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Home My WebLink AboutC2005-125 - 3/21/2005 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 6 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and LNV ENGINEERING hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for O. N. Stevens Water Treatment Plant Facility Analvsis, as authorized and administratively amended by: Original Contract Amendment No. 1 Amendment No. 2 Amendment No. 3 Amendment No. 4 Amendment No. 5 April 22, 2003 September 26, 2003 October 30, 2003 December 12, 2003 April 13, 2004 June 28, 2004 Motion No. M2003-148 Administrative Approval Administrative Approval Administrative Approval Motion No M2004-138 Administrative Approval $510,000.00 $22,100.00 $(6,000.00) $15,000.00 $174,500.00 $0.00 EXHIBIT "A-I" TASK LIST, SECTION 1. SCOPE OF SERVICES shall be modified to include the following paragraph: BASIC SERVICES TASK 17.0 PROJECT MANAGEMENT 17.1 Project Work Plan Prepare project work plan and distribute to all project personnel. The work plan will include the project purpose and objectives, scope of work, an organization chart, project delivery schedule, project flow chart, and project budget. 17.2 Progress RepoNs Provide written project slatus reports to the OWNER by the 5th day of each month. These status reports will include a summary of tasks completed, tasks underway, and tasks yet to be started, as well as a summary o[ decisions made and issues to be addressed during the coming month. The report will identify items that may also impact project scope, schedule and budget. These reports will be delivered as part of the monthly progress payment request. 17.3 Project Progress Meetings Attend project meetings throughout the study phase as required to keep the OWNER informed on the progress, issues, and development. These meetings are described further as follows: a) Bi-weekly Project Status Conference Calls: Conduct project briefing meetings with the OWNER via telephone once every two weeks. The OWNER will provide use of their existing conference call system. b) Conduct formal monthly project progress meetings with the ENGINEER and OWNER at the OWNER's facilities. The ENGINEER will prepare an agenda [or each meeting 2005-125 03/21/05 AMENDMENT NO. 6 Page 1 of 4 AMENDMENT NO 6'AMENDMENT NO 6 LNV Engineering and will deliver the agenda to the OWNER no less than three days in advance of the meetings. The ENGINEER will record the meeting activities, action items, and decisions, in clear concise meeting notes that will be delivered to the OWNER no later than one week after each meeting. 17.4 Project Schedule Update the project schedule on a monthly basis, and provide the updated schedule to OWNER as pad ct the monthly progress payment request. 17.5 Presentation Materials At the request of the OWNER, provide up to two presentations, including a professional PowerPoint presentation, executive summary briefing documents, and other materials to inform and educate interested parties on the developments and recommendations of the Project. This scope assumes that these briefings may be provided as frequently as once per quarter for the duration of the project. TASK 18.0 DEVELOPMENT AND APPROVAL OF TEST PROTOCOL 18.1 Data Review Review ONSWTP raw water, production, and treatment data to determine appropriate flows, temperatures, disinfection dosage, and hydraulic residence time data to be used during the challenge testing. 18.2 Develop Draft Challenge Test Protocol Based on data review from Task 18.1 and the typical test protocol presented in Appendix G-2 of the Surrace Water Treatment Rule, develop a Draft Challenge Test Protocol. Submit draft protocol to the OWNER. 