HomeMy WebLinkAboutC2005-135 - 1/11/2005 - ApprovedPage 1 of 8
AGREEMENT BETWEEN
THE CITY OF CORPUS CHRISTI
AND
CHILDREN'S MUSIC SOCIETY
dba
COASTAL BEND SCHOOL FOR THE ARTS
ARTS AND CULTURAL COMMISSION
ART GRANT SUBRECIPIENT AGREEMENT
THE STATE OF TEXAS
COUN'FYOFNUECES
KNOW ALL BY THESE PRESENTS:
This Art Grant Subrecipient Agreement ("Agreement") is made and entered into by and
between the City of Corpus Chdsti, a Texas home rule municipal corporation ("City"),
acting through it's duly authorized City Manager or his designee ("City Manager"), and
Children's Music Society, dba Coastal Bend School for the Arts, a non-profit corporation
organized under the laws of the State of Texas ("Recipient").
WHEREAS, City has allocated $1,230 of General Fund revenue to enable Recipient
to perform those activities described in Exhibit "A" ("Eligible Activities"), a copy of
which is attached hereto and incorporated in this Agreement by reference;
WHEREAS, City desires to encourage and fund arts programs that promote the arts for
the benefit of the community;
WHEREAS, Recipient desires to provide those Eligible Activities that promote the arts
for the benefit of the community as the sole or contributory means of producing the arts
program described in Exhibit "B" ("Arts Program"), a copy of which is attached hereto
and incorporated herein this Agreement by reference; and,
WHEREAS, City has determined that there exists a genuine need for Recipient's Arts
Program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of Recipient's Eligible Activities.
NOW, THEREFORE, City and Recipient agree as follows:
Section 1. Purpose. The City desires to expend funds from the City's General Fund
revenue to fund arts programs produced by non-profit, community-oriented
organizations, specifically those programs that serve to promote the arts for the benefit
of the community.
Section 2. Term. The term of this Agreement commences January 1,2005, and
terminates December 31,2005.
2005-135
01/11/05
M2005-004
Children's Music Socie~
Section 3. Consideration.
(A)
Page 2 of 8
City agrees to pay to Recipient the sum of $1,230 ("Grant") out of revenue
from the City's General Fund for use in accordance with Section 4 below. In
no event will City be liable for an amount in excess of the Grant amount.
(B) In consideration of said Grant funding, Recipient agrees to perform the
following:
(1) those activities that are eligible for funding in accordance with Section 4
below and are described in the attached and incorporated Exhibit "A"; and,
(2) those activities, if any, that are ineligible for funding hereunder but are
inherent in and essential to the successful production of Reciplent's Arts
Program described in the attached and incorporated Exhibit "B."
(C) Should Recipient fail to fully perform those activities referenced in Sections
3(B){1 ) and 3(B)(2) above, this Agreement shall be subject to termination in
accordance with Section 15 below.
Section 4. Eligible Activities. Use of Grant funds by Recipient is limited to those
Eligible Activities that, without exception, meet both of the following requirements:
(A) those activities described in the attached and incorporated Exhibit "A", as
reviewed and approved by the City through execution of this Agreement; and,
(B) those activities that involve:
the encouragement, promotion, improvement, and application of the arts,
including instrumental and vocal music, drama,
dance, folk art, creative writing, architecture, design and allied fields, painting,
sculpture, photography, graphic and craft arts,
motion pictures, radio, television, tape and sound recording, and other arts
related to the presentation, performance, execution, and exhibition of these
major art forms.
Recipient shall be solely responsible for ensudng compliance with each of the two re-
quirements listed above. Initial City approval and funding of Recipient's proposed ac-
tivities does not constitute legal validation of the activities.
Section 5. Completion Report.
