HomeMy WebLinkAboutC2006-014 - 1/17/2006 - Approved
AMENDMENT No. 12 - AGREEMENT
FOR
ARCHITECT/ENGINEER CONSULTANT SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and Shiner Moseley and Associates, Inc.,
hereinafter called "Engineer". agree to the following amendments to the Contract for Engineering Services
for the Cefe F. Valenzuela Landfill, as authorized by Motion No. 96-035, passed February 13, 1996, and
as amended by Motion No 96-318, passed October 15, 1996, and as administratively amended on March
14, 1997, March 27, 1997, November 4, 1997, Motion No. 97-380, passed December 23, 1997, and
Motion No. 99-358, passed October 12,1999, and administratively amended September 22, 2000,
administratively amendment January 13, 2003, and Motion No. 2004-459 passed December 21, 2004
and Motion 2005-385 passed November 8. 2005.
SECTION III. ADDITIONAL SERVICES
The Engineer is authorized to proceed with the following services:
B. ADDITIONAL SERVICES
TASK 4.08 Transfer Station Permit and Permit Modifications
The Engineer will provide the City with a registration application for the transfer station. The registration
will address the requirements identified in 30 TAC 330.4 and 30 TAC 330.65.The registration process
requires a description of the facility, land uses around the site, demonstration that it meets location
restrictions for solid waste facilities, and that it can be operated in an acceptable manner. The goal of the
following scope of services is to secure a permit amendment for the City's transfer station.
The following will be completed by the Engineer:
Registration Application
Engineer will gather relevant information and develop a registration application for the Elliott Transfer
Station in accordance with 30 TAC 330.65. Based upon previous meetings and input from Solid Waste
Department personnel, it is assumed that the transfer station is to have a capacity of 1000 tons per day. It
is further assumed that the City intends to construct an open-air facility with no enclosed buildings or roof
canopies. Because of the innovative nature of this design, it is recommended that a pre-submittal
meeting with TCEQ staff be undertaken. This meeting could serve to save time by addressing and
resolving some issues before the application is formally submitted. A draft registration document will be
submitted to the City and City's legal counsel for review and comment. Comments from the City and legal
counsel will be incorporated into the registration document prior to the proposed pre-submittal meeting
with TCEQ. EngineerEnglneer will provide recommendations to the City regarding responses to
administrative and technical questions from the TCEQ through agency determination of technical
completeness.
Deliverables - The Engineer will:
. deliver a draft registration document for City and legal counsel review and comment.
. revise the draft document and attend a pre-submittal meeting to discuss the proposed facility with
TCEQ.
. revise the draft document to incorporate TCEO comments from the pre-submittal meeting, compile a
final registration application and deliver it to the City for transmittal to the TCEQ.
. provide written responses to the City to issues that arise through the TCEO administrative review.
. provide written responses to the City to issues that arise through the TCEQ technical review resulting
in a final document that the TCEQ considers technically complete.
Meetings:
Engineer will attend one pre-submittal meeting in Austin to meet with the TCEQ, City staff, and the City's
legal counsel.
2006-014
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M2006-007
Shiner Moseley and Associates
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Engineer will attend up to two meetings in Austin with TCEQ during the technical review process.
City will provide:
· written comments regarding revisions to the draft documents within two weeks of receipt.
copies of current permit documents, including those related to the Citizens Collection Center permit
modification previously authorized.
· the legal description of the property, including a boundary metes and bounds description of the site,
signed and sealed by a Registered Professional Land Surveyor. This description should include a
drawing of the property boundary as required by 30 TAC 330.52(b)(6).
Public Meeting
A public meeting (not a public hearing) will be required as part of the registration process for the Transfer
Station. Engineer will develop a presentation to be delivered in conjunction with the public meeting. This
presentation will describe the transfer station facility development and operation.
Deliverables The Engineer will provide:
A draft of the presentation for City review.
A final presentation at the public meeting.
City will provide:
Written comments on the draft presentation within two weeks of its receipt.
The City will be responsible for securing the meeting place.
