HomeMy WebLinkAboutAgenda Packet City Council - 08/13/2019City Council
City of Corpus Christi
Meeting Agenda - Final-revised
1201 Leopard Street
Corpus Christi, TX 78401
cctexas.com
Council Chambers11:30 AMTuesday, August 13, 2019
Addendums may be added on Friday.
Public Notice - - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS
ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE
CITY COUNCIL.
MEMBERS OF THE AUDIENCE WILL BE PROVIDED AN OPPORTUNITY TO ADDRESS
THE COUNCIL AT APPROXIMATELY 12:00 P.M. CITIZEN COMMENTS WILL BE LIMITED
TO THREE MINUTES. Please speak into the microphone located at the podium and
state your name and address. If you have a petition or other information pertaining to
your subject, please present it to the City Secretary. Any electronic media (e.g. CD, DVD,
flash drive) that the Public would like to use while they speak to the City Council MUST
be submitted a minimum of 24 hours prior to the meeting. Please contact the
Communication department at 361-826-3211 to coordinate.
A.Mayor Joe McComb to call the meeting to order.
B.Invocation to be given by Deacon Mark Arnold, Diocese of Corpus Christi.
C.Pledge of Allegiance to the Flag of the United States and to the Texas Flag to be
led by Natalia Arredondo, Senior Call Center Representative/Trainer,
Communication Department.
D.City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers.
E.Proclamations / Commendations
1.19-1056 Proclamation declaring August 16, 2019, "Kiwanis Club of Corpus Christi
100th Anniversary".
Proclamation declaring September 14, 2019, "Operation K.E.Y.S.,
Keeping Every Youth in School Day".
Presentation of Honorary Citizen Certificates to 2019 Sister City Exchange
Students.
Recognition of the City of Corpus Christi as, "StormReady" from National
Weather Service and the StormReady Advisory Board.
F.CITY MANAGER’S COMMENTS / UPDATE ON CITY OPERATIONS:
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August 13, 2019City Council Meeting Agenda - Final-revised
a.OTHER
G.MINUTES:
2.19-1058 Regular Meetings of July 23, 2019 and July 30, 2019.
H.BOARD & COMMITTEE APPOINTMENTS:
3.19-1057 Charter Review Ad Hoc Committee (1 vacancy)
Corpus Christi B Corporation (1 vacancy)
Corpus Christi Business and Job Development Corporation (1 vacancy)
Mayor's Fitness Council (2 vacancies)
Parking Advisory Committee (10 vacancies)
Parks and Recreation Advisory Committee (6 vacancies)
I.EXPLANATION OF COUNCIL ACTION:
J.PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON
THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. A recording is
made of the meeting; therefore, please speak into the microphone located at the
podium and state your name and address. If you choose to speak during this
public comment period regarding an item on the agenda, you may do so. You
will not be allowed to speak again, however, when the Council is considering the
item. Citizen comments are limited to three minutes. If you have a petition or
other information pertaining to your subject, please present it to the City
Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the Public would
like to use while they speak MUST be submitted a minimum of 24 hours prior to
the Meeting. Please contact the Communication department at 361-826-3211 to
coordinate. All items on this agenda are considered public hearings.
PLEASE BE ADVISED THAT THE OPEN MEETINGS ACT PROHIBITS THE CITY
COUNCIL FROM RESPONDING AND DISCUSSING YOUR COMMENTS AT LENGTH.
THE LAW ONLY AUTHORIZES THEM TO DO THE FOLLOWING:
1.MAKE A STATEMENT OF FACTUAL INFORMATION.
2.RECITE AN EXISTING POLICY IN RESPONSE TO THE INQUIRY.
3.ADVISE THE CITIZEN THAT THIS SUBJECT WILL BE PLACED ON AN AGENDA AT A
LATER DATE.
PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS
OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY
PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS,
OR THE PUBLIC AT ANY COUNCIL MEETING. THIS POLICY IS NOT MEANT TO
RESTRAIN A CITIZEN’S FIRST AMENDMENT RIGHTS.
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August 13, 2019City Council Meeting Agenda - Final-revised
K.CONSENT AGENDA: (ITEMS 4 - 17)
4.19-0500 Ordinance of the City Council of the City Of Corpus Christi amending the
franchise with AEP Texas Inc. to change compensation or consideration to
be paid for use of the public rights-of-way; providing an effective date;
providing for acceptance by AEP Texas Inc.; finding and determining that
the meetings at which this ordinance was considered were open to the
public and in accordance with Texas law.
Sponsors:Legal Department
5.19-0529 Ordinance of the City Council of the City of Corpus Christi approving an
additional tariff for the recovery of franchise fees not currently being
recovered in base rates by AEP Texas Inc.; and finding and determining
that the meetings at which this ordinance was considered were open to the
public and in accordance with Texas law.
Sponsors:Legal Department
6.19-0949 Zoning Case No. 0619-01: Mt. Olive Lutheran Church (Council District 5)
Ordinance rezoning property at or near 5101 Saratoga Boulevard (State
Highway 357) from the “RS-6” Single-Family 6 District to the “ON”
Neighborhood Office District. Planning Commission and Staff recommend
Approval.
Sponsors:Development Services
7.19-1033 Ordinance abandoning and vacating a 4-foot wide by approximately
107-feet in length (433 sq. ft.) portion of an existing utility easement out of
Lot 3, Block 4, Manhattan Estates Unit 7, located at 3729 Berkeley Dr.
Sponsors:Development Services
8.19-0965 Ordinance authorizing the acceptance of a grant from the Office of the
Attorney General for the Internet Crimes Against Children (ICAC) Task
Force program, in the amount of $10,100.00 to purchase equipment and
supplies for the ICAC program within the Police Department; and
appropriating the $10,100.00 in the Police Grants Fund.
Sponsors:Police Department
9.19-0943 Ordinance appropriating $77,350.00 from the Fleet Fund Future
Replacement balance; amending the FY2018-2019 operating budget
adopted by Ordinance 031548 to increase expenditures by $77,350.00;
and approving the purchase of four trailer-mounted portable air
compressors from ROMCO Power Systems of Corpus Christi, Texas, via
NJPA-Sourcewell Cooperative for a total amount not to exceed
$77,350.00 funded from the Fleet Maintenance Service Fund.
Sponsors:Gas Department and Contracts and Procurement
10.19-0740 Ordinance awarding a contract to Haas-Anderson Construction, LTD in the
amount of $11,016,599.50 for construction of Ayers Street Pedestrian
improvements and turn lane addition from South Padre Island Drive (SPID)
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August 13, 2019City Council Meeting Agenda - Final-revised
to Gollihar Road for the base bid and additive alternate no. 1 with asphalt
pavement; amending the FY2019 Capital Improvement Program Budget to
support the use of Bond 2014 Proposition 1 funds, increase the budget,
and funds are available in Bond 2014 Streets and various utility funds.
Sponsors:Street Department and Engineering Services
11.19-1060 Resolution authorizing submittal of grant application in the amount of
$175,175.00 for Edward Byrne Memorial Justice Assistance Grant (JAG)
Program with funds to be distributed to the City of Corpus Christi in the
amount of $80,918.00, Nueces County in the amount of $80,917.00 and
the City of Robstown in the amount of $13,340.00; and authorizing
Interlocal Agreements with Nueces County and City of Robstown for
distribution of JAG program funds should the grant be awarded.
Sponsors:Police Department
12.19-0945 Motion authorizing a three-year service agreement with Triple G Lawn
Services in an amount not to exceed $96,000.00 for a three-year period,
with term starting upon issuance of notice to proceed, for landscaping and
grounds maintenance for seven police managed buildings funded through
the General Fund.
Sponsors:Police Department and Contracts and Procurement
13.19-0929 Motion authorizing five individual amendments to five service agreements
for mowing and servicing of vacant properties with code violations in an
amount not to exceed $11,250.00 each, and a revised value of each
service agreement not to exceed $56,250.00 with Luz Alicia Sierra Leal
dba Alicia's Lawn Service, Richard Herrera dba R.H. Const. & Mowing and
Arnold Mendoza dba Pioneer Lawn Services, and CML Services, LLC,
Joe Manuel Perez dba J.M. Perez and Grandsons LLC, with terms ending
on June 30, 2020 funded through the General Fund and the Community
Development Block Grant.
Sponsors:Police Department and Contracts and Procurement
14.19-0922 Motion awarding a contract to Coast to Coast Construction, Inc., in the
amount of $492,138.00 to replace damaged roofs, metal siding and
upgrade lighting to energy efficient LED lighting at Woodsboro Pump
Station and Bloomington Pump Station funded by Mary Rhodes Phase 2
reserves.
Sponsors:Water Utilities Department and Engineering Services
15.19-1044 Motion authorizing the City Manager, or designee, to execute the Second
Amendment to the Landfill Services Agreement with Cefe Landfill Texas,
LP, to increase the fee paid to the contractor, add a definition for
intermediate cover, remove language limiting the distance that the
contractor will haul soil, and modify the termination date; for an estimated
increase of $143,625 per month for 17 months.
Sponsors:Solid Waste Operations
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August 13, 2019City Council Meeting Agenda - Final-revised
16.19-1046 Motion authorizing the City Manager, or designee, to execute the First
Amendment to the Waste Disposal Agreement with BFI Waste Services of
TX, LP, to modify the termination date, discount and the required annual
tonnage; providing revenue to the City estimated at $267,100 per month
for 17 months.
Sponsors:Solid Waste Operations
17.19-0899 Motion authorizing a three-year service agreement for pest control services
with Henry Garrett, dba G & G Pest Control of Beeville, Texas, for a total
amount not to exceed $80,802.00 to be funded by Facility and Property
Management Fund.
Sponsors:Asset Management Department and Contracts and Procurement
L.RECESS FOR LUNCH
M.PUBLIC HEARINGS: (ITEM 18)
18.19-0999 Public Hearing and Resolution approving the Corpus Christi Crime Control
District budget for the fiscal year beginning October 1, 2019 and ending
September 30, 2020 with revenues of $7,540,031.00 and expenditures of
$7,562,835.00 for 63 authorized Police sworn personnel and appropriating
$7,562,835.00 in the Crime Control and Prevention District Fund.
Sponsors:Police Department
N.REGULAR AGENDA: (NONE)
O.FIRST READING ORDINANCES: (ITEMS 19 - 22)
19.19-1017 Ordinance appropriating $42,402.94 from damage claims into General
Fund to purchase a replacement Prisoner Transport Vehicle, replacement
ATV and other police equipment.
Sponsors:Police Department
20.19-0998 Ordinance authorizing an amendment of $10,916.00 to the Women, Infant
and Children’s Nutrition Program (WIC) grant contract for a total contract
amount of $868,850.00 for the period of October 1, 2018, through
September 30, 2019, and authorizing a contract amendment of
$868,850.00 for the period of October 1, 2019, through September 30,
2020, from the Health and Human Services Commission, and authorizing a
staff complement of 21 positions .
Sponsors:Health Department
21.19-1027 Ordinance authorizing a Wastewater Trunk Main Line Extension
Construction and Reimbursement Agreement with Yasin Investment LLC to
extend a line south of Whitecap Boulevard, along Palmira Avenue for a
commercial development for which the anchor store is IGA; appropriating
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August 13, 2019City Council Meeting Agenda - Final-revised
$899,786.39 from the Wastewater Trunk System Trust Fund to reimburse
developer.
Sponsors:Development Services
22.19-1088 Ordinance authorizing the City Manager to execute the Second
Amendment to the Raw Water Supply Contract with the San Patricio
Municipal Water District (SPMWD) to provide an additional 5,600
acre-feet of raw water per calendar year for SPMWD to provide to its
designated customer developing in San Patricio County; increasing the
SPMWD Raw Water Supply Contract from 41,200 acre-feet to a total of
46,800 acre-feet per calendar year.
Sponsors:Water Utilities Department
P.ADDENDUM ITEMS: (ITEMS 23 - 25)
23.19-1107 Ordinance authorizing a four-month service agreement for the purchase of
hardware, software, licensing, and professional services from Area
Electronics Systems, Inc. dba DataON Storage for $782,734.00 for the
datacenter remediation; appropriating $782,734.00 from the unreserved
fund balance in the Liability and Employee Benefits - General Liability
Fund; transferring to the IT Fund; and amending the FY 2018-2019
Operating Budget adopted by Ordinance No. 031548 funded through the
Liability and Employee Benefits - General Liability Fund.
Sponsors:Information Technology Services and Contracts and Procurement
24.19-1152 Motion to set the public hearing for the City of Corpus Christi Fiscal Year
2019-2020 Budget for Friday, September 6, 2019 during a special City
Council meeting beginning at 9:00 a.m. at City Hall, 1201 Leopard Street,
Corpus Christi, Texas.
Sponsors:Office of Management and Budget
25.19-1146 Motion to set a public hearing on the ad valorem tax rate for Tuesday,
August 27, 2019 during the regular City Council meeting beginning at
11:30 a.m. at City Hall, 1201 Leopard Street, Corpus Christi, Texas and a
second public hearing for Friday, September 6, 2019 during a special City
Council meeting beginning at 9:00 a.m. at City Hall, 1201 Leopard Street,
Corpus Christi, Texas.
Sponsors:Financial Services Department
P.BRIEFINGS: (NONE)
Q.EXECUTIVE SESSION: (ITEM 26)
26.19-1007 Executive Session pursuant to Texas Government Code § 551.071
and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to consult
with attorneys concerning legal issues related to a potential Voluntary
Collection Agreement for hotel occupancy taxes .
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August 13, 2019City Council Meeting Agenda - Final-revised
R.IDENTIFY COUNCIL FUTURE AGENDA ITEMS
S.ADJOURNMENT
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1201 Leopard Street
Corpus Christi, TX 78401
cctexas.com
City of Corpus Christi
Meeting Minutes
City Council
11:30 AM Council ChambersTuesday, July 23, 2019
Addendums may be added on Friday.
Public Notice - - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED
PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING
MEETINGS OF THE CITY COUNCIL.
MEMBERS OF THE AUDIENCE WILL BE PROVIDED AN OPPORTUNITY TO
ADDRESS THE COUNCIL AT APPROXIMATELY 12:00 P.M. CITIZEN COMMENTS
WILL BE LIMITED TO THREE MINUTES. Please speak into the microphone
located at the podium and state your name and address. If you have a petition or
other information pertaining to your subject, please present it to the City
Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the Public would
like to use while they speak to the City Council MUST be submitted a minimum of
24 hours prior to the meeting. Please contact the Public Communications
department at 361-826-3211 to coordinate.
Mayor Joe McComb to call the meeting to order.A.
Invocation to be given by Pastor David Kelly, Trinity Worship.B.
Mayor McComb gave the invocation.
Pledge of Allegiance to the Flag of the United States and to the Texas Flag to be
led by Kristy Glick, Management Assistant, Development Services.
C.
Ms. Kristy Glick led the Pledge of Allegiance to the flag of the United States
and the Texas Flag.
City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers.D.
City Secretary Rebecca L. Huerta called the roll and verified that a quorum of
the City Council and the required Charter Officers were present to conduct the
meeting.
Charter Officers:
City Manager Peter Zanoni, City Attorney Miles K. Risley, and City Secretary
Rebecca L. Huerta.
Page 1City of Corpus Christi Printed on 8/8/2019
July 23, 2019City Council Meeting Minutes
Mayor Joe McComb,Council Member Roland Barrera,Council Member Rudy
Garza,Council Member Paulette Guajardo,Council Member Gil
Hernandez,Council Member Michael Hunter,Council Member Ben
Molina,Council Member Everett Roy, and Council Member Greg Smith
Present:9 -
Proclamations / CommendationsE.
1.Proclamation declaring July 2019, "Watch Your Car Month".
Proclamation declaring July 21-27, 2019, "Feria De Las Flores Week"
and July 27, 2019, "Feria De Las Flores Day".
Commendation for Captain Philip M. Brock, United States Navy.
Swearing-In Ceremony for Newly Appointed Board, Commission,
Committee and Corporation Members.
Mayor McComb presented the proclamations, the commendation and
conducted the swearing-in ceremony.
PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON
THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. A recording is
made of the meeting; therefore, please speak into the microphone located at the
podium and state your name and address. If you choose to speak during this
public comment period regarding an item on the agenda, you may do so. You will
not be allowed to speak again, however, when the Council is considering the
item. Citizen comments are limited to three minutes. If you have a petition or
other information pertaining to your subject, please present it to the City
Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the Public would
like to use while they speak MUST be submitted a minimum of 24 hours prior to
the Meeting. Please contact the Communication department at 361-826-3211 to
coordinate. All items on this agenda are considered public hearings.
J.
Mayor McComb deviated from the agenda and referred to comments from the
public. City Attorney Miles K. Risley read the Rules of Decorum. City Secretary
Rebecca L. Huerta conducted the public comment period.
Alyssa Mejia, 41 Camden Place, spoke about her experience with the City in
reporting a dog bite incident and the need for the City to improve on how
reporting is handled through the City app, City Website, Call Center, Hotline,
and Non-emergency department. Margareta Fratila, 3606 Tripoli Dr., spoke
about the lack of sidewalks on the Island and asked for assistance in finding a
solution since it affects families and the disabled. Ms. Fratila praised
Development Services and Code Enforcement for assisting her to research
laws related to the disabled. Mike Carrell, 4966 Cherry Hills, thanked the City
for working with Frost Bank, and spoke in support of item 14, the closure of
Broadway Court. Robert Algeo, 15629 Three Fathoms Bank Dr., asked for
recognition of two lifeguards who saved a man from drowning by Bob Hall
Pier, Joshua Salazar and Christopher Veit. Mr. Algeo also spoke about House
Bill 1548 regarding utility vehicles (UTVs) and asked Council to consider
rewriting the City Code of Ordinances regarding the operation of golf carts and
to include UTVs.
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July 23, 2019City Council Meeting Minutes
CITY MANAGER’S COMMENTS / UPDATE ON CITY OPERATIONS:F.
Mayor McComb referred to City Manager's Comments. City Manager Peter
Zanoni reported on the following topics:
OTHERa.
1) City Manager Zanoni informed the public of upcoming calendar events
involving the FY2020 budget, which would include four workshop sessions, five
community meetings (one in each council district), and one public hearing to
discuss the budget. In addition, he stated, there would be two public hearings
to discuss the City's property tax rates. 2) Follow-up on business and
community outreach plan for communicating with the public and businesses
regarding the Everhart Road project through weekly emails and access to the
City's website. 3) Operation Safe Return Annual Event hosted by the Police
Department, partnership with KIII TV, and the addition of benefits provided to
the community for families with children returning to school.
MINUTES: (NONE)G.
BOARD & COMMITTEE APPOINTMENTS: (NONE)H.
EXPLANATION OF COUNCIL ACTION:I.
CONSENT AGENDA: (ITEMS 2 - 13)K.
Approval of the Consent Agenda
Mayor McComb referred to the Consent Agenda. A council member requested
that Item 2 be pulled for individual consideration. There were no comments
from the public.
A motion was made by Council Member Smith, seconded by Council Member
Garza, to approve Items 3-13 on the Consent Agenda. These consent agenda
items were passed and approved by one vote as follows:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
3.Ordinance amending the Urban Transportation Plan map of MobilityCC,
a transportation element of the City’s Comprehensive Plan, for streets
proposed in the London area between SH 286 and FM 763 and between
the Oso Creek and FM 43; and amending MobilityCC by adding a
HikeBikeCC map for the West Oso Creek Wilderness Trail.
This Ordinance was passed on second reading on the consent agenda.
Enactment No: 031815
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4.Ordinance disannexing approximately 662.51 acres located along Texas
State Highway 361 and areas south of State Highway 361 from the City
of Corpus Christi, Texas; adjusting the City boundaries accordingly and
affirming annexations and boundaries; providing for severance,
publication, and an effective date.
This Ordinance was passed on second reading on the consent agenda.
Enactment No: 031816
5.Ordinance authorizing the establishment of Industrial District No. 8 within
the Extraterritorial Jurisdiction of the City of Corpus Christi, Texas; and
authorizing Industrial District Agreement with property owners within the
Industrial District.
This Ordinance was passed on second reading on the consent agenda.
Enactment No: 031817
6.Ordinance approving the amendment to the Tax Increment Reinvestment
Zone #2 Amended Project & Financing Plans approved by the Board of
Directors of Reinvestment Zone Number Two, Corpus Christi, Texas, on
June 10, 2019.
This Ordinance was passed on second reading on the consent agenda.
Enactment No: 031818
7.Ordinance authorizing an agreement with Nueces County Victims’
Memorial Garden for donation and acceptance of Memorial Garden to be
placed at Cole Park.
This Ordinance was passed on second reading on the consent agenda.
Enactment No: 031819
8.Motion awarding a contract to Mako Contracting, LLC in the amount of
$603,463.91 for construction associated with Tennis Center Repairs and
Upgrades, including removing and replacing three (3) existing tennis
courts at the HEB Tennis Center funded by the 2012 Park Bond
Program.
This Motion was passed on the consent agenda.
Enactment No: M2019-108
9.Motion authorizing the lease purchase of heavy equipment consisting of
two mini excavators and three backhoes for excavations during
installation of gas taps and service lines by Gas Operations from Doggett
Heavy Machinery of Corpus Christi, Texas, for a total amount not to
exceed $542,760.32 funded through the Gas Fund.
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July 23, 2019City Council Meeting Minutes
This Motion was passed on the consent agenda.
Enactment No: M2019-109
10.Motion authorizing a two-year supply agreement for gas meters, that will
be used for new services and replacement of models no longer
supported, with Wilnat, Inc., dba Koons Gas Measurement of Tulsa,
Oklahoma for the total amount not to exceed $974,035.00, with the first
year funded through the Gas Fund.
This Motion was passed on the consent agenda.
Enactment No: M2019-110
11.Motion authorizing the purchase of two replacement crew trucks from
Silsbee Ford of Silsbee, Texas, for a total amount not to exceed
$106,861.11 funded through the Gas Fund.
This Motion was passed on the consent agenda.
Enactment No: M2019-111
12.Motion authorizing a one-year service agreement for rental of nine pickup
trucks (half-ton), plus contingency vehicles to be used on a daily or weekly
basis when needed, with United Rentals, Inc. of Corpus Christi, Texas, for
an amount not to exceed $113,361.10, with one additional one-year
option for a total potential multi-year amount not to exceed $226,722.20,
with the first-year funding through the Water, Wastewater, and Gas
Funds. The trucks will be used by Gas Department and Water Utilities
Department to meet daily operational requirements while production and
delivery of newly purchased replacement vehicles transpires.
This Motion was passed on the consent agenda.
Enactment No: M2019-112
13.Resolution authorizing an agreement with Corpus Christi Alumina, LLC
under Chapter 212 of the Texas Local Government Code, relating to the
development of property in the City’s extraterritorial jurisdiction.
This Resolution was passed on the consent agenda.
Enactment No: 031820
2.Ordinance adopting the fiscal year (FY) 2019-2020 Consolidated Annual
Action Plan (CAAP) for the Community Development Block Grant
(CDBG) budget in the amount of $2,650,562.00, the Emergency
Solutions Grant (ESG) budget in the amount of $225,067.00, and the
HOME Investment Partnerships (HOME) budget in the amount of
$1,055,648.00 for a total of $3,931,277.00 of entitlement funding from the
United States Department of Housing and Urban Development (HUD)
and authorizing the City Manager or designee to execute all documents
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July 23, 2019City Council Meeting Minutes
necessary to submit the CAAP, authorizing a staff complement of 27
positions; accept and appropriate funding for the approved CAAP
projects and further execute funding agreements, amendments or other
documents necessary to implement the FY2019-2020 CAAP with
organizations for approved projects.
Mayor McComb referred to Item 2.
A council member and City Manager Peter Zanoni discussed the following
topics: the dwindling of funding for affordable housing programs; how to
backfill the funding; work plan to dedicate staff to research and focus on the
financial drain; and the population being a big driver on funds distributed
nationally.
Council Member Garza made a motion to approve the ordinance, seconded by
Council Member Barrera. This Ordinance was passed on second reading and
approved by the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
Enactment No: 031814
PUBLIC HEARINGS: (ITEM 14)M.
14.Ordinance closing, abandoning and vacating a 12,632 square foot
portion of public street, Broadway Court lying between Water Street and
Shoreline Boulevard, conditioned upon payment of $240,000.00 for fair
market value of the improved street .
Mayor McComb deviated from the agenda and referred to Item 14.
Director of Development Services Nina Nixon-Mendez stated that the purpose
of this ordinance is to close, abandon, and vacate a 12,632 square foot portion
of a 60-foot-wide public street adjoining Block 4, South Water Beach Addition,
as recorded in Volume 21, Page 50, Deed and Map Records, Nueces County
Texas and Lot 6, Block 5, South Water Beach Addition, as recorded in Volume
68, Pages 959-960, Deed and Map Records of Nueces County, Texas, and
requiring petitioners, Frost Bank, to comply with specified conditions.
Director Nixon-Mendez presented information on the following topics: vicinity
map of proposed street closure; aerial overview; staff recommendation to
approve; before and after improvements of Broadway Court.
Mayor McComb opened the public hearing.
John Holmgreen, 520 S. Chaparral, thanked the City for the development of
The Water's Edge park, but commented on the negative effect this closure
would have on parking spaces for people who currently visit The Water's Edge
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July 23, 2019City Council Meeting Minutes
park, asked that other parking accomodations be made for the public's use
during this construction project, and for the council to consider the effect the
construction project may have on traffic at that intersection before granting the
request.
Council members and Director Nixon-Mendez discussed the following topics:
future parking issues when private vacant lots disappear; number of parking
spaces eliminated; loss of revenue from downtown parking; road already
closed for construction over a year; available parking areas for The Water's
Edge park; and creating a parking improvement fund to entice owners of
vacant parking lots to make improvements, thus, alleviating parking issues.
City Manager Peter Zanoni commented that Frost Bank is amenable to working
with the City in allowing the public to use their parking spaces after business
hours and on weekends.
Mike Carrell, Frost Bank, commented on Frost Bank's intention to landscape
the area and make it available for the public's use after business hours and
weekends, except for the shaded parking spaces, which would ultimately be
rented out.
Mayor McComb closed the public hearing.
Council Member Garza made a motion to approve the ordinance, seconded by
Council Member Hunter. This Ordinance was passed on first reading and
approved with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
BRIEFINGS: (ITEM 21)R.
21.The 2020 Census helps to determine everything from the eligibility for
federal funding to elected representation. The Complete Count
Committee and Nueces Together (non-profit) are working together to
ensure robust participation in the 2020 Census. Judge Canales will
address Council regarding participation in their effort.
Mayor McComb deviated from the agenda and referred to Item No. 21.
Nueces County Judge Barbara Canales, Chair of the Complete Count
Committee, stated that the purpose of this item was to inform the Council of the
nonprofit group Nueces Together, which has been formed to work with the
Complete Count Committee, to develop marketing and outreach programs to
ensure an accurate US Census Count for Nueces County and to officially
request participation from the City of Corpus Christi in the Nueces Together
effort to ensure robust participation in the 2020 Census.
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July 23, 2019City Council Meeting Minutes
Judge Canales presented information on the following topics: why the census
is critical; how census counts determine dollars; the census determines state
representation; the census equals economic opportunity; promoting census
2020 takes funding; the U.S. Census Bureau's online services versus field
workers; the U.S. Bureau recommendation of Complete Count Committees;
hard to count populations; Nueces Together Outreach Plan; Nueces Together's
limited access to data; and action plan timeline.
Council members and Judge Canales discussed the following topics: the
committee's financial goals; goals for counting everyone; reaching the
homelessness population; plans for advertising; unified community effort
through employers/employees; and how the census affects relationship with
the State.
EXECUTIVE SESSION: (ITEM 22)T.
Mayor McComb deviated from the agenda and referred to Executive Session
Item 22. The Council went into executive session at 1:40 p.m. The Council
returned from executive session at 2:20 p.m.
22.Executive Session pursuant to Texas Government Code § 551.071
and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to
consult with attorneys concerning legal issues and potential litigation with
the U.S. Environmental Protection Agency, Texas Commission on
Environmental Quality, Texas Attorney General, and/or U.S. Department
of Justice concerning the City's sanitary sewer system and/or water
system, dissolved oxygen standards in Oso Bay, sanitary sewer
overflows, and other regulatory matters related to the City’s wastewater
treatment plants.
This E-Session Item was discussed in executive session.
RECESS FOR LUNCHL.
The recess for lunch was held during Executive Session Item 22.
RECESS TO CORPORATION MEETING: (ITEM 15)N.
15.Meeting of the North Padre Island Development Corporation
Mayor McComb recessed the regular Council meeting at 2:23 p.m. to hold a
Meeting of the North Padre Island Development Corporation.
RECONVENE THE COUNCIL MEETING:O.
Mayor McComb reconvened the regular Council meeting at 2:30 p.m.
REGULAR AGENDA: (ITEMS 16 - 17)P.
16.Motion awarding a contract to CGC General Contractors, Inc. of San
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July 23, 2019City Council Meeting Minutes
Antonio, Texas for construction of a covered pavilion associated with the
Packery Channel Pavilion Boat Launch project in the amount of
$218,387.70 for the base bid with funding available from the Tax
Increment Reinvestment Zone #2.
Director of Engineering Services Jeff Edmonds stated that the purpose of this
item is to authorize award of a construction contract to CGC General
Contractors, Inc. of San Antonio, Texas, in the amount of $218,387.70 for the
base bid only for a new covered pavilion adjacent to the Packery Channel
Boat Launch.
Council members, Director Edmonds, Director of Parks and Recreation Jermel
Stevenson, and Assistant City Manager Keith Selman discussed the following
topics: high cost of project with no amenities; reasons for high cost such as
usage of windstorm resistant material; liability; event usage of pavilion by
public; comparison to West Guth pavilion; process of bidding and number of
bidders obtained; other kinds of appealing material; price per square foot; why
not designed in-house; history of pavilion (six-pack project); and the Island
Strategic Action Committee's (ISAC) recommendation.
Council Member Smith made a motion to approve the motion, seconded by
Council Member Garza. This Motion was passed and approved with the
following vote:
Aye:Council Member Barrera, Council Member Garza, Council Member
Guajardo, Council Member Hunter, Council Member Molina, Council
Member Roy and Council Member Smith
7 -
Nay:Mayor McComb and Council Member Hernandez2 -
Abstained:0
Enactment No: M2019-113
17.Resolution amending Financial Budgetary Policies adopted by
Resolution 031547 and providing financial policy direction on preparation
of the annual budgets.
Director of Management and Budget Eddie Houlihan stated that the purpose of
this item is to amend the Financial Budgetary Policies adopted by Resolution
031547 and provide financial policy direction on preparation of the annual
budget.
Director Houlihan reviewed each section of the proposed amendments to
Resolution 031547.
Council Members, Director Houlihan, and Interim Assistant City Manager
Constance Sanchez discussed the following topics: the funding level from
general fund for residential street reconstruction; the removal of provisions in
Section 8 relating to transferring general fund revenue in fiscal years 2021,
2022 and 2023; the section regarding the voter approved $0.06 (2 cents + 2
cents + 2 cents charter amendment) from property tax for residential street
reconstruction was added; voters' understanding and approval of the 2 cents +
2 cents + 2 cents charter amendment for residential street reconstruction; staff's
recommendation to remove the language regarding the 1/3, 2/3 and 1%
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July 23, 2019City Council Meeting Minutes
general fund transfer because that language had been added in 2015, prior to
the 2 cents + 2 cents + 2 cents charter amendment for residential street
reconstruction; whether voters intended to have the general fund transfer
replaced, or augmented with the 2 cent + 2 cent + 2 cent charter amendment;
and the proposed amendments not affecting the current fiscal year, but
implemented during the fiscal years 2021, 2022, and 2023.
Council Member Guajardo made a motion to amend Resolution 031547 to
restore numbers 3 - 5 under Section 8, seconded by Council Member Barrera.
The Motion to amend was passed and approved with the following vote: Mayor
McComb, Council Member Barrera, Council Member Garza, Council Member
Guajardo, Council Member Hernandez, Council Member Molina, Council
Member Roy and Council Member Smith voting "Aye" (Council Member Hunter
- absent).
Director Houlihan continued the review of the remaining sections of the
proposed amendments to Resolution 031547.
Council Members, Director Houlihan, and Interim Assistant City Manager
Sanchez discussed the following topics: transparency of transfers; continuing
to transfer within departments; and recommending the amendments be
reviewed by a financial advisor.
Council Member Hernandez made a motion to approve the resolution as
amended, seconded by Council Member Roy. This Resolution was passed and
approved as amended with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
Enactment No: 031821
FIRST READING ORDINANCES: (ITEMS 18 -20)Q.
Mayor McComb referred to First Reading Ordinances, Items 18 - 20.
Director of Aviation Fred Segundo stated that the purpose of Item 18 is to
accept and appropriate $289,765.00 from the Federal Aviation Administration
Grant, authorizing reimbursement of expenses for additional fencing and
security cameras. He stated that the Airport Board has reviewed the agenda
and is unanamiously recommending approval of the item.
There were no comments from the public.
Council Member Guajardo made a motion to approve Items 18 - 20, seconded
by Council Member Garza. These ordinances were passed on first reading and
approved with one vote.
18.Ordinance accepting and appropriating $289,765.00 from the Federal
Aviation Administration Grant and authorizing reimbursement of
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July 23, 2019City Council Meeting Minutes
expenses for additional fencing, security cameras, and server
upgrades/replacements within the airport terminal building as part of the
Perimeter Fencing Project and amending the FY 2018-2019 Capital
Budget.
This Ordinance was passed on first reading and approved with the following
vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
19.Ordinance authorizing lease agreement with SMG to allow use of streets
bounded by Fitzgerald Street, N. Water Street, Resaca Street and
Shoreline Blvd. and including portions of Bayfront Park located along
Shoreline Blvd. between Resaca Street and Fitzgerald Street for the
2019 Coastal Bender event and related activities to be held on August 1 -
4, 2019, which requires SMG to pay all permit fees required for the event,
estimated at $1,000.00.
This Ordinance was passed on first reading and approved with the following
vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
20.Ordinance appropriating $208,138.33 from the Fleet Fund Future
Replacement balance; amending the FY2018-2019 operating budget
adopted by Ordinance 031548 to increase expenditures; and approving
the purchase of seven trucks from Silsbee Ford of Silsbee, Texas, via
GoodBuy Purchasing Cooperative for a total amount not to exceed
$208,138.33.
This Ordinance was passed on first reading and approved with the following
vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Molina,
Council Member Roy and Council Member Smith
8 -
Absent:Council Member Hunter1 -
Abstained:0
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IDENTIFY COUNCIL FUTURE AGENDA ITEMSU.
Mayor McComb referred to Future Agenda Items. Council members asked for
the following items to be placed on a future agenda: ways to contribute
additional funding to the Nueces Together program, action plan from each
council district to assist in the Nueces Together program, and the use of the
City's TV studio to advertise the program.
ADJOURNMENTV.
The meeting was adjourned at 3:59 p.m.
Page 12City of Corpus Christi Printed on 8/8/2019
1201 Leopard Street
Corpus Christi, TX 78401
cctexas.com
City of Corpus Christi
Meeting Minutes
City Council
11:30 AM Council ChambersTuesday, July 30, 2019
Addendums may be added on Friday.
Public Notice - - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED
PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING
MEETINGS OF THE CITY COUNCIL.
MEMBERS OF THE AUDIENCE WILL BE PROVIDED AN OPPORTUNITY TO
ADDRESS THE COUNCIL AT APPROXIMATELY 12:00 P.M. CITIZEN COMMENTS
WILL BE LIMITED TO THREE MINUTES. Please speak into the microphone
located at the podium and state your name and address. If you have a petition or
other information pertaining to your subject, please present it to the City
Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the Public would
like to use while they speak to the City Council MUST be submitted a minimum of
24 hours prior to the meeting. Please contact the Public Communications
department at 361-826-3211 to coordinate.
Mayor Joe McComb to call the meeting to order.A.
Mayor McComb called the meeting to order at 11:33 a.m.
Invocation to be given by Pastor Betty Vestal, Church of Acts.B.
Pastor Betty Vestal gave the invocation.
Pledge of Allegiance to the Flag of the United States and to the Texas Flag to be
led by Richard Gonzalez, Safety Coordinator, Risk Management.
C.
Mr. Richard Gonzalez led the Pledge of Allegiance to the flag of the United
States and the Texas Flag.
City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers.D.
City Secretary Rebecca L. Huerta called the roll and verified that a quorum of
the City Council and the required Charter Officers were present to conduct the
meeting.
Charter Officers:
City Manager Peter Zanoni, City Attorney Miles K. Risley, and City Secretary
Rebecca L. Huerta.
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July 30, 2019City Council Meeting Minutes
Mayor Joe McComb,Council Member Roland Barrera,Council Member Rudy
Garza,Council Member Paulette Guajardo,Council Member Gil
Hernandez,Council Member Michael Hunter,Council Member Ben
Molina,Council Member Everett Roy, and Council Member Greg Smith
Present:9 -
Proclamations / CommendationsE.
1.Proclamation declaring July 25, 2019, "National Intern Day".
Proclamation declaring August 5-11, 2019, "National Farmers Market
Week".
Proclamation declaring August 8-10, 2019, "32nd Reunion "Mighty,
Mighty Hornets" Solomon Melvin Coles Alumni Association Days".
Mayor McComb presented the proclamations.
PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON
THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. A recording is
made of the meeting; therefore, please speak into the microphone located at the
podium and state your name and address. If you choose to speak during this
public comment period regarding an item on the agenda, you may do so. You will
not be allowed to speak again, however, when the Council is considering the
item. Citizen comments are limited to three minutes. If you have a petition or
other information pertaining to your subject, please present it to the City
Secretary. Any electronic media (e.g. CD, DVD, flash drive) that the Public would
like to use while they speak MUST be submitted a minimum of 24 hours prior to
the Meeting. Please contact the Communication department at 361-826-3211 to
coordinate. All items on this agenda are considered public hearings.
J.
Mayor McComb deviated from the agenda and referred to comments from the
public. City Attorney Miles K. Risley read the Rules of Decorum. City Secretary
Rebecca L. Huerta conducted the public comment period.
John LaRue, United Corpus Christi Chamber of Commerce, spoke about the
Texas Windstorm Insurance Association's (TWIA) possible rate increase along
the Texas coast and raising public awareness. He invited the public to go
online to TWIA.org to register and oppose the proposed rate increase.
Sirfrederickvon USA King vii, P.O. Box 1181, spoke about filing copies of his
tax records with the City Secretary's office for campaign purposes. Susie
Saldana, 4710 Hakel, thanked a council member for interest shown regarding
the Churchill area community, thanked the City Manager for additional police
officers, and thanked the Police Department on behalf of C-Cause United
Teacher and School Employees, for Operation Safe Return.
CITY MANAGER’S COMMENTS / UPDATE ON CITY OPERATIONS:F.
Mayor McComb referred to City Manager's Comments.
OTHERa.
City Manager Peter Zanoni reserved his comments for the briefing on the
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July 30, 2019City Council Meeting Minutes
Proposed FY2020 Annual Operating Budget and Capital Budget for fiscal year
beginning October 1, 2019.
MINUTES: (ITEM 2)G.
2.Regular Meeting of July 16, 2019.
Mayor McComb referred to approval of the minutes. Council Member
Hernandez made a motion to amend the minutes regarding Item 18, Urban
Transportation Plan map of MobilityCC, to reflect approval of the ordinance as
recommended by staff and the Transportation Advisory Commission (TAC),
seconded by Council Member Guajardo and passed unanimously.
Council Member Guajardo made a motion to approve the minutes as
amended, seconded by Council Member Garza and passed unanimously.
BOARD & COMMITTEE APPOINTMENTS:H.
2.a.Charter Review Ad Hoc Committee
Mayor McComb referred to board and committee appointments. The following
nominations were made:
Mayor McComb nominated Toby Hammett Futrell. Council Member Barrera
nominated Eugene Hernandez. Council Member Hernandez nominated Chad
Magill. Council Member Roy nominated Oscar Martinez. Council Member
Hunter nominated Richard (Rick) Milby. Council Member Molina nominated
Philip J. Ramirez. Council Member Smith nominated Shirley R. Thornton.
Council Member Guajardo nominated Bob White. Council Member Garza
nominated John F. Wilson.
Council Member Garza made a motion to appoint Toby Hammett Futrell,
Eugene Hernandez, Chad Magill, Oscar Martinez, Richard (Rick) Milby, Philip J.
Ramirez, Shirley R. Thornton, Bob White, and John F. Wilson as members to
the Charter Ad Hoc Committee, seconded by Council Member Guajardo and
passed unanimously.
EXPLANATION OF COUNCIL ACTION:I.
CONSENT AGENDA: (ITEMS 3 - 17)K.
Approval of the Consent Agenda
Mayor McComb referred to the Consent Agenda. Council members requested
that Items 8, 9 and 16 be pulled for individual consideration.
A motion was made by Council Member Roy, seconded by Council Member
Garza, to approve Items 3 - 7, 10 - 15 and 17 on the Consent Agenda. These
consent agenda items were passed and approved by one vote as follows:
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July 30, 2019City Council Meeting Minutes
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
3.Ordinance annexing for full purpose approximately 161.56 acres of land
into the territorial limits of the City of Corpus Christi and extending the
boundary limits of said city so as to include said hereinafter described
property within said city limits, and granting to all the inhabitants of said
property all the rights and privileges of other citizens and binding said
inhabitants by all of the acts, ordinances, resolutions, and regulations of
said city; and adopting a service plan.
This Ordinance was passed on second reading of the consent agenda.
Enactment No: 031822
4.Zoning Case No. 0419-02 Braselton Development Company, Ltd:
Ordinance zoning property at or near 0 county Road 33 to the “RS-4.5”
Single-Family 4.5 District.
This Ordinance was passed on second reading of the consent agenda.
Enactment No: 031823
5.Ordinance accepting and appropriating $289,765.00 from the Federal
Aviation Administration Grant and authorizing reimbursement of
expenses for additional fencing, security cameras, and server
upgrades/replacements within the airport terminal building as part of the
Perimeter Fencing Project and amending the FY 2018-2019 Capital
Budget.
This Ordinance was passed on second reading of the consent agenda.
Enactment No: 031824
6.Ordinance authorizing lease agreement with SMG to allow use of streets
bounded by Fitzgerald Street, N. Water Street, Resaca Street and
Shoreline Blvd. and including portions of Bayfront Park located along
Shoreline Blvd. between Resaca Street and Fitzgerald Street for the
2019 Coastal Bender event and related activities to be held on August 1 -
4, 2019, which requires SMG to pay all permit fees required for the event,
estimated at $1,000.00.
This Ordinance was passed on second reading of the consent agenda.
Enactment No: 031825
7.Ordinance appropriating $208,138.33 from the Fleet Fund Future
Replacement balance; amending the FY2018-2019 operating budget
adopted by Ordinance 031548 to increase expenditures; and approving
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July 30, 2019City Council Meeting Minutes
the purchase of seven trucks from Silsbee Ford of Silsbee, Texas, via
GoodBuy Purchasing Cooperative for a total amount not to exceed
$208,138.33.
This Ordinance was passed on second reading of the consent agenda.
Enactment No: 031826
10.Motion authorizing the purchase of nine replacement 2020 model
freightliner M2-106 SRA trucks from Houston Freightliner, Inc. of Houston,
Texas, via Buy Board Cooperative for a total amount not to exceed
$1,207,583.00, funded through the Water, Wastewater, Storm Water and
Fleet Maintenance Service Funds. These units are replacing trucks used
daily by Water Utilities Department repair and construction crews.
This Motion was passed on the consent agenda.
Enactment No: M2019-116
11.Motion authorizing the lease purchase of three replacement 2020 model
Western Star trucks consisting of two rear packing refuse trucks and one
water tanker truck for an amount not to exceed $624,276.48 from Grande
Truck Center of San Antonio, Texas, and five replacement 2020 model
Freightliner trucks consisting of one 18 cubic yard dump truck, three
brush container trucks and one rear steer brush loader from Houston
Freightliner of Houston Texas for a total amount not to exceed
$960,135.00, plus a total estimated allowable interest for lease of
$175,942.60, for a combined total amount not to exceed $1,760,354.08
funded through the General Fund.
This Motion was passed on the consent agenda.
Enactment No: M2019-117
12.Motion authorizing a three-year supply agreement with Ferguson
Enterprises, LLC of Corpus Christi, Texas, for the purchase of concrete
mix in various types for a total amount not to exceed $64,855.83, with the
first-year funding through the Stores Fund.
This Motion was passed on the consent agenda.
Enactment No: M2019-118
13.Motion authorizing an agreement between the Corpus Christi Business
and Job Development Corporation and the City of Corpus Christi for
management of the investment of Corporation Funds
This Motion was passed on the consent agenda.
Enactment No: M2019-119
14.Motion authorizing an agreement between the Corpus Christi B
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July 30, 2019City Council Meeting Minutes
Corporation and the City of Corpus Christi for management of the
investment of Corporation funds.
This Motion was passed on the consent agenda.
Enactment No: M2019-120
15.Motion to set the Public hearing for the City of Corpus Christi Fiscal Year
2019-2020 Budget for September 10, 2019 during the regular City
Council meeting beginning at 11:30 am at City Hall, 1201 Leopard
Street, Corpus Christi, Texas.
This Motion was passed on the consent agenda.
Enactment No: M2019-121
17.Motion setting a public hearing on the ad valorem tax rate for August 27,
2019 and a second public hearing for September 10, 2019 during the
City Council meeting beginning at 11:30 a.m. at City Hall, 1201 Leopard
Street, Corpus Christi, Texas.
This Motion was passed on the consent agenda.
Enactment No: M2019-123
8.Motion awarding three (3) separate two-year Master Services
Agreements (MSAs) with Professional Service Industries, Rock
Engineering & Testing Laboratory, and Terracon Consultants, Inc., up to
the amount of $1,000,000 each to provide geotechnical engineering and
construction materials testing for various Bond and CIP projects with
funds available from Street Bonds 2012, 2014, 2016 and 2018, Street
Operations and various Utility funds as required.
Mayor McComb referred to Item 8.
Council Member Barrera and Director of Engineering Services Jeff Edmonds
discussed the requirement and verification that contractors have a staffed local
licensed professional engineer.
Council Member Barrera made a motion to approve the motion, seconded by
Council Member Molina. This Motion was passed and approved with the
following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Guajardo,
Council Member Hernandez, Council Member Hunter, Council Member
Molina, Council Member Roy and Council Member Smith
8 -
Nay:Council Member Garza1 -
Abstained:0
Enactment No: M2019-114
9.Motion approving Amendment No. 1 to a contract with HDR, Inc. of
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July 30, 2019City Council Meeting Minutes
Austin, Texas for an update to the rate model in the amount of
$91,000.00 for a total not to exceed amount of $134,400.00 with two
optional 1-year technical support renewals for $49,500.00 each to be
approved administratively for a total contract cost of $233,400.00 for the
Utility Rate Model Analysis and Implementation project with funding
available from Water Utilities Operations Budget.
Mayor McComb referred to Item 9.
Council Member Garza and Assistant City Manager Mark Van Vleck discussed
the following topics: any other options or software for wastewater analysis than
the methodology currently in place; methodology is tailored to each
municipality; methodology used by the City is more robust than others in its
ability to run different scenarios; request made to research other options.
Council Member Garza made a motion to approve the motion, seconded by
Council Member Barrera. This Motion was passed and approved with the
following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
Enactment No: M2019-115
16.Motion setting September 17, 2019 as the date of the adoption of the ad
valorem tax rate of $0.646264 per $100 valuation.
Mayor McComb referred to Item 16.
Council Member Hernandez, Interim Director of Finance Alma Casas and
Interim Assistant City Manager Constance Sanchez discussed the following
topics: more transparency on agenda memos involving a tax increase; list of
street projects affected by the tax increase of two cents; first step in truth and
taxation process for setting the tax rate; setting the date to approve the tax
rate; setting two public hearings for public awareness to present the specific
increase in the rate from $0.62 to $0.64; legislation that limits increase; and
matrix in place for street repairs.
Council Member Garza made a motion to approve the motion, seconded by
Council Member Guajardo. This Motion was passed and approved with the
following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
Enactment No: M2019-122
FIRST READING ORDINANCES: (ITEM 23)
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July 30, 2019City Council Meeting Minutes
23.Ordinance awarding a contract to Haas-Anderson Construction, LTD in
the amount of $11,016,599.50 for construction of Ayers Street Pedestrian
improvements and turn lane addition from South Padre Island Drive
(SPID) to Gollihar Road for the base bid and additive alternate no. 1 with
asphalt pavement; amending the FY2019 Capital Improvement Program
Budget to support the use of Bond 2014 Proposition 1 funds, increase
the budget, and funds are available in Bond 2014 Streets and various
utility funds.
Mayor McComb deviated from the agenda and referred to Item 23.
Priscilla Leal, former Council Member for District 3, expressed her
appreciation, through a spokesperson, to the Mayor, Council Members and City
Manager. Ms. Leal spoke about three uncompleted projects at the time of her
departure due to illness, Ayers Street project being one of them. She thanked
Diana Sepulveda for her assistance, Roland Barrera for inviting her to speak
on this occasion, as well as her family and friends, for supporting her and in
helping pass these projects. Ms. Leal especially wanted to thank and recognize
former Mayor Nelda Martinez.
Council Member Barrera made a motion to approve the ordinance, seconded
by Council Member Molina. This Ordinance was passed on first reading and
approved with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
BRIEFINGS: (ITEM 24)P.
24.Briefing on the Proposed FY2020 Annual Operating Budget and Capital
Budget for fiscal year beginning October 1, 2019.
Mayor McComb deviated from the agenda and referred to Item 24.
City Manager Peter Zanoni presented information on the following topics: a
balanced budget; budget addresses council and community priorities; budget
transparency; FY2020 total city budget; FY2020 proposed budget, general fund
(with transfers); FY2020 general fund budget; general fund revenues (growth
over FY2019); property taxable value growth and rate; percentage the city
receives of the property tax bill; city property tax relief (senior and disabled
exemptions and frozen city tax payments); FY2020 general fund more than
FY2019; FY2020 general fund reserves; FY2020 budget recommendations and
enhancements for Police, Fire, Animal Control, Parks and Recreation,
Community Enrichment; Solid Waste, Community (homelessness, affordable
housing, census count and obesity education awareness), Tourism and Quality
of Life, Utilities, Assets Management, Information Technology (IT), Engineering;
funding recommendation for street maintenance and residential street
reconstruction; brief overview of funding sources and restrictions for street
maintenance and reconstruction; work plan for streets; pavement markings;
FY2020 recommended budgeted positions; civilian employee compensation;
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July 30, 2019City Council Meeting Minutes
uniform employee compensation; city utility rates; FY2020 capital budget; and
next steps to finalize budget adoption.
Council Members thanked City Manager Zanoni and his staff for the excellent
presentation and expressed the following appreciation for: a sustainable
public safety plan; new employee performance evaluation plan; adding a
Health Savings Account (HSA); new positions for streets and engineering
departments; and consideration of long-term improvements and solutions
involving Northwest Blvd.
City Manager Zanoni thanked and personally acknowledged the Budget and
Management department's team.
PUBLIC HEARINGS: (ITEMS 18 - 20)M.
18.Public Hearing and Second Reading Ordinance closing, abandoning and
vacating a 12,632 square foot portion of public street, Broadway Court
lying between Water Street and Shoreline Boulevard, conditioned upon
payment of $240,000.00 for fair market value of the improved street .
Mayor McComb referred to Item 18.
Director of Development Services Nina Nixon-Mendez stated that the purpose
of this item is to close, abandon, and vacate a portion of Broadway Court
between South Water Street and Shoreline Boulevard.
Director Nixon-Mendez presented information on the following topics: vicinity
map of proposed street closure; number of businesses that were sent notices;
number of businesses in favor and in opposition; and staff's recommendation to
approve.
Council members and Director Nixon-Mendez discussed the following topics:
the two primary concerns in opposition, which were the increased traffic
generated by the new development and the removal of the on-street parking
associated with the street closure; and Frost Bank's offer to allow the public to
park in uncovered parking spaces after 5 p.m. and on weekends.
Mayor McComb opened the public hearing. There were no comments from the
public. Mayor McComb closed the public hearing.
Council Member Roy made a motion to approve the ordinance, seconded by
Council Member Barrera. This Ordinance was passed on second reading and
approved with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
Enactment No: 031827
19.Zoning Case No. 0619-01: Mt. Olive Lutheran Church (Council District 5)
Ordinance rezoning property at or near 5101 Saratoga Boulevard (State
Page 9City of Corpus Christi Printed on 8/9/2019
July 30, 2019City Council Meeting Minutes
Highway 357) from the “RS-6” Single-Family 6 District to the “ON”
Neighborhood Office District. Planning Commission and Staff
recommend Approval.
Mayor McComb referred to Item 19.
Director of Development Services Nina Nixon-Mendez stated that the purpose
of this item is to rezone a property from the "RS-6" Single-Family 6 District to
the "ON" Neighborhood Office District to allow for the construction of an office
building.
Director Nixon-Mendez presented information on the following topics: aerial
overview; details of the subject property; zoning pattern; the Planning
Commission and staff recommendation to approve the change in zoning from
an "RS-6" Single-Family 6 District to the "ON" Neighborhood Office District; and
results from public notification.
Mayor McComb opened the public hearing. There were no comments from the
Council or the public. Mayor McComb closed the public hearing.
Council Member Hernandez made a motion to approve the ordinance,
seconded by Council Member Garza. This Ordinance was passed on first
reading and approved with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
20.Ordinance abandoning and vacating a 4-foot wide by approximately
107-feet in length (433 sq. ft.) portion of an existing utility easement out of
Lot 3, Block 4, Manhattan Estates Unit 7, located at 3729 Berkeley Dr.
Mayor McComb referred to Item 20.
Director of Development Services Nina Nixon-Mendez stated that the purpose
of this ordinance is to close, abandon and vacate a portion of an existing utility
easement to facilitate the future sale of the home, located at 3729 Berkeley
Drive.
Director Nixon-Mendez presented information on the following topics: aerial
overview; details of the subject property; foundation encroachment identified
during a title company survey; no public or franchise utilities in opposition to
the easement closure; and staff recommendation for approval of the utility
easement closure.
