282
354,215
360,648
$2,855,145
75
12
13
t00%
2,140,282
354,290
360,648
$2,855,22o
75
12
i00%
2,264,539
166,289
424,316
$2,855,144
79
6
15
t00%
GENERAL GOVERNMENT
BUDGET PRESENTATION
2016-2017
GENERAL FUND
GENERAL GOVERNMENT
• Mayor's Office
• City Secretary's Office
• City Council
• City Auditor
• Municipal Court -Judicial
• City Manager
• Deputy City Manager
• ACM -Safety, Health &
Neighborhoods
• Intergovernmental Relations
• Communications
• Office of Management & Budget
• Office of Strategic Management
1
MISSION
Mayor's Office — provide excellent service to citizens, visitors and staff.
City Secretary — provide staff support to the City Council.
City Auditor — provide assurance to City Council that management has established an
effective system of internal control.
Municipal Court -Judicial — provide a fair and impartial court in the adjudication of
cases.
City Manager (Deputy & Assistant City Managers) — advise and assist City
Council; manage daily operations.
Intergovernmental Relations — administer the State and Federal legislative program.
Communications — keep public and employees informed on key issues.
Office of Management & Budget — assist in creation of annual budget; ensure
compliance.
Office of Strategic Management — assist City departments achieve continuous
improvement and efficient and effective operations.
1
F -
KEY SERVICES
Mayor's Office — respond to citizen questions and concerns.
City Secretary — preserve and provide public access to official records; coordinate
appointments to Boards & Commissions.
City Auditor — conduct audits of high risk areas and provide actionable
recommendations.
Municipal Court -Judicial — fulfill constitutional and statutory requirements for
issuing warrants, magistrating arrested persons and presiding over cases with City
jurisdiction
City Manager (Deputy & Assistant City Manager) — prepare the City Council
Agenda.
Intergovernmental Relations — facilitate communication with legislative leadership,
regulatory agencies and other key stakeholders.
Communications — coordinate media inquiries; manage website and public access
channel content.
Office of Management & Budget —prepare regular financial reports to monitor and
evaluate performance of adopted budget.
Office of Strategic Management — conduct departmental reviews, studies and
investigations; consult with departments on program improvement, and manage and
lead citywide efforts to improve Business Plans, CPR/Benchmarking, and Quickbase.
EFFICIENCIES
FY16 Achieved
FY17 Planned
Mayor's Office—streamlined Proclamations/Commendations
section of City Council Agenda.
City Secretary -transitioned to a single -platform for storage
and searching electronic records.
City Auditor -initiated a less formal format for reporting cash
count results.
Municipal Court -Judicial -added courtroom dockets to be
more accessible to the public and dispose of cases in faster and
more efficient manner.
City Manager (Deputy & ACM) -implemented Legistar
training to increase user efficiency.
Communications -began coordination of city wide
advertising.
Office of Mgt & Budget -reorganization to increase oversight
of department budgets.
Office of Strategic Mgt -outlined a new framework to
establish and maintain a unified system of citywide policies and
procedures on the City website.
City Secretary -improve public accessibility to historical
records dating back to 1852.
City Auditor -reduce audit scope to shorten time allowed for
audits and increase audit coverage to other areas.
Municipal Court -Judicial -implement notification
procedures for Dept.of Public Safety and start a `Veteran's
Court'
City Manager (Deputy & ACM) -utilize time specific goals
for planning and achieving deliverables.
Communications -track earned media coverage
Office of Mgt & Budget -implement reporting software to
reduce time preparing budget reports.
Office of Strategic Mgt — framework for a service level
budget was included for FY17 Business Plans through the
identification of services, service levels, etc.
FY 2016-2017
EMPLOYEES
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
Mayor's Office
City Secretary's Office
City Council
City Auditor
Municipal Court - Judicial
City Manager
Deputy City Manager
ACM -Safety, Health, & Neigh.
