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HomeMy WebLinkAboutC2005-075 - 3/8/2005 - Approved AMENDMENT No. 7 CONTRACT FOR ENGINEERING SERVICES The City of Corpus Christi, Texas, P.O. Box 9277, Corpus Christi, Texas 78469-9277 hereinafter called "City" and HDR Engineering, Inc., 2211 South IH35, Suite 300, Austin, Texas 78741 hereinafter called "Engineer", hereby agree to the following amendment to the contract for engineering services as approved April 11, 2000, Motion No. 2000-111, amended January 30, 2001, Motion 2001-046, and March 13, 2001, Motion 2001-106, administratively amended June 5, 2001, and administratively amended July 6, 2001, and August 21, 2001, Motion 2001-320, and November 18, 2003, Motion 2001-416: Section II, SCOPE OF SERVICES, PHASE II, shall be modified by the addition of Section II.B,5.viii, ix, and x and Task ll.B.9 to Design Phase Services - Rincon Diversion Pipeline, BASIC SERVICES to read: B Additional Services Design Phase Services - Rincon Diversion Pipeline viii. Building Modifications - Revise building foundation and floor slab to accommodate AEP/CPL pad mounted transformer; ix. Bectrical modifications - Revise electrical plans to reflect new transformer location; x. SCADA Modifications - Revise SCADA plans to reflect RTU and SCADA interface panels Section II, SCOPE OF SERVICES, PHASE II, shall be modified by the addition of Task 11.7 to Construction Phase Services - Rincon Diversion Pipeline, BASIC SERVICES by the addition Section 11.7 h to read: 7.h Construction Observation - The Engineer will perform construction observation services for the duration of construction for an average of four (4) hours per day when construction is being conducted, The Engineer will prepare daily reports of observations including work being performed, contractor personnel and subcontractors on site, weather conditions and other relevant observations. Copies of the reports and a monthly summary of observations will be submitted once per month to the City Construction Inspection Division located at 1415 Mestina Street. Section II, SCOPE OF SERVICES, PHASE II, shall be modified by the addition of Task 11.10 to Commissioning and Warranty Phase Services - Rincon Diversion Pipeline, BASIC SERVICES by the addition of Section 11.9 to read: 13.a Commissioning Services - The Engineer will assist in commissioning and startup services to include witness of start up procedures, equipment and performance tests, employee training and familiarization, and review of preventative maintenance, repair, and emergency procedures. 13.b Maintenance Guarnantee Phase Services - The Engineer will conduct a maintenance guarantee inspection approximately 90 calendar days prior to the one year anniversary of project acceptance by the City of Corpus Christi. The Engineer will witness the operation of all equipment and note any deficiencies requiring correction. The Engineer will prepare and forward a report of the findings noted during the inspection to the City Engineer and Director of Water Services. The report will recommend corrective actions and list those items that are to be corrected by the Contractor as part of the maintenance guarantee. Section II, SCOPE OF SERVICES, PHASE II, shall be modified by the addition of Task I1.11 Hondo Creek Bridge, ADDITIONAL SERVICES to read: 14. Hondo Creek Bridge Replacement Project Description: The scope described herein is for the replacement of an existing timber bridge over Hondo Creek, just upstream from the Nueces River. The bridge provides access to the W,A, Edwards pump station operated by the San Patricio Municipal Water District. The bridge supports a 36" water line that is to r~main in service during the bridge replacement. The bridge replacement will be bid as part of 2005-075 03/08/05 M2005-081 Page 1 HDR Engineering CON~Pipel]ne~AEAm7Rincon&Bridge doc work for a new pump station and water line adjacent to the bridge. Construction cost for the bddge will be divided between the City of Corpus Christi and the SPMWD. The Engineer will perform and complete the following tasks: a. Subcontract those services necessary to complete and receive a geotechnical investigation report to establish soil and groundwater conditions with recommendations from an engineering geotechnicel laboratory regarding bridge foundation design considerations. b Prepare permit exhibits and