HomeMy WebLinkAboutC2005-257 - 5/31/2005 - ApprovedRVE
CiTY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and RYE, Inc., a Texas
corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 78401,
(Architect/Engineer - A/E), hereby agree as follows:
1. SCOPE OF PROJECT Laguna Shores Road - Graham to Hustlin Hornet (#6278)
This project includes elevating the roadway between Graham Road and Hustlin Hornet
Drive to alleviate frequent inundation during high tides that disrupts traffic flow. The road
bed would be raised an average of approximately two feet. The new pavement would be
two 12 feet wide lanes with four feet wide shoulders on each side. The major storm water
culvert south of Graham Road would be extended to accommodate the widening.
Additional crossroad culverts may be needed to accommodate drainage. A USACE permit
and mitigation for wetland impacts will be required. No utility work, sidewalks, curb and
gutter, signalization or street lighting is included. The project construction budget, without
utility adjustments is $1,820,000. An additional $740,000 is budgeted for permit
preparation and mitigation.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform Professional Services necessaryto
review and prepare plans, specifications, and bid and contract documents. In addition, NE
will provide monthly status updates (project progress or delays), Gantt charts presented
with monthly invoices and provide contract administration services, as described in Exhibit
"A" and "A-I", to complete the Project. Exhibit "A-1" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A".
Work will not begin on Additional Services until requested by the NE (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OFSERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
wriffCn ~,,fh~riT~fi~,~ i ...... ided by the Director of Engineering Services. The anticipated
2005-257
05/31/05 Contract for Engineering (A/E) Services
M2005-175 Page 1 of 3
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
ol~ fee will be mutually agreed and evidenced in writing as an amendment to this contract.
NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
NE agrees to the mandatory contract and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without wdtten consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering (A/E) Services
Page 2 of 3
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE wi[hour the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPUS CHRISTI
Ronald F. Massey, (_'~ 'Dat~
Assistant City Manager
RECOMMENDED
~l~hi(e[ R. Escoba~', P.E., D"~ate///~
*Director of Engineering Services
ATTEST
By Arman~ary
By Date
~ a~ ~e~/eto, p.E.~''~*' ' °~/'
820 Buffalo Street
Corpus Christi, TX 78912
(361) 887-8851 Office
(361) 887-8855 Fax
AP~;~R~OVED AS TO FORM
~ Q~,7 Attorney t~j
Contract for Engineering (AJE) Services
Page 3 ol~ 3
EXHIBIT A
CiTY OF CORPUS CHRISTI, TEXAS
LAGUNA SHORES - GRAHAM TO 'HUSTLIN HORNET DRIVE (#6278)
SCOPE OF SERVICES
Basic Services.
Basic Services will include the following in addition to those items shown on
Exhibit "A-1" Task List.
1. Preliminary Phase. The Architect/Engineer-NE will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval, proceed in a Design Memorandum which includes Preliminary
designs, drawings, and written description of the project. This report shall
include:
a. Provide scope of soil investigations, bodngs, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project.
The Engineer will participate in a of Seven {7) formal meetings with City
staff, provide agenda and purpose for each formal meeting; document and
distribute meeting minutes and meeting report within seven (7) working days
of the meeting. The NE will participate in discussions with the operating
department and other resource agencies (such as the Texas Department of
Transportation (TxDOT) and Texas Commission of Environmental Quality
(TCEQ)) as required to satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copies of the Design Memorandum, with executive summary, opinion of
probable construction costs, defined technical evaluations of identified
feasible alternatives, and review with City staff to produce an acceptable
format which contains common municipal elements. Design Memorandum
will include the following (with CONSTRUCTABILITY being a major element
in all the following items):
1. Review of the Project with the respective Operating Department(s)
and discussions including clarification and definition of intent and
execution of the Project; The NE will meet with City staff to collect
data, discuss materials and methods of construction, and identify
design and construction requirements.
2. Review and investigation of available records, archives, and
pertinent data related to the Project including taking photographs
of the Project site, list of potential problems and possible conflicts,
EXHIBIT "A"
Page 1 o[ 13
intent of design, and improvements required, and conformance to
relevant Master Plan(s).
