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Home My WebLink AboutC2006-195 - 5/30/2006 - Approved LETTER OF AGREEMENT BETWEEN CITY OF CORPUS CHRISTI AND THE BEAUTIFY CORPUS CHRISTI ASSOCIATION This letter of agreement between the City of Corpus Christi ("City") and the Beautify Corpus Christi Association ("BCCA") formalizes our joint mission to lead efforts to achieve and maintain a cleaner and more beautiful environment for the enjoyment of residents and visitors to the City. The purpose of this letter of agreement is to solidify our coordinated efforts in the areas of · Sustaining progress achieved through the City's Neighborhood Initiative Programs' (NIP), by taking a proactive role in helping to maintain a line of communication with the people in the targeted areas. · Increasing communication throughout the communities regarding anti-litter and beautification actIvities. · Encouraging neighborhood cleanup campaigns. · Improving attitudes about recycling and increase participation in the recycling program · Providing leadership during community events for maintaining a sustainable environment. · Distribution of information and educational materials regarding environmental subject matters. · Promotion of City-wide environmental programs. This letter of agreement is effective from February 15, 2006 through February 14,2007. BCCA shall designate the following City officials as Ex-Officio (voting) members of its Board of Directors: Director of Neighborhood Services, Director of Streets and Solid Waste Services, Director of Parks and Recreation, or their designee. The City shall provide a grant of $25,000 to BCCA in return for BCCA's efforts to implement the scope of work, described in Attachment A. The budget for this letter of agreement is established in Attachment B. 2006-195 05/30/06 l\i12006-161 1 Bee \ CONTACT INFORMATION City of Corpus Christl Streets and Solid Waste Services AUn: Jeffrey D. Kaplan, Director 2525 Hygeia St. Corpus Christi, TX 78415 P.O. Box 9277 Corpus Christi, Texas 78469-9277 (361) 826-1970 Beautify Corpus Christi Association Attn: Ms Daiquiri Richard 545 N. Upper Broadway, Suite 300E Corpus Christi, Texas 78476 (361) 855-2888 Beautify Corpus Christi Association ,'" ( . . '-~ r~ r~.~~..UL'...~-'-_.. i Daiq (I Richard BCCA Executive Director City of Corpus Christi Approved as Legal Form: / /~ .~.. R.}aY Reining .---.----.. - First Assistant City Attorney F or City Attorney BCCA2006AGREEMENTW .-:;> "n ES I AA~ :..,.HY SiCP.E rARY , .. ~ ~'l ", '\~7 '. L lk i . ~ U 11'IU~I.LL. I / _..1...- . -' ,1'~ejoL 'tV l'(l\IPlClt ._....lI....-..- fk-. ....-.. ...... ... ....~.'l....--- - --- ~H''''~' AI" V 2 Attachment A SCOPE OF WORK · Annual Work Plan Within sixty (60) days of the effective date. the BCCA Executive Director will meet with City staff from Parks and Recreation, Neighborhood Services, and Streets and Solid Waste Services to develop an annual work plan that defines expectations by parties included in this agreement. THE FOLLOWING ITEMS WILL BE COORDINATED WITH THE CITY'S EX- OFFICIO BOARD MEMBERS AND OTHER CITY STAFF AS DIRECTED: · Neighborhood Initiative Program BCCA shall assist the City by taking a proactive role in sustaining the efforts of Neighborhood Initiative Program (NIP) and Neighborhood Pride Program (NPP) activities within designated communities. BCCA shall work with applicable departments and their programs, and speak with the residents to promote environmental sustainability including anti-litter and clean up campaigns, tree plantings and basic information on City codes that may affect the residents. , BCCA shall assisfwith researching and acquiring grants that may be available to the City or the neighborhoods to improve beautification and anti-litter efforts. BCCA shall continue to assist the neighborhoods with planting trees and other vegetation as a part of the beautification outreach. The BCCA Executive Director shall conduct a follow-up evaluation of tree plantings to ensure proper care of the trees. The BCCA Executive Director shall attend City scheduled NPP meetings to assist the City and the residents on beautification efforts and assist with neighborhood meeting facilitation as required · Community Communication on Anti-Litter and Beautification Activities The BCCA Executive Director shall actively participate in anti-litter and city beautification efforts and communicate with current and tuture leaders ot organizations, businesses. and citizens about the City's anti-litter and beautification actIvities at both formal and informal public events. BCCA shall continue to partner in significant landscaping projects in Corpus Christi BCCA shall work with TXDOT to ensure proper maintenance and adequate and appropriate plant material along our community's right-ot-way. BCCA shall submit an application to Keep