Council members and Director Nixon-Mendez discussed the following topics:
institution of new administrative directives related to the residential plan
review; issue of encroachment related to zoning setbacks; options available to
the applicants regarding setbacks; and proposed amendment to the Unified
Development Code (UDC), allowing administrative relief regarding easement
closures with respect to a zoning setback.
Mayor McComb opened the public hearing. There were no comments from the
Page 10City of Corpus Christi Printed on 8/9/2019
July 30, 2019City Council Meeting Minutes
public. Mayor McComb closed the public hearing.
Council Member Hernandez made a motion to approve the ordinance,
seconded by Council Member Garza. This Ordinance was passed on first
reading and approved with the following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
REGULAR AGENDA: (NONE)N.
FIRST READING ORDINANCES: (ITEMS 21 - 22)O.
Mayor McComb referred to First Reading Ordinances. There were no
comments from the Council or the public.
Council Member Garza made a motion to approve Items 21 and 22, seconded
by Council Member Hernandez. These Ordinances were passed on first reading
and approved by one vote.
21.Ordinance authorizing the acceptance of a grant from the Office of the
Attorney General for the Internet Crimes Against Children (ICAC) Task
Force program, in the amount of $10,100.00 to purchase equipment and
supplies for the ICAC program within the Police Department; and
appropriating the $10,100.00 in the Police Grants Fund.
This Ordinance was passed on first reading and approved with the following
vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
22.Ordinance appropriating $77,350.00 from the Fleet Fund Future
Replacement balance; amending the FY2018-2019 operating budget
adopted by Ordinance 031548 to increase expenditures by $77,350.00;
and approving the purchase of four trailer-mounted portable air
compressors from ROMCO Power Systems of Corpus Christi, Texas, via
NJPA-Sourcewell Cooperative for a total amount not to exceed
$77,350.00 funded from the Fleet Maintenance Service Fund.
This Ordinance was passed on first reading and approved with the following
vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
Page 11City of Corpus Christi Printed on 8/9/2019
July 30, 2019City Council Meeting Minutes
EXECUTIVE SESSION: (ITEMS 25 - 27)Q.
Mayor McComb referred to Executive Session Items 25 - 27. The Council went
into Executive Session at 12:50 p.m. The Council returned from Executive
Session at 2:32 p.m.
25.Executive Session pursuant to Texas Government Code § 551.071
and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to
consult with attorneys concerning legal issues related to the City’s
contracts related to waste management, handling, and disposal and state
and federal regulations related to landfill management, disposal of solid
waste, and/or recycling, including but not limited to, the City’s contracts
with Republic Services, Cefe Landfill Tx, LP, BFI Waste Services of North
America, Inc. and BFI Waste Systems of Texas, LP. and related entities,
and provisions related to mediation, arbitration, and termination of
agreements for the aforementioned functions.
This E-Session Item was discussed in executive session.
26.Executive session pursuant to Texas Government Code 551.071
and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to
consult with attorneys concerning legal issues related to the City’s
franchise agreement(s) with AEP Texas Central Company and fees
payable pursuant to said franchise(s).
This E-Session Item was discussed in executive session.
27.Executive session pursuant to Texas Government Code 551.071
and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to
consult with attorneys concerning the lawsuit of Salinas Construction
Technologies, Ltd. and Salinas and Sons, Inc. v. City of Corpus Christi
and the potential approval of attorney’s fees, expert fees, and expenses
in said case.
Mayor McComb referred to Item 27 and the following motion was considered:
Motion to authorize the City Manager or his designees to execute an
amendment to the City’s professional services agreement for attorney services
with McKibben, Martinez, Jarvis & Wood, LLP for representation of the City in
Salinas Construction Technologies, Ltd. and Salinas and Sons, Inc. v. City of
Corpus Christi to increase the maximum amount of said contract by $150,000.
Council Member Smith made a motion to approve the motion, seconded by
Council Member Garza. This Motion was passed and approved with the
following vote:
Aye:Mayor McComb, Council Member Barrera, Council Member Garza, Council
Member Guajardo, Council Member Hernandez, Council Member Hunter,
Council Member Molina, Council Member Roy and Council Member Smith
9 -
Abstained:0
Page 12City of Corpus Christi Printed on 8/9/2019
July 30, 2019City Council Meeting Minutes
Enactment No: M2019-124
RECESS FOR LUNCHL.
The recess for lunch was held during Executive Session Items 25 - 27.
IDENTIFY COUNCIL FUTURE AGENDA ITEMSR.
Mayor McComb referred to Identify Council Future Agenda Items. The
following items were identified: need for a workshop or discussion related to
storm water capacity south of the Oso Creek; discussion on potential altering of
the flood zones and maps; timeline for master plan on storm water; importance
of attendance at the Texas A&M University-Corpus Christi Unmanned Aerial
System's (UAS) events; the status of Code Enforcement's City Performance
Report (CPR) on the City's website; and status of feasibility study and Urban
Engineering study related to TIRZ#4.
ADJOURNMENTS.
The meeting was adjourned at 2:40 p.m.
Page 13City of Corpus Christi Printed on 8/9/2019
Duties
Composition
Name District Term Appt. date End date
Appointing
Authority Status2 Position Nominated by
Eugene Hernandez District 3 1 7/30/2019 N/A Mayor Resigned Council Member Roland Barrera
Toby Hammett Futrell District 4 1 7/30/2019 N/A Mayor Active Chair Mayor Joe McComb
Chad Magill District 2 1 7/30/2019 N/A Mayor Active Council Member Gil Hernandez
Oscar Martinez District 5 1 7/30/2019 N/A Mayor Active Council Member Everett Roy
Richard (Rick) E Milby District 1 1 7/30/2019 N/A Mayor Active Council Member Michael T. Hunter
Philip J Ramirez District 4 1 7/30/2019 N/A Mayor Active Council Member Ben Molina
Shirley R Thornton District 4 1 7/30/2019 N/A Mayor Active Council Member Greg Smith
Bob White District 3 1 7/30/2019 N/A Mayor Active Council Member Paulette M. Guajardo
John F Wilson District 2 1 7/30/2019 N/A Mayor Active Council Member Rudy Garza
CHARTER REVIEW AD HOC COMMITTEE
To discuss a comprehensive review of the City Charter, with a focus on extending city council terms to four years, city council compensation, and miscellaneous
housekeeping items, with a target election date to be determined by City Council. (Motion No. 2019-068, 5/21/19)
Per Council Policies, Section 10, all members to City Council ad hoc committees will be appointed by the Mayor or a majority of the City Council.
Name District Category
Aaron Munoz District 3 Council Member Roland Barrera
CHARTER REVIEW AD HOC COMMITTEE
Applicants
Duties
Composition
Name District Term Appt. date End date
Appointing
Authority Position Status Category
*Randy L Maldonado District 5 2 10/10/2017 9/30/2020 City Council Vice-President Resigned
**Gabriel Guerra District 5 1 10/10/2017 9/30/2019 City Council Inactive
Scott M Harris District 1 1 10/10/2017 9/30/2019 City Council President Active
John Valls District 5 Partial 12/12/2017 9/30/2019 City Council Active
Michael T. Hunter 2 11/14/2017 9/30/2019 City Council Non-Voting Active City Council Liaison
Leah Pagan Olivarri District 4 1 11/14/2017 9/30/2020 City Council Active
Robert Tamez District 5 1 7/24/2018 9/30/2020 City Council Active
Lee A. Trujillo District 3 2 10/10/2017 9/30/2020 City Council Secretary Active
CORPUS CHRISTI B CORPORATION
The affairs of the Corporation shall be managed by a board of directors composed of seven persons appointed by the City Council. The terms of the
directors shall be two years expiring on September 30. Directors may be appointed to succeed themselves. No Director may serve longer than six years
consecutively unless such service is required to complete an unexpired term. Once a director has served for a total of six consecutive years, unless an
exception under the City Charter applies, his or her term shall immediately expire and his or her position shall become vacant. Three directors must be
persons who are not employees, officers or members of the City Council of the City of Corpus Christi. Each director must be a resident and qualified
elector of the City. Directors may also serve as Directors for the Corpus Christi Business and Job Development Corporation (CCBJDC). If a Director serves
on both the Corporation's board and the CCBJDC's board, the expiration of the Director's term on the Corporation's board shall coincide with the
expiration of his/her term on the board of the CCBJDC. The City Council may appoint a City Council member as a non-voting liaison to the corporation
for purposes of facilitating communication between the City Council and the board.
The Corpus Christi B Corporation administers the proceeds of the Type B sales tax, initiated in 2018, with the use of the proceeds for: (1) 50% for
economic development, specifically the promotion and development of new and expanded business enterprises to the full extent allowed by Texas law;
(2) up to $500,000 annually on affordable housing; and (3) the balance of proceeds to be used for construction, maintenance and repair of arterial and
collector streets and roads.
*One (1) vacancy with terms to 9-30-20.
**This position will be filled in September to run the Corpus Christi Business and Job Development Corporations terms concurrent.
Name District Category
Kaushik H Bhakta District 5 Regular Member
Joe Elizondo District 5 Regular Member
Mary Jane Garza District 4 Regular Member
Javier Huerta District 5 Regular Member
Charles A Prothro III District 4 Regular Member
Diana Summers District 4 Regular Member
Lynn A Valley District 1 Regular Member
Alan R Wilson District 1 Regular Member
John F Wilson District 2 Regular Member
John T Wright District 2 Regular Member
CORPUS CHRISTI B CORPORATION
Applicants
*One (1) vacancy with terms to 9-30-20.
Duties
Composition
Name District Term Appt. date End date Appointing Authority Position Status
*Randy L Maldonado District 5 2 11/17/2015 9/30/2020 City Council Vice-President Resigned
**Gabriel Guerra District 5 3 7/9/2013 7/31/2019 City Council
Met the six-year
service limitation
Scott M Harris District 1 1 7/11/2017 9/30/2019 City Council President Active
John Valls District 5 1 10/1/2018 9/30/2019 City Council Active
Leah Pagan Olivarri District 4 1 10/1/2018 9/30/2020 City Council Active
Robert Tamez District 5 1 7/24/2018 9/30/2020 City Council Active
Lee A. Trujillo District 3 2 9/13/2016 9/30/2020 City Council Active
CORPUS CHRISTI BUSINESS AND JOB DEVELOPMENT CORPORATION
The Corpus Christi Business and Job Development Corporation is organized exclusively for the purpose of benefiting and accomplishing public purposes
of, and to act on behalf of the City, to undertake, maintain and finance projects through Propositions 4 and 5 approved by voters on November 7, 2000
and Propositions 2, 2a and 2b approved by voters on November 5, 2002.
The affairs of the Corporation shall be managed by a board of directors which shall be composed of seven persons appointed by the City Council. The
terms of the directors shall be two years, expiring on September 30. Directors may be appointed to succeed themselves. No Director may serve longer
than six years consecutively, unless such service is required to complete an unexpired term. Each director must be a resident and qualified elector of the
City. Once a director has served for a total of six consecutive years, unless an exception under the City Charter applies, his or her term shall immediately
expire and his or her position shall become vacant.
**This position will be filled in September to run the terms concurrent.
Name District Category
Kaushik H Bhakta District 5 Regular Member
Joe Elizondo District 5 Regular Member
Mary Jane Garza District 4 Regular Member
Javier Huerta District 5 Regular Member
Charles A Prothro III District 4 Regular Member
Diana Summers District 4 Regular Member
Lynn A Valley District 1 Regular Member
Alan R Wilson District 1 Regular Member
John F Wilson District 2 Regular Member
John T Wright District 2 Regular Member
CORPUS CHRISTI BUSINESS AND JOB DEVELOPMENT CORPORATION
Applicants
*Two (2) vacancies with terms to 5-11-20 and 5-11-21, representing the following categories: 1 - Disability Networks and 1 - At-Large.
Duties
Composition
Name District Term Appt. date End date Appointing Authority Position Status Category
*Kimberly Cook 1 5/8/2012 5/11/2019 Mayor with Council Confirmation Resigned Disability Networks
*Jennifer Rock 1 7/24/2018 5/11/2020 Mayor with Council Confirmation Resigned At-Large
Stephen C McMains District 2 2 5/24/2016 5/11/2020 Mayor with Council Confirmation Vice-Chair Active At-Large
Lynn Mutz District 4 Partial 5/14/2019 5/11/2020 Mayor with Council Confirmation Active Community Outreach
Ana Paez District 1 3 8/12/2014 5/11/2020 Mayor with Council Confirmation Active
Health Care/Medical
Profession
Richard Torres District 5 2 5/24/2016 5/11/2020 Mayor with Council Confirmation Active Youth Initiatives
Rhonda Carlisle-Castillo District 3 2 5/12/2019 5/11/2021 Mayor with Council Confirmation Active Senior Initiatives
Misty Kesterson District 4 3 5/12/2019 5/11/2021 Mayor with Council Confirmation Chair Active Worksite Wellness
George W Woods III District 4 1 5/14/2019 5/11/2021 Mayor with Council Confirmation Active At-Large
MAYOR'S FITNESS COUNCIL
The Mayor's Fitness Council advises the City Council, City Manager, Parks Department and Health District regarding promotion of healthy living, including but not
limited to the following activities: encourage, promote and enhance healthy living through organized sports, events, diet and everyday activity, all with a strong
emphasis on using natural resources. In addition, to collaborate with community leaders in all sectors to develop and implement policy and environmental
improvement strategies that will help combat chronic diseases such as diabetes, cardio pulmonary disease, and cancer.
The committee shall consist of nine (9) members appointed by the Mayor with approval of the City Council. The committee shall consist of individuals representing
the following categories: (1) - Health Care/Medical Professional, (1) - Worksite Wellness, (1) - Disability Networks, (1) - Senior Initiatives, (1) - Youth Initiatives, (1) -
Community Outreach and (3) - At-Large members. Staggered terms are as follows: Five terms shall end in even numbered years: Health Care/Medical Professional,
Senior Initiatives, Youth Initiatives, Community Outreach and one (1) At-Large member. Four terms shall end in odd numbered years: Worksite Wellness, Disability
Networks, and two (2) At-Large members. Thereafter, all terms shall be two (2) years. Ex-officio members will include Director of Parks and Recreation and the
Director of the City County Public Health District.
Name District Category
Brittany Garza District 3 At-Large
Nancy Graves District 4 Community Outreach and At-Large
Cody A Gregg District 5 At-Large
Serita Porter M Porter District 4 Disability Networks and At-Large
Vanessa Salazar District 4 At-Large
Leroy P Theriot District 4 Health Care / Medical Professionals and At-Large
Eric Tunchez District 3 Youth Initiatives, Community Outreach and At-Large
MAYOR'S FITNESS COUNCIL
Applicants
Duties
Composition
Name District Term Appt. date End date
Appointing
Authority Position Status Category Attendance
*Vacant District 4 2 5/14/2013 7/31/2018 City Council vacant Bldg Owners & Mgmt Assn
*Vacant District 4 2 5/14/2013 7/31/2018 City Council vacant Uptown Neigh. Initiative
*Ginny Price District 2 2 5/14/2013 7/31/2019 City Council
Met the six-year
service limitation
Downtown Area Council
Member Nominee
*Robert Catalano District 1 1 2/10/2015 7/31/2019 City Council Chair
Seeking
reappointment
North Beach Community
Association
4/4 meetings
100%
*Erica Lozano District 3 1 4/14/2015 7/31/2019 City Council Vice-Chair
Not seeking
reappointment
C.C. Convention and Visitors
Bureau Rep.
PARKING ADVISORY COMMITTEE
Ten (10) vacancies with terms to 7-31-21 and 7-31-22, representing the Residential Property Owner in City Center, Building Owners & Management Association,
Community At-Large, Uptown Neighborhood Initiative, Downtown Area Council Member Nominee, Building Owners & Management Association Representative,
Residential; Parking Meters Collected, North Beach Community Association, Corpus Christi Convention and Visitors Bureau Representative and a Downtown
Management District Representative. (Staff is recommending the postponement of the Residential Property Owner in City Center, Community At-Large, Building
Owners & Management Association Representative, Residential; Parking Meters Collected and a Downtown Management District Representative for further
recruitment).
The Parking Advisory Committee provides advice and recommendations to the Police Chief, City Manager or City Council on matters relevant to the administration and
enforcement of the Code of Ordinances, Chapter 53 including: On-street and off-street parking, special events, and revitalization projects within the city center;
developing parking enhancement projects for the city such as expansion of paid parking zones and parking facilities; parking and signage programs and city center
concerns; the location, time and rates for paid parking zones, paid parking facilities owned or controlled by city, parking meters and parking pay stations, and penalties
for delinquent violators; expenditure or usage of Parking Improvement Fund; parking improvements; and participate with the county on parking enhancement and city
center revitalization matters.
Eleven (11) voting members and three (3) non-voting advisory members appointed by the City Council comprised of the following: one (1) member nominated by the
District Council Member who represents the downtown area; two (2) members nominated by the Downtown Management District; one (1) member nominated by the
North Beach Community Association; one (1) member nominated by the Uptown Neighborhood Initiative; two (2) members nominated by the Building Owners and
Management Association; one (1) member nominated by the Corpus Christi Convention and Visitors Bureau; two (2) members who shall represent downtown
residential interests: one (1) member to be a resident where paid parking meters are collected and one (1) member to be an owner of residential living property in the
City Center Area; and one (1) member to represent the community at-large. The City Manager, Police Chief, Parks and Recreation Director or their designees shall
serve as non-voting advisory members. The Parking Control Manager or Supervisor shall serve as liaison to the Committee. Of the eleven members with voting power,
the initial terms of six (6) members shall serve a two (2) year term, and five (5) members shall serve a three (3) year term as determined by a drawing to be conducted
in the City Secretary's Office. Thereafter, all terms shall be three (3) years with terms expiring on July 31st of the applicable year. The Committee shall elect, from
among its voting members at the first meeting, a member to serve as chairperson and a vice-chairperson, and who shall serve for a one-year term.
Name District Term Appt. date End date
Appointing
Authority Position Status Category Attendance
William Hoover District 1 1 2/10/2015 7/31/2018 City Council
Not seeking
reappointment
Residential Property Owner
in City Center
Richard S Durham District 5 2 5/14/2013 7/31/2018 City Council Vice-Chair
Met the six-year
service limitation Community At-Large
Jim Swan District 1 2 11/12/2013 7/31/2019 City Council
Met the six-year
service limitation
Building Owners & Mgmt.
Assoc. Rep.
Faye Crider District 1 2 5/14/2013 7/31/2019 City Council
Met the six-year
service limitation
Residential; Parking Meters
Collected
Nicholas F Aluotto District 1 1 2/26/2019 7/31/2021 City Council Resigned DMD Representative
Jared Cooper District 1 1 2/26/2019 7/31/2021 City Council Active DMD Representative
City Manager or designee N/A N/A N/A
City of Corpus
Christi Active Advisory, non-voting
Parks and Recreation
Director or designee N/A N/A N/A
City of Corpus
Christi Active Advisory, non-voting
Police Chief or designee N/A N/A N/A
City of Corpus
Christi Active Advisory, non-voting
Name District Category
Darlene K Gregory District 4 Uptown Neighborhood Initiative Nominee
John C. Holmgreen Jr.District 1 Downtown Area Council Member Nominee
Lawrence W Virts District 4 Building Owners and Management Association Nominee
Linise Williamson District 5 Corpus Christi Convention and Visitors Bureau Nominee
PARKING ADVISORY COMMITTEE
Applicants
Duties
Composition
Name District Term Appt. date End date
Appointing
Authority Position Status Category Attendance
*Mandy Cox District 4 1 8/8/2017 8/23/2019 City Council
Seeking
reappointment 9/10 meetings 90% (1 excused)
*Florence D East District 4 1 8/8/2017 8/23/2019 City Council
Seeking
reappointment 8/10 meetings 80% (2 excused)
*Hannah Husby District 2 1 8/21/2018 8/23/2019 City Council
Seeking
reappointment 8/10 meetings 80% (2 excused)
*Casandra L Lorentson District 5 1 8/21/2018 8/23/2019 City Council
Seeking
reappointment 9/10 meetings 90% (1 excused)
*Alissa Mejia District 4 1 10/13/2015 8/23/2019 City Council
Seeking
reappointment 9/10 meetings 90% (1 excused)
*Howard L Schauer District 3 Partial 4/23/2019 8/23/2019 City Council
Seeking
reappointment 3/3 meetings 100%
Bobby Broderick District 1 1 8/21/2018 8/23/2020 City Council Active
Dotson Lewis Jr.District 4 2 8/12/2014 8/23/2020 City Council Chair Active
Amy H McCoy District 4 1 8/16/2016 8/23/2020 City Council Active
Jerry Plemons District 5 2 8/12/2014 8/23/2020 City Council Active
Twila Stevens District 4 1 8/21/2018 8/23/2020 City Council Active
PARKS AND RECREATION ADVISORY COMMITTEE
The Parks and Recreation Advisory Committee shall advise the City Council as to all City parks and the buildings therein, public outdoor recreation areas and centers and
any other grounds placed under its purview by the City Manager.
Eleven (11) members appointed by the City Council, who are residents of the City and serve without compensation for a two-year term beginning August 23, or until
their successor is appointed. The Board elects its Chairman.
*Six (6) vacancies with terms to 8-23-21.
Name District
Larisa Ford District 4
Margareta Fratila District 3
Cody A Gregg District 5
Brent R Hess District 4
Daniel J. Riechers District 4
Erica G Tamez District 1
Eric Tunchez District 3
PARKS AND RECREATION ADVISORY COMMITTEE
Applicants
DATE:April 8, 2019
TO:Peter Zanoni, City Manager
FROM:Miles Risley, City Attorney
MilesR@cctexas.com
826-3873
Eddie Houlihan, Director of Management & Budget
EddieH@cctexas.com
826-3792
CAPTION: Ordinance of the City Council of the City of Corpus Christi amending the franchise
with AEP Texas Inc. to change compensation or consideration to be paid for use of the public
rights-of-way; providing an effective date; providing for acceptance by AEP Texas Inc.; finding
and determining that the meetings at which this ordinance was considered were open to the
public and in accordance with Texas law.
PURPOSE:
The franchise with AEP Texas Inc. approved in January 2009 provides for a franchise fee to be paid
to the City at the rate of $0.002417 per kilowatt hour. The franchise also provided for a franchise factor
increase once every four years during the term of the franchise and no such increase has been
enacted. The proposed ordinances would raise the franchise fee factor five percent to $0.0025378
per kilowatt hour. This Agenda item consists of two ordinances. The first ordinance is to establish the
additional tariff to increase the franchise fee. The second ordinance amends the franchise to increase
the compensation to be paid to the City. AEP has advised that it will take approximately six to nine
months to implement the new franchise fee from date of passage of the ordinances. It is estimated
that the increase will provide additional $500,000 franchise fee revenue during a full fiscal year.
BACKGROUND AND FINDINGS:
ALTERNATIVES: Do not increase the franchise fee factor.
AEP Texas, Inc. Electric Franchise Fee 5% Increase
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting 4/23/2019
Second Reading Ordinance for the City Council Meeting 8/13/2019
OTHER CONSIDERATIONS: Estimated that this increase would increase a 1000 kilowatt bill by
approximately 12 cents per month.
CONFORMITY TO CITY POLICY:Yes
EMERGENCY / NON-EMERGENCY: Non-emergency
DEPARTMENTAL CLEARANCES:Legal and Budget departments
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item
BALANCE
Fund(s):
Funds will be deposited into the City’s General Fund.
RECOMMENDATION:
Approval of the Ordinance.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
1
ORDINANCE NO. _____________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI AMENDING THE FRANCHISE WITH AEP TEXAS INC. TO
CHANGE COMPENSATION OR CONSIDERATION TO BE PAID FOR
USE OF THE PUBLIC RIGHTS-OF-WAY;PROVIDING AN
EFFECTIVE DATE; PROVIDING FOR ACCEPTANCE BY AEP TEXAS
INC.; FINDING AND DETERMINING THAT THE MEETINGS AT
WHICH THIS ORDINANCE WAS CONSIDERED WERE OPEN TO
THE PUBLIC AND IN ACCORDANCE WITH TEXAS LAW.
WHEREAS, Section 5 of the Franchise Agreement by and between the City of
Corpus Christi (“City”) and AEP Texas Inc. (“AEP”), passed and approved by the Corpus
Christi City Council on January 13, 2009, in the form of Ordinance No. 028022, provides for
a franchise fee to be paid by AEP to the City in accordance with Section 33.008(b) of the
Texas Utilities Code, and the rate provided by said statute is $0.002417 per kWh delivered by
AEP to each retail customer whose consuming facility’s point of delivery is located within the
corporate limits of the City; and,
WHEREAS, Section 6 of said Franchise Agreement provides that the City may enact
a franchise factor increase once every four (4) years during the term of the franchise, and that
no such increase has been enacted since the effective date of the franchise; and,
WHEREAS, the City desires to increase the amount of consideration or compensation
paid by AEP to City for use of the public rights-of-way by five percent ($0.0001208 per kwh),
resulting in an increase in the total franchise fee from a rate of $0.002417 per kWh to a rate of
$0.0025378 per kWh delivered by AEP to each retail customer whose consuming facility’s
point of delivery is located within the corporate limits of the City; and,
WHEREAS, it is reasonable to condition the payment of the incremental franchise fee
payments by AEP to the City upon the recovery of such payments from AEP’s customers; and
2
WHEREAS, by separate ordinance of even date herewith the City of Corpus Christi is
authorizing AEP to recover the incremental franchise fee.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CORPUS CHRISTI, TEXAS THAT:
Section 1. The findings and provisions set out in the preamble to this ordinance are
hereby in all things approved and adopted..
Section 2. The existing franchise between the City and AEP is incorporated by
reference herein and will be in full force and effect upon the effective date of this Ordinance
except to the extent Section 5 thereof is modified by the following sections.
Section 3. The amount of the franchise fee due from AEP, instead of that being
provided by the existing ordinance and paid in accordance with Section 33.008(b) of the Texas
Utility Code, shall be calculated by multiplying a factor of $0.0025378 per kWh times the total
kWh delivered by AEP during each billing month to each retail customer whose consuming
facility’s point of delivery is located within the corporate limits of the City of Ingleside.
Section 4. The change in the franchisefee rate provided by Section 3 above is expressly
conditioned upon AEP’s ability to recover the additional franchise fees paid to the City. In the
event that the Public Utility Commission of Texas (“Commission”) or a court of competent
jurisdiction finds that any portion of the franchise fees calculated under Section 3 above may
not be recovered by AEP from its customers or in some manner prevents AEP from recovering
said franchise fees, this Ordinance shall not obligate AEP to pay to the City of Corpus Christi
any amount above the amount AEP is allowed to recover from its customers in accordance with
Section 33.008(b) of the Texas Utility Code. If the Commission or court of competent
jurisdiction orders AEP to refund to customers any amounts collected for the franchise fees paid
3
hereunder, such amount refunded shall be a credit against future franchise fees owed by AEP
to the City of Corpus Christi.
Section 5. The increased rate provided by Section 3 above shall be effective for any
delivery of electricity that will be billed to the customer beginning in the January 2020 billing
cycle and in subsequent billing cycles.
Section 6. This Ordinance shall take effect upon its final passage, provided that AEP
shall, within thirty (30) days from the final passage of this Ordinance, file its written acceptance
of this Ordinance with the Office of the City Secretary.
Section 7. It is hereby officially found and determined that the meetings at which this
Ordinance was read and passed wereopen to the public as required by law and that public notice
of the time, place and purpose of said meetings was given.
READ, CONSIDERED, PASSED AND APPROVED, on first reading, this _____
day of ______________, 2019.
READ, CONSIDERED, PASSED AND FINALLY APPROVED, on second
reading, this _____ day of ______________, 2019.
CITY OF CORPUS CHRISTI
BY:
______________________________
Joe McComb, Mayor
ATTESTED:
BY: ________________________________
Rebecca L. Huerta, City Secretary
APPROVED AS TO FORM:
BY: _________________________________
Miles Risley, City Attorney
4
That the foregoing ordinance was read for the first time and passed to its second reading on this the
_____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____ day of
__________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
5
STATE OF TEXAS §
COUNTY OF NUECES §
I, the undersigned, City Secretary of the City of Corpus Christi, Texas, hereby
CERTIFY that the above and foregoing is a true and correct copy of anordinance finally passed,
adopted and approved by the City Council of the City of Corpus Christi, Texas, at a meeting
duly and regularly called and held on ________________, 2019.
IN TESTIMONY WHEREOF, witness my hand and seal of office, this ___ day of
______________, 2019.
_________________________________
Rebecca L. Huerta, City Secretary
of the City of Corpus Christi, Texas
DATE:April 8, 2019
TO:Peter Zanoni, City Manager
FROM:Miles Risley, City Attorney
MilesR@cctexas.com
826-3873
Eddie Houlihan, Director of Management & Budget
EddieH@cctexas.com
826-3792
CAPTION:Ordinance of the City Council of the City of Corpus Christi approving an
additional tariff for the recovery of franchise fees not currently being recovered in base
rates by AEP Texas Inc.; and finding and determining that the meetings at which this
ordinance was considered were open to the public and in accordance with Texas law.
PURPOSE:
The franchise with AEP Texas Inc. approved in January 2009 provides for a franchise fee to be
paid to the City at the rate of $0.002417 per kilowatt hour. The franchise also provided for a
franchise factor increase once every four years during the term of the franchise and no such
increase has been enacted. The proposed ordinances would raise the franchise fee factor five
percent to $0.0025378 per kilowatt hour. This Agenda item consists of two ordinances. The first
ordinance is to establish the additional tariff to increase the franchise fee. The second ordinance
amends the franchise to increase the compensation to be paid to the City. AEP has advised that
it will take approximately six to nine months to implement the new franchise fee from date of
passage of the ordinances. It is estimated that the increase will provide additional $500,000
franchise fee revenue during a full fiscal year.
BACKGROUND AND FINDINGS:
ALTERNATIVES: Do not increase the franchise fee factor.
AEP Texas, Inc. Electric Franchise Fee 5% Increase
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting 4/23/2019
Second Reading Ordinance for the City Council Meeting 8/13/2019
OTHER CONSIDERATIONS: Estimated that this increase would increase a 1000 kilowatt bill
by approximately 12 cents per month.
CONFORMITY TO CITY POLICY:Yes
EMERGENCY / NON-EMERGENCY: Non-emergency
DEPARTMENTAL CLEARANCES:Legal and Budget departments
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item
BALANCE
Fund(s):
Funds will be deposited into the City’s General Fund.
RECOMMENDATION:
Approval of the Ordinance.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
1
ORDINANCE NO. _____________
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI APPROVING AN ADDITIONAL TARIFF FOR THE
RECOVERY OF FRANCHISE FEES NOT CURRENTLY BEING
RECOVERED IN BASE RATES BY AEP TEXAS INC.; AND FINDING
AND DETERMINING THAT THE MEETINGS AT WHICH THIS
ORDINANCE WAS CONSIDERED WERE OPEN TO THE PUBLIC
AND IN ACCORDANCE WITH TEXAS LAW.
WHEREAS, the current Franchise Agreement by and between the City of Corpus
Christi (“City”) and AEP Texas Inc. (“AEP”), passed and approved by the Corpus Christi
City Council on January 13, 2009, in the form of Ordinance No. 028022, provides that the
City may enact a franchise factor increase once every four (4) years during the term of the
franchise, and that no such increase has been enacted since the effective date of the franchise;
and,
WHEREAS, the City desires to increase the consideration or compensation for the
use of the City’s public rights-of-way paid by AEP Texas Inc. by enacting an incremental
franchise factor increase to be applied to any delivery for which the customer will receive a
bill beginning in the January 2020 billing cycle, or subsequent billing cycles, resulting in an
increase in the total franchise fee from a rate of $0.002417 per kWh to a rate of $0.0025378
for each kWh delivered by AEP to each retail customer whose consuming facility’s point of
delivery is located within the corporate limits of the City of Corpus Christi; and,
WHEREAS, it is reasonable to allow AEP to recover the incremental cost of franchise
fees paid to the City of Corpus Christi, and the change in the per kWh rate is not currently
reflected in AEP’s base rates; and,
WHEREAS, the Franchise Agreement conditions the franchise compensation paid to
the City by AEP upon the recovery of such payments from its customers; and,
2
WHEREAS, the effective date of the increase of the franchise fees establishes good
cause to allow the tariff that provides for the recovery of the additional franchise fees to go
into effect at the same time.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CORPUS CHRISTI, TEXAS THAT:
Section 1. The findings and provisions set out in the preamble to this Ordinance are
hereby in all things approved and adopted.
Section 2. The attached tariff, Exhibit A, is incorporated herein and hereby approved.
It allows the recovery of an incremental franchise fee to be paid to the City of Corpus Christi.
Exhibit A shall be in full force and effect for any billings by AEP during the January 2020 and
subsequent billing cycles.
Section 3. In the event that this Ordinance to change the level of franchise compensation
paid to the City, as anticipated by this Ordinance, does not pass or is found by a court of
competent jurisdiction not to have been lawful, the attached tariff shall be in effect only to the
extent necessary for AEP to recover additional fees paid to the City of Corpus Christi over what
would have been paid under the previous franchise fee rate, and AEP shall refund to its
customers any excess amounts collected.
Section 4. It is hereby officially found and determined that the meetings at which this
Ordinance passed were open to the public as required by law and that public notice of the time,
place and purpose of said meetings were given.
READ, CONSIDERED, PASSED AND APPROVED, on first reading, this _____
day of ______________, 2019.
READ, CONSIDERED, PASSED AND FINALLY APPROVED, on second
reading, this _____ day of ______________, 2019.
3
That the foregoing ordinance was read for the first time and passed to its second reading on this the
_____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____ day of
__________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
4
CITY OF CORPUS CHRISTI
BY:
______________________________
Joe McComb, Mayor
ATTESTED:
BY: ________________________________
Rebecca L. Huerta, City Secretary
APPROVED AS TO FORM:
BY: _________________________________
Miles Risley, City Attorney
5
STATE OF TEXAS §
COUNTY OF NUECES §
I, the undersigned, City Secretary of the City of Corpus Christi, Texas, hereby
CERTIFY that the above and foregoing is a true and correct copy of anordinance finally passed,
adopted and approved by the City Council of the City of Corpus Christi, Texas, at a meeting
duly and regularly called and held on ________________, 2019.
IN TESTIMONY WHEREOF, witness my hand and seal of office, this ___ day of
______________, 2019.
_________________________________
Rebecca L. Huerta, City Secretary
of the City of Corpus Christi, Texas
6
EXHIBIT A
AEP Texas Inc.
TARIFF FOR MUNICIPAL FRANCHISE FEES
Applicable:Within City Limits of Corpus Christi, Texas
Effective Date:Upon effective date of Ordinance Approving Tariff
Municipal Franchise Fee Charge
AVAILABILITY
This schedule is applicable to all electric service rendered by AEP Texas Inc. to customers within the City Limits
of Corpus Christi, Texas.
MONTHLY RATE
Municipal Franchise Fee $0.0001208
TERMS AND CONDITIONS
Electric Service will be furnished in accordance with AEP Texas Inc.’s tariff manual and standard terms and
conditions.
DATE:June 27, 2019
TO:Peter Zanoni, City Manager
FROM:Nina Nixon-Mendez, FAICP, Director,
Development Services Department
NinaM@cctexas.com
(361) 826-3276
CAPTION:
Case No. 0619-01: Mt. Olive Lutheran Church Council (District 5). Ordinance rezoning
property at or near 5101 Saratoga Boulevard (State Highway 357) from the “RS-6” Single-
Family 6 District to the “ON” Neighborhood Office District.
PURPOSE:
The purpose of this item is to allow for the construction of insurance office building.
BACKGROUND AND FINDINGS:
The subject property is 0.689 acres in size. The owner is proposing the construction of
insurance office building. The current zoning is “RS-6” Single-Family 6 District which
allows single-family homes on a minimum 6,000 sq. ft. lot. The proposed zoning is the
“ON” Neighborhood Office District which allows office, and limited retail, restaurants,
hotel, and multifamily uses.
ALTERNATIVES:
1. Deny the request of “ON” Neighborhood Office District.
OTHER CONSIDERATIONS:
None.
CONFORMITY TO CITY POLICY:
The subject property is located within the boundaries of the Southside Area
Development Plan and is not planned for commercial uses. However, the proposed
Rezoning property at or near 5101 Saratoga Boulevard (State Highway 357)
AGENDA MEMORANDUM
Public Hearing/First Reading Ordinance for the City Council Meeting of 7/30/2019
Second Reading Ordinance for the City Council Meeting of 8/6/2019
rezoning to the “ON” Neighborhood Office District is generally consistent with the
adopted Comprehensive Plan (Plan CC).
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Legal and Planning Commission
FINANCIAL IMPACT:
□Operating □ Revenue □ Capital (X) Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Funding Detail:
Fund:N/A
Organization/Activity:N/A
Mission Element:N/A
Project #:N/A
Account:N/A
RECOMMENDATION:
Planning Commission and Staff Recommendation (June 12, 2019):
Approval of the change of zoning from the “RS-6” Single-Family 6 District to the “ON”
Neighborhood Office District.
Vote Results:
For: 6
Opposed: 0
Absent: 3
Abstained:0
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Presentation - Aerial Map
Planning Commission Final Report
Zoning Case No. 0619-01 Mt. Olive Lutheran Church: Ordinance
rezoning property at or near 5101 Saratoga Boulevard (State
Highway 357) from the “RS-6” Single-Family 6 District to the “ON”
Neighborhood Office District.
WHEREAS, the Planning Commission has forwarded to the City Council its final
report and recommendation regarding the application of Mt. Olive Lutheran Church
(“Owner”), for an amendment to the City of Corpus Christi’s Unified Development Code
(“UDC”) and corresponding UDC Zoning Map;
WHEREAS, with proper notice to the public, a public hearing was held on
Wednesday, June 12, 2019, during a meeting of the Planning Commission. The Planning
Commission recommended approval of the change of zoning from the RS-6” Single-
Family 6 District to the “ON” Neighborhood Office District and on Tuesday, July 30, 2019,
during a meeting of the City Council, during which all interested persons were allowed to
appear and be heard; and
WHEREAS, the City Council has determined that this amendment would best
serve the public health, necessity, convenience and general welfare of the City of Corpus
Christi and its citizens.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. Upon application made by Mt. Olive Lutheran Church (“Owner”), the Unified
Development Code (“UDC”) of the City of Corpus Christi, Texas (“City”), is amended by
changing the zoning on a property described as being 0.69 acres out of Lot 2, Block 1,
Country Club Estates Unit 18, located along the south side of Saratoga Boulevard (State
Highway 357), east of Long Meadow Drive, and west of South Staples Street (the
“Property”), from the “RS-6” Single-Family 6 District to the “ON” Neighborhood Office
District (Zoning Map No. 044034), as shown in Exhibits “A” and “B”. Exhibit A, is a metes
and bounds description of the Property, and Exhibit B, which is a map to accompany the
metes and bounds, are attached to and incorporated in this ordinance by reference as if
fully set out herein in their entireties.
SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes
made to the UDC by Section 1 of this ordinance.
SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective
July 1, 2011, and as amended from time to time, except as changed by this ordinance,
both remain in full force and effect.
SECTION 4. To the extent this amendment to the UDC represents a deviation from the
City’s Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC,
as it is amended by this ordinance.
SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of
the Property and that are in conflict with this ordinance are hereby expressly repealed.
Page 2 of 5
SECTION 6. Publication shall be made in the City’s official publication as required by the
City’s Charter.
K:\DevelopmentSvcs\SHARED\ZONING CASES\2019\0619-01 Mt. Olive Lutheran Church\Council Documents\Ordinance (ON) -
0619-01 Mt. Olive Lutheran Church.docx
Page 3 of 5
That the foregoing ordinance was read for the first time and passed to its second
reading on this the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter ______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this
the _____ day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter ______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
Page 4 of 5
Exhibit A
Page 5 of 5
Exhibit B
STAFF REPORT
Case No.0619-01
INFOR No. 19ZN1013
Planning Commission Hearing Date: June 12, 2019
Applicant& Legal DescriptionOwner: Mt. Olive Lutheran Church
Applicant:Medina Consultants
Location Address:5101 Saratoga Boulevard (State Highway 357)
Legal Description:Being a 0.69-acre tract of land (30,000.16 sq. ft.) tract of
land, and being out of the northeast corner of Lot 2, Block 1 of the Country
Club Estates Unit-18, located along the south side of Saratoga Boulevard
(State Highway 357), east of Long Meadow Drive, and west of South Staples
Street.Zoning RequestFrom: “RS-6” Single-Family 6 District
To:“ON” Neighborhood Office District
Area: 0.689 acres
Purpose of Request: To allow for the construction of an office building.Existing Zoning and Land UsesExisting Zoning District
Existing
Land Use
Future
Land Use
Site “RS-6” Single-Family 6 Vacant High Density
Residential
North “RS-6” Single-Family 6 Low Density
Residential
Medium Density
Residential
South “RS-TF” Two-Family Medium Density
Residential
High Density
Residential
East “RS-6” Single-Family 6 Low Density
Residential
Medium Density
Residential
West
“RS-6” Single-Family 6 and
“CN-1” Neighborhood
Commercial
Public/Semi-Public
and Commercial
Government and
Commercial
ADP, Map & ViolationsArea Development Plan: The subject property is located within the boundaries
of the Southside Area Development Plan and is planned for high density
residential uses. The proposed rezoning to the “ON” Neighborhood Office
District is inconsistent with the Future Land Use Map. However, the proposed
rezoning is generally consistent with the adopted Comprehensive Plan (Plan
CC) and warrants an amendment to the Future Land Use Map.
Map No.: 044034
Zoning Violations: None
TransportationTransportation and Circulation: The subject property has approximately 100
feet of street frontage along Saratoga Boulevard (SH 357) which is designated
as an “A3” Primary Arterial Street. According to the Urban Transportation Plan,
a Primary Arterial Street can convey a capacity between 30,000 and 48,000
Average Daily Trips (ADT).
Staff Report
Page 2
Street R.O.W.Street
Urban
Transportation Plan
Type
Proposed
Section
Existing
Section
Traffic
Volume
Saratoga
Boulevard
(SH 357)
“A3” Primary Arterial
130’ ROW
79’ paved
123’ ROW
91’ paved
30,953
ADT
(2013)
Staff Summary:
Requested Zoning: The applicant is requesting a rezoning from the “RS-6” Single-Family
6 District to the “ON” Neighborhood Office District to allow for the construction of an office
building.
Development Plan: The subject property is 0.689 acres in size. The applicant is
proposing an office building.
Existing Land Uses & Zoning: The subject property is currently zoned “RS-6” Single-
Family 6 District, consists of vacant land, annexed in 1971, and is a portion of the Mt.
Olive Lutheran Church property. To the north are single-family residences (Country
Club Estates 5, 1966) zoned “RS-6” Single-Family 6 District. To the south are
multifamily residences (Country Club Estates, 1978) zoned “RS-TF” Two-Family District.
To the east are vacant single-family residential lots (Huntington Park Unit 1, 1983)
zoned “RS-6” Single-Family 6 District. To the west is Mt. Olive Lutheran Church zoned
“RS-6” Single-Family 6 District. Further to the west across Long Meadow Drive, are
commercial properties consisting of restaurant, fitness and office uses (Regal Plaza)
zoned “CN-1” Neighborhood Commercial District.
AICUZ: The subject property is not located in one of the Navy’s Air Installation
Compatibility Use Zones (AICUZ).
Plat Status: The property is platted.
Utilities:
Water:8-inch C900 line located along Saratoga Boulevard (SH 357).
Wastewater:8-inch VCP line located along the eastern property line.
Gas:2-inch Service Line located along the eastern property line.
Storm Water:Inlets along Saratoga Boulevard (SH 357).
Plan CC & Area Development Plan Consistency: The subject property is located
within the boundaries of the Southside Area Development Plan and is planned for high
density residential uses. The proposed rezoning to the “ON” Neighborhood Office
District is generally consistent with the adopted Comprehensive Plan (Plan CC). The
following policies should be considered:
Encourage orderly growth of new residential, commercial, and industrial areas
(Future Land Use, Zoning, and Urban Design Policy Statement 1).
Promote a balanced mix of land uses to accommodate continuous growth and
promote the proper location of land uses based on compatibility, locational
Staff Report
Page 3
needs, and characteristics of each use (Future Land Use, Zoning, and Urban
Design Policy Statement 1).
New high-intensity commercial developments without adequate transition or
buffering should be discouraged from locating directly adjacent to low-intensity
residential areas. (Southside ADP, Policy Statement B.7).
Department Comments:
The proposed rezoning is inconsistent with the Future Land Use Map. However, the
proposed rezoning is generally consistent with the adopted Comprehensive Plan
(Plan CC) and warrants an amendment to the Future Land Use Map.
The proposed "ON" zoning is a transitional district that provides for limited office and
commercial uses.
The “ON” Neighborhood Office District limits the size of retail and restaurant uses.
Additionally, the “ON” District prohibits more intense commercial uses such as Mini-
Storage, Vehicle Sales/Service, Bars, and Night Clubs.
A Type B Buffer Yard will be required along the property lines shared with single-
family zoned properties. Type B Buffer Yards consist of 10-feet of buffer space and a
10 point requirement as defined in Section 7.9.7 of the Unified Development Code
(UDC).
Planning Commission and Staff Recommendation (June 12, 2019):
Approval of the change of zoning from the “RS-6” Single-Family 6 District to the “ON”
Neighborhood Office District.
Vote Results:
For: 6
Opposed: 0
Absent: 3
Abstained:0
Public NotificationNumber of Notices Mailed – 18 within 200-foot notification area
5 outside notification area
As of June 7, 2019:
In Favor – 0 inside notification area
– 0 outside notification area
In Opposition – 1 inside notification area
– 0 outside notification area
Totaling 4.13% of the land within the 200-foot notification area in opposition.
Attachments:
A. Location Map (Existing Zoning & Notice Area)
B. Public Comments Received (if any)
K:\DevelopmentSvcs\SHARED\ZONING CASES\2019\0619-01 Mt. Olive Lutheran Church\PC Documents\Staff Report_0619-01 Mt. Olive Lutheran
Church.docx
Staff Report
Page 4
Staff Report
Page 5
City Council Presentation
July 30, 2019
Zoning Case #0619-01
Mt. Olive Lutheran Church
Rezoning for a Property at
5101 Saratoga Boulevard (SH 357)
2
Aerial Overview
Subject Property at
5101 Saratoga Boulevard (SH 357)
3
4.62 Acre
Remainder
N
4
Zoning Pattern
5
Planning Commission and
Staff Recommendation
Approval of the
“ON” Neighborhood Office District
6
Public Notification
18 Notices mailed inside 200’ buffer
5 Notices mailed outside 200’ buffer
Notification Area
Opposed: 1 (4.13%)
In Favor: 0 X
7
UDC Requirements
Buffer Yards:
ON to RS-6:
Type B: 10’ & 10 pts.
Setbacks:
Street: 20 feet
Sides/Rear: 10 feet
Parking:
2.4 per 1,000 SF GFA
Landscaping, Screening, and
Lighting Standards
Uses Allowed: Retail, Office,
Restaurants, Hotel, and
Multifamily Uses.
8
Utilities
Water:
8-inch C900
Wastewater:
8-inch VCP
Gas:
2-inch Service Line
Storm Water:
On-street inlets
AGENDAMEMORANDUM
First Reading Ordinance for the City Council Meeting of 7/30/2019
Second Reading Ordinance for the City Council Meeting of 8/13/2019
DATE:July 1, 2019
TO:Peter Zanoni, City Manager
FROM:Nina Nixon-Mendez, FAICP, Director of
Development Services NinaM@cctexas.com
(361) 826-3276
Partial easement closure for property located at 3729 Berkeley Drive
CAPTION:
Ordinance abandoning and vacating a 4-foot wide by approximately 107-feet in length (433 sq. ft.)
portion of an existing utility easement out of Lot 3, Block 4, Manhattan Estates Unit 7, located at
3729 Berkeley Drive.
PURPOSE:
The purpose of this ordinance is to close, abandon and vacate a portion of an existing utility
easement to facilitate the future sale of the home, located at 3729 Berkeley Drive.
BACKGROUND AND FINDINGS:
The City, on behalf of Foster Dynamic Design, LLC (owner) is requesting to abandon and vacate a
4-foot wide by approximately 107-feet in length (433 sq. ft.) portion of an existing utility easement
out of Lot 3, Block 4, Manhattan Estates Unit 7, located at 3729 Berkeley Drive. This abandonment
and vacation of a portion of the utility easement is being requested by the owner because of a title
company survey that found the house foundation encroaching into the easement. The encroachment
was not identified during the City’s foundation inspection. All public and franchised utilities were
contacted and there are no objections regarding the proposed partial utility easement closure. The
closure is being requested to facilitate the future sale of the home.
ALTERNATIVE:
Denial of the proposed utility easement closure will adversely impact the Owner’s ability to sell
the subject property.
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
These requirements are in compliance with the City Code of Ordinances Section 49-13.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
All public andfranchised utilities were contacted and there were no stated objectionsregarding
the partial utility easement closure.
FINANCIAL IMPACT:
□Operating □ Revenue □ Capital X Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Funding Detail:
Fund:
Organization/Activity
Mission Element:
Project #
Account:
RECOMMENDATION:
Staff recommends approval of the easement closure.
LIST OF SUPPORTING DOCUMENTS:
Ordinance with Exhibits
Presentation
Ordinance abandoning and vacating a 4-foot wide by approximately 107-feet in
length (433 sq. ft.) portion of an existing utility easement out of Lot 3, Block 4,
Manhattan Estates Unit 7, located at 3729 Berkeley Dr.
WHEREAS, the City, on behalf of Foster Dynamic Design, LLC. (Owner)
is requesting to abandon and vacate a 4-feet wide by approximately 107-feet in length
(433 sq. ft.) portion of an existing utility easement out of Lot 3, Block 4,
Manhattan Estates Unit 7, located at 3729 Berkeley Drive.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. Pursuant to the request of the City, acting as agent on behalf of Foster
Dynamic Design, LLC. (“Owner”), is requesting the abandonment and vacation of a 4-
foot wide by approximately 107-feet in length (433 sq. ft.) portion of an existing utility
easement out of Lot 3 Block 4, Manhattan Estates Unit 7, located at 3729 Berkeley
Drive, as recorded in volume 68, page 954-955, of the Map Records of Nueces County,
Texas, is abandoned and vacated by the City of Corpus Christi (“City”), subject to
the Owner’s compliance with the conditions specified in Section 2 of this ordinance.
Exhibit “A,” which is a metes and bounds description and field notes, “Exhibit B,”
which is the graphical representation of the legal description, which are attached to and
incorporated in this ordinance by reference as if it was fully set out herein in their
entireties.
SECTION 2. The abandonment and vacation of the utility easement described
in Section 1 of this ordinance is expressly conditioned upon the Owner’s compliance
with the following requirements:
a.Upon approval by the City Council and issuance of the ordinance, all
grants of easement closure and specified conditions must be recorded at
the Owners’ expense in the Official Deed and Map Records of Nueces
County, Texas, in which the affected property is located, with a copy of the
recording provided to the City. Failure to record within 180 days will
hereby make the Ordinance null and void.
b.The maintenance responsibilities for the vacated easement reverts to
the Owner of the property.
That the foregoing ordinance was read for the first time and passed to its second reading on this
the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________ Michael Hunter______________
Roland Barrera ________________ Ben Molina ______________
Rudy Garza ________________ Everett Roy ______________
Paulette M. Guajardo ________________ Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____
day of __________ 2019, by the following vote:
Joe McComb ________________ Michael Hunter______________
Roland Barrera ________________ Ben Molina ______________
Rudy Garza ________________ Everett Roy ______________
Paulette M. Guajardo ________________ Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________ ________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
City Council Presentation
July 30, 2019
Easement Closure
For
Lot 3, Block 4, Manhattan Estates Unit 7
(3729 Berkeley Drive)
Vicinity Map
Airline Rd3729 Berkeley DR
Aerial Overview
10’ PUE
4’ Encroachment
Staff Recommendation
Approval
Detail Slide
Easement encroachment
DATE:July 8, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
886-2603
CAPTION:
Ordinance authorizing the acceptance of a grant from the Office of the Attorney General
for the Internet Crimes Against Children (ICAC) Task Force program, in the amount of
$10,100.00 to purchase equipment and supplies for the ICAC program within the Police
Department; and appropriating the $10,100.00 in the Police Grants Fund.
PURPOSE:
Accept the grant and appropriate the funds.
BACKGROUND AND FINDINGS:
The Office of Juvenile Justice and Delinquency Prevention Internet Crimes against
Children Task Force program has approved a grant for the Corpus Christi Police
Department Internet Crimes Against Children Task Force (ICAC). The ICAC is a
national network of 61 coordinated task forces representing over 4,500 federal, state,
and local law enforcement, and prosecutorial agencies. These agencies are
continuously engaged in proactive and reactive investigations and prosecutions of
persons involved in child abuse and exploitation involving the Internet.
The Police Department has been a member of the ICAC since 2003. The funds are
made available to the City by virtue of being a member of the Task Force. Each year
we are advised by ICAC how much money we will be awarded. These funds will be
used for the renewal of computer software licenses, BlackBag Blacklight, X-Ways
Forensics software, and Passware Kit Forensics license. Other supplies to be
purchased include a microscope, digital camera for microscope, internal hard drives,
and other types of tools needed to dismantle and discern if a computer has been
involved with child pornography. There is no match required by the City. Funds are
Accepting and appropriating a grant for the Internet Crimes Against Children (ICAC)
Task Force program
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting July 30, 2019
Second Reading Ordinance for the City Council Meeting August 13, 2019
available from June 1, 2019 through August 31, 2019.
