HomeMy WebLinkAboutC2006-310 - 7/25/2006 - Approved
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
AMENDMENT NO.1
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Alan Plummer
AlIISociates.lnc., a Texas corporation, 1320 South University Drive, Suite 300, Fort Worth,
Texas 76118, (Architect/Engineer - AlE), hereby agree as follows:
SCOPE OF PROJECT (Greenwood Wastewater Treatment Plant 4 MGD
Expansion (8 MGD to 12 MGD) - Project No. 7303)
Additional 4 million gallons per day (MGD) plant expansion at the Greenwood Wastewater
Treatment Plant is required due to increased service area flow. The project consists ofthe
Improvement and expansion of the existing 8 MGD to 12 MGD at the Greenwood
Wastewater Treatment Plant. Included is the determination of the capacity required for
future growth. the water quality design parameters to be used, and a recommendation for
the type of process to use in the expansion, as well as recommendations for improvements
to the existing wastewater treatment plant.
2, SCOPE OF SERVICES
The AlE hereby agrees. at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, AlE
wilt provide monthly status updates (project progress or delays, Gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and Exhibit "A-1", to complete the Project. Exhibit "A-1" provides supplemental
description of services to Exhibit "A" and is not intended to supersede services described
in Exhibit "A" \^Jork will not begin on Additional Services until requested by the AlE
(provide breakdown of costs, schedules), and written authorization is provided by the
Director of Engineering Services.
AlE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services
3. ORDER OF SERVICES
The AlE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the AlE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the Preliminary Phase. Design Phase, Bid Phase, and Construction Phase is
2006-310
07/25/06
1\12006-144
\Ian Plummer Associates
:;RE: ,:;~r'J\\':J(:-
Amendment NO.1 to the
Contract for Professional Services
Page 1 of 4
Last Revision: Dee 2004
4 MG[: EcXPAN\/\MENDMENT NO I\CONTRACT PROFESSIONAL SERVICES
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by orwith the concurrence of
the Director of Engineenng Services.
The Director of Engineering Services may direct the AlE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
AlE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4 MANDATORY REQUIREMENTS
AlE agrees to the mandatory contract and insurance requirements as set forth in Exhibit
"B"
5 FEE
The City will pay the AlE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "0". A Cash
Flow Invoice Schedule is required, and is included in this Amendment No.1 as Exhibit "A-
2". The Cash Flow Invoice Schedule is to specify by month, for the duration of the
Contract, an estimate of invoices to be submitted by the AlE to the City.
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the AlE at the address of record. In this event, the AlE will be
compensated for its services on all stages authorized based upon AlE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7 LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The AlE agrees that at least 40% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 60% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA).
8. ASSIGNABILITy
The AlE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
dafegated to personnel of the AlE staff. If the AlE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the AlE fee may be assigned in
advance of receipt by the AlE without written consent of the City.
Amendment No.1 to the
Contract for Professional Services
Page 2 of 4
Last Revision: Dee 2004
j USE ~'S2'H)M' ElIvl~P\( ;EN..\."S' EW/>. '-R\73(: GRE' cWVUC:) ;\ WTP 4 MGD EXP"N\AMENDMENT NO '\CONTRACT PROFESSIONAL SERVICES
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, Including the rate of compensation, has been approved in writing by the City.
'9 OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the AlE without the express written consent of the Director of Engineering
Services. However, the AlE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE. INDEMNIFICATION AND HOLD HARMLESS
The AlE will submit to the City Engineer a Certificate of Insurance, with the City named as
additionally insured, showing the minimum coverage set forth in Exhibit "B" by an
Insurance company acceptable to the City. The AlE further agrees to indemnify, save
harmless and defend the City of Corpus Christi, and its agents, servants, and employees
as more fully set forth in Exhibit "B"
11. DISCLOSURE OF INTEREST
AlE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete. as part of this contract. the Disclosure of Interests form attached hereto as
Exhibit "C".
12. CONFLICT OF INTEREST
AlE further agrees, in compliance with H. B. 914, to complete, as part of this contract,
the Conflict of Interests form attached hereto as Exhibit "E".
CITY OF CORPUS CHRISTI
By ~~~+',"~J0.:'--<)..~=; -, <z~~(ap
Ronald F. Massey, Date
Assistant City Manager
ALAN PLUMMER ASSOCIATES, INC.
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T'/.. . ) (' f 0'
By iJ{; . '-. c" >......... .' "}.~ ,
James L. Altstaetter, P. E. Date
1320 South University Dr., Suite 300
Fort Worth, TX 76118
(817) 806-1700 Office
(817) 870-2536 Fax
RECOMMENDED
'0" ,j J
By F fa./r1rt~~ ///1 //
g R. Escobar, P E., Date
irector of Engineering Services
Amendment No.1 to the
Contract for Professional Services
Page 3 of4
Last Revision: Dee 2004
iUSERS2'HOMt. ELMAP\GEN.,\AS'EWA. ~R'73C.3 GRE"NWOCD AWTP 4 MGD EXPANIAMENDMENT NO. 1\CONTRACT PROFESSIONAL SERVICES
ATTEST
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By f --
Armando Chapa. City S etary
APPRPVED AS TO FORM
By ~Y\J\({L; O~
4<4 City Attorney
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Date
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Amendment No.1 to the
Contract for Professional Services
Page 4 of 4
Last Revision: Dee 2004
\LJSERS2\HOMf-' 'ELM"PIGEN"NASTEW/,' ER\73n GRE E'JWOcr, V!WTP 4 MGD EXPA~J\AMENDMENT NO. l'CONTRACT PROFESSIONAL SERVICES
.....". ...... -........... -- ,"-
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
SCOPE OF SERVICES
A. Basic Services
1) Preliminary Phase. Complete
2) Design Phase. Upon approval of the preliminary phase, designated by receiving authorization to
proceed, the AlE will:
a) Study, verify, and Implement Preliminary Engineering recommendations including construction
sequencing, connections to the existing facilities, and restoration of property and incorporate these
plans into the construction plans Development of the construction sequencing will be coordinated
with the City Operating Department(s) and Engineering Services staff.
b) Prepare one set of Construction Bid and Contract Documents in City format (using City Standards
as applicable), including Contract agreement forms, general conditions and supplemental
conditions, invitation to bid, Instruction to bidders, insurance, bond requirements, and preparation of
other contract and bid related items; specifications and drawings to fix and describe, for one bid, the
size and character of the entire Project; description of materials to be utilized; and such other
essentials as may be necessary for construction and cost analysis.
c} Provide assistance identify testing, handling and disposal of any hazardous materials and/or
contaminated soils that may be discovered during construction (to be included under additional
services)
d Prepare final quantities and estimates of probable costs and probable construction schedule.
e Furnish one (1) copy 60% plans (plans only-identify needed specifications) to the City staff for
review and approval purposes with estimates of probable construction costs. Provide conceptual
layouts on an informal basis at about 30 percent completion. Required with the 60% plans is a "Plan
Executive Summary" which will identify and summarize the project by distinguishing key elements
such as:
. Process unit sizes
. Equipment quantities and sizes
. Why one material is selected over another
. Pluses of selections
. Permit requirements and why
. Embedment type and why
. Constructability, etc.