(A) Recipient must submit to the City's Director of Parks and Recreation
("Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "C", no later than thirty
(30) days following the termination of this Agreement. The Director, or his designee,
Page 3 of 8
shall review this Report to vedfy whether the Grant funding provided to Recipient
was spent in accordance with the requirements in this Agreement..A Recipient will
not be eligible to apply for Grant funds in the next calendar year if that
Recipient fails to submit its Report within thirty (30) days following the
termination of this Agreement. This requirement will be stJ-ictly enforced. Any
recommendation or indication by the City that Recipient may be eligible to
apply for Grant funds for the next calendar year Is contingent upon the timely
submission of this Report; and Recipient shall be declared ineligible to apply
for Grant funds for the next calendar year if Recipient falls to timely meet this
requirement. For all Eligible Activities funded by the City, the Report must include
the following Arts Program criteria:
(1) A wdtten description of Recipient's marketing or advertising strategy;
(2) An estimate of the total Arts Program attendance; and,
(3) A statement of Reciplent's Arts Program revenues and expenditures.
(B) The City's Director of Parks and Recreation ('Director"), or his/her designee,
shall review this Report to vedfy whether the Grant funding provided to Recipient
was spent in accordance with the requirements listed herein.
(C) Recipient shall at all times dudng the term of this Agreement, and for one year
thereafter, keep true, accurate, complete and auditable records. Recipient agrees,
upon receipt of reasonable notice, to permit Director to audit or otherwise examine
all pertinent books and records, for a period of one year following the termination of
this Agreement, to determine the accuracy of Recipient's Report.
Section 6. Disbursement of funds.
(A) Recipient agrees that payment by City of Grant funds, in accordance with
Section 3 of this Agreement, is contingent upon Recipient's full compliance with the
requirements contained herein.
(B) Should Director determine, during the term of this Agreement, that
Recipient's activities fail to comply with the requirements contained herein this
Agreement, this Agreement shall be subject to termination in accordance with
Section 15 below.
Section 7. Unexpended funds. Upon termination of this Agreement, Recipient must
promptly refund to City any unexpended Grant funds.
Section 8. Advertising. Recipient shall recognize the City of Corpus Chdsti as con-
tdbutor on all advertisements and publications regarding Recipient's Arts Program. Re-
cipient must provide City with copies of all Recipients sponsored advertising and pro-
motional materials related to Reciplent's Arts Program.
Page 4 of 8
Section 9. Modifications to Agreement. No alteration, change, or modification of the
terms of this Agreement or waiver of any provision will be valid unless made in wdting
and signed by a person authorized to sign agreements on behalf of each party.
Section 10. Assignment. This Agreement may not be. in whole or in part. assigned or
transferred directly or indirectly without the pdor written consent of the City.
Section 11. Relationship of Parties. Nothing contained in this Agreement may be
deemed or construed to create a relationship of principal and agent, partnership, or joint
venture. It is expressly understood that neither the payment of funds by City to Re-
cipient nor any other provision contained in this Agreement nor any act or acts of the
parties hereto is deemed to create the relationship of principal and agent, partnership.
or joint venture.
Section 12. Non-discrimination. Recipient shall not discriminate or permit
discrimination against any person or group of persons, as to employment and in the
provision of services, activities, and programs, on the grounds of race, religion, national
odgin, sex. disability, or age, or in any manner prohibited by the laws of the United
States or the State of Texas. Director retains the right to take action as the United
States may direct to enforce this non-discrimination covenant. Violation of this covenant
will result in the immediate termination of this Agreement.
