HomeMy WebLinkAboutAgenda Packet City Council - 08/15/2017 (W) Cit of Corpus Christi 1201 Leopard Street
Y p Corpus Christi,TX 78401
forward.cctexas.com
Meeting Agenda - Final
City Council Workshop Session
Tuesday,August 15,2017 9:00 AM Council Chambers
Public Notice -- ITEMS ON THIS AGENDA ARE FOR COUNCIL'S INFORMATIONAL
PURPOSES ONLY. COUNCIL MAY GIVE DIRECTION TO THE CITY MANAGER, BUT NO
OTHER ACTION WILL BE TAKEN AND NO PUBLIC COMMENT WILL BE SOLICITED.
THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE COUNCIL CHAMBERS DURING MEETINGS OF THE CITY
COUNCIL.
A. Mayor Joe McComb to call the meeting to order.
B. City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers.
C. BRIEFINGS TO CITY COUNCIL:
The following items are for Council's informational purposes only. Council may give
direction to the City Manager, but no other action will be taken taken and no public
comment will be solicited.
1. 17-1010 Proposed FY2017-2018 Budget Presentations -General Fund,
Internal Service Funds, Debt Service Funds, Enterprise Funds and
Special Revenue Funds
Attachments: Agenda Memo- Budget Workshop 2.docx
Presentation- Budget Workshop 2.pdf
D. ADJOURNMENT
"City Council will not be taking action in this workshop session, except for the purpose
of directing the City Manager in accordance with the Charter. To the extent the
classification of this meeting as a workshop is construed to limit this authority, then this
meeting is determined to be a special meeting.
City of Corpus Christi Page 1 Printed on 811 112 01 7
SC
04
U
NcojipoRAII AGENDA MEMORANDUM
1852 for the City Council Meeting of August 15, 2017
DATE: August 7, 2017
TO: Margie C. Rose, City Manager
FROM: Eddie Houlihan, Director of Management and Budget
EddieHo(o-)cctexas.com
361-826-3792
PROPOSED FY2017-2018 BUDGET WORKSHOP
General Fund, Internal Service Funds, Debt Service Funds, Enterprise Funds and Special
Revenue Funds
STAFF PRESENTER(S):
Name Title/Position Department/Division
Eddie Houlihan Director Budget
Laura Garcia Director Library
Annette Rodriguez Director Health District
Steve Viera Director Human Resources
Constance Sanchez Director Financial Services
Miles Risley City Attorney Legal / Human Relations
Jeff Edmonds Director Engineering Services
Edgar Leonard Director Facilities Maintenance
Kim Baker Assistant Director Finance-Purchasing
Jim Davis Director Fleet Services
Belinda Mercado Director Information Technology
Steve Viera Director Health Benefits
Miles Risley City Attorney Risk Management
Constance Sanchez Director Financial Services
Dan Grimsbo Executive Director Utilities
Bill Mahaffey Director Gas
Fred Segundo Director Airport
Peter Davidson Director Marina
Bill Green Interim Director Development Services
Andy Leal Director Streets
OUTSIDE PRESENTER(S):
none
BACKGROUND:
Staff will present an overview of the Proposed FY2017-2018 operating budget for the General Fund,
Internal Service Funds, Debt Service Funds, Enterprise Funds, and Special Revenue Funds.
LIST OF SUPPORTING DOCUMENTS:
Presentation —All City Funds
Library Department
------------------------------------------------------------ I------------- 0 ---------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
Mission & Mission Elements
----- -------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission:
Improve literacy, enhance knowledge and create a sense of
community by making information easily accessible to the
public.
Mission Elements :
Lending materials.
2. Promoting literacy.
3. Administering diverse, enjoyable, educational and literary
programs.
4. Digital services and digital inclusion technology.
2
Key Services/Related FTE's
-------------------------------------------------------- 0 --------------------------------- -------
Lending materials in print, electronic and audio visual formats. 8.43
FTE
Providing programs for all ages, with an emphasis on STREAM
(Science, Technology, READING, Art and Math) for children and teens.
8.43 FTE
3. Local History/Genealogy department research collections. 8.43 FTE
4. Interlibrary Loan Department - state-wide lending and borrowing.
8.43 FTE
5. Public access computers with internet access and office suite software.
Libraries are popular Wi-Fi Hot spot locations. 8.43 FTE
Meeting room availability for non-profit groups. 8.43 FTE
3
Efficiencies
------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. National Family Place Library model was implemented at 1. Seek grant funds to expand STREAM (Science,
McDonald Library.Overall goal is to develop a family friendly Technology,Reading,Art and Math) programs for all ages.
environment by transforming libraries into community
centers for literacy,early childhood development,parent
education and engagement,family support and community
information.
2. Implemented 1,000 Books Before Kindergarten initiative to 2. Conduct community needs assessment and evaluate
encourage school readiness and support Success by Six services based on findings.
partnership goals.
3.Online payment service was implemented. 3. Develop technology plan 2019-2023.
4. Expanded work program partnerships to supplement staff. 4. Expand community partnerships .
5.RFID (Radio Frequency Identification) efficiency project 5. RFID (Radio Frequency Identification) efficiency project.
4
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
�FY�2015-�201(6 FY 2016-2017
���� ."dM4
General Fund 53.35 53.35 50.68
General Fund Total 53.35 53.35 50.68
FY 2015-2 16 FY 2016-2017 FY 2017-2018
REVENUE u 1 OA atedl F
Actual Estima Proposed
Operating Revenue $132,977 $110,777 $120,312
General Resources $3,907,9781 $3,869,373 $3,938,794
41
Total $4,040,955 I $3,980, 1501 $4,059, 106
5
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
$ % $ % $ % $ %
Personnel 1,955,771 48 2,097,474 49 1,821,305 48 2,003,704 49
fl
Operating 1,140,075 28 1,236,022 29 1,234,240 30 1,062,6081 26
Allocations 945,108 24 924,605 22 924,605 22 992,794 25
General Fund
Total 4,040,954 100 4,258,101 100 3,980,150 100 4,059,106 100
6
Corpus Christi-Nueces County
Public Health District
------------------------------------------------------------ I------------- 0 ---------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
Mission & Mission Elements
------------------------------------------------------------------- 0 --------------------------------------------------------- -------------
Mission: -------
Mission:
Prevent disease, disability and premature death; promote healthy
lifestyles; and protect the health and quality of the environment for all
residents of Nueces County.
Mission Elements:
1 0i Enforce health and safety codes.
I 0�z Provide and manage medical clinics.
10 Immunize and prevent disease.
101 Family planning and women and children health services.
1 w Environmental health services.
1 v Conduct health education.
lod Provide laboratory services.
s
Key Services/Related FTE's
----- -------------------------------------------------------- C) -------------------------------------------------------- -------
To Prevent disease, disability, & premature death by providing the community with
Immunizations, STD-HIV,TB, &Women's Health Clinical Services & Programs by
employing. 29.50 FTE
To Promote healthy lifestyles in the community by providing Environmental &
Consumer Health (Food Safety Inspection), Medicaid 1115 Waiver ("Patient
Navigator"), Childhood Obesity ("MEND"), and County Animal Care Services &
Programs by employing. 27.00 FTE
To Protect the health & quality of the environment of the community & historical
patrimony of City Vital Records by providing the community with Public Health
Emergency Preparedness, Infectious Disease Investigation, Laboratory, Nursing
Family Partnership, Health Education,Vital Records (Birth & Death Records), &WIC
Services & Programs by employing. 34.50 FTE
To help achieve & support the three-fold mission of the Health District, the Support
Services Division of the Health district provides Leadership, Administration &
Accounting Services by employing. 10.00 FTE
9
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved IR
FYI 8 Planned
1. Hired a part-time physician to fill Clinical Healthcare provider 1. Identify and enter into contracts with four private insurance
position that had remained unfilled for over a year preventing the HD to companies so that the Public Health District can accept and bill private
fulfill grant program and operational requirements because we could not insurance companies for medical services provided to patients in order
attract a full-time Nurse Practitioner due to City refusal to pay an annual to generate more program income to support the mission and
salary comparable with the market,but significantly lower so we could operations of the Public Health District.
not attract and retain competent full-time public health care professional.
2. Implemented a Smoking Cessation Training Program in the 2. Review current patient fees for services("private pay"),compare
community offering classes in English and Spanish. The CC-NC PHD and contrast them to local market,and then develop a policy and
offers the only smoking cessation training program in Spanish in the procedure for annual review of fees and calculation of how patient fees
community. will be computed and set for the next fiscal year to be charged for
upcoming fiscal year;and present the policy and procedure to the City
Manager for review and approval and/or modification as required.
3. Achieved the recognition of operating a Nursing Partnership Program 3. Establish a Zika Task Force to assist with and provide active disease
in the State of Texas that exceeded its program metric objectives and has surveillance and prevent disease outbreaks in the community.
a large waiting list of clients who would like to enter the program.
4. Began providing Zika Testing Lab services for the community. 4. Conduct 2nd Annual Community Fall Health Festival to showcase the
programs and services of the Public Health District and build awareness
of those programs and services in the community.
5. Trained all CC-NC PHD Staff on Public Health Emergency Response 5. Develop an informational sheet that addresses frequently asked
for managing an outbreak of Zika in the community. questions of the services Environmental&Consumer Health Services
provides,and post on the Health District website.
10
Employees
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
� . .wq
General Fund 31.5 31.5 29.97
General Fund Total 31.5 31.5 29.97
Medicaid Waiver Fund 4 4 0
Grant Funds 37 34 31
County General Fund 50 47 40
Department Total 122.5 116.5 100.97
11
Revenue
------------------------------------------------------------------------------------------------------- ---------------- ------------------------------------------------------------------------
FY 2015-20 FY . :
EVENUE A )
Estimated . .. -.
& A�� �M A
Operating Revenue $1,309,433 $1,323,501 $1,298,500
General Resources $1,636,988 $2,112,311 $1,977,242
�I
General Fund Total $2,946,421 $3,435,812 $3,275,742
Medicaid Waiver Fund $2,167,920 $632,911 $0
Grant Funds $2,241,342 $2,051,649 $2,087,177
County Revenue $5,168,581 $4,172,685 $3,208,209
Total Department $12,524,264 $10,293,057 $8,571,128
Revenue
12
Total Expenditures
------------------------------------------------------------------------------------------------------- C) ------------- ------------------------------------------------------------------------
op Actual Amended Budget Estimated Proposed
LP M lj�
1 16 1 17 ahli 12018
$ % I $ % I $ % I $ %
Personnel 1,510,732 51 1 1,972,880 551 1,955,178 56 1 1,854,587 56 1
Operating I 749,565 251 939,636 261 832,307 251 730,223 241
Allocations 686,124 24 I 648,326 19 I 648,327 19 I 690,932 20
General Fund 2,946,421 100 3,506,842 100 3,435,812 100 3,275,742 100
Total
Medicaid Waiver Fund 1,385,129 760,437 39,864 + 0
I
Grant Funds 2,241,342 2,051,649 2,051,649 2,087,177
County Expenses 5,168,581 4,172,685 4,172,685 I 3,208,209
Department Total 11,741,473 10,491,613 9,700,010 I 8,571,128 `
13
Human Resources
______________________________ .------------- O ----------------------------- _________ -__________________________________
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
14
Mission & Mission Elements
------------------------------------------------------------------- 0 -------------------------------------------------------------- .------------
Mission:
Support City departments in meeting their workforce
requirements.
