HomeMy WebLinkAboutC2006-292 - 7/6/2006 - NA
CITY OF CORPUS CHRISTI
RATIFICATION OF
AMENDMENT NO.3
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christl, Texas hereinafter called "City", and MARTINEZ. GUY & MAYBIK,
hereinafter called "Engineer", agree to the following amendments to the Contract for
Engineering Services for Minor Storm Drainaae Improvements - Glenoak I Flour Bluff
Drilve Drainaae Improvements, as authorized and administratively amended by:
Ori inal Contract September 30, 2004
Amendment NO.1 ~ October 19, 2004 !
__Amendment N~~~ _~ 2, 229~_J
Administrative A roval
Motion No. M2004-388
Administrative A roval
$24,960.00
$67,800.00
$19,750.00
The Minor Storm Drainage Improvements Project consists of two (2) groups as follows.
Group A consists of:
. Westview Drive Drainage Improvements
Group B consists of:
. Princess at Cardinal Drainage Improvements
. Wood River and River Canyon Area Drainage Improvements
. Jester / Turtle Cove Park Drainage Improvements
. Glenoak / Flour Bluff Drive Drainage Improvements
The proposed Amendment No. 3 amends the Contract to include additional work to Glenoak I
FlfUr Bluff Drive Drainaae Improvements. Per the City's request, the design was revised to
accommodate a greater volume of drainage than previously handled through the intersection
and allow said drainage to flow west. by way of ditch, along Glenoak towards the Oso By
system. The revised scope of work included the design of 830 LF of underground storm sewer
along with ditch regarding and the structural design of three (3) post inlets to be constructed
north of Glenoak along the east side of Flour Bluff Drive; the preparation of plans for the
installation of two (2) large storm sewer Junction boxes, two (2) safety end treatment, 170 SY of
flexible pavement remOVal and reconstruction, and 159 SY of slope paving at the intersection of
Glenoak and Flour Bluff Drive, prepare construction plans for regarding 420 LF of ditch west of
Flour Bluff Dnve along the south side of Glenoak; and coordinating with City Traffic Department
and finaliZing construction plans for a right-turn lane at Glenoak into Flour Bluff Drive that was
Introduced as a change order to the Contractor's original scope of work. The additional work
Includes additional drainage Investigation, increased field surveying and utility research for a
ionger project limit, increased number of drawing preparation, increased effort in quantity and
prject cost estimation. additional drainage structure designs; more private utility coordination
with Exxon-Mobil, SWB, and Cross-Tex. and additional project administration.
The Contract's Fee IS modified to 'nclude the following statement:
The fee is subject to the availability of funds. The Engineer may be directed to suspend
work pending receipt and appropriation of funds
2006-292
07/06/06
RATIFICATION
AMEND. NO.3
Page 1 of 2
Martinez Guy & Maybik
t)l::~J[)rlF~n
!i\TIFICATICtH-U,lFICATiON OF AMENDMENT NO.3
A Cash Flow Invoice Schedule IS required, and is included in this Ratification of
Amendment No. 3 as Exhibit "A-1" The Cash Flow Invoice Schedule is to specify by
month, for the duration of the Contract, as estimate of invoices to be submitted by the
Engineer to the City.
The Summary Of Fees is modified and is attached as Exhibit "B".
All other terms and conditions of the September 30, 2004 contract between the City and
Engineer, and of any amendments to that contract. which are not specifically addressed herein
shall remain in full force and effect.
CI~F CORP~S CHRISTI
By ~~~-{/0t'/V'"
Ronald F. Massey . ate
Assistant City Manager
By
~./ 'Lyo ~.
ate
ter Services
ArrEST _
~
ecretary
APPROVED AS. TO FO~M .' i
BY\v~ {l\LlLi\... [{Ltu1~ Ill} I{ (['~~
Assistant City Attorney Date
PrQject: Minor Storm Drainaoe Improvements - Glenoak / Flour Bluff Drive (Proiect No. 2184)
1':-: d~;J)fhJ7:?-
USERS2\HOMF,\ELMi\P\CiEN DRAIr-.AGE ."22\AMENmIENT
RATIFICATION
AMEND. NO.3
Page 2 of 2
HATIFICA TION\RA TIFICA TION OF AMENDMENT NO.3
'-.......'--'-
II. Martinez,
Guy&
Maybik,
Civil/Structural Engineering & Land Surveying
April 17,2006
Mr. Guadalupe Rocha TranspIred
Engineering Services
City of Corpus Christi
P. O. Box 9277
Corpus Christi, Texas 78469-9277
Re: Minor Storm Dt'fIilUlge Improvements - Group ((B" Projects
GlelUHlklFlour Bluff DrailUlge Improvements Phase 1, Project #2184
Request/or Fee/or AdJJJtiolUll Se",ices
Dear Mr. Rocha:
Our office is requesting that fees for additional services be provided by the City for the
change of professional engineering services that transpired during the preparation of
construction plans for the aforementioned project. The subject project was added as an
amendment to the original Small NE agreement that was issued for the Westview
Drainage Ditch Improvements. See Attachment "A" for a fee breakdown.
