HomeMy WebLinkAboutC2005-405 - 8/23/2005 - ApprovedPage 1of 14
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FIVE YEAR ~ AGREEMENT FOR BEN GARZA PARK FIELD
BETWEEN THE
CITY OF CORPtJS CHRISTI
AND
CORPU~ CHRISTI POLICE ATHLETIC LEAGUE
TATE OF TEXAS ~
COUNTY OF NUEGES~
TI'da Uae Agmemem ("Ag,,_.,~a:d,") is retire'ad h,b:, by and betwee~ the City of Corpue
Chrl~],. Texas home.ruis municipal corporation ('City"), acling through rm duly
aultx)rlz~d Director of Parks and Recreation, or designee ('Dtmca3~), and the Corpus
Christi Police Athletic League, a non-profit corporation ('U~), acting through SgL
David Morris, Pre.dent, or his duly auttx)rlzed agent.
WHF. REA~ the City owns Ben Gauze Park, 1815 Howard, Corpus Christi, Nueces
County, Texas, ('lW~mlaea"); and,
WNF. EEA~, the U~er deaima to uae P~ for Its youth baseball program; and,
program
NOW, THEREFORE, City and U~er, in cormideratlon of the mutual promisea and
cov~nant~ he~n, agree aa follows:
from 5:30 PM to 10 PM and on Saturday from 8 AM to 10 PM.
Section 2. Contact Peraon/U~ Ag[,_.-,~0~4 Admlni~allXX'. For this Uae
Agreement, the City'n contact person and IJ~ A..J~,,n.-tt ad[,k~' t~alor is the
Director of Parks and Recreation
attached hereto and Ircorporated herein by reference, and all ~ to the
Premises Clml~ov.:,~a;Ym"), Including, vv~fx)ut Hm#~o~, tJ~ fl~Md~, f~x~x=e~, Irrigation
~n the attached Exhibit A-2. F.~hlbit A-2 may be amended as often as necessary upon
muttml agmen'mnt of by rl.,__6:~'and U~er.
Section 4. Cm~ldemtlm~. ~ must ope-a'., a youth baseball program ('program')
and must mali~[ain the Promises and all Improvements on a ~ear-round baals In
ac/-~wdmx~ with all maintenance mlea, with mapect to fl'~ Uae Agreement, aet out by
2005-485 ' as promulgakT~d In the ftfaz~. Failure to malnlain the
Ord026401)
Page 2 of 14
termlnaUo~ of this I. be Agreement. At a minimum, rnalntena'me Indudes ~
maintenance Items co~t. alned In the attact~:l E~lblt A-2
Section 5. Undemtandl~. ~ac~.nowkx;~ and urxiemtanda that uae of
Premises i~ expressly conditioned on the ~xieratandlng that the Premleea and
Im~ muet be returned In as good a condition as received, reasonable uae and
wear, acts of C-.-.-.-.-.-.-.-.-~d, tim and flood damage or death, ration, where ~ la without fault,
excepted
Pmrnises during ~ use for youl~ baseball program purposes. L/sar rnuat not deny
acce~ b:) or use of tyro Premises by the general puldlc for unorganized actMUee when
the Premleme am not being used for youth baseball purlxmes by U~er. Requea~ for
scheduled organized activflfes by o~mr organlzaUorm will be reviewed for approval or
denial by Dke, clor ar'x:l User.
City retmrm the right to uae or cross the Premises wrd~ utility firms and/or m~ements.
City may exemiae these dgh'm without compematlon to U~erfor damage~ t~ the
Pmrrdses and/or any Improvements from Inslalllng, malrdalnlng, repairing, or removing
utility fines and/or ea~rrmnts to minimize damage to the Prerrdsea and/or I'm
Improven'm. ta.
Section7. Prlmaryl,,M~. /Jeer must e~blish and rrmintalna ~areewflh
the primary use being for Ute operation of a youth beset)all program and for no other
purrx)e~ without D~ prior written approval.