Intergovernmental Relations
Communications
Office of Mgt & Budget (OMB)
Office of Strategic Mgt (OSM)
TOTAL
Frozen - City Manager
2.0
6.o
0
4.0
7.9
5.5
1.0
2.0
1.0
5.2
7.0
2.0
43.6
2.0
6.o
0
4.0
7.9
5.5
1.0
2.0
1.0
7.0
7.0
2.0
45.4
.75
2.0
6.o
0
4.0
7.9
5.5
1.0
2.0
1.0
7.0
7.0
2.0
45.4
.75
41
REVENUE
REVENUE
FY 2014-2015
Actual
FY 2015-2016
Estimated
FY 2016-2017
Proposed
Operating Revenue
General Resources
Grant Revenue
Total
464
5,555,833
0
$5,556,297
1536
5,533,433
0
$5,534,969
336
5,901,574
0
$5,9o1,910
TOTAL EXPENDITURES
Actual
FY 2015
Amended Budget
FY 2016
Estimated
FY 2016
Proposed
FY 2017
Mayor's Office
City Secretary's Office
City Council
City Auditor
Municipal Court - Judicial
City Manager
Deputy City Manager
ACM -Safety, Health, & Neigh.
Intergovernmental Relations
Communications
OMB & OSM
Total
183,681
949,321
88,599
430,395
1,084,393
663,745
235,087
268,168
306,271
529,817
816,820
$5,556,297
195,385
656,385
108,436
466,144
1,118,697
719,172
259,137
296,074
392,438
1,067,367
924,230
$6,203,465
195,385
627,368
106,729
466,136
1,082,237
705,938
261,442
252,072
273,105
831,534
733,023
$5,534,969
192,545
601,027
139,181
442,696
1,142,808
712,114
268,421
302,927
244,441
889,195
966,555
$5,9o1,910
QUESTIONS
INTERNAL SERVICE
FUND SUMMARY
BUDGET PRESENTATION
2016-2017
MISSION 8z MISSION ELEMENTS
Mission:
The Internal Service Funds were established to finance and
account for services, materials, and supplies furnished to the
various departments of the City and on a limited basis, to
other local governmental agencies. These services are
provided on a cost reimbursement basis. The goal of the
Internal Service Funds is to provide these services in the most
cost effective manner.
DEPARTMENTS
• Engineering Services
• Facilities Maintenance
• Finance — Purchasing (Stores)
• Fleet
• Information Technology
• Health Benefits
• Risk Management
INTERNAL SERVICE FUND EMPLOYEES
i
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
Engineering Services
Facilities Maintenance
Purchasing/Stores
Fleet
Information Technology
Health Benefits
Risk Management
TOTAL
75
23
20
59
96
7
12
292
76
29
20
59
96
7
12
299
76
28
20
59
96
7
12
298
w
REVENUE
REVENUE
FY 2014-2015
ACTUALS
FY 2015-2016 FY 2016-2017
ESTIMATED PROPOSED
Engineering Services
Facilities Maintenance
Purchasing/Stores
Fleet
Information Technology
Health Benefits
Risk Management
TOTAL
6,780,449
4,886,554
3,776,145
15,534,718
18,176,030
31,790,432
9,361,397
$90,305,725
6,000,466
4,626,314
4,867,006
16,051,838
16,386,925
30,513,388
9,429,777
$87,875,714
7,332,176
4,656,147
5,084,931
18,732,134
15,691,796
34,034,396
8,816,380
$94,347,96o
i
TOTAL EXPENDITURES
DEPARTMENT
FY 2014-2015
ACTUAL
FY 2015-2016
BUDGET
FY 2015-2016
ESTIMATED
FY 2016-2017
PROPOSED
Engineering Services
Facilities Maintenance)
Purchasing/Stores
Fleet
Information Technologf
Health Benefits
Risk Management
TOTAL
$
5,387,736
3,961,542
3,845,173
17,112,516
18,074,926
34,775,403
11,038,642
$94,195,938
%
61
4
4
18
19
37
12
l00%
7,629,012
6,517,376
4,195,782
20,991,330
18,777,222
37,671,296
10,873,285
$106,655,303
%
71
61
41
20
18
35
10
l00%
$
6,153,615
6,191,800
4,707,995
18,344,259
18,663,170
36,758,086
10,502,332
$lol,321,257
%
61
18
18
36
11
l00%
$
7,312,784
4,788,932
5,083,982
18,859,i89
15,878,763
42,081,779
9,740,273
$103,745,703
%I
18
15
41
9
l00%
PROJECTED CHANGE IN FUND BALANCE
Estimated Beginning Balance 10/06
Projected Changes
Projected Ending Balance 09/30/17
restricted
'Unrestricted
Target
y
$ 48,146,919 111
$ (9,397,742)1
$ 38,749,177 1
$ 3,112,371
$ 35,636,806
$ 3,112,371
DEPARTMENT PRESENTATIONS
• Mission
• Mission Elements
• Key Services
With FTE count
• Efficiencies
• Achieved
• Planned
• Revenue
• Expenditures
ENGINEERING FUND
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
IMF
MISSION 8z MISSION ELEMENTS
Mission:
Assist City departments in support of new projects and
maintenance of existing infrastructure.