Section 13. Indemnity. To the extent allowed by Texas Law, Recipient,
("lndemnitor'~ hereby folly agrees to indemnify, save and hold harmless the City
of Corpus Christi, Its officers, employees, representatives, licensees, and invitees
("lndemnitees") against any and all liability, damage, loss, claims, demands and
actions of any nature whatsoever on account of personal injuries including,
without limitation on the foregoing, workers' compensation and death claims, or
property loss or damage of any kind whatsoever, which arise out of or are in any
manner connected with, or caused by, or are claimed to arise out of, are claimed
to be in any manner connected with, or are claimed to be caused by, either
proximately or remotely, wholly or in part, an act or omission, negligence or
misconduct by Indemnltees or any of them, by Indemnltor, or any of lndemnitor's
agents, servants, employees, contractors, patrons, guests, licensees, or invitees
participating in, or observing Indemnitor's Arts Program; or when any said injury
or damage is the resu~ proximate or remote, of the violation by Indemnitees or
any of them, by Indemnltor, or any of Indemnitor's agents, servants, employees,
contractors, patrons, guests, licensees, or invitees of any law, ordinance, or
governmental order of any kind, or when said injury or damage may in any other
way ar/se out of the exercise of rights or the performance of obligations created
by this Agreement.
The terms of indemniffcation are effective whether said injury or damage results
from the sole negligence, contributory negligence, or the concurrent negligence
of lndemnitees or any of them.
Page 5 of 8
Indemnitor must, at its own expense, investigate all claims and demands, attend
to their settlement or other disposition, defend all actions based thereon with
counsel satisfactory to Indemnitees, and pay all charges of attorneys and all
other costs and expenses of any kind on account of said liability, damage, loss,
claims, demands, or actions.
Section 14. Costs.
(A) Noncompliance with the terms in this Agreement may result in the termination
of this Agreement and repossession of Grant funds disbursed in accordance
therewith.
(B) If the City undertakes legal action to enforce compliance or collect damages
resulting from noncompliance, Recipient will pay all City's court costs and
expenses, including reasonable attomeys' fees.
Section 15. Termination.
(A) The City may terminate this Agreement for one or more of the following
reasons:
(1) The City may immediately terminate this Agreement if Recipient violates
Sections 12 or 19 of this Agreement.
(2) If Recipient fails to substantially perform those activities described in
Exhibit "A", Eligible Activities, or those activities described in Exhibit "B", Arts
Program, in accordance with Section 3 herein, Director, in his sole discretion,
may terminate this Agreement upon thirty (30) days written notice and require
Recipient to reimburse the City all Grant funds awarded; however, if Recipient
and Director agree on a modification to the requirements described in Exhibit
"A", Exhibit "B", or both, and a written modification is executed in compliance
with Section 9, then this provision will be suspended.
(3) Grant funds shall only be used to fund Eligible Activities, as described in
Section 4. If Director, in his sole discretion, determines that Grant funds were
used to fund activities other than those qualifying as Eligible Activities, Director
may require the repayment of any or all of the Grant funds. If Director
determines that Grant funds were knowingly or intentionally used to fund
ineligible activities, Director may require repayment of all Grand funds awarded
and may terminate this Agreement upon fourteen (14) days written notice.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to the City. If Recipient chooses to exercise this option, Recipient
must repay all Grant funds awarded, whether expended on Eligible Activities or not.
Section 16. Severability. If any term or provision of this Agreement or the application
hereof to any person or circumstance is, to any extent, unenforceable, invalid, or illegal
under present or future law, then the remainder of this Agreement, or the application of
Page 6 of 8
the term or provision to persons or circumstances other than those as to which it is held
unenforceable, invalid, or illegal, will not be affected thereby; and a term or provision, as
similar in nature to said unenforceable, invalid, or illegal term or provision, and as may
be possible and be legal, valid, and enforceable will be added to this Agreement
automatically.
Section 17. Force Majeure. It is understood and agreed that, with respect to any
duties, obligations or covenants (but not including the Completion Report required by
Section 5) to be performed, or consideration to be provided by either party during the
term of this Agreement, the party so obligated shall, in no event, be liable for failure to
perform when prevented from doing so by any cause beyond the reasonable control of
said party including, without limitation, strike, lockout, breakdown, accident, order or
regulation of any govemmental authority, or failure of supply, or in-ability, by the
exercise of reasonable diligence, to obtain supplies, parts or employees necessary to
fumish services, or because of war, natural disaster, or other emergency. The time
when said duty, obligation or covenant must be performed or said consideration must
be provided will be extended for a pedod of time equivalent to the delay for said cause.