. Specific requirements of the City
. Standard specifications
. Non-standard specifications
. Any unique requirements
. Cost, altematives, etc.
f) Assimilate all review comments, modifications, additions/deletions and proceed to next phase, upon
Notice to Proceed.
g) Furnish complete construction and bid documents including specifications for City staff review and
approval. Provide one (1) copy of 90% and 100% complete plans and bid documents to the City
staff for review and approval purposes with revised estimates of probable costs. Identify distribution
AMEND. NO.1
EXHIBIT "A"
Page 1 of 8
US! 'OMF.ILMAI"(,' , I WA::TE^lA T ,,+7' 3 G"- '.ENW'" Jf t. TF 1 EXPAN\AMENDMEN r NO 1\EXHIBIT A
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list for plans and bid documents to all affected utilities including City and all other affected entities,
compile comments and incorporate any requirements into the plans and specifications, and advise
City of responding and non-responding participants.
h l Provide Quality Assurance/Quality Control (QAlQC) measures to ensure that submittal of the 60%,
90%), and 100% complete plans and complete bid documents with specifications accurately reflect
the percent completion designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant AlE and Sub-consultant AlE shall submit a letter declaring
that all engineering disciplines of all phases of the submittals have been checked, reviewed, and are
r::omplete prior to submission, and include signature of all disciplines including but not limited to
structural civil. mechanical electrical, etc
Upon approval by the Director of Engineering Services, provide one (1) set (hard copy and
electronic) of final plans and contract documents suitable for reproduction (In City Format) and said
bid documents henceforth become the sole property and ownership of the City of Corpus Christi.
The City agrees that any modifications of the submitted final plans (for other uses by the City) will be
eVidenced on the plans and be signed and sealed by a professional engineer prior to re-use of
modified plans.
k) Prepare and submit monthly status reports with action items developed from monthly progress and
!"eVlew meetings.
Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a) Designate an individual to have responsibility, authority, and control for coordinating activities for the
construction contract awarded
b) Provide the budget for the Project specifying the funds available for the construction contract.
c) Provide the City's standard specifications, standard detail sheets, standard and special provisions,
and forms for reqUired bid documents.
3) Bid Phase The AlE Will:
a) Participate in the pre-bid conference.
b) Assist the City in solicitation of bids by identification of prospective bidders, and review of bids by
solicited interests.
c) Review all pre-bid questions and submissions concerning the bid documents and prepare, in the
City's format, for the Engineering Services' approval, any addenda or other revisions necessary to
Inform contractors of approved changes prior to bidding.
d) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation
concerning award of the contract
e) In the event the lowest responsible bidder's bid exceeds the project budget as revised by the
Engineering Services in accordGnce with the AlE's design phase estimate required above, the
Engineer will. at its expense, confer with City staff and make such revisions to the bid documents as
the City staff deems necessary to re-advertise that particular portion of the Project for bids.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and process
deposits for all bid documents, Issue (with the assistance of the AlE) any addenda, prepare and
supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and recommendation and
prepare agenda materials for the City Council concerning bid awards.
AMEND. NO.1
EXHIBIT "A"
Page 2 of 8
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GfF:ENVji'),>O
f-XPAN\AMf-NDMEI.n NO \\EXHIBIT A
.......,., .-
dl Prepare, review and provide copies of the contract for execution between the City and the
contractor.
4 Construction Phase. The AlE will perform contract administration to include the following:
a) Participate in pre-construction meeting.
b) Review for conformance to contract documents, shop and oorking drawings, materials and other
submittals.
c) Review field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the contractor and authorize
minor changes, which do not affect the contractor's price and are not contrary to the general interest
of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project inspector and contractor to
observe the general progress and quality of work, and to determine, in general, if the work is being
done in accordance with the contract documents. This will not be confused with the project
representative observation or continuous monitoring of the progress of construction.
f) Prepare change orders (coordinate with the City's construction division); provide interpretations and
clarifications of the plans and specifications for the contractor and authorize minor changes which
do not affect the contractor's price and are not contrary to the general interest of the City under the
contract.
g) Make final inspection With City staff and provide the City with a Certificate of Completion for the
project
h) As applicable, review and assure compliance with plans and specifications in the preparation of
operating and maintenance manuals (by the Contractor) for all equipment installed on this Project.
ReView construction "red-line" drawings, prepare record drawings of the Project as constructed
from the "red-line' drawings, inspection, and the contractor provided plans) and deliver to the
Englneenng Services a reproducible set and electronic file (AutoCAD r.2002 or earlier) of the record
drawings All draWings will be CADD drawn using dwg format in AutoCAD, and graphics data will be
'n dxf format With each layer being provided in a separate file. Attribute data will be provided in
ASCII format in tabular form All electronic data will be compatible with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer
B. AdditflOnal Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that may be
Included as part of this contract, but the AlE will not begin work on this section without specific written
approval by the Director of Engineering Services. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of Engineering Services as required.
The AlE will, with written authorization by the Director of Engineering Services, do the following:
1) PermittinQ. Furnish the City all engineering data and documentation necessary for all required
permits. The A/E will prepare this documentation for all required signatures. The AlE will prepare and
submit all permits as applicable to the appropriate local, state, and federal authorities, including, but
not limited to
a) Texas Pollutant Discharge Elimination System (TPDES)
AMEND. NO.1
EXHIBIT "A"
Page 3 of 8
US[;~:'; -.'OME\,\,'ELM,i\P\CF~<",WJ\~:;TE/\jAri:f~\7~; 3 GF'LEN'v\i()'~)D 'II
EXPAN\,A.MENDMENT NO 1'EXHIBIT A
"... ."....
Assist PermittinQ. Assist with TPDES Permit Application Processing and review of draft Permit.
Assist with securing approval of the Greenwood Wastewater Treatment Plant Permit after the permit
application has been submitted to TCEQ.
3) Other PermittinQ. Furnish the City all engineering data and documentation necessary for all required
permits. The AlE will prepare this documentation for all required signatures. The AlE will prepare and
submit all permits as applicable to the appropriate local, state, and federal authorities, including, but
not limited to:
a ) Texas Department of Transportation (TXDOT) - including submittal of plans to TXDOT for
approval prior to construction.
b) Texas Department of Licensinq and Requlation (TDLR) - including submittal of plans to TDLR
for approval prior to construction and inspection by a Registered Accessibility Specialist (RAS)
dunng and after construction.
C) U. S. Armv Corps of Enqineers (USACE) - includes application to the USACE for a nationwide
404 permit.
