HomeMy WebLinkAboutC2006-123 - 3/21/2006 - Approved
Texas Dept. ot Fa'Tlily
,no Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282sx
November 2004
Purchased Services Contract
Procurement Number RFP-2006-99-001-PEI
Contract Number 23362174
Community Youth Development Services
Parties. The Texas Department of Family and Protective Services (DFPS), hereinafter referred to as the
Department, and City of Corpus Christi, hereinafter referred to as the Contractor, do hereby make and enter into
this contract, which, together with its incorporated documents, constitutes the entire agreement under the above
referenced contract number between the Department and the Contractor. The Department and the Contractor make
this contract for the following mutual considerations.
Authority to Contract. The Department is authorized to enter into this contract under Human Resources Code
Chapter 40
11
Governing Law. This Contract shall be governed by and construed in accordance with the laws of the State of
Texas. Unless otherwise mutually agreed. venue will be in state District Court, Travis County, Texas, and resulting
payments shall be due and payable in Travis County, Texas
IV
Contract Elements. This contract between the parties and any successor or permitted assignee consists of the
signed written contract and all documents incorporated by reference which are the documents listed in Section XI of
this contract. The contract includes a statement of need for these services, the location of service delivery, other
service delivery details budget and billing procedures. This contract may be amended only in writing and by mutual
agreement.
Financial Limitations and Considerations
A Funds Availability. This contract is at all times contingent upon the availability and receipt of state or
federal funds that the Department has allocated to this contract; and if funds for this contract become
unavailable during any budget period, this contract may be immediately terminated or reduced at the
discretion of the Department.
B Amount of Payment. The Department shall pay the Contractor up to $294.000.00 from available funds for
services rendered in accordance with the terms of this contract upon receipt of a proper and verified
statement and after deducting any known previous overpayment made by the Department. For cost
reimbursement contracts onlv, if program income accrues, the Contractor shall return to the Department
any income that exceeds actual costs incurred for services rendered under the contract. In no event shall
payments exceed the Contractor's actual reasonable, necessary and allowable costs to provide services
under this contract budget.
K. Basis for Payment. The basis for payment for services rendered under this contract is indicated in the
service terms with the budget. The Contractor agrees to this basis for payment and to adhere to the
fiscal and billing policies and procedures of the Department. The Department is not obligated to pay
unauthorized costs or to pay more than the Contractor's allowable and actually incurred costs consistent
with federal and state regulations The Contractor is responsible for submitting bills in an accurate and
timely manner for each service period no later than 30 days from the close of the month in which the
costs being billed were incurred and for notifying the Department of a need to expedite payment. The
Department will make reasonable efforts to process all bills received in an accurate and timely manner
but does not warrant immediate payment.
The method of payment is cost reimbursement. This means that costs should only be billed after they
have actually been incurred and have been paid by the contractor. For the purposes of this contract,
Incurred means that the item or service must have been received for use by the program. Costs should
be billed to the month in which they were incurred, either on the primary billing voucher for that month or
on a supplemental billing, if they are not paid in time to include them on the primary voucher. Costs
should not be billed to DFPS if they have not yet been paid
D The Contractor understands and agrees that:
Transfers between line Items of a budget will be allowed without prior approval from the contract
manao",r if thF transfers do not result in a cumulative increase or decrease of five thousand dollars
lted portion of this amount in cases where the term is less than one year, or an
se in any budget line item of more than five percent (5%) of the total budget. Any
)r allowable items as defined by the Department, which do not result in a significant
2006-123
03/21/06
Ord0266X2
Df p..,
Page 1
""as Dept. 0' Family
and Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
change In the character or scope of the program. Any transfers must be described and reported within
thirty (30) calendar days by letter to the Department.
2. Prior written approval must be secured:
a) When transfers between items involve more than the amount designated in Section V.D.1.
above. Lack of prior approval in these instances will be grounds for nonpayment of the item
or items involved
b) When transfers, regardless of the amount, would result in a significant change in the
character or scope of the program. Lack of prior approval in these instances will be grounds
for recovery of unapproved payments and termination of this contract at the option of the
Department.
E. Actual Costs. The reimbursement made to the Contractor shall not exceed the Contractor's actual costs
to provide the services under this contract and the Contractor's actual costs, both direct and indirect, must
be allowable, reasonable and allocable according to the Office of Management and Budget (OMS)
Circulars A-8? and A-11 0, and 40 Texas Administrative Code (TAC) 99732.240-256.
F For unit rate contracts only. The Contractor shall provide the Department a total bill each month in the
format prescribed by the Department, and shall accept as payment in full the contracted unit rate reduced
by an amount equivalent to the required percentage of certified local resources as applicable.
G Physical Property. The Contractor shall assume responsibility for the protection of all physical property
and equipment purchased under this contract and to take appropriate measures to meet this obligation.
The Contractor shall furnish the Department with a written, factual report of the theft of, or damage to, any
equipment purchased under this contract, including circumstances concerning the loss. In addition, in the
event of any theft, vandalism, or other offense against the properties, the Contractor shall notify appropriate
local law enforcement authorities
H Equipment. The Contractor shall follow the provisions of 45 Code of Federal Regulations (CFR) Part 92
regarding the retum to the Department of any equipment purchased under this contract with funds
allocated to the Contractor or its subcontractor. The Contractor shall not give any security interest, lien, or
otherwise encumber any item of equipment purchased with contract funds. The Contractor shall
permanently identify all equipment purchased under this contract by appropriate tags or labels affixed to
the equipment and to maintain a current inventory of equipment which is available to the Department at all
times upon request
L Regulation Compliance. The Contractor shall remain in compliance with 45 CFR Part 92, OMB Circular
A-87 and 40 TAC 99732.240-256 In the event of any conflict or contradiction between or among the
regulations referenced in this contract term, the regulations shall control in the following order of
precedence 45 CFR Part 920MB Circular A-8? and 40 TAC ~~732.240-256.
J. Lobbying Limitations. The Contractor shall not use any funding under this contract to influence the
outcome of elections or the passage or defeat of any legislative measures.
K. Matching Requirements. If there is a matching requirement in the request for proposal (RFP), the
Contractor shall provide at least the amount of non-Federal share as identified in the contract budget or
through other written notice from the Department. In the event of failure to provide this amount of non-
Federal share as specified, the Contractor shall indemnify the Department for any resulting proportionate
reduction of federal funds or other disallowance
L. Taxes. The Department will not be liable for state, local, or federal excise taxes. The Contractor must be
able to demonstrate on-site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending
Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees.
The Contractor must comply with all Federal and State tax laws and withholding requirements. The
Department will not be liable to the Contractor or its employees for any Unemployment or Workers'
Compensation coverage, or Federal or State withholding requirements. The Contractor shall indemnify the
Department and pay to the Department all costs, penalties, or losses whatsoever occasioned by the
Contractor's omission or breach of this section.
M. Force Majeure. The Contractor shall be financially liable for undue delays or failures to perform in contract
performance except for any delay in or failure of performance of any requirement caused by force majeure
ii.e. those causes generally recognized under Texas law as constituting impossible conditions). Such
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. ,.,xas Oepl. 01 "'amlly
3nc Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
delays or failures to perform shall extend the period of performance at the discretion of the Department in
the exercise of reasonable diligence until these exigencies have been removed. The Contractor shall
inform the Department in writing of proof of such force majeure within three (3) business days or otherwise
waive this right as a defense. The Contractor agrees that breach of this provision entitles the Department
to reduce or stop payments, immediately terminate this contract, collect partial or whole payment for
services not timely delivered, other liquidated damages including amount of any bond for contract amount,
and any other remedies available to the Department under the terms of the contract, in equity or under
Texas law
N. Accounting. The Contractor shall adhere to Generally Accepted Accounting Principles (GAAP)
promulgated by the American Institute of Certified Public Accountants and follow Department fiscal
management policies and procedures in submitting timely billing and maintaining financial records required
to be kept under this contract.
o Record Keeping. The Contractor shall maintain financial, programmatic, and supporting documents,
statistical records, inventories of nonexpendable property acquired, and other records pertinent to claims
submitted during the contract period for a minimum of five (5) years after the termination of the contract
period, or for five (5) years after the end of the federal fiscal year in which services were provided. If any
litigation, claim, or audit involving these records begins before the five (5) year period expires, the
Contractor will keep the records and documents for not less than five (5) years and until all litigation,
claims, or audit findings are resolved. The case is considered resolved when a final order is issued in
litigation, or a written agreement is entered into between the Department and the Contractor. Contract
period means the beginning date through the ending date specified in the original contract; extensions are
considered to be separate contract periods.
P Reviews. The Contractor shall cooperate fully in any social studies or fiscal and programmatic monitoring,
auditing, evaluating, or other reviews pertaining to services rendered by the contractor and subcontractor
which may be conducted by the Department or the United States Department of Health and Human
Services, or their authorized representatives; and to be responsible for any audit exception or other
payment irregularity regarding this contract or subcontract, which may be found after review by the
Department or the United States Department of Health and Human Services; and to be responsible for the
timely and proper collection and reimbursement to the Department of any amount paid in excess of the
proper billing amount.
Acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office,
HHSC Office of Inspector General. or any successor agency, to audit or investigate the expenditure of
funds under this contract or any subcontract. Contractor further agrees to cooperate fully with the State
Auditor's office or its successor, including providing all records requested. Contractor will ensure that this
clause concerning the authority to audit funds received indirectly by subcontractors through Contractor and
the requirement to cooperate is included in any subcontract it awards.
Q Notice of Funding. The Contractor shall place prominent notices acknowledging the funding it receives
from the Department in all of its literature that describes services covered by this contract. This notice will
also appear in the Contractor's annual financial report, if any is issued.
R Limitation on Grants To and Contracts With Units of Local Governments. If the Contractor is a
council of government, a regional planning commission, or a similar regional planning agency created
under Chapter 391, Local Government Code, a Local Workforce Development Board or an MHMR
community center, the Contractor shall expend funds under this contract subject to limitations and reporting
requirements similar to those contained within Section 33 of Article IX of the General Appropriations Act
passed by the 75th Texas Legislature Those limitations are that:
1 The Contractor's salaries shall not exceed the salaries in Section 1 of Article IX, including only the
position classification plan and schedule and the salary administration provision, except that nothing in
this section requires increased salaries for local government employees;
2 The Contractor comply with See 5 of Article IX, Political Aid and Legislative Influence Prohibited;
3 The Contractor comply with See 11 of Article IX, Use of Alcoholic Beverages;
4 The Contractor comply with See 66 of Article IX, Performance Rewards and Penalties;
5 The Contractor comply with Sec 85 of Article IX, Budgeting and Reporting;
6 The Contractor comply with See 86 of Article IX, Annual Reports and Inventories;
7 The Contractor comply with See 95 of Article IX. Internal Audit Findings; and
8 The Contractor comply with each section within the division of Article IX, General Appropriations
passed by the 75th Texas Legislature, labeled "Travel Regulations" (Sections 13 through 21) provided
that in the case a hotel is unable or unwilling to provide Boards or their employees or agents with a
Page 3
T ",~as DepL 07 Family
and Protective Se'vlces
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
rate equivalent to that provided to state employees, or in the cases in which the negotiated conference
rates for officially sanctioned conferences or meetings exceed the allowed state reimbursement rates
for lodging, an exception is granted by the Department.
S. Contractor agrees that should the Contractor ever be shown by the Texas Comptroller of Public Accounts
as "not in good standing" or should the Comptroller be prohibited from issuing a warrant or electronic funds
transfer to Contractor, then the Department's payments under this contract shall be applied directly toward
eliminating the Contractor's debt or delinquency to the State of Texas. This requirement specifically
applies to any debt or delinquency. regardless of when it arises. The comptroller may determine the order
in which debts or delinquencies are reduced or eliminated.
Reporting and Copying Requirements.
A. The Contractor shall submit Registration Forms, Change Forms, Monthly Participation Summary Sheet
(MPSS) and Outcome Survey data as well as a quarterly reports and an annual self-evaluation report
and other reports requested by the Department in appropriate format and on a timely basis; and make
available at reasonable times and for reasonable periods client records and other programmatic or
financial records books, reports and supporting documents for reviewing and copying by the
Department, the U.S. Department of Health and Human Services, or their authorized representatives.
For those contractors who have been certified to enter program service data into the PElS database,
the contractor shall enter data into the PElS database on a timely and ongoing basis to ensure that
every attempt will be made to enter all data for a specific month into the system within 6 days of the
close of the month and no later than 30 days following the close of the month of services.
The quarterly reports and annual self-evaluation report will be submitted on the templates required by
the department. The annual self-evaluation report is due to the Department no later than 90 days
following the close of the fiscal year Quarterly reports are due no later than 30 days following the
quarter being reported on.
B The Contractor shall submit service delivery reports required by the contract or self-evaluations of
performance and other reports requested by the Department in appropriate format and on a timely basis;
and make available at reasonable times and for reasonable periods client records and other programmatic
or financial records, books, reports, and supporting documents for reviewing and copying by the
Department. the U S. Department of Health and Human Services, or their authorized representatives.
C In developing, copying, and disseminating reports or other information under this contract, the Contractor
hereby agrees to the following'
Grant to the Department the right to copyright, use, reproduce, and distribute any material written or
produced by the Contractor that is the subject of this contract.
2 Defend any claim, suit, or proceeding brought against the State of Texas or the Department on the
issue of infringement of any copyright by any product, or any product part, supplied by the Contractor
to the Department under this agreement subject to the jurisdiction of the Attorney General of Texas.
The Contractor will pay subject to limitations specified in this Section, any final judgment entered
against the State of Texas or the Department on this issue in any suit or proceeding defended by the
Contractor The Contractor will be relieved of this obligation if within thirty (30) calendar days after the
Department receives notice, the Department fails to notify the Contractor in writing of any claim, suit, or
proceeding, and at the Contractor's expense, give the Contractor all information needed to defend any
claim, suit, or proceeding. The Contractor will report to the Department within thirty (30) days and in
reasonable written detail. each notice of claim of copyright infringement pertaining to this contract of
which the Contractor has knowledge.
Vii Additional Responsibilities of Contractor and Subcontractor. The Contractor shall be responsible to the
Department for any subcontractor's performance under this contract. The Contractor shall, and will require any
subcontractors to:
A Provide services in accordance with the provisions of this contract and to allow the Department and its
representatives to monitor, audit evaluate and otherwise review the services provided and related
documentation.
8. Notify the Department immediately and in advance of any significant change affecting the Contractor,
Including change of Contractor's name or identity, ownership or control, governing board membership,
Page 4
'exas Dept. ot Family
3nd Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282sx
November 2004
personnel payee identification number, and other. Notice will be provided in writing to the Department
within ten (10) working days of change.
C, Refrain from transferring or assigning this contract or from entering into any subcontract for the services
under this contract without prior written approval from the designated official Department signatory.
Request for approval must be submitted in writing by the Contractor and include the qualifications of the
subcontractor to perform and meet the standards of this contract. The Contractor shall be responsible to
the Department for any subcontractor's performance,
D. Provide statements from subcontractors signed by an official duly authorized to legally obligate the
subcontractor and attest to the fact that it shall provide the services as represented in this contract,
Including the Incorporated documents, with no disruption to service delivery. A similar statement must be
signed by each subcontractor who will provide services as part of the contract. Each subcontractor may be
required to submit ownership information and other information related to this contract. The Contractor
must disclose any information regarding subcontractors
E. Remove any employee from direct client contact who is alleged to have committed abuse or neglect; or an
offense against the person, an offense against the family, or an offense involving public indecency under the
Texas Penal Code; or an offense under the Texas Controlled Substances Act. If it is determined that the
employee has not committed such offenses, the employee may again be assigned to direct client contact;
however, the Contractor or Subcontractor shall notify the Department of its intent to do so ten (10) working
days prior to the reassignment. The Contractor or Subcontractor must provide the Department with further
Information concerning the reasons for the reassignment upon the request of the Department. If the
employee is found to have committed any of the offenses listed in this paragraph, the employee shall not be
reassigned to duties involving any direct contact with clients.
F Allow the Department the right to remove from the provision of services, any employee of the Contractor or
subcontractor ThiS right will be exercised in a reasonable manner by the Department.
G Allow any of its employees to testify in judicial proceedings and administrative hearings, at the request of
the Department.
H Comply with all applicable federal and state regulations and with the Department policies and procedures
regarding services delivered under this contract, including but not limited to the following:
Federal Financial PartiCipation (FFP) requirements in accordance with Titles 45 and 48 of the Code of
Federal Regulations (CFR) and federal circulars, as amended
2
Title VI of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of
1973 (Public Law 93-112), the Americans with Disabilities Act of 1990 (Public Law 101-336), and all
amendments to each, and all requirements imposed by the regulations issued pursuant to these acts.
In addition, the Contractor shall comply with Title 40, Chapter 738, of the Texas Administrative Code.
These provide in part that no persons in the United States shall, on the grounds of race, color, national
origin, sex, age, disability, political beliefs or religion be excluded from participation in, or denied, any
aid, care, service or other benefits provided by federal and/or state funding, or otherwise be subjected
to discrimination.