Section 18. Notices.
(A) All notices, demands, requests, or replies provided for or permitted, under this
Agreement, by either party must be in wdting and must be delivered by one of the
following methods: (1) by personal delivery; (2) by deposit with the United States
Postal Service as certified or registered mail, return receipt requested, postage
prepaid; (3) by prepaid telegram; (4) by deposit with an overnight express delivery
service, for which service has been prepaid; or, (5) by fax transmission. Notice
deposited with the United States Postal Service in the manner described above will
be deemed effective two (2) business days after deposit with the United States
Postal Service. Notice by telegram or overnight express delivery service in the
manner described above will be deemed effective one (1) business day after
transmission to the telegraph company or overnight express carder. Notice by fax
will be deemed effective upon transmission with proof of delivery to the receiving
party. All such communications must only be made to the following:
IF TO CITY:
City of Corpus Christi
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Chdsti, TX 78469-9277
(361) 880-3461
IF TO RECIPIENT:
Children's Music Society
dba Coastal Bend School for the Arts
Attn: Nancy Sulik, Director
3446 S. Alameda
Corpus Christi, TX 78411
(361) 854-7969
(B) Either party may change the address to which notice is sent by using a method
set out above. Recipient will notify City of an address change within thirty (30) days
after the address is changed.
Page 7 of 8
Section 19. Compliance with Laws. Recipient shall observe and obey all applicable
laws, ordinances, regulations and rules of the Federal, State, County and City govern-
ments. This Agreement is subject to applicable provisions of the City Charter and the
City Code of Ordinances.
Section 20. Waivers. The failure of either party to complain of any act or omission on
the part of the other party, no matter how long the same may continue, will not be
deemed a waiver by said party of any of its rights hereunder. No waiver of any covenant
or condition or of the breach of any covenant or condition of this Agreement by either
party at any time, express or implied, will constitute a waiver of any subsequent breach
of the covenant or condition and shall not justify or authorize the nonobservance on any
other occasion of the same or any other covenant or condition hereof. If any action by
the Recipient requires the consent or approval of the City on one occasion, any
consent or approval given on said occasion will not be deemed a consent or approval of
the same or any other action at any other occasion. Any waiver or indulgence of
Recipient's default of any provision of this Agreement will not be considered an
estoppel against the City. It is expressly understood that if at any time Recipient is in
default in any of its conditions or covenants hereunder, the failure on the part of the City
to promptly avail itself of the rights and remedies that the City may have will not be
considered a waiver by the City; but the City may at any time avail itself of those rights
or remedies or elect to terminate this Agreement on account of the default.
Section 21. Entirety Clause. This Agreement and all exhibits attached hereto contain
the entire and only agreement between the parties regarding the subject matter
described herein; and no oral statements or representations or pdor wdtten matter not
contained in this Agreement will have any force and effect.
Section 22. Captions. The captions in this Agreement are for convenience only, are
not a part of this Agreement, and do not in any way limit or amplify the terms and
provisions of this Agreement.
EXECUTeD_IN D~IPLICATE,
day of ~_3~05.
ATTEST:
rman o Chapa, City Secretary
APPROVED: ~
each of which will be considered an original, on the 7
,2005
Chief, Administrative Law Section
Senior Assistant City Attomey
For City Attorney
Page 8 of 8
STATE OF TEXAS §
Pdnted Name
Commission Expires
COUN'rY OF NUECES §
This instrument was acknowledged before me on ,2005 by
George K. Nee, City Manager of the City of Corpus CJ~dsti, a Texas home rule
munic~jfl corporation, ~ beh~lf of said corporation.'