3. Identify results of site field investigation including site findings,
existing conditions, potential dght of way/easements, and probable
Project design solutions; (which are common to municipalities).
4. Provide a presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the
design, including engineering design basis, preliminary layout
sketches, identification of needed additional services, preliminary
details of construction of cdtical elements, identification of needed
permits, identification of specifications to be used, identification of
quality and quantity of materials of construction, and other factors
required for a professional design (CONSTRUCTABILITY).
5. Advise of environmental site evaluations and archeology reports
that are needed for the Project (Environmental issues and
archeological services to be an Additional Service).
6. Identify and analyze requirements of governmental authorities
having jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues;
and meet with pertinent authorities.
7. Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
8. Provide a letter stating that the NE and Sub-consultant Engineers
have checked and reviewed the design memorandum prior to
submission.
9. Additional items are required with the Design Memorandum to
identify and summarize the project by distinguishing key elements
such as:
· Pipe Size or Building Size
· Pipe Material, etc.
· Why one material is selected over another
· Pluses of selections
· ROW requirements and why
· Permit requirements and why
· Easement requirements and why
· Embedment type and why
· Constructability, etc.
· Specific requirements of the City
· Standard specifications
· Non-standard specifications
· Any unique requirements
· Cost, alternatives, etc.
· Owner permit requirements and status
EXHIBIT "A"
Page 2 of 13
d. Field location of existing utilities using Texas one-call system (Coordinate
with appropriate City Operating Departments), and use hydraulic or
pneumatic excavation or hydro jetting.
e. Provide subsurface utility engineering in accordance with ASCE Standard
"ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of
Existing Subsurface Utility Data". The proposed subsurface utility
investigation will be as follows:
1. Excavation - The survey scope includes working with a
subsurface utility excavator to perform Quality Level A
investigation of underground utilities in specified areas through the
project limit. (Quality Level A typically involves the use of
nondestructive digging equipment at cdtical points to determine
the horizontal and vertical position of underground utilities, as well
as the type, size, condition, material, and other characteristics.)
Utilities located at this quality level will be physically located and
tied to the topographic survey control. The utility will be identified
and an elevation will be obtained to the top of the utility.
2. Utility Location - The survey scope includes locating certain
utilities to Quality Level B (Quality Level B involves surveying
visible above ground utility facilities, such as manholes, valve
boxes, posts, etc., and correlating this information with existing
utility records.) These utilities will be located by obtaining a One-
Call Notice and measuring the marked locations.
3. Storm Water- Storm water facilities within the project limits will be
located to Quality Level A. Locations will be based on the
surveyed locations of accessible storm water manholes and
drainage inlets.
4. Wastewater - Wastewater facilities at the storm water culvert
crossing will be located to Quality Level A. Locations will be
based on the surveyed locations of accessible wastewater
manholes. All others Level B.
5. Water - The 24" Water line within the project limits will be located
to Quality Level A. All others Level B.
6. Gas - Gas facilities within the project limits will be located to
Quality Level C by the NE. The City of Corpus Chdsti Gas
Department will provide Quality Level A. The NE will coordinate
this activity.
7. Local Franchise - Coordinate as needed with Pdvate Pipeline and
Cable Owners. Locate to Quality Level A.
Prepare and submit regulatory permit applications for USACE, GLO, and
TCEQ. Coordinate as needed with Regulatory and Resource Agencies.
Final Design Memorandum conclusions and recommendations will depend
on the final regulatory permit requirements.
EXHIBIT "A"
Page 3 of 13
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a. Study, vedfy, and implement FINAL Design Memorandum
recommendations including construction sequencing, connections to the
existing facilities, and restoration of property and incorporate these plans into
the construction plans. Development of the construction sequencing will be
coordinated with the City Operating Department(s) and Engineering Services
staff.
b. Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable) for each phase, including Contract
agreement forms, general provisions and special provisions, notice to
bidders, insurance requirements, bond requirements, and preparation of
other contract and bid related items; specifications and drawings to fix and
describe, one bid for each phase, the size and character of the entire
Project; description of materials to be utilized; and such other essentials as
may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered dudng
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to track progress and payments.
e. Furnish one (1) copy of the pre-final plans to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected utilities including
City and all other affected entities.