Mission Elements:
• Execute CI P.
• Provide technical support services to City
departments.
IZEY SERVICES / RELATED FTEs
Execute CIP
• Project Planning and Programming / 8.8 FTEs
• Procure and Manage Professional Services / 8.8 FTEs
• Provide Survey & Land Acquisition Services for CIP / 5.6 FTEs
• Procure and Manage Construction Contracts / 16.4 FTEs
• Reporting / 4.55 FTEs
Provide technical support services to City departments
• Project Planning and Programming / 2.85 FTEs
• Procure and Manage Professional Services / 2.85 FTEs
• Provide Survey and Land Acquisition for Operating Departments / 7.o FTEs
• Provide real estate services for non -project related requirements / 2.4 FTEs
• Provide and manage Construction costs / 9.2 FTEs
• Reporting / 4.55 FTEs
Note: Executive Director of Public Works / 3 FTEs
EFFICIENCIES
FY16 Achieved
1. Updated and Standardized AE contracts.
Reduced the City's contractual risk and produced more efficient
contract processing.
2. Reduced small AE Professional Services Contract processing
from 33 to 15 days.
Accelerated project start and reduced vendor complaints.
3. Streamlined construction invoice processing.
Reduced vendor complaints.
4. Reduced invoice payment processing from 45 to 23 days.
Reduced vendor complaints. Expedited project related
payments to AE Consultants, Contractors and others.
5. Reduced change order processing from 43 to 17 days.
Expedited execution of project changes, eliminated construction
delays and reduced vendor complaints.
1. Create and fill new Assistant Director positions.
Full time Assistant Directors will provide mission critical
operating oversight of Project Management and Construction
Divisions and reduce reliance on augmented staff.
2. Streamline Agenda item workflow.
Accelerate project schedules and reduce vendor and citizen
complaints.
3. Develop and implement AE performance database.
Match project requirements with best provider for the project.
4. Standardize approach to negotiating AE contracts.
Reduce vendor complaints and expedite project start.
5. Develop and implement Laserfiche Record Retention
Program.
Standardize Engineering archival and data retrieving process.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016 FY 2016-2017
Department
Department Total
75
75
76
X76
76
X76
FY 2014-2015 I FY 2015-2016
Actual Estimated
FY 2016-2017
Proposed
Engineering svcs-
CIP projects
Engineering svcs-
Interdept
Other
Transfer from
Storm Water
Total Engineering
Fund
5,834,224
942,223
4,003
0
$6,780,449
5,100,000
900,000
466
0
$6,000,466
6,077,350
1,154,826
0
100,000
$7,332,176
S i �
TOTAL EXPENDITURES
• Personnel
Operating
Fuel Utilities &
Leases
Total Engineering
0 Fund
Allocations
3,728,476
510,146
72,044
1,077,07o
$5,387,736
69
10
1
20
l00%
Amended Budget
FY 2016
Estimated
FY 2016
Proposed
FY 2017
5,282,762
887,583
184,340
1,274,326
$7,629,012
69
12
2
17
l00%
4,199,630
603,239
76,415
1,274,330
$6,153,615
68
10
1
21
l00%
5,025,424
804,092
184,341
1,298,927
$7,312,784
69
11
2
18
100%
850,228 -11
PROJECTED CHANGE IN FUND BALANCE
LIEstimat&d Beginning Balance 10/1/16 $ 830,8,5 .4
Lrojected Changes
frojected Ending Balance 09/31/17
$ 19,392
Lestricted
Unrestricted
[arget = 3%
$ 630,844
$ 219,384
FACILITIES & PROPERTY
MANAGEMENT
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
MISSION 8z MISSION ELEMENTS
Mission:
Assist City departments in meeting facilities and
property requirements.