BACKGROUND INFORMA nON
Original Design. As you can recall. our original fee was based on a project description
that was initially defined by another consultant performing preliminary assessments on
area specific drainage issues for the City. The consultant's preliminary assessment for
the GlenoakJFlour Bluff intersection recommended the lowering of five (5) cross-road
culverts to relieve poor roadside drainage conditions at said intersection. (See
Attachment "B", Amendment No. I to the Small NE Agreement for the Westview
Drainage Ditch Improvements)
Revised Design. Per the City's request, the design was revised to accommodate a greater
volwne of drainage then previously handled through the intersection and allow said
drainage to flow west, by way of ditch, along Glenoak towards the 050 Bay system.
The revised scope of work included the design of 830 LF of underground stonn sewer
along with ditch regrading and the structural design of 3 post inlets to be constructed
north of Glenoak along the east side of Flour Bluff Drive; the preparation of plans for the
installation of2 large stonn sewer junction boxes, 2 safety end treatment, 170 SY of
flexible pavement removal and reconstruction, and 159 SY of slope paving at the
intersection of Glenoak and Flour Bluff Drive~ prepare construction plans for regrading
420 LF of ditch west of Flour Bluff Drive along the south side of Glenoak; and
coordinating with City Traffic Department and finalizing construction plans for a right-
6000 S. Staples Street. Suite 207 Corpus Christi. Texas 78413 . (361) 814-3070 . FAX (361) 814-5508
2470 Gray Falls Drive, Suite 100 Houston. Texas 77077 . (281) 679-0335 FAX (281) 679-0338
Houston Corpus Christi
RATIFICATION
AMEND. NO.3
EXHIBIT "A"
Page 1 of 7
Aprill7,2006
Mr. Guadalupe Rocha
Page 2
turn lane at Glenoak: into Flour Bluff Drive that was introduced as a change order to the
Contractor's original scope of work. See Attachment "C", Notice to Bidders - Minor
Stonm Drainage Improvements - Group "8" Projects.
Please be advised that the additionol services in connection to the revised design have
been performed and construction phllse services are ongoing. The fees for said
services are the subject of this letter of request.
ADDmONAL FEES
The additional fees being requested is broken down in Attachment "A" for the various
project phases, which totals to $23,380 for basic services and $2,200 for additional field
surveying. The original fee for basic services and field survey was $8,037 and $1,500,
respectively. Please note that a total credit of$588 will be assessed to the project for
servIces that were not rendered for the project under optional services.
The amount for basic services for the entire project represents approximately 6.47
percent of the total construction cost of $485,321 (i.e., $417,381 for the base bid amount
and $67,940 for change order work involving the right-turn lane at Glenoak) that was
offered by the lowest bidder, i.e., King-Isles, Inc. (See Attachment "D", Summary Page
of Bid Proposal)
CI__OSING REMARKS
The scope of our services changed substantially. The additional work included
additional drainage investigation, increased field surveying and utility research for a
longer project limit, increased number of drawing preparation, increased effort in
quantity and project cost estimation, additional drainage structure designs; more private
utility coordination with Exxon-Mobile, SWB, and Cross- Tex, and additional project
admjnistration
If YOU have any question regarding this request, please contact my office.
Sincerely,
(~J;~WC
kichard Martin" PE I
/
End: Attactuher{ts
cc File
RA TIFICA TION
AMEND. NO.3
EXHIBIT "A"
Page 2 of 7
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RA TIFICA TION
AMEND. NO.3
EXHIBIT "A"
Page 3 of 7
.... :._,~-:J',.
AMENDMENT NO.1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation. P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Martinez, GUY &
Mavbik, Inc., a Texas corporation, 4444 Corona Drive, Suite 242, Corpus Christi, Nueces
County, Texas 78411, (Architect/Engineer - AlE), hereby agree as authorized by the
small AlE contract dated September 14, 2004
1 SCOPE OF PROJECT (Minor Storm Drainage Improvements listed as follows)
Westview Drive Ditch(#2222)
Princess at Cardinal (#2223)
Wood River and River Canyon (#2240)
#
Glenoak/Flour Bluff Drive (#2184)
.--------.-.--- -..---...-------.---.-,
1. Westview Drive Draina2e Imorovements (project No. 2222): The proposed work shall, an
eXIsting 1 O-ft wide trapezoidal concrete flume will be removed and replaced with an underground
36" RCP that will start at the upstream end at Westview and continue south along an existing earthen
. channel to connect to an eXisting post inlet located behind Larkwood Street between Lots 14 and 15.