Mission Elements:
211 Develop and manage recruitment, testing and selection processes.
212 Manage and maintain the compensation and classification systems.
213. Develop and manage health and benefits programs.
214 Build and deliver effective learning and organizational development
programs.
21 1 Cultivate and implement programs that promote productive employee and
labor relations.
Maintain employee records and Human Resources Information Systems.
15
Key Services/Related FTE's
-------------------------------------------------------- C) --------------------------------- ------ .------------
Recruit, Assess, and Hire City employees. 4.25 FTE
Administer Human Resources Information System and
Records Management. 2.46 FTE
3. Manage Leased Worker and City Temps Program. 1 .32 FTE
4. Administer City Compensation and Classification Plan. 2.73
FTE
5. Process all Employee and Labor Relations. 4.24 FTE
Provide Learning and Organizational Development. 3.00 FTE
16
Efficiencies
------------------------------------------------------------------------------------------------------- E) --------------------------------------------------------------------------------------------------------
Achieved ir FYI 8 Planned
1. Created In-House Temporary Employee 1. New Job Descriptions
Program.
2. Implemented Learning Management System 2. INFOR Electronic Employee Performance
(LMS) Appraisals for all employees,including Fire
and Police
3. Completed Job Consolidation Project 3. Improve Application Response Time and
Candidate Experience
4. Implemented MPA Scholarship program with 4. Implement Electronic Onboarding Process
Texas A&M University- Corpus Christi
17
Employees & Revenue
------------------------------------------------------------------------------------------------------- 0 ---------------------------------------------------------- --------------------------
EMPLOYEES (in FTE's) FY 2015-2016 FY 2016-2017 FY 2017-2018
f
General Fund 18 18 17
Total Department 18 18 17
EstimatedFY 2015-2016 FY 2016-2017 FY 2017-2018
Actual L Proposed il —
Mj
Operating Revenue $447 $3,496 $0
General Resources $1,726,414 $1,985,282 $2,017,201
Total General Fund $197269861 $199889778 $290179201
18
Total Expenditures
_______________________________________________________________________________________________________ 0 ________________________________________________________________________________________________________
Actual Amended Budget Estimated Proposed
FY 2016 FY 2017 FY 2017 FY 2018
Personnel 1,112,329 64 1,239,518 62 1,236,764 62 1,243,306 II 62
k
�I
Operating 288,788 17 439,455 22 437,835 22 413,150 20
Allocations 325,744 19 314,179 16 314,179 16 360,745 16
i
Total General 1,726,861 100 1,993,152 100 1,988,778 100 2,017,201 100
Fund
19
Finance Department
------------------------------------------------------------ I------------- 0 ---------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
20
Mission & Mission Elements
------------------------------------------------------------------------- 0 --------------------------------------------------------- ------------
Mission: -------
Mission:
Support City departments in meeting their finance, accounting, and
procurement requirements and also to support the organization in maintaining
the fiscal integrity of the City.
Mission Elements:
181 Maintain financial records for receipts, disbursements, and inventories;
182 Produce financial reports;
Provide contract services for utility billing and collections;
Administer centralized treasury for debt, cash, and investment
management; and
185, Administer a centralized purchasing and procurement system.
21
Key Services/Related FTE's
-------------------------------------------------------------- C) --------------------------------- ----- .------------
Accurately and timely record financial transactions and produce monthly reports.
9.61 FTE
Accurately manage the billing, collection, and financial reporting of the City of
Corpus Christi's various miscellaneous receivable account. 4.97 FTE
Accurately and timely pay vendor invoices remitted by departments to Accounts
Payable. 4.83 FTE
4. Accurately and timely pay employees bi-weekly. 9.90 FTE
5. Complete the Comprehensive Annual Financial Report (CAFR) by March 31St of every
year. 5.17 FTE
Prepare Grants Schedule of Federal/State Expenditures of Awards (Single Audit)
annually. 1.78 FTE
Manage the City's cash flow and invest cash. 13.87 FTE
8. Ensure compliance with debt covenants and other reporting requirements. 0.87 FTE
22
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. Enhanced the financial management of grants by 1. Shorten the time needed to prepare the Comprehensive
purchasing and utilizing specialized grants software. Annual Financial Report (CAFR) by implementing and
utilizing new reporting software.
2. Remodeled the Central Cashiering and Development 2. Automate supervisor approval processes for Payroll
Services Cashier Stations reports through utilization of upgraded features in Kronos
3. Completed Financial Transparency Web Page and 3. Implement the Infor System for Utility Business Office
received our first Gold Star
4. Completed the Texas Water Development Board Bond 4. Continue to review and streamline Financial processes to
Refunding achieve greater efficiencies
5. Financial Services worked hand in hand with Engineering
and Streets for Bond 2016-The residential street projects for
Bond 2016 were approved by the voters in November 2016.
23
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
"dM4 RE
���� . F FY 2015-2016
General Fund 51 51 47
General Fund Total 51 51 47
REVENUE FY 2015-2016 FY 2016-2017 FY 2017-2018
Actual Estimated Proposed
Operating Revenue $1, 178,736 $1,440,636 $1,278,310
General Resources $3,303,854 $2,929,782 $3,200, 172
General Fund Total I $494829590 $493709418 $494789482
Grant Funds $100,165 $80,000 $85,000
24
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
$ % $ %o $ % $ %
Personnel 2,741,208 61 2,936,689 67 2,936,689 67 3,039,451 68
�I
Operating 823,334 18 617,468 15 617,465 15 484,8031 11
Allocations 918,048 21 816,264 18 816,264 18 954,228 21
General Fund
Total 4,482,590 100 4,370,421 100 4,370,418 100 4,478,482 100
25
City Attorney's Office
------------------------------------------------------------- I------------- 0 ----------------------------- I--------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
26
Mission & Mission Elements
-------------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission: ------------
Mission:
Assist the City to accomplish its organizational goals with acceptable
risk, by providing quality legal services.
Mission Elements:
I Provide ongoing advice to City officials.
Prepare and review legal documents.
Process public information requests and appeals to Attorney
General.
Prosecute persons accused of violating State laws and City
ordinances.
5. Risk Management.
6. Represent the City and City officials in lawsuits.
7. Conduct and enforce a program of non-discrimination within the
City (Human Relations).
27
Key Services/Related FTE's
-------------------------------------------- 0 --------------------------------- ------ -------
1. Advise City officials, managers and employees of Legal requirements
and restrictions on performance of their City functions. 5.00 FTE
2. Prepare and review contracts, resolutions, ordinances, motions, and
other legal documents necessary to achieve City missions. 4.00 FTE
3. Review public information requests, determine whether information is
legally mandated to be released to the public in response there to,
draft appeals to Texas Attorney General, review subpoenas for City
information, and advise City officials regarding requests for
expunctions and orders of nondisclosure. 1 .42 FTE
4. Prosecute Class C misdemeanors in the City's municipal court. 6.00
FTE
5. Review, advise, and investigate claims against the City. 0.88 FTE
6. Represent the City and City officials in lawsuits regarding City
operations. 3.63 FTE
7. Administer and assist Human Relations Division program of non-
discrimination. 0.08 FTE
28
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
__j
L"I 7 - - . - .
Md&L�
I&
1. Continue to improve training opportunities by providing 1. Continue to improve training opportunities by providing
the availability of at least 50 hours/year of in-house training the availability of at least 50 hours/year of in-house training
for attorneys. for attorneys.
2. Provide litigation,labor-employment,and construction 2. Provide litigation,labor-employment,and construction
oriented divisions that are comparable to City's largest law oriented divisions that are comparable to City's largest law
firms in training and skill. firms in training and skill.
3. Continue to provide in-house legal services to the 3. Continue to provide in-house legal services to the
maximum extent that can be provided by legal generalists maximum extent that can be provided by legal generalists
from within the local area. from within the local area.
4. Continue to reduce lawsuits filed against the City by 4. Continue to reduce lawsuits filed against the City by
vigorously defending claims and lawsuits;enhance City vigorously defending claims and lawsuits;enhance City
reputation of aggressively fighting against frivolous lawsuits; reputation of aggressively fighting against frivolous lawsuits;
and publicize strength in standing up to lawsuits. and publicize strength in standing up to lawsuits.
5. Provide PIA efficiencies by documenting previous Texas 5. Strengthen attorney capabilities in regulatory,utility,and
Attorney General Determination Letters and establishing a environmental law with additional training in these areas.
plan to increase number and use of Previous Determination
Letters.
6. Strengthen attorney capabilities in regulatory,utility,and
environmental law.
�t
29
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
EMPLOYEES (in FTE's) ILI FY 2015-2016 FY 2016-2017
. :
General Fund 25 25 21
General Fund Total 25 25 21
REVENUE FY 2015-2016 FY 2016-2017 FY 2017-2018
MLActual -EEL Estimated Proposed
Operating Revenue $3,502 I $51 $0
General Resources $2,565,418 $2,932,589 $2,722,728
f�I II
n 1 F 1 f I 2 722 72
Ger Fund ud Tota $2,568, 290 2$ ,932, 460 $ 8
30
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
$ % $ %o $ % $ %
Personnel 2,027,692 79 2,303,670 79 2,303,670 79 2,082,813 76
Operating 180,580 7 �I 204,654 7 204,654 7 166,289 6
Allocations 360,648 14 424,316 14 424,316 14 473,626 17
General Fund 2,568,920 100 2,932,640 100 2,932,640 100 2,722,728 100
Total
31
Human Relations
Department
------------------------------------------------------------ I------------- 0 ----------------------- --------- ------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
32
Mission & Mission Elements
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------- .------------
Mission:
With a goal of"Fostering Diverse and Equitable Environments With
Respect and Professionalism", the Human Relations Division will
conduct and enforce a positive program of non-discrimination in
Employment, Fair Housing, Public Accommodation, and Compliance
with the Americans with Disabilities Act (ADA) within the City of
Corpus Christi.
