HomeMy WebLinkAboutC2005-087 - 3/22/2005 - Approved AMENDMENT No. 4
CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES
CORPUS CHRISTI CAPITAL IMPLEMENTATION PROGRAM
The City of Corpus Christi, Texas, hereinafter called "City" and Anderson Group Construction
Management Company hereinafter called "Consultant", hereby agree to the following amendment to
the Contract for Construction Management Services for the Capital Implementation Program as
authorized by Motion No. 2003-053, passed January 14, 2003, and Motion No. 2003-246, passed
July 8, 2003, and administratively amended July 25, 2003 as authorized by Motion No. 2004-077,
passed March 2, 2004:
Construction Contract Administration is amended and attached as Exhibit A-4.
Section II.A Scope of Services, Basic Services, Construction Phase Services is amended to by the
addition of II.A.9:
9. provide the services of one construction engineer, contract coordinator, three field
construction inspectors, and one part time construction engineer when needed to provide to
provide daily inspection and observation of public works projects.
Section IV. Fee is amended to read:
IV.
FEE
Fee for Basic Services Authorized. The City will pay the Consultant an additional fee to
not exceed $750,000.00 for field inspection, project management and other services as
mutually agreed for a restated not to exceed fee of $1,723,840.00 for providing services
specified in Section II.A. The fee will be full and total compensation for services and for
all expenses incurred in performing these services. Consultant will submit monthly
statements for basic services rendered. For services provided in Section II.A the
statement will be based upon the Consultant's record of total services actually completed
at the time of billing. The basis of the billing will be the rates as set forth in Exhibit C-4.
The City will make prompt monthly payments in response to Consultant's monthly
statements.
Services provided by the project principal, project manager(s), construction engineer(s)
field construction inspectors, engineering technician(s) and contract coordinator
associated with Amendment No. 4 (Tasks II.A.9) will be invoiced at the rate set forth in
Exhibit C-,4 for a maximum 40 hours per week. The hourly rate is inclusive of all
expenses including transportation
Summar~ of Authorized Fees.
Task No. ! Description
Original Contract
II.A I Construction Phase Services
Amendment No. 1
II.A [ Construction Phase Services
Amendment No. 2
II.A.8 I Construction Phase Services
Total Fee
$72,800
$187,200
$25,000
2005-087
03~2/05
M2005-097
Anderson Group Construction
CMAmd4 doc
Amendment No. 3
II.A.9 I Construction Phase Services
Amendment No. 4
II.A.9 I Construction Phase Services
Amended Total
$688,840
$750,000
$1,723,840
All other terms and conditions of the January 14, 2003 contract, as amended, between the City and
Consultant will remain in full force and effect.
CITY OF CORPUS CHRISTI ANDERSON GROUP CONSTRUCTION
Ronald F. Massey, ~ate Au~sentative Date
Assistant City Manager
Date
APPROVED AS TO FORM:
Assi~Ci~orney ~/a~fe
ADDRESS: P.O. Box 2682; 713 Colman
Corpus Christi, TX. 77403-2682
H:~-IOME\KEVINS\GE N\CIPt2005~AGCMAmd4 doc
Page 2 of 2
EXHIBIT A-4
Construction Contract Administration
Provide the one construction engineer, contract coordinator, two field construction inspectors,
and one part time construction engineer for approximately twelve (12) calendar months. The
personnel will provide assistance to the City Engineer through the oversight of City construction
projects. This will include the general review of assignment of City construction inspectors, daily
reports, and contractor progress in accordance with plans and specifications. Typical services
will include:
a. Attend pre-construction conferences with the City staff, City Engineer, City's design
consultants and construction contractor's key personnel. Establish communication
procedures with City staff, City Engineer, City's design consultants and Contractor.
b. Submit monthly reports of construction progress. Reports will descdbe construction
progress in general terms and summarize project costs, cash flow, construction
schedule and pending and approved contract modifications. Reports will be
incorporated into the Management Information System.
c. Maintain a document control system designed to track the processing of
contractor's submittals and provide for filing and retrieval of project documentation.
Produce monthly reports indicating the status of all submittals in the review
process. Send contractor's submittals, including requests for information,
modification requests, shop drawings, schedules, and other submittals to the City's
design consultants for review in accordance with the requirements of the
construction contract documents for the projects. Monitor the progress of the
contractor and City's design consultants in sending and processing submittals to
see that documentation is being processed in accordance with schedules.
d. Review contractor's application for payment and recommend payment in
accordance with the procedures in the construction contract documents.
e. Monitor contractors' compliance with minimum wage rate requirements as required
by the construction contract documents.
f. Establish and maintain a project documentation system consistent with the
requirements of the construction contract documents, including daily construction
reports and tracking corrections of defective work.
g. Provide a full time on-site representative to serve as project contract administrator
and to observe the construction of the project to determine that the completed
project will meet the requirements of the contract documents. Provide
documentation of observations made while at the site.
h. Assist in the transfer of and acceptance by the construction contractor of any City-
furnished equipment or materials.
i. Establish and administer quality assurance procedures in accordance with the
construction contract documents. Notify contractors of non-conforming work
observed. Take action to initiate corrective procedures for defective work,
coordinate special materials tests and performance tests needed to obtain a quality
project.
j. Review quality related documents provided by the contractor such as test reports,
equipment installation reports or other documentation as required by the
construction contract documents.
k. Establish procedures for administering constructive changes to the construction
contracts. Process contract modifications and negotiate with the contractor on
behalf of the City to determine the cost and time impacts of these changes.
