HomeMy WebLinkAboutC2005-142 - 1/11/2005 - ApprovedPage 1 of 8
AGREEMENT BETWEEN
THE CITY OF CORPUS CHRISTI
AND
TEXAS STATE MUSEUM OF ASIAN CULTURES
ARTS AND CULTURAL COMMISSION
ART GRANT SUBRECIPIENT AGREEMENT
THE STATE OF TEXAS §
COUNTY OF NUECES §
KNOW ALL BY THESE PRESENTS:
This Art Grant Subrecipient Agreement ("Agreement") is made and entered into by and
between the City of Corpus Chdsti, a Texas home rule municipal corporation ("City"),
acting through it's duly authorized City Manager or his designee ("City Manager"), and
Texas State Museum of Asian Cultures, a non-profit corporation organized under the
laws of the State of Texas ("Recipient").
WHEREAS, City has allocated $656 of General Fund revenue to enable Recipient to
perform those activities described in Exhibit 'A" ("Eligible Activities"), a copy of which
is attached hereto and incorporated in this Agreement by reference;
WHEREAS, City desires to encourage and fund arts programs that promote the arts for
the benefit of the community;
WHEREAS, Recipient desires to provide those Eligible Activities that promote the arts
for the benefit of the community as the sole or contributory means of producing the arts
program described in Exhibit "B" ("Arts Program"), a copy of which is attached hereto
and incorporated herein this Agreement by reference; and,
WHEREAS, City has determined that there exists a genuine need for Recipient's Arts
Program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of Reclplent's Eligible Activities.
NOW, THEREFORE, City and Recipient agree as follows:
Section 1. Purpose. The City desires to expend funds from the City's General Fund
revenue to fund arts programs produced by non-profit, community-oriented
organizations, specifically those programs that serve to promote the arts for the benefit
of the community.
Section 2. Term. The term of this Agreement commences January 1,2005, and
terminates December 31, 2005.
Section 3. Consideration.
2005-142
01/11/05
M2005-004 <Sbate. ML~Jern.ofAsaia n Culbares $656.~,c
Tx State Museum Asian Cultures
Page 2 of 8
(A)
City agrees to pay to Recipient the sum of $656 ("Grant") out of revenue
from the City's General Fund for use in accordance with Section 4 below. In
no event will City be liable for an amount in excess of the Grant amount.
(B)
In consideration of said Grant funding, Recipient agrees to perform the
following:
(1) those activities that are eligible for funding in accordance with Section 4
below and are described in the attached and incorporated Exhibit "A"; and,
(2)
those activities, if any, that are ineligible for funding hereunder but are
inherent in and essential to the successful production of Reclplent's Arts
Program described in the attached and incorporated Exhibit "B."
(c)
Should Recipient fail to fully perform those activities referenced in Sections
3(B)(1) and 3(B)(2) above, this Agreement shall be subject to termination in
accordance with Section 15 below.
Section 4. Eligible Activities. Use of Grant funds by Recipient is limited to those
Eligible Activities that, without exception, meet both of the following requirements:
(A)
those activities described in the attached and incorporated Exhibit "A", as
reviewed and approved by the City through execution of this Agreement; and,
(B) those activities that involve:
the encouragement, promotion, improvement, and application of the arts,
including instrumental and vocal music, drama,
dance, folk art, creative wdting, architecture, design and allied fields, painting,
sculpture, photography, graphic and craft arts,
motion pictures, radio, television, tape and sound recording, and other arts
related to the presentation, performance, execution, and exhibition of these
major art forms.
Recipient shall be solely responsible for ensuring compliance with each of the two re-
quirements listed above. Initial City approval and funding of Recipient's proposed ac-
tivities does not constitute legal validation of the activities.
Section 5. Completion Report.
