HomeMy WebLinkAboutC2005-010 - 1/11/2005 - Approved AMENDMENT NO. 1
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinalter called "CITY", and Goldston Engineering Inc., be~alnaftar called
"Consultant,' agree to the following amendment to the Contract I~or Professional Services for Southmoralend
Addition Area Street Improvements, Phase 3B and 4B (Project No. 6172), as authorized and adminisb'aUvofy
amended by:.
I Original Centrect I February 25, 2003 I Motion No. M2003-076 I ,~o4,210.00 I
Exhibit "A" of the odginal contract, Section 1. SCOPE OF SERVICES, Part A. Basic Servfces and
Part B. Additional Services shall be modified by the authorization to proceed wffh Stage 2 ssr'vicee as
outlined in the attached Exhibit "A.' Amendment No. 1.
Exhibit "A" or the original contract, SecUon 2. SCHEDULE shall be modified bythe addition of Stage
2 services as outlined in the attached Exhibit "A," Amendment No. 1.
· Exhibit "A" of the odginal contract, Section 3. FEES shall be modified by the addition ot Stage 2
services as outlined in the attached ~hlbit "A," Amendment No. 1.
Exhibit "A-I' Task List is added to the contract.
Ail other terms and conditions ot the February 25, 2003 contract and amendments between the City end
Consultant will remain in full force and effect.
CITY OF CORPUS CHRISTI
Aaslstant City Manager
RECOMMENDED
A~gel4:l. Escobar, P.E. Datb
[~lrector of Engineering Services
A/ D AS TO FORM
ttomey V
Date
GOLDSTON ENGINEERING INC.
s, ~.£. Data
Vice President
210 S. Carancahua, Suite 200
Corpus Christi, TX 78401
(361) 888-8100 Office
(361) 888-8600 Fax
Goldston Engineering
2005-010
01/11/05
M2005-005
IAMD. NO. 1 I
Page I ol' 1
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
STAG E TWO
A. Basic Services
2. Design Phase. Upon approval of the prelim'inary phase, designated by receiving
authorization to proceed, the A/E will:
implement design memorandum recommendations including:
construction sequencing, connections to the existing facilities, and
restoration of properly and incorporate these plans into the construction
plans. Development of Ihe construction sequanclng will be coordinated with
the City Operating Depadment(s) and Engineering Services staff;
prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, invitation to bid, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for one
bid or for multiple bids, the size and character of the entire Project;
description of materials to be utilized; and such other essentials as may be
necessary for construction and cost analysis;
provide assistance to identify testing, handling and disposal of any
h~7~rdous materials and/or contaminated soils that may be discovered
during construction (to be included under additional sen,ices);
prepare final quantities and estimates of probable costs and probable
construction schedule;
furnish 1-copy 60% plans (plans only-idenlify needed specifications) to the
City staff for review and approval purposes with estimates of probable
construction costs. Required with the 60% plans is a 'Plan Executive
$~]mmary" which will identify and summarize the project by distinguishing key
elements such as:
· Pipe Size or Building Size
· Pipe Material, etc.
· Why one material is selected over another
· Pluses of selections
· ROW requirements and why
· Permit requirements and why
· Easement requirements and why
· Embedment type and why
· Constructability, etc.
· Specific requirements of the City
· Standard specifications
AMD. NO. 1 I
EXHIBIT 'A"
P. ge I ~'7
· Non-standard specifications
· Any unique requirements
· Cost, alternatives, etc.
