HomeMy WebLinkAboutC2005-134 - 1/11/2005 - ApprovedPage I of 8
AGREEMENT BE'rWEEN THE CITY OF CORPUS CHRISTI AND
CORPUS CHRISTI CHAMBER MUSIC SOCIETY, INC. ("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
The State of Texas
County of Nueces
KNOW ALL BY THESE PRESENTS:
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Chdsti, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City Manager"), and Corpus Chdsti Chamber Music Socieb/, Inc. ("Recipient"), a
Texas non-profit corporation, qualified as a 501(cX3) organization under 26 U.S.C.
Section 501(c)(3).
Whereas, the City has allocated $7,300 in Hotel Occupancy Tax revenue ("Grant
funds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference;
Whereas, City desires to encourage and fund activities that promote the arts and in
doing so serve to promote toudsm and the convention and hotel industry within the City
of Corpus Chdsti, in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Chdsti, as the sole or contributory producer of the activities described in
Exhibit "A" ("Activities");
Whereas, City has determined that there exists a genuine need for Reclpient's Arts
program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore, City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote toudsm
and the convention and hotel industry within the City of Corpus Chdsti.
II. Term. This agreement commences on the 1~ day of January, 2005 and terminates
on the 31s~ dayof December, 2005.
2005-134
01/11/05
M2005-004
C CChamberMu~;c Socie~
;CCham berML~c. Socie~y.lncProt.ected Foam.dot
Page 2 of 8
III. City's Duties. City agrees to pay Recipient $7.300 out of revenue from the City of
Corpus Chdsti's Hotel Occupancy Tax fund for use in accordance with Section IV
below. In no event will City be liable for an amount in excess of this grant amount.
IV. Recipient's Duties. In censideration for receipt of Grant funds, Recipient agrees
to perform those activities described in the attached and incerporated Exhibit "A". This
performance shall include those activities that are eligible for funding under Section
351.101(a)(4) of the Texas Tax Code and those activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible Activities. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(B) the activities are in the categories of art that are eligible for funding as
described in Section 351.101(a)(4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both toudsm and
the convention and hotel industry within the City of Corpus Chdsti.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote toudsm to the City and the City's hotel and convention industry as a
goal of Recipient's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VII. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation ("Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to vedfy whether the Grant funding provided to Recipient was spent
in accordance with the requirements in this Agreement. A Recipient will not be
eligible to apply for Grant funds in the next calendar year If that Recipient fails to
submit its Report within thirty (30) days following the termination of this
Agreement. This requirement will be strictly enforced. Any recommendation or
indication by the City that Recipient may be eligible to apply for Grant funds for
the next calendar year is contingent upon the timely submission of this Report;
and Recipient shall be declared ineligible to apply for Grant funds for the next
calendar year if Recipient fails to timely meet this requirement. The Report must
include the following criteria:
(A) Wdtten assurance to City that all Activities funded by the City served to
promote the arts in the community. This shall be evidenced by providing the City
with a wdtten description of Recipient's marketing or advertising strategy.
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(B) For all Activities funded by the City, Recipient must submit to the City a
wdtten estimate of the number of Recipient's Arts program attendees that reside
outside the territorial limits of the City of Corpus Christi. This may be
accomplished by the use of a visitor log, by tallying the number of out-of-town
billings or by listing the out-of-town mailing addresses gathered through the ticket
sales process.
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
VIII. Records Retention. Recipient must at all times dudng the term of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make pedodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(B make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Recipient's full
compliance with the requirements of this Agreement. Should Director determine dudng
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVll, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
Xl. Advertising. Recipient must recognize the City of Corpus Christi as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director with a copy of all Recipient-sponsored advertising and promotion
materials regarding its Activities.
Xll. Modifications and Assignments. No prevision of this Agreement may be altered,
changed, modified, or waived.
Xm. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XIV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
ordinances, regulations and rules of the Federal, State, Country and City governments.
