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HomeMy WebLinkAboutC2005-572 - 9/16/2005 - NAc~( Pn~el of 14 Know AJI By ~ Pr~ent~: County of Nuec~ I This short term LEASE AGREEMENT Is between the City of Corpus Christi, a Texas home-rule municipal corporation ('City'), acting through ~ duly deeignated City Manager, and Bayf~ Inc., a Texas norkpmflt corporation, ('Beyfa~t'), acting through its duly designated agent, and in consideration of the coverm.~ cord:81necI hen~l. 1. Deflnltlon~. a. City - means the City of Corpus Christi, a Texas home-rule municipal b. Ba1~ - means Bay~ ~,, a Texas non-profit ~. c. I~~ Agent - means a duly authorized represe.~[a[;ve of I~ Int.. barge dock, etc, as mom fully described on the attached and Incoqx)mted Exhibit e. Event - means the annual festival and re[a~cl activities stxmaored by Bayfeat. f. I nager - means the Cltys City Mmager or de,ghee. g. Park~ Director - means the City's Director of Parks attd Recreation or designee. h. City Traffl~ Engineer - means ltm City's Traffic Engineer or designee. J. Rl~k Manager - means the City's Director of Risk Management or designee. I. ProJecta--meansSeawallrepalmandrenovatlons. The F, ~J~..~ wfllaffect parking, streets, and Pmml~e~ Identified In this Lease. the Premlae~ for a pedod of twenty (21) ~ days and to the ~ uae of said Prembee fora perlod of up to four (4) day~ within the twenty (21) day pedod, aU Page 2 of 14 terminate this Leaae by giving written notice of canceliatlon at iaaat three (3) mord~ prior to the first day of the twertty (21)day uae period. The uae padoda am rnore fully described In Exhibit "B" Incorpor-Lud and attached hen~. Clt~ Idllnl~N' may authortze m'nendment to Exhibit B for the year 2005. City property to conduct Its annual ~ Event: Shoreline Blvd. and the ~lewalka, medians and aeawall along Shomllrm Blvd. be(ween Intemtate Highway 37 and tim Bayfmnt Arts and Science Park; the barge dock; and the vacant city block bounded by Resaca, Fitzgerald, Chapamal and Wa{~' Street, said amaa being mom fully deecrlbad in Exhibit A (i.e., 'Fr_;,JIm~').Blyfelt must et all Ome~ keep an unobetructad pavement corridor at least twenty-five (25) feet wide on ~ west side of this ix)10on of Shomllne Blvd. for emergen~ vehicle uae. In addition, landacaced ames within ltm Premllee rnuat be ixotected during the Event. Note: This Leeae doea not Include the American Bank Center or parking lot8 adjacent to the American Bank Conter. Uae of any of theae factllOe~ wll be covered under a areas mo~ulree prior written apcroval from the Parka Dlrm~N'. No conceselon 8tencI, rlde~ or oh'mr appmal~8 co~ with Blyh4t may use the grmmad or ehmbbad Dlrm:tor may require that Bayfeat aecum w-~n ~ from ~ tenar~, e.g., Art MLmeum of South Texas, Harbor Playhouae, Col'rXm Christi Muae~m of Science and Hislz)ry. effective ulx)n IteJ filing w~ b~ City 5. Event layout Diaoram (Exhi~ C, prelmlnery, attached). Blyf~t must provide the Pllrlm Dlmclx)r 8 diagram expialnlng the final Event lay~xJt for all ~ aclM0ee the Plrb Dlmctor. e. 81~clal~Fee. Bayli~muatpayCltyaone-tlmeSpeciaJEve~Permltfee of $100 as per City ordinance. ?. ,' z,,,a~al'Cl~Goe~. Incor~Nd~onfortheuaeofClt~pmperty~wfll I~y the City within 60 days after the Event onds each y~ar the actual