HomeMy WebLinkAboutC2005-255 - 5/31/2005 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Chdsti, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Neismith Enoineerin~,
Inc., a Texas corporation, 4501 Gollihar, Corpus Christi, Nueces County, Texas 78411,
(Architect/Engineer - A/E), hereby agree as follows:
1. SCOPE OF PROJECT
1.1 Cliff Maus, Phase 2 - Old Brownsville Road to Bear Lane (Project No. 6275)
This project includes the reconstruction of Cliff Maus Road from Old Brownsville Road to
Bear Lane. The improvements will include a three-lane collector roadway (C2) with two
travel lanes and a continuous left-turn lane; curb and gutter and sidewalk; underground
storm sewer; water and wastewater and new street lighting.
1.2 Cliff Msus, Phase 3 - SPID to Rockford Road (Project No. 6276)
This project includes the reconstruction of Cliff Maus Road from SPID to Rockford Road.
The improvements will include a three-lane collector roadway (C2) with two travel lanes
and a continuous left-turn lane; curb and gutter and sidewalk; underground storm sewer;
water and wastewater and new street lighting.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to pedorm professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-I", to complete the Project. Exhibit "A-l" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A".
Work will not begin on Additional Services until requested by the A/E (provide breakdown
of costs, schedules), end written authorization is provided by the Director of Engineering
Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on anv phase or any Additional Services until requested in writing by the A/E and
2005-255 Contract for Professional Services
05/31/05 page 1 of 3
M2005-176 ~asl Rev~s~or~ Dec 2004
Naismith Engineering
wdtten authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of any additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in wdting as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
NE agrees to the mandatory contract and insurance requirements as set forth in Exhibit "B."
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D."
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be pedormed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without wdtten consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in wdting by the City.
Contract for Professional Services
Page 2 ol 3
Last Revision Dec 2004
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City and may not
be used again by the A/E without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C,'
CITY OF CORPUS CHRISTI
By
Ronald F. Massey % J Date
Assistant City Manager
RECOMMENDED
~dg§el R. Escobar, P.E. Date
'Director of Engineering Services
NAISMITH ENGINEERING, INC.
Rendell C. WebtS'd~.; P.E. Date
President
4501 Gollihar
Corpus Christi, Texas 78411
(361) 814-9900 Office
(361) 814-4401 Fax
NAISMITH ENGINEERING, INC.
ATTEST
By Arma~etary
~ohn~ Michael, P.E.
Vhse~resident
Date
APPROVED AS TO FO(~M
Date
for Professional Services
Page 3 or 3
Lasl Revision Dec 2004
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
Cliff Maus, Phase 2 - Old Brownsville Road to Bear Lane (Project No. 6275)
Cliff Maus, Phase 3 - SPID to Rockford Road (Project No. 6276)
1. SCOPE OF SERVICES
Basic Services.
(Basic Services will include the following in addition to those items shown on
Exhibit "A-1" Task List.)
Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval, proceed in a Design Memorandum which includes preliminary
designs, drawings, and wdtten description of the project. This report will:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design
parameters of the Project. The Engineer will participate in a minimum of
three (3) formal meeting(s) with City staff, provide agenda and purpose for
each formal meeting; document and distribute meeting minutes and meeting
report within seven (7) working days of the meeting. The AJE will discuss the
project with the operating department (Water, Wastewater, Gas, Storm
Water, Streets, etc.) and other agencies, including but not limited to the
Texas Department of Transportation (TxDOT) and Texas Commission on
Environmental Quality (TCEQ) as required to satisfactorily complete the
Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copy of the Design Memorandum with executive summary, opinion of
probable construction costs, defined technical evaluations of identified
feasible alternatives, and review with City staff to produce an acceptable
format. Design Memorandum will include the following (with
CONSTRUCTABIMTY being a major element in all the following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project; The A/E will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way/easements, and probable Project design
EXHIBIT "A"
Page 1 of 12
Lasl RevtNon: Dec 2004
solutions (which are common to municipalities), in accordance with
S.U.E. (Subsurface Utility Engineering) standards (CI/ASCE 38-02).
