HomeMy WebLinkAboutC2005-218 - 5/10/2005 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Chdsti, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and LNV Enqineerlnq, a
Texas corporation, 1801 Navigation, Suite 300, Corpus Christi, Nueces County, Texas
78408, (ArchitectJEnglneer - A/E), hereby agree as follows:
1. SCOPE OF PROJECT - NEIGHBORHOOD STREET RECONSTRUCTION
(Project No. 6368) - Bond Issue 2004
This program provides for pavement reconstruction and/or repairs of selected
neighborhood streets to include removal and replacement of selected curb and gutter and
sidewalk, ADA curb ramps, driveways and related improvements. Neighborhood street
clusters include:
Cluster No.
1
2
3
5
7
Location:
Riverside Area (behind Calallen High School)
Nueces Bay / Buddy Lawrence Area
South Port / Greenwood Area
Holly / Kostoryz Area
Nile Area
*Cluster 4 (Mansheim/Sunnybrook Area) and Cluster 6 (Alameda/Reid Area) are not
included in this contract because they involve two Council-approved ClP drainage projects:
Mansheim Area Drainage Improvements and Lindale Subdivision Drainage Improvements.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, NE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-l", to complete the Project. Exhibit "A-I" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit
Work will not begin on Additional Services until requested by the A/E (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
NE services will be 'Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
LNV Engineering
2005-218
05/10/05
M2005-136 6368~Ccmlrac~ P rofeSS~or~J Services.doc
Contract for Professional Services
Page 1 of 3
Lasl Revision: Dec 21)O4
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of any additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the AJE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the AJE at the address ot record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the propodion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILI'T-Y
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
Contract I'or Pro~esalonal Se~vtces
Page 2 of 3
H:V'lONIE~=:{achelle~EN~J~3~ld 2004~3368~3ontracl Professional Serv~es.doc Lasl Revision: Dec 2004
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part ol the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole properly of the City and may not
be used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Co~us Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPUS CHRISTI
By
Ronald F. Massey % Dat~
Assistant City Manager
RECO~.M. MENDED
gel R Escobar, P E uare
/~_.flge! I . . ...
D~rector of Engmeenng Services
L~NV ENG..I~G/.-~.,
~. e"ndec_ker, ~5.E. Date
801 ~vigation, Suite 300
Co~us Chdsti, TX 7~08
(361) 883-19~ Office
(361) 883-1986 Fax
APPROVED AS TO FORM
Y ~)
~rss~ City Attorney
Date
H:~OMLC~lactmile~:~EI, N~ond 2004~368~Con~ac~ Professional Ser~ces.doc
Contract for Professional Services
Page 3 ot 3
Lasl Revision: Dec 2004
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
Basic Services.
Basic Services will include the following in addition to those items shown on
Exhibit "A-1, Task List.
1. Preliminary Phase. The Architect/Engineer-AJE will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval, proceed in a Design Memorandum which includes Preliminary
designs, drawings, and written description of the project. This report shall
include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff regarding the design parameters of the Project.
The Engineer will participate in a minimum of five (5) formal meetings with
City staff, provide agenda and purpose for each formal meeting; document
and distribute meeting minutes and meeting report within seven (7) working
days of the meeting. The A/E will participate in discussions with the operating
department and other agencies, such as the Texas Department of
Transportation (TxDO'I-) and Texas Commission of Environmental Quality
(TCEQ), as required to satisfactorily complete the Project_
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copy of the Design Memorandum, with executive summary, opinion of
probable construction costs with life cycle analysis, defined technical
evaluations of identified feasible alternatives, and review with City staff to
produce an acceptable format which contains common municipal elements.
Design Memorandum will include the following (with CONSTRUCTABILITY
being a major element in all the following items):
1) Review of the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project; The AJE will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way/easements, and probable Project design
solutions; (which are common to municipalities).
