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HomeMy WebLinkAboutC2005-087 - 3/22/2005 - Approved AMENDMENT No. 4 CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES CORPUS CHRISTI CAPITAL IMPLEMENTATION PROGRAM The City of Corpus Christi, Texas, hereinafter called "City" and Anderson Group Construction Management Company hereinafter called "Consultant", hereby agree to the following amendment to the Contract for Construction Management Services for the Capital Implementation Program as authorized by Motion No. 2003-053, passed January 14, 2003, and Motion No. 2003-246, passed July 8, 2003, and administratively amended July 25, 2003 as authorized by Motion No. 2004-077, passed March 2, 2004: Construction Contract Administration is amended and attached as Exhibit A-4. Section II.A Scope of Services, Basic Services, Construction Phase Services is amended to by the addition of II.A.9: 9. provide the services of one construction engineer, contract coordinator, three field construction inspectors, and one part time construction engineer when needed to provide to provide daily inspection and observation of public works projects. Section IV. Fee is amended to read: IV. FEE Fee for Basic Services Authorized. The City will pay the Consultant an additional fee to not exceed $750,000.00 for field inspection, project management and other services as mutually agreed for a restated not to exceed fee of $1,723,840.00 for providing services specified in Section II.A. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Consultant will submit monthly statements for basic services rendered. For services provided in Section II.A the statement will be based upon the Consultant's record of total services actually completed at the time of billing. The basis of the billing will be the rates as set forth in Exhibit C-4. The City will make prompt monthly payments in response to Consultant's monthly statements. Services provided by the project principal, project manager(s), construction engineer(s) field construction inspectors, engineering technician(s) and contract coordinator associated with Amendment No. 4 (Tasks II.A.9) will be invoiced at the rate set forth in Exhibit C-,4 for a maximum 40 hours per week. The hourly rate is inclusive of all expenses including transportation Summar~ of Authorized Fees. Task No. ! Description Original Contract II.A I Construction Phase Services Amendment No. 1 II.A [ Construction Phase Services Amendment No. 2 II.A.8 I Construction Phase Services Total Fee $72,800 $187,200 $25,000 2005-087 03~2/05 M2005-097 Anderson Group Construction CMAmd4 doc Amendment No. 3 II.A.9 I Construction Phase Services Amendment No. 4 II.A.9 I Construction Phase Services Amended Total $688,840 $750,000 $1,723,840 All other terms and conditions of the January 14, 2003 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI ANDERSON GROUP CONSTRUCTION Ronald F. Massey, ~ate Au~sentative Date Assistant City Manager Date APPROVED AS TO FORM: Assi~Ci~orney ~/a~fe ADDRESS: P.O. Box 2682; 713 Colman Corpus Christi, TX. 77403-2682 H:~-IOME\KEVINS\GE N\CIPt2005~AGCMAmd4 doc Page 2 of 2 EXHIBIT A-4 Construction Contract Administration Provide the one construction engineer, contract coordinator, two field construction inspectors, and one part time construction engineer for approximately twelve (12) calendar months. The personnel will provide assistance to the City Engineer through the oversight of City construction projects. This will include the general review of assignment of City construction inspectors, daily reports, and contractor progress in accordance with plans and specifications. Typical services will include: a. Attend pre-construction conferences with the City staff, City Engineer, City's design consultants and construction contractor's key personnel. Establish communication procedures with City staff, City Engineer, City's design consultants and Contractor. b. Submit monthly reports of construction progress. Reports will descdbe construction progress in general terms and summarize project costs, cash flow, construction schedule and pending and approved contract modifications. Reports will be incorporated into the Management Information System. c. Maintain a document control system designed to track the processing of contractor's submittals and provide for filing and retrieval of project documentation. Produce monthly reports indicating the status of all submittals in the review process. Send contractor's submittals, including requests for information, modification requests, shop drawings, schedules, and other submittals to the City's design consultants for review in accordance with the requirements of the construction contract documents for the projects. Monitor the progress of the contractor and City's design consultants in sending and processing submittals to see that documentation is being processed in accordance with schedules. d. Review contractor's application for payment and recommend payment in accordance with the procedures in the construction contract documents. e. Monitor contractors' compliance with minimum wage rate requirements as required by the construction contract documents. f. Establish and maintain a project documentation system consistent with the requirements of the construction contract documents, including daily construction reports and tracking corrections of defective work. g. Provide a full time on-site representative to serve as project contract administrator and to observe the construction of the project to determine that the completed project will meet the requirements of the contract documents. Provide documentation of observations made while at the site. h. Assist in the transfer of and acceptance by the construction contractor of any City- furnished equipment or materials. i. Establish and administer quality assurance procedures in accordance with the construction contract documents. Notify contractors of non-conforming work observed. Take action to initiate corrective procedures for defective work, coordinate special materials tests and performance tests needed to obtain a quality project. j. Review quality related documents provided by the contractor such as test reports, equipment installation reports or other documentation as required by the construction contract documents. k. Establish procedures for administering constructive changes to the construction contracts. Process contract modifications and negotiate with the contractor on behalf of the City to determine the cost and time