(A) Recipient must submit to the City's Director of Parks and Recreation
("Directo¢') a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "C", no later than thirty
(30) days following the termination of this Agreement. The Director, or his designee,
shall review this Report to verify whether the Grant funding provided to Recipient
was spent in accordance with the requirements in this Agreement. A Recipient will
H:\LEG~DIR~OIgaR\Doy~e~Io~Tex~,~Ks~305~032405D~; TxSlate. Musuem.ofAsaia n,Cul[ures $656.~0c
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not be eligible to apply for Grant funds in the next calendar year If that
Recipient falls to submit its Report within thirty (30) days following the
termination of this Agreement. This requirement will be strictly enforced. Any
recommendation or indication by the City that Recipient may be eligible to
apply for Grant funds for the next calendar year is contingent upon the timely
submission of this Report; and Recipient shall be declared ineligible to apply
for Grant funds for the next calendar year if Recipient fails to timely meet this
requirement. For all Eligible Activities funded by the City, the Report must include
the following Arts Program criteria:
(1) A written description of Recipient's marketing or advertising strategy;
(2) An estimate of the total Arts Program attendance; and,
(3) A statement of Recipient's Ar-ts Program revenues and expenditures.
(B) The City's Director of Parks and Recreation ("Director"), or his/her designee,
shall review this Report to vedfy whether the Grant funding provided to Recipient
was spent in accordance with the requirements listed herein.
(C) Recipient shall at all times during the term of this Agreement, and for one year
thereafter, keep true, accurate, complete and auditable records. Recipient agrees,
upon receipt of reasonable notice, to permit Director to audit or otherwise examine
all pertinent books and records, for a period of one year following the termination of
this Agreement, to determine the accuracy of Reclplent's Report.
Section 6. Disbursement of funds.
(A) Recipient agrees that payment by City of Grant funds, in accordance with
Section 3 of this Agreement, is contingent upon Recipient's full compliance with the
requirements contained herein.
(B) Should Director deterTnine, during the term of this Agreement, that
Recipient's activities fail to comply with the requirements contained herein this
Agreement, this Agreement shall be subject to termination in accordance with
Section 15 below.
Section 7. Unexpended funds. Upon termination of this Agreement, Recipient must
promptly refund to City any unexpended Grant funds.
Section 8. Advertising. Recipient shall recognize the City of Corpus Chdsti as con-
tributor on all advertisements and publications regarding Reclplent's Arts Program. Re-
cipient must provide City with copies of all Recipients sponsored advertising and pro-
motional materials related to Recipient's Arts Program.
Section 9. Modifications to Agreement. No alteration, change, or modification of the
terms of this Agreement or waiver of any provision will be valid unless made in writing
and signed by a person authorized to sign agreements on behalf of each party.
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Section 10. Assignment. This Agreement may not be, in whole or in part, assigned or
transferred directly or indirectly without the pdor wdtten consent of the City.
Section 11. Relationship of Parties. Nothing contained in this Agreement may be
deemed or construed to create a relationship of principal and agent, partnership, or joint
venture. It is expressly understood that neither the payment of funds by City to Re-
cipient nor any other provision contained in this Agreement nor any act or acts of the
parties hereto is deemed to create the relationship of principal and agent, partnership.
or joint venture.
Section 12. Non-discrimination. Recipient shall not discriminate or permit
discrimination against any person or group of persons, as to employment and in the
provision of services, activities, and programs, on the grounds of race, religion, national
odgin, sex. disability, or age, or in any manner prohibited by the laws of the United
States or the State of Texas. Director retains the right to take action as the United
States may direct to enforce this non-discrimination covenant. Violation of this covenant
will result in the immediate termination of this Agreement.
Section 13. Indemnity. To the extent allowed by Texas Law, Recipient,
("lndemnltor'~ hereby fully agrees to indemnify, save and hold harmless the City
of Corpus Christi, its officers, employees, representatives, licensees, and invitees
("lndemnltees'~ against any and all liability, damage, loss, claims, demands and
actions of any nature whatsoever on account of personal injuries including,
without limitation on the foregoing, workers' compensation and death claims, or
property loss or damage of any kind whatsoever, which arise out of or are in any
manner connected with, or caused by, or are claimed to arise out of, are claimed
to be in any manner connected with, or are claimed to be caused by, either
proximately or remotely, wholly or in part, an act or omission, negligence or
misconduct by Indemnitees or any of them, by Indemnitor, or any of lndemnltor's
agents, servants, employees, contractors, patrons, guests, licensees, or invitees
participating in, or observing Indemnitor's Arts Program; or when any said injury
or damage Is the result, proximate or remote, of the violation by Indemnitees or
any of them, by Indemnitor, or any of lndemnltor's agents, servants, employees,
contractors, patrons, guests, licensees, or invitees of any law, ordinance, or
governmental order of any kind, or when said Injury or damage may in any other
way arise out of the exercise of rights or the performance of obligations created
by this Agreement.