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Conforms to all city policies.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Finance
Legal
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item $10,100 0 $10,100
BALANCE
Funding Detail:
Fund:1061 Police Grants
Organization/Activity:
Mission Element:052 Investigate Crime
Project # (CIP Only):
Account:520090 Minor Tools and Equipment
RECOMMENDATION:
Staff recommends accepting the grant and appropriating the funds.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Grant award letter
Grant budget
Ordinance
Authorizing the acceptance of a grant from the Office of the Attorney General for
Internet Crimes Against Children (ICAC) Task Force program, in the amount of
$10,100.00 to purchase equipment and supplies for the ICAC program within the
Police Department; and appropriating the $10,100.00 in the Police Grants Fund.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS THAT:
SECTION 1. The City Manager or designee is authorized to execute all documents
necessary to accept a grant from the Office the Attorney General for Internet Crimes
Against Children (ICAC) Task Force program in the amount of $10,100.00 to purchase
equipment and supplies for the ICAC program within the Police Department.
SECTION 2. That $10,100.00 is appropriated from the Attorney General for Internet
Crimes Against Children (ICAC) Task Force Program in the No. 1061 Police Grants Fund
to purchase equipment and supplies for the ICAC program within the Police Department.
That the foregoing ordinance was read for the first time and passed to its second reading on this
the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____
day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca L. Huerta Joe McComb
City Secretary Mayor
Office of the Attorney General
Grants Administration Division
FY 2019 Detailed Budget
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ 700 $ $ 700
$ 400 $ $ 400
$ 80 $ $ 80
$ 60 $ $ 60
$ 85 $ $ 85
$ 55 $ $ 55
$ 2,100 $ $ 2,100
$ 320 $ $ 320
$ 20 $ $ 20
$ 10 $ $ 10
$ 20 $ $ 20
$ 15 $ $ 15
$ 1,500 $ $ 1,500
$ 100 $ $ 100
$ 5,465 $ $ 5,465
$ 1,380 $ $ 1,380
$ 1,070 $ $ 1,070
$ 1,095 $ $ 1,095
$ 1,090 $ $ 1,090
$ 4,635 $ $ 4,635
$ 10,100 $ $ 10,100
Dual Solder Reel
T18 Soldering Tips 5-Pack
8 TB Internal Hard Drives HDD (10)
EQUIPMENT
Tools (1 Phone Opener, 1 Probe & Pick Set, 1 Tweezer Set, 1 3rd Hand Tools with Tweezers, 1 Micro Cutter, 1 Long-nose Pliers)
Solder Rolls ( 24-6337-0027 and 24-6337-0010)
Write Blocker
Rework Station
SUPPLIES
Microscope
4 Pack Polyimide Tape
Supplies Total
OTHER DIRECT OPERATING EXPENSES
BlackBag BlackLight Renewal (2)
X-Ways Forensics BYOD software renewal
Passware Kit Forensic Renewal (2)
Passware Kit Forensic License
TOTAL BUDGET
Other Direct Operating Expenses Total
USB Adapter (3)
Grantee
Budget Version
Grant Period
County
Initial
Corpus Christi Police Department
1994912
Internet Crimes Against Childen (ICAC)
Corpus Christi
Nueces
June 1, 2019 - August 31, 2019
Desoldering Braids (3 MG #1, 3 MG #2, 3 MG #3, 3 MG #4)
SMD-291 No Clean Flux
City
Grant Title
Grant Number
Digital Camera for Microscope
Mats (1 Soldering and 3 Magnetic Project)
Equipment Total
Office of the Attorney General Grants Administration Division
Date
Contact Person:
Office of the Attorney General
Internet Crimes Against Children (ICAC)
Date of Invoice:
Fiscal Year 2019 Invoice
2018-MC-FX-K065
Corpus Christi Police Department
Zip Code:
Date Received by Grants
Administration Division of the
OAG:
For OAG Use Only
Date Received by OAG-Accounting:GAD Fiscal Approval / Date
Signature of Authorized Official or Alternate Designee
Authorized Official or
Designee Signature
Note - 5: Must be signed by the
Authorized Official or the
Alternate Designee.
Typed Name of Authorized Official or Alternate Designee and Title
Mailing Address:
City:
Texas TIN:
Invoice #:
Month of Service
Title:
Organization Name:
State:
Invoices@oag.texas.gov
Email To:
Grants Administration Division Contact:
Email Address:
Title: Criminal Justice Grant Manager
Telephone:
Email: Jessica.Bazan@oag.texas.gov
Telephone: (512) 936-2913
Amount of Claim
Jun-19
Note - 3: None of the costs billed under this invoice have been charged to any
other state or federal grant, contract, or any other funding source. I certify that
the expenses being requested for reimbursement are correct and unpaid.
Description of Services: Note 2: Reimbursement for services rendered on a
contract basis under the Internet Crimes Against Children to the Office of the
Attorney General (Term: June 1, 2019 to August 31, 2019).
Note - 4: The Amount of
Claim must be equal to the
amount stated in "Total" line
in the appropriate Service
Month on the Financial
Status Report (FSR).
Note - 1: Invoice must be
received no later than 20 days
after service period.
Grant Number:PCA Code:
158001994912
Office of the Attorney General Grants Administration Division
Contract No.
ICAC
PROJECT
FY 2019
Current
Approved
Budget
Sept.
2018
Oct.
2018
Nov.
2018
1st Qtr
Total Qtrly %Dec.
2018
Jan.
2019
Feb.
2019
2nd Qtr
Total
Qtrly
%
Budget Category
Salary 0 0.00 0%0.00 0%0.00 0.00 0%
Fringe 0 0.00 0%0.00 0%0.00 0.00 0%
Prof/Consultant 0 0.00 0%0.00 0%0.00 0.00 0%
Travel 0 0.00 0%0.00 0%0.00 0.00 0%
Equipment 0 0.00 0%0.00 0%0.00 0.00 0%
Supplies 5,465 0.00 0%0.00 0%5,465.00 5,465.00 0%
Other DOE 4,635 0.00 0%0.00 0%4,635.00 4,635.00 0%
Total 10,100 0.00 0.00 0.00 0.00 0%0.00 0.00 0.00 0.00 0%10,100.00 0.00 10,100.00
1,010.00
ICAC
PROJECT
FY 2019
Current
Approved
Budget
Mar.
2019
Apr.
2019
May
2019
3rd Qtr
Total Qtrly %Jun.
2019
Jul.
2019
Aug.
2019
4th Qtr
Total
Qtrly
%
Budget Category
YTD
Total Total %YTD
Balance Balance %
Salary 0 0.00 0%0.00 0%0.00 0%0.00 0%
Fringe 0 0.00 0%0.00 0%0.00 0%0.00 0%
Prof/Consultant 0 0.00 0%0.00 0%0.00 0%0.00 0%
Travel 0 0.00 0%0.00 0%0.00 0%0.00 0%
Equipment 0 0.00 0%0.00 0%0.00 0%0.00 0%
Supplies 5,465 0.00 0%0.00 0%0.00 0%5,465.00 100%
Other DOE 4,635 0.00 0%0.00 0%0.00 0%4,635.00 100%
Total 10,100 0.00 0.00 0.00 0.00 0%0.00 0.00 0.00 0.00 0%0.00 0%10,100.00 100%
-$
---------------------------------------------Actual ICAC Grant Expenditures-----------------------------------------
1st Quarter 2nd Quarter
Organization Name:
% of
Change by
Line Item
Increase or
Decrease
Budget Adjustment or
FY 2019
Revised
Approved
Budget
Corpus Christi Police Department
FY 2019
Current
Approved
Budget
Increase or
Decrease
1994912
10% Budget Modification
10% of budget
Negative Amount Total:
---------------------------------------------Actual ICAC Grant Expenditures-----------------------------------------
Year-to-Date Financial Information
4th Quarter3rd Quarter
Preparer's Comments:
DATE:July 30, 2019
TO:Peter Zanoni, City Manager
FROM:Kevin Norton, Director of Water Utilities
Kevinn@cctexas.com
(361) 826-1874
Kim Baker, Director of Contracts and Procurement
KimB2@cctexas.com
(361) 826-3169
CAPTION:
Ordinance appropriating $77,350.00 from the Fleet Fund Future Replacement balance;
amending the FY2018-2019 operating budget adopted by Ordinance 031548 to increase
expenditures by $77,350.00; and approving the purchase of four trailer-mounted portable
air compressors from ROMCO Power Systems of Corpus Christi, Texas, via NJPA-
Sourcewell Cooperative for a total amount not to exceed $77,350.00 funded from the
Fleet Maintenance Service Fund.
PURPOSE:
This item is to approve the purchase of four trailer-mounted portable air compressors for
the Gas Department.
BACKGROUND AND FINDINGS:
The Gas Department currently has a need to purchase four trailer-mounted portable air
compressors. These units are all replacement units, and require replacement now that
they exceed their life cycle of 8 years. One unit being replaced is 29 years old, another
one is 23 years old and two are 19 years old. These portable air compressors are used
as the final step to check the City’s gas mains before they can be put into service. The
mains, after either welded or fused, are pressure tested for a period of time to check for
leaks.
The purchase of these air compressors is through the NJPA - Sourcewell Cooperative.
Contracts awarded through the NJPA - Sourcewell Purchasing Cooperative have been
competitively procured, in compliance with Texas local and state procurement
requirements.
Four Trailer-mounted Portable Air Compressors for Gas Department
AGENDA MEMORANDUM
First Reading for the City Council Meeting of July 30, 2019
Second Reading for the City Council Meeting of August 13, 2019
ALTERNATIVES:
N/A
OTHER CONSIDERATIONS:
Not applicable
CONFORMITY TO CITY POLICY:
This purchase conforms to the City’s purchasing policies and procedures and State
statutes regulating procurement.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Gas Department
FINANCIAL IMPACT:
X Operating □ Revenue □Capital □ Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $8,071,021.11 $0.00 $8,071,021.11
Encumbered /
Expended Amount $7,332,643.94 $0.00 $7,332,643.94
This item $77,350.00 $0.00 $77,350.00
BALANCE $661,027.27 $0.00 $661,027.17
Funding Detail:
Fund:5110 Fleet Maintenance Service
Organization/Activity:40120 Equipment Purchases- Fleet
Mission Element:202 Maintain the fleet
Project # (CIP Only): N/A
Account:550020 Vehicles and Machinery
RECOMMENDATION:
Staff recommends approval of the action as presented.
LIST OF SUPPORTING DOCUMENTS:
Price Sheet
Ordinance appropriating $77,350.00 from the Fleet Fund Future
Replacement balance; amending the FY2018-2019 operating budget
adopted by Ordinance 031548 to increase expenditures by $77,350.00;
and approving the purchase of four trailer-mounted portable air
compressors from ROMCO Power Systems of Corpus Christi, Texas,
via NJPA-Sourcewell Cooperative for a total amount not to exceed
$77,350.00 funded from the Fleet Maintenance Service Fund.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CORPUS CHRISTI, TEXAS:
SECTION 1.That funds in the amount of $77,350.00 are appropriated from the Fleet
Fund Future Replacement Reserve and appropriated into the Equipment Purchase
expenditure Org. 40120 in Fleet Fund No. 5110 for the purchase of four trailer-mounted
portable air compressors from ROMCO Power Systems.
SECTION 2.That the FY2018-19 operating budget adopted by Ordinance No. 031548 is
amended by increasing expenditures by $77,350.00.
SECTION 3.That the City Manager, or designee, is authorized to execute all documents
necessary to purchase of four trailer-mounted portable air compressors from ROMCO
Power Systems of Corpus Christi, Texas, based on the cooperative purchasing
agreement with NJPA-Sourcewell Cooperative, for a total amount not to exceed
$77,350.00.
That the foregoing ordinance was read for the first time and passed to its second
reading on this the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this
the _____ day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
CITY OF CORPUS CHRISTI
Contracts and Procurement
Buyer: Cynthia Perez
Price Sheet
Portable Air Compressors for Gas Department
NJPA Contract #032515-ACC
Unit Extended
Price Price
1 New Atlas Copco XAS 185 KDT4F
Hardhat Portable Air Compressor 4 EA.
$19,250.00 $77,000.00
2 Freight 1 EA.$350.00 $350.00
TOTAL:$77,350.00
ROMCO Power Systems
Corpus Christi, TX
ITEM DESCRIPTION QTY.UNIT
Project No.: E15106 1 MA/LH
Legistar No.: 19-0740 Rev. 3 – 07/19/19
AGENDA MEMORANDUM
First Reading for the City Council Meeting of July 30, 2019
Second Reading for the City Council Meeting of August 13, 2019
DATE:July 17, 2019
TO:Peter Zanoni, City Manager
THRU:Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3082
FROM:Jeff H. Edmonds, P. E., Director of Engineering Services
jeffreye@cctexas.com
(361) 826-3851
Albert Quintanilla, P. E., Director of Street Operations
albertq@cctexas.com
(361) 826-1957
CAPTION:
Ordinance awarding a contract to Haas-Anderson Construction, LTD in the amount of
$11,016,599.50 for construction of Ayers Street Pedestrian improvements and turn lane addition
from South Padre Island Drive (SPID) to Gollihar Road for the base bid and additive alternate no.
1 with asphalt pavement; amending the FY2019 Capital Improvement Program Budget to support
the use of Bond 2014 Proposition 1 funds, increase the budget, and funds are available in Bond
2014 Streets and various utility funds.
PURPOSE:
This provides for construction of the Ayers Street Pedestrian Improvement & Turn Lane Addition
Project to implement critical roadway and sidewalk improvements to enhance public safety along
this corridor.
BACKGROUND AND FINDINGS:
The Ayers Street Pedestrian Improvements & Turn Lane Addition project was approved in the
Bond 2014 Program with a budget of $2,000,000. The project was a late addition by City Council
to the Bond 2014, Proposition 2 as the result of a pedestrian fatality that occurred along that
section of roadway. The project did not have the benefit of a feasibility study or preliminary
engineering report as the basis of the project budget.
The original roadway was a 2-lane rigid concrete pavement that was constructed by the Navy in
the 1950’s as part of the construction of the Cabaniss Field Navy Outlying Field. Ayers Street
Construction Contract
Ayers Street Pedestrian Improvements & Turn Lane Addition
(Bond 2014, Proposition 2)
Project No.: E15106 2 MA/LH
Legistar No.: 19-0740 Rev. 3 – 07/19/19
was widened in the 1970’s and incorporated the rigid concrete into the center lanes of the
base/subgrade section of the new asphalt (HMAC) roadway. Currently, Ayers Street from Gollihar
to McArdle is 4-lanes with designated left-hand turn lanes at both the Gollihar and McArdle
intersections. Ayers Street from McArdle to SPID is 5-lanes with designated left-hand turn lanes
at McArdle, and the Mission Plaza mall on Ayers near Nemec Street.
The project requires converting existing roadside drainage ditches to underground culverts with
new sidewalks, ADA ramps, curb & gutter, and driveway adjustments. The project includes
widening and profile adjustments to accommodate a new center turn lane and dedicated right turn
lanes at both Sunnybrook and Mansheim intersections. The signal improvements needed due to
widening are included in the Highway Safety Improvements Program (HSIP). This project
includes existing on-street head-in parking that must be accommodated to incorporate the new
sidewalks and drainage improvements. During the design phase, it was a challenge to provide
technically sound design solutions within the scope as described in the brochure language. As
design evolved, the scope began to resemble more of a full-reconstruction bond project than a
limited retrofit of pedestrian facilities.
The project was originally advertised to bid in February 2018. After extensive contractor
questions, the bid was withdrawn to address constructability concerns related to retrofitting
improvements to the existing roadway and related structures. Contractors presented challenges
with achieving proper compaction of existing materials (rigid concrete center and new asphalt
pavement). There were also concerns related to the old concrete roadway that had been left in
place when the road was elevated and widened. The major concern being inability to mill the
rigid concrete, given the age and hardness, requiring full depth removal of the encroached rigid
concrete with full depth replacement using asphalt pavement.
In addition to constructability concerns, Contractors indicated bids would far exceed estimated
cost with a few contractors indicating they may not bid the project at all. Therefore, the bid was
cancelled, and a redesign strategy implemented to minimize encroachment ontothe rigidconcrete
pavement and provide an alternative to reconstruct the entire pavement section. Staff worked
with the design engineer to identify economies to reduce cost of the project.
The design engineer completed the project redesign with a Base Bid for limited street rehab and
Additive Alternative No. 1 for full street reconstruction (30-year design). The project also includes
an extension of the ADA compliant sidewalk on the east side of Ayers Street from Gollihar to Port
Avenue to connect pedestrian accessibility to the Regional Transportation Authority (RTA) Port-
Ayers Transfer Station, jointly funded by the City and RTA (Interlocal Agreement approved by City
Council in May 2016). The project was re-advertised and bids received in March 2019.
Engineering Services and the Street Department believe the project, as revised, represents the
best approach going forward.
The project was developed with a Base Bid plus Additive Alternate No. 1 as follows:
BASE BID – Widen approximately 3,000 linear feet of Ayers Street to accommodate the addition
of a continuous center turn-lane with right turn lanes at SPID, McArdle and Gollihar, new curb &
gutter, sidewalks and ADA curb ramps. The base bid includes mill & overlay of the existing
pavement within the project limits with utility improvements for storm water, water, wastewater,
and gas. This base bid also includes an extension of the sidewalk along the east side of Ayers
Street from Gollihar to Port Avenue that is partially funded by the Regional Transit Authority (RTA)
under an Interlocal Agreement.
ADDITIVE ALTERNATE NO. 1 – Provides for full reconstruction of the entire pavement section
and deletes the mill & overlay.
Project No.: E15106 3 MA/LH
Legistar No.: 19-0740 Rev. 3 – 07/19/19
On March 20, 2019 the City received proposals from three (3) bidders as shown below.
BID SUMMARY
CONTRACTOR BASE BID ADDITIVE
ALT. NO. 1
TOTAL
PROJECT BID
Haas-Anderson Construction, Ltd.
Corpus Christi, Texas $10,373,644.25 $642,955.05 $11,016,599.50
Clark Pipeline Services
Corpus Christi, Texas $11,126,647.16 $1,929885.74 $13,056,532.90
Bay Ltd.
Corpus Christi, Texas $11,854,859.00 $1,754,244.70 $13,609,103.70
Engineer’s Opinion of Probable
Cost $6,501,705.87 $335,615.10 $6,837,320.97
The extended timeline from the bid date to this award was required to receive bids for the last
major street project under Bond 2014; Morgan Street Reconstruction (Staples to Ocean Drive)
Bond 2014 Proposition 1. This allowed City staff to determine the available funds from the Bond
programs. The low bidders agreed to extend their bids during this time.
City staff reconciled Bond 2014 Prop 1 and Prop 2 budgets and updated theestimates to complete
all active and future Bond 2014 projects. The reconciliation concluded there are sufficient funds
remaining in Bond 2014 combined with accrued interest ($2.5M) and previous tax notes used for
design of Bond 2014 ($3.0M) to award the Base Bid and Additive Alternate 1 for the construction
contract. Awarding the Base Bid and Additive Alternate 1 to Haas-Anderson Construction, Ltd.
requires $5.28M of proceeds from Bond 2014 instead of the $2M originally authorized on Bond
2014 Prop 2.
ALTERNATIVES:
1.Authorize award of a contract for construction. (Recommended)
2.Do not authorize award of a contract for construction. (Not Recommended)
OTHER CONSIDERATIONS:
Lockwood, Andrews & Newman, Inc. is the design engineer that was selected for this project
under Request for Qualifications No. 2014-08 (February 2015).
CONFORMITY TO CITY POLICY:
Complies with statutory requirements for construction contract procurement. Conforms to FY
2018 Capital Improvement Planning (CIP) Budget.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Street Operations
Project No.: E15106 4 MA/LH
Legistar No.: 19-0740 Rev. 3 – 07/19/19
FINANCIAL IMPACT:
□Operating □ Revenue X Capital □ Not applicable
Fiscal Year
2018-2019
Project to Date
Expenditures
(CIP only)
Current Year Future Years TOTALS
Budget 754,042.00 12,605,939.20 13,359,981.20
Encumbered /
Expended Amount 754,042.00 754,042.00
This item 11,016,599.50 11,016,599.50
Future Anticipated
Expenditures This
Project
1,589,339.70 1,589,339.70
BALANCE 0.00 0.00 0.00
Funds: Street Bond 2014, RTA, Utilities CIP Funds
This Item:
Street Bond CIP Fund 3551: $5,208,044.33
RTA Receivable Fund 3530: 80,000.00
Storm Water CIP Fund 3497: 3,616,185.24
Water CIP Fund 4098: 1,761,077.18
Wastewater CIP Fund 4510: 332,409.31
Gas CIP Fund 4551: 18,883.44
RECOMMENDATION:
Staff and Lockwood, Andrews and Newnam, Inc. recommend awarding the construction contract
to Haas-Anderson Construction, Ltd. for the Base Bid plus Additive Alternate 1.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Project Budget
Location Map
Presentation
Letter of Recommendation
Bid Tab
ORDINANCE AWARDING A CONTRACT TO HAAS-ANDERSON
CONSTRUCTION, LTD IN THE AMOUNT OF $11,016,599.50 FOR
CONSTRUCTION OF AYERS STREET PEDESTRIAN IMPROVEMENTS
AND TURN LANE ADDITION FROM SOUTH PADRE ISLAND DRIVE
(SPID) TO GOLLIHAR ROAD FOR THE BASE BID AND ADDITIVE
ALTERNATE NO. 1 WITH ASPHALT PAVEMENT; AMENDING THE
FY2019 CAPITAL IMPROVEMENT PROGRAM BUDGET TO SUPPORT
THE USE OF BOND 2014 PROPOSITION 1 FUNDS, INCREASE THE
BUDGET, AND FUNDS ARE AVAILABLE IN BOND 2014 STREETS AND
VARIOUS UTILITY FUNDS.
WHEREAS, in November 2014, voters approved Bond 2014, Proposition 2, that included
the Ayers Street Pedestrian Improvements and Turn Lane Project from SPID to Gollihar
(“Project”);
WHEREAS, there are funds remaining from Bond 2014, Proposition 1 after making due
provision for the Proposition 1 street improvement projects and required funds to
complete the Project currently exist within Fund 3551 Street 2015 GO Bond 2014
reserves; and
WHEREAS, the City Council approved the FY 2018 – 2019 Capital Improvement Program
(CIP) Budget on its second reading on September 18, 2018, by Ordinance No. 031550;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1.City Council supports the use and commitment of necessary funding from
Bond 2014, Proposition 1 to be used on Bond 2014, Proposition 2 street improvement
projects.
SECTION 2.The FY 2019 Capital Improvement Budget adopted by Ordinance No.
031550 is amended to increase the budget in the amount of $4,405,715.00 for the Ayers
Street Pedestrian Improvements and Turn Lane Project from South Padre Island Drive
(SPID) to Gollihar Road.
SECTION 3.The City Manager or designee is authorized to execute a construction
contract with Haas-Anderson Construction of Corpus Christi, Texas in the amount of
$11,016,599.50 for the Base Bid and Additive Alternate No. 1 for Ayers Street Pedestrian
Improvements and Turn Lane Project from South Padre Island Drive (SPID) to Gollihar
Road.
That the foregoing ordinance was read for the first time and passed to its second
reading on this the _____ day of _____________ 2019, by the following vote:
Joe McComb ____________Michael Hunter ____________
Roland Barrera ____________Ben Molina ____________
Rudy Garza ____________Everett Roy ____________
Paulette M. Guajardo ____________Greg Smith ____________
Gil Hernandez ____________
That the foregoing ordinance was read for the second time and passed finally on this
the _______ day of _____________ 2019, by the following vote:
Joe McComb ____________Michael Hunter ____________
Roland Barrera ____________Ben Molina ____________
Rudy Garza ____________Everett Roy ____________
Paulette M. Guajardo ____________Greg Smith ____________
Gil Hernandez ____________
PASSED AND APPROVED on this the _______ day of _____________ 2019.
ATTEST:
________________________________ _________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
(South Padre Island Drive to Gollihar)
(Bond 2014, Proposition 2)
PROJECT FUNDS AVAILABLE:
Bond 2014 Proposition 2……….......................................................................................................................................................6,405,715
Regional Transportation Authority….......................................................................................................................................80,000
Utilities…………………....................…................................................................................................................................................6,874,266
Storm Water…...........................................................................................................................................4,339,422
Water………......................................................................................................................................................2,113,293
Wastewater….............................................................................................................................................398,891
Gas…...................................…........................................................................................................................22,660
TOTAL FUNDS AVAILABLE…………………………........…………………………………………………………………………..13,359,981
FUNDS REQUIRED:
Construction and Contingency Fees:……………………………………………………………………………………………………….11,567,529
Construction (Haas-Anderson Construction) THIS ITEM…………………………………………..........……………………………………..11,016,599
Street….............................................................................................................................................5,288,044
Utilities…..........................................................................................................................................5,728,555
Storm Water….................................................................................................3,616,185
Water….......................................................................................................1,761,077
Wastewater…..............................................................................................332,409
Gas….......................................................................................................18,883
Contingency (5%)……………...……………………………………………………………………………………………………………………….550,930
Construction Inspection and Testing Fees:………...................…………………………….……………………………………………………485,580
Construction Inspection (Estimate)…………………………………………..……………………………………………385,580
Construction Material Testing Services (Estimate)…...………………..……………………………………………………………………………….100,000
Design and Geotechnical Fees:………………...........................……………………………………………………………………………..754,042
Engineer (Lockwood, Andrews & Newnam.)….…………......…………………………………………………………………………………………….711,875
Geotech Testing (Rock Engineering)…..........................................................................................................................20,372
SUE Services (Cobb, Finley and Associates)…........................................................................................................21,795
Reimbursement Fees:……...………………………………………………………………………………………………………………….……………………..552,830
Contract Administration (Eng. Svcs Admin/Finance/Capital Budget) ……………………………………………………………………………….220,332
Engineering Services (Project Mgt)………………………………………………………………………………..330,498
Misc. (Printing, Advertising, etc.)………………………………………………………………………………………………………..2,000
TOTAL………………………………………………………………………………………………………………………………………13,359,981
ESTIMATED PROJECT BUDGET BALANCE…………………………………………………………………………………………0
Ayers Street Pedestrian Improvements and Turn Lane Project
PROJECT BUDGET ESTIMATE
NUECES BAY
LOCATION MAP
NOT TO SCALE
Ayers Street Pedestrian Improvements
and Turn Lane
(Bond 2014, Proposition 2)
� N
SCALE: N.T.S.
PROJECT LOCATION
CORPUS CHRISTI BAY
LAGUNA MADRE
Project Number: E15106
CITY COUNCIL EXHIBIT
CITY OF CORPUS CHRISTI, TEXAS
DEPARTMENT OF ENGINEERING SERVICES --- -- -
Council Presentation
July 30, 2019
Ayers Street Pedestrian Improvements
and Turn Lane
(Bond 2014, Proposition 2)
1
2
Project Location
3
Vicinity Map
4
Road Section
5
Project Scope
The project includes a Base Bid plus an AdditiveAlternate No. 1 as follows:
Base Bid:
•Widening the existing 4-lane roadway to a narrow 5-lane section with designated turn
lanes at Ayers/Mansheim and Ayers/Sunnybrook intersection
•Traffic signalization improvements with pavement markings and signage
•New curb & gutter, sidewalks, ADA ramps
•Utility improvements for water, wastewater, gas and new underground storm water
system
•Mill and overlay of the entire roadway
Additive Alternative No. 1:(Recommended)
•Full reconstruction of the pavement section in lieu of a mill & overlay
The Base Bid includes extending the ADA compliant sidewalk on the east to
the Port-Ayers Bus Transfer Station with joint City/RTA funds
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
Part A - GENERAL (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
A1 MOBILIZATION (5% MAX)LS 1 500,000.00$ 500,000.00$ 542,250.00$ 542,250.00$ 586,500.00$ 586,500.00$
A2 BONDS LS 1 63,000.00$ 63,000.00$ 162,675.00$ 162,675.00$ 63,300.00$ 63,300.00$
A3 STORMWATER POLLUTION PREVENTION PLAN LS 1 50,000.00$ 50,000.00$ 18,075.00$ 18,075.00$ 65,000.00$ 65,000.00$
A4 SILT FENCE LF 3732 4.80$ 17,913.60$ 4.82$ 17,988.24$ 7.00$ 26,124.00$
A5 BLOCK SOD SY 5016 5.15$ 25,832.40$ 5.72$ 28,691.52$ 6.80$ 34,108.80$
A6 HYDROMULCH/SEEDING SY 6447 1.20$ 7,736.40$ 10.24$ 66,017.28$ 1.80$ 11,604.60$
A7 SILT FENCE (NORTH OF GOLLIHAR)LF 636 5.10$ 3,243.60$ 6.03$ 3,835.08$ 11.00$ 6,996.00$
A8 BLOCK SOD (NORTH OF GOLLIHAR)SY 427 6.65$ 2,839.55$ 9.34$ 3,988.18$ 8.90$ 3,800.30$
A9 TRAFFIC CONTROL ITEMS (SIGNS, BARRICADES, CHANNELIZING DEVICES, ETC.)MO 14 15,000.00$ 210,000.00$ 3,651.15$ 51,116.10$ 16,000.00$ 224,000.00$
A10 TRAFFIC CONTROL PLAN AND PREP LS 1 130,000.00$ 130,000.00$ 9,034.50$ 9,034.50$ 52,600.00$ 52,600.00$
A11 TRAFFIC CONTROL PLAN MOBILIZATION / ADJUSTMENTS EA 3 15,000.00$ 45,000.00$ 4,579.00$ 13,737.00$ 27,200.00$ 81,600.00$
A12 STORMWATER POLLUTION PREVENTION PLAN (NORTH OF GOLLIHAR)LS 1 10,000.00$ 10,000.00$ 1,807.50$ 1,807.50$ 10,200.00$ 10,200.00$
A13 TRAFFIC CONTROL ITEMS (SIGNS, BARRICADES, CHANNELIZING DEVICES,
MO 3 5,000.00$ 15,000.00$ 3,651.15$ 10,953.45$ 12,700.00$ 38,100.00$
A14 TRAFFIC CONTROL PLAN AND PREP (NORTH OF GOLLIHAR)LS 1 15,000.00$ 15,000.00$ 4,217.50$ 4,217.50$ 3,600.00$ 3,600.00$
A15 TCP MOBILIZATION / ADJUSTMENTS (NORTH OF GOLLIHAR)EA 2 2,500.00$ 5,000.00$ 2,530.50$ 5,061.00$ 6,800.00$ 13,600.00$
A16 OZONE ACTION DAY DAY 5 3,000.00$ 15,000.00$ 180.75$ 903.75$ 460.00$ 2,300.00$
A17 SITE CLEARING AND STRIPPING AC 4 200,000.00$ 800,000.00$ 27,413.75$ 109,655.00$ 11,600.00$ 46,400.00$
SUBTOTAL PART A - GENERAL (Items A1 thru A17)1,915,565.55$ 1,050,006.10$ 1,269,833.70$
Part B - STREET IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
B1 REMOVE AND DISPOSE OF CONCRETE DRIVEWAYS SF 20905 1.90$ 39,719.50$ 5.02$ 104,943.10$ 11.00$ 229,955.00$
B2 REMOVE AND DISPOSE OF ASPHALT DRIVEWAYS SF 4991 0.75$ 3,743.25$ 3.77$ 18,816.07$ 7.10$ 35,436.10$
B3 REMOVE AND DISPOSE OF CONCRETE BUS PAD SF 1189 2.55$ 3,031.95$ 15.06$ 17,906.34$ 11.25$ 13,376.25$
B4 REMOVE AND DISPOSE OF MISC. CONCRETE SF 14543 2.50$ 36,357.50$ 6.03$ 87,694.29$ 6.30$ 91,620.90$
B5 STREET EXCAVATION SY 4515 17.00$ 76,755.00$ 21.91$ 98,923.65$ 19.00$ 85,785.00$
B6 STREET EXCAVATION - FULL DEPTH HMAC PAVEMENT REMOVAL AND
DISPOSAL
SY 9225 22.00$ 202,950.00$ 36.52$ 336,897.00$ 32.00$ 295,200.00$
B7 STREET EXCAVATION - FULL DEPTH CONCRETE PAVEMENT WITH HMAC
OVERLAY REMOVAL AND DISPOSAL
SY 162 102.00$ 16,524.00$ 60.25$ 9,760.50$ 36.00$ 5,832.00$
B8 FULL DEPTH PAVEMENT REPLACEMENT - 12" COMPACTED SUBGRADE
PREPARATION (1' B.O.C.)
SY 9387 4.15$ 38,956.05$ 15.97$ 149,910.39$ 11.50$ 107,950.50$
B9 FULL DEPTH PAVEMENT REPLACEMENT - GEOGRID (TENSAR BX1100 or TX-
5)
SY 9387 2.55$ 23,936.85$ 8.65$ 81,197.55$ 5.20$ 48,812.40$
B10 FULL DEPTH PAVEMENT REPLACEMENT - 11" CRUSHED LIMESTONE BASE
TYPE A GRADE 1-2
SY 9387 31.00$ 290,997.00$ 38.56$ 361,962.72$ 33.00$ 309,771.00$
B11 FULL DEPTH PAVEMENT REPLACEMENT - PRIME COAT (0.20 GALLONS/SY)GAL 1420 6.10$ 8,662.00$ 15.36$ 21,811.20$ 11.00$ 15,620.00$
B12 FULL DEPTH PAVEMENT REPLACEMENT - 5" TYPE 'B' HMAC, TXDOT ITEM
340, PG64-22
SY 7064 33.00$ 233,112.00$ 56.40$ 398,409.60$ 40.00$ 282,560.00$
B13 FULL DEPTH PAVEMENT REPLACEMENT - 3" TYPE 'D' HMAC, TXDOT ITEM
340, PG64-22
SY 7064 22.00$ 155,408.00$ 34.95$ 246,886.80$ 25.00$ 176,600.00$
B14 12" COMPACTED SUBGRADE PREPARATION (1' B.O.C.)SY 4515 4.15$ 18,737.25$ 12.35$ 55,760.25$ 8.80$ 39,732.00$
B15 GEOGRID (TENSAR BX1100 or TX-5)SY 4515 2.55$ 11,513.25$ 8.31$ 37,519.65$ 5.10$ 23,026.50$
B16 11" CRUSHED LIMESTONE BASE TYPE A GRADE 1-2 SY 4515 31.00$ 139,965.00$ 38.56$ 174,098.40$ 32.00$ 144,480.00$
B17 PRIME COAT (0.20 GALLONS/SY)GAL 730 6.10$ 4,453.00$ 11.81$ 8,621.30$ 8.40$ 6,132.00$
B18 5" TYPE 'B' HMAC, TXDOT ITEM 340, PG64-22 SY 3630 33.00$ 119,790.00$ 63.60$ 230,868.00$ 46.00$ 166,980.00$
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 1 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
B19 3" TYPE 'D' HMAC, TXDOT ITEM 340, PG64-22 SY 3630 22.00$ 79,860.00$ 42.18$ 153,113.40$ 30.00$ 108,900.00$
B20 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >0" TO <=1")
SY 6825 2.45$ 16,721.25$ 6.27$ 42,792.75$ 4.50$ 30,712.50$
B21 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >1" TO <=2")
SY 2940 4.90$ 14,406.00$ 12.05$ 35,427.00$ 8.70$ 25,578.00$
B22 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >2" TO <=4")
SY 4360 9.80$ 42,728.00$ 12.95$ 56,462.00$ 9.40$ 40,984.00$
B23 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >4" TO <= 6")
SY 2370 15.00$ 35,550.00$ 15.67$ 37,137.90$ 11.25$ 26,662.50$
B24 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >6" TO <= 8")
SY 380 20.00$ 7,600.00$ 27.72$ 10,533.60$ 20.00$ 7,600.00$
B25 PLANING & TEXTURING CONCRETE PAVEMENT, TXDOT ITEM 354 & 483,
SPECIAL SPEC. 3004 (TOTAL PLANING THICKNESS >0" TO <=2")
SY 100 330.00$ 33,000.00$ 79.53$ 7,953.00$ 57.00$ 5,700.00$
B26 HMAC LEVEL-UP - TYPE 'D', TXDOT ITEM 340, PG64-22 TON 2900 125.00$ 362,500.00$ 204.85$ 594,065.00$ 150.00$ 435,000.00$
B27 1-1/2" MIN. HMAC OVERLAY - TYPE D, TXDOT ITEM 340, PG64-22 SY 16875 19.00$ 320,625.00$ 16.87$ 284,681.25$ 12.00$ 202,500.00$
B28 SAW CUT (1-1/2" MAX) EXISTING HMAC PAVEMENT AT FULL DEPTH
PAVEMENT REMOVAL AND REPLACEMENT
LF 8120 3.60$ 29,232.00$ 4.82$ 39,138.40$ 2.50$ 20,300.00$
B29 HMAC PAVEMENT CORE/DRILL HOLE - 1" DIA.EA 20 480.00$ 9,600.00$ 638.65$ 12,773.00$ 450.00$ 9,000.00$
B30 HMAC PAVEMENT CORE HOLE - 6" DIA.EA 9 691.00$ 6,219.00$ 674.80$ 6,073.20$ 490.00$ 4,410.00$
B31 CONCRETE DRIVEWAY (6" THICK)SY 3724 150.00$ 558,600.00$ 94.39$ 351,508.36$ 130.00$ 484,120.00$
B32 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(24")(SLD)(100 MIL) - STOP
BAR
LF 262 17.00$ 4,454.00$ 16.87$ 4,419.94$ 20.00$ 5,240.00$
B33 REFLECTIVE PREFORMED PAVEMENT MARKINGS TY.1
(W)(TRIANGLES)(SLD)(100 MIL) - YIELD BAR
LF 20 30.00$ 600.00$ 30.13$ 602.60$ 36.00$ 720.00$
B34 REFLECTIVE PAVEMENT MARKINGS TY.1 (Y)(24")(SLD)(100 MIL) - ROAD LF 518 17.00$ 8,806.00$ 17.47$ 9,049.46$ 21.00$ 10,878.00$
B35 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(8")(SLD)(100 MIL) - ROAD LF 1344 0.95$ 1,276.80$ 0.96$ 1,290.24$ 1.15$ 1,545.60$
B36 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(4")(SLD)(100 MIL) - ROAD LF 2376 0.45$ 1,069.20$ 0.46$ 1,092.96$ 0.55$ 1,306.80$
B37 REFLECTIVE PAVEMENT MARKINGS TY.1 (Y)(4")(SLD)(100 MIL) - ROAD LF 7450 0.45$ 3,352.50$ 0.46$ 3,427.00$ 0.55$ 4,097.50$
B38 REFLECTIVE PAVEMENT MARKINGS TY.1 (B)(4")(SLD)(100 MIL) - PARKING LF 341 3.90$ 1,329.90$ 3.92$ 1,336.72$ 4.70$ 1,602.70$
B39 REFLECTIVE PAVEMENT MARKINGS TY.1 (Y)(4")(BKN)(100 MIL) - ROAD LF 870 0.50$ 435.00$ 0.48$ 417.60$ 0.60$ 522.00$
B40 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(4")(BKN)(100 MIL) - ROAD LF 1930 0.45$ 868.50$ 0.46$ 887.80$ 0.55$ 1,061.50$
B41 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(4")(BKN)(100 MIL) - ROAD -
LANE-DROP
LF 856 0.50$ 428.00$ 0.48$ 410.88$ 0.60$ 513.60$
B42 PREFABRICATED PAVEMENT MARKINGS TY.1 (W)(COMBO
STRAIGHT/RIGHT TURN ARROW)(100 MIL)
EA 1 451.00$ 451.00$ 451.88$ 451.88$ 540.00$ 540.00$
B43 PREFABRICATED PAVEMENT MARKINGS TY.1 (W)(RIGHT TURN
ARROW)(100 MIL)
EA 13 235.00$ 3,055.00$ 234.98$ 3,054.74$ 280.00$ 3,640.00$
B44 PREFABRICATED PAVEMENT MARKINGS TY.1 (W)(LEFT TURN
ARROW)(100 MIL)
EA 21 235.00$ 4,935.00$ 234.98$ 4,934.58$ 280.00$ 5,880.00$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 2 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
B45 PREFABRICATED PAVEMENT MARKINGS TY.1 (W)(DIRECTIONAL
ARROW)(100 MIL)
EA 13 632.00$ 8,216.00$ 632.63$ 8,224.19$ 750.00$ 9,750.00$
B46 PREFABRICATED PAVEMENT MARKINGS TY.1 (W)(WORD)"ONLY"(100 MIL)EA 18 331.00$ 5,958.00$ 331.38$ 5,964.84$ 390.00$ 7,020.00$
B47 RAISED REFLECTIVE PAVEMENT MARKINGS (TYII-A-A) YELLOW EA 246 3.90$ 959.40$ 3.92$ 964.32$ 4.70$ 1,156.20$
B48 RAISED REFLECTIVE PAVEMENT MARKINGS (TYII-C) WHITE EA 194 3.90$ 756.60$ 3.92$ 760.48$ 4.70$ 911.80$
B49 RAISED REFLECTIVE PAVEMENT MARKINGS (TYII-B-B) BLUE EA 19 3.90$ 74.10$ 3.92$ 74.48$ 4.70$ 89.30$
B50 COMBO STOP SIGN (R1-1)/STREET NAME SIGN (INCL. METAL POLE AND
FOUNDATION)
EA 5 933.00$ 4,665.00$ 933.88$ 4,669.40$ 1,100.00$ 5,500.00$
B51 SPEED LIMIT SIGN (R2-1)(INCL. METAL POLE AND FOUNDATION)EA 3 692.00$ 2,076.00$ 692.88$ 2,078.64$ 820.00$ 2,460.00$
B52 RIGHT TURN ONLY SIGN (R3-5R)(INCL. METAL POLE AND FOUNDATION)EA 2 632.00$ 1,264.00$ 632.63$ 1,265.26$ 750.00$ 1,500.00$
B53 RIGHT LANE MUST TURN RIGHT (R3-7)(INCL. METAL POLE AND
FOUNDATION)
EA 4 662.00$ 2,648.00$ 662.75$ 2,651.00$ 790.00$ 3,160.00$
B54 NO PARKING SIGN (R8-3)(INCL. METAL POLE AND FOUNDATION)EA 12 632.00$ 7,584.00$ 632.63$ 7,591.56$ 750.00$ 9,000.00$
B55 PEDESTRIAN CROSSING AHEAD SIGN (W11-2) (INCL. METAL POLE AND
FOUNDATION)
EA 1 692.00$ 692.00$ 692.88$ 692.88$ 820.00$ 820.00$
B56 LANE ENDS MERGE LEFT SIGN (W4-2) (INCL. METAL POLE AND
FOUNDATION)
EA 1 692.00$ 692.00$ 692.88$ 692.88$ 820.00$ 820.00$
B57 LANE-DROP SIGN (W4-2R) (INCL. METAL POLE AND FOUNDATION)EA 1 692.00$ 692.00$ 692.88$ 692.88$ 820.00$ 820.00$
B58 CENTER LANE ONLY W/ "BEGIN" (R3-9B)(M4-14)(INCL. METAL AND
FOUNDATION)
EA 8 752.00$ 6,016.00$ 753.13$ 6,025.04$ 890.00$ 7,120.00$
B59 CENTER LANE ONLY W/ "END" (R3-9B)(M4-6)(INCL. METAL AND
FOUNDATION)
EA 8 752.00$ 6,016.00$ 753.13$ 6,025.04$ 890.00$ 7,120.00$
B60 ALLOWANCE FOR UNANTICIPATED STREET IMPROVEMENTS LS 1 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$
SUBTOTAL PART B - STREET IMPROVEMENTS (Items B1 thru B60) 3,050,622.85$ 4,183,394.96$ 3,605,131.65$
Part C - RTA IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
C1 CONCRETE BUS PAD SF 3960 23.00$ 91,080.00$ 153.04$ 606,038.40$ 30.00$ 118,800.00$
C2 6" TYPE A, GRADE 1 CRUSHED, LIMESTONE BASE PER TXDOT STD. ITEM
NO. 247
SY 440 48.00$ 21,120.00$ 33.74$ 14,845.60$ 17.00$ 7,480.00$
C3 CONCRETE SHELTER PAD SF 1800 13.00$ 23,400.00$ 25.31$ 45,558.00$ 17.00$ 30,600.00$
C4 REMOVE CONCRETE CURB (NORTH OF GOLLIHAR)LF 139 6.35$ 882.65$ 24.10$ 3,349.90$ 77.00$ 10,703.00$
C5 REMOVE ASPHALT DRIVEWAY (NORTH OF GOLLIHAR)SF 1224 0.65$ 795.60$ 10.04$ 12,288.96$ 10.00$ 12,240.00$
C6 CONCRETE DRIVEWAY (6" THICK) (NORTH OF GOLLIHAR)SY 170 135.00$ 22,950.00$ 109.31$ 18,582.70$ 150.00$ 25,500.00$
C7 REMOVE EXISTING CONCRETE FLUME (NORTH OF GOLLIHAR)LS 1 339.00$ 339.00$ 12,652.50$ 12,652.50$ 2,700.00$ 2,700.00$
C8 REMOVE EXISTING CONCRETE SIDEWALK (NORTH OF GOLLIHAR)SF 372 1.25$ 465.00$ 6.03$ 2,243.16$ 14.50$ 5,394.00$
C9 REMOVE EXISTING RAMP (NORTH OF GOLLIHAR)SF 78 2.15$ 167.70$ 30.13$ 2,350.14$ 37.00$ 2,886.00$
C10 4" CONCRETE PEDESTRIAN SIDEWALK (NORTH OF GOLLIHAR)SF 2629 9.00$ 23,661.00$ 11.15$ 29,313.35$ 11.25$ 29,576.25$
C11 ADA CURB RAMP (NORTH OF GOLLIHAR)SF 660 23.00$ 15,180.00$ 33.74$ 22,268.40$ 33.00$ 21,780.00$
C12 CONCRETE HEADER CURBS AT CURB RAMPS AND LANDINGS (NORTH OF
GOLLIHAR)
LF 60 33.00$ 1,980.00$ 44.93$ 2,695.80$ 110.00$ 6,600.00$
SUBTOTAL PART C - RTA IMPROVEMENTS (Items C1 thru C12)202,020.95$ 772,186.91$ 274,259.25$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 3 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
Part D - ADA IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
D1 REMOVE EXISTING CONCRETE SIDEWALK SF 2004 1.25$ 2,505.00$ 5.02$ 10,060.08$ 5.40$ 10,821.60$
D2 REMOVE EXISTING RAMP SF 510 1.95$ 994.50$ 30.13$ 15,366.30$ 22.00$ 11,220.00$
D3 REFLECTIVE PAVEMENT MARKINGS TY.1 (W)(24")(SLD)(100 MIL) -
CROSSWALK
LF 731 17.00$ 12,427.00$ 16.87$ 12,331.97$ 20.00$ 14,620.00$
D4 4" CONCRETE PEDESTRIAN SIDEWALK SF 29003 12.00$ 348,036.00$ 9.64$ 279,588.92$ 10.00$ 290,030.00$
D5 12" HIGH SIDEWALK RETAINING CURB LF 30 80.00$ 2,400.00$ 114.48$ 3,434.40$ 110.00$ 3,300.00$
D6 ADA CURB RAMP SF 3916 23.00$ 90,068.00$ 27.72$ 108,551.52$ 27.00$ 105,732.00$
D7 CONCRETE HEADER CURBS AT CURB RAMPS AND LANDINGS LF 370 33.00$ 12,210.00$ 44.93$ 16,624.10$ 47.00$ 17,390.00$
D8 VAN ACCESSIBLE PARKING SPACE (INCLUDES 4" BLUE REFLECTORIZED
ACCESS AISLE PAVEMENT MARKINGS, WHITE ON BLUE INTERNATIONAL
SYMBOL PAVEMENT MARKING, 4" BLUE REFLECTORIZED PARKING STRIPE
& RESERVED PARKING SIGN)
EA 3 1,440.00$ 4,320.00$ 14,399.75$ 43,199.25$ 640.00$ 1,920.00$
SUBTOTAL PART D - ADA IMPROVEMENTS (D1 THRU D8)472,960.50$ 489,156.54$ 455,033.60$
Part E - DRAINAGE IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
E1 REMOVE EXISTING HEADWALL LF 75 56.00$ 4,200.00$ 24.10$ 1,807.50$ 160.00$ 12,000.00$
E2 REMOVE EXISTING INLET TOP TO BE REMOVED & REPLACE W/CUSTOM
LID TOP
EA 2 3,900.00$ 7,800.00$ 1,988.25$ 3,976.50$ 4,200.00$ 8,400.00$
E3 REMOVE EXISTING GRATE INLET EA 21 730.00$ 15,330.00$ 1,205.00$ 25,305.00$ 1,800.00$ 37,800.00$
E4 REMOVE EXISTING GRATE INLET AND REPLACE W/ STANDARD GRATE
INLET (NORTH OF GOLLIHAR)
EA 2 5,010.00$ 10,020.00$ 2,410.00$ 4,820.00$ 10,700.00$ 21,400.00$
E5 REMOVE CURB AND GUTTER LF 421 6.35$ 2,673.35$ 8.03$ 3,380.63$ 38.00$ 15,998.00$
E6 REMOVE CONCRETE CURB LF 295 2.85$ 840.75$ 8.03$ 2,368.85$ 27.00$ 7,965.00$
E7 REMOVE EXISTING 18" RCP (SINGLE)LF 1117 30.00$ 33,510.00$ 21.09$ 23,557.53$ 62.00$ 69,254.00$
E8 REMOVE EXISTING 2-18" RCP (DUAL)LF 2161 60.00$ 129,660.00$ 46.86$ 101,264.46$ 78.00$ 168,558.00$
E9 REMOVE EXISTING 24" RCP LF 479 61.00$ 29,219.00$ 42.18$ 20,204.22$ 45.00$ 21,555.00$
E10 REMOVE EXISTING 36" RCP LF 358 94.00$ 33,652.00$ 98.41$ 35,230.78$ 86.00$ 30,788.00$
E11 18" RCP LF 1023 231.00$ 236,313.00$ 144.51$ 147,833.73$ 220.00$ 225,060.00$
E12 24" RCP LF 2042 190.00$ 387,980.00$ 153.54$ 313,528.68$ 190.00$ 387,980.00$
E13 36" RCP LF 1067 236.00$ 251,812.00$ 207.06$ 220,933.02$ 270.00$ 288,090.00$
E14 6'X3' BOX CULVERT LF 2171 447.00$ 970,437.00$ 449.87$ 976,667.77$ 510.00$ 1,107,210.00$
E15 TRENCH SAFETY FOR STORM WATER PIPE/BOX LF 6302 3.00$ 18,906.00$ 12.05$ 75,939.10$ 7.00$ 44,114.00$
E16 4' DIAMETER TYPE 'A' MANHOLE EA 10 4,910.00$ 49,100.00$ 7,260.13$ 72,601.30$ 7,300.00$ 73,000.00$
E17 5' DIAMETER TYPE 'A' MANHOLE EA 2 4,770.00$ 9,540.00$ 8,230.15$ 16,460.30$ 8,100.00$ 16,200.00$
E18 MANHOLE RISER EA 11 3,640.00$ 40,040.00$ 4,283.78$ 47,121.58$ 5,000.00$ 55,000.00$
E19 TRENCH SAFETY FOR STORM WATER MH/INLET/RISER EA 47 67.00$ 3,149.00$ 421.75$ 19,822.25$ 250.00$ 11,750.00$
E20 STD. 6" CURB AND GUTTER LF 7762 25.00$ 194,050.00$ 21.69$ 168,357.78$ 45.00$ 349,290.00$
E21 CONNECT PROP. 36" RCP TO EXISTING JUNCTION BOX EA 1 4,350.00$ 4,350.00$ 3,916.25$ 3,916.25$ 5,600.00$ 5,600.00$
E22 CONNECT TO EXISTING GRATE INLET EA 2 1,870.00$ 3,740.00$ 4,820.00$ 9,640.00$ 4,200.00$ 8,400.00$
E23 CONNECT TO EXISTING CURB INLET EA 3 1,870.00$ 5,610.00$ 5,422.50$ 16,267.50$ 4,000.00$ 12,000.00$
E24 5' CURB INLET EA 24 4,780.00$ 114,720.00$ 5,729.78$ 137,514.72$ 9,300.00$ 223,200.00$
E25 INLET PROTECTION EA 24 181.00$ 4,344.00$ 247.03$ 5,928.72$ 210.00$ 5,040.00$
E26 INLET PROTECTION (NORTH OF GOLLIHAR)EA 4 181.00$ 724.00$ 301.25$ 1,205.00$ 210.00$ 840.00$
E27 4'x4' GRATE INLET (GROUT FILLED TO FLOWLINE)EA 35 4,900.00$ 171,500.00$ 5,691.62$ 199,206.70$ 6,100.00$ 213,500.00$
E28 SAFETY END TREATMENT (S.E.T.) 36" RCP EA 3 3,400.00$ 10,200.00$ 3,514.58$ 10,543.74$ 4,600.00$ 13,800.00$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 4 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
E29 SITE GRADING AND EMBANKMENT SY 24124 2.60$ 62,722.40$ 22.20$ 535,552.80$ 23.00$ 554,852.00$
E30 GRADE EXISTING DITCH TO DRAIN SY 1118 6.15$ 6,875.70$ 19.43$ 21,722.74$ 26.00$ 29,068.00$
E31 CONCRETE WINGWALL WITH PARALLEL WINGS, TYPE PW-2, NON-
SKEWED BOX CULVERT, STA. 10+63.16
LS 1 12,600.00$ 12,600.00$ 25,907.50$ 25,907.50$ 19,900.00$ 19,900.00$
E32 OUTFALL RIPRAP SY 20 146.00$ 2,920.00$ 102.43$ 2,048.60$ 850.00$ 17,000.00$
E33 5' CONCRETE VALLEY GUTTER LF 77 112.00$ 8,624.00$ 45.79$ 3,525.83$ 160.00$ 12,320.00$
E34 6" CONCRETE SLOPE PROTECTION, INCLUDING 24" TURNDOWN SY 21 221.00$ 4,641.00$ 514.54$ 10,805.34$ 460.00$ 9,660.00$
E35 LOW PROFILE CONCRETE BARRIERS EA 90 1,340.00$ 120,600.00$ 2,850.77$ 256,569.30$ 3,900.00$ 351,000.00$
E36 ALLOWANCE FOR UNANTICIPATED STORM WATER IMPROVEMENTS LS 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
SUBTOTAL PART E - DRAINAGE IMPROVEMENTS (E1 THRU E36)2,987,403.20$ 3,546,535.72$ 4,452,592.00$
Part F - WATER IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
F1 REMOVE AND SALVAGE EXISTING FIRE HYDRANT EA 11 1,350.00$ 14,850.00$ 876.84$ 9,645.24$ 580.00$ 6,380.00$
F2 GROUT & ABANDON-IN-PLACE EXISTING 8" WATERLINE LF 1553 20.00$ 31,060.00$ 14.34$ 22,270.02$ 30.00$ 46,590.00$
F3 GROUT & ABANDON-IN-PLACE EXISTING 24" WATERLINE LF 155 46.00$ 7,130.00$ 35.31$ 5,473.05$ 65.00$ 10,075.00$
F4 6" C900 PVC WATERLINE BY OPEN CUT LF 25 142.00$ 3,550.00$ 122.31$ 3,057.75$ 330.00$ 8,250.00$
F5 8" C900 PVC WATERLINE W/ RESTRAINED JOINTS BY OPEN CUT LF 750 102.00$ 76,500.00$ 123.04$ 92,280.00$ 120.00$ 90,000.00$
F6 8" DIA. FUSIBLE PVC WATERLINE BY HDD LF 890 289.00$ 257,210.00$ 161.47$ 143,708.30$ 150.00$ 133,500.00$
F7 20" PVC (C905 SDR18) WATERLINE W/ RESTRAINED JOINTS BY
TRENCHLESS METHOD
LF 164 912.00$ 149,568.00$ 154.24$ 25,295.36$ 690.00$ 113,160.00$
F8 20" PVC (C905 SDR18) WATERLINE W/ RESTRAINED JOINTS BY OPEN CUT LF 16 669.00$ 10,704.00$ 448.26$ 7,172.16$ 540.00$ 8,640.00$
F9 24" DIA. TEMPORARY LINE STOP EA 2 51,200.00$ 102,400.00$ 26,510.00$ 53,020.00$ 40,400.00$ 80,800.00$
F10 ADD EXTERNAL RESTRAINT TO EXISTING 24-INCH DIP PIPE JOINTS EA 16 3,870.00$ 61,920.00$ 2,018.38$ 32,294.08$ 4,500.00$ 72,000.00$
F11 2-INCH COMBO LOW PROFILE AIR RELEASE VALVES W/VENTS BOLLARDS
AND MANHOLE
EA 1 21,600.00$ 21,600.00$ 11,568.00$ 11,568.00$ 25,800.00$ 25,800.00$
F12 REMOVE EXISTING 24" DIP WATERLINE AT CROSSING W/ PROPOSED RCB LF 30 126.00$ 3,780.00$ 73.91$ 2,217.30$ 140.00$ 4,200.00$
F13 24-INCH CUT AND PLUG D.I. M.J.EA 2 4,230.00$ 8,460.00$ 1,037.51$ 2,075.02$ 7,100.00$ 14,200.00$
F14 8-INCH CUT AND PLUG D.I. M.J.EA 5 3,140.00$ 15,700.00$ 843.50$ 4,217.50$ 2,500.00$ 12,500.00$
F15 6-INCH CUT AND PLUG D.I. M.J.EA 1 2,370.00$ 2,370.00$ 638.65$ 638.65$ 3,600.00$ 3,600.00$
F16 24" X 20" ECCENTRIC TOP REDUCER D.I. M.J.EA 2 4,180.00$ 8,360.00$ 2,776.72$ 5,553.44$ 6,700.00$ 13,400.00$
F17 24"X20" TAPPING SLEEVE & VALVE (TS&V) W/BOX EA 2 37,100.00$ 74,200.00$ 24,401.25$ 48,802.50$ 57,600.00$ 115,200.00$
F18 8"X8" TAPPING SLEEVE & VALVE (TS&V) W/BOX EA 5 7,340.00$ 36,700.00$ 3,843.95$ 19,219.75$ 8,100.00$ 40,500.00$
F19 8"X6" TAPPING SLEEVE & VALVE (TS&V) W/BOX EA 16 5,800.00$ 92,800.00$ 2,892.00$ 46,272.00$ 7,300.00$ 116,800.00$
F20 6"X6" TAPPING SLEEVE & VALVE (TS&V) W/BOX EA 1 6,220.00$ 6,220.00$ 3,012.50$ 3,012.50$ 7,400.00$ 7,400.00$
F21 TRENCH SAFETY FOR WATER LINES LF 642 3.60$ 2,311.20$ 2.41$ 1,547.22$ 5.40$ 3,466.80$
F22 NEW FIRE HYDRANT ASSEMBLY (TYPE 1)EA 20 8,380.00$ 167,600.00$ 3,584.88$ 71,697.60$ 6,700.00$ 134,000.00$
F23 NEW FIRE HYDRANT ASSEMBLY (TYPE 2)EA 4 7,830.00$ 31,320.00$ 4,841.09$ 19,364.36$ 6,200.00$ 24,800.00$
F24 6" GATE VALVE WITH BOX & COVER EA 1 1,390.00$ 1,390.00$ 1,048.35$ 1,048.35$ 1,600.00$ 1,600.00$
F25 8" GATE VALVE WITH BOX & COVER EA 5 1,960.00$ 9,800.00$ 1,580.96$ 7,904.80$ 2,100.00$ 10,500.00$
F26 REPLACE EXISTING WATER SERVICE WITH NEW SERVICE CONNECTION EA 7 3,580.00$ 25,060.00$ 2,629.31$ 18,405.17$ 2,500.00$ 17,500.00$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 5 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
F27 RELOCATE EXIST. WATER METER (INCLUDES ALL REQ'D FITTINGS, VALVES,
AND METER BOXES)
EA 7 2,580.00$ 18,060.00$ 1,480.95$ 10,366.65$ 2,400.00$ 16,800.00$
F28 ADJUST EXISTING WATER VALVE BOX TO FINISH GRADE EA 8 1,030.00$ 8,240.00$ 433.80$ 3,470.40$ 1,400.00$ 11,200.00$
F29 ADUST EXISTING MANHOLES, VALVE BOXES AND METER BOXES TO FINISH
GRADE AT SIDEWALKS AND CURB RAMPS (NORTH OF GOLLIHAR)
EA 40 1,530.00$ 61,200.00$ 964.00$ 38,560.00$ 3,600.00$ 144,000.00$
F30 8"X6" REDUCER D.I. M.J.EA 1 554.00$ 554.00$ 241.00$ 241.00$ 180.00$ 180.00$
F31 8"X8"X6" TEE D.I. M.J.EA 5 818.00$ 4,090.00$ 373.55$ 1,867.75$ 260.00$ 1,300.00$
F32 8"X8"X8" TEE D.I. M.J.EA 5 854.00$ 4,270.00$ 422.96$ 2,114.80$ 470.00$ 2,350.00$
F33 8-INCH DUCTILE IRON PIPE LF 84 226.00$ 18,984.00$ 137.62$ 11,560.08$ 150.00$ 12,600.00$
F34 8-INCH D.I. BLIND FLANGE EA 4 397.00$ 1,588.00$ 204.85$ 819.40$ 140.00$ 560.00$
F35 8-INCH D.I. 11.25 DEG M.J. BEND EA 4 698.00$ 2,792.00$ 331.38$ 1,325.52$ 290.00$ 1,160.00$
F36 8-INCH D.I. 22.5 DEG M.J. BEND EA 4 702.00$ 2,808.00$ 339.81$ 1,359.24$ 290.00$ 1,160.00$
F37 8-INCH D.I. 45 DEG M.J. BEND EA 10 692.00$ 6,920.00$ 334.99$ 3,349.90$ 280.00$ 2,800.00$
F38 8-INCH D.I. 90 DEG M.J. BEND EA 8 714.00$ 5,712.00$ 302.46$ 2,419.68$ 310.00$ 2,480.00$
F39 20-INCH DUCTILE IRON PIPE LF 40 484.00$ 19,360.00$ 231.87$ 9,274.80$ 350.00$ 14,000.00$
F40 20-INCH D.I. 45 DEG M.J. BEND EA 4 2,460.00$ 9,840.00$ 1,473.72$ 5,894.88$ 1,600.00$ 6,400.00$
F41 20-INCH D.I. 90 DEG M.J. BEND EA 6 2,980.00$ 17,880.00$ 1,771.35$ 10,628.10$ 1,900.00$ 11,400.00$
F42 ALLOWANCE FOR UNANTICIPATED WATER IMPROVEMENTS LS 1 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$
SUBTOTAL PART F - WATER IMPROVEMENTS (F1 THRU F42)1,454,861.20$ 811,012.32$ 1,393,251.80$
Part G - WASTEWATER IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
G1 CUT, PLUG, GROUT AND ABANDON 12” WASTEWATER LINE LF 364 25.00$ 9,100.00$ 65.85$ 23,969.40$ 63.00$ 22,932.00$
G2 CUT, PLUG, GROUT AND ABANDON 10” WASTEWATER LINE LF 75 30.00$ 2,250.00$ 63.93$ 4,794.75$ 81.00$ 6,075.00$
G3 REMOVE EXISTING WASTEWATER MANHOLE EA 3 3,150.00$ 9,450.00$ 3,615.00$ 10,845.00$ 5,000.00$ 15,000.00$
G4 12" PVC C900 DR18 LF 385 156.00$ 60,060.00$ 211.47$ 81,415.95$ 290.00$ 111,650.00$
G5 10" PVC C900 DR18 LF 85 154.00$ 13,090.00$ 185.02$ 15,726.70$ 260.00$ 22,100.00$
G6 4' DIA WASTEWATER MANHOLE EA 6 15,900.00$ 95,400.00$ 8,312.09$ 49,872.54$ 16,700.00$ 100,200.00$
G7 ADJUST EXISTING MANHOLES TO GRADE EA 11 3,940.00$ 43,340.00$ 2,030.43$ 22,334.73$ 5,000.00$ 55,000.00$
G8 REMOVE AND REPLACE 12" WASTEWATER LINE AT WATERLINE
CROSSINGS
EA 6 5,320.00$ 31,920.00$ 8,118.09$ 48,708.54$ 4,300.00$ 25,800.00$
G9 ALLOWANCE FOR UNANTICIPATED WASTEWATER IMPROVEMENTS LS 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$
SUBTOTAL PART G - WASTEWATER IMPROVEMENTS (G1 THRU G9)274,610.00$ 267,667.61$ 368,757.00$
Part H - GAS IMPROVEMENTS (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
H1 BACKFILL AND COMPACT NEW GAS LINE TRENCHES CY 300 52.00$ 15,600.00$ 22.29$ 6,687.00$ 120.00$ 36,000.00$
SUBTOTAL PART H - GAS IMPROVEMENTS (H1 THRU H1)15,600.00$ 6,687.00$ 36,000.00$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 6 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
Part I - ADDITIVE ALTERNATE NO. 1 (per SECTION 01 29 01 MEASUREMENT AND BASIS FOR PAYMENT)
A9 TRAFFIC CONTROL ITEMS (SIGNS, BARRICADES, CHANNELIZING DEVICES,
ETC.)