f. Provide Traffic Control Plan with illumination, markings and striping for
review and approval by the City Traffic Engineering Department.
g. Assimilate all pertinent review comments, modifications, additions/deletions
and proceed to next phase, upon Notice to Proceed.
h. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre-final and [inal complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
EXHIBIT "A"
Page 4 of 13
correction by City staff. The Consultant NE and Sub-consultant NE shall
submit a letter declaring that all engineering disciplines of all phases of the
submittals have been checked, reviewed, and are complete pdor to
submission, and include signature of all disciplines including but not limited
to structural, civil, mechanical, electrical, etc.
i. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
I. Provide Storm Water Best Management Practices Recommendations
(Contractor will be required to provide a Storm Water Pollution Prevention
Plan).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the design phase.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide electronic files of the City's standard specifications, standard detail
sheets, standard and special provisions, and forms for required bid
documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda
for cdtical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the NE's design
phase estimate required above, the Engineer will, at its expense, confer with
City staff and make such revisions to the bid documents as the City staff
EXHIBIT "A"
Page 5 of 13
deems necessary to re-advertise that particular portion of the Project for
bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the NE) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The NE will perform contract administration to include the
following: (Limited to 12 month construction duration)
a. Participate in pre-construction meeting conference and provide a
recommended agenda for cdtical construction activities and elements
impacted by the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests. Recommend Lab and prepare a testing
schedule.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Cedificate of
Completion for the project.
EXHIBIT "A"
Page 6 o[ 13
Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to Engineering Services a reproducible
set and electronic file (AutoCAD r.14 or later) of the record drawings. All
drawings will be CADD drawn using dwg format in AutoCAD, and graphics
data will be in dxf format with each layer being provided in a separate file.
Attribute data will be provided in ASCII format in tabular form. All electronic
data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction phase.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the NE will not begin work on
this section without specific wdtten approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE will,
with wdtten authorization by the Director of Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary
for all required permits and pay all applicable permit application fees. The NE
will prepare this documentation for all required signatures. The NE will prepare
and submit all permits as applicable to the appropriate local, state, and federal
authorities, including, but not limited to:
a. USACE /GLO/TCEQ - Prepare and submit permit applications.
Respond to agency comments. A mitigation plan for the permit
application is not included. NE will coordinate with Shiner Moseley
and Associates (SMA) in their efforts to try to establish a mitigation
fee to be paid to the CBBEP, TPWD or other appropriate agency for
required mitigation of the project. SMA will be working separately with
the City to try to establish mitigation sites for multiple City projects that
will be constructed and monitored by others. SMA will be responsible
for negotiating fees to be paid to the appropriate group for mitigation
of City projects.
1. Wetland Delineation - Field survey and map preparation for USACE
review and approval:
2. Endangered Species - Field survey and map preparation for USACE
review and approval.
EXHIBIT "A"
Page 7 o[ 13
3. Archeology Survey- Field survey and map preparation for USACE review
and approval.
4. LSLS Survey - Field survey and map preparation for GLO review and
approval.
b. TDLR Registration - Registration preparation and submission. Inspection by
Texas Accessibility Specialist.
Rl~ht-of-Wav (ROW) Verification Survey (Called 60 ft. ROW). The NE will
review existing ROW and easements to ascertain any conflicts and provide field
ROW surveys and submit ROW drawings of the existing ROW. The NE will
recommend if additional ROW is required and provide parcel survey maps and
descriptions for the City's use in the acquisition process. Fee for parcel surveys,
if required, will be negotiated as another additional service. All work must
comply with Category l-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. All work must be tied to and conform with the City's Global
Positioning System (GPS) control network and comply with all TxDOT
requirements as applicable. A/E Consultant will be required to perform all
necessary deed research for parcel surveys. The City will provide title
commitments from a Title Company on each parcel as the basis for A/E deed
research. Platting is not included.
3. Topo~lral~hic Survev. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required
for the aedal mapping of the Project area - aedal photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyor~' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments from the project area.
4. Subsurface Utility En~ineerin~ (SUE). Upon receiving authorization from the
City to proceed, conduct hydro*excavation, pneumatic excavation, or probing with
or without water jet assistance to identify underground utilities of record. The
process will conform to subsurface utility engineering in accordance with ASCE
Standard C- I, 38-02, and shall be in accordance with Section l.e of Basic
Services. SUE will be as described in paraqraph I.A.1 .e.
