HomeMy WebLinkAboutC2006-186 - 5/23/2006 - Approved
Police Department Chilled Water Plant Upgrade - 2006
CONTRACT FOR ARCHITECTURAL/ENGINEERING SERVICES
The City of Corpus Christi, Texas, hereinafter called "City", and Stridde, Callins &
Associates. hereinafter called "Consultant", hereby agree as follows:
I. SERVICES TO BE PERFORMED
The Consultant hereby agrees, at his/her own expense, to perform all
architectural/engineering services necessary to research, document, design and prepare
plans, specifications, bid and contract documents to complete the project described as
follows.
II. SCOPE OF SERVICES
The Consultant's services will include basic research, documentation and design necessary
for the preparation of plans and specifications required for the chilled water central plant
upgrade for Police Department Building. The Consultant will:
· Select and specify new water chilling units, cooling tower, temperature contois, and
ventilation system to provide chilled water service for the existing facility;
. Specify the work required to rebuilding the existing cooling tower;
· Design demolition work associated with mechanical renovations as required for
connection of the new water chilling equipment to the existing chilled water distribution
system;
. Provide architectural and/or structural design work as required to accommodate the new
chilled water equipment. cooling towers and associated equipment and controls.
The project scope will include all elements necessary to provide a fully functioning
Ventilation and Air Conditioning system including demolition, installation, reconstruction and
construction to fully integrate the system with existing system. The scope of the project is
specifically limited to the area listed in the previous paragraph, and does not include heating
portions of the system, the existing stand alone direct expansion cooling systems, or design
beyond the central plant with exception of cooling towers. The Consultant will work closely
to design and phase the construction program so as to minimize any disruptions and allow
continued occupancy and use of Police Department. The Consultant, in the performance of
this contract, will exercise usual and customary professional care in Consultant's efforts to
comply with the applicable codes and regulations of City, State, and other Federal
authorities having jurisdiction including applicable fire codes, life safety codes, health
regulations, Texas Department of Insurance Windstorm Protection requirements, the
Americans with Disabilities Act. the Texas Department of Licensing and Regulation,
Elimination of Architectural Barriers Program (Article 9102), the Texas Trench Safety Act,
and the Storm Water Retention Act. The Consultant will include in the technical
specifications a section entitled Trench Safety which will incorporate by reference the
legislation relating to the Texas Trench Safety Act. The City will address any asbestos or
other hazardous materials through a separate contract.
1 Preliminary Phase - The Consultant will:
a. Survey, confirm, evaluate, review and field-verify existing site conditions for the purposed of
coordinating drawings and specifications with existing conditions. City will provide record
information and data as available from City Engineering files.
b. Meet as needed with City staff, subconsultants and other Agencies to define the project
concept and identify any permitting.
llments, modifications, additions/deletions and proceed to next
2006-186
OS/23/06
M2006-152
.\ssociates
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The City Enaineer has or will orovide as available and aoolicable:
a. reproducible standard detail sheets,
b. city standard specifications, standard provisions, forms, and notices;
c. the budget for the project specifying the funds available; and
d. record drawings and base data of the existing facilities if available.
2. Design Phase - The Consultant will:
a. Develop and submit for review a 60% complete set of plans, with layout of the plans in the
City of Corpus Christi's preferred format.
· Furnish the desired quantity of plan sets to the City of Corpus Christi for review and
comment. Cost of reproduction services for review sets shall be part of the
authorized fee
· Develop and submit an opinion of probable construction cost for the project
improvements.
· Assimilate all review comments, modifications, additions/deletions and proceed to
next phase
b. Complete and submit a 100% complete set of construction drawings, plans, details, contract
documents, technical specifications, and bid documents in accordance with the City of
Corpus Christi's preferred standard format.
· Provide the marked-up 60% review set so the City may determine that the comments
were incorporated into the 100% set.
. Provide the final opinion of probable construction cost.
· Furnish the City with both a reproducible set of plans with specifications and bid
documents for the bidding process, as well as the full documents in electronic format.
