HomeMy WebLinkAboutC2005-144 - 1/11/2005 - ApprovedPage 1 of 8
AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
CORPUS CHRISTI BALLET ("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
The State of Texas
County of Nueces
KNOW ALL BY THESE PRESENTS:
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Chdsti, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City Manager"), and Corpus Christi Ballet ("Recipient"), a Texas non-profit
corporation, qualified as a 501(c)(3)organization under 26 U.S.C. Section 501(c)(3).
Whereas, the City has allocated $7,300 in Hotel Occupancy Tax revenue ("Grant
funds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference;
Whereas, City desires to encourage and fund activities that promote the arts and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi, in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Chdsti, as the sole or contributory producer of the activities described in
Exhibit "A" ("Activities");
Whereas, City has determined that there exists a genuine need for Recipient's Arts
program in the City of Corpus Chdsti and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore, City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote tourism
and the convention and hotel industry within the City of Corpus Christi.
II. Term. This agreement commences on the 1st day of January, 2005 and
terminates on the 31st day of December, 2005.
Iii. City's Duties. City agrees to pay Recipient $7,300 out of revenue from the City of
Corpus Chdsti's Hotel Occupancy Tax fund for use in accordance with Section IV
below. In no event will City be liable for an amount in excess of this grant amount,
2005-144
01/11/05
M2005-004 CBalle[Sleepi. gBeautyProlec[edFarrnda~
Corpus Christi Ballet
Page 2 of 8
IV. Recipient's Duties. In consideration for receipt of Grant funds, Recipient agrees
to perform those activities described in the attached and incorporated Exhibit "A". This
performance shall include those activities that are eligible for funding under Section
351.101(a)(4) of the Texas Tax Code and these activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible Activities. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(B) the activities are in the categories of art that are eligible for funding as
described in Section 351.101(a)(4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both toudsm and
the convention and hotel industry within the City of Corpus Chdsti.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote toudsm to the City and the City's hotel and convention industry as a
goal of Recipient's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VII. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation (~Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to verify whether the Grant funding provided to Recipient was spent
in accordance with the requirements in this Agreement. A Recipient will not be
eligible to apply for Grant funds in the next calendar year if that Recipient fails to
submit its Report within thirty (30) days following the termination of this
Agreement. This requirement will be strictly enforced. Any recommendation or
indication by the City that Recipient may be eligible to apply for Grant funds for
the next calendar year is contingent upon the timely submission of this Report;
and Recipient shall be declared ineligible to apply for Grant funds for the next
calendar year if Recipient fails to timely meet this requirement. The Report must
include the following criteria:
(A) Written assurance to City that all Activities funded by the City served to
promote the arts in the community. This shall be evidenced by providing the City
with a written description of Recipient's marketing or advertising strategy.
(B) For all Activities funded by the City, Recipient must submit to the City a
written estimate of the number of Recipient's Arts program attendees that reside
outside the territorial limits of the City of Corpus Christi. This may be
accomplished by the use of a visitor log, by tallying the number of out-of-town
H: LEG-Dr/~/OlgaR\Doyle/HoUTax ArtsKs/2005/041305DC CCOallel Sleepin §Beauty Prolec.tedForm dot
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billings or by listing the out-of-town mailing addresses gathered through the ticket
sales process.
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
VIII. Records Retention. Recipient must at all times during the term of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make periodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(B make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Recipient's full
compliance with the requirements of this Agreement. Should Director determine during
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVII, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
Xl. Advertising. Recipient must recognize the City of Corpus Christi as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director with a copy of all Recipient-sponsored advedising and promotion
materials regarding its Activities.
XII. Modifications and Waivers. No provision of this Agreement may be altered,
changed, modified, or waived.
Xlll. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XlV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
ordinances, regulations and rules of the Federal, State, Country and City govemments.
This Agreement is subject to applicable provisions of the City Charter and the City Code
of Ordinances.
XV. Non-discrimination. Recipient shall not discriminate, or permit discrimination
against any person or group of persons, as to employment or in the provision of
services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race, religion, national odgin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas. Director retains the right to take action deemed necessary by Director to
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enforce this non-discrimination covenant. Violation of this provision will result in the
immediate termination of this Agreement.
