HomeMy WebLinkAboutC2005-287 - 6/14/2005 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Chdsti, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and RYE, Inc., a Texas
corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 78401,
(ArchitectJEngineer - A/E), hereby agree as follows:
1 SCOPE OF PROJECT (Waldron Road - Purdue to Glenoak + Mediterranean
Extension #6274)
The project consists of Waldron Road reconstruction including the repair of base failures,
curb and gutter replacement, pavement reconstruction, lane striping and markings,
upgrading sidewalks and installing wheelchair ramps to meet TDLR requirements.
Associated utility improvements will be made where necessary. Project Scope includes
the extension of Mediterranean Drive from where it currently ends approximately 600 feet
west to tie in at Waldron Road. Mediterranean Ddve will be a two lane roadway with
parking lanes and will be constructed to include underground utilities, sidewalks, curb and
gutter, street lighting and signalization at the new Waldron and Mediterranean intersection.
Storm Water improvements will include a new trunk system for Waldron and offsite
improvements for Mediterranean. The project construction budget is $4,488,376.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform Professional Services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, NE
will provide monthly status updates (project progress or delays, Gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-I", to complete the Project. Exhibit '%-1" provides supplemental description of
services to Exhibit "A" and does not intended to supersede services described in Exhibit
"A". Work will not begin on Additional Services until requested by the NE (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
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:~005-287 dd~bonal Services until requested in wdting by the A/E and
06/14/05
M2005-182 Con~act for Engineering (A/E) Services
] 11(', Page I of 3
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Chdsti within three (3) days of notice if tasks requested
requires an additional fee.
4 MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D".
6 TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated [or its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7 LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor [orce residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8 ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
Contract I"or Engineering (A/E) Services
Page 2 of 3
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in wdting by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as par[ of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPUS CHRISTI
df
Ronald F. Massey, ~ -Date
Assistant City Manager
RECOM.~MENDED
/~g~l R. Escobar, P.E., Dat~
Director of Engineering Services
ATDEST
Armando Chapa, City Sbcretary
Patdck D. V'eteto
820 Buffalo Street
Corpus Christi, TX 78401
(361) 887-8851 Office
(361) 887-8855 Fax
Date
APPROVED AS TO FORM
~ ,.~/C~ Attorney
Date
Contract for Engineering (A/E) Services
Page 3 o[ 3
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
Waldron Road - Purdue to Glenoak + Mediterranean Extension ~6274
1. SCOPE OF SERVICES
Basic Services.
Basic Services will include the following in addition to those items shown on
Exhibit "A-I" Task List.
1. Preliminary Phase. The Architect/Engineer-NE will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval, proceed in a Design Memorandum which includes Preliminary
designs, drawings, and written description of the project. This report shall
include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project.
The Engineer will participate in four (4) formal meetings with City staff,
provide agenda and purpose for each formal meeting; document and
distribute meeting minutes and meeting report within seven (7) working days
of the meeting. The A/E will participate in discussions with the operating
department and other agencies (such as the Texas Department of
Transportation (TxDOT) and Texas Commission of Environmental Quality
(TCEQ)) as required to satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copies of the Design Memorandum, with executive summary, opinion of
probable construction costs with life cycle analysis, defined technical
evaluations of identified feasible alternatives, and review with City staff to
produce an acceptable format which contains common municipal elements.
The Design Memorandum will include the following (with
CONSTRUCTABILITY being a major element in all the following items):
1 ) Review of the Project with the respective Operating Department(s)
and discussions including clarification and definition of intent and
execution of the Project; The NE will meet with City staffto collect
data, discuss materials and methods of construction, and identify
design and construction requirements.
2) Review and investigation of available records, archives, and
pertinent data related to the Project including taking photographs
of the Project site, list of potential problems and possible conflicts,
EXHIBIT "A"
Page 1 of 13
intent of design, and improvements required, and conformance to
relevant Master Plan(s).
3) Identify results of site field investigation including site findings,
existing conditions, potential dght of way/easements, and probable
Project design solutions; (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which wilt or may impact the
design, including engineering design basis, preliminary layout
sketches, identification of needed additional services, preliminary
details of construction of crifical elements, identification of needed
permits, identification of specifications to be used, identification of
quality and quantity of materials of construction, and other factors
required for a professional design (CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports
that are needed for the Project (Environmental issues and
archeologica~ services to be an Additional Service).
