HomeMy WebLinkAboutC2005-029 - 2/8/2005 - ApprovedCORPUS CHRISTI TRAFFIC ENGINEERING SERVICES
CONTRACT FOR ENGINEERING SERVICES
The City of Corpus Christi, Texas, hereinafter called "City', and Wilbur Smith Associates, Inc
hereina[ter called "Consultant", hereby agree as follows:
I. SERVICES TO BE PERFORMED
The Consultant hereby agrees, at his/her own expense, to perform all architectural/engineering
services necessary to reseamh, document, design, prepare plans, specifications, reports,
recommendations, bid and contract documents to perform the services described as follows.
ti. SCOPE OF SERVICES
The Consultant's services will include basic research, documentation and design necessary for the
preparation of plans and specifications required for traffic engineering services and activities. The
Consultant, in the performance of this contract, will exercise usual and customary professional care in
Consultant's efforts to comply with the applicable codes and regulations of City, State, and other
Federal authorities having jurisdiction including applicable fire codes, life safety codes, health
regulations, Texas Department of Insurance Windstorm Protecl~on requirements, the Americans with
Disabilities Act, the Texas Department of Licensing and Regulation, Elimination of Architectural
Barders Program (Article 9102), the Texas Trench Sa[ety Act, and the Storm Water Retention Act.
The Consultant will include in the technical specifications a section entitled Trench Safety which will
incorporate by reference the legislation relating to the Texas Trench Sa[ety Act. The Consultant will
coordinate design activities and design elements with City staff and other Consultants as directed by
the City. The Consul/ant will work cooperatively with citizens, local organizations, City staff, elected
officials and others. Services will include presentations to Council when required, which will be
combined with other meetings on site local work when possible.
BASIC SERVICES
Through this Agreement, Consultant personnel will effectively function as/he City's Traffic Engineer
and be responsible for fulfilling all administrative and technical duties assigned to this official under
the City's zoning ordinance, with the exception of the Traffic Engineer's personnel, accounts payable
and municipal civil service i:unclions. The City will retain lead responsibility for personnel, accounts
payable and municipal civil service functions, with support from Consultant as outlined later in this
Agreement.
On-Site Work Priorities
Upon execution of this Agreement, Consultant personnel will spend up to sixteen (16) person-hours
on site at City Hall during two consecutive days approximately once per month. Priorities for the on-
site time will include:
· Review and recommend treatments [or Speed Zones for hospitals and schools and other street
locations;
· Review the safe routes to schools program in coordination with local school safety officers;
· In concert with the Development Services Department, review subdivision and site development
proposals for traffic and thoroughfare impacts;
· Review requests for the public to address local traffic speeds, cut through traffic, access and
circulation, and other traffic issues;
· Review the efficiency of current traffic signals and signal systems and recommend course of
action for improvement;
2005-029 a Services
02/08/05
M2005-042 ;contract2.005.doc
Wilbur Smith Associates
· Review and recommend intersection approach improvements and congestion relief
improvements;
· Assist in the development of project scope for the 2004 Bond issue;
· Prepare traffic control and safety plans for City construction projects as requested.
· Being available to meet with scheduled and walk-in development applicants and/or their agents,
as well as citizens, to explain and respond to questions regarding the City's traffic and parking
ordinances and programs;
· Review and recommend accident tracking and reporting software to replace the TRASER system
in use;
Prepanng necessary written reports from the Traffic Engineer on traffic-related items. These
reports will be forwarded to the relevant Committee or Council prior to its meeting/hearing. In
preparing the initial reports, Consultant will develop standard formats for providing the Traffic
Engineer's review findings and comments to City Committees and Council and to applicants.
Consultant sta['f will also be responsible for coordinating with the City Attorney, as necessary, in
preparing the Traffic Engineer's wdtten findings;
Preparing verbal presentations to the Transportation Advisory Committee and the City Council to
overview subject issues (including preparing any necessary maps/graphics to depict particular
property and/or land use situations); identify the Traffic Engineer's comments, conclusions and
issues lor official consideration; and, address questions or concerns of the applicant and/or City
Committees and Council;
Assisting City staff to set up appropriate filing/tracking systems for all traffic-related matters.
Review current in-house traffic engineering capabilities and recommend modifications such as
new software to enhance the efficiency and range of current in-house capabilities.
Beginning a staff training process for selected City staff to cover all aspects of zoning
administration, starting with the basics of the City's adopted ordinance, zoning applications and
procedures, and responding to citizen questions; then continuing with handling requests for zone
changes and variances, coordinating review activities among City staff, preparing staff comments
and recommendations, and filing and tracking zoning cases.
The days and times during which Consultant personnel will be on site at City Hall will be set on a monthly
basis to allow flexibility in scheduling for both the City and Consultant. This will include determining ii: any on-
site time will be completed during weeks in which major holidays fall.