3. Sealed Proposal Phase - The Consultant will:
a. attend on-site(s) pre-bid conference noting inconsistencies (if any) in the bid documents;
b. prepare for the City Engineer any addenda necessary to inform contractors of other revisions to
the bid documents identified prior to bidding. Addenda will be prepared by Consultant and
reproduced and distributed by the City Engineer;
c. assist the City Engineer in securing competitive sealed proposals, analyze proposals. prepare a
proposal tabulation, and make a written recommendation concerning award of the contract; and
d. in the event the bid received by the lowest responsible proposer exceeds the established project
budget for construction, the Consultant will, at his/her expense, confer with City Engineer and
make revisions as necessary and satisfactory to the City Engineer to permit the re-advertising of
the project for bids
The City Engineer has or will:
a. reproduce all documents and addenda to be distributed to prospective bidders;
b. deliver, (with the assistance of the Consultant) documents to all regulatory authorities as
required for review;
c. advertise the project for sealed proposals, maintain the list of prospective proposers, receive
and process deposits for proposal documents, issue (with the assistance ofthe Consultant) any
addenda, prepare and supply proposal tabulation forms, and conduct the bid opening;
d. receive the Consultant's recommendation concerning proposal evaluation and award and
prepare agenda memorandum for the City Council concerning contract award; and
e. prepare, review, and provide copies of the contract for execution by the contractor.
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4. Construction Phase ,.. The Consultant will:
a. attend and assist the City Engineer with a pre-construction meeting between the contractor, City
Engineer, and other interested parties;
b. review and check for approval, materials and other submittals customarily provided by the
Contractor or req uired by contract documents during the course of construction by the contractor
and ensure that two field copies and one record of submittal data is provided to the City
Engineer;
c. provide interpretations and clarifications of the plans and specifications for the contractor and
authorize minor changes which do not affect the contractor's price or the duration of the
construction contract, and are not contrary to the general interest of the City under the contract;
d. review and evaluate any change order proposals that may be necessary during the progress of
the work including a recommendation to accept or reject;
e. consult with the City Engineer and advise during construction and confer with City staff and other
governmental authorities as needed;
r make necessary visits to the site(s) of the project, work in cooperation with the City Engineer
and contractor to observe the general progress and quality of work, and determine, in general, if
the work is being done in accordance with the contract documents and in accordance with the
quantities of work represented in current contractor requests for payment. Site visits will include
minimum inspections to ensure compliance with contract documents. Consultant site visits will
not constitute or be confused with a resident inspection or continuous monitoring of the progress
of construction
g. travel in Corpus Christl and its environs, as necessary for accomplishment of services under
this contract
The City will:
a. prepare, review and approve monthly payment requests and time statements by the contractor;
b. provide all engineering materials testing and laboratory services by separate contract; and
c. provide field inspection of the construction on a regular basis, at City expense, to maintain a
record of the progress and quality of the work
5. Record Drawings - The consultant will review the Contractor's field set of construction
drawings and specifications. On the basis of "red-line" drawings and marked-up specifications
provided by Contractor, and based upon known deviations, change orders, mark-ups, and changes
reported by the City project inspector, the Consultant shall prepare "as-built" record drawings and
specifICations of the project as constructed and deliver to the City Engineer a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings and a marked up set of specifications.
6. POST-CONSTRUCTION SERVICES - The Consultant will:
a. conduct a preliminary inspection and prepare a punch list of items for correction, repair or
installation by the contractor to be delivered to the City Engineer and contractor prior to final
inspection;
b. conduct a final inspection with the City representative and contractor which shall include a
familiarization walk-through with City personnel (if applicable) of mechanical and control
systems, emergency procedures, and maintenance procedures;
c. review of the following materials submitted by the contractor for completeness: operation
manuals, maintenance manuals, technical information, approved submittal sheets, parts lists,
manufacturer maintenance guaranties and warranties and/or other guaranties or warranties and
forward the material to the City's designated representative for copying, collating, and
distribution; and
d assist the City Engineer in completion of the final Certificate of Occupancy if required by the
Building Official
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7. ADDITIONAL SERVICES - The Consultant will provide such additional services as directed by
the City Engineer. If such additional services require an increase in the authorized fee, the
additional services will be evidenced in writing as an amendment to this contract.