The terms of indemnification are effective whether said injury or damage results
from the sole negligence, contributory negligence, or the concurrent negligence
of Indemnltees or any of them.
Indemnitor musk at its own expense, investigate all claims and demands, attend
to their settlement or other disposition, defend all actions based thereon with
counsel satisfactory to Indemnltees, and pay all charges of attorneys and all
other costs and expanses of any kind on account of said liability, damage, loss,
claims, demands, or actions.
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Section 14. Costs.
(A) Noncompliance with the terms in this Agreement may result in the termination
of this Agreement and repossession of Grant funds disbursed in accordance
therewith.
(B) If the City undertakes legal action to enforce compliance or collect damages
resulting from noncompliance, Recipient will pay all City's court costs and
expenses, including reasonable attomeys' fees.
Section 15. Termination
(A) The City may terminate this Agreement for one or more of the following
reasons:
(1) The City may immediately terminate this Agreement if Recipient violates
Sections 12 or 19 of this Agreement.
(2) If Recipient fails to substantially perform those activities described in
Exhibit "A", Eligible Activities, or those activities described in Exhibit "B", Arts
Program, in accordance with Section 3 herein, Director, in his sole discretion,
may terminate this Agreement upon thirty (30) days written notice and require
Recipient to reimburse the City all Grant funds awarded; however, if Recipient
and Director agree on a modification to the requirements described in Exhibit
"A", Exhibit "B", or both, and a written modification is executed in compliance
with Section 9, then this provision will be suspended.
(3) Grant funds shall only be used to fund Eligible Activities, as described in
Section 4. If Director, in his sole discretion, determines that Grant funds were
used to fund activities other than those qualifying as Eligible Activities, Director
may require the repayment of any or all of the Grant funds. If Director
determines that Grant funds were knowingly or intentionally used to fund
ineligible activities, Director may require repayment of all Grand funds awarded
and may terminate this Agreement upon fourteen (14) days written notice.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to the City. If Recipient chooses to exercise this option, Recipient
must repay all Grant funds awarded, whether expended on Eligible Activities or not.
Section 16. Severability. If any term or provision of this Agreement or the application
hereof to any person or circumstance is, to any extent, unenforceable, invalid, or illegal
under present or future law, then the remainder of this Agreement, or the application of
the term or provision to persons or circumstances other than those as to which it is held
unenforceable, invalid, or illegal, will not be affected thereby; and a term or provision, as
similar in nature to said unenforceable, invalid, or illegal term or provision, and as may
be possible and be legal, valid, and enforceable will be added to this Agreement
automatically.
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Section 17. Force Majeure. It is understood and agreed that, with respect to any
duties, obligations or covenants (but not including the Completion Report required by
Section 5) to be performed, or consideration to be provided by either party dudng the
term of this Agreement, the party so obligated shall, in no event, be liable for failure to
perform when prevented from doing so by any cause beyond the reasonable control of
said party including, without limitation, stdke, lockout, breakdown, accident, order or
regulation of any govemmental authority, or failure of supply, or in-ability, by the
exercise of reasonable diligence, to obtain supplies, parts or employees necessary to
fumish services, or because of war, natural disaster, or other emergency. The time
when said duty, obligation or covenant must be performed or said consideration must
be provided will be extended for a pedod of time equivalent to the delay for said cause.
Section 18. Notices.