XVI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Christi, its officers, employees, representatives, licensees, and
invitees ("indemnitees") against any and all liability, damage, loss,
claims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
claims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
remotely, wholly or in part, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the part of lndemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees participating in or observing
Recipient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
government order of any kind. Further, Recipient will indemnify and
hold harmless Indemnitees where injury or damage results or arises
out of the exercise or rights or performance of obligations created by
this Agreement.
These terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
negligence, or concurrent negligence of Indemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
final resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
expenses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
XVIl. Termination.
(A) The City may terminate this Agreement for any of the following reasons:
(1) The City may immediately terminate the Agreement due to any
violation by Recipient of section XIV or XV of this agreement.
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(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit "A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the permitted applications of tax
revenue under Section 351.101(a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days written notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101(a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a written modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Recipient's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Recipient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(B) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to City. If Recipient chooses to terminate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVlII. Severability. If any term or provision of this Agreement or its application to a
person or circumstance is determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XlX. Force Majeure. With respect to any duties, obligations, or covenants (but not
including the Completion Report required by Section Vll) to be performed, or
consideration to be provided to either party dudng the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: strike, lockout, breakdown, accident, order or regulation of any governmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency. The time when that duty, obligation, or covenant must be
performed or consideration must be provided will be extended for a period of time
equivalent to the delay due to the cause beyond the control of the party obligated.
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XX. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in writing and must be
delivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (:3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5) fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or overnight express delivery service in the manner described above
will be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carrier. Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to:
If to City:
City of Corpus Christi
Director, Parks & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
(361) 880-3461
If to Recipient:
Corpus Christi Ballet
Brad Condit, President
1621 N. Mesaulte
CorplJs Christi, Texas 78401
(361) 882-4588
Either party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Recipient's address has changed.
XXI. Waivers. The failure of either party to complain of any act or omission on the part
of the other party, no matter how long the same may continue, will not be deemed a
waiver by said party of any of its rights as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
either party at any time, express or implied, will be taken to constitute a waiver of any
subsequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
understood that the City may at any time avail itself of its remedies under this
Agreement, including the dght to terminate the Agreement on account of breach or
default.
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XXlI. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the padies regarding the subject matter described in this
Agreement. No other written documents or oral representations will have any force or
effect on the subject matter of this Agreement.
XXlII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement..
Ex ~
ecL~'~ cJu,~licate, each of which will be considered an original, on the ~ day
of I.zfl,fl,'~',- ,2005.
D: 23 March 2005
Doyle D'~'U'"u rtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
STATE OF TEXAS
COUNTY OF NUECES
was acknowledged before me on /-~/[k.~ ~ 2005, by
This
instrument
George K. Noe, City Manager of the City of CorpusCh~ti, Teaxash'ome-rule'
muni/ei~oal corpo~atio/r~ on bejhalf of the corporation.
NotaF7 Public, State of Texas
~'~' - Ney Comm~ion E~:~res ~
Print~ Name "__ '
Commission Expires
H LEG-DIR/OlgaR/Doyle/HotlTax AdsKs/2005\041305DC CCE, allet Sleepin gBeauty Protec.tedForm doL
Page 8 of 8
FOR IPIENT ¢
Brad Condit [Printed Name]
President ~'itle]
STATE OF TEXAS
COUNTY OF NUECES
/.
This instrument was acknowledged before me on ~"/- ~ , 2005, by
Brad Condit, President, Corpus Christi Ballet, a Texas non-profit corporation, qualified
as a 501(c)(3) organization under 26 U.S.C. Section 501(c)(3), on behalf of the
c~rati~
Nota~L,Public, Sta(~ of Texas
Commission Expires
OLGA A. RIOJA~
Auguet 19,200B
200§ ART SUBGRANT PROGRAM
PART 2: PRO,TECT DESCRTPTTON
1. Organizai/on Name Corpus Christi Ballet
2.
Exhibit A
Hotel-Mote[ Tax Usage Test page. Fill out all that applies and include one copy with each p~'oject.
3. Indicate the discipline(s) that best describe this request: X Dance FI Theater [~vlusic Dgisual Arts
[] Literature [] Arts-in-Education [23 Museum [2Cultural [] YouthArts
4. Indicate the current operational budget for your Organization: check or circle
[] A-$50,000 or less F1B-$50,000-$100,000 ~] C-$100,000-$1 million ·
5. A "PROJECT" is defined as: A singular event or a series of related activities. Each o.rgmaizafion may apply
for no more than 2 projects; the maximum total amount that may be requested is $10,000.: ' "'~
Projects mu~t be comlfleted within the term of support: ,Tanua~y 1-December 31. If you ahan~e the
date (only change allowed) of your p~oJect within the grant year, please wrlte'h0tlce of the
to A.C.C. Projects may not be Extended Into the next year. No E~xceptlons.
