HomeMy WebLinkAboutC2005-533 - 10/25/2005 - Approved Contract to Provide
Emolovee Dishonesty - Crime Insurance Coverage
I'hls conlx~-t to provide Errtploye~ Dishone~y - Crirm ~ to the City of Cotlms Christi
~the "t 'ontract'q is made by the City of Co~ma Christi (the "City~), · Texas home rule city
· Jnd Hilb, Rognl & Hobbs - Corpus (3'a'isti ('hm~t_f~. "Contractor. For the eormidemtion
,pecified in this Contract, the City and Contractor agree:
('onlxnctor ahall provide e~xtploy~e dislmnesty - crime coverage fo~ the City. Tbe Risk
Manager is desigmt~d as the Contract Administmor responm'ble for all phases of
performance, including authorizations for payment. All notices or co,~,,anicafiona regnvrtln~o
this Agreement must be directed to the Conln~ Administrator.
PERFORMANCE REQUIREMENTS
No aubcontnm-'tors or other service provideru will be hired without specific wfitl~m
approval oftbe City. 'Fo the extm~ subcontractorn m~ utilizod, tho City will be billed
for reimborsemc~ at actual invoice cost. The Contractor aha.Il a&l no tbea, charggs or
premiums in any amount t~ the actual cost to the Corm'actor for the subeontractor's
sm'vices
Contmctm' will name one ( 1 ) individual as coordinal~r to rgsolve all g,u~lems that
may arise chh'lng the length of this Cxmlxnet.
Claim filea are the ~ oft'he City ami not the property of the Conlxaetor or any
of the Contractor's employee~ or sul~comxactora.
Contractor will provide edequnte ixtmmal coffax)l pmeedu~s to prot~t the City fl~tn
any type of finnncial Io~s. Con~.~t~. shall I~ i.._e4~----'blz ~.. ~:~,~i~E to tbe City
At the request of thc City. Cortl~actor shnll allow the City to nudT[ all or nny files
maintained by the ContrncU)r.
B. LAWSUITS
'mm'actor is no~ authorized to receive service of proce~ on behnlf of the City in asO' court
_~:~-fl~__ ' ~ whatsocv~..
¢'. DATA COI,LF~ION AND PRRPARATION OF REPORTS
Yhe City ah&Il require thc Contractor to ~ovidc a co,,,?uter ge~_er~__~ ~ ~ ~
' '~ .~- ~ ~-~,, ~s ~v~ng ~1 ~vi~ inclod~g ~ly ~ ~ ~ ~ly
2~3
M2~3~ 1
IIII. R~al & llobb~
¢lom~d clairn~ for t~ period.
I he Conlxactor a~'ees that the City shall not be nxluimt to pay for the pr~paxation of any of
thc r~porls dcscn'bcd above. Rather, comp~maatio~ for l~pariag the mpom ~ b~ i~ludcd
m the pric~s ~harg~ to perform services mxlcr the Conlrnct.