EXHIBIT "A"
Page 1 o! 10
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identity and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues; and
meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
ch~cked and reviewed the Design Memorandum prior to submission_
9) Fumish one (1) copy of the interim plans (plans only-identify needed
specifications) to the City staff for review and approval purposes with
estimates of probable construction costs. Identity distribution list for plans
and bid documents to all affected utilities including City and all other
affected entities. Required with the intedm plans is a "Plan Executive
Summary" which will identify and summarize the project by distinguishing
key elements such as:
· Pipe Size or Building Size
· Pipe Material, etc.
· Why one matedal is selected over another
· Pluses of selections
· ROW requirements and why
· Permit requirements and why
· Easement requirements and why
· Embedmenttype and why
· Constructability, etc.
· Specific requirements of the City
· Standard specifications
· Non-standard specifications
· Any unique requirements
· Cost, alternatives, etc.
· Owner permit requirements and status
EXHIBIT "A"
Page 2 o! 10
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing I~acilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f. Field location of existing city utilities. (AJE to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
Design Phase. Upon approval ol~ the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a_ Study, vedfy, and implement Design Memorandum recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare one ( 1 ) set of Construction Bid and Contract Documents in City
format (using City Standards as applicable), including Contract agreement
I:orms, general conditions and supplemental conditions, notice to bidders,
instruction to bidders, insurance, bond requirements, and preparation of
other contract and bid related items; specifications and drawings to fix and
describe, for one bid, the size and character of the entire Project; description
of materials to be utilized; and such other essentials as may be necessary for
construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered dudng
construction (to be included under Additional Services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to better track progress and payments.
e. Assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
f. Provide I copy of pre-final plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs.
Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding
participants.
g. Provide Quality Assurance/Quality Control (QNQC) measures to ensure that
submittal of the interim, pre-final, and final complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant A/E and Sub-consultant NE shall
submit a letter declaring that all engineering disciplines of all phases of the
submittals have been checked, reviewed, and are complete pdor to
EXHIBIT 'A"
Page 3 of 10
submission, and include signature of all disciplines including but not limited
to structural, civil, mechanical, electrical, etc.
h. Provide a Traffic Control Plan with illumination, markings and striping, and
signalization, for review and approval by the City Traffic Engineering
Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents hencefodh become the
sole property and ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer pdor to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
I. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the design contract awarded.
b_ Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda
for cdtical construction activities and elements impacting the project.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes pdor to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the Engineer will, at its expense, confer with
City stair and make such revisions to the bid documents as the City staif
deems necessary to re-advertise that particular portion of the Project for
bids.
The City staff will:
a. Arrange and pay I~or printing of all documents and addenda to be distributed
to prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
EXHIBIT "A"
Page 4 o! 10
assistance of the NE) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation conceming bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
Construction Phase. The NE will pedorm contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a
recommended agenda for critical construction activities and elements
impacted the project.
b. Review for conforTnance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications cf the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor)
for all equipment installed on this Project. These manuals will be in a
"multimedia format" suitable for viewing with Microsoft's Internet Explorer,
version 3.0. As a minimum the Introduction, Table of Contents, and Index
will be in HTML (HyperText Markup Language) format, with HyperText links
to the other parts of the manual. The remainder of the manual can be
scanned images or a mixture of scanned images and text. use the common
formats for scanned images - GIF, TIFF, JPEG, etc.. Confirm before delivery
of the manuals that all scanned image formats are compatible with the
image-viewing software available on the City's computer- Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliver the manuals on a
CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
EXHIBIT "A"
Page 5 ot 10
Last Revision: Dee 2004
reproducible set and electronic file (AutoCAD r. 14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form.
All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the A/E will not begin work on
this section without specific wdtten approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will,
with written authorization by the Director of Engineering Services, do the following:
Permittin¢l. Furnish the City all engineering data and documentation necessary
for all required permits. The A/E will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. TxDOT Permits/Amendments
b. NPDES Permit/Amendments
c. Texas Department of License and Regulation (TDLR)
Tol~o;Iraphic Survey. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required
for the aerial mapping of the Project area - aerial photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
network and comply with Category 6, Condition I specifications of the Texas
Social7 of Professional Surveyor~' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments from the project area.
