HomeMy WebLinkAboutAgenda Packet City Council - 08/08/2017 (W) Cit of Corpus Christi 1201 Leopard Street
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Meeting Agenda - Final
City Council Workshop Session
Tuesday,August 8, 2017 9:00 AM Council Chambers
Public Notice -- ITEMS ON THIS AGENDA ARE FOR COUNCIL'S INFORMATIONAL
PURPOSES ONLY. COUNCIL MAY GIVE DIRECTION TO THE CITY MANAGER, BUT NO
OTHER ACTION WILL BE TAKEN AND NO PUBLIC COMMENT WILL BE SOLICITED.
THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE TRAINING ROOM DURING MEETINGS OF THE CITY COUNCIL.
A. Mayor Joe McComb to call the meeting to order.
B. City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers.
C. BRIEFINGS TO CITY COUNCIL:
The following items are for Council's informational purposes only. Council may give
direction to the City Manager, but no other action will be taken taken and no public
comment will be solicited.
1. 17-0986 Proposed FY 2017 -2018 Budget Workshop -General Fund and
Internal Service Funds
Attachments: Agenda Memo- Budget Workshop 1
Presentation- Budget Workshop 1
D. ADJOURNMENT
"City Council will not be taking action in this workshop session, except for the purpose
of directing the City Manager in accordance with the Charter. To the extent the
classification of this meeting as a workshop is construed to limit this authority, then this
meeting is determined to be a special meeting.
City of Corpus Christi Page 1 Printed on 81412017
SC
04
U
NcojipoRAII AGENDA MEMORANDUM
1852 for the City Council Meeting of August 8, 2017
DATE: July 31, 2017
TO: Margie C. Rose, City Manager
FROM: Eddie Houlihan, Director of Management and Budget
EddieHo(o-)cctexas.com
361-826-3792
PROPOSED FY2017-2018 BUDGET WORKSHOP
General Fund and Internal Service Funds
STAFF PRESENTER(S):
Name Title/Position Department/Division
1. Eddie Houlihan Director Office of Management and Budget
2. Christine Garza Budget Manager Office of Management and Budget
3. Chief Mike Markle Police Chief Police
4. Chief Robert Rocha Fire Chief Fire
5. Lawrence Mikolajczyk Director Solid Waste
6. Jay Ellington Director Parks and Recreation
7. Gilbert Hernandez Director Municipal Court-Administration
8. Laura Garcia Director Library
9. Annette Rodriguez Director Health District
10. Steve Viera Director Human Resources
11. Constance Sanchez Director Financial Services
12. Miles Risley City Attorney Legal / Human Relations
13. Jeff Edmonds Director Engineering Services
14. Edgar Leonard Director Facilities Maintenance
15. Kim Baker Assistant Director Finance-Purchasing
16. Jim Davis Director Fleet Services
17. Belinda Mercado Director Information Technology
18. Steve Viera Director Health Benefits
19. Miles Risley City Attorney Risk Management
OUTSIDE PRESENTER(S):
none
BACKGROUND :
Staff will present an overview of the Proposed FY2017-2018 operating budget for the General Fund
and Internal Service Funds.
LIST OF SUPPORTING DOCUMENTS:
Presentation —General Fund and Internal Service Funds
General Fund Summary
----------------------------------------------------------------------------------------- 0 -----------------------------------------------------------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
Mission
.___________________________________________________________________ O ---------------------------- -----------------
Mission:
Deliver municipal services which meet the vital health,
safety and general welfare needs of its residents and which
sustain and improve their quality of life. As we work to
achieve this mission, we will employ fiscal discipline,
continuous improvement, first rate customer service and
straight forward communication. In this work, we will tolerate
no mediocrity.
2
General Fund Employees
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
FY 2017-2018
f ; .. rae
Police f 563.8 I 563.3 I 565.3
Fire [ 429 I 429 I 429
Parks&Recreation 263.6 I 259.6 I 254.6
Solid Waste 153.6 I 154.6 I 154.6
Library 53.4 I 53.4 50.6
Health Department 31.5 I 31.5 I 29.9
Municipal Court 71.8 I 71.8 68.9
Finance 51 I 51 47
Other Departments l 143.5 I 148.5 I 141.8
Total 1,761.2 I 1,762.7 I 1,741.7
3
Revenue/General Resources
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
PROPOSEDFY 2015-2016 FY 2016-2017 FY 2017-2018
ACTUALS ESTIMATED
Property Taxes 66,187,378 69,588,197 72,001,866
Sales Tax 53,242,181 53,400,000 53,934,000 li
Solid Waste Services 38,092,222 38,238,344 38,740,528
Franchise Fees 17,394,372 17,644,744 17,454,365
Public Safety Services 13,655,175 12,753,804 14,526,872
Other Taxes 10,099,598 13,046,979 12,978,199
Inter-gov't/Inter-fund 14,747,427 7,058,906 7,812,274
Admin Charges 6,131,454 6,302,515 6,662,393
Municipal Court Fees 4,195,424 4,364,018 5,035,162
Recreation Services I 3,320,802 3,107,865 3,504,521
Other 5,441,715 4,755,624 4,628,819
Total 232,507,749 230,260,997 237,279,000
4
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
FY 2015-2016 FY 2016-2017 FY 2016-2017 FY . :
ACTUAL BUDGET ESTIMATED PROPOSED
$ $
Fire 54,622,866 1 + 54,842,863 231 56,521,432 I 241 54,265,216 23
Solid Waste 27,155,720 121 27,326,463 12 I 27,326,459 12 I 25,894,161 11
Parks&Recreation 17,175,521 71 19,373,341 8 I 18,827,362 I 8 I 18,327,123 8
Library 4,040,955 2 + 4,258,101 2 I 3,980,150 2 I 4,059,106 1
Health Services 2,946,421 1 ' 3,506,842 l l 3,435,812 1 I 3,275,742 1
Police 75,568,655 321, 75,195,924 I 32 I 74,708,630 I 32 I 77,862,728 33
I
General Government 19,909,420 91 21,512,259 91
21,204,635 I 9 I 21,040,977 9
Other Services 4,094,526 2 + 5,552,146 2 I 5,468,4291 2 I 5,008,153 2
Outside Agencies 2,090,179 1 , 2,271,073 I 1 I 2,244,671 I 1 1 2,225,000 1
Other Activities 6,425,159 3 3,067,695 I 1 I 2,367,4781 1 I 2,750,325 1
gYansfer to Other Funds 18,231,693 7 + 17,695,692 81 17,695,692 1 8 I 15,798,308 7
Reserve 0 I 01 2,142,491 1 1_1 0 I 01 6,772,160 3
Total 232,261,115 100 236,744,888 —100 I 233,780,750 I 100 I 237,279,000 100
low 15
Projected Change in Fund Balance
e------------------------------------------------------------------------------------ 0 ------------------------------------------------------------------------------- .------
Estimated Beginning Balance - 10/01/2017REV. $49,384,730
Projected Changes M&— $0
Projected Ending Balance - 09/30/2018 $49,384,730
Reserved Or— $40,337,430
Unreserved or $9,047,300
Target or $40,337,430
6
Decision Packages FY 2018
------------------------------------------------------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
All I Employee Step Increase (2.5%) I 1,188,000
Municipal Court-Admin Maintenance of Court Reporting Software $140,000
Fire CBA-COLA 3%with Retirement I 1,098,805
Parks&Recreation Natatorium Renovations I 500,000
Animal Control 1 Program Manager I 85,157
Police Capital Outlay-replacement vehicles I 390,294
Police CBA-COLA 2%with Retirement I 790,689
Comprehensive Planning 1 Sr. City Planner& 1 City Planner I 0
Total I $4,192,945
7
Presentation Overview
------- -------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Mission
• Mission Elements
• Key Services
• With FTE count
• Efficiencies
• Achieved
• Planned
• Full-Time Equivalents (FTE)
• Revenue
• Expenditures
8
Presentation Agenda
----- ------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Police
Fire
Solid Waste
Parks & Recreation
Municipal Court - Admin
Libraries
Health
Human Resources
Finance
City Attorney/Human Relations
General Government
9
Police Department
------------------------------------------------------------- I------------- 0 ----------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
10
Mission & Mission Elements
-------------------------------------------------------------- 0 -------------------------------------------------------------- .------------
Mission:
Work to reduce crime, the fear of crime, and enhance public
safety.
Mission Elements:
15 1 . Respond to calls for law enforcement services.
152. Investigate crime.
155. Enforce traffic laws.
156. Work with the community and other law enforcement
entities to reduce crime.
11
Key Services/Related FTE's
-------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Administration. 30.00 FTE
Criminal Investigation. 59.00 FTE
Narcotics/Vice. 29.00 FTE
4. Uniform. 271 .50 FTE
Records. 36.00 FTE
6. Vehicle Pound. 12.00 FTE
7. Forensics. 2 1 .00 FTE
8- Training. 7.00 FTE
9. MetroCom/Computer Support/911 . 79.35 FTE
10 Criminal Intelligence. 10.00 FTE
11 . Parking Control. 8.47 FTE
12 Building Maintenance. 2.00 FTE
12
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. 125 additional body cameras in field. 1. Implementation of new software at Vehicle
Impound.Hiring 4 new FTE's.
2. Demobilized Red Light Camera Program. 2. Continue to enhance the video camera system
around the City.
3. Began improvements to Vehicle Impound yard. 3. Continued focus on new radio system.
4. Remodeled MetroCom 911 area. 4. Enhanced traffic enforcement program with
emphasis on aggressive driving.
5. Police parking lot secured with fencing. 5. Planned construction for Forensics Evidence
building.
6. Completion of modifications to Building 5 to
house narcotics and IT.