18.3 Obtain approval of Test Protocol Upon OWNER's approval of the dra[t test protocol, meet with the Texas Commission on Environmental Quality (TCEQ) and obtain its approval of the test protocol. Finalize the Challenge Test Protocol. TASK 19.0 DISINFECTION CHALLENGE STUDY NOTE: The estimate of effort and cost to perform the Disinfection Challenge Study will be negotiated and approved in writing by the Director of Engineering Services following City and TCEQ approval of the Challenge Test Protocol developed in Task 18.0 19.1 Perform Challenge Study Perform the challenge study in accordance with the TCEQ-approved Challenge Study Protocol developed in Task 1 8,0, AMENDMENT NO. 8 Page 2 of 4 TASK 20 PREPARE CHALLENGE TEST REPORT NOTE: The estimate of effort and cost to prepare the Challenge Test Summary Report will be negotiated and approved in writing by the Director of Engineering SeFvices following City and TCEQ approval of the Challenge Test Protocol developed in Task 18.0 20.1 Draft Report Subconsultant will prepare a Draft report which will summarize the findings of the challenge testing. An electronic version (PDF file) of the Draft Report will be provided to the OWNER for review and comment. One (1) bound copy of the Draft Report will also be provided 20.2 Final Report Incorporate comments received from the OWNER, as appropriate, finalize the report, and submit an electronic version (Word file) of the Final Report to the OWNER. ADDITIONAL SERVICES TASK 21.0 REGULATORY ASSISTANCE 21.1 At the request of OWNER, ENGINEER will provide technical analysis and consulting to assist OWNER in negotiating with State and Federal regulatory agencies having an interest in the project. 3. Fees Summary of Fees - See Summary of Fees attached as Exhibit "B" Summary of Fees. All other terms and conditions of the April 22, 2003 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI LNV.¢ "~~/ENGIN.~ER[ ~1~ ~ ~ Ronald F. Massey Date (~ Dan S~_e~y~-~decker, P.E. Date Assis[ant City Manager President RECOMMENDED bar, P.E. Date E)irector of Engineering Services 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883-1984 Office (361) 883-1986 Fax AMENDMENT NO. 6 Page 3 of 4 IliUSERS2/HOME~VELMAP/GEN/WATER/ONS~B~26/ AMENDMENT NO 6~AMENDMENT NO 6 A'FfEST BYArma~ary APPROVED AS TO FORM By As~ant City A~torney ~/ Date ' Project Number: 8426 Funding Source: 550950-4080-00000-180435 Encumbrance Number: E8426ASM AMENDMENT NO. 6 Page 4 of 4 fl /USERS2~HOME~VELMAP/GEN/WATER/ONS~8426/AMENDMENT NO 6~AMENDMENT NO 6 LNV ENGINEERING ENGINEERS & CONSULTANTS February 18. 2005 Mr. Angel Escobar, P.E. Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, Texas 78469-9277 Re: Amendment to Professional Sen, ices Contract at the O.N. Stevens Water Treatment Plant: O.N. Stevens Water Treatment Plant Facility Analysis, Project No. 8426 Amendment No. 6 Dear Mr. Escobar: Please allow this letter to serve as our formal request to amend our Contract to include Professional Services as detailed in the Amendment No. 6 for the O.N. Stevens Water Treatment Plant Facility Analysis. The fee for Amendment No 6 is $24,500.00 and the scope is detailed in the attached Task Order No. 6. Sincerely, President DSL{jns At mctu'nent IAMD. NO. 6 I EXHIBIT "A" Page I of 5 801 NAVIGATION, SUITE 300 CORPUS CHRISTI, TEXAS 78408 (361) 883-1984 · FAX (361) 883-1986 O.N. STEVENS WATER TREATMENT PLANT FACILITY ANALYSIS CITY OF CORPUS CHRISTI (PROJECT NO. 8426) AMENDMENT NO. 6 DISINFECTION CHALLENGE STUDY TASK LIST This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated the 15th day of April, 2003, in connection with the City of Corpus Christi, Texas (OWNER) O.N. Stevens Water Treatment Plant Facility Analysis. PURPOSE The purpose of this Task Order is to set forth the requirements, schedule, and payment provisions associated with the ENGINEER's tasks pertaining to the O.N. Stevens Disinfection Challenge Study (Project), in accordance with the Agreement as amended between ENGINEER and OWNER. SERVICES TO BE PERFORMED BY SUBONSULTANT The OWNER is contemplating a change in disinfection technique and wishes to determine the potential impacts of the change. The objective of this work is to perform a disinfection challenge study in accordance with the requirements of Appendix G-2 of the Surface Water Treatment Rule to verify the effectiveness ol~ the proposed change in disinfection technique. ENGINEER's services to be provided under this Task Order