Warrant~ Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct
defective conditions and submit to City Staff. Complete the inspection and
EXHIBIT 'A"
Page 6 of 10
prepare the report no later than sixty (60) days pdor to the end of the
maintenance guaranty pedod.
4. Five (5) Public Meetlnqs. Participate in public meetings to coordinate with the
community and to obtain community support for each project to include all
necessary exhibits as directed by the City.
5. Sanltar~ Sewer Investlclatlon. Perform field investigation to identify problem
lines and manholes (does not include additional streets or alleys).
A. Televise Lines
Al. Base Bid Streets - A/E will obtain a sanitary sewer cleaning and
televisingcrew. Total estimated footage to televise is 25,000 linear
feet for the base bid streets only.
A2. Additive Alternate - AJE will obtain a sanitary sewer cleaning and
televising crew. Total estimated footage to televise is 13,100 linear
feet for additional streets and alleys.
B. Manhole Inspection
B1. Base Bid Streets - A/E will pedorm cursory inspection of all
sanitary manholes in the base bid area (approximately 80
manholes) and submit repod in the Design Memorandum.
B2. Additive Altemate- A/Ewill porform cursory inspection of all
sanitary manholes in the additional streets and alleys area
(approximately 20 manholes) and submit a report in the Design
Memorandum.
Regarding Tasks A and B above, A/E will review the tapes and inspection
~OaOrtS and make recommendations. A/E will provide these to
stewater Department within 30 days of said activities.
6. Additional Streets. The design of rehabilitation of additional streets located
adjacent to or within each cluster, the current streets are:
Cluster 3: South Port / Greenwood Area
1. Dunbar Street
2. Wainwright
3. Soledad
4. Bolivar
Cluster 5: Holly / Kostoryz
There are four (4) alleys located in this cluster that could be rehabilitated.
The design of these additional streets and alleys will be included in the one
(_1) set of construction documents but will be bid as an additive alternate.
Construction of these additional streets and alleys will be dependent on
funding.
Hydro-Excavation for Utility Investigation. Field location of existing utilities
using Texas One-Call system (coordinate with appropriate City Operating
Departments).
Provide subsurface utility engineering in accordance with ASCE Standard
"ASCE C-I, 38-02, Standard Guideline I=or the Collection and Depiction of
Existing Subsurface Utility Data." The proposed subsudace utility
investigation will be as follows:
EXHIBIT "A"
Page 7 ol 10
La~l Rev'~on: D~c 2004
1. Excavation - The survey scope includes workingwith a subsurface
utility excavator to perform Quality Level A investigation of
underground utilities in specified areas through the project limit.
(Quality Level A involves the use of nondestructive digging equipment
at critical points to determine the horizontal and vertical position of
underground utilities, as well as the type, size, condition, material, and
other characteristics.) Utilities located at this quality level will be
physically located and tied to the topographic survey control. The
utility will be identified and an elevation will be obtained to the top of
the utility.
2. Utility Location - The survey scope includes locating certain utilities to
Quality Level B. (Quality Level B involves surveying visible above
ground utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.) These utilities
will be located by obtaining a One-Call Notice and measuring the
marked locations.
3. Storm Water - Storm water facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible storm water manholes and drainage limits.
4. Wastewater - Wastewater facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible wastewater manholes.
5. Water - Water facilities within the project limits will be located to
Quality Level C.
6. Gas - Gas facilities within the project limits will be located to Quality
Level C by the NE. The City of Corpus Christi Gas Department will
provide Quality Level A. The A/E will coordinate this activity.
A. Base Bid Streets - NE will investigate areas of high probability of cenflict
with proposed improvements (does not include additional streets or
alleys).
B. Additive Alternate - A/E will investigate areas of high probability of
conflict with proposed improvements.