(A) All notices, demands, requests, or replies provided for or permitted, under this
Agreement, by either party must be in writing and must be delivered by one of the
following methods: (1) by personal delivery; (2) by deposit with the United States
Postal Service as certified or registered mail, retum receipt requested, postage
prepaid; (3) by prepaid telegram; (4) by deposit with an overnight express delivery
service, for which service has been prepaid; or, (5) by fax transmission. Notice
deposited with the United States Postal Service in the manner described above will
be deemed effective two (2) business days after deposit with the United States
Postal Service. Notice by telegram or overnight express delivery service in the
manner described above will be deemed effective one (1) business day after
transmission to the telegraph company or ovemight express carder. Notice by fax
will be deemed effective upon transmission with proof of delivery to the receiving
party. All such communications must only be made to the following:
IF TO CITY:
City of Corpus Chdsti
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Chdsti, TX 78469-9277
(361) 880-3461
IF TO RECIPIENT:
Texas State Museum Asian Cultures
Catherine LaCroix, Executive Director
1809 N. Chaparral
Corpus Chdsti, TX 78401
(361) 882-2641
(B) Either party may change the address to which notice is sent by using a method
set out above. Recipient will notify City of an address change within thirty (30) days
after the address is changed.
Section 19. Compliance with Laws. Recipient shall observe and obey all applicable
laws, ordinances, regulations and rules of the Federal, State, County and City govern-
ments. This Agreement is subject to applicable provisions of the City Charter and the
city Code of Ordinances.
Section 20. Waivers. The failure of either party to complain of any act or omission on
the part of the other party, no matter how long the same may continue, will not be
deemed a waiver by said party of any of its rights hereunder. No waiver of any covenant
Page 7 of 8
or condition or of the breach of any covenant or condition of this Agreement by either
party at any time, express or implied, will constitute a waiver of any subsequent breach
of the covenant or condition and shall not justify or authorize the nonobservance on any
other occasion of the same or any other covenant or condition hereof. If any action by
the Recipient requires the consent or approval of the City on one occasion, any
consent or approval given on said occasion will not be deemed a consent or approval of
the same or any other action at any other occasion. Any waiver or indulgence of
Recipient's default of any provision of this Agreement will not be considered an
estoppel against the City. It is expressly understood that if at any time Recipient is in
default in any of its conditions or covenants hereunder, the failure on the part of the City
to promptly avail itself of the dghts and remedies that the City may have will not be
considered a waiver by the City; but the City may at any time avail itself of those dghts
or remedies or elect to terminate this Agreement on account of the default.
Section 21. Entirety Clause. This Agreement and all exhibits attached hereto contain
the entire and only agreement between the parties regarding the subject matter
described herein; and no oral statements or representations or pdor written matter not
contained in this Agreement will have any force and effect.
Section 22. Captions. The captions in this Agreement are for convenience only, are
not a part of this Agreement, and do not in any way limit or amplify the terms and
provisions of this Agreement.
EXECU ,.
day of
each of which will be considered an original, on the . .
CG~e FK .C~t~ORel UC:t yC~i i~ir
APPROVEO: ~:~ ~"; / ~
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attomey
,2005
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STATE OF TEXAS §
COUNTY OF NUECES §
This instrument was acknowledged before me on
George K. Nee, City Manager of the City of Corpus
Printed Name
said corporation.
Commission Expires
SUBRECIPIENT: TEXAS STATE MUSEUM OF ASIAN CULTURES
Catherine LaCroix
Executive Director
STATE OF TEXAS
COUNTY OF NUECES'
Catherine LaCroix, Executive Director, an authorized representative of Texas State
M(~e~um of Asian~Cultu~.