This Agreement is subject to applicable previsions of the City Charter and the City Code
of Ordinances.
XV. Non-discrimination. Recipient shall not discriminate, or permit discrimination
against any person or group of persons, as to employment or in the prevision of
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services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race, religion, national odgin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas. Director retains the dght to take action deemed necessary by Director to
enforce this non-discrimination covenant. Violation of this provision will result in the
immediate termination of this Agreement.
XVI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Christi, its officers, employees, representatives, licensees, and
invitees ("indemnitees") against any and all liability, damage, loss,
claims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
claims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
remotely, wholly or in pert, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the pert of lndemnitees or Recipient, or
Reclpient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees participating in or observing
Reclpient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitccs or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
government order of any kind. Further, Recipient will indemnify and
hold harmless Indemnitees where injury or damage results or arises
out of the exercise or rights or performance of obligations created by
this Agreement.
These terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
negligence, or concurrent negligence of lndemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
final resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
expenses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
xvII. Termination.
(A) The City may terminate this Agreement for any of the following reasons:
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(1) The City may immediately terminate the Agreement due to any
violation by Recipient of section XIV or XV of this agreement.
(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit "A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the permitted applications of tax
revenue under Section 351.101(a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days wdtten notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101 (a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a written modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Reciplent's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Recipient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to City. If Recipient chooses to terminate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVlII. Severability. If any term or provision of this Agreement or its application to a
person or circumstance is determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XlX. Force Majeure. With respect to any duties, obligations, or covenants (but not
including the Completion Report required by Section VTI) to be performed, or
consideration to be provided to either party dudng the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: strike, lockout, breakdown, accident, order or regulation of any govemmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency. The time when that duty, obligation, or covenant must be
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performed or consideration must be provided will be extended for a pedod of time
equivalent to the delay due to the cause beyond the control of the party obligated.
XX. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in wdting and must be
delivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5) fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or overnight express delivery service in the manner described above
will be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carder. Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to:
If to City:
City of Corpus Chdsti
Director, Parks & Recreation
P. O. Box 9277
Corpus Chdsti, TX 78469-9277
(361) 880-3461
If to Recipient:
Mr. Stel~hen HIImv, President
Comus Christi Music Society, Inc.
P.O. Box 2888
Comus Christi, Texas 78403
(361) 884-1961
Either party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Recipient's address has changed.
XXI. Waivers. The failure of either party to complain of any act or omission on the part
of the other party, no matter how long the same may continue, will not be deemed a
waiver by said party of any of its dghts as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
either party at any time, express or implied, will be taken to constitute a waiver of any
subsequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
understood that the City may at any time avail itself of its remedies under this
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Agreement, including the dght to terminate the Agreement on account of breach or
default.
XXlI. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the parties regarding the subject matter described in this
Agreement. No other written documents or oral representations will have any force or
effect on the subject matter of this Agreement.
XXlII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement. j~
duplicate,~ an original, on
Exec~r~d,~n each of which will be considered the
ay
of ,2005.
Armando Chapa, City Secretary ~'~ge K. Nee, City Manager
_~D: 26 February 2005
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
STATE OF TEXAS
COUNTY OF NUECES h~a/
This instrument was acknowledged before me on ,2005, by
George K. Noe, City M_anager of the City of Corpus C s home-rule
municip~~n.~(~.of the corporation.
Notary Public, State of Texas ~~!~E~!
Pdnted Name
Commission Expires
Page 8 of 8
FOR RECIPIENT
--President [Title]
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on ~T(;L'( r_//~ ~'~C' , 2005, by
Stephen Hilmv, President, Corpus Christi Chamber Music Society, Inc., a Texas non-
profit corporation, qualified as a 501(c)(3) organization under 26 U.S.C. Section
5~1 ([;)(3), on beh~qJ~ of the corporation.
