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HomeMy WebLinkAboutC2006-265 - 7/18/2006 - Approved CITY OF CORPUS CHRISTI AMENDMENT NO.5 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christl, Texas hereinafter called "City", and LNV ENGINEERING. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Oso Water Reclamation Plant Structural/Process ImDrovements (Clarifier Elrid8es/Aeration Basin/Fine Bubble Diffuser) (Parent Proiect 7230), as authorized and administratively amended by: I O. inal Contract i Amendment No. 1 , Amendment No. 2 I : Amendment No. 3 : Amendment NO.4 - December 17, 2002 Se tember 26, 2003 Au ust 5,2004 October 11, 2004 December 13, 2005 Motion No. M2002-420 Administrative A roval Administrative A roval Administrative A roval Motion No. 2005-413 $256,600.00 $6,000.00 $19,950.00 $24,900.00 $352,150.00 · Exhibit "A-1" Task list (Project No. 7271), ADD the following tasks: Design the recommended improvements for the Aerobic Digester No. 2 at the Oso Water Reclamation Plant. This project consists of designing an aerobic digester aeration system which includes the necessary equipment, instrumentation and controls to provide an operating system complete with air diffusion equipment, bridge- supported walkways, instrumentation, controls and electrical as required. This project also consists of the recommended replacement of the Pre-Thickener Pumps for Pre-Thickener Basins No.1 & 2 and an updated flow schematic of the Oso Water Reclamation Plant. (See the attached Exhibit "A".) · Exhibit "A", Section 3. Fees, Phase 2 - Clarifier 2,3, and 4 Improvements (Project No. 7271), Part C. Summary of Fees is modified to include the following statements: "The fee is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds." "A Cash Flow Invoice Schedule is required and is included in this contract as Exhibit 'A-2.' The Cash Flow Invoice Schedule is to specify by month, for the duration of the contract, an estimate of invoices to be submitted by the Engineer to the City for appropriation and encumbrance purposes." · In addition, a modified Summary of Fees is attached as Exhibit "B". All other terms and conditions of the December 17, 2002 contract between the City and Engineer, and of any amendments to that contract which are not specifically addressed herein shall remain in full force and effect CITY OF CORPUS CHRISTI LNV ENG)HlERING / /4 // '. ~ .j'ff.()~ ~~~7/2i la Ronald F. Massey Assistant City Manager '. 2006-265 07/18/06 M2006-218 Dan Leye Pres. nt 801 Navigation, Suite 300 Corpus Christi, TX 78408 (361) 883-1984 Office; L'\V Engineerin~ Clanfier ImpslAmd No 5\AMENDMENT NO doc ..... "~ RECOMMENDED ,r' ATTEST APpROVED A~, TO FORM ~<rVW~ Ll'wl) Assistant City Attorney '] -\ ?1- vt: Date ' ff\f'! /-, i ,~. U ~ \,i16~ ':'?:.L!.. A41"8r la..~ 'J' i h' ; " v . \.. \..... IY OOU"CIL .......... ..~....._ SEC.rr~~ --(11/ H\HOME\Rachelle\GEN\Wastewaler\7271-0WRP Clarifier ImpslAmd No 5IAMENDMENT NO ~ doc II Project Number: 7271 I Fund Source: 550950-4500-00000-150143 Encumbrance Number: LNV ENGINEERING ENGINEERS & CONSULTANTS line q 2Iii)(, \11 Angel [-;Lobar, P I Uireclor 01' lngineering Servilc'S ity of Corpu-; Christi PO. Rux 9:2-' ,)rpus Chri"li. 'I <;.'xas '8~69.li2n JUN 1 :i 2006 '\,' Amendment t,\ Pmfes.lonal SCl\ice-; ('-Hltracl at the Oso Water Reclamation Plant: Oso \Vater Re<;.'lalllati'!1I Plant Structure/Process Improvements Clanfier Bridges/Acral ion Basin/Fine Bubble Diffuser Project N,). 