Off-Site Technical Assistance
During the portion of each week when Consultant personnel are not working on site at the City, they will be
available to provide technical assistance and support dudng normal business hours (8:00 a.m. to 5:00 p.m.,
Monday through Friday) to respond to inquiries (by telephone, fax or e-mail) and to provide "quick response"
answers to time-sensitive questions that adse pertaining to zoning-related matters. Depending upon the
complexity of each assistance request or inquiry, Consultant will assign an Associate, Senior or Principal
Planner as appropriate.
Council and Transportation Advisor? Committee Meetinqs
Transportation Advisory Committee. Each month, CONSULTANT personnel will attend, as
needed, meeting(s) of the Transportation Advisory Committee to present any traffic-related staff
reports and to address comments and questions of citizens and members of the committee.
City Council. Each month, Consultant personnel will attend, as needed, City Council meeting(s) that
involve traffic-related agenda items and/or public hearings. Consultant personnel will be available to
Con[ract [or Archi[ectural/Engineedng Services.
Traffic Engineering Services
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present any necessary reports [rom the Traffic Engineer and address comments and questions from
citizens and Council members.
Consultant personnel will not be responsible for preparing meeting minutes but will be available to
review and offer suggested revisions on draft minutes prepared by City staff. Consultant personnel
will also assist in finalizing the meeting packets for any Commission or Board meeting that involves
traffic-related agenda items. Such meeting packets are copied, assembled and distributed by City
staff. Consultant's role will be to provide input on meeting agendas, prepare any necessary reports
[rom the Traffic Engineer on traffic-related items, and review the meeting materials related to such
items to ensure that all necessary information is included.
ADDITIONAL SERVICES - The City Engineer may direct that additional services be undertaken by
the Consultant provided that such services do not result an increase in the total authorized fee. If
such additional services require an increase in the authorized fee, the authorization will be evidenced
in wdting as an amendment to this contract
POINT OF CONTACT - The City Engineer will designate a single point of contact for all
communications, in[ormation and documents to pass through. Any actions taken by the Consultant on
instructions, information or concurrence provided by or through any other source will not be
compensated under this contract.
ORDER OF SERVICES - Consultant agrees to begin work immediately after written authorization
from the City Engineer. The Consultant is also authorized to proceed with services listed in this
contract and such additional services as may be directed by the City Engineer. The anticipated term
of services is February 1, 2005 through July 31, 2005. The duration of services may be extended
beyond July 31,2005 by mutual agreement. Any extension reduidng an increase in the authorized fee
will be evidenced in wdting as an amendment to this contract.
The City Engineer will endeavor to provide a minimum of two (2) weeks notice to the Consultant for
public hearings/meetings to permit proper preparation including development of reports,
memorandums, tables, graphics, and other information.
The City Engineer will provide a prompt response to the Consultant for guidance, direction, or
approval of all work submitted in the various phases.
III. FEES AUTHORIZED
The City will pay the Consultant a total not to exceed fee of $29,750.00. This fee will be tull and total
compensation for services provided and expenses incurred in performing the tasks specified as basic,
construction, and post-construction phase services specil~ed in Section II. The fee is based on the houdy rates
and expense schedule attached as Schedule of Fees (Exhibit "A"). Consultant will be compensated for
airfare, ground transportation, lodging, and per diem meal expenses incurred due to out-of-town travel on a
not to exceed basis as set forth in the Summary of Fees. Travel will be will be documented by photocopies of
receipts and invoices.
The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services
completed. The City shall make prompt payments in response to Consultant's statements for Professional
Services.
Billing for services provided will be based on the Consultant's actual time and expenses completed at the time
of billing. Consultant will submit monthly statements for work authorized by the City Engineer and performed
by the Consultant. The City will make prompt monthly payments in response to Consultant's monthly
invoices.
All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary
Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The
letter shall state the number of the current invoice, the contract fee for each task, the amount previously
Contract for Architectural/Engineering Services.
TraCfic Engineering Services
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invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding
sources. Dudng the construction phase, the Architect~Engineer will also submit a bdei: lettedmemo
summarizing observations during the site visit, the work of the contractor, construction progress for the billing
pedod, and any pending items.
IV. TERMINATION OF CONTRACT
The City Manager or Consultant may, at any time, with or without cause, terminate this contract upon seven
days written notice to the Consultant at the address specified below.
If termination occurs pdor to the final completion of all work contemplated by this contract, the Consultant shall
be paid a reasonable compensation for the services actually rendered in accordance with the above-described
schedule of fees and in proportion to the amount o[ work done on such stages or phases as have been
authorized.
The foregoing shall not be construed Io require the City Manager to compensate the Consultant for any
services not performed in a proper, professional manner.
V. NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and Consultant as follows:
City:
Director of Engineenng Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi, Texas 78469-9277
361-880-3500
Fax: 361-880-3501
Consultant:
Kevin St. Jacques, P,E.
Wilbur Smith Associates, Inc.