5 Public Meeting. Assist City in preparing exhibits and conducting a public
meeting.
6. Construction Observation Services. (Limited to 12 month construction
duration)
EXHIBIT "A"
Page 8 or 13
Provide a project representative (PR) to provide periodic construction inspection.
Through such additional observations of Contractor's work in progress and
field checks of materials and equipment by the PR and assistants, the A/E
shall endeavor to provide further protection for the CITY against defects and
deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of NE, and
will confer with NE regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with NE
and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
a. Serve as liaison with Contractor, working principallythrough Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
b. PR shall communicate with CITY with the knowledge of and under the
direction of NE
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
a. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submiital for which PR believes that
the submittal has not been approved.
Review of Work and Rejection of Defective Work:
a. Conduct on-Site observations of Contractor's work in progress to assist
NE in determining if the Work is in general proceeding in accordance
with the Contract Documents.
b. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise City and NE of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection or approval.
EXHIBIT "A"
Page 9 of 13
c. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be per-[orrned
by public agencies having jurisdiction over the Work.
7. Records:
a. Maintain ordedy files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, NE's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
b. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations
in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to NE and the City.
8. Reports:
a. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
b. Report immediately to the CITY and NE the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
c. Provide project photo report on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of
photograph documentation of utility conflicts.
9. Completion:
a. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
b. Participate in a final inspection in the company of NE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
c. Observe whether all items on I:inal list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the Work.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms ofthe contract. Document the condition and
prepare a report for the City staff of the locations and conditions requiring action,
with its recommendation for the method or action to best correct defective
conditions and submit to City Staff. Complete the inspection and prepare the report
no later than sixty (60) days prior to the end of the maintenance guaranty period.
EXHIBIT "A"
Page 10 or 13
Mitigation planning is not included [or permitting. If required, it is subject to
negotiation, this includes mitigation planning for the USACE permit application,
mitigation site acquisition services, mitigation site acquisition surveys, mitigation
site environmental surveys, mitigation site construction plans, bid documents,
and construction phase services. (TBD)
9. Utility Adjustment Plan - Not anticipated except at storm water box culvert.
TBD
10. Provide the services above authorized in addition to those items shown on
Exhibit "A-I" Task List
2. SCHEDULE
It is the City's intent for the Engineer to endeavor to complete the Final Design and
USACE Permit approval in November 2005 to allow construction to begin in January
2006. The contract dates listed in subsequent sections of this contract are provided to
allow for overall City project planning with potential delays in the Permit application,
response, and approval process by the USACE and Resource Agencies.
The Engineer should endeavor to complete all preliminary steps to accomplish the
desired schedule.
EXHIBIT "A"
Page 11 of 13
DAY
PROPOSED PROJECT SCHEDULE
DATE
ACTIVITY
Monday
Wednesday
Monday
Wednesday
Monday
Wednesday
Monday
Wednesday
Monday
Wednesday
Monday
Wednesday
Weekday
Monday
Monday
Wednesday
Wednesday
Weekday
Weekday
August1,2005
August17,2005
September 12, 2005
September 28, 2005
November 7, 2005
November 23, 2005
December 12, 2005
May 2006
June 5,2006
June 2006
Oct2,2006
OCt 18,2006
OCt 2006
Nov 6, 2006
Nov 20 & 27,2006
Dec 6,2006
Dec 20,2006
Jan 2007
Dec 2007
Submit Interim Design Memorandum
Interim Design Memorandum Review
Meeting
Submit Draft Design Memorandum
Draft Design Memorandum Review
Meeting with City
Submit Draft Permit Documents
Permit Document Review Meeting
Submit Permit Application
Agency and Permit Interaction
Final Permits Received
Final Permit Requirement Review Meeting
Submit Pre Final Design
Pre Final City Review Meeting
Public Meeting
Submit Final Design
Advertise for Bids
Pre Bid Conference
Receive Bids
Begin Construction
End Construction (12 months)
FEES
Fee for Basic Services. The City will pay the NE a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A.1-4 above, and for all expenses incurred in performing these
services. For services provided in Section I.A.1-4, NE will submit monthly
statements for basic services rendered. In Section I A.1-3, the statement will be
based upon A/E's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to NE's monthly
statements.