'3
Health and Safety Code Section 85,113 (relating to workplace and confidentiality guidelines regarding
AIDS and HIV)
4
Immigration Reform and Control Act of 1986 regarding employment verification and retention of
verification forms for any individuals who will perform any labor or services under this contract
5
All state and federal licensing and certification requirements, health and safety standards, and
regulations prescribed by the United States Department of Health and Human Services and the
Department
r3
All applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U,S.C. 7401 et
seq,) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.).
7
Mandatory standards and poliCies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163),
.:J
All applicable state and federal laws, rules, and regulations regarding conflicts of interest in the
performance of Its duties under this Agreement Contractor warrants that it has no interest and will not
Page 5
"=,xdS Dept 0' "arnllY
an~ Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
acquire any direct or indirect interest that would conflict in any manner or degree with its performance
under this Agreement.
Establish a method to ensure the confidentiality of records and other information relating to clients
according to applicable federal and state law, rules and regulations. This provision does not limit the
Department's right of access to client case records or other information relating to clients served under this
contract. The Department shall have an absolute right to access to and copies of such information, upon
request.
J Promptly report any suspected case of abuse or neglect to the appropriate authority as required by the
Texas Family Code, Chapter 261 All reports must be made within twenty-four (24) hours of the discovery
of abuse or neglect.
K. If specific qualifications are set forth in job descriptions required by the Department, only personnel with the
required qualifications will be assigned to fill those positions unless a written waiver is granted by the
Department
M. Verify and disclose, or cause its employees and volunteers to verify and disclose criminal history and
any current Criminal indictment involving an offense against the person, an offense against the family, or
an offense involving public indecency under the Texas Penal Code as amended, or an offense under
Chapter 481 of the Texas Health and Safety Code. This verification and disclosure will be required of all
who have direct contact with clients and/or access to personal client data prior to such contact or
access, and shall be accomplished through use of (a) a criminal history background check and (b) a
signed declaration by each such employee or volunteer testifying to this information, both of which shall
be maintained by the contractor and available for review by DFPS and renewed every 2 years.
N Submit an annual financial and compliance audit of the Contractor's fiscal year-end in accordance with
Single Audit requirements of OMB Circular A-133 (Audits of State, Local Government, and Non-Profit
Organizations l. if applicable
o Contractor has full responsibility to anticipate and mitigate any four-dig it-year related events that could
adversely affect the timely performance of this Contract or the date-related operations of any goods, files or
services provided pursuant to it. Contractor warrants the fault free performance in the processing of date
and date-related data by any product developed and delivered to Department pursuant to this Contract.
Fault-free performance includes manipulation of data with dates prior to, through, and beyond January 1,
2000, and during leap years. Contractor agrees that all software developed and delivered pursuant to the
Contractual requirements herein shall use four-digit-year elements. Contractor further agrees that four-
digit-year elements will be used in any electronic data interchange that may occur with the Department as a
result of this Contract. Contractor shall not be entitled to additional compensation or additional time to
perform these obligations
VIIi Service Provisions. The Contractor shall provide services as specified below unless amended by both parties:
The Contractor (Fiscal Agent) shall provide services based on the results of the community strengths and needs
assessment, Request for Proposal criteria and recommendations of the CYD Collaborative Committee Review
Committee via development of subcontracts with designated service providers, if said providers meet the
subcontracting requirements of the Department and Contractor. Based on the recommendations of the CYD
Collaborative Committee Review Committee and within the funding limits set in the Request for Proposals, the
Contractor may provide direct services to the CYD program
The Contractor Plan of Operation must be submitted on the required template for fiscal year 2006 and be submitted
in conjunction with the contract and budget as supporting materials. The Contractor shall follow the Plan of
Operation, or any changes in service delivery shall be addressed via update of the Plan of Operation, and submitted
to the Department within 30 days.
Plans of Operation for subcontractors must contain the following information:
1. A detailed program description
2. Inclusive dates for service provision
3. Goals of the program and/or service, including the impact on juvenile crime
4. Days and hours during which services will be provided
5. Name of organization responsible for providing services and the location where the services will be provided
6. How services will be available to youth and/or families without transportation
7. "Safe passage" plan for youth and/or families without transportation
8. Population to be served by the program
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-exas Dept. at Family
md Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282sx
November 2004
9. The number of unduplicated youth and/or family members to be served
10. An explanation of how CYD funds will be used to enhance existing services, if applicable
11. Description of how service programs will be culturally diverse
12. Staffing plan, with personnel qualifications, jOb descriptions, criminal check verification, and training
Minor changes in service delivery shall be negotiated between the service provider and the Contractor and reported
to the Department and the Steering Committee within 30 days. Any changes to the type of service to be provided. or
reqUIring development of a new subcontract, must be approved in advance by both the Review Committee and the
Department. Any changes not requiring prior approval from the Department must be reported to the Department
within 30 days.
The Contractor must add its services to the appropriate 2-1-1 Area Information Center where its CYD services are
provided no later than April 1, 2006 and must update its information appropriately within 30 days of any changes in
the scope of its CYD program. The Contractor must ensure all subcontractors have also added their services to the
2-1-1 Area Information Center.
A. Introduction. The 74th Regular Legislative Session, In House Bill 327, created the Community Youth
Development grants. (Section 92. Amending Article 4413 (503), VIC.S, by adding Section 16.)
The goal of the CYD program is to assist communities, identified by high incidence of juvenile crime, in alleviating
family and community conditions that lead to juvenile crime.
B. Geographic Area. The Contractor shall serve CYD eligible participants in ZIP code 78415 in Nueces Countvof
the State of Texas. Eligible participants include youth through age 17 who live in and/or attend school in the
designated ZIP code. The target age range is 10 to 17 years. Family members meeting eligibility criteria as defined
in Section VIII, C, 3(b) below may be served through CYD,
C. CYD Services. The Contractor is responsible for the following tasks, as related to service delivery through the
Community Youth Development program
The Contractor is responsible for providing written documentation of the link between the needs
assessment, funding priorities outlined in the local RFP, and contracted services; and must conduct
procurements that are in accordance with appropriate state and federal guidelines and with the guidelines
set forth in this RFP. For years in which a Contractor renews contracts, written documentation must be
provided that supports the services currently funded and the decision to renew.
2. The Contractor is responsible for ensuring that any service funded by CYD is an evidence-based service in
terms of preventing juvenile delinquency. For the purposes of the CYD program, evidence-based services
are defined by evidence of prior program effectiveness, meaning programs that have been previously
evaluated and determined effective in prevention juvenile delinquency, and by ongoing evidence, which will
include a provider's documented success in meeting the performance measures established for the CYD
program and which must be included in the subcontract boilerplate as a contractual requirement. As part of
the performance measures, service providers will be responsible for implementing a pre-test/post-test
program evaluation design quantifiably demonstrating a significant increase in the identified assets as a
result of program participation. In addition, the Contractor must have written policies and procedures in
place detailing actions that will be taken if and when a subcontractor does not successfully meet
established performance measures
The Contractor is also responsible for the following:
a, Ensuring that the percentage of youth under the age of 10 served does not exceed the percentage
cap in RFP 2006-99-002-PEI. This cap must be met each month by each individual service. If the
cap is exceeded, those youth may be considered ineligible and costs may be disallowed.
b. Ensuring that family members of eligible participants only participate if the service involves the eligible
youth or if the service provided to the family member can be directly linked to having an impact on the
youth participant's likelihood of engaging in delinquent behavior.
c Whether provided directly by the Contractor or through subcontract, Contractors are responsible for:
· Ensuring the Y AC is comprised of a diverse group of youth, not just youth from one CYD
Program;
· Ensuring participation of at least 20 active youth who are either in middle school or high school;
· Ensuring the YAC meets at least once per month and for a minimum of four hours to accomplish
roles and responsibilities of the YAC;
· Ensuring adequate participation from the YAC in CCC meetings, the needs assessment, and the
ReView Committee, as required in RFP 2006-99-002-PEI;
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"exas Dept. of Family
'md Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282sx
November 2004
· Ensuring the Y AC solicits feedback regarding the CYD program from youth participants and that
services are appropriately responsive to youth needs based on the information provided
· Ensuring full participation at the Teen Summit
d Ensuring that measurable performance measures appropriate to youth leadership development are in
the subcontract of the provider offering services to meet the youth leadership development
requirement
e Ensuring that at least 90% of the participants involved in mentoring services are within the targeted
grades (4Ih_ 8th),
D. Administration. The Contractor is accountable for the following administrative responsibilities related to the
Community Youth Development program
The strengths and needs assessment must meet the minimum requirements defined by DFPS, be
sufficiently documented, be the collaborative effort of the Contractor, Youth Advisory Committee and CYD
Collaborative Committee and must be completed in a timely manner so as to allow the Contractor to meet
contractual deadlines. If the contract will be renewed, all renewal information required by the Department is
due to the Department no later than June 15th of the year prior to the beginning of the next fiscal year. The
assessment must focus on but is not limited to, needs and strengths related to juvenile delinquency
prevention.
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3.
The Contractor is responsible for ensuring that:
Collaborative Committees establish a formal, written selection process to assure fair and objective
selection of Review Committee members
Review Committee members consist of a minimum of five members, that 51 % or more of the members
reside in the ZIP code and that at least one member of the YAC participates
All Review Committee members sign written conflict of interest and confidentiality statements prior to
reviewing proposals
Terms limits for participation on the Review Committee are enforced
Review Committees use a consensus process to make recommendations during the local procurement
The Contractor is responsible for ongoing management and monitoring of subcontracts. This includes
appropriate negotiations of contracts at both procurement and renewal, ensuring timely and accurate billing
and submission of required program documentation, and formal on-site monitoring. Any finding or issue
documented in a monitoring report for a Contractor by DFPS in which a subcontractor's performance
played a considerable part will be considered significant mismanagement of subcontracts on the part of the
Contractor
4, The Contractor is expected to be adequately prepared so that contractual deadlines for quarterly reports,
the year-end report, and renewal information are met. Quarterly and year-end reports must be submitted
on the report templates provided by DFPS.
~). The Contractor is expected to properly manage its budget and should not lapse a significant amount of the
contract at the end of each fiscal year,
The Contractor is expected to hold a minimum of four cee meetings, one each quarter and at least one
community meeting. The first eee meeting of the year should be an annual planning meeting. Minutes,
active attendance rosters and attendee sign-in sheets must be documented and submitted to DFPS by the
prescribed deadlines.
E. Performance Measures.
Output #1; Number of YOUUl served
Indicator: Number of unduplicated youth served during the contract period of March 1, 2006, through August 31,
2006 as reported through participation data entered into the Prevention and Early Intervention Services database.
Participants will be counted once during the year to determine this output. They are counted the first time they
receive services during the fiscal year As a result, all participants served during the contract period, regardless of
the year participants were registered, are counted,
Target: 900 youth and 37 adults
Output #2: Timely data entrv
Indicator: Percent of monthly participant summary data entered within 30 days of the close of the month of service.
Page 8
exas Dapt. of Family
j[l>j Protective Se'vices
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282sx
November 2004
Target: 95%
Output #3: Accurate data entry
Indicator: Percent of CYD participants registered during the contract period of March 1, 2006, through August 31, 2006
who do not have multiple registrations entered into the PElS database.
Target 95%
Output #4: Completed Asset Surveys
Indicator: Percent of youth registered by a service provider that complete an initial (pre) asset survey and a follow-up
(post) asset survey. Only those youth who are initially registered by a provider will be included in the calculation for
this output. Youth served by a provider, but whom another provider initially registered for the CYD program, will not
be included in the calculation for this output
Target: 50%
Output #5: Completed Satisfaction Questions
Indicator: Percent of CYD youth that complete the five satisfaction questions provided by DFPS.
Target: 50%
Outcome #1: CYD youth have increased assets
Indicator: Average increase in the absolute number of assets for youth receiving CYD services. Data collected from
Asset Surveys (see Output #4) will be used to calculate this outcome. The initial (pre) asset survey, to be completed
by youth at the beginning of the contract period or when services are initiated, will be compared to the follow-up
(post) asset survey. Follow-up (post) asset surveys will be completed Follow-up (post) asset surveys will be
completed between 15 days prior to and 15 days after the four month anniversary of the youth having completed the
initial asset inventory or when the youth leaves the program, whichever comes first.
Target: Negotiated Dunng the March 1 2006 through August 31, 2006 contract period collecting and
reporting the data for this outcome will be a reporting requirement. The data will be used to determine a
benchmark for the outcome and used to establish a target in the subsequent contract period.
Outcome #2: CYD participants perceive services as effective
Indicator: Percent of youth that report CYD services had a positive impact. For youth who participate in multiple
services. one survey should be completed corresponding to the first program in which they participated.
Target: Negotiated. During the March 1 2006 through August 31. 2006 contract period collecting and
reporting the data for this outcome will be a reporting requirement. The data will be used to determine a
benchmark for the outcome and used to establish a target in the subsequent contract period.
Outcome #3: Non-referrec CYD youth
Indicator: Percent of CYD youth report not referred to juvenile probation while receiving CYD services.
Target: 95%
IX Budget. The Department shall reimburse the Contractor the reasonable, allowable and allocable costs as specified
in the attached budget:
X Provisions for Termination of Contract and Dispute Resolution.
A. If the Contractor falls to provide services according to the provisions of this contract, the Department may,
upon written notice of default to the Contractor, terminate all or any part of the contract. Termination is not
necessarily an exclusive remedy but will be in addition to any other rights and remedies provided by law or
under this contract
B. The Department shall suspend or revoke this contract if the Contractor is found liable for or has a contract,
license, certificate or permit of any kind revoked for Medicaid fraud. The Department shall also suspend or
Page 9
r exas Dept. of Family
3nd Protective Services
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
revoke this contract if the Contractor's license, certificate or permit has been revoked by any agency listed
in Article II of the General Appropriations Act passed by the 75th Texas Legislature.
C. The Department based on information from monitoring or other verifiable sources, may terminate this
contract for cause or take other actions:
1. To include requiring the Contractor to take specific corrective actions in order to remain in compliance
with any contractual term,
2. To recoup payments made to the Contractor or impose administrative error sanctions based on audit
findings of violations of contract requirements and
3. To suspend, place into abeyance or remove any contractual rights to include, but which are not limited
to, withholding of payment. cessation of placement and removal of all contract rights.
D. If federal or state laws or other requirements are amended or judicially interpreted so that either party
cannot reasonably fulfill this contract, and if the parties cannot agree to an amendment that would enable
substantial continuation of the services, the parties shall be discharged from any further obligations under
this contract
E. This contract may be terminated at any time by mutual consent. In addition, either party to this contract
may consider it to be canceled by giving thirty (30) days notice to the other party. This contract will be
terminated at the end of the thirty (30) day period. Nothing in this Section shall be construed to prohibit
Immediate termination of the contract pursuant to Sections X. A. and B. above. This contract shall
otherwise terminate by the date specified pursuant to Section XII. below.
F At the end of the contract term or other contract termination or cancellation, the Contractor shall in good
faith and in reasonable cooperation with the Department, aid in transition to any new arrangement or
provider of services. The respective accrued interests or obligations incurred to date of termination must
also be equitably settled.
G. Contract Dispute Resolution.
1. The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be
used, as further described herein, by the Department and the Contractor to attempt to resolve any claim
for breach of contract made by the Contractor.
a) A contractor's claims for breach of this contract that the parties cannot resolve in the ordinary
course of business shall be submitted to the negotiation process provided in Chapter 2260,
subchapter B, of the Government Code. To initiate the process, the contractor shall submit
written notice, as required by subchapter B, to the Department's (DFPS) Commissioner or his
designee. Said notice shall specifically state that the provisions of Ch. 2260, subchapter B,
are being invoked. A copy of the notice shall also be given to all other representatives of the
Department and the Contractor otherwise entitled to notice under the parties' contract.
Compliance by the contractor with subchapter B is a condition precedent to the filing of a
contested case proceeding under Chapter 2260, subchapter C, of the Government Code.
b) The:ontested case process provided in Chapter 2260, subchapter C, of the Government
Code is the contractor's sole and exclusive process for seeking a remedy for any and all
alleged breaches of contract by the Department if the parties are unable to resolve their
disputes under subparagraph 1. of this paragraph.
c) Compliance With the contested case process provided in subchapter C is a condition
precedent to seeking consent to sue from the Legislature under Chapter 107 of the Civil
Practices and Remedies Code. Neither the execution of this contract by the Department nor
any other conduct of any representative of the Department relating to the contract shall be
considered a waiver of sovereign immunity to suit.
2 The submission, processing and resolution of the contractor's claim is governed by the published rules
adopted by the Department pursuant to Ch. 2260, as currently effective, hereafter enacted or
subsequently amended
3 Neither the occurrence of an event nor the pendency of a claim constitute grounds for the suspension of
performance by the contractor. in whole or in part.