13
Employees
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
. :
General Fund- 372.00 I 372.00 I 372.00
Sworn Officers
General Fund - 191.80 191.32 193.32
Civilian
General Fund Total 563.80 �' 563.32 565.32
Grant Funds - 3.00 3.00 I 3.00
Sworn Officers
Grant Funds — 10.00 10.00 10.00
Civilian
Crime Control District— 63.00 63.00 63.00
Sworn Officers
Crime Control District— 15.60 I 15.60 0.00
Civilian
Red Light Photo Enforcement — 1.00 ( 1.00 t 0.00
Sworn Officers
Red Light Photo Enforcement — 2.00 ( 2.00 0.00
Civilian
Department Total 658.40 (' 658.92 I 636.38
14
Revenue
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
FY 2015-2016 FY 2016-2017 FY . :
Actual Estimated Proposed
Operating Revenue $9,358,526 $9,239, 152 $9,794,188
I,
General Resources $61,046,617 $60,807,266 $63,275,664
General Fund Total $7094059143 $7090469418 $7296799558
I'
Grant Revenue $1,678,802 $1,842,920 I $1,810,233
Crime Control District Revenue $6,631,649 $6,586,424 $6,641,581
Red Light Photo Enforcement �I
$1,858,195 $1,173,076 $5,037
Revenue
Parking Improvement Revenue $118,601 $110,409 $110,000
15
Total Expenditures
------------------------------------------------------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
�10/0 $ 1 % I 77-0/01 $ %
Personnel 49,421,547 701 49,485,697 711 $49,475,955 711 50,257,53811 691
Operating 7,193,868 10 7,819,148 11 1 $7,698,490 11 1 7,402,595 101
Allocations 13,789,728 2011 12,871,971 18 ` $12,871,973 181 15,019,425 21
General Fund
Total 70,405,143 100 70,176,816 100 70,046,418 100 72,679,558 11 100
�
Recommended
Decision Package - N/A 390,294 N/A
Increase Transfer to
Fleet
Grant Funds 49,551 62,000 62,000 I 62,000
Crime Control 7,791,381 8,521,894 7,783,529 I 6,497,826
District
Red Light Photo 1,883,604 1,990,359 1,187,251 I 712,124
Enforcement
Parking 229,074 200,568 200,568 110,000
Improvement
16
Animal Control
------------------------------------------------------------- I------------- 0 ---------------------------- --------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
Mission & Mission Elements
------------------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission:
Promote and protect the health, safety and welfare of the residents and pets of
Corpus Christi.
Mission Elements:
8 1. Administer animal code compliance.
9 Pick-up stray animals.
bo. Care of in-custody animals.
84. Promote pet adoption.
85. Control stray animal populations.
86. Reduce vector born diseases.
18
Key Services/Related FTE's
------------------------------------------------------------------------------------------------------- 0 ------------------------------------------------------------------------------- -------------
Rabies
----------------- ------------
Rabies containment. 6.33 FTE
Enforce animal laws. 6.33 FTE
Calls for service. 6.33 FTE
Provide mandated care for housed animals. 5.00 FTE
Increase live releases from facility. 2.00 FTE
b. Veterinary clinic services. 3.00 FTE
7. Respond to vector calls for service. 3.00 FTE
19
Efficiencies
------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. Successfully started a free heartworm treatment program 1. Increase Live Release to 85%
for adopted dogs.
2. Successfully started the Pet Retention Program. 2. Hire a Live Release Coordinator to increase the
marketability of housed animals.
3. Successfully started monthly educational classes to the 3. Hire a civilian Program Manager
public on responsible pet ownership for free.
4. Implemented more training for staff. 4. Hire a person for Education/Public Relations to increase
public education into responsible pet ownership and
decrease public perception about Animal Care Services in
general.
5. Increased the amount of rescues that we work with 5. Hire another supervisor and two more Animal Control
nationwide to over 200. Officers to cover the night shift. This would allow CCACS to
become a full 24 hour service and eliminate a majority of
the"on-call."
6. Upgrade of the kennels in order to make CCACS less 6. Modify the current MOU with the various rescue
institutionalized and more inviting to the public. organizations
20
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
. 9 RFY 2015-2016
General Fund 32 32 I 32
General Fund Total 32 32 I 32
Recommended Decision
Package-Add 1 FTE N/A 1
(Program Manager
ProposedFY 2015-2016 FY 2016-2017 FY 2017-2018
Actual Estimated
Operating Revenue $192,017 $127,671 $136,992
General Resources $3,018,367 $2,630,566 $3,046,284
General Fund Total $392109384 $297589237 $391839276
Grant Funds $9,000 $0 $0
21
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 20171 FY 2018
%
Personnel 1,585,316 49 1,611,105 54 1,350,319 49 1,721,757 54
Operating 787,948 25 713,361 24 727,746 26 682,026 21
Allocations 837,120 26 680,171 22 680,172 25 779,493 25
General Fund 3,210,384 100 3,004,637 100 2,758,237 100 3,183,276 100
Total
Recommended Decision
Package-Add 1 N/A 85,157
General Fund FTE
(Program Manager) i
22
Code Enforcement
------------------------------------------------------------- I------------- 0 ------------------------ I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
23
Mission & Mission Elements
------------------------------------------------------------------------------------------------------- G) -------------------------------------------------------------- ------------
Mission:
Strengthen neighborhoods by preventing the deterioration
of housing and commercial properties, through the
enforcement and abatement of code violations.
Mission Elements:
1 b Administer and enforce health & safety, property
maintenance, zoning, nuisance codes, etc.
158.Violation prevention.
ism
24
Key Services/Related FTE's
-------------------------------------------------------- G) --------------------------------- --- ------ -------
Enforcement - Respond to violation complaints; Investigate State Statute and
Municipal Ordinance violations. Resolve property maintenance issues related to
health, safety, and quality of life. 6.00 FTE
Abatements - City-wide operation for removal and disposal of blighted
conditions on private and public properties. Mowing, clearing, demolition of
health, safety, and quality of life violations. 5.00 FTE
Public Outreach Efforts - Participate in community meetings and events to
inform the public of the positive impact code enforcement activities on improving
the community. 5.00 FTE
Education - Efforts to engage, inform citizens via social media, website, public
service announcements, and written materials regarding property maintenance to
keep our community free from health and safety risks. 5.00 FTE
Field Contacts - Direct contact with property owners, tenants, and complainants
to facilitate resolution of health, safety and quality of life violations. 5.00 FTE
25
Efficiencies
------------------------------------------------------------ ----------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FYI . Planned
a 11
1. Average number of days to investigate calls 1. Average number of days to investigate calls
for service: 6 days for service: <=5 days
2. Average number of days to resolve cases: 2. Average number of days to resolve
14 days cases: <=30 days
3. Number of Properties Abated Per 1000 3. Percentage of code enforcement cases
citizens: 2.9 per capita ($200,045 budgeted / brought into voluntary compliance: 65%
2,889 abatements)
4. Number of community meetings and events to
inform the public of the positive impact code
enforcement activities have on improving the
community: 52 (events attended)
5. Number of social media followers: 1703
(44,035 people reached with 97 posts)
6. Percentage of code enforcement cases
brought into voluntary compliance: 59%
26
Employees & Revenue
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
. :
General Fund 22 22 22
Grant Funds I 6 6 6
Department Total 28 28 28
FY 2015-2016 FY 2 0
FY 2017-2018
kIL REVENUE Actual � Proposed
Operating Revenue $248,915 $161,613 $174,000
General Resources $1,704,213 $1,742,362 $1,825,894
General Fund Total $199539128 $199039975 $199999894
Grant Revenue $682,032 $507,032 $208,868
27
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 2017 FY 2017 FY 2018
f
Personnel 969,235 50 1,032,694 51 922,197 I 48 1,021,623 51
Operating 430,165 22 487,869 24 487,869 I 26 484,615 24
1
Allocations 553,728 281 493,909 25 493,909 26 493,656 25
l I,
Total - General Fund 1,953,128 100 2,014,471 100 1,903,975 100 1,999,894 100
C� �I
Grant Funds 682,032 100 682,032 100 507,032 100 208,868 100
�I
28
Fire Department
------------------------------------------------------------ I------------- 0 ----------------------------- --------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
29
Mission & Mission Elements
------------------------------------------------------------------- 0 -------------------------------------------------------------- .------------
Mission:
Prevention of fire, suppression of unwanted fires, protection of
lives and property due to fire, explosion, natural or man-made
disaster and to provide emergency medical services.
Mission Elements:
Conduct Fire Prevention education, fire/ arson investigations
and inspections.
Respond to Emergency Medical, Fire, Haz-Mat and Technical
calls for service.
Manage City emergency operations, including the
Emergency operations Center.
30
Key Services/Related FTE's
----- ------------------------------------------------------------------------------- 0 --------------------------------- ----------------- ------------
Conduct
-
Conduct Fire Prevention Education, Fire/ Arson
Investigations and Inspections. 13.00 FTE
Respond to Emergency Medical, Fire, Haz-Mat and
Technical rescue calls for service. 414.00 FTE
Manage City Emergency Operations, including the
Emergency Management Center (EOC) . 2.00 FTE
Local Emergency Planning Commission (LEPC) .
1 .00 FTE
31
Efficiencies
------------------------------------------------------------------------------------------------------- C) --------- ---------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. Completed Fire Contract Negotiations (October, 1. Hire Fire Academy Class#40 via the Alternative
2016) Hire process (Fall 2017).
2. Completed Fire Department Reorganization Plan 2. Complete construction of Fire Station#18 (Fall
realigning the Battalion Districts from three to four. 2017).
3. Initiated construction of Fire Station#18. 3. Complete Fire Academy Class#39 (Spring
2018).
4. Hired Fire Academy Class #39. 4. Complete Fire Academy Class#40 (Summer
2018).
5. Converted 24 FF I positions to FFII-EMS positions 5. Continue Fire Accreditation process (3 year
to appropriately staff Medics 3 and 6. process).
