HomeMy WebLinkAboutC2005-140 - 1/11/2005 - ApprovedPage 1 of 8
AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
UNITED STATES CATHOLIC CONFERENCE DBA CATHEDRAL CONCERT SERIES
("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
The State of Texas
County of Nueces
KNOW ALL BY THESE PRESENTS:
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Chdsti, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City ManageF), and United States Catholic Conference dba Cathedral Concert Sedes
("Recipient"), a Texas non-profit corporation, qualified as a 501(cX3) organization
under 26 U.S.C. Section 501(c){3).
Whereas, the City has allocated 971464 in Hotel Occupancy Tax revenue ("Grant
funds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference;
Whereas, City desires to encourage and fund activities that promote the arts and in
doing so serve to promote toudsm and the convention and hotel industry within the City
of Corpus Chdsti, in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
doing so serve to promote toudsm and the convention and hotel industry within the City
of Corpus Chdsti, as the sole or contributory producer of the activities described in
Exhibit "A" ("Activities");
Whereas, City has determined that there exists a genuine need for Recipient's Arts
program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore, City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote toudsm
and the convention and hotel industry within the City of Corpus Christi.
II. Term. This agreement commences on the Ist day of January, 2005 and terminates
on the 31s~ day of December, 2005.
2005-140
0!/11/05
M2005-004
Catholic Conference
Page 2 of 8
III. City's Duties. City agrees to pay Recipient $7,464 out of revenue from the City of
Corpus Chdsti's Hotel Occupancy Tax fund for use in accordance with Section IV
below. In no event will City be liable for an amount in excess of this grant amount.
IV. Recipient's Duties. In consideration for receipt of Grant funds, Recipient agrees
to perform those activities described in the attached and incorporated Exhibit "A". This
performance shall include those activities that are eligible for funding under Section
351.101(a)(4) of the Texas Tax Code and those activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible Activities. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(B) the activities are in the categories of art that are eligible for funding as
described in Section 351.101(aX4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both tourism and
the convention and hotel industry within the City of Corpus Chdsti.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote tourism to the City and the City's hotel and convention industry as a
goal of Reclplent's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VII. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation ('Director') a completion report CReport"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to vedfy whether the Grant funding provided to Recipient was spent
in accordance with the requirements in this Agreement. A Recipient will not be
eligible to apply for Grant funds in the next calendar year if that Recipient fails to
submit its Report within thirty (30) days following the termination of this
Agreement. This requirement will be strictly enforced. Any recommendation or
indication by the City that Recipient may be eligible to apply for Grant funds for
the next calendar year is contingent upon the timely submission of this Report;
and Recipient shah be declared ineligible to apply for Grant funds for the next
calendar year if Recipient fails to timely meet this requirement. The Report must
include the following cdteda:
(A) Written assurance to City that all Activities funded by the City served to
promote the arts in the cemrounity. This shall be evidenced by providing the City
with a wdtten description of Recipient's marketing or advertising strategy.
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(B) For all Activities funded by the City, Recipient must submit to the City a
wdtten estimate of the number of Reciplent's Arts program attendees that reside
outside the territorial limits of the City of Corpus Chdsti. This may be
accomplished by the use of a visitor log, by tallying the number of out-of-town
billings or by listing the out-of-town mailing addresses gathered through the ticket
sales process.
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
VIII. Records Retention. Recipient must at all times dudng the term of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make pedodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(B make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Reclpient's full
compliance with the requirements of this Agreement. Should Director determine dudng
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVII, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
Xl. Advertising. Recipient must recognize the City of Corpus Chdsti as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director with a copy of all Recipient-sponsored advertising and promotion
materials regarding its Activities.
XlI. Modifications and Assignments. No provision of this Agreement may be altered,
changed, modified, or waived.
Xlll. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XlV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
ordinances, regulations and rules of the Federal, State, Country and City governments.
This Agreement is subject to applicable provisions of the City Charter and the City Code
of Ordinances.
XV. Non-discrimination. Recipient shall not discriminate, or permit discrimination
against any person or group of persons, as to employment or in the provision of
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Page 4 of 8
services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race, religion, national origin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas. Director retains the dght to take action deemed necessary by Director to
enforce this non-discrimination covenant. Violation of this provision will result in the
immediate termination of this Agreement.