Prio~' t~ t~ commencement of any work trader this ('.omrac~ Contractor
~',~ C~ifi~s) of ~ m ~ Ci~ which s~l ~ ~
~t, bi~ I~ ~ ~t~s) ~ t~r ~ m ~ ~
~i~s ~ ~ ~ ~ch ~1 ~ ~ ~n ~1
s~, ~1~ ~ ~r's c~ ~i~ ~fle ~ p~
dn~'~t~to~C~. ~C~ll~~~
'l'~ City reserws lhe night to r.-view thc inmam~ce ~ of this so.ion chaing the
cffect~e period of this Contract smd ~ny examsion or ~ hereof ,mi to modi~ in~,s.cc
c.vcmge ~ tl'~r limits when de~,,ed nece~sry and prudent by the Risk ~ l~scd upon
ch~gcs /n statutory law. ootm deoisions, or cimumst~m;~ surrounding this C. mtrm-g ~ in no
in,~snce will the City idlow modificstion wbemutxm the City may incur incrcss~ risk
A Contractor's firmncitl integrity is of interest to the City, therefore, subject to ~'s
to maintain n:asomble dec-I__ucffbles in such amounts aa m~ ~oproved by fl~ ~ Mm~g~r,
(.'onu'~ctor shsll obtai~ and rmintmn in full for~ and etTe~t for the durnlio~ of thin
any exiens/on bettor, nt Contm~or's sole expense, msm~nce covw~gc wrim-~ on
b~s. b~. ~m~l~mes ttrthnrized ami .dmitted ~o do tmsine~ ~ the State of Texss ~d rated A- or
belier by. A.M. Best C~y and/or ofl~rwi~e a~ceptablc to thc City, in the followln~ types ~cl
.TYPE
AMOUNT
Work~a' C.,,q~msaIion
Ih,¥1oyers' Lilbility
a. Premim OlX~fi~s
d. Pel,sonal Injury
e. Contram~al l.iubility
Profe~ionnl I.i,,bilit3'
Dmn~ of $1,000,000 pa'
oceurra~ or ~ equivtlent
rMl~..~fiee~ ~ror or omi~ou in
on a "Chims Mnde" h'm, m]~
(24) manths aflrr thc da~c of
'l he City ~m]l be entitled, upon request and witl'mul expense, to n~civc copies of thc policic~ ~
all ~ck~'ma~-nts ffercto H they apply to thc limits rcquil'cd by thc City, taxi m~y nv,~r,~ a
rcas~hle nx[ut~ for deleGon, revision, or modification of p~rti~ul~r policy terms, tnmdi~
hrrat~tto~s or excluaions (except where policy provisit~s ~c e~ibliahtd by law or r~
binding at~ eithex of the parties hereto ar the unden~ta' of ~ny w~ch polici,--). ~ :' vk
policy ~,._=~....- d ehs'l pay the oat ff_,&f. ?~..~_~**~
~mtr~kn agrees that w~th rcspe~l Io ~ above ~luirefl i~a~m~_~* all imu~e~lLeie~ ~
erfifica'~s~ of Inmsrm~ee ~1~11 contain the following nxl~irefl Frovi~i~:
Name thc City and it~ cleO. cd officials, officers, d~ectors, ~.,loyc~,
vohmtcers m~l [,.~[,.~.,d-l.iv~ as Kktifino-1 in-,m,'~ (-. the ~ of c~ab
inmzrcd n~y e~nzr), es to all e~lic~ble covcmge~ with respect to
activities of, or on behalf of. thc nm'ned insur~l pcrfarmed und~r fl6- Contract
with the City, with the cxceptio~ of professioml liability mad worka~'
co6il~at/o~t policies:
The Con~-tm's ins~ce nl'~ll be deemed pfianry with x'u]p~ t~ thy
insunmee or self ins]..u~'~e ca. ied by the City for lilbility m-i_si~g out of
operations under this Corttmct with thc CiVf. ted
· Workers' compensation and ~aployers' liability policy will provide a w~iver of
subrognti~m in favor of the City,
· ('on~acto~ ~ahall notify thc City in the event of thy notice of mll~i~ n~n-
thirty (30) d~r~ prior to ~ r. im~, or tm (10) d~ noti~ f~r cam~ll~m dm to
non-psym~t of prrmiuna, which notio~ m~t be -___,>:~x~a~ni~ by a t~pl~amt
Co'tifica~ of Insa, a,ce. All notices si~]l be given to the Cily at tbe following
addreu:
City of ('oqms ChriKi
P. O. Box 92T7
Corpus Chrisli, TX 78469.-9277
Notl,;,,g corttsmed herein m'~ll be can~'u~d
( 'o~tr~tor troy be held r~aonsible for p~ts of
Im~n t~ Conla~tor's or iL~ subconuacto~' iz'rfiarmance oflhe work covered ureter ~ Contrs~
F. CONTRACTOR'S CHARGR8 lrOR 8IiRVICE8
Thc ConlrLet~'s ch~'l~s for scrvic~ during ~ach ~ ofthls Coulz~ ~e :,_t'~_sd/a I1.;,~v/
ar~aed IA_...'~.. Quote Wtak ~ p~r the RFP Response. The City air-,~ to pay ~
cl~gus lmmWtly afior ruceipt of an invoice fix)m Conlx~-Iz)r.
