HomeMy WebLinkAboutC2005-250 - 5/24/2005 - Approved AMENDMENT NO. 4
TO AGREEMENT FOR
ARCHITECT/ENGINEER CONSULTANT SERVICES
The City of Corpus Christi, Texas, hereinafter called "CITY," and Rutsetl Corrolslon Consultant~ Inc.,
hereinafter called "CONSULTANT," agree to the following amendments to the Co~tract for Architect/Engineer
Consultant Services for Lake Texans Pipeline Cofl'o~lon ProtecUon (Prelect No. 8374), as authorized and
administratively amended by:
Odginal Small A/E Agreement
Amendment No. 1
Amendment No. 2
Amendment No. 3
April 16, 2001
December 10, 2001
April 15, 2003
December 4, 2003
Administrative Approval $14,985.00
Administrative Approval $9,964.00
Motion No. M2003-145 $73,593.40
Administrative Approval -0.00-
1. DECLARATIONS. CITY desires [o engage CONSULTANT to provide services in connection with
City's project, described as follows: Padrs/Mu~tang Island Water Crossings Cathodic Protectlofl/LeoDard
Street Water Transmission Mains Cathodic Protectlo~ (Prelect No. 8530) "PROJECT."
2. SCOPE OF WORK. CONSULTANT shall provide services tor the PROJECT in accordance with the
accompanying Scope el Services and Fee atlached as Exhibit "A" and Exhibit "A-1 .'
3. FEE. The CITY agrees to pay CONSULTANT Ior services provided in accordance with Exhibit 'A"
and Exhibit "A-l" Scope et Services and Fee under this AMENDMENT NO. 4 a total tae not to exceed
$136,182,00 (in figures), Ons Hundred Thlrb/-Slx Thousand, One Hundre~ Eighty-Two Dc41arl and Zero
Ceflt~ (in words), for a total restated Iee not to exceed S234,724.40 (in figures), Two Hundred Thirty-Four
Thousand, Seve4~ Hundred Tweflt~-Four Dollars and FoctV Cent~ (in words).
CITY OF CORPUS CHRISTI
Ronald F. Massey ~-1 (Date)
Assistant City Manager
RECOMMENDED
/~/)'CE'~luardo Garafta, P.E.
Director el~ Water Department
A'I'rEST ~
Armando Chapa, City Secretary
(Date)
RUSSELL CORROSION CONSULTANTS, INC.
Debra M. Simpson, President (Date)
P.O. Box 197
Simpsonvilte, MD 21150
(410) 997-4481 Office
(410) 740-2541 Fax
APPROVED AS TO FORM
/[~ .,,J-- g(ty ~(tt'omey- tI~
2005-250
05/24/05
M2005-159
Russell Corrosion Consultants
Project NumbeE 8530
Funding ~ource:
Encumbrance Numbec
(Dare)
AMD. NO. 4
Page 1 of 1
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
Padre/Mustang Island Water Crossings Cathodic Protection/
Leopard Street Water Transmission Maine Cathodic Protection
(Project No. 8530)
SCOPE OF PROJECT: Padre/Mustang Island Water Crossings Cathodic Protection/
Leopard Street Water Transmission Mains Cathodic Protection (Project No. 8530)
· Padre/Mustang Island Water Crossings Cathodic Protection
Russell Corrosion Consultants Inc. (RCC) previously conducted evaluations of the
existing cathodic protection systems. Seven pipeline crossings require designs for
improvements to the cathodic protection systems as detailed in RCC's report dated
September 13, 2004.