· Owner permit requirements and status
f. assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed;
g. furnish complete construction and bid documents including specifl~cations for
City staff review and approval. Provide I copy of 100% complete plans and
bid documents to the City staff for review and approval purposes with revised
estimates o! probable costs. Identify distribution list for plans and bid
documents to all affected utilities including City and all other affected entities,
compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding
participants;
h. provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submitlal of the 60%.and 100% complete plans and complete bid documents
with specifications accurately reflect the percent completion designated and
do not necessitate an excessive amount of revision and correction by City
staff. The A/E and Sub-consultant A/E shall submit a letter declaring Il'mt all
engineering disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical,
etc;
i. provide markings and striping as delineated by the City Traffic Engineering
Department;
j. upon approval by the Director ol~ Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become
the sole properly and ownership of the City of Corpus Christi.
k. the City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to m-use of modified plans;
I. prepare and submit monthly status reports with action items developed from
monthly progress and review meetings; and
m. provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded;
b. provide the budget l'or the Project specifying the funds available for the
construction conlract; and
c. provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
AMD. NO. 1
EXHIBIT
Page2of 7
3. Bid Phase. The NE will:
a. participate in the pre-bid conference;
b. assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests;
c. review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approvaJ, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding;
d. attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract; and
e. in the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the A/E will, at its expense, confer with City
staff and make such revisions to the bid documents as the City staff deems
necessary to re-advertise that particular portion of the Project for bids.
The City staff will:
a. arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders;
b. advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening;
c. receive the NE recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards; and,
d. prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. participate in pre-construction meeting;
b. review for conformance to contract documents, shop and working drawings,
materials and other submittals;
c. review field and laboratory tests;
d. provide interpretations and clarifications of the contract documents for the
contractor and authorize minor changes, which do not affect the contractor's
pdce and are not contrary to the general interest of the City under the
contract;
e. make rnonlhly (see A-1. page 2) visits to the site of the Project to confer with
the City project inspector and contractor to observe the generaJ progress and
quality of work, and to determine, in general, ii the work is being done in
accordance with the contract documents. This will not be confused with
AMD. NO. 1
EXHIBIT "A"
F'sge 3 of 7
project representative observation or continuous monitoring of the progress
ol~ construction;
f. prepare change orders (coordinate with the City's construction division);
provide interpretations and clarifications of the plans and specifications for
the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract;
g. make final inspection with City staff and provide the City with a Certificate of
Completion for the project;
h. as applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor)
for all equipment installed on this Project. These manuals will be in a
'multimedia format' suitable for viewing with Microsoft's Intemet Explorer,
version 3.0. As a minimum the Introduction, Table of Contents, and Index will
be in HTML (HyperText Markup Language) format, with HyperText links to
the other parts of the manual. The remainder of the manual can be scanned
images or a mixture of scanned images and lext using the common formats
for scanned images - GIF, TIFF, JPEG, etc. Confirm before delivery of the
manuaJs that all scanned image formats are compatible with the
image-viewing software available on the City's computer - Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliver the manuals on a
CD-ROM, not on floppy disks; and
i. review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the contractor-provided "red-line" drawings) and
deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r. 14 or later) of the record drawings. All drawings will be CADD
drawn using dwg format in AutoCAD, and graphics data will be In dx'f format
with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be
compatible with the City GIS system.
The City staff will:
a. prapara applications/estimates for payments to contractor,
b. conduct the ~inal acceptance inspection with the A/E; and
c. provide project representative.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services Ihat may be included as part of this contract, but the A/E will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will,
with wdtten authorization by the Director of Engineering Services, do the following:
IAMD. NO. 1 I
EXl.flBrr "A"
P.ge 4 ot' 7
Topographic Survey (authorized) - provide field surveys for design. Establish
base survey controls for line and elevation staking (not detailed setting of lines
and grades for specific structures or facilities). All work must be tied to and
conform with the City's Global Positioning System (GPS) control network and
comply with Category 6, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. Include reference to a minimum of two (2) found boundary
monuments from the project area.
TDLR Coordination (authorized)- coordinate with the TDLR, including providing
plans for approval pdor to construction. Also allow for Inspection during and after
construction by the Registered Accessibility Specialist (RAS). TDLR and RAS
fees will be paid by the AJE.
3. Traffic Control Plans (authorized) - provide temporary traffic control plans,
temporary work zone fencing requirements and details.