MO -14 15,000.00$ (210,000.00)$ 3,651.15$ (51,116.10)$ 16,000.00$ (3)(224,000.00)$
B5 STREET EXCAVATION SY -4515 17.00$ (76,755.00)$ 21.91$ (98,923.65)$ 19.00$ (3)(85,785.00)$
B6 STREET EXCAVATION - FULL DEPTH HMAC PAVEMENT REMOVAL AND
DISPOSAL
SY -9225 22.00$ (202,950.00)$ 36.52$ (336,897.00)$ 32.00$ (3)(295,200.00)$
B7 STREET EXCAVATION - FULL DEPTH CONCRETE PAVEMENT WITH HMAC
OVERLAY REMOVAL AND DISPOSAL
SY -162 102.00$ (16,524.00)$ 60.25$ (9,760.50)$ 36.00$ (3)(5,832.00)$
B8 FULL DEPTH PAVEMENT REPLACEMENT - 12" COMPACTED SUBGRADE
PREPARATION (1' B.O.C.)
SY -9387 4.15$ (38,956.05)$ 15.97$ (149,910.39)$ 11.50$ (3)(107,950.50)$
B9 FULL DEPTH PAVEMENT REPLACEMENT - GEOGRID (TENSAR BX1100 or TX-
5)
SY -9387 2.55$ (23,936.85)$ 8.65$ (5)(81,197.55)$ 5.20$ (3)(48,812.40)$
B10 FULL DEPTH PAVEMENT REPLACEMENT - 11" CRUSHED LIMESTONE BASE
TYPE A GRADE 1-2
SY -9387 31.00$ (290,997.00)$ 38.56$ (361,962.72)$ 33.00$ (3)(309,771.00)$
B11 FULL DEPTH PAVEMENT REPLACEMENT - PRIME COAT (0.20 GALLONS/SY)GAL -1420 6.10$ (8,662.00)$ 15.36$ (21,811.20)$ 11.00$ (3)(15,620.00)$
B12 FULL DEPTH PAVEMENT REPLACEMENT - 5" TYPE 'B' HMAC, TXDOT ITEM
340, PG64-22
SY -7064 33.00$ (233,112.00)$ 56.40$ (398,409.60)$ 40.00$ (3)(282,560.00)$
B13 FULL DEPTH PAVEMENT REPLACEMENT - 3" TYPE 'D' HMAC, TXDOT ITEM
340, PG64-22
SY -7064 22.00$ (155,408.00)$ 34.95$ (246,886.80)$ 25.00$ (3)(176,600.00)$
B14 12" COMPACTED SUBGRADE PREPARATION (1' B.O.C.)SY -4515 4.15$ (18,737.25)$ 12.35$ (5)(55,760.25)$ 8.80$ (3)(39,732.00)$
B15 GEOGRID (TENSAR BX1100 or TX-5)SY -4515 2.55$ (11,513.25)$ 8.31$ (5)(37,519.65)$ 5.10$ (3)(23,026.50)$
B16 11" CRUSHED LIMESTONE BASE TYPE A GRADE 1-2 SY -4515 31.00$ (139,965.00)$ 38.56$ (5)(174,098.40)$ 32.00$ (3)(144,480.00)$
B17 PRIME COAT (0.20 GALLONS/SY)GAL -730 6.10$ (4,453.00)$ 11.81$ (5)(8,621.30)$ 8.40$ (3)(6,132.00)$
B18 5" TYPE 'B' HMAC, TXDOT ITEM 340, PG64-22 SY -3630 33.00$ (119,790.00)$ 63.60$ (5)(230,868.00)$ 46.00$ (3)(166,980.00)$
B19 3" TYPE 'D' HMAC, TXDOT ITEM 340, PG64-22 SY -3630 22.00$ (79,860.00)$ 42.18$ (153,113.40)$ 30.00$ (3)(108,900.00)$
B20 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >0" TO <=1")
SY -6825 2.45$ (16,721.25)$ 6.27$ (42,792.75)$ 4.50$ (3)(30,712.50)$
B21 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >1" TO <=2")
SY -2940 4.90$ (14,406.00)$ 12.05$ (35,427.00)$ 8.70$ (3)(25,578.00)$
B22 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >2" TO <=4")
SY -4360 9.80$ (42,728.00)$ 12.95$ (56,462.00)$ 9.40$ (3)(40,984.00)$
B23 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >4" TO <= 6")
SY -2370 15.00$ (35,550.00)$ 15.67$ (37,137.90)$ 11.25$ (3)(26,662.50)$
B24 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >6" TO <= 8")
SY -380 20.00$ (7,600.00)$ 27.72$ (10,533.60)$ 20.00$ (3)(7,600.00)$
B25 PLANING & TEXTURING CONCRETE PAVEMENT, TXDOT ITEM 354 & 483,
SPECIAL SPEC. 3004 (TOTAL PLANING THICKNESS >0" TO <=2")
SY -100 330.00$ (33,000.00)$ 79.53$ (7,953.00)$ 57.00$ (3)(5,700.00)$
B26 HMAC LEVEL-UP - TYPE 'D', TXDOT ITEM 340, PG64-22 TON -2900 125.00$ (362,500.00)$ 204.85$ (594,065.00)$ 150.00$ (3)(435,000.00)$
B27 1-1/2" MIN. HMAC OVERLAY - TYPE D, TXDOT ITEM 340, PG64-22 SY -16875 19.00$ (320,625.00)$ 16.87$ (284,681.25)$ 12.00$ (3)(202,500.00)$
B28 SAW CUT (1-1/2" MAX) EXISTING HMAC PAVEMENT AT FULL DEPTH
PAVEMENT REMOVAL AND REPLACEMENT
LF -8120 3.60$ (29,232.00)$ 4.82$ (39,138.40)$ 2.50$ (3)(20,300.00)$
B29 HMAC PAVEMENT CORE/DRILL HOLE - 1" DIA.EA -20 480.00$ (9,600.00)$ 638.65$ (12,773.00)$ 450.00$ (3)(9,000.00)$
B30 HMAC PAVEMENT CORE HOLE - 6" DIA.EA -9 691.00$ (6,219.00)$ 674.80$ (6,073.20)$ 490.00$ (3)(4,410.00)$
I1 TRAFFIC CONTROL ITEMS (SIGNS, BARRICADES, CHANNELIZING DEVICES,
ETC.)
MO 16 15,000.00$ 240,000.00$ 3,651.15$ 58,418.40$ 17,300.00$ 276,800.00$
I2 STREET EXCAVATION SY 4515 14.00$ 63,210.00$ 21.91$ 98,923.65$ 19.00$ 85,785.00$
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 7 of 8
TABULATED BY: Scott Harris, PE - LAN, Inc.Opinion of Probable Construction Cost (OPCC):$6,836,030
Bid DATE:20-Mar-18 TIME OF COMPLETION:485 Calendar Days
Item DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
TABULATION OF BIDS
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
Ayers St. Pedestrian Improvements and Turn Lane - SPID to Gollihar - Revised (Bond 2014)
CITY PROJECT NO. E15106
Clark Pipeline Services
6229 Leopard Street
Corpus Christi, TX 78405
Bay Ltd.
1414 Valero Way
Corpus Christi, TX 78409
Haas-Anderson Construction, Ltd.
P.O. Box 7692
Corpus Christi, TX 78467
I3 STREET EXCAVATION - FULL DEPTH HMAC PAVEMENT REMOVAL AND
DISPOSAL
SY 17108 21.50$ 367,822.00$ 36.52$ 624,784.16$ 33.00$ 564,564.00$
I4 STREET EXCAVATION - FULL DEPTH CONCRETE PAVEMENT WITH HMAC
OVERLAY REMOVAL AND DISPOSAL
SY 6964 39.00$ 271,596.00$ 60.25$ 419,581.00$ 12.75$ 88,791.00$
I5 12" COMPACTED SUBGRADE PREPARATION (1' B.O.C.)SY 28587 2.80$ 80,043.60$ 15.97$ 456,534.39$ 9.40$ 268,717.80$
I6 GEOGRID (TENSAR BX1100 or TX-5)SY 28587 2.40$ 68,608.80$ 8.44$ 241,274.28$ 5.40$ 154,369.80$
I7 11" CRUSHED LIMESTONE BASE TYPE A GRADE 1-2 SY 28587 27.50$ 786,142.50$ 38.56$ 1,102,314.72$ 34.00$ 971,958.00$
I8 PRIME COAT (0.20 GALLONS/SY)GAL 5080 4.50$ 22,860.00$ 15.36$ 78,028.80$ 9.00$ 45,720.00$
I9 5" TYPE 'B' HMAC, TXDOT ITEM 340, PG64-22 SY 25379 29.00$ 735,991.00$ 56.40$ 1,431,375.60$ 49.00$ 1,243,571.00$
I10 3" TYPE 'D' HMAC, TXDOT ITEM 340, PG64-22 SY 25379 18.00$ 456,822.00$ 34.95$ 886,996.05$ 33.00$ 837,507.00$
I11 PLANING & TEXTURING HMAC PAVEMENT, TXDOT ITEM 354 (TOTAL
PLANING THICKNESS >0" TO <=2") (FROM STA. 2+00 TO APPROX. STA.
4+68)
SY 2190 9.00$ 19,710.00$ 12.95$ 28,360.50$ 9.30$ 20,367.00$
I12 HMAC LEVEL-UP - TYPE 'D', TXDOT ITEM 340, PG64-22 (FROM STA. 2+00
TO APPROX. STA. 4+68)
TON 50 142.00$ 7,100.00$ 204.85$ 10,242.50$ 360.00$ 18,000.00$
I13 1-1/2" MIN. HMAC OVERLAY - TYPE D, TXDOT ITEM 340, PG64-22 (FROM
STA. 2+00 TO APPROX. STA. 4+68)
SY 2190 15.00$ 32,850.00$ 16.87$ 36,945.30$ 12.75$ 27,922.50$
SUBTOTAL PART I - ADDITIVE ALTERNATE NO. 1 (I1 THRU 13) & DELETE ITEM A9 AND ITEMS B5 THRU B30 642,955.25$ (5)1,929,885.74$ (3)1,754,244.70$
SUMMARY
SUBTOTAL PART A - GENERAL (Items A1 thru A17)1,915,565.55$ 1,050,006.10$ 1,269,833.70$
SUBTOTAL PART B - STREET IMPROVEMENTS (Items B1 thru B60) 3,050,622.85$ 4,183,394.96$ 3,605,131.65$
SUBTOTAL PART C - RTA IMPROVEMENTS (Items C1 thru C12)202,020.95$ 772,186.91$ 274,259.25$
SUBTOTAL PART D - ADA IMPROVEMENTS (D1 THRU D8)472,960.50$ 489,156.54$ 455,033.60$
SUBTOTAL PART E - DRAINAGE IMPROVEMENTS (E1 THRU E36)2,987,403.20$ 3,546,535.72$ 4,452,592.00$
SUBTOTAL PART F - WATER IMPROVEMENTS (F1 THRU F42)1,454,861.20$ 811,012.32$ 1,393,251.80$
SUBTOTAL PART G - WASTEWATER IMPROVEMENTS (G1 THRU G9)274,610.00$ 267,667.61$ 368,757.00$
SUBTOTAL PART H - GAS IMPROVEMENTS (H1 THRU H1)15,600.00$ 6,687.00$ 36,000.00$
SUBTOTAL PART I - ADDITIVE ALTERNATE NO. 1 (I1 THRU 13) & DELETE ITEM A9 AND ITEMS B5 THRU B30 642,955.25$ (5)1,929,885.74$ (3)1,754,244.70$
TOTAL PROJECT BASE BID (PARTS A THRU H)10,373,644.25$ 11,126,647.16$ 11,854,859.00$
SUBTOTAL PART I - ADDITIVE ALTERNATE NO. 1 (ITEMS I1 THRU I13) & DELETE ITEMS A9, B5 THRU B30 642,955.25$ (5)1,929,885.74$ (3)1,754,244.70$
TOTAL PROJECT BASE BID AND ADDITIVE ALTERNATE NO. 1 (PARTS A THRU I)11,016,599.50$ (5)13,056,532.90$ (3)13,609,103.70$
* Math errors by bidder, amounts shown are corrected amounts
E15106 Bid Tabulation.xlsx (Project No. E15106)Printed: 3/26/2019 @ 11:03 AM Page 8 of 8
DATE:July 26, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
886-2604
CAPTION:
Resolution authorizing submittal of grant application in the amount of $175,175.00 for Edward
Byrne Memorial Justice Assistance Grant (JAG) Program with funds to be distributed to the City
of Corpus Christi in the amount of $80,918.00, Nueces County in the amount of $80,917.00 and
the City of Robstown in the amount of $13,340.00; and authorizing Interlocal Agreements with
Nueces County and City of Robstown for distribution of the JAG program should the grant be
awarded.
PURPOSE:The City must apply for these funds each year.
BACKGROUND AND FINDINGS:
Under the Justice Assistance Grant (JAG) (previously Local Law Enforcement Block Grant
LEBG), the City has been declared a disparate jurisdiction and have agreed to split the funds
with Nueces County and serve as the fiscal agent for the City of Robstown in the amount of
$13,340. The remaining $161,835 will be split 50/50 between the City of Corpus Christi and
Nueces County. A disparate allocation occurs when a constituent unit of local government is
scheduled to receive one and one half times more (four times more for multiple units of local
government) than another constituent unit(s), while the other unit of local government bears
more than 50% of the costs of prosecution or incarceration that arise for Part 1 violent crimes
reported by the geographically constituent unit(s). This is the third year the City of Robstown
has had a specific allocation of funds designated.
Jurisdictions certified as disparate must submit a joint application for the aggregate of funds
allocated to them, specifying the amount of the funds that are to be distributed to each of the
units of local government and the purposes for which the funds will be used. When beginning
the JAG application process, a Memorandum of Understanding (MOU) must be completed,
signed, and faxed to the Office of Justice Programs, indicating who will serve as the
applicant/fiscal agent for the joint funds. The City, County, and the City of Robstown have
agreed that the City will serve as the lead agency. The Nueces County Commissioners Court
will consider the interlocal agreement on August 7 and the City of Robstown City Council on
August 19.
Approval to enter into an interlocal agreement with Nueces County to share the Edward Byrne
Memorial Justice Assistance Grant (JAG) and approval to submit a grant application to the U. S.
Department of Justice for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2019 Local Solicitation
AGENDA MEMORANDUM
Action item for the City Council meeting of August 13, 2019
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice for any
one or more of the following purpose areas:
Law enforcement programs • Prosecution and court programs
Prevention and education programs • Drug treatment and enforcement programs
Corrections and community corrections programs
Planning, evaluation, and technology improvement programs
Crime victim and witness programs (other than compensation
With this award, the program has provided a total of $5,983,651 in grant funds to the City since
the program began in 1996. The funds have been used to purchase backbone equipment for
the Mobil Data/Automated Vehicle Location project, police package vehicles, unmarked police
units, a property van, SWAT equipment, a bomb suit, digitized radios, radios for the
Communications van, digital cameras, radars, video cameras, personal computer hardware and
software, an upgrade to the computer system and the radio microwave system, a mobile police
substation, polygraph instrument, air packs, SWAT rescue vehicle, radios for Project 25
compliance, and other police equipment. The award will be used to purchase tasers and other
police equipment. The award is expected to be received in September 2019.
ALTERNATIVES: None
OTHER CONSIDERATIONS: None
CONFORMITY TO CITY POLICY:Conforms to all city policies.
EMERGENCY / NON-EMERGENCY: Non-emergency
DEPARTMENTAL CLEARANCES:Finance, Legal
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □ Not applicable
Fiscal Year: 2018-
2019
Project to Date
Expenditures
(CIP only)Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item $175,175 $175,175
BALANCE
Funding Detail:
Fund:1061 Police Grants Fund
Organization/Activity:
Mission Element:151 Respond to Calls for law enforcement
Project # (CIP Only):
Account:520090 Minor Tools and Equipment
RECOMMENDATION: Staff recommends submitting the application.
LIST OF SUPPORTING DOCUMENTS: Interlocal agreement with Nueces County and City of
Robstown
Resolution authorizing submittal of grant application in the amount of
$175,175.00 for Edward Byrne Memorial Justice Assistance Grant
(JAG) Program with funds to be distributed to the City of Corpus
Christi in the amount of $80,918.00, Nueces County in the amount of
$80,917 and the City of Robstown in the amount of $13,340.00; and
authorizing Interlocal Agreements with Nueces County and City of
Robstown for distribution of JAG program funds should the grant be
awarded.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. That the City Manager or designee is authorized to submit a grant application
in the amount of $175,175.00 to the US Department of Justice, Bureau of Justice
Assistance for funding eligible under the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program FY 2019 Local Solicitation with $80,917.00 of the funds to be
distributed to the City of Corpus Christi in the amount of $80,918.00, Nueces County in
the amount of $80,917.00 and the City of Robstown in the amount of $13,340.00 under
the lnterlocal Agreements should the grant be awarded. Grant funds will be used for the
enhancement of law enforcement efforts by the Corpus Christi Police Department,
Nueces County and City of Robstown.
SECTION 2.The City Manager or his designee is authorized to execute an lnterlocal
Agreement between the City of Corpus Christi and Nueces County to establish terms to
distribute $80,917.00 of the Edward Byrne Memorial Justice Grant (JAG) Program FY
2019 Local Solicitation to Nueces County.
SECTION 3.The City Manager or his designee is authorized to execute an lnterlocal
Agreement between the City of Corpus Christi and City of Robstown to establish terms to
distribute $13,340.00 of the Edward Byrne Memorial Justice Grant (JAG) Program FY
2019 Local Solicitation to City of Robstown.
The above resolution was passed by the following vote:
Joe McComb _______________________
Roland Barrera _______________________
Rudy Garza _______________________
Paulette M. Guajardo _______________________
Gil Hernandez _______________________
Michael Hunter _______________________
Ben Molina _______________________
Everett Roy _______________________
Greg Smith _______________________
ATTEST:CITY OF CORPUS CHRISTI
Rebecca L. Huerta Joe McComb
City Secretary Mayor
Corpus Christi, Texas
_________ day of ___________________, 2019
Page 1 of 3
GMS APPLICATION NUMBER __________________________
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENT
COUNTY OF NUECES
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI, TEXAS AND
THE COUNTY OF NUECES, TEXAS
EDWARD BYRNE MEMORIAL, JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM FISCAL YEAR 2019 LOCAL SOLICITATION AWARD
This agreement is made and entered into this _____ day of ________, 2019, by
and between the City of Corpus Christi, acting by and through its governing body,
the City Council (“CITY”), and the County of Nueces, acting by and through its
governing body, the Commissioners Court (“COUNTY”), both of Nueces County,
State of Texas, witness:
WHEREAS, this Agreement is made under the authority of Section 791.011(a),
Government Code; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of governmental functions hereunder, shall make that
performance or those payments from current revenues legally available to that
party; and
WHEREAS, each governing body finds that the performance of this Agreement is
in the best interests of both parties, that the undertaking will benefit the public, and
that the division of costs fairly compensates the performing party for the services
or functions under this agreement; and
WHEREAS, the CITY and COUNTY have previously entered into an agreement
for disbursement of Fiscal Year 2012, 2013, 2014, 2015, 2016, 2017 & 2018 JAG
funds which is separate from this agreement; and
WHEREAS, the CITY agrees to provide the COUNTY fifty percent (50%), or a
current estimate of $80,917, JAG funds received from Fiscal Year 2019 award;
and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to
reallocate the JAG funds.
Page 2 of 3
GMS APPLICATION NUMBER __________________________
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
CITY agrees to pay COUNTY a total of fifty percent (50%), or a current estimate
of $80,917 of the JAG funds received from this award.
Section 2.
COUNTY agrees to use the fifty percent (50%), or current estimate of $80,917, of
JAG funds received from CITY under this agreement for the enhancement of law
enforcement until September 30, 2022.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims
against COUNTY other than claims for which liability may be imposed by the Texas
Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims
against CITY other than claims for which liability may be imposed by the Texas
Tort Claims Act.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing
services under this Agreement and shall not be liable for any civil liability that may
arise from the furnishing of the services by the other party.
Section 6.
The parties to this Agreement do not intend for any third party to obtain a right by
virtue of this Agreement.
Section 7.
By entering into this Agreement, the parties do not intend to create any obligations,
express or implied, other than those set out herein. Further, this Agreement shall
not create any rights in any party not a signatory hereto.
Page 1 of 3
GMS APPLICATION NUMBER __________________________
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENT
COUNTY OF NUECES
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI, TEXAS AND
THE CITY OF ROBSTOWN
EDWARD BYRNE MEMORIAL, JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM FISCAL YEAR 2019 LOCAL SOLICITATION AWARD
This agreement is made and entered into this _____ day of ________, 2019, by
and between the City of Corpus Christi, acting by and through its governing body,
the City Council (“CORPUS CHRISTI”), and the City of Robstown, acting by and
through its governing body, the City Council (“ROBSTOWN”), both of Nueces
County, State of Texas, witness:
WHEREAS, this Agreement is made under the authority of Section 791.011(a),
Government Code; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of governmental functions hereunder, shall make that
performance or those payments from current revenues legally available to that
party; and
WHEREAS, each governing body finds that the performance of this Agreement is
in the best interests of both parties, that the undertaking will benefit the public, and
that the division of costs fairly compensates the performing party for the services
or functions under this agreement; and
WHEREAS, the CITY agrees to provide the ROBSTOWN a current estimate of
$13,340 JAG funds received from Fiscal Year 2019 award; and
WHEREAS, the CITY and ROBSTOWN believe it to be in their best interests to
reallocate the JAG funds.
Page 2 of 3
GMS APPLICATION NUMBER __________________________
NOW THEREFORE, the ROBSTOWN and CORPUS CHRISTI agree as follows:
Section 1.
CORPUS CHRISTI agrees to pay ROBSTOWN a current estimate of $13,340 of
the JAG funds received from this award.
Section 2.
ROBSTOWN agrees to use current estimate of $13,340, of JAG funds received
from CORPUS CHRISTI under this agreement for the enhancement of law
enforcement until September 30, 2022.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims
against ROBSTOWN other than claims for which liability may be imposed by the
Texas Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims
against CORPUS CHRISTI other than claims for which liability may be imposed by
the Texas Tort Claims Act.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing
services under this Agreement and shall not be liable for any civil liability that may
arise from the furnishing of the services by the other party.
Section 6.
The parties to this Agreement do not intend for any third party to obtain a right by
virtue of this Agreement.
Section 7.
By entering into this Agreement, the parties do not intend to create any obligations,
express or implied, other than those set out herein. Further, this Agreement shall
not create any rights in any party not a signatory hereto.
DATE:August 13, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
(361) 886-2603
Kim Baker, Director of Contracts and Procurement
Kimb2@cctexas.com
(361) 826-3169
CAPTION:
Motion authorizing a three-year service agreement with Triple G Lawn Services in an
amount not to exceed $96,000.00 for a three-year period, with term starting upon
issuance of notice to proceed, for landscaping and grounds maintenance for seven police
managed buildings funded through the General Fund.
PURPOSE:
The motion is to approve a three-year service agreement for landscaping and grounds
maintenance for outlying police buildings for the Police Department.
BACKGROUND AND FINDINGS:
The Police Department has seven locations including the main headquarters that require
landscaping and grounds maintenance. The scope of work includes mowing, trimming,
and debris cleanup to be done on a bi-weekly basis at six locations and on a monthly
basis at one location. The six buildings that will receive bi-weekly service include the
Police Headquarters, the Animal Care Services building, the Police Training Building, the
Public Safety Building B, the Professional Standards Building and the Property
Warehouse. The Vehicle Impound lot will receive services on a monthly basis.
The Contracts and Procurement Department conducted a competitive Request for Bid
process to obtain bids from qualified firms to provide landscaping and grounds
maintenance for the seven police buildings for the Police Department. The City received
three qualified bids and one non-responsive bid for these services. The contractor that
currently perform the services, R&H Construction and Mowing, did not submit a bid. Staff
recommends award to the lowest responsive, responsible bidder, Triple G Lawn Services.
Landscaping and Grounds Maintenance for Seven Police Managed Buildings
AGENDA MEMORANDUM
Action item for the City Council Meeting of August 13, 2019
The contract term with Triple G Lawn Services will begin upon issuance of the notice to
proceed.
ALTERNATIVES:
Not applicable.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This purchase conforms to the City’s purchasing policies and procedures and State
statutes regulating procurement.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Police Department
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $263,816.26 $91,000.00 $354,816.26
Encumbered /
Expended Amount $102,385.08 $0.00 $102,385.08
This item $5,000.00 $91,000.00 $96,000.00
BALANCE $156,431.18 $0.00 $156,431.18
Funding Detail:
Fund:1020 – General Fund
Organization/Activity:11870 – Police Building Maintenance and Operations
Mission Element:151 – Respond to Law Enforcement Calls
Project # (CIP Only): n/a
Account:530000 – Professional Services
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Bid Tabulation
Service Agreement 2247
CITY OF CORPUS CHRISTI
CONTRACTS AND PROCUREMENT DEPARTMENT
BUYER: JOHN ELIZONDO OUTLYING POLICE BUILDINGS
1 Training Center Building, 4510 Corona Dr.
3 Year Services@ 26 Cycles per Year 78 $50.00 $3,900.00 $200.00 $15,600.00 $400.00 $31,200.00 $125.00 $9,750.00
2
Public Safety Police Dept. Building B., 1501
Holly Rd. (3 Year Services@ 26 Cycles per
Year)78 $250.00 $19,500.00 $200.00 $15,600.00 $400.00 $31,200.00 $125.00 $9,750.00
3 Professional Standards Bldg, 5805 Williams
Dr. (3 Year Services @ 26 C cles er Year)78 $100.00 $7,800.00 $300.00 $23,400.00 $400.00 $31,200.00 $125.00 $9,750.00
4 Property Warehouse, 1502 Brownlee Blvd
(3 Year Services @ 26 C cles per Year )78 $200.00 $15,600.00 $300.00 $23,400.00 $400.00 $31,200.00 $125.00 $9,750.00
5 Main Police Dept. Building, 321 John Sartain
St. (3 Year Services@ 26 Cycles per Year)78 $50.00 $3,900.00 $250.00 $19,500.00 $400.00 $31,200.00 $125.00 $9,750.00
6 Animal Control, 2626 Holly Rd.
3 Year Services@ 26 C cles per Year 78 $350.00 $27,300.00 $400.00 $31,200.00 $400.00 $31,200.00 $180.00 $14,040.00
7 Vehicle Impound Lot, 5485 Greenwood Dr.
3 Year Services@ 12 C cles er Year 36 $500.00 $18,000.00 $400.00 $14,400.00 $400.00 $14,400.00 $275.00 $9,900.00
$96,000.00 $143,100.00 $201,600.00 $72,690.00
*Fairmont Landscaping Company did not have the required number of years operating continously as an established firm; therefore, their bid was considered
non-responsible.
*Fairmont
Landscaping
Corpus Christi, TX
UNIT
PRICE
EXTENDED
PRICE
BID TABULATION
LANDSCAPING AND GROUNDS MAINTENANCE FOR
RFB NO. 2247
UNIT
PRICE
EXTENDED
PRICE
Reiter ABC &
Associates, Inc.
UNIT
PRICE
EXTENDED
PRICE
Corpus Christi, TX Corpus Christi, TX
CML Services, LLC
TOTALS
ITEM DESCRIPTION CYCLES Corpus Christi, TX
UNIT
PRICE
EXTENDED
PRICE
Triple G Lawn Service
Service Agreement Standard Form Page 1 of 7
Approved as to Legal Form April 30, 2019
SERVICE AGREEMENT NO. 2247
Landscaping and Grounds Maintenance for Outlying Police
Buildings
THIS Landscaping and Grounds Maintenance for Outlying Police Buildings
Agreement ("Agreement") is entered into by and between the City of Corpus Christi,
a Texas home-rule municipal corporation (“City”) and Triple G Lawn
Services, LLC (“Contractor"), effective upon execution by the City Manager or the
City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Landscaping and Grounds Maintenance
for Outlying Police Buildings in response to Request for Bid/Proposal No. 2247
(“RFB/RFP”), which RFB/RFP includes the required scope of work and all specifications
and which RFB/RFP and the Contractor’s bid or proposal response, as applicable, are
incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each
were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Landscaping and Grounds Maintenance for
Outlying Police Buildings (“Services”) in accordance with the attached Scope of
Work, as shown in Attachment A, the content of which is incorporated by
reference into this Agreement as if fully set out here in its entirety, and in
accordance with Exhibit 2.
2. Term. This Agreement is for three years, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional 0-year periods (“Option Period(s)”), provided, the parties
do so in writing and prior to the expiration of the original term or the then-current
Option Period. The City’s extension authorization must be executed by the City
Manager or designee.
3.Compensation and Payment. This Agreement is for an amount not to exceed
$96,000, subject to approved extensions and changes. Payment will be made for
Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City’s discretion, be allocated for use in the next option period.
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form April 30, 2019
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Pat Eldridge
Police Department
Phone: 361-886-2696
Email: Pat@cctexas.com
5. Insurance; Bonds.
(A)Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B)In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form April 30, 2019
7.Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
(A)The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B)In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C)Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
Service Agreement Standard Form Page 4 of 7
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manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City’s sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Pat Eldridge
Police Management Services Director
Address: 321 John Sartain St., Corpus Christi, Texas 78401
Phone: 361-886-2696
Fax: 361-886-2607
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form April 30, 2019
IF TO CONTRACTOR:
Triple G Lawn Services, LLC
Attn: Gil Gomez Jr.
Title: Owner
Address: 3206 Harpers Ferry, Corpus Christi, TX 78410
Phone: 361-816-1418
Fax: N/A
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A)The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B)Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
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Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21.Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A.this Agreement (excluding attachments and exhibits);
B.its attachments;
C.the bid solicitation document including any addenda (Exhibit 1); then,
D.the Contractor’s bid response (Exhibit 2).
22.Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement if required
by said statute.
23.Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
24.Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
[Signature Page Follows]
Attachment A: Scope of Work
1 General Requirements/Background Information
The Contractor shall provide landscaping and grounds maintenance services,
including all necessary labor, supervision, equipment and supplies, for outlying police
buildings as outlined in this Scope of Work.
2 Scope of Work
A.Prior to the start of each landscaping and grounds maintenance, the Contractor
must remove all litter and debris such as paper, cans, bottles, bags,
accumulated leaves, palm fronds, tree limbs and other tree litter from fence
lines, sidewalks, trees, shrubs, groundcover beds, all curbs and gutters, and other
hard surfaces at each identified location. Pick-up shall consist of removal of
visible litter larger than three inches square. Special attention shall be given to
insure the removal of objects, which may cause injury, if thrown from mowing
equipment. The Contractor must perform grounds, landscaping, and turf
maintenance for all locations including but not limited to lawn and shrub areas,
flowerbeds and planters, walkways, curbsides, and play areas.
B.Mowers shall be adjusted for a cutting height of approximately three inches.
C.Cycle Description: (12 months) July - June
6 Locations – Bi Weekly
1 Locations – Once per Month
If a cycle is finished before the days are up, the Contractor will not start another
cycle until the day after the completion of the previous cycle. The Contractor
will notify the Contract Administration upon completion of mowing for a cycle.
D.All mowing equipment shall be equipped with sharp blades so as not to tear, but
cleanly cut the blades of grass.
E.The Contractor shall mow as close as practicable to all fixed objects exercising
extreme care not to damage trees, plants, shrubs, fire hydrants, sign and power
poles, guardrails, culvert headwall, delineators or other appurtenances which
may be on some of our locations.
F.All resulting clippings and leaves shall be removed from any roadway, walkway,
parking area, or any other hard surface including curbs and gutters and from
plant beds, tree collars, etc. Contractor MUST NOT sweep or blow any grass
clippings or leaves into the streets, gutters or other portions of the storm water
system including ditches and storm drains.
G.The Contractor shall hand trim around all fixed objects such as trees, plants,
shrubs, fire hydrants, sign and power poles, guardrails and culvert headwalls,
unless specified otherwise and will be subsidiary to the mowing operation.
H.The Contractor shall be responsible for notifying the Contract Administrator of
large object(s), including but not limited to furniture, appliances and massive
dump sites etc. Any Large object(s) which are too large to set aside, shall be
moved around until removal is coordinated by the City. The Contractor shall
coordinate the rescheduling of mowing the uncut area with the Contract
Administrator.
I.After operations, the Contractor shall remove any visible trash and debris that
were cut up during the process. The Contractor shall not dispose of any trash or
debris into dumpsters located on City property. The trash and debris must be
removed from City property (hauled off-site) and disposed of in accordance with
all City ordinances. All trash and litter shall be disposed of properly at the
Contractor’s expense and proof of such proper disposal through third party
invoices or landfill receipts shall be turned in to the Contract Administrator on a
monthly basis.
J.If any location was not serviced on schedule and had to be re-scheduled for a
valid reason, such as inclement weather, the Contract Administrator must be
notified in writing before 3:00 p.m. the day the location was missed.
3 Work Site and Conditions
The work shall be performed at the locations below throughout the City.
A. List of locations:
4510 Corona Dr.; Training – Bi weekly
1501 Holly Rd.; Public Safety Bld. B. – Bi weekly
5805 Williams Dr.; Internal Affair – Bi weekly
1502 Brownlee; Warehouse – Bi weekly
321 John Sartain; Main PD Bld. – Bi weekly
2626 Holly; Animal Control – Bi weekly
*5485 Greenwood; Impound Lot – Once per Month
* Note: Service for Impound Lot must be performed and completed the week
before Auction Day, which is the first Saturday of each month.
B. The Contractor shall supply the City with a work schedule to indicate the normal
starting and completion times for its operations.
C. Work Hours: The Contractor will confine all operations to daylight hours, sunrise to
sunset. Monday-Sunday the schedule must be emailed by Monday 8:00 a.m. for
approval by the Contractor Administrator prior to commencing the mowing
program. It is expected that the work will be scheduled effectively throughout the
contract period in order to accomplish an overall well managed mowing
maintenance program.
D. Non-Work Hours: The Contractor may not store any equipment or tools on any
site. After completion of work at any site, the Contractor must remove all
equipment, supplies, and materials from that site.
4 Security and Protection of Property
A.Security Requirements:
The Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the sites.
The Contractor shall not enter the buildings at any location for any reason
without receiving prior approval from the Contractor Administrator.
B.Protection of Property:
The Contractor shall take proper measures to protect all property which
might be damaged by Contractor’s Work hereunder, and in case of any
damage resulting from any act or omission on the part of or on behalf of
the Contractor, and shall restore at its own expense the damaged property
to a condition similar or equal to that existing before such damage was
done, or shall make good such damage in all acceptable manner.
All damages which are not repaired or compensated for by the Contractor
will be repaired or compensated for by City forces at the Contractor’s
expense. All expenses charged by the City for repair work or compensation
shall be deducted from any monies owed to the contractor.
5 Notifications and Inspections
Each Monday morning, by 8:00 a.m., the Contractor shall email the Contract
Administrator a schedule indicating the locations that will be mowed that week. No
work shall be done without the approval of the Contract Administrator.
6 Special Instructions
All Contractor vehicles must have a decal clearly identifying the Contractor’s
company name.
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
I. CONTRACTOR’S LIABILITY INSURANCE
A. Contractor must not commence work under this agreement until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor Agency to commence work until all
similar insurance required of any subcontractor Agency has been obtained.
B. Contractor must furnish to the City’s Risk Manager and Contract Administer one
(1) copy of Certificates of Insurance (COI) with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City’s Risk Manager. The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and a
waiver of subrogation is required on all applicable policies. Endorsements must
be provided with COI. Project name and or number must be listed in Description
Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-written day notice of cancellation,
required on all certificates or by
applicable policy endorsements
Bodily Injury and Property Damage
Per occurrence - aggregate
Commercial General Liability Including:
1. Commercial Broad Form
2. Premises – Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
AUTO LIABILITY (including)
1. Owned
2. Hired and Non-Owned
3. Rented/Leased
$1,000,000 Combined Single Limit
WORKERS’ COMPENSATION
EMPLOYER’S LIABILITY
Statutory
$500,000 /$500,000 /$500,000
C. In the event of accidents of any kind related to this agreement, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers’ compensation
coverage through a licensed insurance company. The coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance.
The workers’ compensation coverage provided must be in an amount sufficient
to assure that all workers’ compensation obligations incurred by the Contractor
will be promptly met.
B. Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no
less than A- VII.
C. Contractor shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested
change. Contractor shall pay any costs incurred resulting from said changes. All
notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations,
completed operation and activities of, or on behalf of, the named insured
performed under contract with the City, with the exception of the workers'
compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on
the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and
not less than ten (10) calendar days advance written notice for nonpayment
of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of
coverage, Contractor shall provide a replacement Certificate of Insurance and
applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during
this contract. Failure to provide and to maintain the required insurance shall
constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Contractor
to remove the exhibit hereunder, and/or withhold any payment(s) if any, which
become due to Contractor hereunder until Contractor demonstrates
compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor’s performance of the
work covered under this agreement.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of
Corpus Christi for liability arising out of operations under this agreement.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this agreement.
2019 Insurance Requirements
Ins. Req. Exhibit 4-B
Contracts for General Services – Services Performed Onsite
04/26/2019 Risk Management – Legal Dept.
Bond Requirements: No Bonds are required; therefore, Section S(B) is null for this
agreement.
Attachment D: Warranty Requirements
Warranty Requirements: Section 8(A) and 8(B) are null for this Service Agreement.
DATE:August 13, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
(361) 886-2603
Kim Baker, Director of Contracts and Procurement
Kimb2@cctexas.com
(361) 826-3169
CAPTION:
Motion authorizing five individual amendments to five service agreements for mowing and
servicing of vacant properties with code violations in an amount not to exceed $11,250.00
each, and a revised value of each service agreement not to exceed $56,250.00 with Luz
Alicia Sierra Leal dba Alicia's Lawn Service, Richard Herrera dba R.H. Const. & Mowing
and Arnold Mendoza dba Pioneer Lawn Services, and CML Services, LLC, Joe Manuel
Perez dba J.M. Perez and Grandsons LLC, with terms ending on June 30, 2020 funded
through the General Fund and the Community Development Block Grant.
PURPOSE:
The motion is to approve amendments to service agreement 1773, 1777, 1787, 1789 and
1838 for mowing and services of vacant properties for Code Enforcement to continue
mowing and servicing properties that have code violations.
BACKGROUND AND FINDINGS:
The Contracts and Procurement Department conducted a Request for Qualifications
process in Fiscal Year 2017-2018 for the Police Department’s Code Enforcement Division
and issued two-year $45,000.00 service agreements to ten contractors for mowing and
servicing of vacant properties. These services include, mowing, trimming, edging, tree
brush trimming, debris removal and securing the properties. The terms of the contract
began on July 1, 2018 and ends on June 30, 2020. Since the contracts began on July 1,
2018, eight of the ten contractors have either ended or maxed out their contracts resulting
in a reduction in capacity. In order to continue abating vacant properties, Code
Enforcement needs five of the ten service agreements amended to increase the capacity
Amendments to Five Mowing and Service of Vacant Properties
Service Agreements
AGENDA MEMORANDUM
Action item for the City Council Meeting of August 13, 2019
to do more work. The amendments to the five service agreements for mowing and
servicing of vacant properties with code violations will be in an amount not to exceed
$11,250.00 each and a revised value of each service agreement not to exceed
$56,250.00.The increases requested for each contract is 25%, the maximum allowed by
law. Staff will also begin working on a new solicitation to obtain more contractors.
ALTERNATIVES:
Not applicable.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This purchase conforms to the City’s purchasing policies and procedures and State
statutes regulating procurement.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Police Department
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $345,756.20 $0.00 $345,756.20
Encumbered /
Expended Amount $171,720.58
$0.00
$171,720.58
This item $56,250.00 $0.00 $56,250.00
BALANCE $117,785.62 $0.00 $117,785.62
Funding Detail:
Fund:1020 – General Fund
Organization/Activity:11500 – Code Enforcement
Mission Element:157 – Enforce housing, zoning and nuisance codes
Project # (CIP Only): N/A
Account:530220 – Demolition/clean-up service
Amount:$33,440.96
Funding Detail:
Fund:1059 CDBG Grant
Organization/Activity:851905F – Clearance Program FY19
Mission Element:157 - Enforce housing, zoning and nuisance codes
Project # (CIP Only):N/A
Account:530220 – Demolition/clean-up service
Amount:$22,809.04
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Amendment No. 1 for Service Agreements 1773, 1838, 1787, 1777 and 1789
Service Agreements 1773, 1838, 1787, 1777 and 1789
Page 1 of 2
Amendment
City of Corpus Christi
Contracts and Procurement Department
Date: June 26, 2019
Service Agreement No.: 1777 – Mowing and Servicing of Vacant Properties for Code Enforcement
Reference: SA 1777 Amendment No. 1
Service Agreement Current Not to Exceed Value: $45,000
The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Richard Herrera dba
R.H. Const. & Mowing, hereinafter referred to as the Contractor, do hereby make and enter into this
amendment (the “Amendment”) which, together with the Service Agreement No. 1777 (the
“Agreement”) and all other duly executed amendments, constitutes the entire agreement between the
City and the Contractor.
I.
Section 3. Compensation and Payment of the Agreement is amended, effective through the
end date as follows:
Increases the value of the Agreement by an amount not to exceed $11,250 or 25% due to
the amount of work needed on vacant properties and the unanticipated reduction of available
Contractors on the City’s rotation list, therefore the revised value of this Service Agreement
is not to exceed $56,250.
II.
Attachment A: Scope of Work, Section 2. to the Agreement is hereby amended to correct an
administrative error and remove Subsection C. as follows:
A. The initial order in which Contractors are placed on the rotation list shall be determined by
random drawing. The first Contractor’s name drawn shall be the first on the list. The
second name drawn shall be second, and so on.
B. For each mowing and servicing of vacant properties job, the City will contract the next
qualified Contractor on the rotation list.
C. The rotation will be maintained for the duration of the term of any contract and extensions
thereof.
The Contractor and the City agree to and shall abide by all terms and conditions of the original
Agreement and any amendments to that Agreement, to the extent they are not in conflict with the terms
of this Amendment.
(SIGNATURE PAGE FOLLOWS)
R~ o:.~l.q -1'1
Richard Herrefa dba RH Cons1 & MvwwlQ
l(jn, •• Dela
d CoelClecb end Procuremen1
C,ty d COf1)UI Chnlta . Texn
A,.._OVEO AS TO LEGAL FOMI:
A11llta1 It Cfty Attorney
Page 2 of 2
Page 1 of 2
Amendment
City of Corpus Christi
Contracts and Procurement Department
Date: June 26, 2019
Service Agreement No.: 1787 – Mowing and Servicing of Vacant Properties for Code Enforcement
Reference: SA 1787 Amendment No. 1
Service Agreement Current Not to Exceed Value: $45,000
The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Arnold Mendoza
dba Pioneer Lawn Services, hereinafter referred to as the Contractor, do hereby make and enter into
this amendment (the “Amendment”) which, together with the Service Agreement No. 1787 (the
“Agreement”) and all other duly executed amendments, constitutes the entire agreement between the
City and the Contractor.
I.
Section 3. Compensation and Payment of the Agreement is amended, effective through the
end date as follows:
Increases the value of the Agreement by an amount not to exceed $11,250 or 25% due to
the amount of work needed on vacant properties and the unanticipated reduction of available
Contractors on the City’s rotation list, therefore the revised value of this Service Agreement
is not to exceed $56,250.