1. line F
2. line G
3. line H
4. line J
5. Line K
6. Line L
7. Line M
30-inch steel pipeline crossing the Cayo De Oso
24-inch steel pipeline crossing the Laguna Madre
24-indn steel pipeline crossing Relief Channel
Two 16-inch steel pipelines cros..~ng 1852 Pass
Two 16-inch steel pipelines crossing Newport Pass
Two 16-inch steel pipelines crossing Corpus Christi Pass
Two 16-inch steel pipelines crossing Fish Pass
· Leo~ard Street Water Transmission Maine Cathodic Protection
Russell Corrosion Consultants Inc. (RCC) previously conducted evaluations of the
existing cathodic protection systems. Eight pipeline segments require designs for
improvements to the cathodic protection systems as detailed in RCC's reporl dated
September 13, 2004. The ninth (9th) pipeline segment E will require a complete design
as cathodic protection was reporledly never installed. (Total locations: 74)
1. Segment A:
2. Segment B1:
3. Segment B2:
4. Segment B3:
5. Segment C:
6. Segment D1:
7. Segment D2:
8. Segment D3:
9. Segment E:
1,964 feet of 36-inch steel main (3 locations)
1,860 feet of 48-inch cast iron main (3 locations)
4,840 feet o! 54-inch steel main (4 locations)
48,115 feet of 48-inch steel main (44 locations)
11,228 feet of 36-inch steel main (6 locations)
6,010 feet of 42-inch steel main (5 locations)
2,152 feet of 42-inch cast iron main (3 locations)
875 feet of 42-inch cast iron main (1 location)
3,750 feet of 24-inch ductile iron main (5 locations)
I. SCOPE OF SERVICES
A. Basic Services
1. Preliminary Phase. Complete, per Amendment No. 3.
2. Design Phase. Upon receiving authorization to proceed for the
Padre/Mustang Island Water Crossings Cathodic Protection and Leopard
Street Water Transmission Mains Cathodic Protection, the A/E will:
a. Study, verify, and implement design memorandum recommendations
including construction sequencing, connections to the existing facilities,
and restoration of properly and incorporate these plans into the
I AMD'NO'4 J
EXHIBIT "A'
Page 1 of 6
construction plans. Development of the construction sequencing will be
coordinated with the City Operating Department(s) and Engineering
Services staff.
b. Prepare one set of construction bid and contract documents in City format
(using City standards as applicable), including contract agreement forms,
general conditions and supplemental conditions, invitation to bid,
instruction to bidders, insurance, bond requirements, and preparation of
other contract and bid related items; specifications and drawings to fix and
descdbe for one bid the size and character of the entire project;
description of materials to be utilized; and such other essentials as may be
necessary for construction and cost analysis.
c. Provide assistance to identify testing, handling and disposal of any
hazardous materials and/or contaminated soils that may be discovered
during construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs and probable
construction schedule.
e. Furnish one (1) copy 90% plans and specifications to the City staff for
review and approval purposes with estimates of probable construction
costs. Required with the 90% plans is a "Plan Executive Summary" which
will identify and summarize the project by distinguishing key elements
such as:
Material, etc.
Why one material is selected over another
Pluses of selections
ROW requirements and why
Permit requirements and why
Easement requirements and why
Embedment type and why
Constructability, etc.
Specific requirements of the City
Any special environmental requirements
Standard specifications
Non-standard specifications
Any unique requirements
Cost, altarnatives, etc.
Owner permit requirements and status
f. Assimilate ail review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
g. Provide one copy of 100% complete plans and bid documents to the City
staff for review and approval purposes with revised estimates of probable
costs. Identify distribution list for plans and bid documents to all affected
utilities including City and all other affected entities, compile comments
and incorporate any requirements into the plans and specifications, and
advise City of responding and non-responding participants.
h. Provide quality assurance/quality control (QA/QC) measures to ensure
that submittal of the 90%, 100% and final complete plans and complete
EXHIBIT 'A"
Page 2 of 6
bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of
revision and correction by City staff. The Consultant A/E and Sub-
consultant AJE shall submit a letter declaring that all engineering
disciplines of all phases of the submittals have been checked, reviewed,
and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical,
electrical, etc.
i. Provide a Traffic Control Plan, illumination, markings and striping as delineated
by the City Traffic Engineering Department for the Leopard Street and
Padre/Mustang Island water transmission rnaJns.
j. Upon approval by the Director of Engineering Services, provide one (1)
set (hard copy and electronic) of final plans and contract documents
suitable for reproduction (in City format) and said bid documents
henceforth become the sole property and ownership of the City of Corpus
Christi.
k. The City agrees that any modifications of the submitted final plans (for
other uses by the City) will be evidenced on the plans and be signed and
sealed by a professional engineer prior to re-use of modified plans.