2. SCHEDULE
PROPOSED PROJECT SCHEDULE
DAY
Wednesday
Monday
Friday
Monday
Monday
Monday
Monday (2)
Thursday
Wednesday
Weekday
Weekday
DATE
May 18, 2005
August 8, 2005
August 19, 2005
September 19, 2005
September 26, 2005
October 3, 2005
October 17 & 24, 2005
October 27, 2005
November 9, 2005
January 2006
June 2007
ACTIVITY
Begin Preliminary Phase
Interim Submittal Design Memorandum (60%)
City Review
Pre-Final Submittal (100% Submittal)
City Review
Final Submittal
Advertise for Bids
Pre-Bid Conference
Receive Bids
Begin Construction
Construction Completion
EXHIBIT "A"
Page 8 of 10
3. FEES
Fee for Basic Services. The City will pay the NE a fixed fee [or providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A. 1-4 above, and for all expenses incurred in performing these
services. For services provided in Section I.A.1-4, A/E will submit monthly
statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon NE's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to NE's monthly
statements.
B=
Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
AJE a not-to-exceed fee as per the table below:
EXHIBIT "A"
Page g of 10
C. Summary of Fees
Basic ServK:es
Preliminary Phase
2 Design Phase
3 Bid Phase
4 Construction Phase
Subtotal Basic Services Fees
Additional Services
Permit Preparation (including fees)
A. TXDOT
B. NPDES PermitJAmendments
C. Texas Department of Licensing &
RegulalJon
Total Permitting
2 Topographic Survey
A. Base Bid Streets
B. Additive Alternate StreeLs
3 Warranty Phase
4 Public Meetings
5 Sanitary Sawer Investigation
A. Televise Lines
Al. Base Bid Streets
A2.. Additive Alternate
B. Manhole Inspection
BI. Base Bid Streets
B2. Additive Aitemate
6 Additional Streets
Hydro-Excavation for Lltility
7 Investigation
A. Base Bid Streets
B. Additive Alternate Streets
Subtotal Additional Services Fees
Total Authorized Fee
Street
Ston'n
Water
Water
Wastewater
$206,000.00 $0.00 $0.00 $0_0~
126,700.00 0.00 0.00 0.00
5,000.00 0.00 0.00 0.00
39,000.00 0.00 0.00 0.00
376,700.00 0.00 0.00 0.00
2,200.00
1,100.00
1,300.00
4,600.00
85,500.00
11,350.00
1,900.00
15,000.00
0.00
0.00
0.00
0.00
41,300.00
0.00
0.00
159,650.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$536,350.00
Total
$206,000.00
126,700.00
5,000.00
39,000.00
376,700.00
2,200.00
1,100.00
1,300.00
0.00 0.00 4,600.00
0.00 0.00 85,500.00
0.00 0.00 11,350.00
0.00 0.00 1,900.00
0.00 0.00 15,0(}0.00
0.00 82,500.00 82,500.00
0.00 43,200.00 43,200.00
0.00 10,500.00 10,500.00
0.00 2,600.00 2,600.00
0.00 0.00 41,300.00
0.00 13,200.00 13,200.00
0.00 185,000.00 344,650.00
$0.00 $185,000.00
EXHIBIT 'A"
Page 10 oF 10
EXHIBIT A-1 TASK UST
CITY OF CORPUS CHRISTI
NEIGHBORHOOD STREET RECONSTRUCTION
PROJECT NO. 6368
BASIC SERVICES
1. Preliminary Phase
A. Scope of soil investigations1
B. Staff meetings~
Attend and participate in one (1) project start and four (4) planning
meetings with City staff to discuss planning and conceptual design.
Gather information and perform close coordination with Department staff.
C. Design Memorandum1
C1. Review project with operating department ~Water anc~
Wastewater--does not include Storm Water or Gas Department)'
C2. Review and investigate available records~
C3. Identify results of site field investigation~
Recommend necessary survey work to evaluate existing
conditions. The recommendation will include the location of public
and pdvate utilities, structures, right-of-way (ROW) boundaries
and cdtical elevations for adjacent structures and obtain easement
information.
Perform field investigation as required to define specific areas of
demolition and new work, equipment, locations, tie-in point, and
other applicable parameters required to complete the items as
shown on this Task List.