Mission Elements:
• Maintain and manage the operation of the City's
facilities and properties.
KEY SERVICES/RELATED FTEs
• Facility Inventory & Condition Assessments/2 FTEs
• Recapitalization of Facility Assets/i FTE
• Facilities Maintenance & Repair of Buildings, Building
Systems, Structures, & Equipment/9 FTEs
• Facility Support Services Contracting / 8 FTEs
• Project Management/Architectura1/2 FTEs
• Real Estate & Space Management/1.75 FTEs
• Energy Management/4 FTEs
• Physical Security/C.C.P.D. -Operational Control and
Facilities & Property Management -Administrative
Control/o.25 FTE
EFFICIENCIES
FY16 Achieved
FY17 Planned
1. Maximize force account employment & budget
execution by using outsourcing (Managed
Competition) only for specialty services,
infrequently used skills, emergencies, and for surge
needs beyond the capacity and capability of force
account.
2. Managed Real Estate and Space needs with
Microsoft Access or Excel in lieu of Tririga Space
Management Application Program costing $2.3K
per month.
3. Centralized P -Card processing, review &
management in Facility Admin/Support Division to
allow "Wrench on Bolt" technicians to spend more
time in field to more effectively meet customer
needs, expectations and satisfaction.
1. Require a city estimate (CE) for all
procurements to determine if bid contract prices
are fair and reasonable.
2. Hire Project Manager (Energy Manager) to
monitor and manage the energy program/to
increase cost avoidance and savings.
3. Maintain low limit inventory on critical, long
lead time parts or components.
4. Institute a comprehensive preventative
maintenance inspection program & a controlled
inspection program.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016 FY 2016-2017
Department FTE's
Department Total
REVENUE
Allocations
Total Facilities
Fund
FY 2014-2015
Actual
2�
291
4,886,554
$4,886,554
2E
2$
FY 2015-2016
Estimated
4,626,31L
$4,626,314
FY 2016-2017
Proposed
281
2$
4,656,147
$4,656,147
TOTAL EXPENDITURES
Actua
FY 2015
Amended Bud®
FY 2016
Estimated
FY 2016
Proposed
FY2017
Personnel
Operating
Fuel Utilities &
Leases
Allocations
Capital Outlay
Total Facilities
Fund
$
1,374,874
1,677,289
596,605
312,774
0
$3,961,542
35
42
8
0
100%
$
1,828,969
2,882,869
710,850
423,828
670,860
$6,517,376
YD
28
44
11
7
10
100%
$
1,708,671
2,166,431
623,867
423,828
1,269,003
$6,191,800
28
35
10
7
20
100%
$
1,820,002
1,615,390
646,385
507,155
200,000
$4,788,932
38
34
13
11
4
100%
s �
PROJECTED CHANGE IN FUND BALANCE
Estimated Beginning Balance 10/1/16
$ 1,012,385
jProiected Changes
$ (132,785)
a,
Projected Ending Balance 09/30/17
$ 879,600
Lestricted
$ 136752
Unrestricted
$ 742,848
Target
$ 136,752
1
FINANCE -PURCHASING
STORES FUND
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
MISSION 8z MISSION ELEMENTS
Mission:
Timely support of departments in meeting their large and small -dollar
procurement requirements; internal and external mail distribution & postage
requirements; and accessibility to standardized products.