6. A. This is Project # 1 ora total of 1 applications. $$ requested: $10,000
B. Project Title: CC Ballet Sleeoing BeauW Admiasion/ticket Costs: $10 - $30
C. , Date(s) of event(s) included in this project: April 9 and April 10, 2005
D. The Project/Exhibition/Artist for which funding is being sought is confirmed? ~ No
E. Is the facility or venue in compliance with the Americans with Disabilities Act?. ~ No
(Please see Attachment A to this application, a statement of the Arts & Cultural Commission's
position on Accessibility). If"No", what are you as an organization going, to do to insure"
accessibility by handicapped/disabled persons?
7. Estimated number of persons to benefit directly from this Project: 5,000 patrons & 1.600 schol~l children
8. Please outline your plans to advertise this project: If you are requesting HOT money, include out-of-city
promotion.
CC Ballet's production of Sleeping Beauty will be initially publicized thxough the distribution of approximately
5,000 copies of the Ballet's 2004-2005 season brochures. Starting in January and continuing until the event
occurs, newspaper advertising will publicize the corning performances. The production will be gromotedthrough
the CC Ballet website, ccdaily.com, cailer.com, television and radio public service announcements, paid
advertising, and a city banner. Press releases are sent to various publications in the Coastal Bend.
In regaxd to promotion out of the city, the Ballet will issue press releases to newspapers in San Antonio, Victoria,
Harlingen, Laredo and McAllen. Sleeping Beauty is part of the Festival of the Arts and will be promoted as such_
Information will be available on our website, ccdaily.com and through the CC Visitors Guide.
9. List methods of tracking out-of-town attendees.
For the CC Ballet 2004-2005 season, we will distribute tickets to the audience allowing them to emcr for a
door prize. We then will use the addresses on the tickets to determine the portion of the audience that is from out
of town.
10. Is this activity a performance by students in a class? ~ No Yes
performing in the program? If yes, how long will the professional perform:
(Do not answer unless the activity is a youth l)erformance)
If yes, will there be a professional
Organization Name Comus Christi Ballet Project (2005) Name: CC Ballet Sleet>in~ Beauty 22
This page, question #11 only.
In the following space please provide a complete description of thi~ Although brevity is' valued, clarity
and completeness are essential! This description will be a maj or component utilized durlng tbe revicv~ process.
No more than 250 words, 12 point font. (Consider the Review criteria listed on page 7, Subgrant Instructions)
Review Criteria: Artistic Merit, Marketing, Project Funding. The following points will be considered as part of
the review process: Age of Organization, Contributions from your Board of Directors, and the organization's
three most valuable accomplishments
Explain the project's artistic merit:
CC Ballet's production of Sleeping Beauty includes elaborate staging and fanciful comes presented by company
dancers and area students. Sleeping Beauty is considered the greatest classical ballet that offers some of the highest
challenges in the classical repertoire for principals and soloists, Aurora is the greatest ballerina role, demanding as it is
combined with classical technique and unodomed simplicity.
With glorious music by Tchaikovsky, Sleeping Beauty is beautiful in every sense. A snubbed malevolent fairy casts a
curse on a princess that only a prince can break. The good hiries whisk Princess Aurora offin order to bring her up
safely. Aurora grows up to become a beautiful young woman and falls in love with a prince. This is a love story ora
brave knight and a cursed beautiful princess. As in all fairytales, the good side wins in the end. It is a timeless
favorite for all audiences.
Why is this important to the community:
CC Ballet offers an educational outreach program that includes:
· Mini performances in the schools.
· Artists-in-residence dance classes at elementary schools taught by CCB dancers. "
· Children's Spotlight on Ballet, student performances featuring high quality, excerpts' of the full stage
productions.
· Backstage View, a behind-the scenes glimpse of what happens behind the cttrtain.
* Meet the Dancers, oppommities for live interviews with the Dancers, special guests and technical staff.
Benefits to those served:
CC Ballet remains dedicated to enhancing cultural awareness to all segments of our community through the
performing arts while developing young aspiring performers and cultivating professional artists.
