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Home My WebLink AboutC2005-068 - 2/22/2005 - Approved LETr*ER OF AGREEMENT BETWEEN CITY OF CORPUS CHRISTI AND THE BEAUTIFY CORPUS CHRISTI ASSOCIATION This letter of agreement between the City of Corpus Chnsti CCity~) and the Beaut~/ Corpus Christi Association ("BCCA") formalizes our joint mission to lead for a cleaner and more beautiful environment for the enjoyment of residents and visitors to the City_ The purpose of this letter of agreement is to solidify our coordinated efforts in the areas of: BCCA shall take a proactive role in helping to sustain a line of communication with the people in the City's Neighborhood Initiative Programs' (NIP) communities in an effort to sustain the achievements created by the NIP programs. · Increasing communication throughout the communities regarding anti-litter and beautification activities. · Encouraging neighborhood cleanup campaigns. · Improving attitudes about recycling and increase participation in the recycling program. · Providing leadership dudng community events for maintaining a sustainable environment. · Distribution of information and educational materials regarding environmental subject matters. · Promotion of City-wide environmental programs. This letter of agreement is effective from February 15, 2005 through February 14, 2006. BCCA shall designate the following City officials as Ex-Officio (voting) members of its Board of Directors - Director of Office of Environmental Programs ("OEP"), the Director of Solid Waste Services, and the Director of Parks and Recreation. The City shall provide a grant of $25,000 to BCCA in return for BCCA's efforts to implement the scope of work, described in Attachment A. The budget for this letter of agreement is established in Attachment B. BCCA 2005-068 02/22/05 M2005-054 CONTACT INFORMATION: City of Corpus Christi Office of Environmental Programs At'tn: Mr. Chul Klm McGuire, Director P.O. Box 9277 Corpus Christi, Texas 78469-9277 (361) 826-4064 Beautify Corpus Chdsti Association Attn: Ms. Daiquiri Richard 545 N. Upper Broadway, Suite 300E Corpus Christi, Texas 78476 (361) 855-2888 Beautify Corpus Christi Association President BCCA Executive Director City of Corpus Chriati Noe ~ Manager Approved as Legal Form: First Assistant City Attorney For City Attorney Attachment A SCOPE OF WORK · Neighlx~rhood Initiative Program In coordination with the City of Corpus Christi's Director of Environmental Programs and Ck~s Manager of the Neighborhood Initiative Program ("NIP") and Neighborhood Pride Program ("NPP"), BCCA shall assist the City by taking a proactive role in sustaining the efforts of NIP and NPP activities within the designated communities. BCCA shall work with applicable departments and their programs, and then speak with the residents to promote environmental sustainabil~ including anti-litter and clean up campaigns, tree plantings and basic information on City codes that may affect the residents. The BCCA Executive Director shall be responsible for proactively maintaining an open line of communication with residents to help them improve and sustain their communities. BCCA shall assist with researching and acquiring any grants that may be available and that is not being utilized by the City or the neighborhoods in assisting the neighborhoods' efforts to improve its beautification and anti-litter efforts. BCCA shall continue to assist the neighborhoods with planting of trees and other vegetation as a part of the beautification outreach. The BCCA Executive Director shall conduct a follow-up evaluation to ensure proper care of the trees. The BCCA Executive Director shall attend City scheduled NPP meetings to assist the City and the residents on beautification efforts. · Community Communication on Anti-Litter and Beautification Activities In coordination with the City of Corpus Chdsfl's Director of Environmental Programs and City's Director of Public Information, the BCCA Executive Director shall actively participate in anti-litter and city beautification efforts and communicate to current and future leaders of organizations, business community, and citizens about the City's anti-litter and beautification activities at both formal and informal public events. BCCA shall continue to partner in significant landscaping projects in Corpus Chdsti. As the winners of the 2002 Governor's Community Achievement Award and $265,000 in state landscape funds, BCCA is completing a landscaped "Corpus Christi" sign at the entrance to the Sister Cities Parkway and has installed a plant mass in Flour Bluff. BCCA shall work with TXDOT to ensure proper maintenance and adequate and appropriate plant matedal along our community's right-of-way. BCCA shall submit an application to Keep Texas Beautiful for the Govemor's Community Achievement Award. Corpus Christi is eligible to win $265,000 in June 2005, as an addition to the "Sustained Excellence" Award for our community. A copy of the application must be submitted to the City's Office of Environmental Programs for recordkeeping. · Neighborhood Clean Up Campaigns BCCA shall schedule, coordinate, and participate in at least four (4) community- wide clean-up events and two (2) Adopt-A-Beach