7230 Auohic Digestel' No, 2 Improvements Amendment '0. ~ kar \1r. Escobar' !)lcase all,,\\ this letter to sen,' as pur fml1al request to amend our Contract to include Professional Services h detailed in the attachment. for the al)(<\\.~ referenced project. Contract Amendment NO.5 consists of InprO\ emenh to \erc,blc I )i[2\..,ter '\0 2 al rlw Oso \Vater Reclamation Plant. which was not included in the 'I l:o.dn a I c, '1111;;ct file total Ha--k S,T\ ices fee is '~84JlflO.I)() I Il~' total Additiunal Services fee is $36,700.00, bringing the total ,c to S 1 :'U.'(IO.()() J h. cstil1utcd "olhtruct i 'II cost is S 1.050.000.00. The design, bid, and construction of h pl\)je~: \\ ill he' IIIll",dcd \\ lih the (!ill'ilic:r ",trllcturalllllprovements Bridges 1\0.5,6,7, & 8, Project No. '."6. \1:.0 illC]IICkd in this ,uhlllitLd illl th,,' Il'-k [ ist [\hibit ":\.J", Summary of Fees, Cash Flow Invoice 'lc:hedule ilnd ('il\ ( (lull":ll I\",nda ~ll!]:l11ar\ ! \Otl have an\ quesli"Ii.s. pIe, ,e te,,! Ir.:e t,) \t: me a call at ()61) S83.1981. ') l!lcerd}. '\V E~INL~0 ') J ~ -f,';<;;~:~ 'i)a~ S [; iencleckeL Pl. I )resident )\1 JjJ'-- \ It.1chmellls i1L;S str AMD. NO.5 EXHIBIT "A" L Pa e 1 of 3 801 NAVIGATION. SUITE 300 CORPUS CHRISTI, TEXAS 78408 (361) 883-1984 · FAX (361) 883-1986 SCOPE: ADD: Fees: ..... .-..- OSO WATER RECLAMATION PLANT STRUCTURAUPROCESSIMPROVEMENTS (CLARIFIER BRIDGES/AERATION BASIN/FINE BUBBLE DIFFUSER) PROJECT NO. 7271 AMENDMENT NO.5 - AEROBIC DIGESTER NO.2 IMPROVEMENTS Amend Original Contract as follows under Exhibit A-1, Basic Services Task List Design the recommended improvements for the Aerobic Digester NO.2 at the Oso Water Reclamation Plant. This project consists of designing an aerobic digester aeration system which includes the necessary equipment, instrumentation and controls to provide an operating system complete with air diffusion equipment, bridge supported walkways, instrumentation, controls and electrical as required. This project also consists of the recommended replacement of the Pre-Thickener Pumps for Pre-Thickener Basins No 1 & 2. The preliminary phase will include a study providing options, estimates, and recommendations for each. This study will be included as a supplement to the Engineering Letter Report for the Clarifier Structural Improvements Bridge No.5, 6, 7 & 8, Project No. 7356. Also included in this amendment is an updated flow schematic of the Oso Water Reclamation Plant. The design, bid, and construction phase for the improvements to Aerobic Digester No. 2 and pumps for the Pre-Thickeners will be included in the Clarifier Structural Improvements Bridge No.5, 6, 7, & 8. The fee for performing the above work is as follows: Basic Services Preliminary Phase Design Phase Bid Phase Construction Phase Total Basic Services: $ 37,800.00 $ 29,400.00 $ 2,500.00 $ 14.300.00 $ 84,000.00 Additional Services Permit Preparation (TCEQ) Topographic Survey Construction Observation Services (not full time) Start-Up Services Warranty Schematic Flow Lavout Total Additional Services: $ 2,000.00 $ 2,000.00 $ 19,200.00 $ 2,000.00 $ 5,000.00 $ 6.500.00 $ 36,700.00 Total Amendment No.5: $120,700.00 AMD. NO.5 EXHIBIT "A" Pa e 2 of 3 SCHEDULE: Contract to Cit Council B in Prelimina Phase Re ort --------- Submit Prelimin~hase Repor~t_ Ci Review B in Desi n Phase I 60% Submittal _ ___ i City Review _____ ~ I 100% Submittal I City Review : Final Submittal i Advertise for Bids I i Receive Bids i Award Contract I Begin Constructio~ =-=~-=:_~... ----.