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HomeMy WebLinkAboutC2005-011 - 1/11/2005 - ApprovedCONTRACT FOR ENGINEERING CONSTRUCTION PHASE SERVICES CATHODIC PROTECTION The City of Corpus Christi, Texas, hereinafter called "City" and V & A Consulting Engineers, Inc. hereinafter called "Consultant", hereby agree as follows: I. SCOPE OF PROGRAM The Consultant will provide Corrosion Engineering Construction Support Services for the Southside Transmission Main Project, Phases 4 and 4A. II. SCOPE OF SERVICES The Consultant hereby agrees to perform services outlined below for purposes of this contract. The summary of these tasks and services is as follows: Construction Phase Construction phase services will include those services attached as Exhibit A. III. ORDER OF SERVICES The Consultant agrees to begin work upon receipt of the executed contract and Notice to Proceed. IV. FEE Fee for Basic Services Authorized. The City will pay the Consultant a time and materials not to exceed total fee $49,900.00 for providing services specified in Section II and Exhibit A. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Consultant will submit monthly statements for basic services rendered. The statement will be based upon the Consultant's record of total services actually completed at the time of billing. The basis of the billing will be the rates as set forth in Exhibit A. City will make prompt monthly payments in response to Consultant's monthly statements. It is agreed that the rates set forth in Exhibit A will be renegotiated for services provided after January 1,2006. The change in rates and any increase in the notto exceed total fee will be evidenced in writing as an amendment to this agreement. Summary of Authorized Fees. Task No. Description I1. Construction Phase Services Total Fee $49,900.00 Total Fee $49,900.00 V. NOTICE ADDRESS Correspondence concerning this contract shall be sent to the City and Consultant as follows: City: Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Chdsti, Texas 78469-9277 ......... 10 Fax: (361) 880-3501 2005-011 01/11/05 M2005-012 OF CONTRACT V & A Consulting Engineers Consultant: Jeff Knauer, P.E. V & A Consulting Engineers, Inc. Lake Merritt Plaza 1999 Harrison Street, Suite 975 Oakland, CA 94612 Phone: (510) 903-6600 Fax: (510) 903-6601 qe, with or without cause, terminate this contract upon seven days written notice to the Consultant at the address specified below. If termination occurs prior to the final completion of all work contemplated by this contract, the Consultant will be paid compensation due for the services actually rendered up to the date of termination in accordance with the above-described schedule of fees and in proportion to the amount of work done on such stages or phases as have been authorized. VII. ASSIGNABILITY The Consultant will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the Consultant's staff. No part of the Consultant's fee may be assigned in advance of receipt by the Consultant without written consent of the City. The City will not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the city. IX. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, the Consultant agrees to complete the City of Corpus Christi Disclosure of Interests form attached as Exhibit "C". X. CHANGES The City Engineer or his designee may, at any time, modify the scope of the contract, or authorize additional tasks or services be undertaken provided that no increase in the total authorized fees or expenses will be required. Any modification of the scope, tasks or services requiring an increase in the authorized fee or expenses will be evidenced in writing as an amendment to this contract. Xl. AMENDMENTS Amendments to this contract as to the scope of services, period of performance, compensation, or any other mutually agreeable change, will be by amendment, executed in writing by duly authorized representatives of the City and Consultant. Xll. GOVERNING LAW This contract is made and delivered in the State of Texas, and shall be construed and enforced in accordance with the laws thereof. CITY OF CORPUS CHRISTI Ronald F. Massey, Date J./,Authodzed Representative Assistant City Manager ~' _J~e' C ~./,'de-,~olc~o~ APPROVED AS TO FORM: V &A CONSULTING ENGINEERS, INC. Date CONSULTING ENGINEERS, INC. Civil Infrastructure Preservation P04-219K2 December 2l, 2004 Ma:. Kevm Stowers City of Corpus