)(VI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Christi, its oi~cers, employees, representatives, licensees, and
invitees ("indemnitees") against any and all liability, damage, loss,
claims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
claims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
remotely, wholly or in part, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the part of lndemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees participating in or observing
Recipient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
government order of any kind. Further, Recipient will indemnify and
hold harmless Indemnitees where injury or damage results or arises
out of the exercise or rights or performance of obligations created by
this Agreement.
These terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
negligence, or concurrent negligence of Indemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
final resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
expenses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
XVII. Termination.
(A) The City may terminate this Agreement for any of the following reasons:
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(1) The City may immediately terminate the Agreement due to any
violation by Recipient of section XIV or XV of this agreement.
(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit "A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the permitted applications of tax
revenue under Section 351.101(a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days wdtten notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101(a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a wdtten modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Recipient's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Reclpient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
wdtten notice to City. If Recipient chooses to terminate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVlll. Severabillty. If any term or provision of this Agreement or its application to a
person or circumstance is determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XlX. Force Majeure. With respect to any duties, obligations, or covenants (but not
including the Completion Repor~ required by Section VII) to be performed, or
consideration to be provided to either party during the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: stdke, lockout, breakdown, accident, order or regulation of any governmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency. The time when that duty, obligation, or covenant must be
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performed or consideration must be provided will be extended for a period of time
equivalent to the delay due to the cause beyond the control of the party obligated.
XX. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in wdting and must be
delivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5)fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or overnight express delivery service in the manner described above
will be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carder. Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to:
If to City:
City of Corpus Chdsti
Director, Parks & Recreation
P. O. Box 9277
Corpus Chdsti, TX 78469-9277
(361) 880-3461
If to Recipient:
Mr. Lee Gwozdz, Executive Director
United States Catholic Conference dba Cathedral Concert Series
505 N. Upper Broadwav
Corpus Christi, Texas 78401
(361) 888-6520
Either party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Recipient's address has changed.
XXl. Waivers. The failure of either party to complain of any act or omission on the part
of the other party, no matter how long the same may continue, will not be deemed a
waiver by said party of any of its dghts as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
either party at any time, express or implied, will be taken to constitute a waiver of any
subsequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
understood that the City may at any time avail itself of its remedies under this
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Agreement, including the dght to terminate the Agreement on account of breach or
default.
XXlI. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the parties regarding the subject matter described in this
Agreement. No other wdtten documents or oral representations will have any force or
effect on the subject matter of this Agreement.
XXlII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement. ~/
ExeclJ~t~_in d~Jplicate, each of which will be considered an original, on the /~ day
o, ,2005.
Armando Chapa, CH SecrL=ftary G~l'rg~YK. Nee, City Manager
APPROVED: 26 February 2005
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
STATE OF TEXAS
This instrument was acknowledged before me on ,2005, by
George K. Nee, Ci~Manager of the Ci~ of Co~us C ~dsti, a Texas home-role
mun~~~a, of the ~ration.
~ ...........................
ublic, State of lexas
Commission Expires
Page 8 of 8
Executive Director ITitlel
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on L/'~ S ,2005, by
Lee Gwozdz, Executive Director, United States Catholic Conference dba Cathedral
Concert Series, a Texas non-profit corporation, qualified as a 501(c)(3) organization
undej; 26 U.S.C. Section 501 (c)(3), on behalf of the corporation.
Nota~l(~-'ublic, State of G~exas
Pdnt~t Name '--,' ~*='~.:':~:.£ No[ary Public, Stale olTexa~,
.r AUgUll lB, 2005
Commission Expires ~-
Exhibit A
PART 2; PRO~ECT DESCRIPTI~ON
1. OrganiT~tJon Name ~rhe Cathedral Concert Seriea
2. Hotel-Motel Tax Usage Test page. Fill out all that applies and include on~ copy with ea~l~
3. Indicate the discipline(s) tl~t best describe this request: r-lDmace I~Theater ~l~Musib~ V-~u'alArts
[] Lite_rotate [] Arts-in-Educatton [] Musettm [] Cultural [] Youth Arts
4. Indicate the current operational budget for yo~ Organization: check or circle
[] A-$50,000 or less ~f~B-$50,000-$100,000 [] C-$100,000-$1 million
5. A "t'ROJEcT' ~ defined as: A singular event or a series of related activities. Each organization may apply for
no more than 2 projects; the max~trom total amount that may be requeated is $l O,O00.