coats Irx:urmd for Page 3of14 Event each year. The Invoice will provide an Immlzed breakdown of tJ'm City charges for services rendered (m~up and takedown, Event dean up, street eweeplng and repair categories). Upon receipt of written request of Bayf~t'a Agent, the Parka Dlmctm' will furnish reasonabie suppo~dng documentation of theae charges within te~ (10) calendar days. If there is a hurricane or other storm ewnt Ihat ellmlnatea the Event or that mclucea attendance at the Event by mom than 50% from tfm prior year's attendance levels, the City Manager la delegated the sulhorlty to adJuet the billing of Clty's Direct A. DIr~-t CoM~. City's Direct Costs In asat~ing wllfl b"m Ev~t Inciude but am not Ilrnlt~ ~ 1. Damages to Cl~y property w~in Ifm Pmm~ aa a ra~dt of ttm Ev~rfl~ which mil be bllled at tim cost of repair. Damages may be repalrad by Bayf~t. see B.1. and Section 22. below. (Bayf~ will be gNe~ the opportunity to Iflm and work its ow~ clean-up crow dtM~g and after the Event.) 100% of ail Clty non-police Dkect Coats and the folk:wring % of polk~e ~me 2O08 60% 2OO7 7O% 20O8 8O% 2O09 9O% 2010 100% B. CltyService~. BIIling and Payment wfll be made aa aet out ln SectJon 7 above for the following lat of actual cervices ecbJally provided bylhe City at each armual Ev~ ("City 8ervtcea") Inchxllr~ but not limited to: eppmxlma~y ax (e) ~ (brush) bucks and app, ux~,~k~ 100 tmah barrett, as Page 4 of 14 avalial:4e, for I:~acement In deaignu[~l ama~ In and around the Pmml~e. Bayfe~t must provide ptastJc trash bags for the trash barr,s. 2. Furnlah and transport approxlrnately 80 picnic tables, a~ available, to and ;'rum ~ Pmmllea, for the Event annua,y. 3. Provide Park Cormtn.~tlon Crews one 8-hour day before and after the Ewnt (two days total) annually to ~..n~x)rt Bayfe~'s IXOperty to and from Bayflmt's warehouse; remove hay and sand from designated Bayll~rt Pmml~ee; and 4. Fumlsh and/or l~anaport berrlcedes, slgn~, corms, ekT,. ID the Pmml~ee Sectkm C. Late Pa~/nmnt Fee. Bayfeet'afalh.~ek)payClty'abllwlthln30~~aubmlMI to Bayfest ,hall result In a late payment fee being ~saaaecl agalrmt Bayfeat. The lam payment fee ahall be 5% of the arrmL~ due, aa shown on Clty'll bil, and said fee witl be to Bayfe~t ~ln ~ ~ ~ ~ E~ 10. Hotlce. NoSce may be glve~ by fax, handclaiive~y, or~rnal, poatage prepaid, and I~ deemed received o~ the day faxed or hand delvemd or on the third day If t~ City: DIm<:t~r of Parks and Recn~do~ Blylil[, Irc. P.O. Box 1858 P.O. Box 9277 (381) 8843-3481 (381) 887-O888 Page 5 of 14 FAX (36~) 8~0-3864 FAX (361) 887--9773 11. TemporarySl~NtCloeure~(EJdflbltD,-" ~..'}. UponmaJdngapplcaflonto and mcelv~g permission fTom tfm City each year for the temporary closing of the .truer to traffic ~n accordance with City ordlrmncee, Blyf~at may block off Shoreline Boulevard northbound and southbound North of IH 37. A portion of the eaet leg of Shoreline Boulevard will be kept often for continuous norlhbound traffic flow Into the Arnerlcan Bank Cenl~ and Art Museum up until the flint day of the E~lt. Except as set out In the temporary closure ordinance, Bay~et must not ob~nmt or Interlbre ~ [~mT, c upon Shoreline Boulevard, either norbhbo~ or soulhbound at any time. Upon mc. al traffic) the sections of Hughes. Reaeca, Fitzgerald, Pelo