4) ToooQraohic Survey. Provide field surveys, as required for design including the necessary control
points, coordinates and elevations of points (as required for the aerial mapping of the Project area -
aerial photography to be provided by City).
5) Insoection. Provide a project representative (PR) to provide periodic construction inspection.
Through such additional observations of Contractor's work in progress and field checks of
materials and equipment by the PR and assistants, the AlE shall endeavor to provide further
protection for the CITY against defects and deficiencies in the Work.
2 The duties and responsibilities of the PR are described as follows:
A General: PR will act as directed by and under the supervision of AlE, and will confer with
AlE regarding PR's actions. PR's dealings in matters pertaining to the Contractor's work in
progress shall in general be with AlE and Contractor, keeping the CITY advised as
necessary.
B Conference and Meetinqs: Attend meetings with Contractor, such as pre-construction
conferences, progress meetings, job conferences and other project-related meetings as
required by the City and prepare and circulate copies of minutes thereof.
C Liaison:
1 Serve as liaison with Contractor, working principally through Contractor's superintendent
and assist in understanding the intent of the Contract Documents.
2 PR shall communicate with CITY with the knowledge of and under the direction of AlE
o Interpretation of Contract Documents: Report when clarifications and interpretations of the
Contract Documents are needed and transmit to Contractor clarifications and interpretations
as issued.
E Shop Drawinqs and Samples:
1 Receive Samples. which are furnished at the Site by Contractor, and notify of availability
of Samples for examination.
2 Record date of receipt of Samples and approved Shop Drawings.
3 Advise Contractor of the commencement of any portion of the Work requiring a Shop
Drawing or Sample submittal for which PR believes that the submittal has not been
approved.
AMEND. NO.1
EXHIBIT "A"
Page 4 of 8
'USI.! '.UME'iELM"."'Ci'(.W,t',TENA";:r.:." '3 G' 'ENW)('[J '! V. Tf" IH[ FXPANIAMFNDMENT NO 1\EXHIBIT.A
F Review of Work and Reiection of Defective Work:
1 Conduct on-Site observations of Contractor's work in progress to assist AlE in
determining If the Work is in general proceeding in accordance with the Contract
Documents.
2. Report whenever PR believes that any part of Contractor's work in progress will not
produce a completed Project that conforms to the Contract Documents or will prejudice
the integrity of the design concept of the completed Project, or has been damaged, or
does not meet the requirements of any inspection, test or approval required to be made;
and adVise City and AlE of that part of work in progress that PR believes should be
corrected or rejected or should be uncovered for observation, or requires special testing,
inspection or approval
3. Observe whether Contractor has arranged for inspections required by Laws and
Regulations. including but not limited to those to be performed by public agencies having
jurisdiction over the Work.
G Records:
1. Maintain orderly files for correspondence, reports of job conferences, reproductions of
onginal Contract Documents including all Change Orders, Field Orders, Work Change
Directives, Addenda, additional Drawings issued subsequent to the Contract, AlE's
clarifications and interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to Contractor, and other
Project related documents.
2. Prepare a daily report utilizing approved City format, recording Contractor's hours on the
Site. weather conditions, data relative to questions of Change Orders, Field Orders,
Work Change Directives, or changed conditions, Site visitors, daily activities, decisions,
observations in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to AlE and the City.
H Reports.
1. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample
submittals.
2. Report immediately to the CITY and AlE the occurrence of any Site accidents, any
Hazardous Environmental Conditions, emergencies, or acts of God endangering the
Work, and property damaged by fire or other causes.
3. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day Including an adequate amount of photograph documentation of
utility conflicts.
Completion.
1. Before the issue of Certificate of Completion, submit to Contractor a list of observed
items requiring completion or correction.
2 Participate in a final inspection in the company of AlE, the CITY, and Contractor and
prepare a final list of items to be completed or corrected.
3 Observe whether all items on final list have been completed or corrected and make
recommendations concerning acceptance and issuance of the Notice of Acceptability of
the Work.
6) Supplemental Enaineerina.
A Provide twenty (20) hours per month of additional site visits by Engineers of various disciplines
as required during construction. This time shall include start-up and personnel training as well
as additional time for site visits.
B Provide process training for the operators. It is anticipated that the training will be conducted on
two (2) separate occasions, each training session will include four (4) hours of classroom work.
AMEND. NO.1
EXHIBIT "A"
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The two \2) training sessions shall be spaced a minimum of two (2) weeks apart. Personnel
training shall involve operation consultation on starting and optimizing biological, chemical and
other process controls
7
Operations and Maintenance. Prepare an Operation and Maintenance (0 & M) Manual for the
Project in electronic format delivered on CDROM. The AlE will prepare the manual in the format
that follows:
Prepare and submit to the City for review a draft of the facility Operations and Maintenance Manual,
which will include a description of the facilities and recommendations for operation. The following
tOpiCS will be included:
Introduction. Brief statement of manual purpose; description of unit processes and flow path;
summary of permits and standards that must be met; table of design criteria.
L Operations Considerations. Discussion of operation theory, control variables, process control
and process efficiency for the treatment facilities.
3. Facilities Description. Operation and Control of Facilities. Discussion of the operation and
purpose of new facilities added in the construction project.
4. Description and Operation of the Auxiliary Facilities. Discussion of auxiliary systems, including
all major process equipment added under this construction project.
5. Electrical System and Control Systems. Detailed description of the electrical and control
systems added under construction project.
6. Appendices.
a A glossary of treatment terms and abbreviations used pertinent to this facility.
b Equipment manuals furnished by the suppliers will be incorporated into the manual and
referenced in the table of contents.
c The existing O&M Manual material for existing structures and processes will be
Incorporated into the new O&M Manual as an appendix. The information will not be
modified except where it is affected by modifications included in the expansion. The
engineer shall not be held liable for errors or omissions in the existing O&M Manual
material
AlE will produce and deliver three (3) hard copies and one (1) electronic copy of the O&M Manual
for the Project.
8) Warranty. Provide a maintenance guaranty inspection toward the end of the one-year period after
acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch. or replace Improvement under the maintenance guaranty terms of the contract. Document the
condition and prepare a report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and (60) days prior to
the end of the maintenance guaranty period.
AMEND. NO.1
EXHIBIT "A"
Page 6 of 8
JSFF. 'OMEIJF'LMM"C:f :WA;,TE VATi,-?\7:'\) GF : EN'f!! ,,:.oJ .^ Ie: I F'XPAN\AMFNDMHIT NO. 1IE.XHIBIT A
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L
SCHEDULE
DAY DATE ACTIVITY
I Monday August 1, 2006 Begin Design Phase
I Friday October 20, 2006 30% Interim Submittal
i Friday November 3, 2006 City Review completed
[
I Friday January 19, 2007 60% Submittal
!