ProJects must be completed within the term of support: ,Tanua~y 1-December 31. l:f you
chonqe the dote (only change allowea') of your I~'oJect within the grant year, please write[}
notice of the change to A.C.C., ProJects may not be extended into the next y~.
~xceptions.
6. A.
B.
C.
D.
E,
This is project # 1 ofatotalof I applications. $$ requested $10.000
Project Title: Thc 21 st Resound~ Season Admi~qon/tieket Costs: $0.~
C. Date(s) of event(s) incl. a~ in th~ project: January 2005 to Decemb~ 2005
The Project/Exl~bifion/Artist for which fimti~ is being sought is con~m~aed? Yes No
Is the f~illty or venue in complian,~ ~ tfl~ ~m~ficens ~ Disahili1:ies Act? ¥~ No
(Please see Attaekment Ato this appIic~at!nn, a statement of the Arts & Culttmal Commi~ioa's
position on Accessibility). If"No", what axe you ae an organization going to do to imure
acee~'b'flity by handicapped/disabled persons?
7- Estimated mmaber of persons to betmfit directly :~om this Project: 3,000
8. Please outli~e you~ pl,n~ to advert~ ~ project: If you are reque~n~ HOT mo~y, ~lude out-of-city
pron~tion.
In early fall or late s~,mn~r a ws~ ma,~in~ of 6,000 brochures officially
collected }om th~ previous sea~ons and include local and San Antonio, Houston, Dallas, and other Texas cities.
Our W'mter Te-~n~ also receive brochures and many alter their plans to conform to our eoncer~ schedule. Texas
Highways Mags:~ne, Texas Monthly, Ttavelhost, Texas Commission on the Arts, Visitor's Guide, and the new CC
Daily receive advance notice of the sen~om The Valley Tou~ Company o~en arranges group tom's around the
season South Texas Catholic reaches 25,000 hou~ehol& twice a mnnfla, and carries the sen.son caI~r ns does
the web ske GiCCN.org.
9. List met~ds of U'n~lcing out-of-town atte,~es.
We actually count heads aM ~k out-of-tom to fill out a form to be added to the maillist. The patrons who
agree will ~eceive rn~ir~ during the season We ate also trying ~o send emnil~. This only works as long as the
ema{l~ remain cllrrollt.
10. Is this activit7 ~ p~forrnanee by students in a cl_a~q? x No __ Yes If yes, will th, re ~ a Pr°fession~l
p~for~in, S ia tl~ pro~m? If yes, how lm~ will tl~ professior~l perfor~
(Do not ~n~wer unle,~ the ~1vit, L~
O~ganiz~a name: The Cathedral Concert Sefles
2005 Pat Subgnmt Application' 22
This page, question #11 only.
In the following space please provide a complete description of this Project. Although brevity is valued, clarity
and completeness are essential! This description will be a major component utilized during the review process.
No more than 250 words, 12 point font. (Consider the Review criteria listed on page 7, Subgrant Instructions)
Review Criteria; Artistic Merit, Marketing, Project Funding. The following points will be considered as part of the
rev/ew process: Age of Organization, Contn-butions fi.om your Board of Directors, and the organi?ation's three
most valuable accomplishments
· Explain the project's Artistic Merit:The Cathedral Concert Series brings to Corpus Christi world renowned
artists, many of whom are in the midst of national and international tours when they agree tO perform in the
resounding space of Corpus Christi Cathedral The choirs of Corpus Christi Cathedral are world'renowned
in themselves, having performed for the Pope on several occasions. In addition they have been invited to
perform at national conventions and appeared as a guest choir at Crystal Cathedral in Orange, CA. These
same choirs are a major part of The ,a, nmml Holiday Spectacular presented on the feast of The Epiphany.
· Why is this important to the community The Cathedral Concert Series has raised the level of artistic
presentations by brining in natiohally and internationally known artists, who are at a much higher artistic
level than any other brought to Corpus Christi in the past. Adults and youth are exposed to exceptional
talent, that may lead to a different career path, or for that time improve their individual lives. Art can be a
part ora total package when individuals and indust~ are thinking of relocating in South Texas.
