HomeMy WebLinkAboutC2005-346 - 7/19/2005 - Approved CITY OF CORPUS CHRIS'ri
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Chdsfi, a Texas home rule municipal corpo,-[Ion, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78489-9277 (City)aclJng through Its duly authorized
City Manager or Designee (Director of Engineering Services) and Cown, Rehmet &
Gutlermz t=n-lneerlne. Inc.. a Texas corporation, 565~ S. Staples, Suite 230, Corpus
Chdsti, Nueces County, Texas 78411, (.au'chltect/Englne~- - NE), hereby agree as
follows:
1 SCOPE OF PROJECT
Stm~ O'verlm~ {Prolect No. 62901 - Eight (8) street locations thro~hout the City have
existing pavement In average to poor condition. The Improvernen[s will c~msist of hot-mix-
asphalt-concrete (HMAC) oveday, valve and manhole adjustments, and pavement
markings. The designated street locations are:
1 Williams Drive: Everhart Road to South Staples Street
2 McArdle Road: Holmes Drive to Whitaker Drive
3 Golllhar Road: South Staples Street to AJrllne Road
4 Whitecap Boulevard: Bonasse Court to SPID (Park Road 22)
5 Baldwin Boulevard: Cros=-~u3w~ Expressway to Soul~ Staples Street
6. Ayem Street: Home Road to Watson Sbuet
7 Calallen Drive: Highway 77 to West Redbird Lane
8 West Redbird Lane: Calallen Drive to I.H. 37
2 SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform profussional services necessary to
review and prepare plans, sp~.,ifica~ns, and bid and contract documents. In addl'don, NE
will provide monthly status updates (project progress or deley~, gantt c~arts pme~ w~
monthly Invoices) and provide con'mact admin~u[ion m~,,ices, as dem~'lbed In Exhibit "A"
and "A-l", to complete the Project. Exhibit 'A-I' provides supplemerdal de~riptlon of
services to Exhibit 'A" and is not intended to supersede services described In F_xhlbtt '^'.
Work will not begin on Additional Services until requested by the NE (provide breakdown
of co~ta, schedules), ~nd wHt*u~n authorization is provided by the Director of Englrmedng
Services.
NE services will be "Services for Con=i~uctJon Projects"- (Basic Services for Construction
Projects') which am shown and am in accordance with 'Professional Engineering Services-
A Guide to the Selection and Negofia'd(m Process, 1993' a Joint pu~ication of the
Consulting Engineers Council of Texas and Texas Society of ProfessionaJ Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
2(N~-346
07/19/0~
M20(~228
¢:oym, Rebmel & (;~tlerrez F, ng.
Pag~ 1~3
ORDER OF SERVICES
The A/E agrees to begin work on those authorb~d Basic Services for this contract upon
receipt of the Nol~e to Proceed fi'om the DIm~.~r of Engineadng Servicae. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase Is
show~ on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engincc,'ing Services.
The Director of Er~glneedng Services may direct the A/E to undertake additional services or
tasks pmvidad that no increase in fee is required. Services or tesks requiring an Increase
of fee will be mutually agreed and evidenced in writing as an amendment to this
NE shall notify the City of Corpus Chdstl within three (3) days of notice If tesks requested
requires an additional fee.
4 MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and Insurance requirements as set forth In Exhibit
5 FEE
The City will pay the A/E a fee, as dsecribed in F_xhll~t "A", for providing services
authorized. Monthly invoices will be submlttad in accordance with Exhibit =D' and shall
include monthly updates.
6 TEI:;~IINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this co.b.ct upon seven days
writtea no'dce to the A/E at the address of record. In thb event, the NE will be
compens~,d for Its services on ell stages authorized based upon NE and City's estimate
of the proportion of the to~al services actually comple~xl at the time of termination.
7 LOCAL PARTICIPATION
The City Council's sta~d policy is that City expenditures on conb'ac~ for professional
services be of maximum benefit to the local ec~womy. The A/E agrees that at least 75% of
the work described heroin will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA).
Contract f~' Engln~ldng ~ ~
PgOe 2 o~3
ASSIGNABILITY
The NE will not assign, ffansfer or delegate any of its obligations or duties in this co,,~,,ct
to any other person wlthout the prior w~'uun coosent of the City, exce¢ for routtne duties
delegated to personnel ofthe NE staff. If the NE is a partnership, then In the event of the
termination of the partnership, this co.bact will inure to the Individual benefit of such
partner or parthers as the City may designate. No part of the NE fee may be ~ In
advance of receipt by the NE without wH'd~n consent of the City.