I Friday February 2, 2007 City Review completed
I
I Friday April 20, 2007 Final Submittal
I
! Friday May 4, 2007 City Review completed
Monday (2) May 14, 2007 Advertise for Bids
Wednesday May 30,2007 Pre-Bid Conference
Wednesday June 13, 2007 Receive Bids
Monday July 16, 2007 Begin Construction
Weekday July 2009 Construction Completion
PROJECT SCHEDULE
Note: The City review time in the schedule is two weeks. If the City review takes a longer period of
time, the schedule will be adjusted accordingly.
:3 FEES
A. Fee for Basic Services. The City will pay the AlE a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and will be
full and total compensation for all services outlined in Section 1.A.1-4 above, and for all expenses incurred in
performing these services, The fee is subiect to the availability of funds. The AlE may be directed to
s nd work endin recei t and a ro riation of funds. For services provided in Section I.A.1-4,
AI will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon AlE's estimate (and City Concurrence) of the proportion of the total services actually completed
at the time of billing For services provided in Section I ,AA, the statement will be based upon the percent of
completion of the construction contract City will make prompt monthly payments in response to AlE's
monthly statements
B. Fee for Additional Services. For services authorized by the Director of Engineering Services under
Section I. B "Additional Services" the City will pay the AlE a not-to-exceed fee as per the table below:
AMEND. NO.1
EXHIBIT "A"
Page 7 of 8
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C. Summary of Fees
I Original Contract Amend. NO.1
i Total
Basic Services
I 1. Engineering Study and Report
i
A Feasibility Report $213,594.79 0.00 $213,594.79
I B Preliminary 96,405.21 0.00 96,405.21
i
I 2. Design Phase (authorized) 000 1,286,171.01 1,286,171.01
I 3. Bid Phase 0.00 40,000.00 40,000.00
i . 0.00 207,670.86 207,670.86
i 4. Construction Phase
I Subtotal Basic Services 310,000.00 1,533,841.87 1,843,841.87
I
I
Additional Services (Allowance)
1 Permitting (authorized) 0.00 22,400.00 22,400.00
2. Assist Permitting (authorized) 0.00 14,100.00 14,100.00
3. Other Permitting (authorized) 000 17,800.00 17,800.00
4. Topographic Survey (authorized) 000 25,200.00 25,200.00
5. Inspection 0.00 320,300.00 320,300.00
6. Supplemental Engineering 000 72,100.00 72,100.00
7. Operations and Maintenance 000 44,600.00 44,600.00
8. Warranty 000 5,600.00 5,600.00
Sub-Total Additional Services 000 522,100.00 522,100.00
(Authorized)
-
Total Authorized Fee $310,000.00 $2,055,941.87 $2,365,941.87
AMEND. NO.1
EXHIBIT "A"
Page 8 of 8
JS!';'~ .;:JME\\TLMAf"G'h.WM..TEWATI
GFiENW(l()D~\ .\fP MC::J EXPANIAMENDMENT NO. 1\EXHIBIT A
EXHIBIT A-1
TASK LIST
AMENDMENT NO.1
GREENWOOD WASTEWATER TREATMENT PLANT
4 MGD EXPANSION (8 MGD TO 12 MGD)
PROJECT NO. 7303
BASIC SERVICES
A Preliminary Phase -- Complete
B. Design Phase
Provide professional services to prepare one construction bid package for the facilities noted
herein
2. Prepare detailed plans, specifications, contract documents, designs and layouts of improvements to
be constructed at the GWRP, generally as described below and approved in the Engineering Study
and Report.
a. The following items will be designed and included as base bid items:
1) Existing Effluent Screen Structure:
Increase wall height to be 1 foot above the 1 DO-year flood elevation of 27.8 feet.
2) Existing Ultraviolet Disinfection Structure NO.1 Improvements:
Increase wall height to be 1 foot above the 1 DO-year flood elevation and provide stairs or
other means for accessing UV equipment
3) New Peak Flow Effluent Pump Station:
a) A new Effluent Pump Station with a firm capacity of 24 MGD,
b) Piping and the control system to allow the effluent from the existing treatment train to
gravity flow under normal conditions and to operate the effluent pumps to prevent
submergence of the effluent flow meter during a flood event, and.
c) A Parshall Flume adjacent to the Effluent Pump Station.
4) A Peak Flow Storage Basin
A 3.5 million gallon basin to temporary store peak flows in excess of a 36.0 MGD rate. The
basin will include a cover, a sloped floor, and a system to aid in washdown.
AMEND. NO.1
EXHIBIT "A-1"
Page 1 of 10
5) Existing Outfall Structure Improvements:
a) Modifications to the existing outfall structure to incorporate the new parallel outfall
pipeline,
b) A new aesthetically-pleasing structure to prevent erosion in the area around the outfall,
and
c) Replace the existing access stair with a new access stair and a viewing platform. The
viewing platform shall be approximately 15' x 30'.
6) New Influent Lift Station NO.2
a) A new Influent Lift Station NO.2 to pump raw wastewater to either the Preliminary
Treatment Unit NO.2 or the Peak Flow Storage Basin. The pump station to include
separated wet wells with slide gates to allow for partial isolation. The pumps will be
design to operate during normal conditions and during peak flow events,
b) Variable frequency drives for three of the pumps, and
c) Odor control covers. corrosion protection linings, ductwork and foul air fans.
7) New Preliminary Treatment Unit (Screening and Grit Removal) NO.2:
a) A Preliminary Treatment Unit NO.2 that includes fine screening, grit removal and
dewatering and flow division,
b) Two >~-inch fine screens and a diversion channel with a manual bar screen. The fine
screens will have a screenings compactor and a storage unit,
c) Two grit removal units, two grit pumps, two vortex grit washers and two grit conveyors,
d) A diVision box for flow splitting, and
e) Odor control covers. corrosion protection linings, ductwork and foul air fans.
8) New Odor Control Biofilters
a) Biofilters for treating the foul air collected from the Influent Lift Station NO.2 and the
Preliminary Treatment Unit No.2, and
b) Foul air ductwork from structure to biofilters including route selection.
9) New Activated Sludge Treatment Units
Two closed-loop activated sludge process basins using surface aerators (two per basin) with
variable frequency drives.
10) New Final Clarifiers Nos. 3 and 4:
Two final clarifiers.
AMEND. NO.1
EXHIBIT "A_1"
Page 2 of 10
.~.....,-
....-- -""","
11 New RAS Pump Station No 2
a) A new dry-pit pump station with variable frequency drives sized for 150 percent of design
flow.
b) WAS pumps for wasting sludge,
c) RAS flow meters; one for each clarifier,
d) WAS flow meter, and
e) An automatic, flow-paced system for pump control.
12) New Effluent Filter Structure NO.2:
a) Cloth-media effluent filters or rapid sand filters with backwash piping and diversion
contingencies, and
b) A metal canopy
13) New Ultraviolet Disinfection Structure No.2:
New UV Disinfection channels with vertical lamp configuration, bridge crane, canopy,
effluent finger weirs for level control, and a system for in-channel chemical cleaning with air
scour
14) New Effluent Structure No.2
a) A new plant water pump station with a hydro-pneumatic tank, and
b) A new Parshall flume effluent metering structure.