33
Key Services/Related FTE's
-------------------------------------------------------- C) --------------------------------- .------------
Conduct EEOC investigations of private sector entities in response to allegations of
employment discrimination. 1.95 FTE
Conduct Fair Housing investigations of private sector entities in response to
allegations of housing discrimination. 1.20 FTE
Respond to EEOC inquiries concerning private sector entities. 0.75 FTE
Respond to Fair Housing inquiries concerning private sector entities. 0.49 FTE
Respond to inquiries concerning private and public sector accessibility, public
accommodation, and other ADA concerns. 0.90 FTE
Provide technical assistance to private and public entities concerning public
accessibility and ADA concerns. 0.50 FTE
Outreach &Administration of EEOC, Fair Housing, accessibility, public
accommodation, ADA concerns, and United Way. 0.21 FTE
34
Efficiencies
------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
1. Fair Housing,July 2016 to June 2017 investigated and closed 12 1. Increase Fair Housing Investigations to 15.
cases pertaining to allegations of discrimination in
housing. Approximate revenue of$50,000 to be received in FY18.
2. As of June 30,2017,investigated and closed 33 allegations of 2. EEOC,will work with EEOC San Antonio to increase number
employment discrimination and conducted 50 intakes that were of investigations.
deferred to the San Antonio field office. Expected revenue of
28,200 requested for the 3rd quarter work. The contract is from
October 2016 to September 2017.
3. From October 2016 to June 2017 conducted 13 community 3. Continue to cover same and new venues to promote the
outreach events promoting:Fair Housing,Equal Employment services of our office. The goal of the Human Relations
Opportunities,inclusion and diversity of people with different Commission will be to focus on inclusion and diversity awareness
abilities in the workplace with the assistance of the Committee for within community in addition to establishing networking abilities
People with Disabilities and the Human Relations Commission. with local school districts to prevent bullying and promote EEOC
Youth@Work programs.
4. Continue to network with different advocacy groups to promote 4. Continue to work with established and new community
equal opportunities within our community. advocates to promote#3 above.
5. Continue to network with city departments(ie.Engineering)to
ensure city programs and facilities are accessible to citizens of all
abilities.
35
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
EMPLOYEES (in FTE's) FY 2016-2017
. :
General Fund 6 6 6
General Fund Total 6 6 6
FY 2015-2016 FY 2016-2017 FY 2017-2018
Actual Estimated Proposed
Operating Revenue $173,096 $184,079 $102,300
General Resources $259,315 $332,035 $442,238
General Fund Total $4329411 $5169114 $5449538
36
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2016 FY 201712018
$ % $ %o $ % $ %
Personnel 299,273 69 345,171 67 344,804 65 350,341 64
�I
Operating 48,994 11 71,211 14 71,211 16 77,652 14
Allocations 84,144 19 100,099 19 100,099 19 116,545 21
General Fund 432,411 100 516,481 100 516,114 100 544,538 100
Total
37
General Government
------------------------------------------------------------ I------------- 0 ----------------------- I--------- -----------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
GENERAL FUND
38
General Government
-------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Mayor's Office
• City Secretary's Office
• City Council
• City Auditor
• Municipal Court-Judicial
• City Manager
• ACM-General Government
• ACM-Safety, Health & Neighborhoods
• Intergovernmental Relations
• Communications
• Office of Management & Budget
39
Mission
--------- C) ---------- -----------------
Mayor's Office - Provide excellent service to citizens,visitors and staff.
City Secretary - Provide staff support to the City Council.
City Auditor- Provide assurance to City Council that management has established an
effective system of internal control.
Municipal Court: judicial - Provide a fair and impartial court in the adjudication of
cases.
City Manager & Assistant City Managers-Advise and assist City Council; manage
daily operations.
Intergovernmental Relations -Administer the State and Federal legislative program.
Communications - Keep public and employees informed on key issues.
Office of Management & Budget -Assist in creation of annual budget; ensure
compliance.
40
Key Services
----------- _-- 0 --------------------- -----------------------------------
Mayor's Office - Respond to citizen questions and concerns.
City Secretary - Preserve and provide public access to official records;
coordinate appointments to Boards & Commissions.
City Auditor - Conduct audits of high risk areas and provide actionable
recommendations.
Municipal Court: judicial - Fulfill constitutional and statutory
requirements for issuing warrants, magistrating arrested persons and
presiding over cases with City jurisdiction.
City Manager & Assistant City Managers - Prepare the City Council
Agenda.
Intergovernmental Relations - Facilitate communication with legislative
leadership, regulatory agencies and other key stakeholders.
Communications - Coordinate media inquiries; manage website and
public access channel content.
Office of Management & Budget -Prepare regular financial reports to
monitor and evaluate performance of adopted budget.
41
Efficiencies
------------------------------------------------------------------------------------------------------- G) --------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planned
Mayor's Office-streamlined time spent on Ceremonial City Secretary-redesign the City's election page.
Document presentations during Council meetings.
City Secretary- completed"Find-the-City-Council-District" City Auditor-update the fraud procedures.
map on the City Secretary's web page.
City Auditor-updated current audit procedures for more Municipal Court-Judicial- expand"Walk-In-Docket"
efficiencies. program from 3 days a week to 5 days a week.
Municipal Court-Judicial- modified central docket process City Manager(Deputy&ACM)-utilize time specific goals
to dispose and close cases in a quicker and more efficient for planning and achieving deliverables.
manner.
City Manager&ACM-established working relationship Communications-increase video/studio productions to
with community associations and groups. reduce citywide advertising production costs.
Communications-redesigned City website with open Office of Mgt&Budget-implement reporting software to
source technology. reduce time preparing budget reports.
Office of Mgt &Budget-reorganized department to
increase efficiency and effectiveness in preparation of the
City's budget.
42
Employees
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Mayor's Office ( 2.0 2.0 2.0
City Secretary's Office ( 6.0 6.0 6.0
City Council I 0 ( 0 0
City Auditor 4.0 ( 4.0 4.0
Municipal Court -Judicial 8.9 ( 8.9 8.9
City Manager ( 5.5 ( 5.5 4.7
ACM-General Gov't I 1.0 ( 1.0 1.0
ACM-Safety,Health&Neigh. 2.0 C 2.0 2.0
Intergovernmental Relations 1.0 �� 1.0 1.0
Communications 17.0 7.0 7.0
OMB I 9.0 9.0 8.0
TOTAL 46.4 46.4 44.6
43
Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
00
FY 2015-2016 FY 2016-2017 FY 2017-2018
Actual Estimated Proposed
Operating Revenue 2, 116 1,561 2,724
General Resources 5,230, 160 6,119,790 5,887,648
Total $592329276 $691219351 $598879648
44
Total Expenditures
------------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
Actual Amended Budget Estimated Proposed
FY 2015 - 2016 FY 2016 - 2017 FY 2016 -2017 FY 2017 -2018
N
Mayor's Office I 187,475 195,865 193,269 215,879
City Secretary's Office ' 610,205 889,615 882,170 635,083 ,
City Council ` 83,494 128,201 128,199 143,675
City Auditor 447,622 449,716 449,718 475,303
i
Municipal Court-judicial 1,112,820 1,160,552 1,153,462 1,162,786
City Manager 724,043 719,954 724,184 678,248
ACM-General Gov't 211,569 268,421 176,569 231,133
ACM-Safety,Health &Neigh. 157,005 302,982 179,183 313,940
Intergovernmental Relations 204,658 319,874 326,057 259,990
Communications ` 758,899 897,731 897,732 804,188
OMB 734,486 1,026,829 1,010,808 967,423
Total I $5,232,276 $6,359,7401 $6,121,35111 $5,887,648
45
Questions
--------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
<6
7
Internal Services
Fund Summary
----------------------------------------------------------------------------------------- 0 -----------------------------------------------------------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
Mission & Mission Elements
-------------------------------------------------------------- 0 -------------------------------------------------------------------- _-----------------
Mission:
The Internal Service Funds were established to finance and
account for services, materials, and supplies furnished to
the various departments of the City and on a limited basis,
to other local governmental agencies. These services are
provided on a cost reimbursement basis. The goal of the
Internal Service Funds is to provide these services in the
most cost effective manner.
48
Departments
------- --------------------------- 0 --------------------------------------------------------------------------------------------------------
• Engineering Services
• Facilities Maintenance
• Finance - Purchasing (Stores)
• Fleet
• Information Technology
• Health Benefits
• Risk Management
49
Internal Services Fund Employees
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
. :
Engineering Services 76 �, 76 I 67
Facilities Maintenance 29 28 28
Purchasing/Stores 20 20 21
Fleet T 59 59 59
II
Information Technology 96 96 94
Health Benefits 7 7 7
Risk Management 12 12 14
TOTAL 299 298 Y 290
I
50
Revenue
------------------------------------------------------------------------------------------------------- ------------ -----------------------------------------------------------------------------
. :
ACTUALS ESTIMATED PROPOSED
Engineering Services 5,346,758 6,786,437 7,419,391
Facilities Maintenance I 4,636,289 4,664,012 4,838,662
Purchasing/Stores 4,805,854 4,992,771 5,253,267
Fleet 15,603,002 16,146,234 I 16,636,015
Information Technology 16,395,269 15,702,803 15,884,724
Health Benefits 30,696,357 37,815,306 47,677,755
Risk Management 9,407,124 8,972,804 10,202,610
TOTAL $86,890,653 $95,080,366 $107,912,423
51
Total Expenditures
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
DEPARTMENT FY 2015-2016 FY 2016-2017 FY 2016-2017 FY . :
ACTUAL BUDGET ESTIMATED PROPOSED
$ pro I $ % I $ % I $ f pro
Engineering Services 5,416,527 5.9 I 7,592,147 6.6 I 6,785,376 6.3 I 7,419,391 6.6
Facilities Maintenance 4,653,704 5.0 1 5,732,152 1 5.0 1 5,732,152 5.3 1 5,909,314 5.3 1
Purchasing/Stores 4,624,459 5.0 1 5,100,513 1 4.4 1 4,808,980 4.5 1 5,338,005 4.8 1
Fleet 14,319,776 15.5 1 20,869,763 18.2 1 17,167,891 15..9 1 22,033,465 19.6 1
Information 15,952,182 17.21 16,791,0291 14.61 16,791,089 15.61 17,371,733 15.51
Technology
Health Benefits 39,212,968 42.4 I 48,875,281 I 42.6 I 47,206,426 43.7 I 43,931,851 39.2
Risk Management 8,338,412 9.0 9,801,925 8.5 9,480,204 8.8 10,169,770 9.1
TOTAL $92,518,029 100 $114,762,810 100 $107,972,117 100 $112,173,529 100
52
Projected Change in Fund Balance
e------------------------------------------------------------------------------------ E) ------------------------------------------------------------------------------------ .------
Estimated Beginning Balance - 10/01/2017 $43,339,022
Projected Changes Ow ($4,261, 107)
Projected Ending Balance - 09/30/2018 or $39,077,916
Reserved $27,541,875
Unreserved $11,536,041
now-
53
Decision Packages FY 2018
------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
D �.
hEEhL- off
All I Employee Step Increase (2.5%) I $470,864
Information Technology Reduce 2 FTEs-Application Analysts I (133,481)
Information Technology Rebate to Internal Customers from IT Fund I 1,500,000
Use of excess fund balance for capital equip
Fleet Maintenance Services (Police vehicles$417,000&increase in in- 638,539
house repair costs$266,539)
Facilities Maintenance Services Use of Facilities excess fund balance for I 955,000
capital projects
Engineering Eliminate Survey Division I (450,213)
Engineering Eliminate Land Acquisition Division I (238,256)
Health Benefits 1 FTE-Wellness Coordinator I 0
Total I $2,787,453
54
Department Presentations
--------------------------------------------------------------------------------------------------------- 0 --------------------------------------------------------------------------------------------------------
• Mission
• Mission Elements
• Key Services
- With FTE count
• Efficiencies
- Achieved
- Planned
• Revenue
• Expenditures
Engineering Services Fund
------------------------------------------------------------ I------------- 0 ---------------------------- I--------------------------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
INTERNAL SERVICE FUND
6mr
56
Mission & Mission Elements
------------------------------------------------------------------------------------------------------- 0 -------------------------------------------------------------- -------------
Mission: ------------
Mission:
Assist City departments in support of new projects and
maintenance of existing infrastructure.