Notary Public, State of lexas
SUBRECIPIENT: CHILDREN'S MUSIC SOCIETY dba COASTAL BEND SCHOOL
FOR THE ARTS
Nan
Director
STATE OF TEXAS
COUNTY OF NUECES'
This instrument was acknowledged before me on k-/~ (.~ ,~/ ,2005, by
Nancy Sulik, Director, an authorized representative of Children's Music Society, dba
Coastal Bend School for the Arts.
Nota,~ublic, State ~ Texas
Name 'J
Commission Expires
OLGA A. RIOJAS
My Commission I:xpires
August lB, 2005
2: PRO,TECT DESCRIPTZON - ·
i. Or~nizmion Name Coastal Bend School for the A~s ':
2 I[oleI-Mole[ Tax t;sage lest page [:ill out all d~al applies and include o11¢ k'opy x;ith ca~'pro
Indicalc Ih~ discipline(s) that best describe Ihis reqtlesl: ~ Dance ~ 1 hea~¢r ~ Mus[~-~ Visual
~ LIICmtol'o U ,hrts-i]l Edocation ~ MLLseum ~('ulllura] ~ ~Otllh &~S~ : ~__
q Jiltlicar~ Thc CLIITCIll opcFalional btldgCl Ik~r 5OLIF OrgallJZaliOIl: check Ot circle ."
ffi A-550,(~111 or less ~ B-S50,(}(~)- S 100.(~)0 ~ ('-S 100.O00-S I tnillmn
5 x "I'ROJE(~- is delilled as: A Miigul;tr e~elli eL' a series el' reJaled ac[itiliCS. Each org:mizadOl] illH}~ apply
I,~ no more Ihan 2 projecls; die maximum tohd aniou,t thai may b~ requested is SI0.00(}.; '
Projects m~t be cmpleted width the te~ of supS: J~ 1-Decree,'31. If y~
cha~ ~e dote (only cha~e allowed]) of your ~o~ect within the gea~ .yeae~ please write
notice af the cha~e to A.C.C. Pro~ects may ~t be e~d into ~e ne~ ~ear. ~
Exce~i0ns.
u. p,.,,.icc, ~ ,,~c: 2~5 Music Proie~s/ AdmJssion'licke~ (',,s~: $~0 peF.~rson _
Wo~sho s . .
(', Dale(s) ol'c~cntlst inclu~ m lhis proJeCt: Susukl InsUre Wo~shop - Ju~ 2~26
S[~,0[C)ffS~a ~a~P- Jgn~ ~19 . Choral ~usic Pr~),~ - fg~eekS Fall Some
[. Is the lhciri~; [~l' ~cnne m CtmlpJi;nlce ~ ith the AInc~icans x~ ilh Disabilities AcE ~ No
accessihiJiK by hatldicap~d d sabled p¢rs~ ns" :"
7 [:iliJqla/ed nm]lher I)J'pel':;t~ll:s to benel]l direclly [}Oll~ th~s Pro. itel: 4~',' r -
8 Plc~c oullinc your piano Io advc~i~ ~his project: If you arc mq~/ing HOT money, include out-of<try
promotion.
P~ase see a~ed.
9. Lisl methods of tracking oul-of-to~n allendees
Please see attached.
Is this activity a performance by students in a class? x No Yes lfyes, will thcre.bc.'.a professional
performing in thc program? If yes, how long will thc protkssional perform:
(Do not answer units the activity,, is a Voulh I~rformance) ..
Organir. ntion Name Coastal Band School for tho Art~roj¢,~ {2tmsi s,,,~e 2005 Musl'c Pro~ts/
Workshops
22
Attachment for Question 8 & 9
8. Please outline your plans to advertise this project: If you are requesting HOT money, include out-of-city
promotion.
The String Omhestra Camp in June and Master Classes with a Suzuki Certified Teacher will.be announced in
news media, CCISD "Intercom", local/area newspapers and schools (Rockport, Sinton; Ingleside, Mathis) with
flyers and posters.