Page 10
, exas Depl. 01 f"amlly
3nc Protective Se'Vices
State of Texas
Governmental Title IV-B and PAL
(Title IV-B and IV-E)
2282BX
November 2004
XI Incorporation by Reference. The following documents are incorporated into the contract for all purposes and are
on file with the Department, the Contractor, and subcontractor(s):
A. Form 1513, Disclosure of Ownership and Control Interest Statement, if applicable
R Form 2030, Budget Information Form
C Form 2031, Corporate Board of Directors Resolution or Equivalent
D. Form 2046, Certification Regarding Debarment, Suspension. Ineligibility and Voluntary Exclusion for
Covered Contracts
E. Form 2047e. Certification Regarding Federal Lobbying
F. Form 4732e/4732ae, Nongovernmental Contractor Certification
G. Form 4733, Contractor Assurances
H. Form 9003, Child Support Certification
Form 9007, Internal Control Structure Questionnaire (ICSQ), if applicable
J. Form 9152CSD, Client Services HUB Subcontracting Plan; Form 9152DGF, Determination of Good Faith
Effort; Form 9152SSD, Subcontractor Status Determination: OR
Form 9151ASD, Applicant Status Determination; Form 9151SSD, Subcontractor Status Determination
K. Community Youth Development Request for Proposals (RFP), released October 6, 2005 and the proposal
submitted in response to the RFP
L Plan of Operation
XII Effective Dates of Contract. This contract shall be in force effective March 1.2006 through Auoust 31.2006.
XIII Execution of Contract. For the faithful performance of the terms of this contract, the parties hereto in their
capacities as stated affix their signatures and bind themselves during the effective dates.
Texas Department of Family
and Protective Services
Contractor: City of Corpus Christi
1 /'
L~L-vr~~j/
,~ JL '--
S;g~ (,
Printe Name: Georqe K. Noe
Printed Title: City Manaoer
Signature
Printed Name: Carolyn Frances
Printed Title: Director. Prevention and Early Intervention
Date
?/3!J/o k:;
I i
~ ~:
1../
-{.L
Date
'\
ATll5T ~~r
AAMMiOO CHAP.
(~if :;El..';AETAAY
.,~
y 4C {~urt~/-60
c ~"'or A~~i~";"I'!""I' -: ':-; iJtc'lr"""...-
_~_'liOi~_._
~:. :
(jfd(_Q?:~~.~.r.?",u \ (;l" .'__
" COUrtCiL ._...;.?L.2..:il.o ~
.__.~
SEcm-A1Y-U c,
Page 11
',.,j i)(;paI1tncli III 'Inlli
!,deet1\t St.;-','l\
Rudget for Purchase of Service Contracts
Form 2030
October 200S
Summary
Contractor City of Corpus Christi
(olltraet No. 23362174
('mUraU Period March 1,2006 to Augnst 31, 2006
._~.
( 'ust Categor~ .1 B C
..-
Granu Total Reimbursable Other
0.- --
: 1\) Person",! :)ulanl:s ,-'X.20t)!)I) $2X,2060U $0.00
I' ill) Personnel f'nngl' I::lencti [s ~X.64 7U6 SX,647.U6 $0.00
.-
, Subtotal ~36.8S3f)6 536.XS306 $0.00
,-, ) Travel Q,S425o S4,542SO $0.00
I'.' i \laterials and .~uppl1cs SX.7S0.0f) 5X,7S0.00 $0.00
Ii -+ i J:quipmelll (RcnuLcasc Purchasc., SJ,41O.f)!) S lAW.OO $O.DO
Subtotal '14,702.5!) SI4.702.S0 $0.00
----
I'" Uther Cos" ( 1st belu\\' ~-'42.44444 5242,44444 $0.00
--,'_..~
Suhtotal ~-'42.44444 S242,44444 $0.00
-_.,-",
!utal Dir<<t , 'ost, 5294,000,00 5294,000,00 $0.00
._,-
Indirect Cost &ite (ifapplil'able): .-
H,lJO%
~- (; rand rota 5294,000.00 S294,000.00 $0.00
,-
I '.. of rotal I OO.f)~o If)O.O% 0.0%
Service Dollar %
lotal FA Servlc'e $0.00 SO. 00 SO.OO nla
Total EXcluded Irom Service Dollar Cap $0,00 $0.00 sO.OO II/a
rotal s.ub~'Qntrador Service S233,748,OO $233,748.00 So.oO 100.0%
Total Service Dollars S233,748.00 $233,748.00 $0.00 100.0%
Total:fA NOII-Scrvice/Op.......tional 560.252.00 $60,252.00 $0.00
G,'and Total 5294,llOO.Oll $294,000.00 $0.00
-
rotal estimated numbeJ' of paJ"ticipants to be served
900
'Vallie:
!
-l/
/ , g;:, 1"1- /, / 'Lu i k...
~) f' / I r/f 0" r" v' II' .t.
7) ~ /L <-- -Jr.} /
. ./ ,<
(l'rt(fied by:
Title:
Date:
~ / 1- (10
Page
Last Updated 3/t7/2006
~x'* Department ,,( FaltHl\
lfll'! P:'Dtective Senh~f
Bud~et for Purchase of Service Contracts
(tA) Personnel - Salaries
Contractor City of Corpus Christ
-~---,.--
Contrat:t No,23362174
Position or Titlf'
~~ntrac~Peri(}d iMarch 1,2006 to August 31. 2006
A
- ~_ ____ _+ #Staff 31 ~~S::~thl,\
----------~-- --
- --------- -r --
-------~---- --
, I
I --!----
L_______
f-
r--
,---
f--
-----,-, '------'----t----
t-.--..----
Total FA Servi(jl.
Superll.ltendent ofSuppoI1 Ser~l;;t:s
\,_Jrantf '\drrumstrator
J ,.'u::(;~UIJ[.UJ: . .
Admwlstr"tlve AssIstant
I'roJecr ~ \lurdmator
TQtalFA Non-St:I'\IltOOperational
I
'--
____=:1--
Total Excludedfl'!Hn $enice Dollar Cap
! .'~ F or=n*_l!~~~~mgPurPoses _.~nn~~~~:ets ar;~fpa: T(?J_~>~t~ ~~llL~i' l'ekep_G)~~-)f (e
f**C~t5.r~IJt_~!.l.9~ble_~~Jready h~~~p~~ci _bti)rh~ f')~~
I
l___..____
B
$3,70000
$3,10000
$3,70000
$1,5750"
$2,87700
Page:
('
% Time
(on c:ontrad)
D
#J.Yonths
of Service
15
25
12
100
E F
Total Reimbursable
AxBxCxD
6
6
6
$0,00
$0,00
$0,00
$0,00
$0,00
$0.00
$0,00
$(l,M
$3,330,00
$930,00
$5,550,00
$1,134,00
$17,262,00
$28,106,00
$000
$(l,1l0
6
Total Salaries $28,206.00
$3,330,00
$930,00
$5,550.00
$1,134.00
$17,262,00
$jll,106,OO
$0.00
$28,206.00
Form 2030
October 2005
G
Other
$0.00
so.oo
$0.00
$0.00
e:xas Department ,11 FamJ"
ilDd Protective S~f\ 1l.'es
Budget for Purchase of Service Contracts
Form 2030
October 2005
I
(1 B) Personnel - Fringe Benefits
Contractor City of Corpus Christi
Contract No. 23362174
Contral't Period March 1, 2006 to Aug. 31, 200t
Type of Fringe Benefits A B C
Total Reimbursable Other
-_.-,
$0.00
1--.---_ $000
-- $0.00
^_.~
$0.00
.-.,.
$0.00
T()tal FASernce $0.00 $0,00 $0.00
TMR..'> (14.0:W.. $3,957.30 $3.957.30
FICA :7.65%) $2,157.76 $2,157.76
Worker's Comp (Pnl]. COOL Only) $X04.00 $804.00
Health Insurance (Pro]. eClaT. Jnly) $1,728.00 $1,728.00
$0.00
'fotal FA Non-Service/Opetatiilnlll $8,647.06 $8,647.06 $0.00
$0.00
--
1--...-..-____ _m $0.00
1---.-..---- ._... $000
-
-..---.-. $0.00
$0.00
T()talExcludedfrom Service nClllar Cap $0.00 $0.00 Ii $0.00
Total Fringe Benefi~ $8,647.06 $8,647.06 $0.00
.Fur !1Ionitonng purposes paytOn data must he kept on tile.
.", i)S" not allowable ifalread\' being paid by "thel ,,'urces
Page;
",,,, Department ! Famll\'
lcd Protective ScT\ \t'es.
Budget for Purchase of Service Contracts
Form 2030
October 2005
(2) Travel
Contractor City of Corpus Christi
Contract No. 23362174
Contract Period March 1,2006 to August 31, 2006
Type of Travel Expense .4 B C
Imileage/tood lodging etc. . Total Reimbursable Other
....
1 $0.00
I ...
I $0.00
T4iWli'A Servite $0.00 $9.00 $(1.00
Local mileage ($.445/mile) $400.50 $400.50
Out of Town Travel
._..
Statewide ,'YD meetings: Hotel \$85 nieht) $1,360.00 $1,360.00
Statewide CYD meetings: Per diem (S,36/day) $828.00 $828.00
Statewide CYD meetings TmnsportatlOn (mileage, car rental, gas, etc.) $1,750.00 $1,750.00
Statewide CYlJ meetings: Hotel tax (15%) $204.00 $204.00
.:., :::::.,
T~"'FA Non-ServicelOperational $4,542.50 $4,54~.50 $0.00
,
j $0.00
~,.- --.-., ...
$0.00
Tol!II &:s:duded front Service DoUar Call $0.00 So.OO $0.00
lotal Travel $4,542.50 $4,542.50 $0.00
_._~_._._--_._..
. For mODnunng purposes r",:~iph and "ther detailed re,'ollb llIust be kept on tile
-*COSL, n," allowable it alrcadv heing paid bl' other source,
Page ..
C'iI' Department c t lam.; \
dlid I~TotectJve Str\-'Le~
Budget for Puchase of Services Contracts
Form 2030
October 2005
(3) Materials and Supplies
COlltractor City of Corpus Christi
COlltract No. 23362174
COlltract Period March 1,2006 to August 31, 2006
I '\1aterials and Supplies A B C
(description and hasis OfCOSl) Total Reimbursable Other
! $0.00
! ~
~ $0.00
,~-- -,"'
I $0.00
- -
$0.00
t-
i $0.00
ITO~'A$ervice $0.00
SO.OO SIt-OO SO.OO
!Routine Office Supphes _. $3,500.00 $3,500.00
!
I"ommunity '\\\areness Supphes $3,000.00 $3,000.00
I
i r oodfSnacb tCl! Youth $2.250.00 $2,250.00
; -
IT otal:FANon"Service/Operational $8,750.00 $8,750.00 SO.OO
$0,00
-""'-'~'-"'_.
~ $0.(j0
-- - .------.---
,
i $0.00
IT otaUl:xcJuded from Service Dollar Cap SO.OO SO.OO SO.OO
I Total Materials and Supplie $8,750.00 $8,750.00 $0.00
,
. f'or monitonng pUl}Joses rece.pts and ocher detailed records must he kept un jilt
* ""osts not allowahle ifalread} bemg p.nd by other ,ounTS
Page'
i eX/:l~ Department of hlmih
ltnd Protective St'fi."iu:s
Budget for Purchase of Service Contracts
Form 2030
October 2005
(4) Equipment
Contractor I City of Corpus Christi
Contract No. 23362174
Contract Period March 1,2006 to August 31,2006
I Equipment 4 B C Method Used
\ dt.....,.:ription and "J861~ 'lfe, ..t) Total Reimbursable Other (rent/luse/buy)
.. --.--.. $0.00
r--'
ITj)tal FA Se~ $0.00
$0.00 $0.00 $0.06
C' opie! L cosc .~ $1,410.00 $1,410.00
$0.00
Total FA NOh';~h::elODeratiohal $1,410.00 $1,410.00 $0.00
$0.00
Totat Exduded;frmnService [)QIlarCaD $0.00 $0.00 $o.M
Total Elluipmen $1,410.00 $1,410.00 $0.00
"Tor llhHHh1ring purpo.,cs 1Ccdpts and othe] dei-ailed records UlUst he k(1Ji 1'[1 tile
** All equipment must be lllgged and numbered
HCOSl-' nn! allowable it aheady being paid by dher ..lUTees
Page (,
na, Uepaltmcli' iamIi..
lnd f'rotecti\re SefVld::-:
Budget for Purchase of Senice Contracts
Form 2030
October 2005
( 5) Other Costs
Contractor City of Corpus Christi
Contract No. 23362174
Contract Period Mar. 1, 2006 to Aug. 31,2006
Other Costs A B C
!,descriptlOn and basis ofc,)st) Total Reimbursable Other
~
$0.00
$0,00
$0,00
.,
$0,00
$0,00
$0,00
.,.~-" $0,00
."
$0,00
-".,
$0,00
TottlF~Servke $0.00 $~.(lO $o~olll
Po stage/De Ii ver}' $525,00 $525.00
Copyin~ Charges -
$1,560,00 $1,560.00
Equipment Repair/Maintenance $150.00 $150.00
Criminal Background Checks $375,00 $375.00
Proilssional Services (Community Awareness) $2,786.44 $2,786.44
Community Needs Assessment " $2,100,00 $2,100.00
Registration Fees $400,00 $400.00
-'-_.- $800,00
Space Rental $800,00
---,"
$0,00
$0.00
T ot4I.FNNon-ServicelOperational $8,6?6.44 $8,696.44 $0.00
Communities In Schools $153,7nOO $153,7nOO
Corpus Christi Housing Authority " SIO,614,00 $10,614.00
Corpus Christi Teen Court $12,139,00 $12,139,00
Planned Parenthood $13,208,00 $13,208,00
YMCA $27,567,00 $27,567.00
Youth Odyssey $16,507.00 $16,507,00
To~S1i'c{)ntracts $233,748.00 $2;J3;748.Q(j [...... SQ.ffQ
$0.00
"'-_',,- $0.00
I '_._- __,,'_n $0,00
I .,-"._~---,-".-
$0,00
f- -
I $0.00
Tofu.lEnluded frill'll Semel.' Dollar CaD SO.OO $0.00 m st):Ol)
Total Other $242,444.44 $242,444.44 $0.00
"
"'rormonih1rin!::' pUlpuse~- rel'clpt~ and "Lher detailed rel\lnb must be kept un tile
'.A11 equipment must be tagged and numbered
"Cost~ no, all,'wablc ifalreadv hring J'aid hy ,,(he' SOUllt'
Page'
City of Corpus Christi
78415 Community Youth Development Program
FY06 Budget Narrative
78415 Community Youth Development Program
BUDGET NARRATIVE
The City of Corpus Christi (City) will serve as the fiscal agent for the Community Youth
Development (CYD) Program. The City will provide fiscal services necessary to ensure
State funds are properly utilized to deliver the services reflected in this proposal. The City
will also ensure subcontracts for the delivery of services is executed by all service delivery
agencies During the program period, the City will monitor each subcontractor to ensure
services are being delivered in accordance with State guidelines and as specified in the
subcontract for services
P.-sonnel - Salaries
All salaries except for Project Coordinator are charged to CYD based on an hourly rate for
each position. Timesheets are prepared each month by the persons in the following
positions and their hours worked on CYD business is verified by the Project Coordinator.
The Fiscal Agent is reimbursed by DFPS for only those hours worked on CYD. Each
salary includes a salary increase of 3% offered to eligible City of Corpus Christi employees.
FA Non-Service Operational:
Superintendent of Support Services - Salary $ 3,330.00
Full-time position responsible for evaluating subcontractor's performance, prepare
monitoring reports and coordinate with the Texas Department of Family and Protective
Services. Oversees all projects under the CYD program and ensures projects and budgets
remain on track. Assist in handling the CYD Collaborative Committee activity and program
projects approval. Supervise the activities of the Project Coordinator. 5-6 hours per week
spent on CYD.
$3,700/month x 15% on contract x 6 months = $ 3,330.00
Grants Administrator - Salary $ 930.00
Full-time position responsible for the review and tracking of subcontractor reimbursement
requests. 2-3 hours per week spent on CYD.
$3,1 DO/month x 5% on contract x 6 months = $ 930.00
Accountant - Salary $ 5,550.00
Full-time position responsible for processing payment requests to vendors and
subcontractors. Record expenditures. Report expenditures. Process time
reimbursement for Fiscal Agent. 9-10 hours per week spent on CYD.
$3,700/month x 25% on contract x 6 months = $ 5,550.00
Administrative Assistant - Salary $ 1,134.00
Fulf-time position responsible for the recording and transcribing of CYD Collaborative
Committee Meetings minutes and database entry. 3-5 hours per week spent on CYD.