Mission Elements:
• Purchasing — procurement of supplies and services
• Warehouse — inventory of standardized products
• Messenger Service — delivery of internal and external mail
• Postage — application of postage charges
• Copy & Print Shop
KEY SERVICES 8z RELATED FTEs
• Manage purchasing system to include purchase orders,
supply/service agreement / 8.54 FTEs
• Manage Warehouse Operations / 7.23 FTEs
• Management and administration of the P -Card Program / .15
FTE
• Distribution of Mail / 2.06 FTEs
• Managing Postage for Departments / .02 FTE
• Copy & Print Shop / 2 FTEs
EFFICIENCIES
F'Y16 Achieved 41111
FY17 Planned
1. Created procurement and contract templates to
increase efficiency of purchases
2. Reorganized staff into teams to better support
departments needs
3. Created reports to monitor purchases Citywide for
better efficiency in buying and future cost savings
4. Achieved getting warehouse roof repaired to stop
leaks on inventory
5. Changed allocation method for warehouse sales to
reduce costs to departments and encourage increased
use of the warehouse
6. Revised Pcard Policy to reduce risk and losses
1. Continue to develop more standard templates to
make purchasing more efficient
2. Review Coop purchasing and train staff on usage
of Coops to decrease time to purchase
3. Increase use of the warehouse to streamline
purchasing efforts by Departments
4. Improve education to Department staff on
purchasing and contract administration
5. Implement a barcoding system to track inventory
6. Create more consolidated contracts for economies
of scale and increased efficiencies
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
Department
Print Shop
Total Department
FY 2014-2015
Actual
18
2
20
18
2
20
18
2
20
FY 2015-2016
Estimated
Direct Charges
Allocations
Total
� s
2,967,544
807,984
$3,776,145
3,670,663
1,196,343
$4,867,006
FY 2016-2017
Proposed
3,302,217
1,7$2,714
$5,084,931
TOTAL EXPENDITURES
Actual
FY 2015
Amended Budget
FY 2016
Estimated
FY 2016
Proposed
FY2017
i
Personnel
Operating
Fuel Utilities & Leases
Allocations
Total
781,648
2,778,252
15,039
270,324
$3,845,173
%
26
67
1
6
l00%
1,248,187
2,631,779
20,172
295,644
$4,195,782
32
6o
1
7
l00%
1,088,570
3,309,972
13,810
295,644
%
22
71
1
6
$4,707,995 l00%
1,314,553
3,361,145
6,800
401,484
$5,o83,982
%
26
66
1
7
t00%
PROJECTED CHANGE IN FUND BALANCE
Estimated Beginning Balance 10/1/16 • $744,954
Projected Changes $ 946
Projected Ending Balance 09/31/17 $745,903
Restricted $151,828
Unrestricted $594,075
Target $151,828
AiM
7
FLEET MAINTENANCE
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
IMIr
MISSION 8z MISSION ELEMENTS
Mission:
The mission of Fleet Maintenance is to assist City
Departments in meeting their fleet requirements.
Mission Elements:
• Manage Rolling Stock & Capital Items
• Maintain the Fleet
KEY SERVICES/RELATED FTEs
• Acquire and dispose of vehicles and equipment/4 FTEs
• Provide internal and external mechanical repairs/27 FTEs
• Maintain a Parts inventory to support mechanical
repairs/5 FTEs
• Provide fuel and preventative maintenance to City
Departments' vehicles and equipment/ 11 FTEs
• Maintain a Motor Pool for Police Department and City
Hal1/7 FTEs
• Provide administrative services and maintain fleet
records/5 FTEs
EFFICIENCIES
FY17 Planned
1. Maintained a 92% operational ready rate
for vehicles in the fleet.
2. Completed the upgrade of the information
system from M4 to M5.
3. Increased the alternative fuel capability
from 10.4% to 12.7%.
4. Provided CNG safety & repair training to 5
technicians.
5. Space Needs study was completed for
planned future maintenance facility.
1. Continue to provide service levels to meet
City Departments' needs in repairs and
maintenance.
2. Continue training and continue
implementation of new modules now
available in the M5 system upgrade.
3. The Department goal is to continue the
purchase of CNG capability equipment
whenever and wherever possible.
4. Continue technician training on CNG
systems.