Alto, Power and Beide~ ~ belween Shoreline Boulevard and Norlh Wa~er Slmet and fl'm eectlon of North services and equipment a8soci..k,d w~th the Ewnt, in accordance with Itte Event Layout Diagram (Exhibit C, pmllmlnary, attached) approved by the City TrM11c Engineer arx:l Perk. Director Bayfe~ must provide the Traffic Engineer and ~ Parlm Director Its E~nt Layout Diagram (Exhibit C, proamlnary, attached) for the Bayfeet Ev~lt, al~lcation for fire cloaume am subject to the requirements of City Ordinances, Sections 49-15 to 49-18, a~ may be amer~led, and require ~ City Council to confirm the ctoaume. The dec.on to confirm the closure of the u~uutu Is within the ~ discretion of the City Council 12. Parldn~. Bayl~t wtll provide parking and .ignage for people ~ dlsabiitlee In ctose proximity to the Event e.[:unce and Its related actMU~ defined on the PmmiNe map (Exhibit A). In addition, Bayf~t will provide no more tha~ 5 perking IXlaeea for City pemorm~ scheduled to work during !~ actual Event and rotated ~ 1~. Barricade~TmfllcSlgn.. Baylk~muatprovtde~andtrmllcalgr~ required by tim City Traffic Engineer tf',at Include temporary dbcAional dgnage to the ttm Evimt must receive the Park. Dlmctx~8 Ixlor w,T~u~,fl approval. Bmyfemt'a A~ent may mqueet Inflatable advertising only for Ev~fll~ ~ mcdve national tMevtMon Png~ I~ of 14 water for the public as del~'mined by the Perl~ I)lmctor. A first aid statlcm must also be provided throughout ttte du~aiion of the Event. 1~. Insurance. Bayla~t'a~mustfumlshtotheRlakllan~erCom~ C:,ene~al Llabllty Insurance for the lengfl't of the E-ve~ and Its miaiad ac~'vifles protecting against Ilabllty to the public. The Insurance must have at a minimum, policy limits of $;1,000.000 ~ Single Llrnlt per occurrence for personal IrlJ~/. death. and pe:~oerty damage. Bayfeet and Its volunteers, co.I, _.,~__ rs and drMng on the Pmmleee must have automobile liability Insurance. which covers all $20,0[X] per person, $40.000 per occurrence. $15,000 property damage Ilrnll~ Beyf,~s c~.b.clors and subco.bactors Ibat deliver tents, temporary non-owned automob~ Insurance w~th at least a $500.[XX] combined single IlmlL Bayf~.t must also furnish Insurance In Itte form of an accident policy for volunlDsem ,n~th minimum limits of $10.000 for death or dismemberment and Iknlts of $5.000 for medical expenses. If alcohol is served at any of Baylla~s Events on Pmmleee then Uquor Liab~y ins~lnc8 In the amount of $1,000,0(]0 comblnecl single limit must be provided all liability policies. Bayl~t must furnish the Certificates of Insurance In at least the above minimum arno~'~ to fl'le City's RJek llanager two w~eks I:.lor to Bay~t must require all volunteers to sign an acckler~t waiver form that Baylt~t must keeponfle. TheCttyAttomey~lla~~. In lbe event of acctder~ts of any pa,'~. In addlBon, Bayf~t must provkle copies of all insurance polldee to the City ~ upon City Ilenager's w,i-a~,n request. Said Insurance must not be canceled, non- ~. The Rlak IlSanaBer may Increase the limits of Insurance upon two (2) months written notice ~ Bayll~t. ezpensea~ and Judgmen~ ,,_r, owra d from or a~aerted agaln~ Indemnlte~ on account of ir~ury or damage to pemon or properly to the ext.