TASK 4.09 Transfer Station Design And Construction
The Engineer will prepare plans for a transfer station that at J.C. Elliott landfill having separate areas for
private citizens and for City and commercial operators to bring waste. In order to accelerate the
construction schedule, the transfer station will be built in a phased approach. The initial construction of
the facility will be for the already permitted Citizen's Collection Center along with a portion of the transfer
station infrastructure. Once the registration for the transfer station is approved by the TCEQ, a second
construction phase will make any modifications to the transfer station that are required as a result of the
registration process. This portion of the engineering services contract will consist of the preparation of
plans and specifications for the construction of the Citizen's Collection Center side of the facility and
selected components of the transfer station infrastructure. Prior to beginning construction of the first
phase, the Engineer will prepare a permit modification for submission to the TCEQ to revise the layout of
the Citizen's Collection Center to reflect the current proposed facility layout.
Prepare Permit Modification to Revise Citizen's Collection Center Layout
The Citizen's Collection Center was authorized by a permit modification in 2002. In order to accelerate
the schedule for having an operating transfer station, the City will begin construction of the Citizen's
Collection Center and include in its construction as much of the infrastructure of the transfer station as is
feasible. The permit will be revised to show this revised layout. This permit modification request will be
submitted while the construction documents are being prepared in order for the City to have an approved
permit modification showing the revised layout prior to beginning construction of the first phase.
Deliverables - Engineer will provide:
Draft permit modification showing revised Citizen's Collection Center/Transfer Station layout.
Revised permit modification application incorporating City's comments.
Meetings:
Engineer will attend one meeting in Austin to meet with the TCEQ and City staff to discuss the application
at submission. This will be part of the discussion related to the pre-submittal of the registration
application
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Prepare Construction Plans and Bid Documents
Engineer will prepare construction plans and bid documents in City format for the construction of the
Citizen's Collection Center/ Transfer Station. The construction plans will provide for the construction of a
fully operational Citizen's Collection Center and the infrastructure for the Transfer Station as well. When
the registration for the transfer station is approved, modifications will be made to that structure to bring
Into compliance with the registration requirements. Depending on the timing of the registration approval,
and the scope of the required modifications, the changes will be incorporated by change order into the
Citizen's Collection Center construction contract. If timing or magnitude of changes prohibit this, a
separate bid package will be prepared for the modifications to the transfer station.
We will submit five sets of 60% plans for review and approval purposes with opinion of probable
construction cost and a Plan Executive Summary. City comments will be incorporated and five sets of
100% complete plans and bid documents will be submitted for review and approval along with a revised
opinion of probable construction cost. Upon approval of the Director of Engineering Services, one set
(hard copy and electronic) of the final plans and bid documents will be provided to the City.
The plans and specifications will include the following site features:
New roadways required for accessing and exiting the transfer station.
Ramp for trucks to use for waste disposal
Attendant house
Storm water detention pond
Site litter control fencing
Deliverables:
60% complete plans with opinion of probable construction cost.
100% complete plans and bid documents with revised opinion of probable construction cost.
Final plans and bid documents.
City staff will:
Contract the services of a geotechnical firm to provide a geotechnical report regarding the on-site soil
conditions and including recommendations for pavement design, retaining wall foundations, and light pole
foundations.
TASK 4,10 Provide Bid Phase Services
Engineer will provide a list of prospective bidders to the City for this project, and participate in the pre-bid
conference The Engineer will also respond to written questions from bidders regarding the plans and bid
documents, and when necessary prepare any addenda needed to inform bidders of approved changes
prior to bidding. The Engineer will attend the bid opening, analyze bids, prepare bid tabulation and make
recommendation regarding award of the contract.
TASK 4.11 Construction Phase Services
Engineer will provide construction phase services to include participation in pre-construction meeting,
review of shop drawings and other submittals, review of field and laboratory tests, provide interpretations
and clarifications of the contract documents, make periodic visits to the site to observe construction,
prepare change orders in coordination with the City's construction division, make final inspection with City
staff, and prepare record drawings based upon the contractor's "red-line" drawings.
TASK 412 Surveying
Engineer will provide a design topographical survey of the Citizen's Collection Center/Transfer Station
site location for use in preparing construction plans.