5. Construction of facility to be announced.
1
FY 2016-2017
Proposed
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016 FY 2016-2017
Department FTE's
Department Total
59I
59I
59
59
59
59
FY 2014-2015
Actual
FY 2015-2016
Estimated
Direct Charges
Vehicle Pool & Fleet
Repair
Capital Replacement
and Future Funding
Fuel & Lubricants
Total Fleet Fund
161,478
9,662,176
2,671,906
3,039,158
$15,534,718
137,355
10,092,075
2,783,247
3,039,161
$16,o51,838
110,800
9,887,568
2,783,247
5,950,519
$18,732134
il S
a
Proposed
FY2017
TOTAL EXPENDITURES
Amended Budget
FY 2016
Estimated
FY 2016
Personnel
Operating
Fuel Utilities &
Leases
Allocations
Capital Outlay
Cost of Goods
Sold Fuel
Total Fleet Funci $17,112,516
3,321,533
5,716,430
619,379
528,025
4,077,013
2,850,135
%
19
33
4
3
24
17
100%
3,639,383
5,792,909
826,539
621,468
4,168,012
5,943,019
$20,991,330
17
28
4
3
20
28
100%
3,684,085
5,771,000
1,001,540
621,468
4,066,166
3,200,000
$18,344,259
20
32
6
3
22
17
100%
3,764,656
5,844,098
942,778
809,406
1,547,732
5,950,519
$1$,859,i89
%
20
31
5
4
8
32
100%
$520,60 .-1111.11
PROJECTED CHANGE IN FUND BALANCE
LIEstimt&d Beginning Balance 10/1/16 $11,00i,592.411
Lrojected Changes
frojected Ending Balance 09/31/17
$(127,055)
Lestricted
Unrestricted
[arget
$lo,874,538
$10,440,070
$434,469
INFORMATION
TECHNOLOGY
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
IMIr
MISSION 8z MISSION ELEMENTS
Mission:
The mission of the Information Technology
Department is to assist city departments in meeting
their computer and technology requirements.
Mission Elements:
• Provide and support technology infrastructure
• Provide software applications support
• Provide End User support
• Provide IT standards, security, and disaster recovery
I
IZEY SERVICES / RELATED FTEs
The Information Technology Department implements,
maintains, and manages:
Fiber, Wireless, Data Network / 13.5 FTEs
Technology Data Center (Servers, Backups, Cloud) / 6 FTEs
• City Software Applications (Implementation, Maintenance) / 26 FTEs
• IT Security Monitoring & Investigation / 2 FTEs
• End -User Support (Help Desk, Computer Support) / 15 FTEs
• Public Safety Applications / 7.5 FTEs
The Call Center manages the City Call Center operations:
• Call Center / 26 FTEs
EFFICIENCIES
1. Completed re -alignment of IT Organization
that included new job titles, job descriptions
and a review of job grades for all IT employees
2. Implemented internal IT project review for
accountability and communication
3. Increased performance of internet wireless
connection at City Hall
4. Established new internal department
communication processes (outages, security
incidents, quarterly dept meetings)
1. Implement new city employee "Intranet"
for improved communication
2. Institute IT Project Governance citywide
to align IT projects with business
3. Implement new service-oriented software
for IT Work orders for city employees
4. Standardize technology equipment
(computers, laptops, tablets, cell phones) for
cost efficiencies.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
IT Department FTE's
Call Center FTE's I
Department Total
FY 2014-2015
Actual
Allocations
Total Information
Technology Fund
70
26
96
18,176,030
$18,176,030
FY 2015-2016
Estimated
70
26
96
FY 2016-2017
Proposed
70
26
96
16,386,925
$i6,386,925
15,691,796
$15,691,796
TOTAL EXPENDITURES
Amended Budget
FY 2016
Estimated
FY 2016
Proposed
FY2017
Personnel
Operating
Fuel Utilities & Leases
Allocations
Capital Outlay
Call Center
Total Information
Technology Fund
4,880,503
10,205,305
541,569
1,032,393
0
1,415,156
$18,o74,926
%
32
59
3
6
l00%
5,911,637
8,737,280
1,409,700
1,038,876
25,957
1,653,773
$18,777,222
35
511
8
5,797,636
8,332,386
1,814,593
1,038,8761
25,957
1,653,7221
35
491
11
5,963,509
6,142,9231
954,845
1,172,1221
25,000
1,620,364
l00% $18,663,17o l00% $15,878,764
41
44
7
8
0
i00%
s � �
15,169
$
PROJECTED CHANGE IN FUND BALANCE
LIEstimt&d Beginning
Lrojected Changes
frojected Ending Balance 09/31/17 $ 505,640 -41
$ (186,967)
Lestricted
Unrestricted
[arget
490,471
.111
15,169
HEALTH BENEFITS
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
IMF
I
MISSION 8z MISSION ELEMENTS
Mission:
Provide and administer responsive and cost effective benefit programs that meet the needs of