~ the damage or lrllury may be Incident to, ~ out of, or be cau~d, elther ~ or mmot~, wholly or ln pert, by an act or or on the part of Bayfest or any of Its agents, servants, Page 7of14 Premises pursuant to th/s Bayfest, Inc. Lease to use I~e Premises and those portions of Shoreline and slreets that are closed and the and I~ke down, hold attend, or lmrticipete in B~yfest and -~oci.-ted proximate or remote, of the vioi~tion by Indemnltees, Baya,at, or any licensees, or Invltees of any law, ordlrmnce, or gov~nmentll order of · ny kind, or when the Injury or damage may in any other vmy arise from or out of tt~ impro'.a:,..s ~,ts ~ on tt~ Promises heroin or Indemn~ acdons are Wrecdy related to the Event, but not ff of Indernnltees. Bayfest covenants and agrees that If City I~ m~le a party to any Iltigatkm against Bay~st or in any IWgatk~ ~mmenced by any party, C/ty upon rmce/p~ of r~b/m notk~ ~ c~,.,,.m:.= ;merit of lc. DmmgNtoC~ty~. CitywillprovtdeBayl~.Mntal:,~chMof receipt of 1he puix~lst, ff Bw/fe~ fall~ to ream atl Item. on 1tie ixztchi~ Plrlm BeylNt or rm ager~ rnu~ fill and compact ail holes In grace/areas made by Beyl~t or any erWty or peraon patlk:ipat]~ In the Event. Pe~ Dlmclm' must al:q)mve fll Page 8 of 14 rnaterlal. Any sub~lence within the Pmmh~e must be additionally fll~l by ~ or Its agent until no subsidence occurs. approval by Cltlfe Director of Englneedng Se~vtcm, provided however, that no approval wifl be glve~ if the work will require subsequent re~lm by the C~. 21. Permll~. Bayl~t must require ail ve~dom to obMIn and comply with approp~i~ permits, Including perm~ ;,urn the Ak:ohollc Beverage ~ for the sale of alcohol, from the City for consurnp6on and ~ale of elcoh~lc beveragee on ~ land, and must cornl~ wttfl all requirement~ of the Clty-C.x~Jnty I-leallh De~ for vendor that seas alcoholic beverages must f~nlsh proof of Uquor Llabaity Insurance In annually ~ must also obtain a Street Closure Permit from Traffic Engineering, a Temlx~'ary Promotional Ev~n~ Permit from Building Inspection, a Rreworks Permits events. B~ybot~o A~joflt will notify the ~ Dlmc~r of any special conditions Impoeod by any I:)e~n~ng agency. imrnedlete area around each food and beverage boe~. The ctean up will be hourly and ,rnrrmdlately after closing the Ewnt each day. All trash cleaned up must be property acroae all ,form water InleM along Shomitne within ~ .",._:.,!,~, (from the No~ end of the barge dock to the Ea,t Side of the inl~mclJon of Shoreline and IH 37). Draimage immlnent, or upon rite direction of the StmTnwater Superlnlenderl~ or deelgnee. Page g of 14 24. TempmmyBulldlng~. Bayf~tmustrecetvep~rvnii~nappm,mlflTxnthe Parlm Dlmckor to place any temporary buildings on Ihe grounds cd' the Preml~eL ~ ell temporary ixJlidlnge moved on(x3 ~i~e~ for the Event must be phaced ar~ remain on trollers Io prornoib expeditious removal. All lite buildings rnu~ be 2~. Electrlcal&Water~'vice~. ElectrlcalandwatersenAoelsnotpmvtdedonthe Ptlmi~es. A Temlx)rary Promotional Event Permit from the City BuDding Inspection Depa, b,mnt Is required In order to Install electrical eervtce forum Evmtt. Fta'b'mr, · ap~x~ntment to Inspect and get ~pproval for each ternl~rary sen'Ice before the Event 26. Permle~lbleVendorLocatlonMnrkln~. Nopalntoreeml-permm~nt~ wtl be perm;'u~l whk~ In any way oidlterate or deface any pavement markings or slgr~ ~ existing for the guidance of motor ve~ictes or pedestr~ne. Cha~ ~ lz~oe rnaridngs may be used to pre-mark Iocatlone on the sidewalk or ~ (Painted marldngs of any type will o~ly be pemfllted In greasy areae). final, unless that decision le appealed to Ute City Council by giving ~'.