HomeMy WebLinkAboutC2005-249 - 5/24/2005 - Approved CITY OF CORPUS CHRISTI
RATIFICATION OF
AMENDMENT NO. 7
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and LNV ENGINEERING hereinafter
called "Engineer'', agree to the following amendments to the Contract for Engineering Services
for O. N. Stevens Water Treatment Plant Facilitv Analysis, as authorized and
administratively amended by:
Original Contract
Amendment No. 1
Amendment No. 2
Amendment No. 3
Amendment No. 4
Amendment No. 5
Amendment No. 6
April 22, 2003
September 26, 2003
October 30, 2003
December 12, 2003
April 13, 2004
June 28, 2004
March 21, 2005
Motion No. M2003-148
Administrative Approval
Administrative Approval
Administrative Approval
Motion No. M2004-138
Administrative Approval
Administrative Approval
$510,000.00
$22,100.00
$(6,000.00)
$15,000.00
$174,500.00
$0.00
$24,500.00
EXHIBIT "A-I" TASK LIST, SECTION 1. SCOPE OF SERVICES shall be modified to
include the following:
ADDITIONAL SERVICES
TASK 17.0 PROJECT MANAGEMENT (SUPPLEMENTAL)
17.1 Project Work Plan
Prepare project work plan and distribute to all project personnel. The work plan will
include the project purpose and objectives, scope of work, an organization chad, project
delivery schedule, project flow chad, and project budget.
17.2 Progress Reports
Provide written project status reports to the OWNER by the 5th day of each month.
These status reports will include a summary of tasks completed, tasks underway, and
tasks yet to be started, as well as a summary of decisions made and issues to be
addressed during the coming month. The report will identify items that may also impact
project scope, schedule and budget. These reports will be delivered as pad of the
monthly progress payment request.
17.3 Project Progress Meetings
Attend project meetings throughout the study phase as required to keep the OWNER
informed on the progress, issues, and development. These meetings are described
further as follows:
a)
Bi-weekly Project Status Conference Calls: Conduct project briefing meetings
with the OWNER via telephone once every two weeks. The OWNER will provide
use of their existing conference call system.
2005-Z49
05/24/05
M2005-160 P~26/AMENDMENTNOTS~MENDMENTNO7
AMENDMENT NO. 7
Pagelof4
LNV Engineering
b) Conduct formal monthly project progress meetings with the ENGINEER and
OWNER at the OWNER's facilities. The ENGINEER will prepare an agenda for
each meeting and will deliver the agenda [o the OWNER no less than three days
in advance of [he meeLings. The ENGINEER will record the meeting activities,
action items, and decisions, in clear concise meeting notes that will be delivered
to the OWNER no later than one week after each meeting
1 7.4 Project Schedule
Update the project schedule on a monthly basis, and provide the updated schedule to
OWNER as part of the monthly progress payment request.
17.5 Presentation Materials
At the request of the OWNER, provide up to two presentations, including a professional
PowerPoint presentation, executive summary briefing documents, and other materials to
inform and educate interested parties on the developments and recommendations of the
Project. This scope assumes that these briefings may be provided as frequently as once
per quar[er for the duration of the project.
TASK 18.0 DEVELOPMENT AND APPROVAL OF TEST PROTOCOL (SUPPLEMENTAL)
1 8.1 Data Review
Review ONSWTP raw water, production, and treatment data to determine appropriate
flows, temperatures, disinfection dosage, and hydraulic residence time data to be used
during the challenge testing.
1 8.2 Develop Draft Challenge Test Protocol
Based on data review from Task 18.1 and the typical test protocol presented in Appendix
G-2 of the Surface Water Treatment Rule, develop a Draft Challenge Test Protocol.
Submit draft protocol to the OWNER.
1 8.3 Obtain approval o[ Test Protocol
Upon OWNER's approval of the draft test protocol, meet with the Texas Commission on
Environmental Quality (TCEQ) and obtain its approval of the test protocol. Finalize the
Challenge Test Protocol.
TASK 19.0 DISINFECTION CHALLENGE STUDY (SUPPLEMENTAL)
19.1 Ped'orm Challenge Study
Pen~orm the challenge study in accordance with the TCEQ-approved Challenge Study
Protocol developed in Task 18.O
AMENDMENT NO. 7
Page 2 of 4
19.2 Additional Data Points in Support of Challenge Study
ENGINEER will collect additional samples during execution of Task 19.1 to fudher
characterize the disinfection. The results from these additional samples will provide the
necessary data to predict the level of disinfection achieved for a wide rage of CTvalues.