C4. Provide presentation of pertinent factors1
C5. Advise of environmental site evaluations and archeology reports~
C6. Identify and analyze requirements of governmental authorities~
C7. Confer, discuss, and meet with City operating department(s)~
C8. Provide a letter stating that A/E and Sub-Consultant Engineers
have checked and reviewed Design Memorandum prior to
submission1
C9. Deliver one (1) paper copy of interim plans Design Memoran(~um
(60%) and one (1) electronic copy (.pdf) for 60% plan review
See Exhibit A Ior Additior, al Detail
EXHIBIT "A-1"
Page 1 of 5
Last Re'dek~: Dec 2004
2. Design Phase
Study, vedfy, and implement Design Memorandum recommendations~
Prepare construction bid and contract documents (1 Set)(100%)1
Develop a preliminary construction schedule and sequencing plan that
includes all the items as shown on this Task List. This schedule will
include procurement, construction, testing, coordination, and provision for
minimum interruption o1: services and construction schedules with
planned Capital improvement Program (CIP) funding.
Preliminary Plan Sheets
I Cover Sheet
2-3 Vicinity Map
4-8 Project Location Maps
9-10 General Notes & Testing Schedule
11-12 Existing Typical Sections
13-14 Proposed Typical Sections & Details
15 Legend & Estimated Quantities
16-18 Sequence of Work
19-23 Control Layout & Benchmark Information
24 Removal Summary
25-113 Plan & Profile Sheets (1" = 20' Scale)
114-115 Utility laterals & Details
116-119 Striping Layouts & School Zone Speed Humps
120-139 Existing Base Maps - Water - Wastewater - Storm Water -
Gas (5 Areas)
140-144 Perimeter Traffic Control Plans with Signs & Barricades
145-149 Traffic Control Plans - Site Specific
150 Pavement Markings Standar_ds (3)-00A
151-162 Barricade and Construction Standards (1) thru (9c)-98
163-168
189-171
172
173-174
175-176
177
178-181
182-186
187-188
189
190
Traffic Control Plan Standards
Miscellaneous Details
Curb, Gutter, Sidewalk & Expansion Joint Details
ResidentiaJ Driveway Details
Commemial Driveway Details
Sidewalk Ramp Details
Standard Water Details
Standard Wastewater Details
Standard Stormwater Details
Sign Details
SW3P Details
D. Provide assistance identil:ication, testing, handling, and disposal of
hazardous materials~
Prepare final quantities and estimates of probable costs~
Assimilate all review comments, modil'ications, additions/deletions an~
proceed to next phase, upon notice to proceed from the City Engineer'
See Exhibit A for Additioe.al Detail
Provide pre-final plans and bid documents (100%)~
Quality Assurance/Quality Control~
EXHIBIT "A-1"
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Last RevisJon: Dec 2004
I. Prepare traffic control plan in accordance with Texas M.U.T.C.D?
J. Upon approval, provide one (1) set linal plans and contract documents
and provide one (1) electronic copy
K. Not Applicable1
L. Submit monthly status reports~
M. Provide a Storm Water Pollution Prevention Plan~
N. Not Applicable~
Bid Phase
A. Participate in pre-bid conference and provide recommended agenda~
B. Assist City in solicitation of bids~
C. Review all pre-bid questions and submissions~
D. Attend bid opening~
E. Revisions to bid documents~
F. Provide letter to City Engineer on giving our recommendation to whom to
award the project
Construction Phase
A. Participate in pre-construction meeting1
B. Review shop and working drawings~
C. Review field and laboratory tests1
D. Provide interpretations and clarifications of contract documents~
E. Regular visits to site of project (two per month)~
F. Prepare change orders as authorized by City~
G. Make final Inspection with City staff1
Review and assure compliance with plans and specifications~
Review construction "red-line" drawings, prepare record drawings~
Review and prepare monthly construction pay estimates~
See Exhibit A for Additional Detail
EXHIBIT "A~I"
Page 3 ol 5
Last Rev~on: Dec 2004
ADDITIONAL SERVICES
1. Permitting~
A, TxDOT Permits/Amendments: Coordinate design construction with ties to
Texas Deparlment of Transportation (TxDOT) maintained roadways.
B. NPDES Permit: Prepare NPDES Permit and include with specifications.
Contractor shall be responsible for submission of the document to the
appropriate authorities.