~n notioe of appeal to the City 9ecmtary ~n te~ (10) days aflxlr the wfltten dectelon oF lhe City 26. Fire I.a~ea. Bayfeet'e Aoent must et all time during the Event and the non-exctueive uae period, mak'Jtaln tim lanee upon the F,._:,~ee es may be deelgnated by City's Fire Chief. The fire hanes must be ke~ ciera' of al obetmcOon~ Ba~ must, et all times it is in exclusive use of l~e P,,.,~e., provtde driveway access for trix:ks and emen]ency ~ 1o the serme entmn~ of the American and HIst~, and the Corps of Englneers by keeeing the d~ ~ and unoccupied by s'o'uctures or ~ ~ whole or any part of the F,~JJkli or m ally alt~ thendn without tho pltor wdtten coneent of the City. Page lOof 14 30. ~ T~'mlrmtlon. ~ failure on ~ part of I~ t~ perform any ot' the covGnant8 co. Lained In b"de Lease, or any breach o~ any covenant or co~ltk)n by withstanding any Ilcerme Issued by City and no forbearance by City of any prior broach by Bayl~at Is a waiver by or estoppel against City. In case of termination City la enl)'tled to retain any sums of mo~ey themtofom paid by Bay~et and the .~ms Inure the benefit of City as a set-off agalnat any debt or liability of Bay~mt to City olherwlae accrued by breach hereof. compliance by Bay~ ~ ~ terrn~ and conditions comlned w~thk~ l~ls Lease. 32. Ikk~t Parlxtemhlp or Joint Venture. This Lemm may not be construed or deemed Dy the parties hereto as a partnemhlp, Joint venture, or ol~er reta~xm~p that requires the City to cosponsor or Incur any Ilabilty, expense, or msl)ormlbalty for the conduct of the Event or associated activities. Payments received ~ ~ ~ ~ ~ ~ compen~n for pft~em of City m aa deacrlbed hen~n and for the right of Baylt~et to use public property for the limited pufpoee deecrlbed hemin. ~ year of the City, whlcfl fl~cal year ends on July 31 of each year, i..ubJect to Council at the time of adoption of eac~ ~al year budget. 34. Complam~wtthl.aw.. I~yk~tmuetcomplywflhalleppiicablefederaJ, etete, and Iocel hawe and regulaUorm, Including w4tho~.ft Ilrnltatlon compliance w4th Americana ~ Dl~abillUea Act re~Jl~, all at I~s sole exTmrlam arid cogt. 36. No~ :~la~'lmi~atlon. Bay~a~t mm b~at they am and w~l conSnue to be an Invt'me, or spectator will be discriminated against because of race, creed, sex. handlcal3, color, or rmtlorml origin. c~c~m the f~l~d am In accordance w~ i~e needa upon ~ Director's Page 11 of 14 [~uc~l y and wffi ~upemede tJ~e exi~ng Exhibit A. Any new Extflblt A becom~ effective upon ~ filing with the City ~ecmta~. connected w~ Bayf~t may charge another fee to help deh-y the coat of entertainment. 3a. ~ecurlty. Bayl~t must provide uniformed Security Officers during the Ewnt, and after the E~m~t ctose~ each night until It opens I~ next day. Ba~l~ert will asalgn Officer' will inctude a Ilcermed security guard aB well asa sworn peace officer. If the City'8 PcNlee Chief ~ It b~ rtecessary, he wil assign Police Olflcem to provide off-site crowd and i~ u~T,c co. bul Including cro~ walks Police Chief, or designee. 40. Entirety Clauee. This Lease Agreement and the Inoxpomted and attached u~e granted. All other Leaae Agreement, promises, and mp~, [mlee~ provide for a complete understanding within the provlakx~ of thi~ Lease Agreement and operations ~ ltte ,",,__,,be~ to be ~ In the operation~ The unenfo~, Invalidity. or Hlegallty of any IXOVtelon of ~ Lease Agreement doee not render the olher ~ unenforma~, Invalid, or Ilegal. ~ in Dupllcat~ O,'lglnala on STATE OF TEXAS GOUNTY OF NUEGE8 Page 12 of 14 · 'LL/'~ r~ x-~ ,,.'Y~ r-~4 ~, President of BayfesL Inc., a Texas mn-profit corporation, on, blshelf of the corporation. Notary Public, t~tate of Texas Page 13 of 14 Armando Chapa c~ Secmt~r~ .~~VED 19 August 2005 Doy~ D Curl~ ~, ,,N:lmlnlMmtlve Law Secaon Senior Amd~tant City Attomey For City Attorney CITY O~ CORPU8 CHRJ81'I COUNTY OF NUECE8 ! ," Page 14 of 14 NON-EXC~ 8:00 a.m. Monday, Se1~t. 19, 2005 through 8:00 p.m. Surxlay, Oct.. 9,2005 EXCLUSIVE 12:00 p.m. Thuraday, 8elN. 29, 2005 N m m m m m SuBJEC'- 'A I I I I I1'" I I I KEY: .... BAYFEST LIMITS (FENCED) · _j ADA ACCESSABLE PARKING BAYFEST LIMITS (UN.F~.,NCED) Traffic Englr. eedng Di~ Engireedng Se.~aces 9el~. N SCALE: N.T.S. ~PROPOSED STREET CLOSURE EXHIBIT "D" SUBJECT: BAYFEET' 2005 ~MPORAR¥ STREET CLOSURE * ~J ~' ' ' : :'-'~-·" :~t- ' (. " ',' ":3618545'IE8 P.iL CERI~FICATE OF INSURANCE -- - C~'~ANIES N:FOR~31NG C. OV~ .;O,4~,N, B .. ~I~;~,, C '- " 1 ,r~ ~OTRt- PRGE. I I r ? r' I ~.O 00. MLbd ' ,,~ ,..~F'r I~? F~.~URE 10 IMd. lUC~ MOT'CE IHAJ. L IdlKW[ ~EAT AMEP. iCA~ ASSUI1AI~ZE CDI~A ]OOu ~C~ ! i~00 :'.: 'e.' , ,,.~ .:. ' ,: :,1~ ~a~c -,, I l':t. '!. · k'-d v,..i: ~.':,.~lndS r:ul~lnll II'O1T. :4 smlL[] u'orepl~st sJsn · : .,I,4~ :'d ,-: '.,t,ci I'.,,~;'l ad .~-r':, '~' thc name ,! :he *,',v. p:ofit to a l~'ge sponsor I~nner '~C;. ,;, I .nnt?..-L:L~,:.L:(. :1.¢ h:,','cr.t'-:l,Llnrr'~nl Slag¢,' a.qd;;tllheArnerlcaBBallkCcrit~r , ~"; i've; ap?r,:;,. I'he:,. ,~ t ,t.,,,: '~..~ ~ar[,l: d~:r':o' sw.~aJ'd :,' x 30' on the I'ir~ lslikrtd llcar the : ".a' . a:l. :l.]'be' qu,-,:- ,, . .t ]:a;t .]. :lt:,T tlt-~.lat~' l,, ,,mac: :nc 698-"/f:~)3 INDEMNIT~ AGREEMENT, COVENANT NOT TO SUE and LIABILITY RELEASE INDIVIDUAL RELEASE FOR ADULT Name of site to be worked P hied "%Jn,~ I~'l~'@l],~n¢ \d,nber INDIVIDUAL RELEASE FOR MINOR 'L~ 0 0 Name of Bayfest work site I)atc ( umldclc .~.ddm~ I clcpb(me ~umberl,) i I r~ap at,4.,: t- ,. ease F'( -. u,.. P~..e 1 BAYFEST, INC. ORGANIZATION RELEASE AND INDEMNITY AGREEI~NT ,.o~,A'ral~u:l ,df I~2. ~{. l:.. ~'rmi:lm~. :he under~ignecl cnti~,, ur orl~atzmiml ~ Izl L t,~ L'hn~.. Nuc,..e~ ~otm{~. !'cx~. tu't,d I'm' other vmh.~13k: .... fl'~ri.",-'d ,q~nt) .t~p~.'t.~ 1,, '¢lee.~:. :n~.k'null~. ~a'~c harml~,~ ae~.t derel~l .BayrelL Inc., B~Jffel~ Art~ ,..d'n~a:. Ugt~. ,,r U';~? [0 pe':~',.n..,r pr.l'~rl.,, d{ u{h~r,a'~*', o1'~ kind m I...~l~l~ lJ~ll~ ~ele'aad 13 W~,~: 91 ID ~ I'~ Ltll: ~:11',,¢ Ol' r~,eelW i~,li~e~ Of ~I~,=T. J~. ~ ~1~ It.~.'f~a. in,. Ba.~:~ -',m Fe~tj~.d h~. "C]'O..'~nc'~ It~ili{.~ m {ur[, i~ any Nu.n~ol bnttt) (,,xOr~r'mtlo~) · -5;i'gnmtu,e L'f' Author~,=d Ru'pa~t~ve PL,C. ba.S£ RET£1~ THL¥ $1G YED I"OR. Sd .45 P.4RT OF l'OI21l APPLICATION TO BA Y'~'~,ST 3~.K