8. POINT OF CONTACT - The City Engineer will designate a single point of contact for all
communications, information and documents to pass through. Any actions taken by the
Consultant on instructions, information or concurrence provided by or through any other source
will not be compensated under this contract.
9. COST CONTROL - The Consultant will provide an opinion of probable costs with each
submission of plans and contract documents. The Consultant will recommend changes in
project scope or in the structure of bid alternates necessary to maintain project within budget as
a result of each cost estimate and reconciliation.
10. ORDER OF SERVICES - Consultant agrees to begin work immediately after written
authorization from the City Engineer. The completion of the project is critical to public safety
operations and the Consultant agrees to expedite the project. The City Engineer will provide a
prompt response to the Consultant for guidance. direction. or approval of all work submitted in
the various phases
III. FEES AUTHORIZED
The City will pay the Consultant a total not to exceed fee of $43,500.00. This fee will be full and total
compensation for all services provided and expenses incurred in performing the tasks specified as
basic, construction, and post-construction phase services specified in Section II.
The table "Summary of Fees" shall be used when calculating the fee due for the proportion of
services completed. The City shall make prompt payments in response to Consultant's statements
for Professional Services.
Billng for services provided in Section 111 . 2, 3, and 5 will be based on the Consultant's estimate of
the percent of services complete at the time of billing. However, in no case will the billing exceed
90% of the fee for each phase until the delivery of documents associated with each phase has been
re"liewed and accepted by the City. Billing for services provided in Section 11.4 will be based on the
amount of construction completed. Billing for services provided in Section II.C.2 shall be payable
upon delivery of the record drawings to the City Engineer. Billing for services provided in Section
II.C will be payable upon performance of inspections and delivery of all materials to the City.
Consultant will submit monthly statements for work authorized by the City Engineer and performed
by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the
City of the proportion of the total services actually completed at the time of billing. The City will
make prompt monthly payments in response to Consultant's monthly invoices.
All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the
Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the
project name. The letter shall state the number of the current invoice, the contract fee for each task,
the amount previously invoiced for each task, and the current amount due. Invoices will be
organized to accommodate funding sources. During the construction phase, the ArchitecVEngineer
witl also submit a brief letter/memo summarizing observations during the site visit, the work of the
contractor, construction progress for the billing period. and any pending items.
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Preliminary Phase: - 20% Fee Du~____ .. ,. __._
Desig,!Phase:..~600{o_f.~~Due__._ ... _____.m _.
$8,700.00
$26,100.00
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,IL~_.-j'BidPhase-:,,~-5%-FeeDue~___.
11.4 i Construction Phase: -15% Fee Due
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TOTAL FEE
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$2,175.00
$6,525.00
$43,500.00
T..NATION OF CONTRACT
The City Manager, or his designee, may, at any time, with or without cause, terminate this contract
upon seven days written notice to the Consultant at the address specified below.
If termination occurs prior to the final completion of all work contemplated by this contract, the
Consultant shall be paid a reasonable compensation for the services actually rendered in
accordance with the above-described schedule of fees and in proportion to the amount of work done
on such stages or phases as have been authorized
The foregoing shall not be construed to require the City Manager to compensate the Consultant for
any services not performed in a proper, professional manner
V. NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and Consultant as follows:
City: Consultant:
Director of Engineering Services Scott Stridde, P.E.
City of Corpus Christi Stridde, Callins & Associates
P.O Box 9277 342 S. Navigation Boulevard
Corpus Christi, Texas 78469-9277 Corpus Christi, Texas 78405-3615
361-880-3500 361-883-9199
Fax: 361-880-3501 Fax: 361-883-9177
VI. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
mecimum benefit to the local economy. The Consultant agrees that local architectural and
erllineering liaisons will be used to the extent practical.