The City will not pay the fees of expert or technical assistance end c~Nsulta[,b~ unless such
employment, including the rote of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (Hans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE wt~out the express written consent of the Director of Engineering
Services However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced oo the I~ans, and be
s~gned and sealed by a p[ufessiorual engineer pdor to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE furfl'u~ agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, es part of this contract, the Disclosure of Interests form attached he~ek~ es
Exhibit "C".
CITY OF CORPUS CHRISTI COYM, REHMET & GUTIERREZ
ENGINEERING, I ~C.
Ronald F. Massey, (~ Date . .
Assistant City Manager Vice President
RECOMMENDED
,~lg61 R. Eecobar, P.E., Date
Director of Engineering Services
Al'rEST /,~ C I ~'- ~'
Armando chepa, s cr ry
APPR(ZVED AS TO FORM
5656 S. Staples, Suite 230
Corpus Christi, '['X 78411
(361) 991-8550 Office
(361) 993-7569 Fax
Page 3 0~3
EXHIBIT A
CITY OF CORPUS CHRJSTI, TEXA~
51~eet (3~rl~y~ (Pro, ct
SCOPE OF SERVICES
Basic Services.
Basic Services will include ff~e foflowtng in addition to those Items show~ on
Exhibit "A-1" Taak List.
1. Preliminary Phase. The ArchitectJEngineer-A/E will:
It is the Intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternativee, and upon
approval, proceed in a Design Memorandum which includes Preliminary
designs, drawings, and w~"u~,n descrip'don of the project. This report shall
include:
a. Provide scope of soil investigations, borings, and latx:,~'uxy testing. (The City
Engineering Services Depafb,,ent will provide necessary soil Investigation
and tearing under one or more separate cor,[,,,cts).
b. Confer with the City staff regarding the design parameters of the Project
The Engineer will participate In a minimum of l~ree (3)formal meetings with
City staff, provide agenda and pu~ for each formal rneetlng; document
and distribute meeting minutes and mee~ng report within seven (7) worldng
days of the meeting. The A/E will parlJdpa{= In discussions with me of)eratlng
department and other agerK:tes (such as b~e Texas Depa, b,,ent of
Transportation (TxDOT) and Texas Commission of Envlmnmer,;al Quality
(TCEQ)) as required to satisfac.~rfly complete the Project.
c. Submit one (1) copy in an approved electronic format, artd one (1) paper
copies of the Design Memorandum, with executive summary, opinio~ of
probable construction cos[s, defined technical evaluations of Identified
feasible alternatives, and review with City staff to produce an acceptal)~e
format which contains common municipal eteme,[~. Design Memorandum
will include the following (with CONETRUCTABIUTY being a major element
in all Ibe following items):
1. Review of the Project with the respective Operating Department(s) and
dis(3JSSlons incJudlng darirmatlon and definition of Intent and execution
of b')e Project; The A/E will meet with City staff t~ collect data, discuss
rnatedals and methods of consl~uctlon, and Iden'dfy design and
con=b uctJon requirements.
2. Review and investigation of available records, archives, and pertinent
da~a related to the Project including takirtg photographs of tile Project
site, list of potential problems and possible conflicts, I~ent of design,
and improvements required, and confo..anco to relevant Master
Plan(s).
3. Identify results of site field investigation Including site findings, existing
conditions, potential right of way/easemerffs, and pmbeble Project
design solutions; (which am common to municipalities).
4. Provide a presentation of pertinent factors, sketches, designs, ~
sections, and pamme~m which will or may Impact the design, Including
engineering design basis, preliminary lay~Jt sketches, Ide,;;;'~=atJon of
needed additional services, pr"iimlnary details of construction of critical
element, identification of needed permits, Identification of
specifications to be used, identification of quality and quantity of
mated-Is of construction, and other fac~,m required for a professional
design ICONSTRUCT,~RILITY).
5. Advise of envimnme,~i site evaluations and archeology reports that
are needed for the Project (Environmental Issues and archeological
services to be an Additional Service).
6. Identify and analyze requirements of governmental aufl'~'ltlas having
jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnlc"i Issues; and
7. Confer, dlsc~ss, and meet wtth City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined
pmposad scope of design, probable cost estimates(s) and design
altemaflves.