Subsurface investigation will be paid as an additional service.
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of cdtical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design altematives.
8) Provide a letter stating that the NE and Sub-consultant Engineers have
checked and reviewed the design memorandum prior to submission.
9) Provide an analysis on project impacts towards "re-engineering" and
effects on cost savings toward City operations, which this project will
affect.
10)Additional items are required with the Design Memorandum to identify
and summarize the project by distinguishing key elements such as:
· Pipe Size
· Pipe Material, etc.
· Why one matedal is selected over another
· Pluses of selections
· ROW requirements and why
· Permit requirements and why
· Easement requirements and why
· Embedment type and why
· Constructability, etc.
· Specific requirements of the City
· Standard specifications
· Non-standard specifications
· Any unique requirements
· Cost, alternatives, etc,
· Owner permit requirements and status
d. Field location of existing utilities using Texas one-call system (coordinate
with appropriate City Operating Departments).
EXHIBIT 'A'
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La~t Revlon: Dec 2004
Provide subsurface utility engineering in accordance with ASCE Standard
"ASCE C-1, 38-02, Standard Guideline for the Collection and Depiction of
Existing Subsurface Utility Data." The proposed utility investigation will be
as follows:
1) Excavation - The survey scope includes working with a qualified
subsurface utility excavator to perform Quality Level A investigation of
underground utilities in specified areas throughout the project limit.
(Quality Level A involves the use of non-destructive digging equipment at
critical points to determine the horizontal and vertical position of
underground utilities as well as the type, size, condition, material, and
other characteristics.) Utilities located at this quality level will be physically
located and tied to the topographic survey control. The utility will be
identified and an elevation will be obtained to the top of the utility.
2) Utility Location - The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.) These utilities will
be located by obtaining a One-Call Notice and measuring the marked
locations.
3) Storm Water - Storm water facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible storm water manholes, drainage inlets, culverts,
and drainage ditches.
4) Wastewater- Wastewater facilities within the project limits will be located
to Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes_ This will be supplemented with CCTV
on Phase 3. Level C will be supplemented with field verification of all
manholes and Texas One-Call.
5) Water- Water facilities within the project limits will be located to Quality
Level C. Level C will be supplemented with field verification of all
manholes and Texas One-Call.
6) Gas - Gas facilities within the project limits will be located to Quality Level
C by the NE. The City of Corpus Christi Gas Department will provide
Quality Level A. The NE will coordinate this activity.
7) Local Utility Franchise - Existing El Paso Gas Line, underground
telephone line within the project limits will be located to Quality Level C.
The individual franchise will be responsible for providing data to Quality
Level A.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
EXHIBIT "A"
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L~t Revle~e: Dec 2004
f. Field location of existing city utilities. (AJE to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Design Memorandum recommendations
including construction sequencing, connections to the existing facilities, and
restoration of properly and incorporate these plans into the construction
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, notice to bidders, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for one
bid, the size and character of the entire Project; description of materials to be
utilized; and such other essentials as may be necessary for construction and
cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered dudng
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to track progress and payments.
e. Meet with City Staff and assimilate all review comments, modifications,
additions/deletions and proceed to next phase, upon Notice to Proceed.
f. Provide one (1) copy of pre-final plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs.
Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding
participants.
g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre-final and final complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant AJE and Sub-consultant A/E shall
submit a letter declaring that all engineering disciplines of all phases of the
submittals have been checked, reviewed, and are complete pdor to
submission, and include signature of all disciplines including but not limited
to structural, civil, mechanical, electrical, etc.
h. Provide a Traffic Control Plan with illumination, markings, striping, and
signalization [or review and approval by the City Traffic Engineering
Department.
i. Upon approval by the Director ol~ Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
EXHIBIT "A'
Page 4 of 12
La$l RevtNon: Dec 2004
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Chdsti.
j. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
I. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the professional service contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a. Participate in the pre-bid conference and provide a recommended agenda
for critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identJfication of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes pdor to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the NE's design
phase estimate required above, the Engineer will, at its expense, confer with
City staff and make such revisions to the bid documents as the City staff
deems necessary to re-advertise that particular portion of the project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders_
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
conceming bid awards.