I
OTHER PROVISIONS
Noticm or ~ m t,~ parties trader thi,, Conm~t shall be ~ t~:
(a) lfto the City:
City of Cmlms Christi
P,O. Box 9277
Corims Christi, Texas 784g~--9277
(361) $80-3739
If to the Conh'~'to~.
Hilb, Rol~sl & Hobbs - Corpus Chrisd
^ddr¢~ 1: P. O. Box 8301
Addre~ 2:5733 South Padru blind Drive (Zip 78412)
Corpus Cluisti. TX 78468-8301
F¢lephone Number:. (361) 698-3054
Fnx Number:. (361) 852-8244
E-mnil Address: Claudia.lobell~i~trh.oom
All notices und~ t~is Contract shall be sent via c.~rtitied marl, r~.trn r,x'eipt
requested.
H. SURVIVAL
Ihe provision of the conmict minting to indemnification shall survivo any tm~niantion or
expiration of this Contract. Additiomrly, any p,vvisiom of this Contract which require
I~rforrnnnce sul~:quent to the termination or expiration of ~is Contm~ shall also ~
,~uch termination or expir~ion.
I. VENUE
J. NO THIRD PARTY BENEFIT
No provision of this Contracl cre~es a thiTd ~ claim agnknat the City beyond that which
may Icyn~ Ily ex. ia in the abeence ofnny such provision.
~nis ('onUact shall be tbr a term of m,o.~)'~:-,~, one (1) y~ar ~ on November 4,
2005 and continuing thro%~h Novcmber ~, .%2~7 2006 with two optional one-y~r examsiom.
nm change~ conf.'buttons wiU be adjusted to reflect new exl~ modificr~ ired any
,'~po~re chanl~s such as increase~ or reductions in the number of pmpertie~ that have been
.'onslructtxi or cle[et~d. Notwitl~mnding the Contract si-,~h,E date of Nov~nb~r 4, 2005 (the
"Starting Date"), the Contra~nor ag-;..,, to begin pmvicling insurance covo'*?
Novz'mber 4. 2005.
I. CONTINUATION / TERMINATION OF CONTRACT
'FI~ City may ex~.,cise the option to cont/nue coverage by providing the instmx with written
notice at least thirty (30) days prior to the end of the primary or r..ztm~d tn'm of the
('onl~cl.
lhe City may t~tmirmie this Contrnct immediately for cause upon writhe notice to the
{ 'ontn~ctor. The City may t~,,,inate the Contract, wilt~ or without C-Rll~,t ].]p(~ ~ (30)
days written notice to the Contractor. The Contractor may t~rminaie ~ Cont~ wit~ or
v~itJ"lOUt C.1~1]1~ [.[pon one hunckod tw..a/(120) thirtlt (30) days prior written notice to the
-
~ o d~lin~ to exmnd the primary o~ cxt~ad~d tt~n of th~ Conap% th~ ~u~r ~ ~
~h¢ City with wri_n__,~_ noticc al lca~ om h~c~,,d a,ad tw,,.,ig" 0~) thirty (30) daya prior to thc
cxpirmion of the InSmary. or extended 1~,,,,. '~,~' -
M. CONTRACT DOCUMENTS
Ibis £'outzact. RFP, RFP an~mdm~ts, and the Contractor's pmpoml will be deemed a gatt
,,f the contract Icnnwvcn the City and thc Conuactor. This ~ t~ RFP, RFP
ame~lmenta, and ~ prol:x:~,al will constitute ~he contract ciocmDenta, which ~ b~ the
cntirc agrucrn~[. Any inconsietcncies will bc rc~olv~{ in time fuUowin8 orrl~ ofpriorily:
Conuact
ConU'actor'a Proposal
RFP amendmen~
RFP "
N. MODIFICATION OF TIlE CONTRACT
-Fhb ('ontra~t may be m~:liflcd only in writing. Such a docmmnt mint b~ aign~l by
au'dlonzed r~,~.~utativ~ of the City and Conm~,t. Such · docummt may b~ aigncd ia
mu]dple original countmpmt~. Each ~uch coummgart ahali be considered an m-igina/.