· Benefits to those served The Cathedral Concert Series benefits the patrons by giving them an opportunity to
enjoy artists at their very best. Because the series is NO CHARGE, no one should miss a performance
because of lack of financial resources. All are welcome to the concert as well as the reception following.
The City of Corpus Christi also benefits because the concert goers often have dinner in the local
restaurants and the out-of-towners use the hotels.
PRO,]'ECT F'rNANC'~AL DATA
PLEASE NOTE
PROVIDE ONE PROIECT BUDGET ONLY IN TIT[q SECTION
PI,EASE ADD Al J, COLUMNS AND ROWS W1TERE INDICATED (>).
REVENUE5
Reminders: Figure "D" in the lower fight coraex represents the total project revenues associated with th/s project.
This figure should equal the total project expenditures (Figure "D") shown in the lower right comer of Part 2,
Page 25. Grant mu,st be matched with cash and/or in-kind services. Please note that in-ki~dresources may not
exceed 25% of the project total.
Part F
2_
b.
For Actual Project Revenuee
REVENUES
Projected Eerned Income
E~timot~l Ticket Salce
(This ProJect O~y)
Work. shoo F~c~/Tu/tiom
Other Earned Income (Specify)
Fundraisirm
Memlx~him
(Rounded To The Nearest Dollar)
CASH CITY
(~ ~m)
IN-KIND PROJECT TOTAL
$20.000 $ $
$ $ $
$500
$
I .;1500
Unearned Income
a. Government Granta (Specify):
C1TY SUBORANT $ $10,090 $
TCA $2.000 $ $
b. Foundation Orantz (Specify):
CBCF $2,000 $ $
Oth~ Unam~ k~. (Sp~iCy)
Contributions; sponsors corp$ 10.000 $ $
Membcrslljps Circle $~10,000 $
Other, S $ $
TOTAL REVENUES
A a~ c
(Box B'cannot be more tl~ 50% of Project Total)
The Cathedral Concert Series 2005 Arts Subgraut :Application 23
PRO~ECT FZNANCZAL DATA con't
EXPENDr'rURE5
Expenditures must be same as revenues in each column; ie, Cash revenue $10,000; Cash expenditure must
equal $10,000. Reminders: No erant will exceed ~ of total oroiect cost- Grant must be matched with cash
and/or in-kind services. In-kind services cannot exceed 25% of to~al project cost.
(Round To The Nearest Dollar)
1. EXPENDITURFS CASH
a. Administration:
Allowable Staff Salaries
(Thi~ project only-Pg.12 )
Professional Fee~
Other:
CITY
10,000 Sxxxxxxxx $
5,000 $ $
15,000 510,000 $
$30,000 ~1_ $10,000 ~t
IN-KIND PROJECT TOTAL
b. Travel Expenses:
Lodoin~. 5 5 5
Other: oDigians $1,000 $ $
~ $40,000 [
c. Other Expenses:
Eauioment Rcr~l
Exhibition
FaciLity Rental(s)
~romotion
Stmolie~
Uti~Li~i~
Other:
I ~,oo0 ~-~
$
$.
5
5
$1,OO0
5 l,O00
$ 5O0
$
$
511.000
$13,500
TOTAL EXPENDITURES [ $~,.g00 ~ $10,000 ]~
Expenses show in these bOXes must indicate how revenues listed are spent.
$1,000
The figure in the lower right ~oruer represenl~ the total expenditures associated with thisproje~t/operaiJo..
· · NO~...please do not add.or include any other material with
this report, thank you.
REMEMBER....DO NOT CREA~ YOUR OWN FO~5. USE O~Y Tins FO~ - (~ ~y
The Cathedral Concert Series 2005 Arts Subgrant Application 24
City of Corpus Christi Subgrant Program Completion Report F~ibit'El'
A separate repo~ is required for each project.
' **Sign Organization Name on bottom of EACH pace Subgrant Year: 2005
This Report is due January 31't for all projects that were funded during the previou~ grant cycle. Funding will not be
awarded for the upcoming funding cycle if completion report(s) are not received by Jan. 31, 2006.
Part A
Part B Refer to Instruction codes to use in the blanks. Every blank must be filled in. Use only this form.