N°tar~ublic, State ~ Texas
Pdnte/dJName
OLGA ~. RIOJA~
Notary PubJic. State of Texas
My Commim,ion Expires
Augua/19, 2005
Commission Expires
H:\LEG-DIR~Olga R~Doyte~loUTax ArtsKs~)05\032405DC.TxS [ate. Mus uem.o fAsaian. Culb.~es.$85~.doc
200§ ART SUB,RANT PROGRAM
PART 2: PRO,TEL-I' I ESt:::RIPTJ:ON
Exhibit 'A
1. Organization Name Texas State Museum of Asian Cultures
2. Hotel-Motel Tax Usage Test page. Fill out all that applies and include one copy with each project.
3 Indicate the discipline(s) that best describe this request: I--1 Dance [] Theater [] Musi'c [] Visual Arts
[] Literature X [2a~rts-in-Education[3 Museum X[2 Cultural[2 Youth Arts
4. Indicate the current operational budget for your Organization: check or circle
[] A-$50,000 or less [] B-$50,000-$100,000 X[2 C-$100,000-$1 millio~:'
5. A "PROJECT" is defined as: A singular event or a series of related activities. Each organization may apply
for no more than 2 projects; the maximum total amount that may be requested is $10,000.
Pro.jeers must be completed within the term of support: ,Tanuary 1-December 31. If you
change the date (only change a, llowed) of your project within the grant year, please write~j~
notice of the change to A.C.C. Projects ~ay not be extended into the next year. No ~
Exceptions.
This is Project# 2 ofatotal of 2 applications. $$ requested: _$1,000.00_
Project Title: JAPANESE CHILDREN FESTIVAL Admission Costs :25'3.00 - $ 6.00
Date(s) of event(s) included in this project: March 12,2005
The Project/Exhibition/Artist for which funding is being sought is confm'ned.? ' YES
Is the facility or venue in compliance with the Americans with Disabilities Act?- ' YES
(Please see Attachment A to this application, a statement of the Arts & Cultural Commission's
position on Accessibility). If "No", what are you as an organization going to do to insure
accessibility by handicapped/disabled persons?
7. Estimated number of persons to benefit directly from this Project: 500.
8. Please outline your plans to advertise this project: If you axe requesting HOT money, include out--of-city
promotion.
Advertisement is placed in:
1 ) the local newspaper, Caller Times
2) all TV Stations
3) all Radio Stations .': ..
Fliers are posted and distributed at all tourist information outlets such as hotels, airport... :
News Release are sent to all Schools and NeighborhOOd R&:reation Centers '~
9. List methods of tracking out-of-town attendees.
We compiled names and addresses of all out of town attendees when they signed the ViSitom Registry.
1 o. Is this activity a performance by students in a class? X No __ Yes If yes, will there.be a professional
perfon'ning in the program? If yes, how long will the professional perform: Not Applicable
(Do not answer unless the activltv is a youth performance)
Project (2005) Name: JAPANESE CHILDREN'S .FESTIVAL
Organization Name TSMAC 22
This page, question #11 only.
In the following space please provide a complete description of this Project. Although brevity is valued, clarity
and completeness are essential! This description will be a major component utilized during the review process.
No more than 250 words, 12 point font. (Consider the Review criteria listed on page 7, Subgrant Instructions)
Review Criteria: Artistic Merit. Marketing, Project Funding. The following points will be considered as part of
the review process: Age of Organization, Contributions fxom your Board of Directors, and the organization's
three most valuable accomplishments
Due to the tremendous success of last year's fa-st Japanese Children's Festival we decided to make it an annual
event. According to Japanese customs once a year Japanese children are honored in "Children Day Festival" with
special activities, which include kite making, dolls displays focusing on enjoyment as well as on learning. For this
special event we offer a day filled with hands on activities, crafts, arts, food, tea tasting primarily for children but
including parents in all activities. Through this event all children involved will be introduced on how children in
another country celebrate their special day.
~ganization NameTSMAC project (2005) Name: JAPANESE CHILDREN'S FESTIVAL 23
PRO,]'ECT EINANCLa, L bATA
PLEASE NOTE
PROVIDE ONE PROJECT BUDOET ONLY IN TH~S SECTION
PLEASE ADD Al,I. COLUMNS AND ROWS VvTIERE INDICATED
EEVENUE$
Reminders: Figure "D" in the lower right comer represents the total project revenges associated with this projec[.
Th/s figure should equal the total project exoenditure~ (Figure "D') shown in the lower right comer &Part 2,
Page 25. Grant must be matched with cash anchor in-kind services. Please note that in-kind tes. ources may not
exceed 25% of the project total.