II.
Attachment A: Scope of Work, Section 2. to the Agreement is hereby amended to correct an
administrative error and remove Subsection C. as follows:
A. The initial order in which Contractors are placed on the rotation list shall be determined by
random drawing. The first Contractor’s name drawn shall be the first on the list. The
second name drawn shall be second, and so on.
B. For each mowing and servicing of vacant properties job, the City will contract the next
qualified Contractor on the rotation list.
C. The rotation will be maintained for the duration of the term of any contract and extensions
thereof.
The Contractor and the City agree to and shall abide by all terms and conditions of the original
Agreement and any amendments to that Agreement, to the extent they are not in conflict with the terms
of this Amendment.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 2
Amendment
City of Corpus Christi
Contracts and Procurement Department
Date: June 26, 2019
Service Agreement No.: 1838 – Mowing and Servicing of Vacant Properties for Code Enforcement
Reference: SA 1838 Amendment No. 1
Service Agreement Current Not to Exceed Value: $45,000
The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and CML Services, LLC,
hereinafter referred to as the Contractor, do hereby make and enter into this amendment (the
“Amendment”) which, together with the Service Agreement No. 1838 (the “Agreement”) and all other
duly executed amendments, constitutes the entire agreement between the City and the Contractor.
I.
Section 3. Compensation and Payment of the Agreement is amended, effective through the
end date as follows:
Increases the value of the Agreement by an amount not to exceed $11,250 or 25% due to
the amount of work needed on vacant properties and the unanticipated reduction of available
Contractor’s on the City’s rotation list, therefore the revised value of this Service Agreement
is not to exceed $56,250.
II.
Attachment A: Scope of Work, Section 2. to the Agreement is hereby amended to correct an
administrative error and remove Subsection C. as follows:
A. The initial order in which Contractors are placed on the rotation list shall be determined by
random drawing. The first Contractor’s name drawn shall be the first on the list. The
second name drawn shall be second, and so on.
B. For each mowing and servicing of vacant properties job, the City will contract the next
qualified Contractor on the rotation list.
C. The rotation will be maintained for the duration of the term of any contract and extensions
thereof.
The Contractor and the City agree to and shall abide by all terms and conditions of the original
Agreement and any amendments to that Agreement, to the extent they are not in conflict with the terms
of this Amendment.
(SIGNATURE PAGE FOLLOWS)
Page 2 of 2
____________________ __________
David Alvarez Date
CML Services, LLC
____________________ _________
Kim Baker Date
Director of Contracts and Procurement
City of Corpus Christi, Texas
APPROVED AS TO LEGAL FORM:
_______________________________
Assistant City Attorney Date
6/28/19
Service Agreement Form – Mowing Contracts Page 1 of 7
Approved as to Legal Form 6/19/18
SERVICE AGREEMENT NO. 1773
Mowing and Servicing of Vacant Properties for
Code Enforcement
THIS Mowing and Servicing of Vacant Properties for Code
Enforcement Agreement ("Agreement") is entered into by and between the City of
Corpus Christi, a Texas home-rule municipal corporation (“City”) and Luz Alicia
Sierra Leal dba Alicia's Lawn Service (“Contractor"), effective upon execution by
the City Manager or the City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Mowing and Servicing of Vacant
Properties for Code Enforcement in response to Request for Qualifications No. 1273
(“RFQ”), which RFQ includes the required scope of work and all specifications and
which RFQ and the Contractor’s response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1.Scope. Contractor will provide Mowing and Servicing of Vacant
Properties for Code Enforcement (“Services”) in accordance with the
attached Scope of Work, as shown in Attachment A, the content of which is
incorporated by reference into this Agreement as if fully set out here in its entirety,
and in accordance with Exhibit 2.
2.Term. This Agreement is for 24 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. The total value of this Agreement is not to exceed
$45,000.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Pricing Schedule, as shown in Attachment B, the content of
which is incorporated by reference into this Agreement as if fully set out here in its
entirety.
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Service Agreement Form – Mowing Contracts Page 2 of 7
Approved as to Legal Form 6/19/18
Liza Lopez
Neighborhood Services
361.826.3043
LizaC@cctexas.com
5. Insurance; Bonds.
(A)Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B)In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFQ or as may
be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7.Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
Service Agreement Form – Mowing Contracts Page 3 of 7
Approved as to Legal Form 6/19/18
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Form – Mowing Contracts Page 4 of 7
Approved as to Legal Form 6/19/18
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Liza Lopez
Compliance Office Supervisor
1201 Leopard Street, Corpus Chrisit, Texas 78401
361.826.3043
Fax: 361.826.3011
IF TO CONTRACTOR:
Alicia's Lawn Services
Attn: Luz Alicia Sierra Leal
Owner
4619 Angela, Corpus Christi, Texas 78416
361.461.6354
Fax: 361.461.6354
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Form – Mowing Contracts Page 5 of 7
Approved as to Legal Form 6/19/18
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
Service Agreement Form – Mowing Contracts Page 6 of 7
Approved as to Legal Form 6/19/18
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor’s response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 6
Attachment A: Scope of Work
1. General Requirements
The type of “Work” to be performed under this contract includes: mowing,
line trimming, edging, tree/brush trimming and removal, removal of debris,
and securing of vacant properties, vacant developed properties, and
occasionally occupied properties as deemed necessary on a health and
safety basis. Contractor shall provide all labor, insurance and equipment
necessary to provide for full mowing services as specified herein.
2. Contractor Rotation Process
A. The initial order in which Contractors are placed on the rotation list shall
be determined by random drawing. The first Contractor’s name drawn
shall be the first on the list. The second name drawn shall be second, and
so on.
A.For each mowing and servicing of vacant properties job, the City will
contract the next qualified Contractor on the rotation list.
B.The rotation will be maintained for the duration of the term of any
contract and extensions thereof.
C.Work orders will be issued by the City for each property that needs
3. Schedule
A. Hours of Operation – Contractor shall perform the work Monday through
Friday and will be required to be available for weekend assignments as
necessary, excluding City recognized holidays.
B. Contractor must pick up work order within two business days of contract.
All work orders assigned will need to be completed within the specified
period:
1. One to five calendar days for mowing/lot cleaning
2. One to five calendar days for board ups, unless emergency conditions
require immediate attention.
C.In the event Contractor, does not complete the work order within the
required five days of assignment, the City reserves the right to arrange for
services from the next Contractor. However, the City’s right to use the
entity of its choice in emergencies shall take precedence over the
rotation list or list of qualified contracted providers. Moreover, as
determined by the City, Contractor’s frequent failure to prosecute the
work described herein may result in disqualification of the Contractor
Page 2 of 6
and removal from the rotation list. This decision will be made by the City
and is final.
D.In the event of equipment failure that will extend work order completion
past completion date, Contractor must contact the Contract
Administrator responsible for contractors or department designee.
4. Scope of Work
A.The Contractor shall remove all trash, debris, cans, bottles, tires, paper
and plastic from the grounds and fence lines. After mowing, Contractor
shall remove any trash and debris that was cut up by the mowing
process. Contractor must hand mow and rake where needed.
Contractor will not dispose of any trash or debris into dumpsters located
on the property. The trash and debris must be removed from the property
and disposed of in accordance with City ordinances. A receipt of
disposal from the City landfills or other Texas Commission on
Environmental Quality (TECQ) registered landfills will be required as proof
of final and proper disposal. Contractor is required to show work order or
case number to landfill scale personnel to show proof of worksite and
avoid disposal fee. A penalty may be imposed for failure to provide
proof of receipt and/or payment may be withheld.
B.The Contractor shall clean and scrape sidewalks, curbs, and gutters from
accumulation of grass growth, dirt, and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings,
and guy wires free from clinging, climbing, and crawling grasses, vines,
sands, dirt, and grass clippings as required in City Code of Ordinance No.
025707.
C.Trees identified for removal must be cut to ground level. Contractor shall
trim all tree limbs that hang lower than seven feet over sidewalk or
ground surface and tree limbs that hang lower than 13 feet over street.
D.Contractor shall not remove any gas tanks or 55-gallon drums from the
property. The landfill will accept oil, paint, pesticides and solvents.
E.Contractor shall avoid causing “windrows” when mowing. Windrows
occur when a mower goes one direction and causes the grass to lie over
Page 3 of 6
because of wheels, etc., This creates rows of grass that are not cut
uniformly.
F.Unless otherwise specified by the City, Contractor must leave all fencing
intact and in the same state of repair as existed immediately prior to
Contractor commencing work.
G.Contractor may not store any equipment or tools on any work site. After
completion of work, Contractor must remove all equipment, supplies,
and materials from the work site.
H.All work completed by Contractor shall be subject to the approval of the
area City Code Enforcement Official or departmental designee. The City
Code Enforcement Official shall have the right to require Contractor to
re-mow, re-trim, re-edge, re-sweep, or re-board properties if the work has
not been performed to contract. Properties which have not been
mowed adequately will be re-done before payment authorization is
approved.
I.Contractor shall meet all the requirements for property securing a vacant
structure as designated in the New Vacant Building Ordinance No.
025929, Sec. 13-3009 Standards for boarding a vacant building.
J.Contractor will perform in a good and workmanlike manner all work
assigned. Contractor will maintain a professional and civil disposition with
all City representatives, City staff members, and the general public.
Failure to maintain a professional/workmanlike manner may result in the
termination of Contractor’s agreement as determined by the City.
K.Photographs are required on each work order issued. In regards to a
vacant building, a minimum of eight photographs are required to
include: one from the front (including curb and gutter), one from the
back (including rear yard), one from each side of structure, before the
work is started, and one of each location listed above after the work is
completed. In regards to a vacant lot, a minimum of four photographs
are required to include: one from the front (including curb and gutter),
and one including the rear of the lot. Each photograph is to be taken at
the same location and angle as the before pictures. Address and date
Page 4 of 6
each photograph. If photographs are not submitted at the completion
of the job, payment may be delayed.
L.Contractor shall possess and display a current Solid Waste Hauler Permit
sticker on each vehicle and trailer used for transporting solid waste.
(Permit must be renewed by August 1 of each year.)
M.Contractor shall have a tarpaulin or cover over the load when
transporting solid waste to landfill or other approved point of disposal.
N.If an emergency is declared by the City, the City reserves the right to use
any entity of its choosing. Determination and declarations of
emergencies are at the sole discretion of the City.
O.Any and all costs, either direct or indirect, associated with or incidental
to Contractor’s performance of the services described in this scope of
work are the sole responsibility of Contractor and are considered to be
included in the contract pricing. Such expenses may include buy not
limited to travel to and from the subject property, execution of the work
order, clearing and transporting of debris, storage fees, hauler permit
fees, cost of required insurances, etc.
P.Contractor shall ensure that subcontractors (including those persons
secured through a temporary staffing company) comply with all
requirements of this contract including, but not limited to, those
regarding insurance, and permits.
Q.Contractor shall remain in full compliance with all requirements.
Cancellation or expiration of insurance (unless renewed or secured
through another licensed insurance provider) during the contract period
will result in automatic disqualification of Contractor and removal from
the rotation list.
R.Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the
site.
5. Ozone Warning Days
A.All push mowers, weed eaters, motor scooters or other small engines shall
not be used at all.
Page 5 of 6
A.No mowing shall be done on the designated Ozone Action Days except
in the case of a special event or emergency or removing a liability. If
mowing is necessary for such a situation, mowing shall be kept to a
minimum. However, the City shall retain the right to determine and notify
the Contractor of any such Special event, emergency, or liability.
B.Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
C.Equipment using reformulated gas shall be allowed to operate on the
third day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
6. Security Requirements
A.Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the work site and
replacing fencing if removed by Contractor.
B. Contractor shall not enter the buildings at any locations for any reason
without receiving prior approval from the designated Code Enforcement
Compliance Supervisor or Code Enforcement Officer.
7. Protection of Property
A. Contractor shall take proper measures to protect all property which might
be injured or damaged by Contractor’s work, and in case of any injury
or damage resulting from any act or omission on the part of or on behalf
of Contractor, Contractor shall restore, at Contractor’s own expense, the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or Contractor shall make good such
injury or damage in an acceptable manner to the City. All Contractor
caused damages which are not repaired or compensated for by
Contractor will be repaired or compensated for by City forces at the
Contractors expense. All expenses charged by the City for such repair
work or compensation shall be deducted from any monies owed to such
the Contractor under any agreement between the City and Contractor.
B. Mowing equipment and /or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and
weather conditions are such that the property will be damaged. Any
Page 6 of 6
damage caused by mowing equipment and/or heavy equipment shall
be addressed by the Contract Administrator.
Page 1 of 1
Attachment B: Bid/Pricing Schedule
By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A.Mowing & Clearing- Vacant Lot Rate Table:
LOT SIZE
1 2 3 4 5 6 7
1-5,000
square
feet
5,001-
10,000
square feet
10,001-
15,000
square feet
15,001-
20,000
square feet
20,001-
25,000
square feet
25,001-
30,000
square feet
Over 30,000
square feet
Density A $0.013 $0.011 $0.009 $0.007 $0.006 $0.005 To be bid out
Density B $0.017 $0.015 $0.013 $0.011 $0.009 $0.007 To be bid out
Density C $0.025 $0.022 $0.019 $0.017 $0.015 $0.012 To be bid out
NOTE: If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from the next three qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three, the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A: Low density vegetation.
Density B: Medium density vegetation and/or light debris.
Density C: High density vegetation and/or heavy debris
Light Debris: Grass clippings, high weeds (12” or higher), leaves, paper and plastic litter items and discarded textiles of
all sorts.
Moderate Debris: Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts,
and household items (e.g. dishes, tableware, pots and pans, etc.)
Heavy Debris: Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B.Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $35.00 each
Tree Removal $85.00 each
Debris Disposal ( construction material/brush/furniture/bulky items) $47.10 per ton
Concrete Disposal (slab/rubber) $19.81 per ton
Securing Structures (Board ups) with contractor provided list $55.00 each opening
Disposal fee $10.00 per work order
Improper Set Out Fee/Too Early Set Out $50.00 per work order
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
Page 1 of 4
Attachment C: Insurance and Bond Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor, to
commence work until all similar insurance required of any subcontractor
has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Park &
Recreation Director one (1) copy of Certificates of Insurance with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if
applicable. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY
including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000,000 Combined Single Limit
Page 2 of 4
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not domiciled in Texas)
Employers Liability
Statutory and complies with Part B
of this Exhibit.
$500,000/$500,000/$500,000
3. In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
B. ADDITIONAL REQUIREMENTS
1. Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers’ compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers’ Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2. Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
3. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days
of the policy expiration dates. All notices under this Exhibit shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
Page 3 of 4
• List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
5. Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractor's performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
6. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor’s performance of the work covered under this contract.
8. It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this contract.
Page 4 of 4
9.It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
Purchasing - Code Enforcement
Mowing, Edging, Line, Tree, Brush Trimming and Removal, Debris Removal, and
Securing Properties
10/24/2017 sw Risk Management
Bonds are not required for this service.
Attachment D: Warranty Requirements
Section 8. is null for this Service Agreement.
Page 1 of 1
Service Agreement Form – Mowing Contracts Page 1 of 7
Approved as to Legal Form 6/19/18
SERVICE AGREEMENT NO. 1777
Mowing and Servicing of Vacant Properties for
Code Enforcement
THIS Mowing and Servicing of Vacant Properties for Code
Enforcement Agreement ("Agreement") is entered into by and between the City of
Corpus Christi, a Texas home-rule municipal corporation (“City”) and Richard Herrera
dba R.H. Const. & Mowing (“Contractor"), effective upon execution by the City
Manager or the City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Mowing and Servicing of Vacant
Properties for Code Enforcement in response to Request for Qualifications No. 1273
(“RFQ”), which RFQ includes the required scope of work and all specifications and
which RFQ and the Contractor’s response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1.Scope. Contractor will provide Mowing and Servicing of Vacant
Properties for Code Enforcement (“Services”) in accordance with the
attached Scope of Work, as shown in Attachment A, the content of which is
incorporated by reference into this Agreement as if fully set out here in its entirety,
and in accordance with Exhibit 2.
2.Term. This Agreement is for 24 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. The total value of this Agreement is not to exceed
$45,000.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Pricing Schedule, as shown in Attachment B, the content of
which is incorporated by reference into this Agreement as if fully set out here in its
entirety.
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Service Agreement Form – Mowing Contracts Page 2 of 7
Approved as to Legal Form 6/19/18
Liza Lopez
Neighborhood Services
361.826.3043
LizaC@cctexas.com
5. Insurance; Bonds.
(A)Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B)In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFQ or as may
be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7.Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
Service Agreement Form – Mowing Contracts Page 3 of 7
Approved as to Legal Form 6/19/18
(A)The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B)In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Form – Mowing Contracts Page 4 of 7
Approved as to Legal Form 6/19/18
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Liza Lopez
Compliance Office Supervisor
1201 Leopard Street, Corpus Chrisit, Texas 78401
361.826.3043
Fax: 361.826.3011
IF TO CONTRACTOR:
R.H. Const. & Mowing
Attn: Richard Herrera
Owner
2145 Shirley Drive, Corpus Christi, Texas 78416
361.548.5170
Fax: 361.548.5170
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Form – Mowing Contracts Page 5 of 7
Approved as to Legal Form 6/19/18
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
Service Agreement Form – Mowing Contracts Page 6 of 7
Approved as to Legal Form 6/19/18
C.the bid solicitation document including any addenda (Exhibit 1); then,
D.the Contractor’s response (Exhibit 2).
22.Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement.
23.Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24.Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25.Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 6
Attachment A: Scope of Work
1. General Requirements
The type of “Work” to be performed under this contract includes: mowing,
line trimming, edging, tree/brush trimming and removal, removal of debris,
and securing of vacant properties, vacant developed properties, and
occasionally occupied properties as deemed necessary on a health and
safety basis. Contractor shall provide all labor, insurance and equipment
necessary to provide for full mowing services as specified herein.
2. Contractor Rotation Process
A. The initial order in which Contractors are placed on the rotation list shall
be determined by random drawing. The first Contractor’s name drawn
shall be the first on the list. The second name drawn shall be second, and
so on.
A.For each mowing and servicing of vacant properties job, the City will
contract the next qualified Contractor on the rotation list.
B.The rotation will be maintained for the duration of the term of any
contract and extensions thereof.
C.Work orders will be issued by the City for each property that needs
3. Schedule
A. Hours of Operation – Contractor shall perform the work Monday through
Friday and will be required to be available for weekend assignments as
necessary, excluding City recognized holidays.
B. Contractor must pick up work order within two business days of contract.
All work orders assigned will need to be completed within the specified
period:
1. One to five calendar days for mowing/lot cleaning
2. One to five calendar days for board ups, unless emergency conditions
require immediate attention.
C.In the event Contractor, does not complete the work order within the
required five days of assignment, the City reserves the right to arrange for
services from the next Contractor. However, the City’s right to use the
entity of its choice in emergencies shall take precedence over the
rotation list or list of qualified contracted providers. Moreover, as
determined by the City, Contractor’s frequent failure to prosecute the
work described herein may result in disqualification of the Contractor
Page 2 of 6
and removal from the rotation list. This decision will be made by the City
and is final.
D.In the event of equipment failure that will extend work order completion
past completion date, Contractor must contact the Contract
Administrator responsible for contractors or department designee.
4. Scope of Work
A.The Contractor shall remove all trash, debris, cans, bottles, tires, paper
and plastic from the grounds and fence lines. After mowing, Contractor
shall remove any trash and debris that was cut up by the mowing
process. Contractor must hand mow and rake where needed.
Contractor will not dispose of any trash or debris into dumpsters located
on the property. The trash and debris must be removed from the property
and disposed of in accordance with City ordinances. A receipt of
disposal from the City landfills or other Texas Commission on
Environmental Quality (TECQ) registered landfills will be required as proof
of final and proper disposal. Contractor is required to show work order or
case number to landfill scale personnel to show proof of worksite and
avoid disposal fee. A penalty may be imposed for failure to provide
proof of receipt and/or payment may be withheld.
B.The Contractor shall clean and scrape sidewalks, curbs, and gutters from
accumulation of grass growth, dirt, and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings,
and guy wires free from clinging, climbing, and crawling grasses, vines,
sands, dirt, and grass clippings as required in City Code of Ordinance No.
025707.
C.Trees identified for removal must be cut to ground level. Contractor shall
trim all tree limbs that hang lower than seven feet over sidewalk or
ground surface and tree limbs that hang lower than 13 feet over street.
D.Contractor shall not remove any gas tanks or 55-gallon drums from the
property. The landfill will accept oil, paint, pesticides and solvents.
E.Contractor shall avoid causing “windrows” when mowing. Windrows
occur when a mower goes one direction and causes the grass to lie over
Page 3 of 6
because of wheels, etc., This creates rows of grass that are not cut
uniformly.
F.Unless otherwise specified by the City, Contractor must leave all fencing
intact and in the same state of repair as existed immediately prior to
Contractor commencing work.
G.Contractor may not store any equipment or tools on any work site. After
completion of work, Contractor must remove all equipment, supplies,
and materials from the work site.
H.All work completed by Contractor shall be subject to the approval of the
area City Code Enforcement Official or departmental designee. The City
Code Enforcement Official shall have the right to require Contractor to
re-mow, re-trim, re-edge, re-sweep, or re-board properties if the work has
not been performed to contract. Properties which have not been
mowed adequately will be re-done before payment authorization is
approved.
I.Contractor shall meet all the requirements for property securing a vacant
structure as designated in the New Vacant Building Ordinance No.
025929, Sec. 13-3009 Standards for boarding a vacant building.
J.Contractor will perform in a good and workmanlike manner all work
assigned. Contractor will maintain a professional and civil disposition with
all City representatives, City staff members, and the general public.
Failure to maintain a professional/workmanlike manner may result in the
termination of Contractor’s agreement as determined by the City.
K.Photographs are required on each work order issued. In regards to a
vacant building, a minimum of eight photographs are required to
include: one from the front (including curb and gutter), one from the
back (including rear yard), one from each side of structure, before the
work is started, and one of each location listed above after the work is
completed. In regards to a vacant lot, a minimum of four photographs
are required to include: one from the front (including curb and gutter),
and one including the rear of the lot. Each photograph is to be taken at
the same location and angle as the before pictures. Address and date
Page 4 of 6
each photograph. If photographs are not submitted at the completion
of the job, payment may be delayed.
L.Contractor shall possess and display a current Solid Waste Hauler Permit
sticker on each vehicle and trailer used for transporting solid waste.
(Permit must be renewed by August 1 of each year.)
M.Contractor shall have a tarpaulin or cover over the load when
transporting solid waste to landfill or other approved point of disposal.
N.If an emergency is declared by the City, the City reserves the right to use
any entity of its choosing. Determination and declarations of
emergencies are at the sole discretion of the City.
O.Any and all costs, either direct or indirect, associated with or incidental
to Contractor’s performance of the services described in this scope of
work are the sole responsibility of Contractor and are considered to be
included in the contract pricing. Such expenses may include buy not
limited to travel to and from the subject property, execution of the work
order, clearing and transporting of debris, storage fees, hauler permit
fees, cost of required insurances, etc.
P.Contractor shall ensure that subcontractors (including those persons
secured through a temporary staffing company) comply with all
requirements of this contract including, but not limited to, those
regarding insurance, and permits.
Q.Contractor shall remain in full compliance with all requirements.
Cancellation or expiration of insurance (unless renewed or secured
through another licensed insurance provider) during the contract period
will result in automatic disqualification of Contractor and removal from
the rotation list.
R.Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the
site.
5. Ozone Warning Days
A.All push mowers, weed eaters, motor scooters or other small engines shall
not be used at all.
Page 5 of 6
A. No mowing shall be done on the designated Ozone Action Days except
in the case of a special event or emergency or removing a liability. If
mowing is necessary for such a situation, mowing shall be kept to a
minimum. However, the City shall retain the right to determine and notify
the Contractor of any such Special event, emergency, or liability.
B. Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
C. Equipment using reformulated gas shall be allowed to operate on the
third day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
6. Security Requirements
A. Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the work site and
replacing fencing if removed by Contractor.
B. Contractor shall not enter the buildings at any locations for any reason
without receiving prior approval from the designated Code Enforcement
Compliance Supervisor or Code Enforcement Officer.
7. Protection of Property
A. Contractor shall take proper measures to protect all property which might
be injured or damaged by Contractor’s work, and in case of any injury
or damage resulting from any act or omission on the part of or on behalf
of Contractor, Contractor shall restore, at Contractor’s own expense, the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or Contractor shall make good such
injury or damage in an acceptable manner to the City. All Contractor
caused damages which are not repaired or compensated for by
Contractor will be repaired or compensated for by City forces at the
Contractors expense. All expenses charged by the City for such repair
work or compensation shall be deducted from any monies owed to such
the Contractor under any agreement between the City and Contractor.
B. Mowing equipment and /or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and
weather conditions are such that the property will be damaged. Any
Page 6 of 6
damage caused by mowing equipment and/or heavy equipment shall
be addressed by the Contract Administrator.
Page 1 of 1
Attachment B: Bid/Pricing Schedule
By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A. Mowing & Clearing- Vacant Lot Rate Table:
LOT SIZE
1 2 3 4 5
6 7
1-5,000
square
feet
5,001-
10,000
square feet
10,001-
15,000
square feet
15,001-
20,000
square feet
20,001-
25,000
square feet
25,001-
30,000
square feet
Over 30,000
square feet
Density A $0.013 $0.011 $0.009 $0.007 $0.006 $0.005 To be bid out
Density B $0.017 $0.015 $0.013 $0.011 $0.009 $0.007 To be bid out
Density C $0.025 $0.022 $0.019 $0.017 $0.015 $0.012 To be bid out
NOTE: If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from the next three qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three, the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A: Low density vegetation.
Density B: Medium density vegetation and/or light debris.
Density C: High density vegetation and/or heavy debris
Light Debris: Grass clippings, high weeds (12” or higher), leaves, paper and plastic litter items and discarded textiles of
all sorts.
Moderate Debris: Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts,
and household items (e.g. dishes, tableware, pots and pans, etc.)
Heavy Debris: Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B. Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $35.00 each
Tree Removal $85.00 each
Debris Disposal ( construction material/brush/furniture/bulky items) $47.10 per ton
Concrete Disposal (slab/rubber) $19.81 per ton
Securing Structures (Board ups) with contractor provided list $55.00 each opening
Disposal fee $10.00 per work order
Improper Set Out Fee/Too Early Set Out $50.00 per work order
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
Page 1 of 4
Attachment C: Insurance and Bond Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor, to
commence work until all similar insurance required of any subcontractor
has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Park &
Recreation Director one (1) copy of Certificates of Insurance with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if
applicable. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY
including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000,000 Combined Single Limit
Page 2 of 4
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not domiciled in Texas)
Employers Liability
Statutory and complies with Part B
of this Exhibit.
$500,000/$500,000/$500,000
3.In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
B. ADDITIONAL REQUIREMENTS
1.Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers’ compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers’ Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2.Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
3.Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days
of the policy expiration dates. All notices under this Exhibit shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4.Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
Page 3 of 4
•List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy;
•Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
•Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
•Provide thirty (30) calendar days advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
5.Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractor's performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
6.In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7.Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor’s performance of the work covered under this contract.
8.It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this contract.
Page 4 of 4
9.It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
Purchasing - Code Enforcement
Mowing, Edging, Line, Tree, Brush Trimming and Removal, Debris Removal, and
Securing Properties
10/24/2017 sw Risk Management
Bonds are not required for this service.
Attachment D: Warranty Requirements
Section 8. is null for this Service Agreement.
Page 1 of 1
Service Agreement Form – Mowing Contracts Page 1 of 7
Approved as to Legal Form 6/19/18
SERVICE AGREEMENT NO. 1787
Mowing and Servicing of Vacant Properties for
Code Enforcement
THIS Mowing and Servicing of Vacant Properties for Code
Enforcement Agreement ("Agreement") is entered into by and between the City of
Corpus Christi, a Texas home-rule municipal corporation (“City”) and Arnold Mendoza,
dba Pioneer Lawn Services (“Contractor"), effective upon execution by the City
Manager or the City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Mowing and Servicing of Vacant
Properties for Code Enforcement in response to Request for Qualifications No. 1273
(“RFQ”), which RFQ includes the required scope of work and all specifications and
which RFQ and the Contractor’s response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1.Scope. Contractor will provide Mowing and Servicing of Vacant
Properties for Code Enforcement (“Services”) in accordance with the
attached Scope of Work, as shown in Attachment A, the content of which is
incorporated by reference into this Agreement as if fully set out here in its entirety,
and in accordance with Exhibit 2.
2.Term. This Agreement is for 24 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. The total value of this Agreement is not to exceed
$45,000.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Pricing Schedule, as shown in Attachment B, the content of
which is incorporated by reference into this Agreement as if fully set out here in its
entirety.
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Service Agreement Form – Mowing Contracts Page 2 of 7
Approved as to Legal Form 6/19/18
Liza Lopez
Neighborhood Services
361.826.3043
LizaC@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFQ or as may
be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
Service Agreement Form – Mowing Contracts Page 3 of 7
Approved as to Legal Form 6/19/18
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Form – Mowing Contracts Page 4 of 7
Approved as to Legal Form 6/19/18
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Liza Lopez
Compliance Office Supervisor
1201 Leopard Street, Corpus Chrisit, Texas 78401
361.826.3043
Fax: 361.826.3011
IF TO CONTRACTOR:
Pioneer Lawn Services
Attn: Arnold Mendoza
Owner
3737 Reynosa Street, Corpus Christi, Texas 78416
361.658.3089
Fax: 361.658.3089
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Form – Mowing Contracts Page 5 of 7
Approved as to Legal Form 6/19/18
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A)The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B)Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21.Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A.this Agreement (excluding attachments and exhibits);
B.its attachments;
Service Agreement Form – Mowing Contracts Page 6 of 7
Approved as to Legal Form 6/19/18
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor’s response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 6
Attachment A: Scope of Work
1. General Requirements
The type of “Work” to be performed under this contract includes: mowing,
line trimming, edging, tree/brush trimming and removal, removal of debris,
and securing of vacant properties, vacant developed properties, and
occasionally occupied properties as deemed necessary on a health and
safety basis. Contractor shall provide all labor, insurance and equipment
necessary to provide for full mowing services as specified herein.
2. Contractor Rotation Process
A. The initial order in which Contractors are placed on the rotation list shall
be determined by random drawing. The first Contractor’s name drawn
shall be the first on the list. The second name drawn shall be second, and
so on.
A. For each mowing and servicing of vacant properties job, the City will
contract the next qualified Contractor on the rotation list.
B. The rotation will be maintained for the duration of the term of any
contract and extensions thereof.
C. Work orders will be issued by the City for each property that needs
3. Schedule
A. Hours of Operation – Contractor shall perform the work Monday through
Friday and will be required to be available for weekend assignments as
necessary, excluding City recognized holidays.
B. Contractor must pick up work order within two business days of contract.
All work orders assigned will need to be completed within the specified
period:
1. One to five calendar days for mowing/lot cleaning
2. One to five calendar days for board ups, unless emergency conditions
require immediate attention.
C. In the event Contractor, does not complete the work order within the
required five days of assignment, the City reserves the right to arrange for
services from the next Contractor. However, the City’s right to use the
entity of its choice in emergencies shall take precedence over the
rotation list or list of qualified contracted providers. Moreover, as
determined by the City, Contractor’s frequent failure to prosecute the
work described herein may result in disqualification of the Contractor
Page 2 of 6
and removal from the rotation list. This decision will be made by the City
and is final.
D. In the event of equipment failure that will extend work order completion
past completion date, Contractor must contact the Contract
Administrator responsible for contractors or department designee.
4. Scope of Work
A. The Contractor shall remove all trash, debris, cans, bottles, tires, paper
and plastic from the grounds and fence lines. After mowing, Contractor
shall remove any trash and debris that was cut up by the mowing
process. Contractor must hand mow and rake where needed.
Contractor will not dispose of any trash or debris into dumpsters located
on the property. The trash and debris must be removed from the property
and disposed of in accordance with City ordinances. A receipt of
disposal from the City landfills or other Texas Commission on
Environmental Quality (TECQ) registered landfills will be required as proof
of final and proper disposal. Contractor is required to show work order or
case number to landfill scale personnel to show proof of worksite and
avoid disposal fee. A penalty may be imposed for failure to provide
proof of receipt and/or payment may be withheld.
B. The Contractor shall clean and scrape sidewalks, curbs, and gutters from
accumulation of grass growth, dirt, and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings,
and guy wires free from clinging, climbing, and crawling grasses, vines,
sands, dirt, and grass clippings as required in City Code of Ordinance No.
025707.
C. Trees identified for removal must be cut to ground level. Contractor shall
trim all tree limbs that hang lower than seven feet over sidewalk or
ground surface and tree limbs that hang lower than 13 feet over street.
D. Contractor shall not remove any gas tanks or 55-gallon drums from the
property. The landfill will accept oil, paint, pesticides and solvents.
E. Contractor shall avoid causing “windrows” when mowing. Windrows
occur when a mower goes one direction and causes the grass to lie over
Page 3 of 6
because of wheels, etc., This creates rows of grass that are not cut
uniformly.
F. Unless otherwise specified by the City, Contractor must leave all fencing
intact and in the same state of repair as existed immediately prior to
Contractor commencing work.
G. Contractor may not store any equipment or tools on any work site. After
completion of work, Contractor must remove all equipment, supplies,
and materials from the work site.
H. All work completed by Contractor shall be subject to the approval of the
area City Code Enforcement Official or departmental designee. The City
Code Enforcement Official shall have the right to require Contractor to
re-mow, re-trim, re-edge, re-sweep, or re-board properties if the work has
not been performed to contract. Properties which have not been
mowed adequately will be re-done before payment authorization is
approved.
I. Contractor shall meet all the requirements for property securing a vacant
structure as designated in the New Vacant Building Ordinance No.
025929, Sec. 13-3009 Standards for boarding a vacant building.
J. Contractor will perform in a good and workmanlike manner all work
assigned. Contractor will maintain a professional and civil disposition with
all City representatives, City staff members, and the general public.
Failure to maintain a professional/workmanlike manner may result in the
termination of Contractor’s agreement as determined by the City.
K. Photographs are required on each work order issued. In regards to a
vacant building, a minimum of eight photographs are required to
include: one from the front (including curb and gutter), one from the
back (including rear yard), one from each side of structure, before the
work is started, and one of each location listed above after the work is
completed. In regards to a vacant lot, a minimum of four photographs
are required to include: one from the front (including curb and gutter),
and one including the rear of the lot. Each photograph is to be taken at
the same location and angle as the before pictures. Address and date
Page 4 of 6
each photograph. If photographs are not submitted at the completion
of the job, payment may be delayed.
L. Contractor shall possess and display a current Solid Waste Hauler Permit
sticker on each vehicle and trailer used for transporting solid waste.
(Permit must be renewed by August 1 of each year.)
M. Contractor shall have a tarpaulin or cover over the load when
transporting solid waste to landfill or other approved point of disposal.
N. If an emergency is declared by the City, the City reserves the right to use
any entity of its choosing. Determination and declarations of
emergencies are at the sole discretion of the City.
O. Any and all costs, either direct or indirect, associated with or incidental
to Contractor’s performance of the services described in this scope of
work are the sole responsibility of Contractor and are considered to be
included in the contract pricing. Such expenses may include buy not
limited to travel to and from the subject property, execution of the work
order, clearing and transporting of debris, storage fees, hauler permit
fees, cost of required insurances, etc.
P. Contractor shall ensure that subcontractors (including those persons
secured through a temporary staffing company) comply with all
requirements of this contract including, but not limited to, those
regarding insurance, and permits.
Q. Contractor shall remain in full compliance with all requirements.
Cancellation or expiration of insurance (unless renewed or secured
through another licensed insurance provider) during the contract period
will result in automatic disqualification of Contractor and removal from
the rotation list.
R. Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the
site.
5. Ozone Warning Days
A. All push mowers, weed eaters, motor scooters or other small engines shall
not be used at all.
Page 5 of 6
A. No mowing shall be done on the designated Ozone Action Days except
in the case of a special event or emergency or removing a liability. If
mowing is necessary for such a situation, mowing shall be kept to a
minimum. However, the City shall retain the right to determine and notify
the Contractor of any such Special event, emergency, or liability.
B. Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
C. Equipment using reformulated gas shall be allowed to operate on the
third day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
6. Security Requirements
A. Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the work site and
replacing fencing if removed by Contractor.
B. Contractor shall not enter the buildings at any locations for any reason
without receiving prior approval from the designated Code Enforcement
Compliance Supervisor or Code Enforcement Officer.
7. Protection of Property
A. Contractor shall take proper measures to protect all property which might
be injured or damaged by Contractor’s work, and in case of any injury
or damage resulting from any act or omission on the part of or on behalf
of Contractor, Contractor shall restore, at Contractor’s own expense, the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or Contractor shall make good such
injury or damage in an acceptable manner to the City. All Contractor
caused damages which are not repaired or compensated for by
Contractor will be repaired or compensated for by City forces at the
Contractors expense. All expenses charged by the City for such repair
work or compensation shall be deducted from any monies owed to such
the Contractor under any agreement between the City and Contractor.
B. Mowing equipment and /or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and
weather conditions are such that the property will be damaged. Any
Page 6 of 6
damage caused by mowing equipment and/or heavy equipment shall
be addressed by the Contract Administrator.
Page 1 of 1
Attachment B: Bid/Pricing Schedule
By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A. Mowing & Clearing- Vacant Lot Rate Table:
LOT SIZE
1 2 3 4 5
6 7
1-5,000
square
feet
5,001-
10,000
square feet
10,001-
15,000
square feet
15,001-
20,000
square feet
20,001-
25,000
square feet
25,001-
30,000
square feet
Over 30,000
square feet
Density A $0.013 $0.011 $0.009 $0.007 $0.006 $0.005 To be bid out
Density B $0.017 $0.015 $0.013 $0.011 $0.009 $0.007 To be bid out
Density C $0.025 $0.022 $0.019 $0.017 $0.015 $0.012 To be bid out
NOTE: If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from the next three qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three, the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A: Low density vegetation.
Density B: Medium density vegetation and/or light debris.
Density C: High density vegetation and/or heavy debris
Light Debris: Grass clippings, high weeds (12” or higher), leaves, paper and plastic litter items and discarded textiles of
all sorts.
Moderate Debris: Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts,
and household items (e.g. dishes, tableware, pots and pans, etc.)
Heavy Debris: Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B. Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $35.00 each
Tree Removal $85.00 each
Debris Disposal ( construction material/brush/furniture/bulky items) $47.10 per ton
Concrete Disposal (slab/rubber) $19.81 per ton
Securing Structures (Board ups) with contractor provided list $55.00 each opening
Disposal fee $10.00 per work order
Improper Set Out Fee/Too Early Set Out $50.00 per work order
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
Page 1 of 4
Attachment C: Insurance and Bond Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor, to
commence work until all similar insurance required of any subcontractor
has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Park &
Recreation Director one (1) copy of Certificates of Insurance with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if
applicable. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY
including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000,000 Combined Single Limit
Page 2 of 4
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not domiciled in Texas)
Employers Liability
Statutory and complies with Part B
of this Exhibit.
$500,000/$500,000/$500,000
3.In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
B. ADDITIONAL REQUIREMENTS
1.Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers’ compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers’ Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2.Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
3.Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days
of the policy expiration dates. All notices under this Exhibit shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4.Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
Page 3 of 4
•List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy;
•Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
•Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
•Provide thirty (30) calendar days advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
5.Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractor's performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
6.In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7.Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor’s performance of the work covered under this contract.
8.It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this contract.
Page 4 of 4
9.It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
Purchasing - Code Enforcement
Mowing, Edging, Line, Tree, Brush Trimming and Removal, Debris Removal, and
Securing Properties
10/24/2017 sw Risk Management
Bonds are not required for this service.
Attachment D: Warranty Requirements
Section 8. is null for this Service Agreement.
Page 1 of 1
Service Agreement Form – Mowing Contracts Page 1 of 7
Approved as to Legal Form 6/19/18
SERVICE AGREEMENT NO. 1789
Mowing and Servicing of Vacant Properties for
Code Enforcement
THIS Mowing and Servicing of Vacant Properties for Code Enforcement Agreement
("Agreement") is entered into by and between the City of Corpus Christi, a Texas home-
rule municipal corporation (“City”) and Joe Manuel Perez dba J.M. Perez & Grandsons,
LLC (“Contractor"), effective upon execution by the City Manager or the City
Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Mowing and Servicing of Vacant
Properties for Code Enforcement in response to Request for Qualifications No. 1273
(“RFQ”), which RFQ includes the required scope of work and all specifications and
which RFQ and the Contractor’s response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Mowing and Servicing of Vacant Properties for
Code Enforcement (“Services”) in accordance with the attached Scope of Work,
as shown in Attachment A, the content of which is incorporated by reference into
this Agreement as if fully set out here in its entirety, and in accordance with Exhibit
2.
2. Term. This Agreement is for 24 months , with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. The total value of this Agreement is not to exceed
$45,000.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Pricing Schedule, as shown in Attachment B, the content of
which is incorporated by reference into this Agreement as if fully set out here in its
entirety.
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Service Agreement Form – Mowing Contracts Page 2 of 7
Approved as to Legal Form 6/19/18
Liza Lopez
Neighborhood Services
361.826.3043
LizaC@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFQ or as may
be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
Service Agreement Form – Mowing Contracts Page 3 of 7
Approved as to Legal Form 6/19/18
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Form – Mowing Contracts Page 4 of 7
Approved as to Legal Form 6/19/18
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Liza Lopez
Compliance Office Supervisor
1201 Leopard Street, Corpus Chrisit, Texas 78401
361.826.3043
Fax: 361.826.3011
IF TO CONTRACTOR:
J.M. Perez & Grandsons, LLC
Attn: Joe M. Perez
Owner
907 Marriott, Portland, Texas 78374
361.442.9803
Fax: 361.442.9803
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
Service Agreement Form – Mowing Contracts Page 5 of 7
Approved as to Legal Form 6/19/18
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
Service Agreement Form – Mowing Contracts Page 6 of 7
Approved as to Legal Form 6/19/18
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor’s response (Exhibit 2).
22. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement.
23. Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24. Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 6
Attachment A: Scope of Work
1. General Requirements
The type of “Work” to be performed under this contract includes: mowing,
line trimming, edging, tree/brush trimming and removal, removal of debris,
and securing of vacant properties, vacant developed properties, and
occasionally occupied properties as deemed necessary on a health and
safety basis. Contractor shall provide all labor, insurance and equipment
necessary to provide for full mowing services as specified herein.
2. Contractor Rotation Process
A. The initial order in which Contractors are placed on the rotation list shall
be determined by random drawing. The first Contractor’s name drawn
shall be the first on the list. The second name drawn shall be second, and
so on.
A. For each mowing and servicing of vacant properties job, the City will
contract the next qualified Contractor on the rotation list.
B. The rotation will be maintained for the duration of the term of any
contract and extensions thereof.
C. Work orders will be issued by the City for each property that needs
3. Schedule
A. Hours of Operation – Contractor shall perform the work Monday through
Friday and will be required to be available for weekend assignments as
necessary, excluding City recognized holidays.
B. Contractor must pick up work order within two business days of contract.
All work orders assigned will need to be completed within the specified
period:
1. One to five calendar days for mowing/lot cleaning
2. One to five calendar days for board ups, unless emergency conditions
require immediate attention.
C. In the event Contractor, does not complete the work order within the
required five days of assignment, the City reserves the right to arrange for
services from the next Contractor. However, the City’s right to use the
entity of its choice in emergencies shall take precedence over the
rotation list or list of qualified contracted providers. Moreover, as
determined by the City, Contractor’s frequent failure to prosecute the
work described herein may result in disqualification of the Contractor
Page 2 of 6
and removal from the rotation list. This decision will be made by the City
and is final.
D. In the event of equipment failure that will extend work order completion
past completion date, Contractor must contact the Contract
Administrator responsible for contractors or department designee.
4. Scope of Work
A. The Contractor shall remove all trash, debris, cans, bottles, tires, paper
and plastic from the grounds and fence lines. After mowing, Contractor
shall remove any trash and debris that was cut up by the mowing
process. Contractor must hand mow and rake where needed.
Contractor will not dispose of any trash or debris into dumpsters located
on the property. The trash and debris must be removed from the property
and disposed of in accordance with City ordinances. A receipt of
disposal from the City landfills or other Texas Commission on
Environmental Quality (TECQ) registered landfills will be required as proof
of final and proper disposal. Contractor is required to show work order or
case number to landfill scale personnel to show proof of worksite and
avoid disposal fee. A penalty may be imposed for failure to provide
proof of receipt and/or payment may be withheld.
B. The Contractor shall clean and scrape sidewalks, curbs, and gutters from
accumulation of grass growth, dirt, and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings,
and guy wires free from clinging, climbing, and crawling grasses, vines,
sands, dirt, and grass clippings as required in City Code of Ordinance No.
025707.
C. Trees identified for removal must be cut to ground level. Contractor shall
trim all tree limbs that hang lower than seven feet over sidewalk or
ground surface and tree limbs that hang lower than 13 feet over street.
D. Contractor shall not remove any gas tanks or 55-gallon drums from the
property. The landfill will accept oil, paint, pesticides and solvents.
E. Contractor shall avoid causing “windrows” when mowing. Windrows
occur when a mower goes one direction and causes the grass to lie over
Page 3 of 6
because of wheels, etc., This creates rows of grass that are not cut
uniformly.
F. Unless otherwise specified by the City, Contractor must leave all fencing
intact and in the same state of repair as existed immediately prior to
Contractor commencing work.
G. Contractor may not store any equipment or tools on any work site. After
completion of work, Contractor must remove all equipment, supplies,
and materials from the work site.
H. All work completed by Contractor shall be subject to the approval of the
area City Code Enforcement Official or departmental designee. The City
Code Enforcement Official shall have the right to require Contractor to
re-mow, re-trim, re-edge, re-sweep, or re-board properties if the work has
not been performed to contract. Properties which have not been
mowed adequately will be re-done before payment authorization is
approved.
I. Contractor shall meet all the requirements for property securing a vacant
structure as designated in the New Vacant Building Ordinance No.
025929, Sec. 13-3009 Standards for boarding a vacant building.
J. Contractor will perform in a good and workmanlike manner all work
assigned. Contractor will maintain a professional and civil disposition with
all City representatives, City staff members, and the general public.
Failure to maintain a professional/workmanlike manner may result in the
termination of Contractor’s agreement as determined by the City.
K. Photographs are required on each work order issued. In regards to a
vacant building, a minimum of eight photographs are required to
include: one from the front (including curb and gutter), one from the
back (including rear yard), one from each side of structure, before the
work is started, and one of each location listed above after the work is
completed. In regards to a vacant lot, a minimum of four photographs
are required to include: one from the front (including curb and gutter),
and one including the rear of the lot. Each photograph is to be taken at
the same location and angle as the before pictures. Address and date
Page 4 of 6
each photograph. If photographs are not submitted at the completion
of the job, payment may be delayed.
L. Contractor shall possess and display a current Solid Waste Hauler Permit
sticker on each vehicle and trailer used for transporting solid waste.
(Permit must be renewed by August 1 of each year.)
M. Contractor shall have a tarpaulin or cover over the load when
transporting solid waste to landfill or other approved point of disposal.
N. If an emergency is declared by the City, the City reserves the right to use
any entity of its choosing. Determination and declarations of
emergencies are at the sole discretion of the City.
O. Any and all costs, either direct or indirect, associated with or incidental
to Contractor’s performance of the services described in this scope of
work are the sole responsibility of Contractor and are considered to be
included in the contract pricing. Such expenses may include buy not
limited to travel to and from the subject property, execution of the work
order, clearing and transporting of debris, storage fees, hauler permit
fees, cost of required insurances, etc.
P. Contractor shall ensure that subcontractors (including those persons
secured through a temporary staffing company) comply with all
requirements of this contract including, but not limited to, those
regarding insurance, and permits.
Q. Contractor shall remain in full compliance with all requirements.
Cancellation or expiration of insurance (unless renewed or secured
through another licensed insurance provider) during the contract period
will result in automatic disqualification of Contractor and removal from
the rotation list.
R. Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the
site.
5. Ozone Warning Days
A. All push mowers, weed eaters, motor scooters or other small engines shall
not be used at all.
Page 5 of 6
A. No mowing shall be done on the designated Ozone Action Days except
in the case of a special event or emergency or removing a liability. If
mowing is necessary for such a situation, mowing shall be kept to a
minimum. However, the City shall retain the right to determine and notify
the Contractor of any such Special event, emergency, or liability.
B. Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
C. Equipment using reformulated gas shall be allowed to operate on the
third day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
6. Security Requirements
A. Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the work site and
replacing fencing if removed by Contractor.
B. Contractor shall not enter the buildings at any locations for any reason
without receiving prior approval from the designated Code Enforcement
Compliance Supervisor or Code Enforcement Officer.
7. Protection of Property
A. Contractor shall take proper measures to protect all property which might
be injured or damaged by Contractor’s work, and in case of any injury
or damage resulting from any act or omission on the part of or on behalf
of Contractor, Contractor shall restore, at Contractor’s own expense, the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or Contractor shall make good such
injury or damage in an acceptable manner to the City. All Contractor
caused damages which are not repaired or compensated for by
Contractor will be repaired or compensated for by City forces at the
Contractors expense. All expenses charged by the City for such repair
work or compensation shall be deducted from any monies owed to such
the Contractor under any agreement between the City and Contractor.
B. Mowing equipment and /or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and
weather conditions are such that the property will be damaged. Any
Page 6 of 6
damage caused by mowing equipment and/or heavy equipment shall
be addressed by the Contract Administrator.
Page 1 of 1
Attachment B: Bid/Pricing Schedule
By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A. Mowing & Clearing- Vacant Lot Rate Table:
LOT SIZE
1 2 3 4 5
6 7
1-5,000
square
feet
5,001-
10,000
square feet
10,001-
15,000
square feet
15,001-
20,000
square feet
20,001-
25,000
square feet
25,001-
30,000
square feet
Over 30,000
square feet
Density A $0.013 $0.011 $0.009 $0.007 $0.006 $0.005 To be bid out
Density B $0.017 $0.015 $0.013 $0.011 $0.009 $0.007 To be bid out
Density C $0.025 $0.022 $0.019 $0.017 $0.015 $0.012 To be bid out
NOTE: If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from the next three qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three, the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A: Low density vegetation.
Density B: Medium density vegetation and/or light debris.
Density C: High density vegetation and/or heavy debris
Light Debris: Grass clippings, high weeds (12” or higher), leaves, paper and plastic litter items and discarded textiles of
all sorts.
Moderate Debris: Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts,
and household items (e.g. dishes, tableware, pots and pans, etc.)
Heavy Debris: Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B. Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $35.00 each
Tree Removal $85.00 each
Debris Disposal ( construction material/brush/furniture/bulky items) $47.10 per ton
Concrete Disposal (slab/rubber) $19.81 per ton
Securing Structures (Board ups) with contractor provided list $55.00 each opening
Disposal fee $10.00 per work order
Improper Set Out Fee/Too Early Set Out $50.00 per work order
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
Page 1 of 4
Attachment C: Insurance and Bond Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor, to
commence work until all similar insurance required of any subcontractor
has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Park &
Recreation Director one (1) copy of Certificates of Insurance with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if
applicable. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY
including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000,000 Combined Single Limit
Page 2 of 4
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not domiciled in Texas)
Employers Liability
Statutory and complies with Part B
of this Exhibit.
$500,000/$500,000/$500,000
3. In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
B. ADDITIONAL REQUIREMENTS
1. Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers’ compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers’ Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2. Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
3. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days
of the policy expiration dates. All notices under this Exhibit shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
Page 3 of 4
• List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
5. Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractor's performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
6. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor’s performance of the work covered under this contract.
8. It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this contract.
Page 4 of 4
9.It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
Purchasing - Code Enforcement
Mowing, Edging, Line, Tree, Brush Trimming and Removal, Debris Removal, and
Securing Properties
10/24/2017 sw Risk Management
Bonds are not required for this service.
Attachment D: Warranty Requirements
Section 8. is null for this Service Agreement.
Page 1 of 1
Service Agreement Form – Mowing Contracts Page 1 of 7
Approved as to Legal Form 6/19/18
SERVICE AGREEMENT NO. 1838
Mowing and Servicing of Vacant Properties for
Code Enforcement
THIS Mowing and Servicing of Vacant Properties for Code
Enforcement Agreement ("Agreement") is entered into by and between the City of
Corpus Christi, a Texas home-rule municipal corporation (“City”) and CML
Services, LLC (“Contractor"), effective upon execution by the City Manager or the
City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Mowing and Servicing of Vacant
Properties for Code Enforcement in response to Request for Qualifications No. 1273
(“RFQ”), which RFQ includes the required scope of work and all specifications and
which RFQ and the Contractor’s response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1.Scope. Contractor will provide Mowing and Servicing of Vacant
Properties for Code Enforcement (“Services”) in accordance with the
attached Scope of Work, as shown in Attachment A, the content of which is
incorporated by reference into this Agreement as if fully set out here in its
entirety, and in accordance with Exhibit 2.
2.Term. This Agreement is for 24 months, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-month periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. The total value of this Agreement is not to exceed
$45,000.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Pricing Schedule, as shown in Attachment B, the content of
which is incorporated by reference into this Agreement as if fully set out here in its
entirety.
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Service Agreement Form – Mowing Contracts Page 2 of 7
Approved as to Legal Form 6/19/18
Liza Lopez
Neighborhood Services
361.826.3043
LizaC@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event a payment bond, a performance bond, or both, are required of
the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFQ or as may
be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. Any Services that are provided but not accepted by
the City must be corrected or re-worked immediately at no charge to the City. If
immediate correction or re-working at no charge cannot be made by the
Contractor, a replacement service may be procured by the City on the open
market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
Service Agreement Form – Mowing Contracts Page 3 of 7
Approved as to Legal Form 6/19/18
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator if
the subcontractors were not named at the time of bid or proposal, as applicable.