The Master Class/Workshop notices will be mailed to all CCISD teachers involved in the String. Program.
The same news media coverage will also he used for the 12 week Choral Music Project in the Fall.
9. List ngethods of tracking out-of town attendees.
Since this grant request is for support of educational projects with fc'w performances scheduled, tl~ number of
out of town participants from area small towns would be for tile mini--conceaLs in connection with the
workghnl:~. A form will he fill(xt om when students register to indicale their addresses, and their parents and
friends bom that area w~uld likely aRc-nd the performances. So CBSA would keep a record of attendees fi'om
the registration forms.
Organization Name: Coa~tl Bend School for thc Arts
Project (2005) Name: 2005 Mmic
Workshops
This page, question 011 only.
In tho following space please provide a complete description ofthi~ Project. Although brevity is valued, clarity
and completeness are essential! Be sure to include the project's Artistic Merit in your description of tho project.
This description will be a major component utilized during the review process. No more thin 250 words, 12
point font. (Consider the Review criteria listed on page7, Subgrant Instructions) Review Criteria: Artistic
Merit, Marketing, Project Funding. The following points will ho considered as part oftbe reciew process: Age
of Orgtmi?ation, Contributions from your Board of Directors, and tho organi?ation's three most valuable
accomplishments.
CBSA's programs of Music, Dance, and Theatre Arts fulfill a need in this community, providing accessibility to
these disciplines for many young people. ..
Music Program: On-going classes in Suzuki Violin & Flute, including a one-week intensive workshop
at the Suzuki Institute at Texas State University; the Annual Stringed Orchostra Camp
in June at Del Max College; the Choral Music Program - Kids' Chorus, Boys' and
Girls' Choirs, Mixed Chorus
Suzuki Institute: A week long intensive for studenls with classes, lectures, theory, movement rhythm
& yoga classes, sight reading, and a final concert - July 20 - 26, 2605
The South Texas Stringed Orchestra Camp. directed by Dr_ Todd Ehle, and wife Amy takes place for one week
in June with classes, g;mup performances, ,nS a closing concea't flee and open to the public, for beginning-
intermediate stringed musicians. Guest teachors conduct Master Clauses for this great learning experience and
exposure to others with the ~qme passion for music.
The Choral Music Project to be renewed again for the following age levels:
Kids' Chorus - ages 5-8 years
Boys' & Girls' Choir - ages 9-12 years
Mixed Chorus - ages 12 and older
To work with the schools whore choral music is limited arut talented children need the opportimity to ndvm~ce
their training. Classes will be on-going for 12 weeks each semester with concerts throughout the year.
Orpnizatton Name: Coastal Bend School for thc Art~
Pr~Ject (2005) Name: 2005 MustcProj~s/
Work,hops
PROJ-'ECT FJ3N~NCJ:~,L DATA
PLEA.NE NOTE
?ROVIDE ()Nkl PROJF:C [ BUDGET ONLY IN THIS SECTION
PLEASE ADD ALL COLUMNS AND ROWS WIIERE INDI( ATED (>)
REVEl,IL/ES
Reminders: lqaure "D" m the Iov, er rtghl corner represent,; I]le Iolal project E,,'ygI3 UeS assoctaled wilh ti'ds
pn'qecl Flus t'igure should equal Ihe tola] proiect ¢×l~Hdilurcs (Figure -D") shown iri Ihe Io'~,,gr righl corner of
I'art 2, I'agc 25. Gram ilium De matched v, ith cash andor m-kind ~,cr,.tces Please hole Iha! Iti-,~it?tJ~ resources
ma~ not exceed 25% of the prqi¢ct Iotal.