Pa~ F For Actual Project Revenuaa
REVENUES
Projected Earned Income
Estimated Ticket Sales
(This l:'rojec~ Only)
Workshop Fees/Tuitions
Other Earned Income (Specify)
Fundrpi:~th~
Membershios
Unearned Income
(Rounded To The Nearest Dollar)
CASH CITY
$ $
IN-KIND . PROJECT TOTAL
$ 500.00 $ $
$ 500.00 $ $
$ $ $
I I--I
~ 1,000,00 I
Government Gran~ (Specify):
CITY SUBGRANT
Foundation G-nmos (Specify):
Other Unearned Inc. (Specify)
Contributions; soonsors
Membcrshiv~
Other:
$ $1,000.00 $
$ $ $
500.00
$ $
$
$ $
$
':' [ 1,000.00
TOTAL REVENUES
A B C
(Box B cannot be mor~ th~u 50% of Project Total~
]~-~ 500.00
D
4,000.00
*'~'P, Pp, ar--c~, c.t.~.orc~_,.~,r (=c-cr;v~
PRO~ECT F]:NANC]:AL DATA con't
EXPENDITURES
Expenditures must be same as revenuea in each column; le, Cash revenue $10,000; Cash expenditure must
equal $10,000. Reminders: No ~rant will exceed ½ of total oroiect cost. Grant must be matched with cash
and/or in-kind services. In-kind services cannot exceed 25% of total project cost.
(Round To The Nearest Dollar)
CASH CITY
EXPENDITURES
IN-KIND PROJECT TOTAL
a. Administration:
Allowable Staff Salaries
(This project only-Pg.12 ) $ __ SX~n:Xx.xxx $
Prof~sional Fees $ 500.00 $ 500.00 $ 500.00
Other: $ S 5
b. Travel Expenses:
Lodging $ $ $
Other Transportation $_ $ $
c. Other Expenses: ~ I~
E~uipment Rental $ __ $ $
Exhi~pition $ $ $
Facility Rental(s) $ $ $
~uran~ $ $ $
Promotion $ $ 250.00 $
Printin~ $ 500.00 $ $
Shiouin~ $ $ $
Supplies $ 500.00 $ 250.00 $
Utilities $ $ $
Other: Voluateers $ __ $ $1,000.00
I 1,000-00 H 500.00 I [ 1,000.00
Expeuses show In these boxes must indlcat~ how r~venues listed are spent.
1,500_00
2,soo.oo I
I)
~-] 4~000.00
The figure In the lower right comer representa the total ezpendit~rm a~iated wltk thlsprojeot/op~eation.
~ *b NO~...please do not add or/nc/ode am/o~her mater~al wi~'
th/s ~. ~ank ~.
~~a....~ ~T ~EA~ Y~R OWN FO~, vs~ O~Y ~ rO~ - (it ~y
~ copi~ but no e~ may ~ m~e to ~ fo~). '.
City of Cor'pus (:Christi Subgr'ant Pr'ogr'am Completion I:teport Exhibit
A separate repo~ is r'equir'ed for' each project.
**Sign OrRanizafion Name on bottoTM of EACH pale Subgrant Year: 2005
This Report is due January
31 for all projects that were funded during the previous grant cycle. Funding will not be
awarded for the upcoming funding cycle if completion report(s) are not received by Jan. 31.2006.
Part A
Part B
1.
Refer to Instruction codes to use in the blanks. Every blank must be filled In. Use only this form.
Discieline information. Choose ONE category and fill in the blanks for the program for which you were funded
and tJ~t ~st describes the program for which you were funded.
Part C
Geographic/Audience information:
a-audience served
b-audience characteristics
c-total audience attendance:
d-total out-of-town attendees
e-total out-of-country attendees
Li~t the aperoximate percentage of the race / ethnic make-un served by this prelect:
American Indian % Asian / Pacific
Afi-ican American % Hispanic
White % *TOTAL
Us~e for ,~udlenc~ SeVVed
R-rural area-(less than 10,000)
S-suburban area
U-urban A = all of above
%
%
%
PersonnellProt3ram Information
Provide the actual number of individuals who participated in the project in the follow/ag spaces:
2.