Section 8. Addltlorm m'AJtm'atlona. /Jsmrahall not makem'p/addlUonsm'alteratlons
to the Promises or to any Impmverrmr~ wffix~ I:Nmcao~ prior wdlten approval. If
approved, User must oblaln clearance, In writing, from Clty'a Risk Management
Depar'~ ("Risk Management') that the prorx)eeN:l addition or altemUon ~ll be
covered under rte Irmurance poilc'y In fcxce during the term of ~la Uae Agreement
before proceeding wtth any type of addition or eltra'etlon to the Pmmlaea or to the
Improverne~t~.
All addltlons or alterations must be made at Ua~r's expen~. At the explral~ or
termlrmUon of U~Ia Uae Agreement, afl additions or all~atlorm made by U~er become
the ;xoperty of City without necessity of any legal action.
beccx~e clellnquent. The attached Exhibit A-2 further goverrm the ~ for
Page 3 of 14
Section 10. $1gr~. /Ja~rshall not exhR)~t, Inscribe, paint, erect, or affix any etgns,
adverl~ements, ~, or other Idterlng ('Signs) on tt~e Premises or on any
Improveme,[= without ~s prior written approval, ff Signs are approved,
~ In wilting, may require Lessee to remove, repair, or repaint any Slgrm. If the
Signs am not rernow~cl, repaired, or reoah-,;~l within ten (10) days of
demand, City may do or cause the work to be dorie, and Userwll pay Clty~
within thirty (30) days of rece~pt of C~/,,l clot's Invoice. Failure to pay Clty'l coa~ wtthln
tl-drty (30) days of receipt of the Invoice con~i~(es gro~-~ls for termination of thie Uae
(10) days written notice to User.
Section 11. Advegt~ng. The r% ,_ ctm- has the dght to pmhlbit any advarUaing by
User which Impalre the raputation of the Premlsee or the City.
Section 12. Security. U~wehell co,,buct and pay for any and aim)curltylt nequlm~ at
the Premises during the term of thle Uae AO,~.i~,~inL
$~-Ib~ 1~. In~l)eCtlon. The City Mafmger or Z)lreca)r has the dghttolnepectthe
Premlaee and/or the Impmvemm~ at any time. ff an Inapect~ reveals that the
Premises em not properly maintained, D~m~ef may ~ vni[b~n notice to Umv'
demanding compliance. If User has not compiled within five (5) days ~ rece~ of 1tie
demand, City may underlake Ihe work and Uz~r shall pay Clty~ coat ~ te~ pement
(10%) overhead within thirty (30) days of receipt of/:Hre(:~:ar~ Immk:e. Failure to pay
City'a Invoice for maintenance within thirty (30) days of receipt of the Invoice constitutee
grounds for termination of this Uae .a~memenL AJtemaltvaly, City may elect to
terrn~i~ this U~e .a~mement after ten (10) days wT'ut,fl notice to U~er.
Section 14. Non-Dla~'lmlnatlon. Ui~rehaiI not dlacrlrnlnu~uor permltdlm=rlmlnatlon
against any penK)n or group of persona, es to employment end in ~ pmvlaion of
services, actJ~Atles, and programs, on the grTxJndS of race, religion, national origin, sex,
physical or mental diaablMy, or age, orln any mannor pn:)hiblted bythe &awe of the
United Sld~ua or the S'-~[e of Texas. J:)Jrlc~or mtaine l~e right to bake any action
this I:m:wts~n shall result In Immediate terrrdnatlon of the U~e
Section 15. ~wlthl.m~. Usermuatcomp~withaHalof)llcBbiefedeml,
state, and local govemmant laws, ruk s, regulaUons, and ordinances, vv~lch may be
applicable to its operation at 1~ Premises and Its performance under 1his
Aor~l~,~enL Thta Ule AOl~ernent ie aieo eubJect to ap~Hceble provtek)na oflhe City
Cherter. NI actions brought to enforce comp~nce wtll be brought
where this LI~ AorNn~gt was executed and wtll be
Section 16. Indemnity.
User means Corpus Chr/s~ Po//~ Ath/e~ League, · non-pro~
coq:mreffon.