Prepare change/field order documentation for approved changes for execution by
the City based on information provided by City's design consultants.
I. Routinely examine the contractor's "as-built" drawings to determine that information
appears to be recorded in an accurate and timely manner by the contractor as
required in the construction contract documents. See that these drawings are
provided to the City's design consultants at the completion of the project so they
Exhibit A-4
Page 1 of 2
can revise the original construction drawings in accordance with the information
furnished by the construction contractor to reflect changes made in the project
during construction.
m. Assist in project completion activities at the conclusion of construction. Observe
completed construction for general conformance with the design concept and
prepare a list of deficiencies to be corrected by the contractor before final payment
can be recommended. Assist the City in obtaining legal releases, permits,
warranties, spare parts, and keys from the Contractor.
n. Permits, Insurance and Labor Affidavits - Consultant will monitor the progress of the
contractor(s) in securing required building permits, insurance, and labor affidavits.
o. Contractor Construction Schedules - Consultant will review and familiarize itself with
the detailed construction schedule of the contractors and sub-contractors within the
framework of the Consultant's Master Schedule.
p. Contract Administration, Construction Phase Procedures, and Scope of Services -
Consultant will assist with coordination and communication among facility
managers, Consultant, City, design professional(s), and contractor(s) and other
appropriate parties in accordance with the City's objectives of time, quality, and
costs.
q. Construction Site Meetings - Consultant will attend periodic construction site
meetings.
r. Coordination of Other Independent Consultants - Consultant will assist the City
Engineer with coordination of technical inspection and testing, including field testing,
provided by design professional(s), or other third parties retained by City.
s. Removal of Asbestos or any other Hazardous Material - The Consultant will only
provide assistance in coordinating removal work, if any, with other ongoing
activities. The Consultant will not be responsible for performing any asbestos or
hazardous matedal administration, abatement, monitoring, management, removal,
encapsulation, mitigation, or disposal activities. The Consultant will not be
responsible for any failure of contractor(s), sub-contractors, design professionals,
asbestos/hazardous material firms, or other third parties to adhere to any regulatory
requirements.
t. Progress Payments - Consultant will make observations at the site and upon
applications for payment by contractor(s), which will include certified payrolls,
Consultant will review the payment request for accuracy and progress of the work
and forward its recommendations concerning payment to City Engineer.
u. Monthly Job Progress Report - Consultant will prepare a daily inspection report and
a monthly progress report for submission to the City Engineer, in writing, on the
status of job site progress. A copy of the report will be forwarded to the City
Engineer, or his designee. Included in the reports will be Consultant's review of
contractor's progress payment requests, a status report on all incomplete change
orders, and an evaluation of the Program Master Schedule. The report will also
discuss any disputes, conflicts, or claims relating to the project. The report will also
note any actual or anticipated depadures from the most recent prior City-approved
schedule of work.
v. Change Order Control - Consultant will assist the City Engineer with change
order(s).
w. Shop Drawings - Consultant will familiarize itself with approved shop drawings for
use during inspections. Shop drawings, as used here, will include vendor's
drawings, catalog cuts, manufacturer's literature, samples, mock-ups and other
materials submitted by contractor(s). Design professional(s) will be the responsible
parties for technical review and approval of shop drawings including, where
appropriate, shop inspections and releases.
x. Claims - When requested, Consultant will assist the City Engineer with review the
contents of any construction claim submitted.
Exhibit A-4
Page 2 of 2
EXHIBIT C-4
Rate Schedule
Position
Project Principal
Senior Project Manager
Project Manager
Construction Engineer (Full Time)
Contract Coordinator
Engineering Technician (s)
Field Construction Inspector (s)
Construction Engineer (Part Time)
Hourly Rate
$110.00
$110.00
$95.00
$100.00
$75.00
$65.00
$55.00
$90.00
Exhibit C-4
Page 1 of 1
City of
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/AZ
FIRM NAME:
STREET: CITY: ZIP:
FIRM is: 1. Corporation__ 2, Padnership__ 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Chdstl having an owners~p Interest constituting
3% or more of the ownership in the above named firm. ~
Name Job T~tle and Ci~./~l'rtmen[ (if know~)
2. State the names of each official ot the City of Corpus C~i having an ownership interest constituting
N3~eor more of the ownership in the above named flrr~re
3. S/ate the names of each board memb~ ~orpus Christi havlng an ownership interest
constituting 3% or more of tl~e I~ners/Hip in the above named firm.
Name ~,,,~,~ Board, Commission o~ Committee
4. State the names of each emplo~ee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the su)bject of this contract and has an ownership interest constituting 3% or
~n?mree of the ownership in the ~l~ove named firm. Corsdtant
CERTIFICATE
I cerlity that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Chri~T__exas as ch~es occur. _
Certifying Person: ~:~.,~.., ~'~~~.~.
Signature of Cedifying Perso%
T~e:
Date:
DEFINITIONS
Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Chrisfi, Texas.
Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an ~ndependent contractor.
Firm Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in [he form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Deparlmen[ and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas,
Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms or venture or paC~nership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.