Texas Beautiful for the Governor's Community Achievement Award. A copy of the application must be submitted to the City's Streets and Solid Waste Services Department for recordkeeping. BCCA2006AGREEMENTl1f A-1 · Neighborhood Clean Up Campaigns BCCA shall assist in scheduling, promoting, coordinating, and supervising at least four (4) community-wide clean-up events and two (2) Adopt-A-Beach clean- up events BCCA shall coordinate the dates with City staff to ensure that adequate resources are available to support the events. BCCA shall take a lead role in coordinating the recognition of participating organizations and individuals. Utilizing additional grants. donations. funds, supplies. and in-kind assistance from other entities, BCCA shall provide clean up kits with trash bags and gloves to citizens Involved in clean up events. BCCA shall communicate the availability of the clean up kits as well as other resources to the community. · Drafting a Tree Ordinance for the City of Corpus Christi BCCA will assist the Urban Forester contracted by City Parks and Recreation to develop a Tree Ordinance. · Recycling As part of the anti-litter and beautification efforts, the BCCA Executive Director shall participate in recycling events, and educate the public about the value of recycling. · Community Events BCCA shall provide clean up assistance at community events, such as the City's Fourth of July Parades and Buccaneer Parades, by distributing trash bags to participants in order to educate the public about containerization and proper waste disposal. BCCA shall continue to take a leadership role speaking to civic groups, clubs, students at area schools, and participants at area fairs and other venues to promote environmental excellence and sustainability throughout the community In efforts to improve the City's aesthetic image. · Promotion of City of Corpus Christi's City-wide Environmental Programs BCCA shall help educate citizens about the City's various environmental programs at the direction of the respective City Department's (i.e., Water, Storm Water. Solid Waste Services, Household Hazardous Waste Projects, Wastewater. and Code Enforcement) in an effort to achieve a higher level of environmental excellence for the community BCCA2006AGREEMENT fJl A-2 · Public Information and Education BCCA will coordinate a teacher training session presenting the "Keep America Beautiful" and 'Waste in Place" curriculum for local teachers and school administrators · Litter Critter Program and Household Hazardous Waste BCCA shall continue to communicate to area groups and associations about all Solid Waste Services that are currently offered or modified during the term of this agreement These City programs are offered in an effort to increase participation, and thereby reduce the amount of debris that is disposed of Illegally THE FOLLOWING REQUIREMENTS WILL BE PRESENTED TO THE CITY'S EX-OFFICIO BOARD MEMBERS OR THEIR DESIGNEES: . Reporting The BCCA Executive Director shall provide quarterly executive summary reports. The first report must be submitted by May 31, 2006. The reports should summarize the activities included in the terms of the contract and the progress made Any deviations from the scope of work must be included. The quarterly reports should include copies of all monthly financial statements approved by the BCCA Board of Directors during the period The subsequent reports are due August 31 2006. November 30, 2006 and February 28, 2007. The final report must summanze activities carried out per the contract, all accomplishments, and any deviations · Review of financial records Upon the City's request, BCCA agrees to make any and all financial records available for review. · Contract manaaement Management and primary contact for compliance with this agreement shall be the Director of Streets and Solid Waste Services or their designee. BCCA2OO6AGREEMENTI]! A-3 Attachment B Beautify Corpus Christi Association 545 N. Upper Broadway, Suite 700E Corpus Christi, Texas 78476 Phone (361) 855-2888 Fax (361) 289-2060 PROPOSED BUDGET FOR 2006 Monthly ADMINISTRA TIVE EXPENSES Budget Health Insurance I nternetlWebsite/Computer Meals Mileage Miscellaneous Office Supplies Payroll for Executive Director Postage & Delivery Rent Taxes - Payroll Telephone T -Mobile Birch Telecom Travel 157.00 31.62 41.67 120.00 41.67 90.00 3333.33 30.00 1,000.00 255.00 58.33 82.00 62.50 PROPOSED PROJECTS TOTAL EXPENSES PROJECTED PROJECTED INCOME Grant - City of Corpus Christl Grant - Texas Forest Service La Noche Bonita Event Membership Income Rent (In-Kind Donation) $ 5.303.12 TOTAL INCOME PROJECTED BCCA2006AGREEMENTnr Annual Budget $ 1,884.00 379.40 500.00 1,440.00 500.00 1,080.00 40,000.00 360.00 12,000.00 3,060.00 700.00 984.00 750.00 $ 63.637.44 25,000.00 10,000.00 15,000.00 $ 1,000.00 12,000.00 $63,000.00 A-4