Mission Elements:
Execute CIP.
Provide technical support services to City departments.
57
Key Services/Related FTE's
------------------------------------------------------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Project planning and programming for CIP. 9.60 FTE
Procure and manage professional services for CIP. 9.60 FTE
Provide survey and land acquisition services for CIP. 2.90 FTE
Procure and manage construction contracts. 19.00 FTE
Project planning and programming for operating departments. 4.00 FTE
Procure and manage professional services for operating departments. 4.00 FTE
Provide survey and land acquisition for operating departments. 3.20 FTE
Provide real estate services for non-project related requirements. 3.20 FTE
Procure and manage construction costs. 11.50 FTE
58
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FYI 8 Planne. .
1. Created two Engineer V positions. One position has been filled 1. Assess Engineering's current project management share point
and is managing Construction Management. These positions will database(EPM)and research efficient alternatives.
provide mission critical operating oversight of Construction
Management and Project Management Divisions.
2. Streamlined the agenda item workflow. Project schedules have 2. Review and update Engineering Services current web page
accelerated;vendor and citizen complaints have been reduced. with internal and external user-friendly interactive maps and
dynamic and comprehensive forms.
3. Developed and implemented an AE performance database 3. Assess Construction Management Division's current process
which matches project requirements with best provider for the and procedures,identify deficiencies and reorganize staff
project. strengths and skills to maximize efficiencies.
4. Standardized approach to negotiating AE contracts. 4. Assess current department-wide skill levels and knowledge;
Reduced vendor complaints and expedited project start. develop internal cross-training,obtain external training and
encourage individual skills and knowledge development.
5. Developed a Laserfiche Record Retention Program and a 5. Implement both Laserfiche Record Retention Program and
Records Management Program. Records Management Program.Once implemented,both will
standardize all Engineering records archival and data saving and
retrieving process.
59
Employees & Revenue
------------------------------------------------------- 0 -------------------------------------------------------------------------------------------------------
. :
Engineering Services 76 I 76 67 �II
Fund Total `I 76 I 76 67
Recommended Decision Package-
Eliminate 5 Survey FTEs&4 Land 0 0 -9
Acquisition FTEs
FY 2015-2016 2016-2017 2017-2018
:1 M11,
' -• Proposed
Engineering Services -
CIP Projects $4,873,028 $5,617,528 $6,306,988
Engineering Services -
$456,997 $1,067,448 $988,564 P
Interdepartmental
Other Operating Revenue $16,733 $101,461 $123,839
Fund Total $593469758 $697869437 $794199391
60
Total Expenditures
------------------------------------------------------------------------------------------------------- C) --------------------------------------------------------------------------------------------------------
Actual Estimated Proposed
FY 2016 FY 20171
Personnel 3,951,098 73 5,106,450 67 4,334,331 64 5,159,159 70
Operating 428,377 8 1,321,770 17 1,287,119 19 +�I 912,874 12
I
Allocations 1,037,052 19 1,163,926 16 1,163,926 17 1,347,358 18
Fund Total 5,416,527 100 7,592,1471 1001 6,785,376 100 7,419,391 I 100
Recommended Decision
Package-Eliminate 5
Survey FTEs&4 Land -688,469 N/A
Acquisition FTEs
61
Facilities & Property
Management Fund
------------------------------------------------------------- I------------- 0 ----------------------------- I--------- -----------------------------------
PROPOSED BUDGET
PRESENTATION
2017 - 2018
INTERNAL SERVICE FUND
6mv 4����
62
Mission & Mission Elements
------------------------------------------------------------------- 0 -------------------------------------------------------------- .------------
Mission:
Assist City departments in meeting facilities and property
requirements.
Mission Elements:
Maintain and manage the operation of the City's facilities
and properties.
63
Key Services/Related FTE's
------------------------------------------------------------------------------------------------------- 0 --------------------------------- ------ ------------
Facility Inventory & Condition Assessments. 2.00 FTE
Recapitalization of Facility Assets. 1 .00 FTE
Facilities Maintenance & Repair of Buildings, Building
Systems, Structures, & Equipment. 9.00 FTE
Facility Support Services Contracting. 8.00 FTE
Project Management/Architectural. 2.00 FTE
Real Estate & Space Management. 1 .75 FTE
Energy Management. 4.00 FTE
Physical Security/C.C.P.D. - Operational Control and
Facilities & Property Management - Administrative
Control. 0.25 FTE
64
Efficiencies
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
Achieved FY 18 Planned
1. Require a city estimate (CE) for all 1. Using industry standards, and commencing
procurements to determine if bid contract prices in FY 17-18,we intend to hire three (3)
are fair and reasonable. Maintenance Technicians per year over a ten
(10) year period to provide comprehensive
facility maintenance & repairs city-wide.
2. Maintain low limit inventory on critical, long 2. Implement energy cost avoidance and cost
lead time parts or components. reduction measures to reduce current
electricity use by 1-2% annually, reducing
financial costs.
3. Institute a comprehensive preventative 3. On a five year cycle, we will reconcile Class
maintenance inspection program & a controlled 1 Real Property assets (Land) to the Nueces
inspection program. County Appraisal District records.
4. On a five year cycle, we will conduct f
condition assessments of city-owned buildings.
i
5. Invest 2% of assets current replacement
value.
65
Employees & Revenue
------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------
EMPLOYEES (in FTE's) FY 2015-2016 FY 2016-2017
. :
Facilities and Property 28 28: 28
Maintenance
Fund Total 28 28 28
FY 2015-2016 FY 2016-2017 FY 2017-2018
REVENUE Actual Estimated Proposed
Operating Revenue $4,636,289 $4,664,012 $4,838,662
Fund Total $496369289 $496649012 $498389662
66
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Fund Total
1,555,151
2,344,483
754,070
4,653,704
33
50
17
100
1,816,720
3,408,278
507,155
32
59
9
5,732,152 100
1,799,352
31
3,425,646 60
507,155 9
5,732,153 100
1,900,065
3,349,140
660,109
32
57
11
5,909,314 100
67
Stores Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Timely support the departments in meeting their large and small -dollar
procurement requirements; internal and external mail distribution and postage
requirements; and accessibility to standardized products.
Mission Elements:
1. Purchasing - procurement of supplies and services
2, Warehouse - inventory of standardized products
3. Messenger Service - delivery of internal and external mail
4. Postage - application of postage charges
Copy and Print shop
69
Key Services/Related FTE's
1 Manage purchasing system to include purchase orders,
supply/service agreements. 9.00 FTE
2. Manage warehouse operations. 7.00 FTE
3. Management and administration of the P -Card program.
1.00 FTE
4. Distribution of mail. 2.00 FTE
Copy and print shop. 2.00 FTE
70
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Standardized more templates to make purchasing more
efficient.
2. Reviewed Cooperative purchasing tools available and
looked for opportunities to utilize cooperatives to decrease
purchasing time.
3. Promoted use of the warehouse to streamline purchasing
efforts by Departments.
4. Improved education of Department staff on purchasing
and contract administration.
1. Develop and implement a contract administration and
purchasing training class for Department staff to increase
efficiencies in these areas.
2. Implement barcoding system to improve upon inventory
tracking.
3. Create more consolidated contracts for economies of
scale and increased efficiencies.
4. Move the postage operations in-house to save money and
better control mail distribution to post office.
71
Employees & Revenue
FY 2017-2018
Purchasing &
Warehouse Division
Messenger Services
Print Shop
Total Stores Fund
16
2
2
20
16
2
2
20
17
2
2
21
FY 2015-2016
Actual
FY 2016-2017
Estima
FY 2017-2018
Proposed
Purchasing &
Warehouse
Messenger Services
Print Shop
Total Stores Fund
$4,169,483
$333,956 li
I,
$302,414
$4,805,853
$4,372,262
$305,895
$314,614
$4,992,771
$4,632,917
$286,661
$333, 689
$5,253,267
72
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total Stores Fund
1,148,217
3,180,598
295,644
4,624,459
25
69
6
100
1,369,563
3,329,466
401,484
27
65
8
5,100,513 100
1,105,958
23
3,301,693 69
401,329 8
4,808,980 100
1,391,097
3,438,844
508,064
26
64
10
5,338,005 100
73
Fleet Maintenance Service Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist City Departments in meeting their fleet
requirements.
Mission Elements:
Manage rolling stock and capital items.
Maintain the fleet.
75
Key Services/Related FTE's
1. Acquire and dispose of vehicles and equipment. 4.00 FTE
2. Provide internal and external mechanical repairs. 27.00 FTE
3. Maintain a Parts inventory to support mechanical repairs.
6.00 FTE
4. Preventative maintenance to City Departments' vehicles and
equipment. 9.00 FTE
5. Maintain a motor pool for Police Department and City Hall.
7.00 FTE
6. Provide administrative services and maintain fleet records.
5.00 FTE
7. Fuel Pass-through. 1.00 FTE
76
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Refined and streamlined vehicle/equipment purchasing
procedures for Centralized Fleet.
2. Refined and continued to develop vehicle/equipment
disposal procedures for Centralized Fleet.
3. Continued to develop the M5 Fleet Maintenance
Management System in terms of applicable upgrades and
improved end user operation.
4. Continued to hire qualified employees and expand
existing training programs to increase employee skill sets.
5. Continue expanding CNG powered vehicle/equipment
programs and concomitantly emphasizing and increasing
employee CNG training.
1. Continued to develop the M5 Fleet Maintenance
Management System in terms of applicable upgrades and
improved end user operation.
2. Assist the Fire Department in using M5 for their
equipment maintenance recording keeping.
3. The challenge of hiring mechanics and service
personnel remains and plan to continue hiring these types
of personnel during the next fiscal year.
4. Add mission element to address fuel management
responsibilities.
