HomeMy WebLinkAboutC2005-138 - 1/11/2005 - ApprovedPage 1 of 8
AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
BALLET FOLKLORIC NACIONAL DE CORPUS CHRISTI ("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
The State of Texas
County of Nueces
KNOW ALL BY THESE PRESENTS:
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Chdsti, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City Manager"), and Ballet Folklodc Nacional De Corpus Chdsti ("Recipient"), a
Texas non-profit corporation, qualified as a 501(cX3) organization under 26 U.S.C.
Section 501 (c)(3).
Whereas, the City has allocated $3,892.00 in Hotel Occupancy Tax revenue ("Grant
funds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference;
Whereas, City desires to encourage and fund activities that promote the arts and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Chdsti, in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi, as the sole or contributory producer of the activities described in
Exhibit "A" ("Activities");
Whereas, City has determined that there exists a genuine need for Recipient's Arts
program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore, City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote toudsm
and the convention and hotel industry within the City of Corpus Chdsti.
II. Term. This agreement commences on the 1st day of January, 200_5 and terminates
on the 31st day of December, 2005.
2005-138
01/11/05
M2005-004 ,C.E,a~leI.Fo~kh~ric N acJo~al DeCC.ProlecledForm.~ot
Ballet Folkloric Nacional
Page 2 of 8
II1. City's Duties. City agrees to pay Recipient $3,892.00 out of revenue from the City
of Corpus Chdsti's Hotel Occupancy Tax fund for use in accordance with Section IV
below. In no event will City be liable for an amount in excess of this grant amount.
IV. Recipient's Duties. In consideration for receipt of Grant funds, Recipient agrees
to perform those activities described in the attached and incorporated Exhibit "A". This
performance shall include those activities that are eligible for funding under Section
351.101(aX4) of the Texas Tax Code and those activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible ActivitJes. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(B) the activities are in the categories of art that are eligible for funding as
described in Section 351.101(a)(4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both toudsm and
the convention and hotel industry within the City of Corpus Chdsti.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote toudsm to the City and the City's hotel and convention industry as a
goal of Reciplent's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VII. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation ("Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to verify whether the Grant funding provided to Recipient was spent
in accordance with the requirements in this Agreement. A Recipient will not be
eligible to apply for Grant funds in the next calendar year if that Recipient fails to
submit its Report within thitly (30) days following the termination of this
Agreement. This requirement will be strictly enforced. Any recommendation or
indication by the City that Recipient may be eligible to apply for Grant funds for
the next calendar year is contingent upon the timely submission of this Report;
and Recipient shall be declared ineligible to apply for Grant funds for the next
calendar year if Recipient falls to timely meet this requirement. The Report must
include the following criteria:
(A) Wdtten assurance to City that all Activities funded by the City served to
promote the arts in the community. This shall be evidenced by providing the City
with a written description of Reciplent's marketing or advertising strategy.
H:/LEG-DIR/OlgaR~Doy~e~Iotel T~x ArB Ks~20OS~30205E~C.Ballet Folklodc. Nacional. DeCC.ProtectedForm dot
Page 3 of 8
(B) For all Activities funded by the City, Recipient must submit to the City a
written estimate of the number of Recipient's Arts program attendees that reside
outside the territorial limits of the City of Corpus Chdsti. This may be
accomplished by the use of a visitor log, by tallying the number of out-of-town
billings or by listing the out-of-town mailing addresses gathered through the ticket
sales process.
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
VIII. Records Retention. Recipient must at all times dudng the terTn of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make periodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(B make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Reclpient's full
compliance with the requirements of this Agreement. Should Director determine dudng
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVII, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
Xl. Advertising. Recipient must recognize the City of Corpus Chdsti as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director with a copy of all Recipient-sponsored advertising and promotion
materials regarding its Activities.
Xll. Modifications and Assignments. No provision of this Agreement may be altered,
changed, modified, or waived.
Xlll. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XlV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
ordinances, regulations and rules of the Federal, State, Country and City govemments.
This Agreement is subject to applicable provisions of the City Charter and the City Code
of Ordinances.
XV. Non-discrimination. Recipient shall not discriminate, or permit discrimination
against any person or group of persons, as to employment or in the provision of
Page 4 of 8
services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race, religion, national origin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas. Director retains the right to take action deemed necessary by Director to
enforce this non-discrimination covenant. Violation of this provision will result in the
immediate termination of this Agreement.