In using subcontractors, the Contractor is responsible for all their acts and
omissions to the same extent as if the subcontractor and its employees were
employees of the Contractor. All requirements set forth as part of this Agreement,
including the necessity of providing a COI in advance to the City, are applicable
to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the work.
13. Amendments. This Agreement may be amended or modified only by written
change order signed by both parties. Change orders may be used to modify
quantities as deemed necessary by the City.
Service Agreement Form – Mowing Contracts Page 4 of 7
Approved as to Legal Form 6/19/18
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other related taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Liza Lopez
Compliance Office Supervisor
1201 Leopard Street, Corpus Chrisit, Texas 78401
361.826.3043
Fax: 361.826.3011
IF TO CONTRACTOR:
CML Services, LLC
Attn: Sandra Alvarezl
President/CEO
PO Box 270100 Corpus Christi, Texas 78427
361.730-9191
Fax: 361.371-5618
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
Service Agreement Form – Mowing Contracts Page 5 of 7
Approved as to Legal Form 6/19/18
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A)The City Manager may terminate this Agreement for Contractor’s failure to
perform the work specified in this Agreement or to keep any required insurance
policies in force during the entire term of this Agreement. The Contract
Administrator must give the Contractor written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure
period, the City Manager may terminate this Agreement immediately thereafter.
(B)Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21.Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A.this Agreement (excluding attachments and exhibits);
B.its attachments;
Service Agreement Form – Mowing Contracts Page 6 of 7
Approved as to Legal Form 6/19/18
C.the bid solicitation document including any addenda (Exhibit 1); then,
D.the Contractor’s response (Exhibit 2).
22.Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement.
23.Verification Regarding Israel. In accordance with Chapter 2270, Texas
Government Code, the City may not enter into a contract with a company for
goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during
the term of the contract. The signatory executing this Agreement on behalf of the
Contractor verifies that the company does not boycott Israel and will not boycott
Israel during the term of this Agreement.
24.Governing Law. This Agreement is subject to all federal, State, and local laws, rules,
and regulations. The applicable law for any legal disputes arising out of this
Agreement is the law of the State of Texas, and such form and venue for such
disputes is the appropriate district, county, or justice court in and for Nueces
County, Texas.
25.Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
(SIGNATURE PAGE FOLLOWS)
Page 1 of 6
Attachment A: Scope of Work
1. General Requirements
The type of “Work” to be performed under this contract includes: mowing,
line trimming, edging, tree/brush trimming and removal, removal of debris,
and securing of vacant properties, vacant developed properties, and
occasionally occupied properties as deemed necessary on a health and
safety basis. Contractor shall provide all labor, insurance and equipment
necessary to provide for full mowing services as specified herein.
2. Contractor Rotation Process
A. The initial order in which Contractors are placed on the rotation list shall
be determined by random drawing. The first Contractor’s name drawn
shall be the first on the list. The second name drawn shall be second, and
so on.
A.For each mowing and servicing of vacant properties job, the City will
contract the next qualified Contractor on the rotation list.
B.The rotation will be maintained for the duration of the term of any
contract and extensions thereof.
C.Work orders will be issued by the City for each property that needs
3. Schedule
A. Hours of Operation – Contractor shall perform the work Monday through
Friday and will be required to be available for weekend assignments as
necessary, excluding City recognized holidays.
B. Contractor must pick up work order within two business days of contract.
All work orders assigned will need to be completed within the specified
period:
1. One to five calendar days for mowing/lot cleaning
2. One to five calendar days for board ups, unless emergency conditions
require immediate attention.
C.In the event Contractor, does not complete the work order within the
required five days of assignment, the City reserves the right to arrange for
services from the next Contractor. However, the City’s right to use the
entity of its choice in emergencies shall take precedence over the
rotation list or list of qualified contracted providers. Moreover, as
determined by the City, Contractor’s frequent failure to prosecute the
work described herein may result in disqualification of the Contractor
Page 2 of 6
and removal from the rotation list. This decision will be made by the City
and is final.
D.In the event of equipment failure that will extend work order completion
past completion date, Contractor must contact the Contract
Administrator responsible for contractors or department designee.
4. Scope of Work
A.The Contractor shall remove all trash, debris, cans, bottles, tires, paper
and plastic from the grounds and fence lines. After mowing, Contractor
shall remove any trash and debris that was cut up by the mowing
process. Contractor must hand mow and rake where needed.
Contractor will not dispose of any trash or debris into dumpsters located
on the property. The trash and debris must be removed from the property
and disposed of in accordance with City ordinances. A receipt of
disposal from the City landfills or other Texas Commission on
Environmental Quality (TECQ) registered landfills will be required as proof
of final and proper disposal. Contractor is required to show work order or
case number to landfill scale personnel to show proof of worksite and
avoid disposal fee. A penalty may be imposed for failure to provide
proof of receipt and/or payment may be withheld.
B.The Contractor shall clean and scrape sidewalks, curbs, and gutters from
accumulation of grass growth, dirt, and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings,
and guy wires free from clinging, climbing, and crawling grasses, vines,
sands, dirt, and grass clippings as required in City Code of Ordinance No.
025707.
C.Trees identified for removal must be cut to ground level. Contractor shall
trim all tree limbs that hang lower than seven feet over sidewalk or
ground surface and tree limbs that hang lower than 13 feet over street.
D.Contractor shall not remove any gas tanks or 55-gallon drums from the
property. The landfill will accept oil, paint, pesticides and solvents.
E.Contractor shall avoid causing “windrows” when mowing. Windrows
occur when a mower goes one direction and causes the grass to lie over
Page 3 of 6
because of wheels, etc., This creates rows of grass that are not cut
uniformly.
F.Unless otherwise specified by the City, Contractor must leave all fencing
intact and in the same state of repair as existed immediately prior to
Contractor commencing work.
G.Contractor may not store any equipment or tools on any work site. After
completion of work, Contractor must remove all equipment, supplies,
and materials from the work site.
H.All work completed by Contractor shall be subject to the approval of the
area City Code Enforcement Official or departmental designee. The City
Code Enforcement Official shall have the right to require Contractor to
re-mow, re-trim, re-edge, re-sweep, or re-board properties if the work has
not been performed to contract. Properties which have not been
mowed adequately will be re-done before payment authorization is
approved.
I.Contractor shall meet all the requirements for property securing a vacant
structure as designated in the New Vacant Building Ordinance No.
025929, Sec. 13-3009 Standards for boarding a vacant building.
J.Contractor will perform in a good and workmanlike manner all work
assigned. Contractor will maintain a professional and civil disposition with
all City representatives, City staff members, and the general public.
Failure to maintain a professional/workmanlike manner may result in the
termination of Contractor’s agreement as determined by the City.
K.Photographs are required on each work order issued. In regards to a
vacant building, a minimum of eight photographs are required to
include: one from the front (including curb and gutter), one from the
back (including rear yard), one from each side of structure, before the
work is started, and one of each location listed above after the work is
completed. In regards to a vacant lot, a minimum of four photographs
are required to include: one from the front (including curb and gutter),
and one including the rear of the lot. Each photograph is to be taken at
the same location and angle as the before pictures. Address and date
Page 4 of 6
each photograph. If photographs are not submitted at the completion
of the job, payment may be delayed.
L. Contractor shall possess and display a current Solid Waste Hauler Permit
sticker on each vehicle and trailer used for transporting solid waste.
(Permit must be renewed by August 1 of each year.)
M. Contractor shall have a tarpaulin or cover over the load when
transporting solid waste to landfill or other approved point of disposal.
N. If an emergency is declared by the City, the City reserves the right to use
any entity of its choosing. Determination and declarations of
emergencies are at the sole discretion of the City.
O. Any and all costs, either direct or indirect, associated with or incidental
to Contractor’s performance of the services described in this scope of
work are the sole responsibility of Contractor and are considered to be
included in the contract pricing. Such expenses may include buy not
limited to travel to and from the subject property, execution of the work
order, clearing and transporting of debris, storage fees, hauler permit
fees, cost of required insurances, etc.
P. Contractor shall ensure that subcontractors (including those persons
secured through a temporary staffing company) comply with all
requirements of this contract including, but not limited to, those
regarding insurance, and permits.
Q. Contractor shall remain in full compliance with all requirements.
Cancellation or expiration of insurance (unless renewed or secured
through another licensed insurance provider) during the contract period
will result in automatic disqualification of Contractor and removal from
the rotation list.
R. Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the
site.
5. Ozone Warning Days
A. All push mowers, weed eaters, motor scooters or other small engines shall
not be used at all.
Page 5 of 6
A. No mowing shall be done on the designated Ozone Action Days except
in the case of a special event or emergency or removing a liability. If
mowing is necessary for such a situation, mowing shall be kept to a
minimum. However, the City shall retain the right to determine and notify
the Contractor of any such Special event, emergency, or liability.
B. Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
C. Equipment using reformulated gas shall be allowed to operate on the
third day of consecutive Ozone Action Days, if equipment is labeled
stating the type of fuel used and Contractor has made contact with the
City and received permission to proceed with the work order.
6. Security Requirements
A. Contractor shall maintain and abide by the security measures at all
locations including locking gates when leaving the work site and
replacing fencing if removed by Contractor.
B. Contractor shall not enter the buildings at any locations for any reason
without receiving prior approval from the designated Code Enforcement
Compliance Supervisor or Code Enforcement Officer.
7. Protection of Property
A. Contractor shall take proper measures to protect all property which might
be injured or damaged by Contractor’s work, and in case of any injury
or damage resulting from any act or omission on the part of or on behalf
of Contractor, Contractor shall restore, at Contractor’s own expense, the
damaged property to a condition similar or equal to that existing before
such injury or damage was done, or Contractor shall make good such
injury or damage in an acceptable manner to the City. All Contractor
caused damages which are not repaired or compensated for by
Contractor will be repaired or compensated for by City forces at the
Contractors expense. All expenses charged by the City for such repair
work or compensation shall be deducted from any monies owed to such
the Contractor under any agreement between the City and Contractor.
B. Mowing equipment and /or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and
weather conditions are such that the property will be damaged. Any
Page 6 of 6
damage caused by mowing equipment and/or heavy equipment shall
be addressed by the Contract Administrator.
Page 1 of 1
Attachment B: Bid/Pricing Schedule
By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A.Mowing & Clearing- Vacant Lot Rate Table:
LOT SIZE
1 2 3 4 5 6 7
1-5,000
square
feet
5,001-
10,000
square feet
10,001-
15,000
square feet
15,001-
20,000
square feet
20,001-
25,000
square feet
25,001-
30,000
square feet
Over 30,000
square feet
Density A $0.013 $0.011 $0.009 $0.007 $0.006 $0.005 To be bid out
Density B $0.017 $0.015 $0.013 $0.011 $0.009 $0.007 To be bid out
Density C $0.025 $0.022 $0.019 $0.017 $0.015 $0.012 To be bid out
NOTE: If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from the next three qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three, the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A: Low density vegetation.
Density B: Medium density vegetation and/or light debris.
Density C: High density vegetation and/or heavy debris
Light Debris: Grass clippings, high weeds (12” or higher), leaves, paper and plastic litter items and discarded textiles of
all sorts.
Moderate Debris: Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts,
and household items (e.g. dishes, tableware, pots and pans, etc.)
Heavy Debris: Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B.Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $35.00 each
Tree Removal $85.00 each
Debris Disposal ( construction material/brush/furniture/bulky items) $47.10 per ton
Concrete Disposal (slab/rubber) $19.81 per ton
Securing Structures (Board ups) with contractor provided list $55.00 each opening
Disposal fee $10.00 per work order
Improper Set Out Fee/Too Early Set Out $50.00 per work order
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
Page 1 of 4
Attachment C: Insurance and Bond Requirements
A.CONTRACTOR’S LIABILITY INSURANCE
1.Contractor must not commence work under this contract until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor, to
commence work until all similar insurance required of any subcontractor
has been obtained.
2.Contractor must furnish to the City’s Risk Manager and Park &
Recreation Director one (1) copy of Certificates of Insurance with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on GL, AL and WC if
applicable. Endorsements must be provided with Certificate of
Insurance. Project name and/or number must be listed in Description
Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY
including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000,000 Combined Single Limit
Page 2 of 4
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not domiciled in Texas)
Employers Liability
Statutory and complies with Part B
of this Exhibit.
$500,000/$500,000/$500,000
3.In the event of accidents of any kind related to this contract, Contractor
must furnish the Risk Manager with copies of all reports of any accidents
within 10 days of the accident.
B. ADDITIONAL REQUIREMENTS
1.Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers’ compensation
coverage provided must be in statutory amounts according to the Texas
Department of Insurance, Division of Workers’ Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the
State of Texas.
2.Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
3.Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days
of the policy expiration dates. All notices under this Exhibit shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4.Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
Page 3 of 4
•List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations,
completed operations, and activities of or on behalf of the named
insured performed under contract with the City, with the exception of
the workers' compensation policy;
•Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
•Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
•Provide thirty (30) calendar days advance written notice directly to City
of any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
5.Within five (5) calendar days of a cancellation, non-renewal, material
change or termination of coverage, Contractor shall provide a
replacement Certificate of Insurance and applicable endorsements to
City. City shall have the option to suspend Contractor's performance
should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute
a material breach of this contract.
6.In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to stop work hereunder, and/or withhold any
payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
7.Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor’s performance of the work covered under this contract.
8.It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this contract.
Page 4 of 4
9.It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this contract.
2017 Insurance Requirements
Purchasing - Code Enforcement
Mowing, Edging, Line, Tree, Brush Trimming and Removal, Debris Removal, and
Securing Properties
10/24/2017 sw Risk Management
Bonds are not required for this service.
Attachment D: Warranty Requirements
Section 8. is null for this Service Agreement.
Page 1 of 1
Project No.: 18092A & 18093A
Legistar No.: 19-0922
1 IP/GH
Rev. 7 – 07/29/19
DATE: July 23, 2019
AGEND A MEMORANDUM
Action Item for the City Council Meeting of August 13, 2019
TO: Peter Zanoni, City Manager
THRU: Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3082
FROM: Jeff H. Edmonds, P. E., Director of Engineering Services
jeffreye@cctexas.com
(361) 826-3851
Dan Grimsbo, Executive Director of W ater Utilities
dang@cctexas.com
(361) 826-1718
Construction Contract
Woodsboro Pump Station Roof Repairs
&
Bloomington Pump Station Roof Repairs
(Capital Improvement Program)
CAPTION:
Motion awarding a contract to Coast to Coast Construction, Inc., in the amount of $492,138.00 to
replace damaged roof s, metal siding and upgrade lighting to energy efficient LED lighting at
W oodsboro Pump Station and Bloomington Pump Station funded by Mary Rhodes Phase 2
reserves.
PURPOSE:
This project provides for complete replacement of existing roofs, exterior doors, damaged
sections of exterior wall panels with interior LED lighting upgrades at both pump stations.
BACKGROUND AND FINDINGS:
These two pump stations were constructed in 1998 to convey water from Lake Texana to the O.N.
Stevens W ater Treatment Plant (approximately 100 miles). The building roofs and exterior
envelope is at the end of service life and requires replacement. The existing interior lighting is
inadequate and inefficient.
This project replaces the existing roof and exterior doors. A summary of the project includes:
• Removal of deteriorated roof deck insulation
Project No.: 18092A & 18093A 2 IP/GH
Legistar No.: 19-0922 Rev. 7 – 07/29/19
• Installation of new roof deck insulation
• Replacement of the existing roof at both locations
• Replacement of damaged exterior wall panels
• Replacement of damaged exterior doors
• LED lighting improvements
Both pump stations have identical scopes and were included under one contract to obtain
competitive pricing. This project was previously advertised under the FMAC program. All bids
were rejected due to costs exceeding available funds; see table below:
FMAC BID SUMMARY
CONTRACTOR TOTAL BID
Barcom Construction $625,768
JE Construction $532,688
Engineer’s Opinion of Probable Cost $420,000
The project scope was revised and re-advertised in the open market to increase competition with
potential contractors in the localities of the pump stations.
BASE BID: The project was developed with a Base Bid and Additive Alternate No. 2 as described
below:
Base Bid – Provides for approximately 5,800 SF of roof replacement (per building), exterior door
replacement, some exterior metal wall panel replacement, and replacement of existing lighting
with energy efficient LED luminaires at the existing 18092A – Woodsboro Pump Station Building
and 18093A – Bloomington Pump Station Building (2 separate locations).
Additive Alternative No. 1 – This additive alternate was removed from scope of work during the
bidding process, which included additives No. 1A and No. 1B.
Additive Alternative No. 2 – Provides for addition of rooftop walk pad, one (1) per building, which
include Additives No. 2A and No. 2B (Rooftop Walk Pads).
On June 12, 2019 the City received proposals from two (2) bidders. Both bids were determined
to be responsive and responsible. A summary of the bids is provided below.
BID SUMMARY
CONTRACTOR BASE BID ADD. ALT. 2 TOTAL BID
Coast to Coast Construction Inc.
302 Laurel Dr.
Corpus Christi, Texas
$486,138 $6,000 $492,138
Abba Construction LLC.
P.O. Box 451441
Laredo, Texas
$629,040 $9,000 $638,040
Engineer’s Opinion of
Probable Cost $420,000 $10,400 $430,400
BID EVALUATIONS:
The new open bids were comparable to the previous FMAC. The revised scope had nominal
impact to the overall price. Both contractors were found to be responsive bidders and responsible
bidders. Responsiveness was based on the accurate submission of all required bid items; bid
Project No.: 18092A & 18093A 3 IP/GH
Legistar No.: 19-0922 Rev. 7 – 07/29/19
bonds; forms and required information. Responsible bidder determination is based on meeting
the minimum requirements required in the bid documents (past performance of the firm with the
successful completion of five similar projects within the last five years, and acceptable safety
record and financial history). Responsibility also includes the qualifications of the project
superintendent and project manager with at least five years of recent and relevant project
complexity. This is the first City project with Coast to Coast Construction, Inc.
ALTERNATIVES:
1. Authorize execution of a construction contract. (Recommended)
2. Do not authorize execution of a construction contract. (Not Recommended)
OTHER CONSIDERATIONS:
N/A
CONFORMITY TO CITY POLICY:
Complies with statutory requirements for construction contract procurement. Conforms to FY
2018 Capital Improvement Planning (CIP) Budget.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Utilities Department
FINANCIAL IMPACT:
□ Operating □ Revenue X Capital □ Not applicable
Fiscal Year
2018-2019
Project to Date
Expenditures
(CIP only)
Current Year Future Years TOTALS
Budget 2,035,400 2,035,400
Encumbered /
Expended Amount 77,101 77,101
This item 492,138 492,138
Future Anticipated
Expenditures This
Project
67,696 67,696
BALANCE 1,398,465 1,398,465
CIP Sequence Water Supply #1
Fund: Water 2015 Mary Rhodes Pipeline Phase 2 (Fund 4095)
Projects: 18092A and 18093A
Activity: 18092-A-4095-EXP & 18093-A-4095-EXP
Account: 550910
RECOMMENDATION:
Staff and Chuck Anastos & Associates recommend awarding a construction contract for the Base
Bid and Additive Alternate No. 2 to Coast to Coast Construction, Inc. The construction duration
Project No.: 18092A & 18093A 4 IP/GH
Legistar No.: 19-0922 Rev. 7 – 07/29/19
is 120 calendar days with the plan to commence work in September 2019 and completion in
December 2019.
LIST OF SUPPORTING DOCUMENTS:
Location Map
Presentation
Letter of Recommendation
Bid Tabs
N
CITY COUNCIL EXHIBIT
CITY OF CORPUS CHRISTI, TEXAS
DEPARTMENT OF ENGINEERING SERVICES
Woodsboro Pump Station &
Bloomington Pump Station
Roof Repairs
LOCATION MAP
NOT TO SCALE
PROJECT LOCATION
PROJECT LOCATION
CITY OF CORPUS CHRISTI
Project Numbers: 18092A
18093A
Council Presentation
August 13, 2019
Woodsboro Pump Station Roof Repair
&
Bloomington Pump Station Roof Repair
1
2
Project Location
3
Project Vicinity
4
Project Vicinity
5
Project Scope
This project replaces the existing roof and exterior doors with
other improvements to the building exterior. A summary of the
project includes:
• Removal of deteriorated roof deck insulation
• Installation of new roof deck insulation
• Replacement of the existing roof at both locations
• Replacement of damaged exterior wall metal panels
• Replacement of damaged exterior doors
• LED lighting improvements
6
Project Schedule
Projected Schedule reflects City Council award in
July 2019 with anticipated completion in December 2019.
M J J A S O N D
Bid Construction
2019
7
Questions?
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
A1 Mobilization (5% Max)LS 1 $10,717.00 $10,717.00 $14,500.00 $14,500.00
A2 Bonds and Insurance LS 1 $9,000.00 $9,000.00 $28,000.00 $28,000.00
A3 Permits LS 1 $3,000.00 $3,000.00 $3,500.00 $3,500.00
Subtotal Part 'A' (Items A1 through A3)
B1 Remove interior lights LS 1 $3,000.00 $3,000.00 $16,200.00 $16,200.00
B2 Remove exterior wall pack light fixtures LS 1 $2,000.00 $2,000.00 $2,800.00 $2,800.00
B3 Remove damaged under-roof mounted insulation - Pump Room LS 1 $3,000.00 $3,000.00 $14,250.00 $14,250.00
B4 Remove exterior hollow metal doors EA 4 $1,000.00 $4,000.00 $555.00 $2,220.00
Subtotal Part 'B' (Items B1 through B8)
C1 Repair / Replace exterior metal wall panel w/ flashing (up two girts)SF 120 $20.00 $2,400.00 $35.00 $4,200.00
C2 Install Galvalume gutter and downspouts system LS 1 $3,500.00 $3,500.00 $4,200.00 $4,200.00
C3 Patch removed skylights with metal panel and support bracing LS 1 $10,000.00 $10,000.00 $7,500.00 $7,500.00
Subtotal Part 'C' (Items C1 through C3)
D1 Install new fiberglass doors and frames EA 4 $5,000.00 $20,000.00 $7,500.00 $30,000.00
Subtotal Part 'D' (Items D1 through D1)
E1 PVC Membrane Roof system SF 5,800 $13.44 $77,952.00 $20.00 $116,000.00
PART E: DIVISION 7 - BUILDING 18092A
$12,000.00
$15,900.00 $15,900.00
$30,000.00
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
PART B: EXISTING CONDITIONS - BUILDING 18092A
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
$22,717.00
302 Laurel Dr., Corpus Christi, TX 78404
$20,000.00
PART A: GENERAL - BUILDING 18092A
PART C: DIVISION 5 - BUILDING 18092A
PART D: DIVISION 6 - BUILDING 18092A
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
$46,000.00
$35,470.00
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
Page 1 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
E2 Sealant LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00
Subtotal Part 'E' (Items E1 through E2)
F1 Paint replaced/ repaired exterior wall panels to adjacent LS 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00
Subtotal Part 'F' (Items F1 through F1)
G1 Install new LED Hi-bay light fixtures EA 11 $1,000.00 $11,000.00 $650.00 $7,150.00
G2 Install Electrical Room LED ceiling light fixtures EA 20 $1,000.00 $20,000.00 $650.00 $13,000.00
G3 Install LED light fixtures in pit EA 8 $1,000.00 $8,000.00 $650.00 $5,200.00
G4 Install LED emergency lighting EA 6 $1,000.00 $6,000.00 $650.00 $3,900.00
G5 Install interior LED wall light fixtures EA 16 $1,000.00 $16,000.00 $650.00 $10,400.00
G6 Install interior LED wall mounted vapor-tight fixtures EA 10 $1,000.00 $10,000.00 $750.00 $7,500.00
G7 Install Exterior LED wall pack fixtures EA 5 $1,000.00 $5,000.00 $500.00 $2,500.00
Subtotal Part 'F' (Items G1 through G7)
H1
Allowance for Unanticipated Improvements at Building 18092A- if
applicable LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00
Subtotal Part 'H' (Items H1 through H1)
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
I1 Mobilization (5% Max)LS 1 $10,717.00 $10,717.00 $14,500.00 $14,500.00
$121,000.00
PART H: ALLOWANCES NO. 1 - BUILDING 18092A
$15,000.00 $15,000.00
$1,500.00
PART G: DIVISION 26 - BUILDING 18092A
$76,000.00 $49,650.00
PART F: DIVISION 9 - BUILDING 18092A
$1,500.00
BASE BID - BUILDING 18093A
PART I: GENERAL - BUILDING 18093A
$79,952.00
Page 2 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
I2 Bonds and Insurance LS 1 $9,000.00 $9,000.00 $28,000.00 $28,000.00
I3 Permits LS 1 $3,000.00 $3,000.00 $3,500.00 $3,500.00
Subtotal Part 'AI (Items I1 through I3)
J1 Remove interior lights LS 1 $3,000.00 $3,000.00 $16,200.00 $16,200.00
J2 Remove exterior wall pack light fixtures LS 1 $2,000.00 $2,000.00 $2,800.00 $2,800.00
J3 Remove damaged under-roof mounted insulation - Pump Room LS 1 $3,000.00 $3,000.00 $14,250.00 $14,250.00
J4 Remove exterior hollow metal doors EA 4 $1,000.00 $4,000.00 $555.00 $2,220.00
Subtotal Part 'J' (Items J1 through J4)
K1 Repair / Replace exterior metal wall panel w/ flashing (up two girts)SF 120 $20.00 $2,400.00 $35.00 $4,200.00
K2 Install Galvalume gutter and downspouts system LS 1 $3,500.00 $3,500.00 $4,200.00 $4,200.00
K3 Patch removed skylights with metal panel and support bracing LS 1 $10,000.00 $10,000.00 $7,500.00 $7,500.00
Subtotal Part 'K' (Items K1 through K3)
L1 Install new fiberglass doors and frames EA 4 $5,000.00 $20,000.00 $7,500.00 $30,000.00
Subtotal Part 'L' (Items L1 through L1)
M1 PVC Membrane Roof system SF 5,800 $13.44 $77,952.00 $20.00 $116,000.00
M2 Sealant LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00
Subtotal Part 'M' (Items M1 through M2)
PART M: DIVISION 7 - BUILDING 18093A
$79,952.00 $121,000.00
PART L: DIVISION 6 - BUILDING 18093A
$20,000.00 $30,000.00
$15,900.00 $15,900.00
PART J: EXISTING CONDITIONS - BUILDING 18093A
$12,000.00 $35,470.00
PART K: DIVISION 5 - BUILDING 18093A
$22,717.00 $46,000.00
Page 3 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
N1 Paint replaced/ repaired exterior wall panels to adjacent LS 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00
Subtotal Part 'N' (Items N1 through N1)
O1 Install new LED Hi-bay light fixtures EA 11 $1,000.00 $11,000.00 $650.00 $7,150.00
O2 Install Electrical Room LED ceiling light fixtures EA 20 $1,000.00 $20,000.00 $650.00 $13,000.00
O3 Install LED light fixtures in pit EA 8 $1,000.00 $8,000.00 $650.00 $5,200.00
O4 Install LED emergency lighting EA 6 $1,000.00 $6,000.00 $650.00 $3,900.00
O5 Install interior LED wall light fixtures EA 16 $1,000.00 $16,000.00 $650.00 $10,400.00
O6 Install interior LED wall mounted vapor-tight fixtures EA 10 $1,000.00 $10,000.00 $750.00 $7,500.00
O7 Install Exterior LED wall pack fixtures EA 5 $1,000.00 $5,000.00 $500.00 $2,500.00
Subtotal Part 'O' (Items O1 through O7)
P1 Allowance for Unanticipated Improvements at Building 18093A- if
applicable LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00
Subtotal Part 'P' (Items P1 through P1)
R1 Additive Alternate No. A2 - 18092A Rooftop Walkpad LS 1 $3,000.00 $3,000.00 $4,500.00 $4,500.00
Subtotal Part 'R' (Items R1 through R1)
T1 Additive Alternate No. B2 - 18093A Rooftop Walkpad LS 1 $3,000.00 $3,000.00 $4,500.00 $4,500.00
PART T: ADDITIVE ALTERNATE NO. B2
PART P: ALLOWANCES NO. 2 - BUILDING 18093A
$15,000.00 $15,000.00
PART O: DIVISION 26 - BUILDING 18093A
$76,000.00 $49,650.00
PART N: DIVISION 9 - BUILDING 18093A
$1,500.00 $1,500.00
PART R: ADDITIVE ALTERNATE NO. A2
$3,000.00 $4,500.00
Page 4 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
Subtotal Part 'T' (Items T1 through T1)$3,000.00 $4,500.00
Page 5 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
BUILDING 18092A
BUILDING 18093A
Part N - DIVISION 9 - BUILDING 18093A (Items N1 through N1)$1,500.00 $1,500.00
Part L - DIVISION 6 - BUILDING 18093A (Items L1 through L1)$20,000.00 $30,000.00
Part M - DIVISION 7 - BUILDING 18093A (Items M1 through M2)$79,952.00 $121,000.00
Part J - EXISTING CONDITIONS - BUILDING 18093A (Items J1 through J4)$12,000.00 $35,470.00
Part K - DIVISION 5 - BUILDING 18093A (Items K1 through K3)$15,900.00 $15,900.00
BID SUMMARY
Part I - GENERAL - BUILDING 18093A (Items I1 through I3)$22,717.00 $46,000.00
Part F - DIVISION 9 - BUILDING 18092A (Items F1 through F1)$1,500.00 $1,500.00
Part G - DIVISION 26 - BUILDING 18092A (Items G1 through G7)$76,000.00 $49,650.00
Part D - DIVISION 6 - BUILDING 18092A (Items D1 through D1)$20,000.00 $30,000.00
Part E - DIVISION 7 - BUILDING 18092A (Items E1 through E2)$79,952.00 $121,000.00
$46,000.00
$35,470.00
$15,900.00
BID SUMMARY
$4,500.00
$243,069.00 $314,520.00
TOTAL ADDITIVE ALTERNATE NO. A2 $3,000.00
Part A - GENERAL - BUILDING 18092A (Items A1 through A3)
$15,900.00
$12,000.00
Part C - DIVISION 5 - BUILDING 18092A (Items C1 through C3)
TOTAL BASE BID PARTS A, B, C, D, E, F, G, H
$22,717.00
Part H - ALLOWANCES NO. 1 - BUILDING 18092A (Items H1 through H1)$15,000.00 $15,000.00
Part B - EXISTING CONDITIONS - BUILDING 18092A (Items B1 through B4)
Page 6 of 7
TABULATED BY: Kevin McCord
Chuck Anastos Associates, LLC
BID DATE: 12-Jun-19
ITEM DESCRIPTION UNIT QTY.UNIT PRICE AMOUNT UNIT PRICE AMOUNT
DEPARTMENT OF ENGINEERING SERVICES - CITY OF CORPUS CHRISTI, TEXAS
TABULATION OF BIDS
Woodsboro Pump Station Roof Repair - Project No. 18092A &
Bloomington Pump Station Roof Repair - Project No. 18093A
302 Laurel Dr., Corpus Christi, TX 78404
Completion: 120 Cal Days
ABBA Construction, LLC
P.O. Box 451441, Laredo, TX 78045
Coast to Coast Construction, Inc.
BASE BID - BUILDING 18092A
TOTAL ADDITIVE ALTERNATE NO. B2 $3,000.00 $4,500.00
Part P - ALLOWANCES NO. 2 - BUILDING 18093A (Items P1 through P1)$15,000.00 $15,000.00
TOTAL BASE BID PARTS I, J, K, L, M, N, O, P $243,069.00 $314,520.00
Part O - DIVISION 26 - BUILDING 18093A (Items O1 through O7)$76,000.00 $49,650.00
Page 7 of 7
DATE:July 26, 2019
TO:Peter Zanoni, City Manager
THRU:Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3897
FROM:David Lehfeldt, Deputy Director of Solid Waste
(361) 826-1953
CAPTION:
Motion authorizing the City Manager, or designee, to execute the Second Amendment to the Landfill
Services Agreement with Cefe Landfill Texas, LP, to increase the fee paid to the contractor, add a
definition for intermediate cover, remove language limiting the distance that the contractor will haul
soil, and modify the termination date; for an estimated increase of $143,625per month for 17 months.
PURPOSE:
The City’s Landfill Services Agreement with Cefe Landfill TX, LP, is contractually bound to the Waste
Disposal Agreement with BFI Waste Services of TX, LP. (Note that Cefe Landfill TX, LP and BFI
Waste Services of TX, LP are business units that fall under the corporate umbrella of Republic
Services.) The amendment to the Landfill Services Agreement will help retain the landfill services
currently provided by BFI for the Cefe Valenzuela Landfill, and provides the City the time needed to
complete a Request for Proposal process and employ the services of a new Push and Pack
contractor.
The proposed amendment will:
1. Change the termination date from May 21, 2025 to January 31, 2021
2. Change the Push and Pack rate to $13.31/ton
3. Requires BFI to haul the soil from the borrow pit to the working face.
4. Define “Intermediate Cover” as: “Intermediate Cover means all areas that have received
waste but will be inactive for longer than 180 days must provide intermediate or final cover.
This intermediate cover must include six inches of suitable earthen material that is capable
of sustaining native plant growth.”
Note that the fees charged to our customers will not change.
Second Amendment to the Landfill Services Agreement
with Cefe Landfill Texas, LP
AGENDA MEMORANDUM
Action Item for the City Council Meeting on August 13, 2019
BACKGROUND AND FINDINGS:
The City entered into the current Landfill Services Agreement with Cefe Landfill TX, LP on February
24, 2005 and executed the First Amendment on July 22, 2005. Due to the many changes in the
solid waste industry, operational costs for Cefe Landfill TX, LP have exceeded the CPI inflation factor
included in the contract and the contract is no longer profitable. Because of this, the current
contractor has expressed an interest in exiting the contract.
ALTERNATIVES:
Other alternatives were explored and found to be more costly to the City.
OTHER CONSIDERATIONS:
This amendment provides assurance that the City has time to fully explore options available and
implement a replacement for services provided under the existing agreement.
CONFORMITY TO CITY POLICY:
The proposed amendment does not conflict with City policy.
EMERGENCY / NON-EMERGENCY:
This item requires one reading.
DEPARTMENTAL CLEARANCES:
Solid Waste Operations
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $143,625 $2,298,000 $2,441,625
Encumbered / Expended
Amount
This item $143,625 $2,298,000 $2,441,625
BALANCE $0 $0 $0
Funding Detail:
Fund:1020 General Fund
Organization/Activity: 12506 Cefe Valenzuela Landfill
Mission Element:033 Landfills
Project # (CIP Only):
Account:530000 Professional Services
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Landfill Service Agreement – Second Amendment
DATE:July 26, 2019
TO:Peter Zanoni, City Manager
THRU:Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3897
FROM:David Lehfeldt, Deputy Director of Solid Waste
(361) 826-1953
CAPTION:
Motion authorizing the City Manager, or designee, to execute the First Amendment to the Waste
Disposal Agreement with BFI Waste Services of TX, LP, to modify the termination date, discount
and the required annual tonnage;providing revenue to the City estimated at $267,100 per
month for 17 months.
PURPOSE
The City’s Landfill Services Agreement with Cefe Landfill TX, LP, is contractually bound to the
Waste Disposal Agreement with BFI Waste Services of TX, LP. (Note that Cefe Landfill TX, LP
and BFI Waste Services of TX, LP are business units that fall under the corporate umbrella of
Republic Services.) The amendment to the Waste Disposal Agreement will help retain the landfill
services currently provided by BFI for the Cefe Valenzuela Landfill, and provides the City the time
needed to complete a Request for Proposal process and employ the services of a new Push and
Pack contractor.
The proposed amendment will:
1. Change the termination date from May 21, 2025 to January 31, 2021
2. Reduce the tonnage in the Waste Disposal Agreement from 150,000 tons per year to
120,000 tons per year and
3. Remove the discount for increased tonnage
BACKGROUND AND FINDINGS:
The City entered into the Waste Disposal Agreement with BFI Waste Services of TX, LP on
February 24, 2005. Due to the many changes in the solid waste industry, waste hauled by BFI
First Amendment of the Waste Disposal Agreement with
BFI Waste Services of TX, LP
AGENDA MEMORANDUM
Action Item for the City Council Meeting on August 13, 2019
Waste Services of TX, LP has decreased, and the required minimum tonnage required is no
longer achievable. Because of this, the current contractor has expressed an interest in exiting the
contract.
ALTERNATIVES:
Alternatives considered were found to be more costly to the City.
OTHER CONSIDERATIONS:
The Landfill Services Agreement with Cefe Landfill TX, LP, is contractually bound to the Waste
Disposal Agreement with BFI Waste Services of TX, LP. If one contract terminates, the other
contract also terminates.
CONFORMITY TO CITY POLICY:
The proposed amendment does not conflict with City policy.
EMERGENCY / NON-EMERGENCY:
This item requires one reading.
DEPARTMENTAL CLEARANCES:
Solid Waste Services
FINANCIAL IMPACT:
□Operating X Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $267,100 $4,273,600 $4,540,700
Encumbered / Expended
Amount
This item $267,100 $4,273,600 $4,540,700
BALANCE $0.00 $0.00 $0.00
Comments: The Current Year is for the one month of September 2019, and Future Years is for
the remaining 16 months under the amended agreement – October 2019 to January 2021.
Funding Detail:
Fund:1020 General Fund
Organization/Activity: 12506 Cefe Valenzuela Landfill
Mission Element:033 Landfills
Project # (CIP Only):
Account:309301 – Refuse Disposal Charges - BFI
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Waste Disposal Agreement – First Amendment
DATE:August 13, 2019
TO:Peter Zanoni, City Manager
FROM :Jim Davis, Director of Asset Management
JimD@cctexas.com
(361) 826-1909
Kim Baker, Director of Contracts and Procurement
KimB2@cctexas.com
(361) 826-3169
CAPTION:
Motion authorizing a three-year service agreement for pest control services with Henry
Garret, dba G & G Pest Control of Beeville, Texas, for a total amount not to exceed
$80,802.00 to be funded by Facility and Property Management Fund.
PURPOSE:
This is a motion to approve a service agreement for pest control services for City owned
facilities.
BACKGROUND AND FINDINGS:
The Contractor shall provide integrated pest management services and emergency
nuisance animal removal. The Contractor will furnish labor, materials, and equipment
necessary to perform services to approximately 71 City owned facilities located
throughout the City, at a frequency ranging from monthly to quarterly.
The Purchasing Division conducted a competitive RFB process to obtain bids for a new
contract. The City received three responsive, responsible bids, and is recommending the
award to Henry Garrett dba, G & G Pest Control.
Service Agreement for Pest Control Services for Asset Management
AGENDA MEMORANDUM
Action Item for the City Council Meeting August 13, 2019
ALTERNATIVES:
None.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This purchase conforms to the City’s purchasing policies and procedures and State
statutes regulating procurement.
EMERGENCY / NON-EMERGENCY:
Non-emergency.
DEPARTMENTAL CLEARANCES:
Asset Management
FINANCIAL IMPACT:
x Operating □ Revenue □ Capital □ Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget $363,598.00 $74,068.50 $437,666.50
Encumbered /
Expended Amount $104,738.73 $0.00 $104,738.73
This item $6,733.50 $74,068.50 $80,802.00
BALANCE $252,125.77 $0.00 $252,125.77
Funding Detail:
Fund:5115 Facility and Property Management
Organization/Activity:40300 Facility Management and Maintenance
Mission Element:191 Operate City Buildings & Facilities
Project # (CIP Only): N/A
Account:530215 Maintenance & Repairs-Contracted
RECOMMENDATION:
Staff recommends approval of this action item.
LIST OF SUPPORTING DOCUMENTS:
Bid Tabulation
Service Agreement
ITEM TREATMENT SITES #OF SVS
PER YEAR
COST PER
TREATMENT TOTAL PRICE COST PER
TREATMENT TOTAL PRICE COST PER
TREATMENT TOTAL PRICE
1
Airport Sites Main Bldg., QTA , fire
Station and Toll Plaza 308
International Dr. 78406
4 $501.00 2,004.00$ 390.00$ 1,560.00$ $347.00 1,388.00$
2 Facilities Maintenance,5352 Ayers St.
Bldg. 3A, 78415 4 $59.00 236.00$ 130.00$ 520.00$ $37.00 148.00$
3 City Hall, 1201 Leopard St., 78401 4 392.00$ 1,568.00$ 195.00$ 780.00$ $200.00 800.00$
4 Gas Department 4225 S. Port Ave.
78415 4 96.00$ 384.00$ 130.00$ 520.00$ $47.00 188.00$
5 Frost Bank Bldg. 2406 Leopard St.
78408 4 150.00$ 600.00$ 195.00$ 780.00$ $127.00 508.00$
6
City Warehouse (15,600sq.ft.)
Portable Bldg.924sq ft..) 5352 Ayers
St. Bldg. 6, 78415
4 120.00$ 480.00$ 130.00$ 520.00$ $100.00 400.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
City of Corpus Christi
Contracts and Procurement
Senior Buyer: Cynthia Perez
Bid Tabulation
RFB 2212 Pest Control Services
Asset Management
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
7 Utilities Dept.2726 Holly Rd. 78415 12 90.00$ 1,080.00$ 130.00$ 1,560.00$ $110.00 1,320.00$
8 Kinney St. Pump Station, 302 N.
Shoreline Blvd., 78401 4 48.00$ 192.00$ 95.00$ 380.00$ $37.00 148.00$
9 Power St. Pump Station, 1218 N.
Water St., 78401 4 48.00$ 192.00$ 95.00$ 380.00$ $37.00 148.00$
10 Holly Rd. Pump Station 4801 Holly Rd.,
78411 4 48.00$ 192.00$ 95.00$ 380.00$ $37.00 148.00$
11 Navigation Pump Station 302 N.
Navigation 78408 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
12 Staples Street Pump Station CR43/FM
244Staples ST., 78415 4 60.00$ 240.00$ 95.00$ 380.00$ $37.00 148.00$
13 Sand Dollar Pump Station 42201 Sand
Dollar Dr., 78418 4 36.00$ 144.00$ 95.00$ 380.00$ $37.00 148.00$
14 Sand Dollar Pump Station 42201 Sand
Dollar 78418 4 36.00$ 144.00$ 95.00$ 380.00$ $27.00 108.00$
15
O. N. Stevens Water Treatment Plant -
Chemical Bldg. &Warehouse), 13101
Leopard St. 78410
4 72.00$ 288.00$ 130.00$ 520.00$ $57.00 228.00$
16 O.N. Stevens Water Treatment Plant-
Filter Bldg. 13101 Leopard St. 78401 4 36.00$ 144.00$ 95.00$ 380.00$ $47.00 188.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
17 O.N. Stevens Water Treatment Plant-
Maint. Shop13101 Leopard St. 78410 4 36.00$ 144.00$ 95.00$ 380.00$ $97.00 388.00$
18 Water Depart Lab, 13101 Leopard St.
78401 4 36.00$ 144.00$ 95.00$ 380.00$ $47.00 188.00$
19 PCR Bldgs. (9 sites), 13101 4 48.00$ 192.00$ 95.00$ 380.00$ $27.00 108.00$
20 Smith Rd. Raw Water Pump Station
(River Station)4 72.00$ 288.00$ 95.00$ 380.00$ $47.00 188.00$
21 Garden Senior Center 5352 Greely St.
78412 12 72.00$ 864.00$ 110.00$ 1,320.00$ $47.00 564.00$
22 Ethel Eyerly Senior Center 654
Graham Rd. 78418 12 72.00$ 864.00$ 110.00$ 1,320.00$ $47.00 564.00$
23 Greenwood Senior Center 4040
Greenwood Dr. 78416 12 90.00$ 1,080.00$ 130.00$ 1,560.00$ $47.00 564.00$
24 Lindale Senior Center 3135 Swantner
78404 12 90.00$ 1,080.00$ 130.00$ 1,560.00$ $47.00 564.00$
25 Northwest Senior Center 9125 Up
River Rd. 78409 12 66.00$ 792.00$ 110.00$ 1,320.00$ $47.00 564.00$
26 Broadmoor Senior Center 1561 Tarlton
St. 78415 12 60.00$ 720.00$ 110.00$ 1,320.00$ $47.00 564.00$
27 PARD Annex 1406 Martin Luther King
Dr. 78401 12 78.00$ 936.00$ 95.00$ 1,140.00$ $47.00 564.00$
28 Oveal Williams Senior Center 1414
Martin Luther King Dr., 78401 12 90.00$ 1,080.00$ 130.00$ 1,560.00$ $47.00 564.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
29 Nutrition Center, 4101 Old Brownsville
Rd 78405 12 90.00$ 1,080.00$ 95.00$ 1,140.00$ $37.00 444.00$
30 Ben Garza Gym 1815 Howard St.
78408 12 96.00$ 1,152.00$ 130.00$ 1,560.00$ $67.00 804.00$
31 Central Library, 805 Comanche St.
78401 4 126.00$ 504.00$ 195.00$ 780.00$ $107.00 428.00$
32 Janet F. Harte Library 2629 Waldron
Rd. 78418 4 90.00$ 360.00$ 130.00$ 520.00$ $67.00 268.00$
33 Neyland Library, 1230 Carmel Pkwy
78411 4 132.00$ 528.00$ 130.00$ 520.00$ $67.00 268.00$
34 McDonald Library, 4044 Greenwood
78416 4 90.00$ 360.00$ 130.00$ 520.00$ $67.00 268.00$
35 Hopkins Library 3202 McKenzie Rd.
78410 4 90.00$ 360.00$ 130.00$ 520.00$ $67.00 268.00$
36 Garcia Library 5930 Brockhampton
78404 4 90.00$ 360.00$ 130.00$ 520.00$ $67.00 268.00$
37 Wastewater Collections 5352 Avers St.
78415 12 120.00$ 1,440.00$ 130.00$ 1,560.00$ $57.00 684.00$
38 Greenwood Wastewater Treatment
Plant 1541 Saratoga Blvd., 78417 12 60.00$ 720.00$ 95.00$ 1,140.00$ $47.00 564.00$
39
Allison Wastewater Treatment Plant
4101 Allison Rd. 7841O
Laguna Madre Wastewater Treatment
Plant 201 Jester St. 78418
12 48.00$ 576.00$ 95.00$ 1,140.00$ $27.00 324.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
40 Laguna Madre Wastewater Treatment
Plant 201 Jester St. 78418 12 48.00$ 576.00$ 95.00$ 1,140.00$ $27.00 324.00$
41 Whitecap Wastewater Treatment Plant
13500 Whitecap 78418 12 48.00$ 576.00$ 95.00$ 1,140.00$ $27.00 324.00$
42 Broadway Wastewater Treatment Plant
1492 W. Broadway 78401 12 78.00$ 936.00$ 95.00$ 1,140.00$ $47.00 564.00$
43 Oso Wastewater Treatment Plant 501
Nile Dr., 78412 12 48.00$ 576.00$ 95.00$ 1,140.00$ $27.00 324.00$
44 Police Property Room 321 John Sartain
St., 78401 6 108.00$ 648.00$ 195.00$ 1,170.00$ $57.00 342.00$
45 Police Department Impound 5485
Greenwood Dr. 78417 4 72.00$ 288.00$ 95.00$ 380.00$ $47.00 188.00$
46 Corona Substation 4510 Corona Dr.
78411 4 78.00$ 312.00$ 95.00$ 380.00$ $47.00 188.00$
47 Internal Affairs 5804 Williams Dr.
78412 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
48 Programs Services Warehouse 9705
Up River Road 78410 4 66.00$ 264.00$ 95.00$ 380.00$ $37.00 148.00$
49 Lindale Recreation Center 3133
Swantner St. 78404 4 102.00$ 408.00$ 95.00$ 380.00$ $47.00 188.00$
50 Joe Garza Recreation Center, 3204
Highland St. 78405 12 72.00$ 864.00$ 95.00$ 1,140.00$ $47.00 564.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
51 Oak Park Recreation Center 842 Erwin
Ave. 78408 4 72.00$ 288.00$ 95.00$ 380.00$ $47.00 188.00$
52 Oso Recreation Center 1111 Bernice
Dr. 78412 4 66.00$ 264.00$ 95.00$ 380.00$ $47.00 188.00$
53 Greenwood Pool 4305 Greenwood Dr.
78416 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
54 HEB Pool 1520 Shely St, 78404 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
55 Oso Pool 1109 Bernice Dr. 78412 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
56 West Guth Pool 9705 Up River Rd.
78410 4 60.00$ 240.00$ 95.00$ 380.00$ $47.00 188.00$
57 Collier Pool 3801 Harris Dr. 78411 12 48.00$ 576.00$ 95.00$ 1,140.00$ $37.00 444.00$
58
Choke Canyon Reservoir Maint. Bldg.
150 South Park Rd. Three Rivers, Tx
78071
12 60.00$ 720.00$ 95.00$ 1,140.00$ $47.00 564.00$
59
Choke Canyon Reservoir Residence
150 South Shore Park Rd. Three
Rivers Tx. 78071
12 60.00$ 720.00$ 95.00$ 1,140.00$ $47.00 564.00$
60 Choke Canyon - Shed 150 South Shore
Park Rd. Three Rivers, TX. 78071 12 36.00$ 432.00$ 95.00$ 1,140.00$ $17.00 204.00$
61
Choke Canyon Reservoir 2 Spillway
Control Room #1 (250sq ft.) and150
South Shore Park Rd. Three Rivers, Tx
78071
12 48.00$ 576.00$ 95.00$ 1,140.00$ $17.00 204.00$
62 Westly Seale Dam- Bldg. 1 County Rd.
365 Sandia, Tx. 78383 12 60.00$ 720.00$ 95.00$ 1,140.00$ $37.00 444.00$
WORLD WIDE PEST CONTROL Henry Garret, dba G & G PEST
CONTROLDOWELL PEST CONTROL
63 Westly Seale Dam- Bldg. 2 County Rd.
365 Sandia, Tx, 78383 12 66.00$ 792.00$ 95.00$ 1,140.00$ $27.00 324.00$
64 Sunrise Beach- Bldg., 1 22825 Park
Road 365 Sandia, Tx. 78368 12 60.00$ 720.00$ 95.00$ 1,140.00$ $27.00 324.00$
65 Sunrise Beach- Bldg., 2 22825 Park
Road 365 Sandia, Tx. 78368 12 48.00$ 576.00$ 95.00$ 1,140.00$ $17.00 204.00$
66 Sunrise Beach- Bldg., 3 22825 Park
Road 365 Sandia, Tx. 78368 12 48.00$ 576.00$ 95.00$ 1,140.00$ $17.00 204.00$
67 Heritage Park- Galvan House 1581 N.
Chaparral, Tx 78401 12 48.00$ 576.00$ 95.00$ 1,140.00$ $47.00 564.00$
68 Heritage Park- Sidbury House 1581 N.
Chaparral, Tx 78401 12 24.00$ 288.00$ 95.00$ 1,140.00$ $47.00 564.00$
69 Heritage Park- Simon Guggenheim
House 1581 N. Chaparral, Tx 78401 12 24.00$ 288.00$ 95.00$ 1,140.00$ $27.00 324.00$
70 Bloomington Pump Station- 75 Edna
Ln South Bloomington Texas 77951 4 75.00$ 300.00$ -$ -$ $127.00 508.00$
71 Woodsboro Pump Station- Woodsboro,
Texas 78393 4 75.00$ 300.00$ -$ -$ $127.00 508.00$
72 Emergency Service 20 150.00$ 3,000.00$ 65.00$ 1,300.00$ $17.00 340.00$
Total Price 42,112.00$ 59,510.00$ 26,934.00$
$26,934.00 x three years = $80,802.00
Service Agreement Standard Form Page 1 of 7
Approved as to Legal Form May 3, 2019
SERVICE AGREEMENT NO. 2212
Pest Control Services for Asset Management
THIS Pest Control Services for Asset Management Agreement ("Agreement") is
entered into by and between the City of Corpus Christi, a Texas home-rule
municipal corporation (“City”) and Henry Garret, dba G&G Pest Control
(“Contractor"), effective upon execution by the City Manager or the City Manager’s
designee (“City Manager”).
WHEREAS, Contractor has bid to provide Pest Control Services for Asset
Management in response to Request for Bid/Proposal No. 2212 (“RFB/RFP”), which
RFB/RFP includes the required scope of work and all specifications and which RFB/RFP
and the Contractor’s bid or proposal response, as applicable, are incorporated by
reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set
out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Pest Control Services for Asset Management
(“Services”) in accordance with the attached Scope of Work, as shown in
Attachment A, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.
2. Term. This Agreement is for three years, with performance commencing upon the
date of issuance of a notice to proceed from the Contract Administrator or
Purchasing Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-year periods (“Option Period(s)”), provided, the
parties do so in writing and prior to the expiration of the original term or the then-
current Option Period. The City’s extension authorization must be executed by
the City Manager or designee.
3.Compensation and Payment. This Agreement is for an amount not to exceed
$80,802.00, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City’s discretion, be allocated for use in the next option period.
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form May 3, 2019
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Name: Jesse Hernandez
Department: Asset Management
Phone: (361) 826-1983
Email: JesseH@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form May 3, 2019
7.Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Form May 3, 2019
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City’s sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Jesse Hernandez
Title: Superintendent of Operations
Address: 5352 Ayers, Bldg. 3A, Corpus Christi, Texas 78415
Phone:(361() 826-1983
Fax: (361) 826-1989
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form May 3, 2019
IF TO CONTRACTOR:
G&G Pest Control
Attn: Henry Garrett
Title: Owner
Address: 301 S. Adams, Beeville, Texas 78102
Phone:(361) 358-4886
Fax:(361) 358-4884
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City Manager may terminate this Agreement for Contractor’s failure to
comply with any of the terms of this Agreement. The Contract Administrator must
give the Contractor written notice of the breach and set out a reasonable
opportunity to cure. If the Contractor has not cured within the cure period, the
City Manager may terminate this Agreement immediately thereafter.
(B) Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form May 3, 2019
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
21.Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1); then,
D. the Contractor’s bid response (Exhibit 2).
22.Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement if required
by said statute.
23.Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
24.Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
[Signature Page Follows]
Revised 6.20.18
Attachment A - Scope of Work
1.1 General Requirements/Background Information
The Contractor shall provide Integrated Pest Management Services (IPMS) and
Emergency Nuisance Animal Removal for City buildings throughout the City.