I. Prepare and submit monthly status reports with action items developed
from monthly progress and review meetings.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
d. Provide third-pan'y topographic survey drawings at proposed work sites.
3. Bid Phase. Padre/Mustang Island Water Crossings Cathodic Protection
and Leopard Street Water Transmission Maine Cathodic Protactlon, AJE
will:
a. Participate in the pre-bid conference.
b. Assist the City in solicitation of bids by identification of prospective
bidders, and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid
documents and prepare, in the City's format, for the Engineering Services'
approval, any addenda or other revisions necessary to inform contractors
of approved changes prior to bidding.
d. Attend bid opening (by teleconference), analyze bids, evaluate, prepare
bid tabulation, and make recommendation concerning award of the
contract.
e. In the event the lowest responsible bidder's bid exceeds the project
budget as revised by Engineering Services in accordance with the AJE's
design phase estimate required above, the Engineer will, at its expense,
confer with City staff and make such revisions to the bid documents as the
EXHIBIT °A"
Page 3 of 6
City staff deems necessary to re-advertise that particular portion of the
project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be
distributed to prospective bidders.
b. Advertise the project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between
the City and the contractor.
4. Construction Phase. For the Padre/Mustang Island Water Crossings
Cathodic Protection and Leopard Street Water Transmission Mains
Cathodic Protection, A/E will perform contract administration to include:
a. Participate in pre-construction meeting,
b. Review for conformance to contract documents, shop and working
drawings, materials and other submittals in coordination with third-party
construction observer.
c. Review field and laboratory tests including contractor's acceptance test
report in coordination with third-party construction observer.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize minor changes, which do not affect the contractor's
pdce and are not contrary to the general interest of the City under the contract
in coordination with third-party construction observer.
e. Make a total of one (1) visit to the site of the project to confer with the third-
party construction observer and contractor to observe the general progress
and quality of w~rk, and to determine, in general, if the work is being done in
accordance with the contract documents.
f. Prepare change orders (coordinate with the City's construc'don division) in
coordination with third-party construction observer; provide interpretations
and clarifications of the plans and specifications for the cont]'actor and
authorize minor changes which do not affect the contractor's pdce and are not
contrary to the general interest of the City under the contract.
g. RCC Engineer and City Engineer will conduct a "walk-through" visit to each
site after the contractor completes the acceptance testing and RCC has
reviewed the contractor's final acceptance test report.
h. Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor-provided plans) and deliver to Engineering Services a
reproducible set and electronic file (AutoCAD r. 14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular
form. GPS coordinates for visible system components will be provided.
IAMD. NO. 4 I
EXHIBIT "A"
Page 4 of 6
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for
additional services that may be included as part of this contract, but the A/E will
not begin work on this section without specific written approval by the Director of
Engineering Services. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The NE will, with written authorization by the
Director of Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation
necessary for all required permits. The AJE will prepare this documentation
for all required signatures. The A/E will prepare and submit all permits and
pay all necessary permit application fees to the appropriate local, state, and
federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad
operating in the area
b. TxDOT permits/amendmenls
c. Wetlands Delineation and Permit
d. U.S. Fish and Wildlife Service (USFWS)
e. U.S. Army Corps of Engineers (USACE)
f. United States Environmental Protection Agency (USEPA)
Environmental Issues. {"rBD)
a. Provide environmental site evaluations and archeology reports that are
needed for the project.
b. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and/or contaminated soils that may be
discovered during construction.