impacts of these changes. Prepare change/field order documentation for approved changes for execution by the City based on information provided by City's design consultants. I. Routinely examine the contractor's "as-built" drawings to determine that information appears to be recorded in an accurate and timely manner by the contractor as required in the construction contract documents. See that these drawings are provided to the City's design consultants at the completion of the project so they Exhibit A-4 Page 1 of 2 can revise the original construction drawings in accordance with the information furnished by the construction contractor to reflect changes made in the project during construction. m. Assist in project completion activities at the conclusion of construction. Observe completed construction for general conformance with the design concept and prepare a list of deficiencies to be corrected by the contractor before final payment can be recommended. Assist the City in obtaining legal releases, permits, warranties, spare parts, and keys from the Contractor. n. Permits, Insurance and Labor Affidavits - Consultant will monitor the progress of the contractor(s) in securing required building permits, insurance, and labor affidavits. o. Contractor Construction Schedules - Consultant will review and familiarize itself with the detailed construction schedule of the contractors and sub-contractors within the framework of the Consultant's Master Schedule. p. Contract Administration, Construction Phase Procedures, and Scope of Services - Consultant will assist with coordination and communication among facility managers, Consultant, City, design professional(s), and contractor(s) and other appropriate parties in accordance with the City's objectives of time, quality, and costs. q. Construction Site Meetings - Consultant will attend periodic construction site meetings. r. Coordination of Other Independent Consultants - Consultant will assist the City Engineer with coordination of technical inspection and testing, including field testing, provided by design professional(s), or other third parties retained by City. s. Removal of Asbestos or any other Hazardous Material - The Consultant will only provide assistance in coordinating removal work, if any, with other ongoing activities. The Consultant will not be responsible for performing any asbestos or hazardous matedal administration, abatement, monitoring, management, removal, encapsulation, mitigation, or disposal activities. The Consultant will not be responsible for any failure of contractor(s), sub-contractors, design professionals, asbestos/hazardous material firms, or other third parties to adhere to any regulatory requirements. t. Progress Payments - Consultant will make observations at the site and upon applications for payment by contractor(s), which will include certified payrolls, Consultant will review the payment request for accuracy and progress of the work and forward its recommendations concerning payment to City Engineer. u. Monthly Job Progress Report - Consultant will prepare a daily inspection report and a monthly progress report for submission to the City Engineer, in writing, on the status of job site progress. A copy of the report will be forwarded to the City Engineer, or his designee. Included in the reports will be Consultant's review of contractor's progress payment requests, a status report on all incomplete change orders, and an evaluation of the Program Master Schedule. The report will also discuss any disputes, conflicts, or claims relating to the project. The report will also note any actual or anticipated depadures from the most recent prior City-approved schedule of work. v. Change Order Control - Consultant will assist the City Engineer with change order(s). w. Shop Drawings - Consultant will familiarize itself with approved shop drawings for use during inspections. Shop drawings, as used here, will include vendor's drawings, catalog cuts, manufacturer's literature, samples, mock-ups and other materials submitted by contractor(s). Design professional(s) will be the responsible parties for technical review and approval of shop drawings including, where appropriate, shop inspections and releases. x. Claims - When requested, Consultant will assist the City Engineer with review the contents of any construction claim submitted. Exhibit A-4 Page 2 of 2 EXHIBIT C-4 Rate Schedule Position Project Principal Senior Project Manager Project Manager Construction Engineer (Full Time) Contract Coordinator Engineering Technician (s) Field Construction Inspector (s) Construction Engineer (Part Time) Hourly Rate $110.00 $110.00 $95.00 $100.00 $75.00 $65.00 $55.00 $90.00 Exhibit C-4 Page 1 of 1 City of Christi CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "N/AZ FIRM NAME: STREET: CITY: ZIP: FIRM is: 1. Corporation__ 2, Padnership__ 3. Sole Owner 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each employee of the City of Corpus Chdstl having an owners~p Interest constituting 3% or more of the ownership in the above named firm. ~ Name Job T~tle and Ci~./~l'rtmen[ (if know~) 2. State the names of each official ot the City of Corpus C~i having an ownership interest constituting N3~eor more of the ownership in the above named flrr~re 3. S/ate the names of each board memb~ ~orpus Christi havlng an ownership interest constituting 3% or more of tl~e I~ners/Hip in the above named firm. Name ~,,,~,~ Board, Commission o~ Committee 4. State the names of each emplo~ee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the su)bject of this contract and has an ownership interest constituting 3% or ~n?mree of the ownership in the ~l~ove named firm. Corsdtant CERTIFICATE I cerlity that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Chri~T__exas as ch~es occur. _ Certifying Person: ~:~.,~.., ~'~~~.~. Signature of Cedifying Perso% T~e: Date: DEFINITIONS Board Member. A member of any board, commission or committee appointed by the City Council of the City of Corpus Chrisfi, Texas. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as an ~ndependent contractor. Firm Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in [he form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Deparlmen[ and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas, Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or control established through voting trusts, proxies or special terms or venture or paC~nership agreements. f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.