EXHIBIT "A"
Page 5 of 12
Last Revia~on: Dec 2~O4
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The A/E will perform contract administration to include:
a. Participate in pre-construction meeting conference and provide a
recommended agenda for critical construction activities and elements
impacting the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dx'f I'ormat with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form.
All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority and control for
coordinating activities for the construction phase.
b. Prepare applications/estimates for payments to contractor_
c. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the A/E will not begin work on
this section without specific written approval by the Director of Engineering Services.
EXHIBIT "A"
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Foes for Additional Services are an allowance [or potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will,
with written authorization by the Director of Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessary
for all required permits. The A/E will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. TxDOT permits/amendments
b. NPDES permit/amendments
c. Texas Commission of Environmental Quality (TCEQ) permits/amendments
d. Texas Department ol~ License and Regulation (TDLR)
Riqht-of-Wav {ROW) Acquisition Survey. The A/E will review existing ROW
and easements to ascertain any conflicts and provide field ROW surveys and
submit ROW plats and descriptions for the City's use in the acquisition process.
All work must comply with Category l-A, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. All work must be tied to and conform with tho
City's Global Positioning System (GPS) control network and comply with all
TxDOT requirements as applicable. A/E Consultant will be required to pedorm
all necessary deed research.
Topoqraphlc Survey. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required
for the aerial mapping of the Project area - aerial photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyor~' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments I~rom the project area.
Environmental Issues (TBD)
a. Provide environmental site evaluations and archeology reports that are
needed for the Project.
b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered
during construction.
5. Construction Observation Services.
Provide a project representative (PR) to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the NE shall
endeavor to provide further protection for the City against defects and
deficiencies in the Work.
EXHIBIT "A"
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Last RevtNon: Dec 2004
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and
will confer with A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with A/E
and Contractor, keeping the City advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with City with the knowledge of and under the
direction of A/E.
4. Interpretation of Contract Documents: Report when clarifications and
interpretations o[ the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive samples, which are furnished at the site by Contractor, and
notify of availability of samples for examination.
B. Record date of receipt of Samples and approved shop drawings.
C. Advise Contractor of the commencement of any portion of the work
requiring a shop drawing or sample submittal for which PR believes that
the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-site observations of Contractor's work in progress to assist
NE in determining if the work is in general proceeding in accordance with
the Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise Cify and AJE of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by
laws and regulations, including but not limited to those to be pedormed
by public agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of odginal Contract Documents including all change orders,
field orders, work change directives, addenda, additional drawings issued
subsequent to the Contract, NE's clarifications and interpretations of the
Contract Documents, progress reports, shop drawing and sample
EXHIBIT "A"
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Last Revt~on: Dec 2004
submittals received from and delivered to Contractor, and other Project
related documents.
B. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the site, weather conditions, data relative to
questions of change orders, field orders, work change directives, or
changed conditions, site visitors, daily activities, decisions, observations
in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to A/E and the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
shop drawing and sample submittals.
B. Report immediately to the City and AJE the occurrence of any site
accidents, any hazardous environmental conditions, emergencies, or acts
of God endangering the work, and property damaged by fire or other
causes.
C. Provide project photo repor~ on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of
photograph documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the work.
Warranty Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct
del:active conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
Subsurface Exl:)loration. Upon receiving authorization from the City to
proceed, A/E will contract with a qualified contractor to conduct non-destructive
excavation at numerous locations to be determined. At a minimum 60 LF of
excavation will be completed to a depth of approximately 10' deep. The
excavation process will conform to subsurface utility engineering in accordance
with ASCE Standard C-I, 38-02, and shall be in accordance with section 1 .e of
Basic Services.