submission of required information to permitting agencies including FEMA and USCOE. c. Perform the additional surveying necessary to support the design of the Hondo Creek Bridge replacement. d. Complete design services for the Hondo Creek bridge replacement consisting of the following: Preliminary Design - 30% Plan Development The Engineer will: Attend coordination meetings with the City of Corpus Christi and San Patricio Municipal Water District. Collect, review, and evaluate available existing data pertaining to project. Develop design criteria Determine preliminary estimate of probable construction cost utilizing City supplied or TxDOT average unit bid item cost. Prepare preliminary construction schedule Submit two (11" x 17") paper copies of the bridge layouts at the 30% completion stage showing proposed construction staging to the City of Corpus Christi and San Patricio Municipal Water District. Attend 30% comment review meeting with City of Corpus Chdsti and SPMWD. Permits for 401/404 are not anticipated at this time. Work will include the review of project information to determine if 401/404 and any applicable environmental assessment are required for regulatory compliance. Should the review determine the need of the above, it will be added as additional services. Utilities Identify existing utility locations and place utility information on plans. Roadway Develop horizontal alignment to tie into existing approach Develop vertical profile to tie into existing approach Bddge Review existing bridge as-builts drawings and survey information. Develop preliminary bridge layout Develop bridge typical section Develop construction staging for bridge replacement (Note: existing water line must remain in service) Submit bridge layout to city for FEMA approval. Detailed Design -60% Design Documents · The Engineer will prepare Plans, Specification and Estimate (PS&E) for Bridge over Hondo Creek. Including the following: Bridge Finalize Bridge Layout, Prepare one superstructure design and details. Prepare one abutment design and details. Prepare one interior bent design and details. Page 2 of 6 H:\HOME~KEVINS\GEN\WATER~RINCON~Pipeline~AEAm7Rincon&Bridge doc Prepare one foundation design. Prepare one pipe support design and details, Prepare pipe hanger / cradle design and details. Modify standard drawings as necessary Develop Bearing Seat elevations for each beam. Prepare Bridge Estimated Quantities Roadway Finalize roadway geometry Bid Document Preparation - 100% Design Documents Prepare special specifications and special provisions for non-standard items. Prepare general notes, list of special provisions and list ot standard details to be used, Submit two (11" x 17") paper copies of the PS&E documents at 100% completion stage for City of Corpus Christi review. Attend 100% comment review meetings with the City of Corpus Chdsti. Upon completion of the City's review of the plans, the Engineer shall furnish signed original mylar (11" x 17") drawings, which shall include all applicable standards. Prepare construction cost estimate using estimating Software. The list of bid items will be included in the estimate. Prepare construction time estimate (CPM schedule) with Microsoft Project or other scheduling software. Perform internal qualify control and quality assurance on plan sets and calculations. Bid Phase - The Engineer will attend pre-bid meeting, prepare any addenda related to the bddge replacement, review the qualifications oi: the bndge contractodsubcontractor and include bridge replacement bid items on the bid tabulation form. Construction Phase - Hondo Creek Bridge Replacment The Engineer will complete construction phase services as follows: attend and assist the City Engineer with a pre-construction meeting between the contractor, City Engineer, and other interested par~ies; review and check for approval, materials and other submittals customarily provided by the Contractor or required by contract documents during the course of construction by the contractor and ensure that two field copies and one record of submittal data is provided to the City Engineer (the construction contract documents will provide for the contractor to pay the cost [or any approval, materials or other submittals requiring more than two (2) reviews by the Consultant), The Consultant's review or approval of Contractor's submittals such