TASK 4.13 Construction Modifications to Transfer Station Infrastructure
This additional service task is to design modifications to the Transfer Station that may be required as a
result of the registration process with the TCEQ. If the timing and cost of the changes allows, the
modifications will be done as a change order to the Citizen's Collection Center/Transfer Station contract.
Engineer would prepare the necessary documents to clearly illustrate the proposed modifications and
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H'IHOMEIL YNDASIGENILandfill\Elliott Transfer StationlAEAmd12SMAdoc
negotiate a change order with the contractor. If the timing and/or the cost of the changes does not allow
the modifications to be made under the Citizen's Collection Center/Transfer Station construction contract,
the Engineer will prepare bid documents to make the required changes. The cost of the preparation of bid
documents will be negotiated as a contract amendment. The Engineer will endeavor to closely
coordinate with TCEQ during the registration process so any required modifications will be known prior to
the actual approval date The Engineer will begin advance work on the supporting documents for the
change order so that a work directive can be issued as soon as possible after the registration approval is
received
TASK4.14 Rate Study
The Engineer will prepare a rate study to determine the cost of operating the transfer station. The
following scope of services is intended to provide City staff with cost projections for operation of the
transfer station to be used in determining rates for commercial and residential customers.
The Engineer will:
Identify the capital costs for constructing the transfer station. It is assumed that the transfer station will
be an open facility, the only building to be a gatehouse located at the site. Other infrastructure for
which costs will be determined will include roadways, ramp, storm water storage and site fencing/litter
control. A construction cost will be determined, along with anticipated debt service.
Prepare operating assumptions. These assumptions include anticipated throughput guarantees that
the City will provide to contractors; contractor responsibilities for on-site maintenance and waste
transport; site operations; storm water treatment methods and costs and other costs. The City will
also provide any information related to administrative costs that will be associated with the facility,
such as management costs or internal transfers that will be included in the overall costs of the
transfer station.
· Prepare a cost estimate for the operation of the transfer station. A cost estimate for operation of the
transfer station will be prepared. It is assumed that three scenarios will be developed with varying
throughputs evaluated. Costs for commercial and residential customers will be provided based on the
percentage of the waste Incoming into the facility and to the extent possible, the costs associated with
managing these streams separately.
A report will be prepared and delivered to the City. An HDR staff member from the Dallas office will
travel to Corpus Christi to brief the solid waste staff on this report.
fhe City Will provide information on typical financing assumptions including term of debt and interest rate.
TASK 4.15 Construction Observation Services. Observation services include up to 1 person for 3 hours
per day, six days per week for a construction period of 16 weeks. Also included is up to 4 hours per week
for 16 weeks of the project manager's time
SECTION VI. FEE is amended by the insertion of Phase III fees to read:
"Section VI. FEE.
The City will pay the Engineer a restated total not to exceed fee of $3,700,440.00. This fee will be full
and total compensation for all services provided and expenses incurred. The fee is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of
funds. This amendment authorizes the following fees:
A. FEE FOR ADDITIONAL SERVICES
The City agrees to pay the Engineer for services provided in accordance with the Scope of Services and
Fee under this Amendment, a fee for additional services not to exceed $390,700.00. The revised total
fee as amended is not to exceed $3,700,440.00. The total amended fee is the full and total
compensation for all services provided and expenses incurred by the Engineer. For services provided in
Section III "Additional Services", the Engineer will submit monthly statements for basic services rendered.
Engineer's statement will be based upon Engineer's estimate of the proportion of the total services
actually completed at the time of billing. For services authorized by the Director of Engineering Services
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H.IHOMEIL YNDASIGENlLandfilllElliott Transfer StationlAEAmd12SMA.doc
under Section III "Additional Services", the City will pay the Engineer a fixed fee for providing services
authorized as shown by the Summary of Fees.