5. Add org 40190. Within this org will reside cost of goods
sold for fuel.
li
77
employees & Revenue
FY 2016-2017
FY 2017-2018
Fleet Maintenance
Services
Fund Total
59
59
59
59
FY 2015-2016
Actual
Operating Revenue
Transfers for Capital
Replacements
Fund Total
$12,813,439
$2,789,563
$15,603,002
FY 2016-201
Estimated
$13,362,987
$2,783,247
$16,146,234
59
59
FY 2017-2018
Proposed
$13,462,474
$3,173,541
$16,636,015
78
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Fund Total
3,707,067
10,109, 753
502,956
14,319,776
26
1
3
100
3,838,168
16,222,189
809,406
18
78
4
20,869,763 100
3,515,961
20
12,842,524 75
809,406 5
17,167,891 100
3,910,174
16,901,361
1,221,930
18
77
5
22,033,465 100
79
Information Technology Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Assist city departments in meeting their computer and
technology requirements.
Mission Elements:
241 F Provide and support Technology Infrastructure.
242 Provide Software Applications support.
243, Provide End User support.
244, Provide IT Standards, Security, and Disaster recovery.
81
Key Services/Related FTE's
Implement, maintain and manage the City's IT infrastructure.
19.00 FTE
Implement, maintain and manage all software applications.
23.00 FTE
3. Implement, maintain and manage IT security monitoring and
investigations. 2.00 FTE
4 End -User support. 15.00 FTE
Implement, maintain and manage Public Safety IT
applications and software. 8.00 FTE
Manage the Call Center. 27.00 FTE
82
Efficiencies
FY 17 Achieved
1. Implemented upgraded software for IT Work orders used
by City departments.
1. Implement new city employee "Intranet" for improved
communication.
2. Completed cell phone and mobile device roll-out for 2. Institute IT Project Governance citywide to align IT
centralization and cost management city wide
3. Implemented city-wide Contract Management System
4. Upgraded Time -Keeping software that provided the
ability for mobile employees to automate "clock-in/out"
function with tighter controls.
5. Implemented software to manage city cell phones and
tablets
6. Replaced Wi-Fi equipment at North Beach for improved
performance
Projects with business.
3. Enhance Cybersecurity awareness to reduce threat to city
IT infrastructure.
4. Implement Infor Utility Billing software.
5. Mobile application analysis and integration with various
enterprise software.
■
83
FY 2017-2018
Proposed
Employees & Revenue
FY 2016-2017
FY 2017-2018
IT Department
Call Center
Total IT Fund
69
27
96
69
27
96
68
26
94
REVENUE
FY 2015-2016
Actual
FY 2016-2017
Estimated
Operating Revenue
Total IT Fund
$16,395,269
$16,395,269
$15,702,803
$15,884,724
$15,702,803 $15,884,724
84
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Propose
FY 2018
Personnel
Operating
Allocations
Total IT Fund
6,743,128
7,862,249
1,346,805
15,952,182
43
49
8
100
7,007,429
8,258,038
1,525,562
16, 791, 029
43
6,872,625
49 8,381,405
8
41
50
1,537,059 9
100 16, 791, 089 100
l l
6,911,455
40
8,630,970 50
1,829,308
10
17,371,733 ioo
S 3 i
85
Health Benefits
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Provide and administer responsive and cost effective benefit programs that
meet the needs of City of Corpus Christi employees, retirees and their
dependents.
Mission Elements:
Develop and manage health and benefits programs.
87
Key Services/Related FTE's
Oversee benefits contracts. 1.30 FTE
Coordinate contracting of employee benefits, including health, dental,
life, vision, long-term disability, third -party administration, stop -loss
insurance, clinic, actuary, etc. Commonly through a competitive bid
process.
2. Provide Benefits Administration and Customer Service. 5.70 FTE
a) First point of contact for employees, dependents & retiree benefit needs
b) Deferred Compensation Plan (129 participants)
c) FICA Alternative Plan (452 participants)
d) Health Plans:
i. Medical (2,703 enrollments)
ii. Dental (1,793 enrollments)
iii. Vision (1,723 enrollments)
iv. Flexible Health and Dependent Care Spending Accounts (563)
e) Life Insurance (4,116)
0 Long -Term Disability (2,096)
g) Pension Plan (TMRS, 2,765)
h) Wellness Initiatives, including the Employee Wellness Clinic (5,728 lives)
88
FY 17 Achieved
Efficiencies
1. Implemented an online benefits communication process
to provide employees additional means of data
processing and communication with Benefits staff.
1. Implement call center processes and software to ensure
accessibility and responsiveness to employee needs
while providing metrics that will drive accountability
and improvements.
2. Implement a telemedicine program that will increase
accessibility to healthcare at all hours, providing an
after -hour low-cost alternative to emergency rooms.
3. Complete a compliance audit under the guidance of the
Benefits Consultant to insure that the City is following
legal requirements outlined under Sections 125, COBRA,
HIPAA, Medicare, and the ACA.
4. Complete an audit of Express Script's claims processing
to verify they are abiding by contractual agreements and
accurately processing claims. Negotiate plan
performance guarantees regarding pricing, discounts,
claims payments, and customer service.
89
Employees
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2016-2017
FY 2017-2018 41
Heath Benefits
Administration Fund 5618
Total Health Benefits
Administration Fund
5618
Recommended Decision
Package - Add Wellness
Program Manager Position to
Other Insurance Fund 5614
7
0
7
0
6
1
90
Revenue
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Fire Health Plan -
Fund 5608
Police Health Plan -
Fund 5609
Group Health Plan -
Fund 5610
Other Insurance -
Fund 5614
Health Benefits
Administration -
Fund 5618
Health Benefits Total
$6,781,061
$6,176,281 $8,621,147
$14,592,021 $18,862,644
$2,572,521 $2,495,640
$574,473 $582,021
$30,696,357 $37,815,308
$7,253,856
$8,505,458
$9,748,676
$26,191,272
$2,629,888
$602,461
$47,677,755
i
91
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Fire Health Plan -
Fund 5608
Police Health Plan -
Fund 5609
Group Health Plan -
Fund 5610
Other Insurance -
Fund 5614
Recommended Decision
Package - Add Wellness
Program Manager Position to
Other Insurance Fund 5614
Health Benefits
Administration -
Fund 5618
Health Benefits Total
6,882,731 II
7,976,221
21,494,418
2,291,458
568,140
39,212,968
18
20
55
6
1
9,479,471
12,178,177
24,150,258
2,478,337
N/A
589,038
% I
19
P
25,
49
5
2
8,973,429
11,382,895
23,836,7101
2,428,477
584,916
% I
191
241
501
5I
1
9,316,636
9,726,140
21,664,351
2,628,482
0
596,243
100 48,875,281 100 47,206,427 100 43,931,852
% I
211
221
49
6
N/A
1
100
92
Risk Management
PROPOSED BUDGET
PRESENTATION
2017-2018
INTERNAL SERVICE FUND
Mission & Mission Elements
Mission:
Successfully manage the claims and insurance program, limit liability
and provide the safest work environment for employees.
Mission Elements:
Risk Management
94
Key Services/Related FTE's
1. Claims Processing -- Process third party liability claims against the City.
3.20 FTE
2. Claims Processing --Process workers' compensation claims. 1.80 FTE
3. Training --Provide Driver Training to all City Employees. 1.20 FTE
4. Provide NEO (New Employee Orientation) safety training. 0.60 FTE
5. Training -Provide Training to City Employees (other than driver training
& new employee training) . 2.10 FTE
6. Risk Identification & Assessment --Conduct inspections of City -owned
facilities. 2.10 FTE
7. Risk Identification & Assessment --Conduct driver evaluations. 0.40 FTE
8. Manage self-insurance Program. 0.24 FTE
9. Review third party certificates of insurances. 0.60 FTE
10. Investigate 3rd party liability claims to determine their value and bolster
defenses to lower cost of claims. 1.76 FTE
95
FY 17 Achieved
Efficiencies
1. Continue to minimize use of outside
counsel in handling lawsuits against the city.
2. Evaluate effectiveness of DriveCam
systems in reducing claims and lawsuits.
3. Evaluate 504 Physical Panel program.
4. Evaluate insurance program for the City
and requirements for the City's contractors.
1. Continue to minimize use of outside
counsel in handling lawsuits against the city.
2. Evaluate methods of incorporating
DriveCam data into departmental policies
and determine the feasibility of DriveCam
expansion to other departments.
3. Evaluate selected Workers' Compensation
Administrator.
4. Continue to evaluate insurance program
for the City and requirement for the City's
contractors.
• m
96
Employees & Revenue
EMPLOYEES (in FTE's)
FY 2017-2018
Risk Funds
Department Total
12
12
General Liability -
Fund 5611
Worker's Compensation -
Fund 5612
Risk Management
Administration - Fund 5613
Department Total
FY 2015-2016
Act.
$5,595,205
$2,687,011
$1,124,908
$9,407,124
12
12
FY 2016-2017
Estimated
$5,137,154
$2,841,495
$994,155 I
$8,972,804
14
14
FY 2017-2018
Proposed
$6,441,873
$2,683,408
$1,077,329
$10,202,610
97
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
•
Estimated
FY 2017
Proposed
FY 2018
General Liability -
Fund 5611
Worker's
Compensation -
Fund 5612
Risk
Administration -
Fund 5613
Department Total
4,960,644
2,465,207
912,561
8,338,412
59
30
11
100
5,752,021
2,914,440
1,135,464
59
30
11
5,752,018
2,592,721
1,135,464
9,801,925 100 9,480,203
59
30
11
100
6,430,719
2,664,688
1,074,363
63
26
11
10,169,770 100
98
Debt Service Funds
PROPOSED BUDGET
PRESENTATION
2017-2018
Mission
Mission
Used to account for the accumulation of resources
for, and the payment of, general long-term debt
principal and interest.
