HomeMy WebLinkAboutC2005-572 - 9/16/2005 - NAc~(
Pn~el of 14
Know AJI By ~ Pr~ent~:
County of Nuec~ I
This short term LEASE AGREEMENT Is between the City of Corpus Christi, a Texas
home-rule municipal corporation ('City'), acting through ~ duly deeignated City
Manager, and Bayf~ Inc., a Texas norkpmflt corporation, ('Beyfa~t'), acting through
its duly designated agent, and in consideration of the coverm.~ cord:81necI hen~l.
1. Deflnltlon~.
a. City - means the City of Corpus Christi, a Texas home-rule municipal
b. Ba1~ - means Bay~ ~,, a Texas non-profit ~.
c. I~~ Agent - means a duly authorized represe.~[a[;ve of I~ Int..
barge dock, etc, as mom fully described on the attached and Incoqx)mted Exhibit
e. Event - means the annual festival and re[a~cl activities stxmaored by Bayfeat.
f. I nager - means the Cltys City Mmager or de,ghee.
g. Park~ Director - means the City's Director of Parks attd Recreation or designee.
h. City Traffl~ Engineer - means ltm City's Traffic Engineer or designee.
J. Rl~k Manager - means the City's Director of Risk Management or designee.
I. ProJecta--meansSeawallrepalmandrenovatlons. The F, ~J~..~ wfllaffect
parking, streets, and Pmml~e~ Identified In this Lease.
the Premlae~ for a pedod of twenty (21) ~ days and to the ~ uae of
said Prembee fora perlod of up to four (4) day~ within the twenty (21) day pedod, aU
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terminate this Leaae by giving written notice of canceliatlon at iaaat three (3) mord~
prior to the first day of the twertty (21)day uae period. The uae padoda am rnore fully
described In Exhibit "B" Incorpor-Lud and attached hen~. Clt~ Idllnl~N' may
authortze m'nendment to Exhibit B for the year 2005.
City property to conduct Its annual ~ Event:
Shoreline Blvd. and the ~lewalka, medians and aeawall along Shomllrm
Blvd. be(ween Intemtate Highway 37 and tim Bayfmnt Arts and Science
Park; the barge dock; and the vacant city block bounded by Resaca,
Fitzgerald, Chapamal and Wa{~' Street, said amaa being mom fully
deecrlbad in Exhibit A (i.e., 'Fr_;,JIm~').Blyfelt must et all Ome~ keep
an unobetructad pavement corridor at least twenty-five (25) feet wide on
~ west side of this ix)10on of Shomllne Blvd. for emergen~ vehicle uae.
In addition, landacaced ames within ltm Premllee rnuat be ixotected
during the Event.
Note: This Leeae doea not Include the American Bank Center or parking lot8 adjacent
to the American Bank Conter. Uae of any of theae factllOe~ wll be covered under a
areas mo~ulree prior written apcroval from the Parka Dlrm~N'. No conceselon 8tencI,
rlde~ or oh'mr appmal~8 co~ with Blyh4t may use the grmmad or ehmbbad
Dlrm:tor may require that Bayfeat aecum w-~n ~ from ~ tenar~, e.g.,
Art MLmeum of South Texas, Harbor Playhouae, Col'rXm Christi Muae~m of Science and
Hislz)ry.
effective ulx)n IteJ filing w~ b~ City
5. Event layout Diaoram (Exhi~ C, prelmlnery, attached). Blyf~t must provide
the Pllrlm Dlmclx)r 8 diagram expialnlng the final Event lay~xJt for all ~ aclM0ee
the Plrb Dlmctor.
e. 81~clal~Fee. Bayli~muatpayCltyaone-tlmeSpeciaJEve~Permltfee
of $100 as per City ordinance.