8. Televl$1n~l Exl8tlng Sanitary Sewer Lines. Upon receiving authorization from
the City to proceed, AJE will contract with a qualified contractor to conduct
EXHIBIT "A"
Page 9 o~ 12
Revt~on: Dec 2004
cleaning and televising of existing sanitary sewer lines (Phase 3- approximately
1650 LF of 8" VCP lines with 6 manholes). A/E will review televising data and
recommend repairs. A/E will provide associated data to the City's Wastewater
Department within 30 days of performing said activities.
9. Provide the services above authorized in addition to those items shown on
Exhibit "A-I" Task List.
2. SCHEDULE
DAY
Wednesday
Monday
Monday
Thursday
Monday
Monday (2)
Tuesday
Wednesday
Weekday
Weekday
PROPOSED PROJECT SCHEDULE
DATE
June 1,2005
September 5, 2005
December 5, 2005
December 15, 2005
January 9, 2006
Jan 23 & Jan 30, 2006
February 7, 2006
February 22, 2006
April, 2006
November, 2007
ACTIVITY
Begin Preliminary Phase
Begin Design Phase
Pre-Final Submittal
City Review (City to NEI)
Final Submittal (NEI to City)
Advertise for Bids
Pre-Bid Conference
Receive Bids
Begin Construction
Construction Completion
3. FEES
Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be lull and total compensation for all services
outlined in Section I.A.1-4 above, and for all expenses incurred in pedorming these
services. For services provided in Section I.A.1-4, AJE will submit monthly
statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon PJE's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to AJE's monthly
statements.
Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-
exceed fee as per the table below:
EXHIBIT "A"
Page 10 of 12
!_~at RoviNg:m: Dec 2004
Cliff Maua, Pha~e 2 - Old Brownivllle Road to Bear ~ (Pr~eet No. 6275)
Fee For Basic survlcea I Street I Stormwater
Water ] Wa~tawatm' I To~al
1 Preliminary Phase $5,634 ~,740 $4,613 $4,608 $19,595
2 Design Phase 35,551 15,530 7,667 7,427 Coe,205
3 Bid Phase 9~37 408 202 195 1,743
4 Cork~trucUon Phase 19,030 8,290 4,109 3,665 35,394
Subtotal Beale 8e~'lcee Fee~ 61,153 28,968 16,621 16,195 122,937
Fee for Additional 8effl~es
1 Permit Prep~aUon
a. TxDOT 433 189 93 gO 805
b. NPDES 367 160 79 78 682
c. TCEQ 265 265
d. TDLR 730 730
Total Permitting 1,530 348 173 432 2,483
2 ROW Acqtds~on Survey (Authorized) 4,972 4,972
3 Topographic Survey(Authorized) 10,116 4,363 2,163 2,087 18,729
4 Enviror~'nentaJ Issues (TBD) 0
5 Construction O~o~ervaiton Sef~,~'es 24,710 10,764 5,335 5,148 45,958
6 Warranty Phase 211 92 46 44 393
7 Sub-Surfsce Expio~a'don (AulJ'~'ized) 4,500 4,500 9,000
8 CCTV Wastewatar Lines (Authorized) 0
SubTotal Addltloaal Service Fee~ Authorized 38,568 20,540 12,216 12,210 81,534
Teal Authorized Fee $97~720 $49,507 $~8,837 $28,40~ $204,470
Cliff Maus, Phase 3 - SPID to Rocldord Road (Pro,ct No. 6276)
Fee For Beale Servleea1 S~'eet I Stormwatar
I Water I Wastewater I Tolal
1 Preliminary Phase $5,496 $4,95,3 $4,571 $4,617 $19,637
2 Design Phase 27,100 28,&2.8 5,132 7,g~7 68,82.7
3 Bid Phsse 714 7,~3 135 209 1,811
4 Consb'uc~on Phase 14,489 15,282 2,739 4,253 36,783