C. Texas Department of Licensing & Regulations: A/E will pay all fees and
coordinate with a local Registered Accessibility Specialist.
Right-of Way acquisition survey - Not Applicable
Topographic survey~
A. Base Bid Streets
B. Additive Alternate - See additional streets and alleys listed under Task
Item 11.
Environmental issues - Not Applicable
Construction observation services - Not Applicable
Start-up services - Not Applicable
Warranb/phase~
Provide SCADA documentation - Not Applicable
Public meetings
Participate in public meetings (5, one for each cluster) to coordinate with the
community and to obtain community support for each project to include all
necessary exhibits as directed by the City.
10. Sanitary sewer investigation
Perform field investigation to identify problem lines and manholes (does not
include additional streets or alleys).
A. Televise Lines
Al. Base Bid Streets - NE will obtain a sanitary sewer cleaning and
televising crew. Total estimated footage to televise is 25,000 linear
feet for the base bid streets only.
A2. Additive Alternate - NE will obtain a sanitary sewer cleaning and
televising crew. Total estimated footage to televise is 13,100 linear
feet for additional streets and alleys.
5.
6.
7.
8.
9.
Manhole inspection
See Exhibit A lor Additional Detail
EXHIBIT "A-1"
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11.
12.
B1. Base Bid Streets - NE will perform cursory inspection of all
sanitar~ manholes in the base bid area (approximately 80
manholes) and submit report in the Design Memorandum.
B2. Additive Alternate - A/E willperform cursory inspection of all
sanitary manholes in the additional streets and alleys area
(approximately 20 manholes) and submit a report in the Design
Memorandum.
Additional streets and alleys
The design of rehabilitation of additional streets located adjacent to or within
each cluster, the current streets are:
Cluster 3: South Port / Greenwood Area
1. Dunbar Street
2, Wainwright
3. Soledad
4. Bolivar
Cluster 5: Holly/Kostoryz - Alleys
There are four (4) alleys located ~n this cluster that could be rehabilitated.
The design of these additional streets and alleys will be included in the one (1)
set of construction documents but will be bid as an additive alternate.
Construction of these additional streets and alleys will be dependent on funding.
Hydro-excavation for utility investigation
A. Base Bid Streets - A/E will investigate areas of high probability of conflict
with proposed improvements (does not include additional streets or
alleys).
Additional Streets and Alleys - A/E will investigate areas of high
probability of conflict with proposed improvements.
1S~ Exhibit A for Additional Detail
EXHIBIT "A-1"
Page 5 o[ 5
Last Revieio~: D~c 2004
EXHIBIT B
PROJECT NAME
Standards, Codes and Safety Requirements
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant will adhere to all
safety requirements for confined space entry inspecting manholes and similar confined
spaces and all traffic control regulations.
Insurance Requirements
The Consultant will not begin work under the contract until it has obtained all required
insurance and provided the City with the related certificates and endorsements. For the
duration of the project, the Consultant will provide the insurance listed below and document
required coverages with certificates of insurance:
1. Commemial liability including the following coverages:
a. Broad form property damage;
b. Premises-operations;
c. Explosion, collapse, and underground hazard;
d. Product/completed operations hazard; and
e. Independent contractors.
A letter accompanying the certificate of insurance and signed by an authorized
representative of the insurer will state that the commemial liability insurance includes the 5
coverages. Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrence
$1,000,000 Per Occurrence
EXHIBIT"B"
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Automobile liability coverage for all owned,
Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Properly Damage
non-owned, or rented vehicles.
$ 500,000 Per Person
$1,000,000 Per Occurrence
$ 500,000 Per Occurrence
Employer's liability insurance with a minimum coverage limit of $100,000 per
person.
Excess liability insurance coverage (l'or commercial, automobile, and employer's
liability insurance with a minimum coverage limit of $1,000,000.
