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Home My WebLink AboutC2005-661 - 12/13/2005 - Approved CITY OF CORPUS CHRISTI AMENDMENT NO.4 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and LNV ENGINEERING. INC., hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Oso Water Reclamation Plant Structure/Process Improvements (Clarifier Bridaes/Aeration Basin/Fine Bubble Diffuser), as authorized and administratively amended by: Ori inal Contract Amendment No. 1 Amendment NO.2 Amendment NO.3 December 17, 2002 Se tember 26, 2003 Au ust5, 2004 October 11, 2004 Motion No. M2002-420 Administrative A roval Administrative A roval Administrative A roval $256,600.00 $6,000.00 $19,950.00 $24,900.00 Exhibit "A", Section 1. Scope of Services, Phase 2 - Clarifier 2,3, and 4 Improvements (Project No. 7271), Part A. Basic Services, Item No. 1 Preliminary Phase, Item No. 2 Design Phase, Item No.3 Bid Phase, Item No.4 Construction Phase shall be modified to include additional Basic Services to design the recommended improvements for Clarifier Bridges No.5, 6, 7, and 8 at the Oso Water Reclamation Plant. Exhibit "A", Section 1. Scope of Services, Phase 2 - Clarifier 2, 3, and 4 Improvements (Project No. 7271), Part B. Additional Services, Item No. 1 Permitting, Item No. 3 Topographic Survey, Item No.5 Construction Observation Services, Item No.6 Start Up Services, Item NO.7 Warranty Phase shall be modified to include additional Additional Services to design the recommended improvements for Clarifier Bridges No.5, 6, 7, and 8 at the Oso Water Reclamation Plant. This project consists of the replacement of four (4) rectangular clarifier bridges, including rail replacement and electrical festooning system. Also included in this project is concrete crack repair for each clarifier basin. Exhibit "A", Section 3. Fees, Phase 2 - Clarifier 2, 3, and 4 Improvements (Project No. 7271), Part C. Summary of Fees is modified and is attached as Exhibit "8" Summary of Fees. All other terms and conditions of the December 17, 2002 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. Dan Pr ident 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883-1984 Office (361) 883-1986 Fax 0).."?fQ5.:.Y.LJ. AU: nUI',iLL. :;~ CQlfNl,;IL ....--.J~/12l:5 .._. .-.. ___.. ftL. 30AMENDMENT NO 4\AMENDMENT NO 4 -;:F~.~'T;;P;-r-IZ- CITY OF CORPUS CHRISTI By ~~~ I~()S- Ronald F. Massey ~ate Assistant City Manager ATTEST By ~ Armando Chapa, City Se etary 2005-661 12/13/05 M2005-413 L'\V Engineering By AMEND. NO.4 Page 1 of 2 RECOMMENDED BY~/ ~ Z ~~/~ Jz/FI~:r g~. scobar, P. E. Date irector of Engineering Services Project Number: 7271 Fund Source: 550950-4500-00000-150143 Encumbrance Number: E7230ASM i dJSERS2IHOMf-'VELMAPIGEN\WASTEWATER\7230\AMENDMENT NO 4iAMENDMENT NO 4 LNV ENGINEERING ENGINEERS & CONSULTANTS r )ctobcr 24. .'1 )05 VIr Angel Escobar, P.E-. DIrector of Fngmeenng ServIces (It v of Corpus Christi I) O. Bl)x 91"7 (orpus Christi. Texas 78469-9277 RL' Amendment to ProfessIOnal ServIces Contract at the Oso Water Reclamation Plant: Oso Water Reclamation Plant Structure/Process Improvements Clanfier Bridges/Aeration Basin/Fine Bubble DIffuser Phase II - Clarifier 2, 3, & 4 Improvements, Project No. 7271 Clarifier 5, 6, 7 & 8 Improvements Dear Mr. Escobar: Please allow this letter to serve as our formal request to amend our Contract to include Professional Services as detailed in the attachments for the above referenced project. The total Basic Services fee is $181,150.00. The total Additional Services fee is $171,000.00. bringing the total fee to S352.150.00. The estimated construction cost is '53,~Q 1,000.00. . Ih~ folloWIng table shows a breakdown of fees for the Origmal Contract and Amendment No.4: Original Contract Amendment No.4 (Clarifier No.2, 3, & 4) (Clarifier No.5, 6, 7 & 8) Fee ! % of Construction Fee % of Construction $ -T- $ 40,000+ 2.0% 55,000 1.4% $ 84,500 I 4.2% $ 50,000 1.3% $ --.