XVI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Christi, its officers, employees, representatives, licensees, and
invitees ("indemnitees") against any and all liability, damage, loss,
claims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
claims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
remotely, wholly or in pert, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the pert of lndemnitees or Recipient, or
Reclpient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees perticipeting in or observing
Recipient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitees or Recipient, or
Reclpient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
government order of any kind. Further, Recipient will indemnify and
hold harmless Indemnitees where injury or damage results or arises
out of the exercise or rights or performance of obligations created by
this Agreement.
These terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
negligence, or concurrent negligence of Indemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
final resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
expenses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
XVII. Termination.
(A) The Ci~ may terminate this Agreement for any of the following reasons:
Page 5 of 8
(1) The City may immediately terminate the Agreement due to any
violation by Recipient of section XIV or X'V of this agreement.
(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit "A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the perTnitted applications of tax
revenue under Section 351.101(a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days written notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101(a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a written modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Recipient's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Recipient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
wdtten notice to City. If Recipient cheeses to ten'ninate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVlll. Severability. If any term or provision of this Agreement or its application to a
person or circumstance is determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XlX. Force Majeure. With respect to any duties, obligations, or covenants (but not
including the Completion Report required by Section VTI) to be performed, or
consideration to be provided to either party dudng the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: stdke, lockout, breakdown, accident, order or regulation of any govemmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency. The time when that duty, obligation, or covenant must be
h:'J-Eg-DlR~OlgalR~y~e~Ho[et Tax Arls KS~005'~30205DC.E, alleL FolklOr~.Nacl(mai. D~CC Pro[ec[edForm.dm
Page 6 of 8
performed or consideration must be provided will be extended for a pedod of time
equivalent to the delay due to the cause beyond the control of the party obligated.
XX. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in writing and must be
delivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5) fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or ovemight express delivery service in the manner described above
will be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carder. Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to:
Ifto Ci~:
City of Corpus Chdsti
Director, Parks & Recreation
P. O. Box 9277
Corpus Chdsti, TX 76469-9277
(361) 880-3461
If to Recipient:
Ricardo Villa, Artlsic Director
Ballet Folkloric Nacional Da Comus Christi
4411 Gollihar Road
Corpus Christi, Texas 78411
(361) 854-6528
Either party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Reclpient's address has changed.
XXl. Waivers. The failure of either party to complain of any act or omission on the part
of the other party, no matter how long the same may continue, will not be deemed a
waiver by said party of any of its dghts as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
either party at any time, express or implied, will be taken to constitute a waiver of any
subsequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
understood that the City may at any time avail itself of its remedies under this
H:!LEG-DIR\O~aR\Doyte~HoIel Tax A~LS KS~2005~30205DC Ballet. Fc~kk~-ic. Nacional DeCC.ProtectedFom~ dot
Page 7 of 8
Agreement, including the right to terminate the Agreement on account of breach or
default.
XXlI. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the parties regarding the subject matter described in this
Agreement. No other wdtten documents or oral representations will have any force or
effect on the subject matter of this Agreement.
XXlII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement.
Exec~9~ir~:lluplicate, each of which will be considered an original, on the //
of /u/u , 2005.
ATTEST:
. day
A/~ED: 26 February 2005
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
Printed Name
Commission Expires
STATE OF TEXAS
COUN'rY OF NUECES
This instrument was acknowledged before me on /['t~(-'1/~'% (I ,2005, by
George K. Noe, City Manager of the City of Corpus Chdsti, a Texas home-rule
mun~]pal
corporationj?~__.__ bede of the ~ration.
Nota~ Public, State 5f Texas
H:/LEG-DIR\O~aF~Doy~e~Holel Tax Arts Ks~2005~030205DC Ballet. Fc~klodc NacJonaI.DeCC.Prolect~dForrn.dot
Page 8 of 8
FOR RECIpIEnt'
Ricardo Villa [Name]
Artisic Director FFitle]
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me op /'~,,'~ .,~C/-/- ~/~ ,2005, by
Ricardo Villa, Artisic Director, Ballet Folklodc Nacional De Corpus Christi, a Texas non-
profit corporation, qualified as a 501(cX3) organization under 26 U.S.C. Section
501 (c)(3), on behalf of the corporation.