2. SCHEDULE
DAY DATE
Wednesday Complete
Monday Complete
Wednesday Complete
Monday 1/31/05
Friday 3/4/O5
Friday 3/18/05
Fdday 4/15/05
Friday 4/29/05
Friday 5/13/05
Monday (2) 5/23/05
Wednesday 6/1/05
Wednesday 6/15/05
Wednesday 6/29/05
Monday 7/13/05
Weekday 12/14/05
ACTIVITY
Begin Preliminary Phase
(Design Memo)
Preliminary Phase Submittal
Approval of Design Memo
Begin Design Phase
60% Submittal
City Review
100% Submittal
City Review
Final Submittal
Advertise for Bids
Pre-Bid Conference
Receive Bids
Award Construction Contract
Begin Construction
Construction Completion
AMD. NO. 1 I
EXHIBIT "A"
Page $ of 7
FEES
Fee fol' Basic Services. The City will pay the A/E a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A.2-4 above, and for all expenses incurred In performing these
services. For services provided in Section I.A.2-4, A/E will submit monthly
statements Ior basic services rendered. In Section I.A.2&3, the statement will be
based upon A/E's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to A/E's monthly
statements.
Fee for AddlUonel Servlcee. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
A/E a not-to-exceed fee as per the table below:
C. Summary of Fees.
ORIGINAL CONTRACT:
A. BASIC SERVICES
1 IPreflm~nary Phase
Sub-total Bask= Services
Streets & Storm
Water
Weetewater Water TOTAL
$28,352 $8,429 $8,429 $45,210
28,352 8,429 8,429 45,210
B. ADDITIONAL SERVICES
3 ITopographlc Survey
Sub-tolal AddlUonal Services
13,000 3,000 3,000 19,000
13,000 3,000 3,000 19,000
TOTAL-ORIGINAL CONTRACT
$41,352 $11,429 $11,429 $64,210
AMD. NO. 1 J
EXHIBIT "A"
Page 6 of 7
AMENDMENT NO. 1:
TOTAL
A. BASIC SERVICES
2 Desigrl Phase 34,557 17,532 17,531 38,9~8 19,757 19,756 148,116
3BM Pha~ 891 483 483 1,005 544 544 3,95O
4 Co~'tm'n.~flo~ Phase 1,252 678 679 1,382. 779 780 5,5..'..'..'..'..'..'50
Sub-loiaJ Baslc Sendcea 36,700 18,693 18,693 41,373 21,080 21,0~0 157,619
B. ADDITIONAL SERVICES
I Permit PreparatJort 0 0 0 0 0 0 0
2 ROW (Acquisition Survey) 0 0 0 0 0 0 0
3 Tolx)grephlc Suwey 10,545 5,786 5,785 12,087 6,042 6,042 ,46,287
4 EnvimrtrnerdaJ Issu~ O 0 0 0 0 0 0
5 Services 0 0 0 0 0 0 0
6 Warranty Phase 0 0 0 O 0 0 0
~ Caon~natton/
7 Sut)mlltaJs %500 500 500 1,500 500 500 5,000
8 Traffic ContTo4 Ptans 7,000 1,000 %000 7,000 1,000 1,925 18,925
Sub-lotaJ Add#k)naJ Se.n4ces 19,045 7,286 7,285 20,587 7,542 6,.467 70,2.12
TOTAL-AMENDmENT NO. I .r~5,745 $25,979 $251978 $61 ,g60 $28,622 $29,547 $227,831
TOTAL AUTHOflIZED FEE: $292,041
AMD. NO. 1 I
EXHIBIT "A"
P/~ 7 of 7
EXHBIT A-1 TASK UST
CITY OF CORPUS CHRISTI, TEXAS
SOUTHMORELAND ADDITION AREA STREET IMPROVEMENTS,
PHASES 3B AND 4B
1. SCOPE OF CONSTRUCTION PROJECT
A. Phases 3B and 4B of the project are described in the "Design Memorandum
for Southmoreland Addition Area Street Improvements Phases 3B & 4B",
dated November 2003_ This project will upgrade the applicable portions of
the existing Fannin, Lewis, Norton and Naples and Watson Streets to a curb
and gutter section with underground storm drains and sidewalks. Site plan
is shown on Exhibit A (attached). New water and wastewater lines will be
installed to replace the existing aged lines.