6. Completed capital equipment purchases of 6. Complete the Fire Department's first cycle of
Aerial Platform truck,Light &Air support unit,Fire billing through the Texas Ambulance Supplemental
Engine and staff vehicles. Payment Program.
7. Graduated Fire Academy Class #38 (February
2017).
8. Hired new EMS billing provider,Intermedix.
32
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
,t. 4, 9 91�L FY 2015-2016 FY 2016-2017
General Fund 429 429 429
LEPC Fund 1 1 1
Total Department 430 430 I 430
FY 2015-2016 FY 2016-2017 FY 2017-2018
Actual Estimated Pro��..
i
Operating Revenue $8,577,485 $5,351,627 $6,592,740
General Resources $46,045,381 $51,169,805 $47,672,476
Total General Fund $5496229866 $5695219432 $5492659216
Grant Revenue $70,159 $69,500 $69,500
LEPC Fund 6060 $127,784 $274,925 $269,400
33
Total Expenditures
------------------------------------------------------------------------------------------------------- G) ---------------------------- ---------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
% $ % $ % $ %
Personnel 40,373,407 74 40,139,225 73 41,799,233 74 38,354,466 71
Operating 4,338,238 8 6,420,441 12 6,388,594 11 6,344,703 12
Allocations 9,911,221 18 8,283,197 151 8,333,605 15 9,566,047 17
Total 54,622,866 100 54,842,863 100 56,521,432 100 54,265,216 100
LEPC Fund 140,711 276,955 272,302 269,250
34
Solid Waste Operations
Department
------------------------------------------------------------ I------------- 0 ------------------------ --------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
35
Mission & Mission Elements
-------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
Mission:
Collect and dispose of solid waste
Mission Elements:
31 . Waste and brush collection
32. Recycling
3.2 Landfill
Strategic Planning
36 m
Key Services/Related FTE's
----- -------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Brush and bulky collections. 30.20 FTE
2 Refuse collection. 59.78 FTE
3. Recycling collection. 16.03 FTE
4. Transfer station and hauling. 20.44 FTE
5. Waste water sludge hauling. 6.23 FTE
6. JC Elliott Landfill post-closure management. 3.36 FTE
Cefe Valenzuela Landfill Management. 12.67 FTE
3. Dead animal collection. 1.08 FTE
Education - recycling and anti-litter. 1.01 FTE
u. Graffiti clean-up. 3.79 FTE
11. Street sweeping. 0.41 FTE
37
Efficiencies
------------------------------------------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
- - --mop FYI 8 Planned
1. The department utilized WM Logistics routing software to 1. Complete a follow-up to the FY 2013 Competitive
streamline refuse and recycling collection routes to better Assessment, and utilize the expertise of top industry
serve the growing customer base and increase efficiency. professionals in developing operational and financial
strategies to keep pace with new and emerging technologies
and trends.
2. The department has benefitted from the Drive Cam 2. Initiate the first phase of a five year anti-litter plan,which
monitoring devices which are helping to limit the number of builds on past programs to reduce litter and blight. The
costly accidents and injuries. program encompasses street sweeping, education, and
compliance .
3. A new organizational structure was implemented to facilitate 3. Reduce recycling contamination through increased
succession planning, and to provide increased oversight of the education, compliance, and amendments to the Code of
disposal, regulatory, collections, and other departmental Ordinances.
areas.
4. The recycling processing and marketing agreement was 4. Initiate landfill capital and maintenance projects to meet
amended to help sustain a successful recycling program. future disposal requirements and assure compliance with
State and Federal regulations.
5. In progress, is the department's initiative to collect the
Municipal Solid Waste System Services Charges by
Development Services at the time building and demolition
permits are issued.
6. In progress, to be operational prior to November 11, 2017,
is the construction of the Gas Control and Collection System,
with a Landfill Gas Flare, at the Cefe Valenzuela Landfill.
38
Employees & Revenue
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
. 1 1 :
General Fund 155 155 155
Total Department 155 155 155
FY 2015-2016 FY 2016-2017 FY 2017-2018
A Actual Estimated Proposed
Operating Revenue I $38,427,625 $38,762, 125 $39,264,328
Operating Revenue
Returned to General Fund ($11,271,905) ($11,435,666) ($13,370,167)
Total Department - $27,155,720 $2793269459 $25,894,161
General Fund
Storm Water Fund $228, 115 $408,568 $408,568
39
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201 imb FY 2017 FY . :
% I $ $
Personnel 8,169,610 30 8,194,907 30 8,194,906 30 8,713,006 34
Operating 12,885,926 I 47 14,531,592 53 14,531,589 53 13,587,472 52
I - I
Allocations 2,904,372 11 2,955,488 11 - 11 2,955,488 11 3,593,683 14
Debt Service 3,195,812 I 121 1,644,476 6 1,644,476 6 0 0
Total General Fund 27,155,720 I 100 27,326,463 1100 I 27,326,459 100 25,894,161 100
I
Storm Water Fund 228,115 408,568 408,568 408,568
40
Parks and Recreation
Department
------------------------------------------------------------ I------------- 0 ------------------------ --------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
Mission & Mission Elements
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission: ------------
Mission:
Manage the parks system; and to offer recreation, social and cultural
activities to residents.
Mission Elements:
Maintenance of parks and facilities.
Programs and services.
42
Key Services/Related FTE's
-------------------------------------------------------- 0 -------------------------------------------- ------------
Administration, Arts & Cultural Services. 19.00 FTE
Beach operations & Natural Resources. 38.69 FTE
Community Services. 2.00 FTE
Park Operations. 108.97 FTE
Program Services. 117.85 FTE
Senior Community Services. 38.42 FTE
1
43
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. National accreditation of department. 1. West Guth Pool&Park Renovations.
2. Latchkey retention program. 2. Tennis Center Pro contracts.
3. Opening of Water's Edge. 3. Golf-Oso Course cart barn replacement.
4. Palm tree trimming contract. 4. Golf-Improvements to Lozano Executive Course.
5. Playground replacement program.
6. TC Ayers Pool re-opening.
7. Collier Pool re-opening.
44
Employees
--------------------- C) --------------------------------------------------------------------------------------------------------
EMPLOYEES (in FTE's)4%,, FY 2015-2016 FY 2016-2017 FY 2017-2018
General Fund 263.57 259.57 255.07
Crime Control Fund 7.60 7.60 0.00
Grant Funds 25.81 22.94 22.63
State HOT Fund 0 15.70 15.70
Storm Water Fund 19.00 19.00 19.00
Visitor's Facility Fund 13.00 13.00 13.00
Total Department 328.98 337.81 324.93
General Fund Frozen FTE's 0 2.97 3.00
45
Revenue
----------------------------------- --------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
FY 2015-2016 FY
2017 FY
2018 r. %� Actua
Estimated Proposed
Operating Revenue I $6,428,953 $6,338,021 $6,879,251
General Resources $10,746,568 $13,201,341 $11,447,872
Total-General Fund $17,175,521 $19,539,362 $18,327,123
Grant Funds $2,415,135 $2,415,135 $2,053,052
Visitor's Facility Fund $800,0141 $1,081,711 $1,076,960
HOT Fund $2,173,489 $2,304,411 $2,500,850
State HOT Fund $2,870,153 $2,907,305 $3,100,000
Crime Control District Fund $518,314 $550,104 $0
Reinvestment Zone No.2 Fund $55,8981 $106,106 $89,500
Golf Center Fund $40,788 $19,180 $39,887 fi
Golf Capital Reserve Fund $97,770 $166,382 $103,000 fi
Storm Water Fund $2,311,069 $2,615,012 $2,683,493 l
Total Department Revenue I $28,458,151 $31,704,708 $29,973,865
46
General Fund Expenditures
------------------------------------------------------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 2017 FY 2017 FY . :
Personnel f 8,203,109 481 9,230,956 46 8,623,294 44 9,044,118 50 I I � I
Operating I 5,073,024 30 6,155,825 30 + 6,217,495 32 C 5,024,404 27
Allocations 3,899,388 22 3,986,560 20 3,986,573 20 4,253,601 23
TC Ayers Pool Repair 0 0 712,558 4 712,558 4 0 0
Total-General Fund 17,175,521 100 20,085,899 100 19,539,920 100 18,327,123 100
Recommended Decision
Package-Natatorium N/A 500,000
Repairs
M
47
Other Fund Expenditures
----------------------------- _------------------------------------------------------------------ 0 ------------- -------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY201j� FY 2017 FY 20 FY . :
Grants Fund 2,415,135 2,415,135 f 2,415,135 2,053,052
Visitors Facility Fund f 800,014 1,107,425 1,081,711 1,076,960
HOT Fund �, 2,173,489 2,541,533 2,304,411 2,500,850
State HOT Fund 161,517 3,051,651 1,075,257 1,148,406
Crime Control District Fund 518,314 588,008 550,104 0
Reinvestment Zone No. 2
55,898 107,245 106,106 89,500
Fund
Golf Center Fund 27,459 16,176 16,176 9,644
Golf Capital Reserve Fund 81,443 210,734 210,734 103,000
Storm Water Fund 2,311,069 2,660,656 2,615,012 2,683,493
Total-Other Funds 8,544,338 12,698,463 10,374,646 9,664,905
48
Municipal Court - Administration
Department
------------------------------------------------------------ I------------- 0 ----------------------- --------- -----------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
49
Mission & Mission Elements
------------------------------------------------------------------- 0 --------------------------------------------------------- .------------
Mission:
Assist in the adjudication of cases and bring them to finality by providing
professional and fair administrative services and security.
Mission Elements:
23 Manage the administration of the municipal court including
dockets, fine collection, payment plans & community service,
records retention, service warrants, and court security.
23' Manage the City Detention Center.
2?` Provide case management for juveniles.