Subl[otal Be~c Ser~lce~ Fees 47,799 49,616 12,577 17,047 127,038
a~ TxDOT 330 348 82 1~7 836
b. NPDES 279 295 53 82 709
c. TCEQ 0 265 265
d. TDL.R 730 730
Total Permitting 1,339 642 115 444 2,540
2 ROW Acquisition Survey (~ed) 4,0~8 4,C~8
3 Topographlc Su~wey (Aufl'~ dz ed) 7,670 8,043 1,442 2,238 19,393
4 EnvlronmentaJ Issues (TBD) 0
5 ~ Obaerva~n su~4ces 18,814 19,843 3,557 5,522 47,736
6 Warranty Phase 161 170 30 47 408
7 Sub-Surlace Exploration (Authorized) 4,500 4,500 ta,C~O
8 CCTV Wa~ewater Unes (Authortzed) 8,25O 6,250
Sub-Total AtldlflonaJ survlee Feee Autho~zed 27,983 32,766 9,644 21,002 61,396
ToW Author~ed Fee $75,782 $82,382 $22,221 $38,049 $218,434
EXHIBIT "A"
Page 11ol 12
!-sa1 Re'delos: Dec 2004
Total Pha~e 2 and Pha~e 3
Fee For B~lc
1 Preliminary Pi'ta~e
2 Design Please
3 Bid Phase
4 Co~stnJc~on Pha~e
SubtotaJ Ba~I¢ Sentk=es Fees
Fee for Addl'donal Se~'lce~
Peri. It PreparalJon
e~ TxDOT
b. NPDES
c. TCEQ
d. 'I'DLFI
Total Permitting
2 ROW Acquisition Survey (Authorized)
3 Topographic Survey (Authorized)
4 Environme~taJ Issues (TBD)
5 Co~stn.~don (Toserva~lon .Serv~es
Wan'anty Phase
7 Sub-Surface Ex~tion (Authorized)
8 CCTV Wastewaler Unes (Authorized)
S~b-Total A~:lltlorml ~ Fees Aulhorlzed
Total Author'lzed Fee
I s~t I s~r.~at~r I water I wa~ewat~ I Total
$11,131 $9,693 $9',154 $9.225 $39,232
62.651 44,158 12,829 15,395 135~032
1,651 1,181 337 405 3,554
33.520 23,572 6,848 8,218 72,157
108,952 78,584 29,198 33,242 249,975
763 536 15~ 187 1,642
646 455 132 158 1,391
0 0 0 530 530
1,460 0 0 0 1,460
2,869 991 288 875 5,023
0 9,040 0 0
17,786 12,406 3.804 4~325 38,122
0 0 0 0 0
43,524 30,607 8,692 10,670 93.694
372 2S2 76 91 801
0 0 9,000 9,000 18,000
0 0 0 8,250 8,250
64.551 53.30~ 21,860 33,212 172,929
$173,503 $131,889 S51,058 $66,454 $422,904
EXHIBIT "A"
Page 12 of 12
Last RevtNon; D~ 2004
EXHIBIT A-1
(Provide~ supplemental descdl~on lo ExhlbJt A. Tssk I_htt c{o~, not supersede Exhibit A.)
CITY OF CORPUS CHRISTI
Cliff Maus, Phase 2 - Old Brownsville Road to Beer Lane (Project No. 6275)
Cliff M~us, Phase 3 - SPID to Rockford Road (Project No. 6276)
TASK UST
Basic Services
1)
Project limits are along Cliff Maus Ddve: Phase 2 is from Old Brownsville Rood
to Bear Lane and Phase 3 is from South Padre Island Ddve (SPID) to Rockford
Rood.
2) Attend and participate in one (1) project start meeting and several planning
meetings (3 meetings) with City staff to discuss planning and conceptual design.
3) Contact Texas one-call system to locate existing utilities in the field and
coordinate with appropriate City operating departments.
4)
Complete Sub-Surface Utility Engineering (as authorized by Additional
Services), including contracting with an approved company to complete some
hydro-excavation or other non-destructive exploratory methods.
5)
Perform field investigation (surveys as authorized by Additional Services) as
required to define specific areas of demolition and new work, equipment,
locations, tie-in point, and other applicable parameters required to complete the
design memorandum, hydraulic analysis and construction drawings.