II. SCHEDULE
DAY
Tuesday
Friday
Friday
Friday
Monday
Monday
Monday
Monday
Friday
DATE
May 31,2005
August 26, 2005
September 23, 2005
December 2, 2005
December 12, 2005
December 26, 2005
January 2, 2006
February 6, 2006
June 16, 2006
ACTIVITY
Begin Design Phase
90% Submittal
City Review
Final Submittal
Advertise for Bids
Pre-Bid Conference
Receive Bids
Begin Construction
Construction Completion
AMD. NO. 4
EXHIBIT
Page 5 of 6
III. FEES
Fee for Basic Services. The City will pay the A/E a fixed fee for providing all
"Basic Services" authorized as per the table below. The fees for Basic Services
will not exceed those identified and will be full and total compensation for all
services outlined in Section I.A.1-4 above, and for all expenses incurred in
performing these services. For services provided in Section I.A.1-4, A/E will
submit monthly statements for basic services rendered. In Section I.A.1-4, the
statement will be based upon A/E's estimate (and City concurrence) of the
proportion of the total services actually completed at the time of billing. City will
make prompt monthly payments in response to A/E's monthly statements.
Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay
the AJE a not-to-exceed fee as per the table below:
Summary of Fees
Basic Services
1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Construction Phase
Subtotal Basic Services Fees
Completed
$83,130.00
5,410.00
14,642.00
103,182.00
Additional Services (Allowance)
1. Permit Preparation (as applicable)
Railroads
TXDOT
Wetlands Delineation and Permit
U.S. Fish and Wildlife Service
U.S. Army Corps of Engineers
U.S. Environmental Protection Agency
Total Permitting
2. Environmental Issues
Sub-Total Additional Services Fees Authorized
22,000.00
TBD
33,000.00
Total Authorized Fee
$136,182.00
AMD. NO. 4
EXHIBIT "A"
Page 6 ot 6
EXHIBIT A-1 TASK UST
CITY OF CORPUS CHRISTI
(Provides supplemental description to Exhibit A. Task List does nol supersede Exhibit A.)
The Engineer shall perform the above services by considering the essential project
parameters including the following:
· Padre/Mustang Island Water Croselnge Cathodic ProtectlonlLeopard Street
Water Transmission Mains Cathodic Protection (Project No. 8530)
The design phase would include the preparation of plans, specifications, and details in a
single package suitable for construction bidding purposes. Services necessary to
address permitting requirements will be included. RCC will enlist the services of a local
Corpus Christi engineering firm to assist in that area and coordinate with all utility
owners. A 90%, 100% and final design package will be submitted for review and
comment by the City. Formatting will be in accordance with existing City engineering
design standards, furnished to RCC previously. Design documents would be signed and
sealed by a Texas Registered Professional Engineer. A detailed construction cost
estimate that includes the cost of materials, labor, permitting, and right-of-way surveys
for each of the seven pipeline systems (Padre Island) and nine pipeline segments
(Leopard Street) will be provided.
The Scope of Work associated with the design, bid, and construction phase services
includes the following:
A. Preliminary Phase - Complete per Amendment No. 3
B. Design Phase
1. Conduct a project kick-off meeting with NE representative to discuss the plan of
action and overall project schedule.
2. Arrange for a subcontract with a local engineering finn to assist with permitting
and prepare permit applications.
3. Prepare in 90% format, plans, specifications, and details for cathodic protection
systems for a single construction contract that includes the seven pipeline
systems (Padre/Mustang Island) and nine pipeline segments (Leopard Street).
Review the 90% design documents with City engineers and A/E representative.
4. Prepare 100% design documents that incorporate written and/or verbal
comments from the City.
5. Provide final signed and sealed design documents for duplication by the City.
C. BM Phase
1. Attend pre-bid meeting. Attend bid opening by teleconference.
2. Proparo addenda in City format.
3. Review and analyze contractor bids and recommend contract award.
4. Make revisions for re-advertisement.
AMD. NO. 4
EXHIBIT "A-I'
Page 1 of 2
D. Construction Phase
1. Coordinate with third-party construction observer and contractor.
2. Review material submittals for the cathodic protection systems. Provide review
comments in a format acceptable to the City.
3. Attend pre-construction meeting.
4. Conduct up to a total of one (1) site visit during the installation of the cathodic
protection systems.
5. Provide interpretations/clarifications of plans/specifications and prepare change
orders in City format.
6. Prepare record drawings utilizing the contractor's red line mark-ups. Review
contractor's acceptance test report and provide comments.