Page 4 of 14
Premises. User. or User's program :-,'h . I/. _-." ~u/J._:/,¢.d w/th the
b. In (mnsl(Mrado~ of allowing Indemnllom to use d)e Premises,
Indemnltors covenant to fully indemnlly, Mve, .nd hold lwmless
dw Indemni~Ms from and ~llnst all claims, deman(~ acdons,
suits, d~mage., Ic4.~ coW~ II.bilWes, expenses, and J~
on the h~qlo/ng, prem/se~ de(tutti, ::~._km_ 's com~ and
death claims), or property loss or damage of shy kind whatsoew(,
to the exlent any damage, Injury, or loss may be Incklent to, ~
out of, be clused by, or be in iny way connected wfl~ ~
proxlmaMly or remoMy, wholly or In pert. any of the following:
(4) the exerci~
(~) .n ~ct or omlulon, per~M~ to ~ ~ by
(6) enlTy under d~ls
Premises or lts Imptov~.,,,:_'ds during User's use or physk~l
(7) i~zarda assoc~t~d ~ Mng · specta~ or pardci~ant at ·
InJh,_ c~, to thi= agreement;
(B)the YioMdon by IndemnlMe~ Indemnltors, or Indemnlto~'
Invltees of sny law, rule, reguMdon, ordinance, or govWTm~nt
I~ 5 of 14
order of.ny kind pertaiN~, dlrecffy or Indlmcey, to this
agreement.
in connecffon with the assertedorrecoveredlnckfe~
d. Indemnltors covenant and agree that If any of the Indemnltees is
made · party to any INigaikm against any of the Indemnltors or In
any IIl~atlon commenced by ~ny I~rty, other than any of the
Illlk-il,n, at their own expense, invesffgate all claims and
Indemnltees ~,;;;, legal counsel satfsfactory to the City Attorney In
all acllons based thereon, and pay all charges of attorneys and all
Section 17. Inaurance. User must secure and maintain at ~s expense, dudng the
te~Tn of t~i~ ~ A~,~m:,~m,K. - Commercial Get. raj Uab~lty Irm~mnc~ policy w~ the
I~mlts and requirements shown on Exhlldt B, whk:h 18 altached herelo and Incorporated
herein by ,~,=rence. Failure ta maintain this Insurance at the Im~ and requlrement~
shown on Exhibit B ~ grour~ls for t~Tnlnatlon of this
mus~ provide proof, by ~ of Insurance meeting ttm IIm~ and requirements ~e~
out In Exhibit B. t~ D~ and ~,k Management ~ !~ OmT~ USe of the
Management thirty (30) days written nc~lce of canc~. In'rant not t~ renew, or
mak~rlal c~mnge of any Irmu~nce coverage required her~n.
User shall, during ttte tsrm of this Uae .4,gmemen~, pmvkle copk~ of eft Ina~ance
polk:ies to City Ilanager or ri,,_cior upon w,d',~n request. User sha~, prk)r to any
addition or alteration to the Premises or to rite Improvements, obtain clearance, In
writing, f, om Risk Management, as per Section 8 as set out heroin Ihls Uae
Section l& Nod~b~ Usershallnotlncuranydeblsno~'obllgatk)nsortthecredltof
City during the term of fl'ltl LIII AgrlllnlnL
Section 19. Ll~tofOfflcem. Usermu~taubrnltltacurmntLIstofOfflcemto~
wtthln ten (10) days of commencement ofthl~ Use AgreemenL Further, Char, onthe
List of Officers to DJ, ~_.;10_-. Failure to mJbrnit a oJrrent L~ of Officers, either wffifln ten
Page 6of 14
~0) days of commencement or annually as required by IN~ section, shall constitute
grourtds fo~ termination of this ~ Agreement.
The ~ of ~ must co.~in each person's tltte, nam, address, home phone, and
offlc~ or fax p~one, If appllcal~.