6) Review available reports, record drawing, utility maps and other information
provided by the City pertaining to the project area.
7)
Prepare one (1) hard copy and one (1) electronic copy of the design
memorandum (draft and final submission) including data collected, preliminary
drainage calculations, roodway alignments, typical cross-sections, opinion of
probable cost, and recommendations. Review with City staff, revise and furnish
one (1) hard copy and one (1) electronic copy of the final design memorandum.
Obtain approval to proceed to Design Phase.
8) Participate with staff at one (1) public meeting. Prepare exhibits as required to
illustrate the scope of the proposed improvements.
9)
Prepare hydraulic analysis based on 5-year, 25-year, & 100-year design storm
frequency. Analysis will be based on the Rational Formula. A computerized
hydraulic model will be developed utilizing the Storm-Cadd software. The
hydraulic gradient (5-year and 25-year) will be reflected in the construction
drawings_
EXHIBIT "A-1 '
Page 1 o~ 5
10) Develop construction drawings in English units in 22"x34" sheets, to include
approximately 85 sheets.
11 )Prepare Special Provisions, Specifications and Forms of Contracts and Bonds
to include:
· Title Page
· Table of Contents
· Notice to Bidders
· Notice to Contractors - A
· Notice to Contractors - B
· Part A - Special Provisions
· Part B - General Provisions
· Part C - Federal Wage Rates and Requirements
· Part S - Standard Specifications
· Part T - Technical Specifications (if required)
· List of Drawings
· Geotechnical Report
· Not~ce
· Agreement
· Proposal/Disclosure Statement
· Performance Bond
· Payment Bond
12)Provide Quality Assurance/Quality Control (QA/QC) pre-final review and prepare
submittal for City's review depicting final complete development of the
construction drawing and specifications.
13)Address comments received from the City for the final Submittal.
14) Provicle Quality Assurance/Quality Control (QA/QC) final review and submit one
(1) hard copy and one (1) electronic copy of the final contract drawings and
specifications to the City for the bidding process.
15)Update the Opinion of Probable Costs and submit to the City.
16)Develop a Construction Phasing and Traffic Control Plan to minimize the impact
of the construction.
17)Provide Bid Phase Services in accordance with Exhibit "A* of the Contract for
Professional Services.
18)Provide Construction Phase Services in accordance with Exhibit "A" of the
contract for Professional Services.
19)Prepare monthly progress reports and submit via e-mail to the City. Monthly
progress reports shell tm submitted by t~ 5~ of each month. The progress
report will go to tho City's designated individual who will be responsible for
distributing the report to other designated individuals.
EXHIBIT 'A-1
Page 2 o~5
20)If deemed necessary, AJE will coordinate with El Paso Natural Gas to get gas
line re-located pdor to bidding process.
21)1f deemed necessary, A/E will coordinate with CP&L to get power poles re-
located pdor to bidding process.
22)1f deemed necessary, A/E will coordinate with Southweetem Bell to get
underground telephone lines re-located pdor to bidding process.
Additional Services
PERMITTING
1) Upon receiving authorization from the City to procccd, furnish to the City all
engineering data and documentation necessary for all required governmental
permits as needed to complete the project.
2) Prepare and submit permit applications and associated fees to the appropriate
authorities as required to complete the project.
RIGHT-OF-WAY (EASEMENT) ACQUISITION SURVEY
1) Establish limits of work area and obtain refererme drawings.
2) Research City rights-of-way (ROW), easements and property boundaries.
3) Research adjacent properlJes.
4) Prepare working sketch for right-of-way (ROW) acquisition.
5) Locate and tie-in tract boundaries in the field.
6) Calculate boundaries for right-of-way (ROW) acquisition.
7) Perform CAD design/drafting for final survey plats.
8) Provide Quality Assurance/Quality Control (QA/QC) final review for survey plats.
9) Write legal descriptions for right-of-way (ROW) acquisition.
10)Stake boundaries for right-of-way (ROW) to be acquired.