EXHIBIT "A"
Page 12 o[ 13
B. Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
A/E a not-to-exceed fee as per the table below:
C. Summary of Fees
Fee for Basic Services
1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Construction Phase
Total
$ 44,730.00
$ 65,725.00
$ 4,880.00
$ 42,020.00
Subtotal Basic Services Fee
$157,355.00
Fee for Additional Services (AJIowance)
1. Permi~ng (AUTHORIZED)
a. USACE/GLO/'FCEQ
1. Wetland Delineation
2. Endangered Species Survey
3. Archaeology Survey
4. LSLS Survey
b. TDLR Registration
2. ROW Verification Survey (AUTHORIZED)
3. Topographic Survey (AUTHORIZED)
4. SUE Exploration (AUTHORIZED)
5. Public Meeting (one meeting)
6. Construction Observation (12 month duration)
7. Warranty Phase
8. MltlgaUon Planning
9. Utility Adjustment Plan
54,480.00
$ 5,010.00
10,380.00
$ 7,070.00
1 t ,480.00
$ 3,420.00
21,380.00
26,240.00
24,120.00
$ 2,545.00
$ 94,980.00
$ 2,520.00
TBD
TBD
Subtotal Additional Services Fee
$ 266,625.00
TOTAL CONTRACT FEE
$423,980.00
EXHIBIT "A"
Page 13 of 13
EXHIBIT A-1
CITY OF CORPUS CHRISTI
LAGUNA SHORES ROAD - GRAHAM TO HUSTLIN HORNET (#6278)
TASK LIST
General
Project limits include Laguna Shores Road (60 ft. ROW) from the south
intersection of Graham Road to the South ROW of Hustlin Hornet Ddve.
Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 5~h of each month.
Preliminary Phase (Basic Services)
Design Memorandum (Basic Services)
Preparation of the Design Memorandum will be in three parts; an Interim Design
Memorandum, a Draft Design Memorandum and Final Design Memorandum.
The Draft Design Memorandum will be used as the basis for all regulatory
permitting and easement applications. After all permits and easements have
been coordinated with the regulatory agencies, the Draft Design Memorandum
will be revised to comply with the permit and easement requirements and the
Final Design Memorandum will be issued. The Final Design Memorandum will
be used as the basis for final design.
Prepare Intedm Design Memorandum (IDM)
Attend a project kick off meeting and prepare meeting minutes.
Collect data needed for the IDM
ROW Information of Record from City
Utility Information of Record from City
Conventional Surveys (Additional Services)
Environmental Surveys (Additional Services)
Geotachnical Investigation (Direct Contract with City)
Review and analyze data.
Prepare an Interim Design Memorandum including data collected, an analysis of
the data, preliminary design calculations, roadway alignment and roadway
elevating alternatives, utility adjustments required (if any), ROW acquisition
EXHIBIT A-1
Page I of 8
requirements (if any), permit requirements, and a preliminary opinion of probable
costs. IDM will include a recommended plan of action within the project budget.
Submit one (1) hard copy and one (1) electronic copy of the DDM.
Meet and review IDM with City Staff.
Obtain approval to prepare the Final Draft Design Memorandum
Prepare Draft Design Memorandum (DDM)
Revise the IDM per City Staff comments and direction. The DDM will become
the basis for all regulatory permit and easement applications.
Submit one (1) hard copy and one (1) electronic copy of the DDM.
Meet and review DDM with City Staff.
Obtain approval to proceed with Permit Application Preparation and Preliminary
Drawings.
Permit Applications (Additional Services)
Services do not include EA, ElS or Public Involvement Meetings
Prepare USACE Permit Application
Prepare GLO Easement Application
Prepare TCEQ Water Quality Certification Application
Submit one (1) hard copy and one (1) electronic copy all applications
Meet and review Applications with City Staff.
Revise Applications per City Staff comments and submit Applications to the
appropriate Regulatory Agency.
Respond to comments and meet with Regulatory and Resource Agencies as
needed.