6) Identify and analyze requirements of governmental authorities
having jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues;
and meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
8) Provide a letter stating that the NE and Sub-consultant Engineers
have checked and reviewed the design memorandum prior to
submission.
9) Additional items are required with the Design Memorandum to
identify and summarize the project by distinguishing key elements
such as:
· Pipe Size or Building Size
· Pipe Material, etc.
· Why one material is selected over another
· Pluses of selections
· ROW requirements and why
· Permit requirements and why
· Easement requirements and why
· Embedment type and why
· Constructability, etc.
· Specific requirements of the City
· Standard specifications
· Non-staedard specifications
· Any unique requirements
· Cost, alternatives, etc.
· Owner permit requirements and status
EXHIBIT "A"
Page 2 of 13
Field location of existing utilities using Texas one-call system (Coordinate
with appropriate City Operating Departments), and use hydraulic or
pneumatic excavation, or probing, with or without water jet assistance.
Provide subsurface utility engineering in accordance with ASCE Standard
"ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of
Existing Subsurface Utility Data". The proposed subsurface utility
investigation will be as follows:
1. Excavation - The survey scope includes working with a
subsurface utility excavator to perform Quality Level A
investigation of underground utilities in specified areas through the
project limit. (Quality Level A typically involves the use of
nondestructive digging equipment at critical points to determine
the horizontal and vedical position of underground utilities, as well
as the type, size, condition, material, and other characteristics.)
Utilities located at this quality level will be physically located and
tied to the topographic survey control. The utility will be identified
and an elevation will be obtained to the top of the utility.
2. Utility Location - The survey scope includes locating certain
utilities to Quality Level B (Quality Level B involves surveying
visible above ground utility facilities, such as manholes, valve
boxes, posts, etc., and correlating this information with existing
utility records.) These utilities will be located by obtaining a One-
Call Notice and measuring the marked locations.
3. Storm Water - Storm water facilities within the project limits will be
located to Quality Level A, for anticipated conflict areas only.
Locations will be based on the surveyed locations of accessible
storm water manholes and drainage inlets.
4. Wastewater - Wastewater facilities within the project limits will be
located to Quality Level A, for anticipated conflict areas only.
Locations will be based on the surveyed locations of accessible
wastewater manholes.
5. Water - Water facilities within the project limits will be located to
Quality Level A, for anticipated conflict areas only.
6. Gas - Gas facilities within the project limits will be located to
Quality Level C by the NE. The City of Corpus Christi Gas
Depadment will provide Quality Level A. The NE will coordinate
this activity.
7. Local Franchise - Coordinate as needed with Private Pipeline and
Cable Owners. Locate to Quality Level A.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
EXHIBIT "A"
Page 3 of 13
b. The preliminary budget, specifying lhe funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a. Study, verify, and implement Design Memorandum recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, notice to bidders, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for
one bid, the size and character of the entire Project; description of materials
to be utilized; and such other essentials as may be necessary for
construction and cost analysis. Bid package will be constructed to include
Parts A (Waldron) and B (Mediterranean), such that a bidder could bid on A
or B, or both A and B.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to better track progress and payments.
e. Furnish one (1) copy of the pre-final plans to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected utilities including
City and all other affected entities.
f. Provide Traffic Control Plan with illumination, markings and striping for
review and approval by the City Traffic Engineering Depadment.
g. Assimilate all pertinent review comments, modifications, additions/deletions
and proceed to next phase, upon Notice to Proceed.
Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre-final and final complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant NE and Sub-consultant A/E shall
submit a letter declaring that all engineering disciplines of all phases of the
EXHIBIT "A"
Page 4 of 13
submittals have been checked, reviewed, and are complete prior to
submission, and include signature of all disciplines including but not limited
to structural, civil, mechanical, electrical, etc.
i. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
I. Provide Storm Water Best Management Practices Recommendations
(Contractor will be required to provide a Storm Water Pollution Prevention
Plan).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the professional services contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a. Participate in the pre-bid conference and provide a recommended agenda
for critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the Engineer will, at its expense, confer with
City staff and make such revisions to the bid documents as the City staff
deems necessary to re-advertise that particular portion of the Project for
bids.
EXHIBIT "A"
Page 5 of 13
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The NE will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a
recommended agenda for critical construction activities and elements
impacted by the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests. Recommend Lab and prepare a testing
schedule.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary ~o the general interest of the City
under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r. 14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
EXHIBIT "A"
Page 6 of 13
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form.