ctmsti Department of Engineering Services Corpus Christi, TX 78469-9277 SUBJECT: Proposal for Corrosion Engineering Construction Support Services for the City of Corpus Christi Southside Transmission Main - Phase 4, 4A - 09961 Test Stations, 13111 Cathodic Protection and 16061. Joint Bonding and Electrical Isolation Dear Mr. Stowers, Per your request, the following is our letter proposal mad detailed scope of work for the subject sen'ices. V&A Consulting Enganeers ('V&_A) will make a totai of four trips to thc project site in accordance with the scope of work below. SCOPE OF WORK Ta~k Description Create Anode Hole Resistance Log - Record electric log of each anode hole as one anode is lowered in 5 foot increments at each deep anode well location in accordance with Section 3.01F of Specification Section 13111. Submft test data in accordance with speo. fication. Verification of Install. tion of Anodes, Task 2, will be conducted concurrently with this task. The estimate for this task is based on installation of anodes for all anode wells being conducted on successive days. Verify Installation of Anodes Provide construction observation of installation of all anodes at each deep anode well location. Provide brief letter regarding observation of anode installation in accordance with Sections 3.01G and 3.01F of Specification Section 13111. Creation of Anode Hole Resistance Logs, Task 1, will be conducted concurrently with this task. The estimate [or this task is based on installation of anodes for all anode wells being conducted on successive days. Exhibit A Page 1 of 5 Adjust Rectifiers - Veri~, that rectifier is capable of operating at 15211 rated load in accordance with Section 3.02E of Specification Scction 13111. Provide bhef letter regard/rig rectifier Conduct Installation Testing of Cathodic Protection System - Conduct Installation Testing of Cathodic Protection System in accordance with Secuon 3.06 of Specification Secuon 13111. The Contractor must complete all work prior to the installation testing. Prior to energizing the cathodic protection system, record native pipe-to-soil potential data at each test Icad of ever3' test stadon. Native test data obtained during this testing will satisfy the requirement of Section 3 06 of Specification Section 09961 as well as part of the reqmrement of Section 3.06 of SpecificaUon Secuon 13111. Energtze cathodic protection system and adjust the rectifiers. Measure pipe-to-soil potential data at all foreign pipeline test stations. If required, coordinate xvith owners nf foreign pipelines to conduct cooperative testing. Coordination with foreign pipeline owners will consist of contacting thc foreign pipeline owners by telephone. Up to 4 hours will be spent w/th coordination. Foreign pipeline owners w/ll be notified of the date scheduled for "on" and "instant off'' potential testing. Foreign p~pellne owncrs may elect to attend the "on" and "instant off'' tesnng for the purpose of cooperam, e testing. Following the initial energizafion and testing, V&A will allow the pipe to polarize for a rnmimum of 30 days. After the 30 day minimum polarization period, V&A will remm to the project site to conduct "on" and "instant off,' potential testing at each test lead of every test station. The rectifiers will be readjusted, if req~dzed. V&A will proxdde a test data report including tabulation of all test data and a letter report regarding the test data and conformance with NACE criteria. 5. Conduct Training Semhaar - V&A will send a Corrosion Engineer to provide a one day training senfinar for up to 20 attendees. The serninar will include a discussion of test methods and procedures. A l/st of required equipment as well as all forms to document electrical continuity testing, electrical isolation testing and casing electrical isolation testing will be provided, Specific methodology and procedures for recording and submitttng data will be discussed. Demonstration of required testing will be included as part of the seminar to ensure understanding of seminar participants. 