5. Workers Compensation Insurance
The Consultant will provide workers compensation insurance for all its employees
who will per[orm any project work. This coverage will be provided through a
company authorized to do business in Texas or through self-insurance obtained in
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
self-insurance, then it will provide to the City a copy of its certificate of authority to self-
insure its workers compensation coverage liability. The Consultant will also provide a letter
stating that the cedificate ol~ authority remains in effect and is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Except for workers compensation insurance, for each insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable insurance policy,
signed by an authorized representative of the insurer, stating that in the event of
cancellation or material change that reduces or restricts the insurance afforded, the insurer
agrees to mail 30-days prior written notice of cancellation or matedal change to the City at:
City of Corpus Chdsti
Department of Engineering Services
Contract Administrator
P. O. Box 9277
Corpus Christi, TX 78469-9277
IEXHIBIT "B"I
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For workers compensation insurance, lO-days notice of cancellation or material change will
be sufficient.
The Consultant will also provide an additional insured endorsement for each insurance
policy except workers compensation insurance. Each will name the City as additional
insured.
Use of Subcontractors
The Consultant may use subcontractors to complete work under this contract. No
subcontractor may provide services unless the City consents. Consent will not be withheld
unreasonably.
The Consultant will be responsible for completing all contract work even if a subcontractor
has assumed responsibility to complete certain work. Also, the Consultant will be
responsible for the acts and omissions of any subcontractors.
Furthermore, the Consultant agrees that any subcontractor for this project will include the
same mandatory insurance requirements in favor of the City as are specified in the City's
contract with the Consultant. This is padicularly emphasized for workers compensation
insurance coverage. Subcontractor certificates of insurance and endorsements will be
collected by the Consultant and available [or City review upon request.
EXHIBIT"B"
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City of
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: LNV EnqineefinQ
STREET: 801 Naviqation, Suite 300 CITY: Comus Christi, TX ZiP:
FIRM la: 1. Corporalion X 2. Partnership__ 3. Sole Owner 4. Association
5. et'her
78408
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
Slate the names et each employee o! the City of Corpus Christi having an ownership Interest constituting
3% or more of the ownership In the above named firm.
Name Job Title and City Departmenl (if known)
N/A
Slate the names o! each official of the City o! Corpus Christi having an ownership Interest constituting 3%
or more o1' the ownership In the above named firm.
Name T~Jo
N/A
Slate the names ot each board member of the City of Corpus Christi having an ownarshlp Interest
conltltutlng 3% or more of the ownership In the above named Rrm.
Name Board, Commission or Commiltee
Dan S. Levendecker Water Shore Adviso~ Committee
State the names o! each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject o1' this contract and has an ownership Inter'est constituting 3% or more of
the owne~,hlp In the above named firm.
N/A
CERTIFICATE
I codify that all information provided is true and correct as et the date of this statement, that I have not knowingly
withheld disclosure el' any inlormation requested; and Ihat supplemental stalements will be promptly submitted to the
City of Corpus Christi, Texas as changes (x:~r.
Certltylng Person; Dan S. Le~~..~/~,~ ~.,~'j~ /~/~ "J~"~. ~,.~ Title: President
Signatu re of Certifying Pe rson:/~ ~'~_~'...~a~;~e. Date:
IEXHIBIT "C"
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council ot the City of
Corpus Chdsti, Texas.
b. Emj~loyee. Any person employed by the City ol= Corpus Chdsti, Texas, either on a i:ull or part time basis, but not as
an ~ndependent contractor.
c. Firm. ,Any entity operated for economic gain, whether protessional, industrial or commercial and whelher
estabtisned to produce or deal with a product or service including but not limited to, entities oparaled in the I=orm
of sole proprietorship as serf-employed person, partnership, corporation, joinl stock company, joint venture,
rece vership or trust and entities which, for purposes of taxahon, are treated as non-profit organizations.
d. Official. The Mayor, members ol the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Deparlment andDivision Heads and Municipal Cour~ Judges of the Ci[y of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whelher acIually or consIructively held, in a firm, including when
such interest is held through an agent trust estate or holding entity. Constructively held refers to hol[iing or
c~:mtro eslab shed through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or Iirm, such as engineers and architects hired by the City ol~ Corpus Christi tor the
purpose ol~ pro~'essional consultation and recommendation.
IEXHIBIT '"C"
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°°°soo8 888
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EXHIBIT "D"
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