SUMMARY OF FEES
i AUTHORIZATION
1-- ---
f Original contrac. L.. --
~ Amendment No 1
~ Amendment No L_
~ Amendment No~_
f' Amendment, NO...i..._,
Amendment No.5
~- .._~..-
Amendment No.6
--, - .-....--
I Amendment No 7
t Amendment No. 8=__
I Amendment NO.9
~ -,,----
~ Amendment No.1Q_
~ Amendment No.~
, Amendment No. 12
f 4.08 Transfer Station Re istration
i 4.09 Transfer Station Design
I Permit Modifications
t. 4.1 0 Bid Phase Services
r 4.11 Construction Phase Services
I ' -
L 4.12 Surveying_______
, 4.13 Infrastruction Modifications
c
I 4.14 Rate Study___.____
~, 4.15 Construction Observation
f AmendmentJ!o RSubtotaL____
l T:t:1 ~._---
FEE
--------~.-
$1,485,800
129,250
12,000
14,350
2,800 _
10,000
167,700
579,260 ___.___
14,720 __.__ _
24,740 _______
222,000 .._.
64 7, 12L.___~
111 ,300
150,500
9,300
18,300
7 ,OOO______~
29,800
26,200
38,300
390,700
$3,700,440.00
The Project Schedule for the Citizens' Collection Center and Transfer Station is attached as Exhibit A.
All other terms and conditions of the February 13, 1996 contract, as amended, between the City and
Engineer shall remain in effect.
CITY OF CORPUS CHRIST!
BY:~--"a.:....< '~V".4~_\ Ibj(}{
Ronald F. Massey " at
Assistant City Manager
ATTE~ /". /"
'l.--i-. ( )~. ~
f U~~/ / <:>
City Secretary 1 .--- D te
APPROVED AS TO FORM:
t'-. -'
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SHINER MOSELEY AND ASSOCIATES, INC.
BY"~
James . hiner, P.E.
.f>re3ieleAt ~~ f .u.e;~
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Date
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n\~k-061 .
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Page 5 of 6
EXHIBIT A
PROJECT SCHEDULE
SCHEDULE
Registration.
January 17, 2006
January 27, 2006
February 10, 2006
August 10, 2006
Begin permitting
Draft registration application to City and Legal Counsel
Submit revised registration application to TCEQ
Tentative date for registration approval (subject to change)
Citizen's Collection Center/Transfer Station
January 17, 2006 Begin design phase
February 17, 2006 50% Submittal
March 3, 2006 City Review
March 17,2006 100% Submittal
March 24, 2006 Final Submittal
March 27, 2006 Advertise
April 3, 2006 Advertise
April 5, 2006 Pre-Bid Conference
April 19, 2006 Bid Opening
April 25, 2006 Award Contract
May 29, 2006 Begin Construction
September 29, 2006 Construction Complete
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CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 1 7112, as amended, requires all persons or firms seeking to do business with the City to
provide the following information. Every question must be answered. If the question is not applicable, answer with "N/A".
FIRM NAME: SHINER, MOSELEY AND ASSOCIATES, INC.
STREET: 555 N. CARANCAHUA, SUITE 1650 CITY: CORPUS CHRISTI
ZIP: 78478
FIRM is: 1 .
4.
Corporation (Xl 2.
Association () 5.
Partnership (
Other ( )
3
Sole Owner ( )
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name
Job Title and City Department (if known)
N/A
2. State the names of each "official" of the City of CorEus Christi having an "ownership interest" constituting
3% or more of the ownership in the above named 'firm".
Name
Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name
Board, Commission, or Committee
--~
4
State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an "ownership interest' constituting 3% or more of
the ownership in the above named "firm".
Name
Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld
disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus
Chnsti. Texas as changes occur.
Certifying Person: James A. Shiner, P.E. Title:
(Type or Print)
Signature of Certifying Person: ..---:~ ,~~ Date:
. J
D?artment ManaQer
( (2-/~
I
Exhibit C
Page 1 of 1
DEFINITIONS
a
"Board Member". A member of any board, commission or committee appointed by the City Council of
the City of Corpus Christi. Texas.
"Employee". Any person employed by the City of Corpus Christi, Texas either on a full or part time
basis. but not as an independent contractor.
"Firm" Any entity operated for economic gain, whether professional, industrial or commercial and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust and entities which, for purposes of taxation, are
treated as non-profit organizations
"Official". The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads and MUnicipal Court Judges of the City of Corpus Christl,
Texas.
"Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate or holding entity "constructively
held" refers to holding or control established through voting trusts, proxies or special terms of venture
or partnership agreements
"Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi
for the purpose of professional consultation and recommendation
tJ
"
'.'
G
e
Exhibit C
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