All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
EXHIBIT "A"
Page 7 of 13
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the NE will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE will,
with written authorization by the Director of Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessary
for all required permits. The A/E will prepare this documentation for all required
signatures. The NE will prepare, pay all fees, and submit permits as applicable
to the appropriate local, state, and federal authorities. Anticipated permits
include:
a. USACE/GLO/TCEQ (TBD)
b. TDLR Registration (Authorized)
2. Right-of-Way (ROW) Acquisition Survey {For Mediterranean Onlv).
a. Road ROW: The A/E will review existing ROW and easements to ascertain
any conflicts and provide field ROW surveys and submit ROW parcel drawings
and descriptions for the City's use in the acquisition process. All work must
comply with Category l-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. All work must be tied to and conform with the City's Global
Positioning System (GPS) control network and comply with all TxDOT
requirements as applicable. NE Consultant will be required to perform all
necessary deed research. The City will provide title commitments for each
parcel to be acquired and will be used as the basis for the NE deed research.
Platting is not included.
b. Offsite Drainage ROW: TBD
Topographic Survey. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required
for the aerial mapping of the Project area - aedal photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyor~' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments from the project area.
EXHIBIT "A"
Page 8 of 13
4. Subsurface Utili~ Engineerin~ {SUE). Upon receiving authorization from the
City to proceed, conduct hydro-excavation, pneumatic excavation, or probing
with or without water jet assistance to identify underground utilities of record. The
process will conform to subsurface utility engineering in accordance with ASCE
Standard C- I, 38-02, and shall be in accordance with Section 1.e of Basic
Services.
5 Public Meeting. Assist City in preparing exhibits and conducting a public
meeting.
6. Construction Observation Services. (18 Month Duration)
1. Provide a project representative (PR) to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the NE shall
endeavor to provide further protection for the CITY against defects and
deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and
will confer with A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with NE
and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
a. Serve as liaison with Contractor, working pdncipallythrough Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
b. PR shall communicate with CITY with the knowledge of and under the
direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
a. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal for which PR believes that
the submittal has not been approved.
EXHIBIT "A"
Page 9 o[ 13
6. Review of Work and Rejection of Defective Work:
a. Conduct on-Site observations of Contractor's work in progress to assist
NE in determining if the Work is in general proceeding in accordance
with the Contract Documents.
b. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise City and NE of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection or approval.
c. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
7. Records:
a. Maintain orderly files for correspondence, reports of job conferences,
reproductions o¢ original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, NE's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
b. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations
in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to NE and the City.
8. Reports:
a. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
b. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
c. Provide project photo report on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of
photograph documentation of utility conflicts.
EXHIBIT "A"
Page 10 of 13
9. Completion:
a. Before the issue o[ Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
b. Participate in a final inspection in the company of NE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
c. Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the Work.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct defective
conditions and submit to City Staff. Complete the inspection and prepare the
report no later than sixty (60) days prior to the end of the maintenance
guaranty period.
8. Mitigation Plan: Implementation of Mitigation Plan pending USACE permit
approval. Subject to negotiation, this includes mitigation site acquisition services,
mitigation site acquisition surveys, mitigation site environmental surveys, mitigation
site construction plans, bid documents, and construction phase services. TBD
9. Sanitary Sewer Line Televising in Waldron Road:
Upon receiving authorization from the City to proceed, conduct cleaning and
televising of existing sanitary sewer lines (Approximately 1800 LF of 8" diameter
pipe).
A/E will review televising data and recommend repairs. NE will provide
associated data to the City's Waste Water Department within 30 days of
performing said activities.
10. Provide the services above authorized in addition to those items shown on
Exhibit "A-I" Task List.
EXHIBIT "A"
Page 11 of 13
2. SCHEDULE
DAY
Friday
Monday
Wednesday
Monday
Monday
Monday
Wednesday
Friday
Monday (2)
Thursday
Wednesday
Weekday
Weekday
PROPOSED PROJECT SCHEDULE
DATE
July 1,2005
August 15, 2005
August 31,2005
September 19, 2005
October 3, 2005
February 6, 2006
February 22, 2006
March 17, 2006
March 27/April 3, 2006
April 13, 2006
April 26,2006
TBD
TBD
ACTIVITY
Begin Preliminary Phase
Submit Draft Design Memorandum
City Review Meeting
Submit Final Design Memorandum
Begin Design Phase
Pre-Final Submittal
City Review Meeting
Final Submittal
Advertise for Bids
Pre-Bid Conference
Receive Bids
Begin Construction
Construction Completion
3 FEES
Fee for Basic Services. The City will pay the NE a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A. 1-4 above, and for all expenses incurred in performing these
services. For services provided in Section I.A.1--4, NE will submit monthly
statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon A/E's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to NE's monthly
statements.
Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
A/E a not-to-exceed fee as per the table below:
EXHIBIT "A"
Page 12 of 13
C. Summary of Fees
Fee for Basic Services Streets
1. Preliminary Phase 20,718
2. Design Phase 106,868
3. Bid Phase 2,235
41 ~onstr~cUon Phase 26,443
~su~)total Basic Services Fee 156,265
SW
23,932
123,443
2,582
30,544
180,501
Water
2,340
12,070
252
2,987
17,649
W~N
475
2,448
51
8O6
3,580
TOTAL
47,465
244,829
5,120
60,580
357,994
-Fe~ for Additional Services (AJlowance)
1. Permitting
a. USACEIGLO/TCEQ
b. TDLR Registration (Authorized)
2. ROW Acquisition Survey
a. Roadway (Authorized)
b. Offsite Drainage ROW
,3. Topographic Survey [Authorized)
}SUE Exploration (Authorized)
bub c et eting)
2,017 2,329 228 46
0 0 0 0
4,365 5,042 493 100
16,308
16,837 1,842
10,911 1,067
374
216
25
1,565
9,446
TBD
4,620
10,000
TBD
37,361
21,640
1,111
~6. Construction Observation (16 month 68,308
duration)_
7. Warranty Pha~e .... 982 __ 1,13~4
8. Mitigation Site Acquisition, Surveys,
Construction Plans
9. Sewer Line Televising (Authorized) - - 0 ' 0
a. Pre-Design 4,592 5,304
0 0
107,129 123,742
1,283 125
78,902 7,715
111
0
519
0
12,100
23
0
105
0
~,454
263,394 304,243 29,749 6,034
2,544
156,490
2,250
TBD
10,520
245,425
603,420
EXHIBIT "A"
Page 13of 13
EXHIBIT A-I
CITY OF CORPUS CHRISTI
WALDRON ROAD - PURDUE TO GLENOAK & MEDITERRANEAN DRIVE
EXTENTION (#6274)
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
TASKI,IST
General
l'he Waldron Road (80 to 85 ft ROW) project limits include from Purdue Road to Glenoak
Road. The Mediterranean Drive (60 Pt ROW) project limits include from the end of
Mediterranean Drive at Otranto Drive to Waldron Road.
Prepare monthly progress reports for submittal to the City. Monthly progress reports shall be
submitted by the 5~h of each month.
I Preliminary Phase (Basic Services)
Design Memorandum (Basic Services)
Preparation of the Design Memorandum will be in two parts; a Draft Design Memorandum and
Final Design Memorandum. The Draft Design Memorandum will be used as the basis for all
regulatory permitting, easemenl applications and ROW acquisitions. After all permits and
easements have been coordinated :vith the regulatory agencies, the Draft Design Memorandum
will be revised to comply with the pernfil and easement requirements and the Final Design
Memorandum will be issued. The Final Design Memorandum will be used as the basis for final
design and ROW acquisition.
Prepare Draft Design Memorandum (DDM)
Attend a project kick offmceting and prepare meelmg minutes.
('ollect data needed for the IDM
ROW Information of Record from City
Utility Information of Record from City
Conventional Surveys (Additional Services)
Environmental Surveys (Additional Services)
Geotechnical Investigation (Direct Contract with City)
Review and analyze data.
Prepare an Draft Design Mcmorandum including data collected, an analysis of the data,
preliminary design calculations, storm water trunk system alternatives, including 5, 25 and 100
EXHIBIT A-1
Page 1 of 6
,/ear calculations, roadway rehabilitation alternatives for Waldron, roadway alignment and
paving alternatives for Mediterranean, utility adjustments required (if any), ROW acquisition
reqoirements (if any), pemfit requirements (if any), and a preliminary opinion of probable costs.
DDM will include a recommended plan of action within the project budget.
Submit one (1) hard copy und one (1) electronic copy of the DDM.