-N~tary Public, State of Texas ,' ~.,,~
Printed Name
JEANNIE HOLLAND
NO~y Pubic, Slole oi' ~exo.s
My Commm~on E.x~ms
O~ober 17. 2005
Commission Expires
200§ ART SUB~RAkIT PRO~'~RAM
PART Z: PRO,TECT DESCi~PT'J:ON
1. Organization Name BALLET NACIONAL
2. Hotel-Motel Tax Usage Test page. Fill out all that applies and include one copy with each Project.
3. Indicate the discipline(s) that best describe this request: X [2Dance [2heater X [~lusic Visual Arts
[] Literature [] Arts-in-Education [] Museum X []Cultural [] Youth Arts
4. Indicate the current operational budget for your Org~,-fization: check or circle
[] A-$50,000 or less X B-$50,000-$100,000 [] C-$100,000-$1 million
5. A "PROJECTn is defined as: A singular event or a series of related activities. Each organization may apply
for no more than 2 projects; the maximum total amount that may be requested is $10,000.
P~ojects must be completed within the term of support: ,Tanuary l-December 31. ]:f you
chanae the date (only change allowed) of you~ I~oject within the g'ant year, please w~i~ .
notice of the change to A.C.¢. P~oJects may not be extended into the next year. No~J~
Exceptions.
6. A.
B.
C.
D.
E.
This is Project # I ofatoh~lof 2 applications_ $$ requested: $6,500.00
Project Title: NOCHE DE GALA 2005 Admission/ticket Costs :_$ 8.00 - $15_00
Date(s) of event(s) included in this project: FEBRUARY 26, 2005 3 P.M. & ? P.M.
The Project/Exhibition/Artist for wkich funding is being sought is confirmed? YES
Is the facility or venue in compliance with the Americans with Disabilities Aot? YES
(Please see Attachment A to fids application, a statement of the Arts & Cultural Commission's
position on Accessibility). If "No", what are you as an organization going to db to insure
accessibility by handicapped/disabled persons?
7. Estimated number of persons to benefit directly from this Project: 8,000
Please outline your plans to advertise this project: If you axe requesting HOT money, include out-of-city
promo6on.
As you notice from the Ballet Nacional's expenditures listing, we spent a sizable mount of our budget
on advertisement.
Advertisement is placed in:
1) the local newspaper, Caller Times
2) all TV Stations
3) all Radio Stations . .
4) the magazine" the Visitor's Guide" for out of city promotion
Posters and R~a~k Cards are posted and distributed at all tourist information outlets such as hotels airport...
News Release are sent to all Schools and Neighborhood Recreation Centers
9. List methoch of tracking out-of-town attendees.
We compiled names and addresses of all out of town attendees when they called in to reserve or buy
tickets. We also set up a table at the Lobby of the Selena Bayfront Auditorium prior and during
performances for out of towners to sign their names.
10. Is this activity a performance by students in a class?_NO If yes, will there be a professional performing
in the program? If yes, how long will the professional perform: __ (Do not
answer unless the activity is a youth tmrformance)
This page, question #11 only.
In the following space please provide a complete description of this Project_ Although brevity is valued, clarity
and completeness are essential! This description will be a major component utilized during the review process.
No more than 250 words, 12 point font. (Consider the Review criteria listed on page 7, Subgrant Instructions)
Review Criteria: Artistic Merit, Marketing, Project Funding. The following points will be considered as part of
the review process: Age of Organization, Contributions from your Board of Directors, and the organization's
three most valuable accomplishments
True to its format for the last 22 years, Noche de Gala presents the Hispanic world in a classical, and symphonic
setting, by coalescing the classical, the traditional and the contemporary of its culture and ai't. This production
creates an ambiance so as to make its concerts an un/que experience of personal enjoyment as well as educational.
Noche de Gala 2005 will open with Beethoven's Fifth Symphony, a piece expressly choreggraphed for our dance
company by our Artistic Director, Ricardo Villa_ It premiered a few years ago and was greeted with great
enthusiasm. From our permanent repertoire we will restage an old time favorite "Bolero" by Maurice Ravel with
complete new sets and costumes.
The showcase of this year's Noche de Gala epitomized the best of Classical Spanish Music and Dance of the 20th
century: "El Concierto de Aranjuez" by Joaquin Roddgo. Mr. Ricardo Villa, during his tenur4 as Director of the
Ballet National de Espana choreographed this Ballet to celebrate the coronation of Juan Carlo/r, King of Spain.
Also a dance suite from the opera "Carmen" will share the spotlight.
Not to leave Mexico behind in this evening of Hisparfic Classical Music and Dance, we will present "Huapango"
by Mexico's finest classical composer, Jose Pablo Moncayo. Our Resident Choreographer, Jennifer Mitchell,
choreol~'aphed this Ballet exclusively for Ballet Nacional.