Meet with City Staff to review final permit and easement requirements
Obtain Approval to prepare the Final Design Memorandum
EXHIBIT A- 1
Page 2 of 8
Preliminary Drawings/Specifications (Done concurrently with Permits)
Drawings
Title Sheet
Project Layout Sheet Index
Typical Roadway Sections
General Notes
Phasing Plan
Traffic Control Plan
Street P&P Backgrounds (Existing Conditions)
Drainage Crossing Plan
Specifications
Title Page
Table of Contents
Notice to Bidders
Notice to Contractors - A
Notice to Contractors - B
Part A - Special Provisions
Part B - General Provisions
Part C - Federal Wage Rates and Requirements
Part S - Standard Specifications
Part T - Technical Specifications Index
Geotechnical Report
Notice
Agreement
Proposal/Disclosure Statement
Performance Bond
Payment Bond
Prepare Final Design Memorandum (FDM)
Revise the DDM per final permit and easement requirements. The FDM will
become the basis for final design.
Submit one (1) hard copy and one (1) electronic copy of the FDM and
Preliminary Drawings.
Meet and review FDM and Preliminary Drawings with City Staff.
Obtain approval to proceed with the Design Phase,
EXHIBIT A-1
Page 3 of 8
Design Phase (Basic Services)
Develop construction drawings in English units in 22" x 34" sheets to include
the following preliminary list: (Approximately 53 Sheets)
· Title Sheet
· Project Layout Plan Sheet Index
· Typical Roadway Sections (Approx 2 Sheets)
· General Notes (Approx 2 Sheets)
· Quantity Summary
· Phasing Plan (Approx 2 Sheets)
· Traffic Control Plan (Approx 4 Sheets)
· Traffic Control Details (Approx 6 Sheets)
· Demolition P&P Plan/Index Sheet
· Demolition P&P Sheets (approx 4 sheets at 1"=50ft.)
· Roadway P&P Plan/Index Sheet
· Roadway P&P Sheets (approx 4 sheets at 1"=50ft.)
· Drainage Crossing Plan
· Drainage Crossing P&P Sheets (approx 6 sheets)
· Permanent Pavement Marking Plan (approx 4 sheets at
1 "=50fl.)
· Pavement Marking Details (Approx 2 Sheets)
· Culvert and SET Details (Approx 6 Sheets)
· Box Culvert Details (Approx 4 Sheets)
· Storm Water Best Management Practices
Prepare opinion of probable construction costs including contingency
amounts.
Prepare Contract Documents to include;
· Title Page
· Table of Contents
· Notice to Bidders
· Notice to Contractors -A
· Notice to Contractors- B
· Part A- Special Provisions
· Part B- General Provisions
· Part C - Federal Wage Rates and Requirements
· Part S - Standard Specifications
· Part T- Technical Specifications (if required)
· List of Drawings
· Geotechnical Report
· Notice
· Agreement
EXHIBIT A- 1
Page 4 of 8
· Proposal/Disclosure Statement
· Performance Bond
· Payment Bond
Provide Quality Assurance/Quality Control (QNQC) interim review and
prepare
submittal for City's review depicting pre final development of the construction
drawing and specifications.
Address comments received from the City for the pre final Submittal.
Provide Quality Assurance/Quality Control (QNQC) interim review and
prepare
submittal for City's review depicting final development of the construction
drawing and specifications.
Address comments received [rom the City for the final Submittal.
Provide Quality Assurance/Quality Control (QA/QC) final review and submit
one (1) hard copy and one (1) electronic copy of the final contract
drawings and specifications to the City for bidding process.
Update the Opinion of Probable Costs.
Bid Phase (Basic Services)
Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
Construction Phase (Basic Services)
Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services. (12 Month Duration)
Additional Services (Subject to Authorization)
PERMITTING
a. USACE/GLO/TCEQ
Initial meeting with USACE
Prepare and distribute meeting minutes
Prepare alternatives analysis
Prepare draft permit application
Attend draft permit City review meeting
Prepare and distribute meeting minutes
Prepare and submit final permit application
EXHIBIT A-1
Page 5 of 8
survey
Prepare and submit TCEQ Water Quality Certification
Prepare and submit GLO Easement Application
Review agency permit comments
Prepare draft response to agency comments
Attend City meeting to review comments and draft response
Prepare and distribute meeting minutes
Prepare and submit responses to agency comments
Prepare final permit per USACE requirements
Mitigation Planning and Preparation of Mitigation Construction
Plans, if required, would be an additional service.