City of Corpus Christi employees, retirees and their dependents
Mission Elements:
• Benefits Administration — Manage all City benefits and provide effective customer service
• Citicare — Develop and manage health and benefits programs for General Employees
• Citicare Fire — Develop and manage health and benefits programs for Firefighters
• Citicare Public Safety — Develop and manage health and benefits programs for Police
• Other EE Benefits (OEB) — Contribute to overall employee health care & wellness
KEY SERVICES
• Oversee 25 — 30 Benefit Contracts — 1.3FTEs
• Coordinate contracting of employee benefits, including health, dental, life, vision,
long-term disability, third -party administration, stop -loss insurance, clinic,
actuary, etc. Commonly through a competitive bid process.
• Provide benefits administration — 3.15 FTEs
• Deferred Compensation Plan (1,124 participants),
• FICA Alternative Plan (306 participants),
• Health Plans (including medical, dental and vision) (4,582 enrollments), Flexible
Health and Dependent Care Spending Accounts (489),
• Life Insurance (7,060),
• Long -Term Disability (1,851),
• Pension Plan (TMRS, 2,357)
• Wellness Initiatives, including the Employee Wellness Clinic.
• Provide Benefits Customer Service — 2.55 FTEs
• First point of contact for employees, dependents & retiree benefit needs.
FY17 Planned
EFFICIENCIES
FY16 Achieved
1. Clinic Administrator change to Concentra which
will allow them to see more patients and make
better use of operational hours.
2. Implemented strategies to bring the City into
compliance with the ACA and its myriad of
complex legal requirements, avoiding stiff
penalties. Benefits staff assumed additional
responsibilities including analysis, offer
documentation and 1095-C filing in-house,
avoiding additional Consultant fees.
3. The Open Enrollment Management module was
implemented in INFOR, allowing the City to
maintain quality control over enrollments.
4. Expedited Billing and Reconciliation has increased
payment compliance from employees out on
unpaid leave. Monthly reconciliation of all
accounts allows for timely error correction.
1.
Implement an online benefits communication
process to provide employees additional means of
data processing and communication with Benefits
staff.
2. Create New Wellness plan programs and
incentives to reduce benefits costs and better
control utilization.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016 FY 2016-2017
Department
Department Total
71
71
7
7
71
7
FY 2014-2015
Actual
FY 2015-2016
Estimated
FY 2016-2017
Proposed
Direct Charges
Interfund
Contributions
Total Health
Benefits
11,888,365
19,902,067
$31,790,432
10,547,601
19,965,779
$3o,513,388
11,623,757
22,410,639
$34,034,396
S
TOTAL EXPENDITURES
r]
Actual Amended Budget
FY 2015
FY 2016
Estimated
FY 2016
Proposed
FY2017
NPersonnel
Operating
Allocations
Total Health
Benefits
404,393
31,957,461
71,773
$32,433,626
1.25
98.53
0.22
l00%
428,340
37,657,606
116,088
$38,202,03ti
1.12
98.57
0.31
l00%
421,903
36,220,097
116,088
$36,758,o88
1.14
98.54
.32
l00%
430,625
41,538,942
112,212
$42,o81,779
0/3
1.02
98.71
0.27
l00%
PROJECTED CHANGE IN FUND BALANCE
560R ((1ticare Fire)
'Estimated Beginning Balance 10/1/16 1
$ 7,589,748
Projected Changes
$ (1,609,370)
trojected Ending Balance 09/31/17
$ 5,980,378
restricted —Catastrophic Claims
$ 534,654
'Restricted — IBNR
$ 424,145 II
"Unrestricted
$ 5,021,579
Target
$ 958,799
PROJECTED CHANGE IN FUND BALANCE
56(m (Pollee Health Pima)
Estimated Beginning Balance 10/1/16
6,121,222
Projected Changes
$ (2,752,7i8)
trojected Ending Balance 09/31/17
restricted —Catastrophic Claimsf,.=
!Restricted — IBNR
$ 3,368,504
608,708
$ 510,753
Unrestricted
rarget
$ 2,249,043
$ 1,119,461
PROJECTED CHANGE IN FUND BALANCE
5610 (Citicare)
Estimated Beginning Balance 10/1/16 $ 7,526,438
Projected Changes $ (3,680,362)
Projected Ending Balance 09/31/17
$ 3,846,076
Restricted — Catastrophic Claims $ 1,519,966
Restricted — IBNR
$ 2,254,405
rnrestricted
$ 71,705
(Target
$ 3,774,371
Legal Department
Risk Management
BUDGET PRESENTATION
2016-2017
INTERNAL SERVICE
FUND
MISSION 8z MISSION ELEMENTS
Mission:
Successfully manage the claims and insurance program, limit
liability and provide the safest work environment for
employees.