Iq'ota~ublic, State of(~exas
Pdnt~l Name ~
Commission Expires
2005 ART SUB,RANT PROGRAM
PART 2: PROJECT bESCRZPTION ,..',
1. Organization Name O~rpus Oaristi Chamber Music S0C)-et-y." Inc.
,Exhibit'A
2. Hotel-Motel Tax Usage Test page. Fill out all that applies and include one copy with egeta project.
3. Indicate the discipline(s) that best describe this request: C] Dance [2] Theater [~ Music [2 Visual Arts
D Literature ID Arts-in-Education [D Museum [3Cultural E3 Youth Arts
4. Indicate the current operational budget for your Organization: checl~ or circle
[] A-$50,000 or less [3B-$50,000-$100,000 ~D C-$ I00,000-$1 million'
5. A "P. ROJ~'C-~" is defined as: A singular event or a series of related activities. Each org~ni?~fion may apply
for no more than 2 projects; the maximurn total amount that may be requested is $10,000;~
Projects must be coml~leted within the term of support: ,Tonuory 1-December'31. Tf you
ch(~nqe the dote (only chnnge allowed) of your project within the gr(mt year,'Ple~se write
notice of the change to A.C.C, Projects may not, be ex'tended into the next year. No ~
Exceptions.
6. A.
B.
C.
D.
E.
This is Project # 1 of a total of 1 applications. $$ requested: $10,000
Proje,ctTitle: {2b~mber Music Series Admissiqn/ticket Costs ~L-ude. nt,~ $7~ 3dults $15
Date(~).ofevent(s)includedinthisproject: Jan. 1.5; Feb 5; April 9: Oct,'22~ Nov. 19, 2005
The l~rbject/Exhibifion/Artist for which funding 'is being sought is confirmed?.. O No
Is the facility or venue in compliance with the Americans with Disabilities Act?i (~ No
(Please see Attachment A to this application, a statement of the Arts & Cultural Commission's
position on Accessibility)_ If"No", what are you as an organi~ation going in.do to insure
accessibility by handicapped/disabled persons?
7. Estimated number ofpersons to benefit directiy from thls Project: 2,100
8. Please outline your plans to advertise this project: If you are requesting HOT money, include out-of-city
promotion. Our promotional efforts for the upcoming season routinely include advertising ia the Caller-Times
and off,er local publications, notices in Tex~ Monthly, m~s mailings of our promotional brochures, putting posters
around town, and arrang/ng for announcements on public rad/o. The coneer'~ we put on in'conjunction with the
City's Festival of the Arts are of course further publicized through the flyers &nd no flees put out by the City's Festival
organizers. Also, we routinely involve local educational institutions and Youth Symphony members in publicizing
our outreach programs and concerts.
9. List methods oft. racking out-of-town attendees.
We Irack out-of-town attendees primly through addresse~ md zip codes in the extensive m~fiiag lisB we keep of
current and former subscribers and ticket purchasers. Based on this information we estimate that between five to
twenty pcrcegt of our attendees in any given year are out-of-town attendees. We receive man)/calls f~om x4sitors and
winter Texar,~ who are in this area during our ~eason of concerts.
I 0. Is this activity a performance by students i~ a class? X No. Yes If yes, will them be a professional
pefforrrfing in the program? If yes, how long will the professions! perform:
('Do not an~ver unless the -ctiviW fs a youth l~erformdnce]
O_rganization Name Corpu~ Ohristi ~ Music
PrO3,~c! (2005)Name Chamber ~aasic So=
22
This page, question #11 only.
In the following space please provide a complete description of this Project. Although brevity is valued, clarity
and completeness are essential! This description will be a maj or component utilized during the review process.