$1,575/month x 12% on contract x 6 months = $ 1,134.00
City of Corpus Christi
78415 Community Youth Development Program
FY06 Budget Narrative
Project Coordinator - Salary $ 17,262.00
Full-time position responsible for preparing correspondence, plans, contracts, agreements,
budgets, and monitoring reports Conduct subcontractor fiscal and programming monitoring
visits. Work with subcontractors on resolving problems and answering questions. Oversee
the management of database on CYD participants. Review monthly subcontractor billings
and reports for payment processing. Ensures contract compliance, both subcontracts and
fiscal agent contract. Community Outreach by creating collaborative relationships. Collects
and analyzes data to ensure contract compliance, to include evidence-based performance.
Inventory all capital purchases by subcontractors and maintain an inventory list. 40 hours
per week spent on CYD
$2,877/month x 100% on contract x 6 months = $ 17,262.00
Personnel - FrinQe
FA Non-Service Operational:
TMRS (retirement) = $3,957.30
Percentage on total salaries - 14.03% x $28,206.00 = $3,957.30
FICA = $2,157.76
Percentage of tax on total salaries - 7.65% x $28,206.00 = $2,157.76
Worker's Compensation (Project Coordinator only) = $804.00
$134/month x 6 months = $804.00
Health Insurance (Project Coordinator only) = $1,728.00
$288/month x 6 months = $1,728.00
Personnel - Travel
FA Non-Service Operational:
Local mileage - Local travel by Project Coordinator at a rate of $0.445/mile, estimated
1800 miles for year to travel to subcontractor sites to coordinate and monitor programs.
150 miles/month x 6 months x $0.445/mile = $400.50
Out-at-town travel: Funds are allocated to cover expenses for two Statewide meetings in
Austin for CYD staff, and TNOYS conference in Austin.
March Statewide Meeting. Hotel: 4 staff x 2 nights x $85/night = $ 680.00
June Statewide Meeting - Hotel: 1 staff x 2 nights x $85/night = $ 170.00
TNOYS Conference - Hotel: 2 staff x 3 nights x $85/night = $ 510.00
Hotel Total - $ 1,360.00
March Statewide Meeting - Per Diem: 4 staff x 3 days x $36/day = $ 432.00
June Statewide Meeting - Per Diem: 1 staff x 3 days x $36/day = $ 108.00
TNOYS Conference - Per Diem: 2 staff x 4 days x $36/day = $ 288.00
Per Diem Total - $ 828.00
City of Corpus Christi
78415 Community Youth Development Program
FY06 Budget Narrative
March Statewide Meeting - Transportation: 4 staff x $250 = $ 1,000.00
June Statewide Meeting - Transportation: 1 staff x $250 = $ 250.00
TNOYS Conference - Transportation: 2 staff x $250 = $ 500.00
Transportation Total - $ 1,750.00
Hotel Tax Total: rate of - 15% x $ 1,360.00= $204.00
MIIt.rials and Supplies
FA Non-Service Operational:
Routine office supplies - $ 3,500.00
Office supplies to be utilized by the Project Coordinator and Fiscal Agent staff in
overseeing all projects under the Community Youth Development Program. Office supplies
including but not limited to paper, pens, folders, envelopes, and other items for CYD
meetings, Subcontractor training, pre-bid conferences, publications, and correspondence.
About $100/month x 1.57 staff time x 6 months = $942.00. Includes supplies necessary for
operation and upgrade of current computers and printers. About $11.50 x 1.57 staff time x
6 months = $108.00. Purchase of color printer, $500. Estimated monthly expenditures vary
by month depending on the events/meetings of the month. Purchase of computer (to
include updated software ($1000). Purchase of laptop for work to be performed off-site,
especially data entry ($700). Fax machine ($250)
Community awareness supplies - $3,000.00
Supplies to be utilized for Community Meetings including but not limited to pens, nametags,
f1ipcharts, markers, and other related items. Additionally, items such as T-shirts,
backpacks, and notebooks to be distributed to CYD participants. These items will display
the CYD logo.
Supplies to be purchased, to include but not limited to, trash bags, canopy tent, etc.
Food/snacks (for youth) - $2,250.00
Costs associated with the purchase of food, drinks and/or snacks for youth on the CYD
Collaborative Committee. All food costs will be in accord with DFPS guidelines. With the
evaluations of proposals during the months of April, May, and June, there is an increase of
special called meetings. ($300)
Hot dogs and condiments ($800), water ($500), ice ($100), rental of popcorn machine
($50) and miscellaneous supplies such as but not limited to candy, popcorn, salt, and
butter for popcorn machine, juices, napkins, plastic utensils, and cups ($500) will be
purchased to conduct the first CYD neighborhood event within the ZIP Code. It will be held
at the central elementary school in the heart of the community. This event will bring in
approximately one thousand attendees, focusing on the youth, to make the community
aware of the services provided by the CYD Program.
City of Corpus Christi
78415 Community Youth Development Program
FY06 Budget Narrative
Rpntal. Lease or Purchase of Equipment
Copier lease: Approximately $235/month * 6 months = $1,410
Project Coordinator's office is off-site of City Hall therefore does not have access to
multiple page copier
Other Costs
FA Non-Service Operational:
Postage, delivery charges - $ 525.00
Costs associated with mailings and deliveries of CYO documents. Fiscal agent is charged
per piece, not cost allocation. The estimate of $0.35 per piece is an average cost which
includes processing the outgoing mail plus postage. 1,500 pieces x $0.35/piece =
$525.00
Copying/printing charges - $ 1,560.00
Cost for copying documents for CYO meetings, copies to subcontractors and OFPS.
Based on prior year's volumes. Fiscal agent is charged per copy, not cost allocation.
The estimate of $0.05 per copy includes the City of Corpus Christi lease agreement and
the maintenance contract. Copies made at City Hall - 200 copies/month x $0.05 x 6 months
= $60.00. Specialty outside print jobs (i.e. display boards, flyers and posters for
distribution) estimated at $250.00 x 6 months = $1,500.00.
Equipment repair and maintenance - $150.00
Costs associated with the repair and maintenance of computers, printers, or any other
office equipment.
Criminal background checks - $375.00
Costs associated in obtaining background checks on CYO staff and/or volunteers (75
Criminal Background Checks @ $5.00 each)
Community awareness (Professional Services) - $2,786.44
Costs associated with public notices, flyers, printing and other items needed to update the
78415 residents on the progress of the CYO program and encourage community
interaction. Includes costs associated with Annual Community Meeting.
Costs associated with the CYD neighborhood event, to include but not limited to, OJ
($200), trophies for local school groups competing ($135),volunteer/staff shirts working the
event ($15/shirt x 20 = $300)
Community Needs Assessment - $2,100.00
The community needs assessment will be assessed from a survey distributed to key
groups in the ZIP code. The survey will be conducted at the 4-1 ih grade levels throughout
the high school, middle schools, and elementary schools in the 78415 ZIP Code. A report
will be compiled by the Fiscal Agent and the CYO Collaborative Committee after all surveys
have been distributed and returned. Dr. Rhoades from Texas A&M University will provide
consultation to the Fiscal Agent regarding risk factors and trends relating to youth. Dr.
City of Corpus Christi
78415 Community Youth Development Program
FY06 Budget Narrative
Rhoades does extensive research for the University, and has years of experience in
research and survey ($600). In order to fully assess the 78415 community and its needs in
regards to its youth, the fiscal agent will also take part in the annual Weed & Seed Fall
Festival where supplies. such as but not limited to moonwalks, water and juices for youth,
will be needed in order to conduct a community needs assessment ($1500). A survey for
adults who have youth in the ZIP Code will be distributed at the Fall Festival. This festival
IS expected to bring thousands of people including youth.
Registration Fee - $400.00
Fee for 2 staff to attend the TNOYS conference. $200/staff x 2 staff = $400.
Allocated Utility Costs. $800 00
As of June 2005, the coordinator's office was moved from City Hall (in-kind) to a non-profit
recreation center. The allocated cost is 15% of the total utility bill received by the
recreation center. The Project Coord inator is allocated 15% of total recreation space within
the recreation center to house the office and related storage.
Subcontractors:
Communities In Schools
Corpus Christi Housing Authority
Corpus Christi Teen Court
Planned Parenthood
YMCA
Youth Odyssey
Total Subcontract Service Dollars
153,713.00
10,614.00
12,139.00
13,208.00
27,567.00
16,507.00
$ 233,748.00
City of Corpus Christi
FY06 Plan of Operation
Community Youth Development Program
FY 2006 Plan of Operation
Fiscal Agent Name: City of Corpus Christi
Contract Number: 23355995
1 ..Staffing &Organi.ICJ.all...riEfnb~
1. Explain your plan to train new and on-going staff on issues relating to cultural competence.
The City has been and continues to train staff in areas such as diversity, conflict resolution,
prevention of and response to sexual harassment, harassment, discrimination, retaliation and
workplace violence. This training is provided to new employees and is regularly offered to the entire
workforce. The City's policies are aligned to provide a workplace which will not tolerate
discrimination, harassment or sexual harassment. All policies are established to provide equal
employment opportunities in benefits, compensation, privileges, work assignments, etc. City
departments provide specific job training for their areas. The Human Resources Department
provides training for skills development. The Human Resources staff regularly participates in
discussions, meetings, and programs with various committees and/or organizations regarding the
diverse population (disabled, racial diversity, job skills training, etc.). The City has committees which
oversee work in these areas. i.e. the Mayor's Committee for the Disabled). Cultural competence
runs through and is discussed in all of the programs described above.
2. Identify by job title who will have the following responsibilities:
a. Procurement responsibilities (includes development of the RFP/scoring tool used in
procurement of subcontracted service providers, providing training for the Review Committee
and drawing up/negotiating/finalizing subcontracts with selected service providers.
Superintendent of Support Services, Grants Administrator, CYD Project Coordinator
b. Programmatic/fiscal training/oversight of subcontractors. This includes staff processing
subcontractor billings and participating in on-site fiscal and programmatic monitoring.
Superintendent of Support Services, Grants Administrator, CYD Project Coordinator,
Accountant
c. Facilitating CYD Collaborative Committee meetings, community meetings and ensuring
documentation and distribution of meeting minutes to attendees and DFPS.
Superintendent of Support Services, Grants Administrator, CYD Project Coordinator
3. Describe how you will perform on-going management of your subcontractors, to ensure their
compliance with the contractual requirements in this RFP. Include a preliminary schedule to monitor
subcontracts during the March 1, 2006 - August 31 2006 contract periOd and attach copies of all
monitoring tools to be utilized.
After being selected as a service provider. each provider signs a contract with the City of Corpus
Christi to ensure compliance with both City guidelines and State guidelines. Monthly billings are to be
submitted to the Project Coordinator for review by the 5th of each month following the close of the
requested reimbursed month as per contract. This contractual deadline allows subcontractor billings
to be reviewed by CYD staff and paid within 30 days following the close of the month. Subcontractors
complete and submit CYD Registration Forms, Change Forms, Monthly Participant Summary Sheets
(MPSS), and Outcome Surveys to the Project Coordinator by the 5th of each month following the
CYD Plan of Operation
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
close of the billing period. Each subcontractor is required to keep all documentation related to CYD
participants and billings for five (5) years as per contract.
Each subcontractor will be required to attend the CYD Collaborative Committee each month. In order
to ensure attendance at the monthly meetings, subcontractors will be required to have a
representative present to report of each of their respective programs. This report will be summarized
and distributed to the committee by the subcontractor.
2 - PerformahQe..Sa,eciQohvacts
1. Describe your plans for organizing the CYD Collaborative Committee.
a. Name the specific providers (agencies, organizations, community groups, collaborations,
community leaders and stakeholders) invited to participate in the Collaborative Committee.
The CYD Collaborative Committee will include representatives of the contracted service
providers to include: Communities In Schools, Corpus Christi Housing Authority, Corpus Christi
Teen Court, Planned Parenthood of South Texas, YMCA, and Youth Odyssey. Our current
CYD Steering Committee will remain on the CCC. These individuals include two youth from
the Youth Advisory Committee, four residents of the targeted ZIP code, four community
leaders familiar with the area, the YAC Coordinator, the Superintendent of Support Services,
and the Project Coordinator. Principals or other representatives from the public schools within
the ZIP Code will also be invited to attend. Those schools will include Carroll High School,
Baker Middle School, South Park Middle School, Central Park Elementary, Fannin Elementary,
Galvan Elementary, Houston Elementary, Kostoryz Elementary, Lexington Elementary, and
Travis Elementary The neighborhood watch community leader from the 78415 ZIP code will
be invited to attend in order to combat juvenile delinquency through determining the youth who
may be headed towards juvenile crime. The Corpus Christi Police Department's Crime
Prevention Officer responsible for the targeted ZIP code area will be invited to attend.
Representatives from the local faith community to include area churches will be invited to
attend eec meetings, as well as key business owners who have stake in the community.
b. Describe how you will ensure substantial participation on the committee by
residents/business owners of the ZIP code, members of the Youth Advisory Committee, former
Steering Committee members, CYD service providers and other agencies contracting with the
Division of Prevention & Early Intervention.
Attendance will be recorded at each ecc monthly meeting. Bylaws will be established which
state the number of allowable absences before the committee reviews the reasoning of each
absence and determines whether that member should be replaced. Presentations relevant to
the community and of interest to serving the youth of the targeted ZIP code will be given by
service providers, law enforcement, and community stakeholders. This will provide an added
incentive for attending the meetings. Flyers and agendas will be mailed out to community
residents and business owners, which will be composed on a mailing list, when a committee
forum, meeting, etc. takes place E-mails will also be sent out to those residents and
businesses whose E-mail we possess
C. Describe the potential barriers to collaboration and explain your strategy for addressing
these barriers.
A predominant barrier to collaboration that can be foreseen would be individuals conflicting
schedules Key individuals, mentioned in previous paragraph, which would have interest in the
CYD Plan of Operation
2
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
targeted ZIP code, are more likely to be involved with other collaborative groups or events.
With this barrier foreseen, the invited key individuals to be represented on the committee will
be asked to provide the name of an individual within their same organization who can attend in
their absence. A notice of one to two weeks will be requested from members who know in
advance that they would not be able to attend the CCC meeting. This will allow time for the
Project Coordinator to contact the second representative on the list from that same
organization
d. Describe the purpose and objective of community meetings and how they will be used to
meet program objectives. Describe methods for attracting attendees, potential locations for
holding meetings and the person(s) responsible for conducting the meeting or organizing the
event. Also describe how the Y AC and the CCC will be involved in planning and hosting the
community meeting(s).
Community meetings will create an opportunity for individuals to put their resources together in
order to provide a more productive community to better the youth within the 78415 ZIP code.
The CYD Steering Committee's mission statement, 'The mission of the Community Youth
Development Program is to develop and implement a program to reduce juvenile crime in an
effort to empower youth to become productive citizens,' will be incorporated into the CYD
Collaborative Committee. CCC meetings will be able to meet program objectives at a wider
base due to the broad spectrum of representation from a variety of organizations, businesses,
and residents. The community needs assessment survey, which is utilized each year, will be
distributed throughout the ZIP code at a greater scale by utilizing the members of the CCC and
the positions that they hold within their organization. The diversity of the members' rapports
with the community will enable the needs assessment to be channeled to residents who may
not have been reached in the past
Providing resources to better the community and guide youth to be more productive citizens is
a major purpose for the CCC. The CCC will be able to direct participants and their families to
the appropriate CYD program or another resource if not offered by a eYD service provider.
With service providers being represented on the committee, the lines of communications will
be more open, thus allowing the CYD participant to be directed to the best suited program or
service Each member of the cce will be required to summarize their services and/or
programs that are offered within their organization in order to more effectively direct CYD
participants to the appropriate outreach program
Presentations by CYD service providers will attract attendees. The cohesiveness that existed
in the CYD Steering Committee as well as their good-hearted personalities will be a positive
Influence over the new members. This cohesiveness will attract members to attend. The
Project Coordinator will be responsible for organizing the meeting and/or event by sending out
reminders of meetings as well as e-mailing and calling members of the cce. The Chairperson
of the current CYD Steering Committee, who is a 78415 resident, will be conducting the
meeting. A CCC meeting will be held on the 3rd Thursday of each month at 5:30 P.M. unless
otherwise suggested by the established committee. The first two meetings will be held at City
Hall in order for the committee to familiarize themselves with each other. City Hall is a neutral
place which is easily accessibly after regular work hours. As the committee becomes more
stable, members of both the Y AC and the CCC will be encouraged to host a meeting at their
facility in order for the committee to become more familiar with their program.
CYD Plan of Operation
3
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
2. Describe how you will conduct a community strengths/needs assessment that meets DFPS
minimum requirements.
a. List existing local resources that you will use to conduct the needs assessment, and
potential methods/tools you will use to gather input from the local community. Provide a
timeline for completion of the community needs assessment.
The City will take part in the annual Weed and Seed Fall Festival where the community will
have an opportunity to express their personal views of the community needs. This will be
accomplished by utilizing surveys and questionnaires that will be administered to the public.