100
Revenue
FY 2015-2016
Actual
Ad Valorem Taxes
Agency Contributions
Interest
Transfer from Other Funds
Proceeds of Sale of Bonds
Bond Premium
Totals
1'
40,196,519
1,525,161
907,858
81,670,293
77,145,000
11,898,979
$ 213,343,810
42,135,999
1,791,775
310,927
80,205,036
43,692,441
1,194,540
154,680
73,932,673
0 0
0 0
$ 124,443,737 $ 118,974,334
101
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
2018
Seawall Improvement DS
Fund (1121)
Arena Facility DS Fund
(1131)
Baseball Stadium DS Fund
(1141)
Debt Service Fund (2010)
Water System DS Fund
(4400)
Wastewater System DS
Fund (4410)
Gas System DS Fund
(4420)
Storm Water DS Fund
(4430)
Airport DS Funds (4640-
4643)
Marina DS Fund (4701)
$
2,861,819
3,421,900
2,200,250
133,940,382
26,179,799
21,817,573
1,405,360
15,716,561
2,182,717
393,853
1.4
1.6
1.0
63.7
12.5 I
10.4
0.71
7.5
1.0
0.2
Totals $ 210,120,214 100%
$
% I $
2,861,919 2.3
3,427,200 2.8
2,207,000 1.8
48,014,960 38.7
26,275,103 21.2
21, 733, 914 17.5
1,389,969 1.1
15,385,525 12.4
2,197,101 1.8
609,275 0.5
$124,101,966 100%
2,861,919
3,427,200
2,207,000
48,062,568
25,975,103
21,733,914
1,389,968
15,385,525
2,197,101
609,275
$123,849,573
2.3
2.8
1.8
38.81
1.8 +
0.5
100%
$
2,862,919
3,427,400
1,928,158
48,405,200
24,005,235
21,741,220
1,404,379
15,647,052
2,190,251
612,750
$122,224,564
2.3
2.8
1.i
39.6
19.6
17.8
1.1
12.8
1.8
0.5
100%
102
Estimated Beginning Balance 10/1/17 $ 33,833,761
Projected Changes $ (3,250,2301
Projected Change in Fund Balance
Projected Ending Balance 09/31/18 $ 30,583,53
Restricted for debt
$ 30, 583, 531
Outstanding
General Obligation Debt
Total Outstanding General Obligation Debt Service
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000 -
^( ,yo ti^ '1)' ti� ti� ti� 'P ti�
ry0 ry0 ry0 �O ry0 �O ry0 ry0 ry0 ry0 �O ry0 ry0 ry0
FYE 9/30
■Principal •Interest
q, q° ry0 qO ry0 ry0 ry0 ry0
104
Outstanding
Utility Revenue Debt
7
Total Outstanding Utility Debt Service
$80,000,000
$70,000,000 -
$60,000,000 -1$50,000,000
$40,000,000 -
$30,000,000 -1$20,000,000
$10,000,000
PE n
10 0ti ti ti ti , ,15C" ,04‘ �5 30 ti0 ti0ti0Qo" ti 0a,yo 90
ti
FYE 9/30
■Principal ■Interest
105
QUESTIONS ?
Enterprise
Fund Summary
PROPOSED BUDGET
PRESENTATION
2017 - 2018
Mission:
Mission
The Enterprise Funds are used for operations that are
financed and operated in a manner similar to private
business enterprises with the costs of providing goods or
services being financed or recovered primarily through
user charges.
108
Enterprise Fund Employees
EMPLOYEES (in FTE's)
FY 2016-2017
Water
Wastewater
Storm Water
Gas
Utility Business Office
Aviation
ACM - Public Works
Marina
Total
206.4
165.0
82.0
153.0
32.0
83.0
2.0
15.0
738.4
216.41
156.01
81.0
153.01
32.01
82.0
2.0
15.0
737.4
220.4
158.0
81.0
152.0
32.0
82.0
2.0
15.0
742.4
109
Revenue
Water 4010
Raw Water Supply Dev 4041
Choke Canyon 4050
Waste Water 4200
Storm Water 4300
Gas 4130
Airport 4610
Airport PFC 4621
Airport CFC 4632
Marina 4700
Golf Center 4690
Golf Center Capital Res 4691
Total Enterprise Funds
136,778,872
1,716,182
85,252
73,033,208
31,045,174
27,819,742
8,243,988
1,247,305
1,250,677
1,929,845
35,029
97,770
$283,283,044
FY 2016-2017
ESTI . ._ D
140,484,662
2,023,066
87,489
75,027,762
28,742,927
33,181,390
8,343,126
1,300,060
1,331,619
2,062,291
19,180
166,382
$292,769,954
FY 2017-2018
PROPOSED
142,397,298
1,855,828
46,440
80,195,760
28,904,363
39,346,119
9,360,000
1,301,280
1,597,000
2,238,057
39,887
103,000
$307,385,032
110
Total Expenditures
DEPARTMENT
FY 2015-2016
ACTUAL
FY 2016-2017
FY 2016-2017
STIMATED
FY 2017-2018
PROPOSED
Water 4010
Raw Water Supply Dev
4041
Choke Canyon 4050
Waste Water 4200
Storm Water 4300
Gas 4130
Airport 4610
Airport PFC 4621
Airport CFC 4632
Marina 4700
Golf Center 4690
Golf Ctr Capital Res 4691
Total Enterprise Funds
137,710,669
1,154,578
1,255,660
58,892,123
31,588,367
27,600,705
9,822,183
1,133,609
918,554
2,001,298
21,700
81,443
$272,180,889
50
11
11
20 I
10I
9
4
11
11
2 I
.5I
.5I
100 I
151,888,589
8,740
1,324,525
86,906,426
33,024,268
40,028,883
8,661,635
1,136,137
1,403,905
2,211,951
16,176
210,734
$326,821,969
46
.4
27
10
12
2
1
1
1
.4
100
150,879,070
8,740
1,324,525
85,454,824
31,141,858
33,182,915
8,608,734
1,136,137
1,108,113
2,204,554
16,176
210,734
$315,276,380
46 I
.1
.4
27 I
10I
11
2
11
11
11
.lI
100
142,397,298
2,917
0
80,163,646
33,005,426
39,346,016
9,353,488
1,127,591
1,353,690
2,172,118
9,644
103,000
$309,034,834
46 I
.11
0
24
10
12
3
1
1
2
.1
.8
100
t s
111
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved
Reserved - CIP
Unreserved
�C
$118,475,826
($1,649,803)
$116,826,023
VL$67,947,144
$43,545,998
AMP
$5,332,881
112
Decision Packages FY 2018
DEPARTMENT
TITLE
All
Utility Business Office
Water Utilities
Water Utilities
Total
Employee Step Increase (2.5%)
Increase Interest and Bank Fees
Convert 7 Temporary Positions to 5 Full
Time FTE's
Chemical Purchases
$887,373
$270,000
$192,589
$2,406,359
$3,756,321
■
113
Presentation Overview
• Mission
• Mission Elements
• Key Services
- With FTE count
• Efficiencies
- Achieved
- Planned
• Revenue
• Expenditures
114
Presentation Agenda
• Water Utilities
• Gas
• Airport
• Marina
115
Water Utilities
PROPOSED BUDGET
PRESENTATION
2017-2018
ENTERPRISE FUND
Mission & Mission Elements
Mission
Deliver reliable, safe potable and raw water to customers
Collect, treat and dispose of wastewater.
Collect and convey storm water, protect life and property from storm flooding,
and protect water quality
Mission Elements
Distribute water
Manage the wastewater collection system
Maintain drainage infrastructure system including surface drainage and pipes
Manage raw water storage
Produce treated water
Provide water quality monitoring services
Treat wastewater
Manage wastewater lift stations
Dispose of bio -solids
Manage storm water drainage pump stations
Water resource planning
117
Key Services / Related FTEs
Key Services
# FTEs
Distribute Water
93.0
Manage the wastewater collection system
75.0
Maintain drainage infrastructure system including surface drainage and
pipes
33.0
Manage raw water storage
22.4
Produce treated water
49.0
Provide water quality monitoring services
29.0
Treat wastewater
59.0
Manage wastewater lift stations
20.0
Dispose of bio -solids
23.0
Manage storm water drainage pump stations
9.0
Water resource planning
3.0
Monitor, evaluate impacts and the implementation of Federal and State
Regulations and Environmental Programs
5.0
Billing, Collections & Customer Care
32.0
Residential Curb and Gutter Replacement
17.0
Horticulture & Turf Management
19.0
118
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Consolidated Human Resources and Purchasing staff.
2. Added mixing at Flour Bluff Elevated Storage Tank,
Navigation, and Staples Ground Storage Tanks to enhance
water quality.
3. Completed the addition of chlorine dioxide to the water
treatment process at O.N. Stevens Water Treatment Plant to
better water quality.
4. Replace/Rehab 600 linear feet of water main rehabilitation
to enhance the water quality and monitoring capability.
5. Replace/Rehab 10,000 linear feet ofWastewater Collection
line and 17 manholes to reduce the sanitary sewer overflows
(SSO) and infiltration.
6. Completed Laguna Madre head works project.
1 1. Addition of two new elevated storage tanks at Holly Road
and Nueces Bay Boulevard to increase water pressure in the
distribution system and improve water quality.
119
2. Completion of High Service #3 to help increase the O.N.
Stevens Water Treatment Plant production capability.
3. Use expanded mobile technology to streamline field
processes, work order management and data collection in
Maximo.
4. Clean and televise large diameter Wastewater lines to
remove the debris, to restore the capacity and to determine
the structural integrity.
5. Clean and televise additional small diameter Wastewater
lines to remove the blockages that might lead to the
sanitary sewer overflows (SSO), to restore capacity, and to
determine the structural integrity.
6. Loop dead end mains to restore the quality and to
eliminate the flushing.
Proposed Water Utility Rates
DEMAND CHARGE:
ICL Residential & Commercial
OCL Residential & Commercial
CUSTOMER CLASS:
OCL Wholesale 0 +
Public Agency 0 +
OCL Residential 2-6,000
6-15,000
15,000 +
OCL Commercial 2,000 +
OCL Large Volume 10 million +
ICL Treated lig Volume 10 million +
ICL Residential 2-6,000
Usage (gallons)
Mit
Minimum Chg
Minimum Chg
ICL Commercial
Raw Water Cost Adj (RWCA)
Raw Water Development Charge
6-15,000
15,000 +
2,000 +
per 1,000
per 1,000
Current
Proposed
% increase from
current
12.14 13.15
14.57 15.75
1.33 1.41
1.93 2.24
2.34 2.55
2.92 3.15
3.65 3.95
3.01 3.60
2.00 2.40
5.69 6.00
6.07 6.60
6.98
7.59
6.78
0.94
0.05
7.55
8.20
7.20
0.99
0.05
8.3%
8.1 %
5.6%
15.9%
9.0%
7.9 %
8.2 %
19.6%
20.1%
5.4 %
8.7%
8.2 %
8.0%
6.2 %
5.0%
0.0%
120
Proposed Wastewater Rates
RESIDENTIAL - Inside City Limits
IP
Current - Winter Qtr.