?. ,' z,,,a~al'Cl~Goe~. Incor~Nd~onfortheuaeofClt~pmperty~wfll
I~y the City within 60 days after the Event onds each y~ar the actual coats Irx:urmd for
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Event each year. The Invoice will provide an Immlzed breakdown of tJ'm City charges
for services rendered (m~up and takedown, Event dean up, street eweeplng and repair
categories). Upon receipt of written request of Bayf~t'a Agent, the Parka Dlmctm' will
furnish reasonabie suppo~dng documentation of theae charges within te~ (10) calendar
days. If there is a hurricane or other storm ewnt Ihat ellmlnatea the Event or that
mclucea attendance at the Event by mom than 50% from tfm prior year's attendance
levels, the City Manager la delegated the sulhorlty to adJuet the billing of Clty's Direct
A. DIr~-t CoM~. City's Direct Costs In asat~ing wllfl b"m Ev~t Inciude but am not
Ilrnlt~ ~
1. Damages to Cl~y property w~in Ifm Pmm~ aa a ra~dt of ttm Ev~rfl~ which
mil be bllled at tim cost of repair. Damages may be repalrad by Bayf~t.
see B.1. and Section 22. below. (Bayf~ will be gNe~ the opportunity to Iflm
and work its ow~ clean-up crow dtM~g and after the Event.)
100% of ail Clty non-police Dkect Coats and the folk:wring % of polk~e ~me
2O08 60%
2OO7 7O%
20O8 8O%
2O09 9O%
2010 100%
B. CltyService~. BIIling and Payment wfll be made aa aet out ln SectJon 7 above
for the following lat of actual cervices ecbJally provided bylhe City at each armual
Ev~ ("City 8ervtcea") Inchxllr~ but not limited to:
eppmxlma~y ax (e) ~ (brush) bucks and app, ux~,~k~ 100 tmah barrett, as
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avalial:4e, for I:~acement In deaignu[~l ama~ In and around the Pmml~e.
Bayfe~t must provide ptastJc trash bags for the trash barr,s.
2. Furnlah and transport approxlrnately 80 picnic tables, a~ available, to and
;'rum ~ Pmmllea, for the Event annua,y.
3. Provide Park Cormtn.~tlon Crews one 8-hour day before and after the Ewnt
(two days total) annually to ~..n~x)rt Bayfe~'s IXOperty to and from Bayflmt's
warehouse; remove hay and sand from designated Bayll~rt Pmml~ee; and
4. Fumlsh and/or l~anaport berrlcedes, slgn~, corms, ekT,. ID the Pmml~ee
Sectkm
C. Late Pa~/nmnt Fee. Bayfeet'afalh.~ek)payClty'abllwlthln30~~aubmlMI
to Bayfest ,hall result In a late payment fee being ~saaaecl agalrmt Bayfeat. The lam
payment fee ahall be 5% of the arrmL~ due, aa shown on Clty'll bil, and said fee witl be
to Bayfe~t ~ln ~ ~ ~ ~ E~
10. Hotlce. NoSce may be glve~ by fax, handclaiive~y, or~rnal, poatage
prepaid, and I~ deemed received o~ the day faxed or hand delvemd or on the third day
If t~ City:
DIm<:t~r of Parks and Recn~do~
Blylil[, Irc.
P.O. Box 1858
P.O. Box 9277
(381) 8843-3481
(381) 887-O888
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FAX (36~) 8~0-3864
FAX (361) 887--9773
11. TemporarySl~NtCloeure~(EJdflbltD,-" ~..'}. UponmaJdngapplcaflonto
and mcelv~g permission fTom tfm City each year for the temporary closing of the .truer
to traffic ~n accordance with City ordlrmncee, Blyf~at may block off Shoreline
Boulevard northbound and southbound North of IH 37. A portion of the eaet leg of
Shoreline Boulevard will be kept often for continuous norlhbound traffic flow Into the
Arnerlcan Bank Cenl~ and Art Museum up until the flint day of the E~lt. Except as
set out In the temporary closure ordinance, Bay~et must not ob~nmt or Interlbre ~
[~mT, c upon Shoreline Boulevard, either norbhbo~ or soulhbound at any time. Upon
mc. al traffic) the sections of Hughes. Reaeca, Fitzgerald, Pelo Alto, Power and Beide~
~ belween Shoreline Boulevard and Norlh Wa~er Slmet and fl'm eectlon of North
services and equipment a8soci..k,d w~th the Ewnt, in accordance with Itte Event Layout
Diagram (Exhibit C, pmllmlnary, attached) approved by the City TrM11c Engineer arx:l
Perk. Director
Bayfe~ must provide the Traffic Engineer and ~ Parlm Director Its E~nt Layout
Diagram (Exhibit C, proamlnary, attached) for the Bayfeet Ev~lt, al~lcation for fire
cloaume am subject to the requirements of City Ordinances, Sections 49-15 to 49-18,
a~ may be amer~led, and require ~ City Council to confirm the ctoaume. The dec.on
to confirm the closure of the u~uutu Is within the ~ discretion of the City Council
12. Parldn~. Bayl~t wtll provide parking and .ignage for people ~ dlsabiitlee In
ctose proximity to the Event e.[:unce and Its related actMU~ defined on the PmmiNe
map (Exhibit A). In addition, Bayf~t will provide no more tha~ 5 perking IXlaeea for
City pemorm~ scheduled to work during !~ actual Event and rotated ~
1~. Barricade~TmfllcSlgn.. Baylk~muatprovtde~andtrmllcalgr~
required by tim City Traffic Engineer tf',at Include temporary dbcAional dgnage to the
ttm Evimt must receive the Park. Dlmctx~8 Ixlor w,T~u~,fl approval. Bmyfemt'a A~ent
may mqueet Inflatable advertising only for Ev~fll~ ~ mcdve national tMevtMon
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water for the public as del~'mined by the Perl~ I)lmctor. A first aid statlcm must also
be provided throughout ttte du~aiion of the Event.