1.2 Scope of Work
A. Service Requirements
1.The Contractor shall have a licensed pest control manager assigned to
support this contract. All persons applying pesticides must hold a valid
current Texas Department of Agriculture and Texas Pesticide Applicator
License.
2.The Contractor will be responsible to ensure that the certificates/licenses
and training of Contractor personnel are kept current and are in
accordance with local, state, and federal regulations.
3.The Contractor shall ensure that all personnel assigned to the service
agreement are continuously trained to meet the latest industry standard. The
Contractor shall provide the degree of initial and ongoing training provided
to field technicians: including, new techniques focusing on prevention and
reduction of pesticide risk.
4.Contract personnel assigned to the service agreement shall wear a uniform,
including safety equipment and any company issued photo identification.
5.Contractor personnel shall present a neat appearance. All personnel shall
be easily recognizable while working on City locations by wearing distinctive
clothing with an identifiable logo bearing the name of the company. All
personnel shall be neatly dressed in shirts, safety shoes, and long pants and
other necessary gear in compliance with EPA, OSHA and TX-OSHA
regulations. Shorts or torn clothing are unacceptable. Personnel not wearing
the required uniform will not be permitted to perform work.
6.The Contractor shall assure that all personnel are fully and properly
equipped to perform services promptly and safely.
7.The Contractor’s IPMS Program shall use safe, effective, and environmentally
sound methods- including biological, genetic, cultural, mechanical and
physical control, and where necessary, the judicious use of the least
hazardous pesticides.
8.The Contractor shall be responsible for assuring the safety of their
employees, City employees, and the general public during the performance
of all services under this agreement.
9.The Contractor shall provide all necessary management, supervision, labor,
equipment, tools, supplies, and transportation required for the performance
Revised 6.20.18
of its services under this Contract. Such equipment, tools, and supplies must
be properly maintained and kept in good working order.
10.The Contractor shall have personnel available to receive service requests.
All service calls placed by the Contract Administrator must be returned within
four hours of the initial call during business hours.
11.The Contractor shall be on site within four to six hours, if deemed an
emergency, after receiving notification from the Contract Administrator;
and mitigate the immediate problem at hand.
B. All service requests will be reviewed, initiated, and approved by the location
Contract Administrator prior to start of work:
C. The Contractor shall survey and assess the existing pest condition at the locations
listed and use the initial survey as the starting point for providing ongoing pest
control inspections, treatments and recommendations.
D. All locations will require a complete preventative maintenance service at the start
of the contract.
E. Prior to arrival, the Contractor will be responsible to contact the designated
Contract Administrator at each location designated in the contract, one week prior
to service, to schedule a date and time. At the conclusion of each work day and
prior to departure from the job site, the Contractor shall assess and report any pest
sightings or problems areas to the site personnel listed in attachment “A” and the
Contract Administrator.
F. The locations specified shall be occupied and operational during the work
performance. All services, regular and special, shall be rendered at such times with
minimal disruption to the occupants and operation of the facilities. Hours may vary.
Should the schedule of services disrupt the occupants and operation of the
facilities, the Contract Administrator reserves the right to reschedule the base
services, to any day from Monday through Friday between the hours of 8:00 am
through 5:00 pm, at no additional cost to the City.
G. IPMS should, at a minimum, address Ants, Centipedes, Millipedes, Interior Flying
Insects, Beetles, Termites, Mice – Deer and House, Rodents, Rats – Cotton, Roof and
Norway, Silver fish, Spiders, Stinging Insects, Roaches – German, American, Brown-
Banded, Oriental and Smoky Brown.
H. The Contractor shall conduct routine visual inspections of pest-prone areas for signs
of active pest infestations, and for conditions which are conducive to attracting or
harboring pests.
I. The Contractor shall provide an appropriate level of service necessary to keep
buildings free of pests. If pests are still present, after three days from the original
date of treatment, the contractor shall perform a follow-up treatment within 48
hours of a request by an authorized City Administrator.
J. The Contractor should be prepared to commit extra time and resources to address
any concern(s) until it is resolved.
Revised 6.20.18
K. Emergency services shall be provided on as needed basis for riddance and
disposal of common nuisance animals, i.e., squirrels, raccoons, possums, and bats,
as well as dead animal removal.
L. Bait formulations shall be the standard pesticide technology for cockroach and ant
control, with alternate formulations restricted to unique situations where baits are
not practical.
M. Sticky traps shall be used to guide and evaluate indoor insect control efforts
wherever necessary.
N. As a general rule, rodent control inside buildings shall be accomplished with
trapping devices only. All such devices shall be concealed out of the general view
and in protected areas so as not to be affected by routine cleaning and other
operations. Contractor shall check all trapping devices for trapped rodents during
its scheduled visits and shall dispose the trapped rodents in an appropriate manner.
O. Contractor shall use rodenticides in circumstances when rodenticides are deemed
essential for adequate rodent control inside buildings. All rodenticides, regardless
of packaging, shall be placed either in locations not accessible to children, pets,
wildlife and domestic animals, or in EPA-approved tamper-resistant bait boxes. As
a general rule, rodenticide application outside buildings shall emphasize the direct
treatment of rodent burrow whenever feasible. Contractor shall dispose of dead
rodents in appropriate manner.
P. Use of Rodent Bait Stations:
1.All rodent bait stations shall be maintained in accordance with EPA regulations,
with an emphasis on the safety of non-targeted organisms.
2.All rodent bait stations shall be placed out of the general view, in locations where
it will not be disturbed by routing operations.
3.The lids of all rodent bait stations shall be securely locked or fastened shut.
4.All rodent bait stations shall be securely attached or anchored to floor, ground,
wall or other immovable surface, so that the box cannot be picked up or moved.
5.Bait shall always be secured in the feeding chamber of the box and never
placed in the runway or entryways of the box.
6.All rodent bait stations shall be labeled on the inside with the Contractor’s
business name, phone number and address, and dated by the Contractor’s
technician at the time of installation and each servicing.
7.Contractor shall install and maintain rodent bait stations wherever necessary
inside and/or outside of buildings/structures for rodent control.
Q. The Contractor must leave the work area free of any debris. Upon completion of
work, the Contractor shall clear the job site of any and all debris at appropriate
offsite locations. At no time shall the Contractor use the waste receptacles of the
City for disposal.
R. The Contractor must complete the work assigned in a neat and orderly manner, in
accordance with all Federal, State and Local Laws and regulations concerning
storage, applications and disposal of hazardous materials.
Revised 6.20.18
S. Regardless of service type, at each visit, all services rendered shall be completed
and documented by the Contractor. The service report will be left with the site
personnel listed in the contract or other appropriate personnel at the location site.
The report should include the following information:
1.Areas of the service provided
2.Type of service performed
3.Infested areas (if any)
4.Type of infestation
5.Procedures needed to control any noted infestation
6.Name of technician who performed the service
T. The Contractor and all its employees shall be responsible to adhere, at all times,
with any and all rules, regulations, policies and procedures pertaining to security of
City property. Any violations or disregard of the rules, regulations, policies and
procedures may be cause for immediate termination of the agreement.
1.3 Safety Requirement
A. The Contractor shall submit the current labels and Safety Data Sheets (SDS) for
all pesticides to be used, and brand names of pesticide application equipment,
rodent bait stations, insect and rodent trapping devices, pest monitoring
devices, pest detection equipment and any other pest control devises or
equipment that may be used to provide service.
B. The City of Corpus Christi’s approval of the submittal does not relieve the
Contractor of its responsibility to comply with the requirements of the contract
documents. The application of all pesticides shall adhere to all Federal, State
and Local Laws and regulations, including all applicable Environmental
Protection Agency (EPA), Occupational Safety and Health Administration
(OSHA), state/local regulatory guidance on pesticide storage, disposal and
applications.
C. Pesticides shall be applied according to the methods, rates and precautions on
the manufacturer’s label.
D. When pesticide use is necessary, the Contractor shall employ the least hazardous
material, most precise application technique, and minimum quantity of pesticide
necessary to achieve control.
E. The Contractor shall take all necessary precautions to ensure employee safety
and all necessary steps to ensure the containment of the pesticide to the site of
application.
1.4 Record Keeping
The Contractor shall establish and maintain a log delineating complete and
accurate records of all services for the term of the Contract. The Contractor shall
update the logs after each service defined in the Contract.
Revised 6.20.18
1.5 Invoicing
A. Each month, the Contractor shall submit the invoice for pest control services to
the City. Invoice shall include Work description, Purchase Order Number,
Location and date of services.
B. Original copy to the Accounts Payable and one to the Contract Administrator.
The Contractor shall include copies of monthly Work order as back-up for each
invoice. Approval for payment shall be authorized by the Contract Administrator
or Operation Superintendent.
1.6 Work Locations
The Contractor shall perform pest control services at the following locations:
Item Treatment Sites
Approx.
Sq. Ft.
Frequency Location
Contract
Administrator
1
Airport sites (Main Bldg., QTA,
Fire Station, and Toll Plaza)
308 International Dr., 78406
300,000 Quarterly
Gabriel Anton
361-289-0171
x1266
2
Facilities Maintenance
Bldg. 3A
5352 Ayers St., 78415
3200 Quarterly
Brandon
Alexander 361-
826-3764
3
City Hall
1201 Leopard St., 78401
236,375 Quarterly
Brandon
Alexander 361-
826-3764
4
Gas Department
4225 S. Port Ave., 78415 15,504 Quarterly Sergio Luna
361-885-6900
5
Frost Bank Bldg.
2406 Leopard St., 78408 69,904 Quarterly Sergio Luna
361-885-6900
6
City Warehouse & Portable
Bldg. #6 5352 Ayers St., 78415 16,524 Quarterly Maria Pedraza
361-826-3176
7
Utilities Department
2726 Holly Rd., 78415 20,000 Monthly Joanna Moreno
361-826-1649
8
Kinney St. Pump Station
302 N. Shoreline Blvd., 78401 2,100 Quarterly James Espinoza
361-826-4095
9
Power St. Pump Station
1218 N. Water St., 78401 2,800 Quarterly James Espinoza
361-826-4095
10
Holly Rd. Pump Station
4801 Holly Rd., 78411 1,800 Quarterly Diana Z. Garza
361-826-1827
11
Navigation Pump Station
302 N. Navigation, 78408 3,900 Quarterly Diana Z. Garza
361-826-1827
12
Staples Street Pump Station,
CR43/FM 2444 Staples St.,
78415
3,575 Quarterly Diana Z. Garza
361-826-1827
Revised 6.20.18
13
Sand Dollar Pump Station
42201 Sand Dollar Dr., 78418 1,800 Quarterly Diana Z. Garza
361-826-1827
14
Sand Dollar Pump Station
42201 Sand Dollar Dr., 78418 1,200 Quarterly Diana Z. Garza
361-826-1827
15
O. N. Stevens Water
Treatment Plant – (Chemical
Bldg. &Warehouse)
13101 Leopard St, 78410
11,297 Quarterly
Diana Z. Garza
361-826-1827
16
O.N. Stevens Water Treatment
Plant-Filter Bldg.
13101 Leopard St.,78401
3,900 Quarterly
Diana Z. Garza
361-826-1827
17
O.N. Stevens Water Treatment
Plant-Maintenance Shop
13101 Leopard St, 78410
8,400 Quarterly
Diana Z. Garza
361-826-1827
18
Water Depart Lab
13101 Leopard St., 78401 5,000 Quarterly Diana Z. Garza
361-826-1827
19
PCR Bldgs. (9 sites)
13101 Leopard St., 78401 969 Quarterly Diana Z. Garza
361-826-1827
20
Smith Rd. Raw Water Pump
Station (River Station)
13701 Smith Dr., 78410
3,900 Quarterly Diana Z. Garza
361-826-1827
21
Garden Senior Center
5352 Greely St, 78412 9,800 Monthly Rozella Puente
361-826-3468
22
Ethel Eyerly Senior Center 654
Graham Rd, 78418 8,000 Monthly Rozella Puente
361-826-3468
23
Greenwood Senior Center
4040 Greenwood Dr., 78416 12,500 Monthly Rozella Puente
361-826-3468
24
Lindale Senior Center 3135
Swantner, 78404 12,500 Monthly Rozella Puente
361-826-3468
25
Northwest Senior Center
9125 Up River Rd, 78409 7,000 Monthly Rozella Puente
361-826-3468
26
Broadmoor Senior Center
1561 Tarlton St., 78415 4,208 Monthly Rozella Puente
361-826-3468
27
PARD Annex 1406 Martin
Luther King Dr. 78401 6,000 Monthly Henry Lara
361-826-3470
28
Oveal Williams Senior Center
1414 Martin Luther King Dr.,
78401
10,700 Monthly
Rozella Puente
361-826-3468
29 Nutrition Center
4101 Old Brownsville Rd, 78405 3,000
Monthly
After 2 PM
Connie
Reschman
361-826-4120
30 Ben Garza Gym
1815 Howard St. 78408
11,920 Monthly Martin Huerta
361-826-3478
Revised 6.20.18
31
Central Library
805 Comanche St, 78401 78,339 Quarterly
Gabby Salazar
361-826-7015
32
Janet F. Harte Library
2629 Waldron Rd, 78418 13,900 Quarterly Gabby Salazar
361-826-7015
33
Neyland Library
1230 Carmel Pkwy, 78411 17,276 Quarterly Gabby Salazar
361-826-7015
34
McDonald Library
4044 Greenwood Dr., 78416 14,420 Quarterly Gabby Salazar
361-826-7015
35
Hopkins Library
3202 McKenzie Rd., 78410 13,817 Quarterly Gabby Salazar
361-826-7015
36
Garcia Library
5930 Brockhampton, 78414 13,233 Quarterly Gabby Salazar
361-826-7015
37
Wastewater Collections
5352 Ayers St, 78415 20,504 Monthly Pat Eldridge
361-826-2696
38
Greenwood Wastewater
Treatment Plant 1541 Saratoga
Blvd, 78417
3,600 Monthly
Harry Clifford
361-826-4021
39
Allison Wastewater Treatment
Plant 4101 Allison Rd., 78410 1,500
Monthly Darrell Williams
361-826-4130
40
Laguna Madre Wastewater
Treatment Plant 201 Jester St.
78418
1,500 Monthly Larry Gonzalez
361-826-4021
41
Whitecap Wastewater
Treatment Plant
13500 Whitecap, 78418
1,500 Monthly Larry Gonzalez
361-826-4021
42
Broadway Wastewater
Treatment Plant 1492 W.
Broadway, 78401
6,000 Monthly
Harry
Clifford
361-826-4021
43
Oso Wastewater Treatment
Plant 501 Nile Dr., 78412 1,500 Monthly
Sigifredo DeLeon
361-826-4042
44
Police Property Room
321 John Sartain St., 78401 26,822 Every Two
Months
Pat Eldridge
361-826-2696
45
Police Department Impound
5485 Greenwood Dr., 78417 2,240 Quarterly Pat Eldridge
361-826-2696
46
Corona Substation 4510
Corona Dr., 78411 8,618 Quarterly Pat Eldridge
361-826-2696
47
Internal Affairs
5804 Williams Dr., 78412 4,000 Quarterly Pat Eldridge
361-826-2696
48
Program Services
Warehouse 9705 Up River
Road 78410
3,000 Quarterly
John Delgado
361-826-3491
Revised 6.20.18
49
Lindale Recreation Center
3133 Swantner St., 78404 6,252 Quarterly Rozella Puente
361-826-3468
50
Joe Garza Recreation Center
3204 Highland St., 78405 8,858 Monthly Rozella Puente
361-826-3468
51
Oak Park Recreation Center
842 Erwin Ave., 78408 4,020 Quarterly Rozella Puente
361-826-3468
52
Oso Recreation Center
1111 Bernice Dr. 78412 3,095 Quarterly Rozella Puente
361-826-3468
53
Greenwood Pool
4305 Greenwood Dr. 78416 2,000 Quarterly Dylan McGill
361-826-4008
54
HEB Pool
1520 Shely St. 78404 1,620 Quarterly Dylan McGill
361-826-4008
55
Oso Pool
1109 Bernice 78412 1,104 Quarterly Dylan McGill
361 826-4008
56
West Guth Pool
9705 Up River Rd. 78410 1,363 Quarterly Dylan McGill
361-826-4008
57
Collier Pool
3801 Harris Dr. 78411 1,224 Monthly Dylan McGill
361-826-4008
58
Choke Canyon Reservoir –
Maintenance Bldg., 150 South
Shore Park Rd. Three Rivers, Tx
78071
2,000 Monthly Diana Z. Garza
361-826-1827
59
Choke Canyon Reservoir –
Residence
150 South Shore Park Rd.
Three Rivers, Tx 78071
1,800 Monthly Diana Z. Garza
361-826-1827
60
Choke Canyon - Shed
150 South Shore Park Rd.
Three Rivers, Tx 78071
192 Monthly Diana Z. Garza
361-826-1827
61
Choke Canyon Reservoir
150 South Shore Park Rd.
Three Rivers, Tx 78071
500 Monthly Diana Z. Garza
361-826-1827
62
Wesley Seale Dam – Bldg. #1
County Road 365
Sandia, Tx 78383
3,375 Monthly Diana Z. Garza
361-826-1827
63
Wesley Seale Dam – Bldg. #2
County Road 365
Sandia, Tx 78383
1,164 Monthly Diana Z. Garza
361-826-1827
64
Sunrise Beach - Bldg. #1
22825 Park Rd 25
Mathis TX 78368
1,560 Monthly Diana Z. Garza
361-826-1827
65
Sunrise Beach - Bldg. #2
22825 Park Rd 25
Mathis TX 78368
840 Monthly Diana Z. Garza
361-826-1827
Revised 6.20.18
66
Sunrise Beach - Bldg. #3
22825 Park Rd 25
Mathis TX 78368
576 Monthly Diana Z. Garza
361-826-1827
67
Heritage Park - Galvan house
1581 N. Chaparral, Tx 78401 2,000 Monthly
Roberta Ortiz
361-826-3166
68
Heritage Park – Sidbury house
1581 N. Chaparral, Tx 78401 1,800 Monthly
Roberta Ortiz
361-826-3166
69
Heritage Park – Simon
Guggenheim house
1581 N. Chaparral, Tx 78401
1,192 Monthly
Roberta Ortiz
361-826-3166
70 Bl oomington Pump Station-75
Edna Ln. South, Bloomington,
Texas 77951
5,796 Quarterly Diana Z. Garza
(361) 826-1827
71 Woodsboro Pump Station -132
Toups Road, Woodsboro, Texas
78393
5,796 Quarterly Diana Z. Garza
(361) 826-1827
72 Emergency Visits 20 Each Brandon
Alexander
361-826-3764
1.7 Special Instructions
A. If the service personnel do not perform as required by this Agreement, the City
has the right to reject the personnel and the Contractor is liable to deploy new
personnel.
B. The Contractor shall report to the Operation Superintendent or designee at the
location upon arrival.
1.8 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control Program
that is acceptable to the Contract Administrator to assure that the requirements of
the Contract are provided as specified. The Contractor will also provide supervision
of the work to ensure it complies with the contract requirements.
Attachment C – Insurance Requirements
I. CONTRACTOR’S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the
City. Contractor must not allow any subcontractor, to commence work until
all similar insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City’s Risk Manager and Contract Administrator
one (1) copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City’s Risk Manager. The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and
a waiver of subrogation endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change, or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
COMMERCIAL GENERAL LIABILITY including:
1.Commercial Broad Form
2.Premises – Operations
3.Products/Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
AUTO LIABILITY (including)
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
$1,000000 Combined Single Limit
WORKERS’S COMPENSATION
(All States Endorsement if Company is not
domiciled in Texas)
Employers Liability
Statutory and complies with Part II of
this Exhibit.
$500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10
days of the accident.
II.ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers’
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by the
Texas Department of Insurance. The workers’ compensation coverage
provided must be in statutory amounts according to the Texas Department
of Insurance, Division of Workers’ Compensation. An All States Endorsement
shall be required if Contractor is not domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration
of this Contract, and any extension hereof, at Contractor's sole expense,
insurance coverage written on an occurrence basis by companies authorized
and admitted to do business in the State of Texas and with an A.M. Best's rating
of no less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at
the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
•List the City and its officers, officials, employees, and volunteers, as
additional insureds by endorsement with regard to operations, completed
operations, and activities of or on behalf of the named insured performed
under contract with the City, with the exception of the workers'
compensation policy;
•Provide for an endorsement that the "other insurance" clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on
the policy;
•Workers' compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City; and
•Provide thirty (30) calendar days advance written notice directly to City of
any, cancellation, non-renewal, material change or termination in
coverage and not less than ten (10) calendar days advance written notice
for nonpayment of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change
or termination of coverage, Contractor shall provide a replacement
Certificate of Insurance and applicable endorsements to City. City shall have
the option to suspend Contractor's performance should there be a lapse in
coverage at any time during this contract. Failure to provide and to maintain
the required insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure
to provide and maintain any insurance or policy endorsements to the extent
and within the time herein required, the City shall have the right to order
Contractor to stop work hereunder, and/or withhold any payment(s) which
become due to Contractor hereunder until Contractor demonstrates
compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent
to which Contractor may be held responsible for payments of damages to
persons or property resulting from Contractor's or its subcontractor’s
performance of the work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self-insurance carried by the City
of Corpus Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2019 Insurance Requirements
Purchasing
Pest Control Services
04/11/2019 sw Risk Management
Bonds
No Bonds are required therefore, section 5(B) is null and void for this agreement.
Attachment D - Warranty Requirements
The Contractor shall provide an appropriate level of service necessary to keep
buildings free of pests. If pests are still present, after three days from the original
date of treatment, the contractor shall perform a follow -up treatment within 48
hours of a request by an authorized City Administrator.
AGENDA MEMORANDUM
Public Hearing and Action Item for the City Council Meeting of August 13, 2019
DATE:July 15, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
361-886-2603
CAPTION: Resolution approving the Corpus Christi Crime Control District budget for the fiscal
year beginning October 1, 2019 and ending September 30, 2020 with revenues of $7,540,031.00
and expenditures of $7,562,835.00 for 63 authorized Police sworn personnel and appropriating
$7,562,835.00 in the Crime Control and Prevention District Fund.
PURPOSE: Hold a public hearing and approve the Crime Control and Prevention District
FY2019/2020 budget as mandated by State law governing this type of district.
BACKGROUND AND FINDINGS:Provisions of the Local Government Code section 363.205
require that the governing body of the political subdivision that created the Crime Control and
Prevention District shall hold a public hearing on the proposed annual budget to receive public
comment and approve or reject the budget submitted by the Board of Directors of the Corpus Christi
Crime Control and Prevention District.
On November 4, 1997, the voters established the Crime Control and Prevention District for 5 years
beginning April 1, 1998. The voters renewed the District on November 6, 2002 for five years, on April
14, 2007 for ten years and on November 8, 2016 for ten years. This continues the 1/8
th-cent sales tax
to fund the District and provide additional funds to enhance law enforcement efforts in the City of
Corpus Christi. The proposed $7.5 million budget provides funding for 63 officers, 3 replacement
vehicles, and equipment to support both.
Texas Government Code, Subchapter E Section 363.205(a) requires a public hearing to be held on
the budget no later than the 45th day before the date each fiscal year begins and section 363.205(d)
requires the governing body of the district approve or reject the budget no later than the 30th day
before the date each fiscal year begins
The Crime Control and Prevention District held a public hearing on June 19, 2019 and the Board
adopted the budget on the same day. The budget must now be submitted to the City Council for
approval. The City Council must hold a public hearing in accordance with notice and all other
procedures required by law.
Public Hearing and Resolution approving the Fiscal Year 2019-2020
Corpus Christi Crime Control District Budget
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Conforms to all city policies
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Finance
FINANCIAL IMPACT:
Fiscal Year: 2018-
2019
Project to Date
Expenditures
(CIP only)Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item $7,562,835 $7,562,835
BALANCE $7,562,835 $7,562,835
Fund(s): 9010 – Crime Control and Prevention District fund
Comments: Revenues of $7,540,031.00 are budgeted to support the expenditures.
RECOMMENDATION:
Staff recommends approving the budget.
LIST OF SUPPORTING DOCUMENTS:
Resolution
Budget adopted by the Crime Control and Prevention District Board of Directors
Resolution approving the Corpus Christi Crime Control District budget for the
fiscal year beginning October 1, 2019 and ending September 30, 2020 with
revenues of $7,540,031.00 and expenditures of $7,562,835.00 for 63 authorized
Police sworn personnel and appropriating $7,562,835.00 in the Crime Control and
Prevention District Fund.
Whereas, the Crime Control and Prevention District Board held a public hearing on June
19, 2019 and the Board adopted FY 2019-2020 budget on the same day;
Whereas, the City Council of the City of Corpus Christi held a public hearing on the
budget adopted by the board on August 13, 2019; and
Whereas, the notice of the Public hearing was published in a newspaper of general
circulation in the district not later than 10 days before the hearing.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS
Section 1. The fiscal year 2019-2020 budget for the Corpus Christi Crime Control and
Prevention District is approved.
Section 2. $7,562,835.00 is appropriated for expenditures in the Crime Control and
Prevention District Fund.
The above resolution was passed by the following vote:
Joe McComb _______________________
Roland Barrera _______________________
Rudy Garza _______________________
Paulette M. Guajardo _______________________
Gil Hernandez _______________________
Michael Hunter _______________________
Ben Molina _______________________
Everett Roy _______________________
Greg Smith _______________________
ATTEST:CITY OF CORPUS CHRISTI
Rebecca L. Huerta Joe McComb
City Secretary Mayor
Corpus Christi, Texas
_________ day of ___________________, 2019
Council Presentation
08.13.2019
1
Corpus Christi Crime Control
and Prevention District
FY2020 Proposed Budget
2
Crime Control & Prevention District
FY 2020 Proposed Budget
•Continued focus on Core Program
–63 Police Officers and equipment
–3 replacement vehicles
•Funding for:
–Additional patrol rifles
–Tactical Lights for new weapons
–Contribution to In Car Video System
3
Crime Control & Prevention District
FY 2020 Proposed Budget
•Assignment of 63 Police Officers
–8 Directed Patrol Officers
–10 Gang Unit (JET) Officers
–3 Moped Officers
–2 Traffic Safety Officers
–1 Narcotics Officer (with a drug dog)
–1 Crime Stoppers Officer
–36 Patrol Officers (enhance patrol response)
–2 Patrol Lieutenants
4
Crime Control & Prevention District
FY 2020 Proposed Budget
•Total Expenditures $7,562,835
•Total Revenues $7,540,031
•Ending fund balance $4,953,932
5
Crime Control & Prevention District
FY 2020 Proposed Budget
June 19 – CCCCPD public hearing &
budget adoption
August 13 - City Council Public
Hearing and Adoption of the
Resolution for CCCPD Budget
6
QUESTIONS
Crime Control & Prevention District
FY 2020 Proposed Budget
1 08/05/19
MEMBERSHIP LIST
CRIME CONTROL AND PREVENTION DISTRICT
01.30.2019 (all with term to 11-01-2020)
William G. Bonilla
241 Cape Aron Drive
Corpus Christi, Texas 78412
(512)417-5553
billbonilla@gmail.com
Appointed: January 22, 2019
Council Member: Ben Molina
Donald E. Clark
6425 Coronation Drive
Corpus Christi, Texas 78414
(361)443-0558
don2964@att.net
Appointed: January 22, 2019
Council Member: Everett Roy
Fred Edler
15350 Isabella Court
Corpus Christi, Texas 78418
(361)949-4749 (home)
(713)412-6402 (Cell)
3rdcoastfred@gmail.com
Appointed: January 22, 2019
Council Member: Greg Smith
Lori L. Garcia
3229 Mendocino Drive
Corpus Christi, TX 78414
(361)537-2205
Lorileegarcia12@yahoo.com
Appointed: January 22, 2019
Council Member: Rudy Garza
Jim D. Kaelin
7505 Exeter
Corpus Christi, Texas 78414
361-813-3443
jkaelin@stx.rr.com
Appointed: January 22, 2019
Council Member: Gil Hernandez
R. Scott Leeton
CCPOA
3122 Leopard St.
Corpus Christi, TX 78408
president@corpuschristipoa.net
(361) 882-2762 (Work)
361-765-1907
Appointed: January 22, 2019
Council Member: Paulette M. Guajardo
Rene Saenz
6022 Sweet Gum Street
Corpus Christi, Texas 78415
(361)288-5025
Renesaenz99@alumni.utexas.net
Appointed: January 22, 2019
Council Member: Roland Barrera
Susie Luna Saldana
4855 South Alameda, Ste 202
Corpus Christi, Texas 78412
(361)779-0939 (cell)
(361)851-8137 (home)
(3621)855-0482 (work)
Susiesal@hotmail.com
Appointed: January 22, 2019
Council Member: Joe McComb
Joan Veith
5701 Cain Dr.
Corpus Christi, TX 78412
(361)991-0656 (Home)
F27827@outlook.com
Appointed: January 22, 2019
Council Member: Michael T. Hunter
2 08/05/19
City Staff Liaison:Mike Markle, Chief of Police
P. O. Box 9016
Corpus Christi, TX 78469
886-26035 (work) 886-2607 (fax)
mikema@cctexas.com
Pat P. Eldridge, Police Management Services Director
P. O. Box 9016
Corpus Christi, TX 78469
886-2696 (work) 886-2607 (fax) 215-0150 (cell)
pat@cctexas.com
City Staff Reps:Keith Selman, Interim City Manager
P. O. Box 9277
Corpus Christi, TX 78469
880-3220 (work) 880-3839 (fax)
Joseph Brice, Assistant City Attorney
P. O. Box 9277
Corpus Christi, TX 78469
886-2608 (work) 826-3239 (fax)
josephb@cctexas.com
Constance Sanchez
Director of Financial Services
P. O. Box 9277
Corpus Christi, Texas 78469
826-3227 (work)
constancep@cctexas.com
Eddie Houlihan
Director of Management/Budget
P. O. Box 9277
Corpus Christi, Texas 78469
880-3660 (work)
eddieho@cctexas.com
DATE:July 17, 2019
TO:Peter Zanoni, City Manager
FROM:Mike Markle, Chief of Police
mikema@cctexas.com
361886-2603
CAPTION:
Ordinance appropriating $42,402.94 from insurance claims related to police vehicle damage to
the General Fund to purchase a replacement Prisoner Transport Vehicle, replacement ATV and
other police equipment.
PURPOSE:
Appropriate the funds for use by the Police Department for purchase of vehicles and equipment.
BACKGROUND AND FINDINGS:
The special revenue fund “Recovery on Damage Claims” are funds from insurance claims
remitted to the City of Corpus Christi for police related vehicle damage. The funds received from
insurance claims are deposited into a revenue account throughout the year. The fund currently
has $42,402.94. This action will appropriate $42,402.94 from the Recovery on Damage Claims
to the General fund to purchase a replacement Prisoner Transport Vehicle, replacement ATV for
special events and other police equipment. The Police equipment will be purchased before
September 30, 2019.
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Adheres to all city policies.
Appropriating funds from the Recovery on insurance damage claims revenue account
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting August 13, 2019
Second Reading Ordinance for the City Council Meeting August 20, 2019
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Police
Legal
FINANCIAL IMPACT:
X Operating □ Revenue □ Capital □Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item $42,402.94 $42,402.94
BALANCE
Funding Detail:
Fund:Fund 1020
Organization/Activity: 11740 Uniform Division/Recovery of damage claims
Mission Element:151
Project # (CIP Only):
Account:550020
RECOMMENDATION:
Staff recommends appropriation of the funds.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Ordinance appropriating $42,402.94 from damage claims into General
Fund to purchase a replacement Prisoner Transport Vehicle,
replacement ATV and other police equipment; and changing
Operating Budget by increasing revenue and expenditures in the
General Fund by $42,402.94.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
Section 1: That $42,402.94 from damage claims is appropriated in the General Fund No.
1020 to purchase a replacement Prisoner Transport Vehicle and other police equipment.
Section 2: That the FY 2018-2019 Operating Budget adopted by Ordinance 031548 is
changed to increase revenues and expenditures by $42,402.94 in the General Fund No.
1020.
That the foregoing ordinance was read for the first time and passed to its second reading on this
the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____
day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
DATE:July 12, 2019
TO:Peter Zanoni, City Manager
FROM:Annette Rodriguez, M.P.H., Director of Public Health
Annetter@cctexas.com
361.826.7205
CAPTION:
Ordinance authorizing an amendment of $10,916.00 to the Women, Infant and Children’s Nutrition
Program (WIC) grant contract for a total contract amount of $868,850.00 for the period of October 1, 2018, through
September 30, 2019, and authorizing a contract amendment of $868,850.00 for the period of October 1, 2019,
through September 30, 2020, from the Health and Human Services Commission, and authorizing a staff
complement of 21 positions.
PURPOSE:
To provide funds for personnel costs, supplies and other expenses for the WIC Program that
provides supplemental foods, health care referrals, and nutrition education for eligible low-income
pregnant, breastfeeding, and non-breastfeeding postpartum women, and to infants and children
up to age five who are found to be at nutritional risk within the State of Texas.
BACKGROUND AND FINDINGS:
Population Served:
The WIC target population are low-income, nutritionally at risk:
Pregnant women (through pregnancy and up to 6 weeks after birth).
Breastfeeding women (up to infant’s 1st birthday)
Nonbreastfeeding postpartum women (up to 6 months after the birth of an infant)
Infants (up to 1st birthday).
WIC serves 53 percent of all infants born in the United States.
Children up to their 5th birthday.
Filled Positions:
Program Manager-FT, 2 Nutritionist-FT, Registered Dietitian-FT, 3 Community Service Aide-FT,
Lactation Peer Counselor-FT
Vacant Positions:
Sr. Account Clerk-FT, Nutritionist-FT, Breast Feeding Consultant-PT, 6 Community Service Aide-
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting of August 13, 2019
Second Reading Ordinance for the City Council Meeting of August 20, 2019
Acceptance of contract amendment of $10,916.00 for the Women, Infants and Children (WIC)
grant contract period October 1, 2018 through September 30, 2019, and appropriation of
$868,850.00 for the contract period October 1, 2019 through September 30, 2020. The WIC
grant supports 21 FTE’s. This is the 3
rd Amendment to the original contract from October 1,
2016. The total amount of this contract will not exceed $3,620,544.00.
FT, Adm Support I-FT, 2 Lactation Peer Counselor-FT, Custodian-PT
ALTERNATIVES:
Refuse the grant and discontinue providing WIC services for the community.
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Council approval required for acceptance of grant and appropriation of grant funds.
EMERGENCY / NON-EMERGENCY:
Non-Emergency. This item requires two readings.
DEPARTMENTAL CLEARANCES:
Legal Department
Finance - Federal Grants and Office of Management and Budget.
FINANCIAL IMPACT:
9 Operating 9 Revenue □ Capital □ Not applicable
Fiscal Year: 2019-2020
Project to
Date
Expenditures
(CIP only)Current Year Future Years TOTALS
Line Item Budget
Grant WIC 831319F $10,916.00 $10,916.00
Grant WIC 831320F $868,850.00 $868,850.00
BALANCE $879,766.00 $879,766.00
COMMENTS:
The grant does not require a cash or in-kind match.
Funding Detail:
Fund:1066 Health Grants paid by Department of State Health Services
Organization/Activity: 831319F, 831320F
Mission Element:106 Conduct Health Education
Project # (CIP Only):
Account:
RECOMMENDATION:
Staff recommends approval of the Ordinance.
LIST OF SUPPORTING DOCUMENTS:
Contract No. 2017-049800-001 Amendment No. 3
Ordinance
Ordinance authorizing an amendment of $10,916.00 to the Women, Infantand
Children’s Nutrition Program (WIC) grant contract for a total contract amount of
$868,850.00 for the period of October 1, 2018, through September 30, 2019, and authorizing
a contract amendment of $868,850.00 for the period of October 1, 2019, through
September 30, 2020, from the Health and Human Services Commission, and
authorizing a staff complement of 21 positions.
Be it ordained by the City Councilof the Cityof CorpusChristi,Texas:
Section1:The City Manager or designee is authorized to execute Amendment No.3
of the Health and Human Services Commission Grant Contract No.
2017-049800-001.
Section 2: The proposed personnel complement of 20.5 positions is authorized of 20.5
positions is authorized for carrying out aspects of the approved amendment.
Section 3:The amendment will result in an increase in funding of $10,916.00
for the period October 1, 2018, through September 30, 2019, and an increased
grant amount of $868,850.00 for the period October 1, 2019, through September 30,
2020, and said amounts are appropriated in the No. 1066 Health Grants Fund to continue
the WIC program in the Health District (City).
Section 4: The amendment also includes revisions to: the references of DSHS to
HHSC to reflect the change in to reflect the consolidation of the entities; Section III,
Duration; Section IV, Budget; Section I(H), Attachment A, Statement of Work; Section
I(M), Attachment A, Statement of Work; Section I(N), Attachment A, Statement of Work;
Section I(R), Attachment A, Statement of Work; Section I(S), Attachment A, Statement of
Work; Section I(BB), Attachment A, Statement of Work; Section II(A), Attachment A,
Statement of Work; Section III(A), Attachment A, Statement of Work; Section III(B),
Attachment A, Statement of Work; Section III(D)(3), Attachment A, Statement of Work;
Section 2.03, Financial Status Reports (FSRs) in Attachment D, Supplemental and
Special Conditions; Section 4.03, Submission of Audit is added to Attachment D,
Supplemental and Special Conditions; and Section 1.16 Child Abuse Reporting
Requirement of Attachment D, Supplemental and Special Conditions.
Section 5: The City Manager or designee is authorized to execute any future
amendments to the grant contract which extend the contract period or increase or
decrease the amount of the grant.
Section 6: Each fiscal year, should funding be awarded, upon execution of
the grant agreements, that the grant funds awarded by Health and Human
Services Commission for the WIC program shall be deemed appropriated in
the No. 1066 Health Grants Fund for the WIC program and said funds may be
spent by the Corpus Christi Nueces County Public Health District for their
intended purposes upon receipt of funding.
Section 7: That the City Manager is authorized to execute contract amendments
pertaining to these funds in the following instances: a) carry-over funds, when ascertained
and approved by the funding agency through a revised notice of award; b) amendments
which will provide supplemental grant funds; c) reimbursement increases of
administration funds for each participant served; d) amendments to comply with
applicable State or Federal laws and regulations; and e) amendments which do not
change the essential purpose of the grant.
Section 8: A copy of the executed grant shall be filed in the office of the City
Secretary
That the foregoing ordinance was read for the first time and passed to its second reading on
this the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the
_____ day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
System Agency Contract No. 2017-049800-001
Page 1 of 8
HEALTH AND HUMAN SERVICES COMMISSION
CONTRACT NO. 2017-049800-001
AMENDMENT NO. 3
The HEALTH AND HUMAN SERVICES COMMISSION (“HHSC” or “System Agency”) and
CORPUS CHRISTI-NUECES COUNTY PUBLIC HEALTH DISTRICT (CITY) (“Grantee” or
“Subrecipient”), who are collectively referred to herein as the “Parties” to that certain Women,
Infant and Children’s Nutrition Local Agency grant contract effective October 1, 2016 and
denominated HHSC Contract No. 2017-049800-001 (“Contract”), as amended, now desire to
further amend the Contract.
RECITALS
WHEREAS, System Agency has elected to extend the Contract through Fiscal Year (“FY”) 2020
(October 1, 2019 through September 30, 2020) in accordance with Section III of the Contract.
WHEREAS, the Parties desire to revise the Budget to add funds for FY 2019 (October 1, 2018
through September 30, 2019) and FY 2020;
WHEREAS; the Parties desire to revise the Statement of Work; and
WHEREAS, these revisions will result in an addition of EIGHT HUNDRED SEVENTY-NINE
THOUSAND SEVEN HUNDRED SIXTY-SIX DOLLARS ($879,766.00) in federal grant funds.
NOW, THEREFORE, the Parties hereby amend and modify the Contract as follows:
1. The Parties agree that all references in the Contract to “Grantee” are hereby changed to
“Subrecipient”.
2. SECTION III of the Contract Signature Document, DURATION, is hereby amended to
reflect a new termination date of September 30, 2020.
3. SECTION IV of the Contract, BUDGET, is deleted and replaced in its entirety with the
following:
IV. BUDGET
The total amount of this Contract will not exceed THREE MILLION SIX HUNDRED
TWENTY THOUSAND FIVE HUNDRED FORTY-FOUR DOLLARS ($3,620,544.00), of
which $1,012,631.00 is allocated to FY 2017 (October 1, 2016 through September 30,
2017), $870,213.00 is allocated to FY 2018 (October 1, 2017 through September 30,
2018), $868,850.00 is allocated to FY 2019 (October 1, 2018 through September 30,
2019), and $868,850.00 is allocated to FY 2020 (October 1, 2019 through September
30, 2020). All expenditures under the Contract will be in accordance with
Attachment A, Statement of Work.
4. SECTION I(D) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
DocuSign Envelope ID: D2202D38-0B03-4748-B170-94425C4347C7
System Agency Contract No. 2017-049800-001
Page 2 of 8
D. Determine eligibility of applicants through assessment of their categorical
eligibility, household or adjunctive income, identification, residency, nutritional
status, and provide nutrition education and counseling to eligible participants.
5. SECTION I(H) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
H. Conduct outreach to potential participants and implement strategies to retain
existing participants in accordance with Subrecipient’s outreach plan.
6. SECTION I(L) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
L. Issue pre-numbered WIC Electronic Benefit Transfer (EBT) cards furnished by
System Agency to qualified participants who shall use such EBT cards to obtain
specified food items from participating vendors; maintain complete
accountability and security of all WIC EBT cards received from System
Agency. Subrecipient shall be held financially responsible for all unaccounted
WIC EBT cards and/or for the redeemed value of those issued to ineligible
participants.
7. SECTION I(M) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
M. Subrecipient will configure all desktop, laptops, and tablets purchased with
WIC funds for access to the Texas Integrated Network (“TXIN”) Management
Information System (“MIS”) at all Subrecipient WIC clinics and administrative
offices. Subrecipient will notify System Agency not less than forty-five (45)
days prior to a relocation or a deployment of a new site to arrange for internet
connectivity at the site. Subrecipient is responsible for all desktop, laptop, and
tablet maintenance and hardware support.
8. SECTION I(N) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
N. Subrecipient is required to immediately address, or facilitate internal access to
all its clinics, including remote access to clinic workstations, to the System
Agency or its agency to facilitate the resolution of any issues restricting valid
food benefit issuance to eligible WIC participants, including allowing the
System Agency to make configuration changes to WIC computers.
Subrecipient is required to notify the System Agency of any issues resulting in
the interruption of services for a period of four (4) hours or more.
9. SECTION I(P) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
P. Offer services during extended hours of operation outside the traditional times
of 8:00 a.m. to 5:00 p.m., Monday through Friday.
10. SECTION I(X) of ATTACHMENT A, STATEMENT OF WORK, is amended by deleting it in its
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entirety and replacing it with the following:
X. If selected by the System Agency, Implement or expand the Improving
Participant Experience (IPE) initiative. The IPE initiative will enable
Subrecipient to enhance their clinic to promote a welcoming, child-friendly
environment and any improvements to counseling spaces should promote knee-
to-knee conversations, thus improving the participant’s clinic experience.
1. Subrecipient shall submit proposed initiatives and required reports in a
frequency and format designated by System Agency for review and
approval.
2. Subrecipient shall appoint a project coordinator to oversee the
implementation and evaluation of each initiative.
3. Subrecipient shall participate in activities as requested by System Agency,
including but not limited to, writing news articles, submitting mid-year and
end of year reports and participating in sharing sessions.
11. SECTION I(Z) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
Z. Subrecipient shall resolve all possible dual participation records anytime the
“duplicate detection” grid appears in the MIS. System Agency reserves the
right to withhold payment if Subrecipient fails to accurately resolve all poss ible
dual participation records within thirty (30) days of the appearance of the
duplicate detection grid.
12. SECTION I(BB) of ATTACHMENT A, STATEMENT OF WORK, is amended by deleting it in
its entirety and replacing it with the following:
BB. The Summer Electronic Benefit Transfer for Children (SEBTC) project
provides nourishing foods to eligible school-age children in selected schools
during the summer months.
1. If selected by System Agency, Subrecipient will use SEBTC funds to
provide the following:
a. Implement SEBTC project according to System Agency-approved plan.
b. Designate a SEBTC lead responsible for overseeing training,
implementation, and evaluation of project activities.
c. Provide customer support services for SEBTC card recipients during the
benefit period.
d. Submit requested updates and/or reports in a frequency and format
designated by System Agency for review and approval.
13. SECTION I of ATTACHMENT A, STATEMENT OF WORK, is amended by adding the
following:
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CC. Implement the Obesity Prevention project.
1. Subrecipient shall submit proposed initiatives for review and approval.
2. If selected by System Agency, Subrecipient shall:
a. Appoint a project coordinator to oversee the implementation and
evaluation of each initiative.
b. Participate in activities as requested by System Agency, including but
not limited to, writing news articles, and participating in sharing
sessions.
c. Follow the System Agency guidance related to allowable WIC costs for
approved Obesity Prevention projects.
d. Submit all requested reports in a frequency and format designated by
System Agency for review and approval.
14. SECTION II(A) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in its
entirety with the following:
A. Subrecipient shall ensure:
1. An average of 95% of families each quarter who participate in WIC
Program by receiving food benefits shall also receive nutrition education
classes or individual counseling;
2. Each quarter an average of 20% or greater of all pregnant women who enter
the WIC Program are certified as eligible during the period of the first or
second trimester of their pregnancy;
3. Each quarter an average of 80% of clients who are enrolled in the WIC
Program, excluding dual participants and transfer locked and/or migrant
clients, participate as food benefit recipients each month (breast-feeding
infants are also included in the client count); and
4. 100% of participants who indicate during the enrollment process for the
WIC Program that they have no source of health care are referred to at least
one (1) source of health care at certification of eligibility.
Subrecipient shall submit reports, if requested, in a frequency and format
designated by System Agency for review and approval.
15. SECTION III(D)(6) of ATTACHMENT A, STATEMENT OF WORK, is deleted and replaced in
its entirety with the following:
6. Surplus encumbered by September 30 shall be billed and vouchers received by
System Agency no later than 60 calendar days following the Contract term.
16. The Parties agree to revise the supplemental condition for Section 2.02, Final Billing
Submission in ATTACHMENT D, SUPPLEMENTAL AND SPECIAL CONDITIONS by deleting it
in its entirety and replacing it with the following:
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Unless otherwise provided by the System Agency, Subrecipient shall submit a
reimbursement or payment request as a final close-out invoice not later than sixty
(60) calendar days following the end of the term of the Contract. Reimbursement or
payment requests received in the System Agency's offices more than si xty (60)
calendar days following the termination of the Contract may not be paid.
17. The Parties agree to revise the supplemental condition for Section 2.03, Financial Status
Reports (FSRs) in ATTACHMENT D, SUPPLEMENTAL AND SPECIAL CONDITIONS by
deleting it in its entirety and replacing it with the following:
Except as otherwise provided in these Uniform Terms and Conditions or in the terms
of any Attachment(s) that is incorporated into the Contract, Subrecipient shall submit
quarterly FSRs to System Agency by the last business day of the month following the
end of each quarter of the Program Attachment term for System Agency review and
financial assessment. Subrecipient shall submit the final FSR no later than sixty (60)
calendar days following the end of the applicable Fiscal Year.
18. Article IX Miscellaneous Provisions of the Health and Human Services Commission
Uniform Terms and Conditions – Grant, Version 2.13, previously referenced Section
9.22 Equipment and Supplies, is deleted and replaced with the following:
a. Grant Purchased Equipment.
Equipment means tangible personal property having a useful lifetime of more than
one year and a per-unit acquisition cost that exceeds the lesser of the capitalization
level established by the of $5,000 or more. Subrecipient shall inventory all
equipment, and report the inventory on the DSHS GC-11 Contractor’s Property
Inventor y Report form.
1. Tangible personal property includes controlled assets, including firearms,
regardless of the acquisition cost, and the following assets with an acquisition
cost of $500 or more, but less than $5,000, which includes desktop and laptop
computers (including notebooks, tablets and similar devices), non-portable
printers and copiers, emergency management equipment, communication
devices and s ystems, medical and laboratory equipment, and media equipment
are also considered Supplies.
2. Prior approval by System Agency of the purchase of Controlled Assets is not
required unless stipulated by WIC program policy, but such purchases must be
reported on the DSHS GC-11 Contractor’s Property Inventory Report form as
detailed in this section.
b. Supplies.
1. Supplies are defined as consumable items necessary to carry out the services
under this Contract including medical supplies, drugs, janitorial supplies,
office supplies, patient educational supplies, software, and any items of
tangible personal property other than those defined as equipment above.
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c. Property Inventory and Protection of Assets.
1. Subrecipient shall inventory of equipment supplies defined as controlled assets,
and property described in this Section annually and maintain a cumulative
report of the equipment and other property on DSHS GC-11 Contractor’s
Property Inventor y Report form.
2. Subrecipient is responsible for maintenance and accuracy of this inventory and
it shall be available for review upon System Agency request. The DSHS GC-
11 Contractor’s Property Inventor y Report form is located at:
http://www.dshs.state.tx.us/contracts/forms.shtm.
3. Subrecipient shall maintain, repair, and protect assets under this Contract to
assure their full availability and usefulness.
4. If Subrecipient is indemnified, reimbursed, or otherwise compensated for any
loss of, destruction of, or damage to the assets provided or obtained under this
Contract, Subrecipient shall use the proceeds to repair or replace those assets.
d. Assets as Collateral Prohibited.
Subrecipients on a cost reimbursement payment method shall not encumber
equipment purchased with System Agency funds without prior written approval
from the System Agency.
e. Disposition of Property.
1. Subrecipient shall follow the procedures in the American Hospital
Association’s (AHA) “Estimated Useful Lives of Depreciable Hospital Assets”
in disposing, at any time during or after the Contract term, of equipment
purchased with System Agency funds, except when federal or state statutory
requirements supersede or when the equipment requires licensure or
registration by the state, or when the acquisition price of the equipment is
equal to or greater than $5,000.
2. All other equipment not listed in the AHA reference (other than equipment that
requires licensure or registration or that has an acquisition cost equal to or
greater than $5,000) will be controlled by the requirements of UGMS.
3. If, prior to the end of the useful life, any item of equipment is no longer
needed to perform services under this Contract, or becomes inoperable, or if
the equipment requires licensure or registration or had an acquisition price
equal to or greater than $5,000, Subrecipient shall request disposition approval
and instructions in writing from the contract manager assigned to this
Contract.
4. After an item reaches the end of its useful life, Subrecipient shall ensure that
disposition of any equipment is in accordance with Generally Accepted
Accounting Principles, and any applicable federal guidance.
f. Closeout of Equipment.
At the end of the term of a Contract that has no additional renewals or that will not
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be renewed (Closeout), or when a Contract is otherwise terminated, Subrecipient
shall submit to the contract manager assigned to this Contract, an inventory of
equipment purchased with grant funds and request disposition instructions for such
equipment.
All equipment purchased with grant funds must be secured by Subrecipient at the
time of Closeout, or termination of this Contract, and must be disposed of
according to System Agency’s disposition instructions, which may include return
of the equipment to System Agency or transfer of possession to another System
Agency contractor, at Subrecipient’s expense.
19. This Amendment No. 3 shall be effective as of July 1, 2019 or upon the date this
Amendment is signed by both Parties, whichever occurs later.
20. Except as amended and modified by this Amendment No. 3 all terms and conditions of
the Contract, as amended, shall remain in full force and effect.
21. Any further revisions to the Contract shall be by written agreement of the Parties.
SIGNATURE PAGE FOLLOWS
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SIGNATURE PAGE FOR AMENDMENT NO. 3
HHSC CONTRACT NO. 2017-049800-001
HEALTH AND HUMAN SERVICES
COMMISSION
CORPUS CHRISTI-NUECES COUNTY
PUBLIC HEALTH DISTRICT (CITY)
_____________________________________
By: ______________________________
Name: ____________________________
Title: _____________________________
Date of Execution: ______________________
Date of Execution: __________________
THE FOLLOWING ATTACHMENTS ARE ATTACHED AND INCORPORATED AS PART OF THE
CONTRACT:
ATTACHMENT A-1 FFATA
DocuSign Envelope ID: D2202D38-0B03-4748-B170-94425C4347C7
Annette Rodriguez
Health Director
Fiscal Federal Funding Accountability and Transparency Act
(FFATA) CERTIFICATION
- 1 -
Department of State Health Services Form 4734 – June 2013
The certifications enumerated below represent material facts upon which DSHS relies when reporting
information to the federal government required under federal law. If the Department later determines
that the Contractor knowingly rendered an erroneous certification, DSHS may pursue all available
remedies in accordance with Texas and U.S. law. Signor further agrees that it will provide immediate
written notice to DSHS if at any time Signor learns that any of the certifications provided for below were
erroneous when submitted or have since become erroneous by reason of changed circumstances. If the
Signor cannot certify all of the statements contained in this section, Signor must provide written
notice to DSHS detailing which of the below statements it cannot certify and why.
Legal Name of Contractor:
FFATA Contact # 1 Name, Email and Phone Number:
Primary Address of Contractor:
FFATA Contact #2 Name, Email and Phone Number:
ZIP Code: 9-digits Required www.usps.com
-
DUNS Number: 9-digits Required www.sam.gov
State of Texas Comptroller Vendor Identification Number (VIN) 14 Digits
Printed Name of Authorized Representative
Signature of Authorized Representative
Title of Authorized Representative
Date
DocuSign Envelope ID: D2202D38-0B03-4748-B170-94425C4347C7
Health Director
Annette Rodriguez
Fiscal Federal Funding Accountability and Transparency Act
(FFATA) CERTIFICATION
- 2 -
Department of State Health Services Form 4734 – June 2013
As the duly authorized representative (Signor) of the Contractor, I hereby certify that
the statements made by me in this certification form are true, complete and correct to
the best of my knowledge.
Did your organization have a gross income, from all sources, of less than $300,000 in
your previous tax year? Yes No
If your answer is "Yes", skip questions "A", "B", and "C" and finish the certification.
If your answer is "No", answer questions "A" and "B".
