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Home My WebLink AboutC2006-114 - 3/28/2006 - Approved AMENDMENT No.3 PRE-PLANNING FOR EMERGENCY RECOVERY OPERATIONS AGREEMENT FOR ENGINEERING SERVICES The City of Corpus Christi, Texas, hereinafter called "City", and Shiner, Moseley and Associates, Inc. hereinafter collectively called "Engineer", hereby agree to the following amendment to the Contract for Engineering Services for Emergency Recovery Operations as authorized by Motion No. 2003-038, January 28 2003 and as amended February 17, 2004 by Motion 2004-056 and as amended February 22, 2005 by Motion 2005-061' Article I, Section B. Additional Services is amended to read: B. Additional Services 1 Contract Management - 2003 Hurricane Season Implementation; 2 Contract Management - 2004 Hurricane Season Implementation; 3 Contract Management - 2005 Hurricane Season Implementation; 4 Contract Management - 2006 Hurricane Season Implementation; 5 Contract Management - Future Hurricane Seasons Implementation; 6 Annual Contract Review - Review City's hurricane recovery and damage assessment plans, confirm availability and capability of pre-positioned contractors and consultants, establish contract price adjustments based on the Engineering News Record Cost Index; provide training and exercises, plan and prepare for 2006 hurricane exercise; and coordinate with the City to ensure that all information is current. 7 Restoration Contract Management - Subject to specific activation by City, manage the execution of pre-positioned contracts, The Engineer will use sub-consultants experienced with post-event operations and FEMA policies to supplement their workforce during major post-event operations. Article III - Fees Authorized IS amended to read: ARTICLE III - FEES AUTHORIZED The City will pay the Consultant a total not to exceed fee of $170,000. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified. The original contract fee totals $80,000.00 for 2003 services; The fee for Amendment NO.1 totals $30,000.00 for 2004 services; The fee for Amendment NO.2 totals $30,000.00 for 2005 services; and The fee for Amendment NO.3 totals $30,000.00 for 2006 services. The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. Billing for services provided will be based on the Consultant's estimate of the percent of services complete at the time of billing Engineer will submit monthly statements for work authorized by the by the Consultant. The statement will be based upon Consultant's the City of the proportion of the total services actually completed at the 2006-114 03/28/06 M2006-092 Shiner, '\tloseley and .\ssociates perations time of billing. The City will make prompt monthly payments in response to Consultant's monthly InVOices. All Invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the proJect name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices may be organized as required to accommodate funding sources. Contractor management services will be authorized, at the sole discretion of the City Manager, or his designee, in the event of a hurricane, tornado, flooding, or other major natural or man-caused disaster. The Engineer may be verbally directed to initiate services pending the issuance of a future amendment in writing. Reimbursement for contractor management services will be based on a unit rate for time and expenses basis in accordance with the rates shown in Exhibit C. The Engineerwill submit a revised rate sheet in January of each year. The new rate will become effective upon approval in writing of an amendment to this contract. Time and material components will Include those services provided in association with a specific event These will include (a) pre-event mobilization, (b) coordination of OAT activities, (c) management of the contract operations center to coordinate response contractors, (d) select monitoring of the contractors operations, (e) coordination with FEMA and the state on reimbursement issues, and (f) other services as may be requested by the City. S fF ummel1 0 ees: Tasks Descriotion Fee ORIGINAL CONTRACT BASIC SERVICES ~-- A Contract DeveloDment $65 000 ~-- BASIC SERVICES SUBTOTAL $65 000 ADDITIONAL SERVICES -- 81 Contract Manaaement - 2003 Hurricane $15 000 Annual Hurricane Season Implementation To Be 82 Negotiated/Authorized -.---- ,,--.--.---.-,.-. To Be B3 Annual Contract Review Negotiated/Authorized 1--. .-- ..-- _.__..,-_._,-,._-~ Management of Contractor Services To Be B4 Negotiated/Authorized ~-- ~--- ADDITIONAL SERVICES SUBTOTAL $15000 ---.- ORGINAL CONTRACT TOTAL $80 000 AMENDMENt No. 1 Contract Management - 2004 Hurricane B2a Season $30,000 L..... Pre-Pianning for Post-Hurricane Recovery)peratlons Engineering Services Agreement Page 2 of 3 ---."-........----.--,....----- f---- AMENDMENT No.1 TOTAL $30 000 AMENOUIENT No.2 Contract Management - 2005 Hurricane B2a Season $30,000 f--- AMENDMENT No.2 TOTAL $30,000 ---. --------- AMENDUIENT No.3 B2a Contract Management - 2006 Hurricane $30,000 Season ~- - AMENDMENT No.3 TOTAL $30,000 f------ TOTAL $170,000 ~"._._._._...- ~-_..~._._-,-" ARTICLE VII - DISCLOSURE OF INTERESTS In compliance with City of Corpus Christi Ordinance No. 17112, Engineer agrees to complete the City of Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit D. All other terms and conditions of the January 28,2003 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTi ~~n~~~;y~",--',v~~1 ~ It( SHINER, MOSELEY AND ASSOCIATES g./ '2-\ {o (,0 Date ATTEST ~ -\ ~ '/ '~. l . City Secretary-- ,,--- _.~/~/06 Date i\ \ i~{.()~ :.)17./ AUTMO.ULb .. L ~ 4 .....-... , "J)L/~/{)J. lIY COUNCil ._....c+..__.:..-~ /11 _ __ ....__...... .~...............Iio... /' - . ~H~RFl",ll:" UL---- APPROVED AS TO FORM: ... ___1. ~..\. (\U.U-,~~j t~ 3' J.:1 D le Assistant City Attdmey .. Date .;:, e".d'?"","~./~ /.Jy # f' z~ h- /?~ . "3/ A:' (/. 3/.:0/C6 Pre-Planning for Post-Hurricane Recovery Operations Engineering Services Agreement Page 3 of 3 " ~ City of !I'M Corpu~ =-- _ Chnstl ~ CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with UN/A' FIRM NAME: STREET: ~ \ J\,~ "\..C.r /Lo ~ q:,-vd ~ ! (-+~. CITY: ~~C- . ZIP: FIRM is: 1 Corporation_~_ 5 Otller 2. Partnership__ 3 Sole Owner 4. Association_ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1 . State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job Title and City Department (if known) --.--Yb------- ------- 2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title ____N A _______ 3_ State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board. Commission or Committee t-.l.~____ _.. __ 4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consultant . .I p.. .~~--_._---- CERTIFICATE I certify that all Information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus Christi, Te:>:as as changes occur "~~ A '::; L--.~~ ( . ype or~mt).- Signature of Certifying Person .~.. ----~-\.~tL====-- CertifYing Person. Title: ~ (G:tL-\<A ~ Q~ ~!~ (oc:.. Date: DEFINITIONS a Board Member A member cf any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas b Employee Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not :3S an independent contracto' c Firm. Any entity operated Tor economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form )f sole proprietorship as se!f-employed person, partnership, corporation, joint stock company, joint venture, cecelvership or trust and entitles which, for purposes of taxation, are treated as non-profit organizations. ::: :Jfficlal. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Departmenr and Division Heads and Municioal Court Judges of the City of Corpus Christi, Texas. eJwnershlp interest. Legal or equitable Interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or ~ontrol established through voting trusts, proxies or special terms of venture or partnership agreements. ~onsultant Any person or trm, such as engineers and ar'chltects, hired by the City of Corpus Christi for the lurpose of uf"ofessional consultation and recommendation