50
Key Services/Related FTE's
----- -------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
1 . Manage Dockets. 9.00 FTE
2. Manage Records. 0.75 FTE
3. Fine Collection. 8.75 FTE
4. Manage Payment Plans & Community Svc. 5.75 FTE
5. Manage Call Center. 2.75 FTE
6. Service of Warrants. 9.40 FTE
7. Courtroom Safety. 1 .60 FTE
8. Intake, Custody & Release. 21 .00 FTE
9. Magistrate Services. 1 .00 FTE
10. Juvenile Case Management. 3.00 FTE
51
Efficiencies
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
MLI�y 17 Achieved A FYI 8 Planned
1. Streamline issuance of warrants and prepare for 1. Reduce the time customers spend in the Court,in line
and applying for payment plans and community service,by
judicial signatures. implementing a queuing system to monitor and improve
customer wait time and convenience.
2. Consistent reporting of delinquent fines to the 2. Devote more clerks to the production of warrants and
enhance the process to reduce the number of cases
collection vendor. pending.
3. Improved inbound call-handling and answered 90% 3. Install computers in all deputy marshal vehicles.
of calls 100% of the time.
4. Developed a process for customers to submit forms 4. Increase building security through the purchase of an X-
Ray machine for screening all non-employee visitors,and
and requests by email. installing panic buttons in all courtrooms.
5. Improved the community services program. 5. Continue improving processes to improve customer
service and customer response.
6. Developed a consistent hiring process with the goal 6. Continue to develop community awareness through
of hiring the best qualified candidates. outreach programs.
il
52
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
"dM4 RE
���� . FY 2015-2016
General Fund 63 63 60
Special Revenue 3 3 3
Funds
Department Total 66 66 63
FY 2015-2016 FY 2016-2017 FY 2017-2018
REVENUE Actual . -. . .. -.
_A�
Operating Revenue $4, 195,424 $4,364,018 $5,035, 162
General Fund Total $491959424 $493649018 $590359162
Special Revenue 307 204 $309,027
Funds $339,070 $ $ '
53
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
1 $ % I $ % I $ I % I $ %J
Personnel 2,600,856 64 I 2,833,373 67 2,695,923 68 2,803,917 f 69
Operating 454,358 11 744,522 18 ` 616,225 II 16 430,572 11
Allocations 987,036 25 659,208 15 659,208 16 804,949 20
General Fund 4,042,250 100 4,237,103 100 3,971,356 100 4,039,438 100
Total
Recommended Decision
Package-Yearly N/A 140,000
Software Maintenance
Special Revenue 289,614 426,967 291,409 439,771
Funds
54
Library Department
------------------------------------------------------------ I------------- 0 ---------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
Mission & Mission Elements
----- -------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission:
Improve literacy, enhance knowledge and create a sense of
community by making information easily accessible to the
public.
Mission Elements :
Lending materials.
2. Promoting literacy.
3. Administering diverse, enjoyable, educational and literary
programs.
4. Digital services and digital inclusion technology.
56
Key Services/Related FTE's
-------------------------------------------------------- 0 --------------------------------- -------
Lending materials in print, electronic and audio visual formats. 8.43
FTE
Providing programs for all ages, with an emphasis on STREAM
(Science, Technology, READING, Art and Math) for children and teens.
8.43 FTE
3. Local History/Genealogy department research collections. 8.43 FTE
4. Interlibrary Loan Department - state-wide lending and borrowing.
8.43 FTE
5. Public access computers with internet access and office suite software.
Libraries are popular Wi-Fi Hot spot locations. 8.43 FTE
Meeting room availability for non-profit groups. 8.43 FTE
57
Efficiencies
------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. National Family Place Library model was implemented at 1. Seek grant funds to expand STREAM (Science,
McDonald Library.Overall goal is to develop a family friendly Technology,Reading,Art and Math) programs for all ages.
environment by transforming libraries into community
centers for literacy,early childhood development,parent
education and engagement,family support and community
information.
2. Implemented 1,000 Books Before Kindergarten initiative to 2. Conduct community needs assessment and evaluate
encourage school readiness and support Success by Six services based on findings.
partnership goals.
3.Online payment service was implemented. 3. Develop technology plan 2019-2023.
4. Expanded work program partnerships to supplement staff. 4. Expand community partnerships .
5.RFID (Radio Frequency Identification) efficiency project 5. RFID (Radio Frequency Identification) efficiency project.
58
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
�FY�2015-�201(6 FY 2016-2017
���� ."dM4
General Fund 53.35 53.35 50.68
General Fund Total 53.35 53.35 50.68
FY 2015-2 16 FY 2016-2017 FY 2017-2018
REVENUE u 1 OA atedl F
Actual Estima Proposed
Operating Revenue $132,977 $110,777 $120,312
General Resources $3,907,9781 $3,869,373 $3,938,794
41
Total $4,040,955 I $3,980, 1501 $4,059, 106
59
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
$ % $ % $ % $ %
Personnel 1,955,771 48 2,097,474 49 1,821,305 48 2,003,704 49
fl
Operating 1,140,075 28 1,236,022 29 1,234,240 30 1,062,6081 26
Allocations 945,108 24 924,605 22 924,605 22 992,794 25
General Fund
Total 4,040,954 100 4,258,101 100 3,980,150 100 4,059,106 100
60
Corpus Christi-Nueces County
Public Health District
------------------------------------------------------------ I------------- 0 ---------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
61
Mission & Mission Elements
------------------------------------------------------------------- 0 --------------------------------------------------------- -------------
Mission: -------
Mission:
Prevent disease, disability and premature death; promote healthy
lifestyles; and protect the health and quality of the environment for all
residents of Nueces County.
Mission Elements:
1 0i Enforce health and safety codes.
I 0�z Provide and manage medical clinics.
10 Immunize and prevent disease.
101 Family planning and women and children health services.
1 w Environmental health services.
1 v Conduct health education.
lod Provide laboratory services.
62
Key Services/Related FTE's
----- -------------------------------------------------------- C) -------------------------------------------------------- -------
To Prevent disease, disability, & premature death by providing the community with
Immunizations, STD-HIV,TB, &Women's Health Clinical Services & Programs by
employing. 29.50 FTE
To Promote healthy lifestyles in the community by providing Environmental &
Consumer Health (Food Safety Inspection), Medicaid 1115 Waiver ("Patient
Navigator"), Childhood Obesity ("MEND"), and County Animal Care Services &
Programs by employing. 27.00 FTE
To Protect the health & quality of the environment of the community & historical
patrimony of City Vital Records by providing the community with Public Health
Emergency Preparedness, Infectious Disease Investigation, Laboratory, Nursing
Family Partnership, Health Education,Vital Records (Birth & Death Records), &WIC
Services & Programs by employing. 34.50 FTE
To help achieve & support the three-fold mission of the Health District, the Support
Services Division of the Health district provides Leadership, Administration &
Accounting Services by employing. 10.00 FTE
63
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved IR
FYI 8 Planned
1. Hired a part-time physician to fill Clinical Healthcare provider 1. Identify and enter into contracts with four private insurance
position that had remained unfilled for over a year preventing the HD to companies so that the Public Health District can accept and bill private
fulfill grant program and operational requirements because we could not insurance companies for medical services provided to patients in order
attract a full-time Nurse Practitioner due to City refusal to pay an annual to generate more program income to support the mission and
salary comparable with the market,but significantly lower so we could operations of the Public Health District.
not attract and retain competent full-time public health care professional.
2. Implemented a Smoking Cessation Training Program in the 2. Review current patient fees for services("private pay"),compare
community offering classes in English and Spanish. The CC-NC PHD and contrast them to local market,and then develop a policy and
offers the only smoking cessation training program in Spanish in the procedure for annual review of fees and calculation of how patient fees
community. will be computed and set for the next fiscal year to be charged for
upcoming fiscal year;and present the policy and procedure to the City
Manager for review and approval and/or modification as required.
3. Achieved the recognition of operating a Nursing Partnership Program 3. Establish a Zika Task Force to assist with and provide active disease
in the State of Texas that exceeded its program metric objectives and has surveillance and prevent disease outbreaks in the community.
a large waiting list of clients who would like to enter the program.
4. Began providing Zika Testing Lab services for the community. 4. Conduct 2nd Annual Community Fall Health Festival to showcase the
programs and services of the Public Health District and build awareness
of those programs and services in the community.
5. Trained all CC-NC PHD Staff on Public Health Emergency Response 5. Develop an informational sheet that addresses frequently asked
for managing an outbreak of Zika in the community. questions of the services Environmental&Consumer Health Services
provides,and post on the Health District website.
64
Employees
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
� . .wq
General Fund 31.5 31.5 29.97
General Fund Total 31.5 31.5 29.97
Medicaid Waiver Fund 4 4 0
Grant Funds 37 34 31
County General Fund 50 47 40
Department Total 122.5 116.5 100.97
65
Revenue
------------------------------------------------------------------------------------------------------- ---------------- ------------------------------------------------------------------------
FY 2015-20 FY . :
EVENUE A )
Estimated . .. -.
& A�� �M A
Operating Revenue $1,309,433 $1,323,501 $1,298,500
General Resources $1,636,988 $2,112,311 $1,977,242
�I
General Fund Total $2,946,421 $3,435,812 $3,275,742
Medicaid Waiver Fund $2,167,920 $632,911 $0
Grant Funds $2,241,342 $2,051,649 $2,087,177
County Revenue $5,168,581 $4,172,685 $3,208,209
Total Department $12,524,264 $10,293,057 $8,571,128
Revenue
66
Total Expenditures
------------------------------------------------------------------------------------------------------- C) ------------- ------------------------------------------------------------------------
op Actual Amended Budget Estimated Proposed
LP M lj�
1 16 1 17 ahli 12018
$ % I $ % I $ % I $ %
Personnel 1,510,732 51 1 1,972,880 551 1,955,178 56 1 1,854,587 56 1
Operating I 749,565 251 939,636 261 832,307 251 730,223 241
Allocations 686,124 24 I 648,326 19 I 648,327 19 I 690,932 20
General Fund 2,946,421 100 3,506,842 100 3,435,812 100 3,275,742 100
Total
Medicaid Waiver Fund 1,385,129 760,437 39,864 + 0
I
Grant Funds 2,241,342 2,051,649 2,051,649 2,087,177
County Expenses 5,168,581 4,172,685 4,172,685 I 3,208,209
Department Total 11,741,473 10,491,613 9,700,010 I 8,571,128 `
67
Human Resources
PROPOSED BUDGET
PRESENTATION
2017-2018
GENERAL FUND
Mission & Mission Elements
Mission:
Support City departments in meeting their workforce
requirements.