No more than 250 words, 12 point font. (Consider the Review criteria listed on page 7, Subgrant Imstmcfions)
Review Criteria: Artistic Merit, Marketing, Project Funding. The following points will be considered as part of
the review process: Age of Organization, Contributions from your Board of Directors, and the organization's
three most valuable accomplishments
Our five formal concerts for our Chamber Music Series during the 2005 subgrant y~ear will Present
accomplished and world renowned musicians, which most of the population of our City and its ¢-isitors and
tourists would not otherVase hear. All of the groups we present have international careers and many are in
residence at the most prestigious music conservatories of the world. No other organization in Corpu~ Christi
consistently presents ensembles of this echelon; hence we fill a need for excellence in the community and first
rate am'actions for its visitors and guests. Each season we invariably also arrange for one or more of these fmc
groups to perform free ou~each programs for youth in the City.
Our 2005 Series will include the following performances:
January l5:
February 5:
April 9:
The Votapek Trio. Ralph Votapek, the Gold Medalist of the fu-st Van Clibum International
Piano Competition, heads this family trio which includes Ms son, Paul, who is principal
clarinetist of the Naples, Florida Symphony Orchestra, and his daughter, Kathryn, violinist on
the faculty of The Meadow'mount School of Music and member of the Chester String Quartet.
, Ralph Votapek is known throughout the world for h~s solo recital performances as well as
engagements with the premier orcbesttas of the world. Their program of trios will include
Khachaturian and Bartok works for this instrumental combination, and promises to be an
exciting concert.
The St, Louis Brass Quintet. We have arranged for this long-established (40 yearsH) and
supremely accomplished group, in addition to their concert performance, to give a master
class for area brass players while they are here. Students from the area college and university
as well as high school band students and their directors will be invited to attend and perform
in the master class. The programs of this group are very eclectic, ranging from Baroque and
Renaissance classical music to arrangements of Ellington, Gershwin, and Cole Porter.
A very special program will take place on April 9~' when we bring the Ylng Quartet and the
St. Lawrence Quartet to perform on the same evening. This will allow the performance of
the Mendelssohn Octet for Strings which is one of the most thrilling works of the chamber
music repertoire. We have been able to arrange this by cooperative booking with the San
Antonio Chamber Mus/c Society. Because of having a "double quartet" here, We willbe able
to present some completely new prograrm-ning for our audience.
October 22: In the fall of 2005 we plan to bring the Fine Arts Quartet, a highly-renowned sthng quartet
who have been together for years. This is a rem.m engagement for the group..This will most
likely be the group that we will engage for an outreach program in the fall I~neup.
November 19: The final concert will feature The kmadeus Piano Trio, with cellist Jeffrey 8olo% who has
performed here w/th the Amer/can Chamber Players ia past seasons, as well as being a judge
for the Corpus Chris ti Young Artists Competition in at leasttwo previous years.. Violinist Tim
Baker has also performed and judged here before, as has pianist Marian Halm. They are one
oftbe most engaging piano trio groups that we know of, and we are looking forward to their
participation in our series very much.
This 2005 line-up accomplishes'our purpose of bringing the best chamber music ensembles to Corpus Christi,
all of whom are accomplished groups who have received high acclaim in the music world.
Organization Name: Corpus Gh.risti Ch,mtt:o_r bit~±c Sociek'Sr,
Project (2005) Nme:Chamber Music
23
PROSECT FINANCIAL DATA
PLEASE NOTE
PROVIDE ONE PROJECT BUDGET ONLY IN THIS SECTION
PLEASE ADD ALL COLUMNS AND ROWS WHERE INDICATED(>).
REVENUES
Reminders: Figure "D" in the lower right comer represents the total project revenues associated with this project.
Tiffs figure should equal the total project expenditures (Figure "D") sho~n in the lower right comer of Part 2,
Page 25. Grant must be matched with cash and~or in-kind services. Please note that in£kindresources may not
exceed 25% of the project total.
Part F
2.
b.