1. Discipline information. Choose ONE category and fill in the blanks for the program for which you were funded
and that be~t describes the program for which you were funded.
Part C
Part D
Conferences
Festivals
Publications
Other
Geoeraohic/Audience information:
a-audience served
b-audience characteristics
c-total audience attendance:
d-total out-of-town attendees
e-total out*of-country attendees
List the approximate percentuee of the race / ethnic make-up served by this project:
American Indian % Asian / Pacific
African American % Hispanic
White % *TOTAL
PemonneUProgram Information
Use for AqOience Served
R-mini arca-(lcss than 10,000)
S-suburban area
U-urban A = all of above
%
%
%
Provide the actual number of individuals who participated in the project in the following spaces:
1. Artists who received a fee
2. Artists who volunteered time or work
3. Non-Artist volunteers
4. Full-time personnel
5, Part-time personnel
Activity Information List the number of events held in each category and attendance:
Commissions (original works) Exhibitions
Lectures / Demonsfa'ation Performances
Open Rehearsals Master Classes
Organization name:
Project Name
Money: HOT/GF
Updated 3/8/04 Completion Report 2005
Part E
Project Summary
Description of Prolect. Were objectives met, as stated on the application form for this project?
(Be very specific and use the objectives you listed on Part 2-Project Information)
Marketing Component of ProJecL1- Describe the specific promotion and marketing sb'ategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major component of promoting toudsm and ho[el and convention activity. Include promotion samples (2)
(no[ to exceed 8.5xl 1 - reduce size if necessary).
2-Describe your website
3-(For Hotel-Motel tax grant recipients only)
Describe the method(s) used to track out-of-town attendees (attendees that reside outside the
territorial limits of the City of Corpus ChdslJ): be VERY specific and detailed.
=
Describe your outreach and marketing strategy to ethnic communities or soeclal constituencies,
used to promote tourism and hotel and convention activity. Attach copies of promotion such as news
releases, Invitations, and a copy of your own program. Attach any reviews you might have
received (no mere than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. Additional comments about vour orolect. Feel free to attach additional pages.
Organization Name
Updated 3/8/04
Project Name
Completion Report 2005
Part F - 1 For Actual Project Revenues
('Rounded to the nearest Dollar)
REVENUES
Actual Earned Income
a. Actual Ticket Sales
(This Project Only)
b. Workshop Fees/Tuitions
c. Other Earned Income (Specify)
Fundraising
Memberships
Unearned Income
a. Government Grants (Specify)
City Subm-aat
b Foundation Grants (Specify):
CASH CITY
(Subgrant)
$ $
$ $
$ $
$ $
I
$ $
$ $
$ $
$ $
Other Unearned Inc. (Specify)
Contributions: Soonsors &
Membershios
Other
PROJECT TOTAL
3. TOTAL REVENUES
$
$
$
$
$
$
$
$
I I
$ $ $
$ $ $
$ $ $
I
Organizational Name:
IJpdated 318104
Project Name
Completion Report 2005
· 1,
Pa~ F-2 ACTUAL PROJECT EXPENDITURES
I~XPENDITURES
Administration:
Allowable Staff Salaries
(This project on[y)
Professional Fees:
Other:
(Round to the nearest dollar)
CASH CITY
xxxxxxx
$
b. Travel Expenses:
Other:
$
$
$
$ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $
$ $
$ $ $
$ $ $
PROJECT TOTALS
Other Expenses
E~luivment Rental
Exhibition
Facility Rental(s)
Insurance
Other:
Promotion/
Print[n,,
Shivvm~
Supplies
Sub-totals ................
The figure in the lower right corner represents the total revenues associated with this project/operation. Please note
that in-Mhd resources may not exceed 25% of this total. This figure should equal the total project/operation
expenditures shown in the lower right corner of Part 2, Page 3,
(PLEASE ADD ATFACHIHENTS AS NECESSARY TO CLARIFY EACH SECTION
OF THIS PROJECT andLABEL EACH ATTACHMENT AS TO WHAT SECTION 1T APPIJ~.S)
~ NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER... )~o ~JOT CnFaT~ vt~t~o r~r~ Ft3DM¢.,.,[JSE ONLYTHiS
FORM - (it may be copied; but no changes size wise or otherwise).
Organizational Name:
Updaled 3/8/04
Project Name
Completion Report 2005