Mission Elements:
211 Develop and manage recruitment, testing and selection processes.
212 Manage and maintain the compensation and classification systems.
213. Develop and manage health and benefits programs.
214 Build and deliver effective learning and organizational development
programs.
21E Cultivate and implement programs that promote productive employee and
labor relations.
Maintain employee records and Human Resources Information Systems.
69
Key Services/Related FTE's
Recruit, Assess, and Hire City employees. 4.25 FTE
Administer Human Resources Information System and
Records Management. 2.46 FTE
3. Manage Leased Worker and City Temps Program. 1.32 FTE
4. Administer City Compensation and Classification Plan. 2.73
FTE
5. Process all Employee and Labor Relations. 4.24 FTE
Provide Learning and Organizational Development. 3.00 FTE
70
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Created In -House Temporary Employee
Program.
2. Implemented Learning Management System
(LMS)
3. Completed Job Consolidation Project
4. Implemented MPA Scholarship program with
Texas A&M University- Corpus Christi
1. New Job Descriptions
2. INFOR Electronic Employee Performance
Appraisals for all employees, including Fire
and Police
3. Improve Application Response Time and
Candidate Experience
4. Implement Electronic Onboarding Process
■
71
Employees & Revenue
i
General Fund
Total Department
FY 2015-2016
18
18
FY 2016-2017 FY 2017-2018
18
18
17
17
f
EMPLOYEES (in FTE's)
1
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Operating Revenue
General Resources
Total General Fund
$447
$1,726,414
$1,726,861
$3,496
$1,985,282
$1,988,778
$0
$2,017,201
$2,017,201
s
72
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total General
Fund
$
1,112,329
288,788
325,744
1,726,861
64
17
19
100
$
1,239,518
439,455
62
22
314,179 16
1,993,152
100
$
1,236,764
437,835
314,179
1,988,778
62
22
16
100
1,243,3061
413,150
360,745
2,017,201
62
20
16
100
73
Finance Department
PROPOSED BUDGET
PRESENTATION
2017-2018
GENERAL FUND
Mission & Mission Elements
Mission:
Support City departments in meeting their finance, accounting, and
procurement requirements and also to support the organization in maintaining
the fiscal integrity of the City.
Mission Elements:
181 Maintain financial records for receipts, disbursements, and inventories;
182 Produce financial reports;
Provide contract services for utility billing and collections;
Administer centralized treasury for debt, cash, and investment
management; and
1 RR Administer a centralized purchasing and procurement system.
75
Key Services/Related FTE's
Accurately and timely record financial transactions and produce monthly reports.
9.61 FTE
Accurately manage the billing, collection, and financial reporting of the City of
Corpus Christi's various miscellaneous receivable account. 4.97 FTE
Accurately and timely pay vendor invoices remitted by departments to Accounts
Payable. 4.83 FTE
4. Accurately and timely pay employees bi-weekly. 9.90 FTE
5. Complete the Comprehensive Annual Financial Report (CAFR) by March 31s' of every
year. 5.17 FTE
Prepare Grants Schedule of Federal/State Expenditures of Awards (Single Audit)
annually. 1.78 FTE
Manage the City's cash flow and invest cash. 13.87 FTE
8. Ensure compliance with debt covenants and other reporting requirements. 0.87 FTE
76
Efficiencies
F'Y17 Achieved
FY 18 Planned
1. Enhanced the financial management of grants by
purchasing and utilizing specialized grants software.
2. Remodeled the Central Cashiering and Development
Services Cashier Stations
3. Completed Financial Transparency Web Page and
received our first Gold Star
4. Completed the Texas Water Development Board Bond
Refunding
5. Financial Services worked hand in hand with Engineering
and Streets for Bond 2016 -The residential street projects for
Bond 2016 were approved by the voters in November 2016.
1 1. Shorten the time needed to prepare the Comprehensive
Annual Financial Report (CAFR) by implementing and
utilizing new reporting software.
2. Automate supervisor approval processes for Payroll
reports through utilization of upgraded features in Kronos
3. Implement the Infor System for Utility Business Office
4. Continue to review and streamline Financial processes to
achieve greater efficiencies
li
77
FY 2017-2018
Employees & Revenue
l'-•
FY 2016-2017
General Fund
General Fund Total
51
51
51
51
47
47
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Operating Revenue
General Resources
General Fund Total
Grant Funds
$1,178,736
$3,303,854
$4,482,590
$100,165
$1,440,636
$2,929,782
$4,370,418
$80,000
$1,278,310
$3,200,172
$4,478,482
$85,000
z
78
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
General Fund
Total
2,741,208
823,334
918,048
4,482,590
61
18
21
100
2,936,689
617,468
816,264
67
15
18
4,370,421 100
2,936,689
617,465
816,264
67
15
3,039,451
484,803
18 954,228
68
11
21
4,370,418 100 4,478,482 100
79
City Attorney's Office
PROPOSED BUDGET
PRESENTATION
2017-2018
GENERAL FUND
Mission & Mission Elements
Mission:
Assist the City to accomplish its organizational goals with acceptable
risk, by providing quality legal services.
Mission Elements:
Provide ongoing advice to City officials.
Prepare and review legal documents.
Process public information requests and appeals to Attorney
General.
Prosecute persons accused of violating State laws and City
ordinances.
5. Risk Management.
6. Represent the City and City officials in lawsuits.
7. Conduct and enforce a program of non-discrimination within the
City (Human Relations).
81
Key Services/Related FTE's
1. Advise City officials, managers and employees of Legal requirements
and restrictions on performance of their City functions. 5.00 FTE
2. Prepare and review contracts, resolutions, ordinances, motions, and
other legal documents necessary to achieve City missions. 4.00 FTE
3. Review public information requests, determine whether information is
legally mandated to be released to the public in response there to,
draft appeals to Texas Attorney General, review subpoenas for City
information, and advise City officials regarding requests for
expunctions and orders of nondisclosure. 1.42 FTE
4. Prosecute Class C misdemeanors in the City's municipal court. 6.00
FTE
5. Review, advise, and investigate claims against the City. 0.88 FTE
6. Represent the City and City officials in lawsuits regarding City
operations. 3.63 FTE
7. Administer and assist Human Relations Division program of non-
discrimination. 0.08 FTE
82
FY 17 Achieved
Efficiencies
1. Continue to improve training opportunities by providing
the availability of at least 50 hours/year of in-house training
for attorneys.
2. Provide litigation, labor -employment, and construction
oriented divisions that are comparable to City's largest law
firms in training and skill.
3. Continue to provide in-house legal services to the
maximum extent that can be provided by legal generalists
from within the local area.
4. Continue to reduce lawsuits filed against the City by
vigorously defending claims and lawsuits; enhance City
reputation of aggressively fighting against frivolous lawsuits;
and publicize strength in standing up to lawsuits.
5. Provide PIA efficiencies by documenting previous Texas
Attorney General Determination Letters and establishing a
plan to increase number and use of Previous Determination
Letters.
6. Strengthen attorney capabilities in regulatory, utility, and
environmental law.
1. Continue to improve training opportunities by providing
the availability of at least 50 hours/year of in-house training
for attorneys.
2. Provide litigation, labor -employment, and construction
oriented divisions that are comparable to City's largest law
firms in training and skill.
3. Continue to provide in-house legal services to the
maximum extent that can be provided by legal generalists
from within the local area.
4. Continue to reduce lawsuits filed against the City by
vigorously defending claims and lawsuits; enhance City
reputation of aggressively fighting against frivolous lawsuits;
and publicize strength in standing up to lawsuits.
1 5. Strengthen attorney capabilities in regulatory, utility, and
environmental law with additional training in these areas.
■
83
FY 2017-2018
Proposed
FY 2017-2018
Employees & Revenue
EMPLOYEES (in FTE's)
FY 2016-2017
General Fund
General Fund Total
25
25
25
25
21
21
REVENUE
FY 2015-2016
Actual
FY 2016-2017
Estimated
Operating Revenue
General Resources
General Fund Total
$3,502
$2,565,418
$2,568,920
$51
$2,932,589
$2,932,640
$0
$2,722,728
$2,722,728
84
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
General Fund
Total
2,027,692
180,580
360,648
2,568,920
79
14
100
2,303,670
204,654
424,316
79
7
14
2,932,640 100
2,303,670
79
204,654 7
424,316 14
2,932,640 100
2,082,813
76
166,289 6
473,626
17
2,722,728 100
85
Human Relations
Department
PROPOSED BUDGET
PRESENTATION
2017-2018
GENERAL FUND
Mission & Mission Elements
Mission:
With a goal of "Fostering Diverse and Equitable Environments With
Respect and Professionalism", the Human Relations Division will
conduct and enforce a positive program of non-discrimination in
Employment, Fair Housing, Public Accommodation, and Compliance
with the Americans with Disabilities Act (ADA) within the City of
Corpus Christi.