- , End Construction -------+ -+ Tuesda Wednesda Monda Monda Monda Monda Monda Monda Monda Frida Monda Wednesda Tuesda Weekda Weekda 18,2006 12,2006 Jul 24, 2006 Au ust 7, 2006 Au ust 7, 2006 Au ust 21,2006 Se tember 4,2006 Se tember 18, 2006 October 2,2006 October 20,2006 October 23, 2006 November 8,2006 December 12, 2006 Janua 2007 Jul 2008 '_..._--_.~_._._.,-~--_._.._-_.- --""----.-.-- MI.!!: Design, Bidding, and Construction will be included in Clarifier Structural Improvements Bridge No.5, 6, 7, & 8, Project No. 7356. END OF AMENDMENT AMD. NO.5 EXHIBIT "A" Pa e 3 of 3 ~'.-"'!P OSO WATER RECLAMATION PLANT STRUCTURAUPROCESSIMPROVEMENTS CLARIFIER BRIDGES/AERATION BASIN/FINE BUBBLE DIFFUSER PROJECT NO. 7271 AMENDMENT NO.5 - AEROBIC DIGESTER NO.2 IMPROVEMENTS TASK LIST ~ROBIC DIGESTER NO.2 IMPROVEMENTS 1) Perform field investigation as required to define specific areas of improvements and other applicable parameters required to complete the items as shown on this Task List: 2) Attend and participate in project start and planning meetings (2 meetings) with City staff to discuss planning and conceptual design. Gather information and perform close coordination with Wastewater Department staff; . These 2 meetings to include Consultant with OWNER: ( 1) to review the scope of work (2) to verifty the OWNER's requirements of the PROJECT (3) to review available data 3) Develop a preliminary construction schedule and sequencing plan that includes all the items as shown on this Task List. This schedule will include procurement, construction, testing, coordination, and provision for minimum interruption of services and construction schedules with planned Capital Improvement Program (CIP) funding: 4) Prepare one (1) hard copy and one (1) electronic (pdt) copy ofthe Letter Report including data collected and conceptual cost estimates for the anticipated equipment, civil/site work, structural, and related construction costs for all the items as shown on this Task List and make recommendation to the City staff; 5) Review with City staff, revise, and furnish one (1) hard copy and one (1) electronic (pdt) copy of final report. Obtain approval to proceed to Design Phase; The Engineer shall perform the above Services by considering the essential project parameters including the following: . Perform inspection of Aerobic Digester NO.2 to determine existing condition. . Determine sequence of work that minimizes impacts to plant operations and fits within C.I P. budget. ......... ..- . Perform topographic survey of key structures, existing concrete wall, inlets, and top of structures. . Provide recommendation on the most cost effective approach including budget constraints. 6) Design Phase . Provide one set of construction drawings in accordance with Exhibit A. . Engineer to use plans and specs provided by the City as a guide. 7) Bid Phase . Attend pre-bid conference . Prepare addenda, as necessary . Prepare bid tabulation and letter of recommendation 8) Construction Phase - provide one set of construction drawings. . Perform monthly site visit . Prepare Change Orders as required . Prepare application for payment 9) Provide topographic survey of Aerobic Digester NO.2. 1 O)City to provide all existing drawings (original and as-built), contract documents, and submittals. 11)During all phases of the project, provide a one-~age monthly progress report via email to the designated City staff by the fifty (st ) day of each month. Provide an additional hard copy of the one-page monthly progress report with the submittal of each monthly invoice. .".,~",~~. "'." ......... '-"._'~'''' .