15) New Effluent Junction Box
An effluent Junction box.
16\ Site Work, Yard Piping and Miscellaneous Improvements:
a) Yard piping including new process piping, sludge piping, drain piping and plant water
piping,
b) Necessary fencing relocation and site grading modifications,
c) Concrete roads,
d) Closure plan for the existing supernatant lagoon, and
e) Greenwood Interceptor from the junction box at Saratoga and Greenwood to the Influent
Pump Station NO.2
17\ Electrical and Instrumentation.
a) Modifications to the plant's electrical power system and control system necessary to
accommodate the above referenced improvements,
b) Improvements to the 12.47 kV system to include new metal clad switchgear with
redundant feeders. Feeders to new facilities will be routed in a new, single path, above
ground cable tray system. Feeders to existing facilities will be routed in both the new
cable tray system and in underground conduits,
c) An alternate power supply facility with one generator and transformer to be connected to
the plant 12.47 kV distribution system, and
AMEND. NO.1
EXHIBIT "A-1"
Pa e 3 of 10
d) Coordinate with AEP on required improvements and modifications to the AEP 12.47 kV
distribution system. Prepare all necessary correspondence, applications and
authorization forms required for AEP's work.
18) Develop process and instrumentation diagrams (P&ID) with an operating and control
description for each of the following:
a) Influent Lift Station No.2,
b) Preliminary Treatment Unit No.2,
c) Secondary Treatment System No.2, including final clarifiers,
d) Effluent Filter Structure No.2, and
e) UV Disinfection No.2, Effluent Metering and Plant Water Pump Station,
f) Effluent Pump Station.
b. The following items will be designed and included as additive bid items:
1) Existing Influent Lift Station NO.1 Improvements:
a) A new pump control system using a Wika pressure transducer level-measuring device,
and
b) A motor actuator for the existing isolation gate on the influent line. Verify that the gate is
operable.
2) Existing Preliminary Treatment Unit (Grit Dewatering) NO.1 Improvements:
Replacement of existing grit dewatering equipment within the existing structure.
3) Existing Aeration Basin Improvements:
a) Replacement of existing coarse-bubble diffusers and air distribution system with fine-
bubble diffusers and stainless steel air distribution headers.
b) An improved flow split to the final clarifiers.
c) Demolition and replacement of underground air piping from the blower to the aeration
basins with above ground welded stainless steel pipe. and
d) Basin floor slope modifications.
4) Existing Final Clarifiers Nos. 1 and 2 Improvements:
The addition of Stamford baffles and intermediate baffles to each existing final clarifier.
5) Existing Ultraviolet Disinfection Structure NO.1 Improvements:
Replacement of existing effluent troughs with modified troughs.
6) Existing Effluent Structure No.1 Improvements:
Demolition of existing plant water pump station and Parshall flume.
AMEND. NO.1
EXHIBIT "A-1"
Page 4 of 10
......... .-
7) Existing Dewatering Building Improvements:
a) A new belt press to be Installed in the existing dewatering building. It includes associated
polymer feed equipment, elevated walkways on both sides of the press and a discharge
chute. and
b) An elevated walkway for one side of each of the two existing belt presses.
8) Site Work. Yard Piping and Miscellaneous Improvements:
Demolition of existing abandoned effluent filters.
9) Modifications and additions to the existing Wastewater SCADA system as follows:
a) Reconnect existing process monitoring, alarm and status indication from the plant DCS
system directly into the existing SCADA system via new RTU radio links,
b) Upgrade eXisting fiber optics equipment to 100 Mbps Ethernet standards,
c) Connect new plant process monitoring, alarm and status indication directly to the
existing SCADA system via new RTU radio links, and
d) Provide new SCADA HMI workstations in the plant control room to replace the existing
DCS HMI stations. The new workstations will communicate with the SCADA master
radio via dedicated point-to-point radios.
e) The existing Alka-Pro system will remain as a stand-alone system not connected to
SCADA
10) Develop process and Instrumentation diagrams (P&ID) with an operating and control
descnption for each of the following:
a) Influent Lift Station NO.1 and Preliminary Treatment Unit NO.1 Grit Dewatering
Modifications,
b) Sludge Dewatering Expansion.
3 Develop bid documents for the project in CITY format and using CITY Standards as applicable.
4 Develop implementation schedule and construction sequencing plan that includes all the items as
shown in Item A.2. ThiS schedule will include provisions for minimum interruption of services and
construction schedules
5. Prepare a schedule showing key project milestones. The flow chart will be updated periodically and
sent to the CITY every two months.
6. Perform field investigation as required to define specific areas of demolition and new work,
equipment, locations, tie-in point, and other applicable parameters required to complete the items
as shown on this Task List
7 Provide updated Engineer's opinions of probable construction cost for budget purposes at
approximately 30 percent, and 60 percent complete milestone and prepare final opinion of probable
construction cost for the improvements to be constructed.
AMEND. NO.1
EXHIBIT "A-1"
Page 5 of 10
~.. -~
8 Conduct three Internal QC workshops utilizing senior staff members. QC workshops are to be held
at approximately 30 percent. 60 percent and 90 percent complete milestones of the Detailed
Design
'9 Conduct three Detailed Design Review Meetings with the CITY. These meetings shall be held at
the CITY and will discuss CITY review comments regarding the 30 percent, 60 percent and 100
percent submittals
10. Incorporate the CITY review comments into the drawings. specifications, and operating and control
descriptions.
11. Furnish such information necessary to coordinate with electric utility company. Compile comments
and incorporate any requirements into the plans and specifications.
12. Prepare a Technical Errata Report with modified sheets to update the Engineering Study and
Report. Submit one hard copy and one electronic copy to the CITY.
13. Submit plans. specifications. and contract documents to TCEQ for approval.
C Bid Phase Services
Perform Bid Phase Services listed in Exhibit A.
2 Attend Council meeting for Project Award
D Construction Phase
The A.E will perform contract administration as described in Exhibit A with the following additions:
1. The Construction Phase Basic Services will be provided based upon a twenty-four month
construction schedule Construction Phase Services beyond 24 months, through acceptance by
the city. will be an Additional Service
2 Provide a recommended agenda for critical construction activities and elements impacting the
project for the pre-construction meeting.
3. Excessive re-submittal reviews (more than 2 submittals) will be compensated at a rate of $115 per
hour. This will be included as part of a construction contract deduction.
4. Record drawings with redlines incorporated electronically in AutoCAD drawings.
AMEND. NO.1
EXHIBIT "A-1"
Page 6 of 10
ADDITIONAL SERVICES
.Additlonal services to be performed by the ENGINEER, if authorized by the CITY, which are not included in the
above-described Basic Engineering Services, are described as follows:
A Prepare Texas Pollutant Discharge Elimination System (TPDES) Permit Application for Renewal with
Changes to include the 4 MGD Expansion.