8. Provide a letter stating that the NE and Sub-consultant Engineem have
checked and reviewed the design memorandum prior to s~Jbmission.
9. .N:ldifio~al items are r~lulred ~ the Design Memorandum t~
identify and ~mmarlze the project by dls'dnguishlng key elements
such as:
· Why one material is selected over another
· Ruses of selections
· Specific requirements of the City
· Standard specifications
· Non-~andard specifications
· Any unique requiremen~
· Cost, alternatives, etc.
· Owner permit requlmrne~ts and status
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record Information of exJsiJng facilities, and utilities (as
available fTom City Engineering files).
b. The preliminary budget, specifying the funds available for consb'uctlon;
c. Through sepa,ule contract, related GIS mapping for existing facilities.
d. A copy of existing studies and plans (as available from City Engineering
files).
EXHIBIT 'A"
Pag~ 2 ~' 10
2. Design Phase. Upon approval ofthe preliminary phaea, designated by receMng
authorization to proceed, the A/E will:
a. Study, verify, and implement Design Memorandum recommendations
including construction ~:luencing, connections to the existing factlltlea, and
restoration of property and Incorpora~ theae plans Ink~ the coneb'uctlon
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of Co~slTuctlon Bid and Cor, buct Documents in City
format (using Ctty Standards as applicable) for each phase, IncJudlng
Contract agreement forms, general provteio~s and special provleior~ ra~ice
to bidders, insurance requireme.[., bond requimme,~, and preparation of
other contTact and bid mlatad items; specifications and drawings to fix and
describe, one bid for each phase, the size and charach~r of the e. Ll, u
Project; description of materials to be utilized; and such other essentials as
may be necessary for construction and cost analysis.
c. Provide assistance ide. LJfy testing, handling and dlspoeaJ of any h~rdous
matedaJs and/or contaminated soils that may be discovered dudng
conebuction (to be inctuded und~ additional services).
d. Prepare final quantifies and estimates of probable costs with the
recommended constnJc'don sct~edula. The constmc~3n schedule w~l provide
a phased approach to track progress and payments.
e. Furnish one (1) copy of the pre-final plans to the City staff for review and
approval purposes with estimates of probable conatruclJon co~. Identify
distribution list for plans and bid documents to all affected utllrdea including
City and all other affected entities.
f. With the pre-final, provide Traffic Control Plan wffi3 Illumination, markings
and -~iping, signalization for review and approval by the City Traffic
Engineadng Depa, b,ent.
g. Assimilate all pertinent review comme.i=, rnodlflcatJons, additions/deletions
and proceed to next phase, upon Notice to Proceed.
h. ProvldeOualityAssurance/OualltyControl (QNQC) measu rea to ensu re that
submittal of the pre-final and final complete plans and complete ~
docume.~ with specifications accurately reflect the percent comple'do~
designated and do not necessitate an excessive arno~nt of revision and
correction by City staff. The Consultant NE and Sub-consultant NE shall
submit a letter declaring that all englnearlng dlsclpllnea of all phases of the
submittals have been checked, reviewed, and am complete prior to
submission, and include signature of all disciplines Including but not limited
to structural, civil, mechanical, electrical, etc.
i. Upon approval by the Director of Engineadng Services, provide one (1) set
(hard copy and ele~unic) of final plans and co[]b~::t docume.L= suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ow~emhip of the City of Corpus Chris'cl.
Page 3 o~ 10
L~t Revlon: D~C ~
j. The City agrees that any modifications of the subrnltted final plans (for other
uses by the City) will be evidenced on th~ plar~ and be signed and ~ by
a professional engineer prior to re-use of modified plans.
k. Prepare and submit monthly ~tatus reports with action Items developed from
monthly progress and review meetings.
I. Provide a Storm Water Management Plan.
The City staff will:
a. Designate an individual to have responsibility, auff,:~y, and co. bul for
coordinating ac~vifies for the design phase.
b. Provide the budget for the Project specifying the funds ava~abie for the
c. Provide electronic files of the City's standard spacificatJons, standard detail
sbe~s, standard and special provisions, and forms for required bid
docume.t~.