For Actual Project Revenues
REVENUES
Projected Ear. ed Income
Estimated Ticket Sales
(This Project Only)
Workshol) Fees/Tuitions
Other Earned Income (Specify)
Fundraising
~%~"~1~ ~ /_nt~res t
Unearned Income
Government Grants (Specify):
CITY SUBGRANT
b. Foundation Grants (Specify):
Lichenstein Foundation
Other Unearned Inc. (Specify)
Con~10utions; sooasors
Memberships
Other: Privat~
(Rounded To The Nearest Dollar)
CASH CITY
$ 3,500 $
IN-KIND. PROJECT TOTAL
$ $ $
$ 7.000 $
$ 400 $
$
$
$
$ 2,300
$ 5,000
7,300
9t000
6,500
$ $
$ $ ---
$ $
$ $
$ $ 7,800
TOTAL REVENUES
115,500 N --- H 7,800
A B C
133,700 I ] 10,000 I I 7,800I
{Box B cannot.be more thtn 50% of Project Total)
~--~3,300 J
Organization Name Corpus (]n_risti ~ 5Iusic Projec! (2005) Name Chamber Music Series 24
Society, Inc.
PROSECT FINANc'~AL DATA con't '
EXPENDITURE5
Expenditures must be same as revenues in each column; ie, Cash revenue $10,000; Cas. h expenditure must
equal $10,000. Reminders: No prant will exceed ~ of total oroiect cost. Grant must be matched with cash
and/or in-lind services. In-lind services cannot exceed 25¥0 of total project cost,
(Round To The Nearest Dollar)
1. I~XPENDITURES
a. Administration:
Allowable Staff Salaries
(This project only-Pg.12 )
Professional Fees
Other:
b. Travel Expenses:
Lodging
Other:
CASH
CITY
1N-KIND 'PROJECT TOTAL
(G.o4h/~r~n] ru.~ tot
$ Sxxxxxxxx $ 4,800
$ 24.0OO $~0.000
$ $. $
$ $ $ 3.000
$ 8O0 $ $
c. Other Expenses:
Equipment Rental
Exhibition
Facility Rental(s)
Insurance
Promotion
Printin~
Shipping
Supplies
Utilities
Other:
TOTAL EXPENDITURES
$ $ $
$ $. $
$1.15o $ $
$ 1,000 $ $
$ 3,443 $ $
$ 2,000 $
$ $ $
$ ~O7 $ $
$ $. $
$ 400 $ $
$33,700~$10,000
-- $8,900
I
I
Expenses show in these boxes must indicate how revenues IL~ted are spenl.
The figure in the lower right corner repreaena the total expenditur~ associated with thisproJei't/operntion.
~ ~ NOTE_p/ease do not add or include any other material with
this report. Thank you.
REMEMBER,...DO NOT CREATE YOUR OWN FORMS, USE ONLY THIS FORM-(it may
be copied, but no changes may be made to these forms).
Organization Name: CorFas Oxristi ~ Music Projec~ (2005)Name: Chamber Music Series 25
Soci~zy, Inc.
City of Corpus Christi 5ubgrant Program Completion Report Exhibit
A separate report is required for each project.
**Sign Oreaaization Name on bottom ofF. CH vaEe Subgrant Year: 2005
This Report i~ due January 31" for nil projects that were funded during the previous grant cycle. Funding will nut be
awarded for the upcoming funding cycle if cumulation reoort(s) are not received by Jan. 31, 2006,
Part A
Part B Refer to instr uctlon codes to use in the blanks. Every blank must be filled In. Use only this form,
1. Discilffine Information. Choose ONE category and fill in the blank~ for the program for which you were funded
and that best describes the program for which you were funded.
GeoRraphic~Audience information:
a-audience served
b-audience characteristics
c-total audience attendance:
d-total out-of-tow~ attendees
e-total out-of-country attendees
List the aooroximate oercenta~e of the race / ethnic make-uo served by this project:
American Indian % Asian / Pacific
African American % Hispanic
W~ite % *TOTAL
Use foe Audience Served
R-rural a~ea-(less tiaa= 10,000)
S-suburban area
U-urban A = all of above
%
%
%
Part C
Personnel/Program Information
Provide the actual number of indi¼duals who participated ia the project ia the following spaces:
2.