include Basic and Additional Services. A synopsis of these services follows: Basic Services: Task 17.0 - Project Management Task 18.0 - Development ol~ Test Protocol Task 19.0 - Disinfection Challenge Study Task 20.0 Prepare Summary Report Additional Services: Task 21.0 - Regulatory Assistance These Basic and Additional Services are further described below: IAMD. NO. 6 I EXHIBIT "A" Page 2 of 5 BASIC SERVICES TASK 17.0 PROJECT MANAGEMENT 17.1 Project Work Plan Prepare project work plan and distribute to all project personnel. The work plan will include the project purpose and objectives, scope of work, an organization chart, project delivery schedule, project flow chart, and project budget. 17.2 Progress Reports Provide written project status reports to the OWNER by the 5th day of each month. These status reports will include a summary of tasks completed, tasks underway, and tasks yet to be started, as well as a summary of decisions made and issues to be addressed during the coming month. The report will identify items that may also impact project scope, schedule and budget. These reports will be delivered as part of the monthly progress payment request. 17.3 Project Progress Meetings Attend project meetings throughout the study phase as required to keep the OWNER informed on the progress, issues, and development. These meetings are described further as follows: a) Bi-weekly Project Status Conference Calls: Conduct project briefing meetings with the OWNER via telephone once every two weeks. The OWNER will provide use of their existing conference call system. b) Conduct formal monthly project progress meetings with the ENGINEER and OWNER at the OWNER's facilities. The ENGINEER will prepare an agenda for each meeting and will deliver the agenda to the OWNER no less than three days in advance of the meetings. The ENGINEER will record the meeting activities, action items, and decisions, in clear concise meeting notes that will be delivered to the OWNER no later than one week after each meeting. 17.4 Project Schedule Update the project schedule on a monthly basis, and provide the updated schedule to OWNER as part of the monthly progress payment request. 17.5 Presentation Materials At the request of the OWNER, provide up to two presentations, including a professional PowerPoint presentation, executive summary briefing documents, and other materials to inform and educate interested parties on the developments and recommendations of the Project. This scope assumes that these briefings may be provided as frequently as once per quarter for the duration of the project. AMD. NO. 6 I EXHIBIT "A" Page 3 of 5 TASK 18.0 DEVELOPMENT AND APPROVAL OF TEST PROTOCOL 18.1 Data Review Review ONSWTP raw water, production, and treatment data to determine appropriate flows, temperatures, disinfection dosage, and hydraulic residence time data to be used during the challenge testing. 18.2 Develop Draft Challenge Test Protocol Based on data review from Task 18.1 and the typical test protocol presented in Appendix G-2 of the Surface Water Treatment Rule, develop a Draft Challenge Test Protocol. Submit draft protocol to the OWNER. 18.3 Obtain approval of Test Protocol Upon OWNER's approval of the draft test protocol, meet with the Texas Commission on Environmental Quality (TCEQ) and obtain its approval of the test protocol. Finalize the Challenge Test Protocol. TASK 19.0 DISINFECTION CHALLENGE STUDY NOTE: The estimate of effort and cost to perform the Disinfection Challenge Study will be negotiated and approved in writing by the Director of Engineering Services following City and TCEQ approval of the Challenge Test Protocol developed in Task 18.0 19.1 Perform Challenge Study Pedorm the challenge study in accordance with the TCEQ-approved Challenge Study Protocol developed in Task 18.0. TASK 20.0 PREPARE CHALLENGE TEST REPORT NOTE: The estimate of effort and cost to prepare the Challenge Test Summary Report will be negotiated and approved In writing by the Director of Engineering Services following City and TCEQ approval of the Challenge Test Protocol developed in Task 18.0 20.1 Draft Report Subconsultant will prepare a Draft report which will summarize the findings of the challenge testing. An electronic version (PDF file) of the Draft Report will be provided to the OWNER for review and comment. One (1) bound copy of the Draft Report will also be provided. 