3. Bid Phase. The NE will:
a. Participate in the pre-bid conference and provide a recommended agenda
for critical construction actMfles and elements impacted the project.
b. Assist the City in solicitation of bids by identification of proapactJve blddem,
and review of bids by solicited interests.
c. Revlewall pre-bid questJonsand submlesio~sconcernlngtheblddocume~f~
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to Irrro,., coi~bac[um of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation cenceming award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Enginesdng Services in accordance wi[;, the A/E's design
phase estimate required above, the Englnee~ will, at Its expense, confer wflh
City staff and make such revisions to the bid docume.~ es the City staff
dccms necessary to re-advertise that parlJculer portion of the Project for
bids.
The City staff will:
a. Arrange and pay for pdntlng of all docurr~ta and addenda to be distributed
to prospective bidders.
b. AdverlJse the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, Issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and c~)nduct bid opening.
Page4 o~ 10
c. Receive the Engineer's recommendabon concemlng bid evaluation and
recommendation and prepare agenda materials for the City Coundl
concemlng bid awards.
d. Prepare, mvtew and provide copies of the con'aact for execution ~ rte
City and the contractor.
4. Construction Phase. The A/E will perform corrbact admlniatratlon to Include the
following:
a. Participate In pre-cone'auc~n meeting conference and provide a
recommended agenda for critical construction acavifies and eterne,;,,
impacted the project.
b. Review for conformance to contract docume~bs, shop and worldng dn~w~gs,
materials and other submittals.
c. Review field and laborato~ tests.
d. Provide interpretations and clarifications of the contract documents for the
cont]'actor and authorize required changes, which do not affect the
co~-~[~ctor's price and are not co~-~hury to the general t.ixsf~st of the City
under the contzact.
e. Make regular visits to the site of the Project to confer with the City project
inspector and conb-aC'u.~r to observe the general progress and quality of w~:~'k,
and to determine, in general, if the work ia being done In accordance with the
coni~,,ct documents. This will not be confused w;i~ the project
observation or continuous monitoring of the progress of construclJon.
f. Prepare change orders as authorized by the City (coordinate ~ the City's
construction division); provide interpretations and c~arlflcatlons of the plans
and specifications for the cont~ctor and authorize minor changes which do
not affect the contmctoe's pdce and am not contrary to rite germraJ Interest of
the City under the contzact.
g. Make final inspection wi~ City staff and provide the Cityw~th a Cer[lflcate of
Completion for the project.
h. Review con~sbuctJon *red-line" drawings, prepare record drawings of the
Project as consl]'uck~l (from the 'red-fine' drawings, Inspection, and the
co~[~-ctor provided plans) and deliver to the Englnccrfng Services a
reproducible set and elec~onlc file (AutoCAD r. 14 oe I-~r) of the record
drawings. All drawings will be CADD drawn using dwg format In AutoCAD,
and graphics data will be in dxf format with each layer being pmvicled in a
separate file. Attribute data will be provided In ASCII format in tabular form.
AJI ele~i~unic data will be compatible with the City GIS sy~u~rn.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the consbuctJon phase.
b. Prepare appllcatlons/estirnates for payments to contzactor.
c. Conduct the final acceptance inspection wlU~ the Engineer.
I:~lgl 6 ~ 10
B. Additional Servlc~ (ALLOWANCE)
This sectlo~ defines the scope (and ALLOWANCE) for compensation for addltkmal
services ~ may be included as part of this co,buct, but the NE will not begin work cm
this ~::tlon without specific w~'d~n approval by the Dlractor of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be neg~lated by the Dire~k~r of Engineering Services as required. The A/E will,
wlU, wr~u~n aul~o~.~tlon by the Director of Engineering Se~ces, do the following:
Tot~'~r--hl¢ Survey, Provide field surveys, as requirad for design inciuding
the necessary co~ui points, coordinates of points. Establish base survey
cor,~uls for line staking (not detailed setting of lines and grades for 8pedflc
structures or facilities). AJI work must be fled to and corrfch,,, with the City's
Global Positioning System (GPS) con'~ol network and comply wll], Category 6,
Condition I specifications of the Texas Society of Professional Surveyor6'
Manual of Practice for Land Surveying in the State of Texas, Nh,U, Edition.
Include reference to a minimum of two (2) found boundary monume,;~ from b~e
project area.
2. Environmental I~ue~. To be de(ermined.
3. ~ Ol~,~vatlon Service.
1. Provide a project representative (PR) to provide full time construction
inspection.