1. Wetland Delineation Survey
Field delineation
Field survey of delineation
Prepare delineation report
Prepare delineation exhibit
2. Endangered Species Survey
Field survey
Prepare survey report
Prepare survey map
3. Archaeology Survey
Field survey
Backhoe excavation
Traffic Control
Archaeological report
4. LSLS (For GLO Easement)
Establish limits of work area and obtain reference drawings.
Research City rights--of-way (ROW), easements and property
boundaries.
Prepare working sketch for field survey.
Locate and tie-in state boundary..
Perform CAD design/drafting for final survey plats.
Provide Quality Assurance/Quality Control (QNQC) final review for
plats..
Provide State Boundary Survey exhibit.
b. TDLR REGISTRATION
Prepare documentation
Compliance review of plans
Complete and submit registration
EXHIBIT A-1
Page 6 of 8
Compliance inspection of improvements
2. ROW VERIFICATION SURVEY
Review existing ROW maps
Prepare working sketch for field surveys
Set project horizontal control points
Conduct field survey
Prepare ROW survey map
Recommend if additional ROW is needed.
3. TOPOGRAPHIC SURVEY
Establish vertical control points (bench marks) and perform level loops.
Perform topographic survey within project limits.
Cross-section roadway within limits of ROW at 100-ft. intervals.
Locate and tie-in known utilities and structures identified in SUE.
Add topographic survey information to ROW maps
4. SUE
Conduct hydro-excavation, pneumatic excavation, or probing, with or without
water jet assistance, to identify underground utilities. The process will conform to
subsurface utility engineering in accordance with ASCE Standard C-I, 38-02, and
shall be in accordance with Section 1.e of Basic Services in Exhibit "A".
Preparation of utility adjustment construction plans, other than adjustments
associated with the major storm water culvert, would be an additional service.
5. PUBLIC MEETING
Prepare Exhibits and Handouts
Attend and Participate (City Staff will lead the meeting)
Prepare Meeting Minutes
6. CONSTRUCTION OBSERVATION SERVICES (12 Month Duration)
Provide construction observation services as authorized by the City.
Conduct daily site visits to the project site during construction.
Prepare daily reports and coordinate site visits with RVE office staff.
Provide detailed coordination with City staff during construction.
Coordinate construction activities with materials testing lab.
EXHIBIT A-I
Page 7 of 8
7. WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a
maintenance guaranty inspection toward the end of the one-year period after
acceptance of the project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, correct or replace improvement under the
maintenance guaranty terms of the construction contract. Document the
condition and prepare a report for the City staff of the locations and conditions
requiring action.
8. Mitiqation Planninq and Implementation of Miticlation Plan pendinq
USACE permit approval of payment for mitiqation. Subiect to neqotiation, this
includes, if required, miticlation plannincl, miti(mtion site acquisition services,
mitiqation site acquisition surveys, mitiqation site environmental surveys,
mitiqation site construction plans, bid documents, and construction phase
services.
9. Utilib,, Adiustment Plan not anticipated except at storm water box
culvert.
EXHIBIT A-1
Page 8 of 8
EXHIBIT B
Standards, Codes and Safety Requirements
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant will adhere to all
safety requirements for confined space entry inspecting manholes and similar confined
spaces and all traffic control regulations.
Insurance Requirements
The Consultant will not begin work under the contract until it has obtained all required
insurance and provided the City with the related certificates and endorsements. For the
duration of the project, the Consultant will provide the insurance listed below and document
required coverages with certificates of insurance:
1. Commercial liability including the following coverages:
a. Broad form property damage;
b. Premises-operations;
c. Explosion, collapse, and underground hazard;
d. ProductJcompleted operations hazard; and
e. Independent contractors.
A letter accompanying the certificate of insurance and signed by an authorized
representative of the insurer will state that the commercial liability insurance includes the 5
coverages. Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrence
$1,000,000 Per Occurrence
Automobile liability coverage for all owned,
non-owned, or rented vehicles.