2. BASIC SERVICES (for streets within the project limits noted above)
Delineate the drainage basins and perform hydrologic and hydraulic
analyses for the 5-year design storm for the new drainage system. Develop
the HGL and EGL for the new storm drainage system. Determine curb
inlets and manholes.
B. Provide a manhole detail for the connection of the new drainage system to
the existing storm drain lines at Ayers Street and Fannln Street.
C. Provide relocation details for approximately 1,000 LF of fence U'~t
encroaches on the ROW, particularly on Fannin Street.
D. Provide new driveways plans and details to match existing locations of
residential and commercial driveways. Provide new sidewalk details.
E. Provide construction and demolition sequencing plans.
F. Provide waterline and waste waterline replacement plans and details.
Provide engineering and CAD services for the following drawings prepared
by the A/E:
1) Cover Sheet
2) Project Layout Map
3) Quantities, abbreviations and notes
4) Project Control
5) Typical Sections (3)
6) Plan-Profile Sheets (36)
7) Curb Ramp Details
8) Miscellaneous Details (3)
9) SWPPP
10)Traffic Control Plan (7) - Additional Service
AMD. NO. 1
EXHIBIT "~-1"
Page I of 3
Edit standard specifications.
Prepare and submit 60%, 100% and final submittals. Incorporate City
review comments into the submittals.
BID PHASE
1 ) Participate in the pre-bid conference.
2) Assist the City in solicitation of bids by identification of prospective
bidders, and review of bids by solicited interests.
3) Review all pre-bid questions and submissions concerning the bid
documents and prepare, in the City's format, for the Engineering
Services' approval, any addenda or other revisions necessary to inform
contractors of appreved changes pdor to bidding.
4) Attend bid opening, analyze bids, evaluate, prepare bid tabulation and
make recommendation concerning award of the contract.
CONSTRUCTION ADMINISTRATION PHASE
1 ) Participate in pre-construclion meeting.
2) Review for conformance to contract documents, shop and working
drawings, materials and other submittals. Re-submittal reviews will be
compensated at a rate o[ $115/hour.
3) Review field and laboratory tests.
4) Provide interpretations and clarifications of the contract documents for
the contractor and authorize minor changes, which do not affect the
contractor's price and are not contrary to the generaJ interest of the
City under the contract.
5) Make monthly visits to the site of the Project to confer with the City
project inspector and contractor to observe the general progress and
quality of work, and to determine, in general, if the work is being done
in accordance with the contract documents. This will not be confused
with the project representative observation or continuous monitoring of
the progress o[ construction.
6) Prepare change orders (coordinate with the City's construction
division); provide interpretations and clarifications of the plans and
specirlcalions for the contractor and authorize minor changes which do
not affect the contractor's pdce and are not contrary to the generaJ
interest of the City under the contract.
7) Make final inspection with City staff and provide the City with a
Certificate of Completion for the project.
8) Review construction contractor-provided "red-line" drawings and
prepare record drawings of the Project as constructed. All drawings will
be CADD drawn using dwg format in AutoCAD, and graphics data will
be in dxf format with each layer being provided in a separate file.
Attribute data will he provided in ASCII format in tabular form. All
electronic data will be compatible with the City GIS system.
AMD. NO. 1
EXHIB/T "A-l"
Page 2 of $
3. ADDITIONAL SERVICES
A. Topographic Survey
1. Provide a topographic survey on all o! the Phases 3B and 4B streets and
sections from ROW line to ROW line. The topographic surveys will
inctude ties to locations and inverts (or depth of cover on water lines) of
all known water, wastewater and storm water lines within the survey
limits. The City will provide locations and depths of gas lines within the
survey limits. Franchise utility owners (telephone, CATV, electric) will
provide locations and depths of their lines.
2. Perform control research.
3. Establish vertical and horizontal control.
4. Gather planimetdc and topographic measurements, including spot
elevations on driveways and locations of fence lines and ROW.