8ectlon~). RelxXtlng. U~erahallsubrnltreports118tl~gthe numbemofPlayemand
tear~ registered by Use~to ~ youth baseball each y~r during the term of
8ectkm ~1. TermlnMlon. TheCltymaylmmedlak~y~tt~ Uaelfthe City
detennlnea, In Its sole discretion, that U/er ia no longer fulfilling lhe primary purpoae of
the Uae Agr~mnent as set out In Section 7. In acldltlon, the City may Immediately
terminate this Mil Agreement If It det~,,~, In ~ sole discretion, that Ullr 18 In
woiatkm of any federal, state, or local government law, rule, mgula'don, or ordinance.
Termination for failure to rnalntaln the Prem18es and/or I'm Improvement. la governed by
Sections 4 and 13 aa co.;-Ined herein. Termination for failure to pay a uflity b~! prior to
the due date 18 governed by Section 9 aa oo~lnod herein. Termlnatlo~ for failure to
pay Clty'~ Invoice to remove, repair, or repaint any sign wtthln thirty (30) days of receipt
of same is governed by Secl]on 10 as cordalned herein.
Alternative, ff them 18 noncompliance wtth ono or mom of the provisions co~q[alned
hereto, Dtrecl~ may give Uaer w,~'mm notice to cure or begin curing the default(e)
within ten (10)day~ of receipt of the notice, ff Uaer 18 not in compliance or In
sub~unflal compliance with each [xovfldon ~ by ~wtthln ten (10) day~ of
nonoompltance,
~nctudlng reasonable altmneya' fees.
~ectlon 23. Notice. All notices, demands, requests, or replies pmvlcled for or
permitted, under th18 Use Agreement, by either party must be ~n writing and must be
delivered by one of the followlng metlxxls: (1) by pemonaJ de~efy;, (2) by deport ~
the United States ~1 ~ as certified or ~red rnall, relizn receipt mqueea~l,
postage prepaid; (3) by prepaid telegram; or, (4) by depoatt with an overnight express
Statee Poltal Service In the manner deacrlbed above will be deemed elfectlve two (2)
~uslneas days alter delxmlt with the United S'ua~T~e Postal Se~vtce. No~lce by telegram
or overnight express deltvery service wtll be deemed effecave one (1) bu~neae day
Page 7 o~ 14
after transmission to t~ telegraph company or overnight express carrier. NI ttteae
communications must only be made to lite followlng:
IF TO CITY:
Attn: Dk~c~or ~ Parks & Recma~n
P O. Box 9277
Corpus Chr~d, TX 78489-9277
IF TO USER:.
P.O. Box 9672
Etther party may change the address to which nol~ce la mint by using a mee~xl set out
above. Uae¢ will notify City of an add~ change wffi~ln thirty (30) days alter ~e
User has no action for damages against, and will not be corrq3eosated by, City for
of use of the Premium and/or Impmvemm~. City has no obligation to ~ an
alternate location for Ua~r during ~ Imprmmments conatm(dJ(m ~ reconsa'uc~n
period. The consld~uUon for Use¢ rellnqui~lng all rlght~ to uae the Premlll~ and
Impmvermmts during the coo~lX:tlon or re(x)rmtrLx~)n period bi Clty~ conetruc~n or
reconstnJc~ion of the Imp~ f~r/~s be~mflt. Once construction o~
rec~ of the Im~ is compiel~, PJr~c~m"wfll notify/J~, In writing, of
the d~l~ on which the Promises snd Impmverne~l~ ~re once ~G~dn ~mll~bie ~o/J~'.
as m~l out heroin.
Section 2~. Amendmer~. No al~eraflon~, changes, ormod~ofthetm~nsof
this ~ .a~mement or the waiver of any ~ w~l be ~ unlem~ made In writing
deemecl a waiver by ~ald party of any of Its rights hermmder. A waiver of any covenant
or condition or of the breach of any covenan~ or condition of this U~e .a,~mmment by
any sub~equeot broach of the covenant or condllJon and stall not ahaJl Justify or
or condition hereof. If any action by the U~' mqu'~m ~ ~ or approval of the
City on one occasion, any consent or approval given on that occasion will no~ be
deemed a cormer~ or approval of the same or any ob~r action at any other ocgmakm.
