HomeMy WebLinkAboutC2006-241 - 6/27/2006 - Approved
r- -~OVERNOR:~ DIVISION OF EMERGENCY
I MANAGEMENT (GDEM)
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1. SUB-IEClPIENT NAME AND ADDRESS:
The Honorable Henry Garrett, Jr
Mayor, City of Corpus Christi
POBox 9277
Co us C2rristi, TX 78469-9277
2. FE GRANT TITLE:
200S BUFFER ZONE PROTECfION PROGRAM
Grant Award Notice
To:
City of Corpus Christi
For:
BUFFER ZONE PROTECTION PROGRAM (BZPP)
4. SUB-A WARD NUMBER: 2005 BZPP - 17000
5. PERFORMANCEJBUDGET PERIOD FOR GRANTS:
Arlll, 2005 through January 31,2007
6. DATE OF FEDERAL A WARD TO GDEM:
July 12, 2005
3A. FEaRAL GRANT A WARD NUMBER:
20 TS-OI03
3B. FE RAL GRANTING AGENCY:
OFFICE OF GRANTS AND TRAINING (G&T)
DEP AR ENT OF HOMELAND SECURI1Y (DHS)
10. SP IAL CONDITIONS
This Sub award is subject to the G&T FY 2005 Buffer Zone Protection Program Guidelines and Application Kit. The Guidelines and
Kit can be accessed at http://www.ojp.gov/fundopps.htm. G&T periodically publishes Information Bulletins to release, update, amend
or clarify grants and programs which it admmisters. The G&T Information Bulletins can be accessed at
http://www.ojp.usdoj.gov/G&T/docslbulletins.htmandareincorporatedbyreferenceintothisSubaward.This Sub award is also
sub'ect t~thefederal Grant Award and to the t uidance i sed u n GDEM b DHS.
I 11. ST~ TORY AUTHORITY FOR GRANT
, This ro" t it su rted under Public Law 108-90, the De artment of Homeland Securi A TO riations Act of 2005.
i 12. A-I ORTING REQUIREMENT:
I All sub-recipients must submit an audit report to the Federal Audit Clearinghouse if they expended more than $500,000 in federal funds
i in one fiscal year. The Federal Audit Clearinghouse submission requirements can be found at http://harvester.census.gov/saci. A report
I must be submitted to GDEM - SAA each year this grant 1S active. Sub-recipient shall comply with the audit requirements set forth in
Ii OMB C!!I!!lar A-133.
l 13. MEtHOI) OF PAYMENT -,------.--
! Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of invoices.
7. AMOUNT OF SUBA WARD:
$99,326.00
8. SUBA W ARD DATE
April 28, 2006
9. ACTION
Initial A ward
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i 14. DEMRMENT I SUSPENSION CERTIFICATION:
I By signilll in block 19 below, the sub-recipient official certifies the jurisdiction and its' contractors/vendors are not presently debarred,
! suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency at
i hnJ:U/WW'W.eols.l!ov
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i 15. NON-sUl-PLANTlNG CERTIFICATION:
I By signilil in block 19 below, the sub-recipient official certifies federal funds will be used to supplement existing funds, and will not
I replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient may be required to supply documentation
I certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
r----- AGENCY APPROVAL
i 16. APPlOVlNG GDEM OFFICIAL
I Jack C.ney, Chief
II Divisiot of Emergency Management
Office fill tile Governor
I
18. SIGNATURE OF APPROVING GDEM OFFICIAL
%
21. A wan BREAKDOWN
SUB-RECIPIENT ACCEPTANCE
17. TYPED NAME AND TITLE OF AUTHORIZED
SUB-RECIPIENT OFFICIAL
George K. Noe, City Manager
19. SIGNATURE OF AUTHORIZED 20. DATE
SUB-RE~IAL
PadreStaples Mall $49,663.00
O.N. Stevens Water Treatment Plant $49,663.00 ~narr:
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CFDA 97.078 2005 BZPP:
2006-241
06/27/06
M2006-18~
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I GOVERNOR'S DIVISION OF EMERGENCY
! MANAGEMENT (GDEM)
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i
I AWARD l'<<JMBER 2005 BZPP-
I AWARD DATE: April 28, 2006
BUFFER ZONE PROTECTION PROGRAM I
~
Grant Award Notice
For
Corpus Christi
17000
SPECIAL CONDITIONS
1) Purpose: Suh-grant funds will be used (a) to reduce the vulnerabilities of Critical Infrastructure (CI) and Key
resource (KR) sites by extending the protected area around the site into the surrounding community and; (b)
support the prevention and preparedness efforts of local law enforcement fIrst responders related to terrorists acts
potentially impacting these sites.