87
Key Services/Related FTE's
Conduct EEOC investigations of private sector entities in response to allegations of
employment discrimination. 1.95 FTE
Conduct Fair Housing investigations of private sector entities in response to
allegations of housing discrimination. 1.20 FTE
Respond to EEOC inquiries concerning private sector entities. 0.75 FTE
Respond to Fair Housing inquiries concerning private sector entities. 0.49 FTE
5. Respond to inquiries concerning private and public sector accessibility, public
accommodation, and other ADA concerns. 0.90 FTE
Provide technical assistance to private and public entities concerning public
accessibility and ADA concerns. 0.50 FTE
Outreach & Administration of EEOC, Fair Housing, accessibility, public
accommodation, ADA concerns, and United Way. 0.21 FTE
88
Efficiencies
FY 17 Achieved
1. Fair Housing, July 2016 to June 2017 investigated and closed 12
cases pertaining to allegations of discrimination in
housing. Approximate revenue of $50,000 to be received in FY18.
2. As of June 30, 2017, investigated and closed 33 allegations of
employment discrimination and conducted 50 intakes that were
deferred to the San Antonio field office. Expected revenue of
28,200 requested for the 3rd quarter work. The contract is from
October 2016 to September 2017.
3. From October 2016 to June 2017 conducted 13 community
outreach events promoting: Fair Housing, Equal Employment
Opportunities, inclusion and diversity of people with different
abilities in the workplace with the assistance of the Committee for
People with Disabilities and the Human Relations Commission.
4. Continue to network with different advocacy groups to promote
equal opportunities within our community.
5. Continue to network with city departments (ie. Engineering) to
ensure city programs and facilities are accessible to citizens of all
abilities.
1. Increase Fair Housing Investigations to 15.
2. EEOC, will work with EEOC San Antonio to increase number
of investigations.
3. Continue to cover same and new venues to promote the
services of our office. The goal of the Human Relations
Commission will be to focus on inclusion and diversity awareness
within community in addition to establishing networking abilities
with local school districts to prevent bullying and promote EEOC
Youth@Work programs.
4. Continue to work with established and new community
advocates to promote #3 above.
Mk
89
Employees & Revenue
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2016-2017
FY 2017-2018
General Fund
General Fund Total
6
6
6
6
Operating Revenue
General Resources
General Fund Total
FY 2015-2016
Actual
$173,0961
$259,315
$432,411
FY 2016-2017
Estimated
$184,079
$332,035
$516,114
6
6
FY 2017-2018
Proposed
$102,300
$442,238
$544, 538
90
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
General Fund
Total
299,273
48,994
84,144
432,411
69
11
19
100
345,171
71,211
100,099
67
14
19
516,481 100
344,804
71,211
100,099
516,114
65
16
19
100
350,341
77,652
116,545
64
14
21
544,538 100
91
General Government
PROPOSED BUDGET
PRESENTATION
2017-2018
GENERAL FUND
General Government
• Mayor's Office
• City Secretary's Office
• City Council
• City Auditor
• Municipal Court -Judicial
• City Manager
• ACM -General Government
• ACM -Safety, Health & Neighborhoods
• Intergovernmental Relations
• Communications
• Office of Management & Budget
• Office of Strategic Management
93
Mission
Mayor's Office - Provide excellent service to citizens, visitors and staff.
City Secretary - Provide staff support to the City Council.
City Auditor - Provide assurance to City Council that management has established an
effective system of internal control.
Municipal Court: Judicial - Provide a fair and impartial court in the adjudication of
cases.
City Manager & Assistant City Managers- Advise and assist City Council; manage
daily operations.
Intergovernmental Relations - Administer the State and Federal legislative program.
Communications - Keep public and employees informed on key issues.
Office of Management & Budget - Assist in creation of annual budget; ensure
compliance.
Office of Strategic Management - Assist City departments achieve continuous
improvement and efficient and effective operations.
94
Key Services
Mayor's Office - Respond to citizen questions and concerns.
City Secretary - Preserve and provide public access to official records; coordinate
appointments to Boards & Commissions.
City Auditor - Conduct audits of high risk areas and provide actionable
recommendations.
Municipal Court: Judicial - Fulfill constitutional and statutory requirements for issuing
warrants, magistrating arrested persons and presiding over cases with City jurisdiction.
City Manager & Assistant City Managers - Prepare the City Council Agenda.
Intergovernmental Relations - Facilitate communication with legislative leadership,
regulatory agencies and other key stakeholders.
Communications - Coordinate media inquiries; manage website and public access
channel content.
Office of Management & Budget -Prepare regular financial reports to monitor and
evaluate performance of adopted budget.
Office of Strategic Management - Conduct departmental reviews, studies and
investigations; consult with departments on program improvement, and manage and lead
citywide efforts to improve Business Plans, CPR/Benchmarking, and Quickbase.
95
Efficiencies
FY 17 Achieved
Mayor's Office- streamlined time spent on Ceremonial
Document presentations during Council meetings.
City Secretary- completed "Find -the -City -Council -District"
map on the City Secretary's web page.
City Auditor- updated current audit procedures for more
efficiencies.
Municipal Court -Judicial- modified central docket process
to dispose and close cases in a quicker and more efficient
manner.
City Manager & ACM- established working relationship
with community associations and groups.
Communications- redesigned City website with open
source technology.
Office of Mgt & Budget- reorganized department to
increase efficiency and effectiveness in preparation of the
City's budget.
Office of Strategic Mgt- a fee study was initiated on several
general fund departments
City Secretary- redesign the City's election page.
City Auditor- update the fraud procedures.
Municipal Court -Judicial- expand "Walk -In -Docket"
program from 3 days a week to 5 days a week.
City Manager (Deputy & ACM)- utilize time specific goals
for planning and achieving deliverables.
Communications- increase video/studio productions to
reduce citywide advertising production costs.
Office of Mgt & Budget- implement reporting software to
reduce time preparing budget reports.
Office of Strategic Mgt - plans for a formal evaluation of
inter -departmental allocations is underway.
JIM
96
Employees
Mayor's Office
City Secretary's Office
City Council
City Auditor
Municipal Court - Judicial
City Manager
ACM - General Gov't
ACM - Safety, Health & Neigh.
Intergovernmental Relations
Communications
Office of Mgt. & Budget (OMB)
Office of Strategic Mgt. (OSM)
TOTAL
2.0
6.0
0
4.0
8.9
5.5
1.0
2.0
1.0
7.0
7.0
2.0
46.4
2.0
6.0
0
4.0
8.9
5.5
1.0
2.0
1.0
7.0
7.0
2.0
46.4
2.0
6.0
0
4.0
8.9
4.7
2.0
2.0
1.0
7.0
6.0
2.0
45.6
97
Revenue
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Operating Revenue
General Resources
Total
2,116
5,230,160
$5,232,276
1,561
6,119,790
$6,121,351
2,724
5,887,648
$5,887,648
98
Total Expenditures
Actual
FY2015-2016
Amended Budget
FY2016 - 2017
Estimated
FY2016-2017
Proposed
FY2017-2018
Mayor's Office
City Secretary's Office
City Council
City Auditor
Municipal Court - Judicial
City Manager
ACM - General Gov't
ACM - Safety, Health & Neigh.
Intergovernmental Relations
Communications
OMB & OSM
Total
187,475
610,205
83,494
447,622
1,112,820
724,043
211,569
157,005
204,658
758,899
734,486
$5,232,276
$
195,865
889,615
128,201
449,716
1,160,552
719,954
268,421
302,982
319,874
897,731
1,026,829
$6,359,740
193,269
882,170
128,199
449,718
1,153,462
724,184
176,569
179,183
326,057
897,732
1,010,808
$6,121,351
215,879
635,083
143,675
475,303
1,162,786
678,248
231,133
313,940
259,990
804,188
967,423
$5,887,648
99
Questions
Internal Services
Fund Summary
PROPOSED BUDGET
PRESENTATION
2017-2018
Mission & Mission Elements
Mission:
The Internal Service Funds were established to finance and
account for services, materials, and supplies furnished to
the various departments of the City and on a limited basis,
to other local governmental agencies. These services are
provided on a cost reimbursement basis. The goal of the
Internal Service Funds is to provide these services in the
most cost effective manner.
102
Departments
• Engineering Services
• Facilities Maintenance
• Finance - Purchasing (Stores)
• Fleet
• Information Technology
• Health Benefits
• Risk Management
103
Internal Services Fund Employees
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2016-2017
FY 2017-2018
Engineering Services
Facilities Maintenance
Purchasing/Stores
Fleet
Information Technology
Health Benefits
Risk Management
TOTAL
76
29
20
59
96
7
12
299
76
28
20
59
96
7
12
298
67
28
21
59
94
7
14
290
104
Revenue
FY 2014-2015
ACTUALS
FY 2015-2016
ESTIMATED
FY 2016-2017
PROPOSED
Engineering Services
Facilities Maintenance
Purchasing/Stores
Fleet
Information Technology
Health Benefits
Risk Management
TOTAL
5,346,758
4,636,289
4,805,854
15,603,002
16,395,269
30,696,357
9,407,124
$86,890,653
6,786,437
4,664,012
4,992,771
16,146,234
15,702,803
37,815,306
8,972,804
$95,080,366
7,419,391
4,838,662
5,253,267
16,636,015
15,884,724
47,677,755
10,202,610
$107,912,423
105
Total Expenditures
DEPARTMENT
FY 2015-2016
ACTUAL
FY 2016-2017
BUDGET
FY 2016-2017
ESTIMATED
FY 2017-2018
PROPOSED
Engineering Services
Facilities Maintenance
Purchasing/Stores
Fleet
Information
Technology
Health Benefits
Risk Management
TOTAL
$
5,416,527
4,653,704
4,624,459
14,319,776
15,952,182
39,212,968
8,338,412
$92,518,029
5.9
5.0
5.0
15.5
17.2
42.4
9.0
100
$
7,592,147
5,732,152
5,100,513
20,869,763
16,791,029
48,875,281
9,801,925
$114,762,810
6.6
5.0
4.4
18.2
14.6
42.6
8.5
100
$
6,785,376
5,732,152
4,808,980
17,167,891
16,791,089
47,206,426
9,480,204
$107,972,117
6.3
5.3
4.5
15..9
15.6
43.7
8.8
100
$
7,419,391
5,909,314
5,338,005
22,033,465
17,371,733
43, 931, 851
10,169,770
$112,173,529
6.6
5.3
4.8
19.6
15.5
39.2
9.1
100
106
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/30/2018
Reserved
Unreserved
mni
mir
mwp
mr
$43,339,022
($4,261,107)
$39,077,916
$27,541,875
$11,536,041
107
Decision Packages FY 2018
DEPARTMENT
All
Information Technology
Information Technology
Fleet Maintenance Services
Facilities Maintenance Services
Engineering
Engineering
Health Benefits
Total
Employee Step Increase (2.5%)
Reduce 2 FTEs — Application Analysts
Rebate to Internal Customers from IT Fund
Use of excess fund balance for capital equip
(Police vehicles $417,000 & increase in in-
house repair costs $266,539)
Use of Facilities excess fund balance for
capital projects
Eliminate Survey Division
Eliminate Land Acquisition Division
1 FTE — Wellness Coordinator
$470,864
(133, 481)
1,500,000
638,539
955,000
(450,213)
(238,256)
0
$2,787,453
108
Department Presentations
• Mission
• Mission Elements
• Key Services
- With FTE count
• Efficiencies
- Achieved
- Planned
• Revenue
• Expenditures
109
Engineering Services Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist City departments in support of new projects and
maintenance of existing infrastructure.