Meet and review DDM with City Stall5
Obtain approval to prepare thc Final Draft Design Memorandum
Permi! Applications, if required (Additional Services)
Services do not include EA, ElS or I'ublic Involvement Meetings
Prepare USACE Permit Application
Prepare GLO Easement Application
Prepare TCEQ Water Quality Certitication Application
Submit one (1) hard copy and one ( I ) electronic copy all applications
Meet and review Applications with City Start5
Revise Applications per City Staffcomments and submit Applications to the appropriate
Regulatory Agency.
Respond to comments and meet with Regulatory and Resource Agencies as needed.
Meet with City Stall' to review final permit and easement requirements
Obtain Approval to prepare thc Final Design Memorandum
Prepare Final Design Memorandum (FDM)
Revise the DDM per final permit and easement requirements. The FDM will become the basis
lbr final design.
Submit one (1) hard copy and one (1) electronic copy of the FDM and Preliminary Drawings.
Meet and review FDM and Preliminary Drawings with City Staff.
Obtain approval to proceed with thc Design Phase.
EXHIBIT A-1
Page 2 of 6
2. Design Phase (Basic Services)
De,,elop construction drawings in English units in 22" x 34" sheets to include the following
preliminary list: (Approximately 81 Sheets)
· Title Sheet
· Project Layout Plan
· General Notes (Approx 3 Sheets)
· Overall Phasing Plan
· Waldron PlaWIndex Sheet
· Typical Waldron Roadway Sections (Approx 2 Sheets)
· Waldron Quantity Summary
· Waldroo Phasing Plan
· Waldron Traffic Control Plan (Approx 2 Sheets)
· Waldron Storm Water Trunk Line Index (with destgn calculations)
· Waldron Storm Water Trunk Line P&P Sheets (Approx 4 Sheets)
· Waldron Demolition P&P Plan/Index Sheet
· Waldmn Demolition P&P Sheets (approx 3 sheets at l"-50ft.)
· Waldron Utility Adjustment Plan (Approx 2 sheets)
· Waldron Wastewater System CleanJRehab Plan (Approx 2 sheets)
· Waldron Roadway P&P Plmfflndex Sheet
· Waldron Roadway P&P Sheets (approx 3 sheets at 1"-50ft.)
· Waldron Permanent Pavement Marking Plan (approx 3 sheets at l"=50fi.)
· Mediterranean Plan/Index Shee!
· Typical Mediterranean Roadway Sections (Approx 2 Sheets)
· Mediterranean Quantity Summary
· Mediterranean Phasing Plan
· Mediterranean Traffic Control Plan
· Mediterrancan Overhead Utility Adjustment Plan (Approx 2 sheets)
· Mediterranean Watcr Line Extension Plan (Approx 2 Sheets)
· Mediterranean Offsitc Drainage Index (with design calculations)
· Mediterranean Offsite P&P Sheets (Approx 4 Sheets)
· Mediten'anean Roadway P&P Plan/Index Sheel
· Mediterranean Roadway P&P Sheets (approx 3 sheets at l"=50fl.)
· Mediterranean Pcmmnent Pavement Marking (approx 3 sheets at 1" 50fi.)
· Mediterranean Traffic Signal Plan
· Mediterranean Traffic Signal Delails
· Mediterranean Traffic Signal Electrical Plan
· Mediterranean Traffic Signal Electrical Details
· Traffic Control Details (Approx 6 Sheets)
· Pavement Marking Details (Approx 2 Sheets)
· Storm Water Details (Approx 4 Sheets)
· Wastewater Details (Approx 4 Sheets)
· Water Details (Approx 5 Sheets)
· Storm Water Best Management Practices
EXItlB 1T A-I
Page 3 of 6
Prepare opinion of probable construction costs including contingency amounts.
Preparc Contract Documents to include;
· Title Page
· Table ol'Contcnts
· Notice to Bidders
· Notice to Contractors A
· Notice to Contractors B
· Part A Special Provisions
· Part B General Provisions
· Part C Federal Wage Rates and Requirements
· Part S Standard Specifications
· Part T Technical Specifications (if required)
· List of Drawings
· Geotcchnical Report
· Notice
· Agreement
· Proposal/Disclosure Statement
· Performance Bond
· Payment Bond
Provide Quality Assurance/Quality Control (QA/QC) pre-final review and prepare submittal
lbr City's review depicting pre final development of the construction drawing and
specifications.