Organization Name: Comus Christi Ballet Project (2005) Name: CC Bal[et'Slee~ing Beauty 2~3
PRO,TECT FTNANCIAL DATA
PLEASE NOTE
PROVIDE ONE PROJECT BUDGET ONLY IN THIS SECTION
PLEASE ADD ALL COLUMNS AND ROWS WHERE INDICATED (>).
REVENUE5
Reminders: Figure "D" in the lower right comer represents the total project revenues associated with this project.
This figure should equal the total project exvenditures (Figure "D") shown in the lower right comer of Part 2,
Page 25. Grant must be matched with cash anclJor in-kind services. Please note that in-kind resources may not
exceed 25% of the project total.
Part F
2.
b.
For Actual Project Revenues
REVENUES
Projected Earned Income
Estim~led Ticket Sales
(This Project Only)
Workshop Fees/Tuitions
Other Earned Income (Specify)
Fundr0ising
Memhershius
Unearned Income
a_ Government Grants (Specify):
CITY SUBGRANT
Found~lion Grants (Specify):
Coastal Bend Community Fdn.
Other Unearned Inc. (Specify)
ConUSbutions; sponsors
Memberships
Other:
(Rounded To The Nearesl Dollar)
CASH CITY
(~b~r~ ~)
IN-KIND PRoJEcT TOTAL
(~.oo~h/m-d,=,a m~ 23'/, orl~3=a) - ! ."
$_ 10.,721 $ $
$ $ $
,202 $. $
$ $
~-~ 11,923 I
$ $ lo,oo0 $
$ $ $
$ 2,000 $ $
$ 7,825 $ $
$ $ $
$ $ $
TOTAL REVENUES
(Box B cannot be more th~n 50% of
~ 7,825
Project Total)
Organization Name Co~us Christi Ballet Project (2005) Name: CC Ballet Sleeping BeauW 24
PRO,TECT FINANCIAL DATA can't
EXPENbrrURE5
Expenditures must be same as revenues in each column; in, Cash revenue $10,000; Cash expenditure must
equal $10,000. Reminders: No grant will exceed ½ of total oroiect east. Grant must be matched with cash
and/or in-kind services. In-kind services cannot exceed 25% of total project cost.
(Round To The Nearest Dollar)
1. ~XPENDITURES
CASH CITY
IN-KIND PROJECT TOTAL
a. Administration:
Allowable Staff Salaries
(This project only-Pg.12 ) $ I 1,504 Sxxxxxxxx $_
Professional Fees $ 51~7~ $ 11000 $
Other: Guest Artist $ 1,640 $ $
1,000
41000
$
$
5,000
$.
9,000
18,822
b. Travel Expenses:
Lod~im, $
Olher: $
1,690
469
2,926
[
c. Other Expenses:
Equipment Rental $
Exhibition $
FaciliW Rental(s) $
Insurance $
Promotion $
Printin~ $
Shipping $
Supplies $
Utilities $_
Other: $.
"~ 19,822
0 I
I
I
Expenses show in these boxes must indicate how revenues listed are spent.
,926
D
,748 .
The figure in the lower right corner represents the total expenditures associated wlth thlsproJectlopemtion. '
~, · NOTE.please do not add or include an), other material w/th
this report. Thank you.
P~MEMBER....DO NOT CREATE YOUR OWN FORM& USE ONLY TinS gORM~-(it may
be copied, but no changes may be made to these forms).
Organization Name Comus Christi Ballet Project (2005) Name: CC Ballet Sleeping BeauW 25
, of corp.. Chr . S.b,ra., Exhibit"l
A separate repo~ is required for each project.
**Sign O~an~on Name on bo~om of~CH rage Sub.ant Year: 2005
31 for all proj~n that were funded du~ng the previo~ g~nt ~ele. Funding ~H not ~
This Repo~ ~ due Janua~ "
awarded for the upcoming funding cycle if comoletion re~(s) are not r~e~ by Jan. 31', 2006.
Pa~ A
Idle
Part B Refer to instruction codes to use In the blanks. Every blank must be filled In. Use.only this form.
l. Discipline information. Choose ONE category and fill in thc blanks for thc program for which you were funded
and that best describes the program for which you were funded.