Approximately 550 LF of36" RCP will be installed. Also required will be a curb inlet at Westview
and 2 additional post inlets along the drainage corridor between Westview and the existing post inlet
located behind Larkwood Street
I
2. Princess at Cardinal Drainaee Imorovements (Project No. 2223): The proposed work
shall include removing approximately 300 If of existing 36" diameter CMP and replacing it with
RCP conduit of the same diameter size. Construct a concrete headwall structure at the outfall end of
the 36" RCP along with concrete riprap leading into a wooded area where drainage will surface flow
towards Turkey Creek.
.3. Wood River and River Canyon Area Draina2e ImDrovements (Project No. 2240):
This area of improvements consists of three sub-parts:
a.Catfish Drive cul-de-sac: Constmct a new curb inlet at the east side of the cul-de-sac and
reconstruct curb and gutter section and dnveways around the cul-de-sac to insure adequate drainage
Lo said new curb inlet and an existing curb inlet located at the west side of the cul-de-sac. Provide
! 5" Rep from proposed curb inlet to eXIsting curb inlet. Regrade and restore flexible asphalt
pavement structure to improve drainage to the curb inlets.
b. River Canyon, Unit II, Block 1, Lot 30: Restore existing storm drainage system leading
from Catfish Drive cuJ-de-sac (through a dramage easement) to Rolling Ridge Trail. Locate and
imcover 3 buried manholes/post inlets located in easement. Said structures will be raised and
their underground drainage conduits reinstalled to match restored and final grade conditions.
c. Wood River - 4249 Rapids Drive: Construct approximately a 150 ft long by 5' wide and 6"
deep concrete outflow flume along a proposed drainage easement (between Lots 11 and 12) located
south and upstream from 4249 Rapids Drive (Lot 13). This is needed so as to relieve high levels of
cirainage currently flowi~ong an existing flume at the sub'ect address between Lots 13 and 14.
_.Documents and' SeUings'User\My Doruments\Amr.ndmenl 1.1 .do(
Contract for Engineering (NE) Services
Page 1 of 4
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PO.Box 9277 ~ Corpus Christi, Texas 78469-9277 . (361) 880-3500
~>~~" .-
RATIFICATION
AMEND. NO.3
EXHIBIT "A"
Page 4 of 7
\
4. Jester/Turtle Cove Park Draina2e Imnrovements (Project No. 2241): Provide
approximately 1,300 LF of new RCP underground drainage system along the east side of Flour Bluff
Dnve begmmng at Jester Street (upstream) and concluding at an existing grate inlet structure at
Matlock Street. This system will replace existing roadside ditches located along the same side of
Flour Bluff Drive and would relieve poor drainage conditions occurring at the upstream end at Jester
between Flour Bluff Drive and McDonald Street.
5. GlenoakIFlou r Bluff Drive Draina2e Imnrovements Phase I (Project No. 2184): Lower five
(51 cross-road culverts to relieve poor roadside drainage conditions at the intersection of Glenoak
andFmH BIUff______~/'- ~
2 SCOPE OF SERVICES
The AlE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, AlE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Work will not begin on Additional Services until
requested by the AlE (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
AlE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services. The summary of these tasks and services is as
follows:
3. ORDER OF SERVICES
The AlE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the AlE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the AlE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendmenttothis contract.
AlE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additionai fee.
C:\OOCLJments and SeWngs\User\My Documenls\A.mendment 1.' _doc
Contract for Engineering (AlE) Services
~U~ "l!> It Pag.2of4
... sPr~ IF@;
p a.Box 9277 · Corpus Ch~is~j~-Te~is 78469-9277 · (361) 880-3500
RA TIFICA TION
AMEND. NO.3
EXHIBIT "A"
Page 5 of 7
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NOTICE TO BIDDERS
d proposa
/1i!!2R ftOItM
( ~4
of three di erent jo
and stripping; saw cut 1,053 LF of asphalt pavement; remove and reconstruct 413
SY of asphalt pavement; remove and reconstruct 100 SY of concrete sidewalk and
driveways; construct 159 SY of reinforced concrete slope pavement; reconstruct
1,250 LF of drainage ditch; remove of 78 LF of existing storm sewer pipe; remove
and reconstruct 326 LF of curb and gutter; excavate and install 908 LF of RCP
storm sewer of 15", 24", and 36" diameter sizes; excavate and install 176 LF of
RCP storm sewer of 42", 54", and 60" diameter sizes; excavate and install 466 LF
of HOPE pipe of 36" and 15" diameter sizes; construct 8 junction boxes and
manhole structures; construct 3 post inlet; construct 3 safety end treatment
structures; remove and replace 40 LF of sanitary sewer with PVC SDR 26 pipe;
remove and replace 256 LF of waterline with ductile iron pipe and fittings;
provide groundwater controi measures to complete the work; and install and
maintain storm water pollution prevention and traffic control measures,
accorda ce with the plans, specifications and contract documents;
will be r 0 ttl
Wednesday, September 14, 2005, and then publicly opened and read.