Mission Element:
• Risk Management
KEY SERVICES / RELATED FTEs
• Claims Processing -- Process third party liability claims against the
City. / 3.2o FTEs
• Claims Processing --Process workers' compensation claims. / 1.56
FTEs
• Training --Provide Driver Training to all City Employees. / 1.20 FTEs
• Provide NEO (New Employee Orientation) safety training. / .6o FTE
• Training -Provide Training to City Employees (other than driver
training & new employee training). / 2.10 FTEs
• Risk Identification & Assessment --Conduct inspections of City -
owned facilities. / 2.10 FTEs
• Risk Identification & Assessment --Conduct driver evaluations. / .4o
FTE
• Manage self-insurance Program. / .24 FTE
• Review third party certificates of insurances. / .6o FTE
EFFICIENCIES
1. Reduced use of outside counsel.
2. Deployed DriveCam system in l00% of Solid
Waste vehicles.
3. Fully implemented the workers'
compensation Physician Panel.
4. Obtained quotes for cyber -liability insurance
coverage.
i.Continue to minimize use of outside counsel
in handling lawsuits against the city.
2. Evaluate effectiveness of DriveCam systems
in reducing claims and lawsuits.
3. Evaluate 504 Physical Panel program.
4. Evaluate insurance program for the City and
requirements for the City's contractors.
EMPLOYEES & REVENUE
EMPLOYEES (in FTEs)
FY 2014-2015
FY 2015-2016
FY 2016-2017
Department FTE's
Department Total
12
12
12
12
12
12
FY 2014-2015
Actual
FY 2015-2016
Estimated
FY 2016-2017
Proposed
Allocations — 5611
(Liability & Property)
Allocations — 5612
(Worker's Comp)
Allocations — 5613
(Risk Mgmt.)
Total Risk Mgmt.
Funds
5,625,763
2,667,744
1,067,890
$9,361,397
5,628,060
2,678,132
1,123,587
$9,429,779
5,136,585
2,686,668
993,127
$8,816,38o
1
TOTAL EXPENDITURES
Actual
FY 2014-2015
Amended Budget
FY 2015-2016
Estimated
FY 2015-2016
Proposed
FY 2016-2017
Personnel
Operating
Allocations
Total Risk
Mgmt. Fund
718,977
10,163,596
156,068
$11,038,641
7
92
1
l00%
747,538
9,977,703
148,044
$10,873,2$5
7
92
1
l00%
688,538
9,665,751
148,044
$10,460,797
7
92
1
l00%
705,466
8,852,913
181,895
$9,740,274
0/3
7
91
2
l00%
$ 10,728,708M
374,474 1
PROJECTED CHANGE IN FUND BALANCE
['Estimated Beginning Balance io/1/16
Projected Changes
frojected Ending Balance 09/31/17
$ (923,893)
Lestricted
Unrestricted
[arget
$ 9,804,815
S 9,430,341
S 9,4:0,341