as shop drawings, product data and samples shall only be for the limited purpose of checking for general conformance with the visual design concept expressed in the contract documents. The Consultant shall not be responsible for any deviations between the shop drawings, the contract documents, and field conditions; provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractoYs price or the duration of the construction contract, and are not contrary to the general interest of the City under the contract; · review and evaluate any change order proposals that may be necessary during the progress of the work including a recommendation to accept or reject; consult with the City Engineer and advise dudng construction and confer with City staff and other governmental authorities as needed; make necessary visits to the site(s) o[ the project, work in cooperation with the City Engineer and his/her representative (inspector) and contractor to observe the general progress and quality of work, and determine, in general, if the work is being done in accordance with the contract documents and in accordance with the quantities of work represented in current contractor requests for payment Consultant site visits will not constitute or be confused with a resident inspection or continuous monitoring oi: the progress of construction. The Page g of 6 H \HOME~EVINS\GEN\WATERtRINCON\Pipeline~AEAm? Rincon&Bridge.do¢ Consultant's local engineering personnel will provide periodic site visits during the construction pedod. travel Corpus Christi, and its environs, as necessary for accomplishment of services under this contract Fee for Services Authorized is amended to address additional design fees and construction phase services. FEE FOR SERVICES AUTHOR[ZED The City will pay the Engineer a total fee not to exceed $1,429,740 for providing all services authorized by the contract. This fee will be full and total compensation for all services provided or expenses incurred. The fee consists of a fixed fee not to exceed $516,340 for all tasks set forth in Section II.A (Basic Services), and a not to exceed fee of $620,560 for tasks II.B (Additional Services. Engineer will submit monthly statements for services rendered. The City will make prompt monthly payments in response to Engineer's monthly statements. For services provided in Section II.A, payment will be made based upon the Engineer's estimate of the portion of work completed. However, the total of the payments made for Basic Services will not exceed 95% of the total authorized fee until all deliverables specified in Exhibit A are accepted and approved by the City Engineer. For services provided in Sections ll.B.1 and II.B.9, payment will be made based upon [he hourly rate for regulatory assistance set forth in Exhibit E-l. The Engineer will be reimbursed at actual costs plus ten percent (10%) for airfare, ground transportation, lodging, and per diem meal expenses. The Engineer may be required and authorized by the City Attorney to retain the services of sub.consultants. The Engineer will be reimbursed any sub-consultant, computer modeling, copying and mapping costs authorized by the City Attorney at actual cost. Travel expenses will be will be documented by photocopies of receipts and invoices. For services provided in Section ll.B.2, 3, 4, 5.a, 5.b, 6 and 8 payment will be made based upon a fixed fee amount set forth by the Summary of Services and Fees listed as Table 1 - Summary of Fees. For services provided in ll.B.7 and II B11f , payment will be made based on the percentage of construction complete as evidenced by the approved contractor's monthly progress payments. Summary of Services and Fees are listed as Table 1 - Summary of Fees on the following page. A detailed breakdown of fees by sub-tasks are attached to the original contract as Exhibit B Table 1 - Summary of Fees: Task [ Description Fee Original Contract II.A1 Update of Firm Yield $229,140 II.A2 Reservoir Operating Plan 81,700 IIA3 Flood Release Model 79,000 II.A 4 Water Quality and Treatment Model 75,500 II.A.5 Effluent Reuse Study 48,000 TOTAL $516,340 Amendment No. 1 ll.B.1 Rincen Diversion Project AMENDMENT No. I TOTAL $130,000 $130,000 Page 4 of 6 H:\HOME~KEVINS\GEN\WATER~RINCON~Pipeline~AEAm7 Rincon&Bridge.doc Amendment No. 2 II.B,2 Design Phase Services - Nueces River Overflow Channel Design lIB,3 Bid Phase