1~. Insurance. Bayla~t'a~mustfumlshtotheRlakllan~erCom~
C:,ene~al Llabllty Insurance for the lengfl't of the E-ve~ and Its miaiad ac~'vifles
protecting against Ilabllty to the public. The Insurance must have at a minimum, policy
limits of $;1,000.000 ~ Single Llrnlt per occurrence for personal IrlJ~/. death.
and pe:~oerty damage. Bayfeet and Its volunteers, co.I, _.,~__ rs and
drMng on the Pmmleee must have automobile liability Insurance. which covers all
$20,0[X] per person, $40.000 per occurrence. $15,000 property damage Ilrnll~
Beyf,~s c~.b.clors and subco.bactors Ibat deliver tents, temporary
non-owned automob~ Insurance w~th at least a $500.[XX] combined single IlmlL
Bayf~.t must also furnish Insurance In Itte form of an accident policy for volunlDsem ,n~th
minimum limits of $10.000 for death or dismemberment and Iknlts of $5.000 for medical
expenses. If alcohol is served at any of Baylla~s Events on Pmmleee then Uquor
Liab~y ins~lnc8 In the amount of $1,000,0(]0 comblnecl single limit must be provided
all liability policies. Bayl~t must furnish the Certificates of Insurance In at least the
above minimum arno~'~ to fl'le City's RJek llanager two w~eks I:.lor to
Bay~t must require all volunteers to sign an acckler~t waiver form that Baylt~t must
keeponfle. TheCttyAttomey~lla~~. In lbe event of acctder~ts of any
pa,'~.
In addlBon, Bayf~t must provkle copies of all insurance polldee to the City ~
upon City Ilenager's w,i-a~,n request. Said Insurance must not be canceled, non-
~. The Rlak IlSanaBer may Increase the limits of Insurance upon two (2) months
written notice ~ Bayll~t.
ezpensea~ and Judgmen~ ,,_r, owra d from or a~aerted agaln~
Indemnlte~ on account of ir~ury or damage to pemon or properly to
the ext.~ the damage or lrllury may be Incident to, ~ out of, or be
cau~d, elther ~ or mmot~, wholly or ln pert, by an act or
or on the part of Bayfest or any of Its agents, servants,
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Premises pursuant to th/s Bayfest, Inc. Lease to use I~e Premises and
those portions of Shoreline and slreets that are closed and the
and I~ke down, hold attend, or lmrticipete in B~yfest and -~oci.-ted
proximate or remote, of the vioi~tion by Indemnltees, Baya,at, or any
licensees, or Invltees of any law, ordlrmnce, or gov~nmentll order of
· ny kind, or when the Injury or damage may in any other vmy arise
from or out of tt~ impro'.a:,..s ~,ts ~ on tt~ Promises heroin or
Indemn~ acdons are Wrecdy related to the Event, but not ff
of Indernnltees.