Part F For Actual Project R~vonues
(Rounded To Tke Nearest Dollar)
2. REVENUE~ (-'ASH CITY
Projected Earned Income
('~is Prqiec~ Only)
h Wt,rk~ht~ Fecs'Tuilions
c O~er E~ed Income {Sp~i~)
J undrais]ng
Membership~ $ -~ $
Unearned Income
k/overnmenr Grants
( I I5' SLJBtiF,,,\NT
$ s 2,500
$ ~
h. Foundation Grants (gpccil~v):
Paul & M~'y Haas Ftd. s 500 ,
Coastal Bend Commun~ FtdI 5~ I I
c Othcr Unearned Inc. (Specify)
( OIIInbLIIIOIIS: ~onsor~ S 1,000 s
Mcmhcrships S -0- $
()lhc~: $ -~ $
2,500 J
IN-KIND PROJECT TOTAL
$
S
()1 AL REX
I .0o0 I I 2. o0 II -o- I I
(Box Ii connot be more lhTIn 50% of Proje¢l Tolal)
OrBanizalion NameCoastal Bend School for the Ar't~rojecI (20~5) Name 2005 Music Projects/
Workshops ,
2,:1
PI~O4-'ECT F'ZNANCIAL DATA con't
EXPENDITURES
Expenditures must be same as revenues in each column; lc, Cash revenue S10,000; Cash expenditure must
equal SI0,000. Reminders: No trane will exceed Vt of total Dr0/ect co~t. Grant must be matt:bed with cash
and/or in-kind services. In-kind services cannol exceed Z5% of total project coal
(Round To The Nearest Dollar1
I 15XPENDITURES CASH
AffministrelJon:
Stall 5, ahlri c',
CITY
IN-KIND PROJECT TOTAL
b. Travel Expenses:
L,~L~ ~ 240 ~ $
(),h~.~ Travel/Meals $ 100 ~ ~
~r' 4,160
c. Other Ezpenses:
I ~[uipmenl Re'mai ", 150 $
I'acilitv Rcntat(sI $ -0- ~ $ __
IIIStlrallC~' S 250 $
I'rol/lOlioll S 280 ~ 250
I'rimin~ $ 235 $ $
~hippu~ $ ~ $
Supplies $ ~ $ '2~0
]-~ '340 I
D
-0_ 6.4oo I
Expenses show la there bo]res must indicale bow revenuea listed are spefll. "
Th {]pre iu the lower right corner repr~ent~ the total expendlt~r~ associated with thisproject/operation.
~ ~ IVOI'~,,pleose do oot add o~/nc/ode am/other
re~,ltr,'mER...,bO NOT CI~EA'r~ YOUR OWN FO~. use ONLY THIS FORM it
~ copied, but no changes may ~ made to lhesc fo~), , '
Organization Nme: Coastal Be~ S~I for ~e ~roject (2~5) N~: 2~5 MdsiCPr0j~s/
Wo~shops.
City of Corpus Christi 5ubgrant Program Completion Report Exhibit"Il
A seporate report is required for each project.
**Sign Oreanization Name on bottom of EA CH DaRe Subgrant Year: 2005
This Report is due January 31'~ for all projects that were funded during the previous grant c~cle. Funding Will not be
awarded for the upcoming funding cycle if completion report(s) are not received by Jan. 31, 2006.
Part A
I
Part B Refer to instruction codes to use In the blanks. Every blank must be filled In. Use only th/s form.
1. Discipline information. Choose ONE category and fill in the blanks for the program for which you were funded
and that best describes the program for which you were funded.
=
Geoeranhic/Audience information:
a-audience served
b-audience characteristics
c-total audience attendance:
d-total out-of-town attendees
e-total out-of-country attendees
List the aporoximate oercentave of the race / ethnic make-uo served bY this oroject:
Amehcan Lndian % Asian / Pacific
Mrican American % Hispanic
White % *TOTAL
Use for Audlelge .r~er~ed
R-mini area-(less than 10,000)
S-suburban area
U-urban A = all of above
%
%
%
Part C PemonnellProoram Information
Provide the actual number of individuals who participated in the project in the following spaces:
2.