Address comments received fi'om the City lbr the pre final Submittal.
Provide Quality Assurance/Quality Control (QA/QC) final review and submit one (1)
hard copy and one (1) electronic copy of thc final contract drawings and specifications to the
City Ibr bidding process.
Update thc Op n'on of Probablc Costs.
3. Bid Phase (Basic Services)
Provide [lid Phase Services in accordance with Exhibit 'A' of the Contract for Professional
Services.
4. Construction Phase (Basic Services)
Provide Construction Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
EXHIBIT A-1
Page 4 of 6
Additional Services (Subject to Authorization)
PERMITTING
a. USACE/GLO/TCEQ TBD
b. TDLR REGISTRATION
Prepare documcntation
Compliance review of plans
Complete and submit registration
Compliance inspection of improvements
ROW ACQUISITION SURVEY FOR MEDITERANNEAN
a. Roadway
Review existing ROW ~naps
Prepare working sketch for field surveys
Set project horizontal control points
Conduct field survey
Prepare ROW survcy map
Prepare Individual Parcel Descriptions and Exhibits
Set Comers/hr Individual Parcels
Platting not included.
b. Offsite Drainage ROW - TBD
3. TOPOGRAPHIC SURVEY
Establish vertical control points (bench marks) and perfmm level loops.
Perfom~ topographic survcy within project limits.
Cross-section roadway within limits of ROW at 100-ft. intervals.
Locate and tie-in known utilities and structures identified in SUE.
Add topographic survey information to ROW maps
4 SUE
('onduct hydro-excavation, pneumatic excavation, or probing, with or without water jet
assistance, to identify underground utilities. The process will conform to subsurface utility
engineering in accordance with ASCE Standard C-I, 38-02, and shall be in accordance with
Section 1.e of Basic Services in Exhibit "A
5 PUBLIC MEETING (One Meeting)
Prepare Exhibits and Handouts
Attend and Participate (City Staff will lead thc meeting)
Prepare Meeting Minutes
EXHIBIT A-I
Page 5 of 6
CONSTRUCTION OBSERVATION SERVICES
Provide construction observation services as authorized by the City.
Conduct daily site visits to the project site during construction.
Prepare daily reports and coordinate site visits with RVE office staff.
Plovidc detailed coordination with City staff during construction.
t !oordinatc construction activities with materials testing lab.
WARRANTYPHASE
llpon receiving authorization from the City to proceed, conduct a maintenance guaranty
inspection toward the end of the one-year period after acceptance of the project. Note defects
requiring contractor action to maintain, repair, fix, restore, patch, correct or replace
improvement under the maintenance guaranty terms of the construction contract. Document
Ire condition and prepare a report for the City staffof the locations and conditions requiting
action.
8 MITIGATION SITE ACQUISTION. SURVEYS. PLANS TBD
9 Smfitary Sewer Line Televising for Waldron Road:
[!pon receiving authorization from the City to proceed, conduct cleaning and televising of
existing sanitary sewer lines (Approximately 1800 LF of 8" diameter pipe).
A/E will review televising data and recommend repairs. A/E will provide associated data to
the City's Waste Water Department within 30 days of performing said activities.
EXHIBIT A-1
Page 6 of 6
EXHIBIT B
WALDRON ROAD STREET IMPROVEMENTS AND MEDITERRANEAN EXTENSION
Standards, Codes and Safety Requirements
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant will adhere to all
safety requirements for confined space entry inspecting manholes and similar confined
spaces and all traffic control regulations.
Insurance Requirements
The Consultant will not begin work under the contract until it has obtained all required
insurance and provided the City with the related certificates and endorsements. For the
duration of the project, the Consultant will provide the insurance listed below and document
required coverages with certificates of insurance:
1 Commercial liability including the following coverages:
a. Broad form property damage;
b. Premises-operations;
c. Explosion, collapse, and underground hazard;
d. Product/completed operations hazard; and
e. Independent contractors.
A letter accompanying the certificate of insurance and signed by an authorized
representative of the insurer will state that the commercial liability insurance includes the 5
coverages. Minimum coverage amounts will be:
Bodily Injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrence
$1,000,000 Per Occurrence
IExhlbltB I
'~age 1 of 3
Automobile liability coverage for all owned,
Minimum coverage amounts will be:
Bodily injury and Consequent Death
Bodily Injury and Consequent Death
Property Damage
non-owned, or rented vehicles.