VD. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
cOltractor's field data, and submittal data shall upon payment of all fees and reimbursable expenses
owed under this agreement, be the sole property of the City. Those documents may be used by the
City Engineer for other City projects. and with the exception of standard details that are not specific
to tlis project may not be used again by the Consultant without the express written consent of the
City Engineer, The City will assume sole liability for arising out of any reuse or modification of the
Consultant's documents, except where the Consultant is found to be liable by a court or forum of
competent jurisdiction
VII. CORRECTING MATTERS
A~ extra cost and expense necessary to correct matters caused by failure of the Consultant or
hislher sub-consultants to exercise a reasonable degree of professional care will be paid by the
Consultant and not reimbursed by the City.
IX. ASSIGNABILITY
The Consultant shall not assign, transfer or delegate any of its obligations or duties under this
contract to any other person without the prior written consent of the City, except for routine duties
dellegated to personnel of the Consultant's staff. No part of the Consultant's fee may be assigned in
advance of receipt by the Consultant without written consent of the City.
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The City shall not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation. has been approved in writing by the City.
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X. INSURANCE
The Consultant will submit to the City Engineer a certificate of insurance, with the City named as
additionally insured, showing the minimum coverage set forth in Exhibit "A" by an insurance
company acceptable to the City
XI. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the
Ci1y of Corpus Christi Disclosure of Interests form which is incorporated in the contract.
CITY OF CORPUS CHRISTI , ~, "STRIDDj' CALLI~r & ASSOCIATES
By. \,- 'fA, 4--<lf,.~_\ (" ~ ~L.'BY: /~.../~ 5//'/t?6
Ronald F, Massey Date Authorized Representative Date
Assistant City Manager
ATTEST'
c~i~
RECOMMENDED:
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Date
(0 2OUf::.t~. . AU r~Ut(lLL.
I' COUNCil .~5J.23.J:.9.&
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SfClmAPV :c~
APPR~VED AS TO FORM:
) , ,~ / i L
- t l ~-C.JI- ~t."..119/(:Y;,
Assi t City Attorney , Date I
,J
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Exhibit A
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A The Consultant shall not commence work under this Agreement until
he/she has obtained all insurance required herein and such insurance
has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of
the subconsultant has been so obtained
B The Consultant shall furnish two (2) copies of certificates, with the City
named as an additional Insured, showing the following minimum
coverage In an insurance company acceptable to the City.
MINIMUM INSURANCE COVERAGE
II Bodily Injury and Property Damage
S2000,000 COMBINED SINGLE LIMIT
I
I
rd
ED S1000,000 COMBINED SINGLE LIMIT
WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH II OF
I THIS EXHIBIT
I S100,000
----
$1,000,000 COMBINED SINGLE LIMIT
$2,000,000 COMBINED SINGLE LIMIT
Include [ ] REQUIRED
lof [Xl NOT REQUIRED
See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [Xl NOT REQUIRED
-,_.
S 100,000 Combined Single Limit
I See Section 8-6-11 and Supplemental
I Insurance Requirements
!
I [] REQUIRED [Xl NOT REQUIRED
TYPE OF INSURANCE
30-Day Notice of Cancellation required on a
certificates
Commercial General liability inclUding
1 Commercial Form
2 Premises - Operations
3 Explosion and Collapse Hazard
4 Underground Hazard
5 Products/ Completed Operations Haza
6 Contractual Insurance
7 Broad Form Property Damage
8 Independent Consultants
9 Personal Injury
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AUTOMOBILE L!ABILITY--OWNED NON-OWN
, OR RENTED
WORKERS' COMPENSATION
I EMPLOYERS LIABILITY
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EXCESS LIABILITY
I
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PROFESSIONAL POLLUTION L1ABILlTY/
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge. to
long-tern environmental Impact for the disposa
contaminants
1----- -
BUilDERS' RISK
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INSTALLATION FLOATER
Exhibit 'A Insurance Requirements
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C: In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other Interested parties
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B The Consultant shall obtain workers' compensation Insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be wntten on a policy and endorsements approved by
the Texas State Board of Insurance
If such coverage IS provided through self-Insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation CommiSSion Further. if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall Immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services. POBox 9277, Corpus Christi, Texas 78469 - Attention:
Contract Administrator
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount suffiCient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met
Gc- 8uilder's Risk Coverage: Consultant will be responcible for providing builder's rick
insur::mce om/orage for the term of the contraot up to ::md inoluding the date the City
fin::llly ::lcceptc the project or 'Nork, Builder'c risk co'.'er::lge shall be ::In "/\11 Risk" form.