Prepare an application for the TPDES permit for the GWRP. The application will be for a renewal with
changes to the TPDES permit. The changes to the permit that will be requested in the application are
for an interim operational phase
Appropriate Information:
a Review the information available from the previous permit application for the GWRP and
determining what additional information is needed, and
b Provide the CITY with a list of the additional information necessary to complete the
administrative report, technical report, and associated worksheets that comprise the TPDES
permit application. The appropriate format for presenting the additional information will be
provided to the CITY.
i Review Analytical Data
a Review the existing analytical data and verify that the data meet TCEQ requirements. A list of
additional analyses that are needed and the associated required sampling protocols will be
provided to the CITY. The CITY will provide the necessary analytical data,
b Prepare a TEXTOX model for the GWRP as part of the TCEQ process to develop permit limits.
The TEXTOX model identifies the allowable discharge concentrations for the toxic parameters
regulated by the Texas Surface Water Quality Standards. These allowable concentrations are
then compared by TCEQ to the effluent quality data submitted with the permit application to
determine if a permit monitoring requirement or limit is required to be included in the permit for
any of the toxics, and
c Compare the model results to the effluent data assembled for submittal with the permit
application to determine if further sampling is needed for any of the parameters. The CITY will
be notified if additional sampling is needed.
3 Prepare Permit Application Document
Complete the application forms and assemble the necessary worksheets. The information
compiled will include, but may not be limited to, the following:
a. Description of the existing facilities,
b. Listing of the major treatment components with dimensions of each component for each phase
of the project.
AMEND. NO.1
EXHIBIT "A-1"
Page 7 of 10
.~ .;-
c, Process flow schematic diagram,
d, Facility site plan, and
e. Location map,
4 Provide one (1) draft copy and one (1) electronic copy of the permit application documents to the
CITY for review. Comments from the City will be appropriately incorporated into the application,
One (1) copy and one (1) electronic copy of the final application document will be provided to the
CITY. The City will make the required four (4) copies for submittal to the TCEQ and one (1) copy
for public display. The budget for this project does not include the fee charged by TCEQ for the
processing of the application. This expense will be paid by the CITY.
5 Participate in Meetings with CITY:
Prepare for and participate in a meeting with the CITY to discuss the permit application. The
meeting will be held With the CITY to discuss the permit application and obtain data, to review the
data developed, or to review the permit application. The budget prepared for this activity assumes
the meeting will be in Corpus Christl
B Assist With TPDES Permit Application Processing And Review Of Draft Permit
Assist with securing approval of the GWRP permit after the permit application has been submitted to
TCEQ.
Assist with Responding to Review Comments:
a, Assist the CITY in responding to TCEQ requests for additional information during the
administrative and technical reviews. This will include tracking the application through the
permitting process by periodically contacting TCEQ staff responsible for developing the permit,
and
b. Provide copies of applicable correspondence to the CITY for public viewing. During the
permitting process the permittee is required to publish two public notices and to make the
permit application, draft permit, and applicable correspondence available for public viewing.
The CITY will be responsible for publishing the notices and paying the costs of the publishing.
The CITY will also be responsible for placing the permit application, draft permit, and related
correspondence in a suitable location for public viewing.
2. Review and Comment on Draft TPDES Permit:
Review up to three drafts of the TPDES permit that are issued by the TCEQ, and assist the CITY to
draft letters that provide requested changes and supporting information to TCEQ.
3, Participate in Meetings with TCEQ:
Prepare for, and partiCipate in one meeting with the CITY and TCEQ to discuss proposed permit
provisions The budget prepared for this activity assumes this meeting will be held in Austin.
C TxDOTITDLR/COE Permitting:
TxDOT Permit - including submittal of plans to TxDOT for approval prior to construction. The CITY
will be responsible for TxDOT application fees.
AMEND. NO.1
EXHIBIT "A-1"
Page 8 of 10
2 Texas Department of License and Regulation (TDLR) - including submittal of plans to TDLR for
approval prior to construction and inspection by a Registered Accessibility Specialist (RAS) during
and after construction. The CITY will be responsible for TDLR application fees and RAS fees, and
COE 404 Permit - Includes application to the COE for a nationwide 404 permit.
[i Topographic Survey for Design
Provide topographic and location survey as required by the engineer to design the project.
E Construction Observation Services
As noted in Exhibit A
F Supplemental Engineering Site Visits
Provide 20 hours per month of additional site visits by Engineers of various disciplines as required
during construction This time shall include start-up and personnel training as well as additional
time for site visits as described in Basic Services, Item DA.
2 Provide process training for the operators. It is anticipated that the training will be conducted on
two (2) separate occasions, each training session will include four (4) hours of classroom work.
The two training sessions shall be spaced a minimum of two weeks apart. Personnel training shall
involve operation consultation on starting and optimizing biological, chemical and other process
controls
G O&M Manual
The ENGINEER will prepare an Operation and Maintenance (0 & M) Manual for the PROJECT in
electronic format delivered on CDROM. Specific services to be performed by the ENGINEER will be to
prepare the manual in the format that follows:
Prepare and submit to CITY for review a draft of the facility Operations and Maintenance Manual, which
will include a description of the facilities and recommendations for operation. The following topics will
be included
Introduction. Brief statement of manual purpose; description of unit processes and flow path;
summary of permits and standards that must be met; table of design criteria,
2 Operations Considerations. Discussion of operation theory, control variables, process control
and process efficiency for the treatment facilities,
3 Facilities Description. Operation and Control of Facilities. Discussion of the operation and
purpose of new facilities added in the construction project.
4 Description and Operation of the Auxiliarv Facilities. Discussion of auxiliary systems, including
all major process equipment added under this construction project, and
5 Electrical System and Control Systems. Detailed description of the electrical and control
systems added under construction project.
AMEND. NO.1
EXHIBIT "A-1"
Page 9 of 10
","",",..-
Appendices.
a A glossary of treatment terms and abbreviations used pertinent to this facility,
b Equipment manuals furnished by the suppliers will be incorporated into the manual and
referenced in the table of contents, and
c The existing O&M Manual material for existing structures and processes will be incorporated
Into the new O&M Manual as an appendix. The information will not be modified except where it
IS affected by modifications included in the expansion. The engineer shall not be held liable for
errors or omissions in the eXisting O&M Manual material.
Engineer Will produce and deliver three (3) hard copies and one electronic copy of the O&M Manual for
the PROJECT
H Warranty Assistance
Provide forty (40) hours of office and on-site consulting concerning the follow-up of Contractor and
equipment warranty items during the construction warranty period, and
2. Two months prior to the end of the construction warranty period conduct a site visit and document
all warranty items and assist in the coordination of the repairs/replacement of the defective work.
