HomeMy WebLinkAboutC2005-734 - 8/23/2005 - Approved
Letter of Agreement
(FY 2005 Click It or Ticket Incentive Project)
TxDOT Contract Number: 585XXF6194
TxDOT Charge Number: 050404B 1 DH
fHIS LETTER OF AGREEMENT (LOA) IS made pursuant to the FY 2005 Click [t or Ticket Incentive Project random
drawing by and between the Texas Department of Transportation (TxDOT) and the City of COTOUS Christi, Texas to
tonnahze their agreement e:onceming the purchase and reimbursement for traffic safety equipment and/or training.
!! is understood and agreed upon by both partIes that the followmg conditions and/or responsibilities must be followed:
Citv or Corpus Christi Conditions I Responsibilities:
. The City of Corpus Christl has been selected to receIve up to $7,000.00 in reimbursement funds for the purchase
of traffic safety equipment and/or training.
. The City of Corpus Christi must notify TxDOT in wnting of their intent to purchase traffic safety equipment
and/or training and to describe said equipment and/or training on the Purchase Request Form prior to making the
purchase.
. The City of Corpus Chnstl must receIve written approval from TxDOT authorizing them to make the purchase.
No purchases may be made before receiving written authorization.
. The City of Corpus Christl must make the purchase no later than September 30, 2005.
. The City of Corpus Christl must submit an invoice to TxDOT no later than thirty (30) days of the purchase date.
The invoice must include: (1) description of the item(s) purchased, (2) cost of each item(s) purchased, (3) date of
purchase, (4) TxDOT contract and charge numbers, (5) payee name and address, and (6) payee ill number.
. The City of Corpus Christl must complete the inventory identification form and submit it to TxDOT no later than
thIrty (30) days from the date of purchase. 'me inventory identification form must have all of the information on
the form completed. InformatlOn such as the serial number, local inventory number and contact information for
the agency property manager is requITed.
. The City of Corpus Christl must ensure the equipment and/or training is used for traffic safety activities.
. The City of Corpus Christl must complete Form 1865 Certitication of Existence and Condition for Traffic Safety
Program Inventory Form and submit to the TxDOT Traffic Safety Policy and Procedure Coordinator on an
annual baSIS.
. The City of Corpus Christl must mamtain and inventory the equipment as per their internal inventory procedures.
TxDOT Conditions I ResDonsibilities:
. TxDOT will reimburse the actual cost of the equipment item(s) and/or training up to $7,000.00.
. TxDOT will exercise good faith to make the reimbursement within thirty (30) days of receipt of a properly
prepared invoice
. TxDOT Traffic Safety PolJcy and Procedure Coordinator will be responsible for sending Form 1865 Certification
of EXIstence and Condition for Traffic Safety Program Inventory to the agency on an annual basis.
J xDOT and the City of Corpus ('hristl signIfy then acceptance of this letter of agreement by signing below. Each
sIgnature is a certification that the person si!:,'l1ing below has the authority to enter into the agreement on behalf of the
agency.
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For City of C
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At:. Date
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Date
2005- 734
08/23/05
M2005-262
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TxDOT