Mission Elements:
Execute CIP.
Provide technical support services to City departments.
111
Key Services/Related FTE's
Project planning and programming for CIP. 9.60 FTE
Procure and manage professional services for CIP. 9.60 FTE
Provide survey and land acquisition services for CIP. 2.90 FTE
Procure and manage construction contracts. 19.00 FTE
Project planning and programming for operating departments. 4.00 FTE
Procure and manage professional services for operating departments. 4.00 FTE
Provide survey and land acquisition for operating departments. 3.20 FTE
Provide real estate services for non -project related requirements. 3.20 FTE
Procure and manage construction costs. 11.50 FTE
112
FY 17 Achieved
Efficiencies
FY18 Planne
1. Created two Engineer V positions. One position has been filled
and is managing Construction Management. These positions will
provide mission critical operating oversight of Construction
Management and Project Management Divisions.
2. Streamlined the agenda item workflow. Project schedules have
accelerated; vendor and citizen complaints have been reduced.
3. Developed and implemented an AE performance database
which matches project requirements with best provider for the
proj ect.
4. Standardized approach to negotiating AE contracts.
Reduced vendor complaints and expedited project start.
5. Developed a Laserfiche Record Retention Program and a
Records Management Program.
1. Assess Engineering's current project management share point
database (EPM) and research efficient alternatives.
2. Review and update Engineering Services current web page
with internal and external user-friendly interactive maps and
dynamic and comprehensive forms.
3. Assess Construction Management Division's current process
and procedures, identify deficiencies and reorganize staff
strengths and skills to maximize efficiencies.
4. Assess current department -wide skill levels and knowledge;
develop internal cross -training, obtain external training and
encourage individual skills and knowledge development.
5. Implement both Laserfiche Record Retention Program and
Records Management Program. Once implemented, both will
standardize all Engineering records archival and data saving and
retrieving process.
■
113
FY 2015-2016
FY 2016-2017
FY 2017-2018
Engineering Services
Fund Total
Recommended Decision Package -
Eliminate 5 Survey FTEs & 4 Land
Acquisition FTEs
76
76
0
76
76
0
67
67
-9
REVENU
FY 2015-2016
Actua
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Engineering Services -
CIP Projects
Engineering Services -
Interdepartmental
Other Operating Revenue
Fund Total
$4,873,028
$456,997
$16,733
$5,346,758
$5,617,528
$6,306,988
$1,067,448 $988,564
$101,461 $123,839
$6,786,437 $7,419,391
Employees & Revenue
114
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY2017
Proposed
FY 2018
Personnel
Operating
Allocations
Fund Total
Recommended Decision
Package - Eliminate 5
Survey FTEs & 4 Land
Acquisition FTEs
3,951,098
428,377
73
8
1,037,052 19
5,416,527
100
5,106,450
1,321,770
1,163,926
7,592,147
67
17
16
4,334,331
1,287,119
1,163,926
64
19
17
100 6,785,376 100
5,159,159
912,874
1,347,358
7,419,391
-688,469
70
12
18
100
N/A
115
Facilities & Property
Management Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist City departments in meeting facilities and property
requirements.
Mission Elements:
Maintain and manage the operation of the City's facilities
and properties.
117
Key Services/Related FTE's
Facility Inventory & Condition Assessments. 2.00 FTE
Recapitalization of Facility Assets. 1.00 FTE
Facilities Maintenance & Repair of Buildings, Building
Systems, Structures, & Equipment. 9.00 FTE
Facility Support Services Contracting. 8.00 FTE
Project Management/Architectural. 2.00 FTE
Real Estate & Space Management. 1.75 FTE
Energy Management. 4.00 FTE
Physical Security/C. C. P. D. - Operational Control and
Facilities & Property Management - Administrative
Control. 0.25 FTE
•
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Require a city estimate (CE) for all
procurements to determine if bid contract prices
are fair and reasonable.
2. Maintain low limit inventory on critical, long
lead time parts or components.
3. Institute a comprehensive preventative
maintenance inspection program & a controlled
inspection program.
1. Using industry standards, and commencing
in FY 17-18, we intend to hire three (3)
Maintenance Technicians per year over a ten
(10) year period to provide comprehensive
facility maintenance & repairs city-wide.
2. Implement energy cost avoidance and cost
reduction measures to reduce current
electricity use by 1-2% annually, reducing
financial costs.
3. On a five year cycle, we will reconcile Class
1 Real Property assets (Land) to the Nueces
County Appraisal District records.
4. On a five year cycle, we will conduct
condition assessments of city -owned buildings.
5. Invest 2% of assets current replacement
value.
119
Employees & Revenue
FY 2016-2017
FY 2017-2018
Facilities and Property
Maintenance
Fund Total
28
28
28
28
28
28
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Operating Revenue
Fund Total
$4,636,289
$4,664,012
$4,636,289 $4,664,012
120
$4,838,662
$4,838,662
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Fund Total
1,555,151
2,344,483
754,070
4,653,704
33
50
17
100
1,816,720
3,408,278
507,155
32
59
9
5,732,152 100
1,799,352
31
3,425,646 60
507,155 9
5,732,153 100
1,900,065
3,349,140
660,109
32
57
11
5,909,314 100
121
Stores Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Timely support the departments in meeting their large and small -dollar
procurement requirements; internal and external mail distribution and postage
requirements; and accessibility to standardized products.
Mission Elements:
1. Purchasing - procurement of supplies and services
2, Warehouse - inventory of standardized products
3. Messenger Service - delivery of internal and external mail
4. Postage - application of postage charges
Copy and Print shop
123
Key Services/Related FTE's
1 Manage purchasing system to include purchase orders,
supply/service agreements. 9.00 FTE
2. Manage warehouse operations. 7.00 FTE
3. Management and administration of the P -Card program.
1.00 FTE
4. Distribution of mail. 2.00 FTE
Copy and print shop. 2.00 FTE
124
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Standardized more templates to make purchasing more
efficient.
2. Reviewed Cooperative purchasing tools available and
looked for opportunities to utilize cooperatives to decrease
purchasing time.
3. Promoted use of the warehouse to streamline purchasing
efforts by Departments.
4. Improved education of Department staff on purchasing
and contract administration.
1. Develop and implement a contract administration and
purchasing training class for Department staff to increase
efficiencies in these areas.
2. Implement barcoding system to improve upon inventory
tracking.
3. Create more consolidated contracts for economies of
scale and increased efficiencies.
4. Move the postage operations in-house to save money and
better control mail distribution to post office.
125
Employees & Revenue
FY 2017-2018
Purchasing &
Warehouse Division
Messenger Services
Print Shop
Total Stores Fund
16
2
2
20
16
2
2
20
17
2
2
21
FY 2015-2016
Actual
FY 2016-2017
Estima
FY 2017-2018
Proposed
Purchasing &
Warehouse
Messenger Services
Print Shop
Total Stores Fund
$4,169,483
$333,956 li
I,
$302,414
$4,805,853
$4,372,262
$305,895
$314,614
$4,992,771
$4,632,917
$286,661
$333, 689
$5,253,267
126
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total Stores Fund
1,148,217
3,180,598
295,644
4,624,459
25
69
6
100
1,369,563
3,329,466
401,484
27
65
8
5,100,513 100
1,105,958
23
3,301,693 69
401,329 8
4,808,980 100
1,391,097
3,438,844
508,064
26
64
10
5,338,005 100
127
Fleet Maintenance Service Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist City Departments in meeting their fleet
requirements.
Mission Elements:
Manage rolling stock and capital items.
Maintain the fleet.
129
Key Services/Related FTE's
1. Acquire and dispose of vehicles and equipment. 4.00 FTE
2. Provide internal and external mechanical repairs. 27.00 FTE
3. Maintain a Parts inventory to support mechanical repairs.
6.00 FTE
4. Preventative maintenance to City Departments' vehicles and
equipment. 9.00 FTE
5. Maintain a motor pool for Police Department and City Hall.
7.00 FTE
6. Provide administrative services and maintain fleet records.
5.00 FTE
7. Fuel Pass-through. 1.00 FTE
130
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Refined and streamlined vehicle/equipment purchasing
procedures for Centralized Fleet.
2. Refined and continued to develop vehicle/equipment
disposal procedures for Centralized Fleet.
3. Continued to develop the M5 Fleet Maintenance
Management System in terms of applicable upgrades and
improved end user operation.
4. Continued to hire qualified employees and expand
existing training programs to increase employee skill sets.
5. Continue expanding CNG powered vehicle/equipment
programs and concomitantly emphasizing and increasing
employee CNG training.