AMD. NO. 4 ~
I
EXHIBIT 'A-l"
Page 2 o! 2
Pmdr~/Mustang Island Water Croulnga Cathodic Protection/
Leopard Street Water Transmlselon Mains Cathodic Protection
Project No. 8530
AMENDMEHT NO, 4
SCHEDULE OF FEES
BASIC SERVICES
1 Preliminary Phase
2 Design Phase
3 Bi0 Phase
4 Construction Phase
Sub.total Basic Services
I
ADDITIONAL SERVICES
1 Permit Preparation
2 Topographic Survey
3 Environmental Issues
4 Construction Observation Svs.
5 Warranty Phase
Hydroexcavation Exploratory
6 Services
7 Acceptance Testing
Sub-total Additior~al Services
TOTAL AUTHORIZED FEE
ORIGINAL
CONTRACT
$5,994.00
7,492.50
0
1,498.50
14,985.00
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0
$14,985.00
AMD.
NO. 1
0
0
9,964.00
9,964.00
0
0
0
0
0
0
0
0
$9,964.0O
AMD.
NO. 2
$73,593.4O
0
0
0
73,593.40
0
0
0
0
0
0
0
0
$73,593.4O
AMD.
NO. 3
0
0
0
0
0
0
AMD.
NO. 4
83,130.00
5,410.00
14,642.00
103,182.00
33,000.0O
0.0O
0.0O
0.0O
0.0O
$136,182.0O
REUSED
FEE
$79,587.40
90,622.50
5,410.0O
26,104.50
201,724.40
33,0O~.00
0.0O
0.0O
0.0O
0.0O
Exhibit "A-2"
Page I of 1
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking Io do business with the City
to provide the i'oliowing information. Every question must be answered. If the question is not applioa~le, answer with
"N/A".
FIRM NAME: Russell Corrosion Consultants, Inc.
STREET: P.O. Box 197 CITY:
FIRM Is: 1. Corporation X 2. Partnership
5. Other
Sirnpso~ville, MD
3. Sole Owner
ZIP: 211,~;)
4. Association
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the nemea of each employee of the City of Corpus Christi having an ownerahlp Inten~t constituting
3% o~ mom or ~ ownership In the above named firm.
Name Job ~Ee ar~ City Departr~ent (if know~)
N/A
State the name~ of each official of the City of Corpua ChrisU having an ownership Interest conetltuUng 3%
or more of the ownership In Ute above named firm.
Name TiUe
N/A
State the namea of each board member of the City of Corpus Christi having an ownership Intem~t
constituting 3% or more of the ownership In the above named firm.
Name Bo~n:l, CommiSSion or Committee
N/A
State the names of each employee or officer of a consultant for the City of Corpue Christi who worked on
any matter related to the subject of this conb'act and baa an ownerahlp Interest constituting 3% or more of
the ownerahlp In the above named firm.
NaJTte Consullanl
N/A
CERTIFICATE
I certify that all intormatio~ provided is true and correct as of the date ot this statement, that I have not knowingly
withheld disclosure ol any information requesled; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certitying Person: Debra M. ~impson Title: Pr~iOent
(Ty~)e or Pdt)
Signature of Certifying Person: ~- " ~ ', Date: ,
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council ol the City of
Corpu~ Chdsti, Texas.
b. Employee. Any person employed by the City ot Corpus Christi, Texas, either on a tull or part lime basis, but not as
an independent contractor.
c. Firm. Any entity operated tor economic gain, whether protessional, industrial or commercial and whether
e~tabllshed to produce or deal with a product or service, including but nol limited to, entities operated in the torm
o! sole proprietorship, as seE-employed person partnership, corporation, joint stock company, joint venlure,
receiversh p or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Cour~ Judgas of the Cfi'/o! Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is hell Ihrough an agent trust estate or holling entity. Constructively held refers to holding or
control established through voting ['rusts, proxies or special terms of venture or partnership agreements.
I. Consultant. Any parson or [irm, such as engineers and architects hired by the City ol Corpus Christi tor the
purpose ol professional co~suitation and recommendation.