3.
4.
5.
Artists who received a fee
Artists who volunteered time or work
Non-Artist volunteers
Full-time personnel
Part-time personnel
Part O
Conferences
Festivals
Publications
Other
Activity information List the uumber of events held in each category and attendance:
Commissions (original wor~) Exhibitions
Lectures / Demonstration Performances
Open Rehearsals Master Classes
O~anizatio~ name:
Project Name
Money: HOT/GF
Completion Report 2005
Part E
'1.
Project Summary
Descrlotlon of Prolect. Were objectives met, as stated on the application form for this project?
(Be very specific and use the objectives you listed on Part 2-Project Information)
Marketing Component of Project. I- Describe the specific promotion and marketing strategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major cgmponent of promoting tourism and hotel and convention activity. Include promotion samples (2)
(not to exceed 8.5xl 1 - reduce size if necessary).
2-Describe your website
3-(For Hotel-Motel tax grant recipients only)
Describe the method(s} used to track out-of.town attendees (attendees that reside outside the
territorial limits of the City of Corpus Christi): be VERY specific and detailed.
Describe your outreach and marketing strategy to ethnic communities or soeclal constituencies,
used to promote tourism and hotel and convention activity. Attach copies of promotion such as news
releases, invitations, and a copy of your own program. Attach any reviews you might have
received (no more than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. Additional comments about vour prolect. Feel free to attach additional pages.
Ol'~,nlza tion ]Naive
Updstecl 3/~/~4
Project Name
Completion R~ort 2005
Part F - 1 For Actual Project Revenues
('Rounded to the nearest Dollar)
REVENUES
Actual Earned Income
a. Actual Ticket Sales
(This Project Only)
b, Workshop Fees/Tuitions
c. Other Earned Income (Specify)
Fundraising
Membershios
Unearned Income
a. Government Grants (Specify)
City Subm-ant
b. Foundation Grants (Specify):
CASH CITY
(Subgrant)
$ $
$ $
$ $
$
$ $
$ $
$ $ $
$ $
$
$
$
$
PROJECT TOTAL
Other Unearned Inc. (Specify)
Contribmions; Soonsors & $ $ $
Membershios $ $ $
Other $ $ $
½
I>1
3. TOTAL REVENUES
I
I
OrganiTafional Name:
Updated 3/8/O4
Project Name
Completion Report 2005
Part F - 2 ACTUAL PROJECT EXPENDITURES
(Round to the nearest dollar)
1. ~XPENDITURES CASH
a. Administration:
Allowable Staff Salaries
(This project only) $
Professional Fees: $
Other: $
CITY
xxxyaxx $
$. $
$. $
$ $
$ $
b. Travel Expenses:
Lodgin~ $
Other: $
PROJECT TOTALS
Other Expenses
Equipment Rental $. $ $
Exhibition $ $. $
Facility Rental(s) $. $ $
lnsurq~tce $ $ $
Other: $ $ $
Promotion/ $ $ $
Prinfine $ $ $
Shipping $ $ $
Supplies $ $ $
Sub-totals ..................
TOTAL EXPENDITURES
I
The figure in the lower right corner represents the total revenues associated with this project/operation. Please note
that in-Mnd resources may not exceed 25% of this total. This Figure should equal the total project/operation
expenditures shown in the lower right corner of Part 2, Page 3,
(PLEASE ADD A~I'YACttMENTS AS NECESSARY TO CLARIY3( EACH SECTION
OF THIS PROJECT and LABEL EACH ATTACKMENT AS TO WHAT SECTION IT APPLIES)
~ NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER... ho NOT C.~gaTg YDllt} t~va~a ~ota¢....USE ONLY THIS
FORM - (it may be copied; but no changes size wise or otherwise).
OrganiTationnl Name:
I J.ndmed 3/8/04
Project Name
Completion Report 2005