A. Through such additional observations of Contraca~s work In progress
and field checks of materials and equipment by the PR and assistants,
the A/E shall endeavor to provide further protection for the CITY against
defects and def'miencles In the Work.
B. The duties and responsibilities of the PR ara described es follows:
1. General: PR will act as directed by and under bhe 8upervtslon of NE,
and will confer with A/E regarding PR's actions. PR's dealings In
matters pertaining to the Contractor's work in progress shall In general
be with NE and C,~a~ur, keeping the CITY advtsed as necessary.
2. Conference and Meetings: Attend meetings with Contractor, 8uch as
pre-construction conferences, progress meetings, Job conferences
and other project-related meetings as required by the City, and
prepare and circulate copies of minutes thereof.
3. Liaison:
a. Serve as liaison ~ Contractor, worldng principally b~roflgh
Contractor's superintendent and assist in undemtandrng the Intent
of the ConlTact Docume~[~.
F~oe6o~lO
b. PR shall communicate wiU~ CITY with the knowtedge of and under
the direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents am needed and transmit to
Cone'actor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
a. Receive Samples, which am fumiahed at the Site by Conbac~r,
and notify of availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Cont~ctor of the commencement of any portion of the
Work requiring a Shop Drawtng or Sample submittal for which PR
believes that the submittal has not been approved.
6. Review of Work and Rejection of De;active Work:
a. Conduct on-Site observations of Co.b-~ur's work In progress to
assist A/E In determining if the Work is in general proceeding in
accordance with the Cc.~buct Documents.
b. Report whenever PR belleves that any part of Contractofs work ln
progress wtll not produce a completed Project that confo..s to the
Co.buct Documents or wtll prejudice the Integrity of the dselgn
concept of the compleE~cl Project, or has been damaged, or does
not meet the requimmen~ of any inspection, test or approval
required to be made; and advise City and A/E of that part of work
in progress that PR believes sho~JId be corrected or rejected or
should be uncovered for observation, or requires special te~ng,
inspection or approval.
c. Observe whether Con'=a~.~ has af,anged for Inspections required
by Laws and Regulations, including but not limited to those to be
performed by public agencies having jurisdiction over the Work.
7. Records:
a. Maintain orderly files for con~spondence, reports of Job
conferences, reproductions of original Contract Docume,,;=
including all Change Orders, Field Orders, Work Change
Directives, Addenda, additional Drawings issued subsequent to
the Contract, A/E's clarifications and Interpretations of the
submittals received from and delivered to Contractor, and other
Project related documents.
b. Prepare a daily report utilizing approved City format, recording
Corrb'actor's hours on the Site, weather condi'dons, data relative to
questions of Change Orders, Field Orders, Work Change
Directives. or changed conditions, Site visitors, daily acUvffies,
decisions, observations in generaJ, and specific observations In
more detail as in the case of observing test procedures; end send
copies to A/E and the City.
F~g~ ? of 10
8. Reports:
a. Fumish periodic reports as required of progress of ~ Work and
of Contractor's compliance w~th the progmaa schedule and
schedule of Shop Drawing and Sample submittals.
b. Report immediately to b~e CITY and A/E the occurrence of any
Site accidents, any H-~rdous Environmental Conditions,
emergencies, or acts of God endangering the Work, and property
damaged by tim or other causes.
c. Provide project pho~ report on CD-ROM at the rate of a
minimum of two photographs per day, including an adequate
amount of photograph documentation of utility confllct~.
9. Completion:
a. Beforethe issue of Certificate of Complefion, submlttoContreca3r
a list of observed Items requiring comple'don or correction.
b. Participate In a final inspection in the company of NE, the CITY,
and Contractor and prepare a final list of Items to be completed or
c. Observe whether all items on final list have been compie{ad or
cern'acted and make recommendations concerning acceptance
and issuance of the Notice of Acceptability of the Work.
Warranty Pha~e. Provide a maintenance guaranty Inspection toward ~ end of
the one-year period after acceptance of the Project. Note de;'ects requiring
co~b-~tur action to maintain, repair, fix, restore, patch, o~ replace Improvement
under the maintenance guarentyterms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct
defective conditions and submit to City Staff. Complete the Inspection and
prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
Public II~l~tir~. Participate in public rnee~ing(s) to coordinate with the
community and to obtain community support for the project to Include all
necessary exhibits as directed by the City.