Any waiver or Indulgence of/./a~s d~'ault of any provision of this ~ A~;,~,~t. shall
time/J~er ~ In default In any of Its condltiorm or covenants hereunder, the failure on the
will not be considemcl a waiver on Itm part of fl'm City; but City may at any time avail
Page 8 of 14
itself of said rights or remedies or elect to terminate l~ls Ule A0,,_ld~l:~t on account of
said defaulL
Section 27. Force MNeum. No party to this Uee Agreement vdU be liable for failures
and delays In performance due to any cause beyond their control Including, without
limitation, any failures or delays In performance caused by strBcee, lock outs, rims, acts
of C-.-.-.-.-.-.-.-.-~J or the public enemy, common carrier, Inclement wea[her, ~ or Inte~ by
civil or military authorities.
~ 2t .4~lgnrne~ and Sub-Ua~ Ag, J:,~ent. This Uae Agreement may not
be. in whole or In part, assigned, lzansfmmd, or sublet dlmct~ o~ k'tdlmc~ wifl'tout the
prior written conserff of the City.
Section 29. Public. etlon. ~ agrees to pay the cost of rmwspaper publication of this
Use Agnmment and related ordinance as required by lhe CRy Charter.
unenforceable under I:)m~ent or futura law or by a tirol Juclgrm~ of a court of
jurisdiction, then rite mrnalnder of this U~e .agreement, or fl~e ~ of said term
or prov~lon to persorm or circumstances olher than thoae as to which It la held Illegal,
To the extent that any clause or provision la held Illegal, Invalid, or ~qe~o~aab~e under
preseat or fut~e law effective dudng lyre term of this Uae Ag,~.m:,~m:t& b'"mn the
tnvalld, or uneilforceab~ ctaL~e or provflldon, a clause or prove, a~ alrnllar In terms to
legal, valid, and enforceable, will be added to th~s Ull Al~_l;,J~tt automatically.
granted. Ail ot~er agreements, promises, refxeaentatJon~ and undemtandlngs, oral or
otherwi~e, with refermx:e to the subject matter hereof, unlmm contained Inthb Uae
Agreement am mq:msssiy revoked, exce~ for the promulga'don of futura malntmmnce
rules aa conteml3iab~l In Section 3. The parties Intend to provide for a ~
urxlemtar~lng wlffdn the pmvtslor~ of this U~e AorlI.J.~t and Its exhibits of the tm"rrm,
~ ~E~ctaCtn'ED IN_ D~JpUC, ATE, each of which shall be conak:lemd an original, on this the
yof 2005.
Page 9of 14
CITY OF GORPU8 ~
C~y Manager
APPl~3VF. D/~'July 2005
Chief, Administrative Law Section ~ ~c,~c ..
For C~ty Attorney
STATE OF TEXAS ~
GOUNTY OF NUECES~ ~
This lnstrument was m::krx3wledged before me on '~'~' (' .2005, by
Mun I Corporation, of the corporalX)n.
Printed Name: wa,'-
Page 10 of 14
USER:. CORPU8 CHRI8TI POLICE ATHLE'rlC LEAGUE
Corpus Chri~J Police Athb~dc League
TATE OF TEXAS ~
ACKNOWI. EDGMENT
COUNTY OF NUECE8 ~
executed the same for the purpose and consideration ~ In the capacity them~
Commission explr~: 5' %' ·-~.c ~-/~
· CORPUS CHRIS'I'I POLICE ATHLETIC LE~GL~E
USE PERMIT "
Page 11 of 14
PARK & ~TION .~M,,'
Page 12 of 14
CORPUS CHRISTI POLICE ATHLETIC LEAGUE
IJBE AGREEMENT
Exhibit A.2
Dotalod Comlltlorn ~ ~q BEN OAltZA P~ ~
defined In the Agreement.