1. Continued to develop the M5 Fleet Maintenance
Management System in terms of applicable upgrades and
improved end user operation.
2. Assist the Fire Department in using M5 for their
equipment maintenance recording keeping.
3. The challenge of hiring mechanics and service
personnel remains and plan to continue hiring these types
of personnel during the next fiscal year.
4. Add mission element to address fuel management
responsibilities.
5. Add org 40190. Within this org will reside cost of goods
sold for fuel.
li
131
employees & Revenue
FY 2016-2017
FY 2017-2018
Fleet Maintenance
Services
Fund Total
59
59
59
59
FY 2015-2016
Actual
Operating Revenue
Transfers for Capital
Replacements
Fund Total
$12,813,439
$2,789,563
$15,603,002
FY 2016-201
Estimated
$13,362,987
$2,783,247
$16,146,234
59
59
FY 2017-2018
Proposed
$13,462,474
$3,173,541
$16,636,015
132
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Fund Total
3,707,067
10,109, 753
502,956
14,319,776
26
1
3
100
3,838,168
16,222,189
809,406
18
78
4
20,869,763 100
3,515,961
20
12,842,524 75
809,406 5
17,167,891 100
3,910,174
16,901,361
1,221,930
18
77
5
22,033,465 100
133
Information Technology Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist city departments in meeting their computer and
technology requirements.
Mission Elements:
241 F Provide and support Technology Infrastructure.
242 Provide Software Applications support.
243, Provide End User support.
244, Provide IT Standards, Security, and Disaster recovery.
135
Key Services/Related FTE's
Implement, maintain and manage the City's IT infrastructure.
19.00 FTE
Implement, maintain and manage all software applications.
23.00 FTE
3. Implement, maintain and manage IT security monitoring and
investigations. 2.00 FTE
4 End -User support. 15.00 FTE
Implement, maintain and manage Public Safety IT
applications and software. 8.00 FTE
Manage the Call Center. 27.00 FTE
136
Efficiencies
FY 17 Achieved
1. Implemented upgraded software for IT Work orders used
by City departments.
1. Implement new city employee "Intranet" for improved
communication.
2. Completed cell phone and mobile device roll-out for 2. Institute IT Project Governance citywide to align IT
centralization and cost management city wide
3. Implemented city-wide Contract Management System
4. Upgraded Time -Keeping software that provided the
ability for mobile employees to automate "clock-in/out"
function with tighter controls.
5. Implemented software to manage city cell phones and
tablets
6. Replaced Wi-Fi equipment at North Beach for improved
performance
Projects with business.
3. Enhance Cybersecurity awareness to reduce threat to city
IT infrastructure.
4. Implement Infor Utility Billing software.
5. Mobile application analysis and integration with various
enterprise software.
■
137
FY 2017-2018
Proposed
Employees & Revenue
FY 2016-2017
FY 2017-2018
IT Department
Call Center
Total IT Fund
69
27
96
69
27
96
68
26
94
REVENUE
FY 2015-2016
Actual
FY 2016-2017
Estimated
Operating Revenue
Total IT Fund
$16,395,269
$16,395,269
$15,702,803
$15,884,724
$15,702,803 $15,884,724
138
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Propose
FY 2018
Personnel
Operating
Allocations
Total IT Fund
6,743,128
7,862,249
1,346,805
15,952,182
43
49
8
100
7,007,429
8,258,038
1,525,562
16, 791, 029
43
6,872,625
49 8,381,405
8
41
50
1,537,059 9
100 16, 791, 089 100
l l
6,911,455
40
8,630,970 50
1,829,308
10
17,371,733 wo
admiM
139
Health Benefits
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Provide and administer responsive and cost effective benefit programs that
meet the needs of City of Corpus Christi employees, retirees and their
dependents.
Mission Elements:
Develop and manage health and benefits programs.
141
Key Services/Related FTE's
Oversee benefits contracts. 1.30 FTE
Coordinate contracting of employee benefits, including health, dental,
life, vision, long-term disability, third -party administration, stop -loss
insurance, clinic, actuary, etc. Commonly through a competitive bid
process.
2. Provide Benefits Administration and Customer Service. 5.70 FTE
a) First point of contact for employees, dependents & retiree benefit needs
b) Deferred Compensation Plan (129 participants)
c) FICA Alternative Plan (452 participants)
d) Health Plans:
i. Medical (2,703 enrollments)
ii. Dental (1,793 enrollments)
iii. Vision (1,723 enrollments)
iv. Flexible Health and Dependent Care Spending Accounts (563)
e) Life Insurance (4,116)
0 Long -Term Disability (2,096)
g) Pension Plan (TMRS, 2,765)
h) Wellness Initiatives, including the Employee Wellness Clinic (5,728 lives)
142
FY 17 Achieved
Efficiencies
1. Implemented an online benefits communication process
to provide employees additional means of data
processing and communication with Benefits staff.
1. Implement call center processes and software to ensure
accessibility and responsiveness to employee needs
while providing metrics that will drive accountability
and improvements.
2. Implement a telemedicine program that will increase
accessibility to healthcare at all hours, providing an
after -hour low-cost alternative to emergency rooms.
3. Complete a compliance audit under the guidance of the
Benefits Consultant to insure that the City is following
legal requirements outlined under Sections 125, COBRA,
HIPAA, Medicare, and the ACA.
4. Complete an audit of Express Script's claims processing
to verify they are abiding by contractual agreements and
accurately processing claims. Negotiate plan
performance guarantees regarding pricing, discounts,
claims payments, and customer service.
143
Employees
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2016-2017
FY 2017-2018 41
Heath Benefits
Administration Fund 5618
Total Health Benefits
Administration Fund
5618
Recommended Decision
Package - Add Wellness
Program Manager Position to
Other Insurance Fund 5614
7
0
7
0
6
1
144
Revenue
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Fire Health Plan -
Fund 5608
Police Health Plan -
Fund 5609
Group Health Plan -
Fund 5610
Other Insurance -
Fund 5614
Health Benefits
Administration -
Fund 5618
Health Benefits Total
$6,781,061
$6,176,281 $8,621,147
$14,592,021 $18,862,644
$2,572,521 $2,495,640
$574,473 $582,021
$30,696,357 $37,815,308
$7,253,856
$8,505,458
$9,748,676
$26,191,272
$2,629,888
$602,461
$47,677,755
i
145
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Fire Health Plan -
Fund 5608
Police Health Plan -
Fund 5609
Group Health Plan -
Fund 5610
Other Insurance -
Fund 5614
Recommended Decision
Package - Add Wellness
Program Manager Position to
Other Insurance Fund 5614
Health Benefits
Administration -
Fund 5618
Health Benefits Total
6,882,731 II
7,976,221
21,494,418
2,291,458
568,140
39,212,968
18
20
55
6
1
9,479,471
12,178,177
24,150,258
2,478,337
N/A
589,038
% I
19
P
25,
49
5
2
8,973,429
11,382,895
23,836,7101
2,428,477
584,916
% I
191
241
501
5I
1
9,316,636
9,726,140
21,664,351
2,628,482
0
596,243
100 48,875,281 100 47,206,427 100 43,931,852
% I
211
221
49
6
N/A
1
100
r
146
Risk Management
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Successfully manage the claims and insurance program, limit liability
and provide the safest work environment for employees.
Mission Elements:
Risk Management
148
Key Services/Related FTE's
1. Claims Processing -- Process third party liability claims against the City.
3.20 FTE
2. Claims Processing --Process workers' compensation claims. 1.80 FTE
3. Training --Provide Driver Training to all City Employees. 1.20 FTE
4. Provide NEO (New Employee Orientation) safety training. 0.60 FTE
5. Training -Provide Training to City Employees (other than driver training
& new employee training) . 2.10 FTE
6. Risk Identification & Assessment --Conduct inspections of City -owned
facilities. 2.10 FTE
7. Risk Identification & Assessment --Conduct driver evaluations. 0.40 FTE
8. Manage self-insurance Program. 0.24 FTE
9. Review third party certificates of insurances. 0.60 FTE
10. Investigate 3rd party liability claims to determine their value and bolster
defenses to lower cost of claims. 1.76 FTE
149
FY 17 Achieved
Efficiencies
1. Continue to minimize use of outside
counsel in handling lawsuits against the city.
2. Evaluate effectiveness of DriveCam
systems in reducing claims and lawsuits.
3. Evaluate 504 Physical Panel program.
4. Evaluate insurance program for the City
and requirements for the City's contractors.
1. Continue to minimize use of outside
counsel in handling lawsuits against the city.
2. Evaluate methods of incorporating
DriveCam data into departmental policies
and determine the feasibility of DriveCam
expansion to other departments.
3. Evaluate selected Workers' Compensation
Administrator.
4. Continue to evaluate insurance program
for the City and requirement for the City's
contractors.
• m
150
Employees & Revenue
EMPLOYEES (in FTE's)
FY 2017-2018
Risk Funds
Department Total
12
12
General Liability -
Fund 5611
Worker's Compensation -
Fund 5612
Risk Management
Administration - Fund 5613
Department Total
FY 2015-2016
Act.
$5,595,205
$2,687,011
$1,124,908
$9,407,124
12
12
FY 2016-2017
Estimated
$5,137,154
$2,841,495
$994,155 I
$8,972,804
14
14
FY 2017-2018
Proposed
$6,441,873
$2,683,408
$1,077,329
$10,202,610
151
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
•
Estimated
FY 2017
Proposed
FY 2018
General Liability -
Fund 5611
Worker's
Compensation -
Fund 5612
Risk
Administration -
Fund 5613
Department Total
4,960,644
2,465,207
912,561
8,338,412
59
30
11
100
5,752,021
2,914,440
1,135,464
59
30
11
5,752,018
2,592,721
1,135,464
9,801,925 100 9,480,203
59
30
11
100
6,430,719
2,664,688
1,074,363
63
26
11
10,169,770 100
152