>'-'~"'-"---' ,..~ 050 W R P -\eroblc Digester No 2 Improvements Amendment No 5 PrOJt3ct Invoice Schedule Month 1 Jul-06 29,822 Prelimina Phase Month 2 Au -06 26,050 60% Submittal Month 3 Se -06 13,050 100% Submittal Month 4 Oct-06 9,800 Final Submittal Month 5 Nov-06 2,000 Biddin Phase Month S Oec-06 1,500 JanHOi' Month 8 Feb-07 $ 1,762 MonthJ Mar-07 $ 1,762 Month 10 Apr-07 $ 1,762 Month 11 Ma -07 $ 1,762 Month 12 Jun-07 $ 1,762 Month 13 Jul-07 $ 1,762 Month 14 Au -07 $ 1,762 Month 15 Sep-07 $ 1,762 Month 16 Oct-07 $ 1,762 Month 17 Nov-07 $ 1,762 Month 18 Oee-07 S 1,762 Month 19 Jan-08 S 1,762 Month 20 Feb-08 $ 1,762 Month 21 Mar-08 $ 1.762 Month 22 A r-08 $ 1762 Month 23 Ma -08 $ 1,762 Month 24 Jun-08 $ 1,762 M9mb2 TOTAL: $ l NV Engineering 1 of 1 EXHIBIT "A-2" Page 1 of 1 cJl W W u. u. o > 0:: e{ ::E ::E ::l cJl cJl I- Z w ::E_ wit: >w OrA o::::l 0..1&. ~5 cJlw cJl..J wlZl g~ 0::1Zl o..w ::J~ ~! 1-- UrA ::le{ 0::1Zl ....z cJlO ii= :5~ o..~ ~~ i=e> e{O ::E- c(1I:: ..J1Zl 011:: wW II::U:: n:a: ~:5 e{U ~- o cJl o M ..... 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'iij III 0 (/) c: .~ (J) () C .s:: c( III U::E 0 :> ~ '" o If) ~I~ '~ ~ Q) o Q) 0.. 0> E!,!:g :r: .s:: i U~ U(J) cJl~ II:: 0.. E IE 0(0<( ~ W C III 2- e{ II C 2::l <V )( ::l !/) :~ .~ f - III 0'- ?; e 'lii' ~ :2~ :g~~ c( IIl_ - E > ... 0 ~ <II cO '> c'l:: <:'50 ...J Q) "C 0.... l:: <V 0 c oJ!! ~ ~i ~ I- ~ ~ 0.. 0 ii 0.6 00.. n: .... w U(J) (J)' :J 0 . ,.0 0 0....:::J ell N c<i ...rcJl c(~ N (") ...r antD ~ cOol ....~cJl .... EXHIBIT "B" Page 1 of 1 ~.. ^ City of .. Corpus - _ Chnsti CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS -- -- .......... City of Corpus Christl Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information Every question must be answered If the question is not applicable, answer with "N/A FIRM NAME: LNV Enqineerinq STREET: 801 Naviqation, Suite 300 CITY: FIRM is: 1 Corporation__L._ 2 Partnership____ 5 Other Corpus Christl, TX 3 Sole Owner_ ZIP: 78408 4. Association_ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet 1, S1iIte the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job Title and City Department (if known) N/A 2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title N/A 3. State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board. CommiSSion or Committee Dan S Leyendecker Water Shore Advisory Committee 4, State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name Consultanl N/A CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus ChristL Texas as changes ~CGUr ~i:~:~n~ :;~::'~in~a;e~s~:ve~'1~~S~/ ::: :e~~~ Jf~' EXHIBIT "C" Page 1 of 2 DEFINITIONS a Board Member A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas Employee. Any person employed by the City of Corpus Chnsti, Texas, either on a full or part time basis, but not as an independent contractor Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation'J.oint stock company, joint venture, receivership or trust and entities whicn. for purposes of taxation, are treate as non-profit organizations. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust estate or holding entity. Constructively held refers to holoing or control established through voting frusts, proxies or special terms of venture or partnership agreements. Consultant Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation b c d e EXHIBIT "e" Page 2 of 2 ~- -,-