The policy sh::lll be ::l completed v::llue form. The Consultant sh::lll provide such
builder's risk. coverage ::It least in the amount of $ (
- --------- DOLLJ\RS) whioh is estimated to be the value at completion of the
real-or percon::ll property to be constructed. repaired or otherwise improved under the
contr::lct
Concult::lnt sh::lll be respom:ible for paying ::lll costs neoess::lrJ to procure such
Exh!bltA - Insurance Requirements
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builder's-Rsk-HlE:ur::mce cover3ge, including 3ny deductible. The City E:hall be named
an additional inE:ured on 3ny policy pro'/iding such incurance coverage.
i liOn the certificate ot Insurance
· The City of Corpus Christi IS to be named as an additional insured on the liability
coverage except for workers' compensation coverage.
· Should your Insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be" and "cancelled" and deleting the words "endeavor to" and
the wording after "left' If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted
· The name of the project also needs to be listed under "description of operations".
· At least 1 O-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
Exhibit "A - Insurance Requirements
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~.' City of
.. Corpu~
::'" _ ChnstI
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
~
City of Corpus Chnstl Ordinance 1" 112, as amended, requires all persons or firms seeking to do business with the City
to provide the following Information Every question must be answered If the question is not applicable, answer with
"N/,A,'
Il. T
FIRM NAME: :)r~ 1#15 v/ftd,.v9 of' I /55t'OIIfT~j ....;.--A/e-.
STREET:~ S. ~{/,"6/9T/7'A/ CITY: &~K'/#5 Cl//I~TI ZIP: 7t''/c?9
FIRM is: 1 CorporationJ~_ 2 Partnership______ 3 Sole Owner 4. Association_
5. Otrler
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
NA/h ,1/Z ________ _ ___ ___
Job Title and City Department (if known)
2.
State the names of each official of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name
" 1, Ale;
-~---,-,.,-_._._<- -"--
Title
3 State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
#dp5
4
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an ownership interest constituting 3% or
more of the ownership in the above named firm.
Name
AjO/~
~_.~.: ----,' -"---
Consultant
CERTIFICA TE
I certify that all Information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any Information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christl Texas a~ changes occur ~ ~ 'i'
Certifying Person ~)ca.,r ~-fr/(l(lfc.._____. Title:.... -c. s::..A ~ 4 ~~5//C~
(TYP~ rint) - -r- /! r / /'
Signature of Certifying Person I t9~~_~/~ Date 5/IJ/~b
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DEFINITIONS
a Board Member A member of any board, cornmission or committee appointed by the City Council of the City of
Corpus Christi, Texas
b Employee Any person employed by the Citv of Corpus Christl. Texas. either on a full or part time basis, but not
as an independent cortracto!
c. Firm Any entity operated tor economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship. as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entitles whict"', for purposes of taxation, are treated as non-profit organizations.
d OffICial. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and I'v1unlcipal Court Judges of the City of Corpus Christi, Texas.
e Ownership Interest. Legal or equitable Interest, whether actually or constructively held, in a firm, including when
such interest is held through an agem, trust. estate or holding entity. Constructively held refers to holding or
:-:ontrol established throuqh voting trusts, proxies or special terms of venture or partnership agreements.
(~onsultant Any person or fim, such as erlgmeers and architects. hired by the City of Corpus Christi for the
Jurpose of Drofessionai cons.dtatlon and recommendation