1. User meet opeml~ a y~uth baeeball program ('program') and muet rnalrdadn the
Pmrrdees and all Improvements on a year-round basle In a,;~;x~Jance with all
as promulgated In ~ fi. ftum. Failure to maintain the I"[tn,nlbae and all Im~ in
minimum, maintenance Inciud(m:
a. ~ ehall pick up ar,d properly dlep(me of fitter on a dally baals wherever the
Pmmisee am being uaed;
b. User shall keep fuiy operational and In good mpak' lJ'm youth baaebail fields and
fak' woather partdrtg arma that la located orr tho Promises;
Corpus Christi Polloe Depa[b,mnt. Nuecee County, Texas;
d. User must keep the fair we~iJ~r parldng area ancl access roads free of debris
and properly deslgr~ In accordance with standards Issued by r'/~,_cl~rthat am In
force now and as promulgated In the future;
f. User shall be reapormibie for mai,~alnlng the )~a~Jth baseball Itek:la as eel: out In
grass In the adjacent viewing/access areas at a safe height not to ma:eecl slx (6)
inches;
lines. Grass on the youlh base(~ll fields must not exceed throe (3) inchee. User
must maw tim youth baseball fields within one (1) week alter gra~ machee three (3)
inches. At least one rmmth prior to the start of any meamn or pre-eea~on practice,
condition. Failure to lamp the grass on the youth barn)bM t~gds at oe below throe (3)
J~ or to pl'OpE~ brmng th~ yOl.l~h bl;J~gb0~ fk)Jd$ ~ ~x) p~jJng co~mtk)n shall
be grounds for tmmlrmtton of this U~e Agreement
h. Where practical, as d~t~[[[ined in ~ cole discretion of/~,_..lh._'-, User rnust
Inetall and pay for Ite ow~ utility metem and User mu~t hey6 afl utlgty eervlce
pmvidem b~ll User for all utllltlet User must promptly pay afl utility ble ao that none
of thoae b411s become delinquent. User muat pay for all utllltlet auch
Page 13 of 14
EXHIBFT B
INSURANCE REQUIREMENTS
Section I LESSEE'S LIABILITY INSURANCE
A. Leeeee must not commence work under this egreeme~ until Insurance required
heroin has been obtained and the Insurance has been appmv~ by the City.
Leeeee must not a~3w any aubco.buctor to commerme w~rk until all Mmllar
Inaumrme required of the subcorfo-actor has been o~talned.
B. Leaeee muet furnish t~ the Clty'a Rlak Manager, (tyro) 2 coplee of Ce, U~ of
Insurance, showing the folovdng ml~rnum coverage by Inm.~'ance company(a)
mb~ ~o tl~ C~/s Risk Ma~r. The City must be named ee an additional
Irmured for the General liability po~'y and a bbanket waiver of sul:woga'don la
required on all appBcable polldee.
MINIMUM INStJRANCE COVERAGE
$1,000,000 CZ)MBINED 8INGLE LIMIT
C. In the event ofacctdents of any Idnd, Leesee must fumt~h the Risk Managerwfl~
coffee of all mpo~ of any acclde,~ within m (10) day, of the accident.
Section Il ADDITIONAL REQUIREMENTS
A. Certificate of Inaumnca:
1. The City a4' Corpus Christi must be named aa an additional Irmumd on the
Geeeml Liability policy, and a blanket waiver of aubrogation IS also required.
2. ff your Imurance company uae~ the slandmd ACORD form, the camellatlon
ct~u~e (bottom rlgflt) mu~t be ~ by 8ddlng the wordlrlg 'cflsriged o~
between 'aa' and 'canceled", and deteang the wools, 'endeavor to", and
3. The name of the I~ muat be listed under "Deecrlp~on of Operatlona."
4. At a mimum, a 30-day written rtotlce of material change, ~1,
cancellation or terrnlnatlon and a 10 day vnT~u~n notice of cancella~n for non-
payment of prmnlum Is required.
Page 14of 14
B. If the Cerl)11c~ of Insurance does not NlOW on Its face ~ ~ ~ ~
coverage required by items 1.B (1)-(7), an aulhorlzed ~ ofthe
insurance company mu~t Include a letter epectflcally stating whether Iteme 1 .B.
(1H7) are Induded or excluded.