This festival is expected to bring thousands of people, including youth. The festival is held
within the vicinity of the targeted ZIP code. The public school system will also be utilized
heavily to conduct the needs assessment. A survey will be distributed at PTA meetings which
are held on a regular basis during the holiday months of November and December. The PTA
meetings are holiday related, i.e. Christmas choir programs, therefore high in attendance by
family and friends of students. There are seven elementary schools, two middle schools, and
one high school in the targeted ZIP code. This allows for a greater feedback on the distributed
survey The survey utilized addresses the following questions: Age group of individual,
number of children in the household. gender, quality of life in the ZIP code, determines the
greatest strength in the community as felt by the individual, determines the most important
concerns/problems confronting the community as felt by the individual, and funding priorities.
The survey is distributed at the start of October through the end of December, the week before
students are released for Winter break. The surveys are then collected and analyzed, within a
spreadsheet, through the month of January. Those results are then reviewed by the CYD
Review Committee to determine where the greatest need for funding exists. The
recommendations are then reviewed by the Fiscal Agent and released in the Request for
Proposal. which is posted the first week of February for service providers to begin submissions
of proposals
b. Describe how you will collaborate with the Youth Advisory Committee and CYD
Collaborative Committee to conduct the strength and needs assessment.
Both the Youth Advisory Committee and the CYD Collaborative Committee will be involved in
conducting the strengths and needs assessment. The Y AC will participate in the annual Weed
& Seed Fall Festival to be held in October, at which time surveys are taken from 78415 Zip
Code area residents. The Y AC will also survey fellow students within Carroll High School, the
local high school in the 78415 ZIP Code. They will also visit the middle schools and
elementary schools in the ZIP Code to survey students. They will also be involved in reviewing
the results of the survey along with the CCC. Members of the CCC will participate in the Weed
& Seed Fall Festival by surveying residents. Members will also survey their own organizations
and programs. With a variety of organizations that will take part in the CCG, the survey can be
distributed amongst them allowing for more of a diverse feedback.
C. Address how you will tailor the assessment to focus on strengths and needs of the
community as they relate to juvenile delinquency prevention.
The specific questions addressed in the survey relate to preventing juvenile delinquency.
Surveying residents who live in the targeted area will give the best feedback concerning the
needs of the community For instance, the question which states,
CYD Plan of Operation
4
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
What do you view IS the most important concerns/problems confronting the 78415 (zip code)
community?
_Teen pregnancy
School drop out rate
Drug abuse
Gangs and/or violence
_ Other (please list)
addresses the concerns/problems which youth face every day which lead to juvenile
delinquency. If the problem can be pinpointed, then it can be combated specifically through a
program. The following two questions address the community's views on what they feel is
needed in the area
Please list your priority for the areas targeted for 78415 CYD Program funding. Starting with 1
as the highest need for funding?
Education
Employment
Youth Leadership
Mentoring
Other (please list)
Please rate the following programs starting with 1 as the highest need for funding.
Youth developing projects
Adult/youth mentoring
Unique recreation opportunities _Full-time summer program
After-school activities
--
Other (please list)
The opinions of residents should be considered when discussing programs and/or services
that could prevent juvenile delinquency because they are the ones who live it, along with their
dependents. This leads to a more successful distribution of funds.
3. Describe how you will ensure that all services funded (through procurement or renewal) are
based on the strengths and needs assessment. Describe the steps you will take to ensure that all
services are evidence-based (at the contract initiation and on an on-going basis). Describe what
actions will be taken if a service fails to meet evidence-based standards.
The results of the strengths and needs assessment survey will be posted on the Request for
Proposals for potential service providers to address. The Review Committee will determine if the
program the service provider is offering addresses the strengths and needs assessment by utilizing
the evaluation tool provided by the Texas Network of Youth Services, the training and technical
assistance provider. Each service provider will be required to submit a plan of operation to include a
detailed description of the tools that will be utilized to demonstrate the effectiveness of their program
In preventing juvenile delinquency at contract initiation. Throughout the period of their contract,
service providers will be required to submit quarterly reports stating outcomes from the tools that
CYD Plan of Operation
5
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
were used to ensure the program is evidence-based. At program year-end, service providers will also
be required to submit an annual self-evaluation report summarizing their documentations. A letter
addressing the noncompliance of meeting contractual documentation will be sent to the service
provider if there is a failure to meet evidence-based standards. Noncompliance could put the service
provider in jeopardy for future funding.
4. Describe how you will effectively administer the contract to ensure that all contractual deadlines
are met and the budget is appropriately managed to prevent any lapse in contract funds.
The Project Coordinator will be responsible for meeting contractual deadlines and that the budget is
appropriately managed to prevent a significant lapse in contract funds. Subcontractors'
reimbursement requests will be received by the 5th of the month following the close of the billing
period; this will allow the City to submit billings to DFPS by contractual deadlines. The Project
Coordinator will ensure that CYD participant data has been entered into the PElS database
accurately and within contractual deadlines. In the case that the Administrative Assistant is unable to
complete data entry by the deadline, the Project Coordinator will act as back-up. In order to ensure
there is not a significant lapse in contract funds, the subcontractors will be asked to anticipate their
spending one-third into the contracted period. This will allow the Fiscal Agent to redistribute funds to
another program if they anticipate not spending 100% of their contracted funds.
5. Describe how you will effectively manage subcontracts to ensure compliance with all contracted
requirements.
a. Address on-going management of subcontracts, describing the process for subcontract
establishment, renewal and monitoring (including formal on-site monitoring).
Services will be procured each fiscal year. Proposals will be reviewed and selected by the
Review Committee. The City will negotiate budget and contract requirements with the
subcontractor. The Legal Department will then review the contract terms. DFPS will review
the subcontract before heading to City Council, where the subcontract is initially signed before
being signed by DFPS.
Subcontractors' fiscal and programmatic areas will be formally monitored twice a year. The
first monitoring visit will take place in January, auditing the months of October and November.
The second monitoring visit will be in July, auditing the months of March and April. In order to
conduct a programmatic monitoring, the following will be reviewed for verification of services
and eligibility of participants: sign-in sheets, Monthly Participant Summary Sheets (MPSS),
registration forms, and criminal background checks for CYD funded employees and volunteers.
In order for a fiscal monitoring to be conducted, the following will be reviewed for verification of
reimbursed items' check register, payroll register, cancelled checks, supporting documentation
for each reimbursed item, timesheets for CYD funded employees, W-4's for CYD funded
employees, and bank signature cards to verify check signers. Informal on-site visits will be
conducted throughout the contract period to ensure compliance with contract guidelines.
Monthly billings, MPSS, and registration forms will be reviewed monthly to manage the
subcontract.
b. Describe how you will ensure compliance with the eligibility criteria regarding youth under
age 10 and family members.
The City will ensure contract compliance with eligibility criteria regarding youth under the age
of ten and family members by monitoring the subcontractors MPSS and registration forms
CYD Plan of Operation
6
Fiscal Year 2006
March 1,2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
submitted each month. If a service provider's program focuses on youth who are
predominantly elementary age, the provider will be required to submit a total number of youth
under the age of ten each month that were serviced. Sign-in sheets of services which involved
family members will be required each month to be linked with youth counted on the MPSS to
ensure eligibility of serviced family members. The particular program and/or service, in which
the family member was involved in, will be evaluated to determine if it would prevent youth
from engaging in delinquent behavior If the service is found to not have an impact on
preventing juvenile delinquency, requested reimbursement related to that particular service will
be disallowed.
C. Describe how you will ensure that the Y AC provider meets all programmatic requirements in
the RFP, that measurable performance measures are established and monitored for the
service with the youth leadership component and that at least 90% of the participants involved
In mentoring services are within targeted grades,
The Y AC provider will be required to conduct their program primarily in middle school and high
school grade levels. Registration forms and MPSS will be reviewed each month to ensure
member participation from targeted age group. Minutes will be recorded at each YAC meeting.
The Y AC Coordinator will be responsible for submitting the minutes on a monthly basis to the
Project Coordinator. The Y AC will participate in CCC meetings with at least two members
being full voting members of the CCC and its Review Committee. The Y AC members will
participate in the community needs assessment by working with key school officials to
distribute surveys to fellow classmates, Along with the CCC, the YAC will review the results
and supply input in determining the areas of most importance for funding. The YAC will
mentor students at elementary levels. focusing on 10 years of age and above. During this
mentoring time, the Y AC will solicit feedback from the students about CYD programs they may
be involved in and the effectiveness of these programs from a youth perspective. The Project
Coordinator will attend the annual Teen Summit to ensure full participation of the YAC during
this event The Project Coordinator will work with the Y AC Coordinator to ensure timely
submission of all registration materials needed for the Teen Summit. A pre-test/post-test will
be developed with the assistance of the DFPS contracted technical trainers to assess youth
leadership development amongst the subcontractors. The youth participating in the youth
leadership development programs will participate in workshops covering leadership skills
offered by the DFPS contracted training and technical assistance provider. Service providers
who propose to have a youth leadership component in their contracted program will be
required to utilize pre/post tests to determine whether youth have increased their leadership
skills. Service providers offering a mentoring component will be required to focus on
elementary and middle school age youth with primary focus on 4th-8th grade students. Those
providers with a mentoring component will be required to submit a summary of the students'
grade levels as well as the MPSS and registration forms. Extra recruitment or additional
programming will be required of the service providers in the case that 4th-8th grade students
do not comprise the 90% of the total number served in the mentoring program.
CYD Plan of Operation
7
Fiscal Year 2006
March 1,2006 - August 31, 2006
3 -C..muraity6trengthsandNtect$?As$..menl
When was the most recent needs assessment conducted? October 2004 - December 2004. The City
of Corpus Christi plans to conduct a needs assessment during the months of June - August 2006.
City of Corpus Christi
FY06 Plan of Operation
1. List the community's strengths identified during the most recent strengths and needs assessment.
According to the survey taken in October 2004, the following were considered strengths in the 78415
community (listed in order of strength): schools, families, recreation facilities, community services,
churches.
2. Ust the community's needs related to juvenile delinquency identified during the most recent
strengths and needs assessment.
According to the survey taken in October 2004, the following were considered as the most important
concerns/problems confronting the 78415 community (listed in order of importance): gang and/or
violence, drug abuse school drop-out rate, and teen pregnancy
3. List the recommended funding priorities that resulted from the assessment and were applied in the
local Request for Proposal, with the #1 priority being the most important.
1. Education
2. Youth Leadership/Developing Programs
3. Mentoring
4. Pre-Employment Preparation/Education
5. Activities (after-school and summer)
6. Gang Prevention Program
7. Community Services Project
8. School Drop-Out Rate
9. Drug Abuse
10. Teen Pregnancy
11. Harrassment Bullying, and Coercion Prevention/Intervention
If services were not rank ordered as a result of the needs assessment, please just list them above
and explain how services were prioritized below.
Listed in ranked order
No~e No. 6-1] are incorporated into the general components of No. 1-5
4 - Plans for Fiscal Year 2007
1. Describe your plan for releasing a local request for proposal for fiscal year 2007 to avoid service
disruption if services do not meet new requirements, or if the approved services do not utilize the full
amount available for direct services. Include a timeline.
Services will be procured for fiscal year 2007. A local request for proposal will be released on
=e)ruary 17, 2006. A Notice of Request for Proposals will be printed in the Legal Notice section of
the Classifieds in the local newspaper, the Corpus Christi Caller-Times on February 18, 2006 and
February 25, 2006.
Please see Attached Timellne
CYD Plan of Operation
8
Fiscal Year 2006
March 1,2006 - August 31,2006
5 . Performance Measures
City of Corpus Christi
FY06 Plan of Operation
1 Fiscal Year 2006 Outputs (March 1,2006 - August 31,2006)
Total number of unduplicated youth to be served: 900
Total number of duplicated* youth to be served: 958
* The total duplicated number should equal the total from each subcontracted service plus any
youth to be served, if applicable, by the Fiscal Agent.
Explain the rationale for reducing the total number of duplicated youth to get the total number
of unduplicated youth.
The duplicated youth served is based on an estimate from the unduplicated number of youth
served, The unduplicated youth figure was derived by individual subcontractor estimates on
youth to be served within their programs. An estimated percentage of 6% of the youth will
utilize more than one CYD program
If applicable:
Total number of unduplicated adults to be served:37
Total number of duplicated adults to be served: 37
2. Describe the PElS data entry process and position(s) responsible for data entry. Include a
description of the quality control procedures that ensure accuracy and timeliness of data entry. Also
include your backup plan used during periods of staff vacancy.
The PElS Data entry will be done by the Administrative Assistant as stated in the Budget Narrative.
As registration and MPSS forms are submitted monthly by subcontractors to the Project Coordinator,
they are reviewed for eligibility and completeness, and then given to the Administrative Assistant who
then enters the information. After completion, the Project Coordinator reviews the entered forms to
ensure data is entered accurately. In periods of staff vacancies or when data entry may look as not to
be entered in a timely manner, the Project Coordinator will assist or cover for the Administrative
Assistant to ensure entry.
6.-Mentoring
Name(s) of organization(s) who will provide mentoring to meet RFP requirement and check whether
mentoring will be a stand-alone program or component of a larger program:
Name
1. Communities In Schools
2. Corpus Christi Housing Authority
3. Corpus Christi Teen Court
4. YMCA
5. Youth Odyssey
Stand Alone Program
D
D
D
D
D
Component of Larger Program
[2J
[2J
[2J
[2J
[2J
For each organization providing mentoring services to meet the RFP requirement, identify the
targeted grades to be served:
Communities In Schools: 1 sl - 12th grade
80rpus Christi Housing Authority: 1 sl - 1 ih grade
CYD Plan of Operation
9
Fiscal Year 2006
March 1, 2006 - August 31, 2006
Corpus Christi Teen Court 6tr - 12th grade
YMCA: 8th -1 ih grade
Youth Odyssey: ih - 1ih grade
City of Corpus Christi
FY06 Plan of Operation
For each organization providing mentoring services to meet the RFP requirement, explain how
services were designed to address the specific needs of youth in the local ZIP code community.
Communities In Schools: The mentonng component involves the pairing of mentors with youth, which
provides a friendly, safe introduction of positive values and attitudes for our youth. It helps strengthen
family involvement and encourages acceptance and change. Individuals have the opportunity to
contribute to the growth and enhancement of families within the community. Volunteer mentors can
make an impact by providing time, a positive example, and guidance to young people.
Corpus Christi Housing Authority: Volunteer Mentoring - Community Leaders will commit to
"Leadership Time" and attend a meal with a child once per month during the Kid's Cafe timeframe
throughout the duration of the grant period. It is a required process that the child attends tutoring first
and then can meet their mentor during the meal hour. The child participating in the Job Start
Program will choose a leader In their select career path. The youth will have the opportunity to eat a
hot meal with the mentor and spend quality time focusing on education, overcoming obstacles,
building their self-esteem and learning self- motivational skills.
Corpus Christi Teen Court: All 78415 partiCipants will receive mentoring by a special case mentor
(78415 college students) providing a positive role model, and strong guidance to build confidence,
self-esteem and positive attitudes. All 78415 referrals will participate in court related activities.
Participants learn valuable life skills while involved in court related activities.
YMCA: Students from feeder schools (Middle and Elementary) to Carroll High School will be part of
the YMCA Youth Leadership Program in that Carroll High School students will become mentors to
younger students. Mentoring, activity planning/implementation and leadership skills will be developed
while working with younger students. Each Carroll High School student will be paired with a caring
adult Mentor as well. Recreational activities will be planned by the Youth Advisory Committee (YAC)
assuring that students have fun, socialize in a wholesome environment and experience
situations/activities that help broaden their vision for their future.
Youth O~yssey: Youth Odyssey's Adventure Wilderness Trips provide 78415 youth with the
opportunity to work beside an adult mentor in an outdoor environment. In many cases, this is the first
time a youth has an adult in his or her life in the role of a facilitator. Adult Volunteers and Staff provide
adult support and provide positive role models while taking an active role in activities. Outdoor
programs offer an excellent way for adults and youth to relate to one another where the emphasis
does not rely solely on talk. Challenge Programs show the youth that adults too must face challenges
and personal fears. Our programs provide opportunities for groups of youth as well as adults to work
together with a focus on communication and cooperation skills.
For each organization providing mentoring. Indicate who will serve as mentors.
Communities In Schools: Case Managers
Corpus Christi Housing Authority: Staff
CYD Plan of Operation
10
Fiscal Year 2006
March 1, 2006 - August 31, 2006
Corpus Christi Teen Court: Staff
YMCA: Volunteers and Staff
Youth Odyssey: Volunteers and Staff
City of Corpus Christi
FY06 Plan of Operation
For each organization providing mentoring services, provide the following information:
Name of the organization providing services: Communities In Schools
Program Name: CIS/CYD Mentoring, Activities, and Employment Program
This service is believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005. Yes D No [g]
A waiver regarding evidence-based requirements is requested for this service for the March 1, 2006-
August 31, 2006 contract period. Yes [R1 No D
Which funding priority, as identified above, does this service/program primarily address? 1, 3, 5
Location where services will be provided: South Park Middle School
City Corpus Christi, Texas ZIP Code 78415
If more than one location is uWized, list other locations here: Baker Middle School, Corpus Christi, TX
78415; Lexington Elementary, Corpus Christi, TX 78415; Houston Elementary, Corpus Christi, TX
78415; Kostoryz Elementary, Corpus Christi, TX 78415; Central Park Elementary, Corpus Christi, TX
78415
Inclusive dates of Service: From March 1,2006 to August 31,2006
Hew many days per Week is the service offered? School Year(March-May): 5 days; Summer: 4 days
How many hours in duration each day? 8
Number of unduplicated youth to be served: 625
If adults will be served, give an estimated number of adults to be served: N/A
Mentor to youth ratio: 1: 1 when needed by a mentor recruited from the community; 1: 15 with staff
Number of contact hours per week: 1 hour/week with individual mentors; during program hours at all
other times.