This information will allow the OWNER to make an informed decision on whether to
proceed with Task 22.0.
TASK 20.0 PREPARE CHALLENGE TEST REPORT (SUPPLEMENTAL)
20.1 Draft Report
ENGINEER will prepare a Draft report which will summarize the findings of the challenge
testing. An electronic version (PDF file) of the Draft Report will be provided to the
OWNER for review and comment. One (1) bound copy of the Draft Report will also be
provided.
20.2 Final Report
Incorporate comments received from the OWNER, as appropriate, finalize the report,
and submit an electronic version (Word file) of the Final Report to the OWNER.
TASK 21.0 REGULATORY ASSISTANCE (SUPPLEMENTAL)
21.1
At the request of OWNER, ENGINEER will provide technical analysis and consulting to
assist OWNER in negotiating with State and Federal regulatory agencies having an
interest in the project.
TASK 22.0 ADDITIONAL VIRUS CHALLENGE TESTS
22.1 Simulation of O.N. Stevens Water Treatment Plant Disinfection Between 9/22/04 and
10/9/04
At the request of OWNER, SUBCONSULTANT will perform disinfection challenge tests
simulating the reported operational and disinfection conditions of the O.N. Stevens
Water Treatment Plant between September 22, 2004 and October 9, 2004.
22.2 Draft Technical Memorandum
The results of the additional virus challenge tests will be summarized by the
SUBCONSULTANT in a technical memorandum [separate from the Challenge Test
Report (Task 20.0)]. An electronic version (PDF file) of the Draft Technical Memorandum
will be provided to the ENGINEER for review and comment. One (1) bound copy of the
Draft Technical Memorandum will also be provided.
22.3 Final Technical Memorandum
Incorporate comments received from the OWNER, as appropriate, finalize the Technical
Memorandum, and submit an electronic version 0Nord file) of the Final Report to the
OWNER.
AMENDMENT NO. 7
Page 3 of 4
3. Fees
Summary of Fees o See Summary of Fees attached as Exhibit "B" Summary of Fees.
All other terms and conditions of the April 22, 2003 contract between the City and Engineer, and
of any amendments to that contract, which are not specifically addressed herein shall remain in
full force and effect.
CITY OF CORPUS CHRISTI LNV E~__~/.,~,~.~/J~/~,"'~,,//
Assistant City Manager Presid~W~~'
RECOMz~ENDED
,/~::~1 ~t~ Escobar, P.E. Date
[~irector of Engineering Services
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883-1984 Office
(361) 883-1986 Fax
ATFEST
Armando Chapa, City Secretary
APP~,I~V ~E~ AS TO FORM
¢7stant City AttOrney
~ ~OUSC,,IL ............. h ~
Project Number: 8426
Funding Source: 550950-4080-00000-180435
Encumbrance Number: E8426ASM
AMENDMENT NO. 7
Page 4 of 4.
H 'USERS2~HOME/VELMAFSGEN~WATER/ONSWTP. B~ 26/AMENDMENT NO 7b~AMENDMENT NO 7
O.N. STEVENS WATER TREATMENT PLANT
FACILITY ANALYSIS
CITY OF CORPUS CHRISTI PROJECT NO. 8426
AMENDMENT NO. 7
DISINFECTION CHALLENGE STUDY
TASK LIST
This Task List is issued by the ENGINEER and accepted by the OWNER as additional work as
outlined in the Agreement between [he above named parties dated the 22nd day of April, 2003,
in connection with the City of Corpus Christi, Texas (OWNER) O.N. Stevens Water Treatment
Plant Facility Analysis.
PURPOSE
The purpose of this Task List is to supplement and set for[h the requirements, schedule, and
payment provisions associated with the ENGINEER's tasks pertaining to the O.N. Stevens
Water Treatment Plant Facility Analysis Project (Project) Disinfection Challenge Study, in
accordance with the Agreement as amended between ENGINEER and OWNER.