Provide the services above authorized in addition to those items show~ on
Exhibit "A-I" Ta~k LIsL
SCHEDULE
DAY
Wednesday
Friday
Friday
Friday
DATE
July 20, 2005
Sat~tember 30, 2005
October 7, 20O5
October 14, 2005
ACTIVITY
Begin Design Memorandum Phase
Design Mmndum Pre-Final Submission
Review
Design Memorandum Final Submission
Pm~sc~lo
Friday
Friday
Friday
Fdday
Friday
Monday (2)
Tuesday
Wednesday
Monday
Monday
OctDber 21,2005
December 2, 2005
December 9, 2005
December 16, 2005
January 6, 2006
January 9, 2006
January 24, 2006
February 1, 2006
March 13, 2006
March, 2007
Begin Design Document Phase
Design Document Pm-Final Submission
city Review
Design Document Final Submission
Revk v
Advertise For Bids
Receive Bids
Begin Con=bucflon
FEES
Fee for Basic 8endcee. The City will pay the AJE a fixed fee for providing for all
'Basic Services" authorized es par the table below. The fees for Basic Services will
not excccd those identified and will be full and ~u;-I compensation for all services
outlined in Section I.A. 1-4 above, and for all expenses incurred In performing these
services. For services provided in Section I.A.1-4, A/E will submit monthly
statements for basic services rendered. In Section I.A.1-3, the ~[ement will be
based upon NE's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of btlllng. For services provkied In Section
I.A.4, the statement will be based upon the percent of complel~m of the con~[~uc~on
contract. City will make prompt monthly payme~ In response to NE's monfl~ly
Fee for Additional Service~. For services authortzed by the Director of
Engineering Services under Sec'don I.B. 'AddlUonal Services" the City will pay the
NE a not-to-exceed fee as per the table below;.
C. Summary of Fee~
STREET OVERLAYS (Project No. 6290)
Fee for Basic 8em'Ieee
1. Preliminary Phase
2. Design Phase
3. Bid Phase
4. Consl~uction Phase
Subte4al Baalc Servlcee Feea
$57,413.00
121,646.00
6,915.00
32,426.00
218,400.00
Plgl eo~ 10
Fee for .Nidltlonal 8ervlce~ (AJIowance)
1. Tofx)graphlc Survey (NJTHORIZEO)
2. Envlronrne~[al Issaes
3. ConstnJction Observation Services
4. Warranty Phase
5. Public Mccfings (AUTHORIZED)
8ub-To~al Azk:~lonal Services FeN Authorized
115,800.00
0.00
80,000.00
8,760.00
10,260.00
214,820.00
Tol~l Authorlz~ Fee
EXHIBIT A-'I
TASK UST
STREET OVERLAYS
(PROJECT NO. 6290)
Project limits inciude the following street locations:
· Williams Drive - Everhart Road to South Staples Street
· McArdle -Hoirnes Drive to Whltaker Drive
· Gollihar Road - SouIJ~ Staples Sbuet to Airline Road
· Whitecap Blvd. - Bonasse Court to SPID (Park Road 22)
· Baldwin Blvd. - Crosstown Expressway to South Staples Street
· Ayers Stres~ - Home Road to Watson Street
· Calallen Drive - Highway 77 to West Redbird Lane
· W. Redbird Ln. - Calalle~ Drive to I.H. 37
Ail locations Involve existing righ{=-of-way.
2)
Perform fiekt investigation (surveys as authorized by ,N:ldit]onal Servfl:~) es
required to define specH~ ames of demolition and new work along w~ b~e
applicable parameters required to complete the design memorandum and
con,bucfio~ drawings.
Contact Texas one-call system to locate existing City utilities In the field, and
coordinate wflh appropriate City operating depa, b,m~t.
4)
Atter~l and parlJcil~te in project Idckoff and planning ~ (3 meetings) w~th
City staff to discuss planning and conceptual design.
5)
Review available mporta, record drawings, utility maps and other li~[~m'don
provfded by the City pertaining to the project area.
6)
Prepare one (1) hard copy and one (1) eleubunlc copy of the design mernomndum
(pre-final and final mJbmlsslon) inciudlng d-=- coilectad, pavement and base repair
recomrnendaUons, milling recornme~latlons, overlay rnix deelgn recomrmmdalions,
overlay thickness recommendations, surface and ~buet prepare'don
recommendations, typical cross-sections for each street, construction phasing and
traffic controi plan, and conceptual cost estimates for the entici~ Improvements
and make recommendation to ~ City staff.