Geographic/Audience information:
a-audience served
b-audience characteristics
c-torn[ audience attendance:
d-total out-of-town attendees
e-total out-of-country attendees
List the aoeroximate percentage of the race / ethnic make-up served by this oroiect:
American Indian % Asian / Pacific
African American % Hispanic
White % *TOTAL
Use for Audi;flee Served
R-rural area-('les~ than 10,000)
S-subt~rban area
U-urban 'A = all of ab°ye
Part C Personnel/Program Information
Provide the actual number of individuals who participated in the project in the following.spaces:
Artists who received a fee
Artists who volunteered time or work
Non-Artist volunteers
Full-time personnel
Part-time personnel
Part D
Conferences
Festivals
Publications
Other
Activity InformaUon List the number of even~ held in each category and attendance:
Commissions (original works) Exhibitions
Lectures / Demonstration Performances
Open Rehearsals Master Classes.
OrganiT. ation name:
Project Name
Money: HOT/GF
Completion Report 2005
Part E
1.
Project Summary
Descrll~tlon of Prelect. Were objectives met, as stated on the application form for this project?
(Be very specific and use the objectives you listed on Part 2-Project Information)
Marketing Component of Project. I- Describe the specific promotion and markelJng strategy you used,
giving details of with whom and where you promoted. For recipients of Hot Tax money, demonstrate the
major co~nponent of promoting toudsm and hotel and convention activity. Include promotion samples (2)
(not to exceed 8.5xl 1 - reduce size if necessary).
2-Descnbe your website
3-(For Hotel-Motel tax grant recipients only)
Describe the method(s) used to track out-of-town attendees (attendees that reside outside the
territorial limits of the City of Corpus Christi): be VERYspeclflc and detailed.
Describe your outreach and marketing strategy to ethnic communities or sl3eclal constituencies.
used to promote tourism and hotel and convention activity. Attach copies of promotion such as news
releases, Invitations, and a copy of your own program. Attach any reviews you might have
received (no more than 3 copies or reviews not to exceed 8.5xl 1, reduce if necessary).
4. Additional comments about your I~rolect. Feel free to a[lach additional pages.
Organization Name
,Updated 3/8/04
Project Name
Completion Report 2005
Part F - 1 For Actual Project Revenues
(Rounded to the nearest Dollar)
REVENUES
Actual Earned Income
a. Actual Ticket Sales
(This Project Only)
b. Workshoo Fees/Tuitions
c. Other Earned Income (Specify)
Fundrajsing
Membershil~s
Unearned Income
a. Government Grants (Specify)
CiW Sub,rant
b, Foundation Grants (Specify):
Other Unearned Inc. (Specify)
Contributions; Svonsors &
Membershivs
Other
3. TOTAL REVENUES
CASH CITY
(Subgrant)
$ $
$ $
$ $
$ $
I
$ $ $
$ $ $
$ $ $
$ $ $
I
$ $ $
$ $ $
$ $ $
I ½
I I >1 I>1
IN-KIND
$
$
$
$
PROJECT TOTAL
I I
Organizational Name:
I Jpdal~:l 318104
Project Name
Completibn Report 2005
Part F - 2 ACTUAL PROJECT EXPENDITURES
(Round to the nearest dollar)
I. ~XPENDITURES CASH
a. Administration:
Allowable Staff Salaries
(This project only)
Professional Fees:
Other:
CITY
$ xxx.v~xx $
$ $. $
$ $. $
$ $. $
$ $ $
b. Travel Expenses:
Lodging
PROJECT TOTALS
c. Other Expenses
Eouivment Rental $ $ $
Exhibition $ $ $
Facility Rental(s) $ $ $
Insurance $ $ $
Other: $ $. $
Promotion/ $ $ $
Priatin~ $ $ $
Shivoin~ $ $ $
Supplies $ $ $
Sub-totals ................
The figure in the lower right corner represents the total revenues associated with this project/operation. Please note
that In-I~nd resources may not exceed 25% of this total. This figure should equal the tota! project/operation
expenditures shown in the lower right corner of Part 2, Page 3.
(PLEASE ADD ATTACHMENTS AS NECESSARY TO CLAR.WY EACH SECTION
OF THIS PROJECT and LABEL EACH ATTACHMENT AS TO WHAT SECTION IT APPLIES)
· NOTE...please do not add or include any other material with this report. Thank
you. REMEMBER... ,hc) NC~T C. DFATF Vt'}ltD t3~JM let3O~....USE ONLY THIS
FORM - (it may be copied; but no changes size wise or otherwise).
Organizational Name:
U ?,dated 3/8,/04
Project Name
Completion Report 2005