Page 1 of 3
Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrence
$ 500,000 Per Occurrence
Employer's liability insurance with a minimum coverage limit of $100,000 per
person.
Excess liability insurance coverage (for commercial, automobile, and employer's
liability insurance with a minimum coverage limit of $1,000,000.
5. Workers Compensation Insurance
The Consultant will provide workers compensation insurance for all its employees
who will perform any project work. This coverage will be provided through a
company authorized to do business in Texas or through self-insurance obtained in
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
self-insurance, then it will provide to the City a copy of its certificate of authority to self-
insure its workers compensation coverage liability. The Consultant will also provide a letter
stating that the certificate of authority remains in effect and is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Except for workers compensation insurance, for each insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable insurance policy,
signed by an authorized representative of the insurer, stating that in the event of
cancellation or material change that reduces or restricts the insurance afforded, the insurer
agrees to mail 30-days prior wdtten notice of cancellation or matedal change to the City at:
City of Corpus Christi
Department of Engineering Services
Contract Administrator
P. O. Box 9277
Corpus Christi, TX 78469-9277
For workers compensation insurance, 10-days notice of cancellation or matedal change will
be sufficient.
The Consultant will also provide an additional insured endorsement for each insurance
IExhibit B
Page-2 of 3
policy except workers compensation insurance. Each will name the City as additional
insured.
Use of Subcontractors
The Consultant may use subcontractors to complete work under this contract. No
subcontractor may provide services unless the City consents. Consent will not be withheld
unreasonably.
The Consultant will be responsible for completing all contract work even if a subcontractor
has assumed responsibility to complete certain work. Also, the Consultant will be
responsible for the acts and omissions of any subcontractors.
Furthermore, the Consultant agrees that any subcontractor for this project will include the
same mandatory insurance requirements in favor of the City as are specified in the City's
contract with the Consultant. This is particularly emphasized for workers compensation
insurance coverage. Subcontractor certificates of insurance and endorsements will be
collected by the Consultant and available for City review upon request.
Exhibit B I
Page 3 o[ 3
_.t rpusC ity of
Christi
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking lo do business with the City
to provide the [ollowing information. Every question must be answered. If the question is not applicable, answer with
"N/A"
FIRM NAME: RVE, Inc.
STREET: 820 Buffalo Street CITY: Corpus Christi ZIP:78401
FIRM is: 1. Corporation X 2. Partnership__ 3. Sole Owner 4. Association__
5. Other
DISCLOSURE QUESTIONS
additional space is necessary, please use the reverse side of this page or attach separate sheeL
State the names of each employee of the City of Corpus Christi having an ownership Interest constituting
3% or more o1' the ownership in the above nameri firm.
Name Job ~[le and City Depadmen[ (if know~)
N/A
State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Tit~e
N/A
State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership In the above named Rrm.
Name Board, Commission or Committee
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership Interest constituting 3% or more of
the ownership in the above named firm.
Name Consul[ant
N/A
CERTIFICATE
I certify that all information provided is true and correcl as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted lo the
City of Corpus Christi, Texas as cha~'~s occur.
Certifying Person: Patrick D. Vete~, P. Em Title: President
(Type or Pdnt) ,/ /'
Signature of Certifying Person: j J,.~/~[._..~ Date: .._,~-'"- Z~:,' ~....-~
I EXHIBIT "C"
Page 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City o[ Corpus Christi, Texas, either on a tull or part time basis, but not as
an independent contractor.
c Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service including but not limited to, entities operated in he form
of sole proprietorship as self-employed person partnership corpora on, jo nt stock company, jo nt venture
rece vership or trust and entities which, [or purposes o[ taxa[ion, are reared' as non-profit organizations.
Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Ci[y o[ Corpus Christi, Texas.
e. Ownership Interest. Legal or ~luitable interest, whether actually or constructively held in a ~irm, including when
such interest is held ~hrough an agent trust estate or holding entity. Construct ve y he d refers to holding or
con ro estab shed through voting [rusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects hired by the City of Corpus Christi [or the
purpose o[ pro[essional consultation and recommendation.
EXHIBIT ,,C.
Page 2 of 2
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