Guest mists include Carlos Morales and Aaron Flores bom" Voces y Guitarras" and Local celebrity Antonio
Ortiz.
City of Corpus Christi Subgrant Program Completion Report
A separate report is required for each project.
**Sign Ort~anization Name on botlom of EACH oa~e Subgrant Year: 2005
This Report is due January. 31'~ for all projects that were funded during the previous grant cycle. Funding will not be
awarded for the upcoming funding cycle if completion report(s) are not received by Jan. 31, 2006.
PartA
Part B
I.
Part C
Part D
Conferences
Festi~'als
Publications
Other
Refer to instruction codes to use in the blanks. Every blank must be filled in. Use only this form.
Discil~line information. Choose ONE category and fill in the blanks for the program for which you were funded
and that best describes the program for which you were funded.
Geovraehic/Audience information:
a-audience served
b-andience characteristics
c-total audience attendance:
d-total out-of-town a~tendees
e-total out-of-country attendees
List the approximate percentaee of the race / ethnic make-ul~ served b~, this project:
American Indian % Asian / Pacific
African American % Hispanic
White % *TOTAL
Personnel/Pro~ram Information
Use fo~ Aqdle~e ~r~ed
R-rural area-(less than 10,000)
S-suburban area
U-urban A = all of above
%
%
%
Provide the actual number of individuals who participated in the project in the following spaces:
2.
3.
4.
5.
Artists who received a fee
Artists who volunteered time or work
Non-Adist volunteers
Full-time personnel
Part-time personnel
Activity Information List the number of events held in each category and attendance:
Commissions (original works) Exhibitions
Lectures / Demonstration Performances
Open Rehearsals Master Classes
Organization name:
Pr~t Name
Money: ltOT/GF
Completion Report 2005
Part E
1.
Project Summary
Descrlotlon of Project. Were objectives met, as stated on the application form for this project?
(Be very specific and use the objectives you listed on Part 2-Pmjec~ lnfon'~ti~n~
Marketing Component of Project,I- Describe the specific promotion and marketing strategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major component of promoting toudsm and hotel and convention activity. Include promotion samples (2)
(not to exceed 8.5xl 1 - reduce size if necessary)
2-Describe your website
3-(For Hotel-Motel tax grant recipients only)
Describe the method(s) used to track out-of-town attendees (attendees that reside outside the
territorial limits of the City of Corpus Christi): be VERY specific and detailed.
Describe your outreach and marketing strategy to ethnic communities or special constituencies,
used to promote tourism and hotel and convention activity. Attach copies of promotion such as news
releases, invitations, and a copy of your own program. Attach any reviews you might have
received (no more than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. Additional comments about your prolect. Feel free to attach additional pages.
Organization Name
U'.r~tat ed 3/8/04
Project Name
Completion R~ort 2005
Part F - 1 For Actual Project Revenues
(Rounded to the nearest Dollar)
REVENUES CASH
Actual Earned Income
a. Actual Ticket Sales $
(This Project Only)
b. Workshol~ Fees/Tuitions $
c. Other Earned Income (Specify)
Fundrai~ing
Memberships
Unearned Income
a. Government Grants (Specify)
Cit~' Sub,rant
Foundation Grants (Specify):
$
$
CITY
Subgrant)
$
$ $
$ $ $
$ $
$ $ $
IN-KIND
$
$
$
$
PROJECTTOTAL
I I
Other Unearned Inc. (Specify)
Con~ibutions; Sponsors & $ $ __ $
Memberships $ $ $
Other $ $ $
Organizational Name:
U.v~:lale d 3/8/04
Project Name
Completion Re.rmrt 2005
Part F - 2 ACTUAL PROJECT EXPENDITURES
(Round to the nearest dollar)
1. EXPENDITURES CASH
CITY
a. Administration:
Allewable Staff Salaries
/1-his pro~ect onty~ $ x.xxxxxx
Professional Fees: $ $
Other: $ $
b. Travel Expenses:
Lodging $ $
Other: $ $
$
$
$
5;
5;
PROJECT TOTALS
Other Expenses
Eauioment Rental $ $ 5;
Exhibition $ $ $
FaciliW Rental(s) $ $ $
Insurance $ $. $
CVther: 5; $ $
Promotion/ $ $ $
Printiol~ $ $. $
Shipping $ $ $
Supplies $ $ $
Sub-totals .............................