2) Overview: Funds provided shall be used to provide the law enforcement community with enhanced capabilities
for detecting, deterring, disrupting, and preventing acts of terrorism as described in the Federal Program
Guidelines, specifIcally: providing funding for the equipment and management of protective actions at CVKR
SItes within the community. All costs under these categories must be eligible under OMB Circular No. A-87
Attachment A, located at http://www.whitehouse.gov/omb/circulars/index.html.
3) The Notice of Sub-recipient Award is only an offer until the sub-recipient returns the signed copy of the
Notification of Sub-recipient Award in accordance with the date provided in the transmittal letter.
41 Sub-recipient agrees to comply with regional concepts for homeland security set by their council of governments,
i.e. mutual aid agreements, etc.
51 Sub-recipient agrees to comply with the applicable financial and administrative requirements set forth in the 2005
edition of the Office of Justice Programs (OJP) Financial Guide located at htto://www.oiD.usdoi.l?:0vlFinGuide.
6) Sub-recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations, as further described in the 2005 edition of the OJP
Financial Guide.
I Sub-recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the
authorized sub-recipient representative_
8) Sub-recipient agrees to make no request for reimbursement for goods or services procured by sub-recipient prior
to the perfonnance period start date of this agreement.
9) Sub-recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2005 Buffer Zone
Protection Program Guidelines and Application Kit and the Notice of Award from G&T to GDEM.
10) Sub-recipient agrees to monitor the activities of program participants as necessary to ensure that federal awards
are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant
agreements and that the performance goals are achieved.
11) Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's
obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities
hereunder. GDEM shall not be liable to the Sub-recipient for costs under this Agreement which exceed the
amount specified in the Notice of Sub-recipient A ward.
12) Projects identified in the Domestic Preparedness Assessment website (www.texasdpa.com) must identify and
relate to the goals and objectives indicated by the applicable Texas Homeland Security Strategic Plan and the site-
specific Buffer Zone Protection Plan for the grant period of performance.
13) Sub-recipient agrees to comply with all reporting requirements and shall provide such information as required to
GDEM for reporting as noted in the 2005 Federal Grant Guidelines.
14) Sub-recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant
performance period or until all grant activities are completed and the grant is formally closed. Sub-recipient may
also be required to submit additional information and data requested by GDEM.
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15) During the performance penod of this grant, sub-recipient must maintain an emergency management plan at the
Basic Level of planning preparedness, as prescribed by GDEM. This may be accomplished by a jurisdiction
maintaining its own emergency management plan or participating in an interjurisdictional emergency
management program that meets the required standards. If GDEM identifies deficiencies in the sub-recipient's
plan, sub-recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from GDEM.
! 6) During the performance period of this grant, sub-recipient agrees that it will participate in a legally-adopted
county and/or regional mutual aid agreement
17) If the sub-recIpient 1S a partIcipant in a UASI program, during the performance period of this grant, sub-recipient
agrees to adhere to the UASI strategy, goals, objectives, and implementation steps.
18) GDEM may perform periodic reviews of sub-recipient performance of approved purchases. These reviews may
include, without limitation: performance of on-site audit and compliance monitoring - including inspection of all
grant-related records and items, comparing actual sub-recipient purchases to those approved in the GDEM and
DHS reviewed Vulnerability Reduction Purchase Plan and subsequent modifications if any, ensuring that
advances have been disbursed in accordance with applicable guidelines, confirming compliance with grant
assurances, information provided on performance reports and payment requests, needs and threat assessments and
strategies
19) GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be imposed for
any of the following reasons: failing to comply with the requirements or statutory objectives of federal law,
failing to make satisfactory progress toward the goals or objectives set forth in the sub-award application, failing
to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false
certification in the application or other report or document.
20) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all approved
purchases have been completed and all funds have been disbursed, completing a review to confirm the accuracy
of the reported information, and reconciling actual costs to awards modifications and payments. All final requests
for reimbursement are to be submitted to the GDEM-SAA no later than February 28,2007. If the close out review
and reconciliation indicates that the sub-recipient is owed additional funds, GDEM will send the final payment
automatically to the sub-recipient. If the sub-recipient did not use all the funds received, GDEM will issue an
invoice to recover the unused funds.
21) Sub-reCIpIent understands and agrees that It cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of G&T.
22) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal
Year 2005 Buffer Zone Protection Program Guidelines and Application Kit and must support the goals and
objectives included in the State Homeland Security Strategy and the Critical Infrastructure and Key Resource
Homeland Security Strategies.
23) When implementing G&T funded activities, the sub-recipient must comply with all federal civil rights laws, to
include Title VI of the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to
ensure persons of limited English proficiency have meaningful access to language assistance services regarding
the development of proposals and budgets and conducting G&T funded activities.