$ 500,000 Per Person
$1,000,000 Per Occurrence
$ 500,000 Per Occurrence
4
Employer's liability insurance with a minimum coverage limit of $100,000 per
person.
Excess liability insurance coverage (for commercial, automobile, and employer's
liability insurance with a minimum coverage limit of $1,000,000.
5 Workers Compensation insurance
The Consultant will provide workers compensation insurance for all its employees
who will perform any project work. This coverage will be provided through a
company authorized to do business in Texas or through self-insurance obtained in
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
self-insurance, then it will provide to the City a copy of its certificate of authority to self-
insure its workers compensation coverage liability. The Consultant will also provide a letter
stating that the certificate of authority remains in effect and is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Excep[ for workers compensation insurance, for each insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable insurance policy,
signed by an authorized representative of the insurer, stating that in the event of
cancellation or material change that reduces or restricts the insurance afforded, the insurer
agrees to mail 30-days prior written notice of cancellation or matedal change to the City at:
City of Corpus Christi
Department of Engineering Services
Contract Administrator
P. o. Box 9277
Corpus Christi, TX 78469-9277
For workers compensation insurance, 10-days notice of cancellation or material change will
be sufficient.
, _Exhibit B
Page 2 of 3
The Consultant will also provide an additional insured endorsement for each insurance
policy except workers compensation insurance. Each will name the City as additional
insured.
Use of Subcontractors
The Consultant may use subcontractors to complete work under this contract. No
subcontractor may provide services unless the City consents. Consent will not be withheld
unreasonably.
The Consultant will be responsible for completing all contract work even ifa subcontractor
has assumed responsibility to complete certain work. Aisc, the Consultant will be
responsible for the acts and omissions of any subcontractors.
Fudhermore, the Consultant agrees that any subcontractor for this project will include the
same mandatory insurance requirements in favor of the City as are specified in the City's
contract with the Consultant. This is particularly emphasized for workers compensation
insurance coverage, Subcontractor certificates of insurance and endorsements will be
collected by the Consultant and available for City review upon request.
Page
~ ~ Chnsti
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
lo provide the following information Every question musl be answered. If Ihe question is not applicable, answer with
"N/A"
FIRM NAME: RVE, Inc.
STREET:_ 820 Buffalo SIreel CITY: Corpus Christi ZIP:78401
FIRM is: 1. Corporalion X 2. Padnership____ 3. Sole Owner 4. Association__
5. Other
DISCLOSURE QUESTIONS
[f additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3,% or more of the ownership In the above named firm.
Name Jot; Title and City Department (if known)
N/A
State the names of each o[ficlal of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name ~lle
N/A
State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership In the above named firm.
Name Board, Commission or Committee
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership Interest constituting 3% or more of
the ownership in the above named firm.
N/A
CERTIFICATE
I certi~' that afl informalion provided is true and correct as o¢ lhe date of this statement, lhat I have not knowingly
withheld disclosure of any in[ormation requested; and that supplemental statements will be promptly submitted to the
Gib/o¢ Corpus Christi, Texas as ch~qges occur.
, /-
Certifying Person: Patrick D. Vete~o, P..L~ ~ Title: President
(Type or Pdn[) /
Signature of Certifying Person: _~ Date: ~' '10-
IEXHIBIT "C" ~
Page 1 of 2 II
DEFINITIONS
a Board Member. A member or any board, commission or committee appointed by the City Council of lhe City of
Corpus Christi, Texas.
b Employee. Anypers~nemp~yedby~heCi~y~fC~rpusChris~i~Texas~ei~her~nahJ~rpart~imebasis~butn~as
an independent contractor.
c Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but nol limited to, entitles operated in the form
of sole proprietorship as self-amp{Dyed person, par[nership, corporation,joint stock company, joint venture,
receivership or trust and entities which, for purposes of [axation, are reated as non-profit organ zat ons.
d Official. The Mayor, members of the City Council, City Manager, DepulyCity Manager, Assistant City Managers,
Depadment and Division Heads and Municipal Court Judges of Ihe City of Corpus Christi, Texas.
e Ownership Inlerest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to hoidthg or
control established through voting Irusts, proxies or special terms of venture or partnership agreements.
f Consultant. Any person or firm, such as engineers and archilects, hired by/he City o[ Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2 ~
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