SERVICES TO BE PERFORMED BY ENGINEER
The OWNER is contemplating a change in disinfection technique and wishes to determine the
potential impacts of the change. The objective of this work is to perform a disinfection challenge
study in accordance with the requirements of Appendix G-2 of the Surface Water. Treatment
Rule to verify the effectiveness of the proposed change in disinfection technique. ENGINEER's
services to be provided under this Task List include Additional Services. A synopsis of these
services follows:
Additional Services:
Task 17.0 - Project Management (Supplemental)
Task 18.0 - Development and Approval of Test Protocol (Supplemental)
Task 19.0 Disinfection Challenge Study (Supplement)
Task 20.0 - Prepare Challenge Test Report (Supplement)
Task 21.0 - Regulatory Assistance (Supplement)
Task 22.0 - Additional Virus Challenge Tests
These Additional Services are further described as follows:
AMD. NO. 7
EXHIBIT "A"
Page I of 5
ADDITIONAL SERVICES
TASK 17.0 PROJECT MANAGEMENT (SUPPLEMENTAL)
17.1 Project Work Plan
Prepare project work plan and distribute Lo all project personnel. The work plan will
include the project purpose and objectives, scope of work, an organization char[, project
delivery schedule, project flow char[, and project budget.
17.2 Progress Repor[s
Provide written project status reports to the OWNER by the 5th day of each month.
These status reports will include a summary of tasks completed, tasks underway, and
tasks yet to be started, as well as a summary of decisions made and issues to be
addressed during the coming month. The report will identify items that may also impact
project scope, schedule and budgeL These reports will be delivered as part of the
monthly progress payment request.
17.3 Project Progress Mee[ings
Attend project meetings throughout [he study phase as required to keep the OWNER
informed on the progress, issues, and development. These meetings are described
further as follows:
a)
Bi-weekly Project Status Conference Calls: Conduct project briefing meetings with
the OWNER via telephone once every two weeks. The OWNER will provide use of
their existing conference call system.
b)
Conduct formal monthly project progress meetings with the ENGINEER and
OWNER at the OWNER's facilities. The ENGINEER will prepare an agenda for
each meeting and will deliver the agenda to the OWNER no less than three days in
advance of the meetings. The ENGINEER will record the meeting activities, action
items, and decisions, in clear concise meeting notes that will be delivered to the
OWNER no later than one week after each meeting.
1 7.4 Project Schedule
Update the project schedule on a monthly basis, and provide the updated schedule to
OWNER as part of the monthly progress payment request.
17.5 Presentation Materials
At the request of the OWNER, provide up to two presentations, including a professional
PowerPoint presentation, executive summary briefing documents, and other materials to
inform and educate interested parties on the developments and recommendations of the
Project. This scope assumes that these bdefings may be provided as frequently as once
per quarter for the duration of the project.
AMD. NO. 7
EXHIBIT '"A"
Page 2 of 5
TASK 18.0 DEVELOPMENT AND APPROVAL OF TEST PROTOCOL (SUPPLEMENTAL)
18.1 Dala Review
Review ONSWTP raw water, production, and treatment data to determine appropriate
flows, temperatures, disinfection dosage, and hydraulic residence time data to be used
during the challenge testing.
18.2 Develop Draft Challenge Test Protocol
Based on data review from Task 18.1 and the typical test protocol presented in Appendix
G-2 of the Surface Water Treatment Rule, develop a Draft Challenge Test Protocol.
Submit draft protocol to the OWNER.
18.3 Obtain approval of Test Protocol
Upon OWNER's approval of the draft test protocol, meet with the Texas Commission on
Environmental Quality (TCEQ) and obtain its approval of the test protocol. Finalize the
Challenge Test Protocol.
TASK 19.0 DISINFECTION CHALLENGE STUDY (SUPPLEMENTAL)
19.1 Perform Challenge Study
Perform the challenge study in accordance with the TCEQ-approved Challenge Study
Protocol developed in Task 18.0.
19.2 Additional Data Points in Support of Challenge Study
ENGINEER will collect additional samples during execution of Task 19.1 to further
characterize the disinfection. The results from these additional samples will provide the
necessary data to predict the level of disinfection achieved for a wide rage of CTvalues.
This information will allow the OWNER to make an informed decision on whether to
proceed with Task 22.0.
TASK 20.0 PREPARE CHALLENGE TEST REPORT (SUPPLEMENTAL)
20.1 Draft Report
ENGINEER will prepare a Draft report which will summarize the findings of the challenge
testing. An electronic version (PDF file) of the Draft Report will be provided to the
OWNER for review and comment. One (1) bound copy of the Draft Report will also be
provided.
20.2 Final Report
Incorporate comments received from the OWNER, as appropriate, finalize the report,
and submit an electronic version (Word file) of the Final Report to the OWNER.