Environmental TBD
Preparing environmental, archeological surveys, impact assessments or statements, stormwater
discharge permits, hazardous waste review, and 404 permit applications except as specifically include
in the Basic or Additional Services
i
J
Hazardous Materials TBD
Provide assistance to identify testing, handling and disposal of any hazardous materials and/or
contaminated soils that may be discovered during construction.
AMEND. NO.1
EXHIBIT "A-1"
Page 10 of 10
"19'.,. .-
~ ."""",
Greenwood Wastewater Treatment Plant
4 MGD Expansion (8 MGD to 12 MGD)
(Project No. 7303)
Estimate of Cash Flow Invoice Schedule
Month Monthl Accumulative
Sep-06 $ 150,000.00 $ 150,000.00
Oet-06 $ 150,000.00 $ 300,000.00
Nov-06 $ 150.000.00 $ 450,000.00
Dee-06 $ 150,000.00 $ 600,000.00 Design
Jan-07 $ 150,000.00 $ 750,000.00
Feb-07 $ 150,000.00 $ 900,000.00
Mar-07 $ 150,000.00 $ 1,050,000.00
Apr-07 $ 150,000.00 $ 1,200,000.00
Ma -07 $ 165,671.01 $ 1,365,671.01
Jun-07 $ 20,000.00 $ 1,385,671.01 Bid
Jul-07 $ 20,000.00 $ 1,405,671.01
Aug-07 S 27,000.00 $ 1,432,671.01
Sep-07 S 26,800.00 $ 1,459,471.01
Oet-07 S 26,800.00 $ 1,486,271.01
Nov-07 S 26,800.00 $ 1,513,071.01
Dee-O? S 26,800.00 $ 1,539,871.01
Jan-08 S 26,800.00 $ 1,566,671.01
Feb-08 S 26,800.00 $ 1,593,471.01
Mar-08 S 26,800.00 $ 1,620,271.01
Apr-08 $ 26,800.00 $ 1,647,071.01
May-08 $ 26,800.00 $ 1,673,871.01
Jun-08 S 26,800.00 $ 1,700,671.01
Jul-08 S 26,800.00 $ 1,727,471.01 Construction
Aug-08 S 26,800.00 $ 1,754,271.01
Sep-08 $ 26,800.00 $ 1,781,071.01
Oet-08 S 26,800.00 $ 1,807,871.01
Nov-08 $ 26,800.00 $ 1,834,671.01
Dee-08 $ 26,800.00 $ 1,861,471.01
Jan-09 $ 26,800.00 $ 1,888,271.01
Feb-09 $ 26,800.00 $ 1,915,071.01
Mar-09 $ 26,800.00 $ 1,941,871.01
Apr-09 S 26.800.00 $ 1,968,671.01
May-09 $ 26,800.00 $ 1,995,4 71.01
Jun-09 $ 26,800.00 $ 2,022,271.01
Jul-09 $ 26,800.00 $ 2,049,071.01
Aug-09 $ 6.870.86 $ 2,055,941.87 Post Construction
AMEND. NO.1
EXHIBIT "A-2"
Page 1 of 1
Exhibit B
MANDATORY INSURANCE REQUIREMENTS
(Revised September 2001)
CONSULTANT LIABILITY INSURANCE
0.. The Consultant shall not commence work under this Agreement until he/she has obtained all
insurance required herein and such insurance has been approved by the City. Nor shall the
Consultant allow any subconsultant to commence work until all similar insurance required of the
subconsultant has been so obtained
e. The Consultant shall furnish two (2) copies of certificates, with the City named as an additional
insured, showing the following minimum coverage in an insurance company acceptable to the
City
i TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
,
3D-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Cornmercial General liability inclUding $2,000,000 COMBINED SINGLE LIMIT
1 . Commercial Form
2. Premises -- Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products! Completed Operations Hazard
6. Contractual Insurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personal Injury
AUTOMOBILE L1ABILlTY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POllUTION L1ABILlTYI $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENT Al IMPAIRMENT COVERAGE
Not limited to sudden & aCCidental discharge; to Include [ ] REQUIRED
long-tern environmental Impact for the disposal of [X] NOT REQUIRED
contaminants
I
I BUllDERS'RISK See Section B-6-11 and Supplemental Insurance
! Requirements
I [ ] REQUIRED [X] NOT REQUIRED
INST AlLA TION FLOATER $100,000 Combined Single Limit
i See Section B-6-11 and Supplemental Insurance
Requirements
L-_ [] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
Insurance Requirements
Pace 1 of 3
.......
In the event ot accidents of any kind, the Consultant shall furnish the City with copies of all
reports of such accidents at the same time that the reports are forwarded to any other
interested parties
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi,
and its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any person,
or any death at any time resulting from such injury, or any damage to any property,
which may arise or which may be alleged to have arisen out of or in connection with the
work covered by this contract. The foregoing indemnity shall apply except if such
injury, death or damage is caused by the sole or concurrent negligence of the City of
Corpus Christi, its agents, servants, or employees or any other person indemnified
hereunder,
B The Consultarlt shall obtain workers' compensation insurance coverage through a licensed
insurance company or through self-insurance obtained in accordance with Texas law. If such
coverage IS obtained through a licensed insurance company, then the contract for coverage
shall be written on a policy and endorsements approved by the Texas State Board of
Insurance
If such coverage is provided through self-insurance, then within ten (10) calendar days after
the date the City requests that the Consultant sign the contract documents, the Consultant
shall provide the City with a copy of its certificate of authority to self-insure its workers'
compensation coverage, as well as a letter, signed by the Consultant, stating that the certificate
of authority to self-insure remains in effect and is not the subject of any revocation proceeding
then pending before the Texas Workers' Compensation Commission. Further, if at any time
before final acceptance of the Work by the City, such certificate of authority to self-insure is
revoked or is made the subject of any proceeding which could result in revocation of the
certificate, then the Consultant shall immediately provide written notice of such facts to the City,
by certified m,3il, return receipt requested directed to: City of Corpus Christi, Department of
Engineenng Services. POBox 9277, Corpus Christi, Texas 78469 - Attention: Contract
Administrator
Whether workers' compensation insurance coverage is provided through a licensed insurance
company or through self-insurance, the coverage provided must be in an amount sufficient to
assure that all workers' compensation obligations incurred by the Consultant will be promptly
met.
c. guilder's Risk CQverase: Com:l:Jlt3nt '."ill ee rm:l3em:itlI9 fer woviflin€l tlblilfl9r'~ ri~k im;yrance se"erage fer th9
term of the contr:::lct up to anQ incluQing tAe Q3te tho City fin311y 3CSel3t~ the I3rojoct er werl,c. auilger'~ ri~k
CO'lClr3€l9 ~h311 be 3n "^.II Ri~k" form The J3elicy E:h311 be 3 cemflletefl v31uo ferm. The CeR~ult8nt ~h311l3rovige
€uch buiIQer'f; rilSk coverago :::It le3~t in tho 3mmmt of $ (
DOLLN~~) which i€ eE:tiR13tOQ to bo tho '/311::10 3t completion of the ro:::ll or \38fWn31 FJroperty to bo con€tructm:l,
rOp31rOg or oth8rv.'i~9 mwo"oQ undor tho contr3ct
Conwlt3nt ~h:::lll 139 m€pen€ible for payin€l 811 CO€t€ ReCe~€ary to W08yrg E:I::ISR euilfl8r'~ risk in~l:lr3nce se'.'9rag9,
including 3ny d88l::lctible. The City E:h311 be n3mofl 3R additi9RlI1 in~umg 8n any l'3elicy prGvidiR~ sl:lch ;nS6If3RC9
CO'lOr3~8 .