7)
Review wi[,h City staff, revise and fumish one (1) hard copy and one (1) electronic
copy of the final design memorandum. Obtain approval to proceed to Design Phase.
Participate with staff at four (4) public mc.='Jngs. Prepare exhll:~m es required to
illu.bu[a scope of proposed Improvemei~.
I1)
~2)
~3)
~§)
~6)
~7)
18)
Develop construction drawings in English units in 22' x 34' sheets, to Include the
following (Approximately 157 sheel~ total).
Prepare opinion of probable construction coal~ including contingency amounts.
Prepare Special Provisions, Speclflca~ns and Forms of Co,~ba,.~, and Bonds to
include:
· T'~e Page
· Table of Contents
· Notice to Bidders
· Notice to Conbuctom - A
· Notice to Co.b~ctors - B
· Part A - Special Provisions
· Part B - Ge~era[ Provisions
· Part C - Federal Wage Rates and Requirerr~,~
· Part S - Standard Specifications
· Part T - Technical Specifications (if required)
· List of Drawings
· Geotechnical Report
· Notice
· Agreement
· Proposal/Disclosure Statement
· Performance Bond
· Payment Bond
Provide Quality Assurance/Quality Control (QA/QC) Interim review and prepare
submittal for City's review depicting final compleX, development of the construction
drawing and specifications.
Address comments received ;'~um ttm City for the final Submittal.
Provide Quality Aseumnce/Quality Control (QA/QC) final review and submit one (1)
hard copy and one (1) ele~l.,unic copy of the final conic'act drawings and
specifications to the City for bidding process.
Update the Opinio~ of Probable Costs.
Provide Bid Phase Services in accordance w~U, Exhibit 'A' of the Cor~[~.-ct for
Professional Services.
Provide Construction Phase Services in accordance with Exhibit 'A' of the Contract
for Professional Services.
Prepare monthly progress ~ports for ~,,brnlt~l to the City. Monthly progress reports
shall be submitted by the 5"' of each mo,',U,.
Pag~2~a
Additional
TOPOGRAPHIC SURVEY (36.400-~ L.F,)
2)
3)
4)
5)
6)
7~
CONSTRUCTION OBSERVATION SFRVICES
Research horizoi~tal and vertical controls.
Pre-plan co.bul survey.
Set CO~ul points in the field.
Establish horizontal corrl~ol on control points by GPS.
Perform topographic survey wi[hln project limits.
Locate and fie-in known valves and manholes.
Set offset c~,bul points for construction.
1)
2)
3)
4)
5)
WARRANTY PHASE
Provide construct~(m observation services as authortz~l by the City.
Conduct dally site visits to the project site during construction.
Prepare dally reports and coordinate site vislls with CRG office staff.
Provide de~iled coordination with City staff dudng con~.
Coordinate construcUon activit~s w~ m-.k~'lals tesldng lab.
1)
Upon receiving aultmrizaUon from the City to proceed, conduct a mal~nance
guaranty inspection toward the end of the one-year period after acceptance of the
project. Note defects requiring conb'actor action to maintain, repair, fix, re~,m,
patch, cc.,uct or replace Improvement unde~the rnalntenance guaranty terms of the
conslnJcUon co[]buct. Document the condition and prEq)am a ref)ml for the City
uCalf of t~e locations and conditions requiting ac'don.
EXHIBIT B
(PROJECT NO. 62g0)
Standm'c~, Code~ and 8afx~y Reclulrement~
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant w~ adhere to =m
safety requirements for confined space e. by inspeclJng manholes and similar confined
spaces and all t~affic control regulations.
Irmumrme Requlreflmnt~
The Consultant will not begin work under the c~buct until It has obtained all required
duration of the project, the Consultant will ixovtde the Insurance listed below and doctmte~t
required coverages with ce~ of insurance:
1 Commercial liability including the fo#owing coverages:
a. Broad form property damage;
b. Promises-operations;
c. Explosion, collapse, and underground
d. Product/completed operations h~:,nrd; and
e. Independent con;J aC'u~,rs.
A letter accompanying the certificate of insurance and signed by an authorized
refxe~'tta~ of the Insurer will state that the comrnenflal liability Insuranc~ Ir~ the 5
coverages. Minimum coverage amcunts w~ll be:
Bodily Injury and Consequerff Death
Bodily Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1,000,000 Per Occurrertce
$1,000,000 Per Occurrence
IEXHIBIT "B' {
Pmge 1of3
Automobile liability coverage for all owned, non-owned, or rented vehicles.