TOTAL EXPENDITURES
I I
The figure in the lower right corner representa the total revenues associated with this projecffoperation. Please note
that in-Mnd resources may not exceed 25% of this total. This figure should equal the total project/operation
expenditures shown in the lower right corner of Part 2, Page 3.
(PLEASE ADD ATTACHMENTS AS NECESSARY TO CLARII*Y EACH SECTION
OF THIS PROJECT and LABEL EACH ATTACltMENT AS TO WHAT SECTION IT APPLIES)
· NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER... I~t3 NOT C~FATF vt~lt~} tnuu~a I=t'}D~;....USE ONLYTHIS
FORM - (it may be copied; but no changes size wise or otherwise).
Organizational Name:
1 lpdated 3/8/04
Project Name
Completion Report 2005
INSTRUCTIONS FOR COMPLETION REPORTS
· (Use the following codes to complete blanks, section B1, B2a, and B2b)
1. Part B
DISCIPLINE INFORMATION
Choose one category which best describes
the program for which you were funded and fill in
the blanks in Sec. B1 Examples- using the
categories below:
A Jazz Festival 0 2 F
A conference of traditional storytellers 1 2
01 DANCE (see Theatre for more)
A. Ballet B. Ethnic / Jazz C .Modern
02 MUSIC
A. Band B. Chamber
C Choral D. New
E. Ethnic F. Jazz
G. Popular H. Recital
I. Orchestral
03 OPERA / MUSIC THEATRE
A. Opera B. Musical Theatre
04 THEATRE
A. Theatre B. Youth Theatre
C. Puppet
05 VISUAL ARTS
A. Experimental B. Graphic
C. Painting D. Sculplure
06 DESIGN ARTS
A. Architecture E. Interior
B. Fashion F. Landscape
C. Graphic G1 Urban
D. Industdat
07 CRAFTS
A. Clay B. Fiber
C. Glass D. Leather
E. Metal F. Paper
G. Plastic H. Wood
I. Mixed Media
08 PHOTOGRAPHY
09 MEDIA ARTS
A. Film C. Video
B. Audio
10 LITERATURE
A. Fiction C. Playwdting
B. Non-fiction D. Poetry
11 INTERDISCIPLINARY
(More than one discipline in a
single work)
FOLK ART
12 MULTI-DISCIPLINARY
(Pedaining to more than one arts discipline)
2a. AUDIENCE SERVED
Choose one category which best describes the
majority of people served by this project and fill in
(he blanks in Section B2a. Examples: An arts and crafts festival A
Inner city art after school project U
R Rural Areas (population less than 10,000)
S Suburban Areas
U Urban A All of the Above
2b. AUDIENCE CHARACTERISTIC
Choose the categories which best
describe the audience which participated in
the program for which you were funded and
list in the blanks of Section B2b. Use no
more than six categories. (G-General
indicates that the audience make-up
includes a broad spectrum of the categories
listed below and is not a specialized
audience. G can be included in conjunction
with a spedalized population.)
Example~
Community Theatre tour G
Museum Art After School C Y B H W
Deaf Dance residency G_. D__
A Asian / Pacific Islander
B Black C Child
H Hispanic
N Amedcan Indian/Alaskan Native
W White G General
Y Secondary school student
U College, UniversibJ Student
S Senior citizen
E Mentally or psychologically impaired
D Headng impaired
Q Visually impaired
P Otherwise physically impaired
I Institutionalized(other than correctional
J Institutionalized (correctional)
V Veteran
F Women Organization Name/Project
apdat~l 7./04
GENERAL INFORMATION:
Organization name/Project name must be on the bottom of each page.
On page 1 indicate whether the organization applied for HOT money or General Fund money.
Page 2, Part E, 2: Marketing for H-M Tax Recipients:
HOT tax recipients MUST fill in this portion of the Completion Report. Be sure to provide
backup samples of publicity.
REVENUES:
List City Subgrant rec uest amount in center column, under "CITY", Unearned Income, a.
Government Grants.
The "TOTAL" figure ~n the lower right corner on Page 3 represents the total revenues
associated with this project. This figure should equal the total project expenditures shown in
the lower right corner of Part 2, Page 4.
EXPENDITURES:
a. Administration:
Allowable Staff Salaries: salaries of people who are on the organization's payroll
and who worked on this particular project.
Professional Fees: Payment or stipend Artists received, but who are not on the
regular payroll of the organization.
In-kind services:
P~ease note that in-kind resources may not exceed 25% of the project total.
Remember: No grant will exceed ½ of total prelect cost. Grant must be
matched with cash and/or in-kind se~ices.
updat~ 2/o4 2