Bayfest covenants and agrees that If City I~ m~le a party to any
Iltigatkm against Bay~st or in any IWgatk~ ~mmenced by any party,
C/ty upon rmce/p~ of r~b/m notk~ ~ c~,.,,.m:.= ;merit of
lc. DmmgNtoC~ty~. CitywillprovtdeBayl~.Mntal:,~chMof
receipt of 1he puix~lst, ff Bw/fe~ fall~ to ream atl Item. on 1tie ixztchi~ Plrlm
BeylNt or rm ager~ rnu~ fill and compact ail holes In grace/areas made by Beyl~t or
any erWty or peraon patlk:ipat]~ In the Event. Pe~ Dlmclm' must al:q)mve fll
Page 8 of 14
rnaterlal. Any sub~lence within the Pmmh~e must be additionally fll~l by ~ or
Its agent until no subsidence occurs.
approval by Cltlfe Director of Englneedng Se~vtcm, provided however, that no approval
wifl be glve~ if the work will require subsequent re~lm by the C~.
21. Permll~. Bayl~t must require ail ve~dom to obMIn and comply with approp~i~
permits, Including perm~ ;,urn the Ak:ohollc Beverage ~ for the sale of
alcohol, from the City for consurnp6on and ~ale of elcoh~lc beveragee on ~ land,
and must cornl~ wttfl all requirement~ of the Clty-C.x~Jnty I-leallh De~ for
vendor that seas alcoholic beverages must f~nlsh proof of Uquor Llabaity Insurance In
annually ~ must also obtain a Street Closure Permit from Traffic Engineering, a
Temlx~'ary Promotional Ev~n~ Permit from Building Inspection, a Rreworks Permits
events. B~ybot~o A~joflt will notify the ~ Dlmc~r of any special conditions
Impoeod by any I:)e~n~ng agency.
imrnedlete area around each food and beverage boe~. The ctean up will be hourly and
,rnrrmdlately after closing the Ewnt each day. All trash cleaned up must be property
acroae all ,form water InleM along Shomitne within ~ .",._:.,!,~, (from the No~ end of
the barge dock to the Ea,t Side of the inl~mclJon of Shoreline and IH 37). Draimage
immlnent, or upon rite direction of the StmTnwater Superlnlenderl~ or deelgnee.
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24. TempmmyBulldlng~. Bayf~tmustrecetvep~rvnii~nappm,mlflTxnthe
Parlm Dlmckor to place any temporary buildings on Ihe grounds cd' the Preml~eL
~ ell temporary ixJlidlnge moved on(x3 ~i~e~ for the Event must be phaced
ar~ remain on trollers Io prornoib expeditious removal. All lite buildings rnu~ be
2~. Electrlcal&Water~'vice~. ElectrlcalandwatersenAoelsnotpmvtdedonthe
Ptlmi~es. A Temlx)rary Promotional Event Permit from the City BuDding Inspection
Depa, b,mnt Is required In order to Install electrical eervtce forum Evmtt. Fta'b'mr, ·
ap~x~ntment to Inspect and get ~pproval for each ternl~rary sen'Ice before the Event
26. Permle~lbleVendorLocatlonMnrkln~. Nopalntoreeml-permm~nt~
wtl be perm;'u~l whk~ In any way oidlterate or deface any pavement markings or slgr~
~ existing for the guidance of motor ve~ictes or pedestr~ne. Cha~ ~ lz~oe
rnaridngs may be used to pre-mark Iocatlone on the sidewalk or ~ (Painted
marldngs of any type will o~ly be pemfllted In greasy areae).
final, unless that decision le appealed to Ute City Council by giving ~'.~n notioe of
appeal to the City 9ecmtary ~n te~ (10) days aflxlr the wfltten dectelon oF lhe City
26. Fire I.a~ea. Bayfeet'e Aoent must et all time during the Event and the
non-exctueive uae period, mak'Jtaln tim lanee upon the F,._:,~ee es may be deelgnated
by City's Fire Chief. The fire hanes must be ke~ ciera' of al obetmcOon~
Ba~ must, et all times it is in exclusive use of l~e P,,.,~e., provtde driveway
access for trix:ks and emen]ency ~ 1o the serme entmn~ of the American
and HIst~, and the Corps of Englneers by keeeing the d~ ~ and
unoccupied by s'o'uctures or ~ ~
whole or any part of the F,~JJkli or m ally alt~ thendn without tho pltor
wdtten coneent of the City.