11) Provide ROW exhibit.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
EXHIBIT "A-1"
Page 3 of 5
Re,ak:m: D~c 2004
3) Set control points in the field. Control points shall be set in well protected
locations which can be easily located by the contractor dudng construction.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS. Utilize same control
system which was used dudng Phase 1 Cliff Maus Improvements.
6) Perform topographic survey within project limits.
7) Locate and tie-in tract boundaries.
8) Locate and tie-in any new R.O.W. boundaries.
9) Locate and tie-in known utilities and structures.
10)Download raw survey field data, copy field notes, reduce data and check results.
11)Set baseline control points for construction.
CONSTRUCTION OBSERVATION SERVICES
1) Provide construction observation services as authorized by the City.
2) Conduct site visits to the project site during construction.
3) Prepare daily reports.
4) Provide detailed coordination with City staff dudng construction.
5) Coordinate construction activities with the designated testing lab.
WARRANTY PHASE
1)
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one-year period after acceptance of
the project. Note defects requiring contractor action to maintain, repair, fix,
restore, patch, con'ect or replace improvements under the maintenance guaranty
terms of the constnJction contract. Document the condition and prepare a report
for the City staff of the locations and conditions requiring action.
SUB-SURFACE EXPLORATION
1) Upon receiving authorization from the City to proceed, A/E will contract with a
qual~cl company to conduct the nonq:~tn.~ve exploratory excavation. At a
minimum 60 LF of excavation will be conducted to a depth of approximately 10
feet. The excavation process will conform Io subsudaco utility engln~ring in
EXI'IIBIT "A-1"
Page 4o~ 5
accordance with ASCE Standard C-I, 38-02, and shaJl be in accordance with
Section 1 .e of Basic Services in Exhibit "A".
TELEVISING EXISTING SANITARY SEWER LINE
1) Upon receiving authorization from the City to proceed, A/E will contract with a
qualified company to conduct the cleaning and televising of existing sanitary
sewer lines within the limits of Phase 3. (Approximately 1650 LF of 8' VCP lines
and 6 manholes.)
2) A/E will evaluate the findings and make recommendations for repair or
replacement of the existing lines. AJE will provide associated data to the City's
Waste Water Department within 30 days of performing said activities.
EXHIBIT "A-1"
Page 5~5
FIiv~)~3: DEC 2004
EXHIBIT B
PROJECT NAME
Standards, Codes and Safety Requirements
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant will adhere to all
safety requirements for confined space entry inspecting manholes and similar confined
spaces and all traffic control regulations.
Insurance Requirements
The Consultant will not begin work under the contract until it has obtained all required
insurance and provided the City with the related certificates and endorsements. For the
duration of the project, the Consultant will provide the insurance listed below and document
required coverages with certificates of insurance:
1. Commercial liability including the following coverages:
a. Broad form properly damage;
b. Premises-operations;
c. Explosion, collapse, and underground hazard;
d. Product/completed operations hazard; and
e. Independent contractors.
A letter accompanying the certificate of insurance and signed by an authorized
representative of the insurer will state that the commercial liability insurance includes the 5
coverages. Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,ooo,o00 Per Occurrence
$1,000,000 Per Occurrence
EXHIBIT "B" I
Page 1 of 3
Automobile liability coverage for all owned, non-owned, or rented vehicles.
Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrence
$ 500,000 Per Occurrence
Employer's liability insurance with a minimum coverage limit of $100,000 per
person.
Excess liability insurance coverage (for commercial, automobile, and employer's
liability insurance with a minimum coverage limit of $1,000,000.