4925 Greenville Avenue, Suite 915
Dallas, TX 75206-4085
214-890-4460
Fax: 214-890-7521
VI_ LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of maximum
benefit to the local economy, The Consultant agrees that local architectural and engineering liaisons will be
used to the extent practical.
Vlt. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data, and submittal data shall upon payment of all fees and reimbursable expenses owed under this
agreement, be the sole property oi: the City. Those documents may be used by the City Engineer for other
City projects, and with the exception of standard details that are not specific to this project may not be used
again by the Consultant without the express wdtten consent of the City Engineer. The City will assume sole
liability for adsing out of any reuse or modification of the Consultant's documents, except where the Consultant
is found to be liable by a court or forum of competent jurisdiction.
VIII. CORRECTING MA'I-FERS
Any ext/a cost and expense necessary to correct matters caused by failure of the Consultant or his/her sub-
consultants to exercise a reasonable degree of professional care will be paid by the Consultant and not
reimbursed by the City.
IX. ASSIGNABILITY
The Consultant shall not assign, transfer or delegate any oi: its obligations or duties under this contract to any
other person without the pdor written consent of the City, except for routine duties delegated to personnel of
Contract for Architectural/Engineering Servic~es
Tra[fic Engineenng Services
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the Consultant's staff. No part of the Consultant's fee may be assigned in advance of receipt by the
Consultant without written consent of the City,
The City shall not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
X. INSURANCE
The Consultant will submit to the City Engineer a certificate of insurance, with the Cib/named as additionally
insured, showing the minimum coverage set forth in Exhibit "B" by an insurance company acceptable to the
city.
Xl. DISCLOSURE OFINTEREST
In compliance with City o¢ Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of
Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C".
CITY OF CORPUS CHRISTI
Ronald F. Massey (~ Da~e
Assistant City Manager
City Secretary U/ Date
APPROVED AS TO FORM:
As sitter-/{ C i,ty Att° r neY
/ Authorized Representative~.~Date
I~ i~e~Cl~ .---- ...........
Contract for Architectural/Engineering Services
Traffic Engineering Services
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EXHIBIT "A"
SCHEDULE OF FEES
Direct Labor Rates (Average Houdy Rate for Personnel Classification)
Principal Traffic Engineer .................................................................................... $ 135.00
Senior Transportation Planner/Traffic Engineer/-rrafc Modeler .......................... $ 115.00
Transportation Planner/Trafc Engineer/Trafc Modeler ................................... $ 95.00
GIS-CAD Specialist ................................................................................ $ 80.00
Associate Transportation Planner/Traffic Analyst ............................................. $ 70.00
Technical Typist/Graphics Development .......................................................... $ 45.00
Reimbursable Expenses
Air Fare Coach Class, Advance Purchase when Possible
Hotel $80 per day maximum, government rate before taxes
Car Rental ..................................................... $75 per day maximum base rate before taxes
Per Diem (meals and personal expenses) ........................................ $35 per day maximum
Personal Automobile ....................................... Actual mileage ~ $0.345 per mile
Anticipated Typical Monthly Expenditure
On-Sita Work each Month
On-site time (2 weeks @ 16 hours per month)
Travel time to and from Corpus Chdsti
Travel expense, hotel, car rental, per diem
Off-Site Work and Technical Assistance
Off-site time (4 weeks @ average of 5 hours per week @ average $100/hour)
Council and Transportation Advisory Committee Meetings *
Transportation Advisory Committee meeting (4 hours)
City Council meeting (8 hours)
Travel expense, hotel, car rental, per diem (one extra trip)
All billings will be based on actual time and authorized reimbursable expenses.
4,000
o
700
4,700
$ 2,000
$ 2,000
$ 5OO
$ 1,000
$ 300
$ 1,800
Contract for Architectural/Engineering Services
Traffic Engineering Services
City of
C.orpus
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide [he following information. Every question musi be answered. If the question is not applicable, answer with
"N/A".
STREET: 9~:::D g'ckCd.~;,,J,p ,/~¢ mx.~.~ CITY:
FIRM is: 1. Corporation ~ 2. Padnership 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the names of each employee of the City of Corpus Christi having an ownership Interest constituting
3% or more of the ownership In the above named firm.
Name__t~/--~' Job Tithe and City Department (if known)
State the names of each official of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Title
4,,
State the names of each board member of the City of Corpus Christi having an ownership Interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an ownership interest constituting 3% or
more of the ownership in the above named firm.
Name Consultant
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person:
Signature of Cerl~fylng
DEFINITIONS
Board Member. A member of any board, commission or committee appointed by the City Council of the City of:
Corpus Christi, Texas.
Employee. Any person employed by the Cib/of Corpus Christi, Texas, either on a full or par[ time basis, but not
as an independent contractor.
Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, pa~ffnership, corpora[ion, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
Official. 'i-he Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Deparlment and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
Ownership Interest, Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity, Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or pad:nership agreements.
Consultant, Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.