Describe the target population to be served
Since its inception in Corpus Christi, Communities In Schools has worked with youth and families with
the demographics, social needs, economic limitation, and cultural diversity as the population in the
78415 zip code. Youth to be served are ages 6-17 years.
1. Describe the service to be provided in detail.
(
Communities In School's CYD program includes both case managed and activity students. Case
managed students have been recommended because of a specific need such as behavior,
academics and/or attendance. All enrolled students and families, residing/attending a school in
78415 or designated site will have access to safe and structured after school programs. Services are
CYD Plan of Operation
11
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
offered at the school sites which provIde a safe environment where youth can learn and play and
serve as information/resource centers for other programs and services. Programs/activities are age
appropriate and developed using an assessment utilizing information from school staff, students, and
families. Case managers will prepare. coordinate, and implement direct services, including parental
involvement and community service. After school activities will be coordinated and implemented by
Recreational Leaders and/or In collaboration with other local agencies or providers.
The mentoring component involves the pairing of mentors and youth provides a safe friendly,
introduction of positive values and attitudes. It strengthens family involvement and encourages
acceptance and change. Mentors have the opportunity to contribute to the growth and enhancement
of families within the community. Volunteer mentors make an impact by providing time, guidance,
and a positive influence. The accomplishment of these objectives is reinforced through the CIS
Model. Mentoring orientation, training, recruitment, workshops, and criminal background checks are
coordinated in order to protect the children of 78415. CIS continues to recruit and train mentors for
the youth of the 78415 area. By involving individuals and businesses, these organizations become
part of the solution to community issues.
The activities component provides a safe and neutral environment for students to express themselves
through play and social interaction. Case managers will develop a flexible campus plan that provides
a tentative schedule of all activities. Campus plans outline, assess and address the needs of the
school site. Sports, arts, workshops, and community projects inspire children to stay in school, build
self-esteem, and prepare for life, and above all help them stay off the streets. Coordinated activities
are geared towards enriching knowledge, personal growth, and enhancing family life. Elementary
school sites will have activities during after school. Participation is voluntary requiring a CYD
registration form signed by the parent or guardian.
A five-week Summer Program is held at a CIS/CYD designated site each year. The program will run
in June and July, Monday-Thursday, from 8:00 am until 4:00 p.m. Activities include clinics of
organized sports, such as basketball and softball; arts & crafts, mind enhancing games such as chess
and checkers, reading groups and weekly field trips including skating and swimming with an
emphasis on water safety. Lunch is free and provided by the City Park & Recreation Lunch program.
2. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released October 6, 2005.
'J/A
3. Describe each goal of the service and/or program, including the impact on juvenile crime.
Communities In Schools includes two types of registered participants: casemanaged and activities.
Casemanaged students will demonstrate the effectiveness of their participation in the program
through a Student Measurement Gauge and school documentation, such as report cards, which will
measure improvement in attendance, behavior and/or academics. Outcome 1: 75% of case
managed students will show improvement in one or more of these areas. Activity students will be
measured for improvement in behavior by the use of a post evaluation tool to be completed by a
teacher or parent/guardian Outcome 2: 50% of activity students will show improvement in behavior
at the end of their participation in the program.
CYD Plan of Operation
12
Fiscal Year 2006
March 1,2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
CIS/CYD continues to be part of the force that has been successful in implementing specific
strategies that reduce or prevent the impact of juvenile crime in the 78415 zip code area. CIS
rightfully shares in the success achieved as a result of the programs implemented to empower the
youth of 78415 CIS/CYD in FY 2005-2006 will continue to provide an alternative to gangs, violence,
and issues facing our youth, resulting in positive behavior and social changes. CIS case management
is based on a six-model system. At-risk students recommended for case management is assessed
and a comprehensive, individualized plan of action is developed. A parent consent form is sent
home. signed and returned to Inform the parent/guardian of the youth's participation in case
management. These students will receive one-an-one supportive guidance to make healthy
decisions and to promote goal setting. The CIS six component model gives structure and direction to
our program
4. How will this service be available to families without transportation?
CIS has site-based programs at the school sites. However, if off site activities occur, Corpus Christi
Independent School District (CCISD) buses are utilized through an agreement.
5. Describe the "safe passage" plan for youth/families without transportation.
Since CIS/CYD is site based, students are already at the schools we serve, therefore, transportation
is not a factor. CIS has a long-standing relationship and partnership with the CCISD Transportation
Department. An agreement has been established to coordinate transportation for field trips during the
school year and summer programs. CIS has obtained insurance to cover the students participating in
our program. During after school programs, students walk home, with parent permission, or the
recreational leaders watch over students until parents pick them up. The safety of the youth is of the
utmost importance
6. Staffing
4. . Describe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
It is standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
CIS has Personnel Policies, Standard Operating Procedures, Directives, and Memorandums in place
to maintain the agency's internal integrity The policies are reviewed yearly by Management and
Board Committees to make sure current state and federal guidelines are being followed. Attracting
and m8intaining educated and trained personnel are essential for CIS and this grant. It is imperative
for our organization to be in compliance with changes in laws regarding hiring practices.
CIS/CYD staff, mentors, interns, and volunteers must go through an application process, background
check, and training before they can participate with children whether it is case management,
activities, and/or mentoring.
Staff will be trained by the Project Coordinator on the aspects of the program and in the necessary
documentation. Continual support and working as a team builds a strong staff commitment to the
CIS/CYD mission and ensures success. The Project Coordinator will conduct job shadowing to assist
new personnel in fully understanding the program. Volunteers will have access to on-going training
through written information and workshops. Through our collaboration with Corpus Christi
CYD Plan of Operation
13
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
Independent School District, several free seminars are available to both volunteers and staff
throughout the year. Staff will act as advisors to mentors/volunteers to encourage and help in any
situation that may arise
8. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
CIS/CYD staff, mentors, interns, and volunteers must go through an application process, background
check, and training before they can participate with children whether it is case management,
activities, and/or mentoring
Name of the organization providing services: Corpus Christi Housing Authority
Program Name: Family Resource Center - La Armada & Leeward
This service is believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005. Yes D No ~
A l'Vaiver regarding evidence-based requirements is requested for this service for the March 1, 2006-
August 31, 2006 contract period. Yes [gJ No 0
Which funding priority, as identified above, does this service/program primarily address? 1,3,4,5
Location where services will be provided: La Armada Family Resource Center
City Corpus Christi, Texas ZIP Code 78415
If more than one location is utilized, list other locations here: Leeward Homes Family Resource
Center, Corpus Christi, TX 78415
Inclusive dates of Service: From March 1, 2006 to August 31,2006
How many days per Week is the service offered? 5
How many hours in duration each day? 5-8
Number of unduplicated youth to be served: 70
If adults will be served, give an estimated number of adults to be served: N/A
Mentor to youth ratio: 1 to 1
Number of contact hours per week: 2
Describe the target population to be served:
Youth who need to be provided the following components will be served:
· A safe shelter after school free from drugs and crime
· A positive educational environment conducive to learning
· Rote models to provide support, friendship and guidance
· Employment training skills needed to enter into the workforce
· Employment Opportunities for the summer
· Activities geared towards teaching positive social interaction, leadership skills, and team
buHding techniques
· A certified teacher to provide homework assistance and promote drop out prevention
CYD Plan of Operation
14
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
In turn, these components are needed by the majority of the youth whom the Housing Authority will
seNice, Youth to be seNed are ages 6-17 years.
1. Oescribe the service to be provided in detai/.
The Corpus Christi Housing Authority proposes the development of three different programs to
include Mentoring, Education and Employment activities. Each activity will be available to the youth
residing;n the La Armada 1& Ii, Parkway and Leeward developments.
Volunteer Mentoring - Community Leaders will commit to "Leadership Night" and attend a dinner with
a child once per month throughout the duration of the grant period. The child participating in the Job
Start Program will choose a leader in their select career path. The youth will have the opportunity to
ea~ a hot meal with the mentor and spend quality time focusing on education, overcoming obstacles,
building their self-esteem and learning self- motivational skills.
Education - The Gang/Drug Education Program will be offered in partnership with the Juvenile
Probation Department - PREP Program. The PREP coordinator will facilitate an eight (8) week
course to include such topics as "Gang Violence", "Substance Abuse", "Bullying", "Teens & Guns",
and "Multicultural Violence for Youth". The youth will participate in a series of discussions and
inteNention strategies. Furthermore, they will visit the local jail annex and have the opportunity to
speak to actual offenders.
Continuing under the Education Component, a Tutoring Program will be available throughout the
school week for those youth in need of academic support. "Try a Tutor" program will provide a
certified teacher twice per week. The tutor will assist with any homework activities and support the
Reading Program.
EfT,lployment - The "Job Start" Program will be offered in partnership with Dress for Success of South
Texas. Youth between the ages of 14-17 will have the opportunity to complete an eight (8) week
training course on "How to Complete a Job Application", "Proper InteNiewing Techniques" and 'Work
Ethics", The teens will receive training and upon completion of the program will be provided a
preference into the Summer Youth Employment Program as Jr. Recreational Leaders at one of the
seven sites. Each jr. recreation leader will receive CPR and first aid training as well so that they may
continue to use this in future employment opportunities.
2. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released October 6, 2005.
N/A
3. Describe each goal of the service and/or program, including the impact on juvenile crime.
Outcome #1: Thirty youth will successfully complete the "Job Start" Jr. pre-employment training
program. Learning these skills will afford the youth the opportunity to aggressively seek employment
and compete for jobs in their area. Outcome #2: Fifty youth will earn a Certificate of Completion on
Gang, Drug and Violence Prevention Strategies. And will be able to identify the negative impacts and
consequences for their decisions with regards to gangs, drug abuse and violent situations. A sUNey
on their knowledge will be utilized at the commencement of the program and will be given again upon
completion of all topic discussions.
CYD Plan of Operation
15
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
By teaching the youth employment skills, they will be able to compete for local employment positions
and help supplement the household income. They will also learn to become productive members of
society and help build their esteem, instill work ethics and a sense of self-pride thus encouraging
them away from gangs and drugs.
By offering tutoring and/or academic assistance, the children will be less likely to drop out of school.
The tutors act as a support system to their local school and offer an understanding their studies. The
tutors will also substitute as mentors and provide additional motivation to succeed.
The Gang/Drug Prevention program will heighten the awareness of such issues and offer a
conception of the dangers involved. The children will be exposed to a realistic view of such negative
activities and will gain a greater understanding of why it is important to refrain from such matters.
4. How will this service be available to families without transportation?
The Family Resource Centers are conveniently located within the housing developments thus giving
easy access within walking distance. Most youth reside within a 100-yard perimeter from each
facility. For all field trips, the Housing Authority utilizes two 15-passenger vans to pick up youth
directly from each location. Field trips must be at an institution of learning and directly related to a
topic of study for the month. For example, if the theme for the month is aquarium life, then we study
vai'ious sea creatures and wrap up the session by accompanying the children to the Texas State
Aquarium. The children are given to the opportunity to learn new information, and taken outside of
their primary setting to experience a life. All Housing Authority developments have added additional
security lighting and fencing for secure paths to and from all units.
5. Describe the "safe passage" plan for youth/families without transportation.
Please refer to #4 above.
6. Staffing
A Describe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
It is standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
Persons desiring employment shall file a written application for each position, for which they wish to
3pply The Authority will disqualify and application that is incomplete. All job vacancies with the
Housing Authority will be competitively filled Qualifying or performance test may be prescribed as a
basis for meeting the minimum requirements. In hiring, every effort shall be made to select the best-
qualified applicant considering the current goals of the Housing Authority. The Authority shall attempt
to fill vacant positions through promotion from within whenever practical.
Before any employee reports for work and after the conditional offer is made and accepted, a doctor
designated by the Authority will conduct the physical examination. They must also successfully pass
a drug test (negative results). Applicants will be required to sign a consent form acknowledging this
policy as condition of employment and granting consent for such testing.
CYD Plan of Operation
16
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
All recreational staff is supervised by the Youth Activities Coordinator. We operate a total of eight
recreational facilities. In the event that someone is absent at the La Armada or Leeward
developments, accommodations are made to send another recreation leader to that site. These sites
take priority as they are serving Kids Cafe and mentoring/tutoring programs are in place. In the event
that a position becomes vacant, the Housing Authority immediately posts the position and advertises
its vacancy. A temporary employee will be placed if the position remains vacant for more than two
weeks
B. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
All new employees must, prior to employment, furnish the Housing Authority with a police report
regarding their criminal history Reference checks shall be conducted on the applicant related to
knowledge, skills and abilities required for the position. When a level of education is required or when
education is a factor in deciding who is hired, hiring supervisors shall require the applicant to submit
official transcripts or other official documents to verify the education before the applicant starts to
work, All employees of the CC Housing Authority must pass a several screenings prior to accepting
the position of employment These screenings include drug test, criminal history background check
through Texas Dept. of Public Safety and CC Police Department and a complete physical. These
tests are renewed and reviewed a minimum of every two years and/or as needed.
--~..<._.__....__._.,.~-_._--_.. _. -----------~ --- ---..------.-..--...-----..--
Name of the organization providing service: Corpus Christi Teen Court
Program Name: Target 78415
This seNice ;s believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005. Yes D No ~
A waiver regarding evidence-based requirements is requested for this seNice for the March 1, 2006-
August 31, 2006 contract period. Yes C2J No D
Which funding priority, as identified above, does this service/program primarily address? 1, 3
Location where services will be provided: Teen Court Office
City Corpus Christi, Texas ZIP Code 78415
If more than one location is utilized, list other locations here: Nueces County Courthouse, Corpus
ChristL TX 78401
Inclusive dates of Service: From March 1. 2006 to August 31, 2006
How many days per Week is the service offered? 5
How many hours in duration each day? 7
Number of unduplicated youth to be served: 30 court and school referrals and 20 - 78415 volunteer
"e~idents
If adults will be served, give an estimated number of adults to be served: N/A
Mentor to youth ratio: 1 to 8
Number of contact hours per week: 10-15
CYD Plan of Operation
17
Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
Describe the target population to be served:
Statistics show that 35% of our referrals are from the 78415 community. Each case will be tagged to
identify it as a 78415 case. These cases will be closely monitored by the case mentors to ensure that
the client receives the attention and care to fully participate and complete the program.
1. Describe the service to be provided in detail.
Corpus Christi Teen Court (CeTC) is an alternative sentencing program operated by teen volunteers.
CCTC hears real class C misdemeanor cases referred from the City of Corpus Christi Municipal
Court, the Justice of the Peace Courts, and the schools. The referrals that Teen Court works with are
those youth who have not been referred to Juvenile probation. Teen Court is the first solution for
youth to have their citation dismissed. They have not been entered into the juvenile probation
database and are not Child In Need of Supervision (CINS). A jury of peers listens to each case,
Interrogates the defendant, and determines a constructive sentence, which must be completed to
clear the record and having the charges dismissed. A parent or guardian must attend the orientation
and the court sessions conducted by teen volunteers. Sentences consist of community service, jury
duty, essays about the offense and letters of apology. Completion of the program results in the case
being dismissed and no record for the child
A.II 78415 participants will receive mentoring by a special case mentor (78415 college students)
providing a positive role model, and strong guidance to build confidence, self-esteem and positive
attitudes. All 78415 referrals will participate in court related activities. Participants learn valuable life
skills while involved in court related activities. Activities include but not limited to: jury participation,
public speaking, peer intervention, peer interaction, listening to testimony, asking questions pertaining
to the particular case, input of ideas, cooperation and eventual deliberation of each individual case.
Teen bainffs keep order in the court, escort defendants to and from jury rooms, and answer any
questions from visitors and participants. Teen clerks learn the skills and importance of record
keeping and are responsible for all court related documents.