3.
4.
5.
Artists who received a fee
Artists who volunteered time or work
Non-Artist volunteers
Full-time personnel
Pad-time personnel
Part D
Conferences
Festivals
Publications
Other
Activity Information List the number of events held in each category and attendance:
Commissions (original works) Exhibitions
Lectures / Demonstration performances
Open Rehearsals Master Classes
Orgll nJTntiOll name:
Project Name
Money: HOT/GF
1 lpdatexl 3/8/04
Completion Report 2005
Part E Project Summary
Description of Prelect. Were objectives met, as stated on the application form for His project?
(Be very specific and use the objectives you listed on Part 2-Project Information)
Marketing Component of Project, 1. Describe the specific promotion and marketing strategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major component of promoting tourism and hotel and convention activib/. Include promotion samples (2)
(not to exceed 8.5xl 1 - reduce size if necessary).
2-Describe your website
3-(For Hotel-Motel tax grant recipients only)
Describe the method(s) used to track out-of-town attendees (attendees that reside outside the
ten-itorial limits of the City of Corpus Christi): be VERYspeddic and detailed.
Describe your outreach and marketing strategy to ethnic communities or special constituencies,
used to promote toudsm and hotel and convention activity. Attach copies of promotion such as news
releases, invitations, and a copy of your own program. Attach any reviews you might have
received (no more than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. Additional comments about your prelect. Feel free to attach additional pages.
O~nlT~Lloa Name
Project Name
Updated 3/8/04 Completion Report 2005
Part F - 1 For Actual Project Revenues
(Rounded to the nearest ])oiler)
REVENUES
Actual Earned Income
a. Actual Ticket Sales
(This Project Only)
b. Workshop Fees/Tuitions
c. Other Famed Income (Specify)
Fundrai~ing
Membershivs
Unearned Income
a. Government Grants (Specify)
City Subm'ant
b. Foundation Grants (Specify):
CASH CITY IN-KIND
(Subgrant)
$ $ $
$ $ $
$ $ $
$ $
$
$ $
$ $
$ $
$ $
Other Unearned Inc. (Specify)
Conlxib~'tions', Sponsors &
Memberships
Other
3. TOTAL REVENUES
$
$
PROJECT TOTAL
I
$ $ $
$ $ $
$ $ $
Organizational Name:
U.mlated 3/8/04
Project Name
Completion Report 2005
Part F - 2 ACTUAL PROJECT EXPENDITURES
(Round to the nearest dollar)
1. ~XPENDITURES CASH
CITY
a. Administration:
Allowable Staff Salaries
(This project only) $ ~
Professional Fees: $ $.
Other: $ $
b. Travel Expenses:
Lodging $ $.
Other: $ $,
PROJECT TOTALS
Other Expenses
Equioment Rental $. $
Exhibition $. $.
Facility Rental(s) $. $.
Insurance $. $,
Other: $.
Promotion/ $ $.
Printin~ $ $.
Shipping $ $
Supplies $ $.
Sub-totals .....................
I
I
I
The figure in the lower right corner represents the total revenues associated with this project/operation. Please note
that in-Iffnd resources may not exceed 25% of this total. This figure should equal the total project/operation
expenditurea shown in the lower right corner of Part 2, Page 3,
(PLEASE ADD A~FACH1VIENTS AS NECESSARY TO CLARIFY EACH SECTION
OF THIS PROJECT and LABEL EACH ATTACHMENT AS TO WHAT SECTION IT APPLIES)
1~ NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER...,hr'3 NOT C.~gaTg Yf3iiO fl~dKl ~t~o~a%...USEONLYTHis
FORM - (it may be copied; but no changes size wise or otherwise).
O~nnizational Name:
I Ipdated 3/8/04
Project Name
Completion Report 2005