Averaging
Proposed -based on actual
water usage
Minimum charge — first 2,000 gallons
$34.03
$32.60
ihrgr 1,000 up to 25,000
Jr
$6.69
2,000 — 6,000 gallons
6,001 — 15,000 gallons
15,001 — 25,000 gallons
$ 3.25
$ 4.85
$ 7.25
121
Employees & Revenue
EMPLOYEES (in FTEs)
FY 2015-2016
FY 2016-2017
Water
Recommended Decision
Package - Add 5 Utility Techs
in Water Fund
Wastewater
Storm Water
240.4
0
165
82
250.4
0
156
81
249.4
5
158
81
Water
Water - Grants
Wastewater
Storm Water
$136,778,872
$121,848
$73,033,208
$31,045,174
FY 2016-2017
Estimated
$140,484,662
$833,388
$ 75,027,762
$28,742,927
FY 2017-2018
Proposed
$142,397,298
$7,500
$80,195,760
$28,904,363
122
Total Expenditures
(Water Fund 4010)
Amended Budget
2017
Personnel
Operating
Debt Services
Allocations
Total Water Fund
Recommended Decision
Package - 5 Utility
Technicians
Recommended Decision
Package - Bank Charges
Recommended Decision
Package - Additional
Purification chemicals
Grant Funds
13,219,238 9.6
72,122,866 52.4
$
17,373,533
82, 314, 882
46,780,814 34 45,772,769
5,587, 751 4.1 6,427,405
137, 710, 669 100 151, 888, 589
121,8481
1001
N/A
833,388
Estimated
_ZO 17
% I
11.41
54.21
30.11
4.2 1
1001
1001
Proposed
018
16,664,1901 11.01
81,518,8551 541
46,268,620 30.71
6,427,405 4.3
150,879,070
833, 388
$
18,009,588
70,177,462
43,827,593
7,513,707
100 1 139,528,350
192,589
270,000 N/A
2,406,359
100 7,500 100
% I
12.91
50.31
31.4]
5.41
1001
123
Total Expenditures
(Wastewater Fund 4200)
Personnel
Operating
Debt Services
Allocations
Total Wastewater
Fund
Recommended
Decision Package -
Infrastructure
Actual
FY 2016
Amended Budget
FY 2017
% $ %
9,757,887 11.2
51,267,250 59
21,436,535 24.7
7.6 4,444,754 5.1
100 86,906,426 100
N/A
8,979,345 15.2
23,765,702 40.4
21,683,735 36.8
4,463,341
58,892,123
Estimated
FY 2017
$
9,784,993 11.5
49,788,542 58.3
21,436,535
4,444,754
85,454,824
25.1
5.2
100
Proposed
FY 2018
$
10,379,757 1 15.2
31,574,938
21,230,910
46.3
31.1
4,978,041 7.3
68,163,646
12,000,000
100
N/A
� s ■
124
Total Expenditures
(Storm Water Fund 4300)
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Debt Services
Allocations
Total Storm Water
Fund
3,454,277
11,473,400
14,842,215
1,818,475
31,588,367
10.9 4,218,271
36.3
47
5.8
12.8
12, 009, 704 i 36.4
I �
15,219,731 46.1
1,576,562
100 33,024,268
4.8
100
4,205,061
10,140,504
13.5
32.6
15,219,731 48.9
1,576,562
31,141,858
5.1
100
4,431,953
11,330,573
13.4
34.3
15,387,476 46.6
1,855,424
5.6
33,005,426 100
125
Projected Change in Water Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved - CIP
Unreserved
Reserved
$31,367,043
$0
$31,367,043
$14,480,990
$0
$16,886,053
126
Projected Change in Wastewater Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved - CIP
Unreserved
Reserved
41•L
Mr
Ir
W
EloP
AMP'
$36,756,691
$32,114
$36,788,805
$22,930,621
$0
$13,858,184
127
Projected Change in Storm Water Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved - CIP
Unreserved
Reserved
Mir
Mir
Mr
■I
AMIr
$8,960,474
($4,101,063)
$4,859,410
$1,145,898
$0
$3,713,512
128
Gas Department
PROPOSED BUDGET
PRESENTATION
2017-2018
ENTERPRISE FUND
Mission & Mission Elements
Mission:
To deliver natural gas to customers.
Mission Elements:
21 Plan for and secure gas supplies.
22 Manage the gas distribution system.
23 Plan and develop expansion of the gas utility.
24 Conduct natural gas education and promote safety.
130
Key Services/Related FTE's
Purchase Natural Gas. 0.50 FTE
Maintain existing lines. 97.00 FTE
Install new lines and facilities. 49.00 FTE
Compressed Natural Gas. 3.00 FTE
Home Builder's Rebates. 1.00 FTE
Deliver public awareness safety message. 1.00 FTE
Conduct safety education. 0.50 FTE
131
Gas Rates
Average Residential Customer Bill
1 Mcf Usage
(Average Summer Bill)
Current Rate
016 - 2017
No Rate Change
01 - 018
Potential Rate
Restructure
FY 2018-2019
Cost of Gas
(Jan. 2017 PGA $4.38)
Meter Charge
1 Mcf
Total Gas Bill:
$4.38
$1.27
$10.38
$16.03
$4.38
$1.27
$10.38
$16.03
3 Mcf Usage
(Average Winter Bill)
Current Rate
FY2016-2017
No Rate Change
FY 2017-2018
Potential Rate
Restructure
FY 2018-2019
Cost of Gas
(Jan. 2017 PGA $4.38 x 3)
Meter Charge
1 Mcf
2 Mcf
3 Mcf
Total Gas Bill:
$13.14
$1.27
$10.38
$5.81
$5.81
$36.41
$13.14
$1.27
$10.38
$5.81
$5.81
$36.41
* Present Proposed Gas Rate restructure plan to Council
132
Efficiencies
FY 17 Achieved
1. Initial study completed on proposed
restructuring of Gas rates.
2. Cathodic protection rectifier pilot study
completed.
3. Consolidated Utility line location services
work -force reduction.
1. Present proposed Gas rate restructure
plan to Council for approval.
2. Complete Construction of new regulator
station for Padre Island.
3. Remove old Hygeia CNG station and
refurbish equipment for re -use at a future
Westside CNG Station.
133
Employees & Revenue
FY 2017-2018
Department FTE's
Total
153
153
153
153
152
152
REVENUE
FY 2015-2016
Actual
FY 2016-2017
Estimated
FY 2017-2018
Proposed
Operating Revenue
Purchased Gas
Adjustment
Total
$18,121,397
$9,698,345
$27,819,742
$18,125,575
$15,055,815
$19,269,163
$20,076,956
$33,181,390 $39,346,119
134
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Debt Service
Subtotal
Natural Gas
Purchased
Total
8,230,479
4,989,417
3,412,718
1,482,039
18,114,653
9,486,052
27,600,705
301
8,853,795
18 6,089,477
12 3,850,379
5 1,333,348
65 20,126,999
35 19,901,884
100 40,028,883
22
16
9
3
50
50
100
7,629,637
5,370,834
3,850,379
1,333,348
24
16
10
4
18,184,198 56
14,998,717
33,182,915
1 � i
135
44
100
% I
8,864,539 24
5,218,426
4,212,467
1,347,757
15
10
3
19,643,189 52
19,702,827 48
39,346,0161 100
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved - CIP
Unreserved
Reserved
AMP
of
�C
it
1L
Amur
$9,562,245
$103
$9,562,347
$4,988,489
$0
$4,573,858
136
Aviation Department
PROPOSED BUDGET
PRESENTATION
2017-2018
ENTERPRISE FUND
Mission & Mission Elements
Mission:
Provide access to air transportation and aeronautical services.
Mission Elements:
271. Maintain facilities on airport property.
272. Manage airport operations.
273. Manage leased property at airport.
274. Plan and develop airport expansion.
138
Key Services/Related FTE's
1. Regularly inspect all buildings, facilities and equipment. 5.50 FTE
2. Repair and replace damaged or deteriorated property. 17.50 FTE
3. Comply with Federal Aviation Administration Safety. 27.50 FTE
4. Comply with Transportation Security Administration Security. 17.00
FTE
5. Emergency/response operations (Fire, Police) . 7.50 FTE
6. Administer, manage, and monitor all lease agreements and contracts.
4.50 FTE
7. Capital projects planning and execution; Grant administration. 2.50
FTE
139
Efficiencies
FY 17 Achieved
FY 18 Planned
1. Refurbishment of Terminal Cooling Tower
# 2 which reduced overall maintenance costs and provides
redundancy in the event of Tower # 1 failure.
2. Purchase of additional Kubota mower to reduce downtime
and maintain work load for airfield and landside grounds.
3. Full implementation of Prodigiq Airfield Inspection
module has resulted in paperless and quicker process for
daily airfield inspection.
4. Expansion of electronic access control systems to include
pin code requirement has resulted in increased security and
reduce officer responses.
1. Additional Prodigiq software update to include
(NOTAMS) - Airfield Notification to Pilots and Wildlife
Management Reporting Modules. Will result in faster, more
complete reports
2. Installation of airport parking lot LED lighting (Phase II).
This should result in significant maintenance and electricity
cost savings.
3. Approval and implementation of Airport Public Safety
Officer Recruitment and Retention Plan (Phase II). Retention
of officers should reduce training and overtime costs.
■
140
FY 2017-2018
Employees & Revenue
FY 2016-2017
Airport Fund
Department Total
Operating Revenue
Grant Funds
Department Total
82
82
$8,243,988
$6,637,856
$14,881,844
FY 2016-2017
Estimated
82
82
FY 2017-2018
Pro. osed
$8,343,1261
$7,239,222
$15,582,348
$9,360,000
$6,500,000
$15,860,000
82
82
FY 2015-2016
Actual
s
141
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total
Grant Funds
1
4,185,812 43
4,654,695 47
981,676 10
9,822,183
$6,637,856
$
4,148,194
3,479,935
1,033,506
48
40
12
100 8,661,635 100
$7,239,222
$
4,115,413
3,459,827
1,033,494
48
40
12
8,608,734 100
$7,239,222
4,480,791 48
3,629,362 39
1,243,335 13
9,353,488 100
$6,500,000
142
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved
Unreserved
MEP'
MN1
Mir
Mr
Ol•
$4,107,356
$6,512
$4,113,868
$2,180,464
$1,933,404
143
Marina Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
ENTERPRISE FUND
Mission & Mission Elements
Mission:
Provide a safe and inviting recreational and commercial
venue for the boating public including visitors.
Mission Elements:
121. Provide safe and secure dockage.
122 Provide modern, clean, and serviceable amenities.
12 Provide response to water emergencies, including
search and rescue.
145
Key Services/Related FTE's
1. Dockage Available: Boats Slips Leased. 4.50 FTE
2. Maintenance Performed: Boat Haul Outs. 5.50 FTE
Boat Yard Available: Boat Maintenance. 2.00 FTE
Fuel Station. 0.50 FTE
Boat Operation: Support for Search & Rescue. 2.50 FTE
146
Efficiencies
FY 17 Achieved
1. Created promotional marketing to all
boaters along the Gulf Coast.
2. A successful National Youth Sailing Regatta
in conjunction with CC Yacht Club with over
100 boats.
3. Provided on the water support for search
and rescue with Police, Fire, Port Police, and
US Coast Guard.
1. World Sailing Championship, to include 73
countries, and approximately 500 boats.
2. Identify funding for the Coopers Alley L -
head bathroom.
3. Continue working with the DMD and CVB
to increase tourism in the downtown area
promoting the waterfront/Marina.