AGRIH~ TO BY:
/¼.
Name: ",
l'i~e: ~ ., Title: C~ ~
city S~rcmry
Approved as to form thia. the ~)L. day of
MARY~LFIS~HER, CITY A]'rORNEY
Br..
A ~[-'ity Attorney
John Burlm
6
CITY 0~' CORI~S CHRISTI
~ r~ of'£'oq~ Ou'i~ Ordt~=== 17112 m zmcnded, n:cl~] morP~lx~iodobu~mm~tl~
,'~m~f~i~im. E~q~ ~.
I'R(~ER NAME Hi~. ~ ~ H~ of~- ~. ~.
~, DORF S.S: ~ CITY
PROPOSER il,: I. O:~por~lou (.X)
4, A~i~lio~ ~ )
Z Pmner~ip ( )
DI$C1..OSURE QU ~'TION$
· S~m thc n~T~ Or' C~C~ ,-of,fic.i~l- Of t.he City of Corp~ C.hn~ l.~ m -o~ i~l~-~l- c~ 3% or
= ~ _~,~.. rhe ~ of e~:h -bom,d rm, mber" of the City of'Corp~ C'~tu.i~ h~.ia~ ~ "own~ .~;p tntm=/~ c~
.~ ·; ur mom of'the owm~hip in Ihe d3o~ r~m~d "Pr~,3~=r."
I~n:L Omnrni~ic~ or C¢~
4 Sram fl~ ~m~ of ,~::b employ~ or officer of-, ~co~ui~." for fl~e City of Coq0~ Ghd~'i who ~k,~4 m my
n-a~mr relaied lo the ~d~o. of thb conizK'1 ext ~ m "ownemh]p irrupt" conm~ -t.~ 3% or ma~ ~ ~
m ~he .~.we num,:i "Pmpom."
CERTIFICATE
certify lhat all inf~..=ti~n provided is line ~ correct as of the dam of ii-,ia st~l~mmt,
hav~ not knowingly withheld clisclosu~ of any reformation ~ and ~
suppl~ su~ements will be promptly ~bmitted to tile City of Corlms Chxisti, T~.~ ~
S~gmture of ? .... ' ~..~__ "
DI~FINITIONS
a "l~zrd n'~nbcr.' A m~nbcr of any bom'ti, conunissiort, or co.~,,il~ ~ by lt~ City
( ouncil oflhe City of Corpus Christi, Texas.
b 'Employs.' Any ~ employed by the City of Corpus Christi, Texms cltha' on · full or
par~-time bssis, but not ms mn ind~mdent contrncior.
~' 'Propoint." Aayenti~yol~'rmed forc'ccra~ie~in, wl~l~rixofm~ml, iudu~rialar
commerciaL, m~ whether esmblidg~l m ~ or c~l wi~h m p~d,,~, or service, imludiag Ix~
nm limited to, entities operated i~ ~he form crf role prapriet~a~ip, as · mil .... :.1o3~1 pa~oa,
putnershi~, corpata~on, joint stock compare/, jaint ve~urr~ re~iv~xip ar tzust, rarities whir~
I',r ptapoees of taxation are treated ~s nOn-lX~fit or~niz~fions.
d "OtT~ci~.' The M~yor, members of thc City Council, City Msmi~, 1X"puty City M~nsg~r,
Aa, ist~m City Managers. Department ami Division Hesd,~. stol Mtmicip~l Court.ludg~ of the
t ~ty of Corpus Clvisti, Tcxas.
c 'X)wn~'ship into~X.' l_~l or equitable ~ whettm' nc'trolly a~ ~onat, u~tiv~y bckL In ·
Propo~-r, inclodh,g when such inte~st is held through mn ngg~t, trust, carat, or holding entity.
· '¢'omtm~vely held" rcfcrs to l*'~ld~n~ ~ control established through voting trust~ proxies, or
f "Consultant." Any person or Propose, such as ~ = mid amhitoc~, himt by the
( 'ity of Corpus Christi for the purpose ofprofi:~iorml consullallon and roc'~~on.