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30. ~ T~'mlrmtlon. ~ failure on ~ part of I~ t~ perform any ot' the
covGnant8 co. Lained In b"de Lease, or any breach o~ any covenant or co~ltk)n by
withstanding any Ilcerme Issued by City and no forbearance by City of any prior broach
by Bayl~at Is a waiver by or estoppel against City. In case of termination City la
enl)'tled to retain any sums of mo~ey themtofom paid by Bay~et and the .~ms Inure
the benefit of City as a set-off agalnat any debt or liability of Bay~mt to City olherwlae
accrued by breach hereof.
compliance by Bay~ ~ ~ terrn~ and conditions comlned w~thk~ l~ls Lease.
32. Ikk~t Parlxtemhlp or Joint Venture. This Lemm may not be construed or deemed
Dy the parties hereto as a partnemhlp, Joint venture, or ol~er reta~xm~p that requires
the City to cosponsor or Incur any Ilabilty, expense, or msl)ormlbalty for the conduct of
the Event or associated activities. Payments received ~ ~ ~ ~ ~ ~
compen~n for pft~em of City m aa deacrlbed hen~n and for the right of
Baylt~et to use public property for the limited pufpoee deecrlbed hemin.
~ year of the City, whlcfl fl~cal year ends on July 31 of each year, i..ubJect to
Council at the time of adoption of eac~ ~al year budget.
34. Complam~wtthl.aw.. I~yk~tmuetcomplywflhalleppiicablefederaJ, etete,
and Iocel hawe and regulaUorm, Including w4tho~.ft Ilrnltatlon compliance w4th Americana
~ Dl~abillUea Act re~Jl~, all at I~s sole exTmrlam arid cogt.
36. No~ :~la~'lmi~atlon. Bay~a~t mm b~at they am and w~l conSnue to be an
Invt'me, or spectator will be discriminated against because of race, creed, sex. handlcal3,
color, or rmtlorml origin.
c~c~m the f~l~d am In accordance w~ i~e needa upon ~ Director's
Page 11 of 14
[~uc~l y and wffi ~upemede tJ~e exi~ng Exhibit A. Any new Extflblt A becom~
effective upon ~ filing with the City ~ecmta~.
connected w~ Bayf~t may charge another fee to help deh-y the coat of
entertainment.
3a. ~ecurlty. Bayl~t must provide uniformed Security Officers during the Ewnt,
and after the E~m~t ctose~ each night until It opens I~ next day. Ba~l~ert will asalgn
Officer' will inctude a Ilcermed security guard aB well asa sworn peace officer.
If the City'8 PcNlee Chief ~ It b~ rtecessary, he wil assign Police Olflcem to
provide off-site crowd and i~ u~T,c co. bul Including cro~ walks
Police Chief, or designee.
40. Entirety Clauee. This Lease Agreement and the Inoxpomted and attached
u~e granted. All other Leaae Agreement, promises, and mp~, [mlee~
provide for a complete understanding within the provlakx~ of thi~ Lease Agreement and
operations ~ ltte ,",,__,,be~ to be ~ In the operation~ The unenfo~,
Invalidity. or Hlegallty of any IXOVtelon of ~ Lease Agreement doee not render the olher
~ unenforma~, Invalid, or Ilegal.
~ in Dupllcat~ O,'lglnala on
STATE OF TEXAS
GOUNTY OF NUEGE8
Page 12 of 14
· 'LL/'~ r~ x-~ ,,.'Y~ r-~4 ~, President of BayfesL Inc., a Texas mn-profit corporation,
on, blshelf of the corporation.
Notary Public, t~tate of Texas
Page 13 of 14
Armando Chapa
c~ Secmt~r~
.~~VED 19 August 2005
Doy~ D Curl~
~, ,,N:lmlnlMmtlve Law Secaon
Senior Amd~tant City Attomey
For City Attorney
CITY O~ CORPU8 CHRJ81'I
COUNTY OF NUECE8 ! ,"
Page 14 of 14
NON-EXC~
8:00 a.m. Monday, Se1~t. 19, 2005
through 8:00 p.m. Surxlay, Oct..