147
FY 2017-2018
Employees & Revenue
FY 2016-2017
Department FTE's
Grant FTE's
Marina Fund Total
Operating Revenue
Grant Revenue
Department Total
15
0
15
FY 2015-2016
Actual
15
0
15
FY 2016-2017
Estimated
II
$1,929,845
$0
$1,929,845
$2,062,291
$0
$2,062,291
15
0
15
FY 2017-2018
Proposed
$2,238,057
$0
$2,238,057
148
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Debt Service
Marina Fund
Total
696,812 35
564,376 28
344,160 17
395,950 20
2,001,298
100
758,836 34
521,848 24
321,992 14
609,275 28
2,211,951
100
751,589
521,696
321,994
34
24
15
609,275 27
I I
2,204,554
100
740,814 34
512,759 24
305,795 14
612,750 28
2,172,118 100
149
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved
Unreserved
gEMP
Ol•
$540,682
$65,939
$606,621
$389,842
$216,779
150
Special Revenue
Fund Summary
PROPOSED BUDGET
PRESENTATION
2017 - 2018
Mission
Mission:
Special Revenue Funds are used to account for resources
allocated to specific purposes. A special revenue fund
continues in existence as long as governmental resources
are allocated to its specific purpose.
152
Special Revenue Fund Employees
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2016-2017
FY 2017-2018
Development Services
Street Maintenance
State Hotel Occupancy Tax
Visitor's Facilities
Municipal Court -Case Manager
Health 1115 Waiver
Redlight Photo Enforcement
C.C. Crime Control District
Local Emerg Planning Cmte
TOTAL
62.5
132
0
13
3
4
3
78.6
1
297.1
60.5
132
15.7
13
3
4
3
78.6
1
310.8
65.5
132
15.7
13
3
0
0
63
1
293.2
153
Revenue
FY 2015-2016
ACTUALS
FY 2016-2017
ESTIMATED
FY 2017-2018
PROPOSED
Development Services
Streets
Visitor's Facilities
Municipal Court
Health 1115 Waiver
Hotel Occupancy Tax
Redlight Photo Enforcement
C.C. Crime Control District
Local Emerg Planning Cmte
Other Funds
Total Special Revenue Funds
7,338,654
33,765,051
10,306,256
339,070
2,167,920
17,655,584
1,858,195
6,631,649
127,784
25,345,662
$105,535,825
6,314,407
32,895,924
10,762,043
307,204
632,911
18,437,773
1,173,076
6,586,424
274,925
41,196,056
$118,580,743
6,519,227
32,807,247
11,477,560
309,027
0
18,773,112
5,037
6,628,500
269,250
31,764,286
$108,553,246
1
154
Total Expenditures
DEPARTMENT
FY 2015-2016
ACTUAL
Development Services
Streets
Visitor's Facilities
Municipal Court
Health 1115 Waiver
Hotel Occupancy Tax
Redlight Photo Enforcement
C.C. Crime Control District
Local Emerg Planning Cmte
Other Funds
TOTAL
FY 2016-2017
BUDGET
$
7,581,238
26,861,672
9,132,904
289,614
1,385,129
14,340,657
1,883,604
7,791,381
140,711
15,425,073
$84,831,983
8.9
31.7
10.8
0.3
1.6
16.9
2.2
8'21
0.2 1
18.2
$
7,701,566
55,523,399
12,170,520
426,967
760,437
22,653,318
1,990,359
8,521,894
276,955
30,188,817
100 $140,214,231
oaf
5.5
39.61
8'71
0.31
0.5
16.21
$
7,382,453
55,506,258
11,858,206
291,409
39,864
18,207,246
1.41 1,187,251
6.11
0.21
21.5
1001
7,783,529
272,302
18,727,331
$121,255,849
%
6.11
45.81
8'81
0.2J
0.03 1
15
6.41
0.2 1
15.4 1
100 1
$
17-2018
POSED
6,858,121
32,356,505
11,753,236
439,771
0
16,814,855
712,124
6,497,8261
269,2501
20,132,5161
$95,834,2041
7'21
33.8 1
12.31
0.51
0
17.5
0.7
6.8
0.3
21
100
155
$109,664,222
$12,719,043
$122,383,265
$122,383,265
$0
1
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/30/2018
Reserved
Unreserved
wr
MC
MI•
Mr
or
156
Decision Packages FY 2018
Ili
DEPARTMENT
All
Development Services
Development Services
Streets
Streets
Streets
Total
Employee Step Increase (2.5%)
4 Inspector II - Backflow Program
1 Inspector II - Zoning and Civil work
Street Striping Program
Radar Detection System
Traffic Signal Maintenance
$409,635
306,576
54,947
196,000
100,000
196,000
$1,263,158
157
Presentation Overview
Mission
Mission Elements
Key Services
- With FTE count
Efficiencies
- Achieved
- Planned
Revenue
Expenditures
158
Presentation Agenda
Development Services
Streets
159
Development Services Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
SPECIAL REVENUE FUND
Mission & Mission Elements
Mission:
Administer the building and development codes, and facilitate
development of the City.
Mission Elements:
281, Oversight of Building Construction.
282 F Oversight of Land Development and Public Infrastructure
Process.
283. Miscellaneous Permitting.
284. Provide Project Management and Coordinate with Key
Internal Stakeholders.
285 Provide Support to Boards, Commissions and Technical
Committees.
161
Key Services/Related FTE's
Conduct residential and commercial plan reviews.
11.00 FTE
Issue permits, licenses, registrations and collect fees.
12.20 FTE
Conduct residential and commercial building
inspections. 12.50 FTE
Review, approve and record plats. 4.00 FTE
b. Planning commission and zoning approvals. 6.80 FTE
6. Provide project management and coordinate with key
internal stakeholders. 8.80 FTE
7. Process accurate, timely agenda items for boards,
commissions and technical committees. 5.20 FTE
162
Efficiencies
FY17 Achieved
FY 18 Planned
1. Launched INFOR/Bentley CDR System.
2. Completed Public Service Announcements
on Development Process.
3. Conducted Public Outreach for 2015
International Energy Conservation Code.
4. Instituted Program to Test & inspect
Delinquent Commercial Devices
(approximately 900 devices) .
5. Migrated Department's Website Page to
the City's new Website.
1. Update Fee Schedules Based on Cost of
Service Study.
2. Create Tracking and Reporting System in
Infor Software.
3. Adopt Final FEMA maps and Higher
Construction Standards.
4. Conduct Customer Training for Permit
Application Requirements.
5. Improve Water Tapping & Meter Process.
6. Identify Text Amendments to the Unified
Development Code.
163
Employees & Revenue
FY 2015-2016
FY 2016-2017
Department FTE's
Department Total
Recommended Decision
Package - Add 4 Backflow
Inspectors & 1 Zoning
Inspector
Operating Revenue
Development
Services Fund Total
63
63
0
FY 2015-2016
Actu.
$7,338,654
$7,338,654
60.5
60.5
0
FY 2016-2017
Estimated
$6,314,407
$6,314,407
60.5
60.5
5
FY 2017-2018
Proposed
$6,519,227
$6,519,227
164
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total
Recommended Decision
Package - Add 4
Backflow Inspectors & 1
Zoning Inspector
3,826,597
2,085,867
1,668,772
7,581,238
51
27
22
100
4,167,934
2,477,656
1,055,976
7,701,566
54
32
14
100
4,075,766
2,250,710
1,055,976
7,382,453
%
55
31
14
100
4,313,605 63
1,355,726 20
1,188,790 17
6,858,121
361,523
100
N/A
165
Projected Change in Fund Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Unreserved
Reserved
iamor
ir
L
L
Im•
$3,737,689
($338,894)
$3,398,795
$0
$3,398,795
166
Streets Department Fund
PROPOSED BUDGET
PRESENTATION
2017-2018
SPECIAL REVENUE FUND
Mission & Mission Elements
Mission:
Manage, maintain, and develop the City's street system.
Mission Elements:
Maintain street pavement and associated improvement
appurtenances.
Operate and maintain signals, signs and markings.
Plan and develop the street system.
168
Key Services/Related FTE's
1. Pavement maintenance and repair. 97.60 FTE
2. Traffic signs and markings. 14.90 FTE
3. Traffic signals. 11.50 FTE
4. Traffic engineering. 8.00 FTE
FY 17 Achieved
Efficiencies
1. Enhanced community communication and
outreach via Street website providing updates of
street PCI and ongoing street construction project
status.
2. Developed and implemented Laserfiche Record
Retention Program saving space, enhancing access
to records saving paper, time, and money.
3. Initiated Traffic Management Center (TMC)
operations improving monitoring and management
of traffic signals, minimizing traffic congestion, and
delays.
4. Established new traprock material supply
agreement resulting in a 15% cost reduction.
5. Successfully enhanced traffic progression of 624
corridor.
1. Undertake automated PCI Collection to provide
accurate and timely data improving asphalt &
concrete street pavement maintenance planning.
2. Explore implementation of DriveCam and AVL
technology to improve logistic routing and
response time.
3. Improve traffic management by minimizing
traffic congestion delays and enhancing
progression by continuing TMC operations.
4. Improve traffic progression and enhance traffic
safety of the Saratoga and the Ennis Joslin corridor
by upgrading traffic signal operations.
-v
170
I
Employees & Revenue
EMPLOYEES (in FTE's)
FY 2015-2016
FY 2017-2018
Street Fund
Storm Water Fund
Street Fund Total
132
17
149
132
17
149
132
17
149
.11111111
FY 2015-2016
Attu.
FY 2017-2018
P_
Operating Revenue
Transfer from General Fund
Street Fund Total
Storm Water Fund
Residential Street
Reconstruction Fund
$17,913,481
$14,192,154
$ 32,105,635
$2,286,896
$1,652,831
$17,377,073
$13,574,895
$30,951,968
$2,346,403
$1,943,956
$18,639,840
$13,567,213
$32,207,053
$2,444,218
$600,194
171
Total Expenditures
Actual
FY 2016
Amended Budget
FY 2017
Estimated
FY 2017
Proposed
FY 2018
Personnel
Operating
Allocations
Total Street Fund
Storm Water Fund
Residential Street
Reconstruction Fund
6,009,982
18,750,922
2,100,768
26,861,672
2,286,896
0
% I
22
70
8
100
6,851,600
43,359,950
2,811,849
53,023,399
2,346,403
2,500,000
82
5
100
6,914,918
43,279,491
2,811,849
53,006,258
2,346,403
2,500,000
13
82
5
100
7,430,440
21,567,566
3,087,856
32,085,862
2,444,218
270,643
% I
23
67
10
100
s
172
$1,118,171
$121,191
$1,239,362
$1,239,362
$0
1
Projected Change in Fund 1041 Balance
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved
Unreserved
MMi
MW.
Mir
OW
173
Estimated Beginning Balance - 10/01/2017
Projected Changes
Projected Ending Balance - 09/31/2018
Reserved
Unreserved
gEMP
MEND
MW.
Mir
$2,098,411
$329,551
$2,427,962
$2,427,962
$0
1
Projected Change in Fund 1042 Balance
174