EXHIBIT "B"
Insurance Requirements
Page 2 of 3
.... ---
!I On the certificate of insurance
. The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for
workers' compensation coverage.
. Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom right)
shall be amended by adding the wording "changed or" between "be" and "cancelled" and deleting the words
"endeavor to" and the wording after "left" If the cancellation clause is not amended in the ACORD form, then
endorsements shall be submitted
. The name of the project also needs to be listed under "description of operations".
. At least 1 O-day written notice of change or cancellation will be required.
iV.A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Insurance Requirements
Pace 3 of 3
~-- ,- -
~ City of
.. Corpu~
::" _ ChnstI
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
. - -
---
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following informatior' Every question must be answered If the question is not applicable. answer with
"N'/4"
FIRM NAME: Alan Plummer Associates, Inc.
STREET: 1320 South University Drive, Suite 300
FIRM is: 1. Corporation~ 2 Partnership__
5. Other
CITY: Fort Worth. TX
ZIP: 76118
3. Sole Owner
4. Association
DISCLOSURE QUESTIONS
If additional space is necessary. piease use the reverse side of this page or attach separate sheet.
1
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
304 or more of the ownership in the above named firm.
Name
Job Title and City Department (if known)
~ f'
2 State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N /}
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
}; I'
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm
Name Consultant
1\
.' i
CERTIFICATE
I certify that all Information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur
Certifying Person James L. Altstaeyter, P. E.
Signature of Certifying Person---=. ~.,
~L.'t'
; -.i.J,
- -.","-
Title: c.~(( e<: {I, ':.<:. j:Jre 5/ j~
Date: 'l/( s/~
AMEND. NO.1
EXHIBIT "C"
Page 1 of 2
~-- --
DEFINITIONS
a
Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas
Employee Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor
Firm, Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation'd'oint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treate as non-profit organizations,
Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through Joting frusts, proxies or special terms of venture or partnership agreements.
Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
b
c
d
e
AMEND. NO.1
EXHIBIT "e"
Page 2 of 2
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AMEND. NO.1
EXHIBIT "0"
Page 1 of 1
------.,.-.- -
H.B. 914. passed during the 2005 legislative session, became effective on January 1,
2006. The bill enacts Local Government Code Chapter 176.
It requires a vendor that wishes to conduct business or be considered for business with
a city to file a "conflict of interest questionnaire." The conflict of interest questionnaire
(FORM CIQ) was created by the Texas Ethics Commission (TEC) and is available,
along with a list of the local government officers of the City of Corpus Christi, online at
www.ethics.state.tx.us or the City website at www.cctexas.com or from the City
Secretary's office. City of Corpus Christi. Also, a vendor can obtain a copy of H.B. 914
from the City Secretary's Office. Any questions regarding the conflict of interest
questionnaire should be addressed to the Texas Attorney General.
The bill defines who must file the conflict of interest questionnaire:
· Any person who contracts or seeks to contract for the sale or purchase of
property, goods, or services with a local government entity; and
· An agent of a person who contracts or seeks to contract for the sale or purchase
of property, goods, or services with a local government entity.
The bill appears to apply to all persons or businesses who conduct business with the
city, including those who submit bids on city contracts, make purchases of surplus city
property, or participate in any other purchase or sales transaction with the city.
A vendor shall file a completed conflict of interest questionnaire with the City Secretary
not later than the seventh business day after the date that the vendor:
· Begins contract discussions or negotiations with the City; or
· Submits to the City an application, response to a request for proposals or
bids, correspondence, or another writing related to a potential agreement
with the local City.
A vendor shall file an updated completed questionnaire with the City Secretary's Office
not later than:
· September 1 of each year in which an activity is pending; and
· The seventh business day after the date of an event that would make a
statement in the questionnaire incomplete or inaccurate.
A vendor is not required to file an updated completed questionnaire in a year if he has
filed a questionnaire on or after June 1, but before September 1, of that year.
A vendor commits an offense if the vendor violates this section. An offense under this
subsection is a Class C misdemeanor.
AMEND. NO.1
EXHIBIT "En
Page 1 of 3
[.----..-.---.-'.-----
j
i CONFLICT OF INTEREST QUESTIONNAIRE
FORM CIQ
For vendor or other person doing business with local governmental entity
I
I
I
I A person committs an offense if the person violates Section 176.006, Local
I Government Code. An offense under this section is a Class C misdemeanor.
This questionnaire is being filed in accordance with chapter 176 of the Local
Government Code by a person doing business with the governmental entity.
By law this questionnaire must be filed with the records administrator of the
local government not later than the 7th business day after the date the person
becomes aware of facts that require the statement to be filed. See Section
176.006. Local Government Code
OFFICE USE ONLY
Date Received
~ Name of person doing business with local governmental entity.
I
!
I
r 0 Check this box ;, you are 'mug an update to a previously flied questionna;re
I
I
I
I
I
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and
not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
~ Name each employee or contractor of the local governmental entity who makes recommendations to a local government
officer of the governmental entity with respect to expenditures of money AND describe the affiliation or business relationship.
iJ Name each local government officer who appoints or employs local government officers of the governmental entity for
which this questionnaire is filed AND describe the affiliation or business relationship.
AMEND. NO.1
EXHIBIT "E"
Page 2 of 3
Adopted 11102/2005
r-
CONFLICT OF INTEREST QUESTIONNAIRE
FORM CIQ
Page 2
For vendor or other person doing business with local governmental entity
~ Name of local government officer with whom filer has affilitation or business relationship. (Complete this section only if the
answer to A. B, or C is YES.)
This section, Item 5 including subparts A B, C & D, must be completed for each officer with whom the filer has affiliation or other
relationship Attach additional pages to this Form CIQ as necessary
c... Is the local government officer named In this section receiving qr likely to receive taxable income from the filer of the
questionnaire?
DYes
DNa
B Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government
officer named in this section AND the taxable income is not from the local governmental entity?
DYes
DNO
C Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves
as an officer or director, or holds an ownership of 10 percent or more?
DYes
i:=:J No
D, Describe each affiliation or business relationship
~
Signature of person doing business with the governmental entity
Date
AMEND. NO.1
EXHIBIT "E"
Page 3 of 3
Adopted 11/02/2005
......