Besides learning about the importance of responsibility and accountability for one's actions, all
participants receive valuable leadership skills by immersion into group deliberation, public speaking,
cooperation, critical thinking, decision making, problem solving, communicating and reasoning. All
participants receive training in courtroom procedure, etiquette, and behavior. Just as importantly,
Teen Court responds to young adults who view the law as remote, impersonal or punitive. Through
~his program, young adults discover that the American legal system can work for them instead of
3g8inst them. These lessons help young adults to understand why their behavior is unacceptable
~e~ulting in a youth less likely to repeat their offending behavior. Teen Court teaches the young adult
the reason for laws and the importance of community values such as life, property, safety and
security protected by the legal system. Considering the bigger picture, young people see not just the
punitive aspects of the law but also law's protective and positive elements. By providing youth with a
broad view of why their community has laws, Teen Court seeks to mold young people into productive,
law-abiding citizens. These lessons are not taught in a vacuum, they are taught using real people
involved in real cases in a real court setting. The result is a very powerful program producing very
successful outcomes. Many of our referrals decide to stay with the program as a volunteer after
completion of their sentence.
CYD Plan of Operation
18
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
2. DesGlibe how this se/Vice meets evidence-based requirements as defined in the CYD RFP,
released October 6, 2005.
N/A
3. Describe each goal of the se/Vice and/or program, including the impact on juvenile crime.
Outcome 1) 95% of all 78415 referrals will successfully complete the program within the allotted time
period (90 days). Outcome 2) Recidivism rate of all 78415 referrals will be less than 1 %. Outcome 3)
All 78415 volunteers and referrals will learn the benefits of service to the community, being a law-
abiding citizen. and responsibility and accountability. Outcome 1 and 2 will be measured by exact
record keeping and tally of those completing the program or receiving a subsequent citation within the
year-long period of the grant proposal. Outcome 3 will be measured with a questionnaire instrument
to determine the positive ideals and attributes taught by the program.
Th~ purpose of the program is to support and enhance efforts to keep 78415 youth in school, help
them succeed In life, and to encourage parents and other family members to participate in the
program with the youth in a positive activity to reverse the cycle of abuse, neglect, and a lack of
responsibility and accountability which often leads to juvenile crime. The service that 78415 youth
(referrals and volunteers) provide is absolutely critical to the operation and success of Teen Court.
Teen Court provides a rare opportunity to make a difference in the lives of young adults who may not
ordinarily engage in service activities to benefit their communities or themselves. Through
meaningful service, the young person gains insight about the value of community service, which is
reinforced throughout their involvement In the program. At this critical point in their social
development, young people need, and are looking for, a way to make their world a better place.
Young adults want and need to experience making a difference for others, and Corpus Christi Teen
Court can provide this experience.
4. How will this service be available to families without transportation?
Both sites are accessible by the B bus, operated by RT A, the public bus transportation system. The
Te~n Court mentor will provide transportation in the event a CYD youth has no means to arrive at the
court sessions or community service sites CYD reimburses the mentor's mileage.
5. Describe the "safe passage" plan for youth/families without transportation.
All referrals and their parent or guardian must attend an orientation session located at the Nueces Co.
Juvenile Justice Center, 2310 Gollihar Rd 78415. This is a safe and secure facility designated as a
drug-free, gun-free area under 24 hour security. All court sessions are held at Nueces County
Courthouse, 4th floor courtroom. All participants must pass a security checkpoint undergoing a
search and screening through a metal detector. In addition, a security guard and bailiffs are present
at all court sessions. Teen Court does not take field trips or transport participants at any time.
Community service sites are all bonded, insured, secured and have working agreements with Teen
Court to accept the youth for community service (provided they have work for them at the time). Teen
Court has working agreements with 29 nonprofit service sites throughout the area.
6. Staffing
4. . :Jescribe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
It is standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
CYD Plan of Operation
19
Fiscal Year 2006
March 1, 2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
search conducted prior to any client contact &/or personal client files and is renewed every two years.
Since inception, Executive Director Orlando Garcia is the only full-time staff employed by Corpus
Christi Teen Court. Mr. Garcia's skills are in constant development by a series of training sessions
provided by the Texas Teen Court Association, the National Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and the National Youth Court Training Center sponsored by the
U.S Justice Department. These organizations provide valuable training materials and resources free
of charge to all teen courts. Approximately every three (3) months, the executive director will facilitate
a training workshop for the Teen Court support staff (two part-time case mentors). They receive
training and development of the latest skills involving case management, mentoring, youth group
Uury) management, conflict resolution, youth interaction, preparing youth for jury service, teaching
responsibility and accountability for one's actions, engagement of youth in civic duties, case
deliberation and group cooperation, restorative justice, confidentiality and privacy laws and policies,
consequences of law violations, and ethical standards. The two case mentors also receive training to
develop skills in dealing with the problems of truancy, teen pregnancy, assault, harassment, theft,
violence, disorderly conduct, curfew violation and the consequences of such actions. Staff
development IS of the utmost importance to Teen Court. It is necessary to keep pace with the latest
movements, trends, philosophy and laws concerning all youth courts. The mentors will attend two
professional training seminars this year. In the event of a staff absences or vacancies, the executive
director or other trained mentor/volunteer is ready to substitute until position is filled or staff returns to
Nork
B. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
All staff and volunteers undergo a criminal background check upon hire through the Corpus Christi
Police Department. Mr. Garcia ensures the background checks are secured in their personnel file
and renewed every two years. No one is hired with a criminal record.
Name of the organization providing services: YMCA of Corpus Christi
Program Name: Youth Leadership Program
This service is believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005 Yes 11 No ~
A waiver regarding evidence-based requirements is requested for this service for the March 1, 2006-
August 31, 2006 contract period. Yes LZ1 No 0
Which funding priority, as identified above, does this service/program primarily address? 2, 3
Location where services will be provided: Carroll High School
City Corpus Christi, Texas ZIP Code 78411
If more than one location is utilized, list other locations here: YMCA, Corpus Christi, TX 78401;
Central Park Elementary, Corpus Christi, TX 78415; South Park Middle School, Corpus Christi, TX
78415
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FY06 Plan of Operation
Inclusive dates of Service: From March 1, 2006 to August 31,2006
How many days per Week is the service offered? 5
How many hours in duration each day? 3
Number of unduplicated youth to be served: 25
If adults will be served, give an estimated number of adults to be served: N/A
Mentor to youth ratio: 1 to 1
Number of contact hours per week: 2
Describe the target population to be served:
Eligible Carroll High School and area students ages 14 - 17 years of age
1, Describe the service to be provided in detail.
Th'3 YMCA's Youth Leadership Program's purpose is to help teenagers become responsible citizens
and future leaders. Youth Leadership is a training program developed to teach high school students
life skills and build their self-confidence through mentoring, education and pre-employment training.
Social skills are also developed through recreational activities and community service projects. The
program will focus on teens 14-17 years of age.
Students from feeder schools (Middle and Elementary) to Carroll High School will be part of the
YMCA Youth Leadership Program in that Carroll High School students will become mentors to
younger students. Mentoring, activity planning/implementation and leadership skills will be developed
while working with younger students. Each Carroll High School student will be paired with a caring
adult Mentor as well. Recreational activities will be planned by the Youth Advisory Committee (YAC)
aS$uring that students have fun, socialize in a wholesome environment and experience
sityations/activities that help broaden their vision for their future.
The activities component focuses on social activities, field trips, special events and service learning
projects which will give each student the opportunity to put into practice the YMCA values of caring,
hO'1esty, respect and responsibility. Activities will be planned and conducted by students. Each
activity will be evaluated for projected outcomes and student learning. The youth will attend
preparation classes/training during these field trips to the art museum and art center to incorporate
into the summer program. Classes will be administered by a Coordinator on staff.
Educational components include: conflict management; leadership training; the importance physical
well being; teen pregnancy; drug, alcohol, tobacco abuse prevention; and how our government works.
Students will also receive training in: work ethics; preparing for job interviews, responsibilities to the
employer and co-workers; proper work attire; writing resumes; and career opportunities.
AdditionaJly, the YAC will delegate two youth to serve on the Community Youth Development
Steering Committee, Youth will attend and participate in annual workshops and trainings to obtain
leadership skills
Th~ Y AC will also be active in planning and participating in community service activities to benefit the
78415 community. They will provide workshops for 78415 youth at a Youth Summit which would
bring in interested youth outside of the Y AC The Y AC will provide leadership and guidance in the
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March 1.2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
areas of job awareness, education, mentoring, and meeting the expectations of the program. Lastly
they will address the issues of juvenile crime and unemployment. Lastly the Y AC will provide a new
program this summer focusing on the expanding of self awareness among the CYD students in which
each student will be challenge to chooses and develop projects and ideas that will bring a sense of
artistic accomplishment. Each student will participate in photo taking and writing.
2. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released October 6, 2005.
N/A
3. Describe each goal of the service and/or program, including the impact on juvenile crime.
60% of students will demonstrate improved leadership skills through their participation in Youth and
Government District and State competitions. Assessment tool: staff, school counselor and self
written evaluation. 50% of students will complete two job interviews. Assessment tool: Job interview
check list will be requested from company conducting interviews.
In order to reduce juvenile crime, each high school student will be paired with an adult mentor who
will be a positive role model and a friend to listen and advise. They will demonstrate leadership skills
by the end of the school year. Service Learning Projects will teach students the importance of being
a part of making their community a better place.
4. ,;-Iow will this service be available to families without transportation?
Youth Leadership Program's home base is Carroll High School. Transportation, if needed will be
arranged by the YAC Coordinator through public transportation.
5. Describe the "safe passage" plan for youth/families without transportation.
Students will meet in designated classroom or approved area at Carroll High School. During school
days they will go to classroom at designated program time. Students will always be supervised by
Y AC Coordinator when participating in classroom sessions or activities outside of Carroll High
School. Field trip transportation will be secured through Corpus Christi Independent School District
(CCISD) or local bus service. When traveling by bus, students will be supervised by the YAC
Coordinator. Every precaution will be taken to assure the safety of all students.
6. Staffing
A. Describe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
Jt is. standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
.0 (~omplete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &Ior personal client files and is renewed every two years.
Recruitment of staff and volunteers is done by public announcements (Help Wanted Ads) through the
local newspaper (Corpus Christi Caller Times); YMCA announcement to current YMCA staff; and
posting job openings at T AMU-CC and Del Mar College. The YMCA Community Development
Director - Guy Nickleson, has been employed with the YMCA of Corpus Christi for 13 years. Prior to
his employment with the YMCA he taught in the Corpus Christi Independent School District for ten
(10) years. Mr. Nickleson started the YMCA's High School Youth and Government 12 years ago and
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City of Corpus Christi
FY06 Plan of Operation
has been directly responsible for the success this program has achieved. Mr. Nick/eson is
responsible for staff planning and support.
B. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
Screening of staff and volunteers involves: EmploymenWolunteer application required; Minimum of
three (3) reference checks documented; Criminal Background Check; Require First Aid and CPR; and
Interview process. Training of staff and volunteers involves: Child Abuse Prevention; Character
Development; YMCA Group Work; Characteristics of youth ages 14 - 17; Transportation policies; and
Supervision training and policies. Criminal background checks are done at a minimum of every two
years The CBCs are conducted through the Texas Department of Family & Protective Services.
They are kept in the personnel file of each respective staff and/or volunteer.
Name of the organization providing services: Youth Odyssey
Program Name: Adventure Challenge Program
This service is believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005. Yes 0 No ~
A waiver regarding evidence-based requirements is requested for this service for the March 1, 2006-
August 31, 2006 contract period. Yes ~ No D
Which funding priority, as identified above, does this service/program primarily address? 1, 3, 5
Location where services will be provided: Youth Odyssey works with state offices and public schools.
l\gencies will be added throughout the year who serve at-risk youth.
City Corpus Christi, Texas ZIP Code 78415
If more than one location is utilized, list other locations here: The following local agencies serve
pockets of 78415 youth and have agreed to work with Youth Odyssey and have current or ongoing
programs that will be enhanced by our collaborative efforts: Council on Alcohol & Drug Abuse _
Coastal Bend, Family Outreach, Bokencamp. Planned Parenthood of South Texas, The Woman's
Shelter
Inclusive dates of Service: From March 1, 2006 to August 31, 2006
How many days per Month is the service offered? 5 at various sites.
How many hours in duration each day? 6-8
Number of unduplicated youth to be served: 38
If adults will be served, give an estimated number of adults to be served: N/A
Mentor to youth ratio: 1 to 4
Number of contact hours per week: Varies for different activities. Portable Ropes Course: 2 hrs/week;
Stationary Ropes Course: 6-8 hrs/week; Adventure Wilderness: 48 hrs/week; Graduation: 8 hrs/week.
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Describe the target population to be served:
Youth ages 12 - 17 years of age. Since programming is voluntary, the target population needs
programs they find exciting and enticing and are age appropriate. Because of the high juvenile crime
and referral rate in the 78415 zip code area, the programs need to be safe, healthy, and drug free
activities. The programs must also have self-confidence building opportunities, assist inthe youth
developing appropriate peer and adult relationships, and provides opportunities for mastery and
competence to address the problems that lead to juvenile crime.
City of Corpus Christi
FY06 Plan of Operation
1 Describe the service to be provided in detai/.
Youth Odyssey's adventure challenge programs meet the needs of 78415 youth by providing them
with programs that promote the development of social skills, enhances their self-confidence, and
encourages constructive use of their discretionary time.
Outdoor activities that challenge the teens both physically and emotionally are an integral component
of all Youth Odyssey programming. Facilitated outdoor activities such as rock-climbing, canoeing,
kayaking, etc., teach the life skills that enhance the attributes and behaviors necessary for at-risk
youth to become productive and healthy adults and avoid anti-social behavior.
Programming Sessions last 6 -- 9 weeks and are comprised of the following:
· 4 Portable Ropes Course Challenge Sessions that will serve a max of 15 youth per session.
The on site activities are two-hour sessions. Ropes Courses are a unique and powerful way to
foster team development and personal growth. The Portable Ropes Challenge Course consists
of the Mobile Climbing Wall (High Element) and the Portable Low Elements. Portable Ropes
Courses are typically 2-hour sessions for each element and are conducted onsite at the
referring agency.
· 2 Stationary Ropes Course Challenge Sessions that will serve a max of 14 youth per session.
These are from 9:00 a.m. until 3:00 p m. The Stationary Ropes Challenge Course is located on
Hwy 37 and is comprised of an all day session.
· One Adventure Wilderness Trip that will serve a max of 11 youth on each trip. The trips are
from Friday afternoon till Sunday afternoon. Through the outdoor experience, in addition to
learning outdoor skills, teens respond to physical challenges and learn to overcome obstacles
through problem solving Youth are guided through activities, which enable them to build self-
esteem, self-confidence, cooperation, leadership skills, and team building. Teens expand their
horizons beyond concrete and asphalt and to learn about themselves, nature and their
environment. Each youth spends 3 days with caring adults in an environment that teaches
them more effective ways of relating to others and healthier ways of valuing themselves. Basic
camp craft, hiking, and backpacking are taught on each trip. Youth are also introduced to the
soncept of environmental stewardship through "Leave No Trace" ethics. This concept teaches
an acceptance of personal responsibility for maintaining the health and beauty of the natural
environment.
· One Graduation Trip that will serve a max of 11 youth on each trip. The trip is a local overnight
campout that includes parents, youth, and volunteers. Awards are provided for each
participant
Whether on an Adventure Wilderness Trip or on a Ropes Challenge Course, youth progress through
carefully ptanned activities that build leadership, problem-solving skills, trust, teamwork, self-
confidence, and communication skills.
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March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
Mentoring: Youth Odyssey's Adventure Wilderness Trips provide 78415 youth with the opportunity to
work beside an adult mentor in an outdoor environment. In many cases, this is the first time a youth
has an adult in his or her life in the role of a facilitator. Adult Volunteers and Staff provide adult
support and provide positive role models while taking an active role in activities. Outdoor programs
offer an excellent way for adults and youth to relate to one another where the emphasis does not rely
solely on talk. Challenge Programs show the youth that adults too must face challenges and personal
fears. Our programs provide opportunities for groups of youth as well as adults to work together with
a focus on communication and cooperation skills.
Activities: Outdoor adventure provides real life problems and situations, thus youth are exposed to
problem-finding and problem-solving learning experiences. The activities are designed to be fun and
adventurous and allow for self-assessments of strengths and stumbling blocks. The lessons the youth
learn from the hands-on experiences, where they are required to use what they know, are lessons
that are powerful and are not soon forgotten
Education: Our program improves the participating youth's life skills as well as increases the youth's
perception of healthy life style choices. The Adventure Wilderness Trip Program allows at-risk youth
to be successful in building social and behavioral skills that will be necessary to lead successful and
productive lives and become our community's future leaders, parents, and wage earners.
2. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released October 6. 2005.
N/A
3. Describe each goal of the service and/or program, including the impact on juvenile crime.
75% of at-risk youth participating will show an increase in their self-confidence.
75% of at-risk youth participating will show an increase in leadership skills.
Assessment Tool: Youth Odyssey uses a pre and a post-test (at the end of the six-nine week
session) to assess the change in each youth. Other evaluative measures include a program
qU-3stionnaire, individual assessments by staff, trip journals, and 'speak-outs' in which teens express
their views on what they have learned and how it can apply to their lives at the end of each activity.