Minimum coverage amounts will be:
Bodily Injury and Consequent Dea~
B~IHy Injury and Consequent Death
Property Damage
$ 500,000 Per Person
$1.000,000 Per Occurrence
$ 500,000 Per Occurrence
Employer's liability insurance wllJ, a minimum coverage limit of $100,000 per
person.
Excess liability insurance coverage (for commercial, aut~noblle, and emp~n~s
liability insurance wiU, a minimum coverage limit of $1,000,000.
5 Workers Compensation insurance
The Consultant w#l provide workers compensation Insurance for all Its employees
who will perform any project work. This coverage will be provided through a
company authorized to do business in Texas or thrmJgh self-lnsurence obtained In
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
se~f-lnsurance, then it will provide to the City a copy of Its certificate of au'dx~lty 1~ self-
insure its workers compensation coverage liability. The Consultant w~l a~o IXovtde a letter
stating that the cer~x:ate of authority remains in effect and Is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Except for workers compensation insurance, for each Insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable Insurance ps, Icy,
signed by an authortzed representative of the insurer, stating that In the event of
cancellation or material change that reduces or restricts rite Insurance =F,.~led, the Insurer
agrees to mail 30-days prior written notice of cancellation or material change to the C~ty at:
City of Corpus Christi
Depa~h,ent of Engineering Services
Contract AdmlnlstTator
P. O. Box 9277
Corpus Christi. TX 78469-9277
For workem compensation insurance, lO-days notice of cancellation or material change
be sufficient.
The Consultant will also provide an additional in.red endorsement for each Insurance
policy except worker's compensation Insurance. Each will name the City aa eddltkmal
insured.
~ ef Sulx~mtractem
The Cortsultant may use subco~ac'u~rs to complete work under ~ls contract. No
subcontractor may provide services unless the City consents. Co~ser~t wll no~ be wtthheid
unreasonably.
The Consultant will be responsible for completing all co.i~act work eve~ If a subcontracl~'
has assumed reaponsiblflty to complete certain work. Also, the Consultant will be
responsible for ~ acts and omissions of any subcontractors.
Furthermore, ~e Consultant agrees that any subcontmctm- for this project wffi Include ~
same mandatory insurance requlremei~ In favor of ~e City as am spedfled In the City's
contract with ~e Consultant. This is particularly emphasized for workers compenaatk~
insurance coverage. Subcontractor certificates of insurance and endomement~ will be
collected by the Consultant and available for City review upon request.
IEXHIBrr "B"
CITY OF CORPU~ CHRIBTI
b) provide Itm folk~(~g Informally. Ev~y q~ must be ~swemd.
'NIA'
Comu~ Chrl~ Z~. 78411
3. SoM Owner 4. A--~' ~
cor~ltutlng 3% or more of Ihe owne~hlp In the M~we n~"n~l "firm'.
N/A
CMmlJtuflng 3% m' rnm~ of the ownmlhlp In the Mm~m rmm~ "firm".
N/A
N/A
Slzt~ Ule nmn~ Meed~ eml~OYee or ofllc~' of. 'c~n~JIMnt' for the City M Corpu~ ChriM] who wodmd
on eny n~Bltmr rmilted to h m~t)J.ct of thlB Gontmct .,rKI h~ m~ ~W ~ dl~:N~llJtulJn8 :~% or
~ oth o~mm~r~tdp In th~ .bow nmrn~d "firm".
~A
CERT'FICATE
I ~ thM all Jf'~om'l~dt~ rx'ovtded i,m tnJe im<l cornK:t B~ 0f the dui. of ~1~ ~ ti'mt I h~ rmt knoMnoly
w~flhhe~l d~ of imy k,fumls'don ~; and ttmt m,p;l~,, mrtt~l ~ wffi be proml:~ ~bmlU~ to the
City of C, oq~s ChriS, Texas as chsn~m occur.
S~rmtum af Cer~ Perm~:~
DEFINITION8
e. ' _Owm~r~ Int~'~f'. Legal or equrlal~e intek'o~ whelh~ a~zm~j a- ccN'mtrtx~,Fe~ helcL In a firm. Includlr~,dmn
IE3~l~n' 'lC"
P~ lo~1