--+ 0.2% $ 5,000 0.13% 4000 I , + ---- $ 20,000 + 1.0~/o $ 71,150 1.8% ----. $ 148.,50~ __L 7.4'~o $181,150 4.7% -~_.- Activity .[Preliminary Phase 2. DeSIgn Phase_~____ \ Bid Phase -"-"-""--_.~-----''''-''-'---'--'----''--'.- 4. Construction Phase Sub-Total Basic Services rhe construction cost for Clarifiers No.2. 3 & 4 was $2,007.600.00. Bids were received for this project in June 2004. The L'stimated construction cost for Clarifiers No.5, 6, 7, & 8 IS $3,821,000.00. This anticipated construction cost is based on the previous project and includes intlation and contingencies for the clarifier bridges. I he antiCIpated schedule is to award the constmction contract in August 2006. ,\Iso included m this submittal are the Task LIst and City Council Agenda Summary. ] f YOU have any questions, please feel free to give me a call at (361) 883-1984. DSL/jns .\ttachments i \ 'IT;IUS ( :l1-istif: 16l' \menJmern'i .\mendlTlcnt ~ll ..1 1 'J-III-: ,.; (\~'.l'I I ,tt!\:-nd '\;: -1 E I bl)] 13 Jill' EXHIBIT "A" Page 1 of 5 801 NAVIGATION, SUITE 300 · CORPUS CHRISTI, TEXAS 78408 · (361) 883-1984 · FAX (361) 883-1986 OSO WATER RECLAMATION PLANT STRUCTURE/PROCESS IMPROVEMENTS CLARIFIER BRIDGES/AERATION BASIN/FINE BUBBLE DIFFUSER PHASE II - CLARIFIER 2, 3, & 4 IMPROVEMENTS, PROJECT NO. 7271 AMENDMENT NO.4 SCOPE: Amend Original Contract as follows under Exhibit A-1, Basic Services; Task List. ADD: Design the recommended improvements for Clarifier Bridges No.5, 6, 7 & 8 at the Oso Water Reclamation Plant. This project consists of the replacement of four (4) rectangular clarifier bridges, including rail replacement and electrical festooning system. Also included in this project is concrete crack repair for each clarifier basin. FEES: The fee for performing the above work is as follows: Basic Services Preliminary Phase Final Design Bid Phase Construction Phase Total Basic Services: $ 55,000.00 $ 50,000.00 $ 5,000.00 $ 71,150.00 $181,150.00 Additional Services Permit Preparation (TCEQ) Topographic Survey Construction Observation Services (not full time) Start-Up Services Warranty Total Additional Services: Total Amendment No.4: $ 2,000.00 $ 14,000.00 $148,000.00 $ 2,000.00 $ 5,000.00 $171,000.00 $352,150.00 EXHIBIT "A" Page 2 of 5 SCHEDULE: December 13, 2005 December 14, 2005 March 13, 2006 March 31 , 2006 A ril 3, 2006 Ma 29,2006 June 12, 2006 Jul 10,2006 Jul 24,2006 Au ust18,2006 Se tember 4, 2006 Se tember 27, 2006 November 14, 2006 December 2006 June 2008 Wednesday Monda Frida Monda Monda Monda Monda Monday Frida Monda Wednesda Tuesda Weekda Weekda EXHIBIT "A" Pa e 3 of 5 OSO WATER RECLAMATION PLANT STRUCTURAUPROCESSIMPROVEMENTS CLARIFIER BRIDGES/AERATION BASIN/FINE BUBBLE DIFFUSER PROJECT NO. 7271 AMENDMENT NO.4 - CLARIFIER NO.5, 6, 7, & 8 IMPROVEMENTS TASK LIST CLARIFIER NO.5. 6. 7. & 8 IMPROVEMENTS 1 ) Perform field investigation as required to define specific areas of improvements and other applicable parameters required to complete the items as shown on this Task List. 2) Attend and participate in project start and planning meetings (3 meetings) with City staff to discuss planning and conceptual design. Gather information and perform close coordination with Wastewater Department staff. . These 3 meetings to include Consultant with OWNER: (1) to review the scope of work (2) to verify the OWNER's requirements for the PROJECT (3) to review available data. 3) Develop a preliminary construction schedule and sequencing plan that includes all the items as shown on this Task List. This schedule will include procurement, construction, testing, coordination, and provision for minimum interruption of services and construction schedules with planned Capital Improvement Program (CIP) funding. 