20.2 Final Report Incorporate comments received from the OWNER, as appropriate, finalize the report, and submit an electronic version (Word file) of the Final Report to the OWNER. IAMD. NO. 6 EXHIBIT "A" Page 4 of 5 ADDITIONAL SERVICES TASK 21.0 REGULATORY ASSISTANCE 21.1 At the request of OWNER, ENGINEER will provide technical analysis and consulting to assist OWNER in negotiating with State and Federal regulatory agencies having an interest in the project. DELIVERABLES The following list summarizes the deliverables to be provided for this work 1. Project Plan 2. Monthly Status Reports 3. Challenge Study Draft Protocol 4. Challenge Study Final Protocol 5. Challenge Study Draft Report 6. Challenge Study Final Report OWNER'S RESPONSIBILITIES 1. The OWNER will provide treatment data as required to complete Task 18.1. 2. The OWNER will provide pertinent available documents concerning policies, procedures, regulations, ordinances, and permits that potentially impact the Disinfection Challenge Study. 3. The OWNER will participate in meetings with Texas Commission on Environmental Quality. TIME OF PERFORMANCE All work in this Task Order shall be completed by the ENGINEER on or before the dates indicated in Table A. TACJLF A PROJECTCOMPLErlON SCHEDULE Da s attar Notice'!- to ;)rocecd [Task 14 Meet w~th ICEQ 28 Submit DraCt Protocol 90 Submit final Pro[oco~ A final schedule will be mutually agree to when final tesl protocol is approved by TDEQ FEES: The fee for Amendment No. 6 Preliminary Design Services is $24,500.00. JAMD. NO. 6 EXHIBIT "A" Page 5 of 5 o ~ ~ ~0 ~0 ~0 z 6 00000 00000 0 0 00000 00000 00000000000 00000000000 O0 qqqqqqqQq~ OO ~00000000 0000000000 O0 CD(DO 0 0 c~qc~ q q 000000000 oooooooooOO oo ooo o oo °°°~°°°~o oo ooo ~ ~ ooo °°°oo oo ooo o o 0 0 0 AMD. NO. 6 EXHIBIT "B" Page I of I City of Cgrpus ~ --~ Chnsti CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City or Corpus Christi Ordinance 171121 as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "N/A" FIRM NAME: LNV Enqineerinq STREET: 801 Naviqation, Suite 300 CITY: Corpus Christi. TX ZIP: FIRM is: 1. Corporation X 2. Partnership__ 3. Sole Owner 4. Association 5. Other 784O8 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job ~tJe and City Department (if know~) N/A State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title N/A State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board, Commission or CommiEee Dan S. Levendecker Water Shore Advisory Committee State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consultant N/A CERTIFICATE I cedity that all information provided is true and correct as of the date of this staLement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the Cib/of Corpus Christi, Texas as changes occur. Certifying Person: Dan S. Leye. ~q~e~;..~E./.~-'....~ / Title: President Signature of Certifying Person: -~_ Date: IEXHIBIT "C" I Page 1 of 2 DEFINITtONS a Board Member. A member or any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or pad time basis, but not as an independent contractor. c Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship as self-employed person, padnership, corporation, joint stock company, joint venture, receivership or trust and entities which, for purposes of taxation, are treated as non-prof t organizations. d Official. The Mayor members of the City Council, City Manager, DeputyCity Manager, Assistant City Managers, Department and Division Heads and Municipal CoudJudges of the C [y of Corpus Chris i, Texas. e Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or control established through voting trusts, proxies or special terms of venture or partnership agreements. f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. I EXHIBIT "C" Page 2 of 2