rece1ved after closing time will be returned unopened.
on
Any bid
A pre-bid meeting is scheduled for, wednesday, September 7, 2005 at 11:00 a.m. in
tJ:ae en eerin Sexvices Main Conference rOOlll on the 3"'" floor of the Ci t Hall
Ltio...,Eard Street, Corpus Chr18tJ.., Texas. The pre b~d meetl.ng wl.l be
conducted by the Cl.ty, and will include a discussion that would cover a preview
of the work and address technical questions.
A bid bond in the amount of 5% of the highest amount bid must accompany e~ch
proposal. Failure to provide the bid bond will constitute' a non-responsl.ve
proposal which will not be considered. Failure to provide required performance
and payment bonds for contracts over $25,000.00 will result in forfeiture of the
5\ bid bond to the City as liquidated damages. Bidder's plan deposit is subject
to mandatory forfeiture to the City if bidding documents are not returned to the
City within two weeks of receipt of bids.
Plans, proposal forms, specif~cations and contract documents may be procured from
the City Engineer upon a deposit of Fifty and no/100 Dollars ($50.00) as a
guarantee of their return in good condition within two weeks of bid date.
Documents can be obtctined by mail upon receipt of an additional ($10.00) which is
a non-refundable postage/handling charge.
The bidder is hereby notified that the owner has ascertained the wage rates which
preva~l in the locallty in which this work is to be done and that such wage scale
is set out in the contract documents obtainable at the office of the City
Engineer and the Contractor shall pay not less than the wage rates so shown for
each craft or type of "laborer," "workman," or "mechanic" employed on this
project.
The City reserves the right to reject any or all bids, to waive irregularities
and to accept the bid which, in the City's opinion, seems most advantageous to
the City and in the best interest of the public.
CITY OF CORPUS CHRISTI, TEXAS
/s/ Angel R. Escobar, P.E.
Djrector of Engineering Services
Is/ Armando Chapa
City Secretary
Revised 7/5/00
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RATIFICATION
AMEND. NO.3
EXHIBIT "A"
Page 6 of 7
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03/~9/2~B5 17:51
3618263581
ENGINEERI~
PAGE 2713el
CITY OF CORPUS CDIS!! M%HOIt STONe DRUlr1.l.Q& IMPROVIMERTS-
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DicS Sn""". ry
TOtAL PUT 'A' - CAttISB DIUVJ: Cl,JL-Da-SAC $
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(Includes Ba.. Bid I~ama D1 tbrouqb D22)
'IO'l'AL BASIl BID
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See ~aial Provisions section A-4 for MBthod of ~rd.
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PAQE 18 OF 22
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RATIFICATION
AMEND. NO.3
EXHIBIT "A"
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RATIFICATION
AMEND. NO.3
EXHIBIT "A-1"
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RATIFICATION
AMEND. NO.3
EXHIBIT "B"
Page 4 of 4
~ Cily of
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::'" _ ChnstI
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
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City of Corpus Christl Ordinance 1 ! 112, as amended, requires all persons or firms seeking to do business with the City
to provide the following informatior' Every question must be answered. If the question is not applicable, answer with
"N/A
FIRM NAME: Martinez, Guv & Mavblk, Inc.
STREET: 6000 S. Staples Street. Suite 207 CITY: Corpus Christi
FIRM is: 1 Corporation_.L_ 2. Partnership______ 3. Sole Owner
5 Other
ZIP: 78413
4. Association_
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1 State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/ A._. _.. __ ._ _no______. ____
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
. N/A ..__
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
_ N/A__. _____
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm.
Name Consultant
N/A ._.
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested, and that supplemental statements will be promptly submitted to the
City of Corpus Christl, Texas as changes occur
Certifying Person Ricardo P.Marm-rz. P. E.________./
( ! vpe or Pr'intl, I '. , !
Signature of Certifying person-+~'([L!i~ t..:~l ;fA:f)
/
Title: President I
Date ,1fb
/
,
EXHIBIT "C"
Page 1 of 2
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DEFINITIONS
a
Board Member A member of any board, commission or committee appointed by the City Council of the City of
Corpus Chnsti. Texas.
Employee. Any person empioyed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation'cl'oint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treate as non-profit organizations.
Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting frusts, proxies or special terms of venture or partnership agreements.
Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation
b
c
d
e
EXHIBIT "e"
Page 2 of 2