We also send a survey to the parents two weeks after the completion of each session to assess
changes they have observed in the youth
Youth Odyssey programs encompass the goals of promoting healthy environments, life-styles, and
behaviors, including a capacity to successfully adapt to life changes and stresses. Our programs for
78415 youth focus on youth development instead of punishment as a deterrent to gangs, drugs and
other anti-social behavior. Through Adventure Challenge Programs, we give 78415 youth the tools
and guidance needed to combat the adversity in their lives.
Olltdoor experiential education is about putting young people in a natural environment where the
rules are different. Age, money, clothes, status, gender, ethnicity, and other factors that define who
we are in our lives, count for very little in an outdoor program. What matters in the outdoors are the
central qualities of honesty, integrity, confidence, respect, and a strong sense of self-worth. Youth
Od~'ssey programs provide opportunities for the youth's strengths and weaknesses to come forth.
Ex~eriential education is about what happens inside of people - growth and development. This is
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Fiscal Year 2006
March 1,2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
achieved by providing opportunities for youth to feel the extraordinary sense of accomplishment
wrought by succeeding at difficult activities such as rock climbing or learning to navigate a canoe.
4. How will this service be available to families without transportation?
All youth are provided transportation to and from the activities. All services are provided on-site.
Transportation is needed during the Graduation Trip at which the Youth Odyssey van provides
transportation to the youth
5. \ Describe the "safe passage" plan for youth/families without transportation.
Youth Odyssey owns two 15-passenger vans. All youth are provided transportation to and from the
activities. Youth Odyssey's staff is an experienced driver with valid driver's licenses. Prior to departing
to or from any activity site, the staff insures that all participants are properly wearing their seatbelts.
Youth Odyssey adheres to a strict maintenance schedule and maintains current insurance coverage.
While participating in activities such as rock climbing, kayaking and hiking, all youth are equipped with
the necessary safety equipment. The items that are used, such as helmets, harnesses, and ropes for
climbing and lifejackets, paddles and when necessary helmets for kayaking, are inspected by a staff
member prior to the youth engaging in an activity. All equipment is routinely inspected for frays,
cracks, breaks, or abrasions that may affect the durability and safety of the item.
6. Staffing
A. Describe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
it il;) standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
The Program Director's position requires a degree in Psychology, Outdoor Education or related field
with professional field experience in: hiking, backpacking, camping, rock climbing, canoeing, and
kayaking. Staff Training Required: First Aid, CPR, Wilderness First Responder, Full Ropes Course
and Lifeguard certifications. Must have experience working with youth in a camp setting.
The minimum age requirement for an Adult Volunteer is 18 years old. Although there are no
maximum age requirements for adult volunteers, selection will be based on the ability of the volunteer
to perform certain skills. Some rigorous physical activities such as hiking five to ten miles a day
carrying a 50-lb. backpack is required on some trips. Past experience in the outdoors is imperative to
the selection of the volunteer for the Extreme Outdoor Activities. Evidence of fitness and a release
from a health care practitioner if a health condition is present is mandatory. Youth Odyssey performs
-hf same set of standards in selecting volunteers as when hiring employees.
Volunteers with the Adventure Wilderness Program (that include belaying) and all Mobile Climbing
Wall Activities require volunteers to have either documented instruction from a nationally recognized
climbing organization, or show mastery of belaying skills from Youth Odyssey's Belay Training.
All staff and volunteers are supervised by the Program Director, Jon Worbets. In cases of staff
vacancies or absences, the Program Director and other staff will substitute until it is filled or the
employee returns Volunteers are also recruited to fill positions.
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March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
B. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
Staff need to be well versed in how to work with the youth and to handle difficult situations that may
arise Volunteers are required to attend classes provided by Youth Odyssey. The classes will provide
classroom instruction on Problem Identification: Signs and Symptoms and Prevention and
Maintenance of Aggressive Behavior Volunteers with all Youth Odyssey activities must have current
certifications in Adult CPR
Staff and volunteers who work directly with the youth have all had a federal and local background
check done within the last year. Criminal history affidavits are renewed every two years and are kept
in a locked filing cabinet
7 - VouthAdviso"'i(J()mml.e
1. How will you ensure the Y AC includes representation from across CYD-funded services?
The Y AC Coordinator works with the CYD Subcontractors to ensure each one is given the opportunity
to participate Youth are recruited throughout the ZIP code along to include the CYD service
providers.
2. Is the Y AC a 0 stand-alone program or ~ component of a larger program?
Answer the following about the Y AC only:
The Y AC is a component of the YMCA - Youth Leadership Program. Please refer to Section 6 _
Mentoring: YMCA.
8 - Fiscal Agelit;S't'Vip~$
If the Fiscal Agent provides any services, provide the following information for each
servicelllrogram:
Name of the organization proViding services:N/A
Program Name: N/A
9 - Subcontracted Services
For each service or program provide the following information:
Name of the organization providing services: Planned Parenthood of South Texas
Program Name: Youth Responsibility Program
Th/s service is believed to meet evidence-based requirements as defined in the CYD RFP, released
October 6, 2005 Yes [] No ~
':::YD Plan of Operation
27
Fiscal Year 2006
March 1,2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
A waiver regarding evidence-based requirements is requested for this service for the March 1, 2006 _
August 31,2006 contract period. Yes ~ No D
Which funding priority does thIs service/program primarily address? 1
Inclusive dates of Service: From March 1, 2006 to August 31, 2006
Number of unduolicated youth to be served: 150
-> This means that each youth receiving this service during the contract period should be counted
once.
If adults will be served, give an estimated number of adults to be served: 37
Describe the target population to be served' youth ages 12 - 17 years of age
1. Describe the service to be provided in detail.
PPST would provide education, mentoring and activities for 150 youth with a goal of improving life
skills and reducing juvenile violence. All programs would be voluntary. The programs would be
provided one on one or in small groups of 15 or less. Six strategies would be offered:
Young Men United: The Young Men United (YMU) project would provide before and after school
mentorship, activities and life skills training for up to 15 young males per site at elementary and
middle schools in the 78415 zip code. The ten week program would include information and
dj~cussion on bullying, hazing, harassment, fighting, smoking, alcohol and drug abuse, decision
l1cking, healthy relationships, communication skills, peer pressure, refusal skills and budgeting.
Health issues covered would include prevention of teen pregnancy, obesity, diabetes, and handling
stress. Activities would include field trips, parent-child events, community service and graduation
ceremony.
She Thing: The She Thing project would provide before and after school mentorship, activities and
life skills training for up to 15 female youth per site at elementary and middle schools in the 78415 zip
code. The ten week programs would include information and discussion of bullying, hazing,
harassment, fighting, smoking, alcohol and drug abuse, decision making, healthy relationships,
communication skills, peer pressure, refusal skills and budgeting. Health issues covered would
include prevention of teen pregnancy, obesity, diabetes, and handling stress. Activities would include
field trips, parent-child events, community service and graduation ceremony.
Teen Talk: PPST would provide weekly after school programs for high school students at Carroll and
Ray High Schools addressing bullying, hazing, harassment, fighting, smoking, alcohol and drug
abjJse, decision making, healthy relationships, communication skills, refusal skills, and budgeting.
'-je~lth issues covered would include prevention of teen pregnancy, obesity, diabetes and handling
stress
Baby Think It Over: (BTO) Participants may enroll in the Baby Think It Over weekend program.
Participants and their parents receive an orientation at our facilities on household budgeting, child
abuse, domestic violence, and positive parenting skills. From Friday evening through Monday
morning, participants take home a Baby Think It Over doll which is programmed to cry if mishandled,
shaken, abused, and when it needs to be cuddled or fed. The BTO doll is equipped with a computer
CYD Plan of Operation
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Fiscal Year 2006
March 1,2006 - August 31,2006
City of Corpus Christi
FY06 Plan of Operation
th8t gives a read-out at the end of the "parenting weekend" on how often the infant cried, the length of
lirr;e it cried, and whether it was shaken or abused. In addition to learning the physical demands of
canng for an "infant," participants must complete two budgets: one of general household expenses
and one for baby expenses. They keep a diary of the weekend, write a one page feedback form
about what they learned from the experience, and participate in a one-on-one feedback session with
our educators to give closure to the experience. A parent must participate in the initial orientation and
parents are asked to complete a feedback form at the end of the weekend. The "parenting
expenence" IS used by both parents and by PPST educators to help teen explore their goals,
Including finishing school, college, job training, and becoming financially independent. The program
also explores how well the teen tolerated the frustrations of parenting, and helps the teen set a goal
for avoiding those behaviors that lead to early parenting.
Pamphlet Feedback: Participants receive orientation session in agency library, where they select
pamphlets approved by the Community Education Committee. Participants may work at the agency,
or take the pamphlets home with them. After reading and studying the information, they provide
written narrative feedback (minimum one full page per pamphlet) about what the pamphlet is about,
vVhat audience it would be appropriate for, how it should be used, and what its message means to
th~m The topics covered by the educational materials include: smoking, chewing tobacco, smoking
and sports, drug abuse, prescription drug abuse, steroid abuse, alcohol abuse, drinking and driving,
drinking and HIV, bullying, hazing, harassment, coercion and emotional abuse, date rape, date rape
drugs STOs and HIV, domestic violence. and fighting, along with positive information on
communication skills, goal setting, decision making, building healthy relationships with peers and
parents, and refusal skills. After completing the written assignment, they meet with an educator to
review their work and discuss the implications of the risk behaviors studied. Participants would make
two visits to the service site at the anginal orientation and to return the written reports for the
feedback session.
Office Work: Participants volunteer to work in our offices doing clerical work, with a goal of learning
basic office skills and getting an orientation on health care job opportunities and skills. For students
enrolled in the health sciences programs, the program offers an opportunity to work in a clinic setting.
Participants will be supervised in their office work by educators and clinic staff. They will learn how to
usc~ basic office equipment, help prepare educational materials, and learn about office etiquette and
g06d work. habits. They will learn about confidentiality, HIPPA regulations, and medical office
procedures. A log is kept of hours worked, and a written evaluation completed of the participant's job
performance.
2. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released October 6, 2005
N/A
3. Describe each goal of the service and/or program, including the impact on juvenile crime.
Two program outcomes that CYO participants will demonstrate after partiCipation in the proposed
program are: 1) 75% will demonstrate increased awareness of the factors leading to and risks of
hazing, bullying, coercion, date rape, date rape drugs, unhealthy relationships, teen pregnancy and
sexually transmitted diseases; 2) 75% of participants will demonstrate increased awareness and
appreciation of the responsibilities of parenting, including the time and money involved in caring for
an infant (household budgeting skills). The assessment tools used to measure these outcomes
Cyi) Plan of Operation
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March 1,2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
include a parenting contract, a dairy of parenting activities, written feedback (narrative) by participants
about the topics, completion of a monthly household budget and Baby's monthly budget worksheet,
and a parent evaluation.
The Young Men United, She Thing and Teen Talk programs will reduce or prevent the impact of
juvenile crime by providing adolescents with information on the physical, emotional and legal
cor,sequences of at-risk behaviors, by helping them to develop refusal skills, by helping them set
goals for their future, by improving communication skills with parents, schools and peers, and by
pro'tiding before and after school activities in safe environments that will encourage responsible
be~avlor. A special focus is placed on reducing domestic and partner violence. The program helps
young girls and young men identify factors in unhealthy relationships that lead to coercion, emotional
and physical abuse, avoid dangerous dating situations that lead to date rape, and develop skills that
result in reduced incidence of violence, teen pregnancy, alcohol and drug abuse, and other behaviors
that lead to dropping out of school.
The Baby Think It Over program helps teen understand the consequences of risky behavior that
leads to teen pregnancy, encourages positive parenting skills, and helps students recognize how
child abuse, neglect and "shaken baby syndrome" can occur. The BTO program also helps young
people understand how much money they will need to manage a household, encouraging them to
stay In school and avoid dropping out, which helps prevent a range of juvenile crime. Youth who
remain in school are less likely to become victims or perpetrators of juvenile crime.
Thz Pamphlet Feedback program gives youth basic information on a wide range of health and
jevelopmental programs, and information on how to develop the skills to avoid and/or cope with the
Jrc:blems. It includes information on smoking, drugs, and alcohol abuse, hazing, bullying, coercion,
stereotyping, rape, date rape, date rape drugs, healthy relationships, obesity, diabetes, teen
pregnancy, STDs and HIV. By engaging each participant in first written feedback on the risks, and
then in one-on-one verbal feedback, the program will assist each adolescent in recognizing their
individual exposure to the at-risk behaviors which result in juvenile crime.
The Office work strategy will prevent the impact of juvenile crime by helping youth prepare for the
workforce, and giving them insight into possible careers in the health profession. It will provide a
safe, su~rvised setting in which to learn office skills and etiquette. such as how to dress,
promptness, how to work effectively with co-workers and administrative staff, how to use office
mC:chines, how to keep track of a time sheet and report hours, and confidentiality. By encouraging
pre-employment skills, the strategy will encourage youth to set educational goals that meet job
requirements. thereby reducing school drop-outs, which is key to reducing juvenile crime.
4. 'How will this service be available to families without transportation?
Th0 Ayers (Dillon) site is centrally located, accessible by bus because there is a large bus transfer
3tation at the entrance to our parking lot, and provides easy access. The Ayers (Dillon) location will
draw youth from across the 78415 area. The Holly location is not easily accessible by bus, but will
serve youth in that segment of 78415.
5. Describe the "safe passage" plan for youth/families without transportation.
Youth wilt arrive safely at proposed service sites by car at the Holly Lane Office or by bus or car at the
Dillon Lane Office. For before and after school programs, they will already be on campus, where they
CYD Plan of Operation
30
Fiscal Year 2006
March 1, 2006 - August 31, 2006
City of Corpus Christi
FY06 Plan of Operation
will be supervised by PPST educators, until they are picked up by a parent or designated person. Off
sitt~ field trips and activities will be provided only with parental participation, with parents providing
transportation. Field trips are an extended part of the program to allow participants to experience
more In-depth the consequences of their actions, i.e. role-play. A couple of examples would be
Daddy-town or Independent City, in which the participant role plays everyday life activities. In the
Baby Think It Over project, parents and youth must attend the orientation meeting together, so the
parent is responsible for transportation
6. Staffing
A. Describe the staffing plan for FY06, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
It is standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
Staff and volunteers for the program will be recruited, screened and hired by the Executive Director
whn hus 12 years of experience in hiring and supervising staff. All staff and volunteers are evaluated
3ft8r a three month probationary period, again at six months, and then annually. Training will be
provided by the Education Director. Five part-time positions are assigned to this project, thereby
allowing us to utilize the skills of a diverse group of educators (age, gender, ethnicity, language
abilities) who bring different talents to the project. Staff is cross-trained to cover positions where
vacancies occur The turnover rate is approximately one month, during which time other staff is
completing the work,
B. Explain how you will ensure criminal background checks and criminal history affidavits are
obtained for staff and volunteers who will be in direct client contact or have access to personal client
information, prior to such contact or access and are renewed every two years.
All 'staff will be screened for criminal background checks, all references will be contacted, and no staff
person is left alone to supervise a minor without other adults present. Volunteers are held to the
same standards as paid staff. The staff is required to have a background check every two years.
Criminal background checks are done through the Corpus Christi Police Department. This
nformation is kept in their personnel file.
t,
~Yf) Plan of Operation
31
Fiscal Year 2006
March 1,2006 - August 31,2006
TEXAS DEPARTMENT OF FAMILY AND PROTECTNE SERVICES
( 'OMMISSIOi\U{
drcy [) ( "ckncll
March 31 2006
George K Noe
City of Corpus Christi
PO. Box 9277
Corpus Christi, TX 78469-9277
Re: Program Contract #23362174
Contract for fiscal period March 1,2006 to August 31,2006
Dear: Mr. Noe
Enclosed IS an original copy of the fully executed fiscal year 2006 contract between City of
Austin and the Texas Department of Family and Services (DFPS) to provide services for
the Community Youth Development program,
As required, I have reviewed the travel log submitted by your agency and all the necessary
components are incorporated on the form therefore it has been approved for use in FY
2006
The requested waiver of the evidence-based requirement has been approved for each of
the subcontractors for thIS contract period.
In addition, the following subcontracts have been approved for fiscal year contract period
March 1, 2006-August 31,2006:
o Communities in Schools
o Corpus Christi Housing Authority
o Corpus Christi Teen Court
o Planned Parenthood
o YMCA
o Youth Odyssey
If any of your subcontracts should undergo revision or replacement, please submit the
revised copies to DFPS.
I want to thank you for your patience during the process of finalizing the fiscal year 2006
contracts and am looking forward to working with you this year. If you have any questions
. PO HI lX 14q030 Me Y-95b . AUSTI1'\, TEXAS 78714-9030 . (512) 821-4708
~\i1r Not-;
March 31 2006
Page 2
or concerns, please feel free to contact me by phone at (512) 821-4708 or bye-mail at
I'sa.massock@dfps.state tx.us
Sincerely.
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Lisa Massock
Program Specialist