Services - Nueces River Overflow Channel Design lIB.4 Cons/ruction Phase Services - Nueces River Overflow Channel Design II B.5 Design Phase Services - Rincen Diversion Pipeline II B6 Bid Phase Services - Rincon Diversion Pipeline lIB.7 Construction Phase Services - Rincon Diversion Pipeline AMENDMENT No, 2 TOTAL Amendment No. 3 II.B8 Effluent Re-use Estimates AMENDMENT No. 3 TOTAL Amendment No. 4 ll.B.4 Construction Phase Services - Nueces River Overflow Channel Design AMENDMENT No. 4 TOTAL Amendment No. 5 ll.B.5 ll.B.5 a ll.B.5 b ll.B.6 II B.7 ll.B.9 $28,000 $12,000 To be negotiated To be negotiated To be negotiated To be negotiated $40,000 $3,000 $3,000 $12,560 $12,560 Design Phase Services - Rincon Diversion Pipeline Basic Design Services $280,000 Additional Design Services $90,000 Bid Phase Services - Rincon Diversion Pipeline $15,000 Construction Phase Services - Rincon Diversion Pipeline To be negotiated Rincen Diversion Project $50,000 AMENDMENT No. 5 TOTAL $435,000 Amendment No. 6 Landscape Architecture Design Wetlands Determination Archeological Services Additional Design Additional Permitting Land Acquisition Choke Canyon Reservoir Outlet Works Channel Gage Outflow Record Qualib/Control Verification Accuracy of Release Rates Evaluatio City's Groundwater Wells Nueces Estuary Advisory Council, Rincon Diversion Project, Drought Analysis Amendment No. 6 Total II B1 a lIB.1 b ll.B.1 c ll.B.1 d II B.l.e II.B.l.i' II.B9 II B10 IIBll II B12 Amendment No, 7 Rincon Diversion Pipeline II.B.5.b. Additional Design Services vii, ix, & x ll.B.7 II.B.7h. II.B.13.a II.B.13.b Construction Phase Services - Rincon Diversion Pipeline Construction Observation Commissioning Services Maintenance Guarantee Services $3,500 $5,300 $8,200 $10,000 $30,000 $30,000 $20,000 $15,000 $9,000 $50,000 $181,000 $13,790 90,050 65,490 5,500 5,770 Page 5 of 6 H:\HOME\KEVINS\GE N\WATER~q, INCON~Pipeline~AEAm7Rincon&Bridge doc Subtotal - Rincon Diversion Pipeline - Amendment No. 6 180,600 Hondo Creek Bridge II.B.14.a Geotechnical Services 8,000 II.B.14.b Permitting 2,000 II.B14.c Surveying 1,500 II B14.d Design 64,590 II.B.14.e Bid Phase Services 2,000 II B.14.f Construction Phase Services 34,150 Subtotal- Hondo Creek Bridge 112,240 Amendment No. 7 Total 292,840 TOTAL $1,610,740 All other terms and conditions of the April 11, 2000 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CI'FY OF CORPUS CHRISTI Ronald F. Massey Assistant City Manager By: Date Armando Chapa, Date City Secretary APPROVED AS TO FORM: AssiECity~A rney ~ e~''~' Page 6 of 6 H:~HOME~KEVINS\GEN\WATE R~RINCON\PipelineLAEAm7Rincon&Bridge doc City of Corpus Christi CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every quesIion must be answered. I[ the question is not applicable, answer with "N/A". FIRM NAME: .,~'Z,2F STREET: ¢'-/~/ FIRM Is: 1. Corporation ~ 2. PaHnership~ 5. Other 3. Sole Owner ZIP: 4. Association DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Narne~.~__,~fj Job ~tle and CIb/Department (If known) State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Tide State the names of each board member of the City of Corpus Christi having an ownership Interest constituting 3% or more of the ownership In the above named firm. Name Board, Commission or Committee State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consul[ant CERTIFICATE I certify that all information provided is true and correct as of the date of this staIement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: (/'~.-/,~.. ~""~' "'// Ti,e: ~ '¢¢- ./~'$.~'/./gft 7/-... Signature of Cedi~ing Person~/~/ Date: /~ DEFINITIONS Board Member. A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. Employee. Any person employed by the Ci['y of Corpus Christi, Texas, either on a full or par[ time basis, but not as an independent contractor. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, ,ioint stock company joint venture receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations. Official. The Mayor, members of the Ciby Council, Cib/Manager, Deputy City Manager, Assistant City Managers, Deparlment and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a ~rm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or control established through voting trusts, proxies or special terms of venture or partnership agreements. f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.