6, Review Electrical Continuity Testing Data The Contractor will perform electrical continuity testing of 20,950 Iix, ear feet of 42-inch ~ametcr piping and 13,950 linear feet of the 30 inch diameter piping in accordance with Section 3.01E of Specification Secdon 16061. Electrical continuity tesUng will be perfomaed prior to backfilling. The Contractor will tabulate and submit all electrical confinmry test data to V&A for review on a weekly basis, The construction will be completed by May 1, 2005. V&A will provide up to 4 hours per week for thts task. If review of weekly data requires more than 76 hours the City of Corpus Christi will be notified via emall and no additional work will be started without written authorization and additional funding from the Cit3,. V&A will provide a weekly email transnmtal to Urban Engineering regarding review and approval of the weekly electrical continuity test data within two working days of receiving the test chta. The ernall transm/ttal will state whether the submitted test data is acceptable in accordance with the contract specifications. Exhibit A Page 2 of 5 Review Electrical Isolation Testing Data - Thc Contractor will perform electrical isolation testing in accordance with Section 3 02C of Specification Section 16061 at five locations. The effectiveness o fall insulating joints will bc measured using a Gas Electronics Model 601 insulating ioint tester. The Contractor wili tabulate and submit ali electrical isolation test data to V&A for review V&A will provide up to 24 hours for this task. If review of electrical isolation data requires more than 24 hours the City of Corpus Christi will be notified via emac[ and no additional work wz!l be started without written authorization and additional funding from the City. V&A wig provide an email transnfirtal to Urban Engineering regarding review and approval of thc electrical isolation test data within two working days of receiving the test data. The emafl transmittal will state whether the submitted test data is acceptable in accordance with the contract specifications Review Casing Electrical Isolation Testing Data Conduct casing electrical isolation testing in accordance with Section 3.02C of Specification Section 16061 at seven locations to determine that the casings have been electrically isolated from the pipelLne. The Contractor will tabulate and submit all casing electrical isolauon test data to V&A for review V&A will prnvide up to 24 hours for tins task. If review of casing electrical isolation data requixcs more than 24 hours the CiD' of Corpus Christi will be notified via email and no additional work will be started without written authorization and additional ftmding from the City. V&A ',viii provide an emali transmittal to Urban Engineering regarding review and approval of fire casing electrical isolation test data within two working days of receiving the test data. The email transnfirtal will state whether thc submitted test data is acceptable m accordance with the contract specifications Wc propose to complete this work on a trine and rnatcrials basis at a total cost not to exceed $49,900. EsUrnatcd costs for the above project scope are itemized in the attached Resource Allocation Estimate The~se costs represent our best esnmates at this time and may change subject to future developments during the project. It is possible that some of the esffmated manpower requirements for specific task items tray increase while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given particu]ar task. If unforeseen circumstances should arise which indicate that more time is required, we xvould provide a written estimate of additional required time and cost. We will not proceed with work beyond thc not to exceed figure without a written authorization from yom office. Charges to this project will be made for actual time spent on the project and will be charged as per fl,e attached Fee Schedule. We request that you carefully review tiffs proposal to assure that we fully understand the scope of the work. Our Fee Schedule will be adjusted in January 2006. Fees will be adjusted at that time and a new Fee Schedule will be sent. Charges on the rcn~ander of the project will be based on the new schedule. We are prepared to begin xvork on your proicct npon receiving written approval, a Notice to Proceed, or purchase order from your office. On behalf of our staff ~nd myself I would like to thank you for the opportunity to be of service to you and the City of Corpus Christi. We look forward to working with you. Exhibit A Page 3 o[ 5 Sincerely, V&A CONSULTING ENGINEERS Jeff Knauer, P.E. Project Engineer Accepted: City of Corpus Chris fi Date: Exhibit A Page 4 of 5 CONSULTING ENGINEERS, INC. RESOURCE