clean-up events. In scheduling the clean-up events, BCCA shall coordinate the dates with City staff to ensure that adequate resources are available to support the events. BCCA shall assist in scheduling, promoting, coordinating, and supervising the clean-up events. Thirteen (13) clean up events in a one-year pedod resulted in 2,395 volunteers contributing 7,254 hours and cleaning up 66.96 tons of trash and large debds. BCCA shall take a lead role in coordinating the recognition of participating organizations and individuals. BCCA's solicitation of additional grants, donations, funds, supplies, and in-kind assistance from other entities shall provide clean up kits with trash bags and gloves to citizens involved in clean up events. BCCA shall communicate the availability of the clean up kits as well as other resources to the community. · Drafting a Tree Ordinance for the City of Corpus Chrisl~ As requested, BCCA shall provide assistance to the City's development of a Unified Development Code and drafting of a Tree Ordinance. BCCA shall conduct grant research into the possibility of hidng and sustaining a position for a City Forester through state or federal matching funds. BCCA shall submit an application to designate our city as a "Tree City USA" by December 31, 2006. · Recycling As part of the anti-litter and beautification efforts, the BCCA Executive Director shall serve on the Mayor's Advisory Committee on Waste Reduction and Recycling, participate in recycling events, and educate the public about the value of recycling. · Community Events BCCA shall provide clean up assistance at community events by distributing trash bags to participants in order to educate the public about containerization and proper waste disposal. BCCA shall continue to take a leadership role speaking to civic groups, clubs, students at area schools, and participants at area fairs and other venues to promote environmental excellence and sustainability throughout the community in efforts to improve the City's aesthetic image. During the City's Fourth of July Parades and Buccaneer Parades, over 28,000 bags have been given to the crowds in the past year, which greatly reduces the amount of trash left behind. · Promotion of City of Corpus Chriati's City-wide Environmental Programs BCCA shall help communicate to the public about the City's various environmental programs (i.e., Water, Storm Water, Office of Environmental Programs, Solid Waste Services, Household Hazardous Waste Projects, Wastewater, Code Enforcement) in an effort to educate people about the City's organization and services in order to achieve a higher level of environmental excellence for the community. · Public Information and Education BCCA is coordinating another teacher training session presenting the IKeep Amedca Beautiful" curriculum, "Waste in Place". Forty-seven (47) teachers and administrators have already been trained and have begun using the materials in 4 area school districts, one charter school and one parochial school. A session is planned in 2005 using grant funds from the EPA and Keep Texas Beautiful. · Cash for Trash, Litter Critter Programs, and Household Hazardous Waste BCCA shall conl~nue to communicate to area groups and associations about the Solid Waste Services "Cash for Trash" program and the availability of free Litter Critters for neighborhood clean ups in an effort to increase participation, and thereby reduce the amount of large debds that is disposed of illegally. BCCA shall also assist the City with communicating to the public about the quarterly free household hazardous waste collection events. Since the program's inception, BCCA has provided free soft ddnks to Cash for Trash participants in partnership with the Coca-Cola Bottling Company. · Reporting The BCCA Executive Director shall provide two executive summary reports to the City's Director of Environmental Programs. The first report must be submitted at mid-year of the contract term. The report should summarize the activities carded out per the terms of the contract and the progress made. Any deviations from the scope of work must be included. The final report must be submitted within 45 days before the expiration of the contract. The final report must summarize activities carded out per the contract, all accomplishments, and any deviations. A-3 BEAUTIFY CORPUS CHRISTI ASSOCIATION 545 N. Upper Broadway, Suite 300E Corpus Christi, Texas 78476 Phone (361) 855-2888 Fax {361) 289-2060 PROPOSED BUDGET FOR 2005 ADMINISTRATIVE EXPENSES Monthly Annual Bud~. et Bud.qet Health Insurance 248.00 $ 2,976.00 IntemetNVebsite/Computer 125.00 1,500.00 Meals 41 ~67 500.00 Mileage 120.00 1,440.00 Miscellaneous 41.67 500.00 Office Supplies 90.00 1,080.00 Payroll for Executive Director 3333.33 40,000.00 Postage & Delivery 3000 360.00 Rent 833.33 10,000.00 Taxes - Payroll 255.00 3,060.00 Telephone US Cellular 90_00 1,080.00 Birch Telecom 82.00 984.00 Travel 62.50 750.00 PROPOSED PROJECTS TOTAL EXPENSES PROJECTED $ 5,394.17 $ 64.230.00 PROJECTEDINCOME Grant - City of Corpus Chnsti Grant - Texas Forest Service La No<he Bonita Event Membership Income Rent (In-Kind Donation) 25,000.00 15,000.00 15,000.00 $ 1,000.00 10,000.00 TOTAL INCOME PROJECTED $66,000.00