5. The topographic surveys will include ties to all trees within the ROW and
include type o! tree, diameter of trunk and diameter of canopy.
6. Collate the field data, perform office caJculafions and prepare site plan
drawings.
7. Perform deed and map research. Provide evidence recovery
measurement on each street. Locate and/or establish block comers.
TDLR Coordination - coordinate with the TDLR, including providing plans for
approval pdor to construction. Also, allow !or inspection dudng and after
construction by the Registered Accessibility Specialist (RAS). TDLR and
RAS fees will be paid by the A/E.
C. Traffic Control Plans - provide temporary traffic control plans, temporary
work zone fencing requirements and details.
D. Warranty Phase - not required.
A~D. NO. 1
EXHIBIT "A-I'"
Page 3 of 3
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all pars(ms or firms seeking to do business with the City
to provide the following information. Every question must be answered. If [he question is not applicable, answer with
"N/A".
FIRM NAME: Goldston Enainaerin~, Inc.
STREET: 210 S, Carancahua, Suite 200 CITY:
FIRM la: 1. Corporation X 2. Par[hership___
5. Other
Comus Christi ZIP: 78403
3. Sole Owner.__ 4. Assocmfion
DISCLOSURE QUESTIONS
If additional space is necessa~, please use [he reverse side of this page or attach separate sheet.
Stale the name~ of each employee of Ute City of corpus Christi having an ownerahlp Inlemat c~n~tJtutlng
3% or more of the ownership In the above named firm.
N~
N/^
Stale the nan'le~ of each official of the City of Corlx~ Chrtatl havlr~ an ownemhlp interelt con~JtulJng
or more of the ownemhlp In tho above named firm.
Name
N/^
stale u~ name~ of each board membor of the City of corpua ChrlaU having an ownership Interest
conetJtuflng 3% or more of the ownership In the above named firm.
N/A
State the name~ of each employee or officer o1' a consultant for the City of Corpu,, Chrletl who worked on
any matter related to Ute ~ubJect of this contract and Ires an ownemhlp Inlerest cenafltuflng 3% or mom of
the ownemhip In the above named firm.
Name
CERTIFICATE
I certify b"tat ail information provided is true and correct as of the data of [his statement, that I have not knowingly
withhaid c~clesure of any information requesled; and that supplernantal statements will be promptly aulxnitted to the
~ o1' Corpus Christi, Texas as changes occur.
Certifying Person: Sidney Faas, P,E. Title: Vice President
Signature of Certlfytng Person: ~ /~'"~'-~ Date: t[~./~ ,2004
IEXHIBrr
Page I of 2 I
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Erupt. yee. Any perso~ employed by the City of Corpus Christi, Texas, either on a full or part lime basis, but not as
an ~nd~pendent contractor.
c. Firm. Any entity operated for economic gain, whether profeealonaJ, industrial or commercial and whether
astabtlshed to produce or deal with a product or service, including but not limited to, entitles operated in the form
o~ ,s~ pr~phetomhip, as serf-employed person, parthemhip, corporation, joint stock company, Joint venture,
recewersmp or trust and entities which, [or purposes of taxation, are a'eatad as non-profit organizelJons.
d. ~Official. The Mayor, members of the City Council, City Manager, ..Del:)~, City Manage_r, Assistant City Manegem,
uepartment andDIvislon Heads and Municipal Court Judges of the ~,ny of Corpus Christi, Texas.
e. Ownership Interest. LegaJ or equitable interest, whether actually or consb'uctJvely held, in a firm, including when
such interest is hetd through an st.;lent, trust, estate or holding entity. Consb'uctively held refem to holding or
contn31 as~a~ished througn voting trusts, proxies or special terms of venture or partnership agreements.
t. Consultant. Any person or firm, such as engineers and architects, hired by the City o! Corpus Chdsti for the
purpose o! prolasslonal consultation and recommendal~3n.
IEXHIBIT "B"
Page 2 of 2 I