ALLOCATION ESTIMATE PROPOSAL NO: P04-219R2 CLIEN1 City of Corpus Christi JOB TITLE: Corrosion Engineering Services for the City of Corpus Chdsti Southslde Transrnlesion Main - Phase 4, 4A 09961 - Test Stations, 13111 - Cathodic Protection, 16061 - Joint Bonding and Electrical Isolation Project Descriplion Associa[e Assistant Clerlcel Engineer Eoglneer Principal-in. Sr. Project Manager/ Project Charge Manager Sr. Project Engineer Engineer 6 8 24 8 4 4 16 4 4 4 4 14 4 6 8 16 80 10 2 24 8 8 2 8 38 26 2 2 4 8 8 2 2 4 8 6 38 0 102 $180 $160 $145 $130 $1,080 $6,080 $0 $13,260 Task Create Anode Hole 1 Resistance Log 2 Verify Installation of Anodes 3 Adjust Rectifiers Conducl Installation 4 Testing ot Cathodic Protection Sys[ern 5 Conduct Training Seminar Review Electrical 6 Continuity Testing Data Review Electrical 7 Isolation Testing Dam Review Casing 8 Electrical Isolation Testing Data Subtotal Hourly Total Direct Labor Other Direct Costs Travel (Air/Hotel/Per Diem/Rent-A-Car) at Cost, Four Trips Office Expenses/PdnlJng/Reproduction 8 2 20 184 40 $110 $95 $60 $2,200 $17,480 $2,400 Amount $5,400 $2,000 Subtotal Other Direct Costs GRAND TOTAL ESTIMATED COST Date: 21-Dec-04 ToLl 46 28 30 120 42 76 24 24 39O $42,500 $7,400 $49,900 Exhibit A Page 5 of 5 CRY OF CORPUS CHRJSTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112. as amended, requires all persons or firms seeldng to do business with the Cib/to provide the following information. Every quesbon must be answered. If the question is not applicable, answer with 'NA'. FIRM NAME: ' ''' ~' ~<"~ ~+-' ~j STREET: {~/'~ F~v ,',c_,"~ ~t.,'~'7~ CITY:C.c~Lt~c-,~'~c~. ZJp:~,~I'2- FIRM is: 1. Corpora§on ~.. 2. Par'mership [] 3. Sole Owner [] 4. Association [] 5. Other [] DISCLOSURE QUESTIONS I[ additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. S1at~ ~ nanms of each "emp~" of the City of Corpus Christi having an "ownership inl~rest" c~nsfltutlng 3% or rm~'e of the ownership in the alx)ve named "firm". Name Job T-Me and City Depart~nent (if known) S;-.;.- ~ names o~' ,~"h "ofl~.~ar' of ~ City of Corpus Christi Ilaving an "ownership interest" consUtuUng 3% or more of the ownership in the above named "fim~"_ Name 'l-rUe r--)/A State the ~ of ~ac,'~ "board rnembe~ of the City of Cofl~us ~ ~ng an "~shlp In~ ~sfl~ 3% ~ more ~ ~ ~hip In ~ a~ ~m~ ~". B~. Comm~on or Comm~ Sta'e Ihe names of each employee or officer of a "cm~sultant" for the City of Corpus Christi who worked on any matter related to the subject of ~is con~act and has an "ownership Interest" constituting 3% or more of the ownership in the above named "firm". Name Consultant CERTIFICATE I certify that all information provided is true end correct as of the date of this statement, that I have not knOWingly wilhheld ois~osure of any inforrnat~n requested; and that supplemenbd statemerrls will be promptly submit/ed to the City of Corpus Christi, Tex~s as changes occur. Cerlfyng Person: -~-:.~- ~- (Type or Pdnt) /-i Signature of Carling Person4/· DE~NmONS "Board Member'. A member of any beard, commission or committee appointed by the City Council of the City of Coq)us Christi, Tex3s. 'F_m~'. Any pamon employed by the City of Corpus Christi, Texas, either on a full or part ~me basis, but not as an independent conb-actor. 'Firm'. Any entity operated for econOmm gain, whether professional, industrial or commercial and whether established to produce or deal with a product or sen~ce, including but not limited to, ent~es operated in the form of sole pmprietomb~p, as self-employed person, partnemhip, coTporafion, joint stock company, joint venture, receivemhJp or I~ust and entities whmh, for purposes of taxation, are treated es non-profit organizations. 'Official'. The Mayor, membem of Ihe City Council, City Manager, Dc=putT C.,b/Manager, Assistant City Managem, Department and Division Heads and Municipal Court Judges ol=the City of Corpus Christi, Texas. "Ownemhip Interest". Legal er equ~at~e interest, whether actually or co~,~ uc~vely held. in a firm, including when such interest is held I~rough an agent, trust, estate or holding entity. "ConstTuc'dvely held' refers to holding or consol estabtish~ through voting trusts, pro]ess or special terms of venture or partnership agreements. f. 'Cons~tant'. Anypers~n~r~rn~s~chasengirmersandarchit~cts~h~redby~becity~fCorpus~hrist~forthepurp~se of prof~-~=~onal consulb~lion and recommendation.