24) The sub-recipient agrees that any equipment purchased with grant funding shall be prominently marked as
follows: 'Purchased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this
requirement are limited to items where placing of the marking is not possible due to the nature of the equipment.
25) The sub-recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for the assessment or
evaluation of any activities within this project.
26) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed
justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds.
27) Sub-recipient acknowledges that G&T reserves a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the
co . t in an work develo ed under an award or sub-award; and (2) an ri hts of co . ht to which a
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DIRECT DEPOSIT AUTHORIZATION
IN STRWCTIONS
Use only BLUE or BLACK Ink
Alterations must be initialed
[
For Comptroller's use only
Section 7 must be completed by the paying state agency
Check all appropriate box(es)
For further instructions, see the back of this form.
TRANSACTION TYPE
z: 0 New setup
C) 1 D Cancellation
i='
I ~ i 0 'nteragency trans'er
(f) I 0 Exemption
(Sections 2, 3 "~ 4)
(Sections 2 & ]1
(Sections 2 &
(Sections 2 & :5)
o Change nnanciallnstitution
o Change account number
o Change account type
(Sections 2, 3 & 4)
(Sections 2, 3 & 4)
(Sections 2, 3 & 4)
PAYEE IDEKTIFICATION
, 1, Social Secu/1ly number or
,=,<! Federal :::mployer's Idenbftcallon (F!':I)
Z ~.-_.-
Q I 3, Name
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(/) 15 St,eet addr9$$
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2 Mall code (If not known, Will oe
comp/eled oy Paymg State Agency)
: 5 CilY
4 Business phone number
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17' State
18' ZIP code
AUTHORIZATION FOR SETUP, CHANGES OR CANCELLATION
9. PursuanUo Section 403.016, Texas Government Code, I authonze the Comptroller of Public Accounts to deposit by electronic transfer payments
owed to,me by the State of Texas and, if necessary. debit entries and adjustments for any amounts deposited electronically in error. The Comptroller
'" shall deposit the payments in the financial institution and account designated below I recognize that if I fail to provide complete and accurate informa.
tion on this authorization form. the processing of the form may be delayed or that my payments may be erroneously transferred electronically.
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I ~ I consent to and agree to comply with the National Automated Clearing House Associalion Rules and Regulations and the Comptroller's rules about
I (/) electronic ~nsfers as they exist on the date of my signature on thiS form or as subsequently adopted. amended or repealed,
! ! 10. Author!zed signature I 1 ~ Printed name
: ! I
LL
112. Date
FINANCIAL INSTITUTION (Completion by financial institution is recommended.)
113 "<ame 14 City
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12
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:(/)
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Dashes reqUired 0 YES}
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15, State
16. Rmi[ll"'!g ~ranst' "umber
, 1? '~ustomer aCcourHl\,;moer
19, RepresentaUve 1ame (Pfease pnm)
20 Title
I 21 ~epresentatlve signaturelJotionat)
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22 ;::thane number
23, Date
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2
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EXEMPTION:
I claim exet'l'lption and request payment by state warrant (check) because'
24 0 I holcl a poSition that is classified below group 8 in the pOSition claSSification salary schedule
25 0 i am unable to establish a qualifying account at a financial institution.
26 0 ! cerlfy that payment by direct depOSit .,yould be impractical and/or more costly to me than payment by warrant.
128' Printed name
129' Date
27 "'uthorlzed tignature
CANCELLA1tON BY AGENCY
[130 Reason
~-
131. Date
PAYING STM"E AGENCY
32, S'gnat'Jre
, 33 :Jrmted :laf"1e
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o 34.~genc'i oame
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I 35, Agency number
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138 Dale
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~ J; Jhone number
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36. r::o-nrrentS
NH ITE COrT1ptraller
,fELLOW .Jl,gency
PINK - Payee
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INSTRUCTIONS FOR
DIRECT DEPOSIT AUTHORIZATION
Under Ch 559, Government Code, you 3re entitled to review, request, and correct information we have on file about you,
with limited exceptions in accordance with Ch 552, Government Code
SECTION 1: Check the appropriate box(es)
. NEW SETUP - If payee is not currently on direct deposit with the state.
a. Complete Sections 2,3 & 4.
b. Section 4 is recommended to be completed by financial institution.
. CANCELLATION - If payee wishes to stop direct deposit with the state.
a. Payee completes Sections 2 & 3.
· INTERAGENCY TRANSFER - For state employees only who transfer from one state agency to another.
a. Employee completes Sections 2 & 3.
b. Employee should submit form to the new paying state agency for completion of Section 7.
. EXEMPTION - If payee claims an exemption granted by Tex. Govt. Code Ann. 9403.016.
a. Payee completes Sections 2 & 5,
· CHANGE FINANCIAL INSTITUTION
a. Payee completes Sections 2 & 3,
b. Section 4 is recommended to be completed by financial institution.