AMD. NO. 7
EXHIBIT "A"
Page 3 of 5
TASK 21.0 REGULATORY ASSISTANCE (SUPPLEMENTAL)
21.1
At the request of OWNER, ENGINEER will provide technical analysis and consulting to
assist OWNER in negotiating with State and Federal regulatory agencies having an
interest in the projecL
TASK 22.0 ADDITIONAL VIRUS CHALLENGE TESTS
22.1
Simulation of O.N. Stevens Water Treatment Plant Disinfection Between 9/22/04 and
10/9/04
At the request of OWNER, SUBCONSULTANT will perform disinfection challenge tests
simulating the reported operational and disinfection conditions of the O.N. Stevens
Water Treatment Plant between September 22, 2004 and October 9, 2004.
22.2 Draft Technical Memorandum
The results of [he additional virus challenge tests will be summarized by the
SUBCONSULTANT in a technical memorandum [separate from the Challenge Test
Report (Task 20.0)]. An electronic version (PDF file) of the Draft Technical Memorandum
will be provided to the ENGINEER for review and comment. One (1) bound copy of the
Draft Technical Memorandum will also be provided.
22.3 Final Technical Memorandum
Incorporate comments received from the OWNER, as appropriate, finalize the Technical
Memorandum, and submit an electronic version 0Nord file) of the Final Report to the
OWNER.
DELIVERABLES
The following list summarizes the deliverables to be provided for this work
1. Project Plan
2. Monthly Status Reports
3. Challenge Study Draft Protocol
4. Challenge Study Final Protocol
5. Challenge Study Draft Report
6. Challenge Study Final Report
7, Draft and Final Technical Memoranda for Task 22.0 (as authorized)
AMD. NO. 7
EXHIBIT "A"
Page 4 of 5
OWNER'S RESPONSIBILITIES
1. The OWNER will provide treatment data as required to complete Task 18.1.
The OWNER will provide pertinent available documents concerning policies, procedures,
regulations, ordinances, and permits that potentially impact the Disinfection Challenge
Study.
3. The OWNER will participate in meetings with Texas Commission on Environmental Quali[y.
TIME OF PERFORMANCE
All work in this Task Order shall be completed by the ENGINEER on or before the dates
indicated in Table A.
14 Project Plan
April 20, 2005 Challenge Study Draft Reged (Ralilication)
May 1, 2005 Challenge Study Rnal Report (Rati~ca[ion)
30 Final TM assO~ated w~th Task 22.0
A final schedule will be mutually agree to when final test protocol is approved by TCEQ
FEES:
The fee for Amendment No. 7 are as follows:
TASK 17.0 Project Management $47,165.00
TASK 18.0 Development of Test Protocol $11,000.00
TASK 19.0 Disinfection Challenge Study $70,837.00
TASK 20.0 Prepare Summary Repod $30,275.00
TASK 21.0 Regulatory Assistance $37,396.00
TASK 22.0 Additional Virus Challenge Tests $36,614.00
TOTAL AMENDMENT NO. 7
$233,287.00
AMD. NO. 7
EXHIBIT "A"
Page 5 of 5
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AMD. NO. 7
EXHIBIT "B"
Page 1 of 1
City of
Corpus
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
lo provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A"
FIRM NAME: LNV Enqineerinq
STREET: 801 Naviqation, Suite 300 CITY: Corpus Christi, TX ZIP: 78408
FIRM is: 1. Corporation X 2. Partnership 3. Sole Owner 4. Association
5, Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if know~)
N/A
State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name ~qtle
N/A
State the names of each board member of the City of Corpus Christi having an ownership Interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
Dan S. Levendecker Water Shore Advisory Committee
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I cedih/that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occ. p,r;~
//
Certifying Person: DanS. Levendec~~]~',,/~, Title: President
SignatureofCertifTingPerson:/'~A:af¢"~-/~~'~~'~~"~¢-/~/"~"' Date: .~'~'~/~"~L~'-~'~'-
tEXHIBIT "C" I
Page I of 2
DEFINITIONS
a Board Member. A member of any board, commission or committee appointed by the City Council of the Gilt of
Corpus Christi, Texas.
b Employee. Any person employed bytheCityofCorpusChristi, Texas eitheronafullorparttimebasis, butnotas
an independent contractor,
c Firm. Any entill operated for economic gain, whether professional industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to entities operated in the form
of sole proprietorship, as sell-employed person, partnership, corporation joint stock company joint venture
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d Official. The Mayor, members of the City Council, City Manager, DeputyCity Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Cill of Corpus Christi, Texas.
e Ownership Interest. Legal or equitable interest, whether actually or constructively held in a firm including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting [rusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultalion and recommendation,
IEXHIBIT "C" I
Page 2 of 2