3.
4.
5.
Artists who received a fee
Artists who volunteered time or work
Non-Artist volunteers
Full-time personnel
Part-time personnel
Part D
Conferences
Festivals
Publications
Other
Activity Information Li~t the number of events held in each category and attendance:
Commissions (original works) Exhibitions
Lectures / Demonstration Performances
Open Rehearsals Master Classes
Organization name:
Project Name
Money: ItOT/GF
Updat~ 3/8/04
Completion Report 2005
Part E ProJect Summary
Descrlotlon of Prolect. Were objectives met, as stated on the application forTn for this project?
(Be very specific and usc the objectives you listed on Part 2-Project Infom]ation)
Marketing Component of Project1- Describe the specific premotlon and marketing strategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major component of promoting toudsm and hotel and convention activity. Include promotion samples (2)
(not to exceed 8.5xl 1 - reduce size if necessary).
2-Describe your webslte
3-(For Hotel-Motel tax grant recipients only)
Descflbe the methocl(s) used to track out-of-town attendees (attendees that reside outside the
territorial limits of the City of Corpus Christi): be VERYspec~c and detailed.
Describe your outreach and marketing strategy to ethnic communities or soeclal constituencies,
used to promote tourism and hotel and convention activity. Attach copies of promotion such as news
releases, invitations, and a copy of your own program. Attach any review~ you might have
received (no mere than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. ~,ddltlonal comments about vour orolect. Feel fl'ee to attach additional pages.
Organization Name
Project Name
u~xi~a 3/s/ca Completion Report 2005
Part F - 1
For Actual Project Revenues
(~ounded to the nearest Dollar)
REVENUES
Actual Earned Income
a. Actual Ticket Sales
(This Project Only)
b. Workshor~ Fees/Tuitions
c. Other Earned Income (Specify)
Fundrlising
Memberships
Unearned Income
a. Government Grants (Specify)
Cit~ Subm-ant
b, Foundation Grants (Specify):
CASH CITY
(Subgrant)
$ $
$
$
$
I
$
$
Other Unearned Inc. (Specify)
Contributions; Sponsors &
Membershios
Other
$
$
$
3. TOTAL REVENUES
IN-KIND
$
$
$
$
$
$
$
$
PROJECT TOTAL
I
N I I
$
$
$
½ [ I I
OrgsniTational Name:
Project Name
Completion Report 2005
Part F - 2 ACTUAL PROJECT EXPENDITURES
(Round to the nearest dollar)
EXPENDITURES
a. Administration:
Allowable Staff Salaries
(This project only)
Professional Fees:
CASH CITY
$ x.xxxxxx $
$ $.
$ $ $
$. $
$. $ $
$ $ $
$ $ $
$. $ $
$. $ $
$. $ $
$ $ $
$ $ $
$ $. $
$ $ $
b. Travel Expenses:
Lodging
CRher:
Other Expenses
Equivment Rental
Exhibition
Facility Rental(s)
Other:
Promotion/
PrinOn~
Shioving
Suoolies
PROJECT TOTALS
Sub-totals
TOTAL EXPENDITURES
The figure in the lower fight corner represents the total revenues associated with this project/operation. Please note
that in-Mnd r~ource~ may not exceed 25% of this total. This figure should equal the total project/operation
expenditures shown in the lower fight corner of Part 2, Page 3,
(PLEASE ADD ATFACHMliNTS AS NECESSARY TO CLARIFY EACH SECTION
OF TFILq PROJECT and LABEL EACH ATTACHMENT AS TO WHAT SECTION IT APpI,IES)
· NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER... ,ho Kitty t'l~g,~Tl: Vt'lltD t~JM g~DM~;....USE ONLY THIS
FORM - (it may be copied; but no changes size wise or otherwise).
Organizational Name:
Updated 3/W0~
Project Name
Completion Report 2005