________________________________________________________________________
A. Certification Regarding % of Annual Gross from Federal Awards.
Did your organization receive 80% or more of its annual gross revenue from federal
awards during the preceding fiscal year? Yes No
B. Certification Regarding Amount of Annual Gross from Federal Awards.
Did your organization receive $25 million or more in annual gross revenues from federal
awards in the preceding fiscal year? Yes No
If your answer is "Yes" to both question "A" and "B", you must answer question "C".
If your answer is "No" to either question "A" or "B", skip question "C" and finish the
certification.
________________________________________________________________________
C. Certification Regarding Public Access to Compensation Information.
Does the public have access to information about the compensation of the senior
executives in your business or organization (including parent organization, all branches,
and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d)
of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the
Internal Revenue Code of 1986? Yes No
If your answer is “Yes” to this question, where can this information be accessed?
________________________________________________________________________
If your answer is “No” to this question, you must provide the names and total
compensation of the top five highly compensated officers below.
For example:
John Blum:500000;Mary Redd:50000;Eric Gant:400000;Todd Platt:300000;
Sally Tom:300000
Provide compensation information here:
DocuSign Envelope ID: D2202D38-0B03-4748-B170-94425C4347C7
Certificate Of Completion
Envelope Id: D2202D380B034748B17094425C4347C7 Status: Sent
Subject: Amending $3,620,544; 2017-049800-001; Corpus Christi-Neuces County PHD A-3; MSS/HDIS/HDS/WIC
Source Envelope:
Document Pages: 19 Signatures: 0 Envelope Originator:
Certificate Pages: 2 Initials: 0 Texas Health and Human Services Commission
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
1100 W. 49th St.
Austin, TX 78756
PCS_DocuSign@hhsc.state.tx.us
IP Address: 167.137.1.13
Record Tracking
Status: Original
6/11/2019 8:08:03 AM
Holder: Texas Health and Human Services
Commission
PCS_DocuSign@hhsc.state.tx.us
Location: DocuSign
Signer Events Signature Timestamp
Greta Rymal
Greta.Rymal@hhsc.state.tx.us
Texas Health and Human Services Commission
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 167.137.1.15
Sent: 6/11/2019 8:11:34 AM
Viewed: 6/11/2019 3:08:43 PM
Signed: 6/11/2019 3:09:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Annette Rodriguez
annetter@cctexas.com
Health Director
Corpus Christi-Nueces County Public Health District
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2019 3:09:43 PM
Viewed: 6/12/2019 3:49:04 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Andy Marker
Edward.Marker@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Karen Ray
Karen.Ray@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cecile Young
cecile.young@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sherry Mojica
sherry.mojica@hhsc.state.tx.us
Contract Coordinator
Texas Health and Human Services Commission
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2019 8:11:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Donna Ockletree
donna.ockletree06@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2019 8:11:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cynthia Wright
cynthia.wright@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2019 8:11:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
William Uhlarick
williamu2@cctexas.com
Security Level: Email, Account Authentication
(None)
Sent: 6/11/2019 3:09:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pam Wells
pam.wells@hhsc.state.tx.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/11/2019 3:09:43 PM
Payment Events Status Timestamps
DATE:July 15, 2019
TO:Peter Zanoni, City Manager
FROM:Nina Nixon-Mendez, Director, Development Services
NinaM@cctexas.com
(361) 826 - 3276
CAPTION:
Ordinance authorizing a Wastewater Trunk Main Line Extension Construction and
Reimbursement Agreement with Yasin Investment LLC to extend a line south of Whitecap
Boulevard, along Palmira Avenue for a commercial development for which the anchor store is
IGA; appropriating $899,786.39 from the Wastewater Trunk System Trust Fund to reimburse
developer.
PURPOSE:
Yasin Investment LLC. is required to construct a 24-inch wastewater trunk main line extension to
adequately service a planned commercial shopping center and extend a Wastewater Master Plan
sanitary sewer trunk main line.
BACKGROUND AND FINDINGS:
Yasin Investment LLC. plans to install 1595 linear feet of 24-inch wastewater trunk main line within
city limits. The new wastewater trunk main line is required to provide adequate sanitary sewer
service to a planned shopping center for which the anchor store is IGA (grocery) and to service
existing and future properties in that area. The new wastewater trunk main line will connect to an
existing wastewater trunk main line and manhole located on Whitecap Boulevard, will run south
along Palmira Avenue, and stop at the southern end of the applicant’s property. The trunk main
will utilize the Padre Island Section 4 Lift Station and the Whitecap Wastewater Treatment Plant.
The sanitary sewer trunk main line extension is in accordance with the wastewater master plan.
The new trunk main line will provide service to 1500 acres of total build out including existing and
new properties. Additionally, the new trunk main has the capacity to support the upgrading and
tie-in of existing sewer lines and will support the future development of the properties between
Palmira Avenue and Park Road 22 extending south to Encantada Avenue. The construction of
the line is anticipated to be completed within one year. The contract term expires on August 20,
2020.
Agreement and appropriating funds for Yasin Investment LLC. for the construction
of a Wastewater Trunk Main Line Extension and Reimbursement Agreement
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting 8/13/19
Second Reading Ordinance for the City Council Meeting 8/20/19
ALTERNATIVES:
Deny the request and identify other alternatives to provide wastewater collection service for this
property, such as capital improvement funding through bond revenues, or other funding
mechanisms.
OTHER CONSIDERATIONS:
Sanitary Sewer Trunk Trust Funds will be diminished. Funding of future projects in other locations
may be delayed until such time that this fund is replenished.
CONFORMITY TO CITY POLICY:
The developer will be installing a Wastewater Trunk Line Extension to serve a proposed shopping
center and has requested a Reimbursement Agreement in accordance with UDC Section 8.5.2
Wastewater Trust Fund. The project is consistent with the Wastewater Master Plan.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Finance
Utilities
FINANCIAL IMPACT:
□Operating □ Revenue □ Capital X Not applicable
Fiscal Year:
2018-2019
Current
Year Future Years TOTALS
Line Item Budget
Encumbered / Expended Amount
This item $899,786.39 $899,786.39
BALANCE
Funding Detail:
Fund:4220 Sanitary Sewer Trust Fund
Organization/Activity: 21800 Sanitary Sewer Trunk Line Trust
Mission Element:777
Project # (CIP Only): N/A
Account:540450 Reimbursement to Developers
RECOMMENDATION:
Staff Recommends Approval.
LIST OF SUPPORTING DOCUMENTS:
Presentation
Ordinance with exhibit
Certification of funds
Ordinance authorizing a Wastewater Trunk Main Line Extension Construction and
Reimbursement Agreement with Yasin Investment LLC to extend a line south of Whitecap
Boulevard, along Palmira Avenue for a commercial development for which the anchor store is
IGA; appropriating $899,786.39 from the Wastewater Trunk System Trust Fund to reimburse
developer.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEX AS:
SECTION 1. T he Cit y Manag er or desig nee is author ized t o execut e a W ast ewat er Trunk
Main Line Construction and Reimbursement Agreement (“Agreement”) attached hereto,
with Yashin Investment LLC for the construction and installation of a 24-inch wastewater
trunk main line, for the development of the platted property know as PADRE ISLAND
NUMBER 1, BLOCK 1, Lot 1R, Corpus Christi, Texas.
SECTIO N 2. Funding in the amount of $899,786.39 is appropriated from the No.
4220-21800 Wastewater Trunk System Trust Fund to reimburs e the Developer for
the constructio n of a 24-inch wastewater trunk main line, and construction
improvement s in accordance with the Agreement .
That the foregoing ordinance was read for the first time and passed to its second reading on this
the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________ Michael Hunter______________
Roland Barrera ________________ Ben Molina ______________
Rudy Garza ________________ Everett Roy ______________
Paulette M. Guajardo ________________ Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____
day of __________ 2019, by the following vote:
Joe McComb ________________ Michael Hunter _____________
Roland Barrera ________________ Ben Molina _____________
Rudy Garza ________________ Everett Roy _____________
Paulette M. Guajardo ________________ Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
___________________ _____ ________________
Rebecca Huerta Joe McComb
City Secretary Mayor
City Council Presentation
August 13, 2019
Balli Shopping Center Wastewater Trunk
Main Line Extension Construction and
Reimbursement Agreement
Aerial Overview
N
Whitecap Blvd
South Padre Island Drive15401
SPID
Proposed 24”
Sanitary Sewer
Trunk Main Line
Wastewater Master Plan View
N
Proposed 24”
Wastewater Trunk
Main Line
South Padre
Island Drive
Whitecap Boulevard
Padre Island Section
4 Lift Station
Encantada Avenue
Palmira Avenue
Proposed Wastewater Trunk Main Line
N
Whitecap Blvd.
Whitecap Blvd.
Whitec
ap
Blvd.
Proposed 24”
Sanitary Sewer
Trunk Main Line Palmira Ave. South Padre Island Drive14 PVC FM
Staff Recommendation
Approval
DATE:July 31, 2019
TO:Peter Zanoni, City Manager
THRU:Mark Van Vleck, Assistant City Manager
markvv@cctexas.com
(361) 826-3082
FROM:Dan Grimsbo, Executive Director of Water Utilities
dang@cctexas.com
(361) 826-1718
CAPTION:
Ordinance authorizing the City Manager to execute the Second Amendment to the Raw Water Supply
Contract with the San Patricio Municipal Water District (SPMWD) to provide an additional 5,600 acre-
feet of raw water per calendar year for SPMWD to provide to its designated customer developing in
San Patricio County; increasing the SPMWD Raw Water Supply Contract from 41,200 acre-feet to a
total of 46,800 acre-feet per calendar year.
PURPOSE:
To amend the Raw Water Contract to provide additional 5,600 acre-feet of raw water per calendar
year to San Patricio Municipal Water District (SPMWD), not exceed a total of 46,800 acre-feet per
calendar year.
BACKGROUND AND FINDINGS:
Per the Raw Water Supply Contract between the City and SPMWD, as amended, SPMWD is allowed
to divert total of 41,200 acre-feet of raw water per calendar year from Nueces River and Lake Texana
Pipeline. SPMWD has requested an additional 5,600 acre-feet to become available from the Lake
Texana Pipeline in order to serve their designated customer.
In addition, the Second Amendment will allow for an additional tap (connection) on the Mary Rhodes
pipeline and provides that the additional amount does not count towards SPMWD’s maximum percent
of water. The Second Amendment takes effect on date of last signature. SPMWD’s take or pay
obligation commences May 31, 2023. Once the obligation commences, the estimated financial impact
for the city is an additional $1.8 million dollars per year within the Water Fund and Raw Water Supply
Development Fund.
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting August 13, 2019
Second Reading Ordinance for the City Council Meeting August 20, 2019
San Patricio Municipal Raw Water Supply Contract Amendment
Although the Raw Water Supply Contract is between the City and SPMWD, the two parties have been
working to provide additional quantity of raw water to Buffalo LLC, formerly know as Steel Dynamics,
needed for the development of a new steel plant located near Sinton, Texas. Two letters were sent
by the City to Steel Dynamics indicating the availability of the raw water. See attached letters dated
December 21, 2018 and June 27, 2019.
ALTERNATIVES:
Do not approve the Second Amendment to increase supply to SPMWD
CONFORMITY TO CITY POLICY:
This agenda item conforms to City policy.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Utilities
Legal
FINANCIAL IMPACT:
Operating □ Revenue □ Capital X Not applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item
BALANCE
Funding Detail:
Fund:
Organization/Activity:
Mission Element:
Project # (CIP Only):
Account:
RECOMMENDATION:
Approval of the Ordinance
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Second Amendment to the Raw Water Contract
Letters
1
Ordinance authorizing the City Manager to execute the Second Amendment to the Raw Water
Supply Contract with the San Patricio Municipal Water District (SPMWD) to provide an
additional 5,600 acre-feet of raw water per calendar year for SPMWD to provide to its
designated customer developing in San Patricio County; increasing the SPMWD Raw Water
Supply Contract from 41,200 acre-feet to a total of 46,800 acre-feet per calendar year.
Be it ordained by the City Council of the City of Corpus Christi, Texas:
Section 1. The City Manager or designee is authorized to execute an amendment to the Raw
Water Supply Contract with San Patricio Municipal Water District to provide an additional 5,600
acre-feet of raw water per calendar year.
That the foregoing ordinance was read for the first time and passed to its second reading on this
the _____ day of ___________, 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
That the foregoing ordinance was read for the second time and passed finally on this the _____
day of __________ 2019, by the following vote:
Joe McComb ________________Michael Hunter______________
Roland Barrera ________________Ben Molina ______________
Rudy Garza ________________Everett Roy ______________
Paulette M. Guajardo ________________Greg Smith ______________
Gil Hernandez ________________
PASSED AND APPROVED on this the ______ day of _________________, 2019.
ATTEST:
2
_________________________________________________
Rebecca Huerta Joe McComb
City Secretary Mayor
1
SECOND AMENDMENT TO RAW WATER SUPPLY CONTRACT BETWEEN
THE CITY OF CORPUS CHRISTI AND SAN PATRICIO MUNICIPAL WATER DISTRICT
This Second Amendment to the Raw Water Supply Contract between the City of Corpus
Christi and San Patricio Municipal Water District (“Second Amendment”) is by and between the
City of Corpus Christi, Texas (“City”) and San Patricio Municipal Water District (“District”).
WHEREAS, the City and the District entered into the Raw Water Supply Contract (“Contract”)
between the City of Corpus Christi and San Patricio Municipal Water District, with effective date
March 17, 1997;
WHEREAS, the Contract was amended by the First Amendment with effective date March 20,
2007;
WHEREAS, the parties now want to amend the Contract to (1) allow the District an additional
direct tap on the Lake Texana pipeline (also known as the “Mary Rhodes Pipeline”); (2) allow the
District to take up to an additional 5,600 acre-feet per calendar year (5 MGD averaged over a
calendar year) on take or pay basis from the Mary Rhodes Pipeline; and (3) provide that the
additional amount of up to 5,600 acre-fee per calendar year (5 MGD averaged over a calendar
year) from the Mary Rhodes Pipeline shall not be included in the calculation of the District’s
maximum percentage of water taken from the Mary Rhodes Pipeline;
NOW THEREFORE, the City and the District, agree to amend the Contract as follows:
I. Amendment of Paragraph 2a of the Contract
Paragraph 2a of the Contract is hereby amended to read as follows:
2. Use and Quantity of Water.
a. (1) The City agrees to allow the District to divert, and use consumptively, untreated
raw water from the Nueces River and Lake Texana Pipeline for municipal and industrial
purposes in such quantity as may be required by the District, but not exceeding a total of
41,200 acre feet in a calendar year (January 1 to December 31).
a. (2) Under typical operating procedures, the maximum rate of diversion from the
Nueces River will not exceed 21,572 gallons per minute, and the maximum rate of
diversion from the Lake Texana pipeline will not exceed 13,897 gallons per minute.
a. (3) In January of each year the City will determine the percentage of its raw water that
it took from the Lake Texana Pipeline in the preceding calendar year, and will provide that
information to the District. In each calendar year that the District receives that
information, the District may take that percentage of its raw water from the Lake Texana
Pipeline (the “District’s Raw Water Percentage”).
a. (4) Additional Committed Capacity
2
(a) Subject to terms provided in subparagraphs 2a.(4)(a)-(g), City will be obligated
to make available to the District from a new tap on the Lake Texana Pipeline an
additional five (5) million gallons per day (5 MGD) of Raw Water, averaged over a
calendar year period (5,600 acre-feet per calendar year) (“Additional Committed
Capacity”). Such Additional Committed Capacity shall be made available to the
District by the City only for the period of time during which the contract between
the District and Buffalo, LLC (“SPMWD’s Designated Customer”) is in effect. During
such time, the maximum rate of diversion from the tap for SWPMD’s Designated
Customer on the Lake Texana pipeline will not exceed 4,000 gallons per minute.
District shall provide City with quarterly meter readings to demonstrate amount
taken pursuant to this subparagraph 2a.(4)(a) (“District Meter Readings”).
(b) The District must provide the City at least 90 days written notice prior to
actually taking any portion of the Additional Committed Capacity.
(c) Commencingon May 31, 2023,and continuing so long as the contract between
the District and SPMWD’s Designated Customer is in effect, the District is
obligated to purchase a minimum of 5,600 acre-feet per calendar year (“Take or
pay Amount”) from SPMWD’s Designated Customer’s tap on the Lake Texana
Pipeline, at the monthly take or pay rate for public agency for resale whether
taken or not. (d) The amount actually taken from the Lake Texana Pipeline by
District for SPMWD’s Designated Customer (such amount not to exceed 5,600
acre-feet per calendar year) shall be excluded from the calculation for the
District’s Raw Water Percentage.
(e)Notwithstanding the foregoing subparagraph 2a.(4)(c), if the City is unable,due
to drought conditions, force majeure or any other reason, to provide the full 5
MGD of Additional Committed Capacity of raw water from the Lake Texana
Pipeline to the Districtfor District’s service to SPMWD’s Designated Customer, the
District shall only be required to pay for the actual amount of such raw water
delivered by the City at the tap on the Lake Texana Pipeline to the District for
District’s service to SPMWD’s Designated Customer.
(f) Once the provisions of the preceding subparagraph 2a.(4)(c) are in effect and
subject to the provisions of subparagraph 2a(4)(e) above, for any calendar year in
which District has taken less than the Take-or-pay Amount as reflected in the
District Meter Readings, City shall invoice District for the difference between the
actual amount of raw water taken during that calendar year and the Take-or-pay
Amount. District shall make payments for such amounts within 30 days ofreceipt
of invoice from the City.
(g) The City hereby acknowledges that SPMWD’s Designated Customer plans to
use ground water at any time that the District is unable to deliver the full raw
water capacity committed to SPMWD’s Designated Customer and when special
needs arise as determined by SPMWD’s Designated Customer. City agrees that
such use of ground water by SPMWD’s Designated Customer does not constitute
3
a default or breach of any provision of the Contract, including but not limited to
the provisions of Paragraphs 9 or 11.
II. Amendment of Paragraph 3 b regarding Points of Diversion
Paragraph 3 b of the Contract is hereby amended to read as follows:
3. Points of Diversion.
b. The District will divert the untreated raw water from the Lake Texana pipeline by
means, maximum diversion rates, and at locations agreed to in writing by the City
Manager or designee and the District’s Executive Director.
III. Contract to continue in effect.
Except as otherwise amended herein, all other terms and conditions of the previously
executed Contract and First Amendment which are not inconsistent herewith shall continue in
full force and effect.
IV. Effective Date.
This Second Amendment shall be effective on and after the date of last signature.
SAN PATRICIO MUNICIPAL WATER DISTRICT
By: __________________
President
ATTEST:
By: _________________________
Secretary/Treasurer
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF SAN PATRICIO
This instrument was acknowledged before me on the ___________day of ____________, 2019
by _____________, President of the San Patricio Municipal Water District, on behalf of said
district, after approval of the Board of Directors on _________________, 2019.
___________________
Notary Public
4
CITY OF CORPUS CHRISTI
By: __________________________
Peter Zanoni
City Manager
ATTEST:
By: _________________________
Rebecca Huerta, Secretary
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on the ___________day of ____________, 2019
by Peter Zanoni, City Manager of the City of Corpus Christi, Texas, on behalf of said city, after
approval of the City Council on _________________, 2019.
__________________
Notary Public
DATE:August 8, 2019
TO:Peter Zanoni, City Manager
FROM:Peter Collins, Acting CIO
Peterc@cctexas.com
361-826-3735
Kim Baker, Director of Contracts and Procurement
Kimb2@cctexas.com
361-826-3169
CAPTION:
Ordinance authorizing a four-month service agreement for the purchase of hardware,
software, licensing, and professional services from Area Electronics Systems, Inc. dba
DataON Storage for $782,734.00 for the datacenter remediation; appropriating
$782,734.00 from the unreserved fund balance in the Liability and Employee Benefits –
General Liability Fund; transferring to the IT Fund; and amending the FY 2018-2019
Operating Budget adopted by Ordinance No. 031548 funded through the Liability and
Employee Benefits – General Liability Fund.
PURPOSE:
The replacement of hardware, software and licensing for the data center.
BACKGROUND AND FINDINGS:
The current data center hardware and software is approaching end of life which warrants
replacement. DataON has a sole source solution for hardware and software for the
replacement of hardware and software for the data center. DataON offers a complete
turnkey solution which is encapsulated by their proprietary management software.
Funds to purchase hardware, software, licensing, and professional services from DataON
are being funded by a transfer from the Unreserved Fund Balance in the Liability and
Employee Benefits-General Liability Fund No. 5611 to the IT Fund No. 5210 in the amount
of $782,734.00.
AGENDA MEMORANDUM
First Reading Ordinance for the City Council Meeting August 13, 2019
Second Reading Ordinance for the City Council Meeting August 20, 2019
Purchase of Hardware, Software, Licensing, and Professional Services
for Data Center Remediation
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
This purchase conforms to the City’s purchasing policies and procedures and State
statute regulating procurement.
EMERGENCY / NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Information Technology
FINANCIAL IMPACT:
Funds in the amount of $782,734.00 will be appropriated from the Liability and
Employee Benefits-General Liability Fund balance, transferred to the IT Fund and
appropriated here for this item’s expenditure.
Funding Detail:
Fund:Fund 5611
Organization/Activity:Liability and Employee Benefits-General Liability Fund
Mission Element:244
Account:251850
Project # (CIP Only): N/A
RECOMMENDATION:
Staff recommends approval of this item as presented.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Quote
Page 1 of 2
Ordinance authorizing a four-month service agreement for the purchase of
hardware, software, licensing, and professional services from Area
Electronics Systems, Inc. dba DataON Storage for $782,734.00 for the
datacenter remediation; appropriating $782,734.00 from the unreserved fund
balance in the Liability and Employee Benefits – General Liability Fund
transferring to the IT Fund; and amending the FY 2018-2019 Operating
Budget adopted by Ordinance No. 031548 funded through the Liability and
Employee Benefits – General Liability Fund.
WHEREAS, remediation measures are needed to the City’s datacenter that has
reached the end of its useful life;
WHEREAS, State law provides that such procurements, as outlined above, are
subject to statutory procurement requirements, including competitive bids, unless an
exception applies;
WHEREAS, there is a statutory exception for this procurement in Local
Government Code, Section 252.022(a) (2) in that the procurement is necessary to
preserve or protect the public health or safety of the City’s residents; and
WHEREAS, there is a statutory exception for this procurement in Local
Government Code, Section 252.022(a) (7) (A), as the items are available from only one
source because of patents, copyrights, secret processes, or natural monopolies.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. The City Council specifically finds that the foregoing statements included in
the preamble of this resolution are true and correct and adopts such findings for all intents
and purposes related to the authorization of this procurement.
SECTION 2. That the funds in the amount of $782,734.00 are appropriated from the
unreserved fund balance in the Liability and Employee Benefits – General Liability Fund
No. 5611 and transferred to the IT Fund No. 5210.
SECTION 3.Additionally, the FY 2018-2019 Operating Budget, adopted by Ordinance
No. 031548, is amended by increasing expenditures $782,734.00 in the Liability and
Employee Benefits – General Liability Fund No. 5611 and increasing both revenues and
expenditures $782,734.00 in the IT Fund No. 5210.
SECTION 4.The City Manager, or designee, is authorized to execute a service agreement
for hardware, software, licensing and professional services for the City’s datacenter with
Area Electronics Systems, Inc. dba DataOn.
Page 2 of 2
That the foregoing ordinance was read for the first time and passed to its second reading
on this the _______ day of ____________________, 2019, by the following vote:
Joe McComb __________Michael Hunter __________
Roland Barrera __________Ben Molina __________
Rudy Garza __________Everett Roy __________
Paulette M. Guajardo __________Greg Smith __________
Gil Hernandez __________
That the foregoing ordinance was read for the second time and passed finally on this
the _______ day of ____________________, 2019, by the following vote:
Joe McComb __________Michael Hunter __________
Roland Barrera __________Ben Molina __________
Rudy Garza __________Everett Roy __________
Paulette M. Guajardo __________Greg Smith __________
Gil Hernandez __________
PASSED AND APPROVED this _____ day of ____________, 2019.
ATTEST:CITY OF CORPUS CHRISTI
Rebecca Huerta Joe McComb
City Secretary Mayor
Service Agreement Standard Form Page 1 of 7
Approved as to Legal Form July 11, 2019
SERVICE AGREEMENT NO. 2502
Data Center Remediation
THIS Data Center Remediation Agreement ("Agreement") is entered into by and
between the City of Corpus Christi, a Texas home-rule municipal corporation (“City”)
and Area Electronics Systems, Inc. dba DataON Storage (“Contractor"), effective upon
execution by the City Manager or the City Manager’s designee (“City Manager”).
WHEREAS, Contractor has bid to provide Data Center Remediation in response to
Request for Bid/Proposal No. SS-2502 (“RFB/RFP”), which RFB/RFP includes the required
scope of work and all specifications and which RFB/RFP and the Contractor’s bid or
proposal response, as applicable, are incorporated by reference in this Agreement as
Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1.Scope. Contractor will provide Data Center Remediation (“Services”) in
accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2.Term. This Agreement is for four months, with performance commencing upon
the date of issuance of a notice to proceed from the Contract Administrator
or the Contracts and Procurement Department. The parties may mutually
extend the term of this Agreement for up to zero additional zero-year
periods (“Option Period(s)”), provided, the parties do so by written
amendment prior to the expiration of the original term or the then-current
Option Period. The City’s extension authorization must be executed by the
City Manager or designee.
3.Compensation and Payment. This Agreement is for an amount not to exceed
$782,734, subject to approved extensions and changes. Payment will be made
for Services completed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. Contractor shall invoice no more
frequently than once per month. All pricing must be in accordance with the
attached Bid/Pricing Schedule, as shown in Attachment B, the content of which
is incorporated by reference into this Agreement as if fully set out here in its
entirety. Any amount not expended during the initial term or any option period
may, at the City’s discretion, be allocated for use in the next option period.
Invoices will be mailed to the following address with a copy provided to the
Contract Administrator:
Service Agreement Standard Form Page 2 of 7
Approved as to Legal Form July 11, 2019
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4.Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City’s Contract Administrator for this Agreement is as follows:
Dan Shelton
Information Technology Department
Phone: 361-826-3705
Email: DanS@cctexas.com
5. Insurance; Bonds.
(A)Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance (“COI”), as proof of the required insurance
coverages, to the City’s Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days’
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B)In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond’s terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7.Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
Service Agreement Standard Form Page 3 of 7
Approved as to Legal Form July 11, 2019
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item’s
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City’s invoice.
8. Warranty.
(A)The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B)In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C)Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City’s actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City’s product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City’s City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
Service Agreement Standard Form Page 4 of 7
Approved as to Legal Form July 11, 2019
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City’s sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Dan Shelton
IT Network Supervisor
1201 Leopard St., Corpus Christi, TX 78401
Phone: 361-826-3705
Fax: N/A
IF TO CONTRACTOR:
Area Electronics Systems, Inc. dba DataON Storage
Attn: Howard Lo
Title: Vice President, Sales and Marketing
1247 N. Lakeview Ave. Suite C Anaheim, CA 92807
Phone: 714-993-0300
Fax: 714-386-6125
Service Agreement Standard Form Page 5 of 7
Approved as to Legal Form July 11, 2019
17.CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A)The City Manager may terminate this Agreement for Contractor’s failure to
comply with any of the terms of this Agreement. The Contract Administrator must
give the Contractor written notice of the breach and set out a reasonable
opportunity to cure. If the Contractor has not cured within the cure period, the
City Manager may terminate this Agreement immediately thereafter.
(B)Alternatively, the City Manager may terminate this Agreement for
convenience upon 30 days advance written notice to the Contractor. The City
Manager may also terminate this Agreement upon 24 hours written notice to the
Contractor for failure to pay or provide proof of payment of taxes as set out in this
Agreement.
19.Owner’s Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner’s manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
Service Agreement Standard Form Page 6 of 7
Approved as to Legal Form July 11, 2019
20. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
21. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
22.Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A.this Agreement (excluding attachments and exhibits);
B.its attachments;
C.the bid solicitation document including any addenda (Exhibit 1); then,
D.the Contractor’s bid response (Exhibit 2).
23.Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 “Certificate of Interested Parties” as part of this Agreement if required
by said statute.
24.Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
25.Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
ATTACHMENT A: SCOPE OF WORK
Project Name: Data Center Remediation
Project Address:
1201 Leopard Street, Corpus Christi Texas 78401
I. Scope of Work Summary
A. The Contractor will provide support for both the primary and the co-
location datacenter. The “Data Center Remediation Project” will be
deployed with the proposed Microsoft Hyper-V virtualization platform, the
Microsoft Software-Defined storage Azure Stack Hyper-Converged
Infrastructure platform and the Veeam backup and disaster recovery
platform.
B. The Contractor will support the design, setup, configuration, testing,
integration and deployment of the DataON Hardware based on the
estimated time using proposed Microsoft Hyper-V virtualization platform,
the Microsoft Software-Defined storage Azure Stack Hyper-Converged
Infrastructure platform and the Veeam backup and disaster recovery
platform to support both primary and Co-location datacenter.
C. The City will be responsible for managing the primary datacenter and co-
location upon the completion of the project including backup and DR
processes.
II. Scope of Work:
The Contractor shall provide Service(s) and Deliverable(s) on a Fixed Price
basis as outlined in the following Scope of Work (SOW):
A. Work shall be performed at the Corpus Christi Police Department between
the hours of 8:00 a.m. to 5:00 p.m. (Central Standard Time) unless access at
other hours of the day or night are mutually agreed between Contact
Administrator and Contractor.
B. Contractor will be onsite for project planning, infrastructure setup,
configuration, and other tasks as required for onsite coordination and
execution. A remote infrastructure connection will be established and the
DataON team will perform majority of the infrastructure integration and
migration work with remote access. Total estimated time ~160 hours. The
scope of infrastructure implementation includes:
1. Overview of the Stack
2. Converged Networking / vSwitches / VLANS / vAdapters / Teams
3. Guest Clustering --> Exchange / SQL / etc. / Shared VHDx
4. Virtual Machine Management - Creating a VM, Deleting a VM, File
System, Moving a VM, Migrating a VM, Migrating VM Storage, Adding
a VHD, Extending a VHD
5. Virtual Machine Management - Dynamic Memory, VHD Format, Online
VHDX Resize, Virtual FCA, Virtual RSS, Virtual Live Cloning, Linux Support
in Hyper-V, Linux Support in VMM, Virtual Machine Management -
Generation 2 VM Support in Hyper-V, Generation 2 Support in VMM,
Enhanced Session Mode, Automatic Virtual Machine Activation, Virtual
Machine Mobility - Live Migration
6. Installation, and Base Configuration, and SQL 2019 SP 1 Install
7. Virtual Machine Mobility - Live Migration, Live Migration with
Compression, Live Migration over SMB, Storage Live Migration, Shared
Nothing Live Migration, Live Migration Upgrades
8. Networking, SET Switches, Virtual Adapters, Port Profiles, IP Pools for
Storage Spaces Direct
9. Storage Spaces Direct - Key Benefits, Deployment Options, S2D
Components, S2D Hardware Requirements, Fault Tolerance and
Efficiency, S2D Cache, Caching Architecture
10. Deploying S2D - Install Core Windows Roles, Configure Data Center
Bridging, Configuring the SET Switch with PowerShell, Configuring the SET
Switch with SCVMM, Enable-ClusterS2D Options, Validation, Building
Virtual Disks, Expanding Virtual Disks, Factor Reset of Storage Spaces
Direct
11. Stress Testing Storage Spaces Direct with VMFleet
12. Building a Test lab with Big Demo PowerShell Script
13. Contractor shall supply and review Monitoring Hyper-V with Windows
Admin Center
14. Migrating Virtual Machines from VMWare to Hyper-V
15. Best Practice for Patching S2D and Hyper-V
16. Educate VMM SQL Install; Configure SQL Server Service Accounts,
Configure SQL Firewall Port Exceptions, Install Default Instance of SQL
2019 SP1, Download and Install SQL Server Management Studio,
Configure SQL Server Memory Limits
17. Educate VMM Base Configuration; Create Run As Accounts, Configure
Network Settings, Create Host Groups, Add Hyper-V Hosts
18. S2D Networking; Review S2D Node Config, Create MGMT, Cluster, Live
Migration, Storage, External Networks (IP Pools and Logical Networks),
Create Logical Switches, Deploy Networking Profiles to the Nodes
19. Failover Clustering; Build Failover Cluster Manually or with VMM Enable
S2D
20. Configure Storage Integration; Review Storage Providers, Arrays,
Classifications, Create Virtual Disks and CSV's
21. Configure Host Patch Management;
22. Review Operational Management; Host Restarts, Health Checking,
Get-StorageJob, Get-VirtualDisk, Maintenance Mode
23. Documenting Storage Spaces Direct
C. Contractor shall Migrate Servers to Azure Stack HCI -- after business hours
(Estimated time ~82 hours to convert to Microsoft Hyper-V and migrate
storage to Azure Stack HCI with assistance from customer.)
D. Contractor shall Migrate Servers to Azure Stack HCI -- during business hours
(Estimated time ~262 hours to convert to Microsoft Hyper-V and migrate
storage to Azure Stack HCI with assistance from customer.)
E. Contractor shall Plan for Business Continuity / Disaster Recovery (Estimated
time ~90 hours to work with Corpus Christi to determine BCDR plan,
parameters of site down, external network, external entry into every
application, etc.)
F. Contractor shall Implement Business Continuity / Disaster Recovery Plan
(Estimated time ~120 hours to setup DR subnet, plan for name resolution,
determine Veeam BCDR replication technology, establish connectivity to
DR site, test connectivity reliability, etc.)
G. Contractor shall Recreate Firewall / DMZ / VPN structure in BCDR Site
(Estimated time ~30 hours. Discovery may reveal that firewall may be
required at DR site.)
Contractor will invoice:
1. When shipment of hardware to Client for hardware ordered has
occurred.
2. Services provided will be billed upon completion of tasks to be
performed as described in the section titled Deliverable Materials.
Point of Contact: Dan Shelton @ 361.826.3705
Qty System Description Unit Price Extended
HCI-224 All-NVMe Platform for Mission-Critical Workloads
4 DataON™ S2D-5224P9 HCI Ready Node
Form factor: 2U Rack, 16.93" (W) x 27.95" (D) x 3.44" (H)
Supports Dual Intel® Xeon Scalable™ Processor Series & (24) DDR4 DIMM
(24)NVMe U.2 hot-swappable 2.5" Drive Bay
PCIe Slot: (7) PCIe 3.0 x8
Ethernet Port: (2) built-in 10GbE RJ45 port; (1) Management Port
I/O Controller: Intel® PCIe NVMe Switches Included
* TPM 2.0 Kit included
*1300W (1+1) Dual hot-swappable redundant power supplies
* Intel® Remote Management Module 4 Lite
*Intel 2U Premium Rail Kit & Cable Management Arm
Node Configuration
8 Intel® Xeon® Scalable Gen.2 Gold 6248 2.5 GHz, 20-Core, 28MB Cache; Two CPU per Node
48 Samsung® 64GB DDR4 2933MHz ECC-Register LRDIMM; 768GB per Node
8 Mellanox® ConnectX-4 EN Dual Port QSFP28 40/56 GbE RDMA Card; Two Per Node
8 Mellanox® LinkX™ Passive Copper cable, ETH 40GbE, 40Gb/s, QSFP, 3M
8 Intel® S4510 480GB SATA M.2 2280 Boot SSD - Mirrored, Two Per Node
DataON® MUST™ (Management Utility Software Tools) Included
(Note: Microsoft Windows Server Datacenter License Not Included)
All-Flash Storage Configuration - Flat-NVMe SSDs
32 Intel® DC P4510™ NVMe 4TB 2.5" SSD; Storage Tier
Part# SSDPE2KX040T801; (8) Per Node; (1) Per Node Reserved for Fast-Rebuild Three-Way Mirror; 30%
Efficiency; Total Usable Capacity ~33.6TB (After Format)
64 Slots (16 Per Node) Available For Expansion
ATTACHMENT B: BID/PRICING SCHEDULE
Qty System Description Unit Price Extended
SMB3 RDMA/RoCEv2 Network Fabric
2 Mellanox® Spectrum™ based 40GbE, 1U Open Ethernet Switch with MLNX-OS,
32 QSFP28 ports, 2 Power Supplies (AC), standard depth, x86 CPU, Part # MSN2700-BS2F; P2C Airflow,
Rail Kit, RoHS6
2 Mellanox® 5 Year Silver Support & Warranty Included
Part # SUP-SN2000-5S
2 Mellanox® Passive Copper cable, 40Gb/s, QSFP+, 1M
Part # MC2210130-001 Subtotal $192,847.50
HCI-212 Hybrid Platform for General-Purpose Workloads
5 DataON™ S2D-5212i HCI Ready Node
Form factor: 2U Rack, 16.93" (W) x 27.95" (D) x 3.44" (H)
Supports Dual Intel® Xeon Scalable™ Processor Series & (24) DDR4 DIMM
(2) NVMe U.2 & (10) SAS/SATA hot-swappable 3.5" Drive Bay
PCIe Slot: (7) PCIe 3.0 x8
Ethernet Port: (2) built-in 10GbE RJ45 port; (1) Management Port
I/O Controller: Intel® SAS/SATA Storage Expander Included
* TPM 2.0 Kit included
* 1300W (1+1) Dual hot-swappable redundant power supplies
* Intel® Remote Management Module 4 Lite
* Intel 2U Premium Rail Kit & Cable Management Arm
Node Configuration
10 Intel® Xeon® Scalable Gen.2 Gold 5218 2.3 GHz, 16-Core, 22MB Cache; Two CPU per Node
50 Samsung® 64GB DDR4 2933MHz ECC-Register LRDIMM; 640GB per Node
10 Mellanox® ConnectX-4 EN Dual Port QSFP28 40/56 GbE RDMA Card; Two Per Node
10 Mellanox® LinkX™ Passive Copper cable, ETH 40GbE, 40Gb/s, QSFP, 3M
10 Intel® S4510 480GB SATA M.2 2280 Boot SSD - Mirrored, Two Per Node
DataON® MUST™ (Management Utility Software Tools) Included
(Note: Microsoft Windows Server Datacenter License Not Included)
Qty System Description Unit Price Extended
Hybrid Storage Configuration - NVMe + SSD + HDD
10 Intel® DC P4610™ NVMe U.2 3.2TB 2.5" 3D NAND TLC SSD, Read/Write Cache Tier
Part# SSDPE2KE032T801; (2) Per Node
10 Intel® D3-S4510™ 6G SATA 3.8TB 2.5" 3D NAND TLC SSD; Performance Tier Part#
SSDSC2KB038T801; (2) Per Node
40 HGST Ultrastar® He12 12TB 3.5" 7200RPM 12G SAS Enterprise Nearline HDD; Capacity Tier
Part# 0F29560; (8) Per Node, (1) Per Node for up to 4-Nodes Reserved for Fast-Rebuild
Mirror-Accelerated Parity; 48% Efficiency; Total Usable Capacity ~226.7TB
Fully-Populated; No Slots Available For Expansion Subtotal $144,547.50
HCI-212 Hybrid Platform for BCDR/Failover Workloads
4 DataON™ S2D-5212i HCI Ready Node
Form factor: 2U Rack, 16.93" (W) x 27.95" (D) x 3.44" (H)
Supports Dual Intel® Xeon Scalable™ Processor Series & (24) DDR4 DIMM
(2) NVMe U.2 & (10) SAS/SATA hot-swappable 3.5" Drive Bay
PCIe Slot: (7) PCIe 3.0 x8
Ethernet Port: (2) built-in 10GbE RJ45 port; (1) Management Port
I/O Controller: Intel® SAS/SATA Storage Expander Included
* TPM 2.0 Kit included
* 1300W (1+1) Dual hot-swappable redundant power supplies
* Intel® Remote Management Module 4 Lite
* Intel 2U Premium Rail Kit & Cable Management Arm
Node Configuration
8 Intel® Xeon® Scalable Gen.2 Gold 5218 2.3 GHz, 16-Core, 22MB Cache; Two CPU per Node
48 Samsung® 32GB DDR4 2933MHz ECC-Register RDIMM; 384GB per Node
8 Mellanox® ConnectX-4 EN Dual Port QSFP28 40/56 GbE RDMA Card; Two Per Node
8 Mellanox® LinkX™ Passive Copper cable, ETH 40GbE, 40Gb/s, QSFP, 3M
8 Intel® S4510 480GB SATA M.2 2280 Boot SSD - Mirrored, Two Per Node
DataON® MUST™ (Management Utility Software Tools) Included
(Note: Microsoft Windows Server Datacenter License Not Included)
Qty System Description Unit Price Extended
Hybrid Storage Configuration - NVMe + HDD
8 Intel® DC P4610™ NVMe U.2 3.2TB 2.5" 3D NAND TLC SSD, Read/Write Cache Tier
Part# SSDPE2KE032T801; (2) Per Node
40 HGST Ultrastar® He12 12TB 3.5" 7200RPM 12G SAS Enterprise Nearline HDD; Capacity Tier
Part# 0F29560; (10) Per Node, (1) Per Node Reserved for Fast-Rebuild Mirror-Accelerated Parity; 48%
Efficiency; Total Usable Capacity ~205.7TB
Fully-Populated; No Slots Available For Expansion
SMB3 RDMA/RoCEv2 Network Fabric
2 Mellanox® Spectrum™ based 40GbE, 1U Open Ethernet Switch with MLNX-OS,
16 QSFP28 ports, 2 Power Supplies (AC), short depth, Rangeley CPU,
Part # MSN2100-BB2F; P2C Airflow
2 Mellanox® 5 Year Silver Support & Warranty Included Part # SUP-SN2100-5S
1 Rack installation kit for SN2100 series short depth 1U switches Part # MTEF-KIT-D
2 Mellanox® Passive Copper cable, 40Gb/s, QSFP+, 1M Subtotal $131,092.50
Part # MC2210130-001
DCS-668 Backup Appliance for On-Premise/Colo Backups
2 DataON™ DCS-5208i Backup Appliance
Form factor: 2U Rack, 16.93" (W) x 27.95" (D) x 3.44" (H)
Supports Dual Intel® Xeon Scalable™ Processor Series & (24) DDR4 DIMM
(8) NVMe U.2 hot-swappable 2.5" Drive Bay
PCIe Slot: (7) PCIe 3.0 x8
Ethernet Port: (2) built-in 10GbE RJ45 port
I/O Controller: Intel® PCIe NVMe Switches Included
* TPM 2.0 Kit included
* 1300W (1+1) Dual hot-swappable redundant power supplies
* Intel® Remote Management Module 4 Lite
* Intel 2U Premium Rail Kit & Cable Management Arm
Qty System Description Unit Price Extended
Node Configuration
4 Intel® Xeon® Scalable Gen.2 Silver 4208 2.1 GHz, 8-Core, 11MB Cache; Two CPU per Server
8 Samsung® 32GB DDR4 2933MHz ECC-Register RDIMM; 128GB per Server
2 Mellanox® ConnectX-4 Lx EN Dual Port SFP+ 25GbE RDMA Card; One Per Server
2 LSI® MegaRAID 9380-8e PCI-e 3.0 External 12G SAS Raid Controller
2 LSICVM02 CacheVault Kit For MegaRAID
4 2M 8644-to-8644 Mini-SAS HD Cable; 2 Per Server
4 Intel® S4510 480GB SATA M.2 2280 Boot SSD - Mirrored, Two Per Node
2 DataON DNS-4760 4U 60 x 3.5" 12G SAS JBOD Enclosure
Platform: 4U 60-bay, 3.5" Rack-mount - 17.61"(W) x 6.89"(H) x 28.03"(D)
(60) 3.5" SAS/SATA drive tray, Hot-swappable by Drop-down Installation Dual Hot-pluggable 12G SAS
I/O Controller Module
SAS Connector: (6) 12Gb/s Mini-SAS HD 8644 Connector Per Module
Dual 1600W (1+1) 200-240V Redundant Power Supply, C13-C14 Power Cords Rackmount Slide Shelf Rail
Kit
Storage Configuration - Capacity Tier
84 HGST Ultrastar® He12 12TB 3.5" 7200RPM 12G SAS Enterprise Nearline HDD Part# 0F29560;
(42) Per JBOD, (41) Engaged 1 Reserved for Hot Spare RAID6+0; Usable Capacity ~403.8TB Per Server
36 Slots (18 Per JBOD) Available For Expansion Subtotal $84,866.50
Hardware Total $553,354.00
DataON Deployment Services
Hrs Est.Deployment Service Summary
40 Phase 1 - Just in Time Training $252.00 $10,080.00
80 Phase 2 - Networking & Production Build of S2D, Failover Clustering $252.00 $20,160.00
40 Phase 3 - Post Project Support $252.00 $10,080.00
Subtotal $40,320.00
Qty System Description Unit Price Extended
DataON Professional Services
Hrs Est.Migration/Implementation Services
82 Migrate Servers to Azure Stack HCI -- after business hours $265.00 $21,730.00
262 Migrate Servers to Azure Stack HCI -- during business hours $215.00 $56,330.00
90 Plan DR $215.00 $19,350.00
120 Implement DR plan $215.00 $25,800.00
30 Recreate Firewall/DMZ/VPN structure in DR site $215.00 $6,450.00
Subtotal $129,660.00
DataON Colocation for Business Continuity
On-Premise Backup/DR for Gold, Silver & Bronze VMs
33 Veeam Availability Suite -- 1 year subscription for 330 VM's for DR $1,800.00 $59,400.00
AVAIL STE ENT+ 1YR SUB UPFRONT BILL 24/7 -- Perpetual license available
but more expensive for 3 year agreement. Deal Reg in progress Subtotal $59,400.00
Grand Total $782,734.00
ATTACHMENT C: INSURANCE AND BOND REQUIREMENTS
I. CONTRACTOR’S LIABILITY INSURANCE
A. Contractor must not commence work under this contract until all insurance
required has been obtained and such insurance has been approved by the City.
Contractor must not allow any subcontractor, to commence work until all similar
insurance required of any subcontractor has been obtained.
B. Contractor must furnish to the City’s Risk Manager and Contract Administer one
(1) copy of Certificates of Insurance with applicable policy endorsements
showing the following minimum coverage by an insurance company(s)
acceptable to the City’s Risk Manager. The City must be listed as an additional
insured on the General liability and Auto Liability policies by endorsement, and a
waiver of subrogation endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name
and/or number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice of
cancellation, non-renewal, material
change or termination required on all
certificates and policies.
Bodily Injury and Property Damage
Per occurrence - aggregate
ERRORS & OMMISSIONS $1,000,000 Per Occurrence
$1,000,000 Aggregate
CYBER LIABILITY $1,000,000 Per Occurrence
$1,000,000 Aggregate
COMMERCIAL GENERAL LIABILITY
including:
1. Commercial Broad Form
2. Premises – Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
$1,000,000 Per Occurrence
$1,000,000 Aggregate
WORKERS’S COMPENSATION
(All States Endorsement if Company is
not
domiciled in Texas)
Employers Liability
Statutory and complies with Part II of
this Exhibit.
$500,000/$500,000/$500,000
C. In the event of accidents of any kind related to this contract, Contractor must
furnish the Risk Manager with copies of all reports of any accidents within 10 days
of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers’ compensation
coverage through a licensed insurance company. The coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance.
The workers’ compensation coverage provided must be in statutory amounts
according to the Texas Department of Insurance, Division of Workers’
Compensation. An All States Endorsement shall be required if Contractor is not
domiciled in the State of Texas.
B. Contractor shall obtain and maintain in full force and effect for the duration of
this Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no
less than A- VII.
C. Contractor shall be required to submit renewal certificates of insurance
throughout the term of this contract and any extensions within 10 days of the
policy expiration dates. All notices under this Exhibit shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that, with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following required
provisions:
• List the City and its officers, officials, employees, and volunteers, as additional
insureds by endorsement with regard to operations, completed operations,
and activities of or on behalf of the named insured performed under contract
with the City, with the exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply
to the City of Corpus Christi where the City is an additional insured shown on
the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and
not less than ten (10) calendar days advance written notice for nonpayment
of premium.
E. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to
suspend Contractor's performance should there be a lapse in coverage at any
time during this contract. Failure to provide and to maintain the required
insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Contractor
to stop work hereunder, and/or withhold any payment(s) which become due to
Contractor hereunder until Contractor demonstrates compliance with the
requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons
or property resulting from Contractor's or its subcontractor’s performance of the
work covered under this contract.
H. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of
Corpus Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this contract.
2019 Insurance Requirements
Ins. Req. Exhibit 7- I - IT Contracts – Software Support, Configuration, Implementation and
Maintenance - Hardware Installation
05/01/2019 Risk Management – Legal Dept.
Bond Requirements: No bond requirements necessary for this Service Agreement;
therefore, Section 5(B) is null for this Service Agreement.
ATTACHMENT D: WARRANTY REQUIREMENTS
The Contractor shall provide a Five Year Warranty on all hardware and
services. The software warranty will be covered exclusively by the manufacturers'
warranties as follows:
Warranty on Microsoft Windows Server software will be covered by State of
Texas’ Enterprise Agreement with Microsoft.
https://www.microsoft.com/en-us/UseTerms/Retail/WindowsServer2016/
DatacenterAndStandard/
UseTerms_Retail_WindowsServer2016_DatacenterAndStandard_English.htm
Warranty on Veeam is part of the 1 year subscription of Veeam software,
The City of Corpus Christi will receive Veeam’s maintenance
and support coterminous with the subscription. https://www.veeam.com/
eula.html"
DATE:August 9, 2019
TO:Peter Zanoni, City Manager
THRU:Constance P. Sanchez, Interim Assistant City Manager
FROM:Eddie Houlihan, Director of Management & Budget
EddieHo@cctexas.com
(361) 826-3792
CAPTION:
Motion to set the public hearing for the City of Corpus Christi Fiscal Year 2019-2020 Budget for
Friday, September 6, 2019 during a special City Council meeting beginning at 9:00 a.m. at City
Hall, 1201 Leopard Street, Corpus Christi, Texas.
PURPOSE:
Section 102.006 of the Texas Local Government Code requires the governing body of a
municipality shall hold a public hearing on the proposed budget. Any person may attend and
may participate in the hearing.
Section 102.007 (c) of the Texas Local Government Code requires a separate vote on a budget
that will require raising more revenue from property taxes than the previous year to ratify the
property tax increase reflected in the budget.
City Council voted on July 30, 2019 to schedule the date for the public hearing. However, due to
scheduling conflicts, the public hearing needs to be rescheduled.
BACKGROUND AND FINDINGS:
City Charter requires City Council to review and act on the Operating Budget on a yearly basis.
ALTERNATIVES:
n/a
OTHER CONSIDERATIONS:
AGENDA MEMORANDUM
Action Item for the City Council Meeting of August 13, 2019
Action to Reschedule the Public Hearing for the Fiscal Year 2019-2020 Budget
n/a
CONFORMITY TO CITY POLICY:
This item conforms to City policy.
EMERGENCY / NON-EMERGENCY:
This item is non-emergency.
DEPARTMENTAL CLEARANCES:
Office of Management and Budget
City Attorney’s Office
FINANCIAL IMPACT:
□ Operating Expense □Revenue □ Capital □Not Applicable
Fiscal Year:
2018-2019 Current Year Future Years TOTALS
Line Item Budget
Encumbered / Expended
Amount
This item
BALANCE
COMMENTS:
n/a
RECOMMENDATION:
City staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
None
DATE:August 9, 2019
TO:Peter Zanoni, City Manager
THRU:Constance P. Sanchez, Interim Assistant City Manager
FROM:Alma Casas, Interim Director of Financial Services
AlmaC@cctexas.com
(361) 826-3610
CAPTION:
Motion to set a public hearing on the ad valorem tax rate for Tuesday, August 27, 2019
during the regular City Council meeting beginning at 11:30 a.m. at City Hall, 1201
Leopard Street, Corpus Christi, Texas and a second public hearing for Friday,
September 6, 2019 during a special City Council meeting beginning at 9:00 a.m. at City
Hall, 1201 Leopard Street, Corpus Christi, Texas.
PURPOSE:
This agenda item is needed for the City to be in compliance with “truth-in-taxation” as it
relates to the Tax Code since the City’s fiscal year 2019-2020 proposed tax rate
exceeds the lower of the effective tax rate or the rollback rate. The City Council voted
on July 30, 2019 to schedule the dates for the two public hearings. However, due to
scheduling conflicts, the second public hearing needs to be rescheduled.
BACKGROUND AND FINDINGS:
If a proposed property tax rate exceeds the effective tax rate or the rollback rate,
whichever is lower, the Tax Code requires that the governing body must vote to place a
proposal to adopt the tax rate on the agenda of a future meeting as an action item. This
vote must be recorded. If the motion passes, then the governing body must schedule
two public hearings on the proposal.
On July 30, 2019, the City Council voted on both these actions. However, since that
time, a scheduling conflict has arisen warranting the second public hearing to be
rescheduled. This agenda is needed to reschedule the two public hearings on the
AGENDA MEMORANDUM
Action Item for the City Council Meeting of August 13, 2019
Action to Reschedule Two Public Hearings Related
To Fiscal Year 2019-2020 Property Tax
property tax rate. The dates being recommended are Tuesday, August 27, 2019 during
the regular City Council meeting beginning at 11:30 am and Friday, September 6, 2019
during a special City Council meeting beginning at 9:00 am.
ALTERNATIVES:
n/a
OTHER CONSIDERATIONS:
n/a
CONFORMITY TO CITY POLICY:
This item conforms to City policy.
EMERGENCY / NON-EMERGENCY:
This item is non-emergency.
DEPARTMENTAL CLEARANCES:
Office of Management and Budget
City Attorney’s Office
FINANCIAL IMPACT:
□ Operating Expense X Property Tax Revenue □ Capital □Not Applicable
Project to Date Exp.Current Future
FISCAL YEAR:(CIP Only)Year Years TOTALS
Budget - - $ 128,514,111 128,514,111$
Encumbered/Expended
amount of (date) - - - -
This item -128,514,111$ 128,514,111$
BALANCE - --$ -$
FUND(S): General Fund $84,873,254
Debt Service Fund $43,640,857
COMMENTS:
n/a
RECOMMENDATION:
City staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
None