5. Workers Compensation Insurance
The Consultant will provide workers compensation insurance for all its employees
who will perform any project work. This coverage will be provided through a
company author[zed to do business in Texas or through self-insurance obtained in
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
self-insurance, then it will provide to the City a copy of its certificate of authority to self-
insure its workers compensation coverage liability. The Consultant will also provide a letter
stating that the certificate of authority remains in effect and is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Except for workers compensation insurance, for each insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable insurance policy,
signed by an authorized representative of the insurer, stating that in the event of
cancellation or matedal change that reduces or restricts the insurance afforded, the insurer
agrees to mail 30-days pdor wdtten notice of cancellation or material change to the City at:
City of Corpus Christi
Department of Engineering Services
Contract Administrator
P. O. Box 9277
Corpus Christi, TX 78469-9277
EXHIBIT"B"
Page 2 of 3
For workers compensation insurance, lO-days notice of cancellation or matedaJ change will
be sufficient.
The Consultant will also provide an additional insured endorsement for each insurance
policy except workers compensation insurance. Each will name the City as additional
insured.
Use of Subcontractors
The Consultant may use subcontractors to complete work under this contract. No
subcontractor may provide services unless the City consents. Consent will not be withheld
unreasonably.
The Consultant will be responsible for completing all contract work even if a subcontractor
has assumed responsibil~ to complete certain work. Also, the Consultant will be
responsible for the acts and omissions of any subcontractors.
Furthermore, the Consultant agrees that any subcontractor for this project will include the
same mandatory insurance requirements in favor of the City as are specified in the Cib/s
contract with the Consultant. This is particularly emphasized for workers compensation
insurance coverage. Subcontractor certificates of insurance and endorsements will be
collected by the Consultant and available for City review upon request.
EXHIBIT"B"
Page 3 of 3 r
CiOj of
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or tirms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Naismith Enaineerinq, Inc.
STREET: 4501 Gollihar
FIRM Is: 1. Corporation X 2. Partnership__
5. Other
CITY: Comus Chdsti, TX ZIP:
3. Sole Owner__ 4. Association.__
78411
DISCLOSURE QUESTIONS
It additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the names of each "employee" of the City o1' Corpus Christi having an "ownership Interest'
con~,tltutlng 3% or more of the ownership In the above named "firm".
Name Job 'l'itle and Cl~y Deparlrnenl (if know~)
N/A
State the names of each "official' o! the City of Corpus Christi having an "ownership Interest"
constituting 3% or more of the ownership In the above named '`firm".
Name ~
N/A
State the neme~ og each "board member" of the City of Corpus Christi having an "ownership Interest"
constituting 3% or more of the ownership In the above named '`fin~".
Name Board, Co~mlsNon or Committee
N/A
4=
State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked
on any matter related to the subject o1' this contract and hes an "ownership Interest" constituting 3% or
more of the ownerehlp In the above named "firm".
Name Co~6ullant
N/A
CERTIFICATE
I certify that all information provided Is true and correct as of the date of this statement, thai I have not knowinghj
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: Rendell C. Webb, Jr., P.E. Title: President
Signature of Certifying Person:
EXHIBIT "C" [
Page 1 of 2
DEFINITIONS
a. ~Board Member". A member of any board, commission or committee appointed by [he City Council ol= the City ol~
Corpus Chdsti, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an Independent contractor.
c. "Firm'. Any entity operated I=or ecenomic gain, whether prolessional Industrial or commemlal and whether
e~t. at~l. ished to pro~. ,uce or dea, I with a preduc[or service, indludlng but not limited to, entitles operated In the form
d. ~"~ticia.. I". T. he M.a.~.o.r, ~e .m. bem. ol th.e. C~ (?ou.~ll, City ,Manager, DeE~:~y C~ Manager, Assistant City Managers,
L~epanmem ana un~s~on Heaas ana Municipal L, ourt Juages of the t..,~'y of Corpus Christi, Texas.
e. "O~.r~..r.r.mhlp !nta.res..t'...LegaJ. or equi~ble interest, whether actually or constructively held, In a firm, inc ud ng when
SUCh ~n[eres~ is neld mrougn an agent trust, estate or homing entity. 'Construcbvely held' refers to hold ng or
control established throug~ votlnglrusts, proxies or special terms of venture or par[hershlp agreements.
f. "C, onsultant". Any person or firrn~ such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
IEXHIBIT "C"
Page 2 of 2 J
808
EXHIBIT "D"
Page I of 1