. CHANGE ACCOUNT ",UMBER
a. Payee completes Sections 2 & 3
b. Section 4 is recommended to be completed by financial institution.
. CHANGE ACCOUNT TYPE
a. Payee completes Sections 2 & 3.
b. Section 4 is recommended to be completed by financial institution.
SECTION 2: PAYEE IDENTIFICATION
Item 1 Leave the shaded boxes blank if you do not have your 11-digit Comptroller Payee Identification number. The
paying state agency will provide the information to be entered in the shaded boxes. Enter your 9-digit Social
Security number or your Federal Employer's Identification (FEI) number.
Item 2 If your 3-digit mail code is not known, it will be assigned by the paying state agency.
SECTION 3: AUTHORIZATION FOR SETUP, CHANGES OR CANCELLATION
Items 10, 11 The individual authorizing must sign, print their name and date the form.
& 12
NOTE: No alterations to this section will be allowed.
SECTION 4: FINANCIAL INSTITUTION
Section 4 is recommended to be completed by financial institution.
NOTE: Alterations to routing and/or account number must be initialed by the financial institution representative
or the payee.
SECTION 5: EXEMPTION
a. If you qualify for an exemption, check the appropriate box.
b. Complete items 27,28 and 29.
NOTE: Exemption forms are maintained by the paying state agency.
SECTION 6: CANCELLATION BY AGENCY
Sections 6 & 7 must be completed by the paying state agency.
SECTION 7: PAYING STATE AGENCY
Section 7 must be completed by the paying state agency before the form can be processed.
Submit the completed form to your paying state agency
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DIVISION OF EMERGENCY MANAGEMENT
Office of the Governor
RICK PERRY
Governor
MailinlZ Address:
PO Box 4087
-\ustin, Texas 78773-0220
Contact Numbers:
512-424-2138 Duty Hours
512-424-2277 Non-Duty Hours
512-424-2444 Fax
Physical Address:
5805 N. Lamar Blvd.
Austin, Texas 78752
STEVEN McCRAW
Director
Office of Homeland Security
JACK COLLEY
Chief
April 28, 2006
The Honorable Henry Garrett, Jr.
Ma)'llr, City of Corpus Christi
P.O. Box 9277
Corpus Christl, TX 78469-9277
Dear Mayor Garrett:
The enclosed Notice of Sub-recipient Award for the 2005 Buffer Zone Protection Program (BZPP) grant
IS being sent to you as the chief elected official for City of Corpus Christi. The intent of the Sub-recipient
Award is to aid your jurisdiction in the reduction of vulnerabilities of Critical Infrastructure (CI) and Key
Resource (KR) sites within the jurisdiction, by extending the protected area around the site into the
surrounding community and support the prevention and preparedness efforts of local law enforcement.
Our Texas Domestic Preparedness Assessment website indicates that Commander Brain Uhler is the
Point of Contact (pOC) for this program in your jurisdiction. The POC has been informed that you will
be receiving this packet, so it IS advisable to communicate with this individual.
The enclosed documents contain the necessary information for you as it pertains to your 2005 Buffer
Zone Protection Program grant. The Sub-recipient Award must be signed by an individual authorized bv
the loveming board of the onr:anization to accept grants and returned to the Governor's Division of
Emergency Management (GDEM) in order to activate this grant. At the city and county level, individuals
authorized to accept grants may include county judges, mayors, city managers, or chief financial officers.
Other signatures will require an accompanying statement from the senior elected official authorizing the
mdividual to sign for the jurisdiction. For agencies and organizations, authorized individuals typically
mclude the Executive Director or Director.
In addition, a Direct Deposit Authorization form has been included and is available at the Texas State
Comptroller's website: htto://www.window.state.tx.us/taxinfo/taxforms/74-158.odf.This form must also
be filled out and submitted with the signed sub-recipient agreement to GDEM. A copy of the signed
Notice of Sub-recipient Award and Direct Deposit Authorization should be made and retained in the
applicable grant files.
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The deadline to return the signed Notice of Sub-recipient Award and the Direct Deposit Authorization
Form]s June 28,2006.
Please mail the signed Notice (~fSub-recipient Award and Direct Deposit Authorization Form to:
Governor's Division of Emergency Management
Attention: SAA Section
Texas Department of Public Safety
P. O. Box 4087
Austin, Texas 78773-0270
If you have any questions, or require further mformation regarding this award, please do not hesitate to
contact Arturo O. Mendez, the BZPP Grant Coordinator at 512-424-7817.
Sincerely,
cr~
Jack Colley
Chief
Enclosures:
2005 BZPP Notice of Sub-recipient Award
Direct Deposit Authorization Form
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