9,2005
EXCLUSIVE
12:00 p.m. Thuraday, 8elN. 29, 2005
N
m m
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SuBJEC'-
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KEY:
.... BAYFEST LIMITS (FENCED)
· _j ADA ACCESSABLE PARKING
BAYFEST LIMITS (UN.F~.,NCED)
Traffic Englr. eedng Di~
Engireedng Se.~aces 9el~.
N
SCALE: N.T.S.
~PROPOSED STREET CLOSURE
EXHIBIT "D"
SUBJECT: BAYFEET' 2005 ~MPORAR¥ STREET CLOSURE
* ~J ~' ' ' : :'-'~-·" :~t- ' (. " ',' ":3618545'IE8 P.iL
CERI~FICATE OF INSURANCE
-- - C~'~ANIES N:FOR~31NG C. OV~
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.. ~I~;~,, C
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,r~ ~OTRt- PRGE. I I
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' ,,~ ,..~F'r I~? F~.~URE 10 IMd. lUC~ MOT'CE IHAJ. L IdlKW[
~EAT AMEP. iCA~ ASSUI1AI~ZE CDI~A
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i~00
:'.: 'e.' , ,,.~ .:. ' ,: :,1~ ~a~c -,, I l':t. '!. · k'-d v,..i: ~.':,.~lndS r:ul~lnll II'O1T. :4 smlL[] u'orepl~st sJsn
· : .,I,4~ :'d ,-: '.,t,ci I'.,,~;'l ad .~-r':, '~' thc name ,! :he *,',v. p:ofit to a l~'ge sponsor I~nner
'~C;. ,;, I .nnt?..-L:L~,:.L:(. :1.¢ h:,','cr.t'-:l,Llnrr'~nl Slag¢,' a.qd;;tllheArnerlcaBBallkCcrit~r
, ~"; i've; ap?r,:;,. I'he:,. ,~ t ,t.,,,: '~..~ ~ar[,l: d~:r':o' sw.~aJ'd :,' x 30' on the I'ir~ lslikrtd llcar the
: ".a' . a:l. :l.]'be' qu,-,:- ,, . .t ]:a;t .]. :lt:,T tlt-~.lat~' l,, ,,mac: :nc 698-"/f:~)3
INDEMNIT~ AGREEMENT, COVENANT NOT TO SUE and LIABILITY
RELEASE
INDIVIDUAL RELEASE FOR ADULT
Name of site to be worked
P hied "%Jn,~ I~'l~'@l],~n¢ \d,nber
INDIVIDUAL RELEASE FOR MINOR
'L~
0
0
Name of Bayfest work site
I)atc ( umldclc .~.ddm~
I clcpb(me ~umberl,)
i I
r~ap at,4.,: t- ,. ease F'( -. u,.. P~..e 1
BAYFEST, INC.
ORGANIZATION
RELEASE AND INDEMNITY AGREEI~NT
,.o~,A'ral~u:l ,df I~2. ~{. l:.. ~'rmi:lm~. :he under~ignecl cnti~,, ur orl~atzmiml
~ Izl L t,~ L'hn~.. Nuc,..e~ ~otm{~. !'cx~. tu't,d I'm' other vmh.~13k:
.... fl'~ri.",-'d ,q~nt) .t~p~.'t.~ 1,, '¢lee.~:. :n~.k'null~. ~a'~c harml~,~ ae~.t derel~l .BayrelL Inc., B~Jffel~ Art~
,..d'n~a:. Ugt~. ,,r U';~? [0 pe':~',.n..,r pr.l'~rl.,, d{ u{h~r,a'~*', o1'~ kind m
I...~l~l~ lJ~ll~ ~ele'aad 13 W~,~: 91 ID ~ I'~ Ltll: ~:11',,¢ Ol' r~,eelW i~,li~e~ Of ~I~,=T. J~. ~ ~1~
It.~.'f~a. in,. Ba.~:~ -',m Fe~tj~.d h~. "C]'O..'~nc'~ It~ili{.~ m {ur[, i~ any
Nu.n~ol bnttt) (,,xOr~r'mtlo~)
· -5;i'gnmtu,e L'f' Author~,=d Ru'pa~t~ve
PL,C. ba.S£ RET£1~ THL¥ $1G YED I"OR. Sd .45 P.4RT OF l'OI21l APPLICATION TO BA Y'~'~,ST 3~.K