4) Prepare one (1) hard copy and one (1) electronic (pdf) copy of the Letter Report including data collected and conceptual cost estimates for the anticipated equipment, civil/site work, structural, and related construction costs for all the items as shown on this Task List and make recommendation to the City staff. 5) Review with City staff, revise, and furnish one (1) hard copy and one (1) electronic (pdf) copy of final report. Obtain approval to proceed to Design Phase. The Engineer shall perform the above Services by considering the essential project parameters including the following: · Perform inspection of bridges and basins for Clarifiers 5, 6, 7, and 8 to determine existing condition of the clarifiers. EXHIBIT "A" Page 4 of 5 6) 7) 8) 9) . Determine sequence of work that minimizes impacts to plant operations and fits within C.I.P, budget. · Perform topographic survey of key structures, existing concrete wall, inlets, bridge rails and top of structures. · Provide recommendation on the most cost effective approach including budget constraints. Design Phase . Provide one set of construction drawings in accordance with Exhibit A. . Engineer to use plans and specs provided by the City as a guide. · Note: This does not include a separate set of drawings for cleaning Clarifiers 5, 6, 7 and 8 in order to do inspection. Bid Phase . Attend pre-bid conference . Prepare addenda, as necessary . Prepare bid tabulation and letter of recommendation Construction Phase - provide one set of construction drawings. . Perform monthly site visit . Prepare Change Orders as required . Prepare application for payment Provide topographic survey of entire existing clarifier structures for Clarifiers 5,6,7, and 8. 10) City to provide all existing drawings (original and as-built), contract documents, and submittals. 11 ) During all phases of the project, provide a one-page monthly progress report via email to the designated City staff by the fifty (5th) day of each month. Provide an additional hard copy of the one-page monthly progress report with the submittal of each monthly invoice. EXHIBIT "A" Page 5 of 5 '" w W LL LL o >- 0:: ~ :;: :;: ::> '" '" I- Z w :;:0:: ww >fJI 0::> o::LL o.!!: :;:0 ;;)W ",-' WID UID 0::> 0::10 ,,-W _Z wi<: 0::_ ::>Z 1-- U'" ::>~ 0::10 I-Z "'0 1-- ~~ -'W "-< Z_ 0", i=~ ~8 <0:: -'10 ~ffi 0::_ o::!!: wO:: ~:3 ;:U o '" o co o ~ r-- r- ~o:-t5 -..... '" ~ ~-2 Uo~ '" z c l.~~ - c => ~~O? <I>(/)W E - cO ~ i Q1 o E C) a. ~ 2 .s2:: _ 0. 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If the question is not applicable, answer with "N/A" FIRM NAME: LNV Enqineerinq STREET: 801 Naviqation, Suite 300 CITY: Corpus Christi, TX 3. Sole Owner ZIP: 78408 4. Association FIRM is: 1. Corporation~ 2. Partnership___ 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job Title and City Department (if known) N/A 2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title N/A 3. State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board. Commission or Committee Dan S. Levendecker Water Shore Advisory Committee 4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consultant N/A CERTIFICATE I certify that all information provided is true and correct as of the date of this statement. that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes oc~),W.' Certifying Person: Dan S. Le en decker Title: President Signature of Certifying Person: y Date: ///j"t1.s- EXHIBIT "C" Page 1 of 2 DEFINITIONS a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as an independent contractor. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holoing or control established